1
00:09:02,959 --> 00:09:11,750
number around us.

2
00:09:11,760 --> 00:09:14,800
» Sunshine Valley is

3
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open.

4
00:09:21,519 --> 00:09:23,200
I think it's still classified as out of

5
00:09:23,200 --> 00:09:26,080
control, but no structures or

6
00:09:26,080 --> 00:09:40,230
infrastructure.

7
00:09:40,240 --> 00:09:42,240
» Yeah,

8
00:09:42,240 --> 00:09:44,230
>> there's one that's just come up from the

9
00:09:44,230 --> 00:09:44,240
» there's one that's just come up from the

10
00:09:44,240 --> 00:09:46,000
States, just crossed the border

11
00:09:46,000 --> 00:09:48,080
yesterday. So,

12
00:09:48,080 --> 00:09:55,190
Yeah, that one came and we also wash.

13
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So we have Big Burn Creek which is park

14
00:09:58,240 --> 00:10:01,279
that's 628.7

15
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hectares. We have control

16
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957.34

17
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hectares. That's out of control. That's

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Creek 520.

19
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26 miles out.

20
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We have under control which is the blade

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burn one. It's still burn but it's under

22
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control.

23
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We have

24
00:10:32,800 --> 00:10:35,990
>> the tarmaggan

25
00:10:35,990 --> 00:10:36,000
» the tarmaggan

26
00:10:36,000 --> 00:10:39,920
uh fire which is 500 hectares as of 9 10

27
00:10:39,920 --> 00:10:42,079
o'clock this morning. That's uh area.

28
00:10:42,079 --> 00:10:44,240
It's out of control.

29
00:10:44,240 --> 00:10:46,720
Um, and those are the ones that are in

30
00:10:46,720 --> 00:10:52,550
our area

31
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and we have a bunch that are out. Oh,

32
00:10:56,399 --> 00:10:58,282
call the meeting to order. Acknowledge

33
00:10:58,282 --> 00:10:59,360
[clears throat] the Smoking Valley in

34
00:10:59,360 --> 00:11:00,720
which we learn, work, and organizes the

35
00:11:00,720 --> 00:11:02,640
ancestral traditional unseated territory

36
00:11:02,640 --> 00:11:04,079
of the Smoking people, home of the upper

37
00:11:04,079 --> 00:11:05,760
smoking Indian band. Can I get a motion

38
00:11:05,760 --> 00:11:08,160
to adopt the agenda? Mer.

39
00:11:08,160 --> 00:11:10,710
>> Thank you. Willis second.

40
00:11:10,710 --> 00:11:10,720
» Thank you. Willis second.

41
00:11:10,720 --> 00:11:15,590
>> Gold. All in favor? carried. Uh there's

42
00:11:15,590 --> 00:11:15,600
» Gold. All in favor? carried. Uh there's

43
00:11:15,600 --> 00:11:17,760
no minutes to adopt, no petitions, no

44
00:11:17,760 --> 00:11:20,560
unfinished business. It takes us to 6.1,

45
00:11:20,560 --> 00:11:23,120
which is a staff report on janitorial

46
00:11:23,120 --> 00:11:24,560
contract CAO.

47
00:11:24,560 --> 00:11:26,870
>> Yes. Uh the current contract has reached

48
00:11:26,870 --> 00:11:26,880
» Yes. Uh the current contract has reached

49
00:11:26,880 --> 00:11:28,880
the end of its term. It was originally

50
00:11:28,880 --> 00:11:31,200
granted for three years and then uh we

51
00:11:31,200 --> 00:11:33,760
extended it as per the contract for two

52
00:11:33,760 --> 00:11:37,200
additional one-year terms. Uh so uh we

53
00:11:37,200 --> 00:11:39,200
needed to put out an RFP. An RFP was

54
00:11:39,200 --> 00:11:42,320
drafted and advertised. We did receive a

55
00:11:42,320 --> 00:11:46,800
total of eight submissions. Um

56
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since the uh the original contract was

57
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uh was we engaged the contractor, we've

58
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added um the annex building uh one new

59
00:11:56,399 --> 00:11:59,519
fire hall, new shop and two seasonal

60
00:11:59,519 --> 00:12:02,560
park washrooms. So uh so that that made

61
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a total of nine yearly facilities and

62
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two seasonal facilities. Um, so the

63
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workload has actually gotten fairly

64
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large. Uh, you can see on the back page

65
00:12:13,839 --> 00:12:15,920
of my report, uh, we did receive eight

66
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proposals and there's the prices that

67
00:12:18,079 --> 00:12:21,120
were submitted. Um, we did review the,

68
00:12:21,120 --> 00:12:24,399
uh, the proposals and we use a, uh, like

69
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an evaluation matrix. So um although the

70
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uh Royal Clean that we are suggesting

71
00:12:30,720 --> 00:12:34,000
that we go with were not the lowest uh

72
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they were slightly higher but they did

73
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they did rank out in the evaluation as

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being the highest. Uh and so we're

75
00:12:40,880 --> 00:12:42,800
recommending that we award the contract

76
00:12:42,800 --> 00:12:45,279
to Royal Clean

77
00:12:45,279 --> 00:12:47,269
>> questions.

78
00:12:47,269 --> 00:12:47,279
» questions.

79
00:12:47,279 --> 00:12:50,959
Um how like because there is um

80
00:12:50,959 --> 00:12:52,560
additional

81
00:12:52,560 --> 00:12:55,839
hours and additional buildings to go. Um

82
00:12:55,839 --> 00:12:57,760
how much of an increase would you say it

83
00:12:57,760 --> 00:13:00,800
is like based over last year's?

84
00:13:00,800 --> 00:13:04,230
>> Last year uh the contract uh price was

85
00:13:04,230 --> 00:13:04,240
» Last year uh the contract uh price was

86
00:13:04,240 --> 00:13:07,519
$90,000. So we're about 9,000 almost

87
00:13:07,519 --> 00:13:10,079
$10,000 above last year which is fairly

88
00:13:10,079 --> 00:13:10,880
competitive.

89
00:13:10,880 --> 00:13:11,190
>> Yeah.

90
00:13:11,190 --> 00:13:11,200
» Yeah.

91
00:13:11,200 --> 00:13:11,590
>> Yeah.

92
00:13:11,590 --> 00:13:11,600
» Yeah.

93
00:13:11,600 --> 00:13:13,910
>> And then um was the increase anticipated

94
00:13:13,910 --> 00:13:13,920
» And then um was the increase anticipated

95
00:13:13,920 --> 00:13:14,880
in this year's budget?

96
00:13:14,880 --> 00:13:17,509
>> Yes. Yeah, we did in we did increase the

97
00:13:17,509 --> 00:13:17,519
» Yes. Yeah, we did in we did increase the

98
00:13:17,519 --> 00:13:20,880
budget and um I I will also just point

99
00:13:20,880 --> 00:13:24,480
out as well that of the eight um

100
00:13:24,480 --> 00:13:27,760
submissions that we received um five of

101
00:13:27,760 --> 00:13:31,440
them have employees in town already. So

102
00:13:31,440 --> 00:13:34,399
um and Royal Clean was one of them that

103
00:13:34,399 --> 00:13:36,160
uh they have two employees that live

104
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here in Princeton. So

105
00:13:41,040 --> 00:13:43,120
» any other questions?

106
00:13:43,120 --> 00:13:46,310
>> Yeah, council. In the past, we've had

107
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» Yeah, council. In the past, we've had

108
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we've chosen to

109
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give leeway in terms of

110
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if if things were fairly close or

111
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whatever and we were able to

112
00:14:00,639 --> 00:14:06,800
sway over to to a local firm,

113
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>> we would we would, you know, we'd look

114
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» we would we would, you know, we'd look

115
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at that. In this case, [clears throat]

116
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it makes a little more difficult because

117
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you have, as you said, you have almost

118
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every one of them has local employees.

119
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>> Mhm.

120
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» Because my first thought was, I know

121
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it's $10,000 higher, but one is a local

122
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firm that we've been dealing with for

123
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>> three years or five.

124
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» three years or five.

125
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>> Five years. Yeah.

126
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» Five years. Yeah.

127
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But it makes it a little more difficult

128
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in terms of trying to explain to

129
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taxpayers we're going to add another

130
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$10,000 on simply because one is owned

131
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and operated in Princeton and the others

132
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are just have local people working on

133
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them. [clears throat]

134
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>> Yeah.

135
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» Any other comments? Just in line with

136
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that, like was there with the you said

137
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the you do the weighing matrix.

138
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>> Yeah.

139
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» Yeah.

140
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>> Um that adds into it too. So I'm just

141
00:15:11,990 --> 00:15:12,000
» Um that adds into it too. So I'm just

142
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curious as to like even if it is like

143
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less than $1,000 a month increase, there

144
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must be other factors and I and we don't

145
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see the RFP to know. So

146
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>> I can go over it. Um so the matrix that

147
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» I can go over it. Um so the matrix that

148
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we use uh we do make sure that the

149
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mandatories are met so that it was re

150
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received on time. um that whether or not

151
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they attended a site visit um it wasn't

152
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mandatory, but I mean it it it plays out

153
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as being important if you want to put

154
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together a strong uh propo proposal. Um

155
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resumeumés of the project teams, um

156
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equipment list, if there's any

157
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subcontractors going to be used, uh if

158
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there's references, uh we want to make

159
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sure we check out the references, which

160
00:15:55,440 --> 00:15:58,160
we did. Um

161
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um whether or not they have insurance,

162
00:16:00,320 --> 00:16:03,920
that's part of it. Um and then the man

163
00:16:03,920 --> 00:16:06,079
what we weigh it on is the

164
00:16:06,079 --> 00:16:08,560
qualifications of the of the firm and

165
00:16:08,560 --> 00:16:10,880
their and their team members, experience

166
00:16:10,880 --> 00:16:12,399
of the firm and their project team

167
00:16:12,399 --> 00:16:14,560
members, their past performance if we

168
00:16:14,560 --> 00:16:17,440
can evaluate it. Uh resources, do they

169
00:16:17,440 --> 00:16:19,440
have the resources to do the work? And

170
00:16:19,440 --> 00:16:22,720
then of course the final matrix is on uh

171
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on price. So when you put it all

172
00:16:25,519 --> 00:16:28,560
together and shake it out, um the Royal

173
00:16:28,560 --> 00:16:33,670
Clean did come out on top. So

174
00:16:33,680 --> 00:16:35,759
» and they and they all have like you can

175
00:16:35,759 --> 00:16:37,920
even see there's other local ones, but

176
00:16:37,920 --> 00:16:39,440
quite a big difference in price.

177
00:16:39,440 --> 00:16:40,870
>> Yeah, it's a little bit. [snorts]

178
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» Yeah, it's a little bit. [snorts]

179
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>> Yeah, I know. I'm a little bit kind of

180
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» Yeah, I know. I'm a little bit kind of

181
00:16:43,600 --> 00:16:45,600
the same as you, Councelor Mlan, and I'd

182
00:16:45,600 --> 00:16:47,279
like to lean towards the local, but I

183
00:16:47,279 --> 00:16:48,959
also look at the fiscal responsibility

184
00:16:48,959 --> 00:16:51,199
to it. Um, but there's, like you said,

185
00:16:51,199 --> 00:16:54,959
there's nine yearly cleans and then two

186
00:16:54,959 --> 00:16:57,440
seasonals. So, with three major

187
00:16:57,440 --> 00:16:59,920
additions into it. So, I can I can see

188
00:16:59,920 --> 00:17:02,560
where the increases is due in price.

189
00:17:02,560 --> 00:17:10,710
That's for sure. But, yeah.

190
00:17:10,720 --> 00:17:14,959
» Yes. So, I did [laughter]

191
00:17:14,959 --> 00:17:16,640
I was I wasn't sure if it was counselors

192
00:17:16,640 --> 00:17:19,760
or myself, but thank you, Mr. Mayor. So

193
00:17:19,760 --> 00:17:22,720
the um the the metric that uh that was

194
00:17:22,720 --> 00:17:24,959
used for the RFP is the same that gets

195
00:17:24,959 --> 00:17:26,880
passed through the purchasing policy of

196
00:17:26,880 --> 00:17:28,880
the town of Princeton. So it's a

197
00:17:28,880 --> 00:17:31,440
standard one we use for every RFP that

198
00:17:31,440 --> 00:17:35,280
goes out there to avoid um to avoid any

199
00:17:35,280 --> 00:17:37,760
uh any potential bias in the uh in the

200
00:17:37,760 --> 00:17:40,640
RFP process. And the incumbent does get

201
00:17:40,640 --> 00:17:44,480
a score um just because we're familiar

202
00:17:44,480 --> 00:17:45,840
with them. So they actually get an

203
00:17:45,840 --> 00:17:47,360
elevated score. I think it's on

204
00:17:47,360 --> 00:17:48,160
experience.

205
00:17:48,160 --> 00:17:51,110
>> Yes. on one of the uh on on the metric.

206
00:17:51,110 --> 00:17:51,120
» Yes. on one of the uh on on the metric.

207
00:17:51,120 --> 00:17:52,640
So, they do get a couple extra points

208
00:17:52,640 --> 00:17:55,760
for being an incumbent. Um it's like two

209
00:17:55,760 --> 00:17:58,559
out of 100, but it's something. So, uh

210
00:17:58,559 --> 00:18:01,280
even with that weighted average, um this

211
00:18:01,280 --> 00:18:02,720
company still came out with a better

212
00:18:02,720 --> 00:18:04,080
score. So,

213
00:18:04,080 --> 00:18:07,110
>> so did we check references?

214
00:18:07,110 --> 00:18:07,120
» so did we check references?

215
00:18:07,120 --> 00:18:07,750
>> Yes. Yeah.

216
00:18:07,750 --> 00:18:07,760
» Yes. Yeah.

217
00:18:07,760 --> 00:18:08,470
>> Okay. So, you

218
00:18:08,470 --> 00:18:08,480
» Okay. So, you

219
00:18:08,480 --> 00:18:10,310
>> Yeah, I didn't check references of all

220
00:18:10,310 --> 00:18:10,320
» Yeah, I didn't check references of all

221
00:18:10,320 --> 00:18:12,080
eight. I just took the bottom three and

222
00:18:12,080 --> 00:18:13,440
I checked the references of the bottom

223
00:18:13,440 --> 00:18:14,400
three. So,

224
00:18:14,400 --> 00:18:15,750
>> and these guys had a good reference.

225
00:18:15,750 --> 00:18:15,760
» and these guys had a good reference.

226
00:18:15,760 --> 00:18:16,549
>> Yes.

227
00:18:16,549 --> 00:18:16,559
» Yes.

228
00:18:16,559 --> 00:18:19,430
>> Okay. Sorry, councelor Willis. You

229
00:18:19,430 --> 00:18:19,440
» Okay. Sorry, councelor Willis. You

230
00:18:19,440 --> 00:18:20,950
>> I was just saying, yeah, a better score

231
00:18:20,950 --> 00:18:20,960
» I was just saying, yeah, a better score

232
00:18:20,960 --> 00:18:22,640
and $10,000 cheaper, right?

233
00:18:22,640 --> 00:18:24,630
>> Yeah.

234
00:18:24,630 --> 00:18:24,640
» Yeah.

235
00:18:24,640 --> 00:18:26,470
>> Yeah.

236
00:18:26,470 --> 00:18:26,480
» Yeah.

237
00:18:26,480 --> 00:18:29,270
>> What I was talking about,

238
00:18:29,270 --> 00:18:29,280
» What I was talking about,

239
00:18:29,280 --> 00:18:32,390
>> Mr.

240
00:18:32,400 --> 00:18:34,240
Is that written in there about what I

241
00:18:34,240 --> 00:18:36,400
was talking about? Because we used to

242
00:18:36,400 --> 00:18:38,480
take into consideration the fact that it

243
00:18:38,480 --> 00:18:40,960
was a local company. If it was fairly

244
00:18:40,960 --> 00:18:44,480
close, we would we had the ability to

245
00:18:44,480 --> 00:18:48,160
lean towards a local firm.

246
00:18:48,160 --> 00:18:51,350
>> In the purchasing policy, it um it's it

247
00:18:51,350 --> 00:18:51,360
» In the purchasing policy, it um it's it

248
00:18:51,360 --> 00:18:53,600
specifically prohibits

249
00:18:53,600 --> 00:18:55,600
um

250
00:18:55,600 --> 00:18:57,280
going with the contractor strictly

251
00:18:57,280 --> 00:19:00,720
because they are local. um that goes

252
00:19:00,720 --> 00:19:03,440
against what's called the New West um uh

253
00:19:03,440 --> 00:19:06,720
partnership act um in British Columbia

254
00:19:06,720 --> 00:19:09,280
that we can't

255
00:19:09,280 --> 00:19:11,840
discriminate based on geography. Um we

256
00:19:11,840 --> 00:19:13,360
can discriminate based on the fact we

257
00:19:13,360 --> 00:19:16,240
have experience with somebody. Um

258
00:19:16,240 --> 00:19:19,679
however, if all scores are tied, the

259
00:19:19,679 --> 00:19:23,120
legislation allows us to um go based on

260
00:19:23,120 --> 00:19:27,280
uh geography. So, um, so it would be

261
00:19:27,280 --> 00:19:30,080
local first, then provincial, then then

262
00:19:30,080 --> 00:19:31,840
national would, uh, would come into play

263
00:19:31,840 --> 00:19:35,120
as a tiebreaker. What we, what usually

264
00:19:35,120 --> 00:19:37,840
got us away from that was the fact that

265
00:19:37,840 --> 00:19:39,760
normally local companies have a lot

266
00:19:39,760 --> 00:19:41,440
less,

267
00:19:41,440 --> 00:19:44,480
you know, cost traveling and

268
00:19:44,480 --> 00:19:46,080
accommodation and all that sort of

269
00:19:46,080 --> 00:19:48,640
thing. So, it didn't come up very often.

270
00:19:48,640 --> 00:19:50,960
But

271
00:19:50,960 --> 00:19:54,150
>> yeah, and prices. on the other side, you

272
00:19:54,150 --> 00:19:54,160
» yeah, and prices. on the other side, you

273
00:19:54,160 --> 00:19:56,080
got mad at the local companies when they

274
00:19:56,080 --> 00:19:59,840
didn't under bid the ones that had to

275
00:19:59,840 --> 00:20:01,520
put travel and everything else on it.

276
00:20:01,520 --> 00:20:01,760
So,

277
00:20:01,760 --> 00:20:03,350
>> and and you're right, it would it would

278
00:20:03,350 --> 00:20:03,360
» and and you're right, it would it would

279
00:20:03,360 --> 00:20:05,200
affect price obviously if there's not

280
00:20:05,200 --> 00:20:07,840
travel involved and such. So, price has

281
00:20:07,840 --> 00:20:10,400
a strong component in our in our uh in

282
00:20:10,400 --> 00:20:13,679
our RFP matrix. So, um that shows up in

283
00:20:13,679 --> 00:20:16,799
that to a certain extent.

284
00:20:16,799 --> 00:20:19,200
So

285
00:20:19,200 --> 00:20:20,230
>> yeah, [sighs and gasps]

286
00:20:20,230 --> 00:20:20,240
» yeah, [sighs and gasps]

287
00:20:20,240 --> 00:20:23,669
>> I just I'm I'm just I'm leaning towards

288
00:20:23,669 --> 00:20:23,679
» I just I'm I'm just I'm leaning towards

289
00:20:23,679 --> 00:20:24,000
um

290
00:20:24,000 --> 00:20:25,990
>> I'm just looking up this act.

291
00:20:25,990 --> 00:20:26,000
» I'm just looking up this act.

292
00:20:26,000 --> 00:20:27,510
>> Yeah. [laughter] No, just that staff has

293
00:20:27,510 --> 00:20:27,520
» Yeah. [laughter] No, just that staff has

294
00:20:27,520 --> 00:20:28,880
reviewed it and taken that into

295
00:20:28,880 --> 00:20:30,480
consideration as well. The fact that

296
00:20:30,480 --> 00:20:32,240
there is local employees in there, which

297
00:20:32,240 --> 00:20:34,480
probably is what helped them have a

298
00:20:34,480 --> 00:20:35,360
competitive

299
00:20:35,360 --> 00:20:37,270
>> Yeah. And where that shook out was uh

300
00:20:37,270 --> 00:20:37,280
» Yeah. And where that shook out was uh

301
00:20:37,280 --> 00:20:40,640
when we looked at their um their

302
00:20:40,640 --> 00:20:43,360
resumes, they we asked them to include

303
00:20:43,360 --> 00:20:45,600
their resumes. And so when we we

304
00:20:45,600 --> 00:20:47,280
evaluated where where these people were

305
00:20:47,280 --> 00:20:49,280
coming from and it turned out that five

306
00:20:49,280 --> 00:20:51,280
out of the eight had employees in town

307
00:20:51,280 --> 00:20:52,799
already and this is one of them. So

308
00:20:52,799 --> 00:20:56,320
these people have two employees in town.

309
00:20:56,320 --> 00:20:57,909
>> US partnership trade agreement.

310
00:20:57,909 --> 00:20:57,919
» US partnership trade agreement.

311
00:20:57,919 --> 00:20:59,029
>> Yeah, I found it.

312
00:20:59,029 --> 00:20:59,039
» Yeah, I found it.

313
00:20:59,039 --> 00:21:00,789
>> Yeah. Go ahead.

314
00:21:00,789 --> 00:21:00,799
» Yeah. Go ahead.

315
00:21:00,799 --> 00:21:04,710
>> I want to hear from you.

316
00:21:04,720 --> 00:21:06,240
» I don't know. I'm struggling with it as

317
00:21:06,240 --> 00:21:10,000
well. like I I appreciate

318
00:21:10,000 --> 00:21:12,960
that uh you know the next runner up

319
00:21:12,960 --> 00:21:17,840
would be the the local guy. Um

320
00:21:17,840 --> 00:21:21,039
the company that has been proposed has

321
00:21:21,039 --> 00:21:23,600
local employees.

322
00:21:23,600 --> 00:21:26,559
So it's kind of like six of one half a

323
00:21:26,559 --> 00:21:27,760
dozen of the other. I mean they're

324
00:21:27,760 --> 00:21:28,960
they're living here and they're working

325
00:21:28,960 --> 00:21:31,200
here and we're going to be supplying

326
00:21:31,200 --> 00:21:34,080
them with jobs and that's you know

327
00:21:34,080 --> 00:21:36,799
that's pretty local. Um, it'd be like

328
00:21:36,799 --> 00:21:39,840
saying we can't work with

329
00:21:39,840 --> 00:21:42,080
name a company in town that's not based

330
00:21:42,080 --> 00:21:44,000
in town because they don't they're not

331
00:21:44,000 --> 00:21:46,240
based here, right? So, you know, we

332
00:21:46,240 --> 00:21:47,760
can't buy our groceries from Savon

333
00:21:47,760 --> 00:21:49,760
because they're not based in Princeton,

334
00:21:49,760 --> 00:21:52,320
but their employees are. So, I don't

335
00:21:52,320 --> 00:21:55,200
know. I struggle with it. I

336
00:21:55,200 --> 00:21:58,080
My my biggest concern would be what

337
00:21:58,080 --> 00:22:00,000
happens if these two people leave their

338
00:22:00,000 --> 00:22:04,000
company? Um, then how does the contract

339
00:22:04,000 --> 00:22:05,600
continue?

340
00:22:05,600 --> 00:22:08,960
um post um

341
00:22:08,960 --> 00:22:10,000
considering that they don't have

342
00:22:10,000 --> 00:22:11,360
employees in town anymore, they'd have

343
00:22:11,360 --> 00:22:12,799
to find new employees. That could take a

344
00:22:12,799 --> 00:22:15,039
while. Um the other one's a familyun

345
00:22:15,039 --> 00:22:17,440
company that uh

346
00:22:17,440 --> 00:22:23,110
but I also know that he he's you know,

347
00:22:23,120 --> 00:22:26,480
yeah, it is $10,000 over the course of

348
00:22:26,480 --> 00:22:29,120
the year and um

349
00:22:29,120 --> 00:22:32,480
I struggle with it. I guess

350
00:22:32,480 --> 00:22:34,799
the last word is we're worried about

351
00:22:34,799 --> 00:22:36,559
being

352
00:22:36,559 --> 00:22:38,880
loyal to local companies. Well, in this

353
00:22:38,880 --> 00:22:42,720
case, we also need to be loyal to the

354
00:22:42,720 --> 00:22:46,960
fact that there's local employees that

355
00:22:46,960 --> 00:22:50,000
got the lowest bid and then we're not

356
00:22:50,000 --> 00:22:52,159
going to award it to them.

357
00:22:52,159 --> 00:22:54,149
>> Yeah, that's that's the challenge on it,

358
00:22:54,149 --> 00:22:54,159
» Yeah, that's that's the challenge on it,

359
00:22:54,159 --> 00:22:56,480
right? And because the people do live

360
00:22:56,480 --> 00:22:58,080
here, they're paying rent or they're

361
00:22:58,080 --> 00:22:59,760
paying their bills here. They're buying

362
00:22:59,760 --> 00:23:01,360
groceries here. They're contributing to

363
00:23:01,360 --> 00:23:04,240
the economy here.

364
00:23:04,240 --> 00:23:06,159
Like I said, it's it's 601 and half a

365
00:23:06,159 --> 00:23:08,240
dozen of the other. It's local people

366
00:23:08,240 --> 00:23:10,720
going to do the job for a company that's

367
00:23:10,720 --> 00:23:14,320
not from here or it's a local people.

368
00:23:14,320 --> 00:23:16,880
And it then it all flows back to my only

369
00:23:16,880 --> 00:23:18,799
concern is what happens if the

370
00:23:18,799 --> 00:23:20,400
relationship with these individuals and

371
00:23:20,400 --> 00:23:22,240
the company ends. Then what does that

372
00:23:22,240 --> 00:23:24,400
mean for the municipality?

373
00:23:24,400 --> 00:23:26,559
Um, and just something we'd have to

374
00:23:26,559 --> 00:23:28,720
consider in the contract. I guess

375
00:23:28,720 --> 00:23:30,870
>> the the contract, how many plays do they

376
00:23:30,870 --> 00:23:30,880
» the the contract, how many plays do they

377
00:23:30,880 --> 00:23:31,600
have?

378
00:23:31,600 --> 00:23:33,830
>> Uh, it just be two and then they've got

379
00:23:33,830 --> 00:23:33,840
» Uh, it just be two and then they've got

380
00:23:33,840 --> 00:23:35,280
back fill that will come from out of

381
00:23:35,280 --> 00:23:37,440
town if these two were like someone got

382
00:23:37,440 --> 00:23:39,750
>> How many do they have on over there?

383
00:23:39,750 --> 00:23:39,760
» How many do they have on over there?

384
00:23:39,760 --> 00:23:41,190
>> That I don't know. That's a that's a

385
00:23:41,190 --> 00:23:41,200
» That I don't know. That's a that's a

386
00:23:41,200 --> 00:23:42,720
good question. They're they're a small

387
00:23:42,720 --> 00:23:44,480
company that's expanding in the valley

388
00:23:44,480 --> 00:23:46,320
here. So, they're out of Summerland and

389
00:23:46,320 --> 00:23:48,080
uh they've got a number of contracts in

390
00:23:48,080 --> 00:23:49,840
the Summerland area and Tikton and

391
00:23:49,840 --> 00:23:51,440
stuff. So,

392
00:23:51,440 --> 00:23:52,950
>> and it's a three-year contract. Yeah,

393
00:23:52,950 --> 00:23:52,960
» and it's a three-year contract. Yeah,

394
00:23:52,960 --> 00:23:54,640
it's a three-year contract and it has

395
00:23:54,640 --> 00:23:57,200
the ability to extend for two additional

396
00:23:57,200 --> 00:23:59,280
one one-year terms.

397
00:23:59,280 --> 00:24:02,230
>> Um, without saying the the scoring, how

398
00:24:02,230 --> 00:24:02,240
» Um, without saying the the scoring, how

399
00:24:02,240 --> 00:24:03,200
close were they?

400
00:24:03,200 --> 00:24:05,909
>> I can tell you the scoring. It was uh uh

401
00:24:05,909 --> 00:24:05,919
» I can tell you the scoring. It was uh uh

402
00:24:05,919 --> 00:24:09,120
Royal Clean came in at 96 out of 100 and

403
00:24:09,120 --> 00:24:11,600
uh the Don Morton proposal came in at 90

404
00:24:11,600 --> 00:24:15,679
out of 100 and and really uh the the

405
00:24:15,679 --> 00:24:18,559
most difference was on pricing. That

406
00:24:18,559 --> 00:24:20,640
really is what it came down to. So,

407
00:24:20,640 --> 00:24:22,710
>> and they they would have got some points

408
00:24:22,710 --> 00:24:22,720
» and they they would have got some points

409
00:24:22,720 --> 00:24:24,559
for for us being

410
00:24:24,559 --> 00:24:26,070
>> working for experience. Yes.

411
00:24:26,070 --> 00:24:26,080
» working for experience. Yes.

412
00:24:26,080 --> 00:24:27,269
>> For them working for us.

413
00:24:27,269 --> 00:24:27,279
» For them working for us.

414
00:24:27,279 --> 00:24:28,630
>> That's that's correct. They were higher

415
00:24:28,630 --> 00:24:28,640
» That's that's correct. They were higher

416
00:24:28,640 --> 00:24:31,760
in that regard, but uh the matrix does

417
00:24:31,760 --> 00:24:34,240
put a fair amount of weight on the price

418
00:24:34,240 --> 00:24:38,000
and uh so Royal Clean came in higher.

419
00:24:38,000 --> 00:24:39,750
>> And then within the purchasing policy,

420
00:24:39,750 --> 00:24:39,760
» And then within the purchasing policy,

421
00:24:39,760 --> 00:24:42,000
like I'm just like I'm I'm hearing what

422
00:24:42,000 --> 00:24:44,559
councelor Mlan is saying too. Um, and if

423
00:24:44,559 --> 00:24:46,559
we do have the ability to leave, if it's

424
00:24:46,559 --> 00:24:49,039
close, was there any

425
00:24:49,039 --> 00:24:52,880
um definition of what close would be

426
00:24:52,880 --> 00:24:55,600
where we would go towards the local

427
00:24:55,600 --> 00:24:56,720
versus the

428
00:24:56,720 --> 00:24:58,870
>> as James point out, usually if it's

429
00:24:58,870 --> 00:24:58,880
» as James point out, usually if it's

430
00:24:58,880 --> 00:25:01,039
tied, then we would always award it to

431
00:25:01,039 --> 00:25:02,640
the local.

432
00:25:02,640 --> 00:25:04,789
>> Yeah. I I think, you know, considering

433
00:25:04,789 --> 00:25:04,799
» Yeah. I I think, you know, considering

434
00:25:04,799 --> 00:25:06,720
the the matrix part, you know, they get

435
00:25:06,720 --> 00:25:09,120
bonus points for being experienced with

436
00:25:09,120 --> 00:25:10,320
us

437
00:25:10,320 --> 00:25:12,470
>> and they're still six points difference.

438
00:25:12,470 --> 00:25:12,480
» and they're still six points difference.

439
00:25:12,480 --> 00:25:15,200
So, I don't know. I'm I struggle with

440
00:25:15,200 --> 00:25:15,760
it. So

441
00:25:15,760 --> 00:25:18,710
>> So a $30,000 difference over threeear

442
00:25:18,710 --> 00:25:18,720
» So a $30,000 difference over threeear

443
00:25:18,720 --> 00:25:21,840
period. We have the ability if if one's

444
00:25:21,840 --> 00:25:24,640
if they're not living up to what we

445
00:25:24,640 --> 00:25:26,240
need, then we we can

446
00:25:26,240 --> 00:25:28,710
>> Yep. There is definitely a clause in the

447
00:25:28,710 --> 00:25:28,720
» Yep. There is definitely a clause in the

448
00:25:28,720 --> 00:25:30,960
contract to sever the relationship if

449
00:25:30,960 --> 00:25:34,080
we're not happy. Um uh but

450
00:25:34,080 --> 00:25:35,190
>> if we're not happy.

451
00:25:35,190 --> 00:25:35,200
» if we're not happy.

452
00:25:35,200 --> 00:25:36,630
>> If we're not happy. Yeah.

453
00:25:36,630 --> 00:25:36,640
» If we're not happy. Yeah.

454
00:25:36,640 --> 00:25:38,630
>> Uh but there also is the ability that if

455
00:25:38,630 --> 00:25:38,640
» Uh but there also is the ability that if

456
00:25:38,640 --> 00:25:40,880
they're if they're not meeting our

457
00:25:40,880 --> 00:25:42,640
expectation, we can meet with them. they

458
00:25:42,640 --> 00:25:44,720
can bring their their level up, their

459
00:25:44,720 --> 00:25:46,880
service level up and we we would hope

460
00:25:46,880 --> 00:25:49,840
that they could do that. So,

461
00:25:49,840 --> 00:25:53,110
>> yeah, I'm just I've I've only had I

462
00:25:53,110 --> 00:25:53,120
» yeah, I'm just I've I've only had I

463
00:25:53,120 --> 00:25:55,760
haven't had experience hiring contracts.

464
00:25:55,760 --> 00:25:58,799
I'm just have had experience with um

465
00:25:58,799 --> 00:26:01,679
regional cleaning companies and then

466
00:26:01,679 --> 00:26:04,480
hiring locally and then if that changes

467
00:26:04,480 --> 00:26:06,640
it does take a while to to backfill. So,

468
00:26:06,640 --> 00:26:07,279
that's

469
00:26:07,279 --> 00:26:09,110
>> that's where I'm kind of also struggling

470
00:26:09,110 --> 00:26:09,120
» that's where I'm kind of also struggling

471
00:26:09,120 --> 00:26:10,159
too.

472
00:26:10,159 --> 00:26:11,840
they have uh once they enter into this

473
00:26:11,840 --> 00:26:13,760
contract, they have a legal obligation,

474
00:26:13,760 --> 00:26:15,520
you know, or else we will sever our ties

475
00:26:15,520 --> 00:26:17,760
with them. So, so if someone leaves on

476
00:26:17,760 --> 00:26:19,440
their on their team, they'll have to

477
00:26:19,440 --> 00:26:21,279
make sure that it's backfilled and they

478
00:26:21,279 --> 00:26:23,520
they have a backfill uh provision in

479
00:26:23,520 --> 00:26:25,760
their in their proposal. So,

480
00:26:25,760 --> 00:26:26,870
>> you think they've thought about that

481
00:26:26,870 --> 00:26:26,880
» you think they've thought about that

482
00:26:26,880 --> 00:26:27,440
same thing.

483
00:26:27,440 --> 00:26:28,710
>> Yeah, exactly.

484
00:26:28,710 --> 00:26:28,720
» Yeah, exactly.

485
00:26:28,720 --> 00:26:29,669
>> That's right. So

486
00:26:29,669 --> 00:26:29,679
» That's right. So

487
00:26:29,679 --> 00:26:31,510
>> yeah,

488
00:26:31,510 --> 00:26:31,520
» yeah,

489
00:26:31,520 --> 00:26:35,590
>> with the thought in mind that

490
00:26:35,600 --> 00:26:38,799
I feel we have to be fair to the local

491
00:26:38,799 --> 00:26:41,200
people that put in the lowest bid and

492
00:26:41,200 --> 00:26:43,520
scored the highest that I would so move

493
00:26:43,520 --> 00:26:46,000
that we

494
00:26:46,000 --> 00:26:48,720
take the uh clean

495
00:26:48,720 --> 00:26:51,669
>> royal clean

496
00:26:51,669 --> 00:26:51,679
» royal clean

497
00:26:51,679 --> 00:26:54,080
DC or whatever it is.

498
00:26:54,080 --> 00:26:57,190
>> Royal clean.

499
00:26:57,190 --> 00:26:57,200
» Royal clean.

500
00:26:57,200 --> 00:27:00,470
>> So you're making a motion to

501
00:27:00,470 --> 00:27:00,480
» So you're making a motion to

502
00:27:00,480 --> 00:27:03,919
entered an agreement with uh Royal Royal

503
00:27:03,919 --> 00:27:06,159
Royal BC.

504
00:27:06,159 --> 00:27:07,683
>> That's what I said, wasn't it?

505
00:27:07,683 --> 00:27:07,693
» That's what I said, wasn't it?

506
00:27:07,693 --> 00:27:08,159
[laughter]

507
00:27:08,159 --> 00:27:09,510
>> So, the recommended motion you're

508
00:27:09,510 --> 00:27:09,520
» So, the recommended motion you're

509
00:27:09,520 --> 00:27:11,360
making, you're you're moving that. Okay.

510
00:27:11,360 --> 00:27:12,480
I'll second council.

511
00:27:12,480 --> 00:27:14,870
>> Let the boss out there [laughter]

512
00:27:14,870 --> 00:27:14,880
» Let the boss out there [laughter]

513
00:27:14,880 --> 00:27:17,590
>> Willis. Uh seconded by councelor Willis.

514
00:27:17,590 --> 00:27:17,600
» Willis. Uh seconded by councelor Willis.

515
00:27:17,600 --> 00:27:20,080
So, Willis,

516
00:27:20,080 --> 00:27:23,830
>> any last comments or questions?

517
00:27:23,830 --> 00:27:23,840
» any last comments or questions?

518
00:27:23,840 --> 00:27:26,559
I will call the question. All in favor?

519
00:27:26,559 --> 00:27:30,549
That carries.

520
00:27:30,559 --> 00:27:33,760
And with that, we will move for

521
00:27:33,760 --> 00:27:38,480
adjournment. Please move second. All in

522
00:27:38,480 --> 00:27:41,600
favor? Carried. Thank you.

523
00:27:41,600 --> 00:27:45,159
>> That's it. We're out.