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Okay, good morning everyone. We are

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going to start and um we're running a

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little late due to some technical

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difficulties with the Zoom. So, I'm

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calling to order the special meeting of

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the Rosstown Council and annual budget

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workshop, Thursday, April 23rd,

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2026.

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Has the agenda been posted? Yes, mayor.

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>> Public comment for items on the agenda.

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This is limited to three minutes per

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speaker for items on the agenda.

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Anybody public comment?

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Julie, can I ask you a question? It is

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this the only time for comment or is

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there comment, you know, before certain

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things later? I couldn't tell from the

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agenda if there would be comment, you

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know, before each item or after each

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item. Is there still comment then?

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you usually on a workshop agenda there's

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a an place for them to have public

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comment in the beginning just on all the

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items but it's really up to the mayor

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and the how you want to run your

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meeting.

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>> I think if anyone wants to make public

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comment on the items on the agenda and

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then they can leave and not endure the

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three plus hours of budget workshop they

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can feel free to do that but I think we

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should take public comment after each

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item. Okay. Um so that if there's new or

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relevant comments that people want to

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make um we can entertain that too.

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>> Um so anybody online with public comment

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on items that are on the agenda?

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» Um

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hold on excuse me just for a moment.

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question is uh

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» no raised hands may

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>> no raised hands online

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>> thank you item number four Christa

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introduction of our new town clerk

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senior management analyst

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>> yes thank you mayor and council it's my

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pleasure here to introduce the town's

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new town clerk, senior management anal

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analyst, Zack Kovac DLon.

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Uh, yes,

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Zach is Zach is a Marin County native.

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He graduated from Terara Linda High

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School and studied political science and

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economics at Sonoma State University. He

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is pursuing a master of public

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administration degree at um CSU Eastbay

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and expects to graduate next month.

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Uh, Zach brings a wealth of knowledge of

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local government and the Ross Valley in

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particular to his new position in Ross.

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He previously worked for the county of

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Sonoma, their economic development

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board. He worked for the county of Marin

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as an aid to former Marin County

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Supervisor Katie Rice. And most

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recently, he was working for the

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Workforce Alliance of the North Bay as a

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senior workforce development analyst

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covering Marin County. Um he's lived in

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Sanelma with his wife and their two

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children ages six and two for over six

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years. In addition to his busy family

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life, work and educational pursuits,

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Zach recently served on the San Sal

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planning commission from 2023 to 2025.

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Um I know you'll agree we are fortunate

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to have Jack Zach join our small team.

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He started his position just three days

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ago and he's already demonstrated how

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well he will serve the Ross community.

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Welcome, Zach.

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» Did is there anything you wanted to say?

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>> Just want to say thank you so much,

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Christa, and I am so excited to be here

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and I'm really looking forward to

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working with all of you um here on the

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council. So, thank you so much.

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>> Thank you. Welcome.

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Number five, annual budget workshop.

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Review and confirm the town's goals.

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Quack.

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>> Great. Thank you very much, uh, mayor.

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It's my pleasure to, um,

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conduct this annual budget workshop. Um,

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let's, it's good to start off reviewing

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the town goals.

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If you recall last year, the council

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added an eighth goal. And these goals

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are um in your agenda packet. They're

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also up on in the PowerPoint

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presentation, and they're conveniently

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here on the wall. Um they are not in

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priority order, and you did add the

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eighth one last year, provide effective

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and timely communication with residents.

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So, these as as I and and our staff team

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were putting together this draft budget

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before you today, we those guided our

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work and um if you'd like to take a

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moment to to discuss it, if there are

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any additions or um enhancements,

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anything you'd like to do, now's the

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time to to talk about it.

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Any enhancements or additions?

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They're perfect as they are.

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Oh, okay. Great.

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Okay. Do we need public comment on that?

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If you'd like to. Any public comment on

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the town's goals?

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Anybody online?

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>> Uh, no hands raised online.

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>> Thank you. Number six.

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Okay.

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So, thank you, mayor and council, for

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dedicating your morning to all morning

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to this um to this annual budget

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workshop. I'd like to um just

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acknowledge our senior accountant, Elena

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Kurakina. She did a great job putting

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all the numbers together and working

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with me and our um staff team on this is

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her um she's she's been here since um

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about mid June last year and this is her

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first budget process. So wanted to thank

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her for all that work and getting up to

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speed along with with everything

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including our transition of our um town

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clerk which has been a key position for

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us. So um she is here along with members

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of our management team to answer

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questions you may have and we can

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certainly um stop me um during the

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presentation and ask questions or make

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comments if if you'd like mayor if

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that's how you'd like to run it.

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>> That sounds great.

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>> Okay.

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So, I'm going to start with um um

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accomplishments

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uh from the current fiscal year. So, we

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focused on um July 1 through just now.

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Uh so, it's not even a complete fiscal

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year yet. Um these are um items that uh

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have come to the council or that are

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significant um in the departments and I

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wanted to uh just go through them

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briefly. I did make copies for you there

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in case you'd like to review at a later

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time and ask questions or hanging them

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up on your wall. But um we'll start off.

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So uh highlights and accomplishments

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from the year from our general

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government um department is uh first and

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foremost uh an accomplishment is that

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the town is financially healthy. We um

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have received a clean audit for fiscal

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year ending 25. That'll be coming to you

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at your next council meeting next week

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where we'll also have a brief

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presentation by our auditor. Um, uh,

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we've, uh, increased, the council has

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increased your savings for the civic

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center project. You've continued to pay

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down unfunded pension liability. You

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started a new investment account to

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increase earnings. Um and you we uh

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conducted a recruitment for a new

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appointed treasurer that was completed

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and I and I council appointed him I

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recall last August and he's been working

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really hard Jeffrey to get up to

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speed. Um

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uh we negotiated a new lease agreement

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with the paramedics that was multiple

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years in the making and a lot of staff

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time and certainly a lot of council time

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went into that. Uh we recruited and

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transitioned to new staff, our new

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senior accountant, our new town clerk.

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Uh we have a new police chief that's

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actually here um in the audience. He

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starts on Monday, Raul Aglar. And um he

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starts on Monday. He will be sworn in at

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the council meeting um next week on

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Wednesday and he was kind enough to come

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and and and listen in today to start

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getting up to speed. We've also spent a

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year recruiting for a building inspector

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and really happy to report that he is

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going to be starting um his job after he

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moves here from the Monterey Peninsula.

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He'll be starting on May 18th. So, we

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just got that agreement signed and um I

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know our planning and building

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department in particular is real real

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happy to have that full-time position

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back. It's been vacant for a year.

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Um al continuing in general government

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um

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we um extensive cyber security actions

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have been taken. We are continuing down

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that path. We'll be bringing back at

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your next meeting a uh renewal of our um

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uh agreement, professional services

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agreement with Marin IT. That'll be on

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your next council agenda. Uh we

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installed a new telephone system.

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uh negotiated a three-year labor

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agreement with Ross Police Officers

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Association. We also put in place two

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new uh human resources policies that is

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going to benefit employees. Uh the first

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was a catastrophic sick leave policy

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that the council um put in place last

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fall and then at your last council

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meeting a uh paid parental leave

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program. Uh we conducted uh three at

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during three council meetings the

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council took the um made the evaluation

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and took count uh action to move your

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elections formally to November on an

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ongoing basis.

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This slide has to do with the um

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implementation of the facilities master

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plan and response to the for citizens

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initiative that was filed um last

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summer. Uh these are some of the major

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accomplishments that happened um over

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the year. You did receive at your

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council meeting last week. Uh a third

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report from our um project manager. So,

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I don't have to go into all of them, but

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just wanted to point out that especially

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for um me and David Kelly and and our uh

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planning and public works directors,

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this is a a significant amount of our

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staffing resources and council time has

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been going into this um particular um um

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initiative to implement the facilities

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master plan.

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Um this slide just focus I wanted to

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focus on a theme that the council and

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the community has been uh very

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interested in in this I know since I got

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here four years ago is pedestrian and

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bicycle safety. So these are bullet

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points and their um achievement

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accomplishments made by uh our public

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works department and our police

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department to uh enhance pedestrian and

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bicycle safety. Um uh the council

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enacted ebike legislation in partnership

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with the county of Marin and the police

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department has continued education uh

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working closely with the school district

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and began enforcement of that. Um the

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public works uh department uh improved

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uh is is before the end of this fiscal

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year will have made additional

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improvements to the Shady Lane

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pedestrian pathway and installed bike

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sheross on Shady Lane. Uh the Laurel

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Grove Pathways phase 2 project was

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completed this year. Um recently

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completed was sidewalk replacement on

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00:16:09,600 --> 00:16:11,519
Sir Francis Drake at the Bolinus bus

277
00:16:11,519 --> 00:16:15,440
stop. The police department um uh

278
00:16:15,440 --> 00:16:18,959
purchased and has deployed uh a mobile

279
00:16:18,959 --> 00:16:20,880
speed sign. You've probably seen it

280
00:16:20,880 --> 00:16:23,680
throughout town. Uh that's been very

281
00:16:23,680 --> 00:16:26,480
helpful to um educate drivers on how

282
00:16:26,480 --> 00:16:28,320
fast they're going and also provide a

283
00:16:28,320 --> 00:16:30,560
lot of statistical information to the

284
00:16:30,560 --> 00:16:33,120
police chief that he can use in further

285
00:16:33,120 --> 00:16:35,120
deploying and and trying to address this

286
00:16:35,120 --> 00:16:37,680
issue. Um and the public works

287
00:16:37,680 --> 00:16:39,279
department has been working hard on

288
00:16:39,279 --> 00:16:41,040
replacing the three pedestrian bridges

289
00:16:41,040 --> 00:16:43,440
at Natalie Coff and Green Park. Recently

290
00:16:43,440 --> 00:16:46,399
received um good good information about

291
00:16:46,399 --> 00:16:51,759
the lack of nesting owls and um

292
00:16:51,759 --> 00:16:54,480
they'll be able to be replaced um uh by

293
00:16:54,480 --> 00:16:59,110
in the summer. So that's fantastic.

294
00:16:59,120 --> 00:17:01,040
Also in the police department and these

295
00:17:01,040 --> 00:17:02,560
are highlights. It's certainly not

296
00:17:02,560 --> 00:17:04,480
everything that that happens in any of

297
00:17:04,480 --> 00:17:05,760
the departments, but just wanted to

298
00:17:05,760 --> 00:17:08,959
highlight accomplishment. They uh

299
00:17:08,959 --> 00:17:12,160
maintained a safe community. Um we've

300
00:17:12,160 --> 00:17:13,839
transitioned our police department

301
00:17:13,839 --> 00:17:17,199
leadership to our new chief. Um the

302
00:17:17,199 --> 00:17:20,079
number of speed citations has increased

303
00:17:20,079 --> 00:17:22,400
um especially on Sir Francis Drake has

304
00:17:22,400 --> 00:17:25,360
been a focused area. Uh the department

305
00:17:25,360 --> 00:17:27,520
has increased enforcement of parking and

306
00:17:27,520 --> 00:17:29,679
moving violations in the neighborhoods,

307
00:17:29,679 --> 00:17:31,919
especially those that are impacted by

308
00:17:31,919 --> 00:17:34,160
construction projects.

309
00:17:34,160 --> 00:17:36,080
There's also been an enforcement an

310
00:17:36,080 --> 00:17:38,080
emphasis on enforcement to maintain

311
00:17:38,080 --> 00:17:40,799
roadway clearance for first responder

312
00:17:40,799 --> 00:17:43,919
access and of course evacuation should

313
00:17:43,919 --> 00:17:46,559
the need arise. Uh the department has

314
00:17:46,559 --> 00:17:49,120
also increased training to move the

315
00:17:49,120 --> 00:17:51,600
department from documenting crime to

316
00:17:51,600 --> 00:17:55,120
investigating crime. And examples are um

317
00:17:55,120 --> 00:17:57,760
some recent elder abuse um cases that

318
00:17:57,760 --> 00:17:59,679
they've been investigating and also

319
00:17:59,679 --> 00:18:02,000
robbery cases. And I'm if the council

320
00:18:02,000 --> 00:18:03,440
has more questions about that, I'm sure

321
00:18:03,440 --> 00:18:08,710
Chief Pota would be happy to respond.

322
00:18:08,720 --> 00:18:10,720
Uh in the public works department, they

323
00:18:10,720 --> 00:18:13,360
completed several paving projects. Uh

324
00:18:13,360 --> 00:18:15,919
we've invested in the fleet. The council

325
00:18:15,919 --> 00:18:17,760
approved in the budget for this current

326
00:18:17,760 --> 00:18:20,000
fiscal year a new tractor which is going

327
00:18:20,000 --> 00:18:22,240
to be about $100,000. You approved it.

328
00:18:22,240 --> 00:18:25,840
the purchase of it on your last agenda.

329
00:18:25,840 --> 00:18:27,840
Um they've made progress on the

330
00:18:27,840 --> 00:18:30,160
windshift bridge replacement project

331
00:18:30,160 --> 00:18:32,240
which is many years in the making and

332
00:18:32,240 --> 00:18:34,799
probably more years to go but progress

333
00:18:34,799 --> 00:18:37,919
has been made. Uh they issued 95

334
00:18:37,919 --> 00:18:41,120
encroachment permits and 41 tree permits

335
00:18:41,120 --> 00:18:42,559
and that's just for the first nine

336
00:18:42,559 --> 00:18:44,160
months of the year. So we're a small

337
00:18:44,160 --> 00:18:45,360
town but there's quite a bit of

338
00:18:45,360 --> 00:18:46,880
activity.

339
00:18:46,880 --> 00:18:49,039
um they continue to maintain the

340
00:18:49,039 --> 00:18:52,559
operationality of dilapidated town

341
00:18:52,559 --> 00:18:55,520
facilities and so they do you know in

342
00:18:55,520 --> 00:18:56,720
order for us to keep using these

343
00:18:56,720 --> 00:18:58,960
facilities they have to put uh a lot of

344
00:18:58,960 --> 00:19:01,760
work into it. Um they've made progress

345
00:19:01,760 --> 00:19:04,080
on the Bolina storm drain phase 2

346
00:19:04,080 --> 00:19:06,080
project. Also progress on the

347
00:19:06,080 --> 00:19:11,840
undergrounding utility districts, the two uh assessment districts and our

348
00:19:11,840 --> 00:19:14,320
own utility undergrounding project here

349
00:19:14,320 --> 00:19:16,080
on the corner of Logonist and Sir

350
00:19:16,080 --> 00:19:19,360
Francis Drake.

351
00:19:19,360 --> 00:19:21,600
Um planning and building just a few

352
00:19:21,600 --> 00:19:23,440
highlights. Um housing element

353
00:19:23,440 --> 00:19:26,400
implementation was begun. Uh at your

354
00:19:26,400 --> 00:19:29,120
last council meeting, you approved the

355
00:19:29,120 --> 00:19:32,320
um multi-year fee study uh which has

356
00:19:32,320 --> 00:19:35,760
resulted in amended fee schedule. They

357
00:19:35,760 --> 00:19:39,840
um issued 232 building permits, which

358
00:19:39,840 --> 00:19:44,080
equates to $1.6 million in fees. They

359
00:19:44,080 --> 00:19:46,559
reviewed and approved 37 planning

360
00:19:46,559 --> 00:19:50,640
projects. Um, if you recall last fall,

361
00:19:50,640 --> 00:19:53,520
um, our planning director handled the,

362
00:19:53,520 --> 00:19:55,919
uh, three, every three-year, uh, the

363
00:19:55,919 --> 00:19:59,360
town needs to update its fire, uh, um,

364
00:19:59,360 --> 00:20:01,360
wooi and building codes. She handled

365
00:20:01,360 --> 00:20:04,080
that. Um, they continued to provide

366
00:20:04,080 --> 00:20:06,080
responsive services to the community

367
00:20:06,080 --> 00:20:08,320
with the building inspector vacant.

368
00:20:08,320 --> 00:20:10,720
They, so they were able to continue on

369
00:20:10,720 --> 00:20:13,280
good service. Um, I did not receive any

370
00:20:13,280 --> 00:20:16,080
complaints. Um, so that's great.

371
00:20:16,080 --> 00:20:18,320
uh they adopted an ordinance prohibiting

372
00:20:18,320 --> 00:20:20,080
tobacco cells. So that came to the

373
00:20:20,080 --> 00:20:23,520
council a handful of times and um this

374
00:20:23,520 --> 00:20:25,039
is one of those administrative things

375
00:20:25,039 --> 00:20:26,960
but it's important and it takes a lot of

376
00:20:26,960 --> 00:20:32,000
management skill is um they uh scanned

377
00:20:32,000 --> 00:20:33,679
250

378
00:20:33,679 --> 00:20:36,640
boxes of documents scanned and then they

379
00:20:36,640 --> 00:20:39,039
were and then they were able to destroy

380
00:20:39,039 --> 00:20:41,120
those documents in accordance with our

381
00:20:41,120 --> 00:20:43,600
records retention policy. that has freed

382
00:20:43,600 --> 00:20:46,320
up space in our public works building

383
00:20:46,320 --> 00:20:49,039
and makes it easier for staff and the

384
00:20:49,039 --> 00:20:51,520
public to access information. So, that's

385
00:20:51,520 --> 00:20:53,039
one of those extra things that a lot of

386
00:20:53,039 --> 00:20:55,679
times we don't get time to do, but um

387
00:20:55,679 --> 00:20:58,400
staff really um made a point of getting

388
00:20:58,400 --> 00:21:00,559
that done and it was a $30,000

389
00:21:00,559 --> 00:21:02,159
investment. So, thank you for to the

390
00:21:02,159 --> 00:21:06,080
council for allocating funds for that.

391
00:21:06,080 --> 00:21:08,320
Uh in Ross Recreation, they onboarded

392
00:21:08,320 --> 00:21:10,960
two key rec uh programming employees.

393
00:21:10,960 --> 00:21:13,360
They continued to staff age friendly

394
00:21:13,360 --> 00:21:16,480
task force and increased um age friendly

395
00:21:16,480 --> 00:21:19,760
events and programming. They reimagined

396
00:21:19,760 --> 00:21:22,320
the town dinner. If you recall last last

397
00:21:22,320 --> 00:21:24,799
fall, it was free and it was held at

398
00:21:24,799 --> 00:21:27,360
Magic and it was wellreceived.

399
00:21:27,360 --> 00:21:30,159
Um they have an agreement with Magic to

400
00:21:30,159 --> 00:21:32,400
host classes. An example of this is the

401
00:21:32,400 --> 00:21:35,360
Happy Hive preschool afterchool program

402
00:21:35,360 --> 00:21:37,919
which has been very successful.

403
00:21:37,919 --> 00:21:41,120
um they've expanded um flexible

404
00:21:41,120 --> 00:21:43,760
afterchool options in our afterchool

405
00:21:43,760 --> 00:21:46,960
programs including gap care and uh just

406
00:21:46,960 --> 00:21:48,880
at your last meeting you had an update

407
00:21:48,880 --> 00:21:51,039
from uh Moren Borthwick our recreation

408
00:21:51,039 --> 00:21:53,840
manager about all things uh recreation

409
00:21:53,840 --> 00:21:55,440
so you saw a lot of pictures and

410
00:21:55,440 --> 00:21:57,679
received more information but offered

411
00:21:57,679 --> 00:22:01,039
over 150 programs to the Ross community.

412
00:22:01,039 --> 00:22:03,679
uh they managed the reestablishment of

413
00:22:03,679 --> 00:22:06,000
the organic farm stand on the common

414
00:22:06,000 --> 00:22:08,159
last year and at your last meeting the

415
00:22:08,159 --> 00:22:11,200
council renewed that agreement um I

416
00:22:11,200 --> 00:22:13,760
can't I think it was three or five years

417
00:22:13,760 --> 00:22:15,679
uh and they've increased engagement with

418
00:22:15,679 --> 00:22:18,080
RPOA the Ross auxiliary and the Ross

419
00:22:18,080 --> 00:22:21,360
school for um community events so a lot

420
00:22:21,360 --> 00:22:24,400
of activity going on

421
00:22:24,400 --> 00:22:26,000
um you know I've included the fire

422
00:22:26,000 --> 00:22:27,760
department because as you know the town

423
00:22:27,760 --> 00:22:30,799
pays for fire services it's it a

424
00:22:30,799 --> 00:22:33,039
function, a very important function that

425
00:22:33,039 --> 00:22:35,679
the town provides and we do that through

426
00:22:35,679 --> 00:22:39,039
an ag um as part of a joint powers um

427
00:22:39,039 --> 00:22:40,559
authority with the Ross Valley Fire

428
00:22:40,559 --> 00:22:42,880
Department. So, just a few highlights of

429
00:22:42,880 --> 00:22:45,039
what the chief, Chief Mahoney considers

430
00:22:45,039 --> 00:22:47,600
to be accomplishments is he hired a new

431
00:22:47,600 --> 00:22:49,679
wildfire preparedness coordinator. Her

432
00:22:49,679 --> 00:22:52,480
name is Nicole and um I've seen her

433
00:22:52,480 --> 00:22:54,880
she's she's handling not only education

434
00:22:54,880 --> 00:22:57,200
events for the neighbor member agencies,

435
00:22:57,200 --> 00:23:00,000
but she's also taken over management of

436
00:23:00,000 --> 00:23:03,840
their vegetation um programs. She's also

437
00:23:03,840 --> 00:23:07,120
looking into trying to do work on uh to

438
00:23:07,120 --> 00:23:09,520
rehabilitate the fire roads um that go

439
00:23:09,520 --> 00:23:11,360
between San and Selmo and Ross and

440
00:23:11,360 --> 00:23:14,080
Fairfax. So, she's taken along a a lot

441
00:23:14,080 --> 00:23:16,159
of new things. We really are excited

442
00:23:16,159 --> 00:23:19,280
about that. Um, the department hired

443
00:23:19,280 --> 00:23:20,960
three new firefighters, which is

444
00:23:20,960 --> 00:23:24,080
difficult in the Bay Area now, and

445
00:23:24,080 --> 00:23:26,880
completed a new labor agreements for all

446
00:23:26,880 --> 00:23:28,880
of their bargaining groups this past

447
00:23:28,880 --> 00:23:32,159
summer. They also staffed a new uh

448
00:23:32,159 --> 00:23:34,960
battalion chief position. They also

449
00:23:34,960 --> 00:23:37,600
managed the closure of station 18. They

450
00:23:37,600 --> 00:23:40,080
updated council on response times. I

451
00:23:40,080 --> 00:23:42,240
think that was last December.

452
00:23:42,240 --> 00:23:44,320
Um they've completed a remodel of

453
00:23:44,320 --> 00:23:47,200
station 20 in Sleepy Hollow and they've

454
00:23:47,200 --> 00:23:49,520
obtained funding through the Fairfax

455
00:23:49,520 --> 00:23:52,080
Town Council for the remodel of station

456
00:23:52,080 --> 00:23:54,720
21 which is in Fairfax.

457
00:23:54,720 --> 00:23:57,679
Um they uh brought forward assisted with

458
00:23:57,679 --> 00:24:00,480
the new fire code adoption and they

459
00:24:00,480 --> 00:24:02,480
completed large vegetation removal

460
00:24:02,480 --> 00:24:05,039
projects in Ross including uh one at

461
00:24:05,039 --> 00:24:07,200
Natalie Coffen Green Park, one that's

462
00:24:07,200 --> 00:24:10,640
underway on upper road and they um did a

463
00:24:10,640 --> 00:24:12,480
new program by partnering with students

464
00:24:12,480 --> 00:24:15,279
at Ross School to do a broom pull event

465
00:24:15,279 --> 00:24:17,520
and our town staff. So that's that's

466
00:24:17,520 --> 00:24:19,760
neat.

467
00:24:19,760 --> 00:24:21,440
So those are the achievements for the

468
00:24:21,440 --> 00:24:22,799
year. I don't know if you had anything

469
00:24:22,799 --> 00:24:25,679
that you wanted to pause there. You have

470
00:24:25,679 --> 00:24:28,559
any questions? You wanted to

471
00:24:28,559 --> 00:24:31,200
add anything or anything?

472
00:24:31,200 --> 00:24:35,360
>> Any comments, questions?

473
00:24:35,360 --> 00:24:36,720
>> Okay, I think we can keep going.

474
00:24:36,720 --> 00:24:37,679
>> Okay.

475
00:24:37,679 --> 00:24:39,679
>> I just wanted to add one thing just to

476
00:24:39,679 --> 00:24:42,640
say I it's it's amazing to see all the

477
00:24:42,640 --> 00:24:44,080
accomplishments. I can't believe it's

478
00:24:44,080 --> 00:24:46,640
been what, nine months, not quite a full

479
00:24:46,640 --> 00:24:47,840
year.

480
00:24:47,840 --> 00:24:50,640
>> Yeah, congratulations to all the staff

481
00:24:50,640 --> 00:24:52,559
and all the work that they do. So,

482
00:24:52,559 --> 00:24:53,679
>> great. Thank you,

483
00:24:53,679 --> 00:24:57,039
>> Julie. Could I could I just add I I I

484
00:24:57,039 --> 00:24:59,440
I'm impressed. You know, sometimes

485
00:24:59,440 --> 00:25:01,039
sitting on the council, we have these

486
00:25:01,039 --> 00:25:02,640
issues that are really difficult and

487
00:25:02,640 --> 00:25:04,400
they seem to keep coming back and coming

488
00:25:04,400 --> 00:25:07,360
back because they're hard and we don't

489
00:25:07,360 --> 00:25:10,080
have ready solutions, particularly when

490
00:25:10,080 --> 00:25:12,240
these solutions, if they are there, will

491
00:25:12,240 --> 00:25:13,760
cost money. team, sometimes a lot of

492
00:25:13,760 --> 00:25:16,880
money. What we don't always appreciate

493
00:25:16,880 --> 00:25:19,679
is all the work that's going on day in

494
00:25:19,679 --> 00:25:22,159
and day out by our staff and it when you

495
00:25:22,159 --> 00:25:24,240
put it all together like this, it really

496
00:25:24,240 --> 00:25:26,720
is impressive. So, thank you very much

497
00:25:26,720 --> 00:25:29,520
to everyone on the town staff and to our

498
00:25:29,520 --> 00:25:31,200
manager.

499
00:25:31,200 --> 00:25:34,080
>> Yeah, I I agree. And it might be nice to

500
00:25:34,080 --> 00:25:36,720
have some kind of a communication to all

501
00:25:36,720 --> 00:25:39,840
the residents in the Ross review. um not

502
00:25:39,840 --> 00:25:41,840
the whole PowerPoint but just maybe the

503
00:25:41,840 --> 00:25:44,400
highlights so that the community can

504
00:25:44,400 --> 00:25:46,799
appreciate everything that's gone on

505
00:25:46,799 --> 00:25:48,720
too. I think that would be really

506
00:25:48,720 --> 00:25:55,190
helpful. Thank you to everybody.

507
00:25:55,200 --> 00:25:59,039
» Okay, thank you. Okay, so uh moving on.

508
00:25:59,039 --> 00:26:00,640
This next section has to do with the

509
00:26:00,640 --> 00:26:04,159
five-year uh financial forecast.

510
00:26:04,159 --> 00:26:06,960
Um, so this assists the town council and

511
00:26:06,960 --> 00:26:08,799
our management team in understanding the

512
00:26:08,799 --> 00:26:11,360
town's ability to fund current level of

513
00:26:11,360 --> 00:26:13,520
services in the future. So, is what

514
00:26:13,520 --> 00:26:15,520
we're doing sustainable? Is our level of

515
00:26:15,520 --> 00:26:19,039
service uh sustainable? And it it gives

516
00:26:19,039 --> 00:26:21,279
us some information about our ability to

517
00:26:21,279 --> 00:26:23,600
fund alternative programs and services

518
00:26:23,600 --> 00:26:28,000
in the short term or the long term.

519
00:26:28,000 --> 00:26:31,360
Um so this this uh exercise projects

520
00:26:31,360 --> 00:26:34,400
revenue and expenses for uh for a 5-year

521
00:26:34,400 --> 00:26:38,400
period starting in 2027 to 2031 and it's

522
00:26:38,400 --> 00:26:41,279
focused on the town's operating fund. It

523
00:26:41,279 --> 00:26:43,520
estimates revenue and expenses based on

524
00:26:43,520 --> 00:26:46,400
your current town policies and state

525
00:26:46,400 --> 00:26:49,360
statutes. It includes just a modest

526
00:26:49,360 --> 00:26:52,080
level of capital expenses continuing to

527
00:26:52,080 --> 00:26:54,960
be funded by the operating fund and it

528
00:26:54,960 --> 00:26:57,840
does include an additional $200,000 per

529
00:26:57,840 --> 00:27:01,600
year for each of the five years um for

530
00:27:01,600 --> 00:27:04,640
pension unfunded acred liability payown.

531
00:27:04,640 --> 00:27:07,200
So that is already incorporated into

532
00:27:07,200 --> 00:27:12,149
this uh financial forecast.

533
00:27:12,159 --> 00:27:15,600
Uh so the forecast indicates that um for

534
00:27:15,600 --> 00:27:18,480
revenues property taxes will continue to

535
00:27:18,480 --> 00:27:22,159
be your largest source of revenue. Um we

536
00:27:22,159 --> 00:27:24,720
receive uh projections from the county

537
00:27:24,720 --> 00:27:28,000
of Marin and also our consulting firm

538
00:27:28,000 --> 00:27:31,200
HDL and they uh so we used their

539
00:27:31,200 --> 00:27:33,600
projections which average 3 to 4% per

540
00:27:33,600 --> 00:27:37,510
year in growth.

541
00:27:37,520 --> 00:27:40,080
Uh revenue growth will be less than

542
00:27:40,080 --> 00:27:43,279
expense growth. So transfers the so the

543
00:27:43,279 --> 00:27:45,039
transfers that the council has been able

544
00:27:45,039 --> 00:27:46,960
to make to the facilities and equipment

545
00:27:46,960 --> 00:27:49,679
fund and to the capital projects fund

546
00:27:49,679 --> 00:27:52,480
are projected to decrease in order to

547
00:27:52,480 --> 00:27:54,640
balance the budget. However, you're

548
00:27:54,640 --> 00:27:57,279
still putting that $200 200,000 every

549
00:27:57,279 --> 00:27:59,360
year towards pension.

550
00:27:59,360 --> 00:28:01,919
Um

551
00:28:01,919 --> 00:28:05,440
so this this need for additional funding

552
00:28:05,440 --> 00:28:08,000
in order to address deferred capital

553
00:28:08,000 --> 00:28:10,880
needs and obsolete facilities. If at

554
00:28:10,880 --> 00:28:12,960
your last meeting we did put together

555
00:28:12,960 --> 00:28:15,440
with the help of our consultant team a

556
00:28:15,440 --> 00:28:18,320
presentation um for council about with

557
00:28:18,320 --> 00:28:20,000
that included options for raising

558
00:28:20,000 --> 00:28:25,830
additional funds for those purposes.

559
00:28:25,840 --> 00:28:28,559
So on the expenses side, our expenses

560
00:28:28,559 --> 00:28:30,799
are projected to grow approximately 3 to

561
00:28:30,799 --> 00:28:34,000
4% per year um excluding one-time

562
00:28:34,000 --> 00:28:35,760
expenditures.

563
00:28:35,760 --> 00:28:39,039
Wages and benefits comprise 47% of total

564
00:28:39,039 --> 00:28:41,679
expenses. They are estimated to increase

565
00:28:41,679 --> 00:28:45,679
4% per year moving forward.

566
00:28:45,679 --> 00:28:49,200
Our police and fire labor agreements um

567
00:28:49,200 --> 00:28:52,720
expire uh on June 30th, 2028. So that's

568
00:28:52,720 --> 00:28:55,279
partway through this 5-year forecast.

569
00:28:55,279 --> 00:28:58,080
Labor costs are expected to increase and

570
00:28:58,080 --> 00:29:08,470
it will affect this financial forecast.

571
00:29:08,480 --> 00:29:11,520
Um so pension costs are stabilizing with

572
00:29:11,520 --> 00:29:14,240
the enactment of the PEPA provisions um

573
00:29:14,240 --> 00:29:16,480
and the payown of our unfunded pension

574
00:29:16,480 --> 00:29:19,600
liability. However, Kalper's in

575
00:29:19,600 --> 00:29:22,320
investment gains and losses

576
00:29:22,320 --> 00:29:24,159
contribute to the unpredictability of

577
00:29:24,159 --> 00:29:26,000
future costs. So, that's affecting you

578
00:29:26,000 --> 00:29:27,760
know that this this forecast is going to

579
00:29:27,760 --> 00:29:29,440
change as we get the information from

580
00:29:29,440 --> 00:29:32,720
Kalpers every year. Um, for the current

581
00:29:32,720 --> 00:29:36,399
fiscal year 26, the town was required

582
00:29:36,399 --> 00:29:40,080
pension costs were $840,000.

583
00:29:40,080 --> 00:29:42,320
Those are expected to increase to 1.1

584
00:29:42,320 --> 00:29:46,080
million by fiscal year ending 31.

585
00:29:46,080 --> 00:29:48,559
uh the fire department JPA costs. So

586
00:29:48,559 --> 00:29:51,279
that's 30% of the town's operating costs

587
00:29:51,279 --> 00:29:54,159
go to that fire JPA. Those are budgeted

588
00:29:54,159 --> 00:29:58,399
to increase by 6% in the upcoming fiscal

589
00:29:58,399 --> 00:30:01,360
year 27. And then we expect that they

590
00:30:01,360 --> 00:30:04,080
will be increasing 4% annually in the

591
00:30:04,080 --> 00:30:10,310
future.

592
00:30:10,320 --> 00:30:14,880
So uh this is the bottom line here. this this

593
00:30:14,880 --> 00:30:18,320
graph here. So this table. So what this

594
00:30:18,320 --> 00:30:21,600
is showing us is um you know the first

595
00:30:21,600 --> 00:30:23,840
column was the actual for fiscal year

596
00:30:23,840 --> 00:30:27,360
25. The next two is budget for the uh

597
00:30:27,360 --> 00:30:29,600
current fiscal year and what we project

598
00:30:29,600 --> 00:30:31,840
we will really be bringing in and

599
00:30:31,840 --> 00:30:33,919
spending by the end of this fiscal year.

600
00:30:33,919 --> 00:30:36,399
And then the middle column is the uh

601
00:30:36,399 --> 00:30:38,159
projected for the fiscal year ending

602
00:30:38,159 --> 00:30:41,279
2027. So, what this is showing us is

603
00:30:41,279 --> 00:30:44,080
that the town's current level of

604
00:30:44,080 --> 00:30:47,200
services are fundable over the next 5

605
00:30:47,200 --> 00:30:48,720
years.

606
00:30:48,720 --> 00:30:50,640
And really, the the the reason we're

607
00:30:50,640 --> 00:30:53,120
able to fund our current level services

608
00:30:53,120 --> 00:30:55,360
is due to the revenue collected from the

609
00:30:55,360 --> 00:30:57,200
public safety parcel tax. That's really

610
00:30:57,200 --> 00:31:00,000
the key reason.

611
00:31:00,000 --> 00:31:03,360
>> Yes, mayor. um on on our handout, the

612
00:31:03,360 --> 00:31:08,000
memo, the staff report on page

613
00:31:08,000 --> 00:31:10,720
>> um nine iix,

614
00:31:10,720 --> 00:31:14,000
>> it looks like the same chart except for

615
00:31:14,000 --> 00:31:17,200
um two numbers are different,

616
00:31:17,200 --> 00:31:20,159
>> right? So we we've uh the one that's in

617
00:31:20,159 --> 00:31:23,840
your staff report includes the um

618
00:31:23,840 --> 00:31:26,640
includes the transfer of surplus from

619
00:31:26,640 --> 00:31:29,679
previous years. So I I agree. I

620
00:31:29,679 --> 00:31:31,440
apologize that is a little confusing.

621
00:31:31,440 --> 00:31:34,080
This one is more simplified and I'm I'd

622
00:31:34,080 --> 00:31:36,399
like to ask Elena to articulate. She's

623
00:31:36,399 --> 00:31:38,559
probably better at articulating an

624
00:31:38,559 --> 00:31:40,320
answer to this question.

625
00:31:40,320 --> 00:31:42,240
>> During prior years and use your

626
00:31:42,240 --> 00:31:47,990
microphone.

627
00:31:48,000 --> 00:31:51,519
» Okay. Thank you. So during prior years,

628
00:31:51,519 --> 00:31:54,640
the town collected uh more revenue than

629
00:31:54,640 --> 00:31:59,120
uh incurred expenses and additional two

630
00:31:59,120 --> 00:32:02,399
and a half million dollars uh available

631
00:32:02,399 --> 00:32:05,600
to transfer to capital project funds.

632
00:32:05,600 --> 00:32:08,559
And this is what you see in um staff

633
00:32:08,559 --> 00:32:11,279
report. And here we decided to simplify

634
00:32:11,279 --> 00:32:15,039
to show just uh excluding prior years um

635
00:32:15,039 --> 00:32:18,399
additional funds to show that uh year by

636
00:32:18,399 --> 00:32:23,519
year the town is uh able to um be in a

637
00:32:23,519 --> 00:32:27,360
uh this position.

638
00:32:27,360 --> 00:32:29,600
So,

639
00:32:29,600 --> 00:32:30,320
>> um,

640
00:32:30,320 --> 00:32:33,200
>> it it looks like we're really getting

641
00:32:33,200 --> 00:32:36,159
close to deficit spending, um,

642
00:32:36,159 --> 00:32:39,679
especially in what, fiscal 2029.

643
00:32:39,679 --> 00:32:40,320
>> Mhm.

644
00:32:40,320 --> 00:32:44,240
>> Um, is that concerning to people?

645
00:32:44,240 --> 00:32:46,080
>> Um, yeah, I I have a couple of points

646
00:32:46,080 --> 00:32:49,760
about that if I I can. So, it's um so

647
00:32:49,760 --> 00:32:51,919
we're projecting a very small surplus of

648
00:32:51,919 --> 00:32:54,320
$8,000 at the end of fiscal year ending

649
00:32:54,320 --> 00:32:57,519
27 and then a small small surpluses

650
00:32:57,519 --> 00:33:00,000
through 2031.

651
00:33:00,000 --> 00:33:02,000
Um

652
00:33:02,000 --> 00:33:05,200
this fiscal year, if you notice, we are

653
00:33:05,200 --> 00:33:10,720
anticipating a um surplus of $843,000.

654
00:33:10,720 --> 00:33:12,640
And we're projecting this nice surplus

655
00:33:12,640 --> 00:33:14,880
due to an increase in revenue which was

656
00:33:14,880 --> 00:33:16,880
largely driven by the increase in

657
00:33:16,880 --> 00:33:19,600
interest that we've received and reduced

658
00:33:19,600 --> 00:33:22,799
spending um that we've spent less than

659
00:33:22,799 --> 00:33:24,640
we had budgeted because primarily

660
00:33:24,640 --> 00:33:25,919
because of an unfilled building

661
00:33:25,919 --> 00:33:28,399
inspector position in some so a

662
00:33:28,399 --> 00:33:30,480
combination of a lot of different things

663
00:33:30,480 --> 00:33:33,440
but we were able to produce this uh

664
00:33:33,440 --> 00:33:36,480
expected surplus by the end of the year.

665
00:33:36,480 --> 00:33:39,279
So, these small surpluses that you see,

666
00:33:39,279 --> 00:33:42,080
you know, it it means that you're you're

667
00:33:42,080 --> 00:33:45,600
going to be able to um fund one-time

668
00:33:45,600 --> 00:33:48,159
expenses, but you're not going to be

669
00:33:48,159 --> 00:33:51,440
able to afford new positions, ongoing

670
00:33:51,440 --> 00:33:54,960
costs um or big capital projects unless

671
00:33:54,960 --> 00:33:57,679
you um somehow receive additional

672
00:33:57,679 --> 00:34:05,669
revenue.

673
00:34:05,679 --> 00:34:07,679
So getting into the draft budget, I'll

674
00:34:07,679 --> 00:34:09,280
go through these next slides uh quickly,

675
00:34:09,280 --> 00:34:13,359
but um just uh uh the general fund has

676
00:34:13,359 --> 00:34:14,079
um

677
00:34:14,079 --> 00:34:15,520
>> I'm sorry, excuse me. Can I ask a

678
00:34:15,520 --> 00:34:16,079
question?

679
00:34:16,079 --> 00:34:17,679
>> So

680
00:34:17,679 --> 00:34:20,720
what was the actual property tax

681
00:34:20,720 --> 00:34:24,240
increase revenue for this this year?

682
00:34:24,240 --> 00:34:27,119
>> It was about um we didn't finalize it.

683
00:34:27,119 --> 00:34:30,560
We we we didn't receive yet uh the final

684
00:34:30,560 --> 00:34:32,960
uh balances because the county transfers

685
00:34:32,960 --> 00:34:35,440
money in December, in April, and the

686
00:34:35,440 --> 00:34:38,079
final balance coming in July. So, we

687
00:34:38,079 --> 00:34:39,919
don't have the final number yet, but

688
00:34:39,919 --> 00:34:42,399
it's expected to be at least 4%

689
00:34:42,399 --> 00:34:43,119
increase.

690
00:34:43,119 --> 00:34:44,079
>> How much?

691
00:34:44,079 --> 00:34:46,079
>> At least 4%.

692
00:34:46,079 --> 00:34:48,000
>> Okay. I I think it's higher. I think you

693
00:34:48,000 --> 00:34:48,879
have it somewhere.

694
00:34:48,879 --> 00:34:50,399
>> Yes. Yeah. I I

695
00:34:50,399 --> 00:34:50,879
>> the

696
00:34:50,879 --> 00:34:52,720
>> I'm trying to be conservative.

697
00:34:52,720 --> 00:34:54,240
>> No, no, no. What I'm saying is that the

698
00:34:54,240 --> 00:34:57,520
actual property tax revenue growth

699
00:34:57,520 --> 00:34:59,200
exceeds the budget. It's exceeded it

700
00:34:59,200 --> 00:35:00,880
ever since I've joined

701
00:35:00,880 --> 00:35:02,079
>> every year.

702
00:35:02,079 --> 00:35:06,160
>> And I would say that the the town often

703
00:35:06,160 --> 00:35:08,720
has a conservative like you you you're

704
00:35:08,720 --> 00:35:12,720
3.8% as a baseline, but we actually

705
00:35:12,720 --> 00:35:14,640
exceed that almost every single year in

706
00:35:14,640 --> 00:35:16,079
property tax revenue.

707
00:35:16,079 --> 00:35:17,680
>> And the reason is people sell their

708
00:35:17,680 --> 00:35:22,079
homes and property taxes reset. So I

709
00:35:22,079 --> 00:35:24,400
hear this dire prediction of how we have

710
00:35:24,400 --> 00:35:28,079
no money, but I find that to be maybe a

711
00:35:28,079 --> 00:35:32,960
little too um wor over worrisome because

712
00:35:32,960 --> 00:35:36,079
as long as we do a good job stewarding

713
00:35:36,079 --> 00:35:38,720
the town and the property values

714
00:35:38,720 --> 00:35:41,119
increase, so will property tax revenues,

715
00:35:41,119 --> 00:35:43,440
which has been the case. And that's not

716
00:35:43,440 --> 00:35:46,000
what's forecasted in here.

717
00:35:46,000 --> 00:35:48,960
So if you look in your budget binder

718
00:35:48,960 --> 00:35:50,960
under tab

719
00:35:50,960 --> 00:35:54,800
G, that is operating fund revenue. In

720
00:35:54,800 --> 00:35:56,960
the very top line, it it mentions

721
00:35:56,960 --> 00:36:00,800
property tax. So

722
00:36:00,800 --> 00:36:03,520
the budget for the current fiscal year,

723
00:36:03,520 --> 00:36:06,079
we budgeted

724
00:36:06,079 --> 00:36:08,000
5,650,000

725
00:36:08,000 --> 00:36:10,320
in property tax, just the basic property

726
00:36:10,320 --> 00:36:12,320
tax.

727
00:36:12,320 --> 00:36:16,480
And we estimate we will be receiving

728
00:36:16,480 --> 00:36:20,470
5,671,000

729
00:36:20,480 --> 00:36:22,400
as our that's what we're estimating we

730
00:36:22,400 --> 00:36:25,359
will receive by the end of the year. And

731
00:36:25,359 --> 00:36:28,160
um

732
00:36:28,160 --> 00:36:31,200
we get updates from the county finance

733
00:36:31,200 --> 00:36:35,520
department throughout the year and

734
00:36:35,520 --> 00:36:37,520
we expect that that is going to we're

735
00:36:37,520 --> 00:36:39,839
going to be we're going to be right on

736
00:36:39,839 --> 00:36:41,920
with that at least that portion of it.

737
00:36:41,920 --> 00:36:44,640
So that's $21,000

738
00:36:44,640 --> 00:36:48,640
more than we budgeted. Um,

739
00:36:48,640 --> 00:36:51,119
>> but as a percentage, Christa, it's five,

740
00:36:51,119 --> 00:36:53,839
it's up 5.5%.

741
00:36:53,839 --> 00:36:56,480
>> Over 2425.

742
00:36:56,480 --> 00:37:00,079
So we're forecasting

743
00:37:00,079 --> 00:37:02,960
>> three 3.8 and the the actuals are up

744
00:37:02,960 --> 00:37:04,079
5.5.

745
00:37:04,079 --> 00:37:05,200
>> Yeah.

746
00:37:05,200 --> 00:37:09,990
>> So significantly more growth.

747
00:37:10,000 --> 00:37:12,800
Mhm. And that's and it is difficult to

748
00:37:12,800 --> 00:37:14,880
estimate things. That's why we rely so

749
00:37:14,880 --> 00:37:17,839
much um on our partners at the Marin

750
00:37:17,839 --> 00:37:20,079
County Finance Department and on our

751
00:37:20,079 --> 00:37:22,960
consultants HDL to help back up because

752
00:37:22,960 --> 00:37:25,040
property tax is such a huge part of our

753
00:37:25,040 --> 00:37:27,520
budget. So that staff's recommendation

754
00:37:27,520 --> 00:37:31,040
is to is to align ourselves with what

755
00:37:31,040 --> 00:37:33,839
they recommend, but of course it's the

756
00:37:33,839 --> 00:37:35,440
council's budget. So if you'd like to

757
00:37:35,440 --> 00:37:36,320
make it different.

758
00:37:36,320 --> 00:37:37,440
>> Okay.

759
00:37:37,440 --> 00:37:38,320
>> And that's what our

760
00:37:38,320 --> 00:37:39,680
>> I just also would like to point out that

761
00:37:39,680 --> 00:37:42,880
the growth from 24 to 25 actual and 23

762
00:37:42,880 --> 00:37:45,520
24 was 5.8%.

763
00:37:45,520 --> 00:37:45,920
>> Mhm.

764
00:37:45,920 --> 00:37:49,119
>> So it's 5.8% growth for that year and

765
00:37:49,119 --> 00:37:52,240
then it's 5.5% growth and we're

766
00:37:52,240 --> 00:37:54,800
forecasting 3.8.

767
00:37:54,800 --> 00:37:57,440
So again, I don't mind that we're

768
00:37:57,440 --> 00:37:58,560
conservative,

769
00:37:58,560 --> 00:38:00,400
>> but I think it's important to recognize

770
00:38:00,400 --> 00:38:02,240
that if property tax revenue grows

771
00:38:02,240 --> 00:38:03,680
faster

772
00:38:03,680 --> 00:38:05,359
>> than what you're forecasting, we're

773
00:38:05,359 --> 00:38:07,760
going to end up in surplus. And again,

774
00:38:07,760 --> 00:38:09,280
since I've been on this council, we've

775
00:38:09,280 --> 00:38:11,599
had surplus after surplus after surplus.

776
00:38:11,599 --> 00:38:13,359
Every quarter, I I bring it up in the

777
00:38:13,359 --> 00:38:14,880
actual financials,

778
00:38:14,880 --> 00:38:16,560
>> the surpluses. Mhm.

779
00:38:16,560 --> 00:38:19,040
>> So keep that in mind when you're trying

780
00:38:19,040 --> 00:38:21,359
to forecast out 5 years that we may

781
00:38:21,359 --> 00:38:22,960
actually surprise on the upside if

782
00:38:22,960 --> 00:38:24,960
property taxes continue to come in

783
00:38:24,960 --> 00:38:28,160
higher than anticipated.

784
00:38:28,160 --> 00:38:31,119
>> And and the flip side is, you know,

785
00:38:31,119 --> 00:38:33,520
there's all this uncertainty. There's

786
00:38:33,520 --> 00:38:35,839
always uncertainty with the economy,

787
00:38:35,839 --> 00:38:41,040
with global affairs, etc., etc. So Matt,

788
00:38:41,040 --> 00:38:43,920
you probably didn't own a house in 2008,

789
00:38:43,920 --> 00:38:46,240
but property tax revenue went down

790
00:38:46,240 --> 00:38:48,160
because we were having a huge financial

791
00:38:48,160 --> 00:38:51,520
crisis. So I think the best to me the

792
00:38:51,520 --> 00:38:53,839
best thing is to rely on the county.

793
00:38:53,839 --> 00:38:56,000
We're not equipped to make assumptions

794
00:38:56,000 --> 00:38:58,640
changing the percentage increase. We can

795
00:38:58,640 --> 00:39:01,200
always check in over time if those

796
00:39:01,200 --> 00:39:02,960
numbers change.

797
00:39:02,960 --> 00:39:05,599
Um, I'm comfortable with being more

798
00:39:05,599 --> 00:39:07,920
conservative because you just never know

799
00:39:07,920 --> 00:39:10,480
what's going to happen.

800
00:39:10,480 --> 00:39:12,480
And if we have more, that's great,

801
00:39:12,480 --> 00:39:14,320
right? That's that's not a bad thing.

802
00:39:14,320 --> 00:39:16,000
>> No, that's how the council has been able

803
00:39:16,000 --> 00:39:18,960
to save towards your in your capital

804
00:39:18,960 --> 00:39:22,160
projects fund is because of this

805
00:39:22,160 --> 00:39:26,079
in part because of that. Um, let's see.

806
00:39:26,079 --> 00:39:28,560
Anything else on that or

807
00:39:28,560 --> 00:39:30,079
Okay.

808
00:39:30,079 --> 00:39:32,800
Um, so we were talking about the funds.

809
00:39:32,800 --> 00:39:35,200
So the general fund consists of three

810
00:39:35,200 --> 00:39:36,640
funds. We've got operating fund,

811
00:39:36,640 --> 00:39:38,400
facilities, equipment, and our emergency

812
00:39:38,400 --> 00:39:41,200
fund. New in fiscal year 24 was the

813
00:39:41,200 --> 00:39:42,800
capital projects fund, and that's the

814
00:39:42,800 --> 00:39:45,200
town's piggy bank for its civic center

815
00:39:45,200 --> 00:39:47,920
project. And then we have these uh

816
00:39:47,920 --> 00:39:49,680
special revenue funds that can only be

817
00:39:49,680 --> 00:39:51,760
spent for specific purposes, the gas

818
00:39:51,760 --> 00:39:58,470
tax, drainage, public safety tax, etc.

819
00:39:58,480 --> 00:40:01,280
Uh this slide is just showing that

820
00:40:01,280 --> 00:40:03,760
revenues in fiscal year 27 are projected

821
00:40:03,760 --> 00:40:06,400
to grow but at a slower rate. So as

822
00:40:06,400 --> 00:40:07,920
council member Salterzer pointed out

823
00:40:07,920 --> 00:40:09,680
last year the property tax growth was

824
00:40:09,680 --> 00:40:12,480
projected at 5.4%. This year it's

825
00:40:12,480 --> 00:40:15,119
projected at 3.8%.

826
00:40:15,119 --> 00:40:17,200
We also project planning and building

827
00:40:17,200 --> 00:40:19,599
revenue conservatively based on a 5-year

828
00:40:19,599 --> 00:40:22,079
average including estimated actual for

829
00:40:22,079 --> 00:40:25,200
the current fiscal year. So this uh

830
00:40:25,200 --> 00:40:29,359
chart is showing the change um and if

831
00:40:29,359 --> 00:40:32,000
you notice we are um projecting that our

832
00:40:32,000 --> 00:40:34,079
planning revenue is going to decrease by

833
00:40:34,079 --> 00:40:39,750
21.4%.

834
00:40:39,760 --> 00:40:43,270
Okay.

835
00:40:43,280 --> 00:40:44,560
Uh just have a few

836
00:40:44,560 --> 00:40:47,280
>> what question on that on the planning I

837
00:40:47,280 --> 00:40:49,280
we remember we changed a bunch of the

838
00:40:49,280 --> 00:40:51,599
fees this year. Is that reflective in

839
00:40:51,599 --> 00:40:53,599
here or not?

840
00:40:53,599 --> 00:40:56,560
I'm going to ask um

841
00:40:56,560 --> 00:40:59,760
Elena, we actually or Roberta to talk to

842
00:40:59,760 --> 00:41:00,960
this, but yeah.

843
00:41:00,960 --> 00:41:03,920
>> Yes, it is because uh yeah, our budget

844
00:41:03,920 --> 00:41:08,480
was built based on a new fees and we not

845
00:41:08,480 --> 00:41:11,920
quite sure how will it work right yet

846
00:41:11,920 --> 00:41:14,000
because it is going to be first and big

847
00:41:14,000 --> 00:41:16,560
change in the first year but it is

848
00:41:16,560 --> 00:41:18,960
implemented here in the budget. Yes.

849
00:41:18,960 --> 00:41:25,030
>> Okay. Thanks. Mhm.

850
00:41:25,040 --> 00:41:27,920
Okay. So, I just have a a few

851
00:41:27,920 --> 00:41:30,000
highlights. So, our revenue highlights

852
00:41:30,000 --> 00:41:32,319
4% increase in total operating revenue

853
00:41:32,319 --> 00:41:35,040
over the previous budget. And then the

854
00:41:35,040 --> 00:41:38,400
parcel tax covers 17.3% of police and

855
00:41:38,400 --> 00:41:41,520
fire expenditures. The rate for the

856
00:41:41,520 --> 00:41:44,480
coming year for our property owners is

857
00:41:44,480 --> 00:41:48,950
uh $1,231.

858
00:41:48,960 --> 00:41:50,800
Um and of course that's subject to

859
00:41:50,800 --> 00:41:52,960
council. You'll be taking asked to take

860
00:41:52,960 --> 00:41:54,800
that action in June at your June

861
00:41:54,800 --> 00:41:59,440
meeting. Uh okay.

862
00:41:59,440 --> 00:42:01,119
So this is an an overview of

863
00:42:01,119 --> 00:42:12,950
expenditures by department. Um

864
00:42:12,960 --> 00:42:16,079
this slide shows that the town has these

865
00:42:16,079 --> 00:42:18,240
are this is a graph of total fund

866
00:42:18,240 --> 00:42:20,960
balances. So it shows that the town has

867
00:42:20,960 --> 00:42:24,000
healthy reserves. Um, in particular, I

868
00:42:24,000 --> 00:42:26,000
wanted to point out that the operating

869
00:42:26,000 --> 00:42:29,599
fund balance is uh would drop in um

870
00:42:29,599 --> 00:42:32,960
fiscal year 27 due to a budgeted $2.5

871
00:42:32,960 --> 00:42:36,000
million transfer of prior year reserves

872
00:42:36,000 --> 00:42:38,720
from the operating fund into the capital

873
00:42:38,720 --> 00:42:40,720
projects fund. So into your piggy bank

874
00:42:40,720 --> 00:42:42,880
for this project. And that would still

875
00:42:42,880 --> 00:42:47,200
leave a $3.9 million reserve which um

876
00:42:47,200 --> 00:42:51,440
satisfies that 30% reserve policy.

877
00:42:51,440 --> 00:42:53,520
Okay.

878
00:42:53,520 --> 00:42:56,560
A and why did that money build up over

879
00:42:56,560 --> 00:42:58,880
time? We we just weren't really focused

880
00:42:58,880 --> 00:43:00,800
on it or what was going on?

881
00:43:00,800 --> 00:43:03,280
>> No. Of these past few years, we have

882
00:43:03,280 --> 00:43:06,000
been transferring um funds every year.

883
00:43:06,000 --> 00:43:08,640
So, I think the current year is we've

884
00:43:08,640 --> 00:43:10,400
transfer we're budgeted to transfer a

885
00:43:10,400 --> 00:43:12,560
million dollars. Is that correct, Elena?

886
00:43:12,560 --> 00:43:15,520
We're of prior year surpluses. So yes,

887
00:43:15,520 --> 00:43:18,640
it built up over time because as council

888
00:43:18,640 --> 00:43:20,720
member Salter mentioned, we maybe we get

889
00:43:20,720 --> 00:43:22,480
property taxes that exceed our

890
00:43:22,480 --> 00:43:25,200
projections. We don't spend some money

891
00:43:25,200 --> 00:43:26,960
that we thought. We've also because

892
00:43:26,960 --> 00:43:29,280
you've been saving because you've been

893
00:43:29,280 --> 00:43:31,280
so successful in saving money in the

894
00:43:31,280 --> 00:43:32,960
capital projects fund, you're generating

895
00:43:32,960 --> 00:43:36,560
interest that you didn't get before. So

896
00:43:36,560 --> 00:43:38,319
um it's a it's a whole combination of

897
00:43:38,319 --> 00:43:40,480
things. We had several years there where

898
00:43:40,480 --> 00:43:42,240
the police department was not spending

899
00:43:42,240 --> 00:43:44,640
its full budgeted um appropriation

900
00:43:44,640 --> 00:43:46,319
because they were having difficulty

901
00:43:46,319 --> 00:43:48,480
filling their positions. So, it was it

902
00:43:48,480 --> 00:43:50,160
was a whole bunch of different things,

903
00:43:50,160 --> 00:43:53,680
but um and it's it's the council has

904
00:43:53,680 --> 00:43:55,520
been frugal. I mean, you you haven't

905
00:43:55,520 --> 00:43:58,000
you've had a lot of uh you've been

906
00:43:58,000 --> 00:43:59,920
fiscally conservative where you haven't

907
00:43:59,920 --> 00:44:02,160
been spending

908
00:44:02,160 --> 00:44:04,640
um deciding to spend money on adding

909
00:44:04,640 --> 00:44:06,160
positions and things like that. You've

910
00:44:06,160 --> 00:44:08,160
been very conservative over the years.

911
00:44:08,160 --> 00:44:11,200
And just a question on the um operating

912
00:44:11,200 --> 00:44:14,240
reserve. Is that standard a 30%

913
00:44:14,240 --> 00:44:15,520
operating reserve?

914
00:44:15,520 --> 00:44:19,119
>> It it is standard and it is I mean there

915
00:44:19,119 --> 00:44:20,800
are some cities that go lower. I mean

916
00:44:20,800 --> 00:44:23,280
there's a city in Orange County their um

917
00:44:23,280 --> 00:44:29,119
council policy is 10%. So um 30% is is

918
00:44:29,119 --> 00:44:32,160
the norm for cities especially in the

919
00:44:32,160 --> 00:44:35,440
North Bay. Um,

920
00:44:35,440 --> 00:44:36,880
yeah, but there are cities out there

921
00:44:36,880 --> 00:44:38,560
that go lower than that. But that is the

922
00:44:38,560 --> 00:44:41,359
council adopted reserve policy. That's

923
00:44:41,359 --> 00:44:43,760
part of your council adopted financial

924
00:44:43,760 --> 00:44:46,160
policies that last came to the council

925
00:44:46,160 --> 00:44:50,390
in 2021.

926
00:44:50,400 --> 00:44:52,319
» Uh, Chris, one question for you. Are we

927
00:44:52,319 --> 00:44:54,079
Is there a slide on the pension

928
00:44:54,079 --> 00:44:56,560
specifically or when I just want to see

929
00:44:56,560 --> 00:44:58,480
because I I I'll wait to ask questions

930
00:44:58,480 --> 00:44:59,599
on it if there's if you're going to

931
00:44:59,599 --> 00:45:00,000
address it.

932
00:45:00,000 --> 00:45:01,599
>> Um, actually, you know, I I moved it to

933
00:45:01,599 --> 00:45:03,119
the end. I had it last year. I was

934
00:45:03,119 --> 00:45:06,000
trying to I was trying to pull this down

935
00:45:06,000 --> 00:45:07,440
a little bit, minimize this

936
00:45:07,440 --> 00:45:08,880
presentation, but I'll be happy to put

937
00:45:08,880 --> 00:45:10,960
it back on. We can skip to that. We can

938
00:45:10,960 --> 00:45:12,480
do it now or we can do it at the end.

939
00:45:12,480 --> 00:45:13,920
>> At the end's fine. I just thought again

940
00:45:13,920 --> 00:45:14,960
I was going to Sure.

941
00:45:14,960 --> 00:45:15,920
>> Wait.

942
00:45:15,920 --> 00:45:19,760
>> Um, okay.

943
00:45:19,760 --> 00:45:22,640
So, for this chart here, it's it's

944
00:45:22,640 --> 00:45:24,560
what's the bottom line? So, the takeaway

945
00:45:24,560 --> 00:45:26,800
is that the operating fund is balanced

946
00:45:26,800 --> 00:45:29,440
and your fiscal year ending 27 uh fund

947
00:45:29,440 --> 00:45:33,760
balances are healthy. Um,

948
00:45:33,760 --> 00:45:36,560
and it also shows that you're uh it

949
00:45:36,560 --> 00:45:39,200
shows the inclusion of the $2.5 million

950
00:45:39,200 --> 00:45:41,920
transfer of prior year reserves into the

951
00:45:41,920 --> 00:45:44,319
capital projects fund. And so that's

952
00:45:44,319 --> 00:45:47,599
going to build that fund. So that ending

953
00:45:47,599 --> 00:45:50,000
fiscal year 27, your fund balance in

954
00:45:50,000 --> 00:45:53,280
that fund is expected to be $13.74

955
00:45:53,280 --> 00:45:55,119
million.

956
00:45:55,119 --> 00:45:57,440
So that's something to be proud of, I

957
00:45:57,440 --> 00:46:00,400
think.

958
00:46:00,400 --> 00:46:02,640
Okay, these next charts, I'll go through

959
00:46:02,640 --> 00:46:05,359
these quickly, but this this chart is so

960
00:46:05,359 --> 00:46:06,800
showing that, you know, of course,

961
00:46:06,800 --> 00:46:09,520
property taxes are 57% of the town's

962
00:46:09,520 --> 00:46:12,560
revenue. Then our public safety uh

963
00:46:12,560 --> 00:46:16,240
parcel tax generates um another 9% of

964
00:46:16,240 --> 00:46:18,960
our revenue.

965
00:46:18,960 --> 00:46:21,440
This next slide talks a little bit about

966
00:46:21,440 --> 00:46:24,960
expenditures. Um, wages are our largest

967
00:46:24,960 --> 00:46:27,280
expense at 31%

968
00:46:27,280 --> 00:46:29,200
and then our contract with Ross Valley

969
00:46:29,200 --> 00:46:31,280
Fire Department for fire service is the

970
00:46:31,280 --> 00:46:38,790
second largest expense at 24%.

971
00:46:38,800 --> 00:46:40,960
Um,

972
00:46:40,960 --> 00:46:43,119
this one is actually by department. So

973
00:46:43,119 --> 00:46:45,119
this shows that fire is our largest

974
00:46:45,119 --> 00:46:47,760
expenditure by department and that and

975
00:46:47,760 --> 00:46:50,480
the difference in those two is that the

976
00:46:50,480 --> 00:46:53,280
fire department budget is a little bit

977
00:46:53,280 --> 00:46:55,839
more than the contract with Ross Valley

978
00:46:55,839 --> 00:46:57,680
Fire because there are some more line

979
00:46:57,680 --> 00:47:00,960
items in that budget

980
00:47:00,960 --> 00:47:05,030
um such as

981
00:47:05,040 --> 00:47:06,640
» what are some of those items? I didn't

982
00:47:06,640 --> 00:47:09,200
quite understand why the the numbers are

983
00:47:09,200 --> 00:47:09,520
different.

984
00:47:09,520 --> 00:47:12,000
>> Yeah, sure. Um some of those items are

985
00:47:12,000 --> 00:47:13,839
um maintenance. So for example, we have

986
00:47:13,839 --> 00:47:16,960
we are required by the JPA agreement to

987
00:47:16,960 --> 00:47:20,960
um pay funding for um the upkeep of

988
00:47:20,960 --> 00:47:24,960
station um 19 in Sanmo. We also put in

989
00:47:24,960 --> 00:47:27,599
there the funding that we get from the

990
00:47:27,599 --> 00:47:30,240
Min Wildfire Prevention Authority. So we

991
00:47:30,240 --> 00:47:31,920
have revenue coming in and then we have

992
00:47:31,920 --> 00:47:33,839
revenue going out. Am I missing

993
00:47:33,839 --> 00:47:35,119
anything, Elena?

994
00:47:35,119 --> 00:47:36,400
>> No, you're right.

995
00:47:36,400 --> 00:47:39,760
>> Yeah. Um we used to have in that budget

996
00:47:39,760 --> 00:47:43,760
uh how much we spent to rent the um the

997
00:47:43,760 --> 00:47:46,560
portable for the firefighters and

998
00:47:46,560 --> 00:47:50,319
luckily we were able to get get that we no longer have that expense. So

999
00:47:50,319 --> 00:47:52,240
there's other things in that budget just

1000
00:47:52,240 --> 00:47:54,800
a few things and that um Mayor Prom

1001
00:47:54,800 --> 00:47:58,319
Robbins is um in your budget packet

1002
00:47:58,319 --> 00:48:02,470
under

1003
00:48:02,480 --> 00:48:05,680
» under tab I compar.

1004
00:48:05,680 --> 00:48:07,839
>> Thank you. Yeah. Oh,

1005
00:48:07,839 --> 00:48:10,319
>> thank you, Elena. Mayor Prom Robbins.

1006
00:48:10,319 --> 00:48:14,079
Another uh big item is um we have

1007
00:48:14,079 --> 00:48:18,400
Kalpers's uh uh unfunded liability for

1008
00:48:18,400 --> 00:48:21,839
the fire department staff before when

1009
00:48:21,839 --> 00:48:23,599
Ross used to have its fire department

1010
00:48:23,599 --> 00:48:26,000
before we joined the Ross Valley Fire

1011
00:48:26,000 --> 00:48:28,480
Department in 2012. So, prior to that,

1012
00:48:28,480 --> 00:48:31,760
there was unfunded liability that we pay

1013
00:48:31,760 --> 00:48:34,800
uh just our own. So that's another align

1014
00:48:34,800 --> 00:48:36,800
item in that budget.

1015
00:48:36,800 --> 00:48:37,520
>> Thank you.

1016
00:48:37,520 --> 00:48:41,589
>> Sure.

1017
00:48:41,599 --> 00:48:45,359
» So 57% of our general fund expenditures

1018
00:48:45,359 --> 00:48:48,800
are um spent on fire and police services

1019
00:48:48,800 --> 00:48:51,040
and and that is typical. That's a

1020
00:48:51,040 --> 00:48:54,720
typical amount. 60 60% is often what you

1021
00:48:54,720 --> 00:48:57,520
hear. Some places it gets it's creeping

1022
00:48:57,520 --> 00:49:01,750
up closer to 70%.

1023
00:49:01,760 --> 00:49:04,559
So that was my uh those were our spiffy

1024
00:49:04,559 --> 00:49:08,400
charts and now I have um some from

1025
00:49:08,400 --> 00:49:12,000
staff's perspective some of our our

1026
00:49:12,000 --> 00:49:14,000
priorities for the coming budget year

1027
00:49:14,000 --> 00:49:18,640
that are part of this budget document.

1028
00:49:18,640 --> 00:49:21,280
Um absolutely we want to maintain our

1029
00:49:21,280 --> 00:49:23,920
financial stability and maintain public

1030
00:49:23,920 --> 00:49:27,920
safety. Another one in continues our

1031
00:49:27,920 --> 00:49:30,079
second bullet is employee retention,

1032
00:49:30,079 --> 00:49:32,720
employee recruitment. I've added in here

1033
00:49:32,720 --> 00:49:34,319
this year is succession planning. For

1034
00:49:34,319 --> 00:49:35,920
example, our public works director Rich

1035
00:49:35,920 --> 00:49:38,240
Simonich is retiring in August. So

1036
00:49:38,240 --> 00:49:41,119
there's a focus this year on succession

1037
00:49:41,119 --> 00:49:44,720
planning, safety as always training and

1038
00:49:44,720 --> 00:49:48,000
technological um investments so that we

1039
00:49:48,000 --> 00:49:49,599
can work uh smarter and more

1040
00:49:49,599 --> 00:49:51,599
efficiently.

1041
00:49:51,599 --> 00:49:54,079
priority for this coming year continues

1042
00:49:54,079 --> 00:49:56,400
to be the town facilities master plan,

1043
00:49:56,400 --> 00:49:58,880
engaging an architect, planning those

1044
00:49:58,880 --> 00:50:00,800
temporary relocations to do

1045
00:50:00,800 --> 00:50:02,559
construction, beginning environmental

1046
00:50:02,559 --> 00:50:03,920
review, working on the housing

1047
00:50:03,920 --> 00:50:05,119
development. There's a whole bunch of

1048
00:50:05,119 --> 00:50:11,760
things that you uh received in your uh status report at your last council

1049
00:50:11,760 --> 00:50:13,839
meeting. We want to increase

1050
00:50:13,839 --> 00:50:16,720
communication with residents. So, uh, a

1051
00:50:16,720 --> 00:50:19,520
carryover project from last year is the

1052
00:50:19,520 --> 00:50:23,119
town provided us with funding to, um,

1053
00:50:23,119 --> 00:50:25,359
have to create a new website. We weren't

1054
00:50:25,359 --> 00:50:27,359
able to clean to complete that project

1055
00:50:27,359 --> 00:50:29,599
this year primarily due to the, uh,

1056
00:50:29,599 --> 00:50:31,760
transition with new clerks, but, um, our

1057
00:50:31,760 --> 00:50:34,559
new town clerk, Zach, is

1058
00:50:34,559 --> 00:50:36,079
really excited about doing this next

1059
00:50:36,079 --> 00:50:38,400
year. Right, Zach?

1060
00:50:38,400 --> 00:50:39,119
>> Absolutely.

1061
00:50:39,119 --> 00:50:40,559
>> Yeah. And we'll we'll get started on

1062
00:50:40,559 --> 00:50:42,319
that because there's a lot of uh, we we

1063
00:50:42,319 --> 00:50:44,240
need to get our website in into modern

1064
00:50:44,240 --> 00:50:47,599
day Um, we continue to invest in

1065
00:50:47,599 --> 00:50:50,559
vehicles and equipment. So, you we we we

1066
00:50:50,559 --> 00:50:52,800
just got the new public works tractor.

1067
00:50:52,800 --> 00:50:54,800
Um, and in the coming year, we've

1068
00:50:54,800 --> 00:50:58,400
budgeted funding for a um a new but

1069
00:50:58,400 --> 00:51:01,440
probably gently used uh uh car for our

1070
00:51:01,440 --> 00:51:05,119
police chief and new body cams and some

1071
00:51:05,119 --> 00:51:08,160
other things. We will um of course be

1072
00:51:08,160 --> 00:51:10,160
continuing our cyber security

1073
00:51:10,160 --> 00:51:13,589
improvements.

1074
00:51:13,599 --> 00:51:15,359
We'll continue improving emergency

1075
00:51:15,359 --> 00:51:18,160
preparedness and wildfire prevention.

1076
00:51:18,160 --> 00:51:20,000
Continue to focus on that pedestrian

1077
00:51:20,000 --> 00:51:23,760
safety. Continue to make payowns to our

1078
00:51:23,760 --> 00:51:27,680
unfunded pension liability. Um our uh

1079
00:51:27,680 --> 00:51:31,280
most recent valuation report for Kalpers

1080
00:51:31,280 --> 00:51:33,119
shows that we have an unfunded acred

1081
00:51:33,119 --> 00:51:36,480
liability of 5.7 million. That's a

1082
00:51:36,480 --> 00:51:39,119
decrease of 400,000

1083
00:51:39,119 --> 00:51:41,440
from the prior year.

1084
00:51:41,440 --> 00:51:44,559
Um, but that fluctuates every year. So,

1085
00:51:44,559 --> 00:51:47,839
um, since 2016, the town has made $3.6

1086
00:51:47,839 --> 00:51:50,800
million in discretionary payments to pay

1087
00:51:50,800 --> 00:51:57,190
down the pension liability.

1088
00:51:57,200 --> 00:51:59,440
And this budget continues to transfer

1089
00:51:59,440 --> 00:52:01,680
funds into the capital projects fund to

1090
00:52:01,680 --> 00:52:03,599
build your savings account for the civic

1091
00:52:03,599 --> 00:52:06,720
center project.

1092
00:52:06,720 --> 00:52:09,119
So, just a few highlights for each

1093
00:52:09,119 --> 00:52:10,720
department in the general government

1094
00:52:10,720 --> 00:52:13,200
section. Um, we do this budget includes

1095
00:52:13,200 --> 00:52:16,640
a 3% cost of living increase for all of

1096
00:52:16,640 --> 00:52:21,359
our employees. Um, it includes uh 10%

1097
00:52:21,359 --> 00:52:23,760
increase in health insurance costs.

1098
00:52:23,760 --> 00:52:26,079
We've got uh increased investments for

1099
00:52:26,079 --> 00:52:28,640
it. Um, for the third year in a row

1100
00:52:28,640 --> 00:52:31,200
we've been doing this. Unfortunately,

1101
00:52:31,200 --> 00:52:33,440
our liability and property insurance is

1102
00:52:33,440 --> 00:52:37,280
expected to increase by 24%.

1103
00:52:37,280 --> 00:52:39,680
Um, and that is typical. That's I've

1104
00:52:39,680 --> 00:52:41,280
checked in with my colleagues with our

1105
00:52:41,280 --> 00:52:42,800
neighboring cities, and it's not just

1106
00:52:42,800 --> 00:52:46,640
us. It's happening to everybody. Um, in

1107
00:52:46,640 --> 00:52:48,640
particular, as I mentioned, we have the

1108
00:52:48,640 --> 00:52:50,880
website redesign. We want to continue to

1109
00:52:50,880 --> 00:52:53,280
make progress on records retention and

1110
00:52:53,280 --> 00:52:55,920
scanning. Uh, we need to recruit a new

1111
00:52:55,920 --> 00:52:58,800
public works director. Um, and I know

1112
00:52:58,800 --> 00:53:02,160
Elena has is uh put this forward is we

1113
00:53:02,160 --> 00:53:04,240
need a a new financial software

1114
00:53:04,240 --> 00:53:06,400
management system. So that's we have

1115
00:53:06,400 --> 00:53:10,480
$52,000 in the budget to purchase and

1116
00:53:10,480 --> 00:53:12,880
implement a new financial uh management

1117
00:53:12,880 --> 00:53:16,480
system. We also um need to update the

1118
00:53:16,480 --> 00:53:18,160
personnel rules. The last time they went

1119
00:53:18,160 --> 00:53:20,800
to the council was the summer of 2021

1120
00:53:20,800 --> 00:53:23,839
and we've uh we need to update those and

1121
00:53:23,839 --> 00:53:26,800
um add some of the the the for example

1122
00:53:26,800 --> 00:53:28,480
paid parental leave of all that needs to

1123
00:53:28,480 --> 00:53:30,319
be incorporated into the personnel

1124
00:53:30,319 --> 00:53:33,040
policies

1125
00:53:33,040 --> 00:53:39,119
uh for the fire department budget. um uh

1126
00:53:39,119 --> 00:53:41,680
the closure of the the station 18 last

1127
00:53:41,680 --> 00:53:44,720
summer generated savings to the JPA and

1128
00:53:44,720 --> 00:53:48,400
then they applied that to Ross' dues. Um

1129
00:53:48,400 --> 00:53:50,559
the savings is expected to be over

1130
00:53:50,559 --> 00:53:53,760
300,000 in the um coming fiscal year

1131
00:53:53,760 --> 00:53:56,559
with the town's share of the Ross Valley

1132
00:53:56,559 --> 00:53:58,640
Fire Department budget will be reduced

1133
00:53:58,640 --> 00:54:01,280
from 23.37%

1134
00:54:01,280 --> 00:54:02,640
that's what we've been paying that's

1135
00:54:02,640 --> 00:54:05,520
been our share to it'll be reduced down

1136
00:54:05,520 --> 00:54:07,599
to 20.4%.

1137
00:54:07,599 --> 00:54:10,960
Now, that is pending. That formal change

1138
00:54:10,960 --> 00:54:15,839
in the JPA needs to um be approved by

1139
00:54:15,839 --> 00:54:18,800
the Ros Valley Fire Department board and

1140
00:54:18,800 --> 00:54:20,400
I believe it's I think it's it's going

1141
00:54:20,400 --> 00:54:22,240
to have to come to this council to

1142
00:54:22,240 --> 00:54:25,359
approve the JAPA, amended JPA. So,

1143
00:54:25,359 --> 00:54:27,680
you'll be seeing that summer, early

1144
00:54:27,680 --> 00:54:30,319
fall. That should be coming forward.

1145
00:54:30,319 --> 00:54:32,800
Uh their budget, however, is not yet

1146
00:54:32,800 --> 00:54:34,319
finalized.

1147
00:54:34,319 --> 00:54:37,920
um we will be receiving that uh updates

1148
00:54:37,920 --> 00:54:39,599
to that and they will be incorporated

1149
00:54:39,599 --> 00:54:41,839
into this draft budget and you know the

1150
00:54:41,839 --> 00:54:43,599
budget comes back to you for formal

1151
00:54:43,599 --> 00:54:46,720
approval in at your June 11th meeting.

1152
00:54:46,720 --> 00:54:48,480
So the the Ross Valley Fire Department

1153
00:54:48,480 --> 00:54:51,119
budget is is we expect it to increase by

1154
00:54:51,119 --> 00:54:52,960
6.5%.

1155
00:54:52,960 --> 00:54:57,359
And then uh the entire department is um

1156
00:54:57,359 --> 00:54:59,760
budgeted at 3.3 million and that

1157
00:54:59,760 --> 00:55:01,920
includes the and that's a 6% increase

1158
00:55:01,920 --> 00:55:03,359
and that was the difference between the

1159
00:55:03,359 --> 00:55:05,359
two are what I described to uh Mayor

1160
00:55:05,359 --> 00:55:07,680
Prom Robbins. So, this budget does

1161
00:55:07,680 --> 00:55:11,119
include $65,000 each for wildfire

1162
00:55:11,119 --> 00:55:13,520
defensible space program and the

1163
00:55:13,520 --> 00:55:16,160
wildfire local prevention program and

1164
00:55:16,160 --> 00:55:18,480
that's funded by the wildfire prevention

1165
00:55:18,480 --> 00:55:21,510
authority.

1166
00:55:21,520 --> 00:55:23,359
In the police department, uh we have

1167
00:55:23,359 --> 00:55:26,079
nine positions in the police department.

1168
00:55:26,079 --> 00:55:28,480
If you recall, an officer position was

1169
00:55:28,480 --> 00:55:31,440
added in fiscal year ending 25 for

1170
00:55:31,440 --> 00:55:35,520
succession planning purposes at we we uh

1171
00:55:35,520 --> 00:55:37,599
told the council we would be evaluating

1172
00:55:37,599 --> 00:55:41,680
the need for that every year. Um we did

1173
00:55:41,680 --> 00:55:43,680
that evaluation this year, the police

1174
00:55:43,680 --> 00:55:46,319
chief and I and due to succession

1175
00:55:46,319 --> 00:55:48,559
planning, we need to continue that

1176
00:55:48,559 --> 00:55:51,280
through fiscal year ending 27 and we

1177
00:55:51,280 --> 00:55:53,440
will evaluate it um next year with our

1178
00:55:53,440 --> 00:55:55,200
new chief.

1179
00:55:55,200 --> 00:55:57,760
Uh the new we have a newou with the

1180
00:55:57,760 --> 00:55:59,680
police officers. It's in effect through

1181
00:55:59,680 --> 00:56:01,920
June 2028.

1182
00:56:01,920 --> 00:56:04,720
It uh this includes funding for uh new

1183
00:56:04,720 --> 00:56:06,319
equipment and one vehicle. As I

1184
00:56:06,319 --> 00:56:08,640
mentioned, I wanted to point out that

1185
00:56:08,640 --> 00:56:10,880
due to some of the changes that we made

1186
00:56:10,880 --> 00:56:13,280
in the new memorandum of understanding

1187
00:56:13,280 --> 00:56:15,520
with the police officers association,

1188
00:56:15,520 --> 00:56:18,079
one of it was to reduce the amount we

1189
00:56:18,079 --> 00:56:20,960
raised their um salaries and then we

1190
00:56:20,960 --> 00:56:23,119
were able to reduce the amount of

1191
00:56:23,119 --> 00:56:25,680
automatic comp time that they acrewed

1192
00:56:25,680 --> 00:56:28,480
each pay period. And what that's one of

1193
00:56:28,480 --> 00:56:30,559
the thing that that's enabled is that

1194
00:56:30,559 --> 00:56:33,760
the the chief and due to good management

1195
00:56:33,760 --> 00:56:35,520
and the fact that the department is

1196
00:56:35,520 --> 00:56:38,240
fully staffed and the reduction in the

1197
00:56:38,240 --> 00:56:40,559
count time they've earned the overtime

1198
00:56:40,559 --> 00:56:43,200
budget has been reduced by 50%. So

1199
00:56:43,200 --> 00:56:45,200
that's not something you see very often

1200
00:56:45,200 --> 00:56:48,160
and um just I'm I'm proud of the chief

1201
00:56:48,160 --> 00:56:50,319
and the officers for for making that

1202
00:56:50,319 --> 00:56:53,520
happen. Uh their focus areas are to

1203
00:56:53,520 --> 00:56:55,280
continue transition of the department

1204
00:56:55,280 --> 00:56:57,920
leadership. Uh increase enforcement of

1205
00:56:57,920 --> 00:57:01,040
speed limits, road clearance, ebikes,

1206
00:57:01,040 --> 00:57:03,520
officer retention, training officers,

1207
00:57:03,520 --> 00:57:06,000
succession planning, continue those

1208
00:57:06,000 --> 00:57:08,079
important safety partnerships with Ross

1209
00:57:08,079 --> 00:57:11,599
School and Branson. Um and to continue

1210
00:57:11,599 --> 00:57:13,760
building the crime investigation

1211
00:57:13,760 --> 00:57:16,880
capacity of the department.

1212
00:57:16,880 --> 00:57:18,240
>> I have a a question.

1213
00:57:18,240 --> 00:57:21,119
>> Sure. So, first, where are the license

1214
00:57:21,119 --> 00:57:23,920
plate readers for FY27? Is that going to

1215
00:57:23,920 --> 00:57:24,400
happen?

1216
00:57:24,400 --> 00:57:25,920
>> I didn't put them in the budget this

1217
00:57:25,920 --> 00:57:28,559
year um because I've not been able to

1218
00:57:28,559 --> 00:57:31,599
get them to to agree to our contract

1219
00:57:31,599 --> 00:57:33,440
provisions. So,

1220
00:57:33,440 --> 00:57:35,520
>> okay. But we we did budget for it last

1221
00:57:35,520 --> 00:57:36,079
year. So,

1222
00:57:36,079 --> 00:57:38,160
>> we budgeted for it last year, but that

1223
00:57:38,160 --> 00:57:39,839
you know there's we have the budget

1224
00:57:39,839 --> 00:57:42,559
process, but we also have to I have to

1225
00:57:42,559 --> 00:57:44,640
bring things forward to the council to

1226
00:57:44,640 --> 00:57:47,599
actually implement them. And that is not

1227
00:57:47,599 --> 00:57:50,000
something I've I can it's not ripe to be

1228
00:57:50,000 --> 00:57:52,160
brought forward.

1229
00:57:52,160 --> 00:57:54,000
>> So I I would like it to be carried

1230
00:57:54,000 --> 00:57:56,240
forward into because we already

1231
00:57:56,240 --> 00:57:58,799
allocated the funds. So just like you

1232
00:57:58,799 --> 00:58:00,799
carried forward other items that weren't

1233
00:58:00,799 --> 00:58:02,240
implemented,

1234
00:58:02,240 --> 00:58:05,839
>> we've appropriated the funds to do this.

1235
00:58:05,839 --> 00:58:08,319
It should just be carried forward until

1236
00:58:08,319 --> 00:58:11,760
you can work out the legal problems.

1237
00:58:11,760 --> 00:58:13,520
And then the second question I had was

1238
00:58:13,520 --> 00:58:15,520
just about the new vehicle for the

1239
00:58:15,520 --> 00:58:18,079
police chief. Can you I I thought we

1240
00:58:18,079 --> 00:58:20,240
bought recently a new vehicle.

1241
00:58:20,240 --> 00:58:23,200
>> Um thank you for the question. We um

1242
00:58:23,200 --> 00:58:26,079
we've purchased two patrol cars and last

1243
00:58:26,079 --> 00:58:29,440
year we purchased a a hybrid patrol car,

1244
00:58:29,440 --> 00:58:31,920
but this is for the the vehicle that the

1245
00:58:31,920 --> 00:58:35,280
police chief um uses. It's part of his

1246
00:58:35,280 --> 00:58:37,119
employment agreement. It's a take-home

1247
00:58:37,119 --> 00:58:38,160
vehicle

1248
00:58:38,160 --> 00:58:40,400
>> and um it's outfitted and it's it's

1249
00:58:40,400 --> 00:58:46,160
really on its last legs. Um and it's every police chief has a take-home

1250
00:58:46,160 --> 00:58:49,359
vehicle so that they can report um to a

1251
00:58:49,359 --> 00:58:52,000
um an incident with all of their

1252
00:58:52,000 --> 00:58:54,240
equipment in it. Um and you know, we

1253
00:58:54,240 --> 00:58:55,839
have two chiefs here, so I'm sure they

1254
00:58:55,839 --> 00:58:58,880
can articulate the reasons why. Um so

1255
00:58:58,880 --> 00:59:00,640
we've allocated some funding. It's not

1256
00:59:00,640 --> 00:59:03,920
for a new new vehicle. It's for a gently

1257
00:59:03,920 --> 00:59:06,559
used vehicle, but we wanted to make sure

1258
00:59:06,559 --> 00:59:09,520
that we continue to um well, we're we're

1259
00:59:09,520 --> 00:59:11,280
spending a lot of money on repair of the

1260
00:59:11,280 --> 00:59:13,119
current vehicle. I can't remember how

1261
00:59:13,119 --> 00:59:16,400
many miles it has on it. And um I Chief

1262
00:59:16,400 --> 00:59:18,559
Pa, if you're here, would you like to

1263
00:59:18,559 --> 00:59:31,430
come up?

1264
00:59:31,440 --> 00:59:37,030
Thank you for

1265
00:59:37,040 --> 00:59:39,119
» All right, here we go. So, the blue book

1266
00:59:39,119 --> 00:59:42,640
value of this, it's a a 2011

1267
00:59:42,640 --> 00:59:45,200
uh vehicle. The blue book value on it is

1268
00:59:45,200 --> 00:59:48,160
$1,000 to $2,000.

1269
00:59:48,160 --> 00:59:50,079
The repair of it, it has a cylinder

1270
00:59:50,079 --> 00:59:52,160
that's not working. The repair of it is

1271
00:59:52,160 --> 00:59:54,799
about $2,400. So, it's going to need to

1272
00:59:54,799 --> 00:59:58,079
be fixed. It has 137,000

1273
00:59:58,079 --> 01:00:00,720
gently used miles on it.

1274
01:00:00,720 --> 01:00:02,799
>> Okay. Thank you for clarifying. You're

1275
01:00:02,799 --> 01:00:05,440
>> welcome. Chief Chief, could you um just

1276
01:00:05,440 --> 01:00:08,319
expand for the council on what equipment

1277
01:00:08,319 --> 01:00:09,680
because it's not just the purchase of

1278
01:00:09,680 --> 01:00:12,160
the vehicle. It needs to be outfitted,

1279
01:00:12,160 --> 01:00:14,240
>> right? So, it's an emergency vehicle. Uh

1280
01:00:14,240 --> 01:00:16,319
it has it it's going to require lights

1281
01:00:16,319 --> 01:00:19,760
and sirens. Um and that's because and I

1282
01:00:19,760 --> 01:00:22,400
have responded from my home uh in the

1283
01:00:22,400 --> 01:00:24,319
North Bay. I've had to respond here a

1284
01:00:24,319 --> 01:00:27,839
couple times. uh emerently to get here.

1285
01:00:27,839 --> 01:00:29,440
Um that's for a bunch of different

1286
01:00:29,440 --> 01:00:32,720
reasons. One um uh if there's any kind

1287
01:00:32,720 --> 01:00:35,119
of a critical incident, we've had a few

1288
01:00:35,119 --> 01:00:37,440
of them uh over the last we actually

1289
01:00:37,440 --> 01:00:39,920
have about one a year, 1 to two a year.

1290
01:00:39,920 --> 01:00:42,160
So it requires and and they never of

1291
01:00:42,160 --> 01:00:44,720
course happen during 8 to 5. They happen

1292
01:00:44,720 --> 01:00:48,079
at 2:00 in the morning. So um so yeah,

1293
01:00:48,079 --> 01:00:51,440
so it requires u um the lights and the

1294
01:00:51,440 --> 01:00:53,280
sirens. You know, obviously we don't

1295
01:00:53,280 --> 01:00:54,880
need a cage or anything like that in the

1296
01:00:54,880 --> 01:00:56,720
car, but there is other equipment that

1297
01:00:56,720 --> 01:01:00,230
goes in it.

1298
01:01:00,240 --> 01:01:00,960
» Okay. Sorry.

1299
01:01:00,960 --> 01:01:01,440
>> Yeah.

1300
01:01:01,440 --> 01:01:02,720
>> Thank Thank you, Chief.

1301
01:01:02,720 --> 01:01:03,359
>> You're welcome.

1302
01:01:03,359 --> 01:01:05,839
>> Yeah.

1303
01:01:05,839 --> 01:01:08,720
So, I I've since I've been here, I've

1304
01:01:08,720 --> 01:01:11,280
you know, this this organization has

1305
01:01:11,280 --> 01:01:14,079
been very frugal. Very frugal. And we

1306
01:01:14,079 --> 01:01:16,000
need to just be making continued

1307
01:01:16,000 --> 01:01:18,240
investments in our our vehicles.

1308
01:01:18,240 --> 01:01:20,079
Especially cuz when we found out that by

1309
01:01:20,079 --> 01:01:21,920
the time there hadn't been purchase of

1310
01:01:21,920 --> 01:01:24,079
patrol vehicles in so many years and

1311
01:01:24,079 --> 01:01:27,599
then when we went to purchase patrol

1312
01:01:27,599 --> 01:01:30,720
vehicles, there was a big backlog. So um

1313
01:01:30,720 --> 01:01:32,799
so this past this current fiscal year

1314
01:01:32,799 --> 01:01:34,720
getting a new tractor for the public

1315
01:01:34,720 --> 01:01:37,440
works um staff was really important and

1316
01:01:37,440 --> 01:01:40,400
we'll just continue to try to you know

1317
01:01:40,400 --> 01:01:42,559
our staff needs tools to do do their

1318
01:01:42,559 --> 01:01:45,119
work. So thank you for your support. Um

1319
01:01:45,119 --> 01:01:47,760
I have one item to add to uh the police

1320
01:01:47,760 --> 01:01:50,960
department's page is um I didn't put on

1321
01:01:50,960 --> 01:01:53,599
there is uh a focus on community

1322
01:01:53,599 --> 01:01:55,680
engagement. You you know that the the

1323
01:01:55,680 --> 01:01:59,040
chief has done a lot of of um coffee

1324
01:01:59,040 --> 01:02:02,160
popups and you know coffee at at the

1325
01:02:02,160 --> 01:02:04,480
churches and with the school parents and

1326
01:02:04,480 --> 01:02:06,400
all kinds of stuff like that. So that

1327
01:02:06,400 --> 01:02:10,240
continues to be um an a focus area of

1328
01:02:10,240 --> 01:02:13,440
the police department.

1329
01:02:13,440 --> 01:02:16,799
So in the public works department uh our

1330
01:02:16,799 --> 01:02:18,960
building land, street and tree

1331
01:02:18,960 --> 01:02:22,559
maintenance costs of 411,000 or 5% more

1332
01:02:22,559 --> 01:02:25,359
than the prior budget.

1333
01:02:25,359 --> 01:02:28,000
Uh their focus arrows um areas continue

1334
01:02:28,000 --> 01:02:30,160
to be uh maintenance and repair of

1335
01:02:30,160 --> 01:02:32,160
existing storm drains and repair of

1336
01:02:32,160 --> 01:02:36,480
minor drainage trouble spots. Uh their

1337
01:02:36,480 --> 01:02:38,160
another focus area is succession

1338
01:02:38,160 --> 01:02:40,880
planning. Uh Rich has been training um

1339
01:02:40,880 --> 01:02:43,040
staff on how to do encroachment permit

1340
01:02:43,040 --> 01:02:44,880
writing, traffic control, road repair

1341
01:02:44,880 --> 01:02:46,480
inspections, and utility pavement

1342
01:02:46,480 --> 01:02:50,000
markings. Um continued focus on

1343
01:02:50,000 --> 01:02:52,319
pedestrian bicycle safety. In the coming

1344
01:02:52,319 --> 01:02:54,319
budget, we've got Allen Avenue safe

1345
01:02:54,319 --> 01:02:57,280
pathway and road widening project, Sir

1346
01:02:57,280 --> 01:03:00,000
Francis Drake pathway rehabilitation,

1347
01:03:00,000 --> 01:03:02,720
Laurel Grove pathway phase three, which

1348
01:03:02,720 --> 01:03:06,480
is canyon to make grade, and an analysis

1349
01:03:06,480 --> 01:03:08,160
of the Bolina Sir Francis Drake

1350
01:03:08,160 --> 01:03:12,390
intersection.

1351
01:03:12,400 --> 01:03:14,880
Uh other focus areas for the department

1352
01:03:14,880 --> 01:03:17,440
are job site safety training for our

1353
01:03:17,440 --> 01:03:19,359
maintenance crew

1354
01:03:19,359 --> 01:03:20,880
as always the windshift bridge

1355
01:03:20,880 --> 01:03:24,000
replacement. Um completing NEPA and

1356
01:03:24,000 --> 01:03:26,319
rideway certification in progress with

1357
01:03:26,319 --> 01:03:29,039
final design construction completed in

1358
01:03:29,039 --> 01:03:32,309
2028.

1359
01:03:32,319 --> 01:03:34,640
Identify small project opportunities

1360
01:03:34,640 --> 01:03:36,720
signage striping restoration that

1361
01:03:36,720 --> 01:03:39,440
improve pedestrian and traffic safety.

1362
01:03:39,440 --> 01:03:41,359
and then continued implementation of the

1363
01:03:41,359 --> 01:03:44,240
tree management plan to maintain our our

1364
01:03:44,240 --> 01:03:48,720
urban um canopy urban forest.

1365
01:03:48,720 --> 01:03:51,599
So this is again highlights they do a

1366
01:03:51,599 --> 01:03:53,440
lot more than that um and they will be

1367
01:03:53,440 --> 01:03:56,640
doing a lot more than that

1368
01:03:56,640 --> 01:03:59,039
for our recreation department continued

1369
01:03:59,039 --> 01:04:01,760
support for age friendly task force and

1370
01:04:01,760 --> 01:04:04,160
um age friendly programming expanding

1371
01:04:04,160 --> 01:04:06,400
programming at Basich Elementary in

1372
01:04:06,400 --> 01:04:08,160
Kent.

1373
01:04:08,160 --> 01:04:10,400
uh enhance our kids club. They want to

1374
01:04:10,400 --> 01:04:12,640
improve retention of grades two through

1375
01:04:12,640 --> 01:04:14,960
four.

1376
01:04:14,960 --> 01:04:17,200
Beginning a three-year phased funding

1377
01:04:17,200 --> 01:04:19,839
for tennis court electronic key system.

1378
01:04:19,839 --> 01:04:22,240
I believe council member Salter, you

1379
01:04:22,240 --> 01:04:24,799
might have brought this up last year.

1380
01:04:24,799 --> 01:04:28,160
Um investigate funding and location for

1381
01:04:28,160 --> 01:04:30,640
town council consideration of town

1382
01:04:30,640 --> 01:04:33,200
botchi courts. So that's something

1383
01:04:33,200 --> 01:04:34,559
they'd like to work with and of course

1384
01:04:34,559 --> 01:04:35,839
that's something that needs to go to the

1385
01:04:35,839 --> 01:04:38,559
council. uh continue their signature

1386
01:04:38,559 --> 01:04:40,720
community events, Fourth of July, Turkey

1387
01:04:40,720 --> 01:04:42,240
Trot. They want to work on a movie

1388
01:04:42,240 --> 01:04:45,760
night, growing partnerships with RPOA

1389
01:04:45,760 --> 01:04:48,000
and the Ross Auxiliary to reduce costs

1390
01:04:48,000 --> 01:04:50,000
for all the organizations to still put

1391
01:04:50,000 --> 01:04:52,559
on high-quality events. And the

1392
01:04:52,559 --> 01:04:54,000
department wants to launch birthday

1393
01:04:54,000 --> 01:04:55,680
party offerings. They want to boost

1394
01:04:55,680 --> 01:04:58,480
their field rental and and engage in

1395
01:04:58,480 --> 01:05:03,829
cross promotional marketing.

1396
01:05:03,839 --> 01:05:05,920
Uh the planning and building budget it

1397
01:05:05,920 --> 01:05:09,599
includes um 229,000 for housing and

1398
01:05:09,599 --> 01:05:12,079
general plan consultants.

1399
01:05:12,079 --> 01:05:13,599
Uh we we

1400
01:05:13,599 --> 01:05:16,319
>> so sorry I I had a question just for the

1401
01:05:16,319 --> 01:05:16,880
>> Sure.

1402
01:05:16,880 --> 01:05:19,359
>> the last for recreck department. Mhm.

1403
01:05:19,359 --> 01:05:22,160
>> This is maybe something to discuss, but

1404
01:05:22,160 --> 01:05:23,760
um for those of us that were at live on

1405
01:05:23,760 --> 01:05:25,920
the common last week, it was very

1406
01:05:25,920 --> 01:05:27,599
popular, very crowded,

1407
01:05:27,599 --> 01:05:29,200
>> and it was a great event. I think the

1408
01:05:29,200 --> 01:05:30,799
whole community enjoyed it,

1409
01:05:30,799 --> 01:05:34,240
>> but I I remember um there was talk of

1410
01:05:34,240 --> 01:05:38,079
potentially the town trying to take the events over because they're so

1411
01:05:38,079 --> 01:05:39,839
large. I don't know if that's something

1412
01:05:39,839 --> 01:05:42,559
that the town still wants to do, but

1413
01:05:42,559 --> 01:05:44,400
>> never never wanted to do.

1414
01:05:44,400 --> 01:05:45,039
>> Yeah.

1415
01:05:45,039 --> 01:05:49,440
>> Okay. Then maybe I mean I it seems like

1416
01:05:49,440 --> 01:05:52,799
having our ability to run these events

1417
01:05:52,799 --> 01:05:55,680
given the if they get large is something

1418
01:05:55,680 --> 01:05:57,440
we might want to think about just

1419
01:05:57,440 --> 01:06:00,000
because it there were a lot of people

1420
01:06:00,000 --> 01:06:01,920
here. I was just a little concerned if

1421
01:06:01,920 --> 01:06:03,280
something went wrong

1422
01:06:03,280 --> 01:06:05,520
>> quite frankly and nothing did and

1423
01:06:05,520 --> 01:06:08,640
everything was fine, but having um such

1424
01:06:08,640 --> 01:06:12,799
a large event being done by RPOA just

1425
01:06:12,799 --> 01:06:16,000
concerns me as um because of the

1426
01:06:16,000 --> 01:06:18,960
potential for anything to go wrong. And

1427
01:06:18,960 --> 01:06:21,039
so that you know if they keep growing

1428
01:06:21,039 --> 01:06:23,280
and getting larger and neighboring towns

1429
01:06:23,280 --> 01:06:24,880
and people come, which I'm I'm very

1430
01:06:24,880 --> 01:06:26,640
happy about. I just want to make sure

1431
01:06:26,640 --> 01:06:29,520
that as a town we're doing everything we

1432
01:06:29,520 --> 01:06:32,960
can to secure and make sure it's it's a

1433
01:06:32,960 --> 01:06:34,480
that nothing nothing goes wrong

1434
01:06:34,480 --> 01:06:35,200
essentially.

1435
01:06:35,200 --> 01:06:37,039
>> Can we could we talk about that when we

1436
01:06:37,039 --> 01:06:39,920
talk about the RPOA request for funding

1437
01:06:39,920 --> 01:06:41,839
because I I have some thoughts about

1438
01:06:41,839 --> 01:06:42,960
that too.

1439
01:06:42,960 --> 01:06:43,599
>> Okay.

1440
01:06:43,599 --> 01:06:44,400
>> Absolutely.

1441
01:06:44,400 --> 01:06:45,839
>> Great. Thank you.

1442
01:06:45,839 --> 01:06:48,559
>> Okay. Thank you for bringing that up,

1443
01:06:48,559 --> 01:06:51,680
Council Member Salter. Okay. So, in

1444
01:06:51,680 --> 01:06:54,240
planning and building, um we've got

1445
01:06:54,240 --> 01:06:57,119
funding in the budget for um housing and

1446
01:06:57,119 --> 01:07:00,319
general plan consultants. This is to um

1447
01:07:00,319 --> 01:07:03,359
implement our um housing element action

1448
01:07:03,359 --> 01:07:06,079
plan, zoning amendments, um objective

1449
01:07:06,079 --> 01:07:07,680
standards to streamline the design

1450
01:07:07,680 --> 01:07:10,400
review process, things that we committed

1451
01:07:10,400 --> 01:07:12,880
uh to getting done in our housing

1452
01:07:12,880 --> 01:07:15,280
element and we need some consultant help

1453
01:07:15,280 --> 01:07:20,000
to um assist us. Um we are budgeting for

1454
01:07:20,000 --> 01:07:22,799
to transfer you have a special fund uh

1455
01:07:22,799 --> 01:07:26,000
for the general fund I mean general plan

1456
01:07:26,000 --> 01:07:28,640
um fund and so we're transferring

1457
01:07:28,640 --> 01:07:30,240
$175,000

1458
01:07:30,240 --> 01:07:32,079
into the departmental's operational

1459
01:07:32,079 --> 01:07:35,200
budgets to be able to hire consultants

1460
01:07:35,200 --> 01:07:38,000
um and that's to uh initiate the general

1461
01:07:38,000 --> 01:07:40,400
plan update if you recall it was in the

1462
01:07:40,400 --> 01:07:42,480
budget last year we brought forward to

1463
01:07:42,480 --> 01:07:44,559
council you had a discussion I recall it

1464
01:07:44,559 --> 01:07:46,960
was last August we decided to pause for

1465
01:07:46,960 --> 01:07:49,680
a year. Now it's back in the budget into

1466
01:07:49,680 --> 01:07:51,920
the work plan and and the staff is

1467
01:07:51,920 --> 01:07:54,640
prepared to bring that forward. So we'll

1468
01:07:54,640 --> 01:07:56,960
be starting up soon.

1469
01:07:56,960 --> 01:08:00,069
Um

1470
01:08:00,079 --> 01:08:03,039
one of the focus areas now that the

1471
01:08:03,039 --> 01:08:05,760
multi-year fee study process has been

1472
01:08:05,760 --> 01:08:10,079
completed, the next step is to um take a

1473
01:08:10,079 --> 01:08:12,720
look at our development impact fees that

1474
01:08:12,720 --> 01:08:16,640
we have. So um that needs to that needs

1475
01:08:16,640 --> 01:08:18,080
to start this year. So there's a little

1476
01:08:18,080 --> 01:08:20,560
bit of funding in the budget for that.

1477
01:08:20,560 --> 01:08:23,359
Um one of the focus areas is to update

1478
01:08:23,359 --> 01:08:26,960
the climate action plan. Um the general

1479
01:08:26,960 --> 01:08:28,880
plan update and then further

1480
01:08:28,880 --> 01:08:30,400
streamlining of the design review

1481
01:08:30,400 --> 01:08:32,719
processes. So these are the focuses for

1482
01:08:32,719 --> 01:08:35,359
the coming year and of course to um

1483
01:08:35,359 --> 01:08:39,600
onboard our new uh building inspector 2

1484
01:08:39,600 --> 01:08:43,279
who starts in May.

1485
01:08:43,279 --> 01:08:46,719
So that is um

1486
01:08:46,719 --> 01:08:49,839
the main part of my presentation. Rich

1487
01:08:49,839 --> 01:08:53,040
Simonich um is going to go through a few

1488
01:08:53,040 --> 01:08:55,120
slides that have to do with the capital

1489
01:08:55,120 --> 01:08:58,000
improvement program. you did have a a a

1490
01:08:58,000 --> 01:09:00,239
good uh discuss a robust discussion

1491
01:09:00,239 --> 01:09:02,880
about the and a presentation a couple of

1492
01:09:02,880 --> 01:09:05,199
your council meetings ago. Would you

1493
01:09:05,199 --> 01:09:07,440
like me to pop forward to the just the

1494
01:09:07,440 --> 01:09:09,679
pension discussion right now while I'm

1495
01:09:09,679 --> 01:09:12,799
still sitting here? Is that okay? Okay.

1496
01:09:12,799 --> 01:09:19,430
Let's see.

1497
01:09:19,440 --> 01:09:21,120
Okay.

1498
01:09:21,120 --> 01:09:25,279
So um ju just to remind everybody or

1499
01:09:25,279 --> 01:09:27,120
anybody that's watching from home. So

1500
01:09:27,120 --> 01:09:30,719
what is pension liability? Um unlike you

1501
01:09:30,719 --> 01:09:33,120
know a typical retirement plan like a

1502
01:09:33,120 --> 01:09:36,000
401k the town has a defined retirement

1503
01:09:36,000 --> 01:09:38,239
benefit plan through Kalpers and that

1504
01:09:38,239 --> 01:09:41,440
promises lifetime payments to retirees.

1505
01:09:41,440 --> 01:09:43,520
The cost of these future payments is

1506
01:09:43,520 --> 01:09:45,920
calculated using actuarial assumptions

1507
01:09:45,920 --> 01:09:47,839
such as life expectancy and rates of

1508
01:09:47,839 --> 01:09:51,120
return. So when the actuarial assumption

1509
01:09:51,120 --> 01:09:54,320
does not match reality, a liability can

1510
01:09:54,320 --> 01:09:57,600
occur. Our most recent Kalpers valuation

1511
01:09:57,600 --> 01:10:00,239
report shows an unfunded acred liability

1512
01:10:00,239 --> 01:10:03,360
of 5.7 million for the town of Ross. We

1513
01:10:03,360 --> 01:10:06,880
have five we have five different pension

1514
01:10:06,880 --> 01:10:11,280
um Calpers pension plans. So um that's a

1515
01:10:11,280 --> 01:10:15,920
decrease of 400,000 from the last report

1516
01:10:15,920 --> 01:10:19,280
and that is due to a performance Kalpers

1517
01:10:19,280 --> 01:10:21,520
had a a stock market performance of

1518
01:10:21,520 --> 01:10:23,920
11.6%

1519
01:10:23,920 --> 01:10:27,360
which is well more than the 6.8% that

1520
01:10:27,360 --> 01:10:34,950
CalPERS expects. So that's a good thing.

1521
01:10:34,960 --> 01:10:38,310
Um,

1522
01:10:38,320 --> 01:10:41,040
so how has the council addressed pension

1523
01:10:41,040 --> 01:10:43,199
liability?

1524
01:10:43,199 --> 01:10:47,679
Um, since 2016, the council has made 3.6

1525
01:10:47,679 --> 01:10:50,560
million in discretionary payments.

1526
01:10:50,560 --> 01:10:54,640
Um, in addition, um,

1527
01:10:54,640 --> 01:10:56,640
a while before before my time, the

1528
01:10:56,640 --> 01:10:58,080
council actually reduced the

1529
01:10:58,080 --> 01:11:00,480
amateurization schedules to pay down the

1530
01:11:00,480 --> 01:11:03,199
pension liability from 30 years to 20

1531
01:11:03,199 --> 01:11:06,080
years, which resulted in higher costs in

1532
01:11:06,080 --> 01:11:08,800
the short run, but much lower costs o

1533
01:11:08,800 --> 01:11:10,960
overall due to significantly as less

1534
01:11:10,960 --> 01:11:15,440
interest paid. Um also um a while back

1535
01:11:15,440 --> 01:11:18,960
um the um the town stopped paying the

1536
01:11:18,960 --> 01:11:22,560
police employee share of Kalpers of 7%.

1537
01:11:22,560 --> 01:11:24,960
And as of 2018 the police officers

1538
01:11:24,960 --> 01:11:29,360
agreed to pay uh 3% of the employer

1539
01:11:29,360 --> 01:11:31,920
share of the nominal cost. So that's

1540
01:11:31,920 --> 01:11:34,000
part of our labor agreement with that

1541
01:11:34,000 --> 01:11:36,480
group. Um, I wanted to give you an

1542
01:11:36,480 --> 01:11:38,800
example in

1543
01:11:38,800 --> 01:11:42,480
for fiscal fiscal year 21, the the PERS

1544
01:11:42,480 --> 01:11:45,199
valuation report of unfunded liability

1545
01:11:45,199 --> 01:11:49,920
for the town, it dropped down to $1.7

1546
01:11:49,920 --> 01:11:54,640
million because of um a good good

1547
01:11:54,640 --> 01:11:57,120
performances. But then the very next

1548
01:11:57,120 --> 01:12:01,679
year that unfunded liability tripled to

1549
01:12:01,679 --> 01:12:04,960
5.68 68 million because in fiscal year

1550
01:12:04,960 --> 01:12:08,000
22 Kalpers had a negative 6.1

1551
01:12:08,000 --> 01:12:10,000
performance loss. So you can see I mean

1552
01:12:10,000 --> 01:12:13,040
it just really it really fluctuates. Um

1553
01:12:13,040 --> 01:12:14,960
each year the town has a mandatory

1554
01:12:14,960 --> 01:12:17,600
payment towards its unfunded liability

1555
01:12:17,600 --> 01:12:19,520
to Kalpers

1556
01:12:19,520 --> 01:12:22,719
and we also pay a what's called a normal

1557
01:12:22,719 --> 01:12:26,000
cost for our pension plans which is a

1558
01:12:26,000 --> 01:12:28,880
percentage of payroll. employees also

1559
01:12:28,880 --> 01:12:31,280
pay a percentage share of payroll

1560
01:12:31,280 --> 01:12:34,480
towards their Kalpers's pension plans.

1561
01:12:34,480 --> 01:12:37,280
Um,

1562
01:12:37,280 --> 01:12:39,920
a couple of years ago, our former

1563
01:12:39,920 --> 01:12:42,080
accountant was able to connect up with

1564
01:12:42,080 --> 01:12:44,719
an actuary at PERS because we were

1565
01:12:44,719 --> 01:12:47,679
trying to figure out so these optional

1566
01:12:47,679 --> 01:12:49,120
payowns, all these things that the

1567
01:12:49,120 --> 01:12:51,360
council has done for now for 10 years

1568
01:12:51,360 --> 01:12:54,159
since 2016, what good is that done?

1569
01:12:54,159 --> 01:12:55,920
because it's hard to see it when you see

1570
01:12:55,920 --> 01:12:59,120
that going up and down every year. Um,

1571
01:12:59,120 --> 01:13:01,360
and the actuary, so this was a couple

1572
01:13:01,360 --> 01:13:03,760
years ago, the town's optional, and she

1573
01:13:03,760 --> 01:13:06,960
said that the town's optional paydowns

1574
01:13:06,960 --> 01:13:11,679
from 2016 to 2021, so 5 years, saved the

1575
01:13:11,679 --> 01:13:14,719
town 2.3 million in interest because

1576
01:13:14,719 --> 01:13:17,280
Kalpers charges us interest on our

1577
01:13:17,280 --> 01:13:20,400
unfunded uh liability. And then each

1578
01:13:20,400 --> 01:13:23,280
year since fiscal year 22, the town has

1579
01:13:23,280 --> 01:13:25,199
continued to pay down an additional

1580
01:13:25,199 --> 01:13:27,600
$200,000. So that's an additional

1581
01:13:27,600 --> 01:13:31,120
million dollar. Now, um, Miss Ford tried

1582
01:13:31,120 --> 01:13:33,440
to get the actuarial to, you know,

1583
01:13:33,440 --> 01:13:34,880
update that figure because, you know,

1584
01:13:34,880 --> 01:13:37,440
we're burning with curiosity and, uh,

1585
01:13:37,440 --> 01:13:40,640
they're not doing it anymore. So, um, an

1586
01:13:40,640 --> 01:13:42,800
option for us to cons continue and I

1587
01:13:42,800 --> 01:13:44,800
know the finance um, your finance

1588
01:13:44,800 --> 01:13:47,280
subcommittee of of council member Salter

1589
01:13:47,280 --> 01:13:49,760
and Mayor McMillan last year we talked

1590
01:13:49,760 --> 01:13:52,080
about um, I'd like to get uh, a

1591
01:13:52,080 --> 01:13:54,239
consultant to come in and help us take a

1592
01:13:54,239 --> 01:13:56,480
look at that, take a look at that. Is

1593
01:13:56,480 --> 01:13:59,360
this is this the best way to just

1594
01:13:59,360 --> 01:14:02,320
continue these steady payowns or is

1595
01:14:02,320 --> 01:14:03,840
there anything else that we can do to

1596
01:14:03,840 --> 01:14:07,040
address this issue? Um, so that's a

1597
01:14:07,040 --> 01:14:09,600
focus area for the year.

1598
01:14:09,600 --> 01:14:13,040
Um, that was all I had for the pension

1599
01:14:13,040 --> 01:14:14,320
liability. Were you looking for

1600
01:14:14,320 --> 01:14:16,800
something else, Council Member Salter?

1601
01:14:16,800 --> 01:14:18,960
>> Yeah. So, one thing in the staff report

1602
01:14:18,960 --> 01:14:21,280
is that it says the latest Kalpers

1603
01:14:21,280 --> 01:14:24,560
valuation predicts a UI P payment

1604
01:14:24,560 --> 01:14:26,719
increase of 15%

1605
01:14:26,719 --> 01:14:28,480
for 2027.

1606
01:14:28,480 --> 01:14:29,600
>> That's in this what you're talking

1607
01:14:29,600 --> 01:14:29,840
about?

1608
01:14:29,840 --> 01:14:31,600
>> Yeah, it's in the staff report.

1609
01:14:31,600 --> 01:14:32,800
>> Okay, let me look.

1610
01:14:32,800 --> 01:14:34,480
>> It's on page

1611
01:14:34,480 --> 01:14:37,280
>> eight.

1612
01:14:37,280 --> 01:14:39,120
And maybe we shouldn't use Roman

1613
01:14:39,120 --> 01:14:41,920
numerals for those of us that are Latin

1614
01:14:41,920 --> 01:14:46,000
impaired. Um,

1615
01:14:46,000 --> 01:14:48,480
but it's so it says that the the budget

1616
01:14:48,480 --> 01:14:51,440
is an increase of 15%. Which is which is

1617
01:14:51,440 --> 01:14:54,560
a lot, but we know that the stock market

1618
01:14:54,560 --> 01:14:57,120
outperformed their benchmark, but they

1619
01:14:57,120 --> 01:15:06,790
haven't updated anything.

1620
01:15:06,800 --> 01:15:08,640
So what I'm saying is I actually think

1621
01:15:08,640 --> 01:15:11,760
there will be quite a bit of savings

1622
01:15:11,760 --> 01:15:14,239
once the numbers get reabulated because

1623
01:15:14,239 --> 01:15:16,080
the stock market has performed so well

1624
01:15:16,080 --> 01:15:17,920
over the past two years.

1625
01:15:17,920 --> 01:15:20,880
>> So even though 2022 was really bad,

1626
01:15:20,880 --> 01:15:24,159
we've now seen a lot of increase. And so

1627
01:15:24,159 --> 01:15:30,080
that liability will go down. So that $5.7 million will go down, but so

1628
01:15:30,080 --> 01:15:32,480
will the mandatory payments even though

1629
01:15:32,480 --> 01:15:34,400
it gets amvertised over 20 years.

1630
01:15:34,400 --> 01:15:35,280
>> Yeah. Great.

1631
01:15:35,280 --> 01:15:37,120
>> So anyway, I but but no, but I'm just

1632
01:15:37,120 --> 01:15:38,880
saying it's it's a big cost to the town,

1633
01:15:38,880 --> 01:15:39,920
right? So

1634
01:15:39,920 --> 01:15:42,000
>> when we start talking about surpluses,

1635
01:15:42,000 --> 01:15:45,199
like the fact that we're forecasting 15%

1636
01:15:45,199 --> 01:15:48,640
increase to pension cost, that's a lot.

1637
01:15:48,640 --> 01:15:50,880
>> So it's I I would love for us to take

1638
01:15:50,880 --> 01:15:52,800
this up in the subcommittee. I love the

1639
01:15:52,800 --> 01:15:54,320
idea of bringing in a consultant because

1640
01:15:54,320 --> 01:15:57,760
pension is a very important topic

1641
01:15:57,760 --> 01:16:00,159
>> for most towns and counties and we don't

1642
01:16:00,159 --> 01:16:01,840
spend that much time on it

1643
01:16:01,840 --> 01:16:03,440
>> which is fine because we've we're

1644
01:16:03,440 --> 01:16:05,120
actually in really good shape in terms

1645
01:16:05,120 --> 01:16:07,760
of our funded you know funded status but

1646
01:16:07,760 --> 01:16:09,600
it's something we should look at every

1647
01:16:09,600 --> 01:16:12,960
year with a professional to try to

1648
01:16:12,960 --> 01:16:15,199
number one put a better number on the

1649
01:16:15,199 --> 01:16:18,480
actual liability but also for the budget

1650
01:16:18,480 --> 01:16:20,560
because if we're budgeting you know a

1651
01:16:20,560 --> 01:16:22,400
big increase in the pension cost and

1652
01:16:22,400 --> 01:16:24,400
then it doesn't come in. I don't want

1653
01:16:24,400 --> 01:16:27,120
that to crowd out other expenditures

1654
01:16:27,120 --> 01:16:31,760
that we'd like to make when it's just we you know it's it's a relic when

1655
01:16:31,760 --> 01:16:33,440
you're doing this planning. We don't

1656
01:16:33,440 --> 01:16:35,920
have the numbers yet from the state. So

1657
01:16:35,920 --> 01:16:37,920
it's hard to really predict what what

1658
01:16:37,920 --> 01:16:39,360
that cost is actually going to come out

1659
01:16:39,360 --> 01:16:41,199
to be,

1660
01:16:41,199 --> 01:16:44,000
>> right? So we and so we'll be getting the

1661
01:16:44,000 --> 01:16:46,560
next valuation this July. It usually

1662
01:16:46,560 --> 01:16:51,199
comes in in July. However, the this this

1663
01:16:51,199 --> 01:16:52,960
paragraph that you're talking about, and

1664
01:16:52,960 --> 01:16:54,880
I direct Elena to it, too, just to

1665
01:16:54,880 --> 01:16:57,280
confirm,

1666
01:16:57,280 --> 01:17:00,000
we don't it's we don't just come up with

1667
01:17:00,000 --> 01:17:02,560
how much we pay Kalpers. They tell us,

1668
01:17:02,560 --> 01:17:02,960
>> right?

1669
01:17:02,960 --> 01:17:05,199
>> So, it's not optional. They give us the

1670
01:17:05,199 --> 01:17:07,840
numbers, we put in our budget. So, we're

1671
01:17:07,840 --> 01:17:11,199
not able to decrease. We're not able to

1672
01:17:11,199 --> 01:17:12,719
say, "Oh, well, you're telling us we're

1673
01:17:12,719 --> 01:17:14,159
going to have they they give us these

1674
01:17:14,159 --> 01:17:15,520
projections. They're trying to help us

1675
01:17:15,520 --> 01:17:20,080
do our budgeting, but we don't. So, we plug those numbers in.

1676
01:17:20,080 --> 01:17:21,600
>> Oh, no, no, I understand that. But they

1677
01:17:21,600 --> 01:17:22,719
don't they haven't done all their

1678
01:17:22,719 --> 01:17:24,159
tabulations yet, right?

1679
01:17:24,159 --> 01:17:26,320
>> No, they've they've they give us numbers

1680
01:17:26,320 --> 01:17:27,440
for

1681
01:17:27,440 --> 01:17:30,480
>> They do. Yeah. Uh so, every year in

1682
01:17:30,480 --> 01:17:35,440
July, they issue uh current year actuals

1683
01:17:35,440 --> 01:17:38,159
and uh for a next year projections and

1684
01:17:38,159 --> 01:17:40,320
they put numbers and they put rates for

1685
01:17:40,320 --> 01:17:43,440
next fiscal year. And for this fiscal

1686
01:17:43,440 --> 01:17:46,719
year it happened last July. So we knew

1687
01:17:46,719 --> 01:17:48,960
this numbers a year ahead

1688
01:17:48,960 --> 01:17:53,199
>> and uh they issue percentage that uh uh

1689
01:17:53,199 --> 01:17:55,920
and this is specific percentage for

1690
01:17:55,920 --> 01:17:59,120
safety group and uh miscellaneous group

1691
01:17:59,120 --> 01:18:01,360
and uh we have this number ahead of

1692
01:18:01,360 --> 01:18:02,080
time.

1693
01:18:02,080 --> 01:18:04,000
>> Yeah. So I'm saying since they've even

1694
01:18:04,000 --> 01:18:06,000
put those numbers in we've seen record

1695
01:18:06,000 --> 01:18:09,520
stock market. So I I maybe that the next

1696
01:18:09,520 --> 01:18:11,600
when you get in July it's going to be

1697
01:18:11,600 --> 01:18:13,760
quite a decrease. You see what I'm

1698
01:18:13,760 --> 01:18:14,239
saying? So

1699
01:18:14,239 --> 01:18:18,560
>> yeah for but they do give it to us. So this budget is like that's our

1700
01:18:18,560 --> 01:18:20,640
number. We have to pay it or kick us

1701
01:18:20,640 --> 01:18:20,800
out.

1702
01:18:20,800 --> 01:18:22,000
>> I get it. I understand what you're

1703
01:18:22,000 --> 01:18:23,520
saying. So it's like this we're always

1704
01:18:23,520 --> 01:18:26,080
delayed by this July. We have to finish

1705
01:18:26,080 --> 01:18:27,679
our numbers by June.

1706
01:18:27,679 --> 01:18:31,520
>> And they issue actual report and this

1707
01:18:31,520 --> 01:18:34,400
report is based on numbers that was two

1708
01:18:34,400 --> 01:18:35,760
years before correct

1709
01:18:35,760 --> 01:18:38,159
>> the actual. So they are delaying two

1710
01:18:38,159 --> 01:18:39,920
years. This is why.

1711
01:18:39,920 --> 01:18:42,880
>> Yes, exactly. Which is really difficult.

1712
01:18:42,880 --> 01:18:44,719
But when we're trying to forecast out

1713
01:18:44,719 --> 01:18:48,640
what our like that number of 5.7 might

1714
01:18:48,640 --> 01:18:51,520
come back at 2 million or 1.2 based when

1715
01:18:51,520 --> 01:18:53,679
they finally redo the valuation

1716
01:18:53,679 --> 01:18:55,600
>> and the amount we we're going to have to

1717
01:18:55,600 --> 01:18:56,960
pay will go down.

1718
01:18:56,960 --> 01:18:59,600
>> So I know it's volatile, but we we don't

1719
01:18:59,600 --> 01:19:01,199
spend much time on this. All I'm saying

1720
01:19:01,199 --> 01:19:04,640
is that 2022 was a terrible year for

1721
01:19:04,640 --> 01:19:07,040
everybody and we're all reliving it, but

1722
01:19:07,040 --> 01:19:08,880
there's been a lot that's happened since

1723
01:19:08,880 --> 01:19:11,280
then. So, I I think it's just something

1724
01:19:11,280 --> 01:19:12,800
we should do in the finance committee

1725
01:19:12,800 --> 01:19:14,320
and then come back to the full council

1726
01:19:14,320 --> 01:19:15,920
with a report and and working with a

1727
01:19:15,920 --> 01:19:17,760
consultant. I think it's a great idea.

1728
01:19:17,760 --> 01:19:18,239
>> Okay.

1729
01:19:18,239 --> 01:19:19,760
>> Yeah, I agree. I think it would be good

1730
01:19:19,760 --> 01:19:22,719
to have a consultant come and give us a

1731
01:19:22,719 --> 01:19:25,760
second set of eyes. Should the um you

1732
01:19:25,760 --> 01:19:28,480
know, we've been contributing $200,000

1733
01:19:28,480 --> 01:19:30,400
each year to you know, to pay down the

1734
01:19:30,400 --> 01:19:32,400
liability. Should we be contributing

1735
01:19:32,400 --> 01:19:34,320
more? I mean, we're putting a lot of our

1736
01:19:34,320 --> 01:19:38,239
surplus into the the um the capital uh

1737
01:19:38,239 --> 01:19:39,840
facilities project.

1738
01:19:39,840 --> 01:19:41,920
>> Um but maybe we should be increasing

1739
01:19:41,920 --> 01:19:44,560
what we're paying more than the $200,000

1740
01:19:44,560 --> 01:19:46,880
each year.

1741
01:19:46,880 --> 01:19:48,400
>> I It's something the consultant and the

1742
01:19:48,400 --> 01:19:49,760
finance ends committee could look into,

1743
01:19:49,760 --> 01:19:51,520
but you know, we've kept it at that

1744
01:19:51,520 --> 01:19:53,760
level for a while. And you know, we we

1745
01:19:53,760 --> 01:19:55,679
do have more money. I mean, we we're

1746
01:19:55,679 --> 01:19:58,640
going to need a lot more uh than what's

1747
01:19:58,640 --> 01:20:00,719
in the capital fund to do our building

1748
01:20:00,719 --> 01:20:02,560
project. And maybe we could

1749
01:20:02,560 --> 01:20:04,400
>> peel off a little bit and make our

1750
01:20:04,400 --> 01:20:07,120
pension liability a little bit better.

1751
01:20:07,120 --> 01:20:09,760
>> Yeah. Or we there's this pars which we

1752
01:20:09,760 --> 01:20:12,800
can put money in and it grows. So the

1753
01:20:12,800 --> 01:20:14,960
again having a good consultant come in

1754
01:20:14,960 --> 01:20:17,199
and say your options are pay it down,

1755
01:20:17,199 --> 01:20:19,840
put it in pars, increase the amount

1756
01:20:19,840 --> 01:20:22,159
relative so we can see where the best

1757
01:20:22,159 --> 01:20:24,560
place to save is. I I don't I mean I

1758
01:20:24,560 --> 01:20:25,520
think it's great the town's been doing

1759
01:20:25,520 --> 01:20:28,080
this. We've done it blindly. So I I love

1760
01:20:28,080 --> 01:20:29,840
this idea of bringing in somebody to

1761
01:20:29,840 --> 01:20:31,840
help us work on the pension.

1762
01:20:31,840 --> 01:20:34,320
So I just I feel the need to kind of

1763
01:20:34,320 --> 01:20:36,800
defend my predecessor because he he did

1764
01:20:36,800 --> 01:20:39,280
put a lot of time he started the the

1765
01:20:39,280 --> 01:20:41,679
pars but what happened is that the

1766
01:20:41,679 --> 01:20:46,719
return on pars was a lot less than what

1767
01:20:46,719 --> 01:20:49,520
we were so if we didn't pay down with

1768
01:20:49,520 --> 01:20:53,120
pers we're paying more to interest for

1769
01:20:53,120 --> 01:20:55,600
pers on what we don't pay down than we

1770
01:20:55,600 --> 01:20:56,960
were getting we would get from putting

1771
01:20:56,960 --> 01:20:58,880
the money into pars so he did that

1772
01:20:58,880 --> 01:21:01,440
analysis but absolutely

1773
01:21:01,440 --> 01:21:03,840
We'll update it and

1774
01:21:03,840 --> 01:21:06,320
that's a good I will add that to my um

1775
01:21:06,320 --> 01:21:08,880
our focus area for the coming year. I've

1776
01:21:08,880 --> 01:21:10,239
um

1777
01:21:10,239 --> 01:21:12,960
>> well and once we decide about the

1778
01:21:12,960 --> 01:21:16,000
facilities, we'll have more flexibility

1779
01:21:16,000 --> 01:21:17,840
in terms of

1780
01:21:17,840 --> 01:21:20,640
>> money to pay down the pension liability

1781
01:21:20,640 --> 01:21:21,120
or other.

1782
01:21:21,120 --> 01:21:22,960
>> Yeah. I mean it's whatever you don't

1783
01:21:22,960 --> 01:21:25,840
save means that you'll be going to your

1784
01:21:25,840 --> 01:21:28,159
taxpayers and they'll be paying they'll

1785
01:21:28,159 --> 01:21:30,400
be paying right. So you the town could

1786
01:21:30,400 --> 01:21:31,840
pay more or they could pay more and

1787
01:21:31,840 --> 01:21:33,920
that's all something for the council to

1788
01:21:33,920 --> 01:21:37,199
evaluate and to decide.

1789
01:21:37,199 --> 01:21:38,880
Okay. So that's what I had. Did you have

1790
01:21:38,880 --> 01:21:40,800
any more questions council member Salter

1791
01:21:40,800 --> 01:21:42,960
about the pension issue?

1792
01:21:42,960 --> 01:21:44,960
>> No, just like I hopefully we can

1793
01:21:44,960 --> 01:21:47,120
reconvene in the finance committee.

1794
01:21:47,120 --> 01:21:47,840
>> I've got it on my list

1795
01:21:47,840 --> 01:21:49,520
>> as like a priority this year. Yeah,

1796
01:21:49,520 --> 01:21:54,149
that's it.

1797
01:21:54,159 --> 01:21:58,639
» Okay. So, are we ready to um are you

1798
01:21:58,639 --> 01:22:00,080
ready to hear from Rich?

1799
01:22:00,080 --> 01:22:02,000
>> Can we take a recess, please?

1800
01:22:02,000 --> 01:22:03,920
>> Take a five minute. That sounds great.

1801
01:22:03,920 --> 01:22:05,679
>> So, Rich, you'll start at 10:30.

1802
01:22:05,679 --> 01:22:19,590
>> Okay, great. Sounds good. Thank you.

1803
01:22:19,600 --> 01:22:20,719
» Thank you.

1804
01:22:20,719 --> 01:22:23,360
>> You're welcome.

1805
01:22:23,360 --> 01:22:26,390
>> Good.

1806
01:22:26,400 --> 01:22:28,880
the roll

1807
01:22:28,880 --> 01:22:31,440
ready Mr. Simich.

1808
01:22:31,440 --> 01:22:34,480
Okay, we are reconvening and we are now

1809
01:22:34,480 --> 01:22:38,560
hearing about the CIP.

1810
01:22:38,560 --> 01:22:40,639
>> Yes, thank you mayor and council. Uh

1811
01:22:40,639 --> 01:22:43,520
Rich Simage, public works director and

1812
01:22:43,520 --> 01:22:45,760
uh thanks for saving the uh most

1813
01:22:45,760 --> 01:22:47,679
interesting and exciting part of this

1814
01:22:47,679 --> 01:22:51,040
budget meeting for the end. Appreciate

1815
01:22:51,040 --> 01:22:54,639
that. um CIP purpose and function. Just

1816
01:22:54,639 --> 01:22:57,440
uh a review for yourselves and for the

1817
01:22:57,440 --> 01:22:59,679
public who may be listening. So the CIP,

1818
01:22:59,679 --> 01:23:01,679
it's a five-year projection identifying

1819
01:23:01,679 --> 01:23:04,639
improvements, expenses, and revenues

1820
01:23:04,639 --> 01:23:08,239
through fiscal year ending in 2030 for

1821
01:23:08,239 --> 01:23:11,360
this year, five years ahead. Updates the

1822
01:23:11,360 --> 01:23:13,920
CIP forecast as part of the annual

1823
01:23:13,920 --> 01:23:16,480
budget process that we are currently uh

1824
01:23:16,480 --> 01:23:19,280
going through right now and the past few

1825
01:23:19,280 --> 01:23:21,440
months. It's a planning tool to track

1826
01:23:21,440 --> 01:23:24,480
and forecast funding for facilities and

1827
01:23:24,480 --> 01:23:26,080
infrastructure improvements such as

1828
01:23:26,080 --> 01:23:29,120
roadway, pavement, and uh drainage

1829
01:23:29,120 --> 01:23:30,960
improvements.

1830
01:23:30,960 --> 01:23:32,719
It's a dynamic document that changes

1831
01:23:32,719 --> 01:23:34,639
from year to year as priorities, needs,

1832
01:23:34,639 --> 01:23:37,920
and fundings change. And um at the

1833
01:23:37,920 --> 01:23:41,280
pleasure of the council, it can change

1834
01:23:41,280 --> 01:23:43,360
midyear too with with uh budget

1835
01:23:43,360 --> 01:23:48,390
adjustments as well.

1836
01:23:48,400 --> 01:23:52,320
So the constraints that um I experience

1837
01:23:52,320 --> 01:23:55,040
as we are uh developing the five-year

1838
01:23:55,040 --> 01:23:57,600
CIP uh we have to take into account uh

1839
01:23:57,600 --> 01:24:00,239
engineering staff commitments

1840
01:24:00,239 --> 01:24:02,639
engineering staff basically being me and

1841
01:24:02,639 --> 01:24:05,199
uh my my consultants that we hire on a

1842
01:24:05,199 --> 01:24:09,120
project bypro basis available funding in

1843
01:24:09,120 --> 01:24:11,199
the various funds the drainage fund gas

1844
01:24:11,199 --> 01:24:15,199
tax fund roadway fund and uh for as far

1845
01:24:15,199 --> 01:24:16,719
as the facilities fund fund any

1846
01:24:16,719 --> 01:24:18,960
contributions from the from the general

1847
01:24:18,960 --> 01:24:20,400
fund.

1848
01:24:20,400 --> 01:24:22,560
We also consider the timing of uh other

1849
01:24:22,560 --> 01:24:25,679
capital projects that have maybe gone on

1850
01:24:25,679 --> 01:24:28,000
a little long been longer than we

1851
01:24:28,000 --> 01:24:31,920
thought or uh have dragged on a little

1852
01:24:31,920 --> 01:24:34,560
bit like the windship bridge project uh

1853
01:24:34,560 --> 01:24:37,840
as year to year causes me uh scheduling

1854
01:24:37,840 --> 01:24:40,400
issues on trying to figure out what what

1855
01:24:40,400 --> 01:24:42,400
we can and can't do as well as the the

1856
01:24:42,400 --> 01:24:44,159
larger undergrounding districts have

1857
01:24:44,159 --> 01:24:46,880
that same sort of uh scheduling

1858
01:24:46,880 --> 01:24:51,120
constraint on on my time.

1859
01:24:51,120 --> 01:24:53,679
uh future public utility projects such

1860
01:24:53,679 --> 01:24:57,199
as the undergrounding projects. Um

1861
01:24:57,199 --> 01:25:00,320
we do rely on the timing of the grant

1862
01:25:00,320 --> 01:25:02,480
funding call for projects for the safe

1863
01:25:02,480 --> 01:25:06,719
roots projects um and maybe other uh

1864
01:25:06,719 --> 01:25:09,280
local streets and roads projects. like

1865
01:25:09,280 --> 01:25:11,920
we don't really know

1866
01:25:11,920 --> 01:25:15,679
how and when exactly the Safe Roots the

1867
01:25:15,679 --> 01:25:18,560
next round of Safe Roots funding uh will

1868
01:25:18,560 --> 01:25:19,760
come or how much is going to be

1869
01:25:19,760 --> 01:25:22,719
allocated to that. So uh when we look

1870
01:25:22,719 --> 01:25:25,600
ahead to what we want to do with future

1871
01:25:25,600 --> 01:25:27,280
Safe Roots projects such as maybe

1872
01:25:27,280 --> 01:25:29,920
redoing the Sir Francis Drake pathway

1873
01:25:29,920 --> 01:25:32,800
and and other projects like that, we

1874
01:25:32,800 --> 01:25:34,080
don't really know. So, we're going to

1875
01:25:34,080 --> 01:25:36,000
fit those in year to year as we figure

1876
01:25:36,000 --> 01:25:38,400
out what the that's the sort of sort of

1877
01:25:38,400 --> 01:25:41,199
funding opportunities um as they come

1878
01:25:41,199 --> 01:25:43,120
about. And of course, environmental

1879
01:25:43,120 --> 01:25:44,960
restrictions. We see what happened with

1880
01:25:44,960 --> 01:25:47,679
the Natalie Coffin Green Park bridges.

1881
01:25:47,679 --> 01:25:50,400
Uh things got extended during the design

1882
01:25:50,400 --> 01:25:53,520
and planning phase into the uh spotted

1883
01:25:53,520 --> 01:25:55,520
owl nesting season and everything had to

1884
01:25:55,520 --> 01:25:59,120
come to a halt to uh for the the state's

1885
01:25:59,120 --> 01:26:02,400
consultants to determine the uh

1886
01:26:02,400 --> 01:26:04,560
environmental situation up there as far

1887
01:26:04,560 --> 01:26:08,000
as the uh northern spotting spotted owl

1888
01:26:08,000 --> 01:26:11,830
uh nesting season.

1889
01:26:11,840 --> 01:26:13,920
Uh really quickly, so this is probably a

1890
01:26:13,920 --> 01:26:17,199
familiar graph to you by now. uh we um

1891
01:26:17,199 --> 01:26:19,840
gets adjusted uh you know over the past

1892
01:26:19,840 --> 01:26:22,080
month but like on a weekly basis as we

1893
01:26:22,080 --> 01:26:24,880
kind of determine especially what the uh

1894
01:26:24,880 --> 01:26:28,080
how the capital project fund is looking

1895
01:26:28,080 --> 01:26:30,800
um you can see that

1896
01:26:30,800 --> 01:26:32,960
it's it's been steadily rising. Uh we

1897
01:26:32,960 --> 01:26:34,560
got a little bit more injection of a

1898
01:26:34,560 --> 01:26:36,239
little bit little bit more additional

1899
01:26:36,239 --> 01:26:44,560
funding um from the uh the building

1900
01:26:44,560 --> 01:26:47,360
um time limits of construction. A little

1901
01:26:47,360 --> 01:26:50,320
bit more funding into there. But you can

1902
01:26:50,320 --> 01:26:52,320
see as we and you'll see on the next

1903
01:26:52,320 --> 01:26:55,520
slide as we track with the phased

1904
01:26:55,520 --> 01:26:58,800
approach to the civic center project um

1905
01:26:58,800 --> 01:27:01,920
getting the EMT station uh implemented

1906
01:27:01,920 --> 01:27:03,360
as well as the police station

1907
01:27:03,360 --> 01:27:05,760
implemented. Uh that that funding

1908
01:27:05,760 --> 01:27:07,840
available funding drops off and this is

1909
01:27:07,840 --> 01:27:10,560
based on the current I think we we just

1910
01:27:10,560 --> 01:27:14,239
saw like a $13 million balance in the

1911
01:27:14,239 --> 01:27:16,880
capital projects fund.

1912
01:27:16,880 --> 01:27:18,800
Um, and then those the two lines on the

1913
01:27:18,800 --> 01:27:21,520
bottom, the darker line at the lower end

1914
01:27:21,520 --> 01:27:23,760
is the drainage fund. It's it's

1915
01:27:23,760 --> 01:27:26,800
maintaining fairly steady in the million

1916
01:27:26,800 --> 01:27:29,920
dollar range, upper million, mid million

1917
01:27:29,920 --> 01:27:32,880
um throughout the next five years. The

1918
01:27:32,880 --> 01:27:36,560
roadway uh fund starts dropping off a

1919
01:27:36,560 --> 01:27:38,960
bit. I'm I'm trying to manage that with

1920
01:27:38,960 --> 01:27:42,560
keeping our uh payment index at least as

1921
01:27:42,560 --> 01:27:45,600
good as it is without it it uh degrading

1922
01:27:45,600 --> 01:27:47,600
any and hopefully we can pick up a few

1923
01:27:47,600 --> 01:27:49,679
points on that. But it by the time it

1924
01:27:49,679 --> 01:27:52,880
gets to 2029 2030

1925
01:27:52,880 --> 01:27:56,320
um my successor will have to watch

1926
01:27:56,320 --> 01:27:58,480
carefully about what sort of payment

1927
01:27:58,480 --> 01:28:00,480
programs payment projects we want to

1928
01:28:00,480 --> 01:28:02,960
look at with respect to the roadway

1929
01:28:02,960 --> 01:28:07,430
fund.

1930
01:28:07,440 --> 01:28:09,920
This is a quick look at the uh forecast

1931
01:28:09,920 --> 01:28:11,679
of the expenditures for the capital

1932
01:28:11,679 --> 01:28:16,400
project fund um based on the phased

1933
01:28:16,400 --> 01:28:20,400
approach at at least of spending what we

1934
01:28:20,400 --> 01:28:22,960
currently have in our capital projects

1935
01:28:22,960 --> 01:28:28,000
funding which uh is um forecast to

1936
01:28:28,000 --> 01:28:29,600
accommodate the construction of the new

1937
01:28:29,600 --> 01:28:32,560
paramedic facility and police station um

1938
01:28:32,560 --> 01:28:35,120
and including the

1939
01:28:35,120 --> 01:28:37,440
planning costs and design costs to get

1940
01:28:37,440 --> 01:28:40,719
that completed by 2029.

1941
01:28:40,719 --> 01:28:42,400
The years are kind of left off of the

1942
01:28:42,400 --> 01:28:47,120
top, but it it um it 2030 is the last

1943
01:28:47,120 --> 01:28:49,679
column or the second to last column and

1944
01:28:49,679 --> 01:28:54,639
then 2029 2028 going backwards. Uh so by

1945
01:28:54,639 --> 01:29:00,320
2029 that's um will be fairly uh

1946
01:29:00,320 --> 01:29:02,320
exhausted with the with the current

1947
01:29:02,320 --> 01:29:04,960
available funding. Um that's what you

1948
01:29:04,960 --> 01:29:11,110
see in this graph here.

1949
01:29:11,120 --> 01:29:13,679
So look at capital projects uh currently

1950
01:29:13,679 --> 01:29:17,280
forecast and um with this go around. Of

1951
01:29:17,280 --> 01:29:19,120
course this is all going to be uh

1952
01:29:19,120 --> 01:29:23,040
buttoned up by the June hearing and um

1953
01:29:23,040 --> 01:29:25,520
so we can go over pretty quickly what we

1954
01:29:25,520 --> 01:29:29,840
have. So current fiscal year 2026 that

1955
01:29:29,840 --> 01:29:31,360
we're going to be finishing up here in

1956
01:29:31,360 --> 01:29:32,960
June. We are going to get the Natalie

1957
01:29:32,960 --> 01:29:35,520
Coffin Green Park uh PE bridges

1958
01:29:35,520 --> 01:29:39,679
installed. Um I'm fairly confident

1959
01:29:39,679 --> 01:29:42,880
that's going to happen uh in in May and

1960
01:29:42,880 --> 01:29:44,560
um almost definitely before the end of

1961
01:29:44,560 --> 01:29:46,480
the fiscal year. We have the drainage

1962
01:29:46,480 --> 01:29:51,840
improvement project um that is we uh

1963
01:29:51,840 --> 01:29:53,679
actually had a bid opening yesterday on

1964
01:29:53,679 --> 01:29:56,080
that and we'll be discussing that at the

1965
01:29:56,080 --> 01:29:59,199
next week's uh council meeting. It went

1966
01:29:59,199 --> 01:30:02,080
well and uh we are finishing up the

1967
01:30:02,080 --> 01:30:05,120
Bolinus drain phase three project or

1968
01:30:05,120 --> 01:30:07,600
phase two went really well. Uh we do

1969
01:30:07,600 --> 01:30:10,400
have the final portion of that project

1970
01:30:10,400 --> 01:30:13,520
to um break through to the creek and put

1971
01:30:13,520 --> 01:30:16,719
the drainage or the the outlet structure

1972
01:30:16,719 --> 01:30:19,040
in. Um we have to wait until the summer

1973
01:30:19,040 --> 01:30:20,400
because of certain environmental

1974
01:30:20,400 --> 01:30:23,280
constraints on that, but that should be

1975
01:30:23,280 --> 01:30:26,400
completed in July. We look to the end of

1976
01:30:26,400 --> 01:30:28,960
fiscal year 2027.

1977
01:30:28,960 --> 01:30:32,320
Uh we have the civic center project uh

1978
01:30:32,320 --> 01:30:35,440
currently forecast and we have the civic

1979
01:30:35,440 --> 01:30:37,840
center uh undergrounding project moving

1980
01:30:37,840 --> 01:30:41,120
forward. Uh in continuous conversations

1981
01:30:41,120 --> 01:30:43,920
with PG& and Harris Associates, our

1982
01:30:43,920 --> 01:30:46,719
undergrounding consultant uh to get that

1983
01:30:46,719 --> 01:30:48,639
moving forward

1984
01:30:48,639 --> 01:30:50,960
or keep it moving forward. fiscal year

1985
01:30:50,960 --> 01:30:53,120
in 2028. The civic center and Winship

1986
01:30:53,120 --> 01:30:55,120
Bridge will be the major capital

1987
01:30:55,120 --> 01:30:59,360
projects that um is currently forecast.

1988
01:30:59,360 --> 01:31:03,199
And then 2029 2030 uh continuing with

1989
01:31:03,199 --> 01:31:05,679
getting this the uh town civic center

1990
01:31:05,679 --> 01:31:08,080
facilities uh constructed and wrapped

1991
01:31:08,080 --> 01:31:11,990
up.

1992
01:31:12,000 --> 01:31:16,560
And then paving projects. We have uh Sir

1993
01:31:16,560 --> 01:31:19,280
Francis Drake coming up here in the uh

1994
01:31:19,280 --> 01:31:23,199
just right as school gets out. We're

1995
01:31:23,199 --> 01:31:25,199
going to be starting that one up. And

1996
01:31:25,199 --> 01:31:28,320
that is uh the bid opening for that is

1997
01:31:28,320 --> 01:31:29,920
actually today after this meeting. So,

1998
01:31:29,920 --> 01:31:31,360
we'll get some bids in on that and we'll

1999
01:31:31,360 --> 01:31:34,320
discuss that the results of that at uh

2000
01:31:34,320 --> 01:31:37,760
next week's council meeting or it'll it

2001
01:31:37,760 --> 01:31:40,880
may be consent items or but available

2002
01:31:40,880 --> 01:31:44,800
for for uh discussion. The Shady Lane

2003
01:31:44,800 --> 01:31:47,920
pedestrian pathway, we awarded that um

2004
01:31:47,920 --> 01:31:51,360
well, we that's the next item today. um

2005
01:31:51,360 --> 01:31:53,840
where we did get a a good set of bids on

2006
01:31:53,840 --> 01:31:56,480
that and that'll be constructed in May

2007
01:31:56,480 --> 01:31:58,480
and I'll be talking about that uh after

2008
01:31:58,480 --> 01:32:01,040
this presentation. We got Morrison Road

2009
01:32:01,040 --> 01:32:04,320
which was in uh seriously uh degraded

2010
01:32:04,320 --> 01:32:06,320
shape. We got that paved. I think they

2011
01:32:06,320 --> 01:32:08,400
did it in the matter of like 3 days. It

2012
01:32:08,400 --> 01:32:10,719
went really well. Uh finally everybody

2013
01:32:10,719 --> 01:32:12,480
up there in Morrison Roads happy that we

2014
01:32:12,480 --> 01:32:14,719
finally showed them a little bit of uh

2015
01:32:14,719 --> 01:32:18,080
consideration there. uh next fiscal year

2016
01:32:18,080 --> 01:32:20,400
ending 2027.

2017
01:32:20,400 --> 01:32:21,920
And this has changed since the last time

2018
01:32:21,920 --> 01:32:25,440
I presented the uh the roadways to you,

2019
01:32:25,440 --> 01:32:28,560
trying to figure out how to um best get

2020
01:32:28,560 --> 01:32:30,960
the best bang for the buck uh to keep

2021
01:32:30,960 --> 01:32:34,320
our pavement condition index at least

2022
01:32:34,320 --> 01:32:37,280
maintaining a level

2023
01:32:37,280 --> 01:32:40,719
um level status, maybe push it up a

2024
01:32:40,719 --> 01:32:42,960
little bit. So, uh, next year we're

2025
01:32:42,960 --> 01:32:45,280
looking at doing the cluster of roads up

2026
01:32:45,280 --> 01:32:47,760
there off of Log Anita Hill Road, West

2027
01:32:47,760 --> 01:32:50,560
Road, and East Road. And then, uh, we

2028
01:32:50,560 --> 01:32:53,440
also want to move forward with, uh,

2029
01:32:53,440 --> 01:32:55,600
getting that Allen Avenue pedestrian

2030
01:32:55,600 --> 01:32:58,639
pathway constructed, which we do have a,

2031
01:32:58,639 --> 01:33:01,760
um, TAM measure AA, safe pathways grant

2032
01:33:01,760 --> 01:33:05,600
of $100,000 to do that project. into

2033
01:33:05,600 --> 01:33:08,880
fiscal year end 2028. We move on to the

2034
01:33:08,880 --> 01:33:12,560
Canyon Road winding way area and that'll

2035
01:33:12,560 --> 01:33:14,719
also be combined with getting that

2036
01:33:14,719 --> 01:33:19,600
Laurel Grove safe phase three completed.

2037
01:33:19,600 --> 01:33:23,040
2029 we want to look at that publicly

2038
01:33:23,040 --> 01:33:25,199
maintained portion of Baywood Avenue and

2039
01:33:25,199 --> 01:33:28,800
then into 2030 uh Upper Road which is um

2040
01:33:28,800 --> 01:33:33,750
in need of some repair as well.

2041
01:33:33,760 --> 01:33:35,840
So, a little bit of a discussion on the

2042
01:33:35,840 --> 01:33:38,400
Ross common field rehab. This wanted to

2043
01:33:38,400 --> 01:33:40,000
bring this up because it has the

2044
01:33:40,000 --> 01:33:43,199
potential to be a major capital uh

2045
01:33:43,199 --> 01:33:45,280
project and it's going to it, you know,

2046
01:33:45,280 --> 01:33:46,400
it's going to require hiring

2047
01:33:46,400 --> 01:33:49,199
consultants, landscape architects, uh

2048
01:33:49,199 --> 01:33:51,520
developing uh bid documents,

2049
01:33:51,520 --> 01:33:53,360
specifications,

2050
01:33:53,360 --> 01:33:56,320
and uh a lot of public input.

2051
01:33:56,320 --> 01:34:00,000
uh especially if we go with the final uh

2052
01:34:00,000 --> 01:34:02,880
or the third choice of doing the

2053
01:34:02,880 --> 01:34:05,040
extensive restoration of the entire

2054
01:34:05,040 --> 01:34:08,159
field. Um and then the actual

2055
01:34:08,159 --> 01:34:12,560
construction of the field and then the period where we want to let it

2056
01:34:12,560 --> 01:34:15,440
restore uh could be up to between 12 and

2057
01:34:15,440 --> 01:34:18,719
18 months maybe maybe more maybe less.

2058
01:34:18,719 --> 01:34:22,320
Um but I did want to bring that up. So

2059
01:34:22,320 --> 01:34:24,239
um

2060
01:34:24,239 --> 01:34:26,159
for discussion competition with over

2061
01:34:26,159 --> 01:34:28,080
subscribed facilities funding of course

2062
01:34:28,080 --> 01:34:30,080
requires prioritization

2063
01:34:30,080 --> 01:34:32,400
between competing facilities projects of

2064
01:34:32,400 --> 01:34:36,080
course uh our multi-use unfenced public

2065
01:34:36,080 --> 01:34:40,080
field is unique in Ross Valley. Uh as we

2066
01:34:40,080 --> 01:34:44,159
saw last weekend um we had just seated

2067
01:34:44,159 --> 01:34:47,520
the field and then a thousand people got

2068
01:34:47,520 --> 01:34:50,480
right on top of it. So, um you don't see

2069
01:34:50,480 --> 01:34:52,880
that too often here in Ross Valley. Uh

2070
01:34:52,880 --> 01:34:55,280
extensive restoration programs will

2071
01:34:55,280 --> 01:34:58,080
require again uh up to 12 to 18 months

2072
01:34:58,080 --> 01:34:59,520
closure for construction and proper

2073
01:34:59,520 --> 01:35:06,470
establishment.

2074
01:35:06,480 --> 01:35:07,280
» Yes.

2075
01:35:07,280 --> 01:35:10,400
>> When you're talking about the the

2076
01:35:10,400 --> 01:35:13,120
common, are you also including the Grove

2077
01:35:13,120 --> 01:35:15,679
area or are you just including the the

2078
01:35:15,679 --> 01:35:17,840
area where the kids play? It's just the

2079
01:35:17,840 --> 01:35:19,360
playfield we're considering. I don't I

2080
01:35:19,360 --> 01:35:21,120
don't think the Grove really needs any

2081
01:35:21,120 --> 01:35:24,719
uh injection of capital resources unless

2082
01:35:24,719 --> 01:35:25,360
the council

2083
01:35:25,360 --> 01:35:27,040
>> No, I think I agree with that. I just

2084
01:35:27,040 --> 01:35:28,719
wanted to be clear. Yep. Thank you.

2085
01:35:28,719 --> 01:35:31,040
>> Good question.

2086
01:35:31,040 --> 01:35:34,400
So um the options that we discussed last

2087
01:35:34,400 --> 01:35:38,400
time uh the maintain status quo

2088
01:35:38,400 --> 01:35:40,960
uh do a nominal improvement program

2089
01:35:40,960 --> 01:35:43,520
increase signage and fertilization

2090
01:35:43,520 --> 01:35:46,560
uh do an interim re rehab plan where we

2091
01:35:46,560 --> 01:35:48,400
replace the most distressed portions of

2092
01:35:48,400 --> 01:35:51,679
the of the field um or we do the

2093
01:35:51,679 --> 01:35:54,159
complete replacement of turf subbase and

2094
01:35:54,159 --> 01:35:57,920
irrigation systems um for which is

2095
01:35:57,920 --> 01:36:00,159
estimated up to 1 million that you that

2096
01:36:00,159 --> 01:36:03,360
includes consultant time uh bid and

2097
01:36:03,360 --> 01:36:05,120
construction management as well as the

2098
01:36:05,120 --> 01:36:12,550
actual uh capital costs of that. Um

2099
01:36:12,560 --> 01:36:15,280
so that ends my presentation of the

2100
01:36:15,280 --> 01:36:17,280
current status of the capital five-year

2101
01:36:17,280 --> 01:36:20,000
capital improvement program and um open

2102
01:36:20,000 --> 01:36:22,080
to any questions, comments or discussion

2103
01:36:22,080 --> 01:36:24,639
on those items.

2104
01:36:24,639 --> 01:36:26,560
>> Questions?

2105
01:36:26,560 --> 01:36:29,679
So I mean I I think it would be nice to

2106
01:36:29,679 --> 01:36:32,719
make a try to get to some determination

2107
01:36:32,719 --> 01:36:35,040
on what to do with the field because we

2108
01:36:35,040 --> 01:36:38,239
have all discussed it, thought about it,

2109
01:36:38,239 --> 01:36:43,440
contemplated it and I know that um

2110
01:36:43,440 --> 01:36:46,400
I know that we are always waiting for

2111
01:36:46,400 --> 01:36:49,040
this what's going to happen to the civic

2112
01:36:49,040 --> 01:36:51,920
center but as we all know other things

2113
01:36:51,920 --> 01:36:53,760
like the roads have to be fixed like

2114
01:36:53,760 --> 01:36:55,840
things have to happen in the town aside

2115
01:36:55,840 --> 01:36:58,320
from that big project. So, I I like I'd

2116
01:36:58,320 --> 01:37:00,320
like us to discuss that

2117
01:37:00,320 --> 01:37:02,159
>> and I agree we should discuss it. I'm

2118
01:37:02,159 --> 01:37:03,679
wondering if there's any public comment

2119
01:37:03,679 --> 01:37:07,679
on the the field options.

2120
01:37:07,679 --> 01:37:10,159
>> No hands are raised.

2121
01:37:10,159 --> 01:37:13,679
>> There's one in the chamber. Yeah.

2122
01:37:13,679 --> 01:37:14,480
>> My apologies.

2123
01:37:14,480 --> 01:37:17,360
>> That's okay.

2124
01:37:17,360 --> 01:37:21,040
>> Um, hi Patrick Whitney. I've been up to

2125
01:37:21,040 --> 01:37:23,040
several meetings now to speak

2126
01:37:23,040 --> 01:37:31,990
specifically about Rosins.

2127
01:37:32,000 --> 01:37:34,719
um to speak specifically about the Ross

2128
01:37:34,719 --> 01:37:38,159
Commons. Um I've mentioned the you know

2129
01:37:38,159 --> 01:37:40,560
the 255 signatures we've gotten. I've

2130
01:37:40,560 --> 01:37:42,719
submitted some information about

2131
01:37:42,719 --> 01:37:44,639
Memorial Park which gives us a blueprint

2132
01:37:44,639 --> 01:37:46,239
for all that. I understand there's a lot

2133
01:37:46,239 --> 01:37:49,920
of things that need to happen. Um, but I

2134
01:37:49,920 --> 01:37:52,239
would just go back to for this town,

2135
01:37:52,239 --> 01:37:54,400
this small community,

2136
01:37:54,400 --> 01:37:57,119
beautiful community. This is this is the

2137
01:37:57,119 --> 01:37:59,840
place for our not only our whole

2138
01:37:59,840 --> 01:38:02,400
community, but our kids. We have a

2139
01:38:02,400 --> 01:38:04,880
school right there. Yes, they use it.

2140
01:38:04,880 --> 01:38:06,480
That should be a reason that we should

2141
01:38:06,480 --> 01:38:09,040
be considering it and doing it in my

2142
01:38:09,040 --> 01:38:10,560
opinion.

2143
01:38:10,560 --> 01:38:14,239
If you know RVLLL and a few other uh

2144
01:38:14,239 --> 01:38:15,760
organizations have mentioned that they

2145
01:38:15,760 --> 01:38:17,600
would be be partners in this, they would

2146
01:38:17,600 --> 01:38:19,280
help with funding. I will be more than

2147
01:38:19,280 --> 01:38:21,199
happy to raise my hand and help with

2148
01:38:21,199 --> 01:38:23,199
some fundraising

2149
01:38:23,199 --> 01:38:24,719
uh private fundraising with the

2150
01:38:24,719 --> 01:38:26,400
community. Having said that, I do think

2151
01:38:26,400 --> 01:38:28,320
that this is a responsibility of the

2152
01:38:28,320 --> 01:38:30,639
town. We pay property taxes. It's the

2153
01:38:30,639 --> 01:38:32,159
number one revenue generator that you

2154
01:38:32,159 --> 01:38:35,040
said. So, I I think it's time to do it.

2155
01:38:35,040 --> 01:38:36,560
I'm sort of at a point where I don't

2156
01:38:36,560 --> 01:38:38,159
want us to just keep kicking this can

2157
01:38:38,159 --> 01:38:40,719
down the road. Let's make a decision. It

2158
01:38:40,719 --> 01:38:42,639
is where we spend all of our time and I

2159
01:38:42,639 --> 01:38:44,159
think that there is so much more that we

2160
01:38:44,159 --> 01:38:46,000
could be doing there. I understand

2161
01:38:46,000 --> 01:38:47,360
there's a lot of things to balance

2162
01:38:47,360 --> 01:38:49,600
financially and activities and and

2163
01:38:49,600 --> 01:38:50,960
different things that need to get done,

2164
01:38:50,960 --> 01:38:53,040
but I'm at a point where I feel like we

2165
01:38:53,040 --> 01:38:54,400
just need to do this and the town has

2166
01:38:54,400 --> 01:38:56,960
spoken for it. I'm here to help. I want

2167
01:38:56,960 --> 01:38:58,480
to be a partner in this with you guys

2168
01:38:58,480 --> 01:39:00,960
and it's a I think it's a critical piece

2169
01:39:00,960 --> 01:39:04,480
for our community. So, thank you.

2170
01:39:04,480 --> 01:39:08,880
>> Thank you. Anybody else in here? No.

2171
01:39:08,880 --> 01:39:12,800
Okay. Um,

2172
01:39:12,800 --> 01:39:15,040
what do people think about prioritizing

2173
01:39:15,040 --> 01:39:17,760
and redoing the common?

2174
01:39:17,760 --> 01:39:20,159
Well, I'll make some comments. I I think

2175
01:39:20,159 --> 01:39:22,719
that it's to me it seems clear that the

2176
01:39:22,719 --> 01:39:26,480
community is interested in um redoing

2177
01:39:26,480 --> 01:39:29,920
the entire common. At a recent meeting,

2178
01:39:29,920 --> 01:39:32,000
the school superintendent made it clear

2179
01:39:32,000 --> 01:39:34,320
that uh that he wasn't going to take a

2180
01:39:34,320 --> 01:39:36,560
position, but that he would be okay uh

2181
01:39:36,560 --> 01:39:38,560
that the school could work around a

2182
01:39:38,560 --> 01:39:40,480
complete renovation of the common. So, I

2183
01:39:40,480 --> 01:39:42,480
feel that we have the school's blessing

2184
01:39:42,480 --> 01:39:44,800
to go forward. We have the community's

2185
01:39:44,800 --> 01:39:47,920
urging to go forward. We have money in

2186
01:39:47,920 --> 01:39:50,239
the capital projects fund and yes, it

2187
01:39:50,239 --> 01:39:51,760
would cost a certain amount of money,

2188
01:39:51,760 --> 01:39:55,920
maybe up to a million dollars. um uh but

2189
01:39:55,920 --> 01:39:58,000
our capital projects will cost so much

2190
01:39:58,000 --> 01:40:00,560
more that we will need to get additional

2191
01:40:00,560 --> 01:40:02,880
funding for our building project either

2192
01:40:02,880 --> 01:40:05,040
way. So I don't think that it will be a

2193
01:40:05,040 --> 01:40:07,520
real hit to the capital projects fund to

2194
01:40:07,520 --> 01:40:11,840
take out money to restore the common. Um

2195
01:40:11,840 --> 01:40:14,880
I'm not a fan of people having to donate

2196
01:40:14,880 --> 01:40:16,639
money to make this happen. I don't I

2197
01:40:16,639 --> 01:40:18,159
don't think I think we should decide

2198
01:40:18,159 --> 01:40:20,719
should it be redone, yes or no, and then

2199
01:40:20,719 --> 01:40:23,360
decide um should it come out of the

2200
01:40:23,360 --> 01:40:25,600
town's funds or should there be

2201
01:40:25,600 --> 01:40:27,679
donations. But the reason I'm not a fan

2202
01:40:27,679 --> 01:40:30,560
of donations is that um everyone's

2203
01:40:30,560 --> 01:40:32,080
already paid their taxes. We've already

2204
01:40:32,080 --> 01:40:34,400
paid for this and you don't need to pay

2205
01:40:34,400 --> 01:40:36,239
extra if you want your street repaved.

2206
01:40:36,239 --> 01:40:38,239
It's part of the town's maintenance. And

2207
01:40:38,239 --> 01:40:39,440
I think this should be part of the

2208
01:40:39,440 --> 01:40:41,920
town's maintenance and a a measure of

2209
01:40:41,920 --> 01:40:45,440
how of what poor shaped the field in was

2210
01:40:45,440 --> 01:40:47,199
brought to us last year when we learned

2211
01:40:47,199 --> 01:40:49,119
that that someone tripped on one of the

2212
01:40:49,119 --> 01:40:52,159
holes and and broke her foot. And you

2213
01:40:52,159 --> 01:40:54,239
know that to me that was sort of game

2214
01:40:54,239 --> 01:40:56,480
over. We need to fix this immediately.

2215
01:40:56,480 --> 01:40:59,840
So I think we have town support and I

2216
01:40:59,840 --> 01:41:01,840
think we have the money. And I also

2217
01:41:01,840 --> 01:41:03,199
think that as we move forward on

2218
01:41:03,199 --> 01:41:05,520
building whatever we build, we're going

2219
01:41:05,520 --> 01:41:07,119
to need more money and we will need

2220
01:41:07,119 --> 01:41:09,199
goodwill to get yes votes for a bond

2221
01:41:09,199 --> 01:41:11,760
measure. And I think by by moving

2222
01:41:11,760 --> 01:41:13,440
forward on a project that I think has

2223
01:41:13,440 --> 01:41:15,920
widespread support, we will actually

2224
01:41:15,920 --> 01:41:18,080
have more support to for additional

2225
01:41:18,080 --> 01:41:19,840
funds through a bond measure for our

2226
01:41:19,840 --> 01:41:24,950
building project.

2227
01:41:24,960 --> 01:41:27,199
» So I just would say I agree with

2228
01:41:27,199 --> 01:41:29,119
everything that council member Robin

2229
01:41:29,119 --> 01:41:31,679
said. Um, people have already paid their

2230
01:41:31,679 --> 01:41:33,840
property taxes. I think that there will

2231
01:41:33,840 --> 01:41:36,000
be a ton of fundraising that will go on

2232
01:41:36,000 --> 01:41:37,760
just by the nature of this community

2233
01:41:37,760 --> 01:41:41,199
that is always giving and wants to give.

2234
01:41:41,199 --> 01:41:45,760
I know that the baseball community will pitch in and and people put little

2235
01:41:45,760 --> 01:41:48,080
names on on things all over the place.

2236
01:41:48,080 --> 01:41:50,320
So, I'm actually not worried about the

2237
01:41:50,320 --> 01:41:53,520
funding. I think it will come. And the

2238
01:41:53,520 --> 01:41:55,440
biggest reason to do this is it's

2239
01:41:55,440 --> 01:41:58,159
necessary. And I think when I look at

2240
01:41:58,159 --> 01:42:00,960
this issue of the civic center, the

2241
01:42:00,960 --> 01:42:02,800
reason why the civic center needs to be

2242
01:42:02,800 --> 01:42:05,360
redone is we never did the capital

2243
01:42:05,360 --> 01:42:08,080
maintenance on it that it it required. I

2244
01:42:08,080 --> 01:42:10,320
live in a very old house. It's over 100

2245
01:42:10,320 --> 01:42:13,199
years old, but the owners of that home

2246
01:42:13,199 --> 01:42:14,639
over the years have kept it and

2247
01:42:14,639 --> 01:42:16,560
maintained it. There are there are

2248
01:42:16,560 --> 01:42:18,239
things in Europe, there are buildings in

2249
01:42:18,239 --> 01:42:20,639
Europe from the 1600s that people use as

2250
01:42:20,639 --> 01:42:22,800
offices today. The reason they can do

2251
01:42:22,800 --> 01:42:24,320
that is they keep the capital

2252
01:42:24,320 --> 01:42:27,360
maintenance. And I think that we've been

2253
01:42:27,360 --> 01:42:29,840
very frugal as a town and we just

2254
01:42:29,840 --> 01:42:31,920
haven't done the maintenance that we

2255
01:42:31,920 --> 01:42:33,760
should do when we sort of do band-aid

2256
01:42:33,760 --> 01:42:36,320
fixes. And those band-aid fixes only get

2257
01:42:36,320 --> 01:42:38,639
you so far. And those of us that use the

2258
01:42:38,639 --> 01:42:40,639
common all the time have noticed the

2259
01:42:40,639 --> 01:42:42,719
drainage issues and the irrigation

2260
01:42:42,719 --> 01:42:45,280
issues. And I think that the town public

2261
01:42:45,280 --> 01:42:46,560
works department has done the best they

2262
01:42:46,560 --> 01:42:48,080
can. I really do. I don't think that

2263
01:42:48,080 --> 01:42:50,400
it's been an issue that we're not. It's

2264
01:42:50,400 --> 01:42:52,159
just time for it to be completely

2265
01:42:52,159 --> 01:42:54,800
redone. And I think it's going to be a a

2266
01:42:54,800 --> 01:42:57,360
trophy for this town. I want to just

2267
01:42:57,360 --> 01:42:59,600
reiterate the point that council member

2268
01:42:59,600 --> 01:43:02,320
Robbins brought up about we also need to

2269
01:43:02,320 --> 01:43:04,320
sell the community on this big project

2270
01:43:04,320 --> 01:43:06,320
we want to do here. And there's no

2271
01:43:06,320 --> 01:43:08,239
better way to do that by saying, "Hey,

2272
01:43:08,239 --> 01:43:09,840
look at this great new field. Look at

2273
01:43:09,840 --> 01:43:13,840
what the town can do for you." And it's going to be contentious because

2274
01:43:13,840 --> 01:43:16,239
it's been contentious. So I think it's a

2275
01:43:16,239 --> 01:43:17,840
good saying, "Hey, your government's

2276
01:43:17,840 --> 01:43:20,000
working for you. We want this town to be

2277
01:43:20,000 --> 01:43:22,719
beautiful and we want to put in the

2278
01:43:22,719 --> 01:43:24,159
improvements that will last another

2279
01:43:24,159 --> 01:43:26,400
hundred years and it just it's just time

2280
01:43:26,400 --> 01:43:33,669
to do it.

2281
01:43:33,679 --> 01:43:35,840
» Well, I I do think it's it should be

2282
01:43:35,840 --> 01:43:40,000
done. Um I do think it's it's um it

2283
01:43:40,000 --> 01:43:42,719
should be a priority.

2284
01:43:42,719 --> 01:43:44,560
When we talked about this before, my

2285
01:43:44,560 --> 01:43:47,600
concern was I don't have a price tag on

2286
01:43:47,600 --> 01:43:49,440
whatever the advisory committee is going

2287
01:43:49,440 --> 01:43:51,600
to propose. I'm hoping it's something

2288
01:43:51,600 --> 01:43:54,159
that's doable. I agree we're going to

2289
01:43:54,159 --> 01:43:55,840
have to go to the voters to get the

2290
01:43:55,840 --> 01:43:59,040
whole thing done. We have $13 million.

2291
01:43:59,040 --> 01:44:01,040
That's undoubtedly not going to cover

2292
01:44:01,040 --> 01:44:03,280
the whole thing.

2293
01:44:03,280 --> 01:44:05,520
I do know that it's going to be a very

2294
01:44:05,520 --> 01:44:08,639
difficult season at the general election

2295
01:44:08,639 --> 01:44:11,280
for any kind of tax measure. I mean,

2296
01:44:11,280 --> 01:44:13,119
we're seeing that not just locally, but

2297
01:44:13,119 --> 01:44:14,560
nationally. There's so many things

2298
01:44:14,560 --> 01:44:18,320
that'll be on the ballot. And u I'm a

2299
01:44:18,320 --> 01:44:19,679
little concerned about a kind of a

2300
01:44:19,679 --> 01:44:23,920
taxpayer revolt even in Ross. It is

2301
01:44:23,920 --> 01:44:26,080
appealing to me that we should, you

2302
01:44:26,080 --> 01:44:28,000
know, it would be nice to have this too

2303
01:44:28,000 --> 01:44:29,679
to go to the voters and say we need

2304
01:44:29,679 --> 01:44:31,920
these improvements in our town

2305
01:44:31,920 --> 01:44:33,440
irrespective of what's happening

2306
01:44:33,440 --> 01:44:35,760
somewhere else.

2307
01:44:35,760 --> 01:44:40,320
On the other hand, to get that passed, I think we the less we can ask the

2308
01:44:40,320 --> 01:44:42,080
taxpayers to do, the more likely it is

2309
01:44:42,080 --> 01:44:44,080
it'll pass. I think people are going to

2310
01:44:44,080 --> 01:44:46,880
feel very pressured, even people that

2311
01:44:46,880 --> 01:44:50,719
may be comparatively well off.

2312
01:44:50,719 --> 01:44:52,320
You know, I think we're going to have

2313
01:44:52,320 --> 01:44:54,480
some concern about all these ballot

2314
01:44:54,480 --> 01:44:56,080
measures.

2315
01:44:56,080 --> 01:44:57,600
So, I'm just telling you what's going

2316
01:44:57,600 --> 01:44:59,280
through my head. I'm not giving you a

2317
01:44:59,280 --> 01:45:02,159
final decision. Um I'm looking forward

2318
01:45:02,159 --> 01:45:04,480
to our hearing next week.

2319
01:45:04,480 --> 01:45:07,520
Um, but uh let's just say I'm sort of

2320
01:45:07,520 --> 01:45:09,600
leaning towards including something like

2321
01:45:09,600 --> 01:45:14,400
this in in in our budget. It's a budget.

2322
01:45:14,400 --> 01:45:16,639
We can always revise the budget. We can

2323
01:45:16,639 --> 01:45:19,280
add to it. I am hoping we'll get some

2324
01:45:19,280 --> 01:45:22,960
public support for this project, too. I

2325
01:45:22,960 --> 01:45:24,560
mean, what Elizabeth said, that makes

2326
01:45:24,560 --> 01:45:27,040
sense to me. But still, every dollar

2327
01:45:27,040 --> 01:45:30,320
counts, I think. I mean, to me to say,

2328
01:45:30,320 --> 01:45:31,520
well, we're going to have to go for a

2329
01:45:31,520 --> 01:45:33,040
lot of money, so why not make it some

2330
01:45:33,040 --> 01:45:35,040
more money? I I can't approach it quite

2331
01:45:35,040 --> 01:45:38,400
that way. I understand the argument, but

2332
01:45:38,400 --> 01:45:41,360
I I do think um

2333
01:45:41,360 --> 01:45:44,639
I do think that the we can be fiscally

2334
01:45:44,639 --> 01:45:48,239
responsible and still do something about

2335
01:45:48,239 --> 01:45:50,560
the common. I don't think this 70 to

2336
01:45:50,560 --> 01:45:52,400
$80,000

2337
01:45:52,400 --> 01:45:53,840
project is going to make much

2338
01:45:53,840 --> 01:45:55,360
difference.

2339
01:45:55,360 --> 01:45:57,280
Uh and I think this is an important

2340
01:45:57,280 --> 01:45:59,679
thing for the community.

2341
01:45:59,679 --> 01:46:01,360
So, I don't think I've been specific

2342
01:46:01,360 --> 01:46:03,199
enough, but that's that's where I'm

2343
01:46:03,199 --> 01:46:06,870
leaning.

2344
01:46:06,880 --> 01:46:10,159
» Um, I'm not sure about the timing of

2345
01:46:10,159 --> 01:46:16,400
when the money would be allocated, but I do support the complete replacement.

2346
01:46:16,400 --> 01:46:26,320
Uh, item number four on the slide. Um I do think it's appropriate to ask to to

2347
01:46:26,320 --> 01:46:28,800
finance this with our partners, the

2348
01:46:28,800 --> 01:46:32,320
other people who use the field. Um I

2349
01:46:32,320 --> 01:46:34,320
think

2350
01:46:34,320 --> 01:46:36,719
we may make the improvements, let's say

2351
01:46:36,719 --> 01:46:39,119
this year, next year, but you're going

2352
01:46:39,119 --> 01:46:41,040
to have to do ongoing maintenance. And I

2353
01:46:41,040 --> 01:46:43,760
think if people have an investment and

2354
01:46:43,760 --> 01:46:45,760
organizations have had an investment in

2355
01:46:45,760 --> 01:46:47,600
the field, they're going to keep it up

2356
01:46:47,600 --> 01:46:49,520
because we still have to keep it up once

2357
01:46:49,520 --> 01:46:52,800
we do the changes. So I would really

2358
01:46:52,800 --> 01:46:56,719
look for um financial support from some

2359
01:46:56,719 --> 01:46:58,880
of the partners who use the field and

2360
01:46:58,880 --> 01:47:02,800
have it not 100% on the town.

2361
01:47:02,800 --> 01:47:04,880
So

2362
01:47:04,880 --> 01:47:08,080
and I think that we do need to redo the

2363
01:47:08,080 --> 01:47:12,320
whole common. Um I was at a funeral of

2364
01:47:12,320 --> 01:47:16,400
um Roger Poor who was on the council

2365
01:47:16,400 --> 01:47:20,560
like 40 years ago maybe. Um, and he got

2366
01:47:20,560 --> 01:47:23,520
elected to the council because he before

2367
01:47:23,520 --> 01:47:26,639
he ran decided that the common needed to

2368
01:47:26,639 --> 01:47:29,600
be redone and he organized tons of

2369
01:47:29,600 --> 01:47:32,800
volunteers and they bought turf and they

2370
01:47:32,800 --> 01:47:34,719
removed the old turf and they rolled out

2371
01:47:34,719 --> 01:47:36,800
the new turf and that was his campaign

2372
01:47:36,800 --> 01:47:39,679
for getting elected to the council and I

2373
01:47:39,679 --> 01:47:41,520
think that was the last time that the

2374
01:47:41,520 --> 01:47:44,800
common had been redone. Um, I think the

2375
01:47:44,800 --> 01:47:47,119
timing is tricky because we have so much

2376
01:47:47,119 --> 01:47:49,520
ahead of us and I'm also really worried

2377
01:47:49,520 --> 01:47:52,400
about the capacity of our staff. And so

2378
01:47:52,400 --> 01:47:55,040
I think with built in any kind of a

2379
01:47:55,040 --> 01:47:57,199
budget, we need to have a separate

2380
01:47:57,199 --> 01:48:00,719
person to spearhead and handle and and

2381
01:48:00,719 --> 01:48:03,280
manage all of this stuff. It can't be on

2382
01:48:03,280 --> 01:48:06,080
the existing staff because I think the

2383
01:48:06,080 --> 01:48:08,719
existing staff is already extremely

2384
01:48:08,719 --> 01:48:13,440
tapped out. Um, I think we, you know, we

2385
01:48:13,440 --> 01:48:16,400
should ask Ross Valley Little League and

2386
01:48:16,400 --> 01:48:19,440
other partners um to contribute. If they

2387
01:48:19,440 --> 01:48:21,199
contribute, that's great. It's less

2388
01:48:21,199 --> 01:48:24,080
money that the town has to shoulder. I

2389
01:48:24,080 --> 01:48:25,440
don't think we should have an

2390
01:48:25,440 --> 01:48:26,960
expectation that they're going to be

2391
01:48:26,960 --> 01:48:29,040
contributing, you know, 20% of the

2392
01:48:29,040 --> 01:48:30,800
budget or something like that. But it

2393
01:48:30,800 --> 01:48:33,840
should be a symbolic contribution. Um, I

2394
01:48:33,840 --> 01:48:35,520
think it's also an opportunity to look

2395
01:48:35,520 --> 01:48:37,920
at those back stops and do those back

2396
01:48:37,920 --> 01:48:41,440
stops have to remain in place, you know,

2397
01:48:41,440 --> 01:48:44,880
at 365 days a year or should they just

2398
01:48:44,880 --> 01:48:49,119
remain during the T-ball um, season and

2399
01:48:49,119 --> 01:48:50,960
so they can be moved and then the common

2400
01:48:50,960 --> 01:48:55,440
can be open. Um, so I think it's timing

2401
01:48:55,440 --> 01:49:00,080
and staff time that we need to consider.

2402
01:49:00,080 --> 01:49:03,199
Um, and we I think when we get the

2403
01:49:03,199 --> 01:49:07,040
proposal from this committee next week,

2404
01:49:07,040 --> 01:49:10,320
we can have a final conversation about

2405
01:49:10,320 --> 01:49:13,600
the common at the June 11th meeting when

2406
01:49:13,600 --> 01:49:16,719
we are adopting the final budget. But I

2407
01:49:16,719 --> 01:49:18,320
think there's pretty clear consensus

2408
01:49:18,320 --> 01:49:21,840
that that a major replacement needs to

2409
01:49:21,840 --> 01:49:23,280
be done.

2410
01:49:23,280 --> 01:49:25,920
>> Julia, I have a question. So is it's not

2411
01:49:25,920 --> 01:49:31,760
too late if we agreed after hearing the presentation next week if we agreed

2412
01:49:31,760 --> 01:49:34,400
that we wanted to redo the common now

2413
01:49:34,400 --> 01:49:36,480
it's not too late in July to add that to

2414
01:49:36,480 --> 01:49:41,510
the budget. Is that correct?

2415
01:49:41,520 --> 01:49:43,840
» So um

2416
01:49:43,840 --> 01:49:46,080
no I mean the the the question is going

2417
01:49:46,080 --> 01:49:49,280
to be where in the CIP are we going to

2418
01:49:49,280 --> 01:49:52,159
put it? Um, so I agree. I I'm hearing

2419
01:49:52,159 --> 01:49:54,159
consensus that council doesn't want to

2420
01:49:54,159 --> 01:49:56,159
do the the smaller projects, wants to do

2421
01:49:56,159 --> 01:49:59,679
the full renovation, but you don't have

2422
01:49:59,679 --> 01:50:02,000
council consensus to put it in the the

2423
01:50:02,000 --> 01:50:04,080
CIP now. That's not what I'm hearing

2424
01:50:04,080 --> 01:50:04,560
from you.

2425
01:50:04,560 --> 01:50:06,080
>> But my question is, if we had a

2426
01:50:06,080 --> 01:50:10,320
consensus in in June, is that is that

2427
01:50:10,320 --> 01:50:12,880
soon enough or does that mean if we get

2428
01:50:12,880 --> 01:50:14,320
consensus in June, do we have to wait a

2429
01:50:14,320 --> 01:50:16,400
whole year or could we put it in the

2430
01:50:16,400 --> 01:50:20,159
budget at that June meeting? So, and so,

2431
01:50:20,159 --> 01:50:22,239
okay, so this is what'll happen. So, we

2432
01:50:22,239 --> 01:50:24,080
don't have consensus now, so we won't be

2433
01:50:24,080 --> 01:50:27,040
adding it into the CIP now.

2434
01:50:27,040 --> 01:50:28,880
Then, when we bring this forward to you,

2435
01:50:28,880 --> 01:50:30,080
because remember, you're not meeting in

2436
01:50:30,080 --> 01:50:32,000
May. When we bring this forward to you

2437
01:50:32,000 --> 01:50:33,920
at your June meeting, just don't want

2438
01:50:33,920 --> 01:50:36,159
you managing expectations here. It's not

2439
01:50:36,159 --> 01:50:38,080
going to be in there what you see. But

2440
01:50:38,080 --> 01:50:41,040
at that meeting, you could say you'd

2441
01:50:41,040 --> 01:50:45,280
like to you'd like staff to um if that's

2442
01:50:45,280 --> 01:50:47,040
the consensus of the council, you'd like

2443
01:50:47,040 --> 01:50:51,119
staff to put it into the CIP. Remember,

2444
01:50:51,119 --> 01:50:53,920
it's a five-year CIP. And so we would

2445
01:50:53,920 --> 01:50:55,920
come back

2446
01:50:55,920 --> 01:50:58,960
before Rich leaves, we would come back

2447
01:50:58,960 --> 01:51:02,960
and have figured out where in the CIP

2448
01:51:02,960 --> 01:51:04,480
because I'll need to work with him on

2449
01:51:04,480 --> 01:51:06,400
the project timeline and all that kind

2450
01:51:06,400 --> 01:51:10,400
of stuff and figure out how we would be

2451
01:51:10,400 --> 01:51:13,119
amending the CIP.

2452
01:51:13,119 --> 01:51:14,880
So we'd have to come back to you. But I

2453
01:51:14,880 --> 01:51:18,480
mean the answer is yes. I mean this is a living this is a working

2454
01:51:18,480 --> 01:51:20,320
document. So it's not it doesn't have to

2455
01:51:20,320 --> 01:51:22,480
wait a full year if we wanted to move

2456
01:51:22,480 --> 01:51:23,199
forward as well.

2457
01:51:23,199 --> 01:51:24,480
>> Yeah. But remember there's a difference

2458
01:51:24,480 --> 01:51:27,119
between if you're talking about amending

2459
01:51:27,119 --> 01:51:31,360
the CIP and when you say waiting a year

2460
01:51:31,360 --> 01:51:32,960
you're not you don't so the answer is

2461
01:51:32,960 --> 01:51:34,960
no. You don't have to wait a year to

2462
01:51:34,960 --> 01:51:37,840
amend your capital improvement program

2463
01:51:37,840 --> 01:51:40,800
amend the document but you were going to

2464
01:51:40,800 --> 01:51:42,639
be waiting more than a year to start the

2465
01:51:42,639 --> 01:51:44,719
project. So I just want to make sure

2466
01:51:44,719 --> 01:51:47,840
that we're clear on that. If we had a

2467
01:51:47,840 --> 01:51:49,920
consensus today, would we still be

2468
01:51:49,920 --> 01:51:51,360
waiting a year to start the project?

2469
01:51:51,360 --> 01:51:52,400
>> Oh, absolutely.

2470
01:51:52,400 --> 01:51:53,920
>> Okay. So, there's not a real difference

2471
01:51:53,920 --> 01:51:55,920
between Absolutely. Okay, that's fine.

2472
01:51:55,920 --> 01:51:58,000
And then Juliano, you mentioned about

2473
01:51:58,000 --> 01:52:01,520
looking into the back stops. So, I don't

2474
01:52:01,520 --> 01:52:03,599
know that it's widely known, but when we

2475
01:52:03,599 --> 01:52:05,760
redid the field before, we made that

2476
01:52:05,760 --> 01:52:09,199
very nice back stop by by the Ross well

2477
01:52:09,199 --> 01:52:11,920
by Tony, what's now Tony Tudos and made

2478
01:52:11,920 --> 01:52:14,960
it black and put benches and so that it

2479
01:52:14,960 --> 01:52:16,560
would be there all the time and look

2480
01:52:16,560 --> 01:52:19,920
nice. And the other one is so minimal

2481
01:52:19,920 --> 01:52:22,560
and so, you know, kind of ugly because

2482
01:52:22,560 --> 01:52:24,880
it was meant to be there just for the

2483
01:52:24,880 --> 01:52:27,119
spring months of baseball and then

2484
01:52:27,119 --> 01:52:30,320
removed and that even some discussion

2485
01:52:30,320 --> 01:52:32,800
about receding the bases, you know, in

2486
01:52:32,800 --> 01:52:34,960
the offseason so that it it didn't ever

2487
01:52:34,960 --> 01:52:36,719
look like there had been a backs stop

2488
01:52:36,719 --> 01:52:38,639
there. So, that is something to

2489
01:52:38,639 --> 01:52:41,440
consider. How does how does the town

2490
01:52:41,440 --> 01:52:43,760
want to use the field and would we want

2491
01:52:43,760 --> 01:52:46,239
it to revert back to the temporary use

2492
01:52:46,239 --> 01:52:50,080
that we thought we had agreed to? um or

2493
01:52:50,080 --> 01:52:51,679
should it, you know, be there

2494
01:52:51,679 --> 01:52:53,679
permanently? And you know, maybe the

2495
01:52:53,679 --> 01:52:55,920
live on the common changes that a bit

2496
01:52:55,920 --> 01:52:57,599
because that back stops right in the

2497
01:52:57,599 --> 01:52:59,440
middle of where people are for live on

2498
01:52:59,440 --> 01:53:01,440
the common. But it was something that

2499
01:53:01,440 --> 01:53:04,080
was was agreed to many years ago and

2500
01:53:04,080 --> 01:53:06,159
then never um that agreement never

2501
01:53:06,159 --> 01:53:08,080
really stuck. It just that that back

2502
01:53:08,080 --> 01:53:10,960
stop stayed there all the time. I recall

2503
01:53:10,960 --> 01:53:13,360
there being a conversation too of

2504
01:53:13,360 --> 01:53:15,760
shifting that little back stop to be

2505
01:53:15,760 --> 01:53:18,719
closer to the black top playground so

2506
01:53:18,719 --> 01:53:22,239
people were hitting out onto the

2507
01:53:22,239 --> 01:53:24,080
little teams.

2508
01:53:24,080 --> 01:53:26,000
>> So, these are all these are all issues

2509
01:53:26,000 --> 01:53:28,320
the council and the community

2510
01:53:28,320 --> 01:53:30,880
>> would be weighing in on in the the

2511
01:53:30,880 --> 01:53:32,560
development of the project, the design

2512
01:53:32,560 --> 01:53:34,320
of the project, etc., etc.

2513
01:53:34,320 --> 01:53:37,520
>> Lots of opportunities.

2514
01:53:37,520 --> 01:53:39,920
>> I think that we I'm sorry, I didn't mean

2515
01:53:39,920 --> 01:53:41,760
to cut anyone off. I think there will be

2516
01:53:41,760 --> 01:53:42,960
lots of other issues we'll be

2517
01:53:42,960 --> 01:53:44,880
addressing. We've talked about signage,

2518
01:53:44,880 --> 01:53:46,480
we've talked about dogs, all these

2519
01:53:46,480 --> 01:53:49,119
things. That's fine. We can talk about

2520
01:53:49,119 --> 01:53:51,440
it. I mean, I think the big big decision

2521
01:53:51,440 --> 01:53:53,280
now and what staff is seeking guidance

2522
01:53:53,280 --> 01:53:56,560
on is is simply do we want to put

2523
01:53:56,560 --> 01:53:58,480
something in next year's budget? And

2524
01:53:58,480 --> 01:54:00,000
I'm, as I said, I'm leaning in that

2525
01:54:00,000 --> 01:54:01,119
direction.

2526
01:54:01,119 --> 01:54:03,280
>> Yeah. Sorry. I think that personally I'm

2527
01:54:03,280 --> 01:54:04,000
maybe I'm hearing a different

2528
01:54:04,000 --> 01:54:05,440
conversation. I feel like it should be

2529
01:54:05,440 --> 01:54:07,920
in the CIP and if we need to remove it,

2530
01:54:07,920 --> 01:54:09,760
we could remove it. Everybody here seems

2531
01:54:09,760 --> 01:54:12,159
to want to do something. So, I don't

2532
01:54:12,159 --> 01:54:14,560
know why we wouldn't put it in the CIP

2533
01:54:14,560 --> 01:54:16,800
and start the budget and and just

2534
01:54:16,800 --> 01:54:19,520
knowledge that whoever's coming in to be

2535
01:54:19,520 --> 01:54:21,119
the head of public works. We really want

2536
01:54:21,119 --> 01:54:23,920
to get this project started. I I I

2537
01:54:23,920 --> 01:54:26,000
honestly I think whatever happens next

2538
01:54:26,000 --> 01:54:28,480
week is irrespective. It's very obvious

2539
01:54:28,480 --> 01:54:30,239
that everyone's agreeing we need to do a

2540
01:54:30,239 --> 01:54:32,800
big project. It's a matter of when. In

2541
01:54:32,800 --> 01:54:34,800
terms of staff time, I just want to note

2542
01:54:34,800 --> 01:54:37,199
we have David Kelly. We've hired a

2543
01:54:37,199 --> 01:54:39,440
project manager person. If the new

2544
01:54:39,440 --> 01:54:41,440
public works director says, "Hey, I need

2545
01:54:41,440 --> 01:54:43,440
somebody's help to do the big field

2546
01:54:43,440 --> 01:54:45,679
project," we would hire that person. But

2547
01:54:45,679 --> 01:54:47,679
what the CIP in this whole budget

2548
01:54:47,679 --> 01:54:49,679
exercise is what are what's the vision

2549
01:54:49,679 --> 01:54:52,080
of the town? How do we want to implement

2550
01:54:52,080 --> 01:54:54,320
that vision? And I think this needs to

2551
01:54:54,320 --> 01:54:56,639
be in the document now. Like we want to

2552
01:54:56,639 --> 01:54:58,880
do this because we need to set it as a

2553
01:54:58,880 --> 01:55:00,960
priority and the timing of when it

2554
01:55:00,960 --> 01:55:02,800
happens. You have to remember too is

2555
01:55:02,800 --> 01:55:04,880
that this building, even if we say

2556
01:55:04,880 --> 01:55:07,040
great, we like the new plan next week,

2557
01:55:07,040 --> 01:55:08,960
get going. There's an entire

2558
01:55:08,960 --> 01:55:10,719
environmental review study that has to

2559
01:55:10,719 --> 01:55:12,639
happen. There's so much that will have

2560
01:55:12,639 --> 01:55:14,480
to happen before this building starts

2561
01:55:14,480 --> 01:55:17,119
actually being shovel ready that there

2562
01:55:17,119 --> 01:55:19,280
is time in between there to potentially

2563
01:55:19,280 --> 01:55:23,199
redo the field. So I I I I really don't

2564
01:55:23,199 --> 01:55:25,280
think we should wait any longer. It's

2565
01:55:25,280 --> 01:55:26,960
been discussed. Everybody seems to want

2566
01:55:26,960 --> 01:55:28,880
to do something. Let's put it in the

2567
01:55:28,880 --> 01:55:31,119
plan as our our vision. Let's take it

2568
01:55:31,119 --> 01:55:33,440
out if there's a problem. But I don't

2569
01:55:33,440 --> 01:55:35,440
know why we wouldn't put it in the CIP

2570
01:55:35,440 --> 01:55:39,350
now.

2571
01:55:39,360 --> 01:55:44,400
I mean that sounds reasonable. It's not a commitment. It's sort of a

2572
01:55:44,400 --> 01:55:46,159
you know an expectation of where we will

2573
01:55:46,159 --> 01:55:48,560
go in the future. I'm a little confused

2574
01:55:48,560 --> 01:55:50,639
about why why what's the difference

2575
01:55:50,639 --> 01:55:53,040
between now and June

2576
01:55:53,040 --> 01:55:54,800
>> because I honestly I'm just going to

2577
01:55:54,800 --> 01:55:57,280
tell you the public sees these documents

2578
01:55:57,280 --> 01:55:59,840
>> and I think when it comes out in June

2579
01:55:59,840 --> 01:56:00,639
like

2580
01:56:00,639 --> 01:56:02,560
>> I was shocked when I read the staff

2581
01:56:02,560 --> 01:56:05,280
report that this wasn't even in the CIP

2582
01:56:05,280 --> 01:56:07,360
or in the staff report to talk about the

2583
01:56:07,360 --> 01:56:09,920
field after we had spent all these

2584
01:56:09,920 --> 01:56:12,480
meetings talking about it. So it's a

2585
01:56:12,480 --> 01:56:14,719
showing to the community that the

2586
01:56:14,719 --> 01:56:16,320
council believes this is an important

2587
01:56:16,320 --> 01:56:19,040
project. We're putting it in the CIP. If

2588
01:56:19,040 --> 01:56:20,639
we have honestly what would what would

2589
01:56:20,639 --> 01:56:23,040
happen? We delay when we would do it. If

2590
01:56:23,040 --> 01:56:25,199
let's say our priorities changed and we

2591
01:56:25,199 --> 01:56:26,719
said we need more money for the civic

2592
01:56:26,719 --> 01:56:29,440
center. Let's we would have this item

2593
01:56:29,440 --> 01:56:32,239
that says Ross common rehab and instead

2594
01:56:32,239 --> 01:56:34,000
of it being in the early years, it would

2595
01:56:34,000 --> 01:56:36,080
come in the later years. But it's still

2596
01:56:36,080 --> 01:56:38,239
saying we want to put this million

2597
01:56:38,239 --> 01:56:40,800
dollars or whatever allocation to it.

2598
01:56:40,800 --> 01:56:42,080
And I'm just going to make this clear.

2599
01:56:42,080 --> 01:56:44,320
We have this item here, the

2600
01:56:44,320 --> 01:56:46,639
undergrounding of the San Franc, you

2601
01:56:46,639 --> 01:56:49,199
know, Sir Francis Drake for 2.6 million,

2602
01:56:49,199 --> 01:56:51,599
which I've totally been opposed to, but

2603
01:56:51,599 --> 01:56:54,400
most of that is coming in fiscal year

2604
01:56:54,400 --> 01:56:55,920
2728.

2605
01:56:55,920 --> 01:56:58,639
It's $2 million then. So, this is this

2606
01:56:58,639 --> 01:57:00,560
is a planning document. It's really

2607
01:57:00,560 --> 01:57:02,560
where do we slot it, but we're all

2608
01:57:02,560 --> 01:57:04,719
saying we want to do this, so it should

2609
01:57:04,719 --> 01:57:09,040
be on there. It's just a matter of when.

2610
01:57:09,040 --> 01:57:11,119
A benefit I guess of putting it in is

2611
01:57:11,119 --> 01:57:12,960
that we don't have to talk about it in

2612
01:57:12,960 --> 01:57:15,440
June.

2613
01:57:15,440 --> 01:57:17,119
>> Unless someone wants to take it off,

2614
01:57:17,119 --> 01:57:17,920
right?

2615
01:57:17,920 --> 01:57:19,440
>> Yeah. Bill.

2616
01:57:19,440 --> 01:57:22,239
>> Okay. Question. Uh so if we say yes,

2617
01:57:22,239 --> 01:57:26,960
we'd like it in the capital the CIP.

2618
01:57:26,960 --> 01:57:30,400
Then staff has to make a a decision as

2619
01:57:30,400 --> 01:57:33,599
to where to put it

2620
01:57:33,599 --> 01:57:36,239
because it's a fiveyear plan.

2621
01:57:36,239 --> 01:57:38,719
>> So are we turfing something then? I

2622
01:57:38,719 --> 01:57:40,639
mean, how would that work, Christa, if

2623
01:57:40,639 --> 01:57:42,480
we said, "Yeah, we want to do it." Would

2624
01:57:42,480 --> 01:57:44,480
staff then make a recommendation as to

2625
01:57:44,480 --> 01:57:45,840
where to slot it in?

2626
01:57:45,840 --> 01:57:47,440
>> Yeah, we we would come back. I mean,

2627
01:57:47,440 --> 01:57:49,679
that's the purpose of today's

2628
01:57:49,679 --> 01:57:51,440
>> workshop is for you to make these. You

2629
01:57:51,440 --> 01:57:52,960
could have brought up other things, too.

2630
01:57:52,960 --> 01:57:56,080
Um, is we would we'll come back and when

2631
01:57:56,080 --> 01:57:58,719
we return in in at your June meeting,

2632
01:57:58,719 --> 01:58:01,599
the CIP, the draft CIP would look

2633
01:58:01,599 --> 01:58:03,199
different. And we'd we' I'd have to work

2634
01:58:03,199 --> 01:58:06,080
with Rich on the timing. I mean it it

2635
01:58:06,080 --> 01:58:08,880
absolutely would be multi-year project

2636
01:58:08,880 --> 01:58:11,119
and so it we would have to kind of

2637
01:58:11,119 --> 01:58:13,199
figure out how much money do we because

2638
01:58:13,199 --> 01:58:15,440
like so another example is it's not a

2639
01:58:15,440 --> 01:58:17,520
capital project but like the general

2640
01:58:17,520 --> 01:58:19,920
plan update is going to be a multi-year

2641
01:58:19,920 --> 01:58:22,080
project. So we didn't throw all the

2642
01:58:22,080 --> 01:58:24,080
money in this year. There's a little bit

2643
01:58:24,080 --> 01:58:26,639
of there's a certain amount of money for

2644
01:58:26,639 --> 01:58:28,960
us to start the project this year and

2645
01:58:28,960 --> 01:58:30,480
then we're going to have to add to it in

2646
01:58:30,480 --> 01:58:34,159
the second year. So, um I will ask Rich

2647
01:58:34,159 --> 01:58:37,920
to add on or

2648
01:58:37,920 --> 01:58:41,119
you have anything to add on?

2649
01:58:41,119 --> 01:58:45,119
>> Um yeah, we I mean we kind of have a

2650
01:58:45,119 --> 01:58:47,199
price that we, you know, we're looking

2651
01:58:47,199 --> 01:58:48,880
at, you know, we budget in a million

2652
01:58:48,880 --> 01:58:51,840
dollars. Um we don't need SQA, it's

2653
01:58:51,840 --> 01:58:53,920
existing facilities.

2654
01:58:53,920 --> 01:58:58,159
Um but we do need to figure out the um

2655
01:58:58,159 --> 01:59:00,639
the civic center expenditures. I mean,

2656
01:59:00,639 --> 01:59:02,960
you saw the graph. It's it goes to zero

2657
01:59:02,960 --> 01:59:05,040
in 2029.

2658
01:59:05,040 --> 01:59:06,800
Are we going to pull more out of some

2659
01:59:06,800 --> 01:59:09,679
reserve funding or something? That's the kind of stuff Kristen needs

2660
01:59:09,679 --> 01:59:12,239
and I need to figure out is is how to

2661
01:59:12,239 --> 01:59:14,800
fund it and where that million dollars

2662
01:59:14,800 --> 01:59:16,719
or so is going to come from over

2663
01:59:16,719 --> 01:59:18,639
probably a span of of two to three

2664
01:59:18,639 --> 01:59:22,080
years. Um, luckily the the the project

2665
01:59:22,080 --> 01:59:24,480
itself was vetted through the landscape

2666
01:59:24,480 --> 01:59:26,960
master plan. We don't need to do that,

2667
01:59:26,960 --> 01:59:29,520
but we do need additional input from

2668
01:59:29,520 --> 01:59:32,560
council and definitely from public. So,

2669
01:59:32,560 --> 01:59:35,040
yeah, it's it's a two maybe three year

2670
01:59:35,040 --> 01:59:36,639
process, but we we need to basically

2671
01:59:36,639 --> 01:59:38,880
figure out where the you know, what's

2672
01:59:38,880 --> 01:59:41,280
going to pay for this, how it works out,

2673
01:59:41,280 --> 01:59:43,360
and the next week's discussion is going

2674
01:59:43,360 --> 01:59:46,480
to um influence the where we're going to

2675
01:59:46,480 --> 01:59:49,920
go with that as well. It's probably a

2676
01:59:49,920 --> 01:59:53,199
maybe a very potent uh significant

2677
01:59:53,199 --> 01:59:56,000
level. We don't know. as well as the you

2678
01:59:56,000 --> 01:59:57,360
mentioned the undergrounding of Sir

2679
01:59:57,360 --> 01:59:59,040
Francis Drake. We don't know what's

2680
01:59:59,040 --> 02:00:01,119
being proposed next week. That that may

2681
02:00:01,119 --> 02:00:03,199
itself may require the undergrounding as

2682
02:00:03,199 --> 02:00:06,880
well. So we need to wait I think uh in

2683
02:00:06,880 --> 02:00:10,080
between next week and June and I will

2684
02:00:10,080 --> 02:00:13,520
work up a plan on how to implement it

2685
02:00:13,520 --> 02:00:19,109
over the within the current five year.

2686
02:00:19,119 --> 02:00:20,800
So, are we just all agreeing let's put

2687
02:00:20,800 --> 02:00:23,760
it in and you figure out when and how to

2688
02:00:23,760 --> 02:00:26,159
fit it in at some point for to come back

2689
02:00:26,159 --> 02:00:28,239
in the June meeting with it in this

2690
02:00:28,239 --> 02:00:29,840
plan.

2691
02:00:29,840 --> 02:00:31,119
>> Is there anyone who disagrees with that?

2692
02:00:31,119 --> 02:00:34,480
>> That seems that seems reasonable.

2693
02:00:34,480 --> 02:00:35,520
>> You guys good with that?

2694
02:00:35,520 --> 02:00:36,639
>> Yep.

2695
02:00:36,639 --> 02:00:37,280
>> Good with that.

2696
02:00:37,280 --> 02:00:39,440
>> I I agree. I think u I'd like to see

2697
02:00:39,440 --> 02:00:41,520
what it looks like. That would help. So,

2698
02:00:41,520 --> 02:00:43,679
we'll have the benefit of whatever we

2699
02:00:43,679 --> 02:00:45,360
learn next week and we'll have the

2700
02:00:45,360 --> 02:00:47,520
benefit of this and

2701
02:00:47,520 --> 02:00:50,480
as we as we know and as we hear

2702
02:00:50,480 --> 02:00:52,800
confirmed today, we can always change it

2703
02:00:52,800 --> 02:00:54,960
if it's not going to work. But I'd like

2704
02:00:54,960 --> 02:00:56,960
to I'd like to start out on the planning

2705
02:00:56,960 --> 02:00:58,239
part

2706
02:00:58,239 --> 02:00:59,760
>> and we still may need to talk about it

2707
02:00:59,760 --> 02:01:02,080
in June.

2708
02:01:02,080 --> 02:01:03,920
>> Yeah. Well, sorry. One last item that

2709
02:01:03,920 --> 02:01:05,520
you brought up, Bill, that I wanted to

2710
02:01:05,520 --> 02:01:08,320
address is regarding the timing of when

2711
02:01:08,320 --> 02:01:10,239
we would go to the market for a bond

2712
02:01:10,239 --> 02:01:13,440
issuance or ask the voters. I want to be

2713
02:01:13,440 --> 02:01:15,599
very clear. I completely agree with you.

2714
02:01:15,599 --> 02:01:17,440
the November ballot. I've spoken with

2715
02:01:17,440 --> 02:01:20,320
Mimi Willard. It's very problematic with

2716
02:01:20,320 --> 02:01:23,679
lots of taxes because the town has saved

2717
02:01:23,679 --> 02:01:27,119
so much money. We we actually don't need

2718
02:01:27,119 --> 02:01:29,679
the money appropriated for a while

2719
02:01:29,679 --> 02:01:32,239
because we have 13 million basically in

2720
02:01:32,239 --> 02:01:35,199
the bank. So just so the whole council's

2721
02:01:35,199 --> 02:01:37,360
aware, the timing of when we have to go

2722
02:01:37,360 --> 02:01:40,080
to the voters is is not in November.

2723
02:01:40,080 --> 02:01:41,599
It's not a requirement.

2724
02:01:41,599 --> 02:01:45,119
>> Um so I'll make two comments about that.

2725
02:01:45,119 --> 02:01:46,960
I don't think we can start this huge

2726
02:01:46,960 --> 02:01:49,040
project unless we have all the funding

2727
02:01:49,040 --> 02:01:52,639
lined up. We've saved half maybe, but we

2728
02:01:52,639 --> 02:01:54,320
still need half more. So, I think we

2729
02:01:54,320 --> 02:01:56,480
need to line up the funding. The other

2730
02:01:56,480 --> 02:01:58,880
thing that I will mention is before you

2731
02:01:58,880 --> 02:02:00,400
got on the council, Matt, we were going

2732
02:02:00,400 --> 02:02:02,960
to do a special election to renew the

2733
02:02:02,960 --> 02:02:05,520
public safety parcel tax. And I thought,

2734
02:02:05,520 --> 02:02:07,199
oh, I need to go talk to Mimi Willard

2735
02:02:07,199 --> 02:02:09,440
just to make sure she's cool with that.

2736
02:02:09,440 --> 02:02:13,599
and she was not happy at all with us

2737
02:02:13,599 --> 02:02:16,239
having a special election for renewing

2738
02:02:16,239 --> 02:02:19,199
the public safety parcel tax. Cost is

2739
02:02:19,199 --> 02:02:21,520
adamantly opposed to any special

2740
02:02:21,520 --> 02:02:23,840
election for a tax. Adamantly opposed.

2741
02:02:23,840 --> 02:02:26,080
So we had already approved the

2742
02:02:26,080 --> 02:02:28,480
resolution. We had to resend the

2743
02:02:28,480 --> 02:02:30,800
resolution and put the renewal of the

2744
02:02:30,800 --> 02:02:33,199
parcel tax on a regular election.

2745
02:02:33,199 --> 02:02:36,159
Otherwise, she said point blank, I'm

2746
02:02:36,159 --> 02:02:37,840
going to write the ballot argument

2747
02:02:37,840 --> 02:02:40,880
opposing this special election parson

2748
02:02:40,880 --> 02:02:45,840
tax. So, I think we, you know, I think

2749
02:02:45,840 --> 02:02:47,599
maybe they're going to oppose it. I

2750
02:02:47,599 --> 02:02:49,760
don't know. Um, but they're definitely

2751
02:02:49,760 --> 02:02:51,280
going to oppose it if we put it on

2752
02:02:51,280 --> 02:02:53,280
special election.

2753
02:02:53,280 --> 02:02:56,000
Why don't we take this up as an item in

2754
02:02:56,000 --> 02:02:57,679
terms of obviously next week we're going

2755
02:02:57,679 --> 02:03:00,239
to get a a new idea, but the timing of

2756
02:03:00,239 --> 02:03:02,719
when the need I know we had that

2757
02:03:02,719 --> 02:03:04,400
consultant come in, but when we actually

2758
02:03:04,400 --> 02:03:07,040
would need to get a vote and whether

2759
02:03:07,040 --> 02:03:08,800
that that could be next June, there's

2760
02:03:08,800 --> 02:03:10,880
elections every spring, so it doesn't

2761
02:03:10,880 --> 02:03:12,239
need to be a special election. There's

2762
02:03:12,239 --> 02:03:14,080
regular elections all the time in the

2763
02:03:14,080 --> 02:03:16,239
spring. So I I'm just being very clear

2764
02:03:16,239 --> 02:03:19,119
that there we do not need the money if

2765
02:03:19,119 --> 02:03:21,520
we have saved and it's the project will

2766
02:03:21,520 --> 02:03:23,840
not again bu you you can talk about the

2767
02:03:23,840 --> 02:03:26,080
amount of prep work and studies that

2768
02:03:26,080 --> 02:03:28,719
have to be conducted before we can even

2769
02:03:28,719 --> 02:03:30,480
put a shovel in the ground here is

2770
02:03:30,480 --> 02:03:32,719
years. So it's we have a lot of time

2771
02:03:32,719 --> 02:03:34,800
before we're actually spending the money

2772
02:03:34,800 --> 02:03:36,960
to build this facility. And I actually

2773
02:03:36,960 --> 02:03:38,960
think we're in better position once we

2774
02:03:38,960 --> 02:03:40,800
have all the information like the

2775
02:03:40,800 --> 02:03:43,119
studies are are are completed and it

2776
02:03:43,119 --> 02:03:46,960
looks like we're ready for shovel ready.

2777
02:03:46,960 --> 02:03:48,639
>> Chie, do you have any comments on

2778
02:03:48,639 --> 02:03:50,639
whether we can go ahead with a project

2779
02:03:50,639 --> 02:03:52,159
when we don't have all the funding lined

2780
02:03:52,159 --> 02:03:53,599
up?

2781
02:03:53,599 --> 02:03:56,880
So again, we're we're

2782
02:03:56,880 --> 02:03:59,040
we need to get an architect on board

2783
02:03:59,040 --> 02:04:01,920
because if you notice in the CIP, the

2784
02:04:01,920 --> 02:04:04,400
draft CIP that's before you, what's

2785
02:04:04,400 --> 02:04:07,520
different about it from last year is I

2786
02:04:07,520 --> 02:04:09,840
took right last year, last couple years,

2787
02:04:09,840 --> 02:04:12,000
it's just been this

2788
02:04:12,000 --> 02:04:15,440
civic center project. I wanted to be so

2789
02:04:15,440 --> 02:04:18,000
I took it and we broke it up. We updated

2790
02:04:18,000 --> 02:04:19,840
all the costs. We had updated cost

2791
02:04:19,840 --> 02:04:23,119
information. And so now the CIP has has

2792
02:04:23,119 --> 02:04:25,840
paramedic facility, police station,

2793
02:04:25,840 --> 02:04:28,400
they're both upwards of $4 million. And

2794
02:04:28,400 --> 02:04:31,840
then we have one that's the um uh master

2795
02:04:31,840 --> 02:04:34,320
plan implementation.

2796
02:04:34,320 --> 02:04:37,520
when we have the architect on board,

2797
02:04:37,520 --> 02:04:39,599
I'd like that person to talk about

2798
02:04:39,599 --> 02:04:42,080
phasing our projects because we have a

2799
02:04:42,080 --> 02:04:45,440
remember January 2029 deadline to get

2800
02:04:45,440 --> 02:04:47,760
the paramedic facility up and running

2801
02:04:47,760 --> 02:04:49,199
and a police station that's

2802
02:04:49,199 --> 02:04:53,119
disintegrating. So, um,

2803
02:04:53,119 --> 02:04:57,280
we have we so I'm I'm I hope that an

2804
02:04:57,280 --> 02:04:58,960
architect is going to help us figure out

2805
02:04:58,960 --> 02:05:00,960
how to do that. And then we could say,

2806
02:05:00,960 --> 02:05:02,560
well, let's build a police station. and

2807
02:05:02,560 --> 02:05:04,560
let's build the paramedic facility and

2808
02:05:04,560 --> 02:05:06,960
worry about the rest of the facility

2809
02:05:06,960 --> 02:05:09,840
later when we and so if we were to phase

2810
02:05:09,840 --> 02:05:12,320
it then maybe we could be we wouldn't

2811
02:05:12,320 --> 02:05:16,400
have to have it all right now but absent

2812
02:05:16,400 --> 02:05:18,480
that

2813
02:05:18,480 --> 02:05:20,880
why would the council

2814
02:05:20,880 --> 02:05:22,159
you you're going to have you have to

2815
02:05:22,159 --> 02:05:23,520
have a financing plan I mean you have to

2816
02:05:23,520 --> 02:05:25,040
know how we're going to be able how

2817
02:05:25,040 --> 02:05:27,760
we're going to afford this because

2818
02:05:27,760 --> 02:05:29,599
you wouldn't you wouldn't want to commit

2819
02:05:29,599 --> 02:05:32,159
yourself to the entire project without

2820
02:05:32,159 --> 02:05:34,400
knowing where the money's coming from.

2821
02:05:34,400 --> 02:05:35,840
>> So, we know where the money is coming

2822
02:05:35,840 --> 02:05:38,159
from. We do need a bond issuance. You've

2823
02:05:38,159 --> 02:05:39,760
been spending money. You've hired David

2824
02:05:39,760 --> 02:05:42,159
Kelly. You've hired consultants to look

2825
02:05:42,159 --> 02:05:43,760
at things. We've had all these plans

2826
02:05:43,760 --> 02:05:45,760
drawn up

2827
02:05:45,760 --> 02:05:47,599
well before we're actually putting a

2828
02:05:47,599 --> 02:05:49,679
shovel in the ground. And we will need

2829
02:05:49,679 --> 02:05:52,800
to do an extensive SQA and environmental

2830
02:05:52,800 --> 02:05:55,599
impact study that's going to take over a

2831
02:05:55,599 --> 02:05:59,040
year. So there you don't need the money

2832
02:05:59,040 --> 02:06:01,360
in November because we it's going to be

2833
02:06:01,360 --> 02:06:02,960
over a year. We all we're doing is

2834
02:06:02,960 --> 02:06:04,239
hiring consultants to do an

2835
02:06:04,239 --> 02:06:07,280
environmental study. The the the you

2836
02:06:07,280 --> 02:06:09,119
hiring David Kelly right now. Why are we

2837
02:06:09,119 --> 02:06:11,760
paying him? Because we're starting to to

2838
02:06:11,760 --> 02:06:13,840
do the preliminary work for a big

2839
02:06:13,840 --> 02:06:16,000
project. The big project isn't going to

2840
02:06:16,000 --> 02:06:18,239
be built for over a year because we need

2841
02:06:18,239 --> 02:06:20,080
to do the environmental study. And the

2842
02:06:20,080 --> 02:06:21,920
Windship Bridge, which I keep bringing

2843
02:06:21,920 --> 02:06:24,560
up, took a long time to do the

2844
02:06:24,560 --> 02:06:26,560
environmental study. And then they found

2845
02:06:26,560 --> 02:06:28,560
Indian remains and then they had to deal

2846
02:06:28,560 --> 02:06:31,280
with that. So there's a lot that is

2847
02:06:31,280 --> 02:06:33,599
between the day we actually put a shovel

2848
02:06:33,599 --> 02:06:36,159
in the ground from today. And so what

2849
02:06:36,159 --> 02:06:37,920
I'm telling you is you do not need to go

2850
02:06:37,920 --> 02:06:39,280
to the voters and say we need all the

2851
02:06:39,280 --> 02:06:42,639
money right now because we don't we don't even know what the plan

2852
02:06:42,639 --> 02:06:44,800
is at this point. And we know it's going

2853
02:06:44,800 --> 02:06:47,280
to be a big study before we can actually

2854
02:06:47,280 --> 02:06:50,079
do the plan. So the fact that you want

2855
02:06:50,079 --> 02:06:52,480
to go to the voters now seems almost

2856
02:06:52,480 --> 02:06:54,480
like I don't know. I don't know why

2857
02:06:54,480 --> 02:06:56,239
you're doing it. Maybe we should wait

2858
02:06:56,239 --> 02:06:58,400
and discuss this after we get the

2859
02:06:58,400 --> 02:07:00,960
recommendation next week when there's

2860
02:07:00,960 --> 02:07:05,040
more concrete information. Um there's so

2861
02:07:05,040 --> 02:07:07,520
many different moving parts to all of

2862
02:07:07,520 --> 02:07:11,280
this. Um but I think we have guidance on

2863
02:07:11,280 --> 02:07:13,760
the CIP and what we're going to discuss

2864
02:07:13,760 --> 02:07:17,360
or maybe not discuss on July June 11th

2865
02:07:17,360 --> 02:07:21,040
with the budget and um we can discuss

2866
02:07:21,040 --> 02:07:23,440
more about timing of financing and bond

2867
02:07:23,440 --> 02:07:26,709
stuff next week.

2868
02:07:26,719 --> 02:07:28,639
I I agree. I mean, at least hopefully

2869
02:07:28,639 --> 02:07:30,480
we'll have a sense of what our plan is.

2870
02:07:30,480 --> 02:07:32,400
it the current plan? Is it something

2871
02:07:32,400 --> 02:07:34,480
different? And then we can figure out

2872
02:07:34,480 --> 02:07:38,320
how we implement whatever the plan is.

2873
02:07:38,320 --> 02:07:41,280
>> Could I could I just add something?

2874
02:07:41,280 --> 02:07:44,560
Phasing is a definite possibility.

2875
02:07:44,560 --> 02:07:46,800
Of course, I I can't say more until I

2876
02:07:46,800 --> 02:07:49,440
see what what the plan actually is. But

2877
02:07:49,440 --> 02:07:51,520
before the advisory committee, when I

2878
02:07:51,520 --> 02:07:53,360
was talking to Bob Herpst about this, I

2879
02:07:53,360 --> 02:07:56,960
saw the potential for phasing it. But

2880
02:07:56,960 --> 02:07:58,800
the devil's in the details here. You do

2881
02:07:58,800 --> 02:08:00,320
need architects to help you and so

2882
02:08:00,320 --> 02:08:02,639
forth. What we don't want to do is end

2883
02:08:02,639 --> 02:08:04,960
up with a half completed building that's

2884
02:08:04,960 --> 02:08:06,719
not functional at all. We've already

2885
02:08:06,719 --> 02:08:09,199
torn it down. Everybody's in temporary

2886
02:08:09,199 --> 02:08:11,840
facilities over in Magic's parking lot

2887
02:08:11,840 --> 02:08:13,599
and we don't have the funds. I doubt

2888
02:08:13,599 --> 02:08:16,719
that'll happen. But if we can phase it

2889
02:08:16,719 --> 02:08:19,119
so that each phase is complete and

2890
02:08:19,119 --> 02:08:21,440
functional and then we'll do the others

2891
02:08:21,440 --> 02:08:27,040
as we can, that would work. But we need a lot more information uh to get

2892
02:08:27,040 --> 02:08:29,280
to that point. But I hope we do get to

2893
02:08:29,280 --> 02:08:31,440
that point because I think that's a nice

2894
02:08:31,440 --> 02:08:33,280
alternative. And if we had that and we

2895
02:08:33,280 --> 02:08:34,960
had a degree of confidence in it, I

2896
02:08:34,960 --> 02:08:37,360
would I would probably favor starting on

2897
02:08:37,360 --> 02:08:39,360
it and then we'll we'll figure out how

2898
02:08:39,360 --> 02:08:41,440
to get the rest of the funds.

2899
02:08:41,440 --> 02:08:44,639
>> And I'll just offer and then we can to

2900
02:08:44,639 --> 02:08:46,639
discuss this next week. Um, it's going

2901
02:08:46,639 --> 02:08:48,239
to be cheaper if we do everything at

2902
02:08:48,239 --> 02:08:50,159
once, right? It's going to be less

2903
02:08:50,159 --> 02:08:52,560
disruption. It's going to be more

2904
02:08:52,560 --> 02:08:56,079
efficient, etc. So,

2905
02:08:56,079 --> 02:08:59,599
um, okay. What's next, Christa?

2906
02:08:59,599 --> 02:09:02,719
>> So, that was the that's the input about

2907
02:09:02,719 --> 02:09:05,520
the CIP. Um,

2908
02:09:05,520 --> 02:09:07,520
uh, and about the budget. Did you need

2909
02:09:07,520 --> 02:09:10,239
anything else, Rich? Okay. I just wanted

2910
02:09:10,239 --> 02:09:13,920
to summarize what I I I've heard. So,

2911
02:09:13,920 --> 02:09:17,199
um, no changes to the town goals. Um,

2912
02:09:17,199 --> 02:09:20,800
include, um, the mayor asked that we put

2913
02:09:20,800 --> 02:09:21,760
together something about the

2914
02:09:21,760 --> 02:09:24,000
achievements, uh, for the current fiscal

2915
02:09:24,000 --> 02:09:27,119
year in the Ross review. Um, to add back

2916
02:09:27,119 --> 02:09:30,079
in the funding for the, um, license

2917
02:09:30,079 --> 02:09:32,159
plate readers,

2918
02:09:32,159 --> 02:09:34,800
um, have the finance committee. We'll

2919
02:09:34,800 --> 02:09:37,360
talk about a pens pension. And I I I

2920
02:09:37,360 --> 02:09:38,880
have a little bit of miscellaneous money

2921
02:09:38,880 --> 02:09:40,400
in the budget. I'll just use that for

2922
02:09:40,400 --> 02:09:43,920
the uh per um a pension consultant. I

2923
02:09:43,920 --> 02:09:45,360
think I I I don't think we need more

2924
02:09:45,360 --> 02:09:48,960
money for that. Um and then regarding

2925
02:09:48,960 --> 02:09:51,840
the common, so the council's consensus

2926
02:09:51,840 --> 02:09:55,280
is to do the big project and we will add

2927
02:09:55,280 --> 02:09:58,960
it into the five-year CIP. And I'm glad

2928
02:09:58,960 --> 02:10:00,800
the council is understanding that it's

2929
02:10:00,800 --> 02:10:02,560
going to be, you know, we'll have a new

2930
02:10:02,560 --> 02:10:04,159
public works director hopefully coming

2931
02:10:04,159 --> 02:10:05,920
on board in the beginning of August.

2932
02:10:05,920 --> 02:10:07,520
It's going to it's going to take some

2933
02:10:07,520 --> 02:10:09,920
time to get everything in place. Plus,

2934
02:10:09,920 --> 02:10:12,800
there's a lot of other players groups

2935
02:10:12,800 --> 02:10:15,280
and Russ recreation um depends on the

2936
02:10:15,280 --> 02:10:17,119
field as does the school. So, there's

2937
02:10:17,119 --> 02:10:18,400
going to be a lot of moving parts to

2938
02:10:18,400 --> 02:10:20,000
that and we'll have to figure out how we

2939
02:10:20,000 --> 02:10:23,119
can um staff it all. So, that's what I

2940
02:10:23,119 --> 02:10:25,440
heard. Is there anything that I didn't I

2941
02:10:25,440 --> 02:10:28,400
didn't get

2942
02:10:28,400 --> 02:10:31,199
that works. Okay. Well, I thank you for

2943
02:10:31,199 --> 02:10:33,040
all your time on that. We have a couple

2944
02:10:33,040 --> 02:10:35,920
of more agenda items. Um, oh,

2945
02:10:35,920 --> 02:10:38,639
specifically the uh our RPOA request.

2946
02:10:38,639 --> 02:10:40,159
>> Yes.

2947
02:10:40,159 --> 02:10:42,159
>> Get back to the agenda here. Number

2948
02:10:42,159 --> 02:10:45,040
seven. Number seven.

2949
02:10:45,040 --> 02:10:51,830
>> Okay. Um,

2950
02:10:51,840 --> 02:10:55,119
okay. All right.

2951
02:10:55,119 --> 02:11:08,229
Hold on just a minute.

2952
02:11:08,239 --> 02:11:11,280
Thanks, Rich.

2953
02:11:11,280 --> 02:11:14,960
Okay. Um, mayor and council. Um, so this

2954
02:11:14,960 --> 02:11:17,599
agenda item is a request from the Ross

2955
02:11:17,599 --> 02:11:21,119
Property Owners Association for um, town

2956
02:11:21,119 --> 02:11:22,480
funding.

2957
02:11:22,480 --> 02:11:26,320
um they've uh I think this is the third

2958
02:11:26,320 --> 02:11:28,400
or this is the third year I think or

2959
02:11:28,400 --> 02:11:30,000
fourth year that we've done it this way

2960
02:11:30,000 --> 02:11:32,000
where we've asked them to come forward

2961
02:11:32,000 --> 02:11:34,239
in your budget meeting so that the

2962
02:11:34,239 --> 02:11:37,440
council can uh review this in in the

2963
02:11:37,440 --> 02:11:40,480
context of your whole budget. Um and

2964
02:11:40,480 --> 02:11:43,440
this year they have uh uh submitted a

2965
02:11:43,440 --> 02:11:45,679
request for funding in the amount of

2966
02:11:45,679 --> 02:11:49,280
12,000 of $25,500.

2967
02:11:49,280 --> 02:11:51,040
And so we're asking that you consider

2968
02:11:51,040 --> 02:11:53,520
this request and then provide direction

2969
02:11:53,520 --> 02:11:56,320
to me regarding the amount of funding to

2970
02:11:56,320 --> 02:11:59,840
include in the fiscical year 27 budget.

2971
02:11:59,840 --> 02:12:02,000
Uh the staff report contains a little

2972
02:12:02,000 --> 02:12:04,560
bit of history and then attached to the

2973
02:12:04,560 --> 02:12:08,480
staff report is the RPOA's uh request

2974
02:12:08,480 --> 02:12:10,880
talks a little bit about some of their

2975
02:12:10,880 --> 02:12:14,400
um past projects and their initiatives

2976
02:12:14,400 --> 02:12:16,880
that they plan to do in the upcoming

2977
02:12:16,880 --> 02:12:19,679
year. And then I could direct your

2978
02:12:19,679 --> 02:12:21,760
attention to the table that they

2979
02:12:21,760 --> 02:12:26,079
provided in the back. The first table is

2980
02:12:26,079 --> 02:12:28,079
um their projects for which they're

2981
02:12:28,079 --> 02:12:30,960
specifically requesting town um

2982
02:12:30,960 --> 02:12:36,480
commitment to put towards and there's a column for the RPA's commitment, a

2983
02:12:36,480 --> 02:12:38,239
column for the their the money they're

2984
02:12:38,239 --> 02:12:40,239
requesting from the town and the total

2985
02:12:40,239 --> 02:12:43,920
costs. And then the second one is a um a

2986
02:12:43,920 --> 02:12:47,119
table about the other things that um our

2987
02:12:47,119 --> 02:12:50,239
POA does and which they're not asking

2988
02:12:50,239 --> 02:12:52,880
for council um for the town to commit

2989
02:12:52,880 --> 02:12:55,360
funding to. And we've also added a few

2990
02:12:55,360 --> 02:13:00,000
items that um down here that we

2991
02:13:00,000 --> 02:13:03,040
contribute funds to in our existing

2992
02:13:03,040 --> 02:13:06,480
budget either through um staff resources

2993
02:13:06,480 --> 02:13:09,280
and other resources such as we staff the

2994
02:13:09,280 --> 02:13:12,480
age friendly um the age friendly

2995
02:13:12,480 --> 02:13:15,760
initiative and uh we also do the turkey

2996
02:13:15,760 --> 02:13:19,040
trot and then RPOA provides some funding

2997
02:13:19,040 --> 02:13:21,599
to the town. So it's an it's a it's a

2998
02:13:21,599 --> 02:13:25,040
good partnership. Um, you might also

2999
02:13:25,040 --> 02:13:28,079
want to talk about the call your

3000
02:13:28,079 --> 02:13:30,560
attention to uh the live on the common

3001
02:13:30,560 --> 02:13:34,239
events. RPOA is asking for funding for

3002
02:13:34,239 --> 02:13:38,079
three live on the common events and um

3003
02:13:38,079 --> 02:13:41,360
the total cost of the events has

3004
02:13:41,360 --> 02:13:44,239
increased and you might want to I think

3005
02:13:44,239 --> 02:13:47,599
Mr. Kobick is here um and he can maybe

3006
02:13:47,599 --> 02:13:49,360
answer any questions the council might

3007
02:13:49,360 --> 02:13:52,480
have about the the the the scale of the

3008
02:13:52,480 --> 02:13:54,800
events that they're proposing. And I

3009
02:13:54,800 --> 02:13:56,800
know our chief and our public works

3010
02:13:56,800 --> 02:13:59,599
director would um like to provide um

3011
02:13:59,599 --> 02:14:02,400
some um comments to the council about

3012
02:14:02,400 --> 02:14:03,760
last week's event.

3013
02:14:03,760 --> 02:14:04,960
>> Okay.

3014
02:14:04,960 --> 02:14:07,760
>> Thank you.

3015
02:14:07,760 --> 02:14:10,079
>> Um Jeeoff, do you want to address

3016
02:14:10,079 --> 02:14:16,069
anything right now? No. Okay.

3017
02:14:16,079 --> 02:14:19,840
All right. Um, one other thing I

3018
02:14:19,840 --> 02:14:22,960
think we should think about is the town

3019
02:14:22,960 --> 02:14:25,280
dinner. I know this isn't part of the

3020
02:14:25,280 --> 02:14:29,280
RPOA request, but we've talked about um

3021
02:14:29,280 --> 02:14:31,280
the town dinner and I think currently

3022
02:14:31,280 --> 02:14:34,800
there's a whole date of September 18th.

3023
02:14:34,800 --> 02:14:37,360
Um, and if you look at the other live on

3024
02:14:37,360 --> 02:14:39,599
the common events, August 21st,

3025
02:14:39,599 --> 02:14:42,400
September 11th, and October 16th, that

3026
02:14:42,400 --> 02:14:45,119
would be four town events in a two-month

3027
02:14:45,119 --> 02:14:48,719
time period. So,

3028
02:14:48,719 --> 02:14:51,920
it seems like a lot. And I'm I I

3029
02:14:51,920 --> 02:14:54,079
personally think that the Live on the

3030
02:14:54,079 --> 02:14:56,639
Common events have been so successful

3031
02:14:56,639 --> 02:14:58,960
and they've kind of replaced the need

3032
02:14:58,960 --> 02:15:01,840
for a town dinner. And I I would

3033
02:15:01,840 --> 02:15:03,280
appreciate hearing other people's

3034
02:15:03,280 --> 02:15:05,760
thoughts on that. Um, it would probably

3035
02:15:05,760 --> 02:15:08,159
save the town, I don't know, like

3036
02:15:08,159 --> 02:15:09,760
$10,000,

3037
02:15:09,760 --> 02:15:12,719
um, if we did not have another town

3038
02:15:12,719 --> 02:15:15,599
dinner. Um, I feel like it's kind of

3039
02:15:15,599 --> 02:15:17,599
outlived its useful life given all the

3040
02:15:17,599 --> 02:15:23,280
other activity that our PA is doing.

3041
02:15:23,280 --> 02:15:25,760
>> Terry, are there different people who go

3042
02:15:25,760 --> 02:15:27,840
to the town dinner than go to Live on

3043
02:15:27,840 --> 02:15:30,639
the Commons? Is it the same group or is

3044
02:15:30,639 --> 02:15:33,599
it different? I' I'd like to ask our rec

3045
02:15:33,599 --> 02:15:35,920
manager, Moren Borthwood, to respond,

3046
02:15:35,920 --> 02:15:40,550
please.

3047
02:15:40,560 --> 02:15:43,040
» Thank you, Christa. Um, I would say

3048
02:15:43,040 --> 02:15:45,040
overall it's it's probably around the

3049
02:15:45,040 --> 02:15:46,560
same people that attend. It is very

3050
02:15:46,560 --> 02:15:48,159
different events, though. Um, the town

3051
02:15:48,159 --> 02:15:50,320
dinner is a little bit more quaint, more

3052
02:15:50,320 --> 02:15:53,040
true community focused, less outside

3053
02:15:53,040 --> 02:15:55,280
marketing. Um, so I do think they are

3054
02:15:55,280 --> 02:15:56,960
very different events. I wouldn't

3055
02:15:56,960 --> 02:16:01,119
necessarily um group them as one. How

3056
02:16:01,119 --> 02:16:03,360
many people go to the dinner generally?

3057
02:16:03,360 --> 02:16:04,880
The last dinner especially, I think it

3058
02:16:04,880 --> 02:16:05,840
was pretty successful.

3059
02:16:05,840 --> 02:16:07,679
>> Yeah, there was around 300 uh a little

3060
02:16:07,679 --> 02:16:11,920
over 300 people last uh last year.

3061
02:16:11,920 --> 02:16:12,800
>> Okay.

3062
02:16:12,800 --> 02:16:14,079
>> Yeah.

3063
02:16:14,079 --> 02:16:16,400
>> I I'm surprised to hear that because my

3064
02:16:16,400 --> 02:16:18,800
impression was there were more children

3065
02:16:18,800 --> 02:16:22,159
at the live on the common events

3066
02:16:22,159 --> 02:16:25,280
versus adults and then a reverse for the

3067
02:16:25,280 --> 02:16:26,800
town dinner, but that's not the case.

3068
02:16:26,800 --> 02:16:29,040
It's sort of the same cross-section. I

3069
02:16:29,040 --> 02:16:31,360
can't speak too much to the Live on the

3070
02:16:31,360 --> 02:16:33,040
Commons. I haven't been to too many to

3071
02:16:33,040 --> 02:16:36,559
be honest with you. Um the last one I

3072
02:16:36,559 --> 02:16:38,160
was at, there was quite a few children

3073
02:16:38,160 --> 02:16:40,080
at the Live on the Common. Um and the

3074
02:16:40,080 --> 02:16:41,760
town dinner, we definitely Yeah, we have

3075
02:16:41,760 --> 02:16:43,599
a lot of families. I mean, it's true.

3076
02:16:43,599 --> 02:16:45,679
Ross, so we have a lot of families. We

3077
02:16:45,679 --> 02:16:47,040
have age friendly. It's it's

3078
02:16:47,040 --> 02:16:49,120
intergenerational.

3079
02:16:49,120 --> 02:16:52,880
>> So, I um I like the idea a lot, Julie. I

3080
02:16:52,880 --> 02:16:55,519
think what we could do is for one of the

3081
02:16:55,519 --> 02:16:56,800
live on the commons, why don't we say

3082
02:16:56,800 --> 02:16:58,960
live on the commons and town dinner and

3083
02:16:58,960 --> 02:17:01,200
then maybe we just piggy back on the

3084
02:17:01,200 --> 02:17:03,519
event and add more tables, which is

3085
02:17:03,519 --> 02:17:05,280
really all you need because the band's

3086
02:17:05,280 --> 02:17:08,000
already there. We the town could join

3087
02:17:08,000 --> 02:17:09,439
and just make sure we have enough food

3088
02:17:09,439 --> 02:17:12,240
trucks, which is always great. Um, but I

3089
02:17:12,240 --> 02:17:13,840
think we could just pair them together

3090
02:17:13,840 --> 02:17:15,840
and just say this that maybe it's the

3091
02:17:15,840 --> 02:17:17,679
date in September, the one that's

3092
02:17:17,679 --> 02:17:19,040
closest to when you wanted to do town

3093
02:17:19,040 --> 02:17:21,200
dinner, and we combine forces and make

3094
02:17:21,200 --> 02:17:23,040
it an event and just make it real clear

3095
02:17:23,040 --> 02:17:24,960
this is the live on the commons and town

3096
02:17:24,960 --> 02:17:26,000
dinner together.

3097
02:17:26,000 --> 02:17:27,599
>> I think that's a really good idea

3098
02:17:27,599 --> 02:17:30,319
because I mean I know some people I

3099
02:17:30,319 --> 02:17:32,639
spoke with were shocked at the idea of

3100
02:17:32,639 --> 02:17:34,800
abandoning the time the town dinner. I

3101
02:17:34,800 --> 02:17:36,240
was kind of surprised. I really expected

3102
02:17:36,240 --> 02:17:38,639
people to say, "Oh yeah, nobody goes."

3103
02:17:38,639 --> 02:17:42,080
But there are some people who go. um and

3104
02:17:42,080 --> 02:17:44,479
adding more tables and especially where

3105
02:17:44,479 --> 02:17:50,399
they are is kind of at the side of the field where the music is because

3106
02:17:50,399 --> 02:17:51,439
many of the people who go to the town

3107
02:17:51,439 --> 02:17:53,120
dinner want to talk and have a dinner

3108
02:17:53,120 --> 02:17:54,399
and you can't do that in the middle of

3109
02:17:54,399 --> 02:17:56,160
the field because of the music from the

3110
02:17:56,160 --> 02:17:58,319
band. So it it might be a perfect way of

3111
02:17:58,319 --> 02:18:00,880
having kind of the band on one side and

3112
02:18:00,880 --> 02:18:03,439
tables where they are now but many more

3113
02:18:03,439 --> 02:18:07,840
and um and and the tables at Love on the

3114
02:18:07,840 --> 02:18:09,519
Comet are sort of open so anybody can

3115
02:18:09,519 --> 02:18:11,599
sit anywhere and I think that's a nice

3116
02:18:11,599 --> 02:18:15,519
openness for you know for any event that

3117
02:18:15,519 --> 02:18:17,120
you don't have to come with 10 friends

3118
02:18:17,120 --> 02:18:19,519
and sit down and own a table anybody can

3119
02:18:19,519 --> 02:18:23,439
stop by. So I think that's a great idea.

3120
02:18:23,439 --> 02:18:26,479
>> If I if I may that's okay. I think

3121
02:18:26,479 --> 02:18:28,880
that's um an very interesting idea. Um

3122
02:18:28,880 --> 02:18:31,040
and we've been meeting with RPOA and

3123
02:18:31,040 --> 02:18:33,920
Janine Chock specifically um quite often

3124
02:18:33,920 --> 02:18:36,160
to discuss these things. So uh we did

3125
02:18:36,160 --> 02:18:38,319
discuss the September event and they are

3126
02:18:38,319 --> 02:18:40,719
locked in to their band contractually.

3127
02:18:40,719 --> 02:18:42,240
So, I think that this is something even

3128
02:18:42,240 --> 02:18:43,920
just for this year, something we can

3129
02:18:43,920 --> 02:18:46,639
potentially try. Um, and then maybe next

3130
02:18:46,639 --> 02:18:48,719
year, maybe town dinner turns into a,

3131
02:18:48,719 --> 02:18:50,719
you know, every other year or something.

3132
02:18:50,719 --> 02:18:53,359
Um, and we can work more closely with

3133
02:18:53,359 --> 02:18:55,439
our POA and establishing establishing

3134
02:18:55,439 --> 02:18:58,719
that event timeline.

3135
02:18:58,719 --> 02:19:00,880
>> Just to ask you, Marine, if we combined

3136
02:19:00,880 --> 02:19:03,760
it and just asked for more tables, like

3137
02:19:03,760 --> 02:19:06,559
do you think it's we could you could

3138
02:19:06,559 --> 02:19:07,359
facilitate?

3139
02:19:07,359 --> 02:19:08,800
>> I think that that's possible. Yeah, I

3140
02:19:08,800 --> 02:19:10,000
think that the tables could be in the

3141
02:19:10,000 --> 02:19:14,000
Grove um and we can make it um you know

3142
02:19:14,000 --> 02:19:15,599
make let the ambiance feel kind of like

3143
02:19:15,599 --> 02:19:18,800
town dinner um with the added um band.

3144
02:19:18,800 --> 02:19:22,880
My only I guess constraint or potential

3145
02:19:22,880 --> 02:19:24,639
issue is the noise. Yeah. Is the band.

3146
02:19:24,639 --> 02:19:26,559
The band's much louder. You know, we try

3147
02:19:26,559 --> 02:19:29,200
to have the um the ambiance of town

3148
02:19:29,200 --> 02:19:31,280
dinner to be a little bit more um like

3149
02:19:31,280 --> 02:19:33,120
jazz and you're having dinner and you

3150
02:19:33,120 --> 02:19:35,040
can get to know thy neighbor. Um so I

3151
02:19:35,040 --> 02:19:35,920
think we would have to just work

3152
02:19:35,920 --> 02:19:37,679
together on that. But I think if the

3153
02:19:37,679 --> 02:19:40,880
tables are in the grove area, it's much

3154
02:19:40,880 --> 02:19:42,479
it's not nearly as loud in the grove

3155
02:19:42,479 --> 02:19:44,319
area and they can be sort of spread out

3156
02:19:44,319 --> 02:19:45,840
through the grove area. I think the

3157
02:19:45,840 --> 02:19:47,920
noise I think noise won't be an issue

3158
02:19:47,920 --> 02:19:50,560
for the dinner based on where the tables

3159
02:19:50,560 --> 02:19:51,359
are placed.

3160
02:19:51,359 --> 02:19:53,280
>> And by the way, Marine, I remember there

3161
02:19:53,280 --> 02:19:55,840
being that funk band.

3162
02:19:55,840 --> 02:19:57,840
So sometimes the town dinner can be a

3163
02:19:57,840 --> 02:20:00,000
lovely entertainment as well, but I

3164
02:20:00,000 --> 02:20:01,359
agree. We just want to make sure the

3165
02:20:01,359 --> 02:20:04,640
band's appropriate for the the the

3166
02:20:04,640 --> 02:20:06,800
>> the dinner. Yeah. Do we know what band

3167
02:20:06,800 --> 02:20:09,200
they're having on September 11th?

3168
02:20:09,200 --> 02:20:11,760
>> I do not write in front of me, but

3169
02:20:11,760 --> 02:20:14,319
that's potentially just I can ask I can

3170
02:20:14,319 --> 02:20:16,080
provide you all with that information.

3171
02:20:16,080 --> 02:20:18,240
>> Well, it sounds like we have consensus

3172
02:20:18,240 --> 02:20:20,800
to kind of combine at least for this

3173
02:20:20,800 --> 02:20:24,160
year live on the common town dinner on

3174
02:20:24,160 --> 02:20:25,520
September 11th

3175
02:20:25,520 --> 02:20:28,000
>> and see how it goes and then we can

3176
02:20:28,000 --> 02:20:30,399
always revisit for the following year.

3177
02:20:30,399 --> 02:20:32,479
Do we need to to clear it with our our

3178
02:20:32,479 --> 02:20:35,200
PA since they've put all the leg work

3179
02:20:35,200 --> 02:20:38,479
into these events? Um,

3180
02:20:38,479 --> 02:20:41,040
>> good. It's cleared. Got the thumbs up.

3181
02:20:41,040 --> 02:20:42,720
>> And this this actually checks one of our

3182
02:20:42,720 --> 02:20:45,120
boxes of uh cost reduction and trying to

3183
02:20:45,120 --> 02:20:46,960
figure out um yeah, how to reduce those

3184
02:20:46,960 --> 02:20:48,080
costs for our events.

3185
02:20:48,080 --> 02:20:50,080
>> Yeah. I guess I'd like to spend a little

3186
02:20:50,080 --> 02:20:52,319
bit of time talking about the event that

3187
02:20:52,319 --> 02:20:54,160
just happened Saturday night because

3188
02:20:54,160 --> 02:20:57,359
I've gotten I was Friday night I was not

3189
02:20:57,359 --> 02:20:59,760
there. I was driving to a different

3190
02:20:59,760 --> 02:21:02,720
concert in Oakland at the same time

3191
02:21:02,720 --> 02:21:04,960
where I was seeing gridlock down Sir

3192
02:21:04,960 --> 02:21:06,880
Francis Drake, people doing illegal

3193
02:21:06,880 --> 02:21:09,520
U-turns, people snaking through Marin

3194
02:21:09,520 --> 02:21:12,240
Art Garden looking for parking spots.

3195
02:21:12,240 --> 02:21:14,479
And I did not go over to the common, but

3196
02:21:14,479 --> 02:21:17,920
I was concerned about how many people

3197
02:21:17,920 --> 02:21:21,280
were congregating in our town. And so I

3198
02:21:21,280 --> 02:21:25,040
would love to hear um feedback um and

3199
02:21:25,040 --> 02:21:26,960
make sure that this is something that we

3200
02:21:26,960 --> 02:21:29,439
want to continue having because it

3201
02:21:29,439 --> 02:21:31,680
seemed like the event was not just for

3202
02:21:31,680 --> 02:21:34,319
our town. It was for a lot of mining

3203
02:21:34,319 --> 02:21:36,560
county and I'm not sure that we should

3204
02:21:36,560 --> 02:21:40,640
be using our town dollars. Uh I'm not

3205
02:21:40,640 --> 02:21:43,200
sure about our POA's goals, but I am

3206
02:21:43,200 --> 02:21:46,160
hesitant to use our town dollars to

3207
02:21:46,160 --> 02:21:49,520
entertain all of Marin County. Uh, Chief

3208
02:21:49,520 --> 02:21:52,160
Pa is here can make some comments about

3209
02:21:52,160 --> 02:21:52,880
uh

3210
02:21:52,880 --> 02:21:55,680
>> I I will just say Julie I was there and

3211
02:21:55,680 --> 02:21:58,960
it was a very wonderful event. It was

3212
02:21:58,960 --> 02:22:02,880
crowded but people it was Tom Petty uh a

3213
02:22:02,880 --> 02:22:04,960
lot of I was up at the front Tom Petty

3214
02:22:04,960 --> 02:22:07,120
cover band. The people dancing were all

3215
02:22:07,120 --> 02:22:10,640
in their 70s and 80s. This is No, I'm

3216
02:22:10,640 --> 02:22:12,640
just saying there was not riff raff. So

3217
02:22:12,640 --> 02:22:15,680
it was not it I I I share your concern.

3218
02:22:15,680 --> 02:22:17,200
I just want to say that. But when you

3219
02:22:17,200 --> 02:22:19,200
actually were at the event, the the

3220
02:22:19,200 --> 02:22:21,359
crowd was a lot of people and they kept

3221
02:22:21,359 --> 02:22:23,040
saying Marin County. So I think they're

3222
02:22:23,040 --> 02:22:25,200
the band is known in Marin County. So I

3223
02:22:25,200 --> 02:22:27,760
hear you and I would say we from my

3224
02:22:27,760 --> 02:22:30,399
perspective, you know, Sano does their

3225
02:22:30,399 --> 02:22:33,760
live on the the the summer weekends and

3226
02:22:33,760 --> 02:22:35,200
you know it's a it's a draw and Ross

3227
02:22:35,200 --> 02:22:36,800
people go to that. So I don't

3228
02:22:36,800 --> 02:22:38,399
necessarily say we shouldn't be doing

3229
02:22:38,399 --> 02:22:39,840
bigger events. I just want to make sure

3230
02:22:39,840 --> 02:22:41,760
they're safe and they're, you know, we

3231
02:22:41,760 --> 02:22:43,200
have the right staffing and the right

3232
02:22:43,200 --> 02:22:45,600
that people, you know, food, etc. where

3233
02:22:45,600 --> 02:22:47,680
we're making sure that it's it's a good

3234
02:22:47,680 --> 02:22:49,520
safe event. But there was there was no

3235
02:22:49,520 --> 02:22:52,160
riff raff and there was no no no

3236
02:22:52,160 --> 02:22:55,680
fighting or anything like that. I saw

3237
02:22:55,680 --> 02:22:57,920
>> Yeah, I would too. Yeah, I was I was

3238
02:22:57,920 --> 02:23:00,160
there too. It was so much fun. It was

3239
02:23:00,160 --> 02:23:02,080
really great. I was not dancing up in

3240
02:23:02,080 --> 02:23:05,120
the front. I want you to know that. Um,

3241
02:23:05,120 --> 02:23:08,880
my only concern was uh enough security.

3242
02:23:08,880 --> 02:23:14,000
Um, I was over at the RPOA table and uh

3243
02:23:14,000 --> 02:23:17,840
a woman came up to us with a lost child.

3244
02:23:17,840 --> 02:23:19,920
was about maybe three or four

3245
02:23:19,920 --> 02:23:24,080
years old. And uh we asked if she had

3246
02:23:24,080 --> 02:23:27,840
gone up to the the band to see if they

3247
02:23:27,840 --> 02:23:30,000
would make an announcement and she said

3248
02:23:30,000 --> 02:23:32,479
she had gone up to the stage and the

3249
02:23:32,479 --> 02:23:34,399
band said, "We can't we can't we can't

3250
02:23:34,399 --> 02:23:35,680
deal with that right now. We're in the

3251
02:23:35,680 --> 02:23:40,800
middle of a of a set." So, uh, Marcia

3252
02:23:40,800 --> 02:23:42,399
and I and several other people went

3253
02:23:42,399 --> 02:23:45,040
looking for police because we figured if

3254
02:23:45,040 --> 02:23:46,640
we had somebody in authority, they would

3255
02:23:46,640 --> 02:23:48,880
go up to the stage and say, "We have a

3256
02:23:48,880 --> 02:23:51,920
lost child." Um, we did find one of our

3257
02:23:51,920 --> 02:23:54,160
local policemen, which was wonderful,

3258
02:23:54,160 --> 02:23:56,560
and he took care of it. Um, and the

3259
02:23:56,560 --> 02:23:58,399
child, they went up to the stage and the

3260
02:23:58,399 --> 02:24:00,880
child found the parent. But I, it makes

3261
02:24:00,880 --> 02:24:02,640
me worried when we have that larger

3262
02:24:02,640 --> 02:24:04,240
group, you're going to have things like

3263
02:24:04,240 --> 02:24:07,040
that happen. And so I would want to make

3264
02:24:07,040 --> 02:24:10,880
sure that we had really good security. I

3265
02:24:10,880 --> 02:24:13,359
mean I think we had it was people got

3266
02:24:13,359 --> 02:24:15,200
along well. There was no fights. It was

3267
02:24:15,200 --> 02:24:17,520
great. It was a lot of people. Um but I

3268
02:24:17,520 --> 02:24:19,760
think if we do this in the future, not

3269
02:24:19,760 --> 02:24:22,880
only and I we don't have enough staff.

3270
02:24:22,880 --> 02:24:25,920
Uh we'd h So you'd have to actually pay

3271
02:24:25,920 --> 02:24:27,760
for additional security. Somebody would

3272
02:24:27,760 --> 02:24:30,240
have to pay for it. Um and also the

3273
02:24:30,240 --> 02:24:33,120
cleanup afterwards. With a big event

3274
02:24:33,120 --> 02:24:36,399
like that, it's more work and I don't

3275
02:24:36,399 --> 02:24:38,880
think we can ask the town to to take

3276
02:24:38,880 --> 02:24:40,720
care of that, especially if it involves

3277
02:24:40,720 --> 02:24:43,439
more than just the Ross community.

3278
02:24:43,439 --> 02:24:44,560
>> Those are my thoughts.

3279
02:24:44,560 --> 02:24:47,280
>> Well, sort of back to Julie's point. Um

3280
02:24:47,280 --> 02:24:48,800
well, first for the whole for this

3281
02:24:48,800 --> 02:24:50,560
agenda item, I think we're really lucky

3282
02:24:50,560 --> 02:24:54,000
that RPOA and the other groups in town

3283
02:24:54,000 --> 02:24:56,560
um have been able to put on events like

3284
02:24:56,560 --> 02:24:58,319
this because they've been hugely

3285
02:24:58,319 --> 02:24:59,760
successful. They've really brought the

3286
02:24:59,760 --> 02:25:02,960
community together. So, I'm totally uh

3287
02:25:02,960 --> 02:25:05,600
supportive of of the town do, you know,

3288
02:25:05,600 --> 02:25:07,680
contributing money, what they're asking

3289
02:25:07,680 --> 02:25:10,080
for this year for events. But then for a

3290
02:25:10,080 --> 02:25:12,479
specific event, I you know, I I was

3291
02:25:12,479 --> 02:25:15,359
there also and it it was really crowded

3292
02:25:15,359 --> 02:25:17,359
and the parking was a mess and traffic

3293
02:25:17,359 --> 02:25:19,200
was a mess and it felt like it was a

3294
02:25:19,200 --> 02:25:21,600
countywide event and so to me it seemed

3295
02:25:21,600 --> 02:25:24,000
less of a of a local event where you see

3296
02:25:24,000 --> 02:25:25,359
your friends because you could barely

3297
02:25:25,359 --> 02:25:27,120
find your friends because there were so

3298
02:25:27,120 --> 02:25:29,439
many people. And so I think that going

3299
02:25:29,439 --> 02:25:33,439
forward we'd have to decide how widely

3300
02:25:33,439 --> 02:25:35,680
should these events be advertised. If

3301
02:25:35,680 --> 02:25:37,280
they are widely advertised and they

3302
02:25:37,280 --> 02:25:39,760
become countywide events, then indeed we

3303
02:25:39,760 --> 02:25:41,600
need way more help and support and

3304
02:25:41,600 --> 02:25:43,359
security. But I'm not sure if we want

3305
02:25:43,359 --> 02:25:45,760
that. I I kind of liked the I liked it

3306
02:25:45,760 --> 02:25:47,920
better when it was smaller and and

3307
02:25:47,920 --> 02:25:50,000
mostly Ross because it was it was like

3308
02:25:50,000 --> 02:25:51,760
the Ross community and of course, you

3309
02:25:51,760 --> 02:25:53,520
know, friends and neighbors, but but it

3310
02:25:53,520 --> 02:25:55,840
wasn't, you know, a big draw from the

3311
02:25:55,840 --> 02:25:57,760
whole county. So I think we will have to

3312
02:25:57,760 --> 02:26:00,960
discuss you know how do we what do we

3313
02:26:00,960 --> 02:26:04,240
want these events to be and how do we

3314
02:26:04,240 --> 02:26:05,680
make that happen.

3315
02:26:05,680 --> 02:26:08,240
>> Yeah. I think uh this was sort of a

3316
02:26:08,240 --> 02:26:11,120
one-time aberration. What what happened

3317
02:26:11,120 --> 02:26:14,479
was the band sent out an announcement to

3318
02:26:14,479 --> 02:26:16,800
their mailing list which was a

3319
02:26:16,800 --> 02:26:19,200
countywide mailing list. So you got a

3320
02:26:19,200 --> 02:26:26,080
lot of the bands groupies coming to the deal. So, uh, going forward,

3321
02:26:26,080 --> 02:26:27,840
we're going to contractually require the

3322
02:26:27,840 --> 02:26:30,960
BN to not send out to their mailing

3323
02:26:30,960 --> 02:26:35,200
lists so we can control the It was a

3324
02:26:35,200 --> 02:26:37,280
little bit of a surprise. So, I don't

3325
02:26:37,280 --> 02:26:39,280
think this will happen in the future. I

3326
02:26:39,280 --> 02:26:40,399
don't think we'll have this type of

3327
02:26:40,399 --> 02:26:42,720
crowd. That's not our intention. We'll

3328
02:26:42,720 --> 02:26:46,319
dial it back and uh and keep it more

3329
02:26:46,319 --> 02:26:48,160
Ross centric. Although, I did have some

3330
02:26:48,160 --> 02:26:50,640
friends from San Selma who came over and

3331
02:26:50,640 --> 02:26:55,920
really enjoyed it specifically. So they said it was a great event. So

3332
02:26:55,920 --> 02:26:58,240
>> I saw a couple of postings on Next Door

3333
02:26:58,240 --> 02:27:00,399
about it too. So maybe we should stop

3334
02:27:00,399 --> 02:27:02,560
posting. There's enough publicity

3335
02:27:02,560 --> 02:27:04,479
internal to Ross I think

3336
02:27:04,479 --> 02:27:06,880
>> that we don't need to post on social

3337
02:27:06,880 --> 02:27:07,520
media.

3338
02:27:07,520 --> 02:27:08,240
>> Yeah,

3339
02:27:08,240 --> 02:27:09,920
>> that's great. Thank you.

3340
02:27:09,920 --> 02:27:16,790
>> Okay.

3341
02:27:16,800 --> 02:27:19,120
» All right. I'm going to be the bad guy.

3342
02:27:19,120 --> 02:27:21,840
Well, not totally the bad guy. Um I'm a

3343
02:27:21,840 --> 02:27:24,560
drummer. I like music. Um, but I think

3344
02:27:24,560 --> 02:27:27,760
you've reached a capacity uh limit. Uh,

3345
02:27:27,760 --> 02:27:30,000
I think we saw it really clearly at this

3346
02:27:30,000 --> 02:27:32,399
last event. Uh, we had huge problems

3347
02:27:32,399 --> 02:27:34,319
with traffic. We wrote a lot of parking

3348
02:27:34,319 --> 02:27:38,319
tickets. We had a lot of uh illegal

3349
02:27:38,319 --> 02:27:40,080
driving going on, people trying to find

3350
02:27:40,080 --> 02:27:42,240
parking spots. We had people from, you

3351
02:27:42,240 --> 02:27:44,479
know, our own like restaurants and

3352
02:27:44,479 --> 02:27:48,000
downtown stuff couldn't park. Um,

3353
02:27:48,000 --> 02:27:49,359
a lot of folks parking in the

3354
02:27:49,359 --> 02:27:51,840
neighborhoods and walking in. So the

3355
02:27:51,840 --> 02:27:53,760
things that that you guys don't see and

3356
02:27:53,760 --> 02:27:55,040
that the people that are attending the

3357
02:27:55,040 --> 02:27:57,120
event don't see is the huge amount of

3358
02:27:57,120 --> 02:27:59,359
planning that has to happen uh on our

3359
02:27:59,359 --> 02:28:02,720
side to make this work. So each event

3360
02:28:02,720 --> 02:28:05,600
that we do like this, not just um live

3361
02:28:05,600 --> 02:28:07,840
on the common but all these events um

3362
02:28:07,840 --> 02:28:10,240
you know gone are the days where we can

3363
02:28:10,240 --> 02:28:12,399
just kind of wing it. So I have a

3364
02:28:12,399 --> 02:28:15,280
contingency plan that I've put in place

3365
02:28:15,280 --> 02:28:17,520
for all of these events. There's a

3366
02:28:17,520 --> 02:28:19,200
document that I prepare. I send it to

3367
02:28:19,200 --> 02:28:20,640
the fire department, our neighborhood

3368
02:28:20,640 --> 02:28:24,720
agencies, and so that if worst case

3369
02:28:24,720 --> 02:28:27,120
scenario A, B, or C happens, we have

3370
02:28:27,120 --> 02:28:29,040
some heads up on that. It's very

3371
02:28:29,040 --> 02:28:31,600
important, and I don't think we can I

3372
02:28:31,600 --> 02:28:32,800
don't think you can get away anymore

3373
02:28:32,800 --> 02:28:35,680
with not having these plans. Um, I've

3374
02:28:35,680 --> 02:28:37,520
leveraged a lot of my relationships over

3375
02:28:37,520 --> 02:28:40,960
the last 5 years to get police chiefs in

3376
02:28:40,960 --> 02:28:43,520
this county to donate police officers to

3377
02:28:43,520 --> 02:28:46,960
our town to uh come into town. And a lot

3378
02:28:46,960 --> 02:28:48,960
of that is just was the cost of me

3379
02:28:48,960 --> 02:28:52,240
buying them dinner. Um, and I I do that,

3380
02:28:52,240 --> 02:28:53,920
but I think those days are kind of going

3381
02:28:53,920 --> 02:28:56,560
away, especially when you have the

3382
02:28:56,560 --> 02:28:58,080
possible

3383
02:28:58,080 --> 02:29:00,880
um the probability of having to interact

3384
02:29:00,880 --> 02:29:03,760
with somebody and then, you know, we all

3385
02:29:03,760 --> 02:29:05,760
have bosses and our bosses all have

3386
02:29:05,760 --> 02:29:08,319
lawyers and they're not super excited

3387
02:29:08,319 --> 02:29:11,359
about um accepting liability in perhaps

3388
02:29:11,359 --> 02:29:13,439
another town. This is not something that

3389
02:29:13,439 --> 02:29:15,120
we could do a you know a mutual aid

3390
02:29:15,120 --> 02:29:17,280
request on those this is a planned event

3391
02:29:17,280 --> 02:29:21,200
not an unplanned event. So um

3392
02:29:21,200 --> 02:29:23,200
so we've been fortunate in the sense

3393
02:29:23,200 --> 02:29:25,680
that we've had some uh you know with the

3394
02:29:25,680 --> 02:29:28,720
by allowing us to over staff over hire

3395
02:29:28,720 --> 02:29:31,120
we have an extra body but I've got to

3396
02:29:31,120 --> 02:29:34,000
move a lot of people around for this.

3397
02:29:34,000 --> 02:29:37,280
It's not a huge amount of work, but I am

3398
02:29:37,280 --> 02:29:39,920
taking officers off of their set

3399
02:29:39,920 --> 02:29:42,000
schedules and their families and the

3400
02:29:42,000 --> 02:29:43,280
things that they do on their own time.

3401
02:29:43,280 --> 02:29:45,920
I'm having to move a lot of parts around

3402
02:29:45,920 --> 02:29:48,240
so that we can provide adequate security

3403
02:29:48,240 --> 02:29:51,120
for these events. Um, and these are the

3404
02:29:51,120 --> 02:29:54,240
events that bad things do happen at um

3405
02:29:54,240 --> 02:29:58,479
especially in small towns. So, I guess

3406
02:29:58,479 --> 02:30:04,160
my suggestion to to you is that uh you consider that this is going to cost

3407
02:30:04,160 --> 02:30:06,080
some money in overtime moving forward

3408
02:30:06,080 --> 02:30:08,240
because um I don't think we're going to

3409
02:30:08,240 --> 02:30:11,040
have the same I've noticed in the last

3410
02:30:11,040 --> 02:30:13,439
couple of years that uh the the help I

3411
02:30:13,439 --> 02:30:15,200
was getting for free is kind of starting

3412
02:30:15,200 --> 02:30:16,880
to to to go away because they have their

3413
02:30:16,880 --> 02:30:18,960
own events that they have to deal with.

3414
02:30:18,960 --> 02:30:20,960
When you think about a San Ando event,

3415
02:30:20,960 --> 02:30:22,240
they also have the Central Marine

3416
02:30:22,240 --> 02:30:24,800
Police. It's three times the size of our

3417
02:30:24,800 --> 02:30:26,800
police department, so they have more

3418
02:30:26,800 --> 02:30:30,960
capacity. So, um, and all it takes is

3419
02:30:30,960 --> 02:30:33,040
one little boy who goes missing and now

3420
02:30:33,040 --> 02:30:34,880
all of your staff is working on trying

3421
02:30:34,880 --> 02:30:38,960
to find mom and dad. Uh, so, you know,

3422
02:30:38,960 --> 02:30:41,200
on a regular day, you have one police

3423
02:30:41,200 --> 02:30:42,960
officer, maybe two police officers

3424
02:30:42,960 --> 02:30:45,840
working in this town. So, um, we still

3425
02:30:45,840 --> 02:30:47,760
need an officer to respond to those

3426
02:30:47,760 --> 02:30:50,479
things in in our community on top of the

3427
02:30:50,479 --> 02:30:52,399
live on the common events. But you also

3428
02:30:52,399 --> 02:30:55,200
have Branson that has games. Sometimes

3429
02:30:55,200 --> 02:30:56,960
you have events happening at Marin Art

3430
02:30:56,960 --> 02:30:59,680
and Garden Center. So we don't know what

3431
02:30:59,680 --> 02:31:01,600
we don't know. And so sometimes your

3432
02:31:01,600 --> 02:31:04,319
community, the population jumps up

3433
02:31:04,319 --> 02:31:07,040
almost twice the size, but we still have

3434
02:31:07,040 --> 02:31:09,680
the staffing for the original population

3435
02:31:09,680 --> 02:31:12,080
that we have to deal with. So those are

3436
02:31:12,080 --> 02:31:13,760
all things I'd like you to consider. You

3437
02:31:13,760 --> 02:31:15,840
know, when you guys are talking about

3438
02:31:15,840 --> 02:31:18,880
these um this I'm not sure in that

3439
02:31:18,880 --> 02:31:20,880
budget if that accounts for police

3440
02:31:20,880 --> 02:31:22,960
overtime. No one's asked me about that,

3441
02:31:22,960 --> 02:31:24,960
so I'm guessing it doesn't, but that's

3442
02:31:24,960 --> 02:31:26,800
going to be a consideration for you

3443
02:31:26,800 --> 02:31:28,720
moving forward.

3444
02:31:28,720 --> 02:31:30,720
And I think that's my two cents, but I'm

3445
02:31:30,720 --> 02:31:34,560
happy to for any questions you may have.

3446
02:31:34,560 --> 02:31:38,720
>> Um, thank you, Chief. So, um, part of

3447
02:31:38,720 --> 02:31:42,880
the u working with our our um partners

3448
02:31:42,880 --> 02:31:45,280
is so Marin Sanitary picks up our

3449
02:31:45,280 --> 02:31:47,439
garbage. Well, they weren't doing it for

3450
02:31:47,439 --> 02:31:49,439
free on the initial on the first couple

3451
02:31:49,439 --> 02:31:52,000
years I was here. and I convinced them

3452
02:31:52,000 --> 02:31:55,760
to um do a corporate um sponsorship. We

3453
02:31:55,760 --> 02:31:58,080
were having to pay for it there. And

3454
02:31:58,080 --> 02:32:00,319
that's contingent upon us doing a good

3455
02:32:00,319 --> 02:32:05,920
job of um of um you know of sorting

3456
02:32:05,920 --> 02:32:07,840
through recyclables and they don't want

3457
02:32:07,840 --> 02:32:09,680
to have a bunch of contamination.

3458
02:32:09,680 --> 02:32:12,479
They've already given indicated to us

3459
02:32:12,479 --> 02:32:14,160
that they're they're not happy with the

3460
02:32:14,160 --> 02:32:16,479
level of our performance at that event

3461
02:32:16,479 --> 02:32:19,600
of doing our s sorting. and they've

3462
02:32:19,600 --> 02:32:21,600
already told me that there was so much

3463
02:32:21,600 --> 02:32:24,479
trash and recycling, contaminated

3464
02:32:24,479 --> 02:32:27,600
recycling that was produced last Friday

3465
02:32:27,600 --> 02:32:29,520
that they're thinking of not doing not

3466
02:32:29,520 --> 02:32:32,399
doing it. And so that'll be a big chunk

3467
02:32:32,399 --> 02:32:34,240
because that's not in our budget.

3468
02:32:34,240 --> 02:32:36,000
That'll have to be our POA is going to

3469
02:32:36,000 --> 02:32:40,080
have to pay for it. Um we do do a and so

3470
02:32:40,080 --> 02:32:42,640
I'm very happy to see to hear Mr. Kobick

3471
02:32:42,640 --> 02:32:44,240
say that that's not their intention and

3472
02:32:44,240 --> 02:32:46,560
that was just a one-time thing. But one

3473
02:32:46,560 --> 02:32:49,120
of our uh every time that there is an

3474
02:32:49,120 --> 02:32:52,240
event, this is the town's property, um

3475
02:32:52,240 --> 02:32:54,800
the applicant, in this case, RPOA, has

3476
02:32:54,800 --> 02:32:58,399
to apply for a special event permit. And

3477
02:32:58,399 --> 02:33:02,080
in that permit, we have conditions. And

3478
02:33:02,080 --> 02:33:04,000
so if we see, we're going to put a

3479
02:33:04,000 --> 02:33:06,240
little more time into figuring out what

3480
02:33:06,240 --> 02:33:09,600
kind of band is playing because if we

3481
02:33:09,600 --> 02:33:11,920
had if it had really registered to our

3482
02:33:11,920 --> 02:33:14,479
staff that band and what level of

3483
02:33:14,479 --> 02:33:17,600
following it was, if you know, we would

3484
02:33:17,600 --> 02:33:21,200
have put a condition in there requiring

3485
02:33:21,200 --> 02:33:23,520
extra garbage cans, requiring more

3486
02:33:23,520 --> 02:33:24,960
cleanup because they're supposed to

3487
02:33:24,960 --> 02:33:28,240
return the Ross Common to the town in

3488
02:33:28,240 --> 02:33:30,560
the in the level of of which they

3489
02:33:30,560 --> 02:33:32,479
received it and that's that's not

3490
02:33:32,479 --> 02:33:34,800
happening. Our public works staff are

3491
02:33:34,800 --> 02:33:37,280
one person whom we don't have them on

3492
02:33:37,280 --> 02:33:39,040
the weekend. So, they're coming in on

3493
02:33:39,040 --> 02:33:41,439
Monday and there's still a lot of trash

3494
02:33:41,439 --> 02:33:43,600
and they have to spend a lot of time um

3495
02:33:43,600 --> 02:33:47,280
picking up after that. So, we also have

3496
02:33:47,280 --> 02:33:50,000
to sign the chief and I as a

3497
02:33:50,000 --> 02:33:51,680
representative the property owner have

3498
02:33:51,680 --> 02:33:55,760
to sign a ABC license for this event.

3499
02:33:55,760 --> 02:33:58,560
And I'm think the chief, he didn't

3500
02:33:58,560 --> 02:34:02,080
mention is that in order to if if if the

3501
02:34:02,080 --> 02:34:05,439
events are at this level, he's going to

3502
02:34:05,439 --> 02:34:08,960
have to require in that um in that ABC

3503
02:34:08,960 --> 02:34:11,359
license that they provide security just

3504
02:34:11,359 --> 02:34:13,040
so that they can get an alcohol permit.

3505
02:34:13,040 --> 02:34:14,319
Is that correct, Chief?

3506
02:34:14,319 --> 02:34:16,800
>> Yeah. Yes. And another thing to add on

3507
02:34:16,800 --> 02:34:18,640
um just because I didn't think about it

3508
02:34:18,640 --> 02:34:20,720
sooner, private security is good, but

3509
02:34:20,720 --> 02:34:23,680
private security is about 25% of your

3510
02:34:23,680 --> 02:34:25,760
security because the minute something

3511
02:34:25,760 --> 02:34:27,920
happens, they have to call us because

3512
02:34:27,920 --> 02:34:29,600
we're the ones that have to we're the

3513
02:34:29,600 --> 02:34:30,800
ones that have the authority to do

3514
02:34:30,800 --> 02:34:33,200
things. So private security is good for

3515
02:34:33,200 --> 02:34:35,520
finding lost people and maybe telling

3516
02:34:35,520 --> 02:34:37,120
somebody not to park someplace, but at

3517
02:34:37,120 --> 02:34:38,160
the end of the day, they're going to be

3518
02:34:38,160 --> 02:34:42,080
calling us. So, um so yeah, there that's

3519
02:34:42,080 --> 02:34:44,720
just another consideration.

3520
02:34:44,720 --> 02:34:47,040
So, I'm hearing support from the council

3521
02:34:47,040 --> 02:34:52,080
for um to fund RPOA's request of $25,500

3522
02:34:52,080 --> 02:34:55,520
for the purposes listed here. Is that is

3523
02:34:55,520 --> 02:34:59,280
that correct? Okay. And then I and it's

3524
02:34:59,280 --> 02:35:05,439
I and since Jeff um Kobick is here and you know, RPOA is a you know, a

3525
02:35:05,439 --> 02:35:07,040
board and a group of a lot of

3526
02:35:07,040 --> 02:35:09,200
hardworking individuals, but I I I'm

3527
02:35:09,200 --> 02:35:11,760
hoping that Mr. Koba can carry that the

3528
02:35:11,760 --> 02:35:14,800
council's message back to the planners

3529
02:35:14,800 --> 02:35:17,680
of the group about the kind of uh the

3530
02:35:17,680 --> 02:35:20,319
level the size of the events that the

3531
02:35:20,319 --> 02:35:22,240
because it's your property. It's not

3532
02:35:22,240 --> 02:35:23,840
just your money here, right? It's like

3533
02:35:23,840 --> 02:35:25,520
what do you want to authorize to happen

3534
02:35:25,520 --> 02:35:27,760
on your property? And what I'm hearing

3535
02:35:27,760 --> 02:35:30,479
is that you'd like to have you know kind

3536
02:35:30,479 --> 02:35:33,520
of downscale the events. Is that is that

3537
02:35:33,520 --> 02:35:36,000
correct?

3538
02:35:36,000 --> 02:35:38,080
>> Yeah, that's correct for me.

3539
02:35:38,080 --> 02:35:40,319
>> Yeah. What I would say is look, this

3540
02:35:40,319 --> 02:35:42,080
was, like you said, an aberration. I

3541
02:35:42,080 --> 02:35:44,160
think nobody knew this was going to be

3542
02:35:44,160 --> 02:35:46,160
as popular as it was. All of us who

3543
02:35:46,160 --> 02:35:48,640
showed up were surprised. So, I actually

3544
02:35:48,640 --> 02:35:51,359
think that the town did an excellent job

3545
02:35:51,359 --> 02:35:54,160
and they had tons of kid volunteers at

3546
02:35:54,160 --> 02:35:55,920
the end of the night picking up trash.

3547
02:35:55,920 --> 02:35:58,000
Like I I mean given that nobody was

3548
02:35:58,000 --> 02:36:00,000
prepared for the amount of people that

3549
02:36:00,000 --> 02:36:02,880
came, the fact is nobody was injured.

3550
02:36:02,880 --> 02:36:04,479
Nothing bad happened. The trash was

3551
02:36:04,479 --> 02:36:06,560
picked up. There were some issues, but

3552
02:36:06,560 --> 02:36:08,800
they were relatively minor to the scale

3553
02:36:08,800 --> 02:36:12,160
of the event. So what I'm saying is we

3554
02:36:12,160 --> 02:36:14,560
don't know. We we don't we obviously all

3555
02:36:14,560 --> 02:36:17,040
want a more cozier event, but I think

3556
02:36:17,040 --> 02:36:19,040
what this opened our eyes to is the

3557
02:36:19,040 --> 02:36:20,960
event could get bigger and we just need

3558
02:36:20,960 --> 02:36:23,439
to be prepared for that. And I I think

3559
02:36:23,439 --> 02:36:25,840
that RPO I mean RPOA is not trying to

3560
02:36:25,840 --> 02:36:28,160
bring in you know Britney Spears here or

3561
02:36:28,160 --> 02:36:29,920
whatever like Taylor Swift like it's not

3562
02:36:29,920 --> 02:36:31,439
that's not their intention to make this

3563
02:36:31,439 --> 02:36:33,359
huge blowout event. It just happened to

3564
02:36:33,359 --> 02:36:35,200
happen. They will scale back the

3565
02:36:35,200 --> 02:36:37,120
marketing and I think it will probably

3566
02:36:37,120 --> 02:36:38,560
return to normal levels. Let's also

3567
02:36:38,560 --> 02:36:41,040
remember the event starts at 5:00 to

3568
02:36:41,040 --> 02:36:44,080
8:00. Like this these times of like

3569
02:36:44,080 --> 02:36:45,840
before we all start putting alarm bells

3570
02:36:45,840 --> 02:36:48,240
like it's so early in the day you're not

3571
02:36:48,240 --> 02:36:49,600
going to be able I mean people actually

3572
02:36:49,600 --> 02:36:51,280
work. There are people that work a job

3573
02:36:51,280 --> 02:36:54,000
that doesn't end at five. So, I'm never

3574
02:36:54,000 --> 02:36:55,920
anticipating that it's going to probably

3575
02:36:55,920 --> 02:36:58,080
happen to this level again, but we

3576
02:36:58,080 --> 02:37:00,479
should be prepared. And my part and what

3577
02:37:00,479 --> 02:37:02,560
I said earlier was I just think that the

3578
02:37:02,560 --> 02:37:05,520
town taking a little bit more ownership

3579
02:37:05,520 --> 02:37:08,080
of these events might be helpful because

3580
02:37:08,080 --> 02:37:09,600
putting it all on this volunteer

3581
02:37:09,600 --> 02:37:12,319
organization is a risk because that

3582
02:37:12,319 --> 02:37:14,880
that's really a lot they they for them

3583
02:37:14,880 --> 02:37:17,200
to do as volunteers and it's something

3584
02:37:17,200 --> 02:37:19,439
that we should think about. What? These

3585
02:37:19,439 --> 02:37:21,600
are very popular events for this town.

3586
02:37:21,600 --> 02:37:23,840
If you if you guys said we're canceling

3587
02:37:23,840 --> 02:37:25,920
them all, good luck to you. You're g

3588
02:37:25,920 --> 02:37:27,760
really upset a lot of Ross residents.

3589
02:37:27,760 --> 02:37:29,760
So, we just need to manage it better.

3590
02:37:29,760 --> 02:37:31,840
And how do we do that better? And my

3591
02:37:31,840 --> 02:37:34,160
view is the town should try to take more

3592
02:37:34,160 --> 02:37:36,479
ownership because this volunteer

3593
02:37:36,479 --> 02:37:40,160
organization, it's a lot to put on them.

3594
02:37:40,160 --> 02:37:42,240
>> You know, I I kind of disagree, Matt.

3595
02:37:42,240 --> 02:37:44,560
I'm not sure the town should be playing

3596
02:37:44,560 --> 02:37:47,120
a role in this. I I mean RPA has done a

3597
02:37:47,120 --> 02:37:50,160
wonderful job and then the town has come

3598
02:37:50,160 --> 02:37:53,280
into support where they can. Um and it

3599
02:37:53,280 --> 02:37:55,280
seems to me that works pretty well. I

3600
02:37:55,280 --> 02:37:57,840
don't I don't really see the town to be

3601
02:37:57,840 --> 02:38:00,000
in the business of putting on, you know,

3602
02:38:00,000 --> 02:38:03,040
big events like this. I you know, we did

3603
02:38:03,040 --> 02:38:04,560
do the Fourth of July. We used to do the

3604
02:38:04,560 --> 02:38:07,200
town dinner. I this is a really great

3605
02:38:07,200 --> 02:38:09,760
big event, but I I feel like RPO has

3606
02:38:09,760 --> 02:38:14,319
done a wonderful job and I I'm not sure would the town would agree

3607
02:38:14,319 --> 02:38:17,280
to take on more and right now as long as

3608
02:38:17,280 --> 02:38:19,359
it's not too huge, RPO has done a great

3609
02:38:19,359 --> 02:38:22,080
job.

3610
02:38:22,080 --> 02:38:23,920
Yeah, I would agree with you, uh,

3611
02:38:23,920 --> 02:38:27,439
Elizabeth. And I also I mean, I look at

3612
02:38:27,439 --> 02:38:30,000
where our town commitment is, and it's

3613
02:38:30,000 --> 02:38:32,319
mostly events, but it's also the the

3614
02:38:32,319 --> 02:38:34,240
holiday decorations and lights, and I

3615
02:38:34,240 --> 02:38:35,840
just want to say the Ross Property

3616
02:38:35,840 --> 02:38:38,960
Owners Association does a great job. I

3617
02:38:38,960 --> 02:38:41,040
feel really proud when I drive into town

3618
02:38:41,040 --> 02:38:42,800
and it's lit up like a Christmas tree.

3619
02:38:42,800 --> 02:38:44,800
It's just beautiful. Um, and I think

3620
02:38:44,800 --> 02:38:48,080
that the work that you put into the um,

3621
02:38:48,080 --> 02:38:51,040
events is a lot of work. And I think

3622
02:38:51,040 --> 02:38:54,800
that the hound benefits from it. So, um,

3623
02:38:54,800 --> 02:39:01,670
yeah,

3624
02:39:01,680 --> 02:39:02,960
we have consensus.

3625
02:39:02,960 --> 02:39:04,960
>> Yes. Yes. Thank you. Thanks very much.

3626
02:39:04,960 --> 02:39:08,080
>> Great. Thank you, Jeff. Please tell RPOA

3627
02:39:08,080 --> 02:39:18,870
thank you for everything that it's doing a great job.

3628
02:39:18,880 --> 02:39:22,000
So, should we move to we need any next

3629
02:39:22,000 --> 02:39:23,520
steps or wrap up? You've already done

3630
02:39:23,520 --> 02:39:24,240
that.

3631
02:39:24,240 --> 02:39:26,240
>> Um, no. We we'll just we'll bring back

3632
02:39:26,240 --> 02:39:29,280
your um appropriations, all the the the

3633
02:39:29,280 --> 02:39:31,120
specific things that you do at your June

3634
02:39:31,120 --> 02:39:34,080
11th meeting and um the packet will go

3635
02:39:34,080 --> 02:39:36,800
out um before it like usual. So, thank

3636
02:39:36,800 --> 02:39:39,200
you for your your work on the budget.

3637
02:39:39,200 --> 02:39:40,640
>> Great. So, we're gonna

3638
02:39:40,640 --> 02:39:42,560
>> just have two more agenda items.

3639
02:39:42,560 --> 02:39:47,280
>> Number number eight, the um the award of

3640
02:39:47,280 --> 02:39:49,200
construction contra contract for the

3641
02:39:49,200 --> 02:39:51,840
Shady Lane safe routes to school project

3642
02:39:51,840 --> 02:39:56,080
to Majora and Galotti in the amount of

3643
02:39:56,080 --> 02:39:59,990
217.

3644
02:40:00,000 --> 02:40:02,399
» Yes, thank you, mayor and council. Um

3645
02:40:02,399 --> 02:40:03,920
yeah, Majority and Galati like to do

3646
02:40:03,920 --> 02:40:06,160
they they come with the 217 or whatever

3647
02:40:06,160 --> 02:40:08,640
and then they they double it up. Anyway,

3648
02:40:08,640 --> 02:40:12,560
so uh wanted to bring this um item to

3649
02:40:12,560 --> 02:40:14,960
the administrative agenda, kind of give

3650
02:40:14,960 --> 02:40:16,319
you a chance if you have any questions

3651
02:40:16,319 --> 02:40:18,720
about the bidding process or or you know

3652
02:40:18,720 --> 02:40:20,720
how this all comes about and give you

3653
02:40:20,720 --> 02:40:22,399
the opportunity to talk about it. really

3654
02:40:22,399 --> 02:40:27,200
briefly. Um we did have uh the project

3655
02:40:27,200 --> 02:40:31,439
consists of um removing the old pathway

3656
02:40:31,439 --> 02:40:35,120
that's uh remaining um after the first

3657
02:40:35,120 --> 02:40:36,720
two phases that we did in the past few

3658
02:40:36,720 --> 02:40:40,319
years between Southwood and Fernhill.

3659
02:40:40,319 --> 02:40:43,200
We're going to redo that pathway. Um and

3660
02:40:43,200 --> 02:40:46,560
then we're going to do a micro seal on

3661
02:40:46,560 --> 02:40:48,640
the entire length of Shady Lane,

3662
02:40:48,640 --> 02:40:50,640
restripe it, and then put in the the

3663
02:40:50,640 --> 02:40:52,080
bicycle

3664
02:40:52,080 --> 02:40:55,120
um share the lane, share the road

3665
02:40:55,120 --> 02:40:59,200
symbols all the way um up and down the

3666
02:40:59,200 --> 02:41:01,600
either way the the north south lanes.

3667
02:41:01,600 --> 02:41:04,880
And uh we estimated the project to be

3668
02:41:04,880 --> 02:41:09,520
193,000. And the bid came in at 21727

3669
02:41:09,520 --> 02:41:13,760
which is um it's about 12% higher than

3670
02:41:13,760 --> 02:41:16,960
our estimate probably contributed the uh

3671
02:41:16,960 --> 02:41:18,399
price current price of oil probably

3672
02:41:18,399 --> 02:41:22,000
contributed to that uh additional cost

3673
02:41:22,000 --> 02:41:23,760
um because that's a primary component of

3674
02:41:23,760 --> 02:41:26,319
asphalt slurries.

3675
02:41:26,319 --> 02:41:31,920
So, um we're also requesting um

3676
02:41:31,920 --> 02:41:35,280
that uh the town manager enter into a

3677
02:41:35,280 --> 02:41:37,520
contract majority and gelati for that

3678
02:41:37,520 --> 02:41:41,040
bid price. We also request a $20,000 u

3679
02:41:41,040 --> 02:41:43,200
ministerial contingency

3680
02:41:43,200 --> 02:41:45,520
uh to be used in case of unforeseen

3681
02:41:45,520 --> 02:41:47,840
changes should they arise.

3682
02:41:47,840 --> 02:41:52,479
And um we do have a $100,000 measure AA

3683
02:41:52,479 --> 02:41:56,479
safe pathways grant that we can use um

3684
02:41:56,479 --> 02:41:59,840
on this project which is extremely

3685
02:41:59,840 --> 02:42:01,200
helpful. You know, we've been talking

3686
02:42:01,200 --> 02:42:03,040
about getting this project going I think

3687
02:42:03,040 --> 02:42:04,319
for a couple years and we're finally

3688
02:42:04,319 --> 02:42:06,960
going to get it done. Um majority and

3689
02:42:06,960 --> 02:42:08,880
Gelotti said they're ready to go as soon

3690
02:42:08,880 --> 02:42:11,040
as we get them a contract and we'll get

3691
02:42:11,040 --> 02:42:16,880
this project moving ahead. So, um,

3692
02:42:16,880 --> 02:42:19,359
staff recommends that, uh, town council

3693
02:42:19,359 --> 02:42:21,600
award the construction contract for this

3694
02:42:21,600 --> 02:42:24,479
Shady Lane Safe Routts to school project

3695
02:42:24,479 --> 02:42:26,240
and authorize the town manager entered

3696
02:42:26,240 --> 02:42:28,240
into a construction contract with major

3697
02:42:28,240 --> 02:42:32,240
Gelat in the amount of 217,217

3698
02:42:32,240 --> 02:42:34,399
and authorize an approximate 10%

3699
02:42:34,399 --> 02:42:37,760
ministerial contingency of up to $20,000

3700
02:42:37,760 --> 02:42:39,760
for potential change orders to address

3701
02:42:39,760 --> 02:42:41,680
unforeseen conditions. And that

3702
02:42:41,680 --> 02:42:43,840
concludes my report.

3703
02:42:43,840 --> 02:42:46,640
>> Great. Any questions? Elizabeth,

3704
02:42:46,640 --> 02:42:49,200
>> I have a question. The um the first

3705
02:42:49,200 --> 02:42:51,920
phase of this redid the um the

3706
02:42:51,920 --> 02:42:55,439
pedestrian path between um Loganas and

3707
02:42:55,439 --> 02:42:58,240
up to I guess what around Fern around

3708
02:42:58,240 --> 02:43:01,520
Southwood. Um, and so the there's black

3709
02:43:01,520 --> 02:43:02,880
top there, but on both sides of the

3710
02:43:02,880 --> 02:43:04,479
black top, there's this really ugly kind

3711
02:43:04,479 --> 02:43:07,600
of gray, rocky, grally stuff that I

3712
02:43:07,600 --> 02:43:08,880
thought was going to just kind of vanish

3713
02:43:08,880 --> 02:43:10,800
into the dirt, but it's still there and

3714
02:43:10,800 --> 02:43:12,880
it's really ugly. Is there a way to make

3715
02:43:12,880 --> 02:43:16,080
the pathway aesthetically prettier?

3716
02:43:16,080 --> 02:43:21,680
Well, um that is our uh pathway policy

3717
02:43:21,680 --> 02:43:24,560
that was adopted by council um just

3718
02:43:24,560 --> 02:43:27,120
before I got here. I think 2016 where we

3719
02:43:27,120 --> 02:43:29,760
uh put in asphalt and then we put in the

3720
02:43:29,760 --> 02:43:33,840
uh class 2AB kind of to keep things from

3721
02:43:33,840 --> 02:43:37,120
unraveling under the asphalt and then

3722
02:43:37,120 --> 02:43:40,000
the eventually the sides of the asphalt

3723
02:43:40,000 --> 02:43:45,279
will start collapsing again. So, it's um

3724
02:43:45,279 --> 02:43:47,680
I'm going to stick to the policy until

3725
02:43:47,680 --> 02:43:49,359
maybe we can bring you bring back the

3726
02:43:49,359 --> 02:43:50,960
policy and you want to take that option

3727
02:43:50,960 --> 02:43:53,439
out or discuss it more. It's part of the

3728
02:43:53,439 --> 02:43:55,680
currently part of the bid. Um so, it's

3729
02:43:55,680 --> 02:43:59,279
going to go in this time. Um I like it.

3730
02:43:59,279 --> 02:44:01,760
I I like the additional support it

3731
02:44:01,760 --> 02:44:03,920
brings to especially when you're going

3732
02:44:03,920 --> 02:44:07,840
along the ditch along Shady Lane. Um but

3733
02:44:07,840 --> 02:44:10,479
uh you know we're not g I'm not going to

3734
02:44:10,479 --> 02:44:12,720
I don't recommend changing at this time

3735
02:44:12,720 --> 02:44:14,800
but we can certainly discuss uh the

3736
02:44:14,800 --> 02:44:18,080
changing of our pathway um construction

3737
02:44:18,080 --> 02:44:21,840
policy in the future.

3738
02:44:21,840 --> 02:44:24,479
>> Okay. Thank you.

3739
02:44:24,479 --> 02:44:27,680
>> Any other questions? Public comment.

3740
02:44:27,680 --> 02:44:29,760
Anybody online?

3741
02:44:29,760 --> 02:44:30,720
>> No one online.

3742
02:44:30,720 --> 02:44:33,120
>> Okay. Um bring it back for further

3743
02:44:33,120 --> 02:44:41,750
discussion or a motion.

3744
02:44:41,760 --> 02:44:44,319
I guess we need to read it in full. So,

3745
02:44:44,319 --> 02:44:46,640
we recommend I recommend that uh we

3746
02:44:46,640 --> 02:44:49,120
award the construction contract for the

3747
02:44:49,120 --> 02:44:51,600
Shady Lane Safe Roofs to school project

3748
02:44:51,600 --> 02:44:53,760
and authorize the town manager to enter

3749
02:44:53,760 --> 02:44:57,439
into construction contract with M Leora

3750
02:44:57,439 --> 02:45:01,279
and Galotti Inc. in the amount of

3751
02:45:01,279 --> 02:45:04,870
217,211

3752
02:45:04,880 --> 02:45:08,160
217 and authorize an appropriate 10%

3753
02:45:08,160 --> 02:45:11,680
ministerial contingency of up to $20,000

3754
02:45:11,680 --> 02:45:14,399
for potential change orders to address

3755
02:45:14,399 --> 02:45:18,309
unforeseen conditions.

3756
02:45:18,319 --> 02:45:22,550
» Second.

3757
02:45:22,560 --> 02:45:23,520
» Mayor McMillan.

3758
02:45:23,520 --> 02:45:24,640
>> Yes.

3759
02:45:24,640 --> 02:45:26,160
>> Mayor Prom Robbins.

3760
02:45:26,160 --> 02:45:27,040
>> Yes.

3761
02:45:27,040 --> 02:45:29,200
>> Council member Kercher. Yes.

3762
02:45:29,200 --> 02:45:30,399
>> Council member Dling.

3763
02:45:30,399 --> 02:45:30,960
>> Yes.

3764
02:45:30,960 --> 02:45:32,160
>> Council member Salter.

3765
02:45:32,160 --> 02:45:33,840
>> Yes.

3766
02:45:33,840 --> 02:45:35,840
>> Thank you.

3767
02:45:35,840 --> 02:45:38,080
>> Item number nine, town council to

3768
02:45:38,080 --> 02:45:40,160
provide direction to the town manager on

3769
02:45:40,160 --> 02:45:42,160
the planning of a governance workshop

3770
02:45:42,160 --> 02:45:44,800
for the town council, town attorney, and

3771
02:45:44,800 --> 02:45:47,279
town management staff. Christa. Great.

3772
02:45:47,279 --> 02:45:50,720
Thank you, mayor. Um this item was um

3773
02:45:50,720 --> 02:45:55,840
requested by council and I received uh

3774
02:45:55,840 --> 02:45:59,200
two proposals and spoke with the

3775
02:45:59,200 --> 02:46:01,520
consultants uh first and then they sent

3776
02:46:01,520 --> 02:46:04,240
me their proposals. They are attached to

3777
02:46:04,240 --> 02:46:07,600
the staff report. These two firms, um,

3778
02:46:07,600 --> 02:46:12,000
MRG and, um, Jacob Green Associates,

3779
02:46:12,000 --> 02:46:15,200
both do these types of, um, workshops

3780
02:46:15,200 --> 02:46:17,600
with councils all over the state of

3781
02:46:17,600 --> 02:46:20,560
California. Um, both of the consultant

3782
02:46:20,560 --> 02:46:23,120
teams have worked in Marin County with

3783
02:46:23,120 --> 02:46:26,000
Marin County cities in particular, and

3784
02:46:26,000 --> 02:46:29,760
they they have very similar um,

3785
02:46:29,760 --> 02:46:32,160
scopes of work. um they would meet

3786
02:46:32,160 --> 02:46:35,760
individually with uh each council member

3787
02:46:35,760 --> 02:46:38,880
beforehand and as they put together both

3788
02:46:38,880 --> 02:46:41,600
of the workshops are um just half-day

3789
02:46:41,600 --> 02:46:45,760
workshops and then they also provide um

3790
02:46:45,760 --> 02:46:50,000
uh like a follow-up report um to to me

3791
02:46:50,000 --> 02:46:53,439
and the council um and they would they

3792
02:46:53,439 --> 02:46:57,120
would develop norms and um all the

3793
02:46:57,120 --> 02:47:00,560
information is here. Um, one of them is

3794
02:47:00,560 --> 02:47:03,359
more expensive.

3795
02:47:03,359 --> 02:47:06,560
So, the one from

3796
02:47:06,560 --> 02:47:12,870
MRG is um

3797
02:47:12,880 --> 02:47:16,319
the one from Jacob Green is $18,000 plus

3798
02:47:16,319 --> 02:47:20,080
expenses. And they do

3799
02:47:20,080 --> 02:47:21,760
most of them, I think, live in Southern

3800
02:47:21,760 --> 02:47:23,439
California. So, I think maybe their

3801
02:47:23,439 --> 02:47:25,359
travel uh I'm assuming their travel

3802
02:47:25,359 --> 02:47:27,760
expenses might be a little bit more. and

3803
02:47:27,760 --> 02:47:33,200
MRG's proposal is 14,500 with expenses

3804
02:47:33,200 --> 02:47:36,080
and I think most of their team lives in

3805
02:47:36,080 --> 02:47:38,800
Northern California, but they're the

3806
02:47:38,800 --> 02:47:41,600
exact the facilitator they would use is

3807
02:47:41,600 --> 02:47:44,080
actually a current a former mayor and a

3808
02:47:44,080 --> 02:47:46,080
current council member in Southern

3809
02:47:46,080 --> 02:47:47,920
California, I think in Rondono Beach or

3810
02:47:47,920 --> 02:47:49,520
one of those Manhattan Beach, one of

3811
02:47:49,520 --> 02:47:52,000
those cities. So, theirs is a little bit

3812
02:47:52,000 --> 02:47:54,000
less.

3813
02:47:54,000 --> 02:47:58,870
That's all I have questions.

3814
02:47:58,880 --> 02:47:59,600
» Yes.

3815
02:47:59,600 --> 02:48:01,920
>> Um Kristen, did you were either of these

3816
02:48:01,920 --> 02:48:03,840
used? I think you mentioned you did some

3817
02:48:03,840 --> 02:48:05,600
sort of training like this as a town

3818
02:48:05,600 --> 02:48:07,600
manager.

3819
02:48:07,600 --> 02:48:08,960
>> I'm just wondering if you used them in

3820
02:48:08,960 --> 02:48:10,080
the past or knew these.

3821
02:48:10,080 --> 02:48:12,640
>> Um no, I've I've I know some of their

3822
02:48:12,640 --> 02:48:17,760
consultants um and but I haven't been to

3823
02:48:17,760 --> 02:48:19,439
one of their training. My first city

3824
02:48:19,439 --> 02:48:20,800
manager position, it was actually the

3825
02:48:20,800 --> 02:48:22,240
whole year was COVID, so they didn't do

3826
02:48:22,240 --> 02:48:25,040
anything. Um but I do know that they so

3827
02:48:25,040 --> 02:48:26,800
Jacob Green worked with the city of San

3828
02:48:26,800 --> 02:48:29,680
Rafale. MRG has done work with other

3829
02:48:29,680 --> 02:48:30,800
cities. In fact, one of their

3830
02:48:30,800 --> 02:48:32,479
consultants used to work for the city of

3831
02:48:32,479 --> 02:48:34,240
Nevada. One of their consultants used to

3832
02:48:34,240 --> 02:48:38,160
be the city manager of um Sonoma. So um

3833
02:48:38,160 --> 02:48:40,080
their current business manager was the

3834
02:48:40,080 --> 02:48:42,080
former assistant city manager in Nevada.

3835
02:48:42,080 --> 02:48:44,399
So they're very well known both these

3836
02:48:44,399 --> 02:48:46,479
firms and they do this work and they

3837
02:48:46,479 --> 02:48:49,680
also do other um consulting and

3838
02:48:49,680 --> 02:48:52,399
executive coaching and strategic. A lot

3839
02:48:52,399 --> 02:48:54,399
of them do strategic planning, strategic

3840
02:48:54,399 --> 02:48:56,720
planning workshops. A lot of them they

3841
02:48:56,720 --> 02:48:58,319
another side of their work is they'll

3842
02:48:58,319 --> 02:49:01,600
facilitate um uh conversations with the

3843
02:49:01,600 --> 02:49:04,640
council on um the the city manager and

3844
02:49:04,640 --> 02:49:06,720
the city attorney performance

3845
02:49:06,720 --> 02:49:08,880
evaluations. They'll sometimes uh

3846
02:49:08,880 --> 02:49:10,479
councils want somebody to come in from

3847
02:49:10,479 --> 02:49:12,960
the outside. So they they both have very

3848
02:49:12,960 --> 02:49:15,680
good reput reputations.

3849
02:49:15,680 --> 02:49:18,160
And just one other question on um the

3850
02:49:18,160 --> 02:49:20,160
logistics of if we did this and went

3851
02:49:20,160 --> 02:49:22,160
forward, how do you do it with the Brown

3852
02:49:22,160 --> 02:49:23,840
Act and the public meeting? Does it have

3853
02:49:23,840 --> 02:49:25,760
to be recorded? Like just curious how

3854
02:49:25,760 --> 02:49:26,479
that works?

3855
02:49:26,479 --> 02:49:28,080
>> Yeah. Yeah. You're whenever you get

3856
02:49:28,080 --> 02:49:30,800
together, you have it this would be a a

3857
02:49:30,800 --> 02:49:32,800
meeting that's open to the public. You

3858
02:49:32,800 --> 02:49:36,560
know, sometimes um uh councils choose to

3859
02:49:36,560 --> 02:49:39,520
do it um in a in a in another location

3860
02:49:39,520 --> 02:49:41,840
that's a little bit more um but it needs

3861
02:49:41,840 --> 02:49:43,840
to be open. So, you know, if you didn't

3862
02:49:43,840 --> 02:49:45,840
want to do it here, you could do it. We

3863
02:49:45,840 --> 02:49:47,680
could try to book a room over, but it

3864
02:49:47,680 --> 02:49:49,760
doesn't have to be zoomed. It doesn't

3865
02:49:49,760 --> 02:49:53,279
have to be televised, but it does need

3866
02:49:53,279 --> 02:49:55,840
to be open to the public. Um, I did

3867
02:49:55,840 --> 02:49:58,080
speak with Ben Stock about it because,

3868
02:49:58,080 --> 02:49:59,840
you know, he he does work with several

3869
02:49:59,840 --> 02:50:02,640
other city councils and they the cities

3870
02:50:02,640 --> 02:50:06,160
that he works for, Benicia, Foster City,

3871
02:50:06,160 --> 02:50:07,760
um, they've done they do this

3872
02:50:07,760 --> 02:50:10,000
frequently. They usually always include

3873
02:50:10,000 --> 02:50:12,000
the town attorney and that's why I I

3874
02:50:12,000 --> 02:50:14,880
have him down um there and he says

3875
02:50:14,880 --> 02:50:18,240
they're very worthwhile. Um this one

3876
02:50:18,240 --> 02:50:19,920
definitely is targeted towards

3877
02:50:19,920 --> 02:50:22,720
governance if you wanted to do and more

3878
02:50:22,720 --> 02:50:24,800
of a half day. If you wanted to do

3879
02:50:24,800 --> 02:50:27,120
something that was more of a full day or

3880
02:50:27,120 --> 02:50:29,439
multi-day that would be and more

3881
02:50:29,439 --> 02:50:31,840
strategic planning that kind of thing if

3882
02:50:31,840 --> 02:50:34,720
you know that would be more expensive.

3883
02:50:34,720 --> 02:50:37,439
And they would work with us on um

3884
02:50:37,439 --> 02:50:40,160
timing. So, we'd have to pull the

3885
02:50:40,160 --> 02:50:42,000
council, find out what your availability

3886
02:50:42,000 --> 02:50:45,600
is. That's why it's I did put it um I

3887
02:50:45,600 --> 02:50:48,800
did put some money in the budget for

3888
02:50:48,800 --> 02:50:51,359
this purpose just in case you all wanted

3889
02:50:51,359 --> 02:50:53,600
to do it. And um so then it would need

3890
02:50:53,600 --> 02:50:56,160
to be after July 1, but I figure you all

3891
02:50:56,160 --> 02:50:59,279
be busy um for a while anyways. It would

3892
02:50:59,279 --> 02:51:00,479
take a little while to put it on the

3893
02:51:00,479 --> 02:51:02,560
books.

3894
02:51:02,560 --> 02:51:05,840
>> Okay. Any um public comment?

3895
02:51:05,840 --> 02:51:07,520
>> Do you have a question, Elizabeth? So

3896
02:51:07,520 --> 02:51:08,000
does Bill.

3897
02:51:08,000 --> 02:51:11,040
>> You have a question. Go ahead, Bill.

3898
02:51:11,040 --> 02:51:14,000
>> Uh Chris, I wonder if you have any u

3899
02:51:14,000 --> 02:51:16,319
feedback from other managers who you

3900
02:51:16,319 --> 02:51:19,040
interact with. Did they have their

3901
02:51:19,040 --> 02:51:21,040
councils undergone this? Did they

3902
02:51:21,040 --> 02:51:24,720
consider it useful or on the contrary a

3903
02:51:24,720 --> 02:51:26,080
waste of time?

3904
02:51:26,080 --> 02:51:29,520
>> Um everyone I've spoken to considers it

3905
02:51:29,520 --> 02:51:32,000
to be useful. Um it's considered a best

3906
02:51:32,000 --> 02:51:34,240
practice. So I was able to attend just

3907
02:51:34,240 --> 02:51:36,319
half day of the the annual city managers

3908
02:51:36,319 --> 02:51:38,319
conference this year and they actually

3909
02:51:38,319 --> 02:51:40,240
one of I was there half a day and one of

3910
02:51:40,240 --> 02:51:44,000
the sessions was was on this topic and

3911
02:51:44,000 --> 02:51:46,560
um everybody thought it was a good use

3912
02:51:46,560 --> 02:51:49,120
of time and it allows you know a lot of

3913
02:51:49,120 --> 02:51:51,359
it is part a component of it is team

3914
02:51:51,359 --> 02:51:54,160
building team building for the council

3915
02:51:54,160 --> 02:51:55,920
um I mean you can decide if you want to

3916
02:51:55,920 --> 02:51:59,760
include um you oftentimes uh management

3917
02:51:59,760 --> 02:52:02,000
staff is included our department head

3918
02:52:02,000 --> 02:52:05,040
team um would be con would be included

3919
02:52:05,040 --> 02:52:08,160
usually. Um but it's a good it's a it's

3920
02:52:08,160 --> 02:52:09,760
a good team building exercise. I I

3921
02:52:09,760 --> 02:52:13,439
haven't heard any uh negatives about it

3922
02:52:13,439 --> 02:52:15,760
except the money.

3923
02:52:15,760 --> 02:52:16,720
>> Elizabeth,

3924
02:52:16,720 --> 02:52:18,479
>> well I have some comments. Are we ready

3925
02:52:18,479 --> 02:52:19,359
for comments?

3926
02:52:19,359 --> 02:52:23,040
>> Let's let's any public comment on this?

3927
02:52:23,040 --> 02:52:24,080
>> No one online.

3928
02:52:24,080 --> 02:52:26,560
>> Okay. Now, Elizabeth, yes.

3929
02:52:26,560 --> 02:52:29,200
>> Okay. Um

3930
02:52:29,200 --> 02:52:30,880
I'm not really wild about these sorts of

3931
02:52:30,880 --> 02:52:32,720
events. I I mean I've been through

3932
02:52:32,720 --> 02:52:35,840
several in my 28 years of school board

3933
02:52:35,840 --> 02:52:38,319
and town council and I've always felt

3934
02:52:38,319 --> 02:52:40,640
that the problems that are there never

3935
02:52:40,640 --> 02:52:43,359
get solved in these events which cost a

3936
02:52:43,359 --> 02:52:45,439
lot of money and take a lot of time. But

3937
02:52:45,439 --> 02:52:47,359
I feel like I'm probably in the minority

3938
02:52:47,359 --> 02:52:49,439
and that the group wants to go ahead. So

3939
02:52:49,439 --> 02:52:51,439
if that's the case, I would make a

3940
02:52:51,439 --> 02:52:53,840
couple of suggestions. Um I think a half

3941
02:52:53,840 --> 02:52:55,520
a day is more than enough. I think if we

3942
02:52:55,520 --> 02:52:57,520
can't figure out what how to work

3943
02:52:57,520 --> 02:52:59,520
together and what our issues are in a

3944
02:52:59,520 --> 02:53:01,040
half a day, we're not going to get it in

3945
02:53:01,040 --> 02:53:02,720
a whole day. We'll just be tired. We'll

3946
02:53:02,720 --> 02:53:04,160
spend more money and I don't think we'll

3947
02:53:04,160 --> 02:53:05,840
get anywhere. So, I would strongly

3948
02:53:05,840 --> 02:53:09,600
suggest a half a day. I think um I saw

3949
02:53:09,600 --> 02:53:12,319
that some of these companies work with

3950
02:53:12,319 --> 02:53:14,640
town manager, lawyer, and counsel. I

3951
02:53:14,640 --> 02:53:16,479
don't know that we need to to have Ben

3952
02:53:16,479 --> 02:53:18,240
come for a half a day, but I think for

3953
02:53:18,240 --> 02:53:20,000
those of us, you know, the town manager

3954
02:53:20,000 --> 02:53:22,080
and the five of us, we work together as

3955
02:53:22,080 --> 02:53:23,840
a group all the time. I think that would

3956
02:53:23,840 --> 02:53:25,760
be really helpful to have that be the

3957
02:53:25,760 --> 02:53:28,160
group that's at the um at the event at

3958
02:53:28,160 --> 02:53:31,200
the meeting. Um and then my other my

3959
02:53:31,200 --> 02:53:33,760
last suggestion is, you know, we're

3960
02:53:33,760 --> 02:53:35,120
spending money. It doesn't always look

3961
02:53:35,120 --> 02:53:36,479
good to spend money, especially when

3962
02:53:36,479 --> 02:53:38,640
we're needing money for other projects

3963
02:53:38,640 --> 02:53:41,520
and we're going out to the voters. Um if

3964
02:53:41,520 --> 02:53:43,200
we do this, we're spending money for

3965
02:53:43,200 --> 02:53:46,080
this group, which will be gone in just a

3966
02:53:46,080 --> 02:53:47,760
matter of months. And I would suggest

3967
02:53:47,760 --> 02:53:49,840
that we do this come December when

3968
02:53:49,840 --> 02:53:51,680
there's a new group. And it may be very

3969
02:53:51,680 --> 02:53:53,760
helpful to have um sort of an

3970
02:53:53,760 --> 02:53:57,439
orientation and a working uh you know a

3971
02:53:57,439 --> 02:53:59,439
working session together with the new

3972
02:53:59,439 --> 02:54:02,240
group and not just the last waning days

3973
02:54:02,240 --> 02:54:04,319
of this group. I think that looks like

3974
02:54:04,319 --> 02:54:05,600
we're not spending our money very

3975
02:54:05,600 --> 02:54:10,710
wisely. So those are my suggestions.

3976
02:54:10,720 --> 02:54:14,240
» Other thoughts?

3977
02:54:14,240 --> 02:54:16,479
>> I' I've also gone to a lot of these too

3978
02:54:16,479 --> 02:54:18,160
through commission meetings and so forth

3979
02:54:18,160 --> 02:54:20,720
and I find you usually get something out

3980
02:54:20,720 --> 02:54:23,760
of it. Um, and I usually have found it

3981
02:54:23,760 --> 02:54:26,080
beneficial. So, I think it's a good

3982
02:54:26,080 --> 02:54:27,760
We've talked about this now for about a

3983
02:54:27,760 --> 02:54:31,359
year doing this. So, it may be time. Uh,

3984
02:54:31,359 --> 02:54:33,920
whether it's I mean, I suspect we could

3985
02:54:33,920 --> 02:54:37,040
wait until December, there's a new group

3986
02:54:37,040 --> 02:54:39,359
or a different group or the same group.

3987
02:54:39,359 --> 02:54:41,439
Um, but we're talking about doing this

3988
02:54:41,439 --> 02:54:47,590
within this year, this next fiscal year.

3989
02:54:47,600 --> 02:54:48,000
Ben,

3990
02:54:48,000 --> 02:54:50,479
>> just this is actually another question

3991
02:54:50,479 --> 02:54:52,720
that uh occurred to me based on what

3992
02:54:52,720 --> 02:54:55,359
Elizabeth just just mentioned. Is is is

3993
02:54:55,359 --> 02:54:58,240
it is there a value in having Ben there?

3994
02:54:58,240 --> 02:55:00,960
Um I mean what what would Ben add to

3995
02:55:00,960 --> 02:55:03,279
this if he were participating because we

3996
02:55:03,279 --> 02:55:09,349
need to pay Ben for his time?

3997
02:55:09,359 --> 02:55:11,840
Um,

3998
02:55:11,840 --> 02:55:14,720
yes, it would be a cost, right? You'd

3999
02:55:14,720 --> 02:55:17,760
pay his hourly rate times how many hours

4000
02:55:17,760 --> 02:55:20,880
you want him here. Um, but he often

4001
02:55:20,880 --> 02:55:25,200
times will comment on, you know, because

4002
02:55:25,200 --> 02:55:27,040
part I mean this is governance. So, it's

4003
02:55:27,040 --> 02:55:29,200
council manager form of government,

4004
02:55:29,200 --> 02:55:31,040
>> what's what's allowed, what's not

4005
02:55:31,040 --> 02:55:35,279
allowed and and any local um policies.

4006
02:55:35,279 --> 02:55:38,960
So for example, he you have your council

4007
02:55:38,960 --> 02:55:43,439
adopted um policies already for your for

4008
02:55:43,439 --> 02:55:45,439
governance and they can talk about that.

4009
02:55:45,439 --> 02:55:47,680
Um they can talk about um he can talk

4010
02:55:47,680 --> 02:55:49,520
about consequences. So you know when you

4011
02:55:49,520 --> 02:55:52,479
you're when you're if the council has

4012
02:55:52,479 --> 02:55:55,120
questions this group they might these

4013
02:55:55,120 --> 02:55:57,359
consultants might be they are

4014
02:55:57,359 --> 02:55:59,200
knowledgeable but they're not they're

4015
02:55:59,200 --> 02:56:00,960
not attorneys.

4016
02:56:00,960 --> 02:56:03,279
And so a lot of times councils will

4017
02:56:03,279 --> 02:56:05,920
council members will ask legal questions

4018
02:56:05,920 --> 02:56:08,000
and it allows you to have the answer

4019
02:56:08,000 --> 02:56:10,160
right away instead because otherwise

4020
02:56:10,160 --> 02:56:11,680
it's going to be me going okay. Yeah,

4021
02:56:11,680 --> 02:56:12,960
I'll follow up on that and get back to

4022
02:56:12,960 --> 02:56:16,479
you. So, I think that if it's if it's a

4023
02:56:16,479 --> 02:56:19,439
half day, so if you do it if you do it

4024
02:56:19,439 --> 02:56:22,800
8:30 to noon or 9 to noon,

4025
02:56:22,800 --> 02:56:24,800
yeah, you're going to pay $1,000 for

4026
02:56:24,800 --> 02:56:28,479
him, but it's probably time well spent

4027
02:56:28,479 --> 02:56:30,640
to get it done and know the answer to

4028
02:56:30,640 --> 02:56:33,760
the questions. And

4029
02:56:33,760 --> 02:56:36,800
that's my feedback there for you. I can

4030
02:56:36,800 --> 02:56:40,240
ask him, sure, if you'd like.

4031
02:56:40,240 --> 02:56:42,399
>> No, that's okay. I just wondered u for

4032
02:56:42,399 --> 02:56:44,720
our purposes now. Thank you.

4033
02:56:44,720 --> 02:56:46,960
>> I would als I I think it's a good idea.

4034
02:56:46,960 --> 02:56:50,319
I think you know the I think the we have

4035
02:56:50,319 --> 02:56:53,840
been through a lot of turmoil and stress

4036
02:56:53,840 --> 02:56:57,359
and conflict and I'm hoping that you

4037
02:56:57,359 --> 02:56:59,359
know going forward it won't be as

4038
02:56:59,359 --> 02:57:01,920
stressful and full of conflict but I

4039
02:57:01,920 --> 02:57:04,080
think we can always work together better

4040
02:57:04,080 --> 02:57:06,880
and enhance our working relationship and

4041
02:57:06,880 --> 02:57:09,359
to the extent a third party can help us

4042
02:57:09,359 --> 02:57:11,840
do that that's great. I one of the

4043
02:57:11,840 --> 02:57:13,439
things that I want to be sure that they

4044
02:57:13,439 --> 02:57:15,600
do is take a careful look at our

4045
02:57:15,600 --> 02:57:19,359
procedures manual and make sure that we

4046
02:57:19,359 --> 02:57:22,319
have adequate remedies for when when we

4047
02:57:22,319 --> 02:57:24,399
need them. And I'm not sure we have

4048
02:57:24,399 --> 02:57:27,840
remedies in there at all. Um and and

4049
02:57:27,840 --> 02:57:29,680
there may be other areas in the

4050
02:57:29,680 --> 02:57:31,279
procedures manual that need to be

4051
02:57:31,279 --> 02:57:34,160
revised based on their experience and

4052
02:57:34,160 --> 02:57:36,399
Ben may have thoughts on on that as

4053
02:57:36,399 --> 02:57:39,359
well.

4054
02:57:39,359 --> 02:57:41,439
So, and then in terms of timing, you

4055
02:57:41,439 --> 02:57:45,200
know, I I I don't have a preference for

4056
02:57:45,200 --> 02:57:49,030
when we do it,

4057
02:57:49,040 --> 02:57:50,640
but I think it should be done in the

4058
02:57:50,640 --> 02:57:52,479
next fiscal year. I think it's really

4059
02:57:52,479 --> 02:57:55,120
important and yeah, it's it's spending

4060
02:57:55,120 --> 02:57:58,080
money, but we have spent so much money

4061
02:57:58,080 --> 02:58:01,600
on other things. Um this is more of an

4062
02:58:01,600 --> 02:58:04,080
investment in good governance and

4063
02:58:04,080 --> 02:58:05,920
working together

4064
02:58:05,920 --> 02:58:09,040
and you know having frankly having the

4065
02:58:09,040 --> 02:58:11,200
council have a better look with the

4066
02:58:11,200 --> 02:58:13,120
public which I think is something that

4067
02:58:13,120 --> 02:58:17,269
we all want.

4068
02:58:17,279 --> 02:58:18,240
» I have a

4069
02:58:18,240 --> 02:58:21,200
>> Yep. So I fully support this. This is

4070
02:58:21,200 --> 02:58:22,640
something I've asked for for a long

4071
02:58:22,640 --> 02:58:25,040
time. I agree with the timing that maybe

4072
02:58:25,040 --> 02:58:26,640
we should just wait till the back half

4073
02:58:26,640 --> 02:58:28,080
of the fiscal year depending on what

4074
02:58:28,080 --> 02:58:29,520
happens in the election. that seems

4075
02:58:29,520 --> 02:58:32,479
prudent if people aren't running for

4076
02:58:32,479 --> 02:58:33,760
election or who knows what's going to

4077
02:58:33,760 --> 02:58:35,439
happen. So, I I totally support that

4078
02:58:35,439 --> 02:58:37,120
waiting no problem because we've waited

4079
02:58:37,120 --> 02:58:40,800
this long. But just for um posterity, I

4080
02:58:40,800 --> 02:58:42,080
think this should be just like the

4081
02:58:42,080 --> 02:58:44,880
orientation that we we all went to and

4082
02:58:44,880 --> 02:58:46,880
we spent the money to go to Sacramento

4083
02:58:46,880 --> 02:58:48,960
and Terry and I know we both got a lot

4084
02:58:48,960 --> 02:58:51,520
out of that. This should be as you know

4085
02:58:51,520 --> 02:58:53,040
every two years or whatever the election

4086
02:58:53,040 --> 02:58:55,520
cycle is there's a little retreat for

4087
02:58:55,520 --> 02:58:57,840
the council to understand how we work

4088
02:58:57,840 --> 02:58:59,840
together because the hardest thing for

4089
02:58:59,840 --> 02:59:02,000
me coming in was this Brown Act not

4090
02:59:02,000 --> 02:59:04,800
being able I came from RPOA right to

4091
02:59:04,800 --> 02:59:06,720
here and RPOA we could just talk to each

4092
02:59:06,720 --> 02:59:08,960
other all the time and it trust me there

4093
02:59:08,960 --> 02:59:10,560
was always like some disagreements or

4094
02:59:10,560 --> 02:59:12,560
should we spend money on this but we

4095
02:59:12,560 --> 02:59:14,640
could actually just like talk a lot and

4096
02:59:14,640 --> 02:59:16,800
here we're so restricted and everyone's

4097
02:59:16,800 --> 02:59:18,960
so the Brown Act restricts us so much

4098
02:59:18,960 --> 02:59:21,120
that was a big change and I feel like

4099
02:59:21,120 --> 02:59:22,880
it's very hard to smooth over things

4100
02:59:22,880 --> 02:59:25,359
sometimes because of the Brown Act or

4101
02:59:25,359 --> 02:59:27,200
you you're curious like one of the

4102
02:59:27,200 --> 02:59:29,279
things I learned too like who should I

4103
02:59:29,279 --> 02:59:30,880
talk to about this issue because I can

4104
02:59:30,880 --> 02:59:32,560
only talk to one person and what if they

4105
02:59:32,560 --> 02:59:34,399
disagree with me well then I've wasted

4106
02:59:34,399 --> 02:59:37,520
my person right no but you guys know all

4107
02:59:37,520 --> 02:59:39,840
that the three of you sort of learned

4108
02:59:39,840 --> 02:59:42,560
these these things but we you know we

4109
02:59:42,560 --> 02:59:45,680
had to learn as we went and I'm I'm very

4110
02:59:45,680 --> 02:59:47,600
fortunate that I'm sure Terry is that

4111
02:59:47,600 --> 02:59:49,520
she got closer to you Julie and I not

4112
02:59:49,520 --> 02:59:51,120
closer to Elizabeth. You both have been

4113
02:59:51,120 --> 02:59:53,040
on the council a long time, but it's

4114
02:59:53,040 --> 02:59:55,040
just a big learning process. So, I feel

4115
02:59:55,040 --> 02:59:56,960
like in coordination with the seating of

4116
02:59:56,960 --> 03:00:00,240
a new, you know, term, there should be

4117
03:00:00,240 --> 03:00:01,840
like, hey, go to Sacramento and then

4118
03:00:01,840 --> 03:00:03,439
we're going to do some governance and

4119
03:00:03,439 --> 03:00:05,680
team building among the council on rules

4120
03:00:05,680 --> 03:00:07,520
of the road and how do we smooth out

4121
03:00:07,520 --> 03:00:09,200
things or what's appropriate, what's

4122
03:00:09,200 --> 03:00:11,760
not, um, how to run a better effective

4123
03:00:11,760 --> 03:00:13,760
meeting. I mean, just things that you

4124
03:00:13,760 --> 03:00:16,319
guys who've been on a long time know.

4125
03:00:16,319 --> 03:00:18,160
So, I I think we should do it and and

4126
03:00:18,160 --> 03:00:20,000
it's it's money well spent. We should

4127
03:00:20,000 --> 03:00:21,680
have been we should have done it when we

4128
03:00:21,680 --> 03:00:23,680
first got seated, unfortunately. So,

4129
03:00:23,680 --> 03:00:28,240
let's give this gift to future councils.

4130
03:00:28,240 --> 03:00:30,160
>> Okay.

4131
03:00:30,160 --> 03:00:32,000
Do you have any comments or direction

4132
03:00:32,000 --> 03:00:39,670
about which proposal you like best?

4133
03:00:39,680 --> 03:00:41,760
» I would say get some recommendations. I

4134
03:00:41,760 --> 03:00:42,640
mean, honestly,

4135
03:00:42,640 --> 03:00:44,240
>> well, they were recommended, which is

4136
03:00:44,240 --> 03:00:45,920
>> No, I mean, from your I mean, I I would

4137
03:00:45,920 --> 03:00:47,279
give it to the discretion.

4138
03:00:47,279 --> 03:00:48,080
>> Yeah.

4139
03:00:48,080 --> 03:00:49,600
>> You mean I'll probably go I think

4140
03:00:49,600 --> 03:00:51,120
they're both good, so I'd probably go

4141
03:00:51,120 --> 03:00:53,359
with the cheaper one.

4142
03:00:53,359 --> 03:00:55,920
>> Unless you all have any any direction,

4143
03:00:55,920 --> 03:00:57,520
I'm happy to accept it.

4144
03:00:57,520 --> 03:00:58,319
>> That sounds good.

4145
03:00:58,319 --> 03:01:01,760
>> And I think uh next year makes more

4146
03:01:01,760 --> 03:01:03,920
sense. Not December. If somebody's just

4147
03:01:03,920 --> 03:01:06,000
elected, we won't even know they were

4148
03:01:06,000 --> 03:01:07,439
elected

4149
03:01:07,439 --> 03:01:09,520
>> necessarily in early December and then

4150
03:01:09,520 --> 03:01:12,240
it's the holidays. give the new the new

4151
03:01:12,240 --> 03:01:14,640
if there are new council members a

4152
03:01:14,640 --> 03:01:17,600
chance to settle in and then in

4153
03:01:17,600 --> 03:01:19,200
conjunction with the training and so

4154
03:01:19,200 --> 03:01:20,880
forth that would be a good time.

4155
03:01:20,880 --> 03:01:23,040
>> Okay.

4156
03:01:23,040 --> 03:01:25,760
I think I think we can adjourn.

4157
03:01:25,760 --> 03:01:27,680
>> Oh, wait. Sorry. One more item. Sorry,

4158
03:01:27,680 --> 03:01:30,880
Julie. That I we Is this I noticed there

4159
03:01:30,880 --> 03:01:32,720
was some discussion on email. I think we

4160
03:01:32,720 --> 03:01:33,920
should just make sure we're all okay

4161
03:01:33,920 --> 03:01:37,040
with the respectful dialogue

4162
03:01:37,040 --> 03:01:38,319
on the agenda.

4163
03:01:38,319 --> 03:01:40,880
>> It's It's on your next agenda. Oh, it

4164
03:01:40,880 --> 03:01:41,920
is. Okay.

4165
03:01:41,920 --> 03:01:43,840
>> So, next week you'll it's you'll have an

4166
03:01:43,840 --> 03:01:45,920
item. Mayor Portm Robbins asked for

4167
03:01:45,920 --> 03:01:46,319
that.

4168
03:01:46,319 --> 03:01:47,600
>> Okay. Because it was printed on the

4169
03:01:47,600 --> 03:01:49,200
agenda, so I I thought we were going to

4170
03:01:49,200 --> 03:01:49,840
talk about it.

4171
03:01:49,840 --> 03:01:51,920
>> It's been on like three or four agendas

4172
03:01:51,920 --> 03:01:53,120
already.

4173
03:01:53,120 --> 03:01:54,319
>> Yeah.

4174
03:01:54,319 --> 03:01:57,279
>> But no, it'll it'll be on your um it'll

4175
03:01:57,279 --> 03:01:59,439
it's an agenda item on your next agenda,

4176
03:01:59,439 --> 03:02:01,040
which I need to go work on.

4177
03:02:01,040 --> 03:02:01,760
>> Okay.

4178
03:02:01,760 --> 03:02:02,960
>> The packet

4179
03:02:02,960 --> 03:02:05,200
>> at 12:15. That was very efficient.

4180
03:02:05,200 --> 03:02:07,600
>> Yeah. Thank you, council and staff.

4181
03:02:07,600 --> 03:02:09,200
Thank you. Thank you for all the hard

4182
03:02:09,200 --> 03:02:11,359
work on the budget and the CIP, we know

4183
03:02:11,359 --> 03:02:14,000
this is a lot. I know Elena left, but

4184
03:02:14,000 --> 03:02:14,640
>> it's a lot.

4185
03:02:14,640 --> 03:02:15,520
>> I'll let her know. Thank you.

4186
03:02:15,520 --> 03:02:18,720
>> And we know with obviously transitioning

4187
03:02:18,720 --> 03:02:20,640
from Fort like this is a ton of work.

4188
03:02:20,640 --> 03:02:21,600
So, thank you

4189
03:02:21,600 --> 03:02:22,960
>> for everybody honestly. All

4190
03:02:22,960 --> 03:02:24,479
>> and also thank you for putting this some

4191
03:02:24,479 --> 03:02:27,359
of the CIP items ahead, you know, a

4192
03:02:27,359 --> 03:02:29,279
month or two ahead. I think that makes

4193
03:02:29,279 --> 03:02:31,040
this meeting much more efficient. This

4194
03:02:31,040 --> 03:02:33,040
meeting in the past has dragged on for

4195
03:02:33,040 --> 03:02:34,960
hours and hours into the afternoon and

4196
03:02:34,960 --> 03:02:37,680
no one was very um effective and I

4197
03:02:37,680 --> 03:02:41,120
thought this was very efficient today.

4198
03:02:41,120 --> 03:02:44,080
>> Good. I'm glad. So we'll plan it

4199
03:02:44,080 --> 03:02:47,760
similarly next year. That's good feed.