1 00:40:58,560 --> 00:41:24,230 I see that. 2 00:41:24,240 --> 00:41:49,030 Are Am 3 00:41:49,040 --> 00:42:01,589 I dating myself? I say handle. 4 00:42:01,599 --> 00:42:55,270 It says post is posting another 5 00:42:55,280 --> 00:43:01,510 Oh, he's in. 6 00:43:01,520 --> 00:43:37,030 All right. 7 00:43:37,040 --> 00:43:38,960 Should we do a test? Matt, can you hear 8 00:43:38,960 --> 00:43:42,800 us? 9 00:43:42,800 --> 00:43:44,000 >> I I can hear you. 10 00:43:44,000 --> 00:43:47,119 >> Okay, great. Bill, can you hear us? 11 00:43:47,119 --> 00:43:48,400 >> Yes, I can. 12 00:43:48,400 --> 00:43:50,400 >> Okay. 13 00:43:50,400 --> 00:43:53,119 Oh, God. Matt, you're presiding over a 14 00:43:53,119 --> 00:43:56,079 huge 15 00:43:56,079 --> 00:43:56,880 >> conference room. 16 00:43:56,880 --> 00:43:59,359 >> Well, welcome everyone. We are at the 17 00:43:59,359 --> 00:44:01,440 special meeting of the Rosstown Council, 18 00:44:01,440 --> 00:44:04,560 Wednesday, May 6, 2026. 19 00:44:04,560 --> 00:44:07,280 We have two council members who are 20 00:44:07,280 --> 00:44:12,720 appearing um via Zoom. Um, if you could 21 00:44:12,720 --> 00:44:15,359 each say your name and and your location 22 00:44:15,359 --> 00:44:17,200 and just confirm that you have posted 23 00:44:17,200 --> 00:44:19,040 the agenda at your location, that would 24 00:44:19,040 --> 00:44:20,400 be really helpful. Bill, why don't you 25 00:44:20,400 --> 00:44:22,480 go first? 26 00:44:22,480 --> 00:44:25,200 >> Yes, I'm at the Orlando Hyatt Regency 27 00:44:25,200 --> 00:44:29,280 Airport Hotel and I have posted the 28 00:44:29,280 --> 00:44:32,000 agenda and there is no one else present 29 00:44:32,000 --> 00:44:33,520 with me. 30 00:44:33,520 --> 00:44:36,319 >> Thank you, Matt. 31 00:44:36,319 --> 00:44:38,880 Hi, I'm at Matthews Salter at One Market 32 00:44:38,880 --> 00:44:41,599 Street in San Francisco. I posted the 33 00:44:41,599 --> 00:44:43,599 agenda and there is no one else 34 00:44:43,599 --> 00:44:45,359 presently with me. 35 00:44:45,359 --> 00:44:49,040 >> Thank you both. And um Ben Stock, our 36 00:44:49,040 --> 00:44:51,359 normal town attorney, our customary town 37 00:44:51,359 --> 00:44:54,240 attorney is not here today. So Miriam, 38 00:44:54,240 --> 00:44:56,240 if you could please introduce yourself 39 00:44:56,240 --> 00:44:57,680 as Ben. 40 00:44:57,680 --> 00:45:00,240 >> Hi everyone. I'm Miriam Sleman. I'm here 41 00:45:00,240 --> 00:45:02,720 um from the town attorney's office. 42 00:45:02,720 --> 00:45:06,160 >> Welcome. Okay. So, I'm 43 00:45:06,160 --> 00:45:09,200 uh let's see. Are there any um changes 44 00:45:09,200 --> 00:45:10,960 to the agenda? 45 00:45:10,960 --> 00:45:11,599 >> No, mayor. 46 00:45:11,599 --> 00:45:13,119 >> And the agenda has been posted. 47 00:45:13,119 --> 00:45:16,319 >> Yes. I What can I ask about a change? 48 00:45:16,319 --> 00:45:19,359 >> Okay. Okay. Um, so yesterday we received 49 00:45:19,359 --> 00:45:22,720 a letter from um, uh, Bob Herps on 50 00:45:22,720 --> 00:45:25,280 behalf of Jeff and the ad hoc advisory 51 00:45:25,280 --> 00:45:28,880 group and they asked for uh, asked us to 52 00:45:28,880 --> 00:45:30,400 talk about four things at today's 53 00:45:30,400 --> 00:45:32,160 meeting and two of them are on the 54 00:45:32,160 --> 00:45:33,839 agenda, but two aren't. And I'm asking 55 00:45:33,839 --> 00:45:38,160 if we can add um those other two to 56 00:45:38,160 --> 00:45:40,800 today's agenda. One is to uh discuss 57 00:45:40,800 --> 00:45:43,119 authorizing $100,000 58 00:45:43,119 --> 00:45:45,440 uh for asbuilt drawings and other 59 00:45:45,440 --> 00:45:48,079 necessities for the uh project to move 60 00:45:48,079 --> 00:45:50,640 forward. And the other is to consider 61 00:45:50,640 --> 00:45:52,560 appointing an ad hoc advisory committee 62 00:45:52,560 --> 00:45:54,240 to fill the role of unpaid owners 63 00:45:54,240 --> 00:45:56,319 representative. And so those aren't on 64 00:45:56,319 --> 00:45:58,800 our agenda, but they they were requested 65 00:45:58,800 --> 00:46:01,119 to be on yesterday's. Can those be 66 00:46:01,119 --> 00:46:03,520 added? 67 00:46:03,520 --> 00:46:07,109 >> No, they cannot. 68 00:46:07,119 --> 00:46:09,520 The agenda had to be posted 24 hours in 69 00:46:09,520 --> 00:46:11,920 advance and the agenda has to have 70 00:46:11,920 --> 00:46:14,079 agenda titles that are descriptive of 71 00:46:14,079 --> 00:46:17,119 the action the council is considering. 72 00:46:17,119 --> 00:46:20,560 >> So if these are critical I guess we'd 73 00:46:20,560 --> 00:46:22,319 have another special meeting to discuss 74 00:46:22,319 --> 00:46:24,480 it but but not today. Is that it? 75 00:46:24,480 --> 00:46:24,960 >> That's correct. 76 00:46:24,960 --> 00:46:26,960 >> Okay. 77 00:46:26,960 --> 00:46:29,359 >> All right. Um 78 00:46:29,359 --> 00:46:32,880 public comment and this is for matters 79 00:46:32,880 --> 00:46:34,720 Christa correct me if I'm wrong. This is 80 00:46:34,720 --> 00:46:37,680 for matters not on the agenda limited. 81 00:46:37,680 --> 00:46:39,920 No, this is for matter matters on the 82 00:46:39,920 --> 00:46:40,960 agenda only 83 00:46:40,960 --> 00:46:43,200 >> on a special meeting agenda. And I 84 00:46:43,200 --> 00:46:44,800 certainly defer to our town attorney, 85 00:46:44,800 --> 00:46:47,359 but I've been told in the past that the 86 00:46:47,359 --> 00:46:49,599 items are on a special meeting agenda 87 00:46:49,599 --> 00:46:51,359 that the public this is the time for 88 00:46:51,359 --> 00:46:54,000 public comment. Of course, it's up to 89 00:46:54,000 --> 00:46:56,880 the mayor on how you want to proceed. 90 00:46:56,880 --> 00:47:01,589 >> Yeah, 91 00:47:01,599 --> 00:47:04,079 » I agree. I I think yeah, it's about 92 00:47:04,079 --> 00:47:06,000 what's on the agenda here today. 93 00:47:06,000 --> 00:47:08,400 >> Okay. I I would rather do the public 94 00:47:08,400 --> 00:47:10,880 comment after each of the items instead 95 00:47:10,880 --> 00:47:12,960 of collectively lumped together. 96 00:47:12,960 --> 00:47:13,440 >> Okay. 97 00:47:13,440 --> 00:47:15,920 >> Um Okay. So, we will not have any public 98 00:47:15,920 --> 00:47:17,920 comment right now. We will move on to 99 00:47:17,920 --> 00:47:20,720 number four, which is town council to 100 00:47:20,720 --> 00:47:22,960 consider adoption of resolution number 101 00:47:22,960 --> 00:47:24,720 2623 102 00:47:24,720 --> 00:47:26,880 directing the town manager to initiate 103 00:47:26,880 --> 00:47:28,720 preparation of an amendment to the 104 00:47:28,720 --> 00:47:31,119 town's facilities master plan to 105 00:47:31,119 --> 00:47:33,040 incorporate the citizens advisory 106 00:47:33,040 --> 00:47:35,440 committee concept as a preferred 107 00:47:35,440 --> 00:47:38,079 alternative to concept B subject to 108 00:47:38,079 --> 00:47:40,240 further technical, operational, and 109 00:47:40,240 --> 00:47:42,720 financial analysis. Town Manager 110 00:47:42,720 --> 00:47:43,359 Johnson. 111 00:47:43,359 --> 00:47:45,680 >> Um, thank you, Mayor. Uh David Kelly, 112 00:47:45,680 --> 00:47:48,160 our uh project manager for this project 113 00:47:48,160 --> 00:47:51,440 is here this afternoon and can give a a 114 00:47:51,440 --> 00:47:53,200 brief presentation to the council for 115 00:47:53,200 --> 00:47:55,760 this item. Thank you, David. 116 00:47:55,760 --> 00:47:58,720 >> Thank you, Town Manager Johnson and good 117 00:47:58,720 --> 00:48:02,240 afternoon. Uh beautiful sunny day. Uh my 118 00:48:02,240 --> 00:48:04,560 name is David Kelly. I am your project 119 00:48:04,560 --> 00:48:06,480 manager for the facilities master plan. 120 00:48:06,480 --> 00:48:08,079 And uh I'm going to start just by giving 121 00:48:08,079 --> 00:48:09,359 a little bit of background and overview 122 00:48:09,359 --> 00:48:11,920 on how we got to this agenda item today. 123 00:48:11,920 --> 00:48:13,359 Uh some of which I know you've heard 124 00:48:13,359 --> 00:48:17,280 before. Um uh back in uh June of 2023, 125 00:48:17,280 --> 00:48:20,000 the council adopted uh what we refer to 126 00:48:20,000 --> 00:48:21,760 as the Ross Civic Center Facilities 127 00:48:21,760 --> 00:48:23,920 Master Plan. And uh that, you know, it's 128 00:48:23,920 --> 00:48:27,680 a a bound document that um was prepared 129 00:48:27,680 --> 00:48:31,440 by KPA. Uh that included, you know, 130 00:48:31,440 --> 00:48:33,440 quite a bit of analysis of the civic 131 00:48:33,440 --> 00:48:35,760 center site. uh did a technical 132 00:48:35,760 --> 00:48:38,880 evaluation and program evaluation for 133 00:48:38,880 --> 00:48:43,359 all of the uh uh uh town's operations 134 00:48:43,359 --> 00:48:45,040 and as part of that there was a 135 00:48:45,040 --> 00:48:46,480 community engagement or a public 136 00:48:46,480 --> 00:48:49,119 engagement process. Ultimately, the plan 137 00:48:49,119 --> 00:48:51,680 establishes a uh, you know, long-term 138 00:48:51,680 --> 00:48:54,960 framework for modernization of the town 139 00:48:54,960 --> 00:48:57,119 civic facilities, including here, right 140 00:48:57,119 --> 00:48:58,720 here, town hall, some of which you've 141 00:48:58,720 --> 00:49:01,599 already uh undertaken, uh, both, uh, 142 00:49:01,599 --> 00:49:03,839 public uh, police and public safety 143 00:49:03,839 --> 00:49:07,280 functions, uh, public works as well. Uh, 144 00:49:07,280 --> 00:49:10,400 and as part of the facility master plan, 145 00:49:10,400 --> 00:49:12,559 the council identified affordable 146 00:49:12,559 --> 00:49:14,559 housing on the north portion of the 147 00:49:14,559 --> 00:49:17,280 property. uh multi council ultimately 148 00:49:17,280 --> 00:49:20,079 reviewed multiple options. There were 149 00:49:20,079 --> 00:49:22,640 really three concepts that were reviewed 150 00:49:22,640 --> 00:49:25,440 by council concepts A, B and C and and 151 00:49:25,440 --> 00:49:28,319 the council settled uh on concept B and 152 00:49:28,319 --> 00:49:31,599 adopt that as your preferred alternative 153 00:49:31,599 --> 00:49:34,960 out of the three. Um that that concept 154 00:49:34,960 --> 00:49:39,839 did not include uh the uh 155 00:49:39,839 --> 00:49:42,559 the the fire station or fire station 18. 156 00:49:42,559 --> 00:49:44,559 it, you know, relied on on really 157 00:49:44,559 --> 00:49:46,480 demolition of the the public safety 158 00:49:46,480 --> 00:49:48,720 building that housed both police and 159 00:49:48,720 --> 00:49:51,520 fire and uh was largely focused on 160 00:49:51,520 --> 00:49:53,839 construction of new civic facilities. 161 00:49:53,839 --> 00:49:58,240 So, fast forward to uh June of last year 162 00:49:58,240 --> 00:50:00,960 and in response to the demolition and 163 00:50:00,960 --> 00:50:02,960 ultimately uh termination of fire 164 00:50:02,960 --> 00:50:05,440 services from the civic center site, the 165 00:50:05,440 --> 00:50:06,880 friends of the Ross firehouse, which 166 00:50:06,880 --> 00:50:09,040 I'll refer to as FORF, submitted a 167 00:50:09,040 --> 00:50:12,559 petition uh to uh really accomplish two 168 00:50:12,559 --> 00:50:14,000 things. One is to maintain an 169 00:50:14,000 --> 00:50:16,079 operational fire station within town 170 00:50:16,079 --> 00:50:18,240 limits and also to prioritize 171 00:50:18,240 --> 00:50:20,319 rehabilitation or reconstruction of a 172 00:50:20,319 --> 00:50:22,240 fire station 18 here at the Civic 173 00:50:22,240 --> 00:50:25,760 Center. uh at your February uh 12th 174 00:50:25,760 --> 00:50:27,920 meeting this year, uh council voted to 175 00:50:27,920 --> 00:50:30,720 place the fourth initiative on the 176 00:50:30,720 --> 00:50:33,359 November 3rd ballot. I think uh town 177 00:50:33,359 --> 00:50:35,680 attorney Miriam Simon was here for that 178 00:50:35,680 --> 00:50:40,079 meeting. Um and and at and at at this at 179 00:50:40,079 --> 00:50:43,280 the following meeting uh or excuse me at 180 00:50:43,280 --> 00:50:46,960 the same meeting uh residents including 181 00:50:46,960 --> 00:50:49,200 uh the town treasurer expressed interest 182 00:50:49,200 --> 00:50:51,520 in forming what was referred to as a a 183 00:50:51,520 --> 00:50:53,599 citizens advisory committee and I think 184 00:50:53,599 --> 00:50:57,359 the intent was for them to uh do an 185 00:50:57,359 --> 00:51:01,920 analysis and study the idea of uh you 186 00:51:01,920 --> 00:51:03,680 know exploring reuse of the existing 187 00:51:03,680 --> 00:51:05,119 public safety building. there was there 188 00:51:05,119 --> 00:51:07,760 was uh you know just opportunity kind of 189 00:51:07,760 --> 00:51:11,599 baked into uh historic rehabilitation of 190 00:51:11,599 --> 00:51:15,520 the of the existing building. uh the the 191 00:51:15,520 --> 00:51:17,119 citizens advisory committee which I'll 192 00:51:17,119 --> 00:51:19,200 refer to as the CAC sub subsequently 193 00:51:19,200 --> 00:51:21,599 developed and presented an alternative 194 00:51:21,599 --> 00:51:23,839 uh concept to council that was you know 195 00:51:23,839 --> 00:51:26,160 last week on April 29th and and 196 00:51:26,160 --> 00:51:28,480 following that presentation I think I 197 00:51:28,480 --> 00:51:31,760 think there was there was generally if I can say it correctly you know 198 00:51:31,760 --> 00:51:34,559 unanimous support uh for for further 199 00:51:34,559 --> 00:51:38,000 evaluating the the CAS concepts as a 200 00:51:38,000 --> 00:51:40,559 prevent uh potential preferred 201 00:51:40,559 --> 00:51:43,280 alternative to concept B and so that it 202 00:51:43,280 --> 00:51:46,079 would be kind the priority in terms of 203 00:51:46,079 --> 00:51:48,720 uh how it's integrated into the facility 204 00:51:48,720 --> 00:51:50,960 master plan. What I do want to touch on 205 00:51:50,960 --> 00:51:53,760 is just kind of some kind of four key 206 00:51:53,760 --> 00:51:56,800 differences between the the CAS concept 207 00:51:56,800 --> 00:52:00,880 and the existing concept B. And the the 208 00:52:00,880 --> 00:52:02,319 four key differences I'll talk about are 209 00:52:02,319 --> 00:52:05,119 building site program um and and 210 00:52:05,119 --> 00:52:07,359 ultimately cost considerations. Uh 211 00:52:07,359 --> 00:52:12,240 starting with the building the the caps concept really emphasizes you 212 00:52:12,240 --> 00:52:14,319 know historic preservation and 213 00:52:14,319 --> 00:52:17,119 rehabilitation. Uh it it does also 214 00:52:17,119 --> 00:52:19,359 envision some new construction as part 215 00:52:19,359 --> 00:52:21,839 of adding to the existing structure. Uh 216 00:52:21,839 --> 00:52:25,040 but in essence integration of civic 217 00:52:25,040 --> 00:52:27,599 services within the within that existing 218 00:52:27,599 --> 00:52:30,240 rehabilitated and preserved structure. 219 00:52:30,240 --> 00:52:33,839 So um compare that to concept B. Concept 220 00:52:33,839 --> 00:52:36,640 B really emphasized primarily new new 221 00:52:36,640 --> 00:52:39,440 construction, new civic facilities based 222 00:52:39,440 --> 00:52:42,720 on kind of a coordinated uh campus 223 00:52:42,720 --> 00:52:44,960 redevelopment and and that's as shown in 224 00:52:44,960 --> 00:52:47,520 on the uh facility master plan concept 225 00:52:47,520 --> 00:52:49,839 B. You see that with the different uses 226 00:52:49,839 --> 00:52:52,960 uh on the site plan and in terms of the 227 00:52:52,960 --> 00:52:55,200 site planning, the CAT concept, you 228 00:52:55,200 --> 00:52:57,599 know, primarily focuses really on the 229 00:52:57,599 --> 00:52:59,520 building configuration and what it looks 230 00:52:59,520 --> 00:53:01,920 like and there was uh some great a great 231 00:53:01,920 --> 00:53:03,440 design concept that was presented to 232 00:53:03,440 --> 00:53:05,359 council and showed how kind of 233 00:53:05,359 --> 00:53:06,960 functionally the civic uses are 234 00:53:06,960 --> 00:53:10,960 consolidated into that one building. Um 235 00:53:10,960 --> 00:53:12,800 what what I think was missing at least 236 00:53:12,800 --> 00:53:14,880 from my perspective were were some 237 00:53:14,880 --> 00:53:17,200 elements and I think the the the the CAC 238 00:53:17,200 --> 00:53:19,040 admitted uh that it you know there are 239 00:53:19,040 --> 00:53:21,359 still some some elements to be uh 240 00:53:21,359 --> 00:53:23,440 further evaluated and considered you 241 00:53:23,440 --> 00:53:25,520 know including site circulation. How 242 00:53:25,520 --> 00:53:27,280 would for for instance public safety 243 00:53:27,280 --> 00:53:30,800 vehicles access the apparatus bays? Uh 244 00:53:30,800 --> 00:53:33,839 where would the public works uh 245 00:53:33,839 --> 00:53:36,880 workstations uh and equipment storage be 246 00:53:36,880 --> 00:53:40,400 located? uh as as well as what what 247 00:53:40,400 --> 00:53:42,800 underground utilities need to or 248 00:53:42,800 --> 00:53:45,920 envision to be replaced. Um and and just 249 00:53:45,920 --> 00:53:48,400 for reference, I think the the uh 250 00:53:48,400 --> 00:53:50,240 adopted facilities master plan really 251 00:53:50,240 --> 00:53:52,800 envisions replacement of most all the 252 00:53:52,800 --> 00:53:54,559 underground infrastructure that serves 253 00:53:54,559 --> 00:53:56,880 the buildings uh in part because of the 254 00:53:56,880 --> 00:53:58,160 age of those structures. And if you're 255 00:53:58,160 --> 00:54:02,800 going to make a large investment uh in in in new buildings, it makes sense 256 00:54:02,800 --> 00:54:04,480 to replace, you know, the water lines 257 00:54:04,480 --> 00:54:07,119 and the sanitary sewer lines. And as 258 00:54:07,119 --> 00:54:08,960 part of that, it also includes the 259 00:54:08,960 --> 00:54:10,960 undergrounding project for electric 260 00:54:10,960 --> 00:54:14,400 utilities council has has authorized. Uh 261 00:54:14,400 --> 00:54:17,280 by comparison again, concept B includes 262 00:54:17,280 --> 00:54:19,520 is is really a more fully developed site 263 00:54:19,520 --> 00:54:21,040 plan that you know addressed and 264 00:54:21,040 --> 00:54:23,440 included those elements. 265 00:54:23,440 --> 00:54:26,559 In terms of organization, again, the the 266 00:54:26,559 --> 00:54:30,480 CAT concept consolidated all the uh town 267 00:54:30,480 --> 00:54:33,520 civic functions really within you one 268 00:54:33,520 --> 00:54:36,800 kind of large civic building. uh and 269 00:54:36,800 --> 00:54:39,119 integrated and there's an integration of 270 00:54:39,119 --> 00:54:41,599 those uses and use of shared space 271 00:54:41,599 --> 00:54:45,280 whereas concept B again relies on uh a 272 00:54:45,280 --> 00:54:49,200 more distributed uh uh 273 00:54:49,200 --> 00:54:51,440 space amongst various facilities within 274 00:54:51,440 --> 00:54:54,640 the civic center site. Um one of the 275 00:54:54,640 --> 00:54:57,200 other key differences is the cost 276 00:54:57,200 --> 00:55:01,280 considerations. the the the uh citizens 277 00:55:01,280 --> 00:55:03,520 advisory committee did uh present some 278 00:55:03,520 --> 00:55:06,160 preliminary cost estimates that were uh 279 00:55:06,160 --> 00:55:08,319 prepared by uh construction 280 00:55:08,319 --> 00:55:14,400 professionals. I think it it was uh a a great effort to include with their 281 00:55:14,400 --> 00:55:17,040 presentation. Uh but I think given still 282 00:55:17,040 --> 00:55:19,119 the concept in nature or the con 283 00:55:19,119 --> 00:55:21,680 conceptual nature of the the plan uh 284 00:55:21,680 --> 00:55:24,000 those cost elements still need 285 00:55:24,000 --> 00:55:27,359 refinement. uh whereas the the facility 286 00:55:27,359 --> 00:55:29,839 master plan you know again reflected a 287 00:55:29,839 --> 00:55:31,680 more broader and integrated project 288 00:55:31,680 --> 00:55:33,359 scope. 289 00:55:33,359 --> 00:55:35,359 So with that, if the if the town council 290 00:55:35,359 --> 00:55:37,359 wishes to move forward with the 291 00:55:37,359 --> 00:55:39,119 assistance advisory concept as it was 292 00:55:39,119 --> 00:55:40,480 presented, and I think there's strong 293 00:55:40,480 --> 00:55:42,480 interest in do doing so, it's 294 00:55:42,480 --> 00:55:45,040 recommended that the current adopted 295 00:55:45,040 --> 00:55:47,520 facilities master plan be amendment uh 296 00:55:47,520 --> 00:55:49,520 be amended. Amendment of the facil the 297 00:55:49,520 --> 00:55:53,119 facility master plan uh would achieve a 298 00:55:53,119 --> 00:55:54,640 couple of things. First of which, it 299 00:55:54,640 --> 00:55:56,880 would, you know, update the town's 300 00:55:56,880 --> 00:55:58,720 preferred development concept again from 301 00:55:58,720 --> 00:56:01,680 concept B to what uh the citizens 302 00:56:01,680 --> 00:56:04,240 advisory committee presented. It would 303 00:56:04,240 --> 00:56:08,720 uh establish a revised uh space program 304 00:56:08,720 --> 00:56:11,040 uh for each of the town departments. 305 00:56:11,040 --> 00:56:13,599 remember uh during the presentation last 306 00:56:13,599 --> 00:56:16,000 week uh by the CAC there was you know 307 00:56:16,000 --> 00:56:18,079 that that the the space allocation is 308 00:56:18,079 --> 00:56:20,480 something that really needs to be done 309 00:56:20,480 --> 00:56:22,799 uh more or more refined within the 310 00:56:22,799 --> 00:56:25,440 schematic design process uh and so 311 00:56:25,440 --> 00:56:27,200 that's where you usually uh you know 312 00:56:27,200 --> 00:56:29,040 kind of update and finalize the the 313 00:56:29,040 --> 00:56:31,520 space program of course as part of that 314 00:56:31,520 --> 00:56:33,760 and especially when you start looking at 315 00:56:33,760 --> 00:56:40,480 uh tenant improvements uh you update the pre the preliminary cost estimates 316 00:56:40,480 --> 00:56:44,720 Uh ultimately the goal is to support a a 317 00:56:44,720 --> 00:56:47,839 final project description that will uh 318 00:56:47,839 --> 00:56:50,559 inform the environmental review review 319 00:56:50,559 --> 00:56:52,480 process. It will become the basis for a 320 00:56:52,480 --> 00:56:54,480 project description uh in the 321 00:56:54,480 --> 00:56:56,799 environmental document so that the uh 322 00:56:56,799 --> 00:56:58,720 environmental impacts can be uh 323 00:56:58,720 --> 00:57:02,240 accurately uh described and disclosed 324 00:57:02,240 --> 00:57:04,319 and mitigated to the extent that there's 325 00:57:04,319 --> 00:57:07,839 any significant impacts. Um so it's 326 00:57:07,839 --> 00:57:10,079 important to say at this point that uh 327 00:57:10,079 --> 00:57:11,920 amendment of the facilities master plan 328 00:57:11,920 --> 00:57:13,839 does not necessarily constant uh 329 00:57:13,839 --> 00:57:16,559 constitute uh final project approval or 330 00:57:16,559 --> 00:57:19,040 authorization of construction. Uh that's 331 00:57:19,040 --> 00:57:21,040 something that's going to uh is is 332 00:57:21,040 --> 00:57:24,640 currently proposed to come forward uh by 333 00:57:24,640 --> 00:57:26,720 way of a first step of of retaining an 334 00:57:26,720 --> 00:57:28,000 architect. and we're going to talk a 335 00:57:28,000 --> 00:57:29,599 little bit about how we want how we 336 00:57:29,599 --> 00:57:31,920 recommend the council uh uh uh approach 337 00:57:31,920 --> 00:57:34,720 that with review of the the SOQ's at the 338 00:57:34,720 --> 00:57:37,599 next agenda item. 339 00:57:37,599 --> 00:57:40,720 Um to support this effort, the the town 340 00:57:40,720 --> 00:57:44,079 has released a uh released an RFQ for 341 00:57:44,079 --> 00:57:47,280 architectural engineering services. We 342 00:57:47,280 --> 00:57:49,680 received 10 uh statements of 343 00:57:49,680 --> 00:57:52,000 qualifications all from very high 344 00:57:52,000 --> 00:57:55,440 qualified firms. Um most of which have 345 00:57:55,440 --> 00:57:58,480 expertise in civic facilities. Uh some 346 00:57:58,480 --> 00:58:02,240 are are uh their expertise focuses on on 347 00:58:02,240 --> 00:58:05,440 historic preservation or campus planning 348 00:58:05,440 --> 00:58:07,520 uh or other types of municipal uh 349 00:58:07,520 --> 00:58:10,400 implementation projects. So we we 350 00:58:10,400 --> 00:58:12,000 believe that the selected consultant 351 00:58:12,000 --> 00:58:14,000 team will play a critical role ro role 352 00:58:14,000 --> 00:58:16,720 in kind of the next steps uh ultimately 353 00:58:16,720 --> 00:58:20,480 amending the um adopted facilities 354 00:58:20,480 --> 00:58:22,480 master plan to reflect this new concept 355 00:58:22,480 --> 00:58:25,119 that that council supports uh re 356 00:58:25,119 --> 00:58:27,599 refining it to the extent that it needs 357 00:58:27,599 --> 00:58:31,680 some uh uh final analysis 358 00:58:31,680 --> 00:58:33,599 u and then and of course updating the 359 00:58:33,599 --> 00:58:35,760 cost estimates that go along with it. So 360 00:58:35,760 --> 00:58:38,160 just in in closing, the CAC proposal 361 00:58:38,160 --> 00:58:40,559 really does represent a very meaningful 362 00:58:40,559 --> 00:58:42,400 and constructive contribution to the 363 00:58:42,400 --> 00:58:45,359 civic center planning and process. Uh it 364 00:58:45,359 --> 00:58:49,040 it's it's certainly uh identified that 365 00:58:49,040 --> 00:58:51,359 there's strong community interest in 366 00:58:51,359 --> 00:58:53,119 historic preservation and a compact 367 00:58:53,119 --> 00:58:55,520 civic design that was reflected in their 368 00:58:55,520 --> 00:58:59,200 proposal. Um at the same time we we 369 00:58:59,200 --> 00:59:01,520 believe additional work is necessary to 370 00:59:01,520 --> 00:59:04,160 ensure that the revised preferred 371 00:59:04,160 --> 00:59:06,480 alternative uh by way of the tax 372 00:59:06,480 --> 00:59:08,400 proposal you know meets the operational 373 00:59:08,400 --> 00:59:11,200 requirements of the town addresses I 374 00:59:11,200 --> 00:59:13,200 think very importantly the site and 375 00:59:13,200 --> 00:59:17,119 infrastructure uh needs to to serve uh 376 00:59:17,119 --> 00:59:19,440 really when you think of a a building of 377 00:59:19,440 --> 00:59:22,079 this nature it's uh you know the next 50 378 00:59:22,079 --> 00:59:25,119 to 100 plus years. Um so you you want to 379 00:59:25,119 --> 00:59:27,359 make sure we get it right and ultimately 380 00:59:27,359 --> 00:59:29,920 is uh feasible over the long term for 381 00:59:29,920 --> 00:59:32,640 implementation. Um the proposed actions 382 00:59:32,640 --> 00:59:35,280 before council provide a framework for 383 00:59:35,280 --> 00:59:37,440 advancing that work I think in a 384 00:59:37,440 --> 00:59:38,960 thoughtful transparent and technically 385 00:59:38,960 --> 00:59:40,960 informed manner uh while while 386 00:59:40,960 --> 00:59:42,559 preserving some of your key policy 387 00:59:42,559 --> 00:59:45,440 objectives recognizing that one of the 388 00:59:45,440 --> 00:59:47,760 uh uh key elements of your facilities 389 00:59:47,760 --> 00:59:52,160 master plan is uh providing a site for 390 00:59:52,160 --> 00:59:59,040 affordable housing to meet your meet the town's housing goals. So that that really closes uh the or 391 00:59:59,040 --> 01:00:01,440 completes the presentation of the agenda 392 01:00:01,440 --> 01:00:03,760 item before you. Uh there is a 393 01:00:03,760 --> 01:00:06,319 resolution in your packet uh for your 394 01:00:06,319 --> 01:00:08,960 consideration and staff does recommend 395 01:00:08,960 --> 01:00:12,880 adoption of the resolution uh subject to 396 01:00:12,880 --> 01:00:15,119 any amendments by council. 397 01:00:15,119 --> 01:00:18,079 >> Thank you, David. Questions from council 398 01:00:18,079 --> 01:00:21,270 members. 399 01:00:21,280 --> 01:00:23,280 Um, 400 01:00:23,280 --> 01:00:25,119 and maybe this is more the discussion, 401 01:00:25,119 --> 01:00:27,280 but maybe Christie could answer. I 402 01:00:27,280 --> 01:00:30,880 wasn't clear why um there were three 403 01:00:30,880 --> 01:00:34,480 additional um resolutions added to the 404 01:00:34,480 --> 01:00:37,200 um the document that Julia and I were 405 01:00:37,200 --> 01:00:40,000 looking at uh yesterday or day before 406 01:00:40,000 --> 01:00:42,480 yesterday. Um 407 01:00:42,480 --> 01:00:44,799 I I it almost seemed like it's it's like 408 01:00:44,799 --> 01:00:48,960 adding roadblocks to things. uh you know 409 01:00:48,960 --> 01:00:51,359 requiring I I mean I think we all agree 410 01:00:51,359 --> 01:00:53,520 you added one that said subject to 411 01:00:53,520 --> 01:00:55,200 further technical operational financial 412 01:00:55,200 --> 01:00:57,680 analysis of course it's not a a final 413 01:00:57,680 --> 01:01:00,960 plan but then um there was like a list 414 01:01:00,960 --> 01:01:02,960 of specific things I don't know if we 415 01:01:02,960 --> 01:01:06,400 need to be that specific and um and the 416 01:01:06,400 --> 01:01:08,480 third had to do with advancing the 417 01:01:08,480 --> 01:01:10,799 town's objected policy objective of 418 01:01:10,799 --> 01:01:12,480 course we agree with that but I wondered 419 01:01:12,480 --> 01:01:15,280 it was so such a vague statement the 420 01:01:15,280 --> 01:01:17,680 town's adopted policy the objectives 421 01:01:17,680 --> 01:01:20,160 that maybe we would reward it, advance 422 01:01:20,160 --> 01:01:22,079 the town's polic adopt a policy 423 01:01:22,079 --> 01:01:24,160 objective of including compliance with 424 01:01:24,160 --> 01:01:25,599 state housing because that's the 425 01:01:25,599 --> 01:01:27,440 objective we're trying to meet. The way 426 01:01:27,440 --> 01:01:29,680 it's it's worded is sort of so open. I'm 427 01:01:29,680 --> 01:01:31,280 not sure what all the other objectives 428 01:01:31,280 --> 01:01:33,599 are, but if we're putting it in a 429 01:01:33,599 --> 01:01:35,440 resolution, I think we should either be 430 01:01:35,440 --> 01:01:37,839 very specific or not put it in. So, I 431 01:01:37,839 --> 01:01:39,440 guess the question that was cut along 432 01:01:39,440 --> 01:01:42,240 was why is all this other stuff in 433 01:01:42,240 --> 01:01:44,400 there? because it seemed to me that the 434 01:01:44,400 --> 01:01:47,440 point of this resolution was to affirm 435 01:01:47,440 --> 01:01:50,480 that the council is in support of the 436 01:01:50,480 --> 01:01:52,559 citizens plan and that we should move 437 01:01:52,559 --> 01:01:54,559 forward with it, but this has a lot of 438 01:01:54,559 --> 01:01:58,319 other things. So, that's the question. 439 01:01:58,319 --> 01:02:03,839 So, um I was not part of the first 440 01:02:03,839 --> 01:02:07,200 drafting of this resolution. 441 01:02:07,200 --> 01:02:09,040 So when I was provided with an 442 01:02:09,040 --> 01:02:13,920 opportunity to review it and uh it was 443 01:02:13,920 --> 01:02:18,880 not sufficient in my opinion from staff. 444 01:02:18,880 --> 01:02:23,280 Um, so when I reviewed it with my team 445 01:02:23,280 --> 01:02:25,200 and it was with David Kelly because 446 01:02:25,200 --> 01:02:27,520 frankly that's all we had time to do 447 01:02:27,520 --> 01:02:29,440 since this meeting was scheduled and it 448 01:02:29,440 --> 01:02:31,760 everything had to be posted yesterday no 449 01:02:31,760 --> 01:02:36,000 later than 2 p.m. So um that's the 450 01:02:36,000 --> 01:02:38,480 reason for the difference. You know two 451 01:02:38,480 --> 01:02:40,079 members of the town council really 452 01:02:40,079 --> 01:02:43,839 shouldn't have been um drafting a coun. 453 01:02:43,839 --> 01:02:46,240 you know, it's it's it's something that 454 01:02:46,240 --> 01:02:49,119 the whole council reviews at the same 455 01:02:49,119 --> 01:02:51,359 time and and provides input in a 456 01:02:51,359 --> 01:02:54,319 transparent public setting. So that 457 01:02:54,319 --> 01:02:56,480 that's the reason for the diff the the 458 01:02:56,480 --> 01:02:59,680 addition is for me it was an addition 459 01:02:59,680 --> 01:03:01,599 because I never I wasn't the one who 460 01:03:01,599 --> 01:03:06,319 drafted it to begin with. So, um 461 01:03:06,319 --> 01:03:08,880 the committee uh the committee's 462 01:03:08,880 --> 01:03:11,680 present, uh materials that they placed 463 01:03:11,680 --> 01:03:13,839 into the agenda packet for last week's 464 01:03:13,839 --> 01:03:16,319 meeting, the citizens committee does not 465 01:03:16,319 --> 01:03:19,200 mention housing. There's not a single 466 01:03:19,200 --> 01:03:21,440 reference to housing in there and and I 467 01:03:21,440 --> 01:03:23,359 believe that that is their intent. I've 468 01:03:23,359 --> 01:03:25,599 had many many discussions with them, but 469 01:03:25,599 --> 01:03:28,799 it wasn't in there. And so, as you are 470 01:03:28,799 --> 01:03:32,240 all aware of with the um sixth cycle, 471 01:03:32,240 --> 01:03:34,079 the adoption of the sixth cycle of the 472 01:03:34,079 --> 01:03:36,720 housing element, we are required to 473 01:03:36,720 --> 01:03:39,599 include housing on this site. So, that's 474 01:03:39,599 --> 01:03:41,440 why we really feel like it's important. 475 01:03:41,440 --> 01:03:44,079 Um I, you know, we'll leave it up to the 476 01:03:44,079 --> 01:03:46,720 council in your discussion to talk about 477 01:03:46,720 --> 01:03:48,480 what you want to include or not include 478 01:03:48,480 --> 01:03:51,280 or edit from this document, but it's 479 01:03:51,280 --> 01:03:52,880 important that is that it's very 480 01:03:52,880 --> 01:03:54,559 important that that part include. Okay. 481 01:03:54,559 --> 01:03:56,160 >> So, did you have another one? So the and 482 01:03:56,160 --> 01:03:59,920 then the second the second um now 483 01:03:59,920 --> 01:04:02,559 therefore be it resolved is more 484 01:04:02,559 --> 01:04:05,680 specificity on the first one because we 485 01:04:05,680 --> 01:04:08,240 think it's important and and as the town 486 01:04:08,240 --> 01:04:10,319 attorney wrote all the whereouses I 487 01:04:10,319 --> 01:04:12,319 believe in the beginning it's important 488 01:04:12,319 --> 01:04:14,160 to have this is a this is going to be 489 01:04:14,160 --> 01:04:16,480 this is a piece of legislation that 490 01:04:16,480 --> 01:04:18,960 unless the council resends it someday is 491 01:04:18,960 --> 01:04:21,039 going to be in there forever and the 492 01:04:21,039 --> 01:04:24,960 specificity is um the specificity is 493 01:04:24,960 --> 01:04:26,480 important because people are going to be 494 01:04:26,480 --> 01:04:28,079 able to point, you know, pull this up 495 01:04:28,079 --> 01:04:31,599 and say this is what the council um 496 01:04:31,599 --> 01:04:34,559 agreed on. 497 01:04:34,559 --> 01:04:36,640 So, I think it's I think it's very 498 01:04:36,640 --> 01:04:39,920 useful to be specific. 499 01:04:39,920 --> 01:04:41,920 >> And Kristen, if I may. 500 01:04:41,920 --> 01:04:44,079 >> Yeah. Uh and I I think that that's a 501 01:04:44,079 --> 01:04:46,559 great great question. Um, Vice Mayor, 502 01:04:46,559 --> 01:04:52,160 and I I think uh at least the the the couple of the be be it further 503 01:04:52,160 --> 01:04:56,319 resolved um recital that you inquired or 504 01:04:56,319 --> 01:05:00,240 about uh were addressed in subsequent 505 01:05:00,240 --> 01:05:03,359 revisions uh that were recommended by to 506 01:05:03,359 --> 01:05:05,039 the resolution recommended by the the 507 01:05:05,039 --> 01:05:07,520 town attorney specifically referencing 508 01:05:07,520 --> 01:05:12,880 the section three and section five. And I think uh that that makes a lot of 509 01:05:12,880 --> 01:05:15,520 sense because it makes it very clear 510 01:05:15,520 --> 01:05:17,599 that the concept that was submitted by 511 01:05:17,599 --> 01:05:20,079 the the citizens advisory committee 512 01:05:20,079 --> 01:05:22,960 isn't a standalone facilities master 513 01:05:22,960 --> 01:05:24,720 plan. there's 514 01:05:24,720 --> 01:05:28,480 >> uh the other elements of the plan that 515 01:05:28,480 --> 01:05:31,200 basically will be retained in its 516 01:05:31,200 --> 01:05:34,799 existing language and the the work by 517 01:05:34,799 --> 01:05:37,680 the citizens advisory committee concept 518 01:05:37,680 --> 01:05:40,400 would be integrated into with the into 519 01:05:40,400 --> 01:05:45,280 the facilities master plan with those particular sections. concept three 520 01:05:45,280 --> 01:05:49,680 which has the uh excuse me um the uh 521 01:05:49,680 --> 01:05:51,440 section three which is the space program 522 01:05:51,440 --> 01:05:53,280 that would be you know could be become 523 01:05:53,280 --> 01:05:55,440 almost like a new concept D which would 524 01:05:55,440 --> 01:05:58,559 be as as council has expressed you know 525 01:05:58,559 --> 01:06:00,799 a could be your preferred alternative 526 01:06:00,799 --> 01:06:04,559 you still then have those those other uh 527 01:06:04,559 --> 01:06:06,079 alternatives 528 01:06:06,079 --> 01:06:08,720 uh as outlined in the plan but this 529 01:06:08,720 --> 01:06:10,240 would be a new one so it' be an addition 530 01:06:10,240 --> 01:06:12,240 to that and then of course the updated 531 01:06:12,240 --> 01:06:14,720 cost estimates would replace section 532 01:06:14,720 --> 01:06:17,760 five or update section five. So again, 533 01:06:17,760 --> 01:06:19,760 thinking of this as a um kind of a 534 01:06:19,760 --> 01:06:22,880 historical reference, it helps to have 535 01:06:22,880 --> 01:06:24,960 that language as as the town manager 536 01:06:24,960 --> 01:06:26,960 said, it's it's it's legislation. So you 537 01:06:26,960 --> 01:06:30,400 you'll have a u a good reference source 538 01:06:30,400 --> 01:06:34,319 that it it shows the trail of how this 539 01:06:34,319 --> 01:06:37,280 uh CAC proposal will make its way into 540 01:06:37,280 --> 01:06:39,680 and become part of an amended facilities 541 01:06:39,680 --> 01:06:41,599 plan. 542 01:06:41,599 --> 01:06:44,240 Maybe during public comment the the 543 01:06:44,240 --> 01:06:46,000 committee members could mention if if 544 01:06:46,000 --> 01:06:47,280 they're okay with that, you know, if 545 01:06:47,280 --> 01:06:49,039 that that makes sense to have that level 546 01:06:49,039 --> 01:06:52,079 of detail. 547 01:06:52,079 --> 01:06:54,480 >> Um I just had a question on um there 548 01:06:54,480 --> 01:06:56,720 doesn't appear to be a reference to what 549 01:06:56,720 --> 01:06:58,720 we're doing in this building and maybe 550 01:06:58,720 --> 01:07:01,039 we should have a reference in the 551 01:07:01,039 --> 01:07:02,640 resolution. 552 01:07:02,640 --> 01:07:04,880 Um you know, we're not ripping this 553 01:07:04,880 --> 01:07:06,880 building down. We're just doing minor 554 01:07:06,880 --> 01:07:10,160 cosmetic and acoustic improvements. 555 01:07:10,160 --> 01:07:12,240 something to think about 556 01:07:12,240 --> 01:07:13,839 >> and and I think I think that that 557 01:07:13,839 --> 01:07:15,760 supports the idea of amending the 558 01:07:15,760 --> 01:07:17,200 facilities master plan because the 559 01:07:17,200 --> 01:07:19,760 facilities master plan does reference 560 01:07:19,760 --> 01:07:23,039 improvements to town hall and so the the 561 01:07:23,039 --> 01:07:26,000 intent wouldn't be to uh you know throw 562 01:07:26,000 --> 01:07:28,480 those out or eliminate those this they 563 01:07:28,480 --> 01:07:31,440 would be become integrated again with 564 01:07:31,440 --> 01:07:34,480 this concept D proposal 565 01:07:34,480 --> 01:07:37,119 but I I think your idea of of again 566 01:07:37,119 --> 01:07:38,799 referencing it in the resolution makes a 567 01:07:38,799 --> 01:07:40,079 lot of sense 568 01:07:40,079 --> 01:07:41,920 And if I just might add, so there and 569 01:07:41,920 --> 01:07:43,200 there other parts that are in the 570 01:07:43,200 --> 01:07:45,359 facilities master plan that weren't are 571 01:07:45,359 --> 01:07:48,960 not in the committees because there 572 01:07:48,960 --> 01:07:51,039 there's is not a plan. It's a conceptual 573 01:07:51,039 --> 01:07:54,000 design. So for example, it doesn't talk 574 01:07:54,000 --> 01:07:58,160 about um all the sidewalk frontage to um 575 01:07:58,160 --> 01:08:00,640 Sir Francis Drake that's in the master 576 01:08:00,640 --> 01:08:03,039 plan. Um and there's, you know, the 577 01:08:03,039 --> 01:08:06,960 courtyard and the secured parking. So by 578 01:08:06,960 --> 01:08:09,839 you keep those are all in the plan but 579 01:08:09,839 --> 01:08:12,960 then you have another concept. So it 580 01:08:12,960 --> 01:08:19,759 could be concept D which has some other um another design concept and then 581 01:08:19,759 --> 01:08:21,839 the council would identify after you've 582 01:08:21,839 --> 01:08:23,759 done your evaluation the down the 583 01:08:23,759 --> 01:08:26,239 council could say okay we've received 584 01:08:26,239 --> 01:08:29,199 the additional information and this is 585 01:08:29,199 --> 01:08:31,600 you know we choose to we choose to go 586 01:08:31,600 --> 01:08:34,880 with um with D. We're changing from B to 587 01:08:34,880 --> 01:08:38,630 D. 588 01:08:38,640 --> 01:08:40,560 » Yeah, that's a a simple process 589 01:08:40,560 --> 01:08:44,000 question. So, the RFQ was released and 590 01:08:44,000 --> 01:08:47,199 we have 10 uh architectural firms that 591 01:08:47,199 --> 01:08:50,319 have responded. Um, 592 01:08:50,319 --> 01:08:55,440 do we do we put out an RFP? Is that part 593 01:08:55,440 --> 01:08:59,359 of the process or 594 01:08:59,359 --> 01:09:01,920 >> that's that's a a very material 595 01:09:01,920 --> 01:09:04,640 question. Council member Dowling and I 596 01:09:04,640 --> 01:09:09,440 think that is uh normally the process uh 597 01:09:09,440 --> 01:09:11,520 of selecting an architect you you do it 598 01:09:11,520 --> 01:09:15,679 in a twophase process. one is you uh we 599 01:09:15,679 --> 01:09:17,600 which we started with phase one which 600 01:09:17,600 --> 01:09:21,199 was release of an RFQ and receive 601 01:09:21,199 --> 01:09:23,600 >> receipt of statements of qualifications 602 01:09:23,600 --> 01:09:28,000 and then uh often the process is to uh 603 01:09:28,000 --> 01:09:31,839 select the top two or three or four and 604 01:09:31,839 --> 01:09:35,839 have them submit a detailed proposal. So 605 01:09:35,839 --> 01:09:38,480 that's one option. One, another option 606 01:09:38,480 --> 01:09:43,839 is to uh have you know if there is a for 607 01:09:43,839 --> 01:09:47,600 example a just a standout architect that 608 01:09:47,600 --> 01:09:50,239 to do the the work uh to have them 609 01:09:50,239 --> 01:09:53,679 prepare and provide a detailed proposal. 610 01:09:53,679 --> 01:09:56,239 Uh so it kind of there there's two 611 01:09:56,239 --> 01:09:58,719 potential alternatives there in my 612 01:09:58,719 --> 01:10:04,159 perspective. Uh it's really you know if if you want to get three firms 613 01:10:04,159 --> 01:10:06,480 provide three competitive proposals for 614 01:10:06,480 --> 01:10:08,320 example or three proposals to look at 615 01:10:08,320 --> 01:10:12,000 how they might approach this this uh you 616 01:10:12,000 --> 01:10:13,679 know this design concept that's been 617 01:10:13,679 --> 01:10:20,560 presented by the the CAC you know that that certainly could be uh you know 618 01:10:20,560 --> 01:10:23,280 that could be the process u but that's 619 01:10:23,280 --> 01:10:26,000 part of I think the next step is is to 620 01:10:26,000 --> 01:10:28,719 review those proposals and and decide if 621 01:10:28,719 --> 01:10:31,760 you want to go to that next phase of 622 01:10:31,760 --> 01:10:35,120 asking for uh a detailed proposals 623 01:10:35,120 --> 01:10:36,719 because it's a lot of work for those 624 01:10:36,719 --> 01:10:39,360 firms to to put all the work into the 625 01:10:39,360 --> 01:10:41,199 proposals. you remember we're going to 626 01:10:41,199 --> 01:10:45,840 ask for uh a to include a cost proposal 627 01:10:45,840 --> 01:10:48,239 and so you know the the firms have to 628 01:10:48,239 --> 01:10:50,239 put together a very detailed budget as 629 01:10:50,239 --> 01:10:52,640 part of that effort and um and and 630 01:10:52,640 --> 01:10:54,320 that's very good because it requires 631 01:10:54,320 --> 01:10:56,480 everybody to sharpen their pencils and 632 01:10:56,480 --> 01:10:58,000 really look at their perspective on how 633 01:10:58,000 --> 01:11:00,080 they want to approach the project. Uh 634 01:11:00,080 --> 01:11:03,600 but but you can't go straight to asking 635 01:11:03,600 --> 01:11:05,520 one firm to submit a proposal. 636 01:11:05,520 --> 01:11:06,320 >> Thank you. 637 01:11:06,320 --> 01:11:08,159 I I'd just like to add that 638 01:11:08,159 --> 01:11:12,480 the the twist here is that um you know 639 01:11:12,480 --> 01:11:14,080 usually you have your facilities master 640 01:11:14,080 --> 01:11:17,120 plan and then you get the architects 641 01:11:17,120 --> 01:11:21,760 propose what the program is and 642 01:11:21,760 --> 01:11:23,920 that's the cut of the twist here is that 643 01:11:23,920 --> 01:11:27,520 we need to amend the facil's master plan 644 01:11:27,520 --> 01:11:28,960 because that's going to be a big 645 01:11:28,960 --> 01:11:31,440 difference is that if the if there's now 646 01:11:31,440 --> 01:11:34,640 square footage and all the in the tenant 647 01:11:34,640 --> 01:11:36,239 improvements everything that needs to be 648 01:11:36,239 --> 01:11:38,880 done for a fire station in it. That 649 01:11:38,880 --> 01:11:41,040 that's going to change what how they 650 01:11:41,040 --> 01:11:42,560 propose, right? They're they're going to 651 01:11:42,560 --> 01:11:44,080 the architects are going to also be 652 01:11:44,080 --> 01:11:46,320 saying it's we it's going to take us so 653 01:11:46,320 --> 01:11:49,199 many hours to do this, so many hours to 654 01:11:49,199 --> 01:11:51,440 do this. Well, if we're adding in 655 01:11:51,440 --> 01:11:56,159 another very um substantial element into 656 01:11:56,159 --> 01:11:58,560 this plan, that's going to add on to the 657 01:11:58,560 --> 01:12:00,560 hour. So, they have to know what it is 658 01:12:00,560 --> 01:12:03,840 the project is so that they can propose 659 01:12:03,840 --> 01:12:06,000 on it. And it's very similar when David 660 01:12:06,000 --> 01:12:08,239 mentioned the environmental. We're not 661 01:12:08,239 --> 01:12:09,280 going to be able to start our 662 01:12:09,280 --> 01:12:11,120 environmental process or it's going to 663 01:12:11,120 --> 01:12:12,640 be difficult to really start it in 664 01:12:12,640 --> 01:12:14,400 earnest. We might be able to do some 665 01:12:14,400 --> 01:12:17,760 things without knowing what the project 666 01:12:17,760 --> 01:12:19,360 is. What a pro. We have to have a 667 01:12:19,360 --> 01:12:21,840 project description and that would be 668 01:12:21,840 --> 01:12:24,960 the facility's master plan. Yeah. 669 01:12:24,960 --> 01:12:25,360 >> Great. 670 01:12:25,360 --> 01:12:29,440 >> So go ahead. 671 01:12:29,440 --> 01:12:33,199 >> Matt Matt has his hand up. 672 01:12:33,199 --> 01:12:35,120 >> Yeah. I just um I want to make sure 673 01:12:35,120 --> 01:12:36,960 we're staying on this agenda item which 674 01:12:36,960 --> 01:12:40,880 is just specifically about what we're 675 01:12:40,880 --> 01:12:44,960 you know referring about the 676 01:12:44,960 --> 01:12:47,520 amendment to the facilities master plan 677 01:12:47,520 --> 01:12:49,679 and I and and my comment is my question 678 01:12:49,679 --> 01:12:53,840 is just about that this is just to 679 01:12:53,840 --> 01:12:56,640 propose that we prefer this concept and 680 01:12:56,640 --> 01:12:59,280 to direct staff to potentially make an 681 01:12:59,280 --> 01:13:01,199 amendment down the road. Is that 682 01:13:01,199 --> 01:13:07,669 correct? 683 01:13:07,679 --> 01:13:12,080 » I I I think the direction is to uh as as 684 01:13:12,080 --> 01:13:14,960 the title of the item is is uh included 685 01:13:14,960 --> 01:13:16,320 in the gender report is really to 686 01:13:16,320 --> 01:13:18,800 initiate preparation of an amendment to 687 01:13:18,800 --> 01:13:20,719 the town's facilities master plan. So 688 01:13:20,719 --> 01:13:24,800 >> yeah. So it's not an amendment itself. 689 01:13:24,800 --> 01:13:27,440 >> Not not tonight. No, it must be correct. 690 01:13:27,440 --> 01:13:29,679 Initiate the process. That is correct. 691 01:13:29,679 --> 01:13:31,840 >> Yeah. So I just I I I think all these 692 01:13:31,840 --> 01:13:34,719 comments and are sort of not relevant 693 01:13:34,719 --> 01:13:36,800 because all this isn't the amendment. 694 01:13:36,800 --> 01:13:40,320 This is just directing the staff to work 695 01:13:40,320 --> 01:13:42,320 on an amendment to the facilities master 696 01:13:42,320 --> 01:13:44,400 plan that we all agree we want to go in 697 01:13:44,400 --> 01:13:46,480 this direction. That that's really all 698 01:13:46,480 --> 01:13:52,790 that's before us today. 699 01:13:52,800 --> 01:13:59,110 Bill, do you have any questions? 700 01:13:59,120 --> 01:14:11,669 You're muted. 701 01:14:11,679 --> 01:14:13,440 » Okay. Now, can you hear me? 702 01:14:13,440 --> 01:14:14,080 >> Yes. 703 01:14:14,080 --> 01:14:15,360 >> You probably can't see me though. 704 01:14:15,360 --> 01:14:16,400 >> We can hear you. 705 01:14:16,400 --> 01:14:17,760 >> I'm having a lot of technical 706 01:14:17,760 --> 01:14:19,840 difficulties with the hotel Wi-Fi and so 707 01:14:19,840 --> 01:14:22,640 forth, so I'm using my iPhone. 708 01:14:22,640 --> 01:14:26,080 And uh uh anyway, I I I just yeah, I 709 01:14:26,080 --> 01:14:29,360 agree. We're this is about directing the 710 01:14:29,360 --> 01:14:33,040 staff to proceed with uh with coming up 711 01:14:33,040 --> 01:14:36,960 with an amendment. And um I I think we 712 01:14:36,960 --> 01:14:39,120 should probably focus just on that 713 01:14:39,120 --> 01:14:42,870 aspect of this. 714 01:14:42,880 --> 01:14:45,280 » I think those are good clarifications, 715 01:14:45,280 --> 01:14:47,920 Matt and Belle. So, thank you. Um 716 01:14:47,920 --> 01:14:49,440 Elizabeth has another question. 717 01:14:49,440 --> 01:14:51,280 >> It's it's on the topic of amendments. So 718 01:14:51,280 --> 01:14:53,679 that that initial draft that that Ben 719 01:14:53,679 --> 01:14:56,239 had showed us actually said that this 720 01:14:56,239 --> 01:14:58,239 would be the amendment. It says and I 721 01:14:58,239 --> 01:14:59,600 realize, you know, this isn't the final 722 01:14:59,600 --> 01:15:01,440 draft, but but it was, you know, this is 723 01:15:01,440 --> 01:15:03,280 what he sent us. Does it says the 724 01:15:03,280 --> 01:15:05,280 council does hereby amend the facilities 725 01:15:05,280 --> 01:15:07,360 master plan to make reference to the C 726 01:15:07,360 --> 01:15:09,520 the city's advisory committee concept as 727 01:15:09,520 --> 01:15:11,199 the preferred concept rather than 728 01:15:11,199 --> 01:15:14,640 concept B. So and that's actually what I 729 01:15:14,640 --> 01:15:16,640 thought the sense of the last week's 730 01:15:16,640 --> 01:15:20,080 meeting is. But our but this current 731 01:15:20,080 --> 01:15:23,120 resolution as we're talking about only 732 01:15:23,120 --> 01:15:25,280 says that we want to initiate an 733 01:15:25,280 --> 01:15:27,920 amendment. And so my question is why 734 01:15:27,920 --> 01:15:30,080 wouldn't this just be the initial 735 01:15:30,080 --> 01:15:32,239 amendment rather than initiating an 736 01:15:32,239 --> 01:15:33,840 amendment? 737 01:15:33,840 --> 01:15:36,560 >> I I think u to to your to your question 738 01:15:36,560 --> 01:15:40,560 vice mayor is uh because we don't have a 739 01:15:40,560 --> 01:15:42,080 complete 740 01:15:42,080 --> 01:15:46,000 uh plan before you for approval. Uh, 741 01:15:46,000 --> 01:15:48,239 usually an amended plan means you've got 742 01:15:48,239 --> 01:15:52,560 a a complete uh document to that shows 743 01:15:52,560 --> 01:15:55,120 you the complete layout of the civic 744 01:15:55,120 --> 01:15:57,840 center as the current master plan does. 745 01:15:57,840 --> 01:16:02,560 I I think and and uh 746 01:16:02,560 --> 01:16:04,400 from the conversations I've had with the 747 01:16:04,400 --> 01:16:05,760 town manager, I know she wants to move 748 01:16:05,760 --> 01:16:07,040 forward post haste and getting the 749 01:16:07,040 --> 01:16:08,800 architect on board and I think that's 750 01:16:08,800 --> 01:16:12,080 the goal. Assuming council really uh 751 01:16:12,080 --> 01:16:14,960 indicates your support today for moving 752 01:16:14,960 --> 01:16:19,520 forward is to uh you know work post 753 01:16:19,520 --> 01:16:22,640 haste to uh make the necessary 754 01:16:22,640 --> 01:16:26,159 amendments to reflect the plan that the 755 01:16:26,159 --> 01:16:28,239 citizens advisory committee makes so 756 01:16:28,239 --> 01:16:30,640 that we can come back with you know a 757 01:16:30,640 --> 01:16:34,000 new document that would be complete and 758 01:16:34,000 --> 01:16:38,719 show uh both the uh completed 759 01:16:38,719 --> 01:16:41,280 uh alternative alternative uh you know 760 01:16:41,280 --> 01:16:44,880 if we want to call it alternative D um 761 01:16:44,880 --> 01:16:47,520 the tax proposal with with with costs 762 01:16:47,520 --> 01:16:49,280 and and to bring that as a complete 763 01:16:49,280 --> 01:16:52,080 document for for your adoption and and 764 01:16:52,080 --> 01:16:53,520 the intent would be to have the 765 01:16:53,520 --> 01:16:55,280 architectural firm that we submit. I 766 01:16:55,280 --> 01:16:56,719 mean, I think it's it's actually could 767 01:16:56,719 --> 01:16:59,920 work fairly ideal because they're going 768 01:16:59,920 --> 01:17:02,800 to be reviewing the the space pro space 769 01:17:02,800 --> 01:17:04,560 program and they're going to be updating 770 01:17:04,560 --> 01:17:07,440 that again recognizing that what the the 771 01:17:07,440 --> 01:17:10,239 CAC presented was was concept, you know, 772 01:17:10,239 --> 01:17:12,640 finalizing that and showing what that 773 01:17:12,640 --> 01:17:14,960 looks like on a final exhibit with 774 01:17:14,960 --> 01:17:17,600 updated cost estimates which we then ask 775 01:17:17,600 --> 01:17:19,760 council to adopt as part of a final a 776 01:17:19,760 --> 01:17:21,600 final amended plan. So when the 777 01:17:21,600 --> 01:17:23,760 architects are looking at this project, 778 01:17:23,760 --> 01:17:25,760 will they know that the council has 779 01:17:25,760 --> 01:17:28,640 supported the committee's plan in place 780 01:17:28,640 --> 01:17:31,120 of concept B or will they still be just 781 01:17:31,120 --> 01:17:34,159 having concept B given to them? Yeah, 782 01:17:34,159 --> 01:17:37,360 based on council's direction when we uh 783 01:17:37,360 --> 01:17:41,360 when staff released the uh RFQ, we made 784 01:17:41,360 --> 01:17:43,920 a number of changes to the language 785 01:17:43,920 --> 01:17:46,960 within the RFQ reflecting that council 786 01:17:46,960 --> 01:17:50,480 was actively reviewing the proposal by 787 01:17:50,480 --> 01:17:52,480 the citizens advisory committee and that 788 01:17:52,480 --> 01:17:55,679 the the selected firm uh could be 789 01:17:55,679 --> 01:17:58,000 requested to of of all things amend the 790 01:17:58,000 --> 01:18:01,600 plan, amend the facilities plan and you 791 01:18:01,600 --> 01:18:04,800 know provide additional analysis. is of 792 01:18:04,800 --> 01:18:08,640 the uh the citizens advisory committee's 793 01:18:08,640 --> 01:18:10,320 concept. Of course, at the time we 794 01:18:10,320 --> 01:18:11,760 didn't know if you know council was 795 01:18:11,760 --> 01:18:14,320 going to you know be unanimous in their 796 01:18:14,320 --> 01:18:17,440 support for that alternative. Uh but but 797 01:18:17,440 --> 01:18:19,679 again council's direction that the 798 01:18:19,679 --> 01:18:22,239 necessary ch those changes were made to 799 01:18:22,239 --> 01:18:25,360 ensure that the architects were informed 800 01:18:25,360 --> 01:18:27,760 that that could be part of the process. 801 01:18:27,760 --> 01:18:29,840 uh and now given where we are we haven't 802 01:18:29,840 --> 01:18:32,000 we the town has not retained an an 803 01:18:32,000 --> 01:18:34,080 architect yet that will be part of that 804 01:18:34,080 --> 01:18:36,320 conversation right with them in terms of 805 01:18:36,320 --> 01:18:39,520 developing a proposal uh is to to do 806 01:18:39,520 --> 01:18:41,440 that to do that work. 807 01:18:41,440 --> 01:18:43,199 >> Thank you. 808 01:18:43,199 --> 01:18:48,709 >> Okay. Any other council questions? 809 01:18:48,719 --> 01:18:50,960 Okay. We will open it up to public 810 01:18:50,960 --> 01:18:52,719 comment. 811 01:18:52,719 --> 01:19:05,189 Mr. Rosenbomb 812 01:19:05,199 --> 01:19:08,239 » better on. My name is Mike Rosenbomb, 14 813 01:19:08,239 --> 01:19:10,560 Madrona Avenue. I would like to ask the 814 01:19:10,560 --> 01:19:13,600 council not to approve this initiation 815 01:19:13,600 --> 01:19:16,000 of an amendment. I hate having a gun 816 01:19:16,000 --> 01:19:18,560 held to my head during a negotiation. 817 01:19:18,560 --> 01:19:20,640 And until you can ask forth to drop the 818 01:19:20,640 --> 01:19:22,880 ballot initiative, this is your Donny 819 01:19:22,880 --> 01:19:25,520 Brook to say no. If they want to drop 820 01:19:25,520 --> 01:19:27,920 the ballot initiative, then go ahead and 821 01:19:27,920 --> 01:19:31,440 incorporate what I consider a very 822 01:19:31,440 --> 01:19:34,719 incisive uh citizens advisory committee. 823 01:19:34,719 --> 01:19:36,960 But until you hold your ground, you have 824 01:19:36,960 --> 01:19:38,960 a gun pointed your head. They're going 825 01:19:38,960 --> 01:19:41,040 to force a ballot initiative, force a 826 01:19:41,040 --> 01:19:43,600 firehouse. So take some pressure off 827 01:19:43,600 --> 01:19:46,000 yourselves. Don't initiate tonight. Make 828 01:19:46,000 --> 01:19:47,760 them drop the ballot initiative. bring 829 01:19:47,760 --> 01:19:51,679 it back up and then pass it. 830 01:19:51,679 --> 01:19:54,000 >> Thank you. Anyone else in the chamber 831 01:19:54,000 --> 01:19:56,159 for public comment? Anybody online? 832 01:19:56,159 --> 01:19:58,640 Zach? 833 01:19:58,640 --> 01:20:01,199 >> Yes, we have a David Peterson. 834 01:20:01,199 --> 01:20:03,760 >> David Peterson. 835 01:20:03,760 --> 01:20:07,030 Hello. 836 01:20:07,040 --> 01:20:08,640 » You hear me? I don't know. This is a 837 01:20:08,640 --> 01:20:09,840 different system than I've worked 838 01:20:09,840 --> 01:20:10,480 before. 839 01:20:10,480 --> 01:20:12,320 >> Turn up your volume and then we'll be 840 01:20:12,320 --> 01:20:16,550 able to hear you. 841 01:20:16,560 --> 01:20:17,679 Is that better? 842 01:20:17,679 --> 01:20:19,760 >> Yeah, perfect. Thank you. 843 01:20:19,760 --> 01:20:23,199 >> Oh, okay. Um, I guess going along the 844 01:20:23,199 --> 01:20:25,679 lines that Michael said, you have the 845 01:20:25,679 --> 01:20:29,440 concept B here is currently the plan and 846 01:20:29,440 --> 01:20:31,679 you're going to amend it with something. 847 01:20:31,679 --> 01:20:35,280 Concept B has no fire station. 848 01:20:35,280 --> 01:20:38,960 What you're amending it to is an option, 849 01:20:38,960 --> 01:20:41,120 as I've understand it, to have a fire 850 01:20:41,120 --> 01:20:43,280 station as be part of it. is going to 851 01:20:43,280 --> 01:20:45,920 make a significant difference in the 852 01:20:45,920 --> 01:20:48,159 cost of construction. So, how are they 853 01:20:48,159 --> 01:20:50,320 going to bid it with that only as an 854 01:20:50,320 --> 01:20:53,920 option? But more importantly, as you 855 01:20:53,920 --> 01:20:57,040 leave it there as an option, 856 01:20:57,040 --> 01:20:59,280 you are either sort of kidding 857 01:20:59,280 --> 01:21:01,679 yourselves or trying to kid the public 858 01:21:01,679 --> 01:21:05,280 that it is in fact an option. And you 859 01:21:05,280 --> 01:21:08,640 must somewhere state that it's going to 860 01:21:08,640 --> 01:21:10,320 require 861 01:21:10,320 --> 01:21:13,199 um a million and a half plus capital 862 01:21:13,199 --> 01:21:15,280 investment in equipment and hoses and 863 01:21:15,280 --> 01:21:18,400 whatever. and a ongoing forever three 864 01:21:18,400 --> 01:21:23,040 and a half to$4 million cost and I don't 865 01:21:23,040 --> 01:21:25,920 believe that there is 866 01:21:25,920 --> 01:21:28,800 um a place that you can find that kind 867 01:21:28,800 --> 01:21:30,960 of money or that the public would would 868 01:21:30,960 --> 01:21:32,719 go for it when they realize what it 869 01:21:32,719 --> 01:21:36,480 might be. So the idea somehow 870 01:21:36,480 --> 01:21:39,760 uh to maybe keep the four people happy, 871 01:21:39,760 --> 01:21:41,840 you leave it as an option so that they 872 01:21:41,840 --> 01:21:43,760 will give it up but they want to have 873 01:21:43,760 --> 01:21:46,159 it. And I think as Michael said, you 874 01:21:46,159 --> 01:21:49,679 have to face that issue before going 875 01:21:49,679 --> 01:21:52,320 forward with this concept. I love the 876 01:21:52,320 --> 01:21:54,320 concept by the way. I think it's great. 877 01:21:54,320 --> 01:21:56,080 Uh but I think we're kidding ourselves 878 01:21:56,080 --> 01:21:58,000 if if they're going to have all that 879 01:21:58,000 --> 01:21:59,679 square footage dedicated to having a 880 01:21:59,679 --> 01:22:01,600 fire station. We could use it for a lot 881 01:22:01,600 --> 01:22:04,080 of other purposes. some of which uh 882 01:22:04,080 --> 01:22:05,679 Chris has noted that you know there 883 01:22:05,679 --> 01:22:07,520 isn't enough square feet to do some of 884 01:22:07,520 --> 01:22:08,800 the things that should be in the 885 01:22:08,800 --> 01:22:13,440 program. That's my thoughts. 886 01:22:13,440 --> 01:22:16,239 >> Thank you. Anybody else? Zach, 887 01:22:16,239 --> 01:22:17,520 >> no other hands raised. 888 01:22:17,520 --> 01:22:20,480 >> Okay. So, we'll bring it back for um 889 01:22:20,480 --> 01:22:22,239 discussion 890 01:22:22,239 --> 01:22:23,920 and 891 01:22:23,920 --> 01:22:30,149 adoption of the resolution potentially. 892 01:22:30,159 --> 01:22:32,960 I have one really simple edit which is 893 01:22:32,960 --> 01:22:35,679 the um next to the last be it further 894 01:22:35,679 --> 01:22:38,960 resolved. I would suggest that we make 895 01:22:38,960 --> 01:22:40,800 it clear that the adopted policy 896 01:22:40,800 --> 01:22:43,760 objective that we're advancing is the 897 01:22:43,760 --> 01:22:45,520 state housing and not leave it 898 01:22:45,520 --> 01:22:48,239 open-ended about who knows what policy 899 01:22:48,239 --> 01:22:50,400 objectives and we can do that by just 900 01:22:50,400 --> 01:22:52,719 taking the s off of objective and adding 901 01:22:52,719 --> 01:22:55,760 the word of. So it would read uh be it 902 01:22:55,760 --> 01:22:57,280 further resolved that the town council 903 01:22:57,280 --> 01:22:58,960 intends that any amendment to the 904 01:22:58,960 --> 01:23:01,120 facilities master plan will continue to 905 01:23:01,120 --> 01:23:03,120 advance the town's adopted policy 906 01:23:03,120 --> 01:23:05,199 objective of including compliance with 907 01:23:05,199 --> 01:23:10,159 state housing requirements blah blah and that's that is the the point uh 908 01:23:10,159 --> 01:23:12,159 to make sure that there's housing. So 909 01:23:12,159 --> 01:23:17,120 that would be a suggested edit from me. 910 01:23:17,120 --> 01:23:19,600 Any other discussion? I was just going 911 01:23:19,600 --> 01:23:21,440 to say I think Elizabeth you asked a 912 01:23:21,440 --> 01:23:23,520 question about did we agree about the 913 01:23:23,520 --> 01:23:27,440 detail the details in the in the um 914 01:23:27,440 --> 01:23:30,480 resolution and I I do I think that it's 915 01:23:30,480 --> 01:23:32,560 important to have all of the details as 916 01:23:32,560 --> 01:23:39,440 was presented by uh staff and um 917 01:23:39,440 --> 01:23:41,679 and I also like the idea of including 918 01:23:41,679 --> 01:23:45,590 the civic center. 919 01:23:45,600 --> 01:23:48,960 » Including what? Civic Center. 920 01:23:48,960 --> 01:23:51,199 >> Oh, so town hall. Sorry, not civic 921 01:23:51,199 --> 01:23:52,719 center. Town hall. This building. 922 01:23:52,719 --> 01:23:53,600 >> Oh, 923 01:23:53,600 --> 01:23:54,400 >> this building. 924 01:23:54,400 --> 01:23:56,000 >> I don't Doesn't that confuse things to 925 01:23:56,000 --> 01:23:58,000 add town hall? I mean, it's already in 926 01:23:58,000 --> 01:23:59,440 concept B and we're going to amend 927 01:23:59,440 --> 01:24:02,719 concept B with this. So, presumably that 928 01:24:02,719 --> 01:24:05,199 will stay without us putting it in here. 929 01:24:05,199 --> 01:24:06,320 >> We could do that. 930 01:24:06,320 --> 01:24:07,920 >> Yeah, I think that's the point that Matt 931 01:24:07,920 --> 01:24:10,159 was making with his with his good 932 01:24:10,159 --> 01:24:12,960 question. So, I think it's implicitly in 933 01:24:12,960 --> 01:24:15,520 there. I think everything that's in 934 01:24:15,520 --> 01:24:18,960 concept B is included, right? Just we're 935 01:24:18,960 --> 01:24:20,639 just not going to go through and 936 01:24:20,639 --> 01:24:23,040 enumerate every single thing. 937 01:24:23,040 --> 01:24:23,600 >> And then 938 01:24:23,600 --> 01:24:25,440 >> is included in what? 939 01:24:25,440 --> 01:24:27,120 >> Is included in 940 01:24:27,120 --> 01:24:29,600 >> the facilities master plan. 941 01:24:29,600 --> 01:24:31,520 >> Yes. That the master plan, the amendment 942 01:24:31,520 --> 01:24:33,199 to the master plan will have to 943 01:24:33,199 --> 01:24:35,440 implicitly address everything that's 944 01:24:35,440 --> 01:24:38,480 already included in concept B. 945 01:24:38,480 --> 01:24:40,800 Is that is that I want I just want to 946 01:24:40,800 --> 01:24:41,840 make sure we don't have any 947 01:24:41,840 --> 01:24:43,520 misconceptions here. David, is that 948 01:24:43,520 --> 01:24:45,199 sounding clear to you? 949 01:24:45,199 --> 01:24:52,149 >> Yeah, I think it's clear. Um, 950 01:24:52,159 --> 01:24:59,520 it wasn't specifically addressed in in the concept design submitted by 951 01:24:59,520 --> 01:25:01,360 >> assist advisory committee, but I think 952 01:25:01,360 --> 01:25:03,760 it was it was inherent. 953 01:25:03,760 --> 01:25:05,520 >> It's building. I mean, we're we're 954 01:25:05,520 --> 01:25:10,080 taking I mean, we we've heard you and um 955 01:25:10,080 --> 01:25:12,239 as council member Salter mentioned, you 956 01:25:12,239 --> 01:25:15,199 know, you will be getting a new plan 957 01:25:15,199 --> 01:25:18,000 back. It could be several times because 958 01:25:18,000 --> 01:25:20,880 you need to get public comment. We have 959 01:25:20,880 --> 01:25:22,719 to have a document that's a draft 960 01:25:22,719 --> 01:25:25,600 document that is um shown to the 961 01:25:25,600 --> 01:25:27,280 available for the public for public 962 01:25:27,280 --> 01:25:29,679 comment. And you know, when we did this 963 01:25:29,679 --> 01:25:31,679 first one, we we came it came to the 964 01:25:31,679 --> 01:25:34,480 council as draft several times. Um maybe 965 01:25:34,480 --> 01:25:36,239 that won't have to happen or the process 966 01:25:36,239 --> 01:25:39,520 can be shortened up, but um the council 967 01:25:39,520 --> 01:25:41,920 is going to have an opportunity. Uh we 968 01:25:41,920 --> 01:25:45,679 might want to uh mention um the housing 969 01:25:45,679 --> 01:25:48,560 aspect a little more clearly in the 970 01:25:48,560 --> 01:25:50,400 facilities master plan too. So that 971 01:25:50,400 --> 01:25:51,760 might be something that we're working on 972 01:25:51,760 --> 01:25:53,360 as staff that we would be bringing 973 01:25:53,360 --> 01:25:55,360 forward to the council for your 974 01:25:55,360 --> 01:25:59,760 consideration and any amendment. 975 01:25:59,760 --> 01:26:02,960 And then I I have one other um suggested 976 01:26:02,960 --> 01:26:03,679 edit. Um 977 01:26:03,679 --> 01:26:05,120 >> let me know. It's always hard when 978 01:26:05,120 --> 01:26:06,639 you're on Zoom. 979 01:26:06,639 --> 01:26:10,880 >> So I I I feel like um Elizabeth or this 980 01:26:10,880 --> 01:26:14,159 is just saying that all they're going to 981 01:26:14,159 --> 01:26:17,120 do is prepare an amendment to the master 982 01:26:17,120 --> 01:26:20,800 plan and that we prefer what the CAC has 983 01:26:20,800 --> 01:26:22,880 put forward as sort of a guiding light, 984 01:26:22,880 --> 01:26:25,040 but it's not a fully baked plan yet. So 985 01:26:25,040 --> 01:26:27,520 we can't make the amendment. So, I 986 01:26:27,520 --> 01:26:29,440 understand there's that be further 987 01:26:29,440 --> 01:26:31,120 resolved and there's a lot of sort of 988 01:26:31,120 --> 01:26:32,880 open-ended questions, but that's fine. 989 01:26:32,880 --> 01:26:34,639 That's because we have we don't have a 990 01:26:34,639 --> 01:26:37,760 full plan to amend right now. So, I 991 01:26:37,760 --> 01:26:40,719 think what this is written is I mean I 992 01:26:40,719 --> 01:26:42,960 think honestly uh Christa, if we had 993 01:26:42,960 --> 01:26:45,440 just stopped with just look, all we want 994 01:26:45,440 --> 01:26:47,920 is to give the direction to staff to 995 01:26:47,920 --> 01:26:50,719 prepare prepare an amendment that we're 996 01:26:50,719 --> 01:26:52,320 leaning in the direction of this new 997 01:26:52,320 --> 01:26:54,639 concept. That's really all this is and 998 01:26:54,639 --> 01:26:56,639 we don't have to really word smith 999 01:26:56,639 --> 01:26:58,080 everything and get to the bottom because 1000 01:26:58,080 --> 01:26:59,520 there's nothing to vote on and there's 1001 01:26:59,520 --> 01:27:02,800 nothing to amend yet. So I I'm fine. I 1002 01:27:02,800 --> 01:27:04,320 just think we probably could have I know 1003 01:27:04,320 --> 01:27:06,000 why you put all this in here because you 1004 01:27:06,000 --> 01:27:07,600 wanted to make sure hey we don't have a 1005 01:27:07,600 --> 01:27:09,120 fully baked plan and we've got to sort 1006 01:27:09,120 --> 01:27:11,440 of add all these elements but all we're 1007 01:27:11,440 --> 01:27:13,440 directing you to do is create an 1008 01:27:13,440 --> 01:27:15,760 amendment when it's ready. And I think 1009 01:27:15,760 --> 01:27:19,830 that that's fine. 1010 01:27:19,840 --> 01:27:22,719 So, so then I just have one other um uh 1011 01:27:22,719 --> 01:27:25,679 suggestion which is on the the this is 1012 01:27:25,679 --> 01:27:28,400 like the second first is resolve that we 1013 01:27:28,400 --> 01:27:32,400 consider an amendment. The second is um 1014 01:27:32,400 --> 01:27:38,080 uh that that um the citizens advisory 1015 01:27:38,080 --> 01:27:40,239 committee concept as the pre preser 1016 01:27:40,239 --> 01:27:42,719 preferred alternative to concept B. It 1017 01:27:42,719 --> 01:27:44,320 says subject to further technical 1018 01:27:44,320 --> 01:27:45,840 operational and financial analysis by 1019 01:27:45,840 --> 01:27:48,320 the town. It almost sounds like if it's 1020 01:27:48,320 --> 01:27:51,679 not an analysis that the town is pleased 1021 01:27:51,679 --> 01:27:54,480 with, we can't go ahead. I I would make 1022 01:27:54,480 --> 01:27:56,800 that pending for the technical because 1023 01:27:56,800 --> 01:28:01,199 we want it we want the analysis, but it shouldn't be subject to. It should be 1024 01:28:01,199 --> 01:28:03,280 pending and then when the analysis is 1025 01:28:03,280 --> 01:28:05,679 done, we're ready to see, you know, do 1026 01:28:05,679 --> 01:28:07,199 we think that it makes sense to make the 1027 01:28:07,199 --> 01:28:11,750 amendment. 1028 01:28:11,760 --> 01:28:13,679 I I think, you know, the council's going 1029 01:28:13,679 --> 01:28:16,800 to be the one who decides to adopt the 1030 01:28:16,800 --> 01:28:19,120 um amendment to the facilities master 1031 01:28:19,120 --> 01:28:21,600 plan. So, I don't really think that 1032 01:28:21,600 --> 01:28:26,800 that's necessary. Um I also think that 1033 01:28:26,800 --> 01:28:29,440 what Matt's saying makes a lot of sense 1034 01:28:29,440 --> 01:28:31,360 >> and what we're really doing is an 1035 01:28:31,360 --> 01:28:34,560 interim step and we'll have plenty of 1036 01:28:34,560 --> 01:28:38,159 opportunity to go over all of the 1037 01:28:38,159 --> 01:28:40,560 elements of option D or whatever we're 1038 01:28:40,560 --> 01:28:43,360 going to call it. the CAC 1039 01:28:43,360 --> 01:28:46,880 uh option, whatever. Um when that time 1040 01:28:46,880 --> 01:28:50,960 presents itself. So I'm I'm kind of fine 1041 01:28:50,960 --> 01:28:56,480 with how the resolution stands now. 1042 01:28:56,480 --> 01:28:58,239 I'm I'd like to move. 1043 01:28:58,239 --> 01:28:59,600 >> Wait, can I make one more comment? 1044 01:28:59,600 --> 01:29:00,239 >> Oh, sure. 1045 01:29:00,239 --> 01:29:00,560 >> Um 1046 01:29:00,560 --> 01:29:02,239 >> or yeah, also Bill, if he has anything 1047 01:29:02,239 --> 01:29:04,000 to say, I feel like before we make a 1048 01:29:04,000 --> 01:29:08,639 motion, just in case Bill has a chance. 1049 01:29:08,639 --> 01:29:09,360 >> Yeah. Bill, do you 1050 01:29:09,360 --> 01:29:10,239 >> can you hear me? 1051 01:29:10,239 --> 01:29:11,280 >> Yeah. Go ahead. 1052 01:29:11,280 --> 01:29:13,199 >> Yeah. No, I I I agree again. I agree 1053 01:29:13,199 --> 01:29:16,000 with Matt. I I we all we all recognize 1054 01:29:16,000 --> 01:29:18,719 that there is a time element here and so 1055 01:29:18,719 --> 01:29:21,280 we want to move ahead and hire 1056 01:29:21,280 --> 01:29:24,080 architects and and proceed looking to 1057 01:29:24,080 --> 01:29:25,840 have something more concrete come back 1058 01:29:25,840 --> 01:29:28,719 to us as an actual amendment to the 1059 01:29:28,719 --> 01:29:31,920 master plan so that we can we can move 1060 01:29:31,920 --> 01:29:33,280 ahead. 1061 01:29:33,280 --> 01:29:35,360 >> That's fine with me. 1062 01:29:35,360 --> 01:29:38,480 So my only other suggestion was um 1063 01:29:38,480 --> 01:29:40,320 should we include on this on the section 1064 01:29:40,320 --> 01:29:41,840 that that such analysis shall include 1065 01:29:41,840 --> 01:29:43,840 development of a comprehensive project 1066 01:29:43,840 --> 01:29:46,000 all of that should we put include uh 1067 01:29:46,000 --> 01:29:50,000 this analysis should be um uh done as 1068 01:29:50,000 --> 01:29:52,080 quickly as possible that that's 1069 01:29:52,080 --> 01:29:54,320 certainly our intention. 1070 01:29:54,320 --> 01:29:56,800 It's the second whereas or the second be 1071 01:29:56,800 --> 01:29:59,440 it further resolved that such analysis 1072 01:29:59,440 --> 01:30:01,440 should include and then there's 1073 01:30:01,440 --> 01:30:02,880 development of comprehensive project 1074 01:30:02,880 --> 01:30:05,520 scope fully burden cost estimate 1075 01:30:05,520 --> 01:30:08,320 I mean should we include um this 1076 01:30:08,320 --> 01:30:10,000 analysis should be done as quickly as 1077 01:30:10,000 --> 01:30:15,270 possible. 1078 01:30:15,280 --> 01:30:18,000 So if you're interested, you could say 1079 01:30:18,000 --> 01:30:20,719 something like that. Um, such analysis 1080 01:30:20,719 --> 01:30:23,280 shall be expeditious as possible and 1081 01:30:23,280 --> 01:30:25,520 shall include blah blah blah blah. 1082 01:30:25,520 --> 01:30:26,560 >> That's good. 1083 01:30:26,560 --> 01:30:28,320 >> That works for the council. 1084 01:30:28,320 --> 01:30:29,120 >> That sounds great. 1085 01:30:29,120 --> 01:30:31,199 >> Certainly our intent. So with that 1086 01:30:31,199 --> 01:30:33,199 amendment and then with Elizabeth's 1087 01:30:33,199 --> 01:30:37,280 other amendment regarding the um 1088 01:30:37,280 --> 01:30:40,159 uh the facilities master plan will 1089 01:30:40,159 --> 01:30:42,000 continue to advance the town's adopted 1090 01:30:42,000 --> 01:30:45,199 policy objective of compliance with 1091 01:30:45,199 --> 01:30:47,760 state housing requirements. 1092 01:30:47,760 --> 01:30:50,000 Um perhaps we can have a motion to 1093 01:30:50,000 --> 01:30:53,520 approve the resolution as amended. 1094 01:30:53,520 --> 01:30:55,920 I make a motion that we uh accept the 1095 01:30:55,920 --> 01:30:58,960 resolution number 2623 1096 01:30:58,960 --> 01:31:00,480 as amended. 1097 01:31:00,480 --> 01:31:03,199 >> Second. 1098 01:31:03,199 --> 01:31:05,040 >> Yes. Sorry. I just wanted to a friendly 1099 01:31:05,040 --> 01:31:05,760 amendment. 1100 01:31:05,760 --> 01:31:08,400 >> Yes. So, we have the sentence that 1101 01:31:08,400 --> 01:31:10,320 starts with the town council directs the 1102 01:31:10,320 --> 01:31:11,760 town manager to initiate an amendment to 1103 01:31:11,760 --> 01:31:14,080 the town's facilities to support citizen 1104 01:31:14,080 --> 01:31:16,560 advisory committee. I think it is the 1105 01:31:16,560 --> 01:31:19,120 second. Therefore, be it further 1106 01:31:19,120 --> 01:31:22,159 resolved. We're striking subject two and 1107 01:31:22,159 --> 01:31:24,159 replacing it with pending. Is that one 1108 01:31:24,159 --> 01:31:25,920 of the amendments or no? 1109 01:31:25,920 --> 01:31:26,159 >> No. 1110 01:31:26,159 --> 01:31:28,080 >> Okay. So, that one is not. Okay. So, 1111 01:31:28,080 --> 01:31:30,480 then this second two will be amendment 1112 01:31:30,480 --> 01:31:34,239 and then it just says or the the project 1113 01:31:34,239 --> 01:31:36,080 scope one such analysis shall be 1114 01:31:36,080 --> 01:31:37,840 expeditiously 1115 01:31:37,840 --> 01:31:39,840 uh completed as pop. 1116 01:31:39,840 --> 01:31:42,239 >> Was that the sentence? My my my 1117 01:31:42,239 --> 01:31:44,080 suggestion to council was that be it 1118 01:31:44,080 --> 01:31:46,639 further resolved that such analysis be 1119 01:31:46,639 --> 01:31:50,719 as expeditious as possible and shall 1120 01:31:50,719 --> 01:31:53,120 include development 1121 01:31:53,120 --> 01:31:54,480 >> blah blah blah blah blah. 1122 01:31:54,480 --> 01:31:58,800 >> Great. And then the last amendment is 1123 01:31:58,800 --> 01:32:01,679 to strike the S and say the policy 1124 01:32:01,679 --> 01:32:03,280 objective of compliance. 1125 01:32:03,280 --> 01:32:05,360 >> Right. And I left the word including. I 1126 01:32:05,360 --> 01:32:07,280 think you took it out but I I left 1127 01:32:07,280 --> 01:32:10,560 including in that line. 1128 01:32:10,560 --> 01:32:11,440 policy objectives. 1129 01:32:11,440 --> 01:32:13,679 >> You were just focusing only on the state 1130 01:32:13,679 --> 01:32:15,520 housing requirements. You wanted to 1131 01:32:15,520 --> 01:32:18,000 delete any other. 1132 01:32:18,000 --> 01:32:19,760 >> You're saying there's only one policy 1133 01:32:19,760 --> 01:32:21,199 objective. 1134 01:32:21,199 --> 01:32:21,920 >> Yeah. 1135 01:32:21,920 --> 01:32:23,679 >> Mayor Prom Robins, right? So, 1136 01:32:23,679 --> 01:32:26,159 >> no, that this that this particular line 1137 01:32:26,159 --> 01:32:28,080 references only one that it just 1138 01:32:28,080 --> 01:32:29,840 references the state housing 1139 01:32:29,840 --> 01:32:32,719 requirement. 1140 01:32:32,719 --> 01:32:34,719 So that any amendment to the facil's 1141 01:32:34,719 --> 01:32:37,520 master plan will continue to advance the 1142 01:32:37,520 --> 01:32:42,000 town's adopted policy objective singular. 1143 01:32:42,000 --> 01:32:44,159 >> Yes. 1144 01:32:44,159 --> 01:32:45,840 >> Of including compliance with state 1145 01:32:45,840 --> 01:32:46,880 housing requirements. 1146 01:32:46,880 --> 01:32:48,880 >> I thought you I thought it was just of 1147 01:32:48,880 --> 01:32:49,600 compliance. 1148 01:32:49,600 --> 01:32:51,360 >> That's fine, too. 1149 01:32:51,360 --> 01:32:53,920 >> Of compliance with state requirements. 1150 01:32:53,920 --> 01:32:55,440 >> Yeah. Because using the word including 1151 01:32:55,440 --> 01:32:56,880 kind of makes it sound like it's one of 1152 01:32:56,880 --> 01:32:57,280 many. 1153 01:32:57,280 --> 01:32:59,360 >> Yeah. Okay. because you're saying right 1154 01:32:59,360 --> 01:33:01,040 that's what you're saying is that this 1155 01:33:01,040 --> 01:33:02,320 is just 1156 01:33:02,320 --> 01:33:03,760 >> this is just what you want this 1157 01:33:03,760 --> 01:33:05,120 resolution right 1158 01:33:05,120 --> 01:33:06,639 >> if you get rid of including it's that's 1159 01:33:06,639 --> 01:33:08,639 totally fine 1160 01:33:08,639 --> 01:33:09,199 >> okay 1161 01:33:09,199 --> 01:33:11,360 >> so those are just so that's it those two 1162 01:33:11,360 --> 01:33:12,480 minor changes 1163 01:33:12,480 --> 01:33:14,719 >> so everyone knows what the motion is and 1164 01:33:14,719 --> 01:33:15,360 the amendments 1165 01:33:15,360 --> 01:33:16,719 >> is that right 1166 01:33:16,719 --> 01:33:18,400 >> by council member Dalling second by 1167 01:33:18,400 --> 01:33:20,639 mayor prom 1168 01:33:20,639 --> 01:33:23,040 vote uh council member Dalling I 1169 01:33:23,040 --> 01:33:25,120 >> council member Kercher 1170 01:33:25,120 --> 01:33:25,920 I 1171 01:33:25,920 --> 01:33:27,920 >> council member Salter 1172 01:33:27,920 --> 01:33:28,480 I 1173 01:33:28,480 --> 01:33:31,120 >> mayor prom 1174 01:33:31,120 --> 01:33:32,239 >> I 1175 01:33:32,239 --> 01:33:33,199 >> mayor McMillan 1176 01:33:33,199 --> 01:33:34,400 >> I 1177 01:33:34,400 --> 01:33:34,960 >> thank you 1178 01:33:34,960 --> 01:33:36,639 >> motion passes 5 1179 01:33:36,639 --> 01:33:38,960 >> thank you and I did want to just say 1180 01:33:38,960 --> 01:33:45,199 that this meeting was scheduled really quickly and we really I really I 1181 01:33:45,199 --> 01:33:46,800 can only speak for myself I really 1182 01:33:46,800 --> 01:33:50,000 appreciate how the staff scrambled and 1183 01:33:50,000 --> 01:33:53,840 pulled together um two agenda items and 1184 01:33:53,840 --> 01:33:56,159 two staff reports and over the weekend 1185 01:33:56,159 --> 01:33:57,920 and there was a lot of work that 1186 01:33:57,920 --> 01:34:00,000 happened. So, thank you for doing that. 1187 01:34:00,000 --> 01:34:02,159 Um, and now we're moving on to number 1188 01:34:02,159 --> 01:34:04,480 five. town council to consider 1189 01:34:04,480 --> 01:34:06,800 establishing a town council subcommittee 1190 01:34:06,800 --> 01:34:09,440 consisting of two council members to 1191 01:34:09,440 --> 01:34:11,520 assist staff in the review of the 1192 01:34:11,520 --> 01:34:14,159 statement of qualifications SOQ's 1193 01:34:14,159 --> 01:34:15,920 received in response to the town's 1194 01:34:15,920 --> 01:34:19,040 request for qualifications RFQS or 1195 01:34:19,040 --> 01:34:21,120 architectural and engineering services 1196 01:34:21,120 --> 01:34:23,280 and authorizing the sub commmittee to 1197 01:34:23,280 --> 01:34:25,920 provide input and feedback to staff 1198 01:34:25,920 --> 01:34:27,920 during the evaluation process and prior 1199 01:34:27,920 --> 01:34:29,600 to staff returning to the full town 1200 01:34:29,600 --> 01:34:32,480 council with a recommend recommendation 1201 01:34:32,480 --> 01:34:35,120 for selection. 1202 01:34:35,120 --> 01:34:35,760 Kristoff. 1203 01:34:35,760 --> 01:34:37,280 >> Thank you, Mayor. Uh David Kelly is 1204 01:34:37,280 --> 01:34:39,040 going to give a brief presentation. 1205 01:34:39,040 --> 01:34:39,920 Thank you. 1206 01:34:39,920 --> 01:34:42,000 >> Thank Thank you, town manager. I'm just 1207 01:34:42,000 --> 01:34:43,280 going to jump right into discussion 1208 01:34:43,280 --> 01:34:44,960 since I think the background covered 1209 01:34:44,960 --> 01:34:46,880 this item 1210 01:34:46,880 --> 01:34:48,800 or background for the last item covered 1211 01:34:48,800 --> 01:34:54,000 this item. Uh as I as I mentioned the town received a total of uh 10 1212 01:34:54,000 --> 01:34:55,840 statements of qualifications all of 1213 01:34:55,840 --> 01:34:58,880 which were from highly qualified firms 1214 01:34:58,880 --> 01:35:01,679 and they included really a diverse group 1215 01:35:01,679 --> 01:35:05,120 of architectural and engineering firms 1216 01:35:05,120 --> 01:35:07,440 that included nationally recognized 1217 01:35:07,440 --> 01:35:10,960 firms as well as local or regional firms 1218 01:35:10,960 --> 01:35:14,159 with that or specialists in in uh civic 1219 01:35:14,159 --> 01:35:17,440 or campus development. and it's a it's a 1220 01:35:17,440 --> 01:35:19,280 reflection of their interest in working 1221 01:35:19,280 --> 01:35:23,280 with the town of Ross uh as well as that 1222 01:35:23,280 --> 01:35:25,360 there's a competitive pool of teams out 1223 01:35:25,360 --> 01:35:27,120 there that are willing to take on this 1224 01:35:27,120 --> 01:35:29,040 important project. 1225 01:35:29,040 --> 01:35:31,360 In this agenda agenda item, staff is 1226 01:35:31,360 --> 01:35:33,120 recommending the establishment of a 1227 01:35:33,120 --> 01:35:34,800 council subcommittee consisting of two 1228 01:35:34,800 --> 01:35:37,280 members of the town council to assist in 1229 01:35:37,280 --> 01:35:40,239 the review process. Uh the the purpose 1230 01:35:40,239 --> 01:35:42,880 of the subcommittee would be uh really 1231 01:35:42,880 --> 01:35:46,320 kind of four-fold. um provide uh policy 1232 01:35:46,320 --> 01:35:49,120 level input to to the town manager as 1233 01:35:49,120 --> 01:35:51,120 well as your perspective during the 1234 01:35:51,120 --> 01:35:53,199 evaluation of the statements of 1235 01:35:53,199 --> 01:35:57,199 qualifications. Uh to assist staff in uh 1236 01:35:57,199 --> 01:35:59,360 identifying a short list of the of the 1237 01:35:59,360 --> 01:36:01,600 most qualified firms 1238 01:36:01,600 --> 01:36:03,920 uh certainly participate in in 1239 01:36:03,920 --> 01:36:06,320 interviews if you if if that's 1240 01:36:06,320 --> 01:36:08,560 recommended or if they're conducted and 1241 01:36:08,560 --> 01:36:11,360 lastly to provide uh feedback to inform 1242 01:36:11,360 --> 01:36:13,120 staff's recommendation to council. I 1243 01:36:13,120 --> 01:36:14,800 think it you know if the members of 1244 01:36:14,800 --> 01:36:16,239 council who are part of the review 1245 01:36:16,239 --> 01:36:19,280 process it uh you know can coales around 1246 01:36:19,280 --> 01:36:21,760 a recommendation it get it helps build 1247 01:36:21,760 --> 01:36:24,239 council support for the selected firm. 1248 01:36:24,239 --> 01:36:26,159 Uh the use of a council subcommittee at 1249 01:36:26,159 --> 01:36:29,120 this stage in the SOQ is intended to of 1250 01:36:29,120 --> 01:36:32,080 course ensure transparency um and 1251 01:36:32,080 --> 01:36:34,159 council involvement. This is you know a 1252 01:36:34,159 --> 01:36:36,639 very major project uh the civic center 1253 01:36:36,639 --> 01:36:39,040 important project for the community and 1254 01:36:39,040 --> 01:36:45,199 also it uh helps uh ensure alignment between 1255 01:36:45,199 --> 01:36:48,239 the staff evaluation and and council's 1256 01:36:48,239 --> 01:36:49,760 priorities 1257 01:36:49,760 --> 01:36:51,040 uh and ultimately support a 1258 01:36:51,040 --> 01:36:52,639 well-informed and efficient selection 1259 01:36:52,639 --> 01:36:54,560 process. I think that the subcommittee 1260 01:36:54,560 --> 01:36:57,199 would really function in in an advisory 1261 01:36:57,199 --> 01:37:00,480 capacity uh for for a limited duration. 1262 01:37:00,480 --> 01:37:03,760 Uh wouldn't take formal actions. Uh 1263 01:37:03,760 --> 01:37:06,000 staff of course would continue as 1264 01:37:06,000 --> 01:37:09,199 provided for uh in in your town's 1265 01:37:09,199 --> 01:37:10,719 municipal code. you know, manage the 1266 01:37:10,719 --> 01:37:12,880 procurement process, including, you 1267 01:37:12,880 --> 01:37:17,520 know, coordination of interviews, uh, preparation of staff report and 1268 01:37:17,520 --> 01:37:19,280 recommendation for consideration by the 1269 01:37:19,280 --> 01:37:21,760 council and ultimately preparation of a 1270 01:37:21,760 --> 01:37:23,360 professional service agreement with the 1271 01:37:23,360 --> 01:37:25,440 recommended firm, uh, the final 1272 01:37:25,440 --> 01:37:29,040 selection of the firm and ultimately the approval of the agreement would be 1273 01:37:29,040 --> 01:37:31,360 made by the full town council uh, at a 1274 01:37:31,360 --> 01:37:34,719 town council meeting. U, and that that 1275 01:37:34,719 --> 01:37:37,600 really uh, concludes the this this brief 1276 01:37:37,600 --> 01:37:39,360 agenda item. If there's uh any 1277 01:37:39,360 --> 01:37:42,000 questions, happy to entertain. 1278 01:37:42,000 --> 01:37:44,560 >> I have I have a question. Um do you 1279 01:37:44,560 --> 01:37:47,199 think that this recommendation could be 1280 01:37:47,199 --> 01:37:50,080 given to the t the town council by our 1281 01:37:50,080 --> 01:37:52,400 next regularly scheduled meeting which 1282 01:37:52,400 --> 01:37:58,709 is June 11th? 1283 01:37:58,719 --> 01:38:01,199 » You know, it really depends on um I 1284 01:38:01,199 --> 01:38:02,719 already have a meeting scheduled for 1285 01:38:02,719 --> 01:38:05,920 this coming Tuesday, 2 to 4. Um, and you 1286 01:38:05,920 --> 01:38:07,600 know, depending on what council members 1287 01:38:07,600 --> 01:38:10,080 are um, assigned to this and you know, 1288 01:38:10,080 --> 01:38:11,600 we could tweak that a little bit, but my 1289 01:38:11,600 --> 01:38:14,159 intention is to start this week to 1290 01:38:14,159 --> 01:38:19,199 review. And so, um, you know, we're 1291 01:38:19,199 --> 01:38:20,960 it's going to depend right on the input 1292 01:38:20,960 --> 01:38:27,119 too of the two council members, but what you believe is is uh, should we be 1293 01:38:27,119 --> 01:38:28,800 bringing forward? We're certainly not 1294 01:38:28,800 --> 01:38:30,239 going to be ready to bring forward on 1295 01:38:30,239 --> 01:38:33,760 June 11th a negotiated scope of work, 1296 01:38:33,760 --> 01:38:37,199 etc., etc. But could we um narrow it 1297 01:38:37,199 --> 01:38:40,320 down and schedule um you know there 1298 01:38:40,320 --> 01:38:45,760 might be an interest of having the top couple or top three uh firms 1299 01:38:45,760 --> 01:38:47,679 actually give you know little mini 1300 01:38:47,679 --> 01:38:49,679 presentations to the council that might 1301 01:38:49,679 --> 01:38:51,840 be something that this group is 1302 01:38:51,840 --> 01:38:53,520 interested they think maybe the council 1303 01:38:53,520 --> 01:38:55,119 or the community would benefit from 1304 01:38:55,119 --> 01:38:57,920 that. I mean, this is a this not only is 1305 01:38:57,920 --> 01:39:00,800 going to be a you know, the amount of 1306 01:39:00,800 --> 01:39:04,480 money that this contract is going to be just a little bit less 1307 01:39:04,480 --> 01:39:06,480 than how much you pay for fire service 1308 01:39:06,480 --> 01:39:08,480 every year. So, it's the biggest 1309 01:39:08,480 --> 01:39:11,440 expenditure of funds that the town will 1310 01:39:11,440 --> 01:39:14,719 be making besides the fire service. So, 1311 01:39:14,719 --> 01:39:16,719 um I think it's possible to bring 1312 01:39:16,719 --> 01:39:18,639 forward something. It's not going to be 1313 01:39:18,639 --> 01:39:22,400 the contract, but it could be um you 1314 01:39:22,400 --> 01:39:25,199 know have the council give us you know 1315 01:39:25,199 --> 01:39:26,800 are we headed in the right direction 1316 01:39:26,800 --> 01:39:28,560 you're leaning towards you really like 1317 01:39:28,560 --> 01:39:31,040 this maybe prioritize the top three 1318 01:39:31,040 --> 01:39:33,440 something like that and we might want to 1319 01:39:33,440 --> 01:39:36,880 do a a we might want to do a a a 1320 01:39:36,880 --> 01:39:38,800 separate meeting because your your June 1321 01:39:38,800 --> 01:39:41,280 agenda is actually really heavy and 1322 01:39:41,280 --> 01:39:43,280 we're going to have four design review 1323 01:39:43,280 --> 01:39:46,400 um items and those are your customers so 1324 01:39:46,400 --> 01:39:48,159 we're not going to be able ask them to 1325 01:39:48,159 --> 01:39:51,600 delay. So we could um schedule a special 1326 01:39:51,600 --> 01:39:53,040 meeting of the council, give you a 1327 01:39:53,040 --> 01:39:54,800 little bit more time to go through if 1328 01:39:54,800 --> 01:39:56,320 you want to have presentations by the 1329 01:39:56,320 --> 01:39:58,159 architects. So then it becomes a matter 1330 01:39:58,159 --> 01:40:01,520 of is that enough time for the firms to 1331 01:40:01,520 --> 01:40:05,040 be able to bring something. So 1332 01:40:05,040 --> 01:40:06,960 >> yeah, I realized my question was kind of 1333 01:40:06,960 --> 01:40:08,480 unfair. 1334 01:40:08,480 --> 01:40:08,880 Um 1335 01:40:08,880 --> 01:40:10,560 >> it's not unfair. It's just that we've 1336 01:40:10,560 --> 01:40:12,320 been focused so much on all these 1337 01:40:12,320 --> 01:40:14,000 council meetings and then focused on 1338 01:40:14,000 --> 01:40:16,239 today. It's, you know, we'd like to get 1339 01:40:16,239 --> 01:40:18,000 started and have a kickoff meeting. I've 1340 01:40:18,000 --> 01:40:19,520 got all the submitts sitting in my 1341 01:40:19,520 --> 01:40:22,320 office. We'd like everybody to to start 1342 01:40:22,320 --> 01:40:24,000 talking about it and what what the ideas 1343 01:40:24,000 --> 01:40:24,960 are. 1344 01:40:24,960 --> 01:40:26,880 >> Yeah. The the point of my question 1345 01:40:26,880 --> 01:40:29,520 really is that I think the the community 1346 01:40:29,520 --> 01:40:32,400 and the CAC and the council all want to 1347 01:40:32,400 --> 01:40:34,800 move forward as we added to the 1348 01:40:34,800 --> 01:40:38,239 resolution already as expeditiously as 1349 01:40:38,239 --> 01:40:40,560 possible. So, other questions on this 1350 01:40:40,560 --> 01:40:44,719 item? Elizabeth? Um, have you thought 1351 01:40:44,719 --> 01:40:47,199 about um including some members of the 1352 01:40:47,199 --> 01:40:49,600 citizens advisory committee on this 1353 01:40:49,600 --> 01:40:51,760 committee? Um, and I'm asking that 1354 01:40:51,760 --> 01:40:55,440 because there's they are more expert 1355 01:40:55,440 --> 01:40:57,440 than any of us council members when it 1356 01:40:57,440 --> 01:40:58,960 comes to architecture firms and 1357 01:40:58,960 --> 01:41:01,600 engineering firms and building and I 1358 01:41:01,600 --> 01:41:04,159 think that um it might be extremely 1359 01:41:04,159 --> 01:41:06,880 helpful to add one or two whoever they 1360 01:41:06,880 --> 01:41:09,119 think would be best qualified to this 1361 01:41:09,119 --> 01:41:10,719 committee. Also, have you had you 1362 01:41:10,719 --> 01:41:12,880 thought about that? 1363 01:41:12,880 --> 01:41:14,719 Or just sorry to add to what Elizabeth 1364 01:41:14,719 --> 01:41:16,000 was saying. Why why wouldn't we just 1365 01:41:16,000 --> 01:41:17,920 refer this to them? Why why create a 1366 01:41:17,920 --> 01:41:21,830 separate council committee? 1367 01:41:21,840 --> 01:41:23,520 » Well, uh maybe maybe I can start with 1368 01:41:23,520 --> 01:41:26,080 the question from from Mayor Prom and 1369 01:41:26,080 --> 01:41:30,320 then move to council member Salter. Uh 1370 01:41:30,320 --> 01:41:32,239 >> the answer to your question directly is 1371 01:41:32,239 --> 01:41:36,320 absolutely. uh I think I think there's definitely interest and you know 1372 01:41:36,320 --> 01:41:38,719 you want you want the uh subject to 1373 01:41:38,719 --> 01:41:40,320 availability 1374 01:41:40,320 --> 01:41:48,560 uh the the time it takes the expertise I think uh especially someone who is has 1375 01:41:48,560 --> 01:41:51,280 a perspective relative to the different 1376 01:41:51,280 --> 01:41:52,719 proposals and firms and what they're 1377 01:41:52,719 --> 01:41:55,360 going to bring. Um, I I think in my 1378 01:41:55,360 --> 01:41:56,719 conversations with with the town 1379 01:41:56,719 --> 01:41:59,119 manager, uh, I I I think that's 1380 01:41:59,119 --> 01:42:00,960 certainly appropriate and it's up to 1381 01:42:00,960 --> 01:42:02,880 council if you think you if that's 1382 01:42:02,880 --> 01:42:07,600 what's something you would like. Um, I I 1383 01:42:07,600 --> 01:42:09,600 in in terms of council member Salter's 1384 01:42:09,600 --> 01:42:11,520 recommendation or or question, I guess 1385 01:42:11,520 --> 01:42:18,000 it's not really a recommendation. Um it because it is such a significant 1386 01:42:18,000 --> 01:42:23,199 contract and uh the the scope of work is 1387 01:42:23,199 --> 01:42:25,520 focused on civic facilities. It 1388 01:42:25,520 --> 01:42:27,119 certainly wouldn't be my recommendation 1389 01:42:27,119 --> 01:42:30,159 not to defer that responsibility to uh a 1390 01:42:30,159 --> 01:42:31,920 group of private citizens. Again, if 1391 01:42:31,920 --> 01:42:34,159 they have involvement in in the process 1392 01:42:34,159 --> 01:42:35,840 and selecting, I think there should be a 1393 01:42:35,840 --> 01:42:37,360 lot of confidence that the firm that's 1394 01:42:37,360 --> 01:42:42,159 selected uh is the appropriate firm. Uh 1395 01:42:42,159 --> 01:42:45,119 but to defer that to uh a group of 1396 01:42:45,119 --> 01:42:46,400 private assistants, albeit very 1397 01:42:46,400 --> 01:42:47,760 dedicated group of citizens, no 1398 01:42:47,760 --> 01:42:52,239 question, uh raises potential concerns 1399 01:42:52,239 --> 01:42:54,639 um about conflicts of interest which are 1400 01:42:54,639 --> 01:42:57,520 difficult to to manage when I I mean we 1401 01:42:57,520 --> 01:42:59,760 know for example that one of the members 1402 01:42:59,760 --> 01:43:03,360 is also uh has his firm has submitted a 1403 01:43:03,360 --> 01:43:06,239 proposal and there so there's concerns 1404 01:43:06,239 --> 01:43:08,639 around potential conflicts of interest. 1405 01:43:08,639 --> 01:43:10,800 Uh what if the recommendation was to 1406 01:43:10,800 --> 01:43:14,320 select the firm that 1407 01:43:14,320 --> 01:43:19,679 is a member of the committee? Well, it lends itself to mistrust in in my 1408 01:43:19,679 --> 01:43:22,320 opinion. So that's why I would suggest 1409 01:43:22,320 --> 01:43:24,239 uh that firm could very well rise to the 1410 01:43:24,239 --> 01:43:26,719 top and be a great firm. Uh we wouldn't 1411 01:43:26,719 --> 01:43:30,960 want that that to be a potential bias in my opinion in having the committee 1412 01:43:30,960 --> 01:43:34,639 select the firm. And I'll offer sorry to 1413 01:43:34,639 --> 01:43:37,920 be very clear I my question is we we are 1414 01:43:37,920 --> 01:43:39,840 um this is just a group that's going to 1415 01:43:39,840 --> 01:43:42,320 go through these 10 and then bring to 1416 01:43:42,320 --> 01:43:44,639 the council potentially to choose the 1417 01:43:44,639 --> 01:43:46,560 finalists. Maybe it's two or three 1418 01:43:46,560 --> 01:43:50,000 people. So I I I wonder I wonder why we 1419 01:43:50,000 --> 01:43:52,960 couldn't let this group of experts that 1420 01:43:52,960 --> 01:43:55,520 are truly experts in the field sort of 1421 01:43:55,520 --> 01:43:58,320 do this due diligence with you and the 1422 01:43:58,320 --> 01:44:00,800 staff. It's not it's not that they're 1423 01:44:00,800 --> 01:44:03,920 going to be on their own. they'll work with you and you will come 1424 01:44:03,920 --> 01:44:05,600 down to finalist for the council to 1425 01:44:05,600 --> 01:44:08,400 decide who to pick. Is that is that the 1426 01:44:08,400 --> 01:44:11,440 process that the the subcommittee is 1427 01:44:11,440 --> 01:44:12,400 supposed to come up with a 1428 01:44:12,400 --> 01:44:14,719 recommendation but it's not selecting 1429 01:44:14,719 --> 01:44:19,350 anybody. 1430 01:44:19,360 --> 01:44:22,000 » I will please offer some additional 1431 01:44:22,000 --> 01:44:25,520 color. So, um, first just general Brown 1432 01:44:25,520 --> 01:44:28,000 Act, if another person aside from the 1433 01:44:28,000 --> 01:44:30,159 two council members is appointed here, 1434 01:44:30,159 --> 01:44:32,159 it would become a Brown Act body, which 1435 01:44:32,159 --> 01:44:34,880 is just good to be aware of. Um, as for 1436 01:44:34,880 --> 01:44:36,800 >> You mean if just three people are on the 1437 01:44:36,800 --> 01:44:37,119 committee, 1438 01:44:37,119 --> 01:44:38,400 >> it's a Brown Act body. 1439 01:44:38,400 --> 01:44:40,560 >> Even if only two are council members, 1440 01:44:40,560 --> 01:44:41,679 >> it it's a Yeah. 1441 01:44:41,679 --> 01:44:43,360 >> No, no, no. I'm saying I'm sorry, this 1442 01:44:43,360 --> 01:44:45,280 is all getting confusing. I am saying 1443 01:44:45,280 --> 01:44:48,000 not to do council members. This is this 1444 01:44:48,000 --> 01:44:51,199 group the citizens group is not a Brown 1445 01:44:51,199 --> 01:44:54,400 Act entity and they are there are no 1446 01:44:54,400 --> 01:44:56,320 council members on it. So they are able 1447 01:44:56,320 --> 01:44:58,719 to meet and move quickly because they 1448 01:44:58,719 --> 01:45:00,800 are not subject to the Brown Act. That's 1449 01:45:00,800 --> 01:45:03,199 partially the reason why I I want to 1450 01:45:03,199 --> 01:45:04,960 refer this to them. 1451 01:45:04,960 --> 01:45:06,400 >> Yeah, I think the town attorney is 1452 01:45:06,400 --> 01:45:08,080 trying to address your comment as well 1453 01:45:08,080 --> 01:45:09,520 as some other comments that have been 1454 01:45:09,520 --> 01:45:11,520 made. 1455 01:45:11,520 --> 01:45:13,520 And then I know the conflicts questions 1456 01:45:13,520 --> 01:45:15,440 came up. Of course, if there is someone 1457 01:45:15,440 --> 01:45:17,119 who 1458 01:45:17,119 --> 01:45:20,719 it works for a company that has also uh 1459 01:45:20,719 --> 01:45:24,000 responded to one of the RFQS, then they 1460 01:45:24,000 --> 01:45:25,520 would certainly be disqualified from 1461 01:45:25,520 --> 01:45:27,360 getting that work if they were also on a 1462 01:45:27,360 --> 01:45:28,719 subcommittee that is making 1463 01:45:28,719 --> 01:45:30,960 recommendations to the council. So that 1464 01:45:30,960 --> 01:45:35,840 is part of the consideration I think as um we had the project manager 1465 01:45:35,840 --> 01:45:38,960 discuss. And then I would in general if 1466 01:45:38,960 --> 01:45:41,760 this question is do we 1467 01:45:41,760 --> 01:45:45,360 delegate the council's authority to a p 1468 01:45:45,360 --> 01:45:47,360 you know private citizen group I think 1469 01:45:47,360 --> 01:45:49,440 there's so many laws and so many issues 1470 01:45:49,440 --> 01:45:52,080 that you know we would that have to stay 1471 01:45:52,080 --> 01:45:53,840 within the within the council's 1472 01:45:53,840 --> 01:45:57,280 discretion and procurement laws uh 1473 01:45:57,280 --> 01:46:01,280 prevailing weight like there's a lot of elements that I think would be 1474 01:46:01,280 --> 01:46:03,440 best handled and and staying within the 1475 01:46:03,440 --> 01:46:06,480 council of course if you choose to put 1476 01:46:06,480 --> 01:46:08,480 someone into the subcommittee who has 1477 01:46:08,480 --> 01:46:10,320 that expertise. It becomes a Brown Act 1478 01:46:10,320 --> 01:46:12,400 body and of course it's within your 1479 01:46:12,400 --> 01:46:14,960 discretion. But 1480 01:46:14,960 --> 01:46:16,800 I would yeah I would I would just add 1481 01:46:16,800 --> 01:46:18,639 that color that there is a lot to 1482 01:46:18,639 --> 01:46:21,119 consider and keep it with the council. 1483 01:46:21,119 --> 01:46:23,119 Could we have two council members 1484 01:46:23,119 --> 01:46:24,960 appointed to the subcommittee and then 1485 01:46:24,960 --> 01:46:27,520 give that subcommittee the ability to 1486 01:46:27,520 --> 01:46:30,320 consult with the citizens advisory 1487 01:46:30,320 --> 01:46:33,679 committee in general? 1488 01:46:33,679 --> 01:46:35,280 that. So it would be the two council 1489 01:46:35,280 --> 01:46:38,320 members on the subcommittee and you are 1490 01:46:38,320 --> 01:46:41,520 in dialogue with private citizens who 1491 01:46:41,520 --> 01:46:43,119 have that expertise. Exactly. 1492 01:46:43,119 --> 01:46:44,159 >> Yes. 1493 01:46:44,159 --> 01:46:44,800 >> Great. 1494 01:46:44,800 --> 01:46:45,840 >> Thank you. 1495 01:46:45,840 --> 01:46:52,400 >> Okay. And I also sorry to continue. We can make any ad hoc committee we want 1496 01:46:52,400 --> 01:46:54,400 and it is not subject to the Brown Act 1497 01:46:54,400 --> 01:46:56,480 if it's an ad hoc committee that has a 1498 01:46:56,480 --> 01:47:01,910 finite life to it. 1499 01:47:01,920 --> 01:47:03,600 That's I I will 1500 01:47:03,600 --> 01:47:05,360 >> we do it we do it in marine clean energy 1501 01:47:05,360 --> 01:47:07,119 all the time. So I just want to make 1502 01:47:07,119 --> 01:47:09,280 sure that you're not telling us things 1503 01:47:09,280 --> 01:47:12,000 that we can't do. So we can create an ad 1504 01:47:12,000 --> 01:47:13,760 hoc committee that is not subject to the 1505 01:47:13,760 --> 01:47:14,719 Brown Act. 1506 01:47:14,719 --> 01:47:17,040 >> That is correct. According to our town 1507 01:47:17,040 --> 01:47:18,960 attorney Ben Stock has and me remember 1508 01:47:18,960 --> 01:47:22,800 we had this discussion with the council 1509 01:47:22,800 --> 01:47:25,040 very recently. What was that? Oh, it was 1510 01:47:25,040 --> 01:47:26,800 with when you had a discussion in 1511 01:47:26,800 --> 01:47:29,600 February about establishing a citizens 1512 01:47:29,600 --> 01:47:31,280 committee. 1513 01:47:31,280 --> 01:47:34,320 You cannot the council cannot um once 1514 01:47:34,320 --> 01:47:37,199 you appoint somebody once you appoint a 1515 01:47:37,199 --> 01:47:39,119 body, it becomes subject to the Brown 1516 01:47:39,119 --> 01:47:41,520 Act. And that's when you had two members 1517 01:47:41,520 --> 01:47:43,520 of the community get up and say, "Hey, 1518 01:47:43,520 --> 01:47:45,119 we're just getting together as a group 1519 01:47:45,119 --> 01:47:47,199 of concerned citizens. This is nothing 1520 01:47:47,199 --> 01:47:49,199 to do with the town. We're meeting on 1521 01:47:49,199 --> 01:47:52,800 our own. We're not um asking for staff 1522 01:47:52,800 --> 01:47:54,960 time. council representatives, nobody. 1523 01:47:54,960 --> 01:47:56,639 And then therefore, they were able to 1524 01:47:56,639 --> 01:48:00,080 meet without uh 1525 01:48:00,080 --> 01:48:01,920 in secrecy is not the word I'm looking 1526 01:48:01,920 --> 01:48:04,080 for, but they were able to meet without 1527 01:48:04,080 --> 01:48:06,960 um being open to the to the public. 1528 01:48:06,960 --> 01:48:09,679 >> Yeah. But Christa, there's also a 1529 01:48:09,679 --> 01:48:11,679 there's an exclusion in the Brown Act 1530 01:48:11,679 --> 01:48:14,000 for ad hoc committees that are limited 1531 01:48:14,000 --> 01:48:16,800 in scope and and do not have that are 1532 01:48:16,800 --> 01:48:19,840 going to sunset. And that is an 1533 01:48:19,840 --> 01:48:21,920 alternative if we're if we have to 1534 01:48:21,920 --> 01:48:24,080 create a subcommittee. 1535 01:48:24,080 --> 01:48:26,960 So if if that answer isn't clear, I I 1536 01:48:26,960 --> 01:48:28,400 really think we should table this till 1537 01:48:28,400 --> 01:48:31,440 we have correct counsel because I have 1538 01:48:31,440 --> 01:48:33,199 no interest in moving forward with 1539 01:48:33,199 --> 01:48:35,520 creating another Brown Act committee. 1540 01:48:35,520 --> 01:48:36,800 >> That's just going to delay it. 1541 01:48:36,800 --> 01:48:38,639 >> I don't Matt, we're not talking about 1542 01:48:38,639 --> 01:48:40,480 creating a Brown Act committee. I think 1543 01:48:40,480 --> 01:48:42,800 what we're talking about is having two 1544 01:48:42,800 --> 01:48:45,440 council members to assist the staff and 1545 01:48:45,440 --> 01:48:49,199 giving that group the ability to confer 1546 01:48:49,199 --> 01:48:51,440 informally with the citizens advisory 1547 01:48:51,440 --> 01:48:53,679 committee and not you know to me this is 1548 01:48:53,679 --> 01:48:55,040 the best of both worlds. It's not a 1549 01:48:55,040 --> 01:48:57,280 brown act committee but we get the 1550 01:48:57,280 --> 01:48:59,280 benefit of all the expertise of the 1551 01:48:59,280 --> 01:49:01,440 citizens advisory committee. So I think 1552 01:49:01,440 --> 01:49:04,080 we're finding that sweet spot by not 1553 01:49:04,080 --> 01:49:05,280 >> Yeah. No, that's not the way it's 1554 01:49:05,280 --> 01:49:07,440 written, Julie. Unfortunately, it says 1555 01:49:07,440 --> 01:49:09,199 to establish a subcommittee of the 1556 01:49:09,199 --> 01:49:10,239 council. 1557 01:49:10,239 --> 01:49:12,880 >> Well, we and the attorney just said that 1558 01:49:12,880 --> 01:49:14,000 you would have to be subject to the 1559 01:49:14,000 --> 01:49:15,520 Brown Act, and I'm saying you do not 1560 01:49:15,520 --> 01:49:16,400 need to. 1561 01:49:16,400 --> 01:49:21,840 >> We can add language indicating that the subcommittee can confer with 1562 01:49:21,840 --> 01:49:23,920 the Citizens Advisory Committee. We can 1563 01:49:23,920 --> 01:49:24,960 add that into 1564 01:49:24,960 --> 01:49:26,320 >> No, no, no, no, no. That's not the 1565 01:49:26,320 --> 01:49:28,000 problem. It's it's you have to call it 1566 01:49:28,000 --> 01:49:32,000 an ad hoc subcommittee in order. It has 1567 01:49:32,000 --> 01:49:34,080 to be called an ad hoc. It's it's it's a 1568 01:49:34,080 --> 01:49:36,880 special exclusion to the Brown Act. Two 1569 01:49:36,880 --> 01:49:38,560 council members cannot serve on a 1570 01:49:38,560 --> 01:49:40,480 committee and not be Brown Act unless 1571 01:49:40,480 --> 01:49:46,400 it's an ad hoc committee. So again, if Ben, we need him back, let's table 1572 01:49:46,400 --> 01:49:48,400 this. We need the right council because 1573 01:49:48,400 --> 01:49:50,480 I none of us want a Brown Act committee. 1574 01:49:50,480 --> 01:49:52,400 >> I don't Let's let Miriam talk about 1575 01:49:52,400 --> 01:49:52,960 this. 1576 01:49:52,960 --> 01:49:55,119 >> I was just I was clarifying that if you 1577 01:49:55,119 --> 01:49:57,440 decide to add someone else to the 1578 01:49:57,440 --> 01:49:59,920 committee, it becomes a Brown Act body. 1579 01:49:59,920 --> 01:50:02,400 I if if we have five minutes so that I 1580 01:50:02,400 --> 01:50:04,480 can pull up all of these rules and make 1581 01:50:04,480 --> 01:50:07,280 sure on on the ad hoc I would love that. 1582 01:50:07,280 --> 01:50:09,280 Um I would also love a Wi-Fi connection. 1583 01:50:09,280 --> 01:50:10,800 I don't know why it's not working so 1584 01:50:10,800 --> 01:50:13,440 it's just really slow. Um but I I would 1585 01:50:13,440 --> 01:50:15,280 love five minutes to clarify and make 1586 01:50:15,280 --> 01:50:17,119 sure that 1587 01:50:17,119 --> 01:50:18,320 >> up to speed on everything. 1588 01:50:18,320 --> 01:50:19,920 >> Let's let's make sure that there are no 1589 01:50:19,920 --> 01:50:21,760 other questions and let's take public 1590 01:50:21,760 --> 01:50:24,159 comment and then we'll take a break and 1591 01:50:24,159 --> 01:50:30,400 you can come back Miriam um with your recommendation. Any other 1592 01:50:30,400 --> 01:50:34,629 Bill, do you have anything? 1593 01:50:34,639 --> 01:50:38,159 Was that a no? 1594 01:50:38,159 --> 01:50:41,040 >> That's never dial into a Zoom meeting 1595 01:50:41,040 --> 01:50:42,880 with your cell phone. No, seriously, I 1596 01:50:42,880 --> 01:50:44,400 think I'm on now. I don't have anything 1597 01:50:44,400 --> 01:50:45,360 to add, Julie. Thank you. 1598 01:50:45,360 --> 01:50:48,639 >> Okay, thank you. Anybody else? 1599 01:50:48,639 --> 01:50:52,560 >> Okay. Um, any public comment on this 1600 01:50:52,560 --> 01:50:54,719 item, 1601 01:50:54,719 --> 01:50:59,270 Mr. Rosenbomb? 1602 01:50:59,280 --> 01:51:01,840 Oh, I appreciate. No, I'd love to get 1603 01:51:01,840 --> 01:51:03,600 connected too because I have got all my 1604 01:51:03,600 --> 01:51:04,159 documents. 1605 01:51:04,159 --> 01:51:07,119 >> Mike Rosenbound, 14 Madrona Avenue. Um, 1606 01:51:07,119 --> 01:51:09,679 I think if you're going to do this, two 1607 01:51:09,679 --> 01:51:11,679 town council members are fine to go on 1608 01:51:11,679 --> 01:51:13,600 this. I think then all the council 1609 01:51:13,600 --> 01:51:16,000 members have to come together and row in 1610 01:51:16,000 --> 01:51:18,239 the same direction. You can't take pot 1611 01:51:18,239 --> 01:51:20,239 shots at this subcommittee and say, "I 1612 01:51:20,239 --> 01:51:22,400 disagree with it." They can meet with 1613 01:51:22,400 --> 01:51:24,880 the citizens advisory committee. I do 1614 01:51:24,880 --> 01:51:26,639 not believe the people on the citizen 1615 01:51:26,639 --> 01:51:29,199 advisor committee are totally impartial. 1616 01:51:29,199 --> 01:51:31,040 So I think having two town council 1617 01:51:31,040 --> 01:51:33,119 members are fine. But then when this 1618 01:51:33,119 --> 01:51:36,239 decision is done, you have to take you 1619 01:51:36,239 --> 01:51:38,400 can't take pot shots. You can't disagree 1620 01:51:38,400 --> 01:51:40,159 like we did on the town of Ross 1621 01:51:40,159 --> 01:51:41,920 frequently 1622 01:51:41,920 --> 01:51:44,560 uh FAQs where you recused yourself after 1623 01:51:44,560 --> 01:51:45,840 you spent all the time putting it 1624 01:51:45,840 --> 01:51:49,030 together. 1625 01:51:49,040 --> 01:51:52,320 » Any other public comment in the chamber? 1626 01:51:52,320 --> 01:51:54,800 Anyone online? No one online mayor. 1627 01:51:54,800 --> 01:51:57,360 >> Okay. So, um we will take a five minute 1628 01:51:57,360 --> 01:52:00,080 break for Miriam to do a little quick 1629 01:52:00,080 --> 01:52:17,830 research and we will resume at 3:16 1630 01:52:17,840 --> 01:52:21,040 and Miriam go ahead. So, I just want to 1631 01:52:21,040 --> 01:52:23,360 clarify that 1632 01:52:23,360 --> 01:52:25,599 It's true that ad hoc subcommittees made 1633 01:52:25,599 --> 01:52:28,000 up of the council members less than a 1634 01:52:28,000 --> 01:52:29,679 quorum of the council members would not 1635 01:52:29,679 --> 01:52:32,480 be a brown act body but government code 1636 01:52:32,480 --> 01:52:35,280 section 54952 1637 01:52:35,280 --> 01:52:37,599 which defines legislative body says that 1638 01:52:37,599 --> 01:52:39,440 a commission committee board or other 1639 01:52:39,440 --> 01:52:41,520 body of a local agency whether permitted 1640 01:52:41,520 --> 01:52:44,000 or temporary decision-making or advisory 1641 01:52:44,000 --> 01:52:46,960 created by charter ordinance resolution 1642 01:52:46,960 --> 01:52:49,040 or formal action of a legislative body 1643 01:52:49,040 --> 01:52:51,520 is a legislative body. Then there is an 1644 01:52:51,520 --> 01:52:53,520 exception uh for advisory committees 1645 01:52:53,520 --> 01:52:55,599 that are composed solely of the members 1646 01:52:55,599 --> 01:52:57,679 of the legislative body that are less 1647 01:52:57,679 --> 01:52:59,920 than a quorum of the legislative body. 1648 01:52:59,920 --> 01:53:01,599 That would be an exception to the Brown 1649 01:53:01,599 --> 01:53:04,080 Act. So it's correct that a body a 1650 01:53:04,080 --> 01:53:06,639 committee that has two council members 1651 01:53:06,639 --> 01:53:08,719 would not be a Brown Act body. But 1652 01:53:08,719 --> 01:53:10,400 that's an exception to the general rule 1653 01:53:10,400 --> 01:53:13,280 that a committee is a Brown Act body. In 1654 01:53:13,280 --> 01:53:15,520 this case, if this committee is made up 1655 01:53:15,520 --> 01:53:17,360 of private citizens, it would be a Brown 1656 01:53:17,360 --> 01:53:19,119 Act body because it doesn't fall into 1657 01:53:19,119 --> 01:53:22,080 the exception of coun, you know, council 1658 01:53:22,080 --> 01:53:24,000 members, not a quorum of the legislative 1659 01:53:24,000 --> 01:53:27,840 body. Does that make sense? 1660 01:53:27,840 --> 01:53:28,400 >> Well, 1661 01:53:28,400 --> 01:53:30,400 >> I could I could try again. I could try 1662 01:53:30,400 --> 01:53:32,800 again. So, the general rule is that a 1663 01:53:32,800 --> 01:53:33,679 committee 1664 01:53:33,679 --> 01:53:34,800 >> you don't need to state the general 1665 01:53:34,800 --> 01:53:36,560 rule. Just state in this kind of 1666 01:53:36,560 --> 01:53:39,760 circumstance what we could do. 1667 01:53:39,760 --> 01:53:41,840 You could have two council members on 1668 01:53:41,840 --> 01:53:43,599 the committee and it would not be a 1669 01:53:43,599 --> 01:53:46,480 Brown Act body. Anything else would be a 1670 01:53:46,480 --> 01:53:47,440 Brown Act body. 1671 01:53:47,440 --> 01:53:50,480 >> So, one council member and one citizens 1672 01:53:50,480 --> 01:53:53,520 member would be a Brown Act committee. 1673 01:53:53,520 --> 01:53:54,560 >> But it's not solely 1674 01:53:54,560 --> 01:53:57,280 >> but two two council members and the 1675 01:53:57,280 --> 01:54:00,239 ability to consult with whomever we 1676 01:54:00,239 --> 01:54:01,199 want. Correct. 1677 01:54:01,199 --> 01:54:03,199 >> Is not going to be a Brown Act comm. 1678 01:54:03,199 --> 01:54:07,119 >> Correct. Okay. and and two committee 1679 01:54:07,119 --> 01:54:08,639 members 1680 01:54:08,639 --> 01:54:11,440 counts as a brown act committee. 1681 01:54:11,440 --> 01:54:12,800 >> Suppose there were no council members. 1682 01:54:12,800 --> 01:54:14,880 Suppose there were just uh two members 1683 01:54:14,880 --> 01:54:15,920 of the committee, 1684 01:54:15,920 --> 01:54:16,320 >> right? 1685 01:54:16,320 --> 01:54:17,199 >> That's a brown act. 1686 01:54:17,199 --> 01:54:18,639 >> That would be a brown act body. Yes. 1687 01:54:18,639 --> 01:54:21,280 >> Okay. 1688 01:54:21,280 --> 01:54:23,119 >> So, sorry I just because I have a lot of 1689 01:54:23,119 --> 01:54:25,119 experience with this. Essentially, we 1690 01:54:25,119 --> 01:54:27,920 can be two council members on a 1691 01:54:27,920 --> 01:54:30,159 committee that has a limited purpose and 1692 01:54:30,159 --> 01:54:32,560 scope and doesn't meet regularly and 1693 01:54:32,560 --> 01:54:35,440 it's considered the ad hoc subcommittee 1694 01:54:35,440 --> 01:54:38,800 exception. The minute that we add 1695 01:54:38,800 --> 01:54:40,560 anybody from the public to the 1696 01:54:40,560 --> 01:54:42,560 committee, then it becomes Brown Act. 1697 01:54:42,560 --> 01:54:44,080 >> So, we would have to keep the 1698 01:54:44,080 --> 01:54:46,480 subcommittee just the two members of the 1699 01:54:46,480 --> 01:54:47,760 council. 1700 01:54:47,760 --> 01:54:49,679 >> Correct? Because it says composed solely 1701 01:54:49,679 --> 01:54:52,000 of the members of the legislative body. 1702 01:54:52,000 --> 01:54:55,760 Now, if with to Mayor McMillan's point, 1703 01:54:55,760 --> 01:54:58,000 if the two council members then sort of 1704 01:54:58,000 --> 01:55:00,560 just talked to or sort of consulted with 1705 01:55:00,560 --> 01:55:02,320 other people outside of this, they're 1706 01:55:02,320 --> 01:55:04,080 not members of committee. Is that 1707 01:55:04,080 --> 01:55:05,360 permitted? 1708 01:55:05,360 --> 01:55:07,119 >> Yes. 1709 01:55:07,119 --> 01:55:08,960 >> Okay. So, we could have witnesses or 1710 01:55:08,960 --> 01:55:11,679 people come and speak to us on the 1711 01:55:11,679 --> 01:55:13,920 subcommittee and that would be totally 1712 01:55:13,920 --> 01:55:16,000 uh exempt from the Brown. That's not a 1713 01:55:16,000 --> 01:55:17,440 problem because they're not members of 1714 01:55:17,440 --> 01:55:18,320 the committee. 1715 01:55:18,320 --> 01:55:22,080 >> Yes, you can consult. Okay. Yeah. 1716 01:55:22,080 --> 01:55:25,520 Okay, I think we I think we were just 1717 01:55:25,520 --> 01:55:28,719 waiting for Miriam's research and now we 1718 01:55:28,719 --> 01:55:32,239 can discuss the um potential resolution 1719 01:55:32,239 --> 01:55:37,760 and next steps. Um so I would like to be 1720 01:55:37,760 --> 01:55:40,320 on this committee. Um 1721 01:55:40,320 --> 01:55:43,599 >> I'd be happy to be on the committee. 1722 01:55:43,599 --> 01:55:45,440 >> Um 1723 01:55:45,440 --> 01:55:48,159 okay. Anybody else interested in being 1724 01:55:48,159 --> 01:55:49,679 on the committee? I'd be in. 1725 01:55:49,679 --> 01:55:51,440 >> I I absolutely would like to be on the 1726 01:55:51,440 --> 01:55:54,629 committee. 1727 01:55:54,639 --> 01:55:59,350 » Bill, are you there? 1728 01:55:59,360 --> 01:55:59,599 Uh 1729 01:55:59,599 --> 01:56:04,000 >> oh, Bill went to dinner. Okay. Well, um 1730 01:56:04,000 --> 01:56:05,679 so we need to figure out which two 1731 01:56:05,679 --> 01:56:08,080 people should be on the committee. 1732 01:56:08,080 --> 01:56:09,760 >> Oh, Bill, are you Bill, are you 1733 01:56:09,760 --> 01:56:11,679 interested in serving on this committee? 1734 01:56:11,679 --> 01:56:13,280 >> No, I am not. 1735 01:56:13,280 --> 01:56:15,119 >> Okay. So, four out of five of us would 1736 01:56:15,119 --> 01:56:17,679 like to be on this committee. 1737 01:56:17,679 --> 01:56:18,080 um 1738 01:56:18,080 --> 01:56:20,639 >> some ways I mean in some ways Julie and 1739 01:56:20,639 --> 01:56:22,239 I aren't a bad pick because we have 1740 01:56:22,239 --> 01:56:25,040 different opinions about this. So it's 1741 01:56:25,040 --> 01:56:26,639 that's always helpful to I mean the 1742 01:56:26,639 --> 01:56:28,080 committee itself 1743 01:56:28,080 --> 01:56:31,199 >> the the citizens advisory committee set 1744 01:56:31,199 --> 01:56:33,599 out with people on both sides and we 1745 01:56:33,599 --> 01:56:36,159 could be doing the same for this. So 1746 01:56:36,159 --> 01:56:41,360 that's not a bad approach I think. 1747 01:56:41,360 --> 01:56:44,560 >> Yeah. I would just add that um Elizabeth 1748 01:56:44,560 --> 01:56:46,719 and I have the longest tenure. Maybe 1749 01:56:46,719 --> 01:56:48,400 that's good, maybe that's bad. I think 1750 01:56:48,400 --> 01:56:50,639 in this situation, it's probably good 1751 01:56:50,639 --> 01:56:53,599 given all the history that we've had on 1752 01:56:53,599 --> 01:56:56,639 the council. And you know, I've been 1753 01:56:56,639 --> 01:56:59,119 working since 2017 to try to rectify 1754 01:56:59,119 --> 01:57:02,000 these facilities. So, I think Elizabeth 1755 01:57:02,000 --> 01:57:04,719 and I do have a long history of trying 1756 01:57:04,719 --> 01:57:08,639 to get this stuff addressed. 1757 01:57:08,639 --> 01:57:10,639 I think that makes sense. I would 1758 01:57:10,639 --> 01:57:12,400 support that. 1759 01:57:12,400 --> 01:57:14,639 Well, I I'm just going to say that we we 1760 01:57:14,639 --> 01:57:18,320 had you two work on the FAQs and as um 1761 01:57:18,320 --> 01:57:20,239 Michael Rosenbomb just brought up, that 1762 01:57:20,239 --> 01:57:22,960 became a big problem later. So, just 1763 01:57:22,960 --> 01:57:24,800 because the two of you have long tenure, 1764 01:57:24,800 --> 01:57:26,719 we need the group to work together and 1765 01:57:26,719 --> 01:57:29,760 come up with um a recommendation. 1766 01:57:29,760 --> 01:57:32,320 And I really really fear given what 1767 01:57:32,320 --> 01:57:34,400 happened with the FAQ process that 1768 01:57:34,400 --> 01:57:36,880 something like that will play out again. 1769 01:57:36,880 --> 01:57:39,040 And I would just say to you, Julie, that 1770 01:57:39,040 --> 01:57:41,360 you and I worked together on the finance 1771 01:57:41,360 --> 01:57:43,760 committee and we didn't necessarily 1772 01:57:43,760 --> 01:57:46,080 agree all the time, but we ended up 1773 01:57:46,080 --> 01:57:48,480 picking a very strong TR town treasurer 1774 01:57:48,480 --> 01:57:50,239 that I know you respect and are glad 1775 01:57:50,239 --> 01:57:53,360 that we chose. So often times people 1776 01:57:53,360 --> 01:57:55,599 with difference of opinions can come 1777 01:57:55,599 --> 01:57:58,000 together and make the right decision. 1778 01:57:58,000 --> 01:58:00,239 And I personally think it's better that 1779 01:58:00,239 --> 01:58:01,679 if the two of us, which are the 1780 01:58:01,679 --> 01:58:03,599 strongest views on this issue, came 1781 01:58:03,599 --> 01:58:05,520 together and came with recommendations 1782 01:58:05,520 --> 01:58:07,280 that all of our colleagues would know 1783 01:58:07,280 --> 01:58:09,760 that what we're putting forth is good. 1784 01:58:09,760 --> 01:58:11,280 And I don't want a repeat of what 1785 01:58:11,280 --> 01:58:22,550 happened with the FAQs. 1786 01:58:22,560 --> 01:58:27,040 Um, Matt, I appreciate what you said. I 1787 01:58:27,040 --> 01:58:28,800 still think it makes more sense for 1788 01:58:28,800 --> 01:58:31,280 Elizabeth and Julie to be the two 1789 01:58:31,280 --> 01:58:33,199 council members and I do think there's a 1790 01:58:33,199 --> 01:58:34,880 lot of value to the fact that they've 1791 01:58:34,880 --> 01:58:38,080 been involved with this issue for a very 1792 01:58:38,080 --> 01:58:40,719 long time and really understand it back 1793 01:58:40,719 --> 01:58:45,119 in front and back all the way. Um so I 1794 01:58:45,119 --> 01:58:47,360 think they would be a good team 1795 01:58:47,360 --> 01:58:49,360 >> and I also think this is very different 1796 01:58:49,360 --> 01:58:53,440 from the FAQs. you know, the FAQs were 1797 01:58:53,440 --> 01:58:56,480 that's a very long document and and um 1798 01:58:56,480 --> 01:59:00,950 it had a lot of 1799 01:59:00,960 --> 01:59:02,960 facts that could be interpreted in 1800 01:59:02,960 --> 01:59:08,000 various ways. Um this to me is more um 1801 01:59:08,000 --> 01:59:10,800 you know black and white if you will 1802 01:59:10,800 --> 01:59:14,000 where we would be coming back to the 1803 01:59:14,000 --> 01:59:17,280 council with a recommendation and it 1804 01:59:17,280 --> 01:59:19,679 would be this firm or that firm. it 1805 01:59:19,679 --> 01:59:22,320 wouldn't be, you know, historical 1806 01:59:22,320 --> 01:59:25,440 perspective or enhanced response time or 1807 01:59:25,440 --> 01:59:28,320 anything like that. So, I think it's I 1808 01:59:28,320 --> 01:59:29,920 hear what you're saying in terms of the 1809 01:59:29,920 --> 01:59:34,800 FAQs. Um, and I, you know, regret how 1810 01:59:34,800 --> 01:59:38,480 that evolved. Um, 1811 01:59:38,480 --> 01:59:41,119 but I think this is different. So, 1812 01:59:41,119 --> 01:59:42,880 >> well, I'm just add one more thing, which 1813 01:59:42,880 --> 01:59:45,599 is neither of you have real estate 1814 01:59:45,599 --> 01:59:48,639 experience, which I have as well. So 1815 01:59:48,639 --> 01:59:50,719 again, we have to this is technical in 1816 01:59:50,719 --> 01:59:52,320 nature. We're going to be picking 1817 01:59:52,320 --> 01:59:55,280 somebody who's going to have to sort of 1818 01:59:55,280 --> 01:59:58,880 design a building and already if it's a 1819 01:59:58,880 --> 02:00:01,199 technical issue, which the fire station 1820 02:00:01,199 --> 02:00:03,599 has lots of requirements as Mary McGrath 1821 02:00:03,599 --> 02:00:05,760 made very clear and everybody knows 1822 02:00:05,760 --> 02:00:08,159 this. So to program this the correct 1823 02:00:08,159 --> 02:00:10,400 way, we need to make sure we're picking 1824 02:00:10,400 --> 02:00:13,199 an architect that has the expertise to 1825 02:00:13,199 --> 02:00:15,599 design the public safety functions that 1826 02:00:15,599 --> 02:00:19,119 we all want. And again, that is a skill 1827 02:00:19,119 --> 02:00:21,920 set that's different than the two of you 1828 02:00:21,920 --> 02:00:25,040 have. So, I hear you. I just think we 1829 02:00:25,040 --> 02:00:27,280 need we can't be wrong on this and we 1830 02:00:27,280 --> 02:00:29,280 can't the public can't go through 1831 02:00:29,280 --> 02:00:32,480 another situation where what comes out 1832 02:00:32,480 --> 02:00:35,440 of this subcommittee is suspect and that 1833 02:00:35,440 --> 02:00:37,040 people are are attacking the 1834 02:00:37,040 --> 02:00:38,960 subcommittee. I just don't know why we 1835 02:00:38,960 --> 02:00:41,199 would do that and put ourselves in that 1836 02:00:41,199 --> 02:00:43,599 position. I I guess the beauty of this 1837 02:00:43,599 --> 02:00:47,840 committee is that um the people from the 1838 02:00:47,840 --> 02:00:49,679 council, 1839 02:00:49,679 --> 02:00:51,119 they don't have to be real estate 1840 02:00:51,119 --> 02:00:53,199 experts or architects or construction 1841 02:00:53,199 --> 02:00:55,040 people or engineers or anything like 1842 02:00:55,040 --> 02:00:57,280 that. The beauty of how this committee 1843 02:00:57,280 --> 02:01:00,880 is getting set up is we get to rely on 1844 02:01:00,880 --> 02:01:03,280 these esteemed residents who've stepped 1845 02:01:03,280 --> 02:01:05,520 forward to form this citizens advisory 1846 02:01:05,520 --> 02:01:09,520 committee. So, I think I view my role on 1847 02:01:09,520 --> 02:01:12,320 this committee as 1848 02:01:12,320 --> 02:01:16,080 assisting and ensuring that we get this 1849 02:01:16,080 --> 02:01:19,360 done as quickly as possible. Um, and I'm 1850 02:01:19,360 --> 02:01:21,920 going to be relying on, you know, am I, 1851 02:01:21,920 --> 02:01:24,880 if I serve on this committee, 1852 02:01:24,880 --> 02:01:27,119 I mean, some of it is personality, some 1853 02:01:27,119 --> 02:01:30,400 of it is, you know, optimism, some of it 1854 02:01:30,400 --> 02:01:33,679 is how quickly can they do this work. 1855 02:01:33,679 --> 02:01:36,719 But I think we are really blessed by 1856 02:01:36,719 --> 02:01:39,599 having this citizens advisory committee 1857 02:01:39,599 --> 02:01:42,639 who has a bunch of experts whom we can 1858 02:01:42,639 --> 02:01:46,960 call on whenever we want to help us. So 1859 02:01:46,960 --> 02:01:50,080 I don't think um 1860 02:01:50,080 --> 02:01:52,080 I don't think anyone on the council is 1861 02:01:52,080 --> 02:01:54,239 going to be at a disadvantage because 1862 02:01:54,239 --> 02:01:56,800 we're certainly not any of us none of us 1863 02:01:56,800 --> 02:02:00,080 is a real estate you know developer type 1864 02:02:00,080 --> 02:02:01,920 person. So Christa did you want to say 1865 02:02:01,920 --> 02:02:02,239 something? 1866 02:02:02,239 --> 02:02:05,760 >> Um I would thank you. I I you have not 1867 02:02:05,760 --> 02:02:08,320 mentioned the word staff. So I just need 1868 02:02:08,320 --> 02:02:10,880 to remind the council that this is 1869 02:02:10,880 --> 02:02:13,840 actually a staff role. Staff brings 1870 02:02:13,840 --> 02:02:16,719 forward the architect. The contract is 1871 02:02:16,719 --> 02:02:18,400 going to be something that and the scope 1872 02:02:18,400 --> 02:02:20,800 of work that I work on and I bring to 1873 02:02:20,800 --> 02:02:22,960 the council. Absolutely. Council has to 1874 02:02:22,960 --> 02:02:24,080 improve it. It's going to be a huge 1875 02:02:24,080 --> 02:02:26,960 amount of money. But I want to remind 1876 02:02:26,960 --> 02:02:30,639 the council that on our staff team, we 1877 02:02:30,639 --> 02:02:33,040 have an experienced project manner. We 1878 02:02:33,040 --> 02:02:35,119 have an experienced government executive 1879 02:02:35,119 --> 02:02:37,360 with 30 years of experience. We have a 1880 02:02:37,360 --> 02:02:39,040 planning and building director who is on 1881 02:02:39,040 --> 02:02:41,760 the team who's an architect with a 1882 02:02:41,760 --> 02:02:44,400 degree out of Berkeley. We also will 1883 02:02:44,400 --> 02:02:46,960 have as of tomorrow we will have a 1884 02:02:46,960 --> 02:02:48,719 professional services agreement with 1885 02:02:48,719 --> 02:02:50,320 Griffith Structures who will be serving 1886 02:02:50,320 --> 02:02:52,639 as the owner's representative who has 1887 02:02:52,639 --> 02:02:55,760 done this kind of work with many many 1888 02:02:55,760 --> 02:02:58,239 cities and agencies and counties in 1889 02:02:58,239 --> 02:03:01,119 California in other words. So it's um 1890 02:03:01,119 --> 02:03:03,440 there will be ex a subject matter 1891 02:03:03,440 --> 02:03:05,679 expertise and this is about choosing the 1892 02:03:05,679 --> 02:03:08,719 architect and bringing something forward 1893 02:03:08,719 --> 02:03:11,520 for council approval and you have to get 1894 02:03:11,520 --> 02:03:15,199 public input. Mhm. 1895 02:03:15,199 --> 02:03:18,880 >> Just a a question. Um Christa, so the 1896 02:03:18,880 --> 02:03:21,360 recommendation will come back before all 1897 02:03:21,360 --> 02:03:23,119 of us on the council. 1898 02:03:23,119 --> 02:03:23,760 >> Correct. 1899 02:03:23,760 --> 02:03:24,400 >> Absolutely. 1900 02:03:24,400 --> 02:03:26,239 >> So there's always an opportunity to 1901 02:03:26,239 --> 02:03:29,440 weigh in. Matt, 1902 02:03:29,440 --> 02:03:31,199 >> I I hear you, Terry. I'm just telling 1903 02:03:31,199 --> 02:03:32,880 you if it comes forward and then all of 1904 02:03:32,880 --> 02:03:35,520 a sudden that this turns into well I 1905 02:03:35,520 --> 02:03:37,119 don't want to pick this architect and 1906 02:03:37,119 --> 02:03:38,719 this architect has never designed a fire 1907 02:03:38,719 --> 02:03:41,920 station in their life. um how that that 1908 02:03:41,920 --> 02:03:43,599 that's going to play out and look well, 1909 02:03:43,599 --> 02:03:46,080 it will look bad. And I think we have to 1910 02:03:46,080 --> 02:03:47,920 understand the public scrutiny in this 1911 02:03:47,920 --> 02:03:50,560 issue. And if it if if it ends up being 1912 02:03:50,560 --> 02:03:52,320 that we're picking an architect that's 1913 02:03:52,320 --> 02:03:54,320 never designed a fire station, that's 1914 02:03:54,320 --> 02:03:56,480 sending a bad signal to the community. 1915 02:03:56,480 --> 02:03:59,840 So I I I disagree that what we need to 1916 02:03:59,840 --> 02:04:01,840 do is this committee should be strong 1917 02:04:01,840 --> 02:04:03,760 and this committee should pick somebody 1918 02:04:03,760 --> 02:04:05,679 who can do the issues that we need them 1919 02:04:05,679 --> 02:04:08,000 to do. Otherwise, don't have the 1920 02:04:08,000 --> 02:04:09,760 subcommittee. Why don't we just take 1921 02:04:09,760 --> 02:04:12,080 recommendations from this community 1922 02:04:12,080 --> 02:04:13,840 advisory board just straight from them 1923 02:04:13,840 --> 02:04:15,280 as opposed to putting two council 1924 02:04:15,280 --> 02:04:17,199 members on it? But it will be a very 1925 02:04:17,199 --> 02:04:19,280 terrible outcome if the recommendation 1926 02:04:19,280 --> 02:04:21,360 of subcommittee comes to the council and 1927 02:04:21,360 --> 02:04:23,440 then the council doesn't agree or has a 1928 02:04:23,440 --> 02:04:25,520 dissenting vote about who they're trying 1929 02:04:25,520 --> 02:04:27,920 to select and that again will just 1930 02:04:27,920 --> 02:04:30,159 divide the community. 1931 02:04:30,159 --> 02:04:34,080 >> Mayor, um can we make a decision about 1932 02:04:34,080 --> 02:04:36,400 who's going to be attending this 1933 02:04:36,400 --> 02:04:36,880 committee? 1934 02:04:36,880 --> 02:04:39,280 >> Yeah. Okay. 1935 02:04:39,280 --> 02:04:42,320 So Terry, do you want to I 1936 02:04:42,320 --> 02:04:45,760 >> I don't know if I I would move that um 1937 02:04:45,760 --> 02:04:49,360 for the council subcommittee that the 1938 02:04:49,360 --> 02:04:53,199 two people who represent the council be 1939 02:04:53,199 --> 02:04:57,910 uh Elizabeth and Julie. 1940 02:04:57,920 --> 02:05:00,320 » It's not really on the vote. Are 1941 02:05:00,320 --> 02:05:01,840 >> we supposed to vote on this? How do we 1942 02:05:01,840 --> 02:05:02,239 do this? 1943 02:05:02,239 --> 02:05:04,960 >> How do we choose the How do we make a 1944 02:05:04,960 --> 02:05:06,880 decision about the two people on the 1945 02:05:06,880 --> 02:05:08,239 council? 1946 02:05:08,239 --> 02:05:10,320 or do we need to approve the 1947 02:05:10,320 --> 02:05:12,800 subcommittee first? 1948 02:05:12,800 --> 02:05:14,480 >> Excuse me. It's recommended that the 1949 02:05:14,480 --> 02:05:17,040 council establish a council subcommittee 1950 02:05:17,040 --> 02:05:18,960 consisting of two council members to 1951 02:05:18,960 --> 02:05:21,119 assist staff in the review of the 1952 02:05:21,119 --> 02:05:26,239 statements of qualifications blah blah. Two, authorize the subcommittee to 1953 02:05:26,239 --> 02:05:28,800 provide input and feedback to staff 1954 02:05:28,800 --> 02:05:31,119 during the evaluation process and prior 1955 02:05:31,119 --> 02:05:33,520 to staff returning to the full town 1956 02:05:33,520 --> 02:05:35,520 council with a recommendation for 1957 02:05:35,520 --> 02:05:38,320 selection. So I believe and of course 1958 02:05:38,320 --> 02:05:40,800 always defer to the town attorney that 1959 02:05:40,800 --> 02:05:46,790 this would be helpful to have a vote. 1960 02:05:46,800 --> 02:05:51,440 I agree. So the proposal is that we do 1961 02:05:51,440 --> 02:05:55,119 form a council subcommittee and Terry 1962 02:05:55,119 --> 02:05:56,800 has proposed that the two council 1963 02:05:56,800 --> 02:06:01,280 members to assist staff in reviewing the 1964 02:06:01,280 --> 02:06:03,119 SOQ's 1965 02:06:03,119 --> 02:06:07,760 would be Elizabeth and myself. 1966 02:06:07,760 --> 02:06:09,119 >> Should we take a vote on that? 1967 02:06:09,119 --> 02:06:11,599 >> So is there a second? I'll second it. 1968 02:06:11,599 --> 02:06:12,639 >> No, you proposed it. I 1969 02:06:12,639 --> 02:06:15,360 >> think you prop you were the right fine. 1970 02:06:15,360 --> 02:06:18,320 I I move 1971 02:06:18,320 --> 02:06:20,239 Second. 1972 02:06:20,239 --> 02:06:21,840 >> I'm sorry. Did I catch that? So, Mayor 1973 02:06:21,840 --> 02:06:25,679 Prom Robin, second it. Okay. 1974 02:06:25,679 --> 02:06:28,080 >> Roll call vote. Council member Ding. 1975 02:06:28,080 --> 02:06:28,639 >> Yes. 1976 02:06:28,639 --> 02:06:30,560 >> Council member Kercher, 1977 02:06:30,560 --> 02:06:31,280 >> yes. 1978 02:06:31,280 --> 02:06:33,199 >> Council member Salter, 1979 02:06:33,199 --> 02:06:34,000 >> no. 1980 02:06:34,000 --> 02:06:35,760 >> Mayor Prom Robbins, 1981 02:06:35,760 --> 02:06:36,560 >> yes. 1982 02:06:36,560 --> 02:06:37,679 >> Mayor McMillan, 1983 02:06:37,679 --> 02:06:38,400 >> yes. 1984 02:06:38,400 --> 02:06:40,560 >> Motion passes 41. 1985 02:06:40,560 --> 02:06:43,360 >> Thank you. Um, 1986 02:06:43,360 --> 02:06:45,440 >> do we need to do number two also the 1987 02:06:45,440 --> 02:06:47,119 authorize and the subcommittee to 1988 02:06:47,119 --> 02:06:49,520 provide input and feedback to staff? 1989 02:06:49,520 --> 02:06:51,199 That's kind of implicit by forming the 1990 02:06:51,199 --> 02:06:51,840 committee. 1991 02:06:51,840 --> 02:06:55,599 >> I I I read it to you and I I was I was 1992 02:06:55,599 --> 02:06:58,400 taking the the nodding head from 1993 02:06:58,400 --> 02:07:00,480 >> the member that made the motion that it 1994 02:07:00,480 --> 02:07:01,920 included both. 1995 02:07:01,920 --> 02:07:05,360 >> Okay. So, that concludes our meeting and 1996 02:07:05,360 --> 02:07:09,679 we can um adjourn at 3:33. Thank you 1997 02:07:09,679 --> 02:07:12,480 everyone.