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speech and values diversity of opinion

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and the full text is on the front of the

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agenda. I'm not going to read the whole

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thing right now. Um, town manager

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Johnson, has the agenda been posted?

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>> Yes, mayor.

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>> Any changes to the agenda?

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>> No.

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Number three, disclosure of exparte

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communications on items where the town

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council acts in an adjudicatory or quasi

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judicial capacity. Anything to disclose?

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Hearing none, we will go to number four,

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open time for public expression. This is

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limited to three minutes per speaker on

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items that are not on our agenda.

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Anybody in the chamber for public

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comment?

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Anyone online, Donna, for public

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comment?

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No one's online. Mayor,

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>> thank you.

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The next item is the proclamation

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celebrating National Fair Housing Month,

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April 2026.

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Whereas the principle of fair housing is

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not only state and national law and

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policy, but a fundamental human concept

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and entitlement for all citizens. And

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whereas discrimination based on race,

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national origin, gender, disability,

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familial status, exclusion of minor

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children, religion, marital status, and

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sexual orientation is illegal in

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California. And whereas as a community,

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we welcome all good neighbors,

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recognizing the contributions and

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richness tendered by a wide variety of

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young and old, male and female, people

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of all colors and ethnic backgrounds,

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religious traditions, etc. and whereas

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interested parties from both the private

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and public sectors will participate in a

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city, state, and national effort to

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promote fair housing. Now therefore, on

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behalf of the town council and the town

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of Ross, I do by here I do hereby

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proclaim the month of April 2026 to be

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fair housing month in the town of Ross

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and urge all residents of our community

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to personally adopt the spirit of equal

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housing opportunity and adhere adhere to

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the letter and character of the fair

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housing laws.

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Number six is the mayor's report. That's

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me again. Sorry. Um, Chief Pota's

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retirement and celebration coffee, April

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30th. The town of Ross has been so

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fortunate that Ralph Pota joined us as

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police chief in March 2021. Chief Pota

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has demonstrated a deep commitment to

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serve and interact with the Ross

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community. Chief Pota began his career

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as a city fire dispatcher at age 17,

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becoming a police officer in 1985 at age

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20. After 35 years, he retired from

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Samfell in 2018 and then worked for the

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Northern California Computer Crimes Task

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Force, assisting and training

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investigators

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in Ross. Chief Pota has been known for

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his open open door policy, broad smile,

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and warm laugh. He has seamlessly led

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his department of eight police officers.

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Chief Pota engages with residents and

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genu genuinely cares about our

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community. He has been an excellent

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partner with students and staff at Ross

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School and Branson. He was instrumental

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in educating Ross ebike riders and

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leading the county's efforts to regulate

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ebikes to enhance safety for the riders

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and our community. He has attended

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nearly every Ross town council meeting

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providing a voice of reason and

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collaboration.

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After 5 years of dedicated service,

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Chief Pa will retire on April 30th.

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While we are sad to see him go, we are

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deeply grateful for his exceptional work with the Ross community

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and excited for him to begin his next

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chapter. The town will host a morning

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coffee for Chief Pota on Thursday, April

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30th. Details will be coming soon, but

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please plan to join us to thank Chief

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Pota and wish him well.

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Please support downtown Ross businesses.

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Many of you are already aware that

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beloved Crown and Crumpet has closed. We

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are very sorry to see them go. Each

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month, the Ross Review has been

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featuring a Ross business. Please

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patronize these fine businesses in our

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charming downtown. They need our

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continued support to thrive. At the

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March RPOA meeting, Ross resident Kevin

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Erdman shared ideas about how to enhance

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the downtown Ross business environment.

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Working with RPOA, Kevin will be

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implementing some of these steps soon.

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We thank Kevin and RPOA for their

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efforts.

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Finally, citizens advisory committee

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recommendations. Wednesday, April 29th.

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The Citizens Advisory Committee has been

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hard at work since midFebruary and will

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give its recommendations about the town

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facilities and fire station at the April

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29th council meeting. Please note that

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the May council meeting has been moved

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up to April 29th due to scheduling

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conflicts. This meeting, like all

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council meetings, will also be available

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on Zoom.

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Next seven, council committee and

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liaison reports.

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Terry. Yeah.

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Yes. After conferring with our town

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manager and public works director, I

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voted no on the agenda item. The reason

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I voted no is because we currently

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receive a very modest amount each year

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amount of money each year from TAM that

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supports our local roads in Ross. The

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amendment would reduce our funding along

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with other cities and towns to support a

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new category called reimagine roadways.

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This new category will support and

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improve regional traffic congestion

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through advanced planning efforts. Ross

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will not directly benefit from these

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funds, nor will Ross be eligible to

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apply for these funds. The vote on the

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measure AA amendment was passed by most

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of the TAM commissioners. Next week,

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Christa Rich and I will meet with the

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TAM executive director and the planning

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director to discuss this issue and

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hopefully identify opportunities for

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additional funding uh opportunities for

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us to maintain our local roads and

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transportation infrastructure,

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especially for small towns like Ross and

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Belvadier. In June, the town of Ross

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will also be asked to vote yes or no on

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measure AA amendments. If 50% of cities

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and towns in Marin vote yes, the measure

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AA amendment will pass. Thank you.

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>> Bill,

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I have a report on uh MCE clean energy

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uh which has been in the news uh off and

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on this year. At this particular

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meeting, um there was some um well,

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first of all, some progress made on

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issues that we've talked about for quite

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a while. Uh one is um a governance

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there. The the board has requested and

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authorized a governance study. You may recall there's been concern that the

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governance structure is unwieldy. Uh the

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directors are all representatives of

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towns in four counties uh and the

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counties themselves. And so we have a

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board of 34 members and an executive

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committee trying to oversee in a very

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complex business with a budget of about

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$700 million a year. So um I was pleased

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to see that there was agreement on a

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proposal a request for services and I

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hope that will come together soon. The

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finance committee that the board

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authorized previously and requested is

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has been um um created and is is now

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meeting uh periodically.

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Um couple of controversial things. Uh

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one was um

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a proposal in connection with the budget

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to cap the budget for staff expenses

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without specifying how that would be

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done. and the CEO said, "Well, then

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we'll have to lay some people off." And

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uh so that did not pass that that that

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effort to cap the the budget. I think

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there's concern on the board about the the staff expense. There's concern

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about how much MCE is is charging for

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electricity. It's now more than PG&E for

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various reasons. And there is some

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concern about trying to keep electricity

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rates reasonable while still serving

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MC's mission, which is to promote

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renewable energy.

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Um, and then there's also a controversy

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about creating an interim committee

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because of some concern about the

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contract approval process.

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Uh and uh the u the disagreement was

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whether this should all be something

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before the full board or some other

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brown neck committee or whether an

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interim committee which is a sort of an

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ad hoc committee would be appropriate.

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My view was we should undertake this

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evaluation quickly and we should get

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started. It'll all be public soon enough

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uh when we get the recommendations from

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the interim interim committee. So that

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measure passed. So stay tuned. I'm sure

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we'll have much more in the future as

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MCE

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and its board

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attempt to sort of restructure things

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and get things on track.

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>> Thank you. Elizabeth, do you have

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anything?

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>> Okay.

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Next is staff and community reports. Um,

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Ross Property Owners Association.

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Is there anyone online for Ross Property

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Owners Association?

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Okay. Town Manager Johnson.

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>> Sorry, they're they're not on there.

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>> Thank you. Thank you, Mayor and Council.

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Um, and our POA uh their meeting was not

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uh scheduled this week, I think, due to spring break and other holidays.

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Um, our esteemed town clerk, Cindy

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Martell, retired last Monday, and I'm

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grateful that our part-time office

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assistant, Donna Redstone,

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has agreed to fill in as our interim

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town clerk until the position of town

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clerk is filled. Donna has been with the

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town for over 10 years, and we're

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fortunate to have her extra assistance.

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Fingers crossed that we will have a new

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town clerk on board soon. Until then, we

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ask the council and the community for

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your patience as we are short staffed in

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the administrative office. The council's

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annual b uh budget workshop will take

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place on Thursday, April 23rd, starting

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at 9:00 a.m. in the council chambers.

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Later on tonight's agenda, the council

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will consider moving your May meeting up

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to Wednesday, April 29th. So, we have a

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busy month ahead. Uh the first section

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of the Bolina storm drain phase 2

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improvements uh was completed in March

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and the contractor has cleaned up the

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site and demobilized. The final section

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of storm drain which includes the new

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outfall into the creek will be completed

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in July after the Sir Francis Drake

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paving project is completed. Speaking of

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the Sir Francis Drake paving project

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which will be between Bolinus Avenue and

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Elcom Camino Bueno is scheduled to start

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after Ross School gets out for the

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summer and will require one lane traffic

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control for approximately 2 weeks. So

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please mark your calendars, plan

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accordingly and get out of town if you

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can. And that's it. Thank you for the

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opportunity to report.

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Thank you. Number nine, the consent

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agenda. Does any member of the council

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wish to pull an item from the consent

276
00:16:18,079 --> 00:16:20,160
agenda?

277
00:16:20,160 --> 00:16:22,000
>> Does any member of the public wish to

278
00:16:22,000 --> 00:16:26,320
pull an item from the consent agenda?

279
00:16:26,320 --> 00:16:28,160
>> Okay. Could we have a motion to approve

280
00:16:28,160 --> 00:16:28,880
the consent agenda?

281
00:16:28,880 --> 00:16:30,880
>> I move we approve the consent agenda.

282
00:16:30,880 --> 00:16:38,949
>> A second.

283
00:16:38,959 --> 00:16:40,880
Just a roll call.

284
00:16:40,880 --> 00:16:42,160
>> Mayor McMillan,

285
00:16:42,160 --> 00:16:43,199
>> yes.

286
00:16:43,199 --> 00:16:44,720
>> Mayor Prom Robbins,

287
00:16:44,720 --> 00:16:45,279
>> yes.

288
00:16:45,279 --> 00:16:46,880
>> Council member Kercher,

289
00:16:46,880 --> 00:16:47,279
>> yes.

290
00:16:47,279 --> 00:16:48,720
>> And council member Deli,

291
00:16:48,720 --> 00:16:50,880
>> yes.

292
00:16:50,880 --> 00:16:51,279
>> Thank you.

293
00:16:51,279 --> 00:16:56,069
>> Measure passes.

294
00:16:56,079 --> 00:17:00,000
» Now we are moving to public hearing on

295
00:17:00,000 --> 00:17:04,160
planning projects. Part one

296
00:17:04,160 --> 00:17:06,880
A is five Allen Avenue design review

297
00:17:06,880 --> 00:17:08,720
variance and town council consideration

298
00:17:08,720 --> 00:17:12,640
of adoption of resolution number 2615

299
00:17:12,640 --> 00:17:14,799
approving the project subject to

300
00:17:14,799 --> 00:17:16,000
conditions.

301
00:17:16,000 --> 00:17:17,439
>> Uh good evening mayor and council

302
00:17:17,439 --> 00:17:19,439
members. Uh tonight the applicant at

303
00:17:19,439 --> 00:17:22,000
five Allen Lane is requesting a town

304
00:17:22,000 --> 00:17:24,079
council consideration for design review

305
00:17:24,079 --> 00:17:26,640
and a variance. The project is proposing

306
00:17:26,640 --> 00:17:28,640
to renovate the exist the southern

307
00:17:28,640 --> 00:17:30,400
portion of the yard which is which acts

308
00:17:30,400 --> 00:17:33,360
as their rear yard uh to include

309
00:17:33,360 --> 00:17:36,240
construction of a new pool spa uh

310
00:17:36,240 --> 00:17:40,480
outdoor kitchen and arbor and patio. At

311
00:17:40,480 --> 00:17:44,240
the ADR meeting on March 17th, the ADR

312
00:17:44,240 --> 00:17:46,640
board voted 3 to zero in support of the

313
00:17:46,640 --> 00:17:48,880
project uh citing that the site's

314
00:17:48,880 --> 00:17:51,679
topography, irregular lot shape, and the

315
00:17:51,679 --> 00:17:54,720
existing privacy on the lot. Also want

316
00:17:54,720 --> 00:17:56,000
to point out the uh the in the

317
00:17:56,000 --> 00:17:57,600
construction management plan, the

318
00:17:57,600 --> 00:17:59,600
applicant has indicated that three

319
00:17:59,600 --> 00:18:02,320
vehicles will be parked on site with no

320
00:18:02,320 --> 00:18:05,440
street parking and all materials will be

321
00:18:05,440 --> 00:18:07,840
stored on site. Staff requests that the

322
00:18:07,840 --> 00:18:09,919
town council consider adopting

323
00:18:09,919 --> 00:18:13,120
resolution 2615 approving designer view

324
00:18:13,120 --> 00:18:15,360
and a variance. Thank you.

325
00:18:15,360 --> 00:18:16,960
>> Thank you. That's great about the

326
00:18:16,960 --> 00:18:19,200
on-site parking too. Thank you.

327
00:18:19,200 --> 00:18:23,120
Questions from council members?

328
00:18:23,120 --> 00:18:26,320
Nope. Um, does the applicant wish to

329
00:18:26,320 --> 00:18:29,120
make a statement? It's not necessary.

330
00:18:29,120 --> 00:18:32,320
You can if you want. Okay. Any public

331
00:18:32,320 --> 00:18:35,120
comment on this item? Anybody online?

332
00:18:35,120 --> 00:18:37,679
Donna,

333
00:18:37,679 --> 00:18:39,440
>> no one's online with a hand raised.

334
00:18:39,440 --> 00:18:39,919
Mayor,

335
00:18:39,919 --> 00:18:42,240
>> thank you. We'll bring it back for any

336
00:18:42,240 --> 00:18:44,720
discussion or a motion.

337
00:18:44,720 --> 00:18:48,960
>> I move we approve resolution 2615.

338
00:18:48,960 --> 00:18:49,919
>> Is there a second?

339
00:18:49,919 --> 00:18:52,480
>> I'll second.

340
00:18:52,480 --> 00:18:54,000
Mayor McMillan,

341
00:18:54,000 --> 00:18:54,799
>> yes.

342
00:18:54,799 --> 00:18:56,480
>> Mayor Prom Robbins,

343
00:18:56,480 --> 00:18:57,280
>> yes.

344
00:18:57,280 --> 00:18:58,880
>> Council member Kercher,

345
00:18:58,880 --> 00:18:59,360
>> yes.

346
00:18:59,360 --> 00:19:00,960
>> And Council Member Deli,

347
00:19:00,960 --> 00:19:03,679
>> yes. The motion passes.

348
00:19:03,679 --> 00:19:07,110
>> Thank you.

349
00:19:07,120 --> 00:19:11,120
» Next is 10B3 Allen Lane, Design Review,

350
00:19:11,120 --> 00:19:12,960
Variance, and Town Council consideration

351
00:19:12,960 --> 00:19:16,240
of adoption of resolution number 2614,

352
00:19:16,240 --> 00:19:18,080
approving the project subject to

353
00:19:18,080 --> 00:19:20,480
conditions. Alex. Good evening, mayor,

354
00:19:20,480 --> 00:19:22,720
council members. Uh the neighbor of five

355
00:19:22,720 --> 00:19:25,200
Allen, 3 Allen Avenue, Elaine, is

356
00:19:25,200 --> 00:19:27,039
requesting town council consideration

357
00:19:27,039 --> 00:19:29,200
for designer view and variance. They

358
00:19:29,200 --> 00:19:32,000
also are uh renovating their rear yard

359
00:19:32,000 --> 00:19:34,559
uh to construct a new pool and patio.

360
00:19:34,559 --> 00:19:37,200
And at the ADR meeting March 17th, the

361
00:19:37,200 --> 00:19:40,400
board voted the ADR board voted 3 to

362
00:19:40,400 --> 00:19:43,200
zero of the project in support of the

363
00:19:43,200 --> 00:19:46,160
project with modifications. The primary

364
00:19:46,160 --> 00:19:48,799
concern was the pool's proximity to the

365
00:19:48,799 --> 00:19:50,720
side and rear yard property line. The

366
00:19:50,720 --> 00:19:53,280
and the AD armor recommended increasing

367
00:19:53,280 --> 00:19:56,240
the setbacks. In response, the applicant

368
00:19:56,240 --> 00:19:58,640
did revise the plans by reducing the

369
00:19:58,640 --> 00:20:00,720
length of the pool and patio resulting

370
00:20:00,720 --> 00:20:02,559
in an increased setbacks along the side

371
00:20:02,559 --> 00:20:05,200
and rear yard setback. And also in the

372
00:20:05,200 --> 00:20:06,720
construction management plan for this

373
00:20:06,720 --> 00:20:08,960
one, the applicant indicated that uh

374
00:20:08,960 --> 00:20:11,600
they will provide three parkings on site

375
00:20:11,600 --> 00:20:15,600
and no parking, no street parking. Staff

376
00:20:15,600 --> 00:20:17,360
request that the town council consider

377
00:20:17,360 --> 00:20:21,360
adopting resolution 2614

378
00:20:21,360 --> 00:20:22,799
approving designer review and a

379
00:20:22,799 --> 00:20:24,160
variance. Thank you.

380
00:20:24,160 --> 00:20:26,160
>> Thank you. And that's wonderful news

381
00:20:26,160 --> 00:20:28,720
about the parking. Also questions from

382
00:20:28,720 --> 00:20:31,120
council members.

383
00:20:31,120 --> 00:20:32,960
Um

384
00:20:32,960 --> 00:20:34,799
the the applicant can make a statement,

385
00:20:34,799 --> 00:20:37,200
but it's probably not necessary.

386
00:20:37,200 --> 00:20:39,520
Okay. Um any public comment on this

387
00:20:39,520 --> 00:20:40,320
item?

388
00:20:40,320 --> 00:20:42,480
>> No one online, mayor.

389
00:20:42,480 --> 00:20:44,720
>> And nobody in the chambers. Um we'll

390
00:20:44,720 --> 00:20:46,640
bring it back for discussion or a

391
00:20:46,640 --> 00:20:47,760
motion.

392
00:20:47,760 --> 00:20:50,799
>> I move we approve resolution 2614.

393
00:20:50,799 --> 00:20:54,320
>> And I will second.

394
00:20:54,320 --> 00:20:55,520
>> Mayor McMillan.

395
00:20:55,520 --> 00:20:56,000
>> Yes.

396
00:20:56,000 --> 00:20:57,760
>> Mayor Prom Robbins.

397
00:20:57,760 --> 00:20:58,480
>> Yes.

398
00:20:58,480 --> 00:21:00,559
>> Council member Kercher. Yes.

399
00:21:00,559 --> 00:21:01,760
>> Council member Dalling.

400
00:21:01,760 --> 00:21:02,480
>> Yes.

401
00:21:02,480 --> 00:21:04,880
>> The motion passes.

402
00:21:04,880 --> 00:21:06,159
>> You're welcome.

403
00:21:06,159 --> 00:21:09,750
>> Thank you.

404
00:21:09,760 --> 00:21:12,240
» Okay, that is the end of public hearing

405
00:21:12,240 --> 00:21:15,360
on planning project one.

406
00:21:15,360 --> 00:21:17,120
We're moving to the administrative

407
00:21:17,120 --> 00:21:21,280
agenda item number 11. Town council con

408
00:21:21,280 --> 00:21:23,360
to consider adopting resolution number

409
00:21:23,360 --> 00:21:26,000
2618 approving the police chief

410
00:21:26,000 --> 00:21:27,840
employment agreement between the town of

411
00:21:27,840 --> 00:21:30,960
Ross and Raul Ernesto Aguilar for the

412
00:21:30,960 --> 00:21:34,559
period April 27, 2026 through June 30,

413
00:21:34,559 --> 00:21:37,360
2029 and amending the salary schedule.

414
00:21:37,360 --> 00:21:39,840
Town manager Johnson. Thank you, Mayor.

415
00:21:39,840 --> 00:21:41,840
Uh, current police chief Pota is

416
00:21:41,840 --> 00:21:43,679
retiring after serving as the town's

417
00:21:43,679 --> 00:21:46,640
police chief since March of 2021. The

418
00:21:46,640 --> 00:21:49,120
town conducted a thorough process for

419
00:21:49,120 --> 00:21:51,280
selecting a new police chief and Raul

420
00:21:51,280 --> 00:21:54,960
Enrersto um Aglar was the top candidate

421
00:21:54,960 --> 00:21:57,919
for the position. Chief Aglar brings

422
00:21:57,919 --> 00:22:00,799
more than 25 years of law enforcement

423
00:22:00,799 --> 00:22:03,280
experience in Marin County to the town

424
00:22:03,280 --> 00:22:05,760
of Ross. He previously served with the

425
00:22:05,760 --> 00:22:08,159
San Rafale Police Department in a range

426
00:22:08,159 --> 00:22:10,880
of specialized assignments and later

427
00:22:10,880 --> 00:22:12,880
held leadership roles overseeing

428
00:22:12,880 --> 00:22:15,600
traffic, street crimes, and community

429
00:22:15,600 --> 00:22:18,720
engagement teams. Most recently, he

430
00:22:18,720 --> 00:22:20,720
served as chief of police and director

431
00:22:20,720 --> 00:22:23,520
of safety at the College of Marin.

432
00:22:23,520 --> 00:22:25,120
Deeply committed to community

433
00:22:25,120 --> 00:22:28,480
partnership, Chief Aglar prioritizes

434
00:22:28,480 --> 00:22:31,280
building trust through transparency,

435
00:22:31,280 --> 00:22:33,440
accessibility, and compassionate

436
00:22:33,440 --> 00:22:35,520
service. He believes that strong

437
00:22:35,520 --> 00:22:37,760
relationships between residents and

438
00:22:37,760 --> 00:22:39,919
public safety professionals are

439
00:22:39,919 --> 00:22:42,720
foundational to a thriving community.

440
00:22:42,720 --> 00:22:44,640
Chief Aglar meets all the state

441
00:22:44,640 --> 00:22:47,200
requirements for the position and in

442
00:22:47,200 --> 00:22:49,200
addition holds a master's degree from

443
00:22:49,200 --> 00:22:51,600
the Goldman School of Public Policy at

444
00:22:51,600 --> 00:22:54,559
UC Berkeley. I negotiated an employment

445
00:22:54,559 --> 00:22:56,799
agreement with Chief Aglar structured

446
00:22:56,799 --> 00:22:59,120
similar to the existing employment

447
00:22:59,120 --> 00:23:01,280
agreement with the current police chief.

448
00:23:01,280 --> 00:23:03,600
The agreement is for 3 years and 2

449
00:23:03,600 --> 00:23:07,280
months through June 30th, 2029 and

450
00:23:07,280 --> 00:23:09,200
expresses the terms of the agreement

451
00:23:09,200 --> 00:23:11,039
between the town and police chief

452
00:23:11,039 --> 00:23:13,679
including salary and benefits. The

453
00:23:13,679 --> 00:23:16,640
town's pens pension system uh called

454
00:23:16,640 --> 00:23:19,280
Kalpers requires the town council to

455
00:23:19,280 --> 00:23:22,640
adopt a salary schedule by resolution.

456
00:23:22,640 --> 00:23:25,360
Each time salaries change, the town must

457
00:23:25,360 --> 00:23:27,520
adopt a new resolution amending the

458
00:23:27,520 --> 00:23:31,200
salary schedule to reflect the changes.

459
00:23:31,200 --> 00:23:33,120
In summary, it's recommended that the

460
00:23:33,120 --> 00:23:36,559
council adopt resolution number uh 2618

461
00:23:36,559 --> 00:23:38,320
approving the police chief employment

462
00:23:38,320 --> 00:23:39,840
agreement

463
00:23:39,840 --> 00:23:42,000
um and amending the town salary

464
00:23:42,000 --> 00:23:44,320
schedule. Thank you.

465
00:23:44,320 --> 00:23:48,640
>> Thank you. Questions, council members.

466
00:23:48,640 --> 00:23:52,400
Public comment on this item.

467
00:23:52,400 --> 00:23:55,679
Anybody online?

468
00:23:55,679 --> 00:23:57,200
>> No one's online. Mayor,

469
00:23:57,200 --> 00:23:59,679
>> thank you, Donna. We'll bring it back

470
00:23:59,679 --> 00:24:05,190
then for discussion and a motion.

471
00:24:05,200 --> 00:24:07,760
Well, I would uh recommend we adopt

472
00:24:07,760 --> 00:24:10,480
resolution number 2618 approving the

473
00:24:10,480 --> 00:24:11,840
police chief employment agreement

474
00:24:11,840 --> 00:24:14,559
between the town of Ross and Ral Ernesto

475
00:24:14,559 --> 00:24:18,159
Aguular for the period of April 27 to

476
00:24:18,159 --> 00:24:21,520
2026 through June 30th, 2029 and

477
00:24:21,520 --> 00:24:24,640
amending the town salary schedule.

478
00:24:24,640 --> 00:24:27,360
>> Second

479
00:24:27,360 --> 00:24:28,960
making a motion or recommend.

480
00:24:28,960 --> 00:24:31,440
>> I I make the motion. Thank you so much.

481
00:24:31,440 --> 00:24:33,120
Thank you,

482
00:24:33,120 --> 00:24:34,640
>> Mayor McMillan.

483
00:24:34,640 --> 00:24:35,200
>> Yes.

484
00:24:35,200 --> 00:24:36,960
>> Mayor Prom Robbins.

485
00:24:36,960 --> 00:24:37,600
>> Yes.

486
00:24:37,600 --> 00:24:39,120
>> Council member Kercher,

487
00:24:39,120 --> 00:24:39,919
>> yes.

488
00:24:39,919 --> 00:24:41,200
>> Council member Dowling,

489
00:24:41,200 --> 00:24:42,240
>> yes.

490
00:24:42,240 --> 00:24:44,799
>> The motion passes.

491
00:24:44,799 --> 00:24:47,200
>> Uh, thank you, Town Council. And um, now

492
00:24:47,200 --> 00:24:48,960
that you've taken action, I would like

493
00:24:48,960 --> 00:24:51,440
to take a moment to introduce Chief

494
00:24:51,440 --> 00:24:54,159
Aglar. And he is here this evening. And

495
00:24:54,159 --> 00:24:56,400
if you would be so kind, chief, as to

496
00:24:56,400 --> 00:25:03,830
come up to the podium.

497
00:25:03,840 --> 00:25:07,360
And uh just this is this is our new

498
00:25:07,360 --> 00:25:08,480
chief. Yay.

499
00:25:08,480 --> 00:25:16,470
>> YAY.

500
00:25:16,480 --> 00:25:18,320
» Good evening. Thank you very much for

501
00:25:18,320 --> 00:25:20,799
the warm welcome and uh thank you very

502
00:25:20,799 --> 00:25:23,360
much to Mayor McMillan, honorable

503
00:25:23,360 --> 00:25:26,159
members of town council and um Miss

504
00:25:26,159 --> 00:25:28,240
Johnson. Uh, I want to thank you for the

505
00:25:28,240 --> 00:25:30,400
opportunity for this.

506
00:25:30,400 --> 00:25:32,400
>> Oh, he needs the mic on.

507
00:25:32,400 --> 00:25:33,760
>> Sorry, we have to turn your microphone

508
00:25:33,760 --> 00:25:38,390
on.

509
00:25:38,400 --> 00:25:41,440
» Perfect. Um, I want to thank you for the

510
00:25:41,440 --> 00:25:44,080
opportunity, and I am committed to

511
00:25:44,080 --> 00:25:45,840
leading uh the department with

512
00:25:45,840 --> 00:25:48,159
integrity, accountability, and

513
00:25:48,159 --> 00:25:51,440
transparency, and a a deep commitment to

514
00:25:51,440 --> 00:25:54,320
our shared goals. Um, so I look forward

515
00:25:54,320 --> 00:25:56,320
to working with all of you. And once

516
00:25:56,320 --> 00:25:59,200
again, thank you for the opportunity.

517
00:25:59,200 --> 00:26:07,269
>> Thank you.

518
00:26:07,279 --> 00:26:10,799
Uh we will be uh the chief's uh starts

519
00:26:10,799 --> 00:26:15,520
on April 27th and at your meeting um

520
00:26:15,520 --> 00:26:17,200
assuming the c well the council just

521
00:26:17,200 --> 00:26:18,559
made the decision to move your meeting

522
00:26:18,559 --> 00:26:21,840
to April 29th, we'll plan on having a a

523
00:26:21,840 --> 00:26:24,960
swearing in and and some other

524
00:26:24,960 --> 00:26:27,520
opportunities to um celebrate our

525
00:26:27,520 --> 00:26:30,320
outgoing chief and to welcome our new

526
00:26:30,320 --> 00:26:32,799
chief. So thank you so much.

527
00:26:32,799 --> 00:26:35,360
Thank you. Good work.

528
00:26:35,360 --> 00:26:37,440
Number 12, town council to consider

529
00:26:37,440 --> 00:26:40,640
adopting resolution number 2611 amending

530
00:26:40,640 --> 00:26:42,640
the town fee schedule and receive a

531
00:26:42,640 --> 00:26:45,919
presentation from staff in NBS of the

532
00:26:45,919 --> 00:26:48,799
fee study report. I don't think we're

533
00:26:48,799 --> 00:26:50,640
doing that again, are we?

534
00:26:50,640 --> 00:26:53,919
>> We are again. Okay. and and receive a

535
00:26:53,919 --> 00:26:56,480
presentation from staff and NBS of the

536
00:26:56,480 --> 00:26:59,279
fee study report including evaluation of

537
00:26:59,279 --> 00:27:01,520
fees for services for administration and

538
00:27:01,520 --> 00:27:03,200
finance, planning, building, public

539
00:27:03,200 --> 00:27:06,000
works, police and general plan updates.

540
00:27:06,000 --> 00:27:06,799
Roberta,

541
00:27:06,799 --> 00:27:09,200
>> good evening mayor and council members.

542
00:27:09,200 --> 00:27:11,440
Our presentation is only five minutes,

543
00:27:11,440 --> 00:27:14,960
so it'll just hit the key points on the

544
00:27:14,960 --> 00:27:17,440
fee study. So, this item is for the

545
00:27:17,440 --> 00:27:20,159
council to consider the adoption of

546
00:27:20,159 --> 00:27:23,279
resolution number 2611, which is an

547
00:27:23,279 --> 00:27:25,840
amendment to the town's schedule based

548
00:27:25,840 --> 00:27:29,120
on the fee study report. The council did

549
00:27:29,120 --> 00:27:30,960
receive a presentation during the

550
00:27:30,960 --> 00:27:33,679
February meeting regarding the purpose,

551
00:27:33,679 --> 00:27:36,960
the analysis from the fee study uh which

552
00:27:36,960 --> 00:27:40,480
evaluated finance and administration,

553
00:27:40,480 --> 00:27:42,720
planning and building, police and public

554
00:27:42,720 --> 00:27:45,840
work fees to accurately reflect the

555
00:27:45,840 --> 00:27:49,039
actual cost of providing those services.

556
00:27:49,039 --> 00:27:52,480
Since then, staff did add a false alarm

557
00:27:52,480 --> 00:27:55,520
fee um which would apply after three

558
00:27:55,520 --> 00:27:58,640
occurrences per calendar year. State law

559
00:27:58,640 --> 00:28:00,640
allows the town to recover but not

560
00:28:00,640 --> 00:28:04,000
exceed the reasonable cost of staff time

561
00:28:04,000 --> 00:28:06,320
and resources required to process

562
00:28:06,320 --> 00:28:07,919
applications,

563
00:28:07,919 --> 00:28:09,840
conduct inspections,

564
00:28:09,840 --> 00:28:12,799
and provide services that require fees

565
00:28:12,799 --> 00:28:15,679
to be supported by a cost of service

566
00:28:15,679 --> 00:28:19,200
analysis as outlined in the fee study

567
00:28:19,200 --> 00:28:22,159
report. The recommended fees are

568
00:28:22,159 --> 00:28:26,240
consistent with Prop 26. Since the last

569
00:28:26,240 --> 00:28:28,640
update in 2016,

570
00:28:28,640 --> 00:28:31,039
staffing costs, workloads, and

571
00:28:31,039 --> 00:28:33,919
regulatory requirements have changed.

572
00:28:33,919 --> 00:28:36,960
So, the study updates the fees based on

573
00:28:36,960 --> 00:28:39,840
current service levels and documented

574
00:28:39,840 --> 00:28:43,679
time spent with the goal of fair cost

575
00:28:43,679 --> 00:28:45,919
recovery. So, the action before the

576
00:28:45,919 --> 00:28:48,159
council tonight is to adopt the

577
00:28:48,159 --> 00:28:50,880
resolution approving the updated town

578
00:28:50,880 --> 00:28:53,760
fee schedule as presented in the staff

579
00:28:53,760 --> 00:28:56,399
report and resolution and will be

580
00:28:56,399 --> 00:28:59,360
effective July 1st. So, now let me turn

581
00:28:59,360 --> 00:29:03,679
it over to Nicole Kissum with NBS to

582
00:29:03,679 --> 00:29:06,320
provide a fiveminute highlight of a few

583
00:29:06,320 --> 00:29:08,320
of the key points from the fee study and

584
00:29:08,320 --> 00:29:10,159
then after that Nicole and I are happy

585
00:29:10,159 --> 00:29:15,510
to answer any questions.

586
00:29:15,520 --> 00:29:18,880
So, uh, good evening everybody. Um,

587
00:29:18,880 --> 00:29:21,120
Nicole Cassam here with NBS. I'm not

588
00:29:21,120 --> 00:29:26,310
sure if you can see me. Can you see me?

589
00:29:26,320 --> 00:29:30,789
» Nope.

590
00:29:30,799 --> 00:29:33,120
And Robera, I don't I don't have sharing

591
00:29:33,120 --> 00:29:36,240
capabilities, so I don't know if you're

592
00:29:36,240 --> 00:29:38,799
putting the presentation up.

593
00:29:38,799 --> 00:29:42,950
>> Sure.

594
00:29:42,960 --> 00:29:50,230
Nicole, can you accept the prompt?

595
00:29:50,240 --> 00:29:52,320
» Okay, there we go. Good evening

596
00:29:52,320 --> 00:30:01,029
everyone.

597
00:30:01,039 --> 00:30:03,840
So, Robera, would you like me to share

598
00:30:03,840 --> 00:30:05,840
the presentation from my screen or do

599
00:30:05,840 --> 00:30:09,350
you have it up?

600
00:30:09,360 --> 00:30:10,799
» Could you say that again? I didn't quite

601
00:30:10,799 --> 00:30:11,039
hear you.

602
00:30:11,039 --> 00:30:12,240
>> Oh, yes, please.

603
00:30:12,240 --> 00:30:16,320
>> Okay, no problem. Um, good memory. Yes,

604
00:30:16,320 --> 00:30:19,120
we were. Okay, so I do not have screen

605
00:30:19,120 --> 00:30:21,120
sharing capabilities, so that the clerk

606
00:30:21,120 --> 00:30:44,230
would need to grant me grant me that

607
00:30:44,240 --> 00:30:46,399
Okay, looks like we're moving now. Can

608
00:30:46,399 --> 00:30:48,320
everybody see the presentation?

609
00:30:48,320 --> 00:30:50,480
>> Yes.

610
00:30:50,480 --> 00:30:52,640
>> Great. Thank you. And I I heard when you

611
00:30:52,640 --> 00:30:54,159
introduced this item, are we doing this

612
00:30:54,159 --> 00:30:56,399
again? Um, you are correct. We were here

613
00:30:56,399 --> 00:30:59,600
in February and we made a much more

614
00:30:59,600 --> 00:31:02,080
extensive presentation about the fee

615
00:31:02,080 --> 00:31:04,640
study and its results and what all goes

616
00:31:04,640 --> 00:31:06,799
into it. This is a very truncated

617
00:31:06,799 --> 00:31:09,919
version just to refresh your memory and

618
00:31:09,919 --> 00:31:12,640
you know provide a refresh for any

619
00:31:12,640 --> 00:31:14,080
community members that maybe weren't

620
00:31:14,080 --> 00:31:16,640
there um in February that might be

621
00:31:16,640 --> 00:31:19,120
interested.

622
00:31:19,120 --> 00:31:22,080
So I'm just going to review very briefly

623
00:31:22,080 --> 00:31:24,159
what the goals of the study are, how we

624
00:31:24,159 --> 00:31:26,640
approached it, what the results are, and

625
00:31:26,640 --> 00:31:29,200
of course leave time for questions.

626
00:31:29,200 --> 00:31:31,919
Um, so the goal of any fee study, we're

627
00:31:31,919 --> 00:31:34,960
calculating fees for services and in

628
00:31:34,960 --> 00:31:37,279
California, fees cannot exceed the cost

629
00:31:37,279 --> 00:31:40,000
of providing services. So the majority

630
00:31:40,000 --> 00:31:42,159
of our work with the town is to

631
00:31:42,159 --> 00:31:45,200
establish what the full cost of service

632
00:31:45,200 --> 00:31:48,640
is for each individual fee. And step two

633
00:31:48,640 --> 00:31:50,080
is where we're at tonight where the

634
00:31:50,080 --> 00:31:52,960
council uh hopefully is taking action to

635
00:31:52,960 --> 00:31:58,399
set fees according to local policies.

636
00:31:58,399 --> 00:32:00,640
So these types of fees are cost recovery

637
00:32:00,640 --> 00:32:03,360
opportunities. They can be adopted by

638
00:32:03,360 --> 00:32:05,600
town council. They don't require any

639
00:32:05,600 --> 00:32:08,159
voter or voter protest. These are fees,

640
00:32:08,159 --> 00:32:11,840
not taxes. And we also did not analyze

641
00:32:11,840 --> 00:32:14,159
anything that is not a fee for service.

642
00:32:14,159 --> 00:32:16,320
So where you see that no bubble, we did

643
00:32:16,320 --> 00:32:18,720
not look at any taxes, fines, penalties,

644
00:32:18,720 --> 00:32:22,080
impact fees, etc.

645
00:32:22,080 --> 00:32:24,159
So these are the fee programs that the

646
00:32:24,159 --> 00:32:26,159
town has that we studied. We've got some

647
00:32:26,159 --> 00:32:29,200
miscellaneous administrative fees. Um

648
00:32:29,200 --> 00:32:30,960
quite a few I think your core fee

649
00:32:30,960 --> 00:32:32,799
programs are really your planning and

650
00:32:32,799 --> 00:32:35,760
building departments and public works.

651
00:32:35,760 --> 00:32:37,600
Police has some miscellaneous

652
00:32:37,600 --> 00:32:40,559
administrative uh and processing fees.

653
00:32:40,559 --> 00:32:42,559
And as Robera mentioned in her intro,

654
00:32:42,559 --> 00:32:44,960
the last time we really did this big of

655
00:32:44,960 --> 00:32:47,760
a deep dive was uh almost 10 years ago

656
00:32:47,760 --> 00:32:50,799
in 2016.

657
00:32:50,799 --> 00:32:53,600
So the way we approach any fee study is

658
00:32:53,600 --> 00:32:56,559
really we collect certain types of data

659
00:32:56,559 --> 00:32:58,720
um mostly budget information, staffing

660
00:32:58,720 --> 00:33:00,240
information, current fee schedule

661
00:33:00,240 --> 00:33:02,960
information, workload information. We

662
00:33:02,960 --> 00:33:04,880
review the fee structures in each fee

663
00:33:04,880 --> 00:33:07,279
program to make sure that fees are

664
00:33:07,279 --> 00:33:10,159
structured fairly equitably and do

665
00:33:10,159 --> 00:33:12,399
target cost recovery.

666
00:33:12,399 --> 00:33:14,640
Um we also sometimes need to bring

667
00:33:14,640 --> 00:33:16,240
things up to date or remove fees that

668
00:33:16,240 --> 00:33:19,039
are not used anymore. Uh and then from

669
00:33:19,039 --> 00:33:21,519
there we perform the cost analysis which

670
00:33:21,519 --> 00:33:24,240
is what makes the fees defensible and we

671
00:33:24,240 --> 00:33:27,279
look at that on in three ways annually,

672
00:33:27,279 --> 00:33:29,919
hourly and per unit which per unit just

673
00:33:29,919 --> 00:33:32,559
means per fee. So, where you guys are at

674
00:33:32,559 --> 00:33:35,039
tonight is adopting the outcomes of the

675
00:33:35,039 --> 00:33:38,000
study and setting each individual fee

676
00:33:38,000 --> 00:33:41,519
according to the 100% maximum or less

677
00:33:41,519 --> 00:33:45,120
depending on on a local policy.

678
00:33:45,120 --> 00:33:47,279
So, this is the annual summary of

679
00:33:47,279 --> 00:33:49,760
results here just to recap this also in

680
00:33:49,760 --> 00:33:53,120
the staff report. So what we found is

681
00:33:53,120 --> 00:33:55,519
that on average or d for the time period

682
00:33:55,519 --> 00:33:58,080
of the study um the town is collecting

683
00:33:58,080 --> 00:34:01,600
about 1.3 million in these different fee

684
00:34:01,600 --> 00:34:03,120
programs. So we didn't have any

685
00:34:03,120 --> 00:34:06,159
information to um get that for some a

686
00:34:06,159 --> 00:34:09,040
handful of fees for admin and finance.

687
00:34:09,040 --> 00:34:10,720
But when we compare that to the full

688
00:34:10,720 --> 00:34:12,560
cost recovery levels for each fee

689
00:34:12,560 --> 00:34:15,760
program the town could recover 1.6

690
00:34:15,760 --> 00:34:19,040
million in costs. So you can see here in

691
00:34:19,040 --> 00:34:20,879
this table where it says existing cost

692
00:34:20,879 --> 00:34:24,480
recovery percentage um building is is

693
00:34:24,480 --> 00:34:27,919
recovering closest to 100% cost and then

694
00:34:27,919 --> 00:34:30,399
every every other fee program is you

695
00:34:30,399 --> 00:34:33,200
know somewhere around 60 70% and police

696
00:34:33,200 --> 00:34:36,159
very low because police has very few

697
00:34:36,159 --> 00:34:40,240
fees. So, by industry standard, this is

698
00:34:40,240 --> 00:34:42,320
a pretty good outcome

699
00:34:42,320 --> 00:34:45,679
um for an overall 84% recovery rate. And

700
00:34:45,679 --> 00:34:47,839
the recommendations that staff have

701
00:34:47,839 --> 00:34:50,639
provided to set all fees at 100% or

702
00:34:50,639 --> 00:34:53,520
lower are just bringing that up um a

703
00:34:53,520 --> 00:35:00,310
little bit from where the current revenues stand.

704
00:35:00,320 --> 00:35:02,240
Um so, there are some fees that are

705
00:35:02,240 --> 00:35:04,480
recommended at below 100%, those are

706
00:35:04,480 --> 00:35:06,079
listed in the staff report. We're just

707
00:35:06,079 --> 00:35:08,240
repeating them here. So, in planning and

708
00:35:08,240 --> 00:35:11,359
building, there are a handful of fees um

709
00:35:11,359 --> 00:35:13,920
that the town would like to keep low.

710
00:35:13,920 --> 00:35:16,079
ADU permits,

711
00:35:16,079 --> 00:35:18,800
small design review permits, use

712
00:35:18,800 --> 00:35:21,200
permits, uh solar, which is capped by

713
00:35:21,200 --> 00:35:24,320
the state law, and resale inspections.

714
00:35:24,320 --> 00:35:27,119
And then with police, you know, a lot of

715
00:35:27,119 --> 00:35:30,079
these processing fees are very difficult

716
00:35:30,079 --> 00:35:32,079
to charge at 100%. they depend on

717
00:35:32,079 --> 00:35:34,079
ability to pay and sometimes people are

718
00:35:34,079 --> 00:35:36,400
just trying to get these reports you

719
00:35:36,400 --> 00:35:38,320
know for insurance purposes and so

720
00:35:38,320 --> 00:35:40,960
forth. So with police it's really to

721
00:35:40,960 --> 00:35:43,040
make the service available and encourage

722
00:35:43,040 --> 00:35:44,720
compliance while getting just a little

723
00:35:44,720 --> 00:35:48,240
bit of incremental recovery.

724
00:35:48,240 --> 00:35:50,160
That's it. We truncated this down to

725
00:35:50,160 --> 00:35:51,440
five minutes. So if you have any

726
00:35:51,440 --> 00:35:53,839
questions or anywhere where I can, you

727
00:35:53,839 --> 00:35:56,960
know, elaborate for you, let me know.

728
00:35:56,960 --> 00:35:58,880
>> Thank you very much. That was very

729
00:35:58,880 --> 00:36:01,359
concise and we appreciate it. Questions

730
00:36:01,359 --> 00:36:04,160
from council.

731
00:36:04,160 --> 00:36:06,480
Public comment.

732
00:36:06,480 --> 00:36:08,960
Anybody online?

733
00:36:08,960 --> 00:36:10,160
>> No one's online.

734
00:36:10,160 --> 00:36:12,240
>> Okay, we'll bring it back for discussion

735
00:36:12,240 --> 00:36:15,280
or a motion. I just want to say I I

736
00:36:15,280 --> 00:36:18,160
really I mean it's a dense report, but I

737
00:36:18,160 --> 00:36:19,680
really appreciated all the work that

738
00:36:19,680 --> 00:36:22,079
went into this. It's also the staff's

739
00:36:22,079 --> 00:36:24,000
work that went into this, too, to

740
00:36:24,000 --> 00:36:27,200
determine the cost. So, um it's nice to

741
00:36:27,200 --> 00:36:29,440
know that we've got something that's so

742
00:36:29,440 --> 00:36:32,960
um well done and well organized. So,

743
00:36:32,960 --> 00:36:37,270
thank you.

744
00:36:37,280 --> 00:36:41,440
» I I move we approve resolution 2611.

745
00:36:41,440 --> 00:36:43,760
>> I'll second.

746
00:36:43,760 --> 00:36:45,200
>> Mayor McMillan,

747
00:36:45,200 --> 00:36:46,320
>> yes.

748
00:36:46,320 --> 00:36:47,920
>> Mayor Prom Robbins,

749
00:36:47,920 --> 00:36:48,480
>> yes.

750
00:36:48,480 --> 00:36:50,000
>> Council member Kercher,

751
00:36:50,000 --> 00:36:50,480
>> yes.

752
00:36:50,480 --> 00:36:51,760
>> Council member Dalling,

753
00:36:51,760 --> 00:36:52,560
>> yes.

754
00:36:52,560 --> 00:36:54,800
>> The motion passes.

755
00:36:54,800 --> 00:36:56,480
Thank you for all your great work on

756
00:36:56,480 --> 00:36:58,000
this, Roberta.

757
00:36:58,000 --> 00:37:00,079
>> Nicole. Yeah. Thanks so much.

758
00:37:00,079 --> 00:37:01,119
>> Thank you. Have a good evening.

759
00:37:01,119 --> 00:37:03,280
>> See you. We'll see you in 10 years.

760
00:37:03,280 --> 00:37:05,200
>> Yeah.

761
00:37:05,200 --> 00:37:07,280
Feels that way, too. Yes. Thank you so

762
00:37:07,280 --> 00:37:08,800
much, guys. Bye.

763
00:37:08,800 --> 00:37:12,400
>> Thank you. Bye. Bye. Item 13, Ross

764
00:37:12,400 --> 00:37:22,870
Recreation Update. Moren,

765
00:37:22,880 --> 00:37:24,960
» please give me a brief minute while I

766
00:37:24,960 --> 00:38:28,470
load our presentation.

767
00:38:28,480 --> 00:39:06,550
You don't need

768
00:39:06,560 --> 00:39:08,880
Roberto is making herself indispensable.

769
00:39:08,880 --> 00:39:10,320
She's gonna have to be here to the end

770
00:39:10,320 --> 00:39:18,710
of every meeting.

771
00:39:18,720 --> 00:39:20,240
We are getting there. Thank you for your

772
00:39:20,240 --> 00:39:26,790
patience.

773
00:39:26,800 --> 00:39:30,480
Okay. Good evening, mayor and members of

774
00:39:30,480 --> 00:39:32,720
town council. Um I am Morin Borthwick,

775
00:39:32,720 --> 00:39:34,640
your recreation manager. Um and sitting

776
00:39:34,640 --> 00:39:36,640
next to me is Wyatt Man, our recreation

777
00:39:36,640 --> 00:39:38,800
coordinator. Um and thank you for the

778
00:39:38,800 --> 00:39:40,960
opportunity to present an update of the

779
00:39:40,960 --> 00:39:44,870
Ross Recreation Department.

780
00:39:44,880 --> 00:39:46,560
Uh to start off, we pretty much do this

781
00:39:46,560 --> 00:39:48,240
every presentation. Um we just want to

782
00:39:48,240 --> 00:39:50,480
remind the community um and town council

783
00:39:50,480 --> 00:39:53,359
of Ross Recreation's mission um which is

784
00:39:53,359 --> 00:39:55,200
to provide a program of instruction to

785
00:39:55,200 --> 00:39:57,839
the public on subjects beneficial to the

786
00:39:57,839 --> 00:40:00,240
Ross community in which an individual

787
00:40:00,240 --> 00:40:02,720
may improve or develop him or herself

788
00:40:02,720 --> 00:40:07,990
physically, mentally, andor socially.

789
00:40:08,000 --> 00:40:09,520
Our team has changed a little bit over

790
00:40:09,520 --> 00:40:11,040
the past year. We've added some

791
00:40:11,040 --> 00:40:13,280
wonderful new um staff members and team

792
00:40:13,280 --> 00:40:15,359
members. So, I wanted to reintroduce you

793
00:40:15,359 --> 00:40:17,359
to them if you have not met them. Um

794
00:40:17,359 --> 00:40:19,599
Ross is now fully staffed with an

795
00:40:19,599 --> 00:40:22,079
experienced and engaged team. Serving in

796
00:40:22,079 --> 00:40:24,079
the admin office is Mallerie Baron,

797
00:40:24,079 --> 00:40:26,560
recreation clerk, Wyatt Man, uh

798
00:40:26,560 --> 00:40:28,079
recreation coordinator, and myself,

799
00:40:28,079 --> 00:40:30,800
Moren Berwick, recreation manager. Uh

800
00:40:30,800 --> 00:40:34,160
Kira, uh Kira Ortiz, and Kelly Nunees

801
00:40:34,160 --> 00:40:36,560
lead the after school kids club program.

802
00:40:36,560 --> 00:40:39,520
Uh, Lorenzo Cowell, also known as Coach

803
00:40:39,520 --> 00:40:42,160
C, is our Ross School after school

804
00:40:42,160 --> 00:40:44,880
sports lead and kids club support. And

805
00:40:44,880 --> 00:40:47,440
Sophia Vasquez is our happyhive after

806
00:40:47,440 --> 00:40:49,680
school lead. Um, and coach John Mark

807
00:40:49,680 --> 00:40:51,839
Schaefer, who is not pictured above, is

808
00:40:51,839 --> 00:40:53,760
our sports program lead at Bayage

809
00:40:53,760 --> 00:40:55,760
Elementary. Uh, the department is

810
00:40:55,760 --> 00:40:57,200
focusing on team and individual

811
00:40:57,200 --> 00:40:59,520
strengths to increase motivation,

812
00:40:59,520 --> 00:41:02,560
morale, and overall performance, and the

813
00:41:02,560 --> 00:41:07,750
results have been significant.

814
00:41:07,760 --> 00:41:10,000
The team has produced a broad list of

815
00:41:10,000 --> 00:41:12,319
new initiatives for uh fiscal year

816
00:41:12,319 --> 00:41:14,720
ending 26, including those you see

817
00:41:14,720 --> 00:41:17,599
listed and more. Programs span from new

818
00:41:17,599 --> 00:41:20,480
game clubs like Dungeons and Dragons and

819
00:41:20,480 --> 00:41:23,680
the Wheel Kids Bike Club to Driftwood

820
00:41:23,680 --> 00:41:26,880
Painting and Wine Workshops for adults.

821
00:41:26,880 --> 00:41:28,640
The department also worked with local

822
00:41:28,640 --> 00:41:30,800
community sports clubs such as Ross

823
00:41:30,800 --> 00:41:32,640
Valley Lacrosse um also known as the

824
00:41:32,640 --> 00:41:35,119
Grizzlies um on after school lacrosse at

825
00:41:35,119 --> 00:41:39,349
Ros School and at Bage.

826
00:41:39,359 --> 00:41:41,359
In addition to new program initiatives,

827
00:41:41,359 --> 00:41:43,040
Rex staff are proud to share the

828
00:41:43,040 --> 00:41:45,440
following accomplishments thus far this

829
00:41:45,440 --> 00:41:47,920
year. Um new to this year was our

830
00:41:47,920 --> 00:41:50,240
agreement and partnership with Magic

831
00:41:50,240 --> 00:41:52,960
Marine Art and Garden Center. Um helping

832
00:41:52,960 --> 00:41:55,119
to kick off a successful program held on

833
00:41:55,119 --> 00:41:57,920
Magic campus. uh such as HappyHive After

834
00:41:57,920 --> 00:42:00,319
School for preschool students. Um the

835
00:42:00,319 --> 00:42:01,920
team further expanded flexible

836
00:42:01,920 --> 00:42:04,079
afterchool child care options such as

837
00:42:04,079 --> 00:42:07,040
gap care for kids club families um for

838
00:42:07,040 --> 00:42:09,359
kids club uh for families needing care

839
00:42:09,359 --> 00:42:11,599
to fill the 1-hour gap between

840
00:42:11,599 --> 00:42:14,240
kindergarten dismissal and dismissal for

841
00:42:14,240 --> 00:42:16,400
older siblings or when later programs

842
00:42:16,400 --> 00:42:18,960
begin. The team saw growth of the

843
00:42:18,960 --> 00:42:21,520
RossRack Basketball League increasing to

844
00:42:21,520 --> 00:42:26,000
312 players for this 2026 season. um

845
00:42:26,000 --> 00:42:27,680
which was approximately 50 more players

846
00:42:27,680 --> 00:42:29,920
than last year. The department has

847
00:42:29,920 --> 00:42:32,880
offered over 150 programs to the Ross

848
00:42:32,880 --> 00:42:35,760
community from September to today. This

849
00:42:35,760 --> 00:42:37,440
does not include summer camps or events,

850
00:42:37,440 --> 00:42:40,560
mind you. Um lastly, staff was expect

851
00:42:40,560 --> 00:42:42,319
was excited to support the

852
00:42:42,319 --> 00:42:44,960
reestablishment of the organic farm

853
00:42:44,960 --> 00:42:47,920
stand on Ross Common um and and due to

854
00:42:47,920 --> 00:42:49,760
the uh approval of the consent calendar

855
00:42:49,760 --> 00:42:54,550
that it will be coming back again.

856
00:42:54,560 --> 00:42:56,319
All right. Okay. So, focus on Kids Club

857
00:42:56,319 --> 00:42:58,800
After School. So, an accomplishment in

858
00:42:58,800 --> 00:43:01,359
its own right. Kids Club After School

859
00:43:01,359 --> 00:43:04,079
has been flourishing with between 16 and

860
00:43:04,079 --> 00:43:08,160
31 students now served daily. Um staff

861
00:43:08,160 --> 00:43:09,680
have listened to families who have

862
00:43:09,680 --> 00:43:12,800
requested support uh for the gap between

863
00:43:12,800 --> 00:43:15,440
kinder dismissal um at 2 p.m. when their

864
00:43:15,440 --> 00:43:18,319
older children are released at 2:45 p.m.

865
00:43:18,319 --> 00:43:20,480
We have been successfully offering these

866
00:43:20,480 --> 00:43:23,119
families this 1-hour care option at a

867
00:43:23,119 --> 00:43:25,839
reduced rate to cover this gap. Still,

868
00:43:25,839 --> 00:43:27,440
majority of families utilized the

869
00:43:27,440 --> 00:43:29,760
program uh from the full program from

870
00:43:29,760 --> 00:43:32,880
dismissal to 5:00 p.m. Additionally, new

871
00:43:32,880 --> 00:43:35,200
to the fiscal year ending 26 uh season

872
00:43:35,200 --> 00:43:38,640
was the uh 6 week short session for

873
00:43:38,640 --> 00:43:40,880
kindergarten families. Uh this was a

874
00:43:40,880 --> 00:43:42,720
separate kids club program registration

875
00:43:42,720 --> 00:43:44,640
that covered the 6 weeks where

876
00:43:44,640 --> 00:43:47,119
kindergarteners transition to the school

877
00:43:47,119 --> 00:43:49,520
schedule. Uh, the program was offered to

878
00:43:49,520 --> 00:43:52,720
kindergarten families from 12:30 p.m. to

879
00:43:52,720 --> 00:43:54,800
5:00 p.m. for the duration of the the

880
00:43:54,800 --> 00:43:57,280
first 6 weeks of school.

881
00:43:57,280 --> 00:44:00,160
Um, our total year-to- date um income

882
00:44:00,160 --> 00:44:03,200
for Kids Club um was is currently

883
00:44:03,200 --> 00:44:05,040
$124,000.

884
00:44:05,040 --> 00:44:07,280
Um, and that's uh in comparison to the

885
00:44:07,280 --> 00:44:11,040
$99,000 from from last year. So

886
00:44:11,040 --> 00:44:13,920
um yeah, so we are very excited of the

887
00:44:13,920 --> 00:44:17,440
um of just the growth and support from

888
00:44:17,440 --> 00:44:19,359
the community um to see this program

889
00:44:19,359 --> 00:44:23,040
grow and flourish.

890
00:44:23,040 --> 00:44:26,319
Right on to Happy Hive. Uh so created

891
00:44:26,319 --> 00:44:28,960
with kids club in mind. Um HappyHive

892
00:44:28,960 --> 00:44:31,200
afterchool program began this past fall

893
00:44:31,200 --> 00:44:34,480
with the launch of theou agreement. Uh,

894
00:44:34,480 --> 00:44:36,640
similar to kids club, Happy Hive runs

895
00:44:36,640 --> 00:44:38,079
daily and is offered to garden school

896
00:44:38,079 --> 00:44:40,960
preschool families from 1:00 p.m. to 3

897
00:44:40,960 --> 00:44:46,000
p.m. with a 4pm extended care option.

898
00:44:46,000 --> 00:44:48,240
The program began with five students per

899
00:44:48,240 --> 00:44:51,599
day and now serves 9 to 11 students per

900
00:44:51,599 --> 00:44:54,160
day, which is our max capacity.

901
00:44:54,160 --> 00:44:56,079
Um, our total year-to- date revenue for

902
00:44:56,079 --> 00:44:59,359
this program um is $51,000.

903
00:44:59,359 --> 00:45:02,079
Um so 12% of that actually comes from if

904
00:45:02,079 --> 00:45:04,319
you look at our chart um so 12% of that

905
00:45:04,319 --> 00:45:06,000
comes from our we created a flexible

906
00:45:06,000 --> 00:45:08,640
drop in pack. Um so 12% of that income

907
00:45:08,640 --> 00:45:11,040
comes from that. Um we also are offering

908
00:45:11,040 --> 00:45:13,440
no school day camps for when the garden

909
00:45:13,440 --> 00:45:15,920
school is not offering um school. Um so

910
00:45:15,920 --> 00:45:18,160
12% comes from that and then 34% comes

911
00:45:18,160 --> 00:45:21,440
from our fall enrollment and now 42%

912
00:45:21,440 --> 00:45:23,440
from uh current winter enrollment which

913
00:45:23,440 --> 00:45:31,030
uh uh is January through June.

914
00:45:31,040 --> 00:45:32,720
All right. So, looking more broadly

915
00:45:32,720 --> 00:45:35,200
across the department, um fiscal year

916
00:45:35,200 --> 00:45:38,880
ending 26 estimated revenue is expected

917
00:45:38,880 --> 00:45:41,119
to reach close to a million dollars in

918
00:45:41,119 --> 00:45:44,560
comparison to our budget of $97

919
00:45:44,560 --> 00:45:47,680
uh,000. Um, significant callouts include

920
00:45:47,680 --> 00:45:49,920
growth in the kids classes account due

921
00:45:49,920 --> 00:45:52,240
to an increase in daily enrollment um

922
00:45:52,240 --> 00:45:54,319
and the addition of the six-w week

923
00:45:54,319 --> 00:45:56,560
kinder short session. Um, also

924
00:45:56,560 --> 00:45:58,720
successful Happy Hive After School and

925
00:45:58,720 --> 00:46:00,079
an increase in the basketball league

926
00:46:00,079 --> 00:46:02,319
program enrollment.

927
00:46:02,319 --> 00:46:04,880
Um, excuse me. The department did see a

928
00:46:04,880 --> 00:46:08,000
modest reduction in field rentals um due

929
00:46:08,000 --> 00:46:09,839
to the loss of the Ross Valley Lacrosse

930
00:46:09,839 --> 00:46:12,160
Club. Uh, staff are working on ways to

931
00:46:12,160 --> 00:46:14,160
promote field rentals to other sports

932
00:46:14,160 --> 00:46:16,960
groups and community partners. Um, two

933
00:46:16,960 --> 00:46:19,200
account categories tots um and

934
00:46:19,200 --> 00:46:20,960
contributions are held at 0% for the

935
00:46:20,960 --> 00:46:22,960
year as we do not receive income uh for

936
00:46:22,960 --> 00:46:25,119
either of these. Um, and currently TOT's

937
00:46:25,119 --> 00:46:27,119
classes fall under kids class accounts

938
00:46:27,119 --> 00:46:29,200
which will be split into its own account

939
00:46:29,200 --> 00:46:30,480
for next year so we can see the

940
00:46:30,480 --> 00:46:32,640
breakdown a little bit better. Um, staff

941
00:46:32,640 --> 00:46:34,000
look to continue strengthening our

942
00:46:34,000 --> 00:46:36,160
positive momentum across the board in

943
00:46:36,160 --> 00:46:38,480
all program categories well into the

944
00:46:38,480 --> 00:46:43,589
summer and next fiscal year.

945
00:46:43,599 --> 00:46:47,200
Okay. Um, expenses year-to- date um are

946
00:46:47,200 --> 00:46:49,119
higher than expected due to our class

947
00:46:49,119 --> 00:46:50,880
program growth and an increase in

948
00:46:50,880 --> 00:46:53,280
overall enrollment. Specific callouts

949
00:46:53,280 --> 00:46:54,960
include an increase in the contract

950
00:46:54,960 --> 00:46:57,839
instructor program line that is around4

951
00:46:57,839 --> 00:47:01,359
to $50,000 um 40 to $50,000 um higher

952
00:47:01,359 --> 00:47:03,440
than budgeted due to an increase in

953
00:47:03,440 --> 00:47:06,480
contractled classes. Additionally, staff

954
00:47:06,480 --> 00:47:08,480
are reporting an increase in wages and

955
00:47:08,480 --> 00:47:10,640
benefits um due to the need for more

956
00:47:10,640 --> 00:47:13,680
staff. Uh for example, kids club went

957
00:47:13,680 --> 00:47:16,160
from two staff members daily to three in

958
00:47:16,160 --> 00:47:18,319
order to accommodate the growing program

959
00:47:18,319 --> 00:47:25,829
and meet ratio safety and fun standards.

960
00:47:25,839 --> 00:47:28,000
Okay. Uh, Rex staff have placed a

961
00:47:28,000 --> 00:47:30,480
greater emphasis on community

962
00:47:30,480 --> 00:47:33,440
involvement this year. Uh, Rossre has

963
00:47:33,440 --> 00:47:36,000
been an active partner in RPOA, Ross

964
00:47:36,000 --> 00:47:38,560
Auxiliary, Age Friendly Ross, and Ross

965
00:47:38,560 --> 00:47:40,960
School events, most recently activating

966
00:47:40,960 --> 00:47:43,520
a live action Candyland at the March

967
00:47:43,520 --> 00:47:46,800
28th Spring Fling event.

968
00:47:46,800 --> 00:47:48,800
Staff are also hard at work preparing

969
00:47:48,800 --> 00:47:51,200
for the 2026 Fourth of July parade and

970
00:47:51,200 --> 00:47:53,440
celebration. Um, which is scheduled to

971
00:47:53,440 --> 00:47:56,640
kick kick off on Saturday, July 4th from

972
00:47:56,640 --> 00:47:59,040
10:00 a.m. to 1:00 p.m. Shifting gears

973
00:47:59,040 --> 00:48:01,280
slightly for this year, staff is excited

974
00:48:01,280 --> 00:48:03,680
to organize the American Pie Baking

975
00:48:03,680 --> 00:48:07,200
Contest uh for all baking enthusiasts

976
00:48:07,200 --> 00:48:09,200
and bring back the popular mechanical

977
00:48:09,200 --> 00:48:12,319
bowl. Uh, don't worry. Our patriotic

978
00:48:12,319 --> 00:48:14,400
pooches will be highlighted in our

979
00:48:14,400 --> 00:48:16,960
parade in the Dogs on Parade group. Um,

980
00:48:16,960 --> 00:48:19,280
staff have also set a date for the 2026

981
00:48:19,280 --> 00:48:21,359
Rosstown dinner. Um, which will be held

982
00:48:21,359 --> 00:48:24,160
on Friday, September 4th. Um, after a

983
00:48:24,160 --> 00:48:26,559
successful 2025 event, the Rostown

984
00:48:26,559 --> 00:48:28,720
dinner will once again be held at Magic

985
00:48:28,720 --> 00:48:30,640
Campus. Um, it will just be moved to the

986
00:48:30,640 --> 00:48:32,480
Great Lad Gazebo while construction is

987
00:48:32,480 --> 00:48:34,960
happening. Uh lastly, staff have begun

988
00:48:34,960 --> 00:48:37,359
initial planning for the 2026 Ross

989
00:48:37,359 --> 00:48:39,280
Turkey Trot, which will be held on

990
00:48:39,280 --> 00:48:44,390
Sunday, November 15th.

991
00:48:44,400 --> 00:48:47,280
Next steps for the department includes a

992
00:48:47,280 --> 00:48:48,960
focus on summer camp enrollment and

993
00:48:48,960 --> 00:48:50,800
promoting our incredible lineup of

994
00:48:50,800 --> 00:48:53,119
summer programs. Running the Happy Hive

995
00:48:53,119 --> 00:48:54,880
spring break camp for 2 to 5-year-olds

996
00:48:54,880 --> 00:48:58,240
next week. Firming up plans for the 2026

997
00:48:58,240 --> 00:49:00,480
Fourth of July parade and celebration.

998
00:49:00,480 --> 00:49:03,680
Uh coordinating the fall 2026 program

999
00:49:03,680 --> 00:49:05,839
guide book. And continuing to nurture

1000
00:49:05,839 --> 00:49:06,880
important partnerships and

1001
00:49:06,880 --> 00:49:09,200
collaborations across Ross and

1002
00:49:09,200 --> 00:49:13,109
throughout Marin County.

1003
00:49:13,119 --> 00:49:14,960
Thank you, mayor and members of town

1004
00:49:14,960 --> 00:49:17,040
council. Um, if you have any questions,

1005
00:49:17,040 --> 00:49:19,119
we are here to answer them.

1006
00:49:19,119 --> 00:49:20,559
>> Thank you, Moren. That was a great

1007
00:49:20,559 --> 00:49:24,880
report. Questions? Council members?

1008
00:49:24,880 --> 00:49:28,160
>> I I just had a question. Um, I recall

1009
00:49:28,160 --> 00:49:30,480
several years ago we were on the verge

1010
00:49:30,480 --> 00:49:32,720
of cancelling the kids club. Is that

1011
00:49:32,720 --> 00:49:33,280
correct?

1012
00:49:33,280 --> 00:49:34,079
>> That is correct.

1013
00:49:34,079 --> 00:49:37,280
>> And now it's thriving, surging. Yes.

1014
00:49:37,280 --> 00:49:38,319
>> It's great.

1015
00:49:38,319 --> 00:49:41,839
>> Okay. Great. um public comment on this

1016
00:49:41,839 --> 00:49:43,359
item.

1017
00:49:43,359 --> 00:49:46,480
Anybody online, Donna?

1018
00:49:46,480 --> 00:49:48,160
>> No one's online. Mayor,

1019
00:49:48,160 --> 00:49:50,240
>> thank you. Then we'll bring it back for

1020
00:49:50,240 --> 00:49:54,400
um any further discussion. Elizabeth, I

1021
00:49:54,400 --> 00:49:57,680
>> I wanted to mention kids club also. Um

1022
00:49:57,680 --> 00:50:00,160
you know, we we were the only town that

1023
00:50:00,160 --> 00:50:01,760
didn't have any afterchool care for

1024
00:50:01,760 --> 00:50:03,920
quite a long time and kids club was

1025
00:50:03,920 --> 00:50:06,720
really on its last legs. Elizabeth Breus

1026
00:50:06,720 --> 00:50:08,319
gets a lot of credit for pushing hard to

1027
00:50:08,319 --> 00:50:10,640
keep it going, but you've really run

1028
00:50:10,640 --> 00:50:13,440
with it and made it something that that

1029
00:50:13,440 --> 00:50:15,359
a lot of families want to participate

1030
00:50:15,359 --> 00:50:17,040
in. I think that's really wonderful.

1031
00:50:17,040 --> 00:50:19,599
You've done a great job with kids club.

1032
00:50:19,599 --> 00:50:21,119
>> Thank you. I would I definitely want to

1033
00:50:21,119 --> 00:50:23,839
recognize um the whole Ros team for that

1034
00:50:23,839 --> 00:50:26,800
effort. Um it is definitely not just me.

1035
00:50:26,800 --> 00:50:28,559
It is it is their staff. They are

1036
00:50:28,559 --> 00:50:30,559
wonderful. They listen to families. Um

1037
00:50:30,559 --> 00:50:33,040
and we created a flexible option that

1038
00:50:33,040 --> 00:50:36,240
families want. Um, and that is clearly

1039
00:50:36,240 --> 00:50:39,750
shown here.

1040
00:50:39,760 --> 00:50:41,280
Great. Thank you, Moren. Thank you,

1041
00:50:41,280 --> 00:50:45,990
Wyatt. Wonderful.

1042
00:50:46,000 --> 00:50:48,079
» 14. town council to receive a

1043
00:50:48,079 --> 00:50:50,720
presentation from Fieldman Rolop, the

1044
00:50:50,720 --> 00:50:53,359
town's municipal advisor, regarding the

1045
00:50:53,359 --> 00:50:55,119
town's financial condition, budget

1046
00:50:55,119 --> 00:50:57,599
outlook, and capacity to support debt

1047
00:50:57,599 --> 00:51:00,240
service associated with implementation

1048
00:51:00,240 --> 00:51:02,720
of the facility's master plan and

1049
00:51:02,720 --> 00:51:04,640
potential capital and operating costs

1050
00:51:04,640 --> 00:51:06,559
related to the friends of the Ross

1051
00:51:06,559 --> 00:51:11,750
Firehouse FORF initiative.

1052
00:51:11,760 --> 00:51:16,069
Manager Johnson,

1053
00:51:16,079 --> 00:51:18,079
» thank you. Um, we have a space

1054
00:51:18,079 --> 00:51:20,720
constraint. David, would you like to do

1055
00:51:20,720 --> 00:51:22,720
the introduction just from the podium?

1056
00:51:22,720 --> 00:51:25,119
Is that all right?

1057
00:51:25,119 --> 00:51:29,680
>> Oh, okay. Okay. Um,

1058
00:51:29,680 --> 00:51:53,750
just a moment.

1059
00:51:53,760 --> 00:51:56,319
Are are I'm I'm just waiting. Are you

1060
00:51:56,319 --> 00:51:58,319
guys happy to you ready to go? Okay.

1061
00:51:58,319 --> 00:52:00,160
Um I'll just give it just a short

1062
00:52:00,160 --> 00:52:02,559
presentation. So um good evening, mayor

1063
00:52:02,559 --> 00:52:04,640
and council members. Um this evening,

1064
00:52:04,640 --> 00:52:06,400
this item before you tonight is not an

1065
00:52:06,400 --> 00:52:09,440
action item. It's a presentation and um

1066
00:52:09,440 --> 00:52:11,839
I worked with our project manager David

1067
00:52:11,839 --> 00:52:15,599
Kelly to um bring this forward to the

1068
00:52:15,599 --> 00:52:19,119
council because your uh facility uh

1069
00:52:19,119 --> 00:52:22,079
master plan to be implemented is could

1070
00:52:22,079 --> 00:52:24,800
very well require um some kind of

1071
00:52:24,800 --> 00:52:27,200
financing plan. And so I think that

1072
00:52:27,200 --> 00:52:29,280
there I'd like to start off with with

1073
00:52:29,280 --> 00:52:35,680
having an education for the council and as well as staff as well as um our

1074
00:52:35,680 --> 00:52:39,359
res our residents and um members of the

1075
00:52:39,359 --> 00:52:41,520
uh citizens committee that has gotten

1076
00:52:41,520 --> 00:52:43,839
together these past couple of months. I

1077
00:52:43,839 --> 00:52:45,280
thought this would be a good opportunity

1078
00:52:45,280 --> 00:52:47,359
to have us all learn about the different

1079
00:52:47,359 --> 00:52:50,559
kinds of financing that is available and

1080
00:52:50,559 --> 00:52:52,880
um have some professionals take a look

1081
00:52:52,880 --> 00:52:56,480
at our budget to um be able to confir in

1082
00:52:56,480 --> 00:52:59,920
our 5-year uh financial forecast just to

1083
00:52:59,920 --> 00:53:02,720
confirm with some of the things that I

1084
00:53:02,720 --> 00:53:04,800
and our and the staff team have been

1085
00:53:04,800 --> 00:53:07,200
saying about the the status of our of

1086
00:53:07,200 --> 00:53:10,480
our financial well-being. So, um, we

1087
00:53:10,480 --> 00:53:13,520
have a, uh, David Kelly prepared with me

1088
00:53:13,520 --> 00:53:15,839
the staff report that's in your agenda.

1089
00:53:15,839 --> 00:53:18,000
Attached to it, we have a memorandum

1090
00:53:18,000 --> 00:53:20,240
that was prepared by our consultants

1091
00:53:20,240 --> 00:53:23,599
with Fieldmen and Rollup. And, um, they

1092
00:53:23,599 --> 00:53:25,440
are here this evening. I'm going to let

1093
00:53:25,440 --> 00:53:28,160
them introduce themselves and take off

1094
00:53:28,160 --> 00:53:32,720
with our presentation. Um what should we

1095
00:53:32,720 --> 00:53:34,800
um are we going to see if the council

1096
00:53:34,800 --> 00:53:37,760
wants to ask questions as we go through

1097
00:53:37,760 --> 00:53:39,839
the slides? Is that as okay? We didn't

1098
00:53:39,839 --> 00:53:42,240
discuss that earlier.

1099
00:53:42,240 --> 00:53:45,280
>> That is that all right mayor if you

1100
00:53:45,280 --> 00:53:46,960
>> probably makes more sense.

1101
00:53:46,960 --> 00:53:49,280
>> Yeah. Some of the um slides have have

1102
00:53:49,280 --> 00:53:51,680
some have have a good good robust amount

1103
00:53:51,680 --> 00:53:53,200
of information. So I think it would be

1104
00:53:53,200 --> 00:53:54,800
good for the council to be able to ask

1105
00:53:54,800 --> 00:53:58,079
questions as you go along. And um David

1106
00:53:58,079 --> 00:54:02,400
Kelly did put out a um a request for

1107
00:54:02,400 --> 00:54:05,119
proposals to have this work done. The

1108
00:54:05,119 --> 00:54:08,559
scope of work was specific to uh review

1109
00:54:08,559 --> 00:54:10,880
our materials, our our budget documents

1110
00:54:10,880 --> 00:54:13,520
and other other financial information

1111
00:54:13,520 --> 00:54:15,920
and prepare this presentation for the

1112
00:54:15,920 --> 00:54:18,559
council. And we did receive three

1113
00:54:18,559 --> 00:54:22,559
proposals and uh our treasurer Jeff

1114
00:54:22,559 --> 00:54:25,839
was able to uh take a a review of the

1115
00:54:25,839 --> 00:54:27,839
proposals along with David Kelly and

1116
00:54:27,839 --> 00:54:30,640
myself and we chose um the firm of

1117
00:54:30,640 --> 00:54:33,520
Fieldman rollup to to do this work for

1118
00:54:33,520 --> 00:54:36,240
the town. We entered into an agreement

1119
00:54:36,240 --> 00:54:40,240
uh with them to prepare for this and uh

1120
00:54:40,240 --> 00:54:43,680
we gave them about a week or week or 10

1121
00:54:43,680 --> 00:54:45,599
days to prepare this. So really

1122
00:54:45,599 --> 00:54:47,920
appreciate that um they've stepped up to

1123
00:54:47,920 --> 00:54:50,000
the plate and and helped us put together

1124
00:54:50,000 --> 00:54:52,640
this information from the council. So um

1125
00:54:52,640 --> 00:54:53,760
thank you. I'm going to let you guys

1126
00:54:53,760 --> 00:54:58,390
introduce yourselves if that's okay.

1127
00:54:58,400 --> 00:55:01,040
» Good evening. Um Mary McMillan and

1128
00:55:01,040 --> 00:55:02,800
council members. My name is Onie Veren

1129
00:55:02,800 --> 00:55:04,559
and I'm from Fieldman Rele Associates

1130
00:55:04,559 --> 00:55:07,200
and I'm here with my colleague.

1131
00:55:07,200 --> 00:55:09,599
>> Hi. Good evening. I'm Dan Shaw. I'm also

1132
00:55:09,599 --> 00:55:12,240
with Fieldman. Yeah. And just uh before

1133
00:55:12,240 --> 00:55:14,480
we get started, just a a quick uh

1134
00:55:14,480 --> 00:55:17,599
overview of our firm. Um we're based out

1135
00:55:17,599 --> 00:55:20,720
of California in Irvine. We have offices

1136
00:55:20,720 --> 00:55:24,319
um in in the Bay Area. Um we've been in

1137
00:55:24,319 --> 00:55:27,599
the industry for over 60 years and our

1138
00:55:27,599 --> 00:55:31,119
sole practice is advising public sector

1139
00:55:31,119 --> 00:55:33,440
agencies, cities, school districts,

1140
00:55:33,440 --> 00:55:36,000
federal districts throughout the state.

1141
00:55:36,000 --> 00:55:38,559
Um we're a regulated industry. We're

1142
00:55:38,559 --> 00:55:40,960
licensed by the the SEC. We both have

1143
00:55:40,960 --> 00:55:44,480
our licenses and it's very important um

1144
00:55:44,480 --> 00:55:46,800
or understanding our role. We act as a

1145
00:55:46,800 --> 00:55:50,160
fiduciary to our clients. Uh we provide

1146
00:55:50,160 --> 00:55:52,799
um advice um that's in the best interest

1147
00:55:52,799 --> 00:55:56,000
of our clients only. So um with that we

1148
00:55:56,000 --> 00:55:59,040
can turn the next page. Uh this is uh

1149
00:55:59,040 --> 00:56:02,480
just an overview of what we plan to

1150
00:56:02,480 --> 00:56:06,240
review tonight. Um just discussing the

1151
00:56:06,240 --> 00:56:07,839
town's

1152
00:56:07,839 --> 00:56:12,000
um capital plans and needs that your

1153
00:56:12,000 --> 00:56:14,160
financial capacity in terms of your

1154
00:56:14,160 --> 00:56:17,920
general fund uh and discussing your your

1155
00:56:17,920 --> 00:56:21,200
budget trends. Um and discussing the the

1156
00:56:21,200 --> 00:56:23,760
funding gaps of the capital facilities

1157
00:56:23,760 --> 00:56:26,559
that uh you're currently reviewing and

1158
00:56:26,559 --> 00:56:33,430
potential revenue options.

1159
00:56:33,440 --> 00:56:35,839
And be before we get into the town's

1160
00:56:35,839 --> 00:56:38,240
funding needs, we wanted to review uh

1161
00:56:38,240 --> 00:56:42,240
the the the town's revenue profile. As

1162
00:56:42,240 --> 00:56:45,440
you um know, the the town's revenue

1163
00:56:45,440 --> 00:56:47,920
profile is largely based on property tax

1164
00:56:47,920 --> 00:56:49,440
base

1165
00:56:49,440 --> 00:56:53,119
u revenues. Um 85% of those coming

1166
00:56:53,119 --> 00:56:55,839
currently from property taxes.

1167
00:56:55,839 --> 00:56:59,520
uh 13% coming from your measure E uh

1168
00:56:59,520 --> 00:57:03,280
parcel tax and the the remaining 2% are

1169
00:57:03,280 --> 00:57:06,559
from other sources like uh sales tax uh

1170
00:57:06,559 --> 00:57:08,720
business license tax and property

1171
00:57:08,720 --> 00:57:11,680
transfer taxes. So uh you have uh the

1172
00:57:11,680 --> 00:57:14,319
majority of uh your revenues coming from

1173
00:57:14,319 --> 00:57:18,079
property tax revenues which are um a

1174
00:57:18,079 --> 00:57:20,720
very stable revenue source there. there

1175
00:57:20,720 --> 00:57:24,880
isn't a lot of variation there. And um

1176
00:57:24,880 --> 00:57:29,200
and uh in terms of your projections, the

1177
00:57:29,200 --> 00:57:32,079
projections are largely fixed and really

1178
00:57:32,079 --> 00:57:34,480
are heavily dependent on your assessed

1179
00:57:34,480 --> 00:57:41,270
valuation growth.

1180
00:57:41,280 --> 00:57:45,599
» So in uh what is the the town trying to

1181
00:57:45,599 --> 00:57:49,040
fund? We have three buckets of uh CIP

1182
00:57:49,040 --> 00:57:50,480
plans here.

1183
00:57:50,480 --> 00:57:54,319
Um the the first one is the the town's

1184
00:57:54,319 --> 00:57:57,520
facilities master plan ranging

1185
00:57:57,520 --> 00:58:03,680
in cost of 26 million to $30 million.

1186
00:58:03,680 --> 00:58:06,640
The friends of Ross firehouse or fourth

1187
00:58:06,640 --> 00:58:10,079
initiative which include a capital cost

1188
00:58:10,079 --> 00:58:14,400
of about 22 million to $28 million as

1189
00:58:14,400 --> 00:58:18,319
well as ongoing operation needs of uh

1190
00:58:18,319 --> 00:58:21,280
about 3.4 four million to five 5 million

1191
00:58:21,280 --> 00:58:29,920
a year. And the third bucket covers the town's ongoing capital improvement

1192
00:58:29,920 --> 00:58:32,640
uh funding needs that are supported

1193
00:58:32,640 --> 00:58:34,720
currently by the town's general fund and

1194
00:58:34,720 --> 00:58:36,960
those range from

1195
00:58:36,960 --> 00:58:39,839
um about

1196
00:58:39,839 --> 00:58:41,760
those total about $3 million a year and

1197
00:58:41,760 --> 00:58:43,520
that includes a million dollars for your

1198
00:58:43,520 --> 00:58:46,720
Ross common project uh funds for

1199
00:58:46,720 --> 00:58:48,640
facilities and equipment projects as

1200
00:58:48,640 --> 00:58:58,710
well as your undergrounding project.

1201
00:58:58,720 --> 00:59:02,079
So this slide provides

1202
00:59:02,079 --> 00:59:06,799
u numbers setting out the the town's

1203
00:59:06,799 --> 00:59:08,960
financial

1204
00:59:08,960 --> 00:59:12,240
capacity. So what can you realistically

1205
00:59:12,240 --> 00:59:15,040
afford based on what your current

1206
00:59:15,040 --> 00:59:17,839
revenues produce? And that's

1207
00:59:17,839 --> 00:59:20,880
approximately about $1.2 million. based

1208
00:59:20,880 --> 00:59:25,200
on your adopted fiscal year 26 budget.

1209
00:59:25,200 --> 00:59:28,720
Um, we applied uh Standard Empors or

1210
00:59:28,720 --> 00:59:31,920
S&P. They're a a leading credit rating

1211
00:59:31,920 --> 00:59:36,240
agency in in our industry and their

1212
00:59:36,240 --> 00:59:39,359
general rule of thumb is that for a

1213
00:59:39,359 --> 00:59:40,880
well-managed

1214
00:59:40,880 --> 00:59:43,040
uh municipality

1215
00:59:43,040 --> 00:59:46,960
uh that um their general fund shouldn't

1216
00:59:46,960 --> 00:59:50,559
carry more than 60 6 to 8% of their

1217
00:59:50,559 --> 00:59:54,160
general revenues. So for Ross that means

1218
00:59:54,160 --> 00:59:57,599
a maximum of about $670,000

1219
00:59:57,599 --> 01:00:00,079
to $890,000.

1220
01:00:00,079 --> 01:00:02,640
Those are your outer limits of of debt

1221
01:00:02,640 --> 01:00:04,559
service that can can be carried each

1222
01:00:04,559 --> 01:00:08,160
year. And so um just to bring that into

1223
01:00:08,160 --> 01:00:12,960
context, we ran um certain hypothetical

1224
01:00:12,960 --> 01:00:15,680
bonding scenarios. And what we've shown

1225
01:00:15,680 --> 01:00:19,200
in this graph here is the debt service,

1226
01:00:19,200 --> 01:00:22,799
the estimated debt service uh needed to

1227
01:00:22,799 --> 01:00:25,760
produce a $10 million bond issuance,

1228
01:00:25,760 --> 01:00:31,200
that is about uh uh roughly $650,000 a

1229
01:00:31,200 --> 01:00:33,680
year in annual debt service. So, uh

1230
01:00:33,680 --> 01:00:37,119
while that is just slightly below the

1231
01:00:37,119 --> 01:00:43,200
S&P guidelines of 6%, you you know there isn't a lot of room there. Um,

1232
01:00:43,200 --> 01:00:45,680
when we look at the $20 million bond

1233
01:00:45,680 --> 01:00:48,000
issue, it jumps up to an annual debt

1234
01:00:48,000 --> 01:00:50,720
service of approximately $1.3 million.

1235
01:00:50,720 --> 01:00:57,280
And that uh it far exceeds what you can afford at

1236
01:00:57,280 --> 01:00:59,920
this time. And then again, looking at uh

1237
01:00:59,920 --> 01:01:03,440
a bond issuance of $30 million, that's

1238
01:01:03,440 --> 01:01:06,079
uh approximately $1.9 million in in

1239
01:01:06,079 --> 01:01:09,200
annual debt service.

1240
01:01:09,200 --> 01:01:10,880
So,

1241
01:01:10,880 --> 01:01:13,200
go ahead. have a question on this. Is is

1242
01:01:13,200 --> 01:01:15,839
this assuming that the town is using its

1243
01:01:15,839 --> 01:01:19,520
facilities to service the or mortgage

1244
01:01:19,520 --> 01:01:21,520
the debt or is this assuming that

1245
01:01:21,520 --> 01:01:24,160
there's some kind of an election and all

1246
01:01:24,160 --> 01:01:26,640
the homeowners are being assessed? So,

1247
01:01:26,640 --> 01:01:28,000
this is just looking at your current

1248
01:01:28,000 --> 01:01:31,119
picture. If you if the town were to move

1249
01:01:31,119 --> 01:01:33,599
forward, you would need to approve some

1250
01:01:33,599 --> 01:01:36,000
sort of new tax revenue to do that. And

1251
01:01:36,000 --> 01:01:38,640
then um Dan will get into the different

1252
01:01:38,640 --> 01:01:41,839
type of uh debt options available to

1253
01:01:41,839 --> 01:01:45,040
you. Um there is a lease revenue option

1254
01:01:45,040 --> 01:01:49,839
that the town will have to um encumber

1255
01:01:49,839 --> 01:01:51,440
to move forward with that type of

1256
01:01:51,440 --> 01:01:53,760
financing. Um we'll talk about a geo

1257
01:01:53,760 --> 01:01:55,520
bond financing which does not require

1258
01:01:55,520 --> 01:01:58,160
that. I don't know if that answers your

1259
01:01:58,160 --> 01:01:59,359
question.

1260
01:01:59,359 --> 01:02:02,559
So, may I may I just add um mayor that

1261
01:02:02,559 --> 01:02:04,319
this is if the town were to take out

1262
01:02:04,319 --> 01:02:07,680
debt itself. This is not this is not

1263
01:02:07,680 --> 01:02:09,920
before going to to property owners. This

1264
01:02:09,920 --> 01:02:13,440
is just if we wanted to take out a loan,

1265
01:02:13,440 --> 01:02:15,119
and I'm sure we'd have to secure it in

1266
01:02:15,119 --> 01:02:16,559
some way, right? But if we wanted to

1267
01:02:16,559 --> 01:02:19,359
take out a loan, do we have the capacity

1268
01:02:19,359 --> 01:02:22,240
to do this to pay for it ourselves

1269
01:02:22,240 --> 01:02:24,640
without going to the voters? That's what

1270
01:02:24,640 --> 01:02:25,760
the voters are, you know, they're going

1271
01:02:25,760 --> 01:02:27,040
to want to know. Are you sure you guys

1272
01:02:27,040 --> 01:02:28,880
can't afford to pay for it out of your

1273
01:02:28,880 --> 01:02:35,440
existing budget? And that's what this is demonstrating that

1274
01:02:35,440 --> 01:02:37,760
according to the S&P guideline, you

1275
01:02:37,760 --> 01:02:39,680
know, we might be able to come up they

1276
01:02:39,680 --> 01:02:41,599
we might be able to come up with some

1277
01:02:41,599 --> 01:02:44,079
money. However, I just wanted to note

1278
01:02:44,079 --> 01:02:45,599
that if you look at the green line when

1279
01:02:45,599 --> 01:02:48,079
it says that 10 million, we could come

1280
01:02:48,079 --> 01:02:50,640
up with um maybe we could come up with

1281
01:02:50,640 --> 01:02:53,599
$600,000 a year. Right now, for example,

1282
01:02:53,599 --> 01:02:55,839
for the past several years, the council

1283
01:02:55,839 --> 01:02:58,960
has been putting away um paying uh

1284
01:02:58,960 --> 01:03:03,440
optional payments to um Kalpers to

1285
01:03:03,440 --> 01:03:07,040
address unfunded pension liability in uh

1286
01:03:07,040 --> 01:03:10,720
at at a minimum of $200,000 a year. So,

1287
01:03:10,720 --> 01:03:12,559
you make that choice with that. You've

1288
01:03:12,559 --> 01:03:14,400
also been putting funding aside in your

1289
01:03:14,400 --> 01:03:16,400
capital projects fund. So those are the

1290
01:03:16,400 --> 01:03:18,640
things that when they talk about there

1291
01:03:18,640 --> 01:03:21,280
wouldn't be a buffer,

1292
01:03:21,280 --> 01:03:23,039
you wouldn't be able to do. You would it

1293
01:03:23,039 --> 01:03:24,960
would be very difficult for you would

1294
01:03:24,960 --> 01:03:31,039
take away a lot of your discretionary um decision making. Am am I am I

1295
01:03:31,039 --> 01:03:32,640
speaking out of turn or is that right?

1296
01:03:32,640 --> 01:03:34,000
>> That's okay.

1297
01:03:34,000 --> 01:03:35,280
>> Thank you.

1298
01:03:35,280 --> 01:03:37,839
So this slide assumes that the town

1299
01:03:37,839 --> 01:03:41,440
would be funding the debt based on the

1300
01:03:41,440 --> 01:03:44,240
town's revenues and budget and

1301
01:03:44,240 --> 01:03:46,880
facilities that could be mortgaged or

1302
01:03:46,880 --> 01:03:49,119
you know secured for for the debt. I

1303
01:03:49,119 --> 01:03:51,520
think it's important to understand that

1304
01:03:51,520 --> 01:03:52,880
>> that's what this slide is.

1305
01:03:52,880 --> 01:03:53,359
>> Yes.

1306
01:03:53,359 --> 01:03:55,440
>> Okay. Great. The the takeaway that is

1307
01:03:55,440 --> 01:03:58,880
that the town can only afford a very

1308
01:03:58,880 --> 01:04:02,720
little amount each year to pay towards

1309
01:04:02,720 --> 01:04:06,960
debt. It needs to go to the voters for

1310
01:04:06,960 --> 01:04:11,520
approval of additional taxes or or bond repayment.

1311
01:04:11,520 --> 01:04:20,470
>> Okay. Thank you.

1312
01:04:20,480 --> 01:04:22,559
» So, this slide illustrates something

1313
01:04:22,559 --> 01:04:24,799
that isn't obvious by looking at a a

1314
01:04:24,799 --> 01:04:27,359
balanced budget. Um the the town's

1315
01:04:27,359 --> 01:04:30,240
revenue grows by 4%. It's largely based

1316
01:04:30,240 --> 01:04:33,599
on your property tax revenues growing 4%

1317
01:04:33,599 --> 01:04:37,760
in each year. Um the the expenses

1318
01:04:37,760 --> 01:04:40,640
are a different story. um those are

1319
01:04:40,640 --> 01:04:45,200
growing um according to the the town um

1320
01:04:45,200 --> 01:04:47,839
by a higher number each year of anywhere

1321
01:04:47,839 --> 01:04:51,119
from 6 to 10% per year and those cover

1322
01:04:51,119 --> 01:04:53,920
um various expenses like personal

1323
01:04:53,920 --> 01:04:56,880
expenses, fire, uh insurance and and

1324
01:04:56,880 --> 01:04:58,559
pensions costs and those are growing

1325
01:04:58,559 --> 01:05:01,119
faster than your your revenues of 4%

1326
01:05:01,119 --> 01:05:05,920
each year. So there's a gap. Um and uh

1327
01:05:05,920 --> 01:05:07,839
what the town has been doing is that

1328
01:05:07,839 --> 01:05:11,119
you've been uh reducing transfers to the

1329
01:05:11,119 --> 01:05:13,520
general fund. Um excuse me, you've been

1330
01:05:13,520 --> 01:05:16,160
reducing transfers to the capital fund

1331
01:05:16,160 --> 01:05:18,480
to help bal balance the budget. And so

1332
01:05:18,480 --> 01:05:22,400
over time you the gap between the the

1333
01:05:22,400 --> 01:05:24,640
revenues and expenditures will just

1334
01:05:24,640 --> 01:05:30,240
grow. Um so your um

1335
01:05:30,240 --> 01:05:33,520
uh cushion will decline as well. And so

1336
01:05:33,520 --> 01:05:35,760
it'll be more much more difficult for

1337
01:05:35,760 --> 01:05:38,079
the town to balance its budget by

1338
01:05:38,079 --> 01:05:41,760
reducing um transfers to to the capital

1339
01:05:41,760 --> 01:05:46,000
fund. And um so we wanted to explain

1340
01:05:46,000 --> 01:05:48,559
that. So if you're taking on debt

1341
01:05:48,559 --> 01:05:51,680
without approving any new tax revenue

1342
01:05:51,680 --> 01:05:56,720
measures um there will be little to no

1343
01:05:56,720 --> 01:05:58,559
uh additional revenues to pay debt

1344
01:05:58,559 --> 01:06:01,280
service. Kim

1345
01:06:01,280 --> 01:06:03,039
>> another question on the expenditure

1346
01:06:03,039 --> 01:06:06,079
growth the six to 10% is that based on

1347
01:06:06,079 --> 01:06:08,240
this year

1348
01:06:08,240 --> 01:06:13,119
>> um I'll defer to David we uh received

1349
01:06:13,119 --> 01:06:13,920
that from the town

1350
01:06:13,920 --> 01:06:16,799
>> I'm just want my my question really is

1351
01:06:16,799 --> 01:06:20,799
how how much faster is that expenditure

1352
01:06:20,799 --> 01:06:23,280
trajectory going to go

1353
01:06:23,280 --> 01:06:25,599
>> that's a great question Mayor McMillan

1354
01:06:25,599 --> 01:06:29,039
and uh the the team was provided a copy

1355
01:06:29,039 --> 01:06:30,720
of the 5-year year forecast and we're in

1356
01:06:30,720 --> 01:06:34,079
the process of uh fully validating the

1357
01:06:34,079 --> 01:06:36,559
forecast and looking at the both revenue

1358
01:06:36,559 --> 01:06:42,559
growth and the expense growth. Uh the growth in expenditures of 6 to 10%

1359
01:06:42,559 --> 01:06:44,799
per year is is not so much reflective of

1360
01:06:44,799 --> 01:06:46,720
this year's budget but future year's

1361
01:06:46,720 --> 01:06:49,520
budget. Um and so kind of the point of

1362
01:06:49,520 --> 01:06:52,960
it is that uh as you see those the

1363
01:06:52,960 --> 01:06:54,960
expenditures grow, you're going to have

1364
01:06:54,960 --> 01:06:57,440
less flexibility within the budget to

1365
01:06:57,440 --> 01:07:00,880
fund the debt ser you know to to to fund

1366
01:07:00,880 --> 01:07:03,520
uh or uh have the general fund fund any

1367
01:07:03,520 --> 01:07:05,599
debt service. Uh even though it's

1368
01:07:05,599 --> 01:07:08,400
already limited uh in terms of the

1369
01:07:08,400 --> 01:07:10,480
amount that could contribute to debt

1370
01:07:10,480 --> 01:07:13,440
service, it's likely to be uh

1371
01:07:13,440 --> 01:07:15,520
constrained going forward. So it's

1372
01:07:15,520 --> 01:07:18,880
really kind of uh looking ahead um and

1373
01:07:18,880 --> 01:07:20,640
which is very prudent to do is to to

1374
01:07:20,640 --> 01:07:22,400
look at the forecast and see you know

1375
01:07:22,400 --> 01:07:26,400
what is the trend going forward and and that's what the 5-year forecast

1376
01:07:26,400 --> 01:07:29,280
really uh predicts and tells us is that

1377
01:07:29,280 --> 01:07:31,680
there's going to be um uh you know

1378
01:07:31,680 --> 01:07:33,599
greater expenditures

1379
01:07:33,599 --> 01:07:36,240
uh greater expenditure growth than than

1380
01:07:36,240 --> 01:07:37,839
revenue growth.

1381
01:07:37,839 --> 01:07:40,160
>> So the six to 10% is based on a

1382
01:07:40,160 --> 01:07:42,079
five-year projection going out.

1383
01:07:42,079 --> 01:07:42,640
>> That's correct.

1384
01:07:42,640 --> 01:07:45,440
>> Okay. Thank you.

1385
01:07:45,440 --> 01:07:47,039
David. And and I'd just like

1386
01:07:47,039 --> 01:07:49,680
to add, mayor and council, that um so

1387
01:07:49,680 --> 01:07:51,760
your your budget work session is in just

1388
01:07:51,760 --> 01:07:54,079
a few weeks, and one of the items we

1389
01:07:54,079 --> 01:07:57,280
always bring forward is an update of the

1390
01:07:57,280 --> 01:08:00,799
five-year um 5-year financial forecast.

1391
01:08:00,799 --> 01:08:03,359
So, we're scrambling right now to put

1392
01:08:03,359 --> 01:08:05,280
all that together in order to get it out

1393
01:08:05,280 --> 01:08:07,839
to the council. So, but this analysis

1394
01:08:07,839 --> 01:08:10,319
was based on on the one in the current

1395
01:08:10,319 --> 01:08:12,240
budget.

1396
01:08:12,240 --> 01:08:15,039
Yeah.

1397
01:08:15,039 --> 01:08:18,159
sit down.

1398
01:08:18,159 --> 01:08:20,799
>> So, the next couple of slides uh put

1399
01:08:20,799 --> 01:08:24,719
some numbers around the um the different

1400
01:08:24,719 --> 01:08:27,279
buckets of uh CIP plans that the the

1401
01:08:27,279 --> 01:08:29,679
town is reviewing. This first one

1402
01:08:29,679 --> 01:08:32,880
reviews the uh facility facilities

1403
01:08:32,880 --> 01:08:35,120
master plan and what the town can can

1404
01:08:35,120 --> 01:08:38,480
carry as far as debt service. Um again

1405
01:08:38,480 --> 01:08:42,319
the facil's master plan cost is between

1406
01:08:42,319 --> 01:08:45,759
26 million to $30 million. Um annual

1407
01:08:45,759 --> 01:08:50,000
debt service related to those uh amounts

1408
01:08:50,000 --> 01:08:53,040
are approximately $1.7 million on the

1409
01:08:53,040 --> 01:08:56,960
low end and approximately $1.9 million

1410
01:08:56,960 --> 01:09:00,239
on the high end. And when you add the

1411
01:09:00,239 --> 01:09:03,679
existing annual costs of uh the town's

1412
01:09:03,679 --> 01:09:07,279
CIP needs, which are a range of $1

1413
01:09:07,279 --> 01:09:09,839
million to $ 1.5 million, you get a

1414
01:09:09,839 --> 01:09:14,239
total annual burden of about uh $2.7

1415
01:09:14,239 --> 01:09:18,319
million to $3.4 million.

1416
01:09:18,319 --> 01:09:21,600
Um, and that represents approximately

1417
01:09:21,600 --> 01:09:26,799
24 to 30% of your general fund revenues

1418
01:09:26,799 --> 01:09:30,880
each year, which is a a quite a big

1419
01:09:30,880 --> 01:09:32,480
amount.

1420
01:09:32,480 --> 01:09:35,199
um and and one that you you couldn't

1421
01:09:35,199 --> 01:09:40,799
really feasibly um uh um enter in at

1422
01:09:40,799 --> 01:09:45,279
this stage based on your your current um

1423
01:09:45,279 --> 01:09:47,520
condition of your or based on your

1424
01:09:47,520 --> 01:09:49,279
current levels of of your general fund

1425
01:09:49,279 --> 01:09:54,870
revenues.

1426
01:09:54,880 --> 01:09:58,239
Okay, the next slide looks at the the

1427
01:09:58,239 --> 01:10:01,520
fourth financial burden and it's a a

1428
01:10:01,520 --> 01:10:05,920
bigger number because of the annual

1429
01:10:05,920 --> 01:10:13,600
operating costs required to to run the four initiative projects. Um

1430
01:10:13,600 --> 01:10:16,960
we took a look at the the fourth uh bond

1431
01:10:16,960 --> 01:10:19,760
debt service related to the the cost for

1432
01:10:19,760 --> 01:10:23,520
that initiative and that is uh $17.6 $6

1433
01:10:23,520 --> 01:10:26,239
million. Uh the annual debt service

1434
01:10:26,239 --> 01:10:29,920
related to that is about $1.1 million.

1435
01:10:29,920 --> 01:10:32,880
When you add the estimated annual

1436
01:10:32,880 --> 01:10:36,560
operations cost of $3.4 million and $5

1437
01:10:36,560 --> 01:10:39,760
million as well as the the city or

1438
01:10:39,760 --> 01:10:42,560
excuse me the town's ongoing capital

1439
01:10:42,560 --> 01:10:45,280
needs of $1 to $1.5 million, we get a

1440
01:10:45,280 --> 01:10:49,840
total annual burden of uh $5.5 million

1441
01:10:49,840 --> 01:10:55,840
to $7.6 $6 million and the uh ratio to

1442
01:10:55,840 --> 01:10:58,560
the town's annual revenues is is much

1443
01:10:58,560 --> 01:11:03,120
greater between 49% to 68% and that is

1444
01:11:03,120 --> 01:11:06,320
just uh isn't financial financially

1445
01:11:06,320 --> 01:11:09,679
feasible to do that. So, um, one note I

1446
01:11:09,679 --> 01:11:12,239
did want to make is that the the fourth,

1447
01:11:12,239 --> 01:11:14,800
uh, preliminary cost estimates, um,

1448
01:11:14,800 --> 01:11:16,960
doesn't include the

1449
01:11:16,960 --> 01:11:19,840
doesn't, uh, include all of the needed

1450
01:11:19,840 --> 01:11:24,239
facility master plan elements from

1451
01:11:24,239 --> 01:11:26,080
I just wanted to provide that

1452
01:11:26,080 --> 01:11:26,719
clarification.

1453
01:11:26,719 --> 01:11:29,120
>> If I might just clarify, so that what

1454
01:11:29,120 --> 01:11:31,600
she's saying is that that is based on

1455
01:11:31,600 --> 01:11:34,400
for's uh,

1456
01:11:34,400 --> 01:11:36,080
presentation that they meet made to

1457
01:11:36,080 --> 01:11:40,320
council on January 8th. So that $17.6

1458
01:11:40,320 --> 01:11:44,320
million number is the number that FORF

1459
01:11:44,320 --> 01:11:46,800
came up with and presented to the

1460
01:11:46,800 --> 01:11:51,280
council and their plan. Um it does not

1461
01:11:51,280 --> 01:11:56,000
include all the elements that the the

1462
01:11:56,000 --> 01:11:58,239
council's the council adopted facility

1463
01:11:58,239 --> 01:12:00,080
master plan for example. It doesn't

1464
01:12:00,080 --> 01:12:07,040
include um the our public works and our um storage yard for the um a secure

1465
01:12:07,040 --> 01:12:11,120
yard for the police cars, etc. And um so

1466
01:12:11,120 --> 01:12:15,280
that's we just wanted to make sure that that's where that $17 million

1467
01:12:15,280 --> 01:12:20,950
number is coming from. Thank you.

1468
01:12:20,960 --> 01:12:23,840
And for uh illustrative purposes, we

1469
01:12:23,840 --> 01:12:26,800
wanted to combine both plans, the

1470
01:12:26,800 --> 01:12:31,679
facilities master plans as well as the fourth initiative.

1471
01:12:31,679 --> 01:12:35,920
And the total annual costs of of those

1472
01:12:35,920 --> 01:12:39,040
plans, including the the town's existing

1473
01:12:39,040 --> 01:12:41,920
capital needs, uh ranges between $7.2

1474
01:12:41,920 --> 01:12:44,960
million to $9.5 million. and that

1475
01:12:44,960 --> 01:12:48,800
represents approximately 64 to 85%

1476
01:12:48,800 --> 01:12:54,719
of the town's revenues. And and uh so

1477
01:12:54,719 --> 01:12:57,360
you know in in all of these scenarios t

1478
01:12:57,360 --> 01:13:02,880
taking on um these obligations without

1479
01:13:02,880 --> 01:13:05,679
uh raising new revenues is just isn't

1480
01:13:05,679 --> 01:13:09,840
financially feasible for the town.

1481
01:13:09,840 --> 01:13:12,000
>> I was just going to check. So the fourth

1482
01:13:12,000 --> 01:13:14,000
is the annual operations which would

1483
01:13:14,000 --> 01:13:17,679
include staffing but if staffing if the

1484
01:13:17,679 --> 01:13:20,400
cost of staffing would go up between six

1485
01:13:20,400 --> 01:13:22,960
and 10% every year

1486
01:13:22,960 --> 01:13:24,640
ongoing

1487
01:13:24,640 --> 01:13:26,960
so that number will get higher and

1488
01:13:26,960 --> 01:13:28,239
higher over time

1489
01:13:28,239 --> 01:13:28,960
>> right

1490
01:13:28,960 --> 01:13:33,270
>> okay

1491
01:13:33,280 --> 01:13:35,199
I just have a question do any other

1492
01:13:35,199 --> 01:13:40,719
towns or cities have this kind of burden

1493
01:13:40,719 --> 01:13:42,400
64 to 85%.

1494
01:13:42,400 --> 01:13:44,960
>> No, no, you you wouldn't be able to go

1495
01:13:44,960 --> 01:13:46,960
out into the market with that type of

1496
01:13:46,960 --> 01:13:47,600
burden.

1497
01:13:47,600 --> 01:13:48,400
>> Okay.

1498
01:13:48,400 --> 01:13:50,960
>> Thanks. and

1499
01:13:50,960 --> 01:13:53,920
>> and and just to clarify, so the SMB

1500
01:13:53,920 --> 01:13:56,950
guideline

1501
01:13:56,960 --> 01:14:01,679
says that um towns and cities should not

1502
01:14:01,679 --> 01:14:07,440
spend more than 6 to 8% of their annual

1503
01:14:07,440 --> 01:14:11,600
revenue on debt service. Correct.

1504
01:14:11,600 --> 01:14:16,640
>> Right. So this when it the the low is

1505
01:14:16,640 --> 01:14:21,760
not 6 to 8% it's 64%. And the red one is

1506
01:14:21,760 --> 01:14:25,199
not 6 to 8% it's 85%. Is that

1507
01:14:25,199 --> 01:14:25,679
>> that's correct?

1508
01:14:25,679 --> 01:14:26,880
>> Is that correct? Yeah.

1509
01:14:26,880 --> 01:14:30,400
>> So it's 10 times the S&P guideline.

1510
01:14:30,400 --> 01:14:34,800
>> Right. and and it it we need the revenue

1511
01:14:34,800 --> 01:14:36,640
to cover

1512
01:14:36,640 --> 01:14:39,280
all of your expenses to provide services

1513
01:14:39,280 --> 01:14:40,800
to the community such as law

1514
01:14:40,800 --> 01:14:42,800
enforcement, such as the fire

1515
01:14:42,800 --> 01:14:44,640
department, such as planning and

1516
01:14:44,640 --> 01:14:47,440
building and public works.

1517
01:14:47,440 --> 01:14:50,880
>> Could I ask a question?

1518
01:14:50,880 --> 01:14:54,480
>> Look at the same slide. Um the first

1519
01:14:54,480 --> 01:14:58,719
line item FMP bond debt service that's

1520
01:14:58,719 --> 01:15:01,040
the facilities existing facilities

1521
01:15:01,040 --> 01:15:03,360
master plan concept B

1522
01:15:03,360 --> 01:15:04,960
>> that we're talking about and then the

1523
01:15:04,960 --> 01:15:08,000
next line fourth bond debt service that

1524
01:15:08,000 --> 01:15:11,120
would be their competing proposal but we

1525
01:15:11,120 --> 01:15:12,960
wouldn't do both of these right we do

1526
01:15:12,960 --> 01:15:15,840
one or the other I aren't we double

1527
01:15:15,840 --> 01:15:19,440
counting that's my concern

1528
01:15:19,440 --> 01:15:20,960
>> go ahead David

1529
01:15:20,960 --> 01:15:22,400
>> thank you council member Kerscher for

1530
01:15:22,400 --> 01:15:24,000
your question and and I think we we

1531
01:15:24,000 --> 01:15:26,480
wanted to note that that this is really

1532
01:15:26,480 --> 01:15:30,159
for illustrative comparison purposes. Um

1533
01:15:30,159 --> 01:15:33,360
the the difficulty is as was stated

1534
01:15:33,360 --> 01:15:35,199
earlier in the presentation that the the

1535
01:15:35,199 --> 01:15:37,679
fourth initiative does not cover all of

1536
01:15:37,679 --> 01:15:39,440
the facilities

1537
01:15:39,440 --> 01:15:42,480
uh uh all the elements of the facilities

1538
01:15:42,480 --> 01:15:46,239
master plan. So there's uh there's

1539
01:15:46,239 --> 01:15:48,640
definitely some overlap, but you you

1540
01:15:48,640 --> 01:15:51,280
know that would that ultimately need to

1541
01:15:51,280 --> 01:15:53,920
uh do some additional scenario planning

1542
01:15:53,920 --> 01:15:56,400
to pull out what items are in the

1543
01:15:56,400 --> 01:15:58,960
facility master plan which aren't in the

1544
01:15:58,960 --> 01:16:01,520
fourth initiative. And as as as uh the

1545
01:16:01,520 --> 01:16:04,400
town manager uh opined earlier, some of

1546
01:16:04,400 --> 01:16:07,040
those items include uh of course public

1547
01:16:07,040 --> 01:16:10,880
works, uh the new admin facility, the

1548
01:16:10,880 --> 01:16:12,880
police storage yard, the public works

1549
01:16:12,880 --> 01:16:15,120
storage yard. So uh you know, again,

1550
01:16:15,120 --> 01:16:18,080
this is just to illustrate if council

1551
01:16:18,080 --> 01:16:21,360
desired to fund all of those elements,

1552
01:16:21,360 --> 01:16:24,080
uh what that would look like in terms of

1553
01:16:24,080 --> 01:16:26,560
a burden to your general fund. So there

1554
01:16:26,560 --> 01:16:29,440
so really the the if if you want to say

1555
01:16:29,440 --> 01:16:33,760
um double counting would be um the the

1556
01:16:33,760 --> 01:16:38,719
there's a a fire facility and there's uh

1557
01:16:38,719 --> 01:16:40,480
potential

1558
01:16:40,480 --> 01:16:43,120
opportunity to house the paramedics in

1559
01:16:43,120 --> 01:16:45,679
that fire facility that the cost of the

1560
01:16:45,679 --> 01:16:47,440
paramedics is also included in the

1561
01:16:47,440 --> 01:16:49,520
facility master plan. But other than

1562
01:16:49,520 --> 01:16:56,159
that there's really not a whole lot of overlap currently.

1563
01:16:56,159 --> 01:16:57,840
It just seems as this is on the high

1564
01:16:57,840 --> 01:17:04,800
side because of of that. I think you you could take the fourth cost their

1565
01:17:04,800 --> 01:17:08,480
projection and add something to it for

1566
01:17:08,480 --> 01:17:10,640
the public service I mean the public

1567
01:17:10,640 --> 01:17:13,360
works yard for example or secured

1568
01:17:13,360 --> 01:17:15,679
parking or anything that they haven't

1569
01:17:15,679 --> 01:17:18,640
covered. remember they had a a fairly

1570
01:17:18,640 --> 01:17:21,679
specific proposal for rehabbing

1571
01:17:21,679 --> 01:17:26,400
rebuilding the um the existing uh public

1572
01:17:26,400 --> 01:17:31,520
safety building and then they had and they came up with I forgotten it $11

1573
01:17:31,520 --> 01:17:33,840
million or something like that and then

1574
01:17:33,840 --> 01:17:35,440
they had just a kind of a catchall

1575
01:17:35,440 --> 01:17:37,679
saying well perhaps another 7 million

1576
01:17:37,679 --> 01:17:39,440
for the administrative buildings and

1577
01:17:39,440 --> 01:17:41,360
then during our discussion it turned out

1578
01:17:41,360 --> 01:17:43,199
they had not really taken into account

1579
01:17:43,199 --> 01:17:46,960
things like the uh public works um uh

1580
01:17:46,960 --> 01:17:51,600
yard and so forth. So obviously that's a very general number and would

1581
01:17:51,600 --> 01:17:54,800
have to be threshed out. But just the

1582
01:17:54,800 --> 01:17:57,360
same I I you know I'm a a little

1583
01:17:57,360 --> 01:17:58,800
concerned about these bottom line

1584
01:17:58,800 --> 01:18:02,080
numbers of 7 million to 9.5 million. I I

1585
01:18:02,080 --> 01:18:03,760
do think there's enough of an overlap

1586
01:18:03,760 --> 01:18:06,719
that it would it would not really be 7.5

1587
01:18:06,719 --> 01:18:10,229
million

1588
01:18:10,239 --> 01:18:12,480
» through the mayor. May I um I'd just

1589
01:18:12,480 --> 01:18:15,600
like to direct um

1590
01:18:15,600 --> 01:18:17,840
remind the council that um staff did

1591
01:18:17,840 --> 01:18:21,120
prepare a memo in the end of February. I

1592
01:18:21,120 --> 01:18:23,679
think we published it on February 26th,

1593
01:18:23,679 --> 01:18:29,679
27th where we um evaluated the fourth

1594
01:18:29,679 --> 01:18:34,320
uh proposal and um compared it to the

1595
01:18:34,320 --> 01:18:37,679
facilities master plan and came up with

1596
01:18:37,679 --> 01:18:39,600
some things that it because it's not

1597
01:18:39,600 --> 01:18:41,679
just as it's not just that it doesn't

1598
01:18:41,679 --> 01:18:43,679
include elements that the facility

1599
01:18:43,679 --> 01:18:47,199
master plan does. Our staff team, which

1600
01:18:47,199 --> 01:18:51,199
includes um our consultant team, also

1601
01:18:51,199 --> 01:18:54,880
had concerns that were identified and um

1602
01:18:54,880 --> 01:18:57,040
and findings that were identified in

1603
01:18:57,040 --> 01:19:00,719
that memorandum that also talked about

1604
01:19:00,719 --> 01:19:08,640
um the uh forest forest proposal and it how well or how really rather how it

1605
01:19:08,640 --> 01:19:12,080
doesn't um um it doesn't take care of

1606
01:19:12,080 --> 01:19:14,239
any flooding take care of the flooding

1607
01:19:14,239 --> 01:19:17,520
issues as much as it needs. to so there

1608
01:19:17,520 --> 01:19:21,199
are other um deficiencies in that plan

1609
01:19:21,199 --> 01:19:24,480
from staff and consultants perspective

1610
01:19:24,480 --> 01:19:28,960
that um it does make it difficult to to

1611
01:19:28,960 --> 01:19:30,560
come up with something you can't it's

1612
01:19:30,560 --> 01:19:32,480
not we can't really compare apples to

1613
01:19:32,480 --> 01:19:34,880
apples but I I just think that the

1614
01:19:34,880 --> 01:19:36,880
takeaway of this initial part of the

1615
01:19:36,880 --> 01:19:40,719
presentation is just that we don't have

1616
01:19:40,719 --> 01:19:43,360
um we just do not we don't have funding

1617
01:19:43,360 --> 01:19:47,040
in the budget to be able able to take on

1618
01:19:47,040 --> 01:19:49,440
very much debt ourselves. You need to go

1619
01:19:49,440 --> 01:19:50,880
to the voters and and I don't think

1620
01:19:50,880 --> 01:19:56,800
that's a surprise to to everyone, but I wanted to make sure that our

1621
01:19:56,800 --> 01:19:58,960
professional consultants

1622
01:19:58,960 --> 01:20:02,400
took a look at that and confirmed what

1623
01:20:02,400 --> 01:20:04,480
staff has been reporting out to the

1624
01:20:04,480 --> 01:20:07,360
council on that matter.

1625
01:20:07,360 --> 01:20:10,719
>> Thank you. I have a question.

1626
01:20:10,719 --> 01:20:12,560
Aren't we doing this like a month or two

1627
01:20:12,560 --> 01:20:14,800
early? Because we're talking about the

1628
01:20:14,800 --> 01:20:16,719
fourth plan, but we have a committee

1629
01:20:16,719 --> 01:20:18,560
that's working right now to try to

1630
01:20:18,560 --> 01:20:21,840
reconcile plan B and the fourth plan.

1631
01:20:21,840 --> 01:20:24,960
So, why aren't we looking at this after

1632
01:20:24,960 --> 01:20:27,920
April 29 when we hear what that plan is

1633
01:20:27,920 --> 01:20:30,560
and if the council approves it? It it

1634
01:20:30,560 --> 01:20:33,360
seems premature to be going through. I

1635
01:20:33,360 --> 01:20:34,880
understand that the debt burden that's

1636
01:20:34,880 --> 01:20:38,320
important but comparing for to plan B to

1637
01:20:38,320 --> 01:20:40,480
me that seems premature because it there

1638
01:20:40,480 --> 01:20:42,880
may be changes next month or late at the

1639
01:20:42,880 --> 01:20:44,400
end of this month and I think that's

1640
01:20:44,400 --> 01:20:49,990
what we really want to be focusing on.

1641
01:20:50,000 --> 01:20:54,239
» Um thank you Mayor Prom Robbins. Um you

1642
01:20:54,239 --> 01:20:57,040
know I I was charged with implementing

1643
01:20:57,040 --> 01:21:00,880
concept B and moving this forward. The

1644
01:21:00,880 --> 01:21:03,199
item before you tonight is not an action

1645
01:21:03,199 --> 01:21:05,840
item. It's simply it's a presentation.

1646
01:21:05,840 --> 01:21:07,840
It's to start to make sure that the

1647
01:21:07,840 --> 01:21:13,920
council has a foundation on financing options. And we we haven't

1648
01:21:13,920 --> 01:21:16,640
gotten to the primer part of this uh

1649
01:21:16,640 --> 01:21:19,600
presentation, but it's it's to start

1650
01:21:19,600 --> 01:21:22,400
this conversation. And one of the

1651
01:21:22,400 --> 01:21:24,640
reasons I really wanted to bring forward

1652
01:21:24,640 --> 01:21:26,960
this initial step so that the council

1653
01:21:26,960 --> 01:21:29,199
could receive some education would have

1654
01:21:29,199 --> 01:21:30,960
an opportunity to ask questions like

1655
01:21:30,960 --> 01:21:32,960
you're doing tonight would have the

1656
01:21:32,960 --> 01:21:35,679
opportunity for ask for more information

1657
01:21:35,679 --> 01:21:38,800
so that we are prepared to come back to

1658
01:21:38,800 --> 01:21:41,280
you to provide the information that

1659
01:21:41,280 --> 01:21:44,400
you're looking for because uh I don't I

1660
01:21:44,400 --> 01:21:47,520
don't know what's going on with with the

1661
01:21:47,520 --> 01:21:49,199
committee. I don't know what they're

1662
01:21:49,199 --> 01:21:51,199
going what recommendations they're going

1663
01:21:51,199 --> 01:21:54,560
to give. Um, however, if this has

1664
01:21:54,560 --> 01:21:58,400
anything to do with um putting something

1665
01:21:58,400 --> 01:22:02,000
on the ballot this November, the council

1666
01:22:02,000 --> 01:22:04,480
is going to be under an extremely tight

1667
01:22:04,480 --> 01:22:07,199
timeline. So, I wanted the council and

1668
01:22:07,199 --> 01:22:09,520
the community and frankly staff, we all

1669
01:22:09,520 --> 01:22:11,760
need to be learning about this. I wanted

1670
01:22:11,760 --> 01:22:14,320
us to all have an opportunity to to to

1671
01:22:14,320 --> 01:22:16,000
start asking questions to start

1672
01:22:16,000 --> 01:22:18,159
receiving the information and I wanted

1673
01:22:18,159 --> 01:22:20,719
you to have that information before the

1674
01:22:20,719 --> 01:22:23,440
committee comes forward because they I

1675
01:22:23,440 --> 01:22:25,199
don't know for sure but they might have

1676
01:22:25,199 --> 01:22:27,600
recommendations about um different kinds

1677
01:22:27,600 --> 01:22:29,600
of debt financing and I wanted the

1678
01:22:29,600 --> 01:22:32,080
council to be able to already be

1679
01:22:32,080 --> 01:22:34,639
informed. So that simply is it's nothing

1680
01:22:34,639 --> 01:22:37,120
nefarious. It's nothing. It's just

1681
01:22:37,120 --> 01:22:40,159
simply uh I want to give the the council

1682
01:22:40,159 --> 01:22:42,320
uh good information before you start.

1683
01:22:42,320 --> 01:22:44,880
So, we'll definitely, you know, if the

1684
01:22:44,880 --> 01:22:46,560
council wants to move forward with this

1685
01:22:46,560 --> 01:22:49,280
conser conversation, we'll be coming

1686
01:22:49,280 --> 01:22:51,440
back and providing more information

1687
01:22:51,440 --> 01:22:53,199
tailored to both what the town what the

1688
01:22:53,199 --> 01:22:55,760
council wants.

1689
01:22:55,760 --> 01:22:58,320
I was going to say I think Elizabeth too

1690
01:22:58,320 --> 01:23:00,480
this may be very useful information for

1691
01:23:00,480 --> 01:23:02,639
that citizens committee as they're

1692
01:23:02,639 --> 01:23:19,830
working to understand these costs.

1693
01:23:19,840 --> 01:23:24,000
Uh we ran a few stress tests on the uh

1694
01:23:24,000 --> 01:23:26,639
town's property tax revenue because that

1695
01:23:26,639 --> 01:23:29,520
is the the biggest driver of the the

1696
01:23:29,520 --> 01:23:34,159
town's annual revenues. And um as we

1697
01:23:34,159 --> 01:23:37,600
discussed earlier, it's about uh 85% of

1698
01:23:37,600 --> 01:23:41,040
the property tax revenues come um or or

1699
01:23:41,040 --> 01:23:42,639
the revenues come from property tax

1700
01:23:42,639 --> 01:23:46,719
revenues. And um we ran three scenarios.

1701
01:23:46,719 --> 01:23:48,880
So the first we called the best case

1702
01:23:48,880 --> 01:23:51,520
scenario that assumes a revenue growth

1703
01:23:51,520 --> 01:23:55,760
of 4% in each year. The the second

1704
01:23:55,760 --> 01:23:59,040
scenario we ran assumed a revenue growth

1705
01:23:59,040 --> 01:24:03,120
of 3% in each year. And the third

1706
01:24:03,120 --> 01:24:05,600
scenario uh we called the the downside

1707
01:24:05,600 --> 01:24:08,719
case. Uh we assumed property growth of

1708
01:24:08,719 --> 01:24:13,360
1% in each year. And um it's kind of

1709
01:24:13,360 --> 01:24:16,400
hard to see in that top graph there, but

1710
01:24:16,400 --> 01:24:20,400
the uh total expenditures growing six to

1711
01:24:20,400 --> 01:24:26,400
10% over the the next five years. Um the

1712
01:24:26,400 --> 01:24:29,760
and the gap between the the three stress

1713
01:24:29,760 --> 01:24:31,760
test scenarios. You can see that that

1714
01:24:31,760 --> 01:24:36,400
gap uh slowly declines over time. And

1715
01:24:36,400 --> 01:24:41,600
under the um uh 2% the the downside case

1716
01:24:41,600 --> 01:24:44,800
scenario you can see that uh there are

1717
01:24:44,800 --> 01:24:48,159
no surplus revenues in that final year.

1718
01:24:48,159 --> 01:24:51,280
And uh these 1% swings in assessed value

1719
01:24:51,280 --> 01:24:54,000
great assessed valuation growth are are

1720
01:24:54,000 --> 01:24:57,040
not big swings but they do have a a very

1721
01:24:57,040 --> 01:25:01,440
big impact on the the town's um um

1722
01:25:01,440 --> 01:25:04,000
budget o over the next five years. And

1723
01:25:04,000 --> 01:25:05,920
you know, we we all know it's all market

1724
01:25:05,920 --> 01:25:09,360
dependent and it's really out of the

1725
01:25:09,360 --> 01:25:13,920
town's uh control on how um this source

1726
01:25:13,920 --> 01:25:16,800
of revenues are uh fair over the next

1727
01:25:16,800 --> 01:25:19,280
five years. So, uh, we just wanted to

1728
01:25:19,280 --> 01:25:20,800
illustrate,

1729
01:25:20,800 --> 01:25:25,120
um, that, um, you know, these, uh,

1730
01:25:25,120 --> 01:25:29,040
assumptions over time will eat into your

1731
01:25:29,040 --> 01:25:30,960
revenues and if you take on debt

1732
01:25:30,960 --> 01:25:32,480
without,

1733
01:25:32,480 --> 01:25:36,000
um, approving new tax revenues that your

1734
01:25:36,000 --> 01:25:40,000
ability to repay debt u

1735
01:25:40,000 --> 01:25:43,520
diminishes as well. So,

1736
01:25:43,520 --> 01:25:46,639
any questions on that? No. Okay. With

1737
01:25:46,639 --> 01:25:49,199
that, I'll turn it over to Dan.

1738
01:25:49,199 --> 01:25:51,679
>> Hi. Hi. So,

1739
01:25:51,679 --> 01:25:55,120
with our analysis showing that a tu is

1740
01:25:55,120 --> 01:25:56,960
new debt would likely need new revenue

1741
01:25:56,960 --> 01:25:58,480
streams, I'd like to just go over what

1742
01:25:58,480 --> 01:26:01,120
those are. Um, just as an educational

1743
01:26:01,120 --> 01:26:03,840
starting point for everybody.

1744
01:26:03,840 --> 01:26:05,440
There are four main options for a town

1745
01:26:05,440 --> 01:26:07,120
like Ross to generate additional sources

1746
01:26:07,120 --> 01:26:09,199
of revenue. The first option is an

1747
01:26:09,199 --> 01:26:12,000
adorum general obligation bond measure

1748
01:26:12,000 --> 01:26:14,320
which taxes property based on assessed

1749
01:26:14,320 --> 01:26:17,120
value. This requires 2/3 voter approval

1750
01:26:17,120 --> 01:26:19,120
and can only fund capital, not

1751
01:26:19,120 --> 01:26:20,639
operations.

1752
01:26:20,639 --> 01:26:23,760
Next, a parcel tax is a flat fee per

1753
01:26:23,760 --> 01:26:25,679
parcel. You guys are familiar with this

1754
01:26:25,679 --> 01:26:29,840
with measure E. Um, it also requires a

1755
01:26:29,840 --> 01:26:32,159
2/3 approval. It can fund operations,

1756
01:26:32,159 --> 01:26:35,360
capital, or debt service.

1757
01:26:35,360 --> 01:26:39,360
Our third option is a CFD or melus tax.

1758
01:26:39,360 --> 01:26:42,000
And unlike a flat parcel tax, a CFD

1759
01:26:42,000 --> 01:26:43,760
special tax can be structured by square

1760
01:26:43,760 --> 01:26:46,239
footage or land use. It can fund both

1761
01:26:46,239 --> 01:26:49,440
capital and ongoing services. And CFDs,

1762
01:26:49,440 --> 01:26:51,760
they can be complex to administer and

1763
01:26:51,760 --> 01:26:53,600
they do require twothirds voter approval

1764
01:26:53,600 --> 01:26:55,360
as well.

1765
01:26:55,360 --> 01:26:57,760
Our our fourth revenue option is the

1766
01:26:57,760 --> 01:27:00,239
real property transfer tax. It applies

1767
01:27:00,239 --> 01:27:02,719
at the time of sale of a property. It

1768
01:27:02,719 --> 01:27:04,400
only requires a simple majority, not

1769
01:27:04,400 --> 01:27:06,480
that 2/3 that these other three options

1770
01:27:06,480 --> 01:27:08,960
require, but it's very volatile

1771
01:27:08,960 --> 01:27:10,639
depending on how many homes are sold

1772
01:27:10,639 --> 01:27:13,520
that year. Um, another caveat is Ross

1773
01:27:13,520 --> 01:27:14,880
would actually need to become a charter

1774
01:27:14,880 --> 01:27:17,760
city temporarily in order to raise that

1775
01:27:17,760 --> 01:27:23,830
uh tax rate above the default state.

1776
01:27:23,840 --> 01:27:26,960
» Yeah. on the um on the becoming a

1777
01:27:26,960 --> 01:27:30,239
charter town. Um is there something on

1778
01:27:30,239 --> 01:27:32,080
the fall ballot that is going to

1779
01:27:32,080 --> 01:27:35,760
preclude potentially towns converting

1780
01:27:35,760 --> 01:27:36,880
into charter towns?

1781
01:27:36,880 --> 01:27:40,239
>> Uh potentially. Yes, that could be. Mhm.

1782
01:27:40,239 --> 01:27:43,040
And our next slide will will kind of

1783
01:27:43,040 --> 01:27:45,760
show because that real property transfer

1784
01:27:45,760 --> 01:27:47,920
tax is so volatile, it's very hard to

1785
01:27:47,920 --> 01:27:51,040
bond against and it's probably the least

1786
01:27:51,040 --> 01:27:53,280
suitable option.

1787
01:27:53,280 --> 01:27:55,760
I know Belvadier tried to do that a few

1788
01:27:55,760 --> 01:27:57,679
years ago and was unsuccessful even

1789
01:27:57,679 --> 01:28:00,960
though it only required a 50% 50.1%

1790
01:28:00,960 --> 01:28:02,880
majority.

1791
01:28:02,880 --> 01:28:06,000
May May I just um to clarify the the

1792
01:28:06,000 --> 01:28:08,159
item that is I think it just qualified

1793
01:28:08,159 --> 01:28:11,360
for the fall ballot statewide ballot.

1794
01:28:11,360 --> 01:28:14,800
It's for um it would preclude cities

1795
01:28:14,800 --> 01:28:16,880
from becoming charter cities for that

1796
01:28:16,880 --> 01:28:19,360
purpose. The purpose of increasing their

1797
01:28:19,360 --> 01:28:21,280
real estate transfer, not preclude

1798
01:28:21,280 --> 01:28:23,199
cities from just becoming charter

1799
01:28:23,199 --> 01:28:27,760
cities. It's just for that purpose.

1800
01:28:27,760 --> 01:28:29,360
But why would we want to be a charter

1801
01:28:29,360 --> 01:28:32,159
city if it's not to

1802
01:28:32,159 --> 01:28:34,480
add this tax?

1803
01:28:34,480 --> 01:28:36,719
>> I'd defer to the um town attorney for

1804
01:28:36,719 --> 01:28:38,239
that.

1805
01:28:38,239 --> 01:28:39,679
There's a lot of reasons why some cities

1806
01:28:39,679 --> 01:28:41,040
become charter cities, but I think

1807
01:28:41,040 --> 01:28:42,400
that's beyond the breadth of what we're

1808
01:28:42,400 --> 01:28:44,560
talking about tonight. I think they're

1809
01:28:44,560 --> 01:28:47,679
presenting it as an option for this tax

1810
01:28:47,679 --> 01:28:49,440
and I just want to correct something.

1811
01:28:49,440 --> 01:28:50,880
Once you become a charter city, you are

1812
01:28:50,880 --> 01:28:52,880
a charter city. It's not for a limited

1813
01:28:52,880 --> 01:28:55,199
time. You know, the voters would have to

1814
01:28:55,199 --> 01:28:56,960
take away the charter at some point in

1815
01:28:56,960 --> 01:29:00,629
the future.

1816
01:29:00,639 --> 01:29:03,920
Um, just a question about the the CFD

1817
01:29:03,920 --> 01:29:07,600
flexible tax based on square foot of the

1818
01:29:07,600 --> 01:29:10,080
piece of property or the building on the

1819
01:29:10,080 --> 01:29:11,440
property or

1820
01:29:11,440 --> 01:29:12,960
>> there's a lot of flexibility there, but

1821
01:29:12,960 --> 01:29:16,000
it's typically the property the um

1822
01:29:16,000 --> 01:29:17,120
>> the square footage of the of the

1823
01:29:17,120 --> 01:29:18,000
building.

1824
01:29:18,000 --> 01:29:18,400
>> Yeah.

1825
01:29:18,400 --> 01:29:20,080
>> And the land use this

1826
01:29:20,080 --> 01:29:22,080
>> land use whether it's commercial, ret,

1827
01:29:22,080 --> 01:29:23,199
residential.

1828
01:29:23,199 --> 01:29:23,760
>> Okay.

1829
01:29:23,760 --> 01:29:25,280
>> Developed, undeveloped,

1830
01:29:25,280 --> 01:29:26,960
>> and acreage would be about the same.

1831
01:29:26,960 --> 01:29:29,440
It's like the square footage. Okay,

1832
01:29:29,440 --> 01:29:30,560
great. Thank you.

1833
01:29:30,560 --> 01:29:33,750
>> Yeah.

1834
01:29:33,760 --> 01:29:35,360
» All right. This table here summarizes

1835
01:29:35,360 --> 01:29:36,639
the differences between these four

1836
01:29:36,639 --> 01:29:38,960
options. Um, I'll point out a few

1837
01:29:38,960 --> 01:29:41,040
things. The GEO bonds are the only

1838
01:29:41,040 --> 01:29:43,360
option that can't fund operations or pay

1839
01:29:43,360 --> 01:29:45,920
as you go capital. They are strictly for

1840
01:29:45,920 --> 01:29:48,800
backing long long-term debt. Um, every

1841
01:29:48,800 --> 01:29:50,080
other option has a little bit more

1842
01:29:50,080 --> 01:29:51,520
flexibility when it comes to how the

1843
01:29:51,520 --> 01:29:52,960
money is used, how the revenues are

1844
01:29:52,960 --> 01:29:54,480
used.

1845
01:29:54,480 --> 01:29:56,800
Three out of the four options require

1846
01:29:56,800 --> 01:29:58,800
twothirds voter approval. The transfer

1847
01:29:58,800 --> 01:30:00,480
tax is the only exception needing just

1848
01:30:00,480 --> 01:30:02,960
that simple majority. But as we noted is

1849
01:30:02,960 --> 01:30:05,120
extremely volatile and market dependent

1850
01:30:05,120 --> 01:30:07,840
which makes it a um worse choice for the

1851
01:30:07,840 --> 01:30:10,159
primary funding source for a long-term

1852
01:30:10,159 --> 01:30:12,480
bond.

1853
01:30:12,480 --> 01:30:14,159
Uh revenue stability matters a lot when

1854
01:30:14,159 --> 01:30:15,920
you're pledging it to debt service. You

1855
01:30:15,920 --> 01:30:17,760
need predictable cash flows to make bond

1856
01:30:17,760 --> 01:30:20,880
payments that favors parcel taxes, CFD

1857
01:30:20,880 --> 01:30:28,709
taxes, and the geo bond levy.

1858
01:30:28,719 --> 01:30:29,760
All right, after going over those

1859
01:30:29,760 --> 01:30:31,199
revenue sources, I want to give a little

1860
01:30:31,199 --> 01:30:33,679
basic overview of municipal bonds.

1861
01:30:33,679 --> 01:30:34,880
are how local

1862
01:30:34,880 --> 01:30:37,040
governments borrow money to fund public

1863
01:30:37,040 --> 01:30:40,080
projects. You, the town, issue the bonds

1864
01:30:40,080 --> 01:30:42,080
and investors provide the cash up front

1865
01:30:42,080 --> 01:30:44,400
and then you repay principal plus

1866
01:30:44,400 --> 01:30:46,719
interest over the next 20 to 30 years or

1867
01:30:46,719 --> 01:30:48,320
however long the term is of the bond

1868
01:30:48,320 --> 01:30:50,000
issuance.

1869
01:30:50,000 --> 01:30:52,000
The interest earned for municipal bonds

1870
01:30:52,000 --> 01:30:53,679
is typically exempt from federal and

1871
01:30:53,679 --> 01:30:56,080
state income taxes which allows

1872
01:30:56,080 --> 01:30:57,760
investors to accept a lower interest

1873
01:30:57,760 --> 01:30:59,600
rate which means cheaper borrowing for

1874
01:30:59,600 --> 01:31:02,960
the town. How bonds are repaid depends

1875
01:31:02,960 --> 01:31:05,760
on the type. General obligation bonds

1876
01:31:05,760 --> 01:31:07,360
are repaid through that advalorum

1877
01:31:07,360 --> 01:31:09,920
property tax levy we discussed. Lease

1878
01:31:09,920 --> 01:31:11,760
revenue bonds or certificates of

1879
01:31:11,760 --> 01:31:14,400
participation are repaid from the town's

1880
01:31:14,400 --> 01:31:17,520
general fund. Um that's when we started

1881
01:31:17,520 --> 01:31:19,120
this presentation, those were

1882
01:31:19,120 --> 01:31:22,000
leasebacked um either COP or a lease

1883
01:31:22,000 --> 01:31:24,639
revenue bond. Um so they're an

1884
01:31:24,639 --> 01:31:26,639
obligation of the town's general fund.

1885
01:31:26,639 --> 01:31:29,679
And then CFD or special tax bonds are

1886
01:31:29,679 --> 01:31:31,280
also known as mealus bonds. They are

1887
01:31:31,280 --> 01:31:32,960
repaid through that special tax on

1888
01:31:32,960 --> 01:31:35,440
properties within a a specific district

1889
01:31:35,440 --> 01:31:38,880
a within that CFD.

1890
01:31:38,880 --> 01:31:40,560
Uh lastly, I just want to say municipal

1891
01:31:40,560 --> 01:31:42,719
bonds often require voter approval. Uh

1892
01:31:42,719 --> 01:31:44,239
with most local bonds in California

1893
01:31:44,239 --> 01:31:46,639
requiring twothirds. The key exception

1894
01:31:46,639 --> 01:31:48,960
is leaseback financings, which are lease

1895
01:31:48,960 --> 01:31:50,239
revenue bonds and certificates of

1896
01:31:50,239 --> 01:31:52,639
participation. They do not require voter

1897
01:31:52,639 --> 01:31:54,719
approval, but those, like I said, do

1898
01:31:54,719 --> 01:31:56,080
create an obligation of the town's

1899
01:31:56,080 --> 01:32:02,229
general fund.

1900
01:32:02,239 --> 01:32:04,000
So, California's Constitution,

1901
01:32:04,000 --> 01:32:07,679
specifically article 16, uh, section 18,

1902
01:32:07,679 --> 01:32:09,679
sets the framework for local government

1903
01:32:09,679 --> 01:32:12,239
debt. The general rule is 2/3s voter

1904
01:32:12,239 --> 01:32:13,920
approval for cities and towns before

1905
01:32:13,920 --> 01:32:15,600
taking on the long-term debt. But there

1906
01:32:15,600 --> 01:32:18,239
are the three recognized exceptions. Uh,

1907
01:32:18,239 --> 01:32:19,760
the first one we've talked about, it's

1908
01:32:19,760 --> 01:32:21,360
the lease financings that are backed by

1909
01:32:21,360 --> 01:32:23,120
the general fund. That's the first

1910
01:32:23,120 --> 01:32:26,320
exception. The next two exceptions are

1911
01:32:26,320 --> 01:32:28,639
not very applicable to the town. Um the

1912
01:32:28,639 --> 01:32:30,480
first one being enterprise revenue bonds

1913
01:32:30,480 --> 01:32:32,560
which are repaid from utility revenues

1914
01:32:32,560 --> 01:32:34,880
um not the general fund and then the

1915
01:32:34,880 --> 01:32:37,040
third exception being court-ordered

1916
01:32:37,040 --> 01:32:39,440
obligations. These are involuntary

1917
01:32:39,440 --> 01:32:40,880
court-ordered obligations such as

1918
01:32:40,880 --> 01:32:43,840
pension obligation bonds. Um I just want

1919
01:32:43,840 --> 01:32:46,000
to point out one nuance. Special

1920
01:32:46,000 --> 01:32:48,480
districts like CFDs operate under

1921
01:32:48,480 --> 01:32:49,679
different rules and have more

1922
01:32:49,679 --> 01:32:51,440
flexibility than cities and counties

1923
01:32:51,440 --> 01:32:54,560
under article 16.

1924
01:32:54,560 --> 01:32:57,040
Could

1925
01:32:57,040 --> 01:32:59,040
you just explain again what is lease

1926
01:32:59,040 --> 01:33:00,320
financing?

1927
01:33:00,320 --> 01:33:02,800
>> Lease financing. So lease financing,

1928
01:33:02,800 --> 01:33:05,440
there's two main bond types that fit

1929
01:33:05,440 --> 01:33:08,480
under lease financing. It's a uh lease

1930
01:33:08,480 --> 01:33:10,239
revenue bond or a certificate of

1931
01:33:10,239 --> 01:33:13,120
participation. They are structured a

1932
01:33:13,120 --> 01:33:14,960
little bit legally, but the way the debt

1933
01:33:14,960 --> 01:33:17,600
is repaid is very they're very similar.

1934
01:33:17,600 --> 01:33:21,520
Um, essentially the when the they're

1935
01:33:21,520 --> 01:33:23,920
with lease revenue bonds and coops, uh,

1936
01:33:23,920 --> 01:33:26,159
the issuer has to put up collateral,

1937
01:33:26,159 --> 01:33:29,280
real property as collateral and then the

1938
01:33:29,280 --> 01:33:31,920
repayments are paid from the town's

1939
01:33:31,920 --> 01:33:34,719
general fund.

1940
01:33:34,719 --> 01:33:36,320
>> Those were the first few slides that you

1941
01:33:36,320 --> 01:33:36,880
were covering.

1942
01:33:36,880 --> 01:33:39,520
>> Exactly. Yep. And what we've seen is

1943
01:33:39,520 --> 01:33:44,400
that it would e there's too much um the debt service would be too high, be

1944
01:33:44,400 --> 01:33:45,679
too much of a burden on the general fund

1945
01:33:45,679 --> 01:33:47,360
of the town without an additional

1946
01:33:47,360 --> 01:33:49,520
revenue source. One of the options I'm

1947
01:33:49,520 --> 01:33:50,719
going to go through general obligation

1948
01:33:50,719 --> 01:33:52,639
bonds first. When we discuss lease

1949
01:33:52,639 --> 01:33:54,800
revenue bond options for the town, we're

1950
01:33:54,800 --> 01:33:58,560
assuming a parcel tax gets approved to

1951
01:33:58,560 --> 01:34:00,639
repay the general obligate the lease

1952
01:34:00,639 --> 01:34:02,639
revenue bond.

1953
01:34:02,639 --> 01:34:11,189
And we'll get to that.

1954
01:34:11,199 --> 01:34:13,520
So the uh first option I wanted to show

1955
01:34:13,520 --> 01:34:15,520
is the general obligation bonds. They

1956
01:34:15,520 --> 01:34:17,199
are the lowest cost borrowing tool

1957
01:34:17,199 --> 01:34:19,360
available to the town. They're backed by

1958
01:34:19,360 --> 01:34:21,679
an unlimited property tax pledge. So

1959
01:34:21,679 --> 01:34:24,239
investors find them to be the highest

1960
01:34:24,239 --> 01:34:26,400
level um of security. They have the

1961
01:34:26,400 --> 01:34:27,840
highest confidence with them and that

1962
01:34:27,840 --> 01:34:29,920
translates into the lowest um interest

1963
01:34:29,920 --> 01:34:31,679
rate and a lower borrowing cost for the

1964
01:34:31,679 --> 01:34:33,280
town.

1965
01:34:33,280 --> 01:34:34,719
The trade-off with general obligation

1966
01:34:34,719 --> 01:34:36,719
bonds, you need twothirds voter approval

1967
01:34:36,719 --> 01:34:38,400
and the proceeds can only go towards

1968
01:34:38,400 --> 01:34:42,719
capital improvements, not operations.

1969
01:34:42,719 --> 01:34:45,199
One thing worth noting um on equity

1970
01:34:45,199 --> 01:34:48,000
because geo bonds, the taxes scale with

1971
01:34:48,000 --> 01:34:51,199
assessed value and with Prop 13, meaning

1972
01:34:51,199 --> 01:34:52,639
similar homes can have completely

1973
01:34:52,639 --> 01:34:54,159
different um assessed values depending

1974
01:34:54,159 --> 01:34:55,840
on when they were purchased. Uh

1975
01:34:55,840 --> 01:34:57,520
neighbors can end up paying very

1976
01:34:57,520 --> 01:34:59,360
different amounts for the same bond

1977
01:34:59,360 --> 01:35:02,239
measure.

1978
01:35:02,239 --> 01:35:05,280
So, our our chart on the right here um

1979
01:35:05,280 --> 01:35:07,679
shows a few options with a geo bond

1980
01:35:07,679 --> 01:35:10,000
issuance. If the town were to issue a

1981
01:35:10,000 --> 01:35:12,159
$10 million, $20 million, and $30

1982
01:35:12,159 --> 01:35:14,880
million geo bond,

1983
01:35:14,880 --> 01:35:18,480
we've uh found that a $10 million geo

1984
01:35:18,480 --> 01:35:20,080
bond issuance would require a tax rate

1985
01:35:20,080 --> 01:35:23,840
of $20 per assessed per $100,000 of

1986
01:35:23,840 --> 01:35:25,360
assessed value in order to cover the

1987
01:35:25,360 --> 01:35:28,159
debt service on the bonds. Um, just for

1988
01:35:28,159 --> 01:35:30,880
an example, we we found that if a home

1989
01:35:30,880 --> 01:35:32,719
was $2 million or had an assessed value

1990
01:35:32,719 --> 01:35:34,719
of $2 million, that levy would be

1991
01:35:34,719 --> 01:35:38,560
approximately $400 in year one.

1992
01:35:38,560 --> 01:35:41,040
A $20 million bond would double that tax

1993
01:35:41,040 --> 01:35:43,360
rate to $40 per $100,000 of assessed

1994
01:35:43,360 --> 01:35:46,960
value, which would be a levy of $800 for

1995
01:35:46,960 --> 01:35:49,840
a $2 million home. And then a $30

1996
01:35:49,840 --> 01:35:52,000
million bond sale would be a tax rate of

1997
01:35:52,000 --> 01:35:54,800
$60 per 100k of assessed value resulting

1998
01:35:54,800 --> 01:35:58,960
in about $1,200 for a $2 million home.

1999
01:35:58,960 --> 01:36:01,520
Any I'll pause here for any questions

2000
01:36:01,520 --> 01:36:03,360
because that was a lot of information.

2001
01:36:03,360 --> 01:36:06,000
>> I have a question on your 4.75 interest

2002
01:36:06,000 --> 01:36:07,760
rate. What is that? The current interest

2003
01:36:07,760 --> 01:36:08,880
rate?

2004
01:36:08,880 --> 01:36:10,960
>> It's there's a little bit of room in

2005
01:36:10,960 --> 01:36:12,400
there, a little bit of just protection

2006
01:36:12,400 --> 01:36:15,520
in case the markets move. Um,

2007
01:36:15,520 --> 01:36:17,199
so I

2008
01:36:17,199 --> 01:36:19,520
>> I would say a 30-year geo bond now is

2009
01:36:19,520 --> 01:36:21,280
about four and a half percent. You would

2010
01:36:21,280 --> 01:36:25,679
be a very highly rated uh town. And so

2011
01:36:25,679 --> 01:36:28,080
about four and a half% would be

2012
01:36:28,080 --> 01:36:30,159
>> um the current levels.

2013
01:36:30,159 --> 01:36:31,360
>> And what do you think it'll be in

2014
01:36:31,360 --> 01:36:34,550
November?

2015
01:36:34,560 --> 01:36:36,080
» The joke I always hear is if we knew

2016
01:36:36,080 --> 01:36:37,120
where rates would be, we wouldn't be

2017
01:36:37,120 --> 01:36:40,159
working. So yeah.

2018
01:36:40,159 --> 01:36:42,400
>> Yeah. And if you can price before then

2019
01:36:42,400 --> 01:36:46,390
you you should

2020
01:36:46,400 --> 01:36:47,360
» and Oh yeah go ahead.

2021
01:36:47,360 --> 01:36:49,760
>> So this is just for capital improvements

2022
01:36:49,760 --> 01:36:51,360
only not ongoing.

2023
01:36:51,360 --> 01:36:52,639
>> Correct. Yes.

2024
01:36:52,639 --> 01:36:55,040
>> And it would be for how many years?

2025
01:36:55,040 --> 01:36:57,840
>> Um typically the max term is 30 years.

2026
01:36:57,840 --> 01:37:01,280
>> Okay. So every year a property owner

2027
01:37:01,280 --> 01:37:04,159
would have to pay if it was a $10

2028
01:37:04,159 --> 01:37:09,360
million it would be 402 for 30 years.

2029
01:37:09,360 --> 01:37:10,960
402.

2030
01:37:10,960 --> 01:37:13,280
Uh, yes. If they had a $2 million home,

2031
01:37:13,280 --> 01:37:14,320
>> if they had a $2 million

2032
01:37:14,320 --> 01:37:16,960
>> Yes. With with There's one thing here

2033
01:37:16,960 --> 01:37:18,960
and Yeah. With these bonds, we have

2034
01:37:18,960 --> 01:37:21,679
level debt service and assuming assessed

2035
01:37:21,679 --> 01:37:23,199
values go up each year, which they

2036
01:37:23,199 --> 01:37:25,600
typically do around 3 to 4%. The tax

2037
01:37:25,600 --> 01:37:27,600
rate would actually drop down. It would

2038
01:37:27,600 --> 01:37:29,920
get lower as time goes on because

2039
01:37:29,920 --> 01:37:31,600
everyone's assessed value is higher.

2040
01:37:31,600 --> 01:37:33,440
They need to tax each one less to cover

2041
01:37:33,440 --> 01:37:34,400
the debt service.

2042
01:37:34,400 --> 01:37:37,440
>> Got it. Does that mean that the term is

2043
01:37:37,440 --> 01:37:39,520
reduced or does that mean that our tax

2044
01:37:39,520 --> 01:37:40,880
the amount on our tax

2045
01:37:40,880 --> 01:37:42,159
>> the amount on the tax bill would go

2046
01:37:42,159 --> 01:37:43,040
down?

2047
01:37:43,040 --> 01:37:46,320
>> Huh, that's interesting.

2048
01:37:46,320 --> 01:37:48,239
>> I've never seen that happen.

2049
01:37:48,239 --> 01:37:49,679
>> A lot of the times with the the school

2050
01:37:49,679 --> 01:37:52,159
district geo bonds, they will escalate

2051
01:37:52,159 --> 01:37:55,440
debt service to match the assumed growth

2052
01:37:55,440 --> 01:37:57,360
in assessed values. So that's why you

2053
01:37:57,360 --> 01:38:00,159
see your the your tax bill for school

2054
01:38:00,159 --> 01:38:02,400
bonds kind of stay constant

2055
01:38:02,400 --> 01:38:04,560
>> and the the town would not have the same

2056
01:38:04,560 --> 01:38:06,639
tax rate constraints like the the the

2057
01:38:06,639 --> 01:38:08,719
local school district does. The school

2058
01:38:08,719 --> 01:38:12,239
district is falls under proposition 55

2059
01:38:12,239 --> 01:38:15,440
where they're limited by their tax rate.

2060
01:38:15,440 --> 01:38:17,760
Um, I think the school district is

2061
01:38:17,760 --> 01:38:22,239
limited to$25 or $30 per $100,000 of AV,

2062
01:38:22,239 --> 01:38:24,239
but but the town would have greater

2063
01:38:24,239 --> 01:38:29,669
flexibility.

2064
01:38:29,679 --> 01:38:31,119
» All right.

2065
01:38:31,119 --> 01:38:33,040
We'll move into the the

2066
01:38:33,040 --> 01:38:34,719
leasebacked financings, which are lease

2067
01:38:34,719 --> 01:38:36,239
revenue bonds or certificates of

2068
01:38:36,239 --> 01:38:37,840
participation.

2069
01:38:37,840 --> 01:38:39,440
Um, they are general fundbacked

2070
01:38:39,440 --> 01:38:41,040
obligations that don't require voter

2071
01:38:41,040 --> 01:38:43,280
approval. uh that what happens is the

2072
01:38:43,280 --> 01:38:45,440
town pledges an essential facility as

2073
01:38:45,440 --> 01:38:47,520
security that can be existing or one

2074
01:38:47,520 --> 01:38:50,080
that's uh a new a new building and then

2075
01:38:50,080 --> 01:38:52,320
a JPA or nonprofit issues the bonds on

2076
01:38:52,320 --> 01:38:54,480
the town's behalf. The town makes annual

2077
01:38:54,480 --> 01:38:56,239
lease payments to pay the debt service

2078
01:38:56,239 --> 01:38:58,000
on the bonds.

2079
01:38:58,000 --> 01:39:00,639
The advantages are speed and simplicity

2080
01:39:00,639 --> 01:39:02,159
basically with there being no ballot

2081
01:39:02,159 --> 01:39:04,639
measure. Um so sometimes the financing

2082
01:39:04,639 --> 01:39:06,960
can take only 3 to four months. The

2083
01:39:06,960 --> 01:39:08,239
structure is widely used and well

2084
01:39:08,239 --> 01:39:09,840
understood by the market. It's very

2085
01:39:09,840 --> 01:39:12,159
common. The limitation with this option

2086
01:39:12,159 --> 01:39:13,600
is that it creates a general fund

2087
01:39:13,600 --> 01:39:15,679
obligation and from our present you know

2088
01:39:15,679 --> 01:39:17,760
previous presentation that is an issue

2089
01:39:17,760 --> 01:39:22,800
for the town. Um so for

2090
01:39:22,800 --> 01:39:26,149
yeah

2091
01:39:26,159 --> 01:39:27,840
so while the uh lease revenue bonds

2092
01:39:27,840 --> 01:39:28,719
would still be a general fund

2093
01:39:28,719 --> 01:39:31,440
obligation. Okay sorry I lost myself. Um

2094
01:39:31,440 --> 01:39:34,719
as so the for our modeling for this

2095
01:39:34,719 --> 01:39:36,239
option we've assumed that the town

2096
01:39:36,239 --> 01:39:38,320
adopts a parcel tax similar to measure

2097
01:39:38,320 --> 01:39:42,719
E. um that that money flows and repays

2098
01:39:42,719 --> 01:39:44,239
the debt service. So the parcel tax

2099
01:39:44,239 --> 01:39:46,000
money would flow into the general fund

2100
01:39:46,000 --> 01:39:48,560
to pay the debt service on the coops or

2101
01:39:48,560 --> 01:39:50,800
lease revenue bonds. So it's still a

2102
01:39:50,800 --> 01:39:52,560
general fund obligation. There's just a

2103
01:39:52,560 --> 01:39:56,480
new revenue stream that helps pay it.

2104
01:39:56,480 --> 01:39:58,800
The uh the table on the right shows the

2105
01:39:58,800 --> 01:40:00,800
same 10 million, 20 million, and $30

2106
01:40:00,800 --> 01:40:03,760
million scenario for the structure.

2107
01:40:03,760 --> 01:40:05,600
And what we've come up with is in order

2108
01:40:05,600 --> 01:40:07,760
to generate enough revenue to cover the

2109
01:40:07,760 --> 01:40:10,080
cost of a $10 million lease revenue

2110
01:40:10,080 --> 01:40:12,239
bond, the town would need a parcel tax

2111
01:40:12,239 --> 01:40:14,480
of about $777

2112
01:40:14,480 --> 01:40:16,239
per parcel.

2113
01:40:16,239 --> 01:40:18,400
If we were to up that to a $20 million

2114
01:40:18,400 --> 01:40:21,199
issuance, we would it would require a

2115
01:40:21,199 --> 01:40:24,800
parcel tax of about $1,500 per parcel.

2116
01:40:24,800 --> 01:40:26,560
And a $30 million issuance would require

2117
01:40:26,560 --> 01:40:30,639
a parcel tax of about $2,300 per parcel.

2118
01:40:30,639 --> 01:40:33,679
Um, this table also kind of adds in uh

2119
01:40:33,679 --> 01:40:35,040
what the parcel tax would be when

2120
01:40:35,040 --> 01:40:37,440
combined with measure E. Uh, with it

2121
01:40:37,440 --> 01:40:39,760
being about just under 2,000 per parcel

2122
01:40:39,760 --> 01:40:42,000
on the $10 million option and rising up

2123
01:40:42,000 --> 01:40:45,520
to $3500 on the $30 million option,

2124
01:40:45,520 --> 01:40:47,520
>> that would require voter approval.

2125
01:40:47,520 --> 01:40:50,560
>> Correct. Correct. So, these these pro

2126
01:40:50,560 --> 01:40:52,639
these benefits of lease revenue bonds is

2127
01:40:52,639 --> 01:40:54,239
that it's speedy and doesn't require

2128
01:40:54,239 --> 01:40:56,159
voter approval. However, for the town to

2129
01:40:56,159 --> 01:40:57,840
be able to do it, they would need voter

2130
01:40:57,840 --> 01:41:02,880
approval on the parcel tax to repay it.

2131
01:41:02,880 --> 01:41:05,280
>> So, a question. So, a very small parcel

2132
01:41:05,280 --> 01:41:09,440
would be paying say for $10 million

2133
01:41:09,440 --> 01:41:11,199
uh

2134
01:41:11,199 --> 01:41:16,480
190 90,000 and a very huge piece of

2135
01:41:16,480 --> 01:41:17,840
property with tennis courts, the

2136
01:41:17,840 --> 01:41:19,199
swimming pool, and everything else,

2137
01:41:19,199 --> 01:41:20,639
they'd be paying the same amount.

2138
01:41:20,639 --> 01:41:21,040
>> Exactly.

2139
01:41:21,040 --> 01:41:22,159
>> So, there's an equity issue.

2140
01:41:22,159 --> 01:41:23,440
>> There's an equity issue as well with the

2141
01:41:23,440 --> 01:41:27,040
parcel tax. Yep. Mhm.

2142
01:41:27,040 --> 01:41:28,480
Any any other questions on

2143
01:41:28,480 --> 01:41:30,239
>> And this is also for just capital or is

2144
01:41:30,239 --> 01:41:31,280
this capital plus

2145
01:41:31,280 --> 01:41:33,840
>> the the parcel tax money can fund

2146
01:41:33,840 --> 01:41:36,639
capital and operating? Yep.

2147
01:41:36,639 --> 01:41:37,840
>> Mhm.

2148
01:41:37,840 --> 01:41:40,080
>> I I just also wanted to point out that

2149
01:41:40,080 --> 01:41:42,239
uh

2150
01:41:42,239 --> 01:41:44,800
a parcel tax is a general tax. You can't

2151
01:41:44,800 --> 01:41:47,040
uh pledge that directly to the payment

2152
01:41:47,040 --> 01:41:49,199
of your lease revenue bonds. What is

2153
01:41:49,199 --> 01:41:51,679
pledged is the the town's general fund.

2154
01:41:51,679 --> 01:41:54,159
So all legally available funds of the

2155
01:41:54,159 --> 01:41:56,960
general fund would repay the the annual

2156
01:41:56,960 --> 01:42:04,149
debt service payments.

2157
01:42:04,159 --> 01:42:05,840
» All right. The last form of municipal

2158
01:42:05,840 --> 01:42:09,360
bond um that we will go over is a CFD.

2159
01:42:09,360 --> 01:42:11,600
It's called a special tax bond, also

2160
01:42:11,600 --> 01:42:14,639
known as a melerus bond. Um they are the

2161
01:42:14,639 --> 01:42:16,800
most flexible in terms of what you can

2162
01:42:16,800 --> 01:42:19,199
fund. Um unlike geo bonds, they can fund

2163
01:42:19,199 --> 01:42:21,600
both capital facilities and ongoing

2164
01:42:21,600 --> 01:42:24,000
services. The tax structure is

2165
01:42:24,000 --> 01:42:26,320
customizable a lot more so than a parcel

2166
01:42:26,320 --> 01:42:27,760
tax. Uh you can base it on square

2167
01:42:27,760 --> 01:42:29,600
footage, land use, acreage, and other

2168
01:42:29,600 --> 01:42:32,239
characteristics. Um it can be phased in

2169
01:42:32,239 --> 01:42:34,159
over time.

2170
01:42:34,159 --> 01:42:36,639
Some trade-offs with CFDs, uh they carry

2171
01:42:36,639 --> 01:42:39,679
a lower quality rating than go bonds, so

2172
01:42:39,679 --> 01:42:41,199
the borrowing costs are often a bit

2173
01:42:41,199 --> 01:42:43,119
higher, so higher interest rates uh when

2174
01:42:43,119 --> 01:42:45,040
the bonds are sold. The setup is a bit

2175
01:42:45,040 --> 01:42:47,600
more complex with the CFD formation. And

2176
01:42:47,600 --> 01:42:49,600
then you also need that 2/3 voter

2177
01:42:49,600 --> 01:42:54,239
approval from those within the CFD.

2178
01:42:54,239 --> 01:42:55,679
Our table on the right here shows the

2179
01:42:55,679 --> 01:42:58,000
melus tax for our three bond sizing

2180
01:42:58,000 --> 01:43:00,560
options. For this preliminary analysis,

2181
01:43:00,560 --> 01:43:03,440
we've assumed the melus tax is flat fee,

2182
01:43:03,440 --> 01:43:06,080
a flat fee per parcel. Um, however, as

2183
01:43:06,080 --> 01:43:07,360
we discussed, the town could really

2184
01:43:07,360 --> 01:43:08,960
structure that any way as they that they

2185
01:43:08,960 --> 01:43:10,719
please.

2186
01:43:10,719 --> 01:43:12,320
And our analysis shows that a $10

2187
01:43:12,320 --> 01:43:14,800
million melarus bond would cost roughly

2188
01:43:14,800 --> 01:43:18,159
$751 per parcel in year one. A $20

2189
01:43:18,159 --> 01:43:20,880
million bond would result in a $1,400

2190
01:43:20,880 --> 01:43:23,760
levy per parcel in year one. And a $30

2191
01:43:23,760 --> 01:43:25,840
million bond would result in a

2192
01:43:25,840 --> 01:43:27,600
$2,100,000

2193
01:43:27,600 --> 01:43:34,470
levy percel in year one.

2194
01:43:34,480 --> 01:43:44,149
Any any questions on the Melus tax?

2195
01:43:44,159 --> 01:43:45,840
All right. So, this table is a quick

2196
01:43:45,840 --> 01:43:48,000
reference to compare the three financing

2197
01:43:48,000 --> 01:43:51,280
vehicles that we just discussed. Um, if

2198
01:43:51,280 --> 01:43:52,480
your top priority is the lowest

2199
01:43:52,480 --> 01:43:53,920
borrowing cost and you have the voter

2200
01:43:53,920 --> 01:43:55,920
appetite for two-thirds approval, a geo

2201
01:43:55,920 --> 01:43:57,679
bond is a is a really strong candidate

2202
01:43:57,679 --> 01:43:59,520
for a capital pro for funding a capital

2203
01:43:59,520 --> 01:44:02,239
project. Uh while lease revenue bonds

2204
01:44:02,239 --> 01:44:04,400
don't require voter approval, uh they

2205
01:44:04,400 --> 01:44:05,840
create a general fund obligation that

2206
01:44:05,840 --> 01:44:07,520
the current budget can't easily absorb

2207
01:44:07,520 --> 01:44:10,400
without a new revenue stream.

2208
01:44:10,400 --> 01:44:12,320
And then a which would require likely a

2209
01:44:12,320 --> 01:44:14,719
parcel tax to be approved. And then

2210
01:44:14,719 --> 01:44:16,639
lastly, if you need to fund both capital

2211
01:44:16,639 --> 01:44:18,239
and ongoing operations from a single

2212
01:44:18,239 --> 01:44:19,600
financing structure and you're willing

2213
01:44:19,600 --> 01:44:21,760
to run a more complex administration

2214
01:44:21,760 --> 01:44:24,000
process, a CFD is definitely worth

2215
01:44:24,000 --> 01:44:34,390
exploring.

2216
01:44:34,400 --> 01:44:36,320
So, I will uh wrap this up with a few

2217
01:44:36,320 --> 01:44:38,719
key takeaways. Uh as we've discussed,

2218
01:44:38,719 --> 01:44:40,239
the town h the town has limited

2219
01:44:40,239 --> 01:44:42,080
financial capacity to fund their desired

2220
01:44:42,080 --> 01:44:44,639
projects with 11.2 million in general

2221
01:44:44,639 --> 01:44:46,400
fund revenue and expenditures already

2222
01:44:46,400 --> 01:44:48,320
growing faster than re already growing

2223
01:44:48,320 --> 01:44:50,080
faster than revenues. There is no margin

2224
01:44:50,080 --> 01:44:52,639
to make to to take on meaningful debt

2225
01:44:52,639 --> 01:44:54,159
new debt service from the existing

2226
01:44:54,159 --> 01:44:56,719
budget. Issuing new debt would require a

2227
01:44:56,719 --> 01:44:58,800
new revenue source. Whether that's a geo

2228
01:44:58,800 --> 01:45:01,280
bond measure, a parcel tax, a CFD, or

2229
01:45:01,280 --> 01:45:03,280
some combination, you would need voter

2230
01:45:03,280 --> 01:45:05,040
approval for a new dedicated revenue

2231
01:45:05,040 --> 01:45:07,199
source before a debt financing becomes

2232
01:45:07,199 --> 01:45:09,760
viable. A general obligation bond would

2233
01:45:09,760 --> 01:45:11,280
provide the lowest borrowing cost, but

2234
01:45:11,280 --> 01:45:13,600
would not be able to fund operations. A

2235
01:45:13,600 --> 01:45:15,520
CFD special tax bond give the most

2236
01:45:15,520 --> 01:45:17,440
flexibility on how the tax is levied,

2237
01:45:17,440 --> 01:45:19,040
but can be complex to administer and

2238
01:45:19,040 --> 01:45:20,880
comes with a higher borrowing cost. And

2239
01:45:20,880 --> 01:45:22,400
lastly, a lease revenue bond would

2240
01:45:22,400 --> 01:45:24,239
likely require a parcel tax be approved

2241
01:45:24,239 --> 01:45:25,840
in order to provide revenue stream to

2242
01:45:25,840 --> 01:45:27,840
repay that debt service.

2243
01:45:27,840 --> 01:45:29,840
And with that, we are happy to take any

2244
01:45:29,840 --> 01:45:33,109
questions.

2245
01:45:33,119 --> 01:45:35,760
» More questions.

2246
01:45:35,760 --> 01:45:38,719
>> So, one could do a combination. A town

2247
01:45:38,719 --> 01:45:40,400
could do a combination. You could you've

2248
01:45:40,400 --> 01:45:43,119
got a capital that needs to be built.

2249
01:45:43,119 --> 01:45:47,280
So, you could do the geo bond and then

2250
01:45:47,280 --> 01:45:51,199
you've got ongoing costs for people,

2251
01:45:51,199 --> 01:45:53,119
staffing,

2252
01:45:53,119 --> 01:45:56,480
um, equipment. So that might be a

2253
01:45:56,480 --> 01:45:59,119
different uh parcel tax or something

2254
01:45:59,119 --> 01:46:00,480
else.

2255
01:46:00,480 --> 01:46:02,400
>> Uh that's correct. Yep. You could do a a

2256
01:46:02,400 --> 01:46:04,400
mixture of these three of these four

2257
01:46:04,400 --> 01:46:05,760
different revenue sources. Well, three

2258
01:46:05,760 --> 01:46:07,679
that are good good options for the town,

2259
01:46:07,679 --> 01:46:09,600
>> right? But the the homeowner is going to

2260
01:46:09,600 --> 01:46:12,880
have to end up being paying for

2261
01:46:12,880 --> 01:46:13,520
both.

2262
01:46:13,520 --> 01:46:15,040
>> Mhm. That's correct.

2263
01:46:15,040 --> 01:46:17,600
>> There's no free lunch.

2264
01:46:17,600 --> 01:46:19,199
>> Yeah.

2265
01:46:19,199 --> 01:46:22,159
>> Okay. Thank you. Um any other questions?

2266
01:46:22,159 --> 01:46:23,679
Council

2267
01:46:23,679 --> 01:46:26,639
public comment on this item.

2268
01:46:26,639 --> 01:46:28,960
Mr. Rosenbomb,

2269
01:46:28,960 --> 01:46:31,440
>> just Michael Rosenbomb at 14 Madrona.

2270
01:46:31,440 --> 01:46:34,000
Just a quick question if the consultants

2271
01:46:34,000 --> 01:46:36,560
have considered the age of the people in

2272
01:46:36,560 --> 01:46:40,000
the parcels because there's the

2273
01:46:40,000 --> 01:46:44,000
um senior opt out of parcel tax and also

2274
01:46:44,000 --> 01:46:49,280
a I believe SSI and um also if depending

2275
01:46:49,280 --> 01:46:51,119
on your median income you can opt out.

2276
01:46:51,119 --> 01:46:52,960
So the amount of parcels in the Ross

2277
01:46:52,960 --> 01:46:55,920
will go down. So I do get a free lunch

2278
01:46:55,920 --> 01:46:57,119
potentially.

2279
01:46:57,119 --> 01:46:58,239
>> Ah,

2280
01:46:58,239 --> 01:46:59,760
>> you never know. I'm just So, but there

2281
01:46:59,760 --> 01:47:01,440
is a there is that and just whether

2282
01:47:01,440 --> 01:47:03,119
that's in your report or not or thought

2283
01:47:03,119 --> 01:47:06,320
about that there really aren't 835.

2284
01:47:06,320 --> 01:47:11,830
There may only be 800 to pay.

2285
01:47:11,840 --> 01:47:13,520
» The numbers that Dan presented were just

2286
01:47:13,520 --> 01:47:15,119
hypothetical

2287
01:47:15,119 --> 01:47:17,840
uh scenarios. Um to the extent that

2288
01:47:17,840 --> 01:47:20,239
there are parcels that are exempt, uh

2289
01:47:20,239 --> 01:47:26,239
that would increase the uh amount per parcel

2290
01:47:26,239 --> 01:47:27,679
>> and that would be something that the

2291
01:47:27,679 --> 01:47:29,280
council would decide if there was going

2292
01:47:29,280 --> 01:47:31,199
to be some kind of senior exemption,

2293
01:47:31,199 --> 01:47:31,920
something like that.

2294
01:47:31,920 --> 01:47:34,159
>> You would carve that out into the the

2295
01:47:34,159 --> 01:47:35,920
language, I believe. But

2296
01:47:35,920 --> 01:47:37,679
>> okay,

2297
01:47:37,679 --> 01:47:39,679
any other public comment? Anybody

2298
01:47:39,679 --> 01:47:41,600
online?

2299
01:47:41,600 --> 01:47:43,040
>> No one's online, Mayor.

2300
01:47:43,040 --> 01:47:45,119
>> Okay. We'll bring it back for any

2301
01:47:45,119 --> 01:47:48,639
further thoughts or discussion.

2302
01:47:48,639 --> 01:47:50,239
>> I think I need to spend some time

2303
01:47:50,239 --> 01:47:52,400
looking at this. I think it was very

2304
01:47:52,400 --> 01:47:55,840
helpful, the differences, uh the

2305
01:47:55,840 --> 01:48:00,159
options. Um so I appreciate this

2306
01:48:00,159 --> 01:48:02,400
information. It's really helpful and

2307
01:48:02,400 --> 01:48:04,400
giving us more information so we can

2308
01:48:04,400 --> 01:48:07,280
make a wise decision about moving

2309
01:48:07,280 --> 01:48:09,199
forward with the town.

2310
01:48:09,199 --> 01:48:11,520
>> Yeah. Thank you.

2311
01:48:11,520 --> 01:48:19,830
>> Thank you. Thank you.

2312
01:48:19,840 --> 01:48:23,199
» Number 15, town council to receive an

2313
01:48:23,199 --> 01:48:25,199
update from staff regarding the status

2314
01:48:25,199 --> 01:48:27,360
of the implementation of the town of

2315
01:48:27,360 --> 01:48:30,719
Ross facilities master plan.

2316
01:48:30,719 --> 01:48:31,600
Manager Johnson.

2317
01:48:31,600 --> 01:48:33,040
>> Yeah. Thank you, Mayor and Council

2318
01:48:33,040 --> 01:48:37,119
members. Uh this evening we um we have

2319
01:48:37,119 --> 01:48:41,280
brought forward um your third report

2320
01:48:41,280 --> 01:48:42,560
regarding the status of the

2321
01:48:42,560 --> 01:48:44,400
implementation of the facilities master

2322
01:48:44,400 --> 01:48:47,199
brown. We uh brought forward one in

2323
01:48:47,199 --> 01:48:50,400
September and then our second in uh

2324
01:48:50,400 --> 01:48:54,480
December and uh David Kelly our pro

2325
01:48:54,480 --> 01:48:56,320
part-time project manager will be giving

2326
01:48:56,320 --> 01:48:59,679
the report. And

2327
01:48:59,679 --> 01:49:04,000
are you ready? I'm gonna do the handoff.

2328
01:49:04,000 --> 01:49:11,750
Take it away, David.

2329
01:49:11,760 --> 01:49:13,840
Thank you, manager, town manager

2330
01:49:13,840 --> 01:49:16,080
Johnson. Good, good, good evening, Mayor

2331
01:49:16,080 --> 01:49:17,679
McMillan,

2332
01:49:17,679 --> 01:49:20,080
Mayor Prom Robbins, Council Members

2333
01:49:20,080 --> 01:49:23,040
Dalling and Kercher, and uh our esteemed

2334
01:49:23,040 --> 01:49:26,320
town attorney Benjamin. Uh I am David

2335
01:49:26,320 --> 01:49:28,320
Kelly. I'm your project manager. I'm

2336
01:49:28,320 --> 01:49:31,440
here uh for the third update on your

2337
01:49:31,440 --> 01:49:33,760
facilities master plan and to talk about

2338
01:49:33,760 --> 01:49:36,000
some of the progress that we've made uh

2339
01:49:36,000 --> 01:49:38,639
on the council's behalf. So the agenda

2340
01:49:38,639 --> 01:49:41,119
tonight is uh really to provide again an

2341
01:49:41,119 --> 01:49:45,199
update and uh discuss progress.

2342
01:49:45,199 --> 01:49:47,679
We will talk about the cost estimates

2343
01:49:47,679 --> 01:49:50,159
that were updated to reflect the cost of

2344
01:49:50,159 --> 01:49:52,880
implementing the uh facilities master

2345
01:49:52,880 --> 01:49:56,800
plan as well as the completed uh section

2346
01:49:56,800 --> 01:50:00,320
9212 fiscal impact study. Uh give you an

2347
01:50:00,320 --> 01:50:02,800
update on the two RFQS that council

2348
01:50:02,800 --> 01:50:05,280
approved both for affordable housing and

2349
01:50:05,280 --> 01:50:07,840
architectural and engineering services.

2350
01:50:07,840 --> 01:50:10,320
uh discuss real brief the uh selection

2351
01:50:10,320 --> 01:50:11,920
of the municipal adviser which you just

2352
01:50:11,920 --> 01:50:13,600
heard tonight give a presentation from

2353
01:50:13,600 --> 01:50:18,639
Phil Lap as well as uh a a minor update

2354
01:50:18,639 --> 01:50:22,560
on SQUA and the um current citizen

2355
01:50:22,560 --> 01:50:25,920
advisory committee evaluation.

2356
01:50:25,920 --> 01:50:29,199
So again, uh, as as I've, uh, updated

2357
01:50:29,199 --> 01:50:33,520
the council, we we prepared a roadmap at

2358
01:50:33,520 --> 01:50:35,679
the start of this process to really

2359
01:50:35,679 --> 01:50:38,159
guide the implementation of the

2360
01:50:38,159 --> 01:50:40,480
facilities master plan. It's, you know,

2361
01:50:40,480 --> 01:50:42,639
it's a a best practices tool and project

2362
01:50:42,639 --> 01:50:45,679
management to, uh, guide the timing and

2363
01:50:45,679 --> 01:50:48,159
delivery of a project. Uh, and

2364
01:50:48,159 --> 01:50:49,600
ultimately, it's a tool for

2365
01:50:49,600 --> 01:50:51,760
communicating implementation to the town

2366
01:50:51,760 --> 01:50:55,520
council as well as the town manager. uh

2367
01:50:55,520 --> 01:50:57,920
the the G the Gant chart that was

2368
01:50:57,920 --> 01:51:00,719
prepared uh it is intended to be

2369
01:51:00,719 --> 01:51:03,199
flexible and adaptable as conditions

2370
01:51:03,199 --> 01:51:06,320
change and certainly uh it the timelines

2371
01:51:06,320 --> 01:51:08,719
have been uh affected by the fourth

2372
01:51:08,719 --> 01:51:11,040
initiative.

2373
01:51:11,040 --> 01:51:13,040
So, one of the key updates was uh

2374
01:51:13,040 --> 01:51:15,920
updating the cost estimates that were

2375
01:51:15,920 --> 01:51:18,480
included in your facility's master plan,

2376
01:51:18,480 --> 01:51:21,199
particularly uh for concept B, but also

2377
01:51:21,199 --> 01:51:24,000
the paramedic facility. Uh both of those

2378
01:51:24,000 --> 01:51:26,159
uh cost estimates were completed in

2379
01:51:26,159 --> 01:51:30,000
December. The um uh cost estimates for

2380
01:51:30,000 --> 01:51:32,800
the paramedic facility was in uh updated

2381
01:51:32,800 --> 01:51:35,520
to inform the lease agreement with the

2382
01:51:35,520 --> 01:51:37,679
Ross Valley Paramedic Authority. And

2383
01:51:37,679 --> 01:51:39,679
then the cost estimates for concept B

2384
01:51:39,679 --> 01:51:42,800
were updated to reflect uh cost

2385
01:51:42,800 --> 01:51:46,800
escalation through 2030. Uh as many of

2386
01:51:46,800 --> 01:51:48,719
you know the facilities in the master

2387
01:51:48,719 --> 01:51:51,520
plan uh and and which could include

2388
01:51:51,520 --> 01:51:53,760
modifications proposed or recommended by

2389
01:51:53,760 --> 01:51:56,719
four uh will be done over time and cost

2390
01:51:56,719 --> 01:52:00,719
escalation factors uh are a driving a a

2391
01:52:00,719 --> 01:52:02,239
cost driving factor that's really

2392
01:52:02,239 --> 01:52:05,679
important to track. uh in particular the

2393
01:52:05,679 --> 01:52:08,480
uh cost update will help inform your

2394
01:52:08,480 --> 01:52:11,599
budget and CIP as uh the town manager

2395
01:52:11,599 --> 01:52:15,199
reported earlier that is in process and

2396
01:52:15,199 --> 01:52:17,280
the updated cost estimates will help

2397
01:52:17,280 --> 01:52:20,320
inform the the the next year's budget

2398
01:52:20,320 --> 01:52:23,119
and budgets going forward

2399
01:52:23,119 --> 01:52:26,639
in terms of the uh election code 9192

2400
01:52:26,639 --> 01:52:29,360
report again that is a fiscal impact

2401
01:52:29,360 --> 01:52:36,320
study uh that was really a response to the FOR initiative. Uh the

2402
01:52:36,320 --> 01:52:39,760
report required contracting with uh a

2403
01:52:39,760 --> 01:52:41,679
number of specialized firms including

2404
01:52:41,679 --> 01:52:45,040
RSG who was the lead contractor but also

2405
01:52:45,040 --> 01:52:48,159
uh the the master plan consultant KPA

2406
01:52:48,159 --> 01:52:51,760
along with Mary McGrath Architects who

2407
01:52:51,760 --> 01:52:54,719
uh did a an evaluation of the costs of a

2408
01:52:54,719 --> 01:52:57,040
new capital fire facility and citygate

2409
01:52:57,040 --> 01:52:59,599
associates which prepared the staffing

2410
01:52:59,599 --> 01:53:03,520
analysis for uh two scenarios. one uh

2411
01:53:03,520 --> 01:53:06,400
either contracting with uh Ross Valley

2412
01:53:06,400 --> 01:53:09,760
Fire or a standalone fire station. Uh

2413
01:53:09,760 --> 01:53:13,119
the the outcome of that is uh that it

2414
01:53:13,119 --> 01:53:15,280
helps inform both the town council and

2415
01:53:15,280 --> 01:53:17,679
the voters. Again, uh recognizing that

2416
01:53:17,679 --> 01:53:19,760
council approved the fourth initiative

2417
01:53:19,760 --> 01:53:22,080
for placement on the November ballot. Uh

2418
01:53:22,080 --> 01:53:24,400
that's a key piece of information uh for

2419
01:53:24,400 --> 01:53:27,119
both council and and voters. Um

2420
01:53:27,119 --> 01:53:30,000
ultimately it does uh help inform policy

2421
01:53:30,000 --> 01:53:32,880
direction and and financial feasibility

2422
01:53:32,880 --> 01:53:34,800
associated with the fourth the fourth

2423
01:53:34,800 --> 01:53:39,119
initiative. Um I I want to note that the

2424
01:53:39,119 --> 01:53:42,639
uh election code 9192 report is uh

2425
01:53:42,639 --> 01:53:44,080
included on your website and is

2426
01:53:44,080 --> 01:53:47,760
available for review by the community.

2427
01:53:47,760 --> 01:53:50,480
Uh at your February meeting, council

2428
01:53:50,480 --> 01:53:53,599
gave direction to staff to move forward

2429
01:53:53,599 --> 01:53:56,880
with two requests for qualifications. Uh

2430
01:53:56,880 --> 01:53:59,280
the first of which was for a affordable

2431
01:53:59,280 --> 01:54:03,119
housing. uh to prepare that RFQ. Town

2432
01:54:03,119 --> 01:54:06,159
staff coordinated with both planning

2433
01:54:06,159 --> 01:54:08,000
staff and the town attorney's office to

2434
01:54:08,000 --> 01:54:11,040
ensure that the RFQ reflected

2435
01:54:11,040 --> 01:54:12,880
consistency with your your housing

2436
01:54:12,880 --> 01:54:16,080
element and your regional housing needs

2437
01:54:16,080 --> 01:54:18,480
uh compliance objectives uh in addition

2438
01:54:18,480 --> 01:54:20,560
to consistency with your both your

2439
01:54:20,560 --> 01:54:22,560
zoning and your development standards.

2440
01:54:22,560 --> 01:54:25,280
that uh RFQ which was authorized by

2441
01:54:25,280 --> 01:54:26,719
council on February 12th and

2442
01:54:26,719 --> 01:54:29,599
subsequently released requires

2443
01:54:29,599 --> 01:54:32,560
statements of qualifications to be uh

2444
01:54:32,560 --> 01:54:35,679
submitted to the town on on uh April 3rd

2445
01:54:35,679 --> 01:54:38,800
which is tomorrow. Uh thus far we have

2446
01:54:38,800 --> 01:54:42,880
received uh uh one SOQ uh in advance of

2447
01:54:42,880 --> 01:54:44,800
the due date and we are hoping to

2448
01:54:44,800 --> 01:54:48,880
receive additional SOQs um in accordance

2449
01:54:48,880 --> 01:54:51,360
with the due date. Uh next steps do

2450
01:54:51,360 --> 01:54:55,679
include review of uh all received SOQS,

2451
01:54:55,679 --> 01:54:59,840
uh interviews of uh the potential

2452
01:54:59,840 --> 01:55:02,320
development partners, and the goal would

2453
01:55:02,320 --> 01:55:04,639
be to bring that forward to council for

2454
01:55:04,639 --> 01:55:06,320
consideration of an exclusive

2455
01:55:06,320 --> 01:55:09,520
negotiating agreement with the uh the

2456
01:55:09,520 --> 01:55:12,639
preferred housing partner.

2457
01:55:12,639 --> 01:55:15,040
Uh as as I mentioned earlier, council

2458
01:55:15,040 --> 01:55:18,719
also approved RFQ for architectural

2459
01:55:18,719 --> 01:55:22,000
engineering services. Uh thus far, we've

2460
01:55:22,000 --> 01:55:24,239
received and just just by way of email

2461
01:55:24,239 --> 01:55:28,960
received the the fourth uh SOQ today. Uh

2462
01:55:28,960 --> 01:55:31,840
we are expecting additional SOQs uh by

2463
01:55:31,840 --> 01:55:33,599
the due date tomorrow. So I'm thinking

2464
01:55:33,599 --> 01:55:36,239
we'll have at least five, if not more uh

2465
01:55:36,239 --> 01:55:41,599
SOQ's. Uh again, the the uh council in

2466
01:55:41,599 --> 01:55:43,599
their discussions and approval of that

2467
01:55:43,599 --> 01:55:47,599
RFQ did uh recommend including language

2468
01:55:47,599 --> 01:55:50,960
to uh support potential evaluation of

2469
01:55:50,960 --> 01:55:52,480
alternatives

2470
01:55:52,480 --> 01:55:54,480
site configurations and development

2471
01:55:54,480 --> 01:55:56,239
particularly in response to the fourth

2472
01:55:56,239 --> 01:55:58,880
initiative which you're going to uh as I

2473
01:55:58,880 --> 01:56:00,960
understand receive a presentation later

2474
01:56:00,960 --> 01:56:02,560
this month. So if we can get an

2475
01:56:02,560 --> 01:56:05,040
architect on board uh that will help

2476
01:56:05,040 --> 01:56:07,760
with some critical evaluation of of of

2477
01:56:07,760 --> 01:56:10,719
that proposal assuming it comes comes

2478
01:56:10,719 --> 01:56:13,280
forward. Again, next steps in in that

2479
01:56:13,280 --> 01:56:16,400
process will be to uh you know,

2480
01:56:16,400 --> 01:56:19,840
diligently review the uh SOQs that have

2481
01:56:19,840 --> 01:56:22,159
been submitted. Uh conduct interviews

2482
01:56:22,159 --> 01:56:25,199
with the top two or three firms and

2483
01:56:25,199 --> 01:56:28,719
ultimately uh negotiate a scope of work

2484
01:56:28,719 --> 01:56:31,199
that would be the basis of a a

2485
01:56:31,199 --> 01:56:33,040
professional services agreement with the

2486
01:56:33,040 --> 01:56:35,440
selected or recommended firm uh which

2487
01:56:35,440 --> 01:56:37,520
would uh require council approval. So

2488
01:56:37,520 --> 01:56:39,760
that would be placed back on your agenda

2489
01:56:39,760 --> 01:56:41,920
for review and approval. And that would

2490
01:56:41,920 --> 01:56:44,159
be a professional service agreement with

2491
01:56:44,159 --> 01:56:47,119
a detailed scope of work. uh providing

2492
01:56:47,119 --> 01:56:49,679
the architectural engineering services

2493
01:56:49,679 --> 01:56:52,159
which would include uh of course design

2494
01:56:52,159 --> 01:56:56,320
services, landscape uh uh architecture

2495
01:56:56,320 --> 01:57:00,639
uh uh civil work as as along with what

2496
01:57:00,639 --> 01:57:06,159
we call MEP um uh for all of your uh air

2497
01:57:06,159 --> 01:57:08,960
conditioning ma and electrical equipment

2498
01:57:08,960 --> 01:57:11,679
so forth.

2499
01:57:11,679 --> 01:57:13,199
Um

2500
01:57:13,199 --> 01:57:16,080
as council just saw uh the you received

2501
01:57:16,080 --> 01:57:21,510
a presentation by Fieldman Rolap. Um

2502
01:57:21,520 --> 01:57:23,760
within the last month uh we moved very

2503
01:57:23,760 --> 01:57:27,119
quickly to uh issue a request for

2504
01:57:27,119 --> 01:57:30,719
proposals uh document uh for municipal

2505
01:57:30,719 --> 01:57:37,199
advisory services to uh three firms as reported by uh the town manager. Uh

2506
01:57:37,199 --> 01:57:40,719
we we received those three proposals and

2507
01:57:40,719 --> 01:57:44,080
quickly uh made a decision to retain

2508
01:57:44,080 --> 01:57:46,719
Fieldman Rolap who is very qualified uh

2509
01:57:46,719 --> 01:57:49,360
firm to serve as municipal adviser for

2510
01:57:49,360 --> 01:57:53,040
kind of this phase one effort to do an

2511
01:57:53,040 --> 01:57:55,360
evaluation of the town's budget but also

2512
01:57:55,360 --> 01:57:57,599
to look at potential uh financing

2513
01:57:57,599 --> 01:57:59,440
options for for the council's

2514
01:57:59,440 --> 01:58:02,719
consideration. Um and as part of that

2515
01:58:02,719 --> 01:58:04,880
you assess debt capacity and what the

2516
01:58:04,880 --> 01:58:07,440
tax impacts are for the for the

2517
01:58:07,440 --> 01:58:09,599
residents for associated with a

2518
01:58:09,599 --> 01:58:12,080
potential uh revenue measure. Uh of

2519
01:58:12,080 --> 01:58:14,719
course the presentation tonight was was

2520
01:58:14,719 --> 01:58:16,239
somewhat general. I mean the budget

2521
01:58:16,239 --> 01:58:19,440
stuff was very specific uh but it may uh

2522
01:58:19,440 --> 01:58:22,320
it would ultimately be need to be uh you

2523
01:58:22,320 --> 01:58:24,480
know f further clarified when we

2524
01:58:24,480 --> 01:58:26,480
understand what costs the council may

2525
01:58:26,480 --> 01:58:29,280
want to uh cover as part of either the

2526
01:58:29,280 --> 01:58:34,070
fourth initiative or the master plan.

2527
01:58:34,080 --> 01:58:36,320
Uh just briefly on SQA environmental

2528
01:58:36,320 --> 01:58:39,760
review, I just want to uh restate that

2529
01:58:39,760 --> 01:58:44,000
uh you know staff conducted a um uh kind

2530
01:58:44,000 --> 01:58:46,480
of a mini environmental review to assess

2531
01:58:46,480 --> 01:58:48,480
the environmental impacts of the

2532
01:58:48,480 --> 01:58:52,000
facility master plan. Uh one of the key

2533
01:58:52,000 --> 01:58:55,199
you know study areas uh from a SQA

2534
01:58:55,199 --> 01:58:56,880
perspective

2535
01:58:56,880 --> 01:59:01,199
uh is of course land use planning but uh

2536
01:59:01,199 --> 01:59:03,599
maybe more significantly includes uh

2537
01:59:03,599 --> 01:59:05,360
transportation issues, transportation

2538
01:59:05,360 --> 01:59:08,960
safety around uh your your two major

2539
01:59:08,960 --> 01:59:10,719
thorough affairs adjacent to the town

2540
01:59:10,719 --> 01:59:13,840
hall uh along with biological issues and

2541
01:59:13,840 --> 01:59:16,639
historic resource issues.

2542
01:59:16,639 --> 01:59:18,320
Um

2543
01:59:18,320 --> 01:59:20,480
the

2544
01:59:20,480 --> 01:59:23,119
earlier uh Gant chart did identify that

2545
01:59:23,119 --> 01:59:24,880
we'd be moving forward with

2546
01:59:24,880 --> 01:59:27,679
environmental review. Uh town manager

2547
01:59:27,679 --> 01:59:29,679
and town attorney and myself have

2548
01:59:29,679 --> 01:59:33,280
discussed bringing an RFQ forward. Uh

2549
01:59:33,280 --> 01:59:35,760
but we we did uh hold off that process

2550
01:59:35,760 --> 01:59:38,719
was delayed to allow for the citizens

2551
01:59:38,719 --> 01:59:40,239
advisory committee to provide a

2552
01:59:40,239 --> 01:59:42,239
recommendation to town council because I

2553
01:59:42,239 --> 01:59:44,080
know that was a concern of council is

2554
01:59:44,080 --> 01:59:46,560
that there was we maybe moving forward

2555
01:59:46,560 --> 01:59:49,280
too fast. So uh that that that process

2556
01:59:49,280 --> 01:59:52,880
has been delayed but we do think one of

2557
01:59:52,880 --> 01:59:56,320
the key next steps is to uh hire

2558
01:59:56,320 --> 01:59:58,719
necessary subconultants to that would

2559
01:59:58,719 --> 02:00:01,679
inform the environmental review process

2560
02:00:01,679 --> 02:00:03,679
uh going forward.

2561
02:00:03,679 --> 02:00:06,800
So that really concludes an update uh on

2562
02:00:06,800 --> 02:00:09,679
the facilities master plan. Again, just

2563
02:00:09,679 --> 02:00:12,560
to uh emphasize that the goal of the the

2564
02:00:12,560 --> 02:00:14,320
master plan was, you know, mo

2565
02:00:14,320 --> 02:00:17,360
modernization of your your town

2566
02:00:17,360 --> 02:00:19,840
facilities in in alignment with

2567
02:00:19,840 --> 02:00:22,880
community's desires, but also while uh

2568
02:00:22,880 --> 02:00:26,560
protecting public safety and service.

2569
02:00:26,560 --> 02:00:30,560
>> Thank you, David. Questions? Elizabeth?

2570
02:00:30,560 --> 02:00:34,000
>> Uh thank you very much. Um uh regarding

2571
02:00:34,000 --> 02:00:37,440
the um architectural and engineering

2572
02:00:37,440 --> 02:00:39,440
services, you mentioned that there'd be

2573
02:00:39,440 --> 02:00:41,520
a professional service agreement that

2574
02:00:41,520 --> 02:00:43,599
would come to the council with details.

2575
02:00:43,599 --> 02:00:45,119
When would that be coming to the

2576
02:00:45,119 --> 02:00:46,560
council?

2577
02:00:46,560 --> 02:00:49,119
>> Uh we don't have a a specific date

2578
02:00:49,119 --> 02:00:51,599
scheduled yet. Um you know it's going to

2579
02:00:51,599 --> 02:00:54,639
be uh based in part on arranging

2580
02:00:54,639 --> 02:00:57,199
interview well first conducting a

2581
02:00:57,199 --> 02:01:02,639
thorough review of proposals and um uh

2582
02:01:02,639 --> 02:01:05,199
you know negotiating a scope of work

2583
02:01:05,199 --> 02:01:10,159
with the the the top firm. Uh and that will kind of set the the schedule

2584
02:01:10,159 --> 02:01:12,639
for when we bring that uh when that

2585
02:01:12,639 --> 02:01:14,639
scope of work comes back to council.

2586
02:01:14,639 --> 02:01:16,960
Because I was I was thinking if if there

2587
02:01:16,960 --> 02:01:19,599
are changes to the plan come later this

2588
02:01:19,599 --> 02:01:21,440
month, that would have to be something

2589
02:01:21,440 --> 02:01:26,000
that would be part of this part of the scope of work. Is that right?

2590
02:01:26,000 --> 02:01:27,440
>> I think that's that's that's fair to

2591
02:01:27,440 --> 02:01:28,239
say, Mayor P.

2592
02:01:28,239 --> 02:01:29,840
>> And we don't have a May meeting, so it

2593
02:01:29,840 --> 02:01:31,599
wouldn't at the earliest it would be

2594
02:01:31,599 --> 02:01:33,520
June. Is that is that too late or is

2595
02:01:33,520 --> 02:01:35,440
that okay?

2596
02:01:35,440 --> 02:01:37,440
Uh, I would probably defer to town town

2597
02:01:37,440 --> 02:01:39,040
manager whether a special meeting would

2598
02:01:39,040 --> 02:01:40,960
be necessary, but otherwise,

2599
02:01:40,960 --> 02:01:43,360
>> you know, it it's it definitely we're

2600
02:01:43,360 --> 02:01:44,480
not going to be ready for your next

2601
02:01:44,480 --> 02:01:46,560
council meeting, which is April 29th.

2602
02:01:46,560 --> 02:01:48,800
So, that this item it will not be on

2603
02:01:48,800 --> 02:01:51,520
April 29th, and you are correct that

2604
02:01:51,520 --> 02:01:53,599
there's no meeting in May. So, the first

2605
02:01:53,599 --> 02:01:56,159
other opportunity would be June 11th.

2606
02:01:56,159 --> 02:01:59,199
Um, but honestly, I we we we need to

2607
02:01:59,199 --> 02:02:02,800
talk more about um the evaluation and

2608
02:02:02,800 --> 02:02:05,760
all that that stuff. So, um, and I'm I'm

2609
02:02:05,760 --> 02:02:07,520
really interested in hearing, uh, from

2610
02:02:07,520 --> 02:02:15,280
the citizens committee, too. So, um, we wanted to, uh, give we wanted to get

2611
02:02:15,280 --> 02:02:17,280
the word out to architectural and

2612
02:02:17,280 --> 02:02:20,080
engineering firms. We're happy we we

2613
02:02:20,080 --> 02:02:22,880
have, uh, received um, and expect to

2614
02:02:22,880 --> 02:02:24,960
receive a few more tomorrow. That's

2615
02:02:24,960 --> 02:02:28,800
really exciting. And, um, so we're not

2616
02:02:28,800 --> 02:02:31,360
it's we're not rushing this, mayor prom.

2617
02:02:31,360 --> 02:02:32,480
Um,

2618
02:02:32,480 --> 02:02:34,560
>> so June would be the rush, but I was

2619
02:02:34,560 --> 02:02:36,400
just wondering it has to be held up a

2620
02:02:36,400 --> 02:02:38,960
little bit for the citizens committee

2621
02:02:38,960 --> 02:02:42,400
and then will these firms be not happy

2622
02:02:42,400 --> 02:02:45,760
if they aren't signed on until sometime

2623
02:02:45,760 --> 02:02:49,119
in June or later? I I I think that firms

2624
02:02:49,119 --> 02:02:53,760
are are very used to when they work with cities, especially on projects of

2625
02:02:53,760 --> 02:02:56,719
this size, and they uh as the council

2626
02:02:56,719 --> 02:03:00,560
directed us when we came to you to get

2627
02:03:00,560 --> 02:03:02,080
your approval to release these

2628
02:03:02,080 --> 02:03:04,960
documents, we did add language into

2629
02:03:04,960 --> 02:03:07,360
these uh requests for qualifications

2630
02:03:07,360 --> 02:03:10,800
that talked about the fourth initiative.

2631
02:03:10,800 --> 02:03:13,440
So, I'm sure that they're expecting that

2632
02:03:13,440 --> 02:03:15,520
there's going to be some ups and downs

2633
02:03:15,520 --> 02:03:17,599
and some changes. So, I I don't think

2634
02:03:17,599 --> 02:03:20,320
they're going to be surprised.

2635
02:03:20,320 --> 02:03:21,520
>> Thank you.

2636
02:03:21,520 --> 02:03:24,560
>> Any other questions? Any public comment

2637
02:03:24,560 --> 02:03:26,639
on this item?

2638
02:03:26,639 --> 02:03:29,599
Anybody online? Donna,

2639
02:03:29,599 --> 02:03:31,040
>> there's no one online, Mayor.

2640
02:03:31,040 --> 02:03:34,560
>> Okay. Um, any further discussion? I I

2641
02:03:34,560 --> 02:03:36,719
just wanted to thank you for getting

2642
02:03:36,719 --> 02:03:41,040
these things, the the municipal finance

2643
02:03:41,040 --> 02:03:45,280
opinion consultation and the architect

2644
02:03:45,280 --> 02:03:47,360
engineering and also the affordable

2645
02:03:47,360 --> 02:03:50,159
housing getting those moving instead of

2646
02:03:50,159 --> 02:03:53,199
waiting until after April 29th because

2647
02:03:53,199 --> 02:03:55,679
if we want to do something by the

2648
02:03:55,679 --> 02:03:57,520
November election, it's going to be a

2649
02:03:57,520 --> 02:04:00,080
huge scramble. So the more we can do in

2650
02:04:00,080 --> 02:04:03,920
advance, as Christa, you wisely set up,

2651
02:04:03,920 --> 02:04:06,239
the the better off we'll be. So, thank

2652
02:04:06,239 --> 02:04:08,320
you for continuing to push forward on

2653
02:04:08,320 --> 02:04:11,040
the items that we can push forward on.

2654
02:04:11,040 --> 02:04:13,280
>> You're welcome. Thank you.

2655
02:04:13,280 --> 02:04:16,480
>> All right. Item 16,

2656
02:04:16,480 --> 02:04:18,239
town council to consider adopting

2657
02:04:18,239 --> 02:04:21,440
resolution number 2617, approving and

2658
02:04:21,440 --> 02:04:23,920
authorizing the mayor to execute a first

2659
02:04:23,920 --> 02:04:26,400
amendment to the amended and restated

2660
02:04:26,400 --> 02:04:29,199
employment agreement between the town

2661
02:04:29,199 --> 02:04:32,000
and town manager Christa Johnson to be

2662
02:04:32,000 --> 02:04:34,960
effective April 2nd, 2026.

2663
02:04:34,960 --> 02:04:35,679
Den,

2664
02:04:35,679 --> 02:04:38,800
>> good evening, mayor and council members.

2665
02:04:38,800 --> 02:04:40,480
This is your town attorney, Benjamin. I

2666
02:04:40,480 --> 02:04:42,719
like that introduction. That was a nice

2667
02:04:42,719 --> 02:04:44,239
angle. You referred to that for now on.

2668
02:04:44,239 --> 02:04:45,840
>> He used the word esteemed, too.

2669
02:04:45,840 --> 02:04:46,560
>> Esteemed.

2670
02:04:46,560 --> 02:04:49,440
Benjamin. I enjoyed that.

2671
02:04:49,440 --> 02:04:51,360
>> Uh, tonight before you is the proposed

2672
02:04:51,360 --> 02:04:52,800
first amendment to the amended and

2673
02:04:52,800 --> 02:04:54,320
restated town manager employment

2674
02:04:54,320 --> 02:04:56,719
agreement to increase the town manager's

2675
02:04:56,719 --> 02:04:58,960
vacation leave cap from 300 to 400

2676
02:04:58,960 --> 02:05:00,719
hours.

2677
02:05:00,719 --> 02:05:02,080
During the last 5 months, a heavy

2678
02:05:02,080 --> 02:05:03,679
workload has prevented the town manager

2679
02:05:03,679 --> 02:05:05,679
from taking vacation leave, resulting in

2680
02:05:05,679 --> 02:05:07,520
the consistent loss of vacation leave

2681
02:05:07,520 --> 02:05:09,360
due to the cap on the vacation leave

2682
02:05:09,360 --> 02:05:11,679
balance stayed in her current employment

2683
02:05:11,679 --> 02:05:13,199
agreement.

2684
02:05:13,199 --> 02:05:14,960
Most city managers in Marin have the

2685
02:05:14,960 --> 02:05:16,320
ability to sell back a certain amount of

2686
02:05:16,320 --> 02:05:19,040
vacation leave hours each year. Uh the

2687
02:05:19,040 --> 02:05:20,639
town manager does not have that benefit

2688
02:05:20,639 --> 02:05:23,440
in her existing contract. To prevent the

2689
02:05:23,440 --> 02:05:25,520
loss of vacation leave, the town manager

2690
02:05:25,520 --> 02:05:27,119
has requested that the council consider

2691
02:05:27,119 --> 02:05:29,440
a request to increase the cap from 300

2692
02:05:29,440 --> 02:05:31,840
to 400 hours. And there's a proposed

2693
02:05:31,840 --> 02:05:33,280
amendment in your packet with a

2694
02:05:33,280 --> 02:05:35,199
resolution accompanying that. And that

2695
02:05:35,199 --> 02:05:36,880
concludes my report.

2696
02:05:36,880 --> 02:05:40,000
>> Thank you, esteemed council person

2697
02:05:40,000 --> 02:05:40,400
stock.

2698
02:05:40,400 --> 02:05:43,920
>> Benjamin what's your middle initial?

2699
02:05:43,920 --> 02:05:46,719
Um, any questions on this council

2700
02:05:46,719 --> 02:05:49,040
members?

2701
02:05:49,040 --> 02:05:53,510
public comment on this item.

2702
02:05:53,520 --> 02:05:54,880
» No one's online, mayor.

2703
02:05:54,880 --> 02:05:56,639
>> Okay. Then we'll bring it back for any

2704
02:05:56,639 --> 02:06:01,990
discussion or a motion.

2705
02:06:02,000 --> 02:06:04,320
» I just want to say I I worked for the

2706
02:06:04,320 --> 02:06:06,400
city and county of San Francisco for

2707
02:06:06,400 --> 02:06:08,560
many years. And so I went back and said,

2708
02:06:08,560 --> 02:06:11,520
what do we have in San Francisco as a

2709
02:06:11,520 --> 02:06:13,440
ceiling for where you can't carry

2710
02:06:13,440 --> 02:06:17,760
vacation over? It's 400 400 hours. So,

2711
02:06:17,760 --> 02:06:19,679
it's pretty consistent with how it is

2712
02:06:19,679 --> 02:06:23,270
other places.

2713
02:06:23,280 --> 02:06:26,080
» And I I think given how hard our town

2714
02:06:26,080 --> 02:06:28,080
manager has been working and juggling so

2715
02:06:28,080 --> 02:06:31,199
many things that we need to make sure

2716
02:06:31,199 --> 02:06:33,440
that she is able to take a break

2717
02:06:33,440 --> 02:06:35,679
>> and not be penalized for working hard,

2718
02:06:35,679 --> 02:06:37,440
which is you're getting penalized right

2719
02:06:37,440 --> 02:06:40,400
now for working hard um by not being

2720
02:06:40,400 --> 02:06:42,400
able to use your vacation time or carry

2721
02:06:42,400 --> 02:06:45,280
it over. So, I'm totally in favor of

2722
02:06:45,280 --> 02:06:46,800
this.

2723
02:06:46,800 --> 02:06:48,639
So, I'd like to make a motion, unless

2724
02:06:48,639 --> 02:06:50,639
somebody else wants to speak, that we

2725
02:06:50,639 --> 02:06:55,910
adopt resolution number 2617.

2726
02:06:55,920 --> 02:06:58,000
» Second.

2727
02:06:58,000 --> 02:06:59,119
>> Mayor McMillan.

2728
02:06:59,119 --> 02:06:59,599
>> Yes.

2729
02:06:59,599 --> 02:07:01,119
>> Mayor Prom Robbins.

2730
02:07:01,119 --> 02:07:01,840
>> Yes.

2731
02:07:01,840 --> 02:07:03,360
>> Council member Kercher.

2732
02:07:03,360 --> 02:07:03,920
>> Yes.

2733
02:07:03,920 --> 02:07:05,199
>> Council member Dally.

2734
02:07:05,199 --> 02:07:06,000
>> Yes.

2735
02:07:06,000 --> 02:07:07,840
>> Motion passes.

2736
02:07:07,840 --> 02:07:09,280
>> Thank you, council and esteemed

2737
02:07:09,280 --> 02:07:10,239
attorney.

2738
02:07:10,239 --> 02:07:11,520
>> Take that vacation.

2739
02:07:11,520 --> 02:07:14,000
>> Yes.

2740
02:07:14,000 --> 02:07:18,320
>> All right. Um, the no action items,

2741
02:07:18,320 --> 02:07:20,000
council correspondence. I just

2742
02:07:20,000 --> 02:07:23,679
distributed a nice note from Anna about

2743
02:07:23,679 --> 02:07:25,679
us giving her a proclamation. Is there

2744
02:07:25,679 --> 02:07:29,199
any other council correspondence?

2745
02:07:29,199 --> 02:07:31,679
Future council items. Anybody have

2746
02:07:31,679 --> 02:07:33,679
anything?

2747
02:07:33,679 --> 02:07:35,840
Council member participation at the

2748
02:07:35,840 --> 02:07:38,320
communications table at our next meeting

2749
02:07:38,320 --> 02:07:40,639
which is April 29th. I am able to be

2750
02:07:40,639 --> 02:07:43,760
there. If anyone else wants to join me,

2751
02:07:43,760 --> 02:07:45,040
>> I can join you.

2752
02:07:45,040 --> 02:07:47,119
>> Okay.

2753
02:07:47,119 --> 02:07:53,030
great. Um 18 is our meeting evaluation.

2754
02:07:53,040 --> 02:07:56,159
It's 8:07.

2755
02:07:56,159 --> 02:07:59,280
>> That is good. Any any constructive

2756
02:07:59,280 --> 02:08:01,360
criticism or comments?

2757
02:08:01,360 --> 02:08:02,079
>> Nope. All right.

2758
02:08:02,079 --> 02:08:03,920
>> I think it went very smoothly.

2759
02:08:03,920 --> 02:08:07,040
>> I agree.

2760
02:08:07,040 --> 02:08:09,040
>> Yes. Yeah. Yeah.

2761
02:08:09,040 --> 02:08:11,280
>> All right. And I and I actually was glad

2762
02:08:11,280 --> 02:08:14,800
to see so many people in the um sitting

2763
02:08:14,800 --> 02:08:16,320
area audience.

2764
02:08:16,320 --> 02:08:16,960
>> Yeah.

2765
02:08:16,960 --> 02:08:19,199
>> People. So that's great.

2766
02:08:19,199 --> 02:08:21,360
>> All right. With that we are adjourned at

2767
02:08:21,360 --> 02:08:25,400
8:08. Thank you.