1 00:00:04,480 --> 00:00:08,080 All right. Hello. I am calling the 2 00:00:08,080 --> 00:00:10,080 regular meeting of the Rosstown Council, 3 00:00:10,080 --> 00:00:14,559 Thursday, June 11, 2026 to order. 4 00:00:14,559 --> 00:00:18,720 Zach, could you please take the role? 5 00:00:18,720 --> 00:00:19,760 >> Mayor McMillan? 6 00:00:19,760 --> 00:00:20,640 >> Yep. 7 00:00:20,640 --> 00:00:22,080 >> Mayor Prom Robbins 8 00:00:22,080 --> 00:00:22,880 >> here. 9 00:00:22,880 --> 00:00:24,880 >> Council member Kercher, 10 00:00:24,880 --> 00:00:28,160 >> I'm here, but I'm attending via Zoom. 11 00:00:28,160 --> 00:00:30,800 I'm currently in Newport Beach and 12 00:00:30,800 --> 00:00:34,480 unable to attend in person. I am here 13 00:00:34,480 --> 00:00:39,360 caring for an adult child who is ill. 14 00:00:39,360 --> 00:00:45,120 Does any further information needed? I'm in Newport Beach, 409 Sarah Drive, 15 00:00:45,120 --> 00:00:47,760 Crona Delmare, California. 16 00:00:47,760 --> 00:00:50,000 And uh no one else is present in the 17 00:00:50,000 --> 00:00:51,600 room with me. 18 00:00:51,600 --> 00:00:53,440 >> Thank you, Council Member. 19 00:00:53,440 --> 00:00:54,800 >> Council member Don 20 00:00:54,800 --> 00:00:56,879 >> here. and council member Salter 21 00:00:56,879 --> 00:00:59,039 >> here. 22 00:00:59,039 --> 00:01:01,600 >> Thank you. Um, has the agenda been 23 00:01:01,600 --> 00:01:02,640 posted? 24 00:01:02,640 --> 00:01:03,760 >> Yes, ma'am. 25 00:01:03,760 --> 00:01:06,400 >> Any changes to the agenda? 26 00:01:06,400 --> 00:01:07,760 >> No. 27 00:01:07,760 --> 00:01:10,320 >> Disclosure of exarty communications on 28 00:01:10,320 --> 00:01:12,960 items where the town council acts in an 29 00:01:12,960 --> 00:01:16,479 adjudicator or quasi judicial capacity. 30 00:01:16,479 --> 00:01:21,109 Any disclosures? 31 00:01:21,119 --> 00:01:25,119 Moving on to number four. Um, Roberta, 32 00:01:25,119 --> 00:01:26,640 introduction of the new building 33 00:01:26,640 --> 00:01:36,630 inspector. 34 00:01:36,640 --> 00:01:39,119 » Good evening, mayor and council members. 35 00:01:39,119 --> 00:01:42,000 I'm pleased to introduce the town of 36 00:01:42,000 --> 00:01:44,479 Ross's new building inspector, Matt 37 00:01:44,479 --> 00:01:48,159 Taya. Matt is a Northern California 38 00:01:48,159 --> 00:01:52,000 native and a graduate of CSU Chico. He 39 00:01:52,000 --> 00:01:54,880 brings with him a remarkably diverse 40 00:01:54,880 --> 00:01:57,200 professional background. After college, 41 00:01:57,200 --> 00:01:59,280 he began his career in minor league 42 00:01:59,280 --> 00:02:01,840 baseball, working in Tennessee and 43 00:02:01,840 --> 00:02:05,520 Wyoming before moving to Chicago. While 44 00:02:05,520 --> 00:02:08,080 there, he completed the Wright College 45 00:02:08,080 --> 00:02:11,760 building energy technologies program and 46 00:02:11,760 --> 00:02:14,640 entered the home energy field, spending 47 00:02:14,640 --> 00:02:17,280 six years conducting building energy 48 00:02:17,280 --> 00:02:20,400 audits, testing, and contracting. His 49 00:02:20,400 --> 00:02:21,840 interest in the built environment 50 00:02:21,840 --> 00:02:24,239 continued to grow and he went on to 51 00:02:24,239 --> 00:02:26,239 become a certified residential building 52 00:02:26,239 --> 00:02:29,840 inspector, eventually returning home to 53 00:02:29,840 --> 00:02:32,400 California. For the past seven years, 54 00:02:32,400 --> 00:02:34,319 Matt served as the sole building 55 00:02:34,319 --> 00:02:37,040 inspector for the city of Seaside, where 56 00:02:37,040 --> 00:02:40,080 he handled a wide range of inspections 57 00:02:40,080 --> 00:02:42,720 and supported 58 00:02:42,720 --> 00:02:45,440 the city's development activity with 59 00:02:45,440 --> 00:02:48,319 professionalism and care. Matt relocated 60 00:02:48,319 --> 00:02:50,319 to Marin County and now lives in West 61 00:02:50,319 --> 00:02:51,840 Marin. 62 00:02:51,840 --> 00:02:55,120 Um, outside of work, he enjoys 63 00:02:55,120 --> 00:02:58,080 traveling, film, live music, outdoor 64 00:02:58,080 --> 00:03:01,680 activities, and exploring local history 65 00:03:01,680 --> 00:03:03,599 interests that fit right within the 66 00:03:03,599 --> 00:03:05,680 character of our community. We're 67 00:03:05,680 --> 00:03:07,680 excited to have him join the town of 68 00:03:07,680 --> 00:03:09,599 Ross, and we look forward to his 69 00:03:09,599 --> 00:03:12,159 expertise, energy, and thoughtful 70 00:03:12,159 --> 00:03:14,800 approach he brings to our team. Please 71 00:03:14,800 --> 00:03:17,440 join me in welcoming Matt Taya as our 72 00:03:17,440 --> 00:03:18,640 new building inspector. 73 00:03:18,640 --> 00:03:21,087 >> Welcome. 74 00:03:21,087 --> 00:03:24,550 [applause] 75 00:03:24,560 --> 00:03:26,720 » Thank you. Uh just wanted to say I'm 76 00:03:26,720 --> 00:03:28,239 looking forward to the opportunity here 77 00:03:28,239 --> 00:03:32,400 in Ross. Been here u about four weeks 78 00:03:32,400 --> 00:03:36,799 now. Um I think we work well with the 79 00:03:36,799 --> 00:03:39,360 team here already. I've been loving the 80 00:03:39,360 --> 00:03:42,400 town and the whole Marin County here. 81 00:03:42,400 --> 00:03:45,200 Um, looking forward to being here and 82 00:03:45,200 --> 00:03:49,599 helping Ross continue to improve and uh, 83 00:03:49,599 --> 00:03:52,000 keep keeping on. 84 00:03:52,000 --> 00:03:52,720 Thank you. 85 00:03:52,720 --> 00:03:54,239 >> Thank you so much. Welcome. 86 00:03:54,239 --> 00:03:57,757 >> Thank you. 87 00:03:57,767 --> 00:04:01,509 [applause] 88 00:04:01,519 --> 00:04:03,599 » Number five, open time for public 89 00:04:03,599 --> 00:04:05,360 expression. This is limited to three 90 00:04:05,360 --> 00:04:07,592 minutes per speaker on items not on 91 00:04:07,592 --> 00:04:10,000 [clears throat] our agenda. Anyone in 92 00:04:10,000 --> 00:04:18,150 the chamber? 93 00:04:18,160 --> 00:04:20,880 Good evening, Madame Mayor. My name is 94 00:04:20,880 --> 00:04:22,639 Michael Rosenbal and I live at 14 95 00:04:22,639 --> 00:04:25,199 Madrona. I am here tonight to voice my 96 00:04:25,199 --> 00:04:27,520 absolute outrage regarding unsolicited 97 00:04:27,520 --> 00:04:30,160 and unprofessional email correspondence 98 00:04:30,160 --> 00:04:31,919 sent by a Ross council member on the 99 00:04:31,919 --> 00:04:34,880 evening of Sunday, May 17th. Such 100 00:04:34,880 --> 00:04:36,880 behavior is an affront to the dignity of 101 00:04:36,880 --> 00:04:39,759 our town. As a 40-year resident, I have 102 00:04:39,759 --> 00:04:41,280 seen this council function only with 103 00:04:41,280 --> 00:04:43,520 integrity in the past. While I have 104 00:04:43,520 --> 00:04:45,040 disagreed with some of its historical 105 00:04:45,040 --> 00:04:47,520 decisions, I have accepted them. 106 00:04:47,520 --> 00:04:49,440 Unfortunately, what I see now is a total 107 00:04:49,440 --> 00:04:51,759 collapse of the tradition of a unified 108 00:04:51,759 --> 00:04:54,639 professional community voice coming from 109 00:04:54,639 --> 00:04:56,320 the states. 110 00:04:56,320 --> 00:04:58,160 My experience as a US rowing official at 111 00:04:58,160 --> 00:05:01,360 the NC2A Olympic trials confirms a hard 112 00:05:01,360 --> 00:05:03,199 truth. Success requires everyone pulling 113 00:05:03,199 --> 00:05:05,199 in the same direction. 114 00:05:05,199 --> 00:05:06,800 However, this council is currently a 115 00:05:06,800 --> 00:05:09,120 drift because of a rogue councilman who 116 00:05:09,120 --> 00:05:10,960 refuses to follow prior decisions and 117 00:05:10,960 --> 00:05:13,440 valid contracts. This defiance of 118 00:05:13,440 --> 00:05:15,039 institutional norms should end 119 00:05:15,039 --> 00:05:17,440 immediately. If this petulant 120 00:05:17,440 --> 00:05:19,280 self-serving communication is the new 121 00:05:19,280 --> 00:05:21,360 standard, then the citizens of Ross are 122 00:05:21,360 --> 00:05:24,080 facing a crisis of leadership. I for one 123 00:05:24,080 --> 00:05:26,000 will not tolerate a council that 124 00:05:26,000 --> 00:05:28,240 prioritize campaign posturing over the 125 00:05:28,240 --> 00:05:29,840 serious business of governing the town 126 00:05:29,840 --> 00:05:32,320 of Ross. This council should immediately 127 00:05:32,320 --> 00:05:34,880 review its own procedure manuals. As 128 00:05:34,880 --> 00:05:36,560 citizens, we demand the urgent adoption 129 00:05:36,560 --> 00:05:39,039 of protocols for member conduct. This is 130 00:05:39,039 --> 00:05:41,520 not a request. It is a necessity. There 131 00:05:41,520 --> 00:05:44,000 must be swift and severe consequences, 132 00:05:44,000 --> 00:05:45,680 reprimand, censure, or immediate 133 00:05:45,680 --> 00:05:47,919 expulsion for any member who fails to 134 00:05:47,919 --> 00:05:50,240 maintain professional comportment during 135 00:05:50,240 --> 00:05:52,080 council meetings and now unfortunately 136 00:05:52,080 --> 00:05:53,759 online. 137 00:05:53,759 --> 00:05:55,520 If this blatant transgression is met 138 00:05:55,520 --> 00:05:57,199 with silence, you're effectively 139 00:05:57,199 --> 00:05:59,120 condoning the dismantling of our town's 140 00:05:59,120 --> 00:06:01,360 historical reputation. The current 141 00:06:01,360 --> 00:06:03,360 toxicity of the Ross Town Council will 142 00:06:03,360 --> 00:06:05,759 in the near future drive away vital town 143 00:06:05,759 --> 00:06:08,240 staff, alienate our professional partner 144 00:06:08,240 --> 00:06:10,479 agencies, and signal to any future 145 00:06:10,479 --> 00:06:12,479 contractor that the town of Ross is too 146 00:06:12,479 --> 00:06:15,440 dysfunctional to conduct business with 147 00:06:15,440 --> 00:06:18,319 by allowing valid signed contracts to be 148 00:06:18,319 --> 00:06:20,639 undermined by the personal whims you are 149 00:06:20,639 --> 00:06:23,039 sabotaging our town's future. 150 00:06:23,039 --> 00:06:25,440 Mayor Prom Robbins, you must act. 151 00:06:25,440 --> 00:06:27,280 Failure to speak up now and discipline 152 00:06:27,280 --> 00:06:30,080 your fellow councilmen is a clear signal 153 00:06:30,080 --> 00:06:32,160 of your failure of your future 154 00:06:32,160 --> 00:06:34,160 leadership. If you do not check 155 00:06:34,160 --> 00:06:36,479 Councilman Salter's behavior today, rest 156 00:06:36,479 --> 00:06:38,400 assured his next target will be you when 157 00:06:38,400 --> 00:06:40,400 he disagrees with the future council 158 00:06:40,400 --> 00:06:42,639 decision. The time for patience has 159 00:06:42,639 --> 00:06:45,199 expired. The integrity of our town is at 160 00:06:45,199 --> 00:06:47,520 stake and action must be taken with 161 00:06:47,520 --> 00:06:50,710 regrets. 162 00:06:50,720 --> 00:06:52,319 » Thank you. Anyone else in the chamber 163 00:06:52,319 --> 00:06:58,390 for public comment? 164 00:06:58,400 --> 00:07:00,639 Let's see if I can do this right. Okay. 165 00:07:00,639 --> 00:07:03,680 Am I good? Okay. 166 00:07:03,680 --> 00:07:07,759 My name is Diane Rudden. Hello, council 167 00:07:07,759 --> 00:07:10,080 members. I remembered my name this time 168 00:07:10,080 --> 00:07:13,280 and I introduced myself. Uh 39 Willow 169 00:07:13,280 --> 00:07:16,479 Avenue. It's now 40 plus years at that 170 00:07:16,479 --> 00:07:21,120 old house and uh we still love it. Um on 171 00:07:21,120 --> 00:07:22,960 Tuesday 172 00:07:22,960 --> 00:07:25,840 we had a meeting at St. John's age 173 00:07:25,840 --> 00:07:28,319 friendly did on housing options for the 174 00:07:28,319 --> 00:07:32,240 agent. We had um 175 00:07:32,240 --> 00:07:34,319 home match show up and I'm going to put 176 00:07:34,319 --> 00:07:38,240 these at the post office and I think it 177 00:07:38,240 --> 00:07:40,319 will be 178 00:07:40,319 --> 00:07:42,000 I think we have to think about what 179 00:07:42,000 --> 00:07:44,240 we're going to do for our next step bin 180 00:07:44,240 --> 00:07:47,759 life and I think maybe we don't want to 181 00:07:47,759 --> 00:07:49,440 and I think this is part of the problem 182 00:07:49,440 --> 00:07:51,520 that has occurring but the other thing 183 00:07:51,520 --> 00:07:54,639 is there's a community resource that is 184 00:07:54,639 --> 00:07:58,000 available. I will put one at the post 185 00:07:58,000 --> 00:08:00,800 office just so people can look at it and 186 00:08:00,800 --> 00:08:02,479 let them know that the rest are here at 187 00:08:02,479 --> 00:08:05,599 town hall because I don't know if that's 188 00:08:05,599 --> 00:08:07,919 the best way to do it, but that's who I 189 00:08:07,919 --> 00:08:12,080 am and that's what I did on Tuesday. 190 00:08:12,080 --> 00:08:15,120 >> Thank you. Anyone else in the chamber? 191 00:08:15,120 --> 00:08:18,960 Anyone online, Zach? 192 00:08:18,960 --> 00:08:20,240 >> Nobody online, mayor. 193 00:08:20,240 --> 00:08:22,319 >> Okay, 194 00:08:22,319 --> 00:08:25,280 moving on. Moving on to item number six, 195 00:08:25,280 --> 00:08:27,280 which is a proclamation acknowledging 196 00:08:27,280 --> 00:08:29,520 National Gun Safety Day in the town of 197 00:08:29,520 --> 00:08:34,159 Ross, which was June 5th, 2026. 198 00:08:34,159 --> 00:08:36,880 Whereas the first Friday in June is 199 00:08:36,880 --> 00:08:38,800 declared as National Gun Violence 200 00:08:38,800 --> 00:08:40,719 Awareness Day to honor and remember all 201 00:08:40,719 --> 00:08:43,120 victims and survivors of gun violence 202 00:08:43,120 --> 00:08:45,279 and to declare that as a country, state, 203 00:08:45,279 --> 00:08:47,600 town, and individually, we all must do 204 00:08:47,600 --> 00:08:49,920 more to educate ourselves on and reduce 205 00:08:49,920 --> 00:08:52,560 gun violence. And whereas gun violence 206 00:08:52,560 --> 00:08:54,560 remains a leading cause of death among 207 00:08:54,560 --> 00:08:56,560 American children and teens surpassing 208 00:08:56,560 --> 00:08:59,920 motor vehicle accidents, in 2023, over 209 00:08:59,920 --> 00:09:04,320 4,700 children and teens ages 0 to 19 210 00:09:04,320 --> 00:09:06,399 were killed by firearms in the United 211 00:09:06,399 --> 00:09:09,040 States, accounting for nearly 1 in 10 212 00:09:09,040 --> 00:09:11,839 gunrelated deaths nationwide. 213 00:09:11,839 --> 00:09:14,000 Whereas every day, more than 100 214 00:09:14,000 --> 00:09:15,839 Americans are killed by gun violence. 215 00:09:15,839 --> 00:09:17,760 And on average, there are more than 216 00:09:17,760 --> 00:09:20,640 13,000 gun-related homicides every year. 217 00:09:20,640 --> 00:09:23,519 and Americans are 25 times more likely 218 00:09:23,519 --> 00:09:26,399 to die by gun homicide than people in 219 00:09:26,399 --> 00:09:29,440 other highincome countries. Whereas 220 00:09:29,440 --> 00:09:31,040 supporting the Second Amendment and 221 00:09:31,040 --> 00:09:33,680 advocating for responsible gun ownership 222 00:09:33,680 --> 00:09:35,519 are not mutually exclusive with 223 00:09:35,519 --> 00:09:37,360 implementing common sense measures to 224 00:09:37,360 --> 00:09:39,440 prevent gun violence, including 225 00:09:39,440 --> 00:09:41,200 universal background checks, safe 226 00:09:41,200 --> 00:09:43,040 storage laws, and red flag laws that 227 00:09:43,040 --> 00:09:45,680 help keep firearms out of the hands of 228 00:09:45,680 --> 00:09:48,160 individuals with dangerous histories. 229 00:09:48,160 --> 00:09:51,519 And whereas every day 30 16 people are 230 00:09:51,519 --> 00:09:54,000 shot by a gun in the United States and 231 00:09:54,000 --> 00:09:57,200 11 children ages 1 to 17 are injured or 232 00:09:57,200 --> 00:09:59,440 killed due to improperly stored or 233 00:09:59,440 --> 00:10:02,320 misused firearms and unsecured firearms 234 00:10:02,320 --> 00:10:04,320 in a residence increase the risk of 235 00:10:04,320 --> 00:10:08,560 gun-related suicide by 300%. 236 00:10:08,560 --> 00:10:10,480 And recognizing that securely storing 237 00:10:10,480 --> 00:10:12,640 firearms is the single best way to help 238 00:10:12,640 --> 00:10:14,640 prevent firearm accidents, theft, and 239 00:10:14,640 --> 00:10:16,959 misuse, the town of Ross is committed to 240 00:10:16,959 --> 00:10:19,200 supporting its residents in this effort. 241 00:10:19,200 --> 00:10:20,880 And whereas the Ross Police Department 242 00:10:20,880 --> 00:10:23,360 is guided by the philosophy of community 243 00:10:23,360 --> 00:10:25,440 oriented policing and works to preserve 244 00:10:25,440 --> 00:10:27,920 and enhance the quality of life, safety, 245 00:10:27,920 --> 00:10:29,519 and security of the town for its 246 00:10:29,519 --> 00:10:31,760 residents, businesses, visitors, and 247 00:10:31,760 --> 00:10:34,079 students, and has taken proactive steps 248 00:10:34,079 --> 00:10:36,240 to advance firearm safety, including 249 00:10:36,240 --> 00:10:38,880 offering free trigger locks and cables 250 00:10:38,880 --> 00:10:41,200 to residents and collecting unwanted 251 00:10:41,200 --> 00:10:43,279 firearms and ammunition from residents 252 00:10:43,279 --> 00:10:45,040 without charge as part of this 253 00:10:45,040 --> 00:10:47,519 commitment. Whereas the town of Ross 254 00:10:47,519 --> 00:10:49,360 reaffirms its commitment to ending the 255 00:10:49,360 --> 00:10:51,920 epidemic of gun violence and calls on 256 00:10:51,920 --> 00:10:53,360 community members, leaders, and 257 00:10:53,360 --> 00:10:55,440 lawmakers to take action to reduce 258 00:10:55,440 --> 00:10:57,360 firearm related deaths through 259 00:10:57,360 --> 00:11:00,399 education, advocacy, and policy reform. 260 00:11:00,399 --> 00:11:02,959 We pledge to promote safe gun storage, 261 00:11:02,959 --> 00:11:04,640 support the Ross Police Department's 262 00:11:04,640 --> 00:11:07,120 ongoing firearm safety programs, and 263 00:11:07,120 --> 00:11:08,800 ensure that all Ross residents, 264 00:11:08,800 --> 00:11:10,560 especially the students of the Ross 265 00:11:10,560 --> 00:11:12,320 School, the Branson School, and the Ross 266 00:11:12,320 --> 00:11:14,959 preschool, can live free from the threat 267 00:11:14,959 --> 00:11:18,710 of gun violence. 268 00:11:18,720 --> 00:11:22,399 Oh, more from me. Mayor's report. Gosh. 269 00:11:22,399 --> 00:11:26,079 Um, town facilities. Jeff Cuin and the 270 00:11:26,079 --> 00:11:28,320 citizens advisory committee proposed a 271 00:11:28,320 --> 00:11:30,880 new path forward for a town facilities 272 00:11:30,880 --> 00:11:33,600 at the April 29th council meeting. 273 00:11:33,600 --> 00:11:35,120 Please take a look at their PowerPoint 274 00:11:35,120 --> 00:11:37,440 with its legacy concept for the town's 275 00:11:37,440 --> 00:11:39,760 99year-old public safety building as 276 00:11:39,760 --> 00:11:41,839 envisioned by Dan Weiny and Gendler 277 00:11:41,839 --> 00:11:45,120 Architects. Then I include a link to the 278 00:11:45,120 --> 00:11:47,600 PowerPoint and please watch the short 279 00:11:47,600 --> 00:11:50,079 less than twominute YouTube video about 280 00:11:50,079 --> 00:11:52,160 the concept and I include the YouTube 281 00:11:52,160 --> 00:11:54,399 link. The following week, the council 282 00:11:54,399 --> 00:11:56,800 directed staff to expeditiously amend 283 00:11:56,800 --> 00:12:00,240 the 2023 facilities master plan with the 284 00:12:00,240 --> 00:12:03,519 CAC citizens advisory committee concept. 285 00:12:03,519 --> 00:12:04,959 Tonight, the council will consider 286 00:12:04,959 --> 00:12:08,079 issuing an RFP for an architect to do 287 00:12:08,079 --> 00:12:11,200 this. Tonight, we will cons consider 288 00:12:11,200 --> 00:12:14,720 approval of the town's budget for 2627. 289 00:12:14,720 --> 00:12:16,480 The council discussed these issues at 290 00:12:16,480 --> 00:12:18,800 our February and April meetings. The 291 00:12:18,800 --> 00:12:21,040 town is in excellent financial shape 292 00:12:21,040 --> 00:12:23,120 thanks to staff's careful stewardship, 293 00:12:23,120 --> 00:12:25,360 prudent expenditures, and excess revenue 294 00:12:25,360 --> 00:12:27,279 over the last few years, which 295 00:12:27,279 --> 00:12:29,839 unfortunately has ended. The proposed 296 00:12:29,839 --> 00:12:31,600 budget includes initial planning and 297 00:12:31,600 --> 00:12:34,079 environmental work to rehabilitate the 298 00:12:34,079 --> 00:12:36,720 Ross common playfield last done in the 299 00:12:36,720 --> 00:12:38,959 early 1980s. 300 00:12:38,959 --> 00:12:42,240 I am amazed with and gratified by Ross 301 00:12:42,240 --> 00:12:44,480 residents generosity, diligence, and 302 00:12:44,480 --> 00:12:47,120 creativity to enhance our town and build 303 00:12:47,120 --> 00:12:50,720 community. My heartfelt thanks to RPOA 304 00:12:50,720 --> 00:12:52,639 for the beautiful new lights at the Ross 305 00:12:52,639 --> 00:12:55,200 Post Office installed in early May and 306 00:12:55,200 --> 00:12:57,920 the colorful flower baskets around town. 307 00:12:57,920 --> 00:13:00,000 The Ross Auxiliary for the lovely Ross 308 00:13:00,000 --> 00:13:02,720 spring dinner May 9th and Rosanna and 309 00:13:02,720 --> 00:13:04,959 Wally Lord for hosting the cocktail 310 00:13:04,959 --> 00:13:07,440 party in their gorgeous garden. and the 311 00:13:07,440 --> 00:13:09,839 Ross School parent teacher organization 312 00:13:09,839 --> 00:13:12,720 for a literally over-the-top Ross garden 313 00:13:12,720 --> 00:13:15,519 walk and market on May 17th and the 314 00:13:15,519 --> 00:13:17,440 generous Glenwood Avenue residents who 315 00:13:17,440 --> 00:13:19,200 opened their stunning gardens to our 316 00:13:19,200 --> 00:13:21,680 community. 317 00:13:21,680 --> 00:13:24,240 Each year, more than 10,000 public 318 00:13:24,240 --> 00:13:26,240 school students take the statemandated 319 00:13:26,240 --> 00:13:28,160 test, the California Assessment of 320 00:13:28,160 --> 00:13:30,639 Student Performance and Progress, which 321 00:13:30,639 --> 00:13:32,480 measures knowledge and skills across 322 00:13:32,480 --> 00:13:34,880 various subjects. Ross school stu 323 00:13:34,880 --> 00:13:37,920 students scored in the top 1% in both 324 00:13:37,920 --> 00:13:40,160 English and math. Congratulations to 325 00:13:40,160 --> 00:13:42,000 Ross school students, administrators, 326 00:13:42,000 --> 00:13:44,000 teachers, and parents on this excellent 327 00:13:44,000 --> 00:13:45,519 achievement. 328 00:13:45,519 --> 00:13:47,839 Finally, thanks to Ross recreation and 329 00:13:47,839 --> 00:13:49,920 town staff. The community is looking 330 00:13:49,920 --> 00:13:51,920 forward to the Fourth of July parade and 331 00:13:51,920 --> 00:13:54,320 festivities. Get your bikes, cars, 332 00:13:54,320 --> 00:13:57,519 floats, dogs, and pies ready for a fun 333 00:13:57,519 --> 00:13:59,680 red, white, and blue morning. And I'll 334 00:13:59,680 --> 00:14:01,360 see you there. The parade starts at 335 00:14:01,360 --> 00:14:04,480 10:00 a.m. 336 00:14:04,480 --> 00:14:07,839 Council committee and liaison reports. 337 00:14:07,839 --> 00:14:10,870 Anybody? 338 00:14:10,880 --> 00:14:14,480 » Okay. Um, at our April 2nd Ross Council 339 00:14:14,480 --> 00:14:17,440 meeting, um, I shared with you that the 340 00:14:17,440 --> 00:14:20,160 March transportation that the at the 341 00:14:20,160 --> 00:14:22,160 March transportation authority of Marin 342 00:14:22,160 --> 00:14:23,920 board meeting, I voted no on behalf of 343 00:14:23,920 --> 00:14:26,399 the town of Ross to a measure AA 344 00:14:26,399 --> 00:14:29,040 expenditure plan revision. The revision 345 00:14:29,040 --> 00:14:31,600 reduces funding to Ross and other Marin 346 00:14:31,600 --> 00:14:34,880 cities and towns to maintain a viable 347 00:14:34,880 --> 00:14:37,839 pavement rehabilitation program and 348 00:14:37,839 --> 00:14:40,399 local roads improvement. As a town 349 00:14:40,399 --> 00:14:42,720 without a commercial base, Ross depends 350 00:14:42,720 --> 00:14:45,279 on this funding and is unlikely to 351 00:14:45,279 --> 00:14:47,040 qualify for funding from a new 352 00:14:47,040 --> 00:14:50,800 reimagined roadway care category. The 353 00:14:50,800 --> 00:14:53,440 revision was passed by the TAM board 354 00:14:53,440 --> 00:14:55,680 except for Ross. All cities and towns in 355 00:14:55,680 --> 00:14:57,920 Marin and the board of supervisors voted 356 00:14:57,920 --> 00:15:03,199 to support this revision. Belvadier was 357 00:15:03,199 --> 00:15:06,399 um had some questions. So the plan has 358 00:15:06,399 --> 00:15:09,040 been approved at the TAM board meeting 359 00:15:09,040 --> 00:15:10,560 this month. I will share that we're 360 00:15:10,560 --> 00:15:12,079 disappointed with this decision. 361 00:15:12,079 --> 00:15:14,160 However, we request that in the future, 362 00:15:14,160 --> 00:15:17,680 TAM prioritize the support to cities and 363 00:15:17,680 --> 00:15:20,800 towns by leaving the fund the 2.1 364 00:15:20,800 --> 00:15:24,959 funding for cities and towns intact, 365 00:15:24,959 --> 00:15:27,199 especially for smaller towns in Marin 366 00:15:27,199 --> 00:15:31,199 like Belvadier and Ross. I in addition, 367 00:15:31,199 --> 00:15:33,199 I will request that TAM offer more 368 00:15:33,199 --> 00:15:34,959 opportunities in the future for smaller 369 00:15:34,959 --> 00:15:37,600 towns to apply for TAM funding. With 370 00:15:37,600 --> 00:15:40,959 this said and acknowledging the TAM's 371 00:15:40,959 --> 00:15:43,199 really good efforts to improve regional 372 00:15:43,199 --> 00:15:45,519 traffic congestion, I will vote on 373 00:15:45,519 --> 00:15:48,959 behalf of Ross to support their 2627 374 00:15:48,959 --> 00:15:52,000 annual budget and the 26 measure AA 375 00:15:52,000 --> 00:15:55,120 sales strategic uh the sales strategic 376 00:15:55,120 --> 00:15:57,279 plan which includes this change in the 377 00:15:57,279 --> 00:16:00,240 budget. So, but I have one more thing to 378 00:16:00,240 --> 00:16:02,079 say and it's not TAM. It's about 379 00:16:02,079 --> 00:16:05,920 Elizabeth and I spent the a couple hours 380 00:16:05,920 --> 00:16:08,320 before the the town council meeting 381 00:16:08,320 --> 00:16:10,880 today. And we do this every Thursday 382 00:16:10,880 --> 00:16:12,800 before the town council meetings and 383 00:16:12,800 --> 00:16:14,480 it's a wonderful opportunity for us to 384 00:16:14,480 --> 00:16:15,839 talk to people who are going into the 385 00:16:15,839 --> 00:16:17,920 post office. So, we we grab them as they 386 00:16:17,920 --> 00:16:20,160 go in and talk to them and ask them what 387 00:16:20,160 --> 00:16:22,160 they think about the town and do they 388 00:16:22,160 --> 00:16:23,680 have any questions and what's working 389 00:16:23,680 --> 00:16:25,440 and what's not working. Well, I've got 390 00:16:25,440 --> 00:16:27,360 to say that one thing that comes up 391 00:16:27,360 --> 00:16:30,240 repeatedly repeatedly 392 00:16:30,240 --> 00:16:34,160 is parking and it's getting more so. So, 393 00:16:34,160 --> 00:16:36,079 uh, what I would do at the end of this 394 00:16:36,079 --> 00:16:38,160 council meeting is request that in the 395 00:16:38,160 --> 00:16:40,240 future, absolutely not now, in the 396 00:16:40,240 --> 00:16:42,639 future, we just have a discussion about 397 00:16:42,639 --> 00:16:46,480 the parking places in Ross. So, that's 398 00:16:46,480 --> 00:16:49,360 it. 399 00:16:49,360 --> 00:16:50,240 >> Anyone else? 400 00:16:50,240 --> 00:16:52,720 >> Well, um, Ross Valley Paramedic 401 00:16:52,720 --> 00:16:54,320 Authority meets quarterly. We met on 402 00:16:54,320 --> 00:16:57,920 June 4. Um there weren't any, you know, 403 00:16:57,920 --> 00:17:00,000 other than the upcoming election to 404 00:17:00,000 --> 00:17:02,160 renew the parcel tax, there weren't any 405 00:17:02,160 --> 00:17:04,959 particular items discussed at that 406 00:17:04,959 --> 00:17:07,039 meeting, but we have an an item on our 407 00:17:07,039 --> 00:17:10,240 agenda to discuss the um new structure 408 00:17:10,240 --> 00:17:13,439 of the RVPA 409 00:17:13,439 --> 00:17:16,640 >> and the Ross Valley Fire Board met last 410 00:17:16,640 --> 00:17:18,720 night and we approved the budget for 411 00:17:18,720 --> 00:17:21,520 2627 and the Marin Wildfire Prevention 412 00:17:21,520 --> 00:17:26,240 Authority met earlier in June And no, 413 00:17:26,240 --> 00:17:28,799 actually we met in May, late May, and 414 00:17:28,799 --> 00:17:31,360 approved the budget going forward for 415 00:17:31,360 --> 00:17:35,270 MWPA 416 00:17:35,280 --> 00:17:38,240 » council. Let's see. Yes, Matt. 417 00:17:38,240 --> 00:17:39,760 >> All right. I don't know if Bill I I was 418 00:17:39,760 --> 00:17:41,760 going to talk about MC. I guess I can 419 00:17:41,760 --> 00:17:44,559 give brief comments. He can as well. The 420 00:17:44,559 --> 00:17:48,320 um CEO of MCE, Don Weise, has been 421 00:17:48,320 --> 00:17:51,280 placed on indefinite leave of absence. 422 00:17:51,280 --> 00:17:53,440 And I view this as a very positive 423 00:17:53,440 --> 00:17:57,600 development. Um the mayor of Belvadier, 424 00:17:57,600 --> 00:17:59,919 the mayor of Larks and myself worked 425 00:17:59,919 --> 00:18:02,320 extremely hard while I was on the board 426 00:18:02,320 --> 00:18:05,440 to work for reform of that agency. And 427 00:18:05,440 --> 00:18:07,679 while I was there were able to at the 428 00:18:07,679 --> 00:18:11,280 very end pass a finance committee to 429 00:18:11,280 --> 00:18:14,000 establish to look over the finances and 430 00:18:14,000 --> 00:18:15,600 right now the board is going through a 431 00:18:15,600 --> 00:18:17,919 governance review to try to figure out 432 00:18:17,919 --> 00:18:20,160 the optimal governance structure for the 433 00:18:20,160 --> 00:18:24,240 agency. So oftent times um we look at 434 00:18:24,240 --> 00:18:26,799 government and you know this CEO had 435 00:18:26,799 --> 00:18:31,440 been in place for 15 years and started the agency and was kind of a 436 00:18:31,440 --> 00:18:34,240 legend in the industry. But when the 437 00:18:34,240 --> 00:18:37,600 public is made aware of the challenges 438 00:18:37,600 --> 00:18:41,039 and potential corruption that was there, 439 00:18:41,039 --> 00:18:43,200 it became apparent that there needed to 440 00:18:43,200 --> 00:18:45,840 be a change. So this is hopefully the 441 00:18:45,840 --> 00:18:49,520 beginning of a new dawn for MCE. And I 442 00:18:49,520 --> 00:18:50,240 >> that's terrible 443 00:18:50,240 --> 00:18:52,960 >> and I hope that we um you know as a part 444 00:18:52,960 --> 00:18:56,400 of all of us being you know electeds pay 445 00:18:56,400 --> 00:18:59,360 close attention to what um happens next 446 00:18:59,360 --> 00:19:01,360 and support the agency as it goes 447 00:19:01,360 --> 00:19:07,110 through this transition. 448 00:19:07,120 --> 00:19:09,039 Bill, did you want to add anything on 449 00:19:09,039 --> 00:19:15,110 the MCE? 450 00:19:15,120 --> 00:19:19,520 » Yeah, you're muted. Bill, 451 00:19:19,520 --> 00:19:21,200 >> there's a lengthy close session. We're 452 00:19:21,200 --> 00:19:23,039 really not supposed to comment on closed 453 00:19:23,039 --> 00:19:25,200 sessions and so I'm not going to do 454 00:19:25,200 --> 00:19:27,280 that. 455 00:19:27,280 --> 00:19:30,240 >> Thank you. Um, staff and community 456 00:19:30,240 --> 00:19:33,600 reports. Um, Ross Property Owners 457 00:19:33,600 --> 00:19:41,029 Association, Andy. 458 00:19:41,039 --> 00:19:43,840 » Good evening, madame mayor and council 459 00:19:43,840 --> 00:19:45,919 members. I'm Andy Mascaroni. I'm a 460 00:19:45,919 --> 00:19:47,840 member of the board of Ross Property 461 00:19:47,840 --> 00:19:49,840 Owners Association. And before I start, 462 00:19:49,840 --> 00:19:51,200 I want to say thank you very much for 463 00:19:51,200 --> 00:19:53,360 not scheduling this meeting last night. 464 00:19:53,360 --> 00:19:55,440 We all would have missed the best NBA 465 00:19:55,440 --> 00:19:58,240 basketball game of all times. A 466 00:19:58,240 --> 00:20:00,000 spectacular finish. I just want to put 467 00:20:00,000 --> 00:20:02,559 that in. So we anyway so I'm here to 468 00:20:02,559 --> 00:20:04,640 give you uh a report on our 469 00:20:04,640 --> 00:20:07,840 accomplishments as a uh as a agency and 470 00:20:07,840 --> 00:20:11,200 also our future plans. Um August 21st 471 00:20:11,200 --> 00:20:13,120 live on the comments we have Super 472 00:20:13,120 --> 00:20:16,080 Diamond who will appear from 5 to 8:00 473 00:20:16,080 --> 00:20:18,320 as a cover band. 474 00:20:18,320 --> 00:20:20,720 On September 19th we're going to have an 475 00:20:20,720 --> 00:20:22,559 emergency first aid class on Roth 476 00:20:22,559 --> 00:20:26,400 Commons from 9:00 a.m. to 12:00 noon. 477 00:20:26,400 --> 00:20:28,400 from on October 16th, we're going to 478 00:20:28,400 --> 00:20:29,840 have another live on the Commons, but 479 00:20:29,840 --> 00:20:31,039 unfortunately, we don't know who's going 480 00:20:31,039 --> 00:20:33,919 to be playing at that time. Um, November 481 00:20:33,919 --> 00:20:35,919 15th, there's a turkey trot at 9:00 a.m. 482 00:20:35,919 --> 00:20:38,720 followed by a downtown sip uh sip and 483 00:20:38,720 --> 00:20:41,679 stroll from 4 to 7:00 p.m. And December 484 00:20:41,679 --> 00:20:43,360 7th, there will be a winter fest and a 485 00:20:43,360 --> 00:20:50,470 tree lighting. 486 00:20:50,480 --> 00:20:52,960 Um, the spring dinner is coming on May 487 00:20:52,960 --> 00:20:55,280 9th and we have a great uh planned 488 00:20:55,280 --> 00:20:57,600 attendance. So far, 140 people have 489 00:20:57,600 --> 00:20:59,200 bought tickets. Last time we only had 490 00:20:59,200 --> 00:21:01,120 105, so we're looking like we have a a 491 00:21:01,120 --> 00:21:04,950 better attendance. 492 00:21:04,960 --> 00:21:06,640 As we've as you've mentioned before, the 493 00:21:06,640 --> 00:21:08,640 hanging flowers have gone up. They look 494 00:21:08,640 --> 00:21:09,760 beautiful. There 10 of them. They 495 00:21:09,760 --> 00:21:12,000 replaced the banners and that will be 496 00:21:12,000 --> 00:21:15,280 continuing uh the new lights at the post 497 00:21:15,280 --> 00:21:16,880 office. Everyone should go and look at 498 00:21:16,880 --> 00:21:18,559 the wonderful pendant lights, beautiful 499 00:21:18,559 --> 00:21:20,320 lights. And we're also investigating 500 00:21:20,320 --> 00:21:22,480 whether we can replace some of the uh 501 00:21:22,480 --> 00:21:24,000 the fixtures in the back in the 502 00:21:24,000 --> 00:21:26,480 operational area to put LED lights in to 503 00:21:26,480 --> 00:21:28,720 make it more uh pleasing for the workers 504 00:21:28,720 --> 00:21:30,960 and just a better um better lighting 505 00:21:30,960 --> 00:21:34,000 system. Um we're working on a historical 506 00:21:34,000 --> 00:21:37,760 walk. Uh Tom Gaffffne has uh worked 507 00:21:37,760 --> 00:21:41,440 diligently. He has 12 locations uh which 508 00:21:41,440 --> 00:21:43,440 will be located around the city. 509 00:21:43,440 --> 00:21:45,919 There'll be plaques raised and at each 510 00:21:45,919 --> 00:21:48,000 plaque there's a QR code which will 511 00:21:48,000 --> 00:21:51,919 reference a a uh on the internet a 512 00:21:51,919 --> 00:21:53,520 description of whatever is being looked 513 00:21:53,520 --> 00:21:55,520 at. Everything's been approved. The 514 00:21:55,520 --> 00:21:58,080 plaque's been approved by the uh 515 00:21:58,080 --> 00:22:00,400 architectural committee and by the 516 00:22:00,400 --> 00:22:02,000 marine art and garden center and all we 517 00:22:02,000 --> 00:22:04,159 need the last step is to have you 518 00:22:04,159 --> 00:22:05,919 approve it. So I guess maybe the next 519 00:22:05,919 --> 00:22:08,640 agenda you can put that on the on the uh 520 00:22:08,640 --> 00:22:13,440 on the agenda. Um, so, oh, the last Ross 521 00:22:13,440 --> 00:22:15,760 Comments, uh, event was with Petty 522 00:22:15,760 --> 00:22:18,080 Theft. It was Friday, April 17th. It 523 00:22:18,080 --> 00:22:20,559 was, uh, extremely successful. There 524 00:22:20,559 --> 00:22:22,799 over 2,000 attendees, which is one of 525 00:22:22,799 --> 00:22:25,520 the be one of the best we've had so far. 526 00:22:25,520 --> 00:22:28,480 Um, 527 00:22:28,480 --> 00:22:30,720 okay. As I, as was mentioned, there's 528 00:22:30,720 --> 00:22:33,039 the downtown sip and stroll on November 529 00:22:33,039 --> 00:22:35,600 15th. Turkey trot emergency. I'm just 530 00:22:35,600 --> 00:22:38,080 reiterating. And uh that's about it from 531 00:22:38,080 --> 00:22:40,240 the uh property associate. Any 532 00:22:40,240 --> 00:22:42,080 questions, comments, criticisms? That's 533 00:22:42,080 --> 00:22:42,960 it. 534 00:22:42,960 --> 00:22:44,400 >> Thank you for all your great work. 535 00:22:44,400 --> 00:22:47,360 >> Okay. Thanks a lot, 536 00:22:47,360 --> 00:22:49,520 >> Town Manager Johnson. 537 00:22:49,520 --> 00:22:51,760 >> Good evening, Mayor and Council members. 538 00:22:51,760 --> 00:22:54,720 Um as requested by the age friendly task 539 00:22:54,720 --> 00:22:57,200 force, the town is moving forward with 540 00:22:57,200 --> 00:23:00,320 an audio improvement project in the 541 00:23:00,320 --> 00:23:02,559 council chambers to improve meeting 542 00:23:02,559 --> 00:23:05,600 access. The work includes repositioning 543 00:23:05,600 --> 00:23:08,400 the existing speakers behind the deis, 544 00:23:08,400 --> 00:23:11,280 installing improved speaker mounts and 545 00:23:11,280 --> 00:23:13,919 safety hardware, and adding assisted 546 00:23:13,919 --> 00:23:16,400 listening receivers and headphones for 547 00:23:16,400 --> 00:23:19,360 public use. This is a limited lowcost 548 00:23:19,360 --> 00:23:22,320 project intended to improve the in room 549 00:23:22,320 --> 00:23:24,559 meeting experience for residents who may 550 00:23:24,559 --> 00:23:27,039 be hard of hearing, allowing them to 551 00:23:27,039 --> 00:23:30,240 fully participate in and improve access 552 00:23:30,240 --> 00:23:33,120 to council meetings. The timeline of the 553 00:23:33,120 --> 00:23:36,000 project is shortterm though a bit 554 00:23:36,000 --> 00:23:38,480 uncertain just due to the pro product 555 00:23:38,480 --> 00:23:40,400 supply but it it should be we should be 556 00:23:40,400 --> 00:23:42,559 able to do this pretty soon. So big 557 00:23:42,559 --> 00:23:45,679 thanks to um our age friendly task force 558 00:23:45,679 --> 00:23:48,240 members including um council member 559 00:23:48,240 --> 00:23:50,480 Dowling for um bringing this to the 560 00:23:50,480 --> 00:23:53,679 town's attention and and um persevering. 561 00:23:53,679 --> 00:23:56,080 So thank you and thank you to Zach who 562 00:23:56,080 --> 00:23:59,600 is um putting this project together. 563 00:23:59,600 --> 00:24:02,559 Uh, the new steel truss bridges arrived 564 00:24:02,559 --> 00:24:05,360 yesterday at Natalie Coffen Green Park. 565 00:24:05,360 --> 00:24:07,120 Some additional work still needs to be 566 00:24:07,120 --> 00:24:09,039 done before they can be open to the 567 00:24:09,039 --> 00:24:10,640 public. These are the pedestrian 568 00:24:10,640 --> 00:24:12,720 bridges, but if you'd like to see what 569 00:24:12,720 --> 00:24:14,720 they look like, you are welcome to take 570 00:24:14,720 --> 00:24:18,400 a look up there. Uh, all phases of the 571 00:24:18,400 --> 00:24:21,440 Shady Lane pathway improvements are now 572 00:24:21,440 --> 00:24:24,159 completed from Logan Loganas Road to 573 00:24:24,159 --> 00:24:27,039 Bolinus Avenue. The contractor will 574 00:24:27,039 --> 00:24:30,799 return in July to apply the slurry seal, 575 00:24:30,799 --> 00:24:33,840 the lane striping, and bicycle sherrows 576 00:24:33,840 --> 00:24:36,000 to the roadway. 577 00:24:36,000 --> 00:24:38,960 The final uh pavement restoration at the 578 00:24:38,960 --> 00:24:42,159 four townwide drainage project locations 579 00:24:42,159 --> 00:24:45,200 will be completed on Monday. Expect some 580 00:24:45,200 --> 00:24:48,240 delays on Sir Francis Drake as you are 581 00:24:48,240 --> 00:24:51,279 coming from or going to Kenfield on 582 00:24:51,279 --> 00:24:54,400 Monday, June 15th. 583 00:24:54,400 --> 00:24:57,360 Um, speaking of delays on Sir Francis 584 00:24:57,360 --> 00:25:00,159 Drake, the big paving project between 585 00:25:00,159 --> 00:25:02,960 Bolinus Avenue and El Camino Bueno is 586 00:25:02,960 --> 00:25:06,880 scheduled to start on June 22nd and will 587 00:25:06,880 --> 00:25:09,760 be completed just before the 4th of July 588 00:25:09,760 --> 00:25:13,679 holiday. So, please plan accordingly for 589 00:25:13,679 --> 00:25:15,840 traffic delays during that time. I think 590 00:25:15,840 --> 00:25:18,320 we can all agree that our public works 591 00:25:18,320 --> 00:25:24,480 director has been on fire getting these projects done. So big 592 00:25:24,480 --> 00:25:26,720 thanks to him for u moving things 593 00:25:26,720 --> 00:25:28,240 forward. 594 00:25:28,240 --> 00:25:31,279 Um okay, please note that town hall 595 00:25:31,279 --> 00:25:33,679 would be closed on Friday, June 19th for 596 00:25:33,679 --> 00:25:37,120 the Junth holiday. Public safety will of 597 00:25:37,120 --> 00:25:39,679 course still be operating. And then 598 00:25:39,679 --> 00:25:43,039 finally, as the mayor um mentioned in 599 00:25:43,039 --> 00:25:45,039 her report, the town will be celebrating 600 00:25:45,039 --> 00:25:47,679 the 4th of July with a parade and 601 00:25:47,679 --> 00:25:49,919 celebration on, wait for it, Saturday, 602 00:25:49,919 --> 00:25:53,039 July 4th. The parade kicks off at 10:00 603 00:25:53,039 --> 00:25:55,200 a.m. with Ross Police Department, Fire 604 00:25:55,200 --> 00:25:58,400 Department, music, Uncle Sam, members of 605 00:25:58,400 --> 00:26:00,640 the Rosstown Council, dogs on parade, 606 00:26:00,640 --> 00:26:03,440 and floats of all shapes and sizes. A 607 00:26:03,440 --> 00:26:05,440 community picnic celebration on Ross 608 00:26:05,440 --> 00:26:08,240 Common follows the parade. Music at this 609 00:26:08,240 --> 00:26:10,720 event will this year will be provided by 610 00:26:10,720 --> 00:26:13,440 Windy Hill Bluegrass and of course the 611 00:26:13,440 --> 00:26:16,240 beloved Shady Ladies Chorus. 612 00:26:16,240 --> 00:26:18,240 There will be complimentary popcorn, 613 00:26:18,240 --> 00:26:20,240 free hot dogs provided by the Ross 614 00:26:20,240 --> 00:26:22,159 Police Officers Association, and 615 00:26:22,159 --> 00:26:23,679 additional food and beverage for 616 00:26:23,679 --> 00:26:26,799 purchase. Kids of all ages can enjoy our 617 00:26:26,799 --> 00:26:29,200 bounce houses, lawn games, and face 618 00:26:29,200 --> 00:26:31,440 painting. We'll also be returning our 619 00:26:31,440 --> 00:26:34,720 mechanical bowl and adding an inflatable 620 00:26:34,720 --> 00:26:38,799 joust, and a pie baking competition. 621 00:26:38,799 --> 00:26:40,960 So, I will be there and I'm going to ask 622 00:26:40,960 --> 00:26:42,799 staff if I can be one of the judges. 623 00:26:42,799 --> 00:26:45,440 We'll see. That's that want that to be 624 00:26:45,440 --> 00:26:48,159 my job. Um, for those interested in 625 00:26:48,159 --> 00:26:50,400 entering the contest, the parade, or 626 00:26:50,400 --> 00:26:52,799 volunteering, we do need volunteers. 627 00:26:52,799 --> 00:26:54,640 Please contact the Ross Recreation 628 00:26:54,640 --> 00:26:55,919 Department. Thank you for the 629 00:26:55,919 --> 00:26:58,960 opportunity to report. 630 00:26:58,960 --> 00:27:01,919 >> Thank you. Now, we're moving to the 631 00:27:01,919 --> 00:27:03,520 consent agenda. 632 00:27:03,520 --> 00:27:04,960 >> You know, so sorry, I had one question 633 00:27:04,960 --> 00:27:06,000 for the town manager. 634 00:27:06,000 --> 00:27:06,960 >> Okay. 635 00:27:06,960 --> 00:27:09,200 Christa, I was just curious just with um 636 00:27:09,200 --> 00:27:14,720 some of the the positions that you know with I 637 00:27:14,720 --> 00:27:16,640 if you could just give an update on the 638 00:27:16,640 --> 00:27:18,080 transitions. We obviously have a new 639 00:27:18,080 --> 00:27:19,679 police chief. We have a new 640 00:27:19,679 --> 00:27:21,520 >> inspector and I think Rich is retiring. 641 00:27:21,520 --> 00:27:23,440 So I I I it would just be nice for 642 00:27:23,440 --> 00:27:24,799 everyone to hear an update if 643 00:27:24,799 --> 00:27:28,960 >> Sure. Well, we've we uh our town clerk 644 00:27:28,960 --> 00:27:33,520 retired in um March and uh we hired a 645 00:27:33,520 --> 00:27:36,400 new town clerk slash senior management 646 00:27:36,400 --> 00:27:38,559 analyst, Zach Kob de Leon, and he's 647 00:27:38,559 --> 00:27:40,880 really picked up uh everything super 648 00:27:40,880 --> 00:27:43,120 quickly and really just super happy he's 649 00:27:43,120 --> 00:27:46,480 here. And then our police chief, Pota, 650 00:27:46,480 --> 00:27:48,799 retired. Um it's all kind of blurring 651 00:27:48,799 --> 00:27:52,960 together, but he retired April 27th or 652 00:27:52,960 --> 00:27:56,880 soon after. and our new chief Aglarp um 653 00:27:56,880 --> 00:28:00,799 started April 27th and um he had a 654 00:28:00,799 --> 00:28:03,120 pre-approved uh little mini vacation. 655 00:28:03,120 --> 00:28:04,720 That's why he's not here tonight. He's 656 00:28:04,720 --> 00:28:05,840 usually here at all the council 657 00:28:05,840 --> 00:28:09,520 meetings. Um and then our recreation 658 00:28:09,520 --> 00:28:11,919 manager, uh Moren Borthwick, is out on 659 00:28:11,919 --> 00:28:13,919 maternity leave for a few months and we 660 00:28:13,919 --> 00:28:17,039 were super lucky because Wyatt Man, who 661 00:28:17,039 --> 00:28:19,279 is our recreation coordinator, agreed to 662 00:28:19,279 --> 00:28:22,159 step up and is serving as our um interim 663 00:28:22,159 --> 00:28:24,159 recreation manager. So, we're super 664 00:28:24,159 --> 00:28:25,840 fortunate because summer is our busy 665 00:28:25,840 --> 00:28:30,399 time. And um and then yes, our So, and 666 00:28:30,399 --> 00:28:31,919 then you you've met Matt, our new 667 00:28:31,919 --> 00:28:35,840 building inspector. And then um 668 00:28:35,840 --> 00:28:38,240 our longtime public works director, Rich 669 00:28:38,240 --> 00:28:41,520 Simich, is retiring on July 31st. His 670 00:28:41,520 --> 00:28:43,360 last council meeting will be July 9th. 671 00:28:43,360 --> 00:28:45,679 He's been with the town for I think I 672 00:28:45,679 --> 00:28:47,760 think Rich said 10 years this fall, 673 00:28:47,760 --> 00:28:48,960 right, Rich? 674 00:28:48,960 --> 00:28:51,200 >> 10 years in December. Oh, 10 years in 675 00:28:51,200 --> 00:28:53,039 December he'll have been with the town 676 00:28:53,039 --> 00:28:54,000 >> and a resident. 677 00:28:54,000 --> 00:28:56,880 >> Yeah. And and a former resident. Yeah. 678 00:28:56,880 --> 00:29:00,480 And um Yes. So we are starting our 679 00:29:00,480 --> 00:29:03,039 recruitment this week. The flyers should 680 00:29:03,039 --> 00:29:05,840 be out either tomorrow or early early 681 00:29:05,840 --> 00:29:08,880 next week. And 682 00:29:08,880 --> 00:29:11,279 I hope that's it. Please, nobody else 683 00:29:11,279 --> 00:29:13,120 leave. I want everybody else to stay 684 00:29:13,120 --> 00:29:15,679 here forever. Yeah. So maybe just in the 685 00:29:15,679 --> 00:29:18,000 summertime, maybe in August, we could do 686 00:29:18,000 --> 00:29:20,240 a report, you know, in the in the Ross 687 00:29:20,240 --> 00:29:22,559 reporter of like meet the new staff just 688 00:29:22,559 --> 00:29:24,399 so that maybe we have a little the 689 00:29:24,399 --> 00:29:25,840 little blurbs we do when they we 690 00:29:25,840 --> 00:29:28,080 introduce them just so everybody knows. 691 00:29:28,080 --> 00:29:30,080 >> We usually do it every time. So this 692 00:29:30,080 --> 00:29:34,000 past one I Ro um Zach, I think you put 693 00:29:34,000 --> 00:29:36,799 our new chief in the last one and the 694 00:29:36,799 --> 00:29:38,559 coming one, we'll have one about our new 695 00:29:38,559 --> 00:29:40,480 one. We usually do it each time, but if 696 00:29:40,480 --> 00:29:41,520 you'd like to do a summary, 697 00:29:41,520 --> 00:29:43,520 >> I just say it's been so we have a it's a 698 00:29:43,520 --> 00:29:45,440 pretty large turnover, which we're very 699 00:29:45,440 --> 00:29:47,679 excited with the new faces, but some 700 00:29:47,679 --> 00:29:49,840 people the town might not be following. 701 00:29:49,840 --> 00:29:51,919 >> Yeah, happy to happy to do a little uh 702 00:29:51,919 --> 00:29:53,440 little recap. 703 00:29:53,440 --> 00:29:54,640 >> Okay. And hopefully there'll be a nice 704 00:29:54,640 --> 00:29:56,559 sendoff for Rich. 705 00:29:56,559 --> 00:29:58,399 >> Oh, absolutely. We're we'll do something 706 00:29:58,399 --> 00:30:00,799 for Rich and it'll involve singing and 707 00:30:00,799 --> 00:30:03,919 music and 708 00:30:03,919 --> 00:30:06,240 water sports, 709 00:30:06,240 --> 00:30:08,000 bull riding. 710 00:30:08,000 --> 00:30:09,840 Thank you. 711 00:30:09,840 --> 00:30:11,760 >> Thank you. 712 00:30:11,760 --> 00:30:16,080 >> The consent agenda um consists of items 713 00:30:16,080 --> 00:30:20,799 A through L. Does anyone in the chamber 714 00:30:20,799 --> 00:30:23,279 wish to remove an item from the consent 715 00:30:23,279 --> 00:30:25,600 agenda? 716 00:30:25,600 --> 00:30:27,840 Does anyone online wish to remove an 717 00:30:27,840 --> 00:30:30,240 item from the consent agenda? 718 00:30:30,240 --> 00:30:31,440 >> What? 719 00:30:31,440 --> 00:30:34,480 >> Yeah. Could we um remove K for a brief 720 00:30:34,480 --> 00:30:36,159 question? 721 00:30:36,159 --> 00:30:38,480 >> Yeah. I want to do the if anyone on is 722 00:30:38,480 --> 00:30:40,080 online who wants to remove something 723 00:30:40,080 --> 00:30:40,720 first. 724 00:30:40,720 --> 00:30:41,760 >> Oh, 725 00:30:41,760 --> 00:30:43,120 >> I see no hands online. 726 00:30:43,120 --> 00:30:45,440 >> Okay. So, does any council member wish 727 00:30:45,440 --> 00:30:46,320 to remove something? 728 00:30:46,320 --> 00:30:48,480 >> Yes. Could we remove K for a brief 729 00:30:48,480 --> 00:30:51,039 question? Thanks. 730 00:30:51,039 --> 00:30:53,360 >> Yes. And council member Salter is 731 00:30:53,360 --> 00:30:55,679 recused from K. So, that will be a 732 00:30:55,679 --> 00:31:00,000 special item. Um, so we will need a 733 00:31:00,000 --> 00:31:06,399 motion to uh approve items A, B, C, D, 734 00:31:06,399 --> 00:31:10,399 E, F, G, H, I, J, and L. 735 00:31:10,399 --> 00:31:11,039 >> So moved. 736 00:31:11,039 --> 00:31:12,559 >> Second. 737 00:31:12,559 --> 00:31:15,520 >> Roll call, please. 738 00:31:15,520 --> 00:31:16,640 >> Mayor McMillan. 739 00:31:16,640 --> 00:31:17,440 >> Yes. 740 00:31:17,440 --> 00:31:19,039 >> Mayor Potam Robbins. 741 00:31:19,039 --> 00:31:19,760 >> Yes. 742 00:31:19,760 --> 00:31:22,720 >> Council member Kercher. 743 00:31:22,720 --> 00:31:26,480 >> Oh, he's he's off. He's gone. 744 00:31:26,480 --> 00:31:27,039 Well, 745 00:31:27,039 --> 00:31:28,480 >> yes. Yes. 746 00:31:28,480 --> 00:31:29,760 >> Oh, okay. 747 00:31:29,760 --> 00:31:31,200 >> I'm back. 748 00:31:31,200 --> 00:31:33,279 >> Sorry that one. I didn't Here's my 749 00:31:33,279 --> 00:31:34,240 camera. Salter. 750 00:31:34,240 --> 00:31:36,720 >> Yes. 751 00:31:36,720 --> 00:31:38,399 >> Motion passes. 5 Z. 752 00:31:38,399 --> 00:31:42,131 >> Thank you. 753 00:31:42,141 --> 00:31:42,960 [clears throat] 754 00:31:42,960 --> 00:31:45,120 >> I I'm leaving the deis because I'm 755 00:31:45,120 --> 00:31:47,200 conflicted. I live 500 feet from the 756 00:31:47,200 --> 00:31:48,480 project. 757 00:31:48,480 --> 00:31:49,760 >> Thank you, 758 00:31:49,760 --> 00:31:54,159 >> Elizabeth. You pulled this. I 759 00:31:54,159 --> 00:31:57,120 you know we get many letters about flood 760 00:31:57,120 --> 00:32:00,640 risks flood risk and Ross's possibly new 761 00:32:00,640 --> 00:32:02,960 risks and I and I know Rich you sent a 762 00:32:02,960 --> 00:32:05,200 letter responding to a community 763 00:32:05,200 --> 00:32:08,159 member's concerns about the flooding but 764 00:32:08,159 --> 00:32:11,360 I wonder if you could just clarify that 765 00:32:11,360 --> 00:32:17,519 as we move ahead with this project what risks are there for the town? 766 00:32:17,519 --> 00:32:20,720 Um, council mayor mayor uh McMillan um 767 00:32:20,720 --> 00:32:22,399 council member Salter needs to leave the 768 00:32:22,399 --> 00:32:23,679 room if we're going to be discussing 769 00:32:23,679 --> 00:32:24,559 this. 770 00:32:24,559 --> 00:32:26,000 >> Okay, 771 00:32:26,000 --> 00:32:27,679 >> unless he'd like to make a public 772 00:32:27,679 --> 00:32:29,600 comment and we haven't taken public 773 00:32:29,600 --> 00:32:31,519 comment. So if you want to it's up to 774 00:32:31,519 --> 00:32:32,960 you how you know if you want to do it 775 00:32:32,960 --> 00:32:33,519 now, 776 00:32:33,519 --> 00:32:35,120 >> but if he wants to make a public comment 777 00:32:35,120 --> 00:32:36,240 he can stay in the room. 778 00:32:36,240 --> 00:32:36,799 >> Okay. 779 00:32:36,799 --> 00:32:38,480 >> He's not going to know until he hears 780 00:32:38,480 --> 00:32:41,440 what the answer is. So 781 00:32:41,440 --> 00:32:43,120 >> So why don't you listen to the answer 782 00:32:43,120 --> 00:32:44,399 and then if you want to make a public 783 00:32:44,399 --> 00:32:46,880 comment you can. Otherwise, please leave 784 00:32:46,880 --> 00:32:51,430 the room. Thank you. 785 00:32:51,440 --> 00:32:53,840 » U, so Mayor Prom Robbins, your question 786 00:32:53,840 --> 00:32:57,440 is, uh, if we continue on with the 787 00:32:57,440 --> 00:32:59,200 Winship Bridge projects, what are the 788 00:32:59,200 --> 00:32:59,760 risks? 789 00:32:59,760 --> 00:33:02,720 >> Does Ross have li is Ross liable for 790 00:33:02,720 --> 00:33:05,440 flooding if there's with a new bridge? 791 00:33:05,440 --> 00:33:08,240 That's basically what people are seem 792 00:33:08,240 --> 00:33:11,039 are that's the concern. Will there will 793 00:33:11,039 --> 00:33:13,279 there be with a bigger better bridge? 794 00:33:13,279 --> 00:33:16,240 Um, are we liable if more water comes 795 00:33:16,240 --> 00:33:19,600 through and people downstream flood? 796 00:33:19,600 --> 00:33:21,039 >> I'm not sure I can really answer that 797 00:33:21,039 --> 00:33:22,960 question. I'm not an I'm not an attorney 798 00:33:22,960 --> 00:33:24,240 for one thing and it's a pretty 799 00:33:24,240 --> 00:33:28,960 broad-based question. Um, I'm not sure. 800 00:33:28,960 --> 00:33:30,880 I mean, there's a number of things that 801 00:33:30,880 --> 00:33:36,720 could we could be liable for. Um but 802 00:33:36,720 --> 00:33:41,679 in general I don't see any particular 803 00:33:41,679 --> 00:33:43,519 liabilities related to moving forward 804 00:33:43,519 --> 00:33:45,200 with the bridge and we made the decision 805 00:33:45,200 --> 00:33:50,399 back 2013 to move forward with it. Um 806 00:33:50,399 --> 00:33:55,279 and um actually one of the 807 00:33:55,279 --> 00:34:00,799 uh projects that um may have uh 808 00:34:00,799 --> 00:34:04,080 increased consternation on my end was 809 00:34:04,080 --> 00:34:07,840 the San Rafale or the Sanal flood risk 810 00:34:07,840 --> 00:34:10,480 reduction project. That's gone away and 811 00:34:10,480 --> 00:34:14,240 now we are just back to status quo. Um, 812 00:34:14,240 --> 00:34:17,679 and um, 813 00:34:17,679 --> 00:34:19,839 I don't I don't see anything, if 814 00:34:19,839 --> 00:34:21,440 anything, we're reducing flood risk 815 00:34:21,440 --> 00:34:24,320 upstream of the bridge, and we have a 816 00:34:24,320 --> 00:34:26,800 no-rise certification 817 00:34:26,800 --> 00:34:29,919 that says we are not causing a a rise 818 00:34:29,919 --> 00:34:31,280 downstream of the bridge for the 819 00:34:31,280 --> 00:34:35,040 100-year flow per federal regulations, 820 00:34:35,040 --> 00:34:37,040 title 44. 821 00:34:37,040 --> 00:34:38,879 Um, 822 00:34:38,879 --> 00:34:41,359 so 823 00:34:41,359 --> 00:34:44,399 I would say uh I would say no. None that 824 00:34:44,399 --> 00:34:47,200 I can I can see 825 00:34:47,200 --> 00:34:51,119 >> as a civil engineer. 826 00:34:51,119 --> 00:34:52,560 >> Fine. Thank you very much. 827 00:34:52,560 --> 00:34:55,280 >> I have a question. Um, will we be filing 828 00:34:55,280 --> 00:34:58,480 a clo form? 829 00:34:58,480 --> 00:35:00,640 Yes, as soon as the NEPA process is 830 00:35:00,640 --> 00:35:04,960 done, uh we are going to file a CLOMRER 831 00:35:04,960 --> 00:35:08,960 because we are uh we are changing the 832 00:35:08,960 --> 00:35:11,119 FEMA maps by reducing the flood 833 00:35:11,119 --> 00:35:13,359 elevation upstream of the bridge. So, 834 00:35:13,359 --> 00:35:15,760 we'll file a CLR with that. 835 00:35:15,760 --> 00:35:18,000 >> And do you anticipate that FEMA will 836 00:35:18,000 --> 00:35:19,280 approve that? 837 00:35:19,280 --> 00:35:21,119 >> Uh yeah, it's going to be pretty pretty 838 00:35:21,119 --> 00:35:22,240 straightforward once you have the 839 00:35:22,240 --> 00:35:24,720 no-rise certification. It's a pretty 840 00:35:24,720 --> 00:35:26,640 straightforward process. it might take a 841 00:35:26,640 --> 00:35:29,520 while for them to process. And so that's 842 00:35:29,520 --> 00:35:32,079 the conditional letter of map revision 843 00:35:32,079 --> 00:35:34,800 that says if we build the bridge the way 844 00:35:34,800 --> 00:35:36,640 it's currently designed it, there will 845 00:35:36,640 --> 00:35:39,119 be no rise downstream of the bridge. And 846 00:35:39,119 --> 00:35:41,760 then once the bridge is completed, we 847 00:35:41,760 --> 00:35:44,000 turn that CLR into a letter of map 848 00:35:44,000 --> 00:35:47,040 revision and we're stating that it was 849 00:35:47,040 --> 00:35:49,520 built per the design. So we'd like to 850 00:35:49,520 --> 00:35:51,599 have that letter of map revision. I 851 00:35:51,599 --> 00:35:54,720 don't I don't uh foresee any issues with 852 00:35:54,720 --> 00:35:57,200 the clo process and the lmer process for 853 00:35:57,200 --> 00:35:59,280 the windship bridge. 854 00:35:59,280 --> 00:36:05,589 >> Thank you. Any public comment, Matt? 855 00:36:05,599 --> 00:36:09,040 » This is so fun. Um I the public comment 856 00:36:09,040 --> 00:36:10,640 I want to give is I live there in that 857 00:36:10,640 --> 00:36:12,400 neighborhood and actually my kids use it 858 00:36:12,400 --> 00:36:15,040 every day. Mo most children and 859 00:36:15,040 --> 00:36:17,760 residents use the bridge to get to 860 00:36:17,760 --> 00:36:19,839 Bolinus where that's the only safe 861 00:36:19,839 --> 00:36:22,240 crossing over Sir Francis Drake for the 862 00:36:22,240 --> 00:36:25,280 Winship Park neighborhood. And so I 863 00:36:25,280 --> 00:36:27,359 would say that [clears throat] we want 864 00:36:27,359 --> 00:36:30,720 public um public discourse on any big 865 00:36:30,720 --> 00:36:33,040 project and it's welcome, but if a 866 00:36:33,040 --> 00:36:36,160 bridge in any town is old and 867 00:36:36,160 --> 00:36:39,040 dysfunctional and has to be replaced, we 868 00:36:39,040 --> 00:36:41,280 have to have a process to do that. 869 00:36:41,280 --> 00:36:43,839 otherwise will never replace any bridges 870 00:36:43,839 --> 00:36:46,960 anywhere at any time. And as long as we 871 00:36:46,960 --> 00:36:48,960 have a public scrutiny and a process to 872 00:36:48,960 --> 00:36:50,800 make sure that it isn't going to flood 873 00:36:50,800 --> 00:36:52,000 or it's not going to have these 874 00:36:52,000 --> 00:36:54,400 consequences, that's that's fine. But we 875 00:36:54,400 --> 00:36:55,599 still have to move forward with the 876 00:36:55,599 --> 00:36:57,920 process to replace old bridges. And I 877 00:36:57,920 --> 00:36:59,680 think it would scare a lot of residents 878 00:36:59,680 --> 00:37:01,440 to know that the the bridge might not be 879 00:37:01,440 --> 00:37:03,680 unsafe and it's past its useful life. 880 00:37:03,680 --> 00:37:05,359 So, we've been waiting a long time to do 881 00:37:05,359 --> 00:37:07,119 this project and we have the funding. 882 00:37:07,119 --> 00:37:10,400 So, I hope we will move forward with it. 883 00:37:10,400 --> 00:37:12,079 Anyone else in the chamber for public 884 00:37:12,079 --> 00:37:14,400 comment? 885 00:37:14,400 --> 00:37:16,560 >> Anyone online? Zach, 886 00:37:16,560 --> 00:37:18,240 >> I see no hands online. Mayor, 887 00:37:18,240 --> 00:37:20,400 >> great. So, we'll bring it back for any 888 00:37:20,400 --> 00:37:22,640 further discussion and a motion. 889 00:37:22,640 --> 00:37:25,200 >> I move we approve item K. 890 00:37:25,200 --> 00:37:26,640 >> I'll second. 891 00:37:26,640 --> 00:37:28,400 >> Second. [clears throat] 892 00:37:28,400 --> 00:37:32,000 >> Moved by Mayor Prom Robbins and second. 893 00:37:32,000 --> 00:37:33,280 Council member Dolly. 894 00:37:33,280 --> 00:37:35,280 >> Um, Mayor McMillan. 895 00:37:35,280 --> 00:37:36,160 >> I, 896 00:37:36,160 --> 00:37:38,640 >> Mayor Prom Robbins. I 897 00:37:38,640 --> 00:37:40,880 >> council member Ding. Council member 898 00:37:40,880 --> 00:37:42,000 Kercher 899 00:37:42,000 --> 00:37:42,800 >> I. 900 00:37:42,800 --> 00:37:45,200 >> Motion passes 401. 901 00:37:45,200 --> 00:37:52,470 >> Thank you. 902 00:37:52,480 --> 00:37:56,720 » Now we are moving to the public hearing 903 00:37:56,720 --> 00:38:00,160 on planning projects part one. We will 904 00:38:00,160 --> 00:38:02,400 start with three Willow Road design 905 00:38:02,400 --> 00:38:05,520 review hillside law permit nonconformity 906 00:38:05,520 --> 00:38:07,520 permit variance and town council 907 00:38:07,520 --> 00:38:10,560 consideration of adoption of resolution 908 00:38:10,560 --> 00:38:13,599 number 2630 approving the project 909 00:38:13,599 --> 00:38:16,240 subject to conditions. Robera, good 910 00:38:16,240 --> 00:38:18,400 evening, Mayor McMillan and council 911 00:38:18,400 --> 00:38:21,280 members. The item before you is three 912 00:38:21,280 --> 00:38:23,839 Willow Hill Road. The applicant is 913 00:38:23,839 --> 00:38:26,720 requesting design review, nonconformity 914 00:38:26,720 --> 00:38:30,400 permit, and a hillside lot permit and a 915 00:38:30,400 --> 00:38:33,359 variance. Um, the nonconformity permit 916 00:38:33,359 --> 00:38:36,079 is to reconstruct some existing decks. 917 00:38:36,079 --> 00:38:38,400 The hillside lot is because of the slope 918 00:38:38,400 --> 00:38:40,800 of the site. And the variance is to 919 00:38:40,800 --> 00:38:44,240 allow proposed terraces, hot tubs, 920 00:38:44,240 --> 00:38:47,119 walls, and a trellis sun shade that's 921 00:38:47,119 --> 00:38:50,079 within the required rear and sideyard 922 00:38:50,079 --> 00:38:52,480 setbacks, as well as a parking deck 923 00:38:52,480 --> 00:38:54,640 within the front yard setback. The 924 00:38:54,640 --> 00:38:57,200 proposed project includes an interior 925 00:38:57,200 --> 00:39:00,079 remodel with new windows and doors, a 926 00:39:00,079 --> 00:39:03,359 Juliet balcony off the sun room, and a 927 00:39:03,359 --> 00:39:06,079 new exterior spiral staircase connecting 928 00:39:06,079 --> 00:39:08,880 the deck to grade. The project also 929 00:39:08,880 --> 00:39:11,440 includes reconstruction of an existing 930 00:39:11,440 --> 00:39:14,079 non-conforming rear deck, which will be 931 00:39:14,079 --> 00:39:16,560 reduced in size and improved with a 932 00:39:16,560 --> 00:39:19,680 barbecue area and a trellis sun shade. 933 00:39:19,680 --> 00:39:21,599 In addition, the applicant is proposing 934 00:39:21,599 --> 00:39:23,920 new terrace landscaping in the rear yard 935 00:39:23,920 --> 00:39:26,960 with a retaining walls, a hot tub, and 936 00:39:26,960 --> 00:39:29,599 then also a new parking deck adjacent to 937 00:39:29,599 --> 00:39:32,720 the garage. The project was reviewed by 938 00:39:32,720 --> 00:39:35,839 the ADR group which recommended and 939 00:39:35,839 --> 00:39:38,880 supported the project. They made some 940 00:39:38,880 --> 00:39:42,160 suggestions to reduce the size of the 941 00:39:42,160 --> 00:39:45,680 sun shade um trellis to simplify the 942 00:39:45,680 --> 00:39:47,920 design of the staircase and then expand 943 00:39:47,920 --> 00:39:50,320 the parking deck. And the applicant did 944 00:39:50,320 --> 00:39:52,480 revise the plans to address all of those 945 00:39:52,480 --> 00:39:54,052 recommendations. 946 00:39:54,052 --> 00:39:54,079 >> [snorts] 947 00:39:54,079 --> 00:39:56,800 >> The design responds to site constraints, 948 00:39:56,800 --> 00:39:59,280 including steep topography, the 949 00:39:59,280 --> 00:40:02,079 irregular lot shape, and existing 950 00:40:02,079 --> 00:40:03,920 non-conforming setbacks while 951 00:40:03,920 --> 00:40:06,640 maintaining neighborhood compatibility 952 00:40:06,640 --> 00:40:09,599 and minimizing visual impacts. So, based 953 00:40:09,599 --> 00:40:11,760 on this, staff recommends that the town 954 00:40:11,760 --> 00:40:15,040 council consider adoption of res of the 955 00:40:15,040 --> 00:40:17,200 resolution approving the project subject 956 00:40:17,200 --> 00:40:20,320 to conditions. Um, I'm available for any 957 00:40:20,320 --> 00:40:22,240 questions and the applicant is also here 958 00:40:22,240 --> 00:40:24,079 to answer any questions the council may 959 00:40:24,079 --> 00:40:25,520 have. Thank you. 960 00:40:25,520 --> 00:40:27,280 >> Thank you, Robera. Questions from 961 00:40:27,280 --> 00:40:29,280 council. 962 00:40:29,280 --> 00:40:30,880 Bill, are you okay? 963 00:40:30,880 --> 00:40:31,280 >> Yes. 964 00:40:31,280 --> 00:40:35,040 >> Questions? Okay. Um, any public comment 965 00:40:35,040 --> 00:40:36,880 on this item? 966 00:40:36,880 --> 00:40:38,240 Anybody online? 967 00:40:38,240 --> 00:40:39,680 >> I see no hands. Mayor, 968 00:40:39,680 --> 00:40:41,440 >> um, the applicant can make a statement 969 00:40:41,440 --> 00:40:45,119 or you don't have to. 970 00:40:45,119 --> 00:40:48,710 >> Thank you. 971 00:40:48,720 --> 00:40:51,280 We like that statement. [laughter] 972 00:40:51,280 --> 00:40:53,359 All right. Um, we will bring it back for 973 00:40:53,359 --> 00:40:55,280 discussion or a motion. 974 00:40:55,280 --> 00:40:57,760 >> I'll move uh that we adopt resolution 975 00:40:57,760 --> 00:41:00,319 number 2630 approving the project 976 00:41:00,319 --> 00:41:02,720 subject to conditions. 977 00:41:02,720 --> 00:41:04,319 >> Second. 978 00:41:04,319 --> 00:41:07,280 >> Moved by Ding, second by Robbins. 979 00:41:07,280 --> 00:41:08,400 Mayor McMillan, 980 00:41:08,400 --> 00:41:09,359 >> yes. 981 00:41:09,359 --> 00:41:10,640 >> Mayor Prom Robbins, 982 00:41:10,640 --> 00:41:11,280 >> yes. 983 00:41:11,280 --> 00:41:12,800 >> Council member Kercher, 984 00:41:12,800 --> 00:41:13,359 >> yes. 985 00:41:13,359 --> 00:41:14,400 >> Council member Dalling, 986 00:41:14,400 --> 00:41:16,000 >> yes. Council member Salter. 987 00:41:16,000 --> 00:41:16,720 >> I. 988 00:41:16,720 --> 00:41:18,960 >> Motion passes 5-0. 989 00:41:18,960 --> 00:41:21,359 >> Thank you. 990 00:41:21,359 --> 00:41:24,560 Item B is 111 Bolinus Avenue design 991 00:41:24,560 --> 00:41:27,760 review ADU permit nonconformity permit 992 00:41:27,760 --> 00:41:29,359 and town council consideration of 993 00:41:29,359 --> 00:41:32,480 adoption of resolution number 2631 994 00:41:32,480 --> 00:41:34,319 approving the project subject to 995 00:41:34,319 --> 00:41:36,240 conditions. Roberta. 996 00:41:36,240 --> 00:41:38,160 >> Good evening Mayor McMillan and council 997 00:41:38,160 --> 00:41:41,359 members. As mentioned, this is 111 998 00:41:41,359 --> 00:41:44,160 Bolinus Avenue, and it is a request for 999 00:41:44,160 --> 00:41:47,359 design review, an ADU permit, a 1000 00:41:47,359 --> 00:41:49,520 nonconformity, and a nonconformity 1001 00:41:49,520 --> 00:41:52,160 permit to allow modifications to an 1002 00:41:52,160 --> 00:41:55,040 existing single family property. The 1003 00:41:55,040 --> 00:41:57,040 proposed project includes conversion of 1004 00:41:57,040 --> 00:41:59,680 an existing 492 1005 00:41:59,680 --> 00:42:02,800 ft cottage into a detached accessory 1006 00:42:02,800 --> 00:42:05,440 dwelling unit along with the transfer of 1007 00:42:05,440 --> 00:42:08,400 206 square ft of floor area to the 1008 00:42:08,400 --> 00:42:12,160 primary residence to facilitate 1009 00:42:12,160 --> 00:42:15,040 a few small additions. The scope of work 1010 00:42:15,040 --> 00:42:17,359 includes an interior remodel with minor 1011 00:42:17,359 --> 00:42:19,599 additions and expansion of the rear deck 1012 00:42:19,599 --> 00:42:21,599 to allow to align with those 1013 00:42:21,599 --> 00:42:24,079 improvements. There won't be any 1014 00:42:24,079 --> 00:42:26,079 significant changes to the exterior 1015 00:42:26,079 --> 00:42:28,560 materials. The property contains an 1016 00:42:28,560 --> 00:42:30,000 existing residence that is 1017 00:42:30,000 --> 00:42:31,760 non-conforming with respect to the 1018 00:42:31,760 --> 00:42:34,560 setbacks and a nonconformity permit is 1019 00:42:34,560 --> 00:42:36,880 required to allow the extension of the 1020 00:42:36,880 --> 00:42:39,520 house and the deck within those existing 1021 00:42:39,520 --> 00:42:42,480 setback conditions. An ADU permit is 1022 00:42:42,480 --> 00:42:45,200 required to allow the 206 square feet of 1023 00:42:45,200 --> 00:42:48,240 existing floor area that is in that is 1024 00:42:48,240 --> 00:42:50,720 converted to new ADU space to be 1025 00:42:50,720 --> 00:42:53,280 transferred for a new addition to the 1026 00:42:53,280 --> 00:42:56,000 primary residence. The project was 1027 00:42:56,000 --> 00:42:58,240 reviewed by the ADR group which 1028 00:42:58,240 --> 00:43:02,480 recommended support noting that the um 1029 00:43:02,480 --> 00:43:05,280 ADU noting support for the ADU 1030 00:43:05,280 --> 00:43:07,119 conversion and the consistency of 1031 00:43:07,119 --> 00:43:10,160 materials with the existing residents. 1032 00:43:10,160 --> 00:43:11,839 The proposal maintains neighborhood 1033 00:43:11,839 --> 00:43:14,160 character while adding an ADU that 1034 00:43:14,160 --> 00:43:16,400 contributes to the town's housing 1035 00:43:16,400 --> 00:43:18,720 element arena. And so based on this, 1036 00:43:18,720 --> 00:43:20,319 staff recommends that the council 1037 00:43:20,319 --> 00:43:22,240 consider adoption of the resolution 1038 00:43:22,240 --> 00:43:24,240 approving the project subject to 1039 00:43:24,240 --> 00:43:26,560 conditions. I'm here for any questions 1040 00:43:26,560 --> 00:43:28,960 and the applicant is here as well. 1041 00:43:28,960 --> 00:43:31,440 >> Any questions from council members? 1042 00:43:31,440 --> 00:43:34,319 Matt. Uh, Robera, do you know how much 1043 00:43:34,319 --> 00:43:37,520 they had to spend on fees to to bring 1044 00:43:37,520 --> 00:43:39,839 this to council, including the design 1045 00:43:39,839 --> 00:43:42,079 review fee? 1046 00:43:42,079 --> 00:43:46,960 >> I don't have the um number off top, but 1047 00:43:46,960 --> 00:43:48,319 >> Oh, the applicant could answer. 1048 00:43:48,319 --> 00:43:50,480 >> Oh, maybe the applicant can answer when 1049 00:43:50,480 --> 00:43:51,200 they come up. 1050 00:43:51,200 --> 00:43:55,349 >> It's between 10 and 11,000. 1051 00:43:55,359 --> 00:43:58,800 » So, I I just I'm curious. We we we've 1052 00:43:58,800 --> 00:44:01,359 had all these issues where Bolinus in 1053 00:44:01,359 --> 00:44:04,240 particular because of the small lots 1054 00:44:04,240 --> 00:44:06,400 they continue to need variances and go 1055 00:44:06,400 --> 00:44:08,800 through rigorous review and this is a 1056 00:44:08,800 --> 00:44:12,000 500 foot cottage. So I'm I'm just 1057 00:44:12,000 --> 00:44:13,760 wondering is this something you're 1058 00:44:13,760 --> 00:44:16,720 looking at um in terms of trying to 1059 00:44:16,720 --> 00:44:18,400 either create a different zone or part 1060 00:44:18,400 --> 00:44:20,880 of the updates to the municipal code to 1061 00:44:20,880 --> 00:44:22,560 sort of streamline this for our 1062 00:44:22,560 --> 00:44:25,359 residents. Um that would be something we 1063 00:44:25,359 --> 00:44:27,680 could look at as part of the general 1064 00:44:27,680 --> 00:44:29,440 plan update. It would take a 1065 00:44:29,440 --> 00:44:32,640 comprehensive review of the land use 1066 00:44:32,640 --> 00:44:35,359 designations along Bolinus and then 1067 00:44:35,359 --> 00:44:38,240 aligning that to the zoning. Um right 1068 00:44:38,240 --> 00:44:41,599 now uh they're all in one zone, but that 1069 00:44:41,599 --> 00:44:42,960 is something we can look at as part of 1070 00:44:42,960 --> 00:44:44,560 the general plan update. 1071 00:44:44,560 --> 00:44:46,480 >> And is that sorry is the general plan is 1072 00:44:46,480 --> 00:44:48,560 I think we delayed that. Is that I can't 1073 00:44:48,560 --> 00:44:49,599 remember when we're bringing it back. 1074 00:44:49,599 --> 00:44:51,920 >> So I'll be bringing forward some options 1075 00:44:51,920 --> 00:44:53,599 since the August meeting. Is that right, 1076 00:44:53,599 --> 00:44:54,319 Christa? 1077 00:44:54,319 --> 00:44:54,880 >> Yes. 1078 00:44:54,880 --> 00:44:55,599 >> August. 1079 00:44:55,599 --> 00:44:57,280 >> Okay, great. I if you could just put a 1080 00:44:57,280 --> 00:44:59,119 note in that for that presentation just 1081 00:44:59,119 --> 00:45:02,160 in case we forget about Bolinus or any 1082 00:45:02,160 --> 00:45:04,319 potential other areas that would need 1083 00:45:04,319 --> 00:45:05,920 different zoning. 1084 00:45:05,920 --> 00:45:07,520 >> We'll do. 1085 00:45:07,520 --> 00:45:09,760 >> Any other questions from council 1086 00:45:09,760 --> 00:45:12,079 members? Any public comment on this 1087 00:45:12,079 --> 00:45:14,720 item? Does the applicant wish to make 1088 00:45:14,720 --> 00:45:19,670 any statement? You don't need to. 1089 00:45:19,680 --> 00:45:21,359 » Thank you. I don't think we have any. 1090 00:45:21,359 --> 00:45:23,599 So, we'll bring it back for um 1091 00:45:23,599 --> 00:45:26,400 discussion and emotion. 1092 00:45:26,400 --> 00:45:28,319 >> Just reiterating my question, I think 1093 00:45:28,319 --> 00:45:30,720 it's it will be useful for all of us in 1094 00:45:30,720 --> 00:45:33,280 the general plan update to look at the 1095 00:45:33,280 --> 00:45:34,880 areas of town that we could either 1096 00:45:34,880 --> 00:45:38,319 reszone or streamline so that residents 1097 00:45:38,319 --> 00:45:39,599 don't have to pay so much and we don't 1098 00:45:39,599 --> 00:45:40,800 we actually have spent any time 1099 00:45:40,800 --> 00:45:43,119 approving projects that are that should 1100 00:45:43,119 --> 00:45:45,040 fit and and don't because the lot's 1101 00:45:45,040 --> 00:45:46,720 different sizes than than most of the 1102 00:45:46,720 --> 00:45:48,960 average lots. 1103 00:45:48,960 --> 00:45:52,000 I move we approve resolution 2631. 1104 00:45:52,000 --> 00:45:54,306 >> I'll second. 1105 00:45:54,306 --> 00:45:54,560 [snorts] 1106 00:45:54,560 --> 00:45:57,040 >> Moved by Robbins, second by Dling. Mayor 1107 00:45:57,040 --> 00:45:57,680 McMillan, 1108 00:45:57,680 --> 00:45:58,240 >> yes. 1109 00:45:58,240 --> 00:45:59,520 >> Mayor Prom Robbins, 1110 00:45:59,520 --> 00:45:59,920 >> yes. 1111 00:45:59,920 --> 00:46:01,760 >> Council member Kercher, 1112 00:46:01,760 --> 00:46:02,480 >> yes. 1113 00:46:02,480 --> 00:46:03,599 >> Council member Dalling, 1114 00:46:03,599 --> 00:46:04,160 >> yes. 1115 00:46:04,160 --> 00:46:05,280 >> Council member Salter, 1116 00:46:05,280 --> 00:46:05,760 >> yes. 1117 00:46:05,760 --> 00:46:09,990 >> Motion passes 5-0. 1118 00:46:10,000 --> 00:46:14,400 Item C, 101, Upper Road Design Review, 1119 00:46:14,400 --> 00:46:17,040 Hillside Lot Permit and Town Council 1120 00:46:17,040 --> 00:46:19,440 consideration of adoption of resolution 1121 00:46:19,440 --> 00:46:22,319 number 2632 approving the project 1122 00:46:22,319 --> 00:46:25,520 subject to conditions. Robera, 1123 00:46:25,520 --> 00:46:28,079 >> good evening, mayor and council members. 1124 00:46:28,079 --> 00:46:30,560 So, the item before you is 101 Upper 1125 00:46:30,560 --> 00:46:33,119 Road, which you have seen before. This 1126 00:46:33,119 --> 00:46:35,119 project was previously approved by the 1127 00:46:35,119 --> 00:46:39,359 town council at the June 2023 meeting 1128 00:46:39,359 --> 00:46:41,599 and the current request is to reapprove 1129 00:46:41,599 --> 00:46:43,680 the same project as the prior 1130 00:46:43,680 --> 00:46:46,160 entitlements have expired. This is a 1131 00:46:46,160 --> 00:46:48,319 request for design review, a hillside 1132 00:46:48,319 --> 00:46:50,720 lot permit and a variance to allow site 1133 00:46:50,720 --> 00:46:53,200 improvements including the construction 1134 00:46:53,200 --> 00:46:57,200 of a new pool and spa, patio, outdoor 1135 00:46:57,200 --> 00:47:00,720 kitchen, fire feature and related site 1136 00:47:00,720 --> 00:47:03,280 amenities. The project also includes 1137 00:47:03,280 --> 00:47:06,319 retaining walls over six feet in height, 1138 00:47:06,319 --> 00:47:08,560 new walkways connecting the improvements 1139 00:47:08,560 --> 00:47:11,359 to the existing residence and driveway 1140 00:47:11,359 --> 00:47:13,520 and an insul and the installation of a 1141 00:47:13,520 --> 00:47:16,240 new fence along the driveway frontage. 1142 00:47:16,240 --> 00:47:18,880 The property is steeply sloping is a 1143 00:47:18,880 --> 00:47:21,119 steeply sloping lot with existing 1144 00:47:21,119 --> 00:47:23,839 development and the variance is to allow 1145 00:47:23,839 --> 00:47:26,400 these improvements within portions of 1146 00:47:26,400 --> 00:47:29,599 the side and rear setbacks as well as 1147 00:47:29,599 --> 00:47:32,079 for the height of the retaining walls. 1148 00:47:32,079 --> 00:47:34,400 The project was reviewed by the ADR 1149 00:47:34,400 --> 00:47:37,520 group which recommended support noting 1150 00:47:37,520 --> 00:47:39,920 that the design remained consistent with 1151 00:47:39,920 --> 00:47:42,960 the previously approved plans. So based 1152 00:47:42,960 --> 00:47:44,720 on this, staff recommends that the 1153 00:47:44,720 --> 00:47:46,800 council consider adoption of the 1154 00:47:46,800 --> 00:47:49,119 resolution approving the project subject 1155 00:47:49,119 --> 00:47:51,359 to conditions. And again, I'm here for 1156 00:47:51,359 --> 00:47:53,200 any questions and the applicant is here 1157 00:47:53,200 --> 00:47:54,560 as well. 1158 00:47:54,560 --> 00:47:55,680 >> Any questions, Elizabeth? 1159 00:47:55,680 --> 00:47:57,359 >> I mean, in line with Matt's effort to 1160 00:47:57,359 --> 00:47:59,280 make things easier for people, I wonder 1161 00:47:59,280 --> 00:48:01,839 when we do this August project if we 1162 00:48:01,839 --> 00:48:05,920 could consider some some process to 1163 00:48:05,920 --> 00:48:08,240 renew a permit that's already expired 1164 00:48:08,240 --> 00:48:10,079 because seems like the staff could do 1165 00:48:10,079 --> 00:48:13,839 that. Unless I I mean I just don't it's unfortunate to have to have come 1166 00:48:13,839 --> 00:48:15,680 have it come back to us. So that's my 1167 00:48:15,680 --> 00:48:18,079 only comment is maybe we could set up a 1168 00:48:18,079 --> 00:48:20,400 process so that it's the staff 1169 00:48:20,400 --> 00:48:23,520 automatically renews it or something. 1170 00:48:23,520 --> 00:48:26,400 >> Yes. And mayor prom. So we do have that 1171 00:48:26,400 --> 00:48:28,400 process. It's just that they didn't get 1172 00:48:28,400 --> 00:48:30,400 to apply for the extension before it 1173 00:48:30,400 --> 00:48:32,240 expired and that's one of the 1174 00:48:32,240 --> 00:48:33,520 requirements. 1175 00:48:33,520 --> 00:48:36,960 >> Um and then the extension is a year. 1176 00:48:36,960 --> 00:48:39,599 Sometimes it's not enough time. So, I 1177 00:48:39,599 --> 00:48:40,400 can look at that as well. 1178 00:48:40,400 --> 00:48:42,000 >> Yeah, I mean, maybe we make it longer or 1179 00:48:42,000 --> 00:48:45,359 something. I mean, but thank you. 1180 00:48:45,359 --> 00:48:48,079 Any other questions? Any public comment 1181 00:48:48,079 --> 00:48:50,720 on this item? 1182 00:48:50,720 --> 00:48:52,079 >> No one online, mayor. 1183 00:48:52,079 --> 00:48:54,559 >> Great. Um, does the applicant wish to 1184 00:48:54,559 --> 00:48:56,480 say anything? 1185 00:48:56,480 --> 00:48:58,800 Okay, we'll bring it back then for 1186 00:48:58,800 --> 00:49:01,040 further discussion or a motion. 1187 00:49:01,040 --> 00:49:05,280 >> I move we approve resolution 2632. 1188 00:49:05,280 --> 00:49:08,000 I'll second. 1189 00:49:08,000 --> 00:49:10,079 >> Moved by Robin. Second by Dalling. Mayor 1190 00:49:10,079 --> 00:49:10,800 McMillan. 1191 00:49:10,800 --> 00:49:11,440 >> Yes. 1192 00:49:11,440 --> 00:49:12,720 >> Mayor Prom Robbins. 1193 00:49:12,720 --> 00:49:13,200 >> Yes. 1194 00:49:13,200 --> 00:49:14,880 >> Council member Kercher. 1195 00:49:14,880 --> 00:49:15,359 >> Yes. 1196 00:49:15,359 --> 00:49:16,480 >> Council member Dalling. 1197 00:49:16,480 --> 00:49:16,960 >> Yes. 1198 00:49:16,960 --> 00:49:18,160 >> Council member Salter. 1199 00:49:18,160 --> 00:49:18,720 >> Yes. 1200 00:49:18,720 --> 00:49:26,150 >> Motion passes 5-0. 1201 00:49:26,160 --> 00:49:30,160 » Next is item D. 313 Upper Toyan Drive. 1202 00:49:30,160 --> 00:49:31,680 design review and town council 1203 00:49:31,680 --> 00:49:33,680 consideration of adoption of resolution 1204 00:49:33,680 --> 00:49:36,240 number 2633 approving the project 1205 00:49:36,240 --> 00:49:40,470 subject to conditions. 1206 00:49:40,480 --> 00:49:42,640 Good evening, mayor and council members. 1207 00:49:42,640 --> 00:49:45,920 The item before you is 313 Upperon 1208 00:49:45,920 --> 00:49:48,400 Drive. This is a request for design 1209 00:49:48,400 --> 00:49:51,119 review and a hillside lot permit to 1210 00:49:51,119 --> 00:49:54,319 construct a new 10x30 foot swimming pool 1211 00:49:54,319 --> 00:49:58,240 with spa in an existing turf lawn area. 1212 00:49:58,240 --> 00:50:00,880 The project also includes approximately 1213 00:50:00,880 --> 00:50:03,280 280 square ft of new hardscape 1214 00:50:03,280 --> 00:50:06,400 connecting the residents to the pool. 1215 00:50:06,400 --> 00:50:09,119 There is um this new outdoor pool 1216 00:50:09,119 --> 00:50:11,839 replaces an existing indoor pool that is 1217 00:50:11,839 --> 00:50:14,160 currently being demolished. Pool 1218 00:50:14,160 --> 00:50:16,720 equipment will be located beneath a 1219 00:50:16,720 --> 00:50:18,960 previously approved parking pad and 1220 00:50:18,960 --> 00:50:22,800 screened from view. Um, this also did go 1221 00:50:22,800 --> 00:50:25,200 for review before the ADR group, which 1222 00:50:25,200 --> 00:50:27,520 recommended approval, finding 1223 00:50:27,520 --> 00:50:29,599 consistency with the town's design 1224 00:50:29,599 --> 00:50:32,240 review criteria. The improvements are 1225 00:50:32,240 --> 00:50:34,559 modest in scale and compatible with the 1226 00:50:34,559 --> 00:50:37,280 site and surrounding development, which 1227 00:50:37,280 --> 00:50:40,640 measures um included to address 1228 00:50:40,640 --> 00:50:43,440 drainage, landscaping, and screening. So 1229 00:50:43,440 --> 00:50:45,359 based on this, staff recommends that the 1230 00:50:45,359 --> 00:50:47,520 council consider adoption of the 1231 00:50:47,520 --> 00:50:50,160 resolution approving the project subject 1232 00:50:50,160 --> 00:50:52,319 to conditions. And again, I'm here for 1233 00:50:52,319 --> 00:50:54,880 any questions and the applicants here as 1234 00:50:54,880 --> 00:50:55,760 well. 1235 00:50:55,760 --> 00:50:58,640 >> Any questions? 1236 00:50:58,640 --> 00:51:01,119 Um, public comment on this item. Anybody 1237 00:51:01,119 --> 00:51:03,359 in the chamber? Anyone online? 1238 00:51:03,359 --> 00:51:04,160 >> No one online, man. 1239 00:51:04,160 --> 00:51:05,280 >> Yep. Just a second. Matt, 1240 00:51:05,280 --> 00:51:06,960 >> sorry, just one question. With the 1241 00:51:06,960 --> 00:51:09,520 hillside lot ordinance, how do how does 1242 00:51:09,520 --> 00:51:12,000 it how does it look at pools? I was just 1243 00:51:12,000 --> 00:51:13,760 wondering how pools if it's if that's 1244 00:51:13,760 --> 00:51:16,319 something that's separate or different. 1245 00:51:16,319 --> 00:51:19,839 >> Um, in the hillside lot, the setbacks 1246 00:51:19,839 --> 00:51:23,680 are uh more restrictive. So, depending 1247 00:51:23,680 --> 00:51:25,680 on the size of the house, you could have 1248 00:51:25,680 --> 00:51:30,079 45 or 75 foot setbacks. Um, but it's the 1249 00:51:30,079 --> 00:51:32,240 same. You're in this case, they actually 1250 00:51:32,240 --> 00:51:33,920 don't need a variance and they meet the 1251 00:51:33,920 --> 00:51:35,680 setbacks. They just need design review 1252 00:51:35,680 --> 00:51:37,280 and a hillside lot permit. 1253 00:51:37,280 --> 00:51:40,000 >> Okay. Thank you. 1254 00:51:40,000 --> 00:51:43,520 Um, Zach, no. Anybody online for public 1255 00:51:43,520 --> 00:51:44,880 comment? 1256 00:51:44,880 --> 00:51:46,240 >> No one online. Mayor, 1257 00:51:46,240 --> 00:51:48,160 >> um, if the applicant wishes to make a 1258 00:51:48,160 --> 00:51:51,520 statement, you can. You don't have to. 1259 00:51:51,520 --> 00:51:53,200 >> I think I think I'm good. Thank you. 1260 00:51:53,200 --> 00:51:55,200 >> Thank you. So, we'll bring it back for 1261 00:51:55,200 --> 00:51:56,960 any further discussion and a motion. 1262 00:51:56,960 --> 00:51:58,880 >> Yeah. I move that we adopt resolution 1263 00:51:58,880 --> 00:52:01,119 number 2633, approving the project 1264 00:52:01,119 --> 00:52:03,920 subject to conditions. 1265 00:52:03,920 --> 00:52:07,109 >> Second. 1266 00:52:07,119 --> 00:52:09,280 Moved by Dalling, second by Robbins. 1267 00:52:09,280 --> 00:52:10,160 Mayor McMillan, 1268 00:52:10,160 --> 00:52:10,720 >> yes. 1269 00:52:10,720 --> 00:52:12,000 >> Mayor Potm Robbins, 1270 00:52:12,000 --> 00:52:12,480 >> yes. 1271 00:52:12,480 --> 00:52:14,160 >> Council member Kercher, 1272 00:52:14,160 --> 00:52:14,800 >> yes. 1273 00:52:14,800 --> 00:52:15,920 >> Council member Dalling, 1274 00:52:15,920 --> 00:52:16,319 >> yes. 1275 00:52:16,319 --> 00:52:17,599 >> Council member Salter, 1276 00:52:17,599 --> 00:52:18,079 >> yes. 1277 00:52:18,079 --> 00:52:20,400 >> Motion passes 5-0. 1278 00:52:20,400 --> 00:52:23,200 >> Thank you. 1279 00:52:23,200 --> 00:52:24,800 We're moving to the administrative 1280 00:52:24,800 --> 00:52:27,359 agenda now. Number 12, town council to 1281 00:52:27,359 --> 00:52:28,800 receive and accept the quarterly 1282 00:52:28,800 --> 00:52:31,040 investment report for the 9-month period 1283 00:52:31,040 --> 00:52:34,640 through March 31st, 2026. 1284 00:52:34,640 --> 00:52:39,270 Town Manager Johnson. 1285 00:52:39,280 --> 00:52:40,800 » Thank you, Mayor, Mayor, and Council 1286 00:52:40,800 --> 00:52:43,119 members. Um, the item before you this 1287 00:52:43,119 --> 00:52:45,040 evening is the quarterly investment 1288 00:52:45,040 --> 00:52:48,240 report for the period ending March 31st, 1289 00:52:48,240 --> 00:52:51,599 2026. The council is asked to accept the 1290 00:52:51,599 --> 00:52:54,079 report. The town's appointed treasurer, 1291 00:52:54,079 --> 00:52:57,280 Jeffrey rep reviewed the report. 1292 00:52:57,280 --> 00:53:00,319 The Town of Ross investment policy um 1293 00:53:00,319 --> 00:53:03,680 approved uh just earlier this evening on 1294 00:53:03,680 --> 00:53:05,920 your consent calendar requires the 1295 00:53:05,920 --> 00:53:07,760 provision of a quarterly investment 1296 00:53:07,760 --> 00:53:10,400 report to the town council. Current 1297 00:53:10,400 --> 00:53:12,720 investments are consistent with the 1298 00:53:12,720 --> 00:53:15,440 investment policy and are allowable 1299 00:53:15,440 --> 00:53:17,760 under current California law. 1300 00:53:17,760 --> 00:53:19,760 Investments are selected to meet the 1301 00:53:19,760 --> 00:53:22,000 following object objectives listed in 1302 00:53:22,000 --> 00:53:25,119 priority order. Safety, liquidity, and 1303 00:53:25,119 --> 00:53:28,240 yield. sufficient liquidity exists to 1304 00:53:28,240 --> 00:53:30,640 fund operating and capital project 1305 00:53:30,640 --> 00:53:33,440 requirements for the next 12 months. The 1306 00:53:33,440 --> 00:53:36,160 town's investments are held in two main 1307 00:53:36,160 --> 00:53:38,960 accounts. The first is the local agency 1308 00:53:38,960 --> 00:53:42,480 investment fund, also known as Lif, and 1309 00:53:42,480 --> 00:53:44,640 that is operated by the California State 1310 00:53:44,640 --> 00:53:47,280 Treasurer's Office. Lif investment 1311 00:53:47,280 --> 00:53:49,760 income for all funds for the 9-month 1312 00:53:49,760 --> 00:53:55,910 period ending March 31st was $412,66. 1313 00:53:55,920 --> 00:53:58,240 The reported returns for the Lif funds 1314 00:53:58,240 --> 00:54:00,079 are 3.98% 1315 00:54:00,079 --> 00:54:02,880 for this period. The town's investments 1316 00:54:02,880 --> 00:54:05,599 are also held in a US bank account 1317 00:54:05,599 --> 00:54:09,440 managed by Time Value Investments, Inc. 1318 00:54:09,440 --> 00:54:12,480 An additional report from TVI 1319 00:54:12,480 --> 00:54:15,119 requested by council member Salter is 1320 00:54:15,119 --> 00:54:17,040 included in the set of attachments to 1321 00:54:17,040 --> 00:54:20,480 the staff report for this item. Per per 1322 00:54:20,480 --> 00:54:23,280 town council direction, last September 1323 00:54:23,280 --> 00:54:25,760 10th, the town of Ross transferred $10 1324 00:54:25,760 --> 00:54:28,960 million from Leif to a US bank 1325 00:54:28,960 --> 00:54:31,119 investment account. The fair market 1326 00:54:31,119 --> 00:54:33,520 value of this investment as of March 1327 00:54:33,520 --> 00:54:37,440 31st, 2026 is $10.08 1328 00:54:37,440 --> 00:54:40,720 million, which is $96,000 more than the 1329 00:54:40,720 --> 00:54:42,480 balance at the end of the second 1330 00:54:42,480 --> 00:54:45,440 quarter. Acred interest that the town 1331 00:54:45,440 --> 00:54:48,559 paid on its bond purchases will come 1332 00:54:48,559 --> 00:54:50,640 back to the town when those bonds make 1333 00:54:50,640 --> 00:54:53,599 their next interest payments. Unrealized 1334 00:54:53,599 --> 00:54:56,720 gains and losses will remain on paper 1335 00:54:56,720 --> 00:54:59,440 only and the securities will mature at 1336 00:54:59,440 --> 00:55:02,000 par value on the maturity date as long 1337 00:55:02,000 --> 00:55:04,720 as the town holds all securities until 1338 00:55:04,720 --> 00:55:08,800 maturity date. Both Treasurer and 1339 00:55:08,800 --> 00:55:11,280 Aaron Bon who is vice president and 1340 00:55:11,280 --> 00:55:13,680 investment advisor with Time Value 1341 00:55:13,680 --> 00:55:15,599 Investments are participating in the 1342 00:55:15,599 --> 00:55:18,240 meeting this evening should there be any 1343 00:55:18,240 --> 00:55:22,319 questions for them. Thank you. 1344 00:55:22,319 --> 00:55:24,880 >> Thank you. Questions, 1345 00:55:24,880 --> 00:55:26,319 Matt? 1346 00:55:26,319 --> 00:55:28,319 >> So, uh, Mr. Bonk, if you wouldn't mind 1347 00:55:28,319 --> 00:55:29,760 just talking a little bit about the 1348 00:55:29,760 --> 00:55:32,720 volatility in interest rates we've seen 1349 00:55:32,720 --> 00:55:35,440 this year just to sort of highlight 1350 00:55:35,440 --> 00:55:38,079 where we've seen some of the um market 1351 00:55:38,079 --> 00:55:42,079 value declines in the bonds. 1352 00:55:42,079 --> 00:55:43,760 >> Yes, absolutely. Can can everyone hear 1353 00:55:43,760 --> 00:55:45,200 me? Okay. 1354 00:55:45,200 --> 00:55:46,160 >> Yes. 1355 00:55:46,160 --> 00:55:47,920 >> Okay. Wonderful. Yeah. Thank you all so 1356 00:55:47,920 --> 00:55:53,520 much for for having me. always happy to be here and um report on the the 1357 00:55:53,520 --> 00:55:55,040 current state of the market, the the 1358 00:55:55,040 --> 00:55:56,799 town's portfolio and and answer any 1359 00:55:56,799 --> 00:56:02,000 questions that you all might have. Um it has been an interesting last few 1360 00:56:02,000 --> 00:56:03,920 months in the markets, needless to say. 1361 00:56:03,920 --> 00:56:07,440 Um the the town's investments are all in 1362 00:56:07,440 --> 00:56:10,319 it uh investments that of course comport 1363 00:56:10,319 --> 00:56:12,160 with the investment policy that comport 1364 00:56:12,160 --> 00:56:14,079 with what's allowable per state code 1365 00:56:14,079 --> 00:56:15,680 very much skewed towards the safe end of 1366 00:56:15,680 --> 00:56:18,319 the spectrum. But as with any type of 1367 00:56:18,319 --> 00:56:20,720 investment, the value of it at any given 1368 00:56:20,720 --> 00:56:22,480 time can be impacted by a lot of 1369 00:56:22,480 --> 00:56:24,640 different factors. And for the types of 1370 00:56:24,640 --> 00:56:26,160 investments that the town invests in, 1371 00:56:26,160 --> 00:56:28,720 which are primarily government bonds uh 1372 00:56:28,720 --> 00:56:31,599 and federally insured CDs, what will 1373 00:56:31,599 --> 00:56:34,400 cause any fluctuation in market value is 1374 00:56:34,400 --> 00:56:36,160 movements in interest rates in the 1375 00:56:36,160 --> 00:56:39,280 market generally either up or down. And 1376 00:56:39,280 --> 00:56:42,880 um from the starting at the end of uh 1377 00:56:42,880 --> 00:56:47,359 February, beginning of March when the war war with Iran began, uh we did 1378 00:56:47,359 --> 00:56:49,440 see interest rates move up uh 1379 00:56:49,440 --> 00:56:51,520 meaningfully in reaction to that. 1380 00:56:51,520 --> 00:56:53,200 They've been fluctuating around since 1381 00:56:53,200 --> 00:56:55,680 then, but the the general shift has been 1382 00:56:55,680 --> 00:56:58,400 up. Typically, when interest rates in 1383 00:56:58,400 --> 00:57:00,480 the market move up, you will see the 1384 00:57:00,480 --> 00:57:03,359 market value of securities like the town 1385 00:57:03,359 --> 00:57:05,920 holds go down. So that's where you will 1386 00:57:05,920 --> 00:57:09,920 see some on paper unrealized losses. Um 1387 00:57:09,920 --> 00:57:15,119 as as u as Christa mentioned um you we 1388 00:57:15,119 --> 00:57:17,200 you don't really see those as strongly 1389 00:57:17,200 --> 00:57:19,760 on the March month end report because 1390 00:57:19,760 --> 00:57:21,839 that volatility really started after. 1391 00:57:21,839 --> 00:57:23,760 But when we get the next when you see 1392 00:57:23,760 --> 00:57:28,400 the next report, you know, maybe just to forewarn you, you might see some a 1393 00:57:28,400 --> 00:57:31,119 more uh market decrease in market value. 1394 00:57:31,119 --> 00:57:32,960 It still will not be anything extreme. 1395 00:57:32,960 --> 00:57:35,040 you know, these investments do not their 1396 00:57:35,040 --> 00:57:36,640 market value doesn't fluctuate like 1397 00:57:36,640 --> 00:57:38,240 things in the stock market do where you 1398 00:57:38,240 --> 00:57:40,480 might see them drop to, you know, 50% of 1399 00:57:40,480 --> 00:57:43,119 their original value. Uh the idea behind 1400 00:57:43,119 --> 00:57:44,720 using these types of investments is that 1401 00:57:44,720 --> 00:57:46,799 they they tend to be less volatile. They 1402 00:57:46,799 --> 00:57:49,280 hold their value better over time. Um so 1403 00:57:49,280 --> 00:57:51,280 we we will likely see some, you know, 1404 00:57:51,280 --> 00:57:54,880 unrealized losses uh on the market value 1405 00:57:54,880 --> 00:57:56,720 when we go from the March month end 1406 00:57:56,720 --> 00:57:58,799 statement to the uh or from the March 1407 00:57:58,799 --> 00:58:00,880 monthnend report to the June month end 1408 00:58:00,880 --> 00:58:03,119 report for year end. Uh but again that 1409 00:58:03,119 --> 00:58:05,599 is purely driven by movements of 1410 00:58:05,599 --> 00:58:07,280 interest rates in the market generally. 1411 00:58:07,280 --> 00:58:08,720 Certainly if interest rates were to come 1412 00:58:08,720 --> 00:58:11,760 back down uh in in a in a similar way 1413 00:58:11,760 --> 00:58:13,680 before the end of that period we may not 1414 00:58:13,680 --> 00:58:17,280 see any uh meaningful market value drop 1415 00:58:17,280 --> 00:58:19,280 at all. um there still is a fair amount 1416 00:58:19,280 --> 00:58:21,359 of time uh before the end of the quarter 1417 00:58:21,359 --> 00:58:22,960 that that could certainly reverse, you 1418 00:58:22,960 --> 00:58:25,359 know, but just as we stand now, if if 1419 00:58:25,359 --> 00:58:27,359 that if the current status continues 1420 00:58:27,359 --> 00:58:29,359 going forward, that's likely what we'd 1421 00:58:29,359 --> 00:58:36,079 see. Um you know, again, driven by that rise in interest rates. But u a key 1422 00:58:36,079 --> 00:58:38,160 thing to remember is the all of these 1423 00:58:38,160 --> 00:58:40,559 securities have set maturity dates. They 1424 00:58:40,559 --> 00:58:42,640 will mature at par as long as the town 1425 00:58:42,640 --> 00:58:44,480 continues to hold them until their set 1426 00:58:44,480 --> 00:58:46,799 maturity date. Um so we we will see 1427 00:58:46,799 --> 00:58:48,480 those market value fluctuations in 1428 00:58:48,480 --> 00:58:50,640 between but as long as we don't look to 1429 00:58:50,640 --> 00:58:52,880 liquidate a meaningful portion of the 1430 00:58:52,880 --> 00:58:56,160 portfolio before those securities mature 1431 00:58:56,160 --> 00:58:58,400 uh those any market value losses would 1432 00:58:58,400 --> 00:59:01,040 purely stay unrealized and and on paper 1433 00:59:01,040 --> 00:59:07,109 until those securities uh mature whole. 1434 00:59:07,119 --> 00:59:09,680 » Any other questions by council? Any 1435 00:59:09,680 --> 00:59:11,680 public comment? 1436 00:59:11,680 --> 00:59:14,319 Anybody online? 1437 00:59:14,319 --> 00:59:15,599 No one online, mayor. 1438 00:59:15,599 --> 00:59:17,280 >> Okay. And we're just supposed to receive 1439 00:59:17,280 --> 00:59:19,440 and accept this. 1440 00:59:19,440 --> 00:59:21,839 So that's what we've done. Received and 1441 00:59:21,839 --> 00:59:23,680 accepted. Thank you, Erin, for for 1442 00:59:23,680 --> 00:59:25,119 appearing. 1443 00:59:25,119 --> 00:59:28,400 >> My pleasure. Thank you, everyone. 1444 00:59:28,400 --> 00:59:32,400 Next is item number 13, which is town 1445 00:59:32,400 --> 00:59:34,079 council consideration to adopt 1446 00:59:34,079 --> 00:59:36,880 resolution number 2635 approving the 1447 00:59:36,880 --> 00:59:39,200 Ross Valley Paramedic Authority amended 1448 00:59:39,200 --> 00:59:42,000 and restated joint powers agreement and 1449 00:59:42,000 --> 00:59:44,400 authorizing the town manager to execute 1450 00:59:44,400 --> 00:59:46,240 the agreement. 1451 00:59:46,240 --> 00:59:49,839 And it's Town Manager Johnson and Fire 1452 00:59:49,839 --> 00:59:51,680 Chief Dan Mahoney. 1453 00:59:51,680 --> 00:59:54,880 >> Thank Thank you, Mayor. Um while uh 1454 00:59:54,880 --> 00:59:56,720 Chief Mahoney is is getting set up 1455 00:59:56,720 --> 00:59:58,319 there, I wanted to point out and 1456 00:59:58,319 --> 01:00:00,799 apologize because the it was brought to 1457 01:00:00,799 --> 01:00:02,960 my attention that the financial section 1458 01:00:02,960 --> 01:00:07,040 on this staff report which is 1459 01:00:07,040 --> 01:00:10,160 at the bottom of page four was somehow I 1460 01:00:10,160 --> 01:00:12,160 don't know somehow it we got something 1461 01:00:12,160 --> 01:00:14,720 transposed from another staff report. So 1462 01:00:14,720 --> 01:00:16,880 if you could please disregard that 1463 01:00:16,880 --> 01:00:20,400 section. It talks about um the actual 1464 01:00:20,400 --> 01:00:24,960 tax and this is the JPA. Uh we're asking 1465 01:00:24,960 --> 01:00:28,720 the council to approve the restated and 1466 01:00:28,720 --> 01:00:33,599 amended JPA. So the the financial um 1467 01:00:33,599 --> 01:00:36,400 impacts of this particular item where we 1468 01:00:36,400 --> 01:00:40,319 had a some modest legal expenses and um 1469 01:00:40,319 --> 01:00:45,359 staff time to work on this and um the 1470 01:00:45,359 --> 01:00:49,920 timeline is that this has this amendment 1471 01:00:49,920 --> 01:00:53,920 needs to be um approed and approved by 1472 01:00:53,920 --> 01:00:56,640 all eight of the member agencies and 1473 01:00:56,640 --> 01:00:58,720 it's my understanding that a handful of 1474 01:00:58,720 --> 01:01:01,920 them have already been approved by their 1475 01:01:01,920 --> 01:01:04,640 governing boards. Um, so that process 1476 01:01:04,640 --> 01:01:10,240 will continue and that's the timeline. 1477 01:01:10,240 --> 01:01:12,559 You ready, Chief? 1478 01:01:12,559 --> 01:01:14,400 >> Yeah, almost. 1479 01:01:14,400 --> 01:01:15,680 >> Do you need some Do you need some help? 1480 01:01:15,680 --> 01:01:17,040 >> Can't believe I got this far. I'm trying 1481 01:01:17,040 --> 01:01:19,839 to get it into a full screen. We We can 1482 01:01:19,839 --> 01:01:23,750 help you. 1483 01:01:23,760 --> 01:01:34,870 » Is this good enough then? Okay. 1484 01:01:34,880 --> 01:01:40,470 that's fine. And then 1485 01:01:40,480 --> 01:01:43,839 it's just a little crooked. That's okay. 1486 01:01:43,839 --> 01:01:46,880 >> Okay. Good evening, council. Um, I'm 1487 01:01:46,880 --> 01:01:48,480 here to uh show a quick slide 1488 01:01:48,480 --> 01:01:50,960 presentation on the uh amended and 1489 01:01:50,960 --> 01:01:54,240 reinstated joint powers agreement. and 1490 01:01:54,240 --> 01:01:56,000 uh feel free to ask questions during the 1491 01:01:56,000 --> 01:01:57,599 slide presentation and then also I'll be 1492 01:01:57,599 --> 01:02:01,839 open for for questions at the end. 1493 01:02:01,839 --> 01:02:04,079 So as mentioned in the staff report uh 1494 01:02:04,079 --> 01:02:07,200 the original JPA agreement began in 1495 01:02:07,200 --> 01:02:08,799 1982. 1496 01:02:08,799 --> 01:02:12,960 In March of 2024, the the uh RVFD or 1497 01:02:12,960 --> 01:02:16,960 RVPA board requested a citygate study to 1498 01:02:16,960 --> 01:02:21,359 be complete of the RVPA's uh governance, 1499 01:02:21,359 --> 01:02:23,520 finance, structures, and deployment 1500 01:02:23,520 --> 01:02:28,319 model. In November of 2024, the RVPA 1501 01:02:28,319 --> 01:02:30,799 board heard the citygate report, and the 1502 01:02:30,799 --> 01:02:33,119 board directed staff to return with an 1503 01:02:33,119 --> 01:02:35,040 updated JPA agreement that would 1504 01:02:35,040 --> 01:02:38,799 centralize finances and operations. 1505 01:02:38,799 --> 01:02:42,000 The new amended and reinstated agreement 1506 01:02:42,000 --> 01:02:45,760 is compliant with the JPA act implies 1507 01:02:45,760 --> 01:02:47,839 implements board decisions to c 1508 01:02:47,839 --> 01:02:50,880 centralize operations and financial uh 1509 01:02:50,880 --> 01:02:59,190 process. 1510 01:02:59,200 --> 01:03:05,030 This thing's blocking half my screen. 1511 01:03:05,040 --> 01:03:17,190 It's blocking my 1512 01:03:17,200 --> 01:03:18,799 six years and we're still figuring this 1513 01:03:18,799 --> 01:03:22,799 out. There we go. Figured that. Perfect. 1514 01:03:22,799 --> 01:03:26,230 All right. 1515 01:03:26,240 --> 01:03:29,839 » It's compliant with the JPA act. Um and 1516 01:03:29,839 --> 01:03:33,119 it also becomes effective July 1, 2027 1517 01:03:33,119 --> 01:03:35,520 upon approval from the board and the 1518 01:03:35,520 --> 01:03:37,440 members. 1519 01:03:37,440 --> 01:03:39,520 So the governance model stays the same. 1520 01:03:39,520 --> 01:03:41,839 It's an eight member board appointed by 1521 01:03:41,839 --> 01:03:44,640 member agency governing bodies. Uh there 1522 01:03:44,640 --> 01:03:46,400 were certain decisions that required a 1523 01:03:46,400 --> 01:03:48,240 two-thirds vote that were added to this 1524 01:03:48,240 --> 01:03:50,799 agreement. Um expenditures over 3 and a 1525 01:03:50,799 --> 01:03:53,520 half% of the operating budget decisions 1526 01:03:53,520 --> 01:03:56,240 to remove a member agency increase in 1527 01:03:56,240 --> 01:03:58,400 total expenditure budget after the 1528 01:03:58,400 --> 01:03:59,920 annual operating budget is already 1529 01:03:59,920 --> 01:04:04,000 adopted and uh termination agreement. It 1530 01:04:04,000 --> 01:04:05,920 also uh highlights that the executive 1531 01:04:05,920 --> 01:04:10,789 officer is now appointed by the board. 1532 01:04:10,799 --> 01:04:13,119 So the financial structure funding 1533 01:04:13,119 --> 01:04:15,119 return of net operating surplus. A 1534 01:04:15,119 --> 01:04:17,520 couple changes in the new agreement. The 1535 01:04:17,520 --> 01:04:20,960 first um item here which is July 1 to 1536 01:04:20,960 --> 01:04:22,880 June 30th. There's no change in the 1537 01:04:22,880 --> 01:04:24,160 fiscal year. We're still running with 1538 01:04:24,160 --> 01:04:27,119 the same fiscal year. Funding the parcel 1539 01:04:27,119 --> 01:04:28,960 tax and transport revenues of member 1540 01:04:28,960 --> 01:04:32,079 agencies. This remains the same. The 1541 01:04:32,079 --> 01:04:35,039 goal is to um at the end is to equalize 1542 01:04:35,039 --> 01:04:37,599 a tax rate in cycle amongst 1543 01:04:37,599 --> 01:04:40,559 jurisdictions over time. Uh we'll go 1544 01:04:40,559 --> 01:04:42,400 over that in the in the in the next 1545 01:04:42,400 --> 01:04:47,599 staff report. What has to do with the proposed tax and then the tax rate 1546 01:04:47,599 --> 01:04:50,559 based on projected cost structure can be 1547 01:04:50,559 --> 01:04:52,960 lower and we'll go over it again in in 1548 01:04:52,960 --> 01:04:55,599 the next presentation if the cost goes 1549 01:04:55,599 --> 01:04:57,440 down. So you'll see that the proposed 1550 01:04:57,440 --> 01:05:00,000 tax rate is an up to amount which gives 1551 01:05:00,000 --> 01:05:02,880 us the flexibility to um to dial it down 1552 01:05:02,880 --> 01:05:05,599 a little bit if we don't need the money. 1553 01:05:05,599 --> 01:05:07,599 And it talks a little bit in the JPA 1554 01:05:07,599 --> 01:05:09,359 here about the treasures and the 1555 01:05:09,359 --> 01:05:11,200 treasures duties and that how they 1556 01:05:11,200 --> 01:05:13,359 determine the net operating surplus at 1557 01:05:13,359 --> 01:05:15,920 the end of each fiscal year. And once a 1558 01:05:15,920 --> 01:05:18,559 member agency's tax rates are the same, 1559 01:05:18,559 --> 01:05:22,960 which will be at the end of 2031, 1560 01:05:22,960 --> 01:05:25,039 members will receive their shares of the 1561 01:05:25,039 --> 01:05:26,960 net operating surplus at the end of each 1562 01:05:26,960 --> 01:05:29,039 year. And those shares will need to be 1563 01:05:29,039 --> 01:05:31,119 um specifically earmarked for uh 1564 01:05:31,119 --> 01:05:36,549 paramedic services 1565 01:05:36,559 --> 01:05:40,319 membership. This is um another new 1566 01:05:40,319 --> 01:05:42,720 portion of the JPA. 1567 01:05:42,720 --> 01:05:45,359 New members will need uh twothirds of a 1568 01:05:45,359 --> 01:05:48,079 vote of support plus member agency 1569 01:05:48,079 --> 01:05:51,039 approval and they must pass the tax 1570 01:05:51,039 --> 01:05:53,200 first so they can actually pay for what 1571 01:05:53,200 --> 01:05:55,359 they're what they're um proposing to be 1572 01:05:55,359 --> 01:05:58,160 a part of. Removal of a member is 1573 01:05:58,160 --> 01:06:01,440 twothirds vote for good cause and 1574 01:06:01,440 --> 01:06:03,599 withdrawal. you can withdraw from the 1575 01:06:03,599 --> 01:06:06,640 JPA with a two-year notice and then a 1576 01:06:06,640 --> 01:06:08,319 termination of the contract would need a 1577 01:06:08,319 --> 01:06:10,319 two-thirds of a vote um from the 1578 01:06:10,319 --> 01:06:13,039 members. 1579 01:06:13,039 --> 01:06:15,280 Legal protections uh new legal 1580 01:06:15,280 --> 01:06:17,920 protections were written in there. RVPA 1581 01:06:17,920 --> 01:06:19,839 debts are not the debts of the 1582 01:06:19,839 --> 01:06:22,559 individual member agencies and RVPA 1583 01:06:22,559 --> 01:06:24,640 agrees to identify, defend and hold 1584 01:06:24,640 --> 01:06:27,359 harmless of all all the member agencies 1585 01:06:27,359 --> 01:06:31,280 and those performing activities for RVPA 1586 01:06:31,280 --> 01:06:32,799 maintain their immunities from their 1587 01:06:32,799 --> 01:06:37,589 home jurisdictions. 1588 01:06:37,599 --> 01:06:39,280 This last slide here just really 1589 01:06:39,280 --> 01:06:42,960 highlights um the the the work that was 1590 01:06:42,960 --> 01:06:45,280 put in over the last two years for this 1591 01:06:45,280 --> 01:06:49,839 document that's before you. Um the this 1592 01:06:49,839 --> 01:06:53,280 document went to the the RVPA board a 1593 01:06:53,280 --> 01:06:54,799 number of times with a number of 1594 01:06:54,799 --> 01:06:56,559 presentations and had a lot of feedback 1595 01:06:56,559 --> 01:06:58,960 from from the board members. Um it also 1596 01:06:58,960 --> 01:07:00,640 went to all the town and the district 1597 01:07:00,640 --> 01:07:03,039 representatives and the managers and 1598 01:07:03,039 --> 01:07:05,280 then also with that the member agency's 1599 01:07:05,280 --> 01:07:08,160 respective councils along with uh the 1600 01:07:08,160 --> 01:07:10,559 four fire chiefs who technically kind of 1601 01:07:10,559 --> 01:07:14,950 serve as staff for the RVPA. 1602 01:07:14,960 --> 01:07:16,559 So the recommendation is that the 1603 01:07:16,559 --> 01:07:20,079 Rosstown Council adopt resolution 2635 1604 01:07:20,079 --> 01:07:22,000 approving the Ross Valley Paramedic 1605 01:07:22,000 --> 01:07:23,839 Authority amended and reinstated joint 1606 01:07:23,839 --> 01:07:25,440 powers agreement and authorizing the 1607 01:07:25,440 --> 01:07:29,829 town manager to execute the agreement. 1608 01:07:29,839 --> 01:07:32,480 questions. Council members 1609 01:07:32,480 --> 01:07:33,039 Elizabeth. 1610 01:07:33,039 --> 01:07:35,119 >> So, uh, thank you very much. I I just 1611 01:07:35,119 --> 01:07:38,240 wanted to clarify the the voting. So, 1612 01:07:38,240 --> 01:07:41,599 for example, uh, uh, twothirds of a vote 1613 01:07:41,599 --> 01:07:45,920 to remove a member agency that only gets 1614 01:07:45,920 --> 01:07:49,280 it to the the jurisdictions, right? I 1615 01:07:49,280 --> 01:07:52,960 mean, it it's not can the can twothirds 1616 01:07:52,960 --> 01:07:55,839 of the board remove someone or do two 1617 01:07:55,839 --> 01:07:58,160 does it mean that twothirds of the board 1618 01:07:58,160 --> 01:08:00,319 if if twothirds of the bo board votes to 1619 01:08:00,319 --> 01:08:03,280 remove a member agency then all of the 1620 01:08:03,280 --> 01:08:05,599 towns that are part of this have to 1621 01:08:05,599 --> 01:08:07,760 decide and it needs to be unanimous vote 1622 01:08:07,760 --> 01:08:10,079 of those of the agencies. Is that 1623 01:08:10,079 --> 01:08:11,039 correct? 1624 01:08:11,039 --> 01:08:13,280 >> Um you know I believe it's twothirds of 1625 01:08:13,280 --> 01:08:14,720 the board because they're representing 1626 01:08:14,720 --> 01:08:17,759 the member agencies. 1627 01:08:17,759 --> 01:08:20,239 Hm. Okay. 1628 01:08:20,239 --> 01:08:22,480 I thought I thought that there was some 1629 01:08:22,480 --> 01:08:25,600 and and um Bill maybe you know because 1630 01:08:25,600 --> 01:08:27,359 we talked about this about that that 1631 01:08:27,359 --> 01:08:29,279 it's a legal contract and so certain 1632 01:08:29,279 --> 01:08:36,319 things can't be changed unless every member agrees and somehow my 1633 01:08:36,319 --> 01:08:39,600 understanding was that this vote gets it 1634 01:08:39,600 --> 01:08:42,400 out of the board level to take to the 1635 01:08:42,400 --> 01:08:45,520 community to each jurisdiction but it it 1636 01:08:45,520 --> 01:08:49,440 takes 100% of the towns to vote to to 1637 01:08:49,440 --> 01:08:50,719 make that happen. 1638 01:08:50,719 --> 01:08:54,799 >> It looks like it's in provision 10.2.1 1639 01:08:54,799 --> 01:08:58,560 process for removal and it says 23 vote 1640 01:08:58,560 --> 01:09:04,550 of the board 1641 01:09:04,560 --> 01:09:13,110 H8. 1642 01:09:13,120 --> 01:09:17,510 Okay. Um 1643 01:09:17,520 --> 01:09:22,080 Okay. Any other questions from council? 1644 01:09:22,080 --> 01:09:23,839 Matt, 1645 01:09:23,839 --> 01:09:25,839 >> thank you for the presentation. I I was 1646 01:09:25,839 --> 01:09:27,920 curious what what was why was Corda 1647 01:09:27,920 --> 01:09:30,319 Madera or why is it so different than 1648 01:09:30,319 --> 01:09:32,960 the other um agencies 1649 01:09:32,960 --> 01:09:35,920 um the tax rate? So I asked the same 1650 01:09:35,920 --> 01:09:37,679 question and there was a decision made I 1651 01:09:37,679 --> 01:09:41,040 think about 23 years ago on um what the 1652 01:09:41,040 --> 01:09:43,040 tax rate that they would set. um they 1653 01:09:43,040 --> 01:09:44,960 ended up um this was during the time 1654 01:09:44,960 --> 01:09:48,880 that they ended up um starting to run 1655 01:09:48,880 --> 01:09:51,120 medic 14 which is another ambulance down 1656 01:09:51,120 --> 01:09:54,159 there. So, um, really it was identified 1657 01:09:54,159 --> 01:09:56,880 during this study that, um, you know, 1658 01:09:56,880 --> 01:09:58,320 everybody is getting the same service 1659 01:09:58,320 --> 01:09:59,920 here through the RVPA and we need to 1660 01:09:59,920 --> 01:10:01,840 equalize things. And what you'll see in 1661 01:10:01,840 --> 01:10:04,239 my in my report in the next presentation 1662 01:10:04,239 --> 01:10:06,560 is you'll see the tax rates are going to 1663 01:10:06,560 --> 01:10:10,880 go up a bit more in CO Madera than 1664 01:10:10,880 --> 01:10:13,280 what's being proposed in Ross, which is 1665 01:10:13,280 --> 01:10:15,360 $4. And in CO Madera, it's going to have 1666 01:10:15,360 --> 01:10:16,719 to go up. And that's what's going to 1667 01:10:16,719 --> 01:10:18,400 take about four years for everybody to 1668 01:10:18,400 --> 01:10:21,510 equalize. 1669 01:10:21,520 --> 01:10:23,120 So yeah, it's in it's actually in this 1670 01:10:23,120 --> 01:10:26,320 staff report too. So basically um it's 1671 01:10:26,320 --> 01:10:29,840 exhibit A that they um they were every 1672 01:10:29,840 --> 01:10:31,360 other agency was basically paying the 1673 01:10:31,360 --> 01:10:34,080 same tax rate except for them and now 1674 01:10:34,080 --> 01:10:37,760 they've agreed to have their taxes go up 1675 01:10:37,760 --> 01:10:39,360 to accelerate them to try to put 1676 01:10:39,360 --> 01:10:41,199 everyone equal within you said four 1677 01:10:41,199 --> 01:10:41,920 years. 1678 01:10:41,920 --> 01:10:43,360 >> Yeah, that's correct. And from what I 1679 01:10:43,360 --> 01:10:45,440 understand they've they've already uh p 1680 01:10:45,440 --> 01:10:47,199 passed this agreement in court. I think 1681 01:10:47,199 --> 01:10:48,560 it was last week. 1682 01:10:48,560 --> 01:10:50,719 >> Okay. Thank you. 1683 01:10:50,719 --> 01:10:52,800 Did the board have an opportunity to 1684 01:10:52,800 --> 01:10:57,360 vote on the amended JPA? 1685 01:10:57,360 --> 01:11:01,600 >> Yes, they did. But they they voted um to 1686 01:11:01,600 --> 01:11:04,400 um they don't have vote they don't have, 1687 01:11:04,400 --> 01:11:06,560 you know, decision authority. So that 1688 01:11:06,560 --> 01:11:08,800 what they did was they ended up voting 1689 01:11:08,800 --> 01:11:11,760 in in agreement. I believe it was a a a 1690 01:11:11,760 --> 01:11:14,239 seven to one. There was one abstained. I 1691 01:11:14,239 --> 01:11:17,360 believe se seven voted yes on it to um 1692 01:11:17,360 --> 01:11:19,920 to then disseminate the information or 1693 01:11:19,920 --> 01:11:22,800 the the amended JPA to the councils 1694 01:11:22,800 --> 01:11:24,000 >> and in the district. 1695 01:11:24,000 --> 01:11:25,440 >> You mentioned that quarter Madera has 1696 01:11:25,440 --> 01:11:27,280 already approved this and you mentioned 1697 01:11:27,280 --> 01:11:29,120 that others have already approved it as 1698 01:11:29,120 --> 01:11:31,280 well. Do you know who those are? 1699 01:11:31,280 --> 01:11:35,110 >> Yes. So, 1700 01:11:35,120 --> 01:11:37,679 not sure if if if Kentfield has uh 1701 01:11:37,679 --> 01:11:39,440 Sleepy Hollow Fire Protection District 1702 01:11:39,440 --> 01:11:43,040 has uh S and Selmo has uh Sleepy Hollow 1703 01:11:43,040 --> 01:11:45,600 and Sano have passed the the amended JPA 1704 01:11:45,600 --> 01:11:47,920 in the upcoming next presentation the 1705 01:11:47,920 --> 01:11:50,400 tax. 1706 01:11:50,400 --> 01:11:53,120 >> Thank you. Any public comment on this? 1707 01:11:53,120 --> 01:11:53,600 Sorry. 1708 01:11:53,600 --> 01:11:55,520 >> You know, just to clarify, I I see here 1709 01:11:55,520 --> 01:11:57,679 for in 10.1.1 1710 01:11:57,679 --> 01:11:59,920 to admit a new member. So that takes 1711 01:11:59,920 --> 01:12:02,400 twothirds vote of the board which then 1712 01:12:02,400 --> 01:12:04,800 recommends to the member agencies do you 1713 01:12:04,800 --> 01:12:06,640 want to recom will you consider 1714 01:12:06,640 --> 01:12:08,880 admitting a new member and that takes a 1715 01:12:08,880 --> 01:12:12,080 100% vote of all of the member agencies. 1716 01:12:12,080 --> 01:12:14,320 Uh it's the same for an amendment that 1717 01:12:14,320 --> 01:12:16,719 100% of the member agencies need to 1718 01:12:16,719 --> 01:12:19,425 approve the amendment. It it's beyond 1719 01:12:19,425 --> 01:12:21,520 [snorts] the the the board vote. I think 1720 01:12:21,520 --> 01:12:24,560 to make an amendment uh it's it happens 1721 01:12:24,560 --> 01:12:27,440 to be 100% of the board and then it goes 1722 01:12:27,440 --> 01:12:29,920 to the member agencies but for admitting 1723 01:12:29,920 --> 01:12:32,080 a new member it's a twothirds board vote 1724 01:12:32,080 --> 01:12:34,239 but then all the member agencies have to 1725 01:12:34,239 --> 01:12:35,840 agree to that and I think there are a 1726 01:12:35,840 --> 01:12:40,719 couple of other um sort of 1727 01:12:40,719 --> 01:12:42,960 not exceptions but you know examples 1728 01:12:42,960 --> 01:12:46,320 where the board doesn't need 100% of a 1729 01:12:46,320 --> 01:12:48,480 vote but the member agencies need to 1730 01:12:48,480 --> 01:12:52,080 have 100% to make whatever the action is 1731 01:12:52,080 --> 01:12:55,510 happen. 1732 01:12:55,520 --> 01:12:57,040 » Um 1733 01:12:57,040 --> 01:13:00,159 any public comment on this item? 1734 01:13:00,159 --> 01:13:01,360 >> Anybody online? 1735 01:13:01,360 --> 01:13:03,440 >> No one online. Mayor, 1736 01:13:03,440 --> 01:13:05,760 >> so we'll bring it back for discussion 1737 01:13:05,760 --> 01:13:08,239 and a motion. 1738 01:13:08,239 --> 01:13:10,400 >> Uh I just want to say that I thought it 1739 01:13:10,400 --> 01:13:12,159 seemed like it was a very thoughtful 1740 01:13:12,159 --> 01:13:14,159 process that you went through over the 1741 01:13:14,159 --> 01:13:18,000 last two years to do this renewal. So 1742 01:13:18,000 --> 01:13:19,840 well done. Yeah, it's it's a far cry 1743 01:13:19,840 --> 01:13:22,560 from the one and a half page typed um 1744 01:13:22,560 --> 01:13:25,040 JPA that we had in 1982. So, it was a 1745 01:13:25,040 --> 01:13:27,040 lot of it was a it definitely teamwork, 1746 01:13:27,040 --> 01:13:29,600 a lot a lot of hands on this to to make 1747 01:13:29,600 --> 01:13:31,600 sure that we um 1748 01:13:31,600 --> 01:13:33,920 >> really took into consideration a lot the 1749 01:13:33,920 --> 01:13:38,080 um the comments that were given from all the folks that had had to be a 1750 01:13:38,080 --> 01:13:40,080 part of this to try to implement it. 1751 01:13:40,080 --> 01:13:41,679 >> That's great. 1752 01:13:41,679 --> 01:13:44,000 I mean, the only thing I might suggest 1753 01:13:44,000 --> 01:13:46,960 for the future is that council members 1754 01:13:46,960 --> 01:13:48,960 as well as town staff have a chance to 1755 01:13:48,960 --> 01:13:51,679 look at it before the board votes on it 1756 01:13:51,679 --> 01:13:53,120 because we're seeing it for the first 1757 01:13:53,120 --> 01:13:55,280 time now, but the board has voted on it 1758 01:13:55,280 --> 01:13:57,760 and it's it's pretty we, you know, we as 1759 01:13:57,760 --> 01:13:59,760 council members didn't have any input. 1760 01:13:59,760 --> 01:14:01,760 So I that would be a change in the 1761 01:14:01,760 --> 01:14:04,800 process if if if that I would suggest 1762 01:14:04,800 --> 01:14:07,600 but as it is now that town staff review 1763 01:14:07,600 --> 01:14:10,719 it then the Ross the paramedic board 1764 01:14:10,719 --> 01:14:14,080 approves it with staff input but the 1765 01:14:14,080 --> 01:14:16,560 council members don't see it till now 1766 01:14:16,560 --> 01:14:18,800 but I think it's fine. I mean I'm 1767 01:14:18,800 --> 01:14:20,960 >> that's kind of why we have a liazison on 1768 01:14:20,960 --> 01:14:22,800 the board right because we're relying on 1769 01:14:22,800 --> 01:14:27,440 you to to look at that. I never saw it. 1770 01:14:27,440 --> 01:14:30,640 Uh I mean when it when it be I didn't 1771 01:14:30,640 --> 01:14:33,840 see it until it came to the RVPA board. 1772 01:14:33,840 --> 01:14:35,920 I didn't and then it had already had 1773 01:14:35,920 --> 01:14:38,080 input from many town agencies through 1774 01:14:38,080 --> 01:14:38,960 town staff. 1775 01:14:38,960 --> 01:14:39,360 >> Right. 1776 01:14:39,360 --> 01:14:40,000 >> That's where 1777 01:14:40,000 --> 01:14:41,600 >> but but you had an opportunity to 1778 01:14:41,600 --> 01:14:44,239 comment on it at the board level. 1779 01:14:44,239 --> 01:14:46,080 >> Yes. Yeah. It's kind of late then but 1780 01:14:46,080 --> 01:14:46,560 yes. 1781 01:14:46,560 --> 01:14:48,960 >> Yeah. Okay. Um 1782 01:14:48,960 --> 01:14:51,040 >> I I was just wondering too Bill if 1783 01:14:51,040 --> 01:14:52,640 because he's also on it if you wouldn't 1784 01:14:52,640 --> 01:14:57,440 mind sharing your thoughts. Sure. 1785 01:14:57,440 --> 01:14:59,360 I'm I mean I I haven't been to any 1786 01:14:59,360 --> 01:15:01,440 recent uh meetings, Matt, because I'm 1787 01:15:01,440 --> 01:15:04,560 the alternate. Um last time I was 1788 01:15:04,560 --> 01:15:06,560 involved in a meeting and actually I was 1789 01:15:06,560 --> 01:15:08,239 ended up chairing the meeting a couple 1790 01:15:08,239 --> 01:15:11,040 of times. Uh this whole process was very 1791 01:15:11,040 --> 01:15:13,440 much in doubt and we weren't sure that 1792 01:15:13,440 --> 01:15:16,000 larks was ever really going to agree to 1793 01:15:16,000 --> 01:15:18,800 something. And I'm I'm really pleased 1794 01:15:18,800 --> 01:15:21,600 that it it has happened. I mean, I was 1795 01:15:21,600 --> 01:15:24,159 hoping it had happened and I I think I 1796 01:15:24,159 --> 01:15:25,679 expressed the opinion I thought it would 1797 01:15:25,679 --> 01:15:27,520 happen, but now that it has, I think 1798 01:15:27,520 --> 01:15:30,880 it's it's a good thing. Um, and I think 1799 01:15:30,880 --> 01:15:33,440 that of course it's a it's a result of a 1800 01:15:33,440 --> 01:15:35,600 process of negotiation 1801 01:15:35,600 --> 01:15:38,320 uh between the entities. But I I I think 1802 01:15:38,320 --> 01:15:40,880 that overall I think it's a it's a good 1803 01:15:40,880 --> 01:15:43,760 result and I think it's workable and I'm 1804 01:15:43,760 --> 01:15:45,600 really pleased to see all these 1805 01:15:45,600 --> 01:15:48,560 different jurisdictions on the same page 1806 01:15:48,560 --> 01:15:51,040 and not what we were hearing as little 1807 01:15:51,040 --> 01:15:53,040 as two years ago that larks might pull 1808 01:15:53,040 --> 01:15:55,600 out which would probably doom the whole 1809 01:15:55,600 --> 01:15:57,840 thing. So So this is I believe very 1810 01:15:57,840 --> 01:16:00,560 positive. I read I read what was sent 1811 01:16:00,560 --> 01:16:02,719 out. I'm at a bit of a disadvantage 1812 01:16:02,719 --> 01:16:05,280 because I'm participating by Zoom. I 1813 01:16:05,280 --> 01:16:07,120 have a new computer. Mostly I'm reading 1814 01:16:07,120 --> 01:16:09,360 these documents on my cell phone, but 1815 01:16:09,360 --> 01:16:11,440 what I was able to go through, it looks 1816 01:16:11,440 --> 01:16:14,800 fine to me. 1817 01:16:14,800 --> 01:16:17,192 >> Thank you, Bill. 1818 01:16:17,192 --> 01:16:17,840 [clears throat] 1819 01:16:17,840 --> 01:16:19,920 >> I would like to move to adopt resolution 1820 01:16:19,920 --> 01:16:22,640 number 2635 approving the Ross Valley 1821 01:16:22,640 --> 01:16:24,880 Paramedic Authority amended and restated 1822 01:16:24,880 --> 01:16:27,360 joint powers agreement and authorizing 1823 01:16:27,360 --> 01:16:29,440 the town manager to execute the 1824 01:16:29,440 --> 01:16:30,640 agreement. 1825 01:16:30,640 --> 01:16:33,830 >> Second. 1826 01:16:33,840 --> 01:16:36,159 Moved by Dalling, second by Robbins. 1827 01:16:36,159 --> 01:16:37,120 Mayor McMillan, 1828 01:16:37,120 --> 01:16:38,080 >> yes. 1829 01:16:38,080 --> 01:16:40,480 >> Ro Mayor [clears throat] Prom Robbins, 1830 01:16:40,480 --> 01:16:41,199 >> yes. 1831 01:16:41,199 --> 01:16:42,800 >> Council member Kercher, 1832 01:16:42,800 --> 01:16:43,520 >> yes. 1833 01:16:43,520 --> 01:16:44,560 >> Council member Dowling, 1834 01:16:44,560 --> 01:16:45,120 >> yes. 1835 01:16:45,120 --> 01:16:47,199 >> Council member Salter, 1836 01:16:47,199 --> 01:16:47,760 >> yes. 1837 01:16:47,760 --> 01:16:50,400 >> Motion passes 5-0. 1838 01:16:50,400 --> 01:16:53,760 >> Thank you. Item number 14, town council 1839 01:16:53,760 --> 01:16:56,880 consideration to adopt resolution number 1840 01:16:56,880 --> 01:17:02,320 2637 calling for the November 3rd, 2026 1841 01:17:02,320 --> 01:17:04,320 election for renewal of the Ross Valley 1842 01:17:04,320 --> 01:17:06,239 Paramedic Authority 4-year special 1843 01:17:06,239 --> 01:17:09,760 parcel tax for 2027 to 2031 and 1844 01:17:09,760 --> 01:17:11,199 requesting the Marine County Board of 1845 01:17:11,199 --> 01:17:13,360 Supervisors consolidate the election 1846 01:17:13,360 --> 01:17:15,440 with the statewide general election in 1847 01:17:15,440 --> 01:17:18,480 accordance with elections code section 1848 01:17:18,480 --> 01:17:20,000 102 1849 01:17:20,000 --> 01:17:23,040 and 0418. 1850 01:17:23,040 --> 01:17:26,159 >> Chief Mahoney, 1851 01:17:26,159 --> 01:17:27,199 >> excuse me, 1852 01:17:27,199 --> 01:17:27,920 >> Johnson. 1853 01:17:27,920 --> 01:17:29,600 >> Um, 1854 01:17:29,600 --> 01:17:31,280 I'm not going to make a habit of this, I 1855 01:17:31,280 --> 01:17:33,520 swear, but while uh Chief Mahoney is 1856 01:17:33,520 --> 01:17:35,440 setting up, I I have to apologize on 1857 01:17:35,440 --> 01:17:37,840 this one, too, because unfortunately 1858 01:17:37,840 --> 01:17:41,120 there was uh there are some typos in the 1859 01:17:41,120 --> 01:17:43,920 ordinance. So the ordinance is attached 1860 01:17:43,920 --> 01:17:47,280 to the resolution which is attached to 1861 01:17:47,280 --> 01:17:50,719 the staff report and um what happens 1862 01:17:50,719 --> 01:17:53,199 that assuming the council approves this 1863 01:17:53,199 --> 01:17:55,280 item this evening 1864 01:17:55,280 --> 01:17:58,239 after it goes to the voters in November 1865 01:17:58,239 --> 01:18:01,120 um and assuming the voters approve it 1866 01:18:01,120 --> 01:18:03,600 then the ordinance will go into effect. 1867 01:18:03,600 --> 01:18:06,159 So that's why the ordinance doesn't go 1868 01:18:06,159 --> 01:18:07,600 into effect tonight. It go it would go 1869 01:18:07,600 --> 01:18:09,280 into effect after the voters approve it. 1870 01:18:09,280 --> 01:18:12,000 But there are a few typos on there. So 1871 01:18:12,000 --> 01:18:14,320 we've corrected it and so what's before 1872 01:18:14,320 --> 01:18:17,600 you at at your at the deis is you have a 1873 01:18:17,600 --> 01:18:20,800 redlinined version and so the changes 1874 01:18:20,800 --> 01:18:23,920 are only um in the ordinance which is in 1875 01:18:23,920 --> 01:18:25,600 the very end of the document. It's a 1876 01:18:25,600 --> 01:18:28,800 two-page uh document. I think I think 1877 01:18:28,800 --> 01:18:31,840 it's pages six and seven. Um and then 1878 01:18:31,840 --> 01:18:34,080 I've also provided you with a clean 1879 01:18:34,080 --> 01:18:37,280 copy. Um and then those documents I did 1880 01:18:37,280 --> 01:18:39,600 email those to council member Kercher. 1881 01:18:39,600 --> 01:18:41,440 Um I'm not sure if he had a chance to do 1882 01:18:41,440 --> 01:18:43,120 to read them because they were right 1883 01:18:43,120 --> 01:18:45,199 before the council meeting about 4:30 1884 01:18:45,199 --> 01:18:48,640 p.m. today. And then I do have copies of 1885 01:18:48,640 --> 01:18:52,080 the um the corrected clean version of 1886 01:18:52,080 --> 01:18:54,560 the resolution and the attached um 1887 01:18:54,560 --> 01:18:56,640 ordinance in the back of the council 1888 01:18:56,640 --> 01:18:58,400 chambers for members of the public to 1889 01:18:58,400 --> 01:19:01,040 view if they'd like. So again, I 1890 01:19:01,040 --> 01:19:03,520 apologize, but a couple of of pretty 1891 01:19:03,520 --> 01:19:06,880 important typos. 1892 01:19:06,880 --> 01:19:16,149 >> Okay. Thank you. Thank you. 1893 01:19:16,159 --> 01:19:18,159 Just a question for you, Christa. 1894 01:19:18,159 --> 01:19:20,560 >> Did does the town attorney review the 1895 01:19:20,560 --> 01:19:22,239 actual ordinance language? 1896 01:19:22,239 --> 01:19:22,800 >> Yes. 1897 01:19:22,800 --> 01:19:23,280 >> Okay. 1898 01:19:23,280 --> 01:19:26,719 >> Is that where he he discovered it? 1899 01:19:26,719 --> 01:19:29,840 >> They did not uh No. 1900 01:19:29,840 --> 01:19:30,239 >> No, 1901 01:19:30,239 --> 01:19:32,719 >> we discovered it 1902 01:19:32,719 --> 01:19:34,159 I'm sorry. There were so many agenda 1903 01:19:34,159 --> 01:19:36,159 items on this thing. We just discovered 1904 01:19:36,159 --> 01:19:40,239 it uh a few days ago and then actually 1905 01:19:40,239 --> 01:19:42,400 Zach discovered something in the 1906 01:19:42,400 --> 01:19:44,560 ordinance and then as I was reading that 1907 01:19:44,560 --> 01:19:49,199 I discovered another typo. So yeah. 1908 01:19:49,199 --> 01:19:51,440 Yes. Thank thank you Zach. Yes. It takes 1909 01:19:51,440 --> 01:19:54,239 a team takes many set of eyes. This 1910 01:19:54,239 --> 01:19:57,199 agenda had a lot of resolutions and 1911 01:19:57,199 --> 01:20:02,000 ordinances and agreements. So 1912 01:20:02,000 --> 01:20:03,840 I'm not perfect. I I bet you thought I 1913 01:20:03,840 --> 01:20:05,840 was. 1914 01:20:05,840 --> 01:20:08,560 Okay. Well, uh, thank you. I'm ready to 1915 01:20:08,560 --> 01:20:09,679 go. So, 1916 01:20:09,679 --> 01:20:11,920 >> thank you, council. I'm here to present 1917 01:20:11,920 --> 01:20:14,880 the proposed, um, next tax cycle for the 1918 01:20:14,880 --> 01:20:17,920 RVPA. A little background about the tax. 1919 01:20:17,920 --> 01:20:20,880 The the parcel tax funds about 50% of 1920 01:20:20,880 --> 01:20:24,000 the RVPA's operations. The other part is 1921 01:20:24,000 --> 01:20:25,840 the actual transport revenue that we 1922 01:20:25,840 --> 01:20:27,600 receive from uh, transporting the 1923 01:20:27,600 --> 01:20:30,560 patients. The next cycle, the proposed 1924 01:20:30,560 --> 01:20:33,520 cycle that we're proposing tonight is is 1925 01:20:33,520 --> 01:20:36,880 going to start July 1 of 2027. So, so 1926 01:20:36,880 --> 01:20:39,360 not this July, but next July, and it'll 1927 01:20:39,360 --> 01:20:45,199 run all the way uh to June 30th, uh 2031 1928 01:20:45,199 --> 01:20:46,880 across all the member agencies, all 1929 01:20:46,880 --> 01:20:49,600 member, all eight member agencies. Um to 1930 01:20:49,600 --> 01:20:51,360 guarantee funding members member 1931 01:20:51,360 --> 01:20:53,440 agencies must seek voter approval for 1932 01:20:53,440 --> 01:20:55,520 renewal of their partial tax measure 1933 01:20:55,520 --> 01:20:59,120 this in this coming ne November 2026. 1934 01:20:59,120 --> 01:21:01,360 Cities and towns uh need their councils 1935 01:21:01,360 --> 01:21:04,560 to approve the work uh to work with the 1936 01:21:04,560 --> 01:21:06,880 uh elections department timeline for 1937 01:21:06,880 --> 01:21:10,480 November ballot submission. 1938 01:21:10,480 --> 01:21:13,199 So tax rates how did we get to the tax 1939 01:21:13,199 --> 01:21:15,840 rate? uh the tax rates are established 1940 01:21:15,840 --> 01:21:18,320 based on today's projections 1941 01:21:18,320 --> 01:21:21,120 uh for the next four years. There were 1942 01:21:21,120 --> 01:21:22,719 some uncertainties that we had to 1943 01:21:22,719 --> 01:21:25,280 consider during um during our 1944 01:21:25,280 --> 01:21:28,000 projections. Uh one of them probably one 1945 01:21:28,000 --> 01:21:29,920 of the biggest one is uh changes to 1946 01:21:29,920 --> 01:21:32,480 Medicare and medic medical and these are 1947 01:21:32,480 --> 01:21:35,280 potential um decreases in transport 1948 01:21:35,280 --> 01:21:37,679 revenues which I mentioned before which 1949 01:21:37,679 --> 01:21:40,159 is about 50% of the revenues that uh the 1950 01:21:40,159 --> 01:21:44,000 RVPA takes in. uh changes in structure 1951 01:21:44,000 --> 01:21:47,120 and cost of service provision. So the 1952 01:21:47,120 --> 01:21:50,159 RVPA uh cost uh a lot of the cost goes 1953 01:21:50,159 --> 01:21:52,560 to personnel. So depending on um 1954 01:21:52,560 --> 01:21:55,280 agreements, and things of that nature in 1955 01:21:55,280 --> 01:21:57,520 the next four years, we factor that in. 1956 01:21:57,520 --> 01:22:00,159 And then um inflation and other uh 1957 01:22:00,159 --> 01:22:04,239 typical cost pressures. So those are the uncertainties that we had to kind of 1958 01:22:04,239 --> 01:22:06,400 factor in when we when we came to the 1959 01:22:06,400 --> 01:22:11,440 final decision on on what the what the tax was going to be. So for 1960 01:22:11,440 --> 01:22:14,159 these reasons um being that we we 1961 01:22:14,159 --> 01:22:15,760 forecasted 1962 01:22:15,760 --> 01:22:19,600 uh if the cost projections change and 1963 01:22:19,600 --> 01:22:22,320 the tax rates can be lowered than what's 1964 01:22:22,320 --> 01:22:24,960 being proposed and you'll see the up to 1965 01:22:24,960 --> 01:22:27,679 language which is in um in the ballot 1966 01:22:27,679 --> 01:22:30,480 language in any one of the four-year tax 1967 01:22:30,480 --> 01:22:32,560 cycles upon recommendation from the 1968 01:22:32,560 --> 01:22:35,040 board while maintaining equalization 1969 01:22:35,040 --> 01:22:38,000 pattern. So if we reduce the cost in in 1970 01:22:38,000 --> 01:22:43,040 one member agency, it'll be reduced in in the other member agency 1971 01:22:43,040 --> 01:22:46,400 separately. The goal here I is to uh 1972 01:22:46,400 --> 01:22:48,719 equalize the tax rates across the member 1973 01:22:48,719 --> 01:22:51,199 agencies like I mentioned before because 1974 01:22:51,199 --> 01:22:53,199 everybody receives the same level of 1975 01:22:53,199 --> 01:22:56,159 service. So this means uh equalizing 1976 01:22:56,159 --> 01:22:59,360 rates in the applicable square footage 1977 01:22:59,360 --> 01:23:01,440 for non-residential uses across the 1978 01:23:01,440 --> 01:23:03,199 service areas. So there's two ways that 1979 01:23:03,199 --> 01:23:05,840 this tax will work. One will be per 1980 01:23:05,840 --> 01:23:09,920 parcel and the other will be a a per 1981 01:23:09,920 --> 01:23:11,600 non-residential 1982 01:23:11,600 --> 01:23:14,080 slashcommercial building with a square 1983 01:23:14,080 --> 01:23:18,070 footage. 1984 01:23:18,080 --> 01:23:20,960 So here's this here's a um the chart 1985 01:23:20,960 --> 01:23:23,600 that I um mentioned earlier. I 1986 01:23:23,600 --> 01:23:26,719 highlighted the effects of um the town 1987 01:23:26,719 --> 01:23:29,040 of Ross and what the tax measure will 1988 01:23:29,040 --> 01:23:35,120 do. So, in um in 2026 and 2027, which is 1989 01:23:35,120 --> 01:23:36,880 uh going to be here going to be here in 1990 01:23:36,880 --> 01:23:40,000 about 2 weeks, the tax will go up to 1991 01:23:40,000 --> 01:23:41,760 $103.50. 1992 01:23:41,760 --> 01:23:43,360 It'll go up $3. That's already 1993 01:23:43,360 --> 01:23:45,920 pre-approved by the by by the voters 1994 01:23:45,920 --> 01:23:48,800 from the last tax cycle. And the new 1995 01:23:48,800 --> 01:23:51,360 proposed tax cycle will start in 27 and 1996 01:23:51,360 --> 01:23:55,360 28 and is proposed to go up $4. 1997 01:23:55,360 --> 01:24:00,080 2829 2930 and 3031 is also proposed to 1998 01:24:00,080 --> 01:24:02,320 go up $4, but you'll notice on this 1999 01:24:02,320 --> 01:24:06,480 chart it only says $3.50 because that's 2000 01:24:06,480 --> 01:24:08,960 what we as a projection we wanted to 2001 01:24:08,960 --> 01:24:10,880 give ourselves a little bit of padding 2002 01:24:10,880 --> 01:24:12,719 in case we forgot something and we had 2003 01:24:12,719 --> 01:24:15,760 to go up to the full $4. But um that's 2004 01:24:15,760 --> 01:24:19,040 why we had the language up to. And then 2005 01:24:19,040 --> 01:24:21,440 um council member Salter to to your 2006 01:24:21,440 --> 01:24:23,199 question, you'll see the court of Madera 2007 01:24:23,199 --> 01:24:25,280 is on there too with uh with their tax 2008 01:24:25,280 --> 01:24:27,280 rates and and their increases. And 2009 01:24:27,280 --> 01:24:28,880 you'll see the first year they're going 2010 01:24:28,880 --> 01:24:30,960 to increase $7.50 2011 01:24:30,960 --> 01:24:34,480 about 750 775 throughout the four years. 2012 01:24:34,480 --> 01:24:38,080 And that'll get us equal within 25 cents 2013 01:24:38,080 --> 01:24:43,110 um year number four. 2014 01:24:43,120 --> 01:24:45,679 So the thresholds uh Cord Madera also 2015 01:24:45,679 --> 01:24:48,960 had a uh square footage threshold for uh 2016 01:24:48,960 --> 01:24:51,760 non-residential floor areas and it was 2017 01:24:51,760 --> 01:24:54,800 1,000 square ft where ours is currently 2018 01:24:54,800 --> 01:25:01,280 1,500. So this proposal here is going to be to move from 1500 down to 2019 01:25:01,280 --> 01:25:03,600 a,000 so that we're equal with CO Madera 2020 01:25:03,600 --> 01:25:06,560 and everybody's the same. An example 2021 01:25:06,560 --> 01:25:09,040 would be uh at today's dollars on bullet 2022 01:25:09,040 --> 01:25:11,120 point number two, if you had a a 10,000 2023 01:25:11,120 --> 01:25:14,560 square foot building, at today's rate of 2024 01:25:14,560 --> 01:25:16,400 $100.50, 2025 01:25:16,400 --> 01:25:19,760 it would equal about $670. 2026 01:25:19,760 --> 01:25:24,320 And the same building at of the,000 ft 2027 01:25:24,320 --> 01:25:27,760 range would be $1,05. 2028 01:25:27,760 --> 01:25:29,360 So you'll see there's a difference at 2029 01:25:29,360 --> 01:25:33,280 least uh about $335 2030 01:25:33,280 --> 01:25:35,280 uh difference in that in that movement 2031 01:25:35,280 --> 01:25:38,709 there. 2032 01:25:38,719 --> 01:25:40,560 Recommendation is that the town council 2033 01:25:40,560 --> 01:25:43,760 adopt resolution 2637 calling the 2034 01:25:43,760 --> 01:25:46,639 November 3rd, 2026 2035 01:25:46,639 --> 01:25:48,560 calling for an election for renewal of 2036 01:25:48,560 --> 01:25:50,159 the Ross Valley Paramedic Authority 2037 01:25:50,159 --> 01:25:54,320 4-year special tax from 2027 through 2038 01:25:54,320 --> 01:25:56,560 2031 and requesting the Marine County 2039 01:25:56,560 --> 01:25:58,639 Board of Supervisors consolidate the 2040 01:25:58,639 --> 01:26:01,040 election with the statewide general 2041 01:26:01,040 --> 01:26:02,719 election in accordance with election 2042 01:26:02,719 --> 01:26:06,639 code 1000 02 2043 01:26:06,639 --> 01:26:11,510 and 104. 418. 2044 01:26:11,520 --> 01:26:15,600 » Thank you. Questions? 2045 01:26:15,600 --> 01:26:18,480 >> Well, I I have a question sort of. Um 2046 01:26:18,480 --> 01:26:20,960 I'm wondering if we 2047 01:26:20,960 --> 01:26:22,400 would consider slightly different 2048 01:26:22,400 --> 01:26:24,560 language for that first phrase. The the 2049 01:26:24,560 --> 01:26:26,960 first phrase currently reads to maintain 2050 01:26:26,960 --> 01:26:29,679 rapid 911 emergency response times and 2051 01:26:29,679 --> 01:26:31,360 preserve the number of onduty paramedics 2052 01:26:31,360 --> 01:26:33,280 ready to respond to accidents, medical 2053 01:26:33,280 --> 01:26:36,960 emergencies. shell the Ross Valley tax 2054 01:26:36,960 --> 01:26:39,440 and a suggestion is to change that to 2055 01:26:39,440 --> 01:26:41,760 maintain locally controlled ambulance 2056 01:26:41,760 --> 01:26:43,760 service staff by paramedics available to 2057 01:26:43,760 --> 01:26:47,040 assist in 911 emergencies shall the Ross 2058 01:26:47,040 --> 01:26:49,280 Valley and then on and on and the reason 2059 01:26:49,280 --> 01:26:52,960 for that is that the current the the 2060 01:26:52,960 --> 01:26:57,440 language that's that's written here it's it's old and I don't know that it 2061 01:26:57,440 --> 01:26:59,360 totally reflects some of the realities. 2062 01:26:59,360 --> 01:27:02,719 I really want this to pass and to focus 2063 01:27:02,719 --> 01:27:04,800 on the number of paramedics and the 2064 01:27:04,800 --> 01:27:06,880 response times. I I worry that that 2065 01:27:06,880 --> 01:27:08,239 could get challenged like well really 2066 01:27:08,239 --> 01:27:09,840 will this help our response times? How 2067 01:27:09,840 --> 01:27:11,600 will it help? What about the fire 2068 01:27:11,600 --> 01:27:14,400 station? And if we change the wording a 2069 01:27:14,400 --> 01:27:16,239 little bit, we get away from that 2070 01:27:16,239 --> 01:27:18,560 totally, but we have the same the same 2071 01:27:18,560 --> 01:27:21,840 intention which is to maintain uh 2072 01:27:21,840 --> 01:27:23,760 locally controlled ambulance transport 2073 01:27:23,760 --> 01:27:26,400 service staffed by paramedics available 2074 01:27:26,400 --> 01:27:30,239 to assist in 911 emergencies. So, I felt 2075 01:27:30,239 --> 01:27:32,480 like that can't be challenged, can't be 2076 01:27:32,480 --> 01:27:34,480 questioned, is totally defensible, 2077 01:27:34,480 --> 01:27:36,560 doesn't bring us into any discussions 2078 01:27:36,560 --> 01:27:41,760 about response times. And I thought that would be clear for for the town and 2079 01:27:41,760 --> 01:27:43,679 asked Ben about it and Christa asked 2080 01:27:43,679 --> 01:27:48,000 Christa and asked if she could ask RVPA, 2081 01:27:48,000 --> 01:27:49,840 are we allowed to change it if we as a 2082 01:27:49,840 --> 01:27:53,520 council wanted to? And um uh you 2083 01:27:53,520 --> 01:27:55,920 referred it to Ben and Ben said, "This 2084 01:27:55,920 --> 01:27:58,960 this sounds possible." Um, we would, if 2085 01:27:58,960 --> 01:28:02,000 the council wanted to do that, uh, he 2086 01:28:02,000 --> 01:28:04,239 would check with RVPA and with the 2087 01:28:04,239 --> 01:28:06,159 county to be sure that that's legal. 2088 01:28:06,159 --> 01:28:09,360 Either way, we could approve this in in 2089 01:28:09,360 --> 01:28:11,440 July if we want to change the wording. 2090 01:28:11,440 --> 01:28:13,280 So, we could talk about the wording. And 2091 01:28:13,280 --> 01:28:15,040 it's not a very big change, but I just I 2092 01:28:15,040 --> 01:28:18,400 didn't I just felt like this simpler 2093 01:28:18,400 --> 01:28:20,639 wording is very defensible, can't be 2094 01:28:20,639 --> 01:28:24,080 challenged, it's very clear, and it I I 2095 01:28:24,080 --> 01:28:25,280 think it kind of guarantees that it's 2096 01:28:25,280 --> 01:28:26,480 going to go through because there's just 2097 01:28:26,480 --> 01:28:28,320 nothing that's controversial. It doesn't 2098 01:28:28,320 --> 01:28:30,080 bring up some of our issues about 2099 01:28:30,080 --> 01:28:33,040 response times and and then about 2100 01:28:33,040 --> 01:28:34,960 guaranteeing the number of paramedics, I 2101 01:28:34,960 --> 01:28:36,080 don't know that that's really been a 2102 01:28:36,080 --> 01:28:37,840 focus of this anyway. So I sort of 2103 01:28:37,840 --> 01:28:39,760 preferred not having that in it and just 2104 01:28:39,760 --> 01:28:41,920 have something that is sort of totally 2105 01:28:41,920 --> 01:28:45,199 pure, clean, direct and and that so that 2106 01:28:45,199 --> 01:28:46,960 was my that's why I made this 2107 01:28:46,960 --> 01:28:48,560 suggestion. So 2108 01:28:48,560 --> 01:28:50,159 >> I guess the first is to see if anybody 2109 01:28:50,159 --> 01:28:51,440 once we get to back 2110 01:28:51,440 --> 01:28:52,239 >> I think we should have 2111 01:28:52,239 --> 01:28:53,679 >> so that's my question is can we do it 2112 01:28:53,679 --> 01:28:56,800 and then we'll talk about later. So, any 2113 01:28:56,800 --> 01:29:00,400 other questions from council about the 2114 01:29:00,400 --> 01:29:03,280 presentation or the paramedic tax? And 2115 01:29:03,280 --> 01:29:05,920 we we'll discuss Elizabeth when we bring 2116 01:29:05,920 --> 01:29:07,840 it back. Um, 2117 01:29:07,840 --> 01:29:11,520 >> I say if the fire chief had any any 2118 01:29:11,520 --> 01:29:14,960 aversion to changing the the text of the 2119 01:29:14,960 --> 01:29:16,960 language. 2120 01:29:16,960 --> 01:29:19,440 >> Yeah. I I don't I know there's a lot of 2121 01:29:19,440 --> 01:29:21,280 >> We have extra copies of what I what I 2122 01:29:21,280 --> 01:29:22,560 wrote. Don't Don't you have some extra? 2123 01:29:22,560 --> 01:29:24,239 >> There's a lot of provisions. I I gave 2124 01:29:24,239 --> 01:29:25,600 him Oh, you gave one. 2125 01:29:25,600 --> 01:29:26,719 >> Oh, oh, oh, oh, oh, oh, oh, oh, oh, oh, yeah. In the beginning of the 2126 01:29:26,719 --> 01:29:27,520 meeting. I 2127 01:29:27,520 --> 01:29:29,120 >> I know there's a lot of provisions in 2128 01:29:29,120 --> 01:29:30,960 how you word this, so I I don't think I 2129 01:29:30,960 --> 01:29:33,760 have the expertise to to know exactly. I 2130 01:29:33,760 --> 01:29:36,159 do know that um what we're what we 2131 01:29:36,159 --> 01:29:38,800 proposed, which isn't the only way, but 2132 01:29:38,800 --> 01:29:41,760 what we proposed was um was sent to a 2133 01:29:41,760 --> 01:29:44,239 political consultant through our VPA and 2134 01:29:44,239 --> 01:29:45,760 then it was also vetted out through the 2135 01:29:45,760 --> 01:29:49,440 county elections office. Um, so you 2136 01:29:49,440 --> 01:29:51,920 know, if if there's a desire to do this 2137 01:29:51,920 --> 01:29:54,080 that I, you know, that's some of the 2138 01:29:54,080 --> 01:29:55,120 things that would have to be done 2139 01:29:55,120 --> 01:29:56,639 because I know there's some different 2140 01:29:56,639 --> 01:29:58,639 provisions other than just how many how 2141 01:29:58,639 --> 01:30:01,120 many words are in there. 2142 01:30:01,120 --> 01:30:02,560 >> Yeah, I mean the words are the same. 2143 01:30:02,560 --> 01:30:03,840 It's only that 2144 01:30:03,840 --> 01:30:05,840 >> the word count is the same. It's 2145 01:30:05,840 --> 01:30:07,840 actually lower. The word count is lower 2146 01:30:07,840 --> 01:30:10,239 and all of the sort of legal part about 2147 01:30:10,239 --> 01:30:12,159 what should the tax be and and how much 2148 01:30:12,159 --> 01:30:14,239 per square foot and all that that none 2149 01:30:14,239 --> 01:30:16,239 of that has changed. is just the sort of 2150 01:30:16,239 --> 01:30:18,239 the justification phrase at the very 2151 01:30:18,239 --> 01:30:19,280 beginning. 2152 01:30:19,280 --> 01:30:21,199 >> Are we going to come back and discuss? 2153 01:30:21,199 --> 01:30:24,239 >> We are. So, um, any other questions by 2154 01:30:24,239 --> 01:30:26,239 council members? 2155 01:30:26,239 --> 01:30:29,040 >> Any public comment on this item? Anybody 2156 01:30:29,040 --> 01:30:29,600 online? 2157 01:30:29,600 --> 01:30:30,719 >> No one online. Mayor, 2158 01:30:30,719 --> 01:30:32,639 >> great. So now we'll bring it back and we 2159 01:30:32,639 --> 01:30:36,560 can discuss if council is inclined to 2160 01:30:36,560 --> 01:30:40,400 have Ben and the RVPA explore this 2161 01:30:40,400 --> 01:30:42,080 proposed new language and we can 2162 01:30:42,080 --> 01:30:45,280 continue it until July our July 9th 2163 01:30:45,280 --> 01:30:49,040 meeting or we can adopt the RVPA 2164 01:30:49,040 --> 01:30:51,679 language that's in the staff report. 2165 01:30:51,679 --> 01:30:54,000 >> What do people think? 2166 01:30:54,000 --> 01:30:56,960 >> I was going to say I I I support um I 2167 01:30:56,960 --> 01:30:58,719 actually really think it's cleaner and 2168 01:30:58,719 --> 01:31:01,120 nicer. It's it's it eliminates some 2169 01:31:01,120 --> 01:31:04,639 words that we don't need and it's um I 2170 01:31:04,639 --> 01:31:06,159 think it's more accurate. I think we 2171 01:31:06,159 --> 01:31:09,280 want to be as transparent um as we can 2172 01:31:09,280 --> 01:31:11,199 be and just say it's locally controlled 2173 01:31:11,199 --> 01:31:13,600 and they're available because also it's 2174 01:31:13,600 --> 01:31:16,080 also over periods of time and so if 2175 01:31:16,080 --> 01:31:18,960 you're saying oh we are you know going 2176 01:31:18,960 --> 01:31:21,040 to have these paramedics available to 2177 01:31:21,040 --> 01:31:22,480 assist and you know we don't know what 2178 01:31:22,480 --> 01:31:24,159 the future staffing levels may be or 2179 01:31:24,159 --> 01:31:26,719 what the RVPA is going to determine. So, 2180 01:31:26,719 --> 01:31:28,639 it just I think it's cleaner and it's I 2181 01:31:28,639 --> 01:31:30,639 think it's more transparent. 2182 01:31:30,639 --> 01:31:32,639 >> Elizabeth, can you talk about what are 2183 01:31:32,639 --> 01:31:35,120 the old-fashioned words in the uh 2184 01:31:35,120 --> 01:31:37,920 existing ballot language? 2185 01:31:37,920 --> 01:31:40,880 >> The Well, this particular ballot 2186 01:31:40,880 --> 01:31:42,480 language has been used over and over for 2187 01:31:42,480 --> 01:31:44,159 several times. Is that what you mean? 2188 01:31:44,159 --> 01:31:46,159 >> No, no. You said that that one of the 2189 01:31:46,159 --> 01:31:48,320 problems is that this is old language. 2190 01:31:48,320 --> 01:31:50,800 They're using old language. Oh, I just 2191 01:31:50,800 --> 01:31:53,520 meant that that that that the first part 2192 01:31:53,520 --> 01:31:55,679 is is has been used many times and I 2193 01:31:55,679 --> 01:31:59,199 don't think it quite reflects just the 2194 01:31:59,199 --> 01:32:01,440 reality of how this works. There's not 2195 01:32:01,440 --> 01:32:04,480 like a specific word but but I don't you 2196 01:32:04,480 --> 01:32:06,639 know I don't I don't think when we've 2197 01:32:06,639 --> 01:32:08,560 passed this before we've never said this 2198 01:32:08,560 --> 01:32:10,800 is for response times and even though 2199 01:32:10,800 --> 01:32:12,320 that's what the wording said and the 2200 01:32:12,320 --> 01:32:14,239 others we've never said this is to 2201 01:32:14,239 --> 01:32:17,199 preserve the number of of paramedics. I 2202 01:32:17,199 --> 01:32:18,320 mean, I don't know that there's ever 2203 01:32:18,320 --> 01:32:20,400 been a discussion about if this doesn't 2204 01:32:20,400 --> 01:32:22,159 pass, do we lose paramedics? I mean, 2205 01:32:22,159 --> 01:32:25,600 it's not we we never really had had that 2206 01:32:25,600 --> 01:32:29,120 on the table. Um, and so, as we're 2207 01:32:29,120 --> 01:32:30,880 campaigning for this, it's harder to 2208 01:32:30,880 --> 01:32:32,960 campaign for something that you don't 2209 01:32:32,960 --> 01:32:35,120 quite understand. Well, how will this 2210 01:32:35,120 --> 01:32:36,800 preserve the number? I mean, I don't 2211 01:32:36,800 --> 01:32:39,520 know. And how will it affect response 2212 01:32:39,520 --> 01:32:41,360 times? I mean, I don't want to go there. 2213 01:32:41,360 --> 01:32:42,800 I mean, I'd much rather just keep it 2214 01:32:42,800 --> 01:32:46,719 with, you know, we have um locally 2215 01:32:46,719 --> 01:32:48,880 controlled ambulance service. I included 2216 01:32:48,880 --> 01:32:50,960 excellent. I put to maintain excellent 2217 01:32:50,960 --> 01:32:53,199 locally controlled ambulance service, 2218 01:32:53,199 --> 01:32:55,199 but um Ben said that you can't use a 2219 01:32:55,199 --> 01:32:57,760 word like excellent in in the um the 2220 01:32:57,760 --> 01:33:00,239 ballot language. So, it's just to um to 2221 01:33:00,239 --> 01:33:03,520 maintain locally control. 2222 01:33:03,520 --> 01:33:05,360 >> So, those were my thoughts. The other is 2223 01:33:05,360 --> 01:33:07,040 we could all think about it and decide 2224 01:33:07,040 --> 01:33:09,520 in July or I mean it doesn't doesn't 2225 01:33:09,520 --> 01:33:11,199 matter too much. It's It's not that big 2226 01:33:11,199 --> 01:33:12,800 of a change, but I'm just thinking of 2227 01:33:12,800 --> 01:33:15,440 campaigning. This this new language is 2228 01:33:15,440 --> 01:33:17,600 so pure and clean to campaign on. I It's 2229 01:33:17,600 --> 01:33:18,800 really simple. 2230 01:33:18,800 --> 01:33:21,520 >> I kind of worry about the word assist. 2231 01:33:21,520 --> 01:33:24,000 >> If I look at the word assist, 2232 01:33:24,000 --> 01:33:26,400 >> available to assist, it's a little bit 2233 01:33:26,400 --> 01:33:29,199 of a weaker position than available to 2234 01:33:29,199 --> 01:33:32,080 respond. That's just my personal 2235 01:33:32,080 --> 01:33:35,040 >> thought. 2236 01:33:35,040 --> 01:33:35,840 Change it to respond. 2237 01:33:35,840 --> 01:33:36,719 >> Respond is better. 2238 01:33:36,719 --> 01:33:38,480 >> Yeah. Available to respond. 2239 01:33:38,480 --> 01:33:42,000 >> Yes. Excuse me, mayor. Um I may I offer 2240 01:33:42,000 --> 01:33:43,360 one 2241 01:33:43,360 --> 01:33:44,000 >> Yes. 2242 01:33:44,000 --> 01:33:47,199 >> uh comment is um in Mayor Prom's 2243 01:33:47,199 --> 01:33:49,600 suggested ballot language that you use 2244 01:33:49,600 --> 01:33:52,239 the phrase locally controlled and I 2245 01:33:52,239 --> 01:33:54,480 think that is something that we would 2246 01:33:54,480 --> 01:33:56,320 have to look into because what is the 2247 01:33:56,320 --> 01:33:58,239 definition of locally controlled? It's 2248 01:33:58,239 --> 01:34:02,080 not locally controlled. I mean unless 2249 01:34:02,080 --> 01:34:04,000 it's locally controlled because Ross is 2250 01:34:04,000 --> 01:34:06,080 a member of the RVPA. 2251 01:34:06,080 --> 01:34:08,960 >> I don't know. There's some that word. 2252 01:34:08,960 --> 01:34:11,360 It's not just Ross that's controlling 2253 01:34:11,360 --> 01:34:13,760 it. It's eight 2254 01:34:13,760 --> 01:34:15,360 member agencies. 2255 01:34:15,360 --> 01:34:16,800 >> Yeah. Yeah. That's confusing. 2256 01:34:16,800 --> 01:34:18,960 >> Including the county of Marin. 2257 01:34:18,960 --> 01:34:19,440 >> Yeah. 2258 01:34:19,440 --> 01:34:22,960 >> Well, I think people are inclin It 2259 01:34:22,960 --> 01:34:24,960 sounds like Well, Bill, do you have an 2260 01:34:24,960 --> 01:34:26,639 opinion about whether we should go with 2261 01:34:26,639 --> 01:34:30,480 the original or get the lawyer and our 2262 01:34:30,480 --> 01:34:32,880 VPA to explore some proposed language 2263 01:34:32,880 --> 01:34:35,440 and bring it back in July? 2264 01:34:35,440 --> 01:34:37,360 Now, I'd like to explore some 2265 01:34:37,360 --> 01:34:39,600 alternative language. They they may have 2266 01:34:39,600 --> 01:34:42,320 a concern about locally controlled, but 2267 01:34:42,320 --> 01:34:45,360 the fact is that if we don't pass this 2268 01:34:45,360 --> 01:34:48,159 and other jurisdictions don't pass this, 2269 01:34:48,159 --> 01:34:51,120 then we may not even have an RBPA and 2270 01:34:51,120 --> 01:34:52,880 then it will go back to the county and 2271 01:34:52,880 --> 01:34:54,639 the county will have to open it up for 2272 01:34:54,639 --> 01:34:57,199 bids to private companies and that is 2273 01:34:57,199 --> 01:35:00,080 not locally controlled. So, we do want 2274 01:35:00,080 --> 01:35:02,000 the Ross Valley Paramedic Authority. I 2275 01:35:02,000 --> 01:35:04,159 think it's far superior. 2276 01:35:04,159 --> 01:35:07,040 But um maybe we should just just run 2277 01:35:07,040 --> 01:35:10,719 this by the election department and and 2278 01:35:10,719 --> 01:35:13,199 you know these other entities first 2279 01:35:13,199 --> 01:35:14,880 >> and then bring it back. 2280 01:35:14,880 --> 01:35:18,239 >> I I agree that we should have the 2281 01:35:18,239 --> 01:35:21,600 relevant parties take a look at what 2282 01:35:21,600 --> 01:35:23,440 Elizabeth has drafted and how we've 2283 01:35:23,440 --> 01:35:26,159 revised it tonight and then bring it 2284 01:35:26,159 --> 01:35:30,880 back July 9th and um consider it. I do 2285 01:35:30,880 --> 01:35:33,280 think that I got locally controlled from 2286 01:35:33,280 --> 01:35:35,440 the RVPA website. I don't I don't think 2287 01:35:35,440 --> 01:35:37,440 I made that up. I think that was that 2288 01:35:37,440 --> 01:35:39,760 was, you know, their wording and it 2289 01:35:39,760 --> 01:35:41,280 might have even been assist was from 2290 01:35:41,280 --> 01:35:44,560 that too. I I tried to use phrases from 2291 01:35:44,560 --> 01:35:47,199 the website, but whatever. I I think 2292 01:35:47,199 --> 01:35:49,199 waiting looking at it a little bit more 2293 01:35:49,199 --> 01:35:51,280 would be fine. And again, it's it's just 2294 01:35:51,280 --> 01:35:54,800 to make sure that it passes and it's clean and easy to campaign on 2295 01:35:54,800 --> 01:35:57,440 without somebody bringing up response 2296 01:35:57,440 --> 01:35:59,920 times or numbers of paramedics. It's 2297 01:35:59,920 --> 01:36:01,760 just it's just a lot easier to say we 2298 01:36:01,760 --> 01:36:04,000 have a great ambulance system and we 2299 01:36:04,000 --> 01:36:04,880 want to keep it. 2300 01:36:04,880 --> 01:36:07,440 >> If we put this off until July, is that a 2301 01:36:07,440 --> 01:36:08,719 problem? 2302 01:36:08,719 --> 01:36:11,360 >> It's not a problem if I may. Sorry. I 2303 01:36:11,360 --> 01:36:13,360 wanted to also add uh if you are 2304 01:36:13,360 --> 01:36:14,880 inclined, if there is consensus to 2305 01:36:14,880 --> 01:36:17,120 change the language, we should continue 2306 01:36:17,120 --> 01:36:19,920 it um as you've suggested and we should 2307 01:36:19,920 --> 01:36:22,000 have like specific language that we want 2308 01:36:22,000 --> 01:36:24,639 the RVPA to evaluate. So, you know, we 2309 01:36:24,639 --> 01:36:26,639 should have if it's this language, this 2310 01:36:26,639 --> 01:36:28,320 should be what we submit. So they have 2311 01:36:28,320 --> 01:36:30,000 something specific or we land on 2312 01:36:30,000 --> 01:36:32,080 something, you know, we have actual 2313 01:36:32,080 --> 01:36:33,840 language to give them and not entertain 2314 01:36:33,840 --> 01:36:35,840 a few options or if you have several 2315 01:36:35,840 --> 01:36:38,080 options at least have them be very 2316 01:36:38,080 --> 01:36:40,159 specific. So that that would be the only 2317 01:36:40,159 --> 01:36:42,239 direction if there's consensus to modify 2318 01:36:42,239 --> 01:36:42,880 the language. 2319 01:36:42,880 --> 01:36:44,000 >> It sounds like people would like to 2320 01:36:44,000 --> 01:36:46,480 change assist to respond. Otherwise, 2321 01:36:46,480 --> 01:36:48,960 would that be the language to ask for 2322 01:36:48,960 --> 01:36:49,920 advice about? 2323 01:36:49,920 --> 01:36:51,520 >> Well, I think there's concern about the 2324 01:36:51,520 --> 01:36:54,560 word locally controlled. So what about 2325 01:36:54,560 --> 01:36:56,400 >> we can ask them should that should it 2326 01:36:56,400 --> 01:36:58,639 stay there or is there some you know 2327 01:36:58,639 --> 01:36:59,280 something else 2328 01:36:59,280 --> 01:37:00,560 >> or some other word it's it's like 2329 01:37:00,560 --> 01:37:01,679 non-private you know 2330 01:37:01,679 --> 01:37:03,679 >> what if we just said to maintain local 2331 01:37:03,679 --> 01:37:04,960 ambulance service 2332 01:37:04,960 --> 01:37:05,840 >> local 2333 01:37:05,840 --> 01:37:08,480 >> how about that 2334 01:37:08,480 --> 01:37:12,000 >> yeah sounds great 2335 01:37:12,000 --> 01:37:15,040 >> thoughts experts 2336 01:37:15,040 --> 01:37:18,000 >> no no the website where I found it 2337 01:37:18,000 --> 01:37:19,199 >> okay 2338 01:37:19,199 --> 01:37:24,560 >> uh we we're continuing it um to July 9th 2339 01:37:24,560 --> 01:37:28,080 and subject to various parties checking 2340 01:37:28,080 --> 01:37:32,000 to approve our revised language. And the 2341 01:37:32,000 --> 01:37:34,719 revised language we will submit would be 2342 01:37:34,719 --> 01:37:37,280 to maintain local ambulance service 2343 01:37:37,280 --> 01:37:39,280 staffed by paramedics available to 2344 01:37:39,280 --> 01:37:41,600 respond in 911 emergencies and then 2345 01:37:41,600 --> 01:37:42,719 everything else is the same. 2346 01:37:42,719 --> 01:37:43,760 >> Yep. Okay. 2347 01:37:43,760 --> 01:37:46,000 >> Is that okay with you, Bill? 2348 01:37:46,000 --> 01:37:47,440 >> Yes. 2349 01:37:47,440 --> 01:37:49,440 >> Awesome. Maybe uh just a suggestion 2350 01:37:49,440 --> 01:37:52,000 maybe not in 911 emergencies but maybe 2351 01:37:52,000 --> 01:37:52,800 two 2352 01:37:52,800 --> 01:37:56,310 >> two 2353 01:37:56,320 --> 01:38:01,600 » to respond to 911. Yeah. 2354 01:38:01,600 --> 01:38:03,520 >> Thank you Chief Mahoney for that 2355 01:38:03,520 --> 01:38:05,760 wonderful edit. It's awesome. Thank you 2356 01:38:05,760 --> 01:38:07,760 for being here too. 2357 01:38:07,760 --> 01:38:09,440 >> Right. 2358 01:38:09,440 --> 01:38:11,600 So we are not approve adopting that 2359 01:38:11,600 --> 01:38:13,840 resolution. We will bring that back in 2360 01:38:13,840 --> 01:38:15,679 July. Has there been a motion to 2361 01:38:15,679 --> 01:38:16,800 continue it? 2362 01:38:16,800 --> 01:38:19,119 >> Oh. We should 2363 01:38:19,119 --> 01:38:21,119 >> I will make a motion to continue this 2364 01:38:21,119 --> 01:38:23,440 >> to the July 9th or is it the July 9th 2365 01:38:23,440 --> 01:38:23,760 meeting? 2366 01:38:23,760 --> 01:38:24,320 >> Yes. 2367 01:38:24,320 --> 01:38:25,440 >> July 9th. Yep. 2368 01:38:25,440 --> 01:38:25,840 >> Thank you. 2369 01:38:25,840 --> 01:38:27,119 >> Is there a second? 2370 01:38:27,119 --> 01:38:28,800 >> Second. 2371 01:38:28,800 --> 01:38:30,560 >> Roll call. 2372 01:38:30,560 --> 01:38:32,960 >> Move by Ding. Second by Robbins. Mayor 2373 01:38:32,960 --> 01:38:33,679 McMillan. 2374 01:38:33,679 --> 01:38:34,960 >> Yes. 2375 01:38:34,960 --> 01:38:36,320 >> Mayor Prom Robbins. 2376 01:38:36,320 --> 01:38:36,960 >> I. 2377 01:38:36,960 --> 01:38:38,239 >> Council member Dowling. 2378 01:38:38,239 --> 01:38:38,719 >> Yes. 2379 01:38:38,719 --> 01:38:40,239 >> Council member Kercher. 2380 01:38:40,239 --> 01:38:41,119 >> Yes. 2381 01:38:41,119 --> 01:38:42,320 >> Council member Salter. 2382 01:38:42,320 --> 01:38:42,880 >> Yes. 2383 01:38:42,880 --> 01:38:46,000 >> Motion passes 5. 2384 01:38:46,000 --> 01:38:47,679 >> Thank you. 2385 01:38:47,679 --> 01:38:50,480 Item 15, town council consideration to 2386 01:38:50,480 --> 01:38:53,360 adopt resolution 2626 calling the 2387 01:38:53,360 --> 01:38:56,320 November 3rd, 2026 candidate election 2388 01:38:56,320 --> 01:39:01,040 for two regular term 4year positions on 2389 01:39:01,040 --> 01:39:03,600 the Rosstown Council and requesting the 2390 01:39:03,600 --> 01:39:05,440 Marin County Board of Supervisors to 2391 01:39:05,440 --> 01:39:07,440 consolidate set election with any other 2392 01:39:07,440 --> 01:39:09,920 elections conducted on the same day in 2393 01:39:09,920 --> 01:39:13,280 accordance with election elections code 2394 01:39:13,280 --> 01:39:15,199 102 2395 01:39:15,199 --> 01:39:18,320 and 104. 418. 2396 01:39:18,320 --> 01:39:20,480 >> Thank you, mayor. Uh, it's my, uh, 2397 01:39:20,480 --> 01:39:23,840 pleasure to introduce Zach Kob de Leon 2398 01:39:23,840 --> 01:39:27,440 to, um, summarize this item for the 2399 01:39:27,440 --> 01:39:30,560 council. Thank you. 2400 01:39:30,560 --> 01:39:31,840 >> Good evening, Mayor McMillan, and 2401 01:39:31,840 --> 01:39:34,080 members of the town council. Agenda item 2402 01:39:34,080 --> 01:39:36,320 15 in front of you this evening is for 2403 01:39:36,320 --> 01:39:38,480 consideration of resolution number 22 2404 01:39:38,480 --> 01:39:41,199 2626 which calls our regular candidate 2405 01:39:41,199 --> 01:39:42,960 election and ask Marin County Board of 2406 01:39:42,960 --> 01:39:45,360 Supervisors to consolidate it with the 2407 01:39:45,360 --> 01:39:47,360 statewide general election in accordance 2408 01:39:47,360 --> 01:39:50,480 with election codes 10002 2409 01:39:50,480 --> 01:39:53,199 and 10418. 2410 01:39:53,199 --> 01:39:56,719 On November 3rd, 2026, two regular four 2411 01:39:56,719 --> 01:39:58,719 four-year seats on the Rosstown Council 2412 01:39:58,719 --> 01:40:01,040 will be on the ballot. Like always, we 2413 01:40:01,040 --> 01:40:02,719 hold our election in conjunction with 2414 01:40:02,719 --> 01:40:04,320 the statewide general election. To do 2415 01:40:04,320 --> 01:40:06,800 that, state law requires the council to 2416 01:40:06,800 --> 01:40:08,880 adopt the resolution asking the county 2417 01:40:08,880 --> 01:40:10,800 board of supervisors to consolidate our 2418 01:40:10,800 --> 01:40:13,280 election with theirs. Resolution number 2419 01:40:13,280 --> 01:40:16,320 2626 does four things. It calls the 2420 01:40:16,320 --> 01:40:18,480 election and requests consolidation. It 2421 01:40:18,480 --> 01:40:21,199 states that two four-year seats are up, 2422 01:40:21,199 --> 01:40:22,960 commits the town to reimburse the county 2423 01:40:22,960 --> 01:40:24,560 for the cost of running our portion of 2424 01:40:24,560 --> 01:40:26,480 the election, and it confirms the 2425 01:40:26,480 --> 01:40:28,159 election will be conducted in the manner 2426 01:40:28,159 --> 01:40:30,000 state law prescribes. 2427 01:40:30,000 --> 01:40:31,840 A few dates to be aware of. Candidate 2428 01:40:31,840 --> 01:40:34,239 nomination filing opens July 13th and 2429 01:40:34,239 --> 01:40:36,719 closes August 7th. If an incumbent does 2430 01:40:36,719 --> 01:40:38,639 not file by August 7th, the filing 2431 01:40:38,639 --> 01:40:40,880 period extends to August 12th for 2432 01:40:40,880 --> 01:40:43,040 everyone except incumbents. The signed 2433 01:40:43,040 --> 01:40:44,800 resolution itself must reach the county 2434 01:40:44,800 --> 01:40:46,159 elections department no later than 2435 01:40:46,159 --> 01:40:48,639 August 7th. On the cost, the town 2436 01:40:48,639 --> 01:40:50,239 reimbures the county for our share of 2437 01:40:50,239 --> 01:40:51,920 the election expenses such as 2438 01:40:51,920 --> 01:40:54,480 administration, printing, and canvasing. 2439 01:40:54,480 --> 01:40:56,239 The exact figure is set by the county 2440 01:40:56,239 --> 01:40:58,000 and funds are already available in this 2441 01:40:58,000 --> 01:40:59,360 year's budget. 2442 01:40:59,360 --> 01:41:01,840 This action is exempt from SQA, so no 2443 01:41:01,840 --> 01:41:04,400 environmental review is required. Staff 2444 01:41:04,400 --> 01:41:06,320 recommends the council adopt resolution 2445 01:41:06,320 --> 01:41:08,880 number 2626, and I'm happy to take any 2446 01:41:08,880 --> 01:41:10,000 questions. 2447 01:41:10,000 --> 01:41:13,360 >> Thank you. Questions, 2448 01:41:13,360 --> 01:41:14,159 Matt? 2449 01:41:14,159 --> 01:41:17,600 >> So, I I saw that um town manager said 2450 01:41:17,600 --> 01:41:19,520 that it's going to be in our Ross 2451 01:41:19,520 --> 01:41:22,719 reporter, like an ad, a a big ad. I hope 2452 01:41:22,719 --> 01:41:25,520 also we can do an email blast just to 2453 01:41:25,520 --> 01:41:28,719 let people know because we have um if 2454 01:41:28,719 --> 01:41:31,440 that's a question the question is can we 2455 01:41:31,440 --> 01:41:33,520 um because there's only like four weeks 2456 01:41:33,520 --> 01:41:35,920 I mean it's already June believe it or 2457 01:41:35,920 --> 01:41:38,400 not June 11th so it's very it's coming 2458 01:41:38,400 --> 01:41:40,080 up real soon. 2459 01:41:40,080 --> 01:41:41,360 >> Yes, I'm happy to do that. Thank you for 2460 01:41:41,360 --> 01:41:42,800 that uh suggestion, Council Member 2461 01:41:42,800 --> 01:41:44,320 Selter. It's going to be a full page in 2462 01:41:44,320 --> 01:41:47,360 the Ross review um for this month and 2463 01:41:47,360 --> 01:41:50,159 it's going to outline steps how um 2464 01:41:50,159 --> 01:41:53,760 residents can uh file and how they're 2465 01:41:53,760 --> 01:41:56,320 supposed to run and any requirements of 2466 01:41:56,320 --> 01:41:57,679 them. So there's going to be all the 2467 01:41:57,679 --> 01:41:58,960 information right there for them in the 2468 01:41:58,960 --> 01:42:01,199 Ross review. And yes, I'll take note to 2469 01:42:01,199 --> 01:42:02,880 make sure that it goes out um in an 2470 01:42:02,880 --> 01:42:07,030 eblast as well. 2471 01:42:07,040 --> 01:42:08,960 » Any other questions? 2472 01:42:08,960 --> 01:42:12,000 >> Any public comment on this item? Anyone 2473 01:42:12,000 --> 01:42:14,239 online? No one online. Mayor, 2474 01:42:14,239 --> 01:42:16,480 >> great. So, we'll bring it back for 2475 01:42:16,480 --> 01:42:18,719 discussion or a motion. 2476 01:42:18,719 --> 01:42:20,719 >> Well, I move we adopt resolution number 2477 01:42:20,719 --> 01:42:23,520 2626. 2478 01:42:23,520 --> 01:42:27,350 >> Second. 2479 01:42:27,360 --> 01:42:29,679 » Moved by Dallin, second by Robbins. 2480 01:42:29,679 --> 01:42:30,639 Mayor McMillan, 2481 01:42:30,639 --> 01:42:31,440 >> yes. 2482 01:42:31,440 --> 01:42:32,880 >> Mayor Prom Robbins, 2483 01:42:32,880 --> 01:42:33,520 >> yes. 2484 01:42:33,520 --> 01:42:35,840 >> Council member Kercher, I. 2485 01:42:35,840 --> 01:42:36,960 >> Council member Dalling, 2486 01:42:36,960 --> 01:42:37,520 >> yes. 2487 01:42:37,520 --> 01:42:38,800 >> Council member Salter, 2488 01:42:38,800 --> 01:42:39,440 >> yes. 2489 01:42:39,440 --> 01:42:42,560 >> Motion passes. 5-0. 2490 01:42:42,560 --> 01:42:44,800 Thank you. 2491 01:42:44,800 --> 01:42:47,440 Item number 16, town council to receive 2492 01:42:47,440 --> 01:42:50,159 a presentation on the fiscal year ending 2493 01:42:50,159 --> 01:42:56,239 June 30, 2027. Fiscal year 2027 budget. 2494 01:42:56,239 --> 01:42:58,880 Adopt resolution number 2628 approving 2495 01:42:58,880 --> 01:43:02,159 the fiscal year 2027 budget, setting the 2496 01:43:02,159 --> 01:43:04,400 public safety parcel tax rate, and 2497 01:43:04,400 --> 01:43:07,440 amending the town's salary schedule, and 2498 01:43:07,440 --> 01:43:10,159 adopting resolution number 2629, setting 2499 01:43:10,159 --> 01:43:12,560 the town's appropriations limit as 2500 01:43:12,560 --> 01:43:16,000 provided in government code section 7910 2501 01:43:16,000 --> 01:43:18,239 for the fiscal year ending June 30, 2502 01:43:18,239 --> 01:43:20,880 2027. Town Manager Johnson. 2503 01:43:20,880 --> 01:43:23,360 >> Thank you, Mayor. Um, I'd like to thank 2504 01:43:23,360 --> 01:43:25,520 the town council, our dedicated staff 2505 01:43:25,520 --> 01:43:27,360 team, including our senior accountant, 2506 01:43:27,360 --> 01:43:30,000 Elena Kurakina, and our consulting 2507 01:43:30,000 --> 01:43:31,600 accountant, Elizabeth Ford, for the 2508 01:43:31,600 --> 01:43:34,560 considerable amount of work that you all 2509 01:43:34,560 --> 01:43:36,800 and they have put into the development 2510 01:43:36,800 --> 01:43:39,119 of the fiscal year ending 27 budget. 2511 01:43:39,119 --> 01:43:41,600 Thank you very much. Um, as background, 2512 01:43:41,600 --> 01:43:43,679 the budget is the town's financial plan 2513 01:43:43,679 --> 01:43:45,920 for the upcoming year and includes 2514 01:43:45,920 --> 01:43:48,159 revenues and expenses related to town 2515 01:43:48,159 --> 01:43:50,960 operations and capital improvements. It 2516 01:43:50,960 --> 01:43:52,960 was developed based on the continuing 2517 01:43:52,960 --> 01:43:54,960 objectives of providing high-quality 2518 01:43:54,960 --> 01:43:57,440 services to the community in a fiscally 2519 01:43:57,440 --> 01:44:00,000 responsible manner. The emphasis 2520 01:44:00,000 --> 01:44:02,639 continues to be to sustain financial 2521 01:44:02,639 --> 01:44:05,360 stability as we continue to support the 2522 01:44:05,360 --> 01:44:07,440 town's goals. 2523 01:44:07,440 --> 01:44:09,920 The budget provides current services to 2524 01:44:09,920 --> 01:44:12,080 town residents as well as new projects 2525 01:44:12,080 --> 01:44:14,080 and programs that have been discussed by 2526 01:44:14,080 --> 01:44:16,080 the town council during the course of 2527 01:44:16,080 --> 01:44:18,960 the fiscal year, including during the 2528 01:44:18,960 --> 01:44:20,719 discussion of the capital improvement 2529 01:44:20,719 --> 01:44:24,320 plan um last March and the five-year 2530 01:44:24,320 --> 01:44:26,719 financial forecast and draft fiscal year 2531 01:44:26,719 --> 01:44:30,159 ending 27 budget during that April 23rd 2532 01:44:30,159 --> 01:44:33,199 budget workshop. The budget message at 2533 01:44:33,199 --> 01:44:34,880 the beginning of the budget document 2534 01:44:34,880 --> 01:44:36,639 provides a summary of the overall 2535 01:44:36,639 --> 01:44:39,280 budget. It's located behind tab A in 2536 01:44:39,280 --> 01:44:42,000 your budget binder. 2537 01:44:42,000 --> 01:44:44,880 Uh there's also a staff report for this 2538 01:44:44,880 --> 01:44:47,440 item which is in your agenda packet. It 2539 01:44:47,440 --> 01:44:51,040 has um uh the two resolutions and also 2540 01:44:51,040 --> 01:44:53,840 the first attachment to the staff report 2541 01:44:53,840 --> 01:44:57,679 is um lists the budget changes made to 2542 01:44:57,679 --> 01:45:00,400 this draft budget document. 2543 01:45:00,400 --> 01:45:04,159 um that the town council considered 2544 01:45:04,159 --> 01:45:07,520 during your April 23rd budget workshop. 2545 01:45:07,520 --> 01:45:10,000 Per council direction, during the April 2546 01:45:10,000 --> 01:45:12,320 20 the April budget workshop, the 2547 01:45:12,320 --> 01:45:14,239 capital improvement program has been 2548 01:45:14,239 --> 01:45:16,639 revised to include a Ross common 2549 01:45:16,639 --> 01:45:19,520 rehabilitation project estimated to cost 2550 01:45:19,520 --> 01:45:21,920 um about a million dollars right now. 2551 01:45:21,920 --> 01:45:24,560 Um, this is the fourth year that the 2552 01:45:24,560 --> 01:45:27,280 budget includes a capital projects fund 2553 01:45:27,280 --> 01:45:29,199 to pay for the town's civic center 2554 01:45:29,199 --> 01:45:32,080 campus modernization and rebuilding. By 2555 01:45:32,080 --> 01:45:34,719 the end of fiscal year ending 27, the 2556 01:45:34,719 --> 01:45:36,880 town council will have set aside money 2557 01:45:36,880 --> 01:45:40,560 into this savings account totaling $13.7 2558 01:45:40,560 --> 01:45:42,080 million. 2559 01:45:42,080 --> 01:45:44,400 Since the town council has already spent 2560 01:45:44,400 --> 01:45:46,800 a considerable amount of time on the 2561 01:45:46,800 --> 01:45:48,800 budget over these past few months, I 2562 01:45:48,800 --> 01:45:51,199 will keep my comments brief and end 2563 01:45:51,199 --> 01:45:53,440 here. If there are no questions from the 2564 01:45:53,440 --> 01:45:55,840 council, the specific actions requested 2565 01:45:55,840 --> 01:45:58,560 of the town council this evening are to 2566 01:45:58,560 --> 01:46:01,600 receive my brief presentation on the 2567 01:46:01,600 --> 01:46:04,880 fiscal year ending 27 budget, to adopt 2568 01:46:04,880 --> 01:46:07,520 resolution number 2628 approving the 2569 01:46:07,520 --> 01:46:10,000 budget, setting the public safety parcel 2570 01:46:10,000 --> 01:46:12,080 tax rate and amending the town salary 2571 01:46:12,080 --> 01:46:15,760 schedule, and to adopt resolution 2629, 2572 01:46:15,760 --> 01:46:18,000 setting the town's appropriation limit 2573 01:46:18,000 --> 01:46:21,840 for fiscal year ending 27. Thank you. 2574 01:46:21,840 --> 01:46:24,719 Questions, council members? 2575 01:46:24,719 --> 01:46:26,400 Matt? 2576 01:46:26,400 --> 01:46:28,639 >> So, when we did the budget workshop, we 2577 01:46:28,639 --> 01:46:31,679 hadn't received the the pension returns 2578 01:46:31,679 --> 01:46:35,040 and the pension uh figures. Has that 2579 01:46:35,040 --> 01:46:39,350 been updated in this budget? 2580 01:46:39,360 --> 01:46:42,719 » Yes. I'm going to ask Elena Carina to 2581 01:46:42,719 --> 01:46:44,880 come up. She's here this evening. Just 2582 01:46:44,880 --> 01:46:46,639 to make sure that I'm not getting that 2583 01:46:46,639 --> 01:46:51,109 right. 2584 01:46:51,119 --> 01:46:55,990 So give her a second. 2585 01:46:56,000 --> 01:47:02,470 » Thank you, Elena. 2586 01:47:02,480 --> 01:47:05,119 » So 2587 01:47:05,119 --> 01:47:08,800 you was your question about the unpaid 2588 01:47:08,800 --> 01:47:12,159 uh liabilities for a pension? It was for 2589 01:47:12,159 --> 01:47:14,560 we were we had preliminary numbers for 2590 01:47:14,560 --> 01:47:17,520 the the pension cost like the state 2591 01:47:17,520 --> 01:47:19,040 comes up with and then there's the 2592 01:47:19,040 --> 01:47:21,760 valuation of our potential liability 2593 01:47:21,760 --> 01:47:25,280 that we have to pay more if the return 2594 01:47:25,280 --> 01:47:27,679 didn't match the states and I think the 2595 01:47:27,679 --> 01:47:30,000 numbers were preliminary. No, it was 2596 01:47:30,000 --> 01:47:32,480 final numbers uh because every year 2597 01:47:32,480 --> 01:47:36,960 Kalpers issues a report and it is uh 2598 01:47:36,960 --> 01:47:40,480 issued in uh June of each year and since 2599 01:47:40,480 --> 01:47:43,360 June of last year we knew actually there 2600 01:47:43,360 --> 01:47:46,639 are uh calculations and they are based 2601 01:47:46,639 --> 01:47:48,239 on 2602 01:47:48,239 --> 01:47:50,400 uh our financial information, payroll 2603 01:47:50,400 --> 01:47:55,119 information and uh our stuff. So I'm not 2604 01:47:55,119 --> 01:47:58,480 sure why this question happened because 2605 01:47:58,480 --> 01:48:01,199 the number existed since last year. 2606 01:48:01,199 --> 01:48:03,199 >> Okay. So but we didn't know the return 2607 01:48:03,199 --> 01:48:05,600 of like it there's like a timing 2608 01:48:05,600 --> 01:48:07,199 difference. 2609 01:48:07,199 --> 01:48:09,440 If I may interject, Alina, what we 2610 01:48:09,440 --> 01:48:13,280 didn't have last April was it's every 2611 01:48:13,280 --> 01:48:20,000 July we get the valuation of um 2612 01:48:20,000 --> 01:48:22,880 we get our we the PERS announces their 2613 01:48:22,880 --> 01:48:26,080 valuation of our of our unfunded 2614 01:48:26,080 --> 01:48:28,719 liability. it will be applicable for 2615 01:48:28,719 --> 01:48:32,719 next year because it's like two years uh 2616 01:48:32,719 --> 01:48:37,360 gap they do evaluation based on 2617 01:48:37,360 --> 01:48:41,600 uh prior two years they end 2618 01:48:41,600 --> 01:48:44,880 the fiscal year and two years ago. So 2619 01:48:44,880 --> 01:48:47,440 this is how they evaluated they they 2620 01:48:47,440 --> 01:48:50,880 don't they don't do this right away. So 2621 01:48:50,880 --> 01:48:53,440 uh their evaluations are based on for 2622 01:48:53,440 --> 01:48:57,360 current year 2026 they are based on June 2623 01:48:57,360 --> 01:48:59,360 30, 2024. 2624 01:48:59,360 --> 01:49:01,440 So think of 2625 01:49:01,440 --> 01:49:03,040 >> okay maybe you know it's okay let's take 2626 01:49:03,040 --> 01:49:04,880 it up in like the finance committee just 2627 01:49:04,880 --> 01:49:05,360 so we 2628 01:49:05,360 --> 01:49:06,080 >> oh yeah 2629 01:49:06,080 --> 01:49:08,080 >> I just want to make sure we we 2630 01:49:08,080 --> 01:49:09,360 understand this because obviously it can 2631 01:49:09,360 --> 01:49:11,440 fluctuate a lot depending on 2632 01:49:11,440 --> 01:49:14,000 >> how the pension plan the returns of the 2633 01:49:14,000 --> 01:49:15,840 pension plan are and we're always 2634 01:49:15,840 --> 01:49:18,400 looking backwards but for the forecasts 2635 01:49:18,400 --> 01:49:19,920 we're always looking forward and we may 2636 01:49:19,920 --> 01:49:21,840 the information may be off 2637 01:49:21,840 --> 01:49:23,679 >> and so the stock market has been 2638 01:49:23,679 --> 01:49:28,880 obviously doing very very well so I have no doubt actually that our 2639 01:49:28,880 --> 01:49:31,840 liability has gone down. So I but this 2640 01:49:31,840 --> 01:49:33,280 is stuff we can talk about it as a 2641 01:49:33,280 --> 01:49:34,400 smaller group. It's just important 2642 01:49:34,400 --> 01:49:36,400 because it's a big number to us. 2643 01:49:36,400 --> 01:49:38,800 >> Yeah. And there's no I I can I can say 2644 01:49:38,800 --> 01:49:40,880 that [clears throat] there's no changes 2645 01:49:40,880 --> 01:49:42,400 since April 29. 2646 01:49:42,400 --> 01:49:42,960 >> Okay. 2647 01:49:42,960 --> 01:49:43,679 >> 23. 2648 01:49:43,679 --> 01:49:46,480 >> Mhm. And our but in the most recent 2649 01:49:46,480 --> 01:49:49,600 valuation yes our pension unfunded 2650 01:49:49,600 --> 01:49:51,520 pension liability 2651 01:49:51,520 --> 01:49:53,040 improved 2652 01:49:53,040 --> 01:49:54,159 dramatically. 2653 01:49:54,159 --> 01:49:57,600 >> Yeah. And the danger is that next year 2654 01:49:57,600 --> 01:49:59,920 it could, you know, decrease 2655 01:49:59,920 --> 01:50:04,239 dramatically. But um that's in our 2656 01:50:04,239 --> 01:50:06,719 discussion last April. What we talked 2657 01:50:06,719 --> 01:50:08,639 about was was having a finance 2658 01:50:08,639 --> 01:50:12,400 subcommittee meeting and um I'm looking 2659 01:50:12,400 --> 01:50:15,679 into having um the actuarial who works 2660 01:50:15,679 --> 01:50:19,199 on our um our oped liability 2661 01:50:19,199 --> 01:50:21,520 come in and talk with the finance 2662 01:50:21,520 --> 01:50:23,040 subcommittee 2663 01:50:23,040 --> 01:50:28,800 um about that and because we've just to to double check are we using the best 2664 01:50:28,800 --> 01:50:30,960 strategy to address our unfunded 2665 01:50:30,960 --> 01:50:32,320 liability that 2666 01:50:32,320 --> 01:50:33,440 >> that would be great. Thank you. 2667 01:50:33,440 --> 01:50:36,480 >> Yeah, absolutely. Any 2668 01:50:36,480 --> 01:50:38,719 other questions? 2669 01:50:38,719 --> 01:50:41,600 Any public comment on this item? Anyone 2670 01:50:41,600 --> 01:50:42,560 online? 2671 01:50:42,560 --> 01:50:43,679 >> No one online, mayor. 2672 01:50:43,679 --> 01:50:46,639 >> So, we'll bring it back. Um, I just want 2673 01:50:46,639 --> 01:50:49,280 to say I know this was an inordinate 2674 01:50:49,280 --> 01:50:52,639 amount of work. Um, and thank you for 2675 01:50:52,639 --> 01:50:54,719 guiding us through and also to Rich 2676 01:50:54,719 --> 01:50:58,320 because the CIP is included as well. Um, 2677 01:50:58,320 --> 01:51:00,239 and I it looks like we're in really good 2678 01:51:00,239 --> 01:51:02,320 shape for the upcoming year going 2679 01:51:02,320 --> 01:51:14,310 forward. So, thank you. 2680 01:51:14,320 --> 01:51:15,920 adopt 2681 01:51:15,920 --> 01:51:21,350 resolution 262. 2682 01:51:21,360 --> 01:51:25,119 » Okay. Okay. We're starting again. I move 2683 01:51:25,119 --> 01:51:28,880 that we uh receive we we received the 2684 01:51:28,880 --> 01:51:30,800 presentation of the fiscal year ending 2685 01:51:30,800 --> 01:51:33,600 June 30th, 2027. 2686 01:51:33,600 --> 01:51:36,560 that we adopt resolution number 2628 2687 01:51:36,560 --> 01:51:39,840 approving the fiscal year 2027 budget 2688 01:51:39,840 --> 01:51:43,280 and that we adopt resolution number 2629 2689 01:51:43,280 --> 01:51:45,199 setting the town's appropriation limit 2690 01:51:45,199 --> 01:51:46,800 as provided in the government code 2691 01:51:46,800 --> 01:51:50,560 section 7910 for the fisc fiscal year 2692 01:51:50,560 --> 01:51:54,560 ending June 30th 2027 2693 01:51:54,560 --> 01:51:57,520 >> second 2694 01:51:57,520 --> 01:52:00,159 >> moved by Din second by Robbins Mayor 2695 01:52:00,159 --> 01:52:00,800 McMillan 2696 01:52:00,800 --> 01:52:01,440 >> yes 2697 01:52:01,440 --> 01:52:03,440 >> mayor prom Yes. 2698 01:52:03,440 --> 01:52:05,119 >> Council member Kercher. 2699 01:52:05,119 --> 01:52:05,760 >> Yes. 2700 01:52:05,760 --> 01:52:06,880 >> Council member Dalling. 2701 01:52:06,880 --> 01:52:07,360 >> Yes. 2702 01:52:07,360 --> 01:52:09,040 >> Council member Salter. 2703 01:52:09,040 --> 01:52:09,520 >> Yes. 2704 01:52:09,520 --> 01:52:13,199 >> Motion passes. 5-0. 2705 01:52:13,199 --> 01:52:16,639 >> Thank you. 17. Town council to receive 2706 01:52:16,639 --> 01:52:18,480 an update from staff regarding the 2707 01:52:18,480 --> 01:52:21,040 status of the implementation of the town 2708 01:52:21,040 --> 01:52:25,280 of Ross facilities master plan. 2709 01:52:25,280 --> 01:52:28,159 Christa and David Kelly. 2710 01:52:28,159 --> 01:52:31,440 >> Thank you, mayor and council members. Um 2711 01:52:31,440 --> 01:52:34,000 we promised to give the council um 2712 01:52:34,000 --> 01:52:36,960 regular updates and so this is our next 2713 01:52:36,960 --> 01:52:39,599 update about the implementation 2714 01:52:39,599 --> 01:52:42,239 of the facility master plan. Your last 2715 01:52:42,239 --> 01:52:45,920 update was provided at your early April 2716 01:52:45,920 --> 01:52:48,639 meeting and if you could just give us a 2717 01:52:48,639 --> 01:53:06,070 minute to um set up 2718 01:53:06,080 --> 01:53:16,629 Oh, what is she? 2719 01:53:16,639 --> 01:53:20,790 » But thank you for the off 2720 01:53:20,800 --> 01:53:39,430 » flavored water. 2721 01:53:39,440 --> 01:53:45,910 Is he on? 2722 01:53:45,920 --> 01:53:51,430 Isn't that awesome? 2723 01:53:51,440 --> 01:53:52,880 » When When you're ready, Mayor. 2724 01:53:52,880 --> 01:53:58,470 >> We're We're ready. Go ahead, please. 2725 01:53:58,480 --> 01:54:01,360 » Good evening, Mayor McMillan, 2726 01:54:01,360 --> 01:54:03,679 Mayor Prom Robbins, Council Member Don, 2727 01:54:03,679 --> 01:54:05,679 Council Member Salter, and Council 2728 01:54:05,679 --> 01:54:07,920 Member Kercher. It's wonderful to be 2729 01:54:07,920 --> 01:54:11,760 back on a warm summer day. Uh the 2730 01:54:11,760 --> 01:54:13,840 purpose of the item tonight is to 2731 01:54:13,840 --> 01:54:18,480 provide uh an council with an update on 2732 01:54:18,480 --> 01:54:21,119 the implementation of your facilities 2733 01:54:21,119 --> 01:54:24,400 master plan. The purpose is really to 2734 01:54:24,400 --> 01:54:27,920 cover five uh primary objectives. Uh 2735 01:54:27,920 --> 01:54:30,080 first of which is to update the council 2736 01:54:30,080 --> 01:54:32,480 on implementation activities since the 2737 01:54:32,480 --> 01:54:34,159 last update. We've been doing these on a 2738 01:54:34,159 --> 01:54:36,159 kind of a quarterly basis and the last 2739 01:54:36,159 --> 01:54:39,119 one was April 2nd. like to provide a 2740 01:54:39,119 --> 01:54:41,679 brief summary of our uh procurement 2741 01:54:41,679 --> 01:54:44,080 efforts with respect to uh professional 2742 01:54:44,080 --> 01:54:48,400 consultants, provide a status update on 2743 01:54:48,400 --> 01:54:51,679 our evaluation of potential affordable 2744 01:54:51,679 --> 01:54:54,880 housing partners. It's kind of exciting. 2745 01:54:54,880 --> 01:54:57,040 also provide the council with an update 2746 01:54:57,040 --> 01:54:59,920 on the implementation of I'll call the 2747 01:54:59,920 --> 01:55:02,960 CAC concept uh the citizens advisory 2748 01:55:02,960 --> 01:55:04,960 committee concept 2749 01:55:04,960 --> 01:55:08,480 and and kind of outline uh finish with 2750 01:55:08,480 --> 01:55:10,960 an outline of key upcoming project 2751 01:55:10,960 --> 01:55:15,669 milestones and and next steps. 2752 01:55:15,679 --> 01:55:18,159 So since the last council update in 2753 01:55:18,159 --> 01:55:20,000 April, a significant amount of work has 2754 01:55:20,000 --> 01:55:22,400 been completed. Some of the uh major 2755 01:55:22,400 --> 01:55:25,040 accomplishments include review and 2756 01:55:25,040 --> 01:55:27,520 evaluation of the architectural and 2757 01:55:27,520 --> 01:55:29,840 engineering statement of qualifications 2758 01:55:29,840 --> 01:55:32,719 that we received. We received uh a total 2759 01:55:32,719 --> 01:55:34,480 of 10 2760 01:55:34,480 --> 01:55:37,280 uh uh statements of qualifications that 2761 01:55:37,280 --> 01:55:39,679 were really extensive and we we um 2762 01:55:39,679 --> 01:55:44,400 reviewed those. We com completed review 2763 01:55:44,400 --> 01:55:47,440 uh or at least we initiated review of 2764 01:55:47,440 --> 01:55:50,400 the two statements of qualifications for 2765 01:55:50,400 --> 01:55:51,920 affordable housing and we're going to 2766 01:55:51,920 --> 01:55:54,560 touch in more detail on all of these uh 2767 01:55:54,560 --> 01:55:56,880 meetings were were conducted with both 2768 01:55:56,880 --> 01:55:59,360 of the proposers for affordable housing 2769 01:55:59,360 --> 01:56:03,679 including uh Brilliant Corners uh who is 2770 01:56:03,679 --> 01:56:06,239 partnering with a local nonprofit called 2771 01:56:06,239 --> 01:56:11,360 Life House as well as uh the a local 2772 01:56:11,360 --> 01:56:14,400 group uh named Cedars. 2773 01:56:14,400 --> 01:56:17,679 Uh last but not least, council adopted 2774 01:56:17,679 --> 01:56:20,560 resolution 2623 2775 01:56:20,560 --> 01:56:23,360 uh which provided a direction to staff 2776 01:56:23,360 --> 01:56:26,320 to begin uh amending begin 2777 01:56:26,320 --> 01:56:28,320 implementation of an amendment to the 2778 01:56:28,320 --> 01:56:30,880 facilities master plan and and staff has 2779 01:56:30,880 --> 01:56:33,760 been working on that. 2780 01:56:33,760 --> 01:56:35,360 In addition, other activities that have 2781 01:56:35,360 --> 01:56:37,760 been completed since your last update uh 2782 01:56:37,760 --> 01:56:41,360 included convening one meeting of the 2783 01:56:41,360 --> 01:56:42,639 council subcommittee that was 2784 01:56:42,639 --> 01:56:45,360 established to review the architectural 2785 01:56:45,360 --> 01:56:47,440 and engineer or A&E uh statements of 2786 01:56:47,440 --> 01:56:50,000 qualifications. There was a presentation 2787 01:56:50,000 --> 01:56:52,880 given to council by Fieldman Rolap on 2788 01:56:52,880 --> 01:56:55,599 potential financing options and that was 2789 01:56:55,599 --> 01:56:57,599 uh coordinated by both myself and the 2790 01:56:57,599 --> 01:57:01,360 town manager. Uh following your last uh 2791 01:57:01,360 --> 01:57:03,520 update, a an article was prepared for 2792 01:57:03,520 --> 01:57:05,520 the Ross review providing an an update 2793 01:57:05,520 --> 01:57:08,960 on uh facility master plan activities. 2794 01:57:08,960 --> 01:57:10,800 And last but not least, been 2795 01:57:10,800 --> 01:57:13,040 coordinating uh telecommunication 2796 01:57:13,040 --> 01:57:16,880 efforts to uh address both relocation of 2797 01:57:16,880 --> 01:57:18,960 the existing te telecommunication 2798 01:57:18,960 --> 01:57:20,719 facilities 2799 01:57:20,719 --> 01:57:23,440 um and coordination of an updated lease 2800 01:57:23,440 --> 01:57:26,000 agreement. 2801 01:57:26,000 --> 01:57:28,480 touch a little a little deeper dive on 2802 01:57:28,480 --> 01:57:30,560 all those items that I talked about in 2803 01:57:30,560 --> 01:57:34,000 the previous slide. Uh we received 2804 01:57:34,000 --> 01:57:35,920 really strong interest and I think the 2805 01:57:35,920 --> 01:57:38,800 council should be proud of that uh from 2806 01:57:38,800 --> 01:57:41,679 architectural and engineering firms 2807 01:57:41,679 --> 01:57:43,840 uh that would support an amendment to 2808 01:57:43,840 --> 01:57:46,159 your facility master plan. again 2809 01:57:46,159 --> 01:57:50,000 reviewed uh 10 consultant SOQs and was 2810 01:57:50,000 --> 01:57:52,639 really impressed with the uh the scope 2811 01:57:52,639 --> 01:57:55,280 of and breath of the consultants that 2812 01:57:55,280 --> 01:57:57,440 submitted proposals. It's great when you 2813 01:57:57,440 --> 01:57:59,440 get 10. Sometimes you get really nervous 2814 01:57:59,440 --> 01:58:01,280 if you're going to even get one and you 2815 01:58:01,280 --> 01:58:03,280 receive 10 with a bunch of highly 2816 01:58:03,280 --> 01:58:06,000 qualified teams and project experience. 2817 01:58:06,000 --> 01:58:08,639 as part of that effort prepared uh qu 2818 01:58:08,639 --> 01:58:10,239 comparative evaluation materials 2819 01:58:10,239 --> 01:58:12,480 prepared a matrix for the committee's 2820 01:58:12,480 --> 01:58:15,520 review uh and ultimately intended to to 2821 01:58:15,520 --> 01:58:18,000 support your efforts in reviewing those 2822 01:58:18,000 --> 01:58:20,000 and um as part of that effort also 2823 01:58:20,000 --> 01:58:21,599 coordinated with Griffin structures and 2824 01:58:21,599 --> 01:58:23,920 again I I'll touch on this uh regarding 2825 01:58:23,920 --> 01:58:25,920 a procurement implementation strategy 2826 01:58:25,920 --> 01:58:28,800 for for future council consideration. 2827 01:58:28,800 --> 01:58:31,119 The purpose of all this was really to 2828 01:58:31,119 --> 01:58:32,880 prep position the town or prepare the 2829 01:58:32,880 --> 01:58:35,440 town for project validation and and 2830 01:58:35,440 --> 01:58:37,199 we're going to talk a a little bit more 2831 01:58:37,199 --> 01:58:40,080 about what validation entails. Uh 2832 01:58:40,080 --> 01:58:44,159 ultimately concept refinement of the the CAC alternative that council 2833 01:58:44,159 --> 01:58:46,480 designated as the preferred alternative 2834 01:58:46,480 --> 01:58:48,480 and supporting environmental review and 2835 01:58:48,480 --> 01:58:51,920 future design services. 2836 01:58:51,920 --> 01:58:53,760 In terms of the housing affordable 2837 01:58:53,760 --> 01:58:56,800 housing RFQ, as I mentioned, uh we 2838 01:58:56,800 --> 01:58:58,960 received two statements of 2839 01:58:58,960 --> 01:59:02,000 qualifications from um Brilliant Corners 2840 01:59:02,000 --> 01:59:05,119 and Cedars uh staff which included 2841 01:59:05,119 --> 01:59:08,320 myself uh Roberta and your town manager 2842 01:59:08,320 --> 01:59:11,119 Christa. Uh met with both of the project 2843 01:59:11,119 --> 01:59:14,400 teams. Uh we held initial develop uh 2844 01:59:14,400 --> 01:59:16,480 initial meetings with them to talk about 2845 01:59:16,480 --> 01:59:18,560 their development experience, their 2846 01:59:18,560 --> 01:59:24,480 project goals and and uh how they may uh 2847 01:59:24,480 --> 01:59:27,599 finance a project uh in in collaboration 2848 01:59:27,599 --> 01:59:30,639 with the town of Ross. Uh next steps in 2849 01:59:30,639 --> 01:59:32,960 that process include a continued 2850 01:59:32,960 --> 01:59:35,840 evaluation process. We've obtained lists 2851 01:59:35,840 --> 01:59:38,000 of their local projects so we can take a 2852 01:59:38,000 --> 01:59:42,239 look at those um identify where there's 2853 01:59:42,239 --> 01:59:44,400 maybe some opportunities for uh 2854 01:59:44,400 --> 01:59:46,320 additional partnerships to make a 2855 01:59:46,320 --> 01:59:48,800 project feasible and ultimately to bring 2856 01:59:48,800 --> 01:59:50,239 those back to council for your 2857 01:59:50,239 --> 01:59:52,400 consideration. And again, kind of under 2858 01:59:52,400 --> 01:59:55,679 the the goals of your uh housing element 2859 01:59:55,679 --> 01:59:58,239 would be to enter into an exclusive 2860 01:59:58,239 --> 02:00:00,239 negotiating agreement with the the 2861 02:00:00,239 --> 02:00:02,960 selected partner. uh that would solidify 2862 02:00:02,960 --> 02:00:04,719 that you'd like to move forward with 2863 02:00:04,719 --> 02:00:06,719 that that affordable housing developer 2864 02:00:06,719 --> 02:00:08,960 or that partner uh to deliver affordable 2865 02:00:08,960 --> 02:00:11,040 housing. 2866 02:00:11,040 --> 02:00:16,560 Uh in terms of the uh CAC concept, um 2867 02:00:16,560 --> 02:00:19,360 really council uh made a significant 2868 02:00:19,360 --> 02:00:21,920 milestone when you adopted resolution 2869 02:00:21,920 --> 02:00:23,679 2623. 2870 02:00:23,679 --> 02:00:26,320 It identified that concept as your as 2871 02:00:26,320 --> 02:00:28,320 your preferred alternative. uh staff 2872 02:00:28,320 --> 02:00:31,440 heard that uh very clearly and as such 2873 02:00:31,440 --> 02:00:34,239 staff since that time has uh completed 2874 02:00:34,239 --> 02:00:36,960 uh several activities. We've re reviewed 2875 02:00:36,960 --> 02:00:39,440 the concept plans and their supporting 2876 02:00:39,440 --> 02:00:40,960 materials. 2877 02:00:40,960 --> 02:00:44,800 Uh certainly uh did a initial evaluation 2878 02:00:44,800 --> 02:00:48,400 of the operational uh considerations 2879 02:00:48,400 --> 02:00:52,400 particularly around the uh fire service. 2880 02:00:52,400 --> 02:00:54,560 Uh our goal was to support the town 2881 02:00:54,560 --> 02:00:56,480 council discussions and assist in in 2882 02:00:56,480 --> 02:00:58,800 preparation of agenda materials uh and 2883 02:00:58,800 --> 02:01:02,080 in bringing that resolution forward. Uh 2884 02:01:02,080 --> 02:01:06,800 as as council knows, you provided the direction to staff to to move 2885 02:01:06,800 --> 02:01:08,719 forward with the preferred concept at 2886 02:01:08,719 --> 02:01:11,360 your uh May 6 meeting and you adopt and 2887 02:01:11,360 --> 02:01:15,840 did so by uh resolution number 2623. 2888 02:01:15,840 --> 02:01:23,920 uh the the the resolution speaks to the need or the next step uh is to 2889 02:01:23,920 --> 02:01:27,280 validate assumptions. U and we refer we 2890 02:01:27,280 --> 02:01:29,920 refer to those as uh technical, 2891 02:01:29,920 --> 02:01:32,639 operational and financial. And just to 2892 02:01:32,639 --> 02:01:34,239 kind of break that down a little bit, 2893 02:01:34,239 --> 02:01:37,199 kind of a a a technical a technical 2894 02:01:37,199 --> 02:01:39,840 validation would be to look at the space 2895 02:01:39,840 --> 02:01:41,840 programming that was provided as part of 2896 02:01:41,840 --> 02:01:43,599 that concept. 2897 02:01:43,599 --> 02:01:47,119 uh we know that the the concept was just 2898 02:01:47,119 --> 02:01:49,840 that it was kind of a planning level 2899 02:01:49,840 --> 02:01:51,840 exercise, but you really do need to 2900 02:01:51,840 --> 02:01:53,599 validate that and make sure those the 2901 02:01:53,599 --> 02:01:56,239 space programs work. Uh in terms of 2902 02:01:56,239 --> 02:02:00,159 operations, really look at uh on-site 2903 02:02:00,159 --> 02:02:02,080 circulation. there's still, you know, 2904 02:02:02,080 --> 02:02:04,880 opportunities to see where the driveways 2905 02:02:04,880 --> 02:02:07,119 and entrances can be located and is 2906 02:02:07,119 --> 02:02:10,880 there opportunities to uh make sure that 2907 02:02:10,880 --> 02:02:13,760 those those driveways work for safe 2908 02:02:13,760 --> 02:02:17,280 ingress and egress. uh as well as 2909 02:02:17,280 --> 02:02:19,440 identify the specific number of parking 2910 02:02:19,440 --> 02:02:23,040 spaces and where some of the elements 2911 02:02:23,040 --> 02:02:25,679 that uh were identified or that are 2912 02:02:25,679 --> 02:02:27,360 identified in the current master plan 2913 02:02:27,360 --> 02:02:29,760 were not identified on the CAT concept 2914 02:02:29,760 --> 02:02:32,800 that that includes uh secure parking for 2915 02:02:32,800 --> 02:02:35,920 police as as well as as the corporation 2916 02:02:35,920 --> 02:02:37,599 yard for public works. So that's part of 2917 02:02:37,599 --> 02:02:40,080 that amendment would be to to make sure 2918 02:02:40,080 --> 02:02:42,320 that the all those things are identified 2919 02:02:42,320 --> 02:02:44,880 and a cohesive cohesive plan. And last 2920 02:02:44,880 --> 02:02:50,719 but not least, again that kind of the last aspect uh the financial is to 2921 02:02:50,719 --> 02:02:52,719 uh develop a fully encumbered budget 2922 02:02:52,719 --> 02:02:55,119 that includes and identifies the cost of 2923 02:02:55,119 --> 02:02:57,199 the full development of a of the civic 2924 02:02:57,199 --> 02:02:59,599 center project. 2925 02:02:59,599 --> 02:03:02,880 Uh as as I briefly mentioned uh staff 2926 02:03:02,880 --> 02:03:05,760 has been working on coordinating uh the 2927 02:03:05,760 --> 02:03:08,400 future of telecommunication facilities 2928 02:03:08,400 --> 02:03:12,000 uh on the uh civic center property. Uh 2929 02:03:12,000 --> 02:03:14,960 just want to note here is uh one of the 2930 02:03:14,960 --> 02:03:17,679 elements that the planning team 2931 02:03:17,679 --> 02:03:19,520 representing the te telecommunication 2932 02:03:19,520 --> 02:03:23,920 entities provided was uh some samples of 2933 02:03:23,920 --> 02:03:26,080 what they call stealth stealth poles and 2934 02:03:26,080 --> 02:03:29,679 what you see in this picture is uh a 70 2935 02:03:29,679 --> 02:03:32,480 foot tree pole. Uh staff has identified 2936 02:03:32,480 --> 02:03:35,040 that one of the issues of concern with 2937 02:03:35,040 --> 02:03:37,280 respect to cell towers is the visual 2938 02:03:37,280 --> 02:03:40,239 impact. So trying to uh coordinate and 2939 02:03:40,239 --> 02:03:43,760 identify uh opportunities to uh 2940 02:03:43,760 --> 02:03:46,719 alleviate or mitigate visual impacts uh 2941 02:03:46,719 --> 02:03:48,800 of of cell towers on your civic center 2942 02:03:48,800 --> 02:03:52,000 site and and do so obviously uh cell 2943 02:03:52,000 --> 02:03:54,719 towers and telecommunication towers have 2944 02:03:54,719 --> 02:03:57,040 uh critical provide critical emergency 2945 02:03:57,040 --> 02:04:00,000 services uh and telecommunication that 2946 02:04:00,000 --> 02:04:02,639 people and residents rely on. uh but we 2947 02:04:02,639 --> 02:04:04,639 also want to do it in a way that's not 2948 02:04:04,639 --> 02:04:06,880 uh in intrusive 2949 02:04:06,880 --> 02:04:09,760 uh in terms of the aesthetics. So we 2950 02:04:09,760 --> 02:04:12,159 continue to uh work with them to 2951 02:04:12,159 --> 02:04:14,719 identify, you know, an appropriate style 2952 02:04:14,719 --> 02:04:17,679 and type of tower that would work for 2953 02:04:17,679 --> 02:04:20,000 the civic center site uh while 2954 02:04:20,000 --> 02:04:22,719 preserving flexibility for future civic 2955 02:04:22,719 --> 02:04:24,800 center development. There are some uh 2956 02:04:24,800 --> 02:04:26,639 provisions in the lease agreement with 2957 02:04:26,639 --> 02:04:28,480 the Ross Valley Paramedic Authority 2958 02:04:28,480 --> 02:04:31,199 about the setback distance for the the 2959 02:04:31,199 --> 02:04:34,480 telecommunication tower uh and you know 2960 02:04:34,480 --> 02:04:36,560 it's its location. So you know we're 2961 02:04:36,560 --> 02:04:38,560 sensitive to that and we want to make 2962 02:04:38,560 --> 02:04:41,040 sure that it doesn't conflict with you 2963 02:04:41,040 --> 02:04:42,880 know any future development of the civic 2964 02:04:42,880 --> 02:04:44,560 center. So, we're really looking and 2965 02:04:44,560 --> 02:04:46,320 trying to find a sweet spot that's going 2966 02:04:46,320 --> 02:04:48,719 to work in terms of both aesthetics but 2967 02:04:48,719 --> 02:04:51,119 also not conflicting with any future 2968 02:04:51,119 --> 02:04:56,000 development of uh the civic center site. 2969 02:04:56,000 --> 02:04:58,159 So, looking forward there's you know 2970 02:04:58,159 --> 02:05:00,639 several um important activities that are 2971 02:05:00,639 --> 02:05:02,560 planned. Those include and your next 2972 02:05:02,560 --> 02:05:05,840 agenda item is a amendment of the 2973 02:05:05,840 --> 02:05:08,080 facility master plan and as I spoke to 2974 02:05:08,080 --> 02:05:11,360 earlier that uh technical uh operational 2975 02:05:11,360 --> 02:05:15,360 financial validation of the CAT concept. 2976 02:05:15,360 --> 02:05:17,760 Uh ultimately we'd like to and we're 2977 02:05:17,760 --> 02:05:20,639 planning to bring forward a uh a 2978 02:05:20,639 --> 02:05:22,080 discussion for council on the 2979 02:05:22,080 --> 02:05:23,679 procurement and project delivery 2980 02:05:23,679 --> 02:05:26,639 strategy. Uh this is being done in 2981 02:05:26,639 --> 02:05:28,239 coordination with Griffin structures and 2982 02:05:28,239 --> 02:05:30,159 I'll talk about them shortly. 2983 02:05:30,159 --> 02:05:32,880 uh in addition continue the work that 2984 02:05:32,880 --> 02:05:34,960 we've started on the uh affordable 2985 02:05:34,960 --> 02:05:37,040 housing partnership 2986 02:05:37,040 --> 02:05:40,239 uh as well as uh coordinate the the 2987 02:05:40,239 --> 02:05:43,119 effort that uh Richard Siminovich has 2988 02:05:43,119 --> 02:05:44,719 been working on quite a bit the 2989 02:05:44,719 --> 02:05:47,199 undergrounding of utilities and really 2990 02:05:47,199 --> 02:05:48,960 looking at again the future development 2991 02:05:48,960 --> 02:05:51,599 of the Sigma center and making sure that 2992 02:05:51,599 --> 02:05:54,960 the undergrounding work uh it prepares 2993 02:05:54,960 --> 02:05:56,400 for future development of the SIG 2994 02:05:56,400 --> 02:05:58,159 center. There's some technical aspects 2995 02:05:58,159 --> 02:06:02,239 to that to ensure that the um utilities 2996 02:06:02,239 --> 02:06:04,960 are sized correctly to support you know 2997 02:06:04,960 --> 02:06:07,280 all the future uses of the civic center 2998 02:06:07,280 --> 02:06:09,520 and and last but not least to guide 2999 02:06:09,520 --> 02:06:13,520 future uh environmental review. 3000 02:06:13,520 --> 02:06:16,159 Uh just to touch on Griffin structures. 3001 02:06:16,159 --> 02:06:18,880 Uh 3002 02:06:18,880 --> 02:06:23,520 Griffin has been you know engaged under a small um professional service 3003 02:06:23,520 --> 02:06:26,320 agreement by the town to to assist the 3004 02:06:26,320 --> 02:06:28,960 town as the owner's rep. Um as indicated 3005 02:06:28,960 --> 02:06:32,800 here uh they were they were founded in 3006 02:06:32,800 --> 02:06:35,280 uh 1981. They've been around for 45 3007 02:06:35,280 --> 02:06:40,159 years or more than 45 years. Uh and and 3008 02:06:40,159 --> 02:06:42,639 serving as a diver diversified owners 3009 02:06:42,639 --> 02:06:45,199 representative. Uh they have strong 3010 02:06:45,199 --> 02:06:47,440 skill sets in program and project 3011 02:06:47,440 --> 02:06:50,159 management. Uh and they they they do 3012 02:06:50,159 --> 02:06:54,560 serve both public and private as well as nonprofits, but uh most of the work 3013 02:06:54,560 --> 02:06:56,639 that we we've talked to them about has 3014 02:06:56,639 --> 02:06:58,800 been their public sector work. uh 3015 02:06:58,800 --> 02:07:01,520 particularly with a focus here in Marin 3016 02:07:01,520 --> 02:07:03,360 County. 3017 02:07:03,360 --> 02:07:06,400 Uh in July planning on bringing forward 3018 02:07:06,400 --> 02:07:09,280 a discussion for council uh with the 3019 02:07:09,280 --> 02:07:10,719 assistance of Griffin structures that 3020 02:07:10,719 --> 02:07:13,840 talks about delivery methods uh really 3021 02:07:13,840 --> 02:07:17,440 looking at uh you know three delivery 3022 02:07:17,440 --> 02:07:20,079 strategies. Those include kind of the 3023 02:07:20,079 --> 02:07:22,719 traditional uh project delivery which is 3024 02:07:22,719 --> 02:07:28,400 design bid and build. Uh and um to kind 3025 02:07:28,400 --> 02:07:30,400 of the the newer concepts not so much 3026 02:07:30,400 --> 02:07:32,560 design build but progressive design 3027 02:07:32,560 --> 02:07:33,840 build which I know in one of our 3028 02:07:33,840 --> 02:07:36,639 previous updates we uh mentioned to 3029 02:07:36,639 --> 02:07:38,239 council that we were tracking the 3030 02:07:38,239 --> 02:07:41,440 efforts uh underway by Marin County to 3031 02:07:41,440 --> 02:07:44,800 implement progressive design. Uh and the 3032 02:07:44,800 --> 02:07:49,760 intent really is to uh address uh a 3033 02:07:49,760 --> 02:07:52,480 number of things uh cost project 3034 02:07:52,480 --> 02:07:55,840 delivery and and and risk and and 3035 02:07:55,840 --> 02:08:00,000 there's benefits uh with pros and cons 3036 02:08:00,000 --> 02:08:02,079 associated with uh each one of those 3037 02:08:02,079 --> 02:08:04,239 delivery strategies and and what we want 3038 02:08:04,239 --> 02:08:06,480 to do is bring that forward for council 3039 02:08:06,480 --> 02:08:09,440 discussion. uh progressive design build 3040 02:08:09,440 --> 02:08:11,920 ultimately will require uh some 3041 02:08:11,920 --> 02:08:14,159 additional work particularly with in 3042 02:08:14,159 --> 02:08:15,679 coordination with our town attorney's 3043 02:08:15,679 --> 02:08:18,079 office on making sure we have the 3044 02:08:18,079 --> 02:08:20,639 appropriate tools in our municipal code 3045 02:08:20,639 --> 02:08:22,719 to be able to effectively implement 3046 02:08:22,719 --> 02:08:25,920 design bills. Uh Ben, town attorney Ben 3047 02:08:25,920 --> 02:08:28,719 has already uh put us in contact with 3048 02:08:28,719 --> 02:08:31,119 his team and so we we're working on 3049 02:08:31,119 --> 02:08:33,360 scheduling a meeting to discuss those 3050 02:08:33,360 --> 02:08:39,760 next steps in in preparation for this this next presentation to council. 3051 02:08:39,760 --> 02:08:43,599 Um talked a little bit about again the 3052 02:08:43,599 --> 02:08:45,840 uh procurement options and again the 3053 02:08:45,840 --> 02:08:47,440 delivery alternatives and we'll be 3054 02:08:47,440 --> 02:08:49,040 presenting that as part of the 3055 02:08:49,040 --> 02:08:50,880 presentation council uh currently 3056 02:08:50,880 --> 02:08:56,229 planned for in July. 3057 02:08:56,239 --> 02:08:59,440 This slide really outlines the tenative 3058 02:08:59,440 --> 02:09:01,840 timeline with the mo proposed master 3059 02:09:01,840 --> 02:09:05,119 plan amendment process. Um the next 3060 02:09:05,119 --> 02:09:07,119 agenda item, we're asking council to 3061 02:09:07,119 --> 02:09:09,520 authorize release of a request for 3062 02:09:09,520 --> 02:09:11,119 proposals 3063 02:09:11,119 --> 02:09:16,320 in receipt of uh uh the the proposals in 3064 02:09:16,320 --> 02:09:20,639 July uh followed by a uh staff and 3065 02:09:20,639 --> 02:09:23,199 subcommittee evaluation proposals and 3066 02:09:23,199 --> 02:09:25,199 ultimately to bring back a consultant 3067 02:09:25,199 --> 02:09:29,760 selection recommendation in August. This schedule does remain preliminary 3068 02:09:29,760 --> 02:09:31,520 and we we recognize it may be adjusted 3069 02:09:31,520 --> 02:09:35,280 by council uh and and the proposal 3070 02:09:35,280 --> 02:09:39,119 responses that we receive. 3071 02:09:39,119 --> 02:09:42,960 So in summary um consultant procurement 3072 02:09:42,960 --> 02:09:45,840 efforts uh have been substantially 3073 02:09:45,840 --> 02:09:48,880 completed. were uh undertaking the 3074 02:09:48,880 --> 02:09:51,840 affordable housing evaluations, 3075 02:09:51,840 --> 02:09:53,520 really putting a lot of work into 3076 02:09:53,520 --> 02:09:55,840 advancing the citizens advisory 3077 02:09:55,840 --> 02:09:58,800 council's concept as directed by council 3078 02:09:58,800 --> 02:10:01,599 and moving forward on implementation. 3079 02:10:01,599 --> 02:10:03,920 Uh this this project continues to 3080 02:10:03,920 --> 02:10:06,239 advance in towards the next phase of 3081 02:10:06,239 --> 02:10:08,880 implementation while incorporating town 3082 02:10:08,880 --> 02:10:12,159 direction and community input. 3083 02:10:12,159 --> 02:10:14,239 So, with that said, the facility master 3084 02:10:14,239 --> 02:10:15,920 plan represents a key long-term 3085 02:10:15,920 --> 02:10:18,239 investment in the town's ability to 3086 02:10:18,239 --> 02:10:20,719 provide critical public services, 3087 02:10:20,719 --> 02:10:23,520 support public safety, and advance or 3088 02:10:23,520 --> 02:10:25,760 address your your housing element, 3089 02:10:25,760 --> 02:10:28,239 affordable housing objectives. I just 3090 02:10:28,239 --> 02:10:30,159 want to say staff really appreciates sta 3091 02:10:30,159 --> 02:10:32,400 council's guidance and direction as this 3092 02:10:32,400 --> 02:10:34,480 project advances. And with that said, 3093 02:10:34,480 --> 02:10:37,119 I'll just conclude and ask council if 3094 02:10:37,119 --> 02:10:40,400 you have any questions or comments. 3095 02:10:40,400 --> 02:10:41,760 questions. 3096 02:10:41,760 --> 02:10:43,280 >> I have a question. You know, as far as 3097 02:10:43,280 --> 02:10:45,360 the timing for choosing the consultant, 3098 02:10:45,360 --> 02:10:48,159 that's the architect. Is that right? 3099 02:10:48,159 --> 02:10:48,800 >> That that 3100 02:10:48,800 --> 02:10:50,159 >> architecture firm, right? 3101 02:10:50,159 --> 02:10:52,159 >> So, what what would it take? 3102 02:10:52,159 --> 02:10:54,560 >> We had 3103 02:10:54,560 --> 02:10:56,320 there's certainly an interest in in 3104 02:10:56,320 --> 02:10:58,400 moving up that schedule so that we're, 3105 02:10:58,400 --> 02:11:00,320 you know, moving forward and everyone's 3106 02:11:00,320 --> 02:11:02,639 happy with the way things are and 3107 02:11:02,639 --> 02:11:04,480 perhaps then for withdraw the 3108 02:11:04,480 --> 02:11:08,079 initiative. And I thought that um I 3109 02:11:08,079 --> 02:11:10,159 think that that August meeting is is 3110 02:11:10,159 --> 02:11:13,760 late to choose a consultant. And so what 3111 02:11:13,760 --> 02:11:16,239 would it take to move that up? I know at 3112 02:11:16,239 --> 02:11:18,639 one point I you know the it sounds like 3113 02:11:18,639 --> 02:11:22,560 the um the proposals are due on the 2nd. 3114 02:11:22,560 --> 02:11:26,400 We do have a July meeting. Um is there 3115 02:11:26,400 --> 02:11:29,440 you know could it be July that we decide 3116 02:11:29,440 --> 02:11:32,000 for example? 3117 02:11:32,000 --> 02:11:34,480 >> Uh excuse me. Thank you for your 3118 02:11:34,480 --> 02:11:37,599 inquiry, uh, Mayor Prom Robbins. So, if, 3119 02:11:37,599 --> 02:11:39,679 uh, we wouldn't be able to make the July 3120 02:11:39,679 --> 02:11:41,520 9th meeting because the packet for the 3121 02:11:41,520 --> 02:11:44,880 July 9th meeting, um, with the July 3rd 3122 02:11:44,880 --> 02:11:47,280 holiday especially will be going out 3123 02:11:47,280 --> 02:11:51,119 will be published on July 2nd. And, um, 3124 02:11:51,119 --> 02:11:54,000 I've inquired as to your availability 3125 02:11:54,000 --> 02:11:55,920 and and the mayor's availability because 3126 02:11:55,920 --> 02:11:58,880 I think once we get the um, the 3127 02:11:58,880 --> 02:12:01,440 proposals in on July 2nd, the next day 3128 02:12:01,440 --> 02:12:03,840 is a holiday. Saturday and Sunday is the 3129 02:12:03,840 --> 02:12:05,840 weekend. Then we'll need a couple of 3130 02:12:05,840 --> 02:12:08,000 days for staff to be able to review 3131 02:12:08,000 --> 02:12:10,320 them, put them in a format to help 3132 02:12:10,320 --> 02:12:12,480 facilitate your subcommittee meeting. 3133 02:12:12,480 --> 02:12:14,159 You actually indicated you're not 3134 02:12:14,159 --> 02:12:16,000 available on the Thursday. So, I'm going 3135 02:12:16,000 --> 02:12:18,000 to try to see if I can get a 3136 02:12:18,000 --> 02:12:19,920 subcommittee meeting quickly put 3137 02:12:19,920 --> 02:12:23,199 together um probably on on Wednesday of 3138 02:12:23,199 --> 02:12:27,440 that week. And then um of course we'll 3139 02:12:27,440 --> 02:12:31,199 have to we have to bring forward to 3140 02:12:31,199 --> 02:12:34,880 council an agreement and we have a 3141 02:12:34,880 --> 02:12:37,760 standard uh professional service 3142 02:12:37,760 --> 02:12:40,480 agreement and in the ideal world the 3143 02:12:40,480 --> 02:12:42,719 consultant will say sure that's great 3144 02:12:42,719 --> 02:12:46,079 and that that facilitates the process if 3145 02:12:46,079 --> 02:12:49,119 they sign our agreement. However, 3146 02:12:49,119 --> 02:12:51,119 sometimes that doesn't happen and we 3147 02:12:51,119 --> 02:12:54,480 have to do a bit of back and forth with 3148 02:12:54,480 --> 02:12:57,840 a um with the with a proposed 3149 02:12:57,840 --> 02:13:00,000 consultant. So, I just can't I can't 3150 02:13:00,000 --> 02:13:02,719 promise when exactly it is. The meeting 3151 02:13:02,719 --> 02:13:05,199 in August is late in the month. It's not 3152 02:13:05,199 --> 02:13:06,800 the way the calendar falls. It's not 3153 02:13:06,800 --> 02:13:09,840 till August 13th. So, we could I I 3154 02:13:09,840 --> 02:13:11,679 envision we could hold a special 3155 02:13:11,679 --> 02:13:13,520 meeting. Of course, that's dependent on 3156 02:13:13,520 --> 02:13:15,199 the council. you have a lot of things 3157 02:13:15,199 --> 02:13:17,760 that you're doing in the summer and um 3158 02:13:17,760 --> 02:13:20,400 it does I know that you're all you've 3159 02:13:20,400 --> 02:13:23,520 all indicated your your willingness to 3160 02:13:23,520 --> 02:13:25,840 have a meeting. However, I think it's 3161 02:13:25,840 --> 02:13:28,000 important to recognize that often times 3162 02:13:28,000 --> 02:13:30,560 when I pull the council you have very 3163 02:13:30,560 --> 02:13:32,639 limited the reality is you have very 3164 02:13:32,639 --> 02:13:34,880 limited time. So, just a reality check 3165 02:13:34,880 --> 02:13:38,480 here. Certainly do our best. Um, but I 3166 02:13:38,480 --> 02:13:40,880 know, you know, everyone, including 3167 02:13:40,880 --> 02:13:42,639 council members, you know, usually have 3168 02:13:42,639 --> 02:13:45,040 things um set up for the summertime. So, 3169 02:13:45,040 --> 02:13:46,480 we'll do our best. 3170 02:13:46,480 --> 02:13:50,159 >> Do do the consultants need until um that 3171 02:13:50,159 --> 02:13:53,440 July date to submit their responses? 3172 02:13:53,440 --> 02:13:57,119 Could we shorten that window and then 3173 02:13:57,119 --> 02:14:00,320 meet the July deadline? Mhm. Um that 3174 02:14:00,320 --> 02:14:06,960 hasn't been the our our advice from um Griffin Structures who deals with 3175 02:14:06,960 --> 02:14:12,880 this all the time has been that this deadline is already really pushing 3176 02:14:12,880 --> 02:14:17,280 it. So um you know we will certainly um 3177 02:14:17,280 --> 02:14:19,840 get it out as quickly as possible. I 3178 02:14:19,840 --> 02:14:22,320 mean, if you um we could get it out 3179 02:14:22,320 --> 02:14:24,000 either tomorrow or at the latest on 3180 02:14:24,000 --> 02:14:27,360 Monday and make sure that we give the um 3181 02:14:27,360 --> 02:14:29,360 and by sending it to the 10 firms, you 3182 02:14:29,360 --> 02:14:32,480 know, they've already submitted um their 3183 02:14:32,480 --> 02:14:34,639 qualifications to the town. So that 3184 02:14:34,639 --> 02:14:37,280 streams that's meant to streamline um 3185 02:14:37,280 --> 02:14:40,400 the process. But the advice that has 3186 02:14:40,400 --> 02:14:42,400 been given to us is that if we shorten 3187 02:14:42,400 --> 02:14:46,800 it, it's just not it's not realistic 3188 02:14:46,800 --> 02:14:49,440 because we're asking for them to give us 3189 02:14:49,440 --> 02:14:53,040 um fixed fee proposals. So they have to 3190 02:14:53,040 --> 02:14:55,920 put a lot of effort into that. 3191 02:14:55,920 --> 02:14:57,360 >> Yeah. 3192 02:14:57,360 --> 02:15:00,000 >> And I I just Excuse me, David. Is there 3193 02:15:00,000 --> 02:15:03,840 anything you you'd like to add? Oh, I I think 3194 02:15:03,840 --> 02:15:07,280 managers Johnson covered it uh 3195 02:15:07,280 --> 02:15:10,159 completely and and accurately. I I know 3196 02:15:10,159 --> 02:15:12,639 she asked me about whether moving it up 3197 02:15:12,639 --> 02:15:15,199 and advancing it faster 3198 02:15:15,199 --> 02:15:18,239 uh and and I concur with with her 3199 02:15:18,239 --> 02:15:19,679 perspective and the advice that we 3200 02:15:19,679 --> 02:15:22,000 received that uh and and as someone 3201 02:15:22,000 --> 02:15:23,599 who's worked on the other side and been 3202 02:15:23,599 --> 02:15:26,239 a responder on proposals, we're giving 3203 02:15:26,239 --> 02:15:29,040 them about three weeks. Uh our goal is 3204 02:15:29,040 --> 02:15:31,360 to get it to them as quickly as possible 3205 02:15:31,360 --> 02:15:33,920 so that they have a time to respond and 3206 02:15:33,920 --> 02:15:35,679 I know you you have to coordinate with 3207 02:15:35,679 --> 02:15:39,040 their subs to get you know uh the 3208 02:15:39,040 --> 02:15:41,599 specific you know number of hours that 3209 02:15:41,599 --> 02:15:42,960 they're going to plug into spreadsheets 3210 02:15:42,960 --> 02:15:44,159 that are going to inform the budget 3211 02:15:44,159 --> 02:15:46,719 because they're we're asking for a 3212 02:15:46,719 --> 02:15:50,079 detailed fixed fee proposal and and I 3213 02:15:50,079 --> 02:15:52,320 know for them to u put that together it 3214 02:15:52,320 --> 02:15:56,320 just it just takes time and um you know 3215 02:15:56,320 --> 02:15:58,000 ideally we would give them a 3216 02:15:58,000 --> 02:16:02,320 But we we felt we we wanted to uh con 3217 02:16:02,320 --> 02:16:04,800 constrain that down as as much as we as 3218 02:16:04,800 --> 02:16:07,199 we could. Uh 3219 02:16:07,199 --> 02:16:10,079 we felt was was reasonable. Uh I you 3220 02:16:10,079 --> 02:16:12,480 know Minister Johnson asked me you know 3221 02:16:12,480 --> 02:16:14,719 whether two weeks and I I think you know 3222 02:16:14,719 --> 02:16:16,480 given getting it out and with the 3223 02:16:16,480 --> 02:16:18,880 weekends and the holidays it it's just 3224 02:16:18,880 --> 02:16:21,760 we we want we want those consultants to 3225 02:16:21,760 --> 02:16:24,960 submit you know very complete detailed 3226 02:16:24,960 --> 02:16:27,280 uh proposals to us and and we thought 3 3227 02:16:27,280 --> 02:16:29,760 weeks was was really the the the sweet 3228 02:16:29,760 --> 02:16:32,160 spot in terms of amount of time to give 3229 02:16:32,160 --> 02:16:32,800 them. 3230 02:16:32,800 --> 02:16:34,639 >> Thank thank you David. Um it while 3231 02:16:34,639 --> 02:16:37,040 you're here, while I have you captured, 3232 02:16:37,040 --> 02:16:39,920 um if you'd like to tonight or tomorrow, 3233 02:16:39,920 --> 02:16:42,240 send me your availability for the for 3234 02:16:42,240 --> 02:16:45,840 the um you know, the latter half so of 3235 02:16:45,840 --> 02:16:48,479 July and early August, let me know what 3236 02:16:48,479 --> 02:16:51,280 dates you cannot make a special meeting. 3237 02:16:51,280 --> 02:16:53,840 Then we'll we'll see what we can do. 3238 02:16:53,840 --> 02:16:55,599 Okay. And that but that would be a good 3239 02:16:55,599 --> 02:16:56,399 first start. 3240 02:16:56,399 --> 02:16:58,399 >> Thank you. 3241 02:16:58,399 --> 02:17:02,800 >> Back to July 11. Um, 3242 02:17:02,800 --> 02:17:03,840 hadn't 3243 02:17:03,840 --> 02:17:08,080 >> July 9th, Um, if the subcommittee's 3244 02:17:08,080 --> 02:17:10,479 meeting just before the me the council 3245 02:17:10,479 --> 02:17:12,960 meeting, why couldn't we make that 3246 02:17:12,960 --> 02:17:15,120 decision on July 11? And if it has to do 3247 02:17:15,120 --> 02:17:16,800 with my availability, I'll move anything 3248 02:17:16,800 --> 02:17:20,080 to make that work. So I you know if we 3249 02:17:20,080 --> 02:17:23,200 could make it if the if we could if 3250 02:17:23,200 --> 02:17:26,000 we're reviewing the the proposals before 3251 02:17:26,000 --> 02:17:28,880 the July meeting then why not make it 3252 02:17:28,880 --> 02:17:32,639 make a decision in July. So my interest, 3253 02:17:32,639 --> 02:17:34,880 the reason I asked you if you could be 3254 02:17:34,880 --> 02:17:37,200 available on the afternoon of July 9th 3255 02:17:37,200 --> 02:17:39,840 is that I always think that is really 3256 02:17:39,840 --> 02:17:42,559 effective to have in-person meetings and 3257 02:17:42,559 --> 02:17:44,639 David will be here for that July 9th 3258 02:17:44,639 --> 02:17:47,840 meeting and also um our consultant 3259 02:17:47,840 --> 02:17:50,319 Dustin Alamo with Griffin Structures, he 3260 02:17:50,319 --> 02:17:53,120 will be here for that Ji July 9th um 3261 02:17:53,120 --> 02:17:55,280 council meeting. He's we're planning on 3262 02:17:55,280 --> 02:17:57,679 asking him and David to provide a 3263 02:17:57,679 --> 02:17:59,760 presentation, a work session, a study 3264 02:17:59,760 --> 02:18:01,920 session with the council regarding those 3265 02:18:01,920 --> 02:18:04,160 procurement strategies that David just 3266 02:18:04,160 --> 02:18:09,120 um described. So, I thought that that 3267 02:18:09,120 --> 02:18:10,639 would be a good good way to have a 3268 02:18:10,639 --> 02:18:12,080 subcommittee meeting because then we're 3269 02:18:12,080 --> 02:18:13,920 all in person and I I find that to be 3270 02:18:13,920 --> 02:18:16,719 really effective, especially um a lot of 3271 02:18:16,719 --> 02:18:20,880 times these uh submitts are um you know, 3272 02:18:20,880 --> 02:18:22,960 they come to us bound and in different 3273 02:18:22,960 --> 02:18:25,120 sizes and I and it's easier I think if 3274 02:18:25,120 --> 02:18:27,200 you all sit and and we have them in 3275 02:18:27,200 --> 02:18:29,439 front of us. If you're not able to make 3276 02:18:29,439 --> 02:18:31,359 that day, that's fine. You're you're 3277 02:18:31,359 --> 02:18:34,160 busy. I'll try to do it earlier in the 3278 02:18:34,160 --> 02:18:37,040 week, but it'll have to be by Zoom. I 3279 02:18:37,040 --> 02:18:39,359 guess my point is if if that meeting 3280 02:18:39,359 --> 02:18:42,080 means we can choose an architect on July 3281 02:18:42,080 --> 02:18:44,319 9, I'll make it work. 3282 02:18:44,319 --> 02:18:45,840 >> So, thank thank you for your your 3283 02:18:45,840 --> 02:18:48,479 eeriness. But the the the issue is for 3284 02:18:48,479 --> 02:18:52,000 the council to approve a professional 3285 02:18:52,000 --> 02:18:56,240 service agreement. It has to be agenda 3286 02:18:56,240 --> 02:18:59,519 as a you know it h as you see on our on 3287 02:18:59,519 --> 02:19:02,559 our agendas it's authorize the town 3288 02:19:02,559 --> 02:19:04,960 manager to enter into a contract for a 3289 02:19:04,960 --> 02:19:06,880 blank amount of money with blank 3290 02:19:06,880 --> 02:19:09,359 companies we can't purpose we can't 3291 02:19:09,359 --> 02:19:12,399 decide the afternoon noon of July 9 3292 02:19:12,399 --> 02:19:12,880 the night 3293 02:19:12,880 --> 02:19:15,599 >> yeah so the packet for your July 9th 3294 02:19:15,599 --> 02:19:18,880 meeting is going to be published on July 3295 02:19:18,880 --> 02:19:20,639 2nd that means we're working on the 3296 02:19:20,639 --> 02:19:24,800 packet the week for. So, um, it's just 3297 02:19:24,800 --> 02:19:27,359 not possible. I would like to very much, 3298 02:19:27,359 --> 02:19:29,359 you know, not have to wait till August 3299 02:19:29,359 --> 02:19:31,920 13th and we'll do everything we can. 3300 02:19:31,920 --> 02:19:33,920 Give me your dates. We'll try to get 3301 02:19:33,920 --> 02:19:36,080 something set up at least as a as a 3302 02:19:36,080 --> 02:19:37,840 target. 3303 02:19:37,840 --> 02:19:38,639 >> Okay. 3304 02:19:38,639 --> 02:19:40,719 >> Yeah. And I think to to add to manager 3305 02:19:40,719 --> 02:19:43,439 Johnson's perspective, um, with a due 3306 02:19:43,439 --> 02:19:45,840 date on the 2nd, we're going to uh 3307 02:19:45,840 --> 02:19:51,680 undertake an initial review to put the results uh in a in a matrix that's 3308 02:19:51,680 --> 02:19:53,600 going to facilitate the subcommittee's 3309 02:19:53,600 --> 02:19:55,600 review. You know, we anticipate that's 3310 02:19:55,600 --> 02:19:57,359 going to take a little bit of time. You 3311 02:19:57,359 --> 02:19:59,840 know, I'll really work diligently to do 3312 02:19:59,840 --> 02:20:02,720 that as as quickly as possible. uh but 3313 02:20:02,720 --> 02:20:04,000 you know to put together something 3314 02:20:04,000 --> 02:20:06,000 that's kind of providing you with a 3315 02:20:06,000 --> 02:20:07,760 professional overview and perspective of 3316 02:20:07,760 --> 02:20:09,680 those proposals because we think there's 3317 02:20:09,680 --> 02:20:11,280 going to be a lot of detail and a lot of 3318 02:20:11,280 --> 02:20:13,200 information there and we want to make 3319 02:20:13,200 --> 02:20:15,920 sure that we're covering the basis 3320 02:20:15,920 --> 02:20:17,920 ensuring that all the work that we want 3321 02:20:17,920 --> 02:20:21,040 done in terms of your RFP is in there um 3322 02:20:21,040 --> 02:20:24,560 so we can avoid change orders and uh you 3323 02:20:24,560 --> 02:20:27,280 know discussions in the future over 3324 02:20:27,280 --> 02:20:28,560 missed items. We want to make sure 3325 02:20:28,560 --> 02:20:30,640 that's all there to ultimately put 3326 02:20:30,640 --> 02:20:31,920 together that professional service 3327 02:20:31,920 --> 02:20:33,439 agreement with the scope of work that 3328 02:20:33,439 --> 02:20:36,880 they've they've submitted. 3329 02:20:36,880 --> 02:20:39,840 >> Would it help if we had fewer architects 3330 02:20:39,840 --> 02:20:43,359 that we were um asking to submit 3331 02:20:43,359 --> 02:20:47,439 proposals? Elizabeth and I heard from um 3332 02:20:47,439 --> 02:20:51,359 Dan Weiny yesterday and he advised us of 3333 02:20:51,359 --> 02:20:56,000 four firms that he thinks would do a 3334 02:20:56,000 --> 02:20:58,160 wonderful job on this project given the 3335 02:20:58,160 --> 02:21:00,479 historical nature of it and the 3336 02:21:00,479 --> 02:21:03,280 rehabilitation. I'm just wondering if it 3337 02:21:03,280 --> 02:21:05,439 seems like that would reduce the amount 3338 02:21:05,439 --> 02:21:08,720 of work for staff. Um I'm just wondering 3339 02:21:08,720 --> 02:21:10,080 if you have an opinion about that. 3340 02:21:10,080 --> 02:21:10,720 >> Sure. 3341 02:21:10,720 --> 02:21:12,560 >> May I May I just ask a clarifying 3342 02:21:12,560 --> 02:21:14,960 question? So, does that do the fur firms 3343 02:21:14,960 --> 02:21:16,560 include his own firm? 3344 02:21:16,560 --> 02:21:18,080 >> Yeah. 3345 02:21:18,080 --> 02:21:20,240 >> Okay. Thank you. 3346 02:21:20,240 --> 02:21:21,840 >> I don't I don't think that's a problem, 3347 02:21:21,840 --> 02:21:23,840 Christa. I think 3348 02:21:23,840 --> 02:21:26,560 >> Well, I don't I don't think it is. We 3349 02:21:26,560 --> 02:21:27,520 Elizabeth [clears throat] and I have 3350 02:21:27,520 --> 02:21:29,120 talked to Ben about it and he doesn't 3351 02:21:29,120 --> 02:21:30,800 seem to think that it's a problem. I 3352 02:21:30,800 --> 02:21:32,240 don't know. Miam, do you have a do you 3353 02:21:32,240 --> 02:21:35,280 have a comment? It's ultimately the 3354 02:21:35,280 --> 02:21:37,200 council's decision 3355 02:21:37,200 --> 02:21:39,840 >> and and mayor if I I can just offer you 3356 02:21:39,840 --> 02:21:43,439 um a perspective on the 10 firms because 3357 02:21:43,439 --> 02:21:45,840 we we discussed whether it was 3358 02:21:45,840 --> 02:21:50,000 beneficial to uh short list even further 3359 02:21:50,000 --> 02:21:52,000 and I think there was at least in terms 3360 02:21:52,000 --> 02:21:53,040 of the subcommittee there wasn't 3361 02:21:53,040 --> 02:21:55,439 consensus on those four firm on who the 3362 02:21:55,439 --> 02:22:00,960 top four were um but because we listen 3363 02:22:00,960 --> 02:22:04,080 even though we were going to we submit 3364 02:22:04,080 --> 02:22:05,920 the assuming this is the next agenda 3365 02:22:05,920 --> 02:22:08,960 item that council directs us to submit 3366 02:22:08,960 --> 02:22:11,600 the RFP to those 10 firms. It doesn't 3367 02:22:11,600 --> 02:22:17,200 mean they're all going to submit. Um we don't know that. It just keeps the 3368 02:22:17,200 --> 02:22:19,280 door open for them to submit proposals. 3369 02:22:19,280 --> 02:22:21,680 So uh you know thankfully and hopefully 3370 02:22:21,680 --> 02:22:24,240 you you you know you you you'd like 3371 02:22:24,240 --> 02:22:27,920 competition I think. Um and you know it 3372 02:22:27,920 --> 02:22:31,439 also uh gives you perspective on because 3373 02:22:31,439 --> 02:22:34,560 one of the key aspects of the RFP is for 3374 02:22:34,560 --> 02:22:36,160 the consultants to identify their 3375 02:22:36,160 --> 02:22:38,720 approach and and how they're go and 3376 02:22:38,720 --> 02:22:44,240 their schedule. And so looking at that factors into who you might select 3377 02:22:44,240 --> 02:22:47,439 to do the work. Some firms maybe have a 3378 02:22:47,439 --> 02:22:49,200 light workload and they can get it done 3379 02:22:49,200 --> 02:22:52,080 quickly and others may have a heavier 3380 02:22:52,080 --> 02:22:54,479 workload in different perspectives. So 3381 02:22:54,479 --> 02:22:57,359 anyways, I it there's there's there's a 3382 02:22:57,359 --> 02:23:00,160 tremendous amount of benefits to sending 3383 02:23:00,160 --> 02:23:05,520 it to all the firms that uh provided um 3384 02:23:05,520 --> 02:23:07,760 their SOQs, but that but that's again 3385 02:23:07,760 --> 02:23:09,520 council direction and we we can talk 3386 02:23:09,520 --> 02:23:14,550 more about that next agenda item. 3387 02:23:14,560 --> 02:23:18,479 So, you know, um, a lot of times we talk 3388 02:23:18,479 --> 02:23:20,399 about how staff is we don't have a big 3389 02:23:20,399 --> 02:23:26,080 staff and this is a lot of tax on the staff to try to put things 3390 02:23:26,080 --> 02:23:29,760 together. We do have a group of like 10 3391 02:23:29,760 --> 02:23:32,720 experts that have assembled to assist in 3392 02:23:32,720 --> 02:23:35,760 this process. So what I'm wondering is 3393 02:23:35,760 --> 02:23:39,439 how much can we leverage this group to 3394 02:23:39,439 --> 02:23:41,280 do a lot of the heavy lifting and come 3395 02:23:41,280 --> 02:23:44,080 back to us hopefully in an accelerated 3396 02:23:44,080 --> 02:23:46,880 timeline. you you keep referring to the 3397 02:23:46,880 --> 02:23:48,960 council's availability and the 3398 02:23:48,960 --> 02:23:50,479 subcommittee's availability and there's 3399 02:23:50,479 --> 02:23:52,640 Brown Act implications but we have 3400 02:23:52,640 --> 02:23:55,359 literally 10 experts who live in this 3401 02:23:55,359 --> 02:23:58,160 town and care deeply and I would say 3402 02:23:58,160 --> 02:24:00,000 accomplished a great deal in a short 3403 02:24:00,000 --> 02:24:05,600 amount of time to even create that that proposal that we all seem to all 3404 02:24:05,600 --> 02:24:07,359 five of us like and believe the town 3405 02:24:07,359 --> 02:24:10,160 really likes. So what I my suggestion 3406 02:24:10,160 --> 02:24:11,840 and you guys can come back with like why 3407 02:24:11,840 --> 02:24:14,479 or why not is why not leverage that 3408 02:24:14,479 --> 02:24:17,040 group see if they're willing to help us 3409 02:24:17,040 --> 02:24:21,590 so that we can accelerate this timeline. 3410 02:24:21,600 --> 02:24:26,000 So, the the the timeline is that we're 3411 02:24:26,000 --> 02:24:28,560 asking the council, and this is will be 3412 02:24:28,560 --> 02:24:30,319 talked about at length at your next 3413 02:24:30,319 --> 02:24:33,359 agenda item, but um if Miriam doesn't 3414 02:24:33,359 --> 02:24:35,359 have a problem with us continuing to 3415 02:24:35,359 --> 02:24:37,840 talk about it during this agenda item, 3416 02:24:37,840 --> 02:24:42,479 um the um 3417 02:24:42,479 --> 02:24:45,200 we are uh 3418 02:24:45,200 --> 02:24:48,000 if you were to approve the release of 3419 02:24:48,000 --> 02:24:50,960 the request for proposals this evening, 3420 02:24:50,960 --> 02:24:53,760 We get it out ASAP tomorrow, Monday at 3421 02:24:53,760 --> 02:24:56,720 the latest. 3422 02:24:56,720 --> 02:24:58,880 There's no role. There's no role for me 3423 02:24:58,880 --> 02:25:00,399 to play. There's no role for David. 3424 02:25:00,399 --> 02:25:02,399 There's no role for anybody to play 3425 02:25:02,399 --> 02:25:07,120 until we get those proposals back. So, 3426 02:25:07,120 --> 02:25:09,600 and as David explained at length that 3427 02:25:09,600 --> 02:25:12,479 there there's a lot of things that these 3428 02:25:12,479 --> 02:25:16,160 firms need to do. So, there's no there's 3429 02:25:16,160 --> 02:25:19,680 no rule there. So then we're saying that 3430 02:25:19,680 --> 02:25:22,319 we get the proposals and we're we're 3431 02:25:22,319 --> 02:25:24,880 describing to the council that we only 3432 02:25:24,880 --> 02:25:29,680 need one or two days of staff time to be 3433 02:25:29,680 --> 02:25:31,520 able to go through them and put them in 3434 02:25:31,520 --> 02:25:35,040 a spiffy matrix just to facilitate the 3435 02:25:35,040 --> 02:25:36,640 subcommittee, your appointed 3436 02:25:36,640 --> 02:25:38,319 subcommittee's 3437 02:25:38,319 --> 02:25:40,080 discussion. That's all that's really 3438 02:25:40,080 --> 02:25:42,000 what we're doing. um going through it 3439 02:25:42,000 --> 02:25:43,920 looking for for things being able to 3440 02:25:43,920 --> 02:25:46,000 point out so that we aren't starting 3441 02:25:46,000 --> 02:25:49,359 from scratch. Uh we'd like the 3442 02:25:49,359 --> 02:25:51,760 subcommittee the subcommittee you you're 3443 02:25:51,760 --> 02:25:54,479 going to need some time to review the 3444 02:25:54,479 --> 02:25:56,240 documents too so that we have a good 3445 02:25:56,240 --> 02:25:58,640 healthy discussion. So I'm not seeing 3446 02:25:58,640 --> 02:26:01,920 where the savings in time is. It's 3447 02:26:01,920 --> 02:26:04,319 >> my suggestion would be why not have all 3448 02:26:04,319 --> 02:26:08,000 the RFP responses go to this citizens 3449 02:26:08,000 --> 02:26:11,359 group, have them create whatever matrix 3450 02:26:11,359 --> 02:26:13,600 and recommendations they have and then 3451 02:26:13,600 --> 02:26:14,960 have that discussion with the 3452 02:26:14,960 --> 02:26:16,880 subcommittee so that the staff doesn't 3453 02:26:16,880 --> 02:26:19,280 you can turn that around hopefully more 3454 02:26:19,280 --> 02:26:22,399 quickly if they're you've got them 3455 02:26:22,399 --> 02:26:26,240 doing the kind of synthesize or the AI 3456 02:26:26,240 --> 02:26:28,160 to synthesize the information and give 3457 02:26:28,160 --> 02:26:31,760 the subcommittee a quick recommendation. 3458 02:26:31,760 --> 02:26:34,800 So the council established a 3459 02:26:34,800 --> 02:26:37,280 subcommittee that's consists of mayor 3460 02:26:37,280 --> 02:26:40,560 and the mayor prom they are they were 3461 02:26:40,560 --> 02:26:43,359 established to 3462 02:26:43,359 --> 02:26:46,960 provide input to staff as we put 3463 02:26:46,960 --> 02:26:48,720 together our recommendation that we're 3464 02:26:48,720 --> 02:26:51,280 going to be coming back to 3465 02:26:51,280 --> 02:26:54,720 the council with which will be a um a 3466 02:26:54,720 --> 02:26:58,640 recommendation to um 3467 02:26:58,640 --> 02:27:01,439 authorize me to enter into a an 3468 02:27:01,439 --> 02:27:02,880 agreement professional services 3469 02:27:02,880 --> 02:27:05,520 agreement with a firm to do this work to 3470 02:27:05,520 --> 02:27:08,880 amend the facilities master plan. So 3471 02:27:08,880 --> 02:27:10,720 it's 3472 02:27:10,720 --> 02:27:13,439 there's not a role for this for there's 3473 02:27:13,439 --> 02:27:16,399 not a role for anybody behind staff and 3474 02:27:16,399 --> 02:27:18,479 the subcommittee. 3475 02:27:18,479 --> 02:27:23,280 You you you made this decision at your last meeting that that's what 3476 02:27:23,280 --> 02:27:24,960 the subcommittee was going to consist 3477 02:27:24,960 --> 02:27:29,040 of. So, um, 3478 02:27:29,040 --> 02:27:30,640 you know, we you you've brought this up 3479 02:27:30,640 --> 02:27:32,880 several times, council member Salter, 3480 02:27:32,880 --> 02:27:36,080 and the council, you cannot delegate 3481 02:27:36,080 --> 02:27:38,160 this project. You cannot delegate your 3482 02:27:38,160 --> 02:27:40,000 decision-m 3483 02:27:40,000 --> 02:27:42,800 to an outside group. You can't, you 3484 02:27:42,800 --> 02:27:45,120 know, you have a council manager form of 3485 02:27:45,120 --> 02:27:48,000 government and until you change that 3486 02:27:48,000 --> 02:27:50,399 council member form of government, you 3487 02:27:50,399 --> 02:27:53,280 have to work through the town manager. 3488 02:27:53,280 --> 02:27:54,640 That's the form of government that you 3489 02:27:54,640 --> 02:27:57,439 have. In addition, there are other state 3490 02:27:57,439 --> 02:27:59,040 laws, 3491 02:27:59,040 --> 02:28:01,439 your municipal code, and my employment 3492 02:28:01,439 --> 02:28:04,720 agreement. You go through me to do this. 3493 02:28:04,720 --> 02:28:08,080 And so I'm not saying that there's not a 3494 02:28:08,080 --> 02:28:09,600 you know there's not a role if the 3495 02:28:09,600 --> 02:28:18,399 council um you're the ones who said on um May 6 when you had this discussion 3496 02:28:18,399 --> 02:28:20,479 you are the ones all five of the council 3497 02:28:20,479 --> 02:28:22,640 members indicated that you did not want 3498 02:28:22,640 --> 02:28:26,880 to appoint citizens residents to a 3499 02:28:26,880 --> 02:28:28,640 committee. That was your decision. That 3500 02:28:28,640 --> 02:28:31,200 was not my decision. So you already 3501 02:28:31,200 --> 02:28:35,359 decided not to give them a formal role. 3502 02:28:35,359 --> 02:28:38,240 You wanted two council members. So I am 3503 02:28:38,240 --> 02:28:41,439 simply following that working with the 3504 02:28:41,439 --> 02:28:43,280 council subcommittee intending on 3505 02:28:43,280 --> 02:28:46,240 working with the subcommittee. Um so I 3506 02:28:46,240 --> 02:28:49,840 guess that's that's my response. Um 3507 02:28:49,840 --> 02:28:50,479 >> you know 3508 02:28:50,479 --> 02:28:52,560 >> well hold on. So my second question is 3509 02:28:52,560 --> 02:28:54,319 fine. No I just want to finish this 3510 02:28:54,319 --> 02:28:57,600 question since I took a long response. 3511 02:28:57,600 --> 02:29:00,399 All fine. What about this? You know, as 3512 02:29:00,399 --> 02:29:03,359 opposed to having a fully done agreement 3513 02:29:03,359 --> 02:29:05,600 for us to approve, there could be a 3514 02:29:05,600 --> 02:29:08,640 motion to negotiate a contract with one 3515 02:29:08,640 --> 02:29:10,160 of the architects, 3516 02:29:10,160 --> 02:29:11,920 >> as opposed to having a fully baked 3517 02:29:11,920 --> 02:29:13,920 agreement where we all you all have 3518 02:29:13,920 --> 02:29:15,920 evaluated the RFPs. You've looked at the 3519 02:29:15,920 --> 02:29:18,160 pricing and you are saying your 3520 02:29:18,160 --> 02:29:20,880 recommendation is to negotiate with one 3521 02:29:20,880 --> 02:29:23,120 of the vendors, which is the the one we 3522 02:29:23,120 --> 02:29:25,120 like, and hopefully you can. If you 3523 02:29:25,120 --> 02:29:27,040 can't then we could go to the next best 3524 02:29:27,040 --> 02:29:29,200 but at least we are sort of moving the 3525 02:29:29,200 --> 02:29:32,000 ball forward as opposed to waiting for a 3526 02:29:32,000 --> 02:29:34,000 fully baked 3527 02:29:34,000 --> 02:29:35,200 proposal to be done. 3528 02:29:35,200 --> 02:29:37,200 >> That's an interesting is that I mean 3529 02:29:37,200 --> 02:29:39,120 could we do that because I know you said 3530 02:29:39,120 --> 02:29:42,640 the packet has to come out but maybe if 3531 02:29:42,640 --> 02:29:45,280 it's just to give direction to negotiate 3532 02:29:45,280 --> 02:29:47,120 >> give direction to negotiate 3533 02:29:47,120 --> 02:29:49,280 >> interesting a contract with all the 3534 02:29:49,280 --> 02:29:50,880 vendors. So, I'd like to say first of 3535 02:29:50,880 --> 02:29:52,880 all, there are two ways that count that 3536 02:29:52,880 --> 02:29:55,520 city managers can bring back contracts 3537 02:29:55,520 --> 02:29:57,439 to the council. 3538 02:29:57,439 --> 02:29:59,760 I bring back and this is what we always 3539 02:29:59,760 --> 02:30:02,399 do is I bring back ex except one time 3540 02:30:02,399 --> 02:30:03,920 since I've been here have I brought a 3541 02:30:03,920 --> 02:30:05,680 contract back that was negotiate and 3542 02:30:05,680 --> 02:30:07,520 execute authorized the town manager to 3543 02:30:07,520 --> 02:30:10,640 negotiate and execute an agreement. That 3544 02:30:10,640 --> 02:30:13,200 is very it's very risky for town 3545 02:30:13,200 --> 02:30:16,560 managers. It is taking it's it's I and 3546 02:30:16,560 --> 02:30:19,760 it's not something that um that's not 3547 02:30:19,760 --> 02:30:21,520 something that town attorneys will 3548 02:30:21,520 --> 02:30:24,000 usually recommend. The best thing is to 3549 02:30:24,000 --> 02:30:26,960 always bring a prof an agreement to the 3550 02:30:26,960 --> 02:30:29,840 council. We attach it to a staff report 3551 02:30:29,840 --> 02:30:32,399 because this is your job. You make 3552 02:30:32,399 --> 02:30:35,760 decisions. You direct me to you 3553 02:30:35,760 --> 02:30:38,080 authorize me to enter into an agreement. 3554 02:30:38,080 --> 02:30:40,560 The agreement is attached to the staff 3555 02:30:40,560 --> 02:30:42,319 report. 3556 02:30:42,319 --> 02:30:45,600 I would be you cannot expect me I would 3557 02:30:45,600 --> 02:30:50,160 be a fool to accept the uh to negotiate 3558 02:30:50,160 --> 02:30:52,960 and execute an agreement with the 3559 02:30:52,960 --> 02:30:56,880 political contentious nature of this. So 3560 02:30:56,880 --> 02:30:59,520 again I I think I think you should be 3561 02:30:59,520 --> 02:31:02,000 looking at this timeline. 3562 02:31:02,000 --> 02:31:05,840 We get the proposals on July 2nd. the 3563 02:31:05,840 --> 02:31:07,920 subcommittee meets in the early part of 3564 02:31:07,920 --> 02:31:10,160 the next week 3565 02:31:10,160 --> 02:31:12,479 assuming hopefully the council really 3566 02:31:12,479 --> 02:31:14,319 it's up to you guys what is your 3567 02:31:14,319 --> 02:31:17,520 availability to meet in the in July in 3568 02:31:17,520 --> 02:31:20,160 the beginning of part of August 3569 02:31:20,160 --> 02:31:23,760 we were a assuming we get good proposals 3570 02:31:23,760 --> 02:31:26,479 and assuming we're able to meet reach 3571 02:31:26,479 --> 02:31:28,800 agreement and actually bring forward we 3572 02:31:28,800 --> 02:31:30,399 already have the template from the town 3573 02:31:30,399 --> 02:31:34,080 attorney we bring it to the council 3574 02:31:34,080 --> 02:31:35,760 and they're and they're And if you 3575 02:31:35,760 --> 02:31:39,600 approve it, then they get moving. So I I 3576 02:31:39,600 --> 02:31:41,680 I'm not seeing that there's I'm not 3577 02:31:41,680 --> 02:31:44,080 seeing the big delay. I mean, the 3578 02:31:44,080 --> 02:31:46,560 council, you were the ones that wanted 3579 02:31:46,560 --> 02:31:49,520 directed me to initiate an amendment to 3580 02:31:49,520 --> 02:31:51,920 the facilities master plan in an 3581 02:31:51,920 --> 02:31:54,319 expeditious manner. You gave that to me 3582 02:31:54,319 --> 02:31:57,359 at the last council meeting, which was 3583 02:31:57,359 --> 02:32:00,560 you you told me to do that on May 6th. 3584 02:32:00,560 --> 02:32:04,640 Here we are. We put this RFP together. 3585 02:32:04,640 --> 02:32:06,479 and we brought it for you. We brought it 3586 02:32:06,479 --> 02:32:10,640 to you tonight to take action. 3587 02:32:10,640 --> 02:32:12,640 >> I would just add that I think that we 3588 02:32:12,640 --> 02:32:16,240 have started to shift towards item 18. 3589 02:32:16,240 --> 02:32:18,399 So, we were discussing timelines and I 3590 02:32:18,399 --> 02:32:20,240 think that fit within the report, but it 3591 02:32:20,240 --> 02:32:22,800 might be good to to receive this report 3592 02:32:22,800 --> 02:32:25,120 and go to item 18. 3593 02:32:25,120 --> 02:32:26,640 >> Yeah, they're kind of blending together, 3594 02:32:26,640 --> 02:32:27,200 aren't they? 3595 02:32:27,200 --> 02:32:29,200 >> Yeah. Okay. Um, so 3596 02:32:29,200 --> 02:32:30,880 >> just make a comment about Matt's 3597 02:32:30,880 --> 02:32:35,760 wondering about the the committee. Um, 3598 02:32:35,760 --> 02:32:41,600 the the subcommittee, Julie and I are are able to consult and discuss with 3599 02:32:41,600 --> 02:32:43,840 the committee anytime we want. I mean, 3600 02:32:43,840 --> 02:32:46,240 Ben made that clear so that if as we 3601 02:32:46,240 --> 02:32:48,960 have submissions, if we're interested 3602 02:32:48,960 --> 02:32:51,040 not just in some of the data, but like 3603 02:32:51,040 --> 02:32:52,880 what are the reputations of these firms? 3604 02:32:52,880 --> 02:32:54,479 Do they come in on time? Do they come in 3605 02:32:54,479 --> 02:32:56,560 on budget? Many of the committee me 3606 02:32:56,560 --> 02:32:58,720 members know these firms and we're able 3607 02:32:58,720 --> 02:33:00,960 to to discuss with them. So 3608 02:33:00,960 --> 02:33:02,479 >> yeah. No, no. I think the reason we 3609 02:33:02,479 --> 02:33:05,040 didn't have the anybody on the citizens 3610 02:33:05,040 --> 02:33:07,680 group join was then it would violate the 3611 02:33:07,680 --> 02:33:10,000 Brown Act and we wanted you guys to work 3612 02:33:10,000 --> 02:33:11,840 without the Brown Act. 3613 02:33:11,840 --> 02:33:14,960 >> So is there any public comment on David 3614 02:33:14,960 --> 02:33:19,359 Kelly's um update on the progress of the 3615 02:33:19,359 --> 02:33:21,840 facilities master plan? 3616 02:33:21,840 --> 02:33:23,280 Anybody online? 3617 02:33:23,280 --> 02:33:24,399 >> Nobody online, mayor. 3618 02:33:24,399 --> 02:33:27,840 >> Okay. So can we move to the next agenda 3619 02:33:27,840 --> 02:33:29,920 item which is very similar to the prior 3620 02:33:29,920 --> 02:33:34,240 agenda item um which is item 18. 3621 02:33:34,240 --> 02:33:36,319 Authorize issuance of a request for 3622 02:33:36,319 --> 02:33:38,160 proposals for professional planning, 3623 02:33:38,160 --> 02:33:40,000 architectural, engineering, technical 3624 02:33:40,000 --> 02:33:42,479 evaluation, and cost estimating services 3625 02:33:42,479 --> 02:33:44,960 necessary to prepare an amendment to the 3626 02:33:44,960 --> 02:33:47,200 Ross Civic Center facilities master plan 3627 02:33:47,200 --> 02:33:51,120 consistent with resolution number 2623 3628 02:33:51,120 --> 02:33:54,399 and direct staff to distribute the RFP 3629 02:33:54,399 --> 02:33:56,240 to the 10 consulting teams that 3630 02:33:56,240 --> 02:33:58,000 previously submitted statements of 3631 02:33:58,000 --> 02:34:01,040 qualifications in response to the town's 3632 02:34:01,040 --> 02:34:03,680 architectural and engineering services. 3633 02:34:03,680 --> 02:34:06,240 RFQ. 3634 02:34:06,240 --> 02:34:08,000 I'm freezing. Are you freezing? 3635 02:34:08,000 --> 02:34:11,600 >> It's It's freezing in here. 3636 02:34:11,600 --> 02:34:16,309 Thank you. 3637 02:34:16,319 --> 02:34:18,000 I should have brought a sweater or 3638 02:34:18,000 --> 02:34:18,560 something. 3639 02:34:18,560 --> 02:34:19,840 >> I sort of like it. 3640 02:34:19,840 --> 02:34:22,710 >> Really? [laughter] 3641 02:34:22,720 --> 02:34:26,309 » Oh, 3642 02:34:26,319 --> 02:34:27,520 » David, is that you again? 3643 02:34:27,520 --> 02:34:28,160 >> Yep. 3644 02:34:28,160 --> 02:34:29,040 >> Okay. 3645 02:34:29,040 --> 02:34:31,359 >> All right. Oh, well. Good evening again, 3646 02:34:31,359 --> 02:34:33,200 Mayor McMillan, Mayor Prom Robbins, 3647 02:34:33,200 --> 02:34:35,600 council members. Uh the discussion 3648 02:34:35,600 --> 02:34:39,040 tonight is on the Ross Civic Center 3649 02:34:39,040 --> 02:34:41,520 project. Let's uh put this in 3650 02:34:41,520 --> 02:34:45,359 presentation mode here. Here we go. 3651 02:34:45,359 --> 02:34:49,030 There. 3652 02:34:49,040 --> 02:34:51,280 All right. Tonight's recommended action 3653 02:34:51,280 --> 02:34:53,680 um from staff's perspective is 3654 02:34:53,680 --> 02:34:54,800 relatively straightforward 3655 02:34:54,800 --> 02:34:56,800 notwithstanding the previous discussion 3656 02:34:56,800 --> 02:35:00,160 uh to issue an RFP to the 10 consulting 3657 02:35:00,160 --> 02:35:02,960 firms or teams that previously submitted 3658 02:35:02,960 --> 02:35:04,880 statements of qualifications to the town 3659 02:35:04,880 --> 02:35:07,680 in April. Um, want to state that the 3660 02:35:07,680 --> 02:35:10,640 purpose of this item is to advance 3661 02:35:10,640 --> 02:35:13,760 implementation of resolution resolution 3662 02:35:13,760 --> 02:35:17,600 2623 to move the center the civic center 3663 02:35:17,600 --> 02:35:19,439 project forward that will update the 3664 02:35:19,439 --> 02:35:21,600 facility master plan and implement the 3665 02:35:21,600 --> 02:35:23,760 council's preferred alternative. So, how 3666 02:35:23,760 --> 02:35:27,200 do we get here? Well, it started in uh 3667 02:35:27,200 --> 02:35:29,520 before 2023, but ultimately council in 3668 02:35:29,520 --> 02:35:32,399 2023 adopted the current facilities 3669 02:35:32,399 --> 02:35:37,280 master plan. Uh subsequently in uh June 3670 02:35:37,280 --> 02:35:42,319 of 2025, the uh uh the friends of Ross 3671 02:35:42,319 --> 02:35:44,399 Valley Fire submitted an initiative or 3672 02:35:44,399 --> 02:35:47,359 ballot measure that requires the town uh 3673 02:35:47,359 --> 02:35:51,359 if approved to provide a um a fire 3674 02:35:51,359 --> 02:35:54,160 station here at the Civic Center. uh 3675 02:35:54,160 --> 02:35:56,800 that that ballot measure was received 3676 02:35:56,800 --> 02:35:58,960 and placed before the voters by the 3677 02:35:58,960 --> 02:36:01,120 council in February. 3678 02:36:01,120 --> 02:36:04,080 Uh subsequent to that a citizens 3679 02:36:04,080 --> 02:36:06,640 advisory committee was formed uh not 3680 02:36:06,640 --> 02:36:11,920 appointed by the council uh but but um 3681 02:36:11,920 --> 02:36:14,720 you know their their scope of work uh 3682 02:36:14,720 --> 02:36:18,319 and interest was to ascertain how we 3683 02:36:18,319 --> 02:36:20,720 could advance the facility master plan 3684 02:36:20,720 --> 02:36:23,840 and provide uh potentially a 3685 02:36:23,840 --> 02:36:27,040 consolidated civic center with with uh a 3686 02:36:27,040 --> 02:36:30,479 fire station. Uh council then uh uh 3687 02:36:30,479 --> 02:36:34,080 following the the presentation of uh the 3688 02:36:34,080 --> 02:36:37,359 CAC alternative adopted resolution 2623 3689 02:36:37,359 --> 02:36:40,479 in May uh which identified the concept 3690 02:36:40,479 --> 02:36:43,200 as the preferred alternative. Um really 3691 02:36:43,200 --> 02:36:44,880 tonight's discussion is about preparing 3692 02:36:44,880 --> 02:36:47,200 the concept that was submitted by the 3693 02:36:47,200 --> 02:36:49,439 assistance advisory committee for for 3694 02:36:49,439 --> 02:36:52,000 implementation. 3695 02:36:52,000 --> 02:36:53,600 So just to talk a little bit about 3696 02:36:53,600 --> 02:36:56,560 resolution number 2623 which council 3697 02:36:56,560 --> 02:36:59,600 adopted in May. It uh initiated 3698 02:36:59,600 --> 02:37:02,479 amendment of your facility master plan. 3699 02:37:02,479 --> 02:37:05,760 It directs staff to use the assistance 3700 02:37:05,760 --> 02:37:07,840 advisory concept as the preferred 3701 02:37:07,840 --> 02:37:11,200 alternative and as part of that validate 3702 02:37:11,200 --> 02:37:14,720 the um or update the the programming 3703 02:37:14,720 --> 02:37:17,120 which includes circulation parking 3704 02:37:17,120 --> 02:37:20,000 infrastructure and uh fully burdened 3705 02:37:20,000 --> 02:37:22,000 costs. I mentioned uh and as the 3706 02:37:22,000 --> 02:37:24,080 language is provides for in the 3707 02:37:24,080 --> 02:37:26,319 resolution it's the technical 3708 02:37:26,319 --> 02:37:29,120 operational and financial aspects of the 3709 02:37:29,120 --> 02:37:32,319 plan. Uh the resolution also included 3710 02:37:32,319 --> 02:37:35,600 language to provide for uh continuation 3711 02:37:35,600 --> 02:37:37,439 of stakeholder engagement and of course 3712 02:37:37,439 --> 02:37:39,680 that means meeting again with the 3713 02:37:39,680 --> 02:37:42,160 citizens advisory committee but uh also 3714 02:37:42,160 --> 02:37:43,840 want to mention that or state that 3715 02:37:43,840 --> 02:37:48,399 important stakeholders do include your Ross Valley Fire Department as well 3716 02:37:48,399 --> 02:37:50,479 as the Ross Valley paramedic authority. 3717 02:37:50,479 --> 02:37:52,000 I know they'll they'll definitely want 3718 02:37:52,000 --> 02:37:54,240 to have uh input and I think their input 3719 02:37:54,240 --> 02:37:58,160 is required at least under the um the 3720 02:37:58,160 --> 02:38:00,479 lease agreement. Uh ultimately this this 3721 02:38:00,479 --> 02:38:02,960 resolution supports moving forward and I 3722 02:38:02,960 --> 02:38:04,960 think the council's term that you you 3723 02:38:04,960 --> 02:38:08,000 expressed was uh expeditiously 3724 02:38:08,000 --> 02:38:11,359 um in incorporating the c concept into 3725 02:38:11,359 --> 02:38:14,080 facility master plan key aspect is to do 3726 02:38:14,080 --> 02:38:16,880 the validation of the uh the space 3727 02:38:16,880 --> 02:38:19,120 programming and to update the facility 3728 02:38:19,120 --> 02:38:21,359 master plan to include uh all the 3729 02:38:21,359 --> 02:38:26,080 elements that were not identified uh on the concept when it was submitted to 3730 02:38:26,080 --> 02:38:29,120 council. So, so why amend the facility 3731 02:38:29,120 --> 02:38:31,520 master plan? Um, 3732 02:38:31,520 --> 02:38:32,960 it's really it's a key question. Why do 3733 02:38:32,960 --> 02:38:34,479 we want to amend the facility master 3734 02:38:34,479 --> 02:38:37,920 plan when when the CAC developed a uh a 3735 02:38:37,920 --> 02:38:40,399 compelling vision? Well, I guess the 3736 02:38:40,399 --> 02:38:42,640 simple answer is it's it's really it's a 3737 02:38:42,640 --> 02:38:45,840 concept now and we need additional work 3738 02:38:45,840 --> 02:38:49,600 to really integrate the the concept into 3739 02:38:49,600 --> 02:38:52,800 a fully baked uh uh facility master 3740 02:38:52,800 --> 02:38:57,120 plan. So, we we're asking the council to 3741 02:38:57,120 --> 02:38:59,280 authorize an RFP because we need a team 3742 02:38:59,280 --> 02:39:01,439 of professionals. We think there 3743 02:39:01,439 --> 02:39:06,080 architect and engineers appropriate to validate that um citizens advisory 3744 02:39:06,080 --> 02:39:09,520 concept and to make sure that it meets 3745 02:39:09,520 --> 02:39:11,280 the operational requirements of the 3746 02:39:11,280 --> 02:39:13,920 town, uh the paramedic authority, the 3747 02:39:13,920 --> 02:39:15,920 fire district. We want to make sure we 3748 02:39:15,920 --> 02:39:18,000 evaluate parking, circulation, and 3749 02:39:18,000 --> 02:39:21,200 access. uh particularly important is to 3750 02:39:21,200 --> 02:39:24,240 assess the infrastructure necessary to 3751 02:39:24,240 --> 02:39:26,399 support those uses and the utilities. 3752 02:39:26,399 --> 02:39:27,920 They talked about a little bit in the 3753 02:39:27,920 --> 02:39:29,359 previous update, the undergrounding 3754 02:39:29,359 --> 02:39:31,680 effort and ultimately validate the 3755 02:39:31,680 --> 02:39:35,120 public safety needs both for uh fire uh 3756 02:39:35,120 --> 02:39:38,319 paramedic and police. And and last but 3757 02:39:38,319 --> 02:39:41,200 not least to develop uh what we refer to 3758 02:39:41,200 --> 02:39:43,760 as a f a fully burden cost estimate. And 3759 02:39:43,760 --> 02:39:45,120 we know there were some cost estimates 3760 02:39:45,120 --> 02:39:46,560 that were submitted with the CAT 3761 02:39:46,560 --> 02:39:48,880 concept. Uh but we want to make sure 3762 02:39:48,880 --> 02:39:52,000 that the the the council has an 3763 02:39:52,000 --> 02:39:53,760 opportunity to really see what's the 3764 02:39:53,760 --> 02:39:56,319 full cost of improvement of your of your 3765 02:39:56,319 --> 02:39:57,920 civic center. A fully burden cost 3766 02:39:57,920 --> 02:40:02,070 estimate as we refer to it. 3767 02:40:02,080 --> 02:40:06,080 So what will the RFP uh accomplish? 3768 02:40:06,080 --> 02:40:08,800 Ultimately it will result in refinement 3769 02:40:08,800 --> 02:40:10,479 of your preferred alternative that the 3770 02:40:10,479 --> 02:40:13,280 CAT concept validate the operational 3771 02:40:13,280 --> 02:40:14,960 requirements because again the concept 3772 02:40:14,960 --> 02:40:17,439 didn't provide for uh how all those 3773 02:40:17,439 --> 02:40:18,800 things are going to work together as 3774 02:40:18,800 --> 02:40:20,240 terms particularly in the under the 3775 02:40:20,240 --> 02:40:22,960 space program. Uh there was some 3776 02:40:22,960 --> 02:40:25,920 question about uh how site circulation 3777 02:40:25,920 --> 02:40:28,080 might work. I think the concept didn't 3778 02:40:28,080 --> 02:40:30,399 show a driveway for instance on the 3779 02:40:30,399 --> 02:40:34,080 southern side of the proposed, you know, 3780 02:40:34,080 --> 02:40:36,479 newly remodeled civic center. And so 3781 02:40:36,479 --> 02:40:37,680 those are kind of some of the questions 3782 02:40:37,680 --> 02:40:38,960 that would need to be answered and 3783 02:40:38,960 --> 02:40:41,120 addressed and make sure that it it all 3784 02:40:41,120 --> 02:40:45,280 works. Uh it it's also we in our 3785 02:40:45,280 --> 02:40:46,479 conversations with the affordable 3786 02:40:46,479 --> 02:40:48,160 housing developers, we really want to 3787 02:40:48,160 --> 02:40:51,359 kind of set a boundary between the civic 3788 02:40:51,359 --> 02:40:53,280 center uses and the affordable housing 3789 02:40:53,280 --> 02:40:55,120 and define that a little bit better than 3790 02:40:55,120 --> 02:40:56,880 what it is in the current master plan. 3791 02:40:56,880 --> 02:40:58,479 And I think this effort can help do 3792 02:40:58,479 --> 02:41:03,600 that. Uh and and because you know it was kind of done at the last moment 3793 02:41:03,600 --> 02:41:05,439 to integrate that the affordable housing 3794 02:41:05,439 --> 02:41:07,280 that's shown on the plan. We want we 3795 02:41:07,280 --> 02:41:08,560 want to make sure we know what that 3796 02:41:08,560 --> 02:41:10,319 square footage is of the of the 3797 02:41:10,319 --> 02:41:13,600 residential area. So we calculate a 3798 02:41:13,600 --> 02:41:16,479 floor error ratio and um you know look 3799 02:41:16,479 --> 02:41:18,399 at setbacks and other elements to make 3800 02:41:18,399 --> 02:41:20,720 sure that it it's laid out uh 3801 02:41:20,720 --> 02:41:23,600 appropriately and ultimately to develop 3802 02:41:23,600 --> 02:41:26,720 some implementation recommendations. Uh 3803 02:41:26,720 --> 02:41:28,800 you know all those elements are we going 3804 02:41:28,800 --> 02:41:31,120 to be able to achieve in in in one go 3805 02:41:31,120 --> 02:41:34,080 one project? We don't know. uh and there 3806 02:41:34,080 --> 02:41:36,800 could be some sequencing and phasing in 3807 02:41:36,800 --> 02:41:39,120 how this project is carried out. Often 3808 02:41:39,120 --> 02:41:41,200 that is the case uh but not always. 3809 02:41:41,200 --> 02:41:43,840 Sometimes it's all done in in in one 3810 02:41:43,840 --> 02:41:46,319 large project. Uh but remember there are 3811 02:41:46,319 --> 02:41:47,760 certain uses are going to have to be 3812 02:41:47,760 --> 02:41:50,720 relocated or temporarily. So how is that 3813 02:41:50,720 --> 02:41:53,040 going to work? and and and again that's 3814 02:41:53,040 --> 02:41:54,960 what we're hoping the the uh 3815 02:41:54,960 --> 02:41:56,880 architectural team is going to going to 3816 02:41:56,880 --> 02:41:59,520 help ultimately uh this effort is to 3817 02:41:59,520 --> 02:42:02,000 substantially advance the citizens 3818 02:42:02,000 --> 02:42:04,640 advisory concept. 3819 02:42:04,640 --> 02:42:08,560 So tonight's action um will 3820 02:42:08,560 --> 02:42:10,240 enable establishment of a strong 3821 02:42:10,240 --> 02:42:13,040 planning and implementation foundation 3822 02:42:13,040 --> 02:42:14,800 uh before committing you know really 3823 02:42:14,800 --> 02:42:16,800 several hundred thousands of dollars in 3824 02:42:16,800 --> 02:42:20,240 terms of design. Uh but it what it won't 3825 02:42:20,240 --> 02:42:21,920 do is it it's not going to provide 3826 02:42:21,920 --> 02:42:24,479 construction documents. It's not going 3827 02:42:24,479 --> 02:42:27,120 to provide uh design development or or 3828 02:42:27,120 --> 02:42:30,720 select a a a a design architect. Those 3829 02:42:30,720 --> 02:42:32,560 are decisions that could come come 3830 02:42:32,560 --> 02:42:35,359 later. And certainly council may choose 3831 02:42:35,359 --> 02:42:38,319 this firm to to do that next stage. But 3832 02:42:38,319 --> 02:42:40,160 that but that's also council's going to 3833 02:42:40,160 --> 02:42:41,840 have a discussion on project delivery 3834 02:42:41,840 --> 02:42:43,840 and procurement and that'll help inform 3835 02:42:43,840 --> 02:42:47,680 that as well. Um so it it but that this 3836 02:42:47,680 --> 02:42:49,439 RFP does not commit to a project 3837 02:42:49,439 --> 02:42:51,359 delivery method. That'll be that'll be a 3838 02:42:51,359 --> 02:42:54,479 future conversation. 3839 02:42:54,479 --> 02:42:57,520 In terms of the um consultant selection 3840 02:42:57,520 --> 02:43:01,280 approach as as we've discussed several 3841 02:43:01,280 --> 02:43:04,479 times uh a total of 10 SOQs were 3842 02:43:04,479 --> 02:43:07,040 previously received very detailed again 3843 02:43:07,040 --> 02:43:10,319 uh happy with getting so many uh prop uh 3844 02:43:10,319 --> 02:43:13,200 statements back. Uh but when we 3845 02:43:13,200 --> 02:43:17,680 developed that initial uh RFQ, we we in 3846 02:43:17,680 --> 02:43:19,120 discussion with the town attorney always 3847 02:43:19,120 --> 02:43:20,479 knew it was going to be a two-step 3848 02:43:20,479 --> 02:43:23,120 process uh or procurement process going 3849 02:43:23,120 --> 02:43:26,240 from RFQ to RFP. That's kind of the 3850 02:43:26,240 --> 02:43:29,520 natural way you you uh you go about 3851 02:43:29,520 --> 02:43:32,080 selecting a a a consultant for this kind 3852 02:43:32,080 --> 02:43:36,720 of work. and and um our goal will be and 3853 02:43:36,720 --> 02:43:40,160 is provided for in the RFP is to obtain 3854 02:43:40,160 --> 02:43:42,240 a fixed fee proposal. There's six 3855 02:43:42,240 --> 02:43:44,800 specific tasks listed in the scope of 3856 02:43:44,800 --> 02:43:47,760 work. Uh each of those is fairly 3857 02:43:47,760 --> 02:43:50,560 involved. Uh there will ultimately be a 3858 02:43:50,560 --> 02:43:52,399 budget that's attached to each one of 3859 02:43:52,399 --> 02:43:54,720 those scopes. Uh it'll be up to the 3860 02:43:54,720 --> 02:43:57,680 consultant to to uh determine how they 3861 02:43:57,680 --> 02:43:59,600 submit their proposal, their budget 3862 02:43:59,600 --> 02:44:01,200 proposal, but that's what we're 3863 02:44:01,200 --> 02:44:05,040 requesting. uh in the scope of work. Uh 3864 02:44:05,040 --> 02:44:08,240 the the focus is really on their uh 3865 02:44:08,240 --> 02:44:10,160 technical approach which is how are they 3866 02:44:10,160 --> 02:44:14,240 going to uh propose to respond or or how 3867 02:44:14,240 --> 02:44:16,080 do they see and they're going to 3868 02:44:16,080 --> 02:44:18,880 implement those six tasks. Uh what their 3869 02:44:18,880 --> 02:44:21,920 schedule is like. Um h how long is it 3870 02:44:21,920 --> 02:44:23,520 going to take for them to perform the 3871 02:44:23,520 --> 02:44:26,000 work that we've set forth? Uh what their 3872 02:44:26,000 --> 02:44:28,319 team looks like and ultimately their fee 3873 02:44:28,319 --> 02:44:30,240 proposal. So there there's there's a lot 3874 02:44:30,240 --> 02:44:32,640 that goes into a proposal. Uh but that's 3875 02:44:32,640 --> 02:44:35,279 the that's the focus and I think a key 3876 02:44:35,279 --> 02:44:38,000 aspect of this the the way staff is 3877 02:44:38,000 --> 02:44:39,920 bringing this forward is you know to 3878 02:44:39,920 --> 02:44:42,479 really maintain transparency 3879 02:44:42,479 --> 02:44:45,279 support competition uh amongst the firms 3880 02:44:45,279 --> 02:44:48,160 and and and be and and provide for 3881 02:44:48,160 --> 02:44:50,800 continuity in the process. 3882 02:44:50,800 --> 02:44:52,479 And again I think it it really does 3883 02:44:52,479 --> 02:44:59,200 build on the work uh that's that's been completed to date. 3884 02:44:59,200 --> 02:45:03,279 So uh I I think we understand that 3885 02:45:03,279 --> 02:45:05,359 there's there's strong interest in 3886 02:45:05,359 --> 02:45:09,760 moving quickly and moving to uh design 3887 02:45:09,760 --> 02:45:13,040 as as fast as possible. We we've uh seen 3888 02:45:13,040 --> 02:45:15,520 the that there's some uh public comments 3889 02:45:15,520 --> 02:45:18,240 submitted that to you know uh can't we 3890 02:45:18,240 --> 02:45:21,600 move to uh schematic design? Um well I 3891 02:45:21,600 --> 02:45:24,160 and I think the the answer to that 3892 02:45:24,160 --> 02:45:27,920 question is um there there as as I kind 3893 02:45:27,920 --> 02:45:29,840 of alluded to in the presentation, 3894 02:45:29,840 --> 02:45:31,279 there's there's still a number of 3895 02:45:31,279 --> 02:45:34,720 operational issues that remain and um 3896 02:45:34,720 --> 02:45:37,600 those revolve around again parking uh 3897 02:45:37,600 --> 02:45:40,560 infrastructure, the utilities, uh those 3898 02:45:40,560 --> 02:45:44,000 public works, uh their their their 3899 02:45:44,000 --> 02:45:48,160 corporation yard, uh as well as secure 3900 02:45:48,160 --> 02:45:52,479 parking, uh ingress and egress. Um, and 3901 02:45:52,479 --> 02:45:54,560 we we want to get those resolved and 3902 02:45:54,560 --> 02:45:57,120 addressed as quickly as possible as part 3903 02:45:57,120 --> 02:46:00,160 of this amendment. Uh, so that we can, 3904 02:46:00,160 --> 02:46:02,800 you know, avoid redesign later, uh, 3905 02:46:02,800 --> 02:46:05,200 avoid change orders and any conflicting 3906 02:46:05,200 --> 02:46:06,880 assumptions because right now we have a 3907 02:46:06,880 --> 02:46:08,560 concept, we've got a facility master 3908 02:46:08,560 --> 02:46:10,240 plan. We need to marry those two 3909 02:46:10,240 --> 02:46:13,200 together uh, and make sure that it all 3910 02:46:13,200 --> 02:46:15,359 works. And that's going to be how how 3911 02:46:15,359 --> 02:46:18,399 this uh, you can advance this project 3912 02:46:18,399 --> 02:46:20,399 and feel really strong that you're doing 3913 02:46:20,399 --> 02:46:23,439 so. in a coordinated fashion. 3914 02:46:23,439 --> 02:46:26,560 Um, we recognize that schematic design, 3915 02:46:26,560 --> 02:46:29,920 you know, can improve uh cost accuracy 3916 02:46:29,920 --> 02:46:32,479 and I think the word accuracy is the key 3917 02:46:32,479 --> 02:46:41,359 word here. uh a a a you know with a uh a a solid plan uh and detailed cost 3918 02:46:41,359 --> 02:46:43,120 estimating. I think it's going to 3919 02:46:43,120 --> 02:46:45,680 provide council with enough information 3920 02:46:45,680 --> 02:46:48,720 to inform uh whether you you would like 3921 02:46:48,720 --> 02:46:50,800 to uh put a measure on the ballot and 3922 02:46:50,800 --> 02:46:53,120 what you might ask the voters to fund. 3923 02:46:53,120 --> 02:46:57,200 Um and notwithstanding entering into uh 3924 02:46:57,200 --> 02:46:58,800 or beginning that schematic design 3925 02:46:58,800 --> 02:47:00,720 process is really going to uh increase 3926 02:47:00,720 --> 02:47:02,240 the scope and cost now pretty 3927 02:47:02,240 --> 02:47:03,840 substantially. 3928 02:47:03,840 --> 02:47:08,319 When you get into design it's it's um 3929 02:47:08,319 --> 02:47:10,560 traditionally no longer a fixed fee 3930 02:47:10,560 --> 02:47:14,640 scenario for uh A&E firms. It's based on 3931 02:47:14,640 --> 02:47:17,279 project costs. uh almost all 3932 02:47:17,279 --> 02:47:19,920 architectural firms today uh and as 3933 02:47:19,920 --> 02:47:22,240 someone who's went through this process 3934 02:47:22,240 --> 02:47:25,600 uh they ask for what's the project cost 3935 02:47:25,600 --> 02:47:28,080 and they're going to base their fee as a 3936 02:47:28,080 --> 02:47:30,160 percentage of that project cost. So, 3937 02:47:30,160 --> 02:47:31,840 it's really important to know what that 3938 02:47:31,840 --> 02:47:33,359 project cost is going to be because 3939 02:47:33,359 --> 02:47:35,040 that's going to set the fee. And then 3940 02:47:35,040 --> 02:47:37,200 also what's helpful about that is it's 3941 02:47:37,200 --> 02:47:39,920 going to help inform council about what 3942 02:47:39,920 --> 02:47:41,920 is that design fee going to look like in 3943 02:47:41,920 --> 02:47:44,000 terms of cost when you have a really 3944 02:47:44,000 --> 02:47:46,479 solid cost estimate to carry out the 3945 02:47:46,479 --> 02:47:50,560 work. So, uh believe me count the 3946 02:47:50,560 --> 02:47:52,640 architecture firms that's how they set 3947 02:47:52,640 --> 02:47:55,920 the fee. They it it's magically it works 3948 02:47:55,920 --> 02:47:59,840 for them. Um it it typically uh can be 3949 02:47:59,840 --> 02:48:01,439 from 3950 02:48:01,439 --> 02:48:03,840 you know 10% but often in a project like 3951 02:48:03,840 --> 02:48:06,880 this it can be up to 20 and 25% of the 3952 02:48:06,880 --> 02:48:08,640 project cost especially when you're 3953 02:48:08,640 --> 02:48:10,399 dealing with the historic rehabilit 3954 02:48:10,399 --> 02:48:13,200 rehabilitation with some unknowns. But 3955 02:48:13,200 --> 02:48:14,720 that's that's kind of something that 3956 02:48:14,720 --> 02:48:18,000 we'll touch on uh with the Griffin 3957 02:48:18,000 --> 02:48:20,399 structures and potential procurement 3958 02:48:20,399 --> 02:48:22,160 delivery methods to kind of address some 3959 02:48:22,160 --> 02:48:25,040 of that um and some of the risk issues 3960 02:48:25,040 --> 02:48:29,279 around cost. Uh ultimately we recognize 3961 02:48:29,279 --> 02:48:31,279 that schematic design would would 3962 02:48:31,279 --> 02:48:34,319 advance the project uh in and into 3963 02:48:34,319 --> 02:48:37,680 architectural design. Uh but I guess 3964 02:48:37,680 --> 02:48:40,479 from my perspective uh it's a little 3965 02:48:40,479 --> 02:48:42,240 premature because planning hasn't been 3966 02:48:42,240 --> 02:48:46,880 complete. We we we really think let's let's get the the planning done. 3967 02:48:46,880 --> 02:48:48,479 Let's get it completed. We want to we 3968 02:48:48,479 --> 02:48:50,399 want to do it as quickly as possible as 3969 02:48:50,399 --> 02:48:53,439 council articulated in your resolution 3970 02:48:53,439 --> 02:48:59,520 uh expeditiously. So um really a are a a 3971 02:48:59,520 --> 02:49:02,000 key objective of these efforts is is 3972 02:49:02,000 --> 02:49:04,319 making the design phase more successful 3973 02:49:04,319 --> 02:49:06,000 by completing this important planning 3974 02:49:06,000 --> 02:49:08,960 work now. So our our recommendation is 3975 02:49:08,960 --> 02:49:11,680 to maintain a planning focus at this 3976 02:49:11,680 --> 02:49:13,680 particular time on amendment of the 3977 02:49:13,680 --> 02:49:16,080 facility master plan. Hold off on that 3978 02:49:16,080 --> 02:49:17,920 schematic design piece. We're going to 3979 02:49:17,920 --> 02:49:18,960 get there. We're going to get there 3980 02:49:18,960 --> 02:49:21,040 quickly. It's really about sequencing. 3981 02:49:21,040 --> 02:49:22,720 Let's get this done. Let's get this this 3982 02:49:22,720 --> 02:49:24,720 step done before you move to that next 3983 02:49:24,720 --> 02:49:27,680 design phase. If council is really set 3984 02:49:27,680 --> 02:49:30,720 on on looking at schematic design, you 3985 02:49:30,720 --> 02:49:33,200 got to be ready to absorb the additional 3986 02:49:33,200 --> 02:49:36,880 costs. Uh there there is a kind of a 3987 02:49:36,880 --> 02:49:39,439 middle ground, a middle approach that uh 3988 02:49:39,439 --> 02:49:42,720 you you you could uh uh uh implement as 3989 02:49:42,720 --> 02:49:46,080 part of this RFP. It's for lack of a 3990 02:49:46,080 --> 02:49:47,520 better term, I'd call it an enhanced 3991 02:49:47,520 --> 02:49:50,479 concept validation concept. Uh this is 3992 02:49:50,479 --> 02:49:52,640 where you ask the architectural firm to 3993 02:49:52,640 --> 02:49:54,960 do a number of things. Concept floor 3994 02:49:54,960 --> 02:49:58,080 plans, uh building test fits again to 3995 02:49:58,080 --> 02:50:01,040 see how the layouts are going to work. 3996 02:50:01,040 --> 02:50:04,479 Uh space stacking studies and um you 3997 02:50:04,479 --> 02:50:07,920 know, massing studies. Uh again, not 3998 02:50:07,920 --> 02:50:12,319 necessarily recommended. It's it's it's you're starting to get into design. 3999 02:50:12,319 --> 02:50:14,399 It's not quite there. It's a little bit 4000 02:50:14,399 --> 02:50:17,279 more advanced planning. Uh, but I just 4001 02:50:17,279 --> 02:50:18,640 wanted to kind of lay that out as an 4002 02:50:18,640 --> 02:50:20,880 option for council in case you wanted to 4003 02:50:20,880 --> 02:50:28,080 kind of design light, I guess. Uh, it's another option to move forward, but 4004 02:50:28,080 --> 02:50:29,760 it's it's more than the planning work 4005 02:50:29,760 --> 02:50:31,279 that we're really calling for in the 4006 02:50:31,279 --> 02:50:33,439 RFP. 4007 02:50:33,439 --> 02:50:37,359 Um, did want to speak to the benefits of 4008 02:50:37,359 --> 02:50:41,040 amending the the uh plan, the facility 4009 02:50:41,040 --> 02:50:44,000 master plan. uh one of the key aspects 4010 02:50:44,000 --> 02:50:46,479 is going to be you know this this new 4011 02:50:46,479 --> 02:50:48,960 plan that's developed is going to uh 4012 02:50:48,960 --> 02:50:52,000 help de help provide for a really 4013 02:50:52,000 --> 02:50:55,040 well-defined project description. I 4014 02:50:55,040 --> 02:50:57,840 think a a a a a 4015 02:50:57,840 --> 02:51:00,160 good project description is going to be 4016 02:51:00,160 --> 02:51:03,040 particularly beneficial uh in the SQL 4017 02:51:03,040 --> 02:51:05,520 review process uh in terms of 4018 02:51:05,520 --> 02:51:06,880 identifying you know what are the key 4019 02:51:06,880 --> 02:51:10,960 environmental issues and impacts um if 4020 02:51:10,960 --> 02:51:13,520 and should an EI be necessary we don't 4021 02:51:13,520 --> 02:51:15,520 know that we're not going to presume it 4022 02:51:15,520 --> 02:51:17,359 with there might be some issues there 4023 02:51:17,359 --> 02:51:20,240 but uh it will certainly improve the 4024 02:51:20,240 --> 02:51:23,920 alternatives analysis and and ultimately 4025 02:51:23,920 --> 02:51:25,439 um 4026 02:51:25,439 --> 02:51:29,279 uh be provide a a a stronger foundation 4027 02:51:29,279 --> 02:51:31,760 for a supportable environmental 4028 02:51:31,760 --> 02:51:38,150 uh supportable environmental document. 4029 02:51:38,160 --> 02:51:40,240 So at the end of the day, what what what 4030 02:51:40,240 --> 02:51:42,080 does council receive at the conclusion 4031 02:51:42,080 --> 02:51:44,240 of of this effort? The town would get an 4032 02:51:44,240 --> 02:51:47,760 updated master plan, a refined concept 4033 02:51:47,760 --> 02:51:49,760 in terms of the systems advisory 4034 02:51:49,760 --> 02:51:51,359 committee that includes all the elements 4035 02:51:51,359 --> 02:51:53,120 that you've identified in the master 4036 02:51:53,120 --> 02:51:56,160 plan. Uh updated cost estimates along 4037 02:51:56,160 --> 02:51:58,319 with a set of validated operational 4038 02:51:58,319 --> 02:52:01,040 requirements. Uh we hope that everything 4039 02:52:01,040 --> 02:52:03,359 works. But that's part of what this this 4040 02:52:03,359 --> 02:52:05,840 plan the updated plan would do along 4041 02:52:05,840 --> 02:52:08,240 with some implementation recommendations 4042 02:52:08,240 --> 02:52:11,439 on how the project may or may not be 4043 02:52:11,439 --> 02:52:14,560 phased or sequenced and what kind of the 4044 02:52:14,560 --> 02:52:17,520 pros and cons and benefits thereof. We 4045 02:52:17,520 --> 02:52:20,479 know town council has uh already adopted 4046 02:52:20,479 --> 02:52:22,720 the CAT concept as as the preferred 4047 02:52:22,720 --> 02:52:26,080 alternative. Uh tonight's action is 4048 02:52:26,080 --> 02:52:28,800 really the next step in implementation 4049 02:52:28,800 --> 02:52:30,399 uh which is to retain a professional 4050 02:52:30,399 --> 02:52:32,800 services of an architect to amend the 4051 02:52:32,800 --> 02:52:35,359 plan and prepare for implementation. So 4052 02:52:35,359 --> 02:52:38,880 um our our recommendation is to uh 4053 02:52:38,880 --> 02:52:41,840 authorize issuance of of the request for 4054 02:52:41,840 --> 02:52:44,800 proposals and uh direct that 4055 02:52:44,800 --> 02:52:48,080 distribution to the 10 SOQ respondents. 4056 02:52:48,080 --> 02:52:50,800 Uh but uh we know that council has some 4057 02:52:50,800 --> 02:52:53,040 thoughts there and so I'll I'll pause 4058 02:52:53,040 --> 02:52:56,080 and this is opportunity for council to 4059 02:52:56,080 --> 02:53:00,000 ask any questions of staff. 4060 02:53:00,000 --> 02:53:03,439 >> Go ahead Elizabeth. Um, 4061 02:53:03,439 --> 02:53:07,120 one is you keep referring to um the 4062 02:53:07,120 --> 02:53:09,040 citizens advisory committee plan as the 4063 02:53:09,040 --> 02:53:12,080 preferred alternative, but it seemed to 4064 02:53:12,080 --> 02:53:14,399 me that the last at the May 6 meeting, 4065 02:53:14,399 --> 02:53:19,279 the entire council unanimously voted to adopt that, not it's not an 4066 02:53:19,279 --> 02:53:21,359 alternative. So, I just wonder why why 4067 02:53:21,359 --> 02:53:23,439 are we calling it an alternative? It it 4068 02:53:23,439 --> 02:53:25,040 is our plan that we're trying to 4069 02:53:25,040 --> 02:53:27,600 implement. Isn't that correct? 4070 02:53:27,600 --> 02:53:30,080 >> I I would absolutely agree with you, uh, 4071 02:53:30,080 --> 02:53:32,960 Mayor Pertim. I I guess it's it's a way 4072 02:53:32,960 --> 02:53:35,200 of characterizing 4073 02:53:35,200 --> 02:53:36,800 uh 4074 02:53:36,800 --> 02:53:40,000 the selection of the CAC alternative uh 4075 02:53:40,000 --> 02:53:42,160 along with you know we I think we 4076 02:53:42,160 --> 02:53:44,160 discussed whether it's alternative you 4077 02:53:44,160 --> 02:53:46,640 know and the current plan has A B and C 4078 02:53:46,640 --> 02:53:49,520 do we call it alternative D uh but 4079 02:53:49,520 --> 02:53:51,359 really 4080 02:53:51,359 --> 02:53:53,040 it's the concept that council wants to 4081 02:53:53,040 --> 02:53:54,880 see more and that's clear 4082 02:53:54,880 --> 02:53:56,319 >> seems like it's no longer an alternative 4083 02:53:56,319 --> 02:53:57,600 that was just I just was wondering about 4084 02:53:57,600 --> 02:53:59,760 the then one thing this is kind of 4085 02:53:59,760 --> 02:54:01,520 backing up to the very beginning. I 4086 02:54:01,520 --> 02:54:03,760 still don't think I quite get how did we 4087 02:54:03,760 --> 02:54:06,000 get from May 6 where we spent over a 4088 02:54:06,000 --> 02:54:07,920 half an hour setting up the committee to 4089 02:54:07,920 --> 02:54:10,399 choose an architect and then had the May 4090 02:54:10,399 --> 02:54:12,479 12 meeting to talk about the the 4091 02:54:12,479 --> 02:54:15,520 qualifications and then the next day 4092 02:54:15,520 --> 02:54:17,760 instead of choosing an architect we're 4093 02:54:17,760 --> 02:54:20,080 updating the master plan and I I don't 4094 02:54:20,080 --> 02:54:22,720 think I quite get how we got because it 4095 02:54:22,720 --> 02:54:24,319 wasn't something the council discussed 4096 02:54:24,319 --> 02:54:26,319 like do we go directly to hire an 4097 02:54:26,319 --> 02:54:29,120 architect for this project or do we hire 4098 02:54:29,120 --> 02:54:30,880 an AR or do we hire someone to update 4099 02:54:30,880 --> 02:54:32,640 the master plan. And that wasn't 4100 02:54:32,640 --> 02:54:34,160 discussed at the council. It just kind 4101 02:54:34,160 --> 02:54:35,840 of happened overnight that we we 4102 02:54:35,840 --> 02:54:37,840 switched because that whole halfhour 4103 02:54:37,840 --> 02:54:40,479 discussion on May 6 was about choosing 4104 02:54:40,479 --> 02:54:42,160 an architect. I mean, that that's what 4105 02:54:42,160 --> 02:54:44,319 was said in the meeting. So, I I still I 4106 02:54:44,319 --> 02:54:46,160 don't think I quite get how did we make 4107 02:54:46,160 --> 02:54:48,160 that switch and why. Sure. Especially 4108 02:54:48,160 --> 02:54:51,359 because I know that the committee um and 4109 02:54:51,359 --> 02:54:52,560 I know their differences of opinion 4110 02:54:52,560 --> 02:54:53,840 about how closely we should be working 4111 02:54:53,840 --> 02:54:55,520 with the committee, but they came up 4112 02:54:55,520 --> 02:54:57,439 with a beautiful plan and they have a 4113 02:54:57,439 --> 02:54:59,840 lot of expertise and their opinion was 4114 02:54:59,840 --> 02:55:02,479 that it was um not necessary to do an 4115 02:55:02,479 --> 02:55:04,319 update and that it was an unnecessary 4116 02:55:04,319 --> 02:55:07,359 expense. So, so that my question comes 4117 02:55:07,359 --> 02:55:10,960 back to like how did we get from May 6, 4118 02:55:10,960 --> 02:55:12,720 uh, talking about let's pick an 4119 02:55:12,720 --> 02:55:17,439 architect to May third 1213 where we're 4120 02:55:17,439 --> 02:55:19,520 no longer picking an architect for the 4121 02:55:19,520 --> 02:55:21,760 plan. We're updating for the project, 4122 02:55:21,760 --> 02:55:23,600 we're updating the plan. So, that's my 4123 02:55:23,600 --> 02:55:23,920 question. 4124 02:55:23,920 --> 02:55:25,279 >> Yeah. No, great great question. Thank 4125 02:55:25,279 --> 02:55:28,720 you, Mayor Prom. And, um, uh, I'll do my 4126 02:55:28,720 --> 02:55:31,040 best to give you an answer that reflects 4127 02:55:31,040 --> 02:55:33,600 the discussion at the, uh, the 4128 02:55:33,600 --> 02:55:37,120 subcommittee. Um, 4129 02:55:37,120 --> 02:55:38,800 one, there's the action that council 4130 02:55:38,800 --> 02:55:43,279 took to adopt resolution 2020 uh 2623 4131 02:55:43,279 --> 02:55:46,240 which provides very specific direction 4132 02:55:46,240 --> 02:55:47,920 to staff to move forward with the plan 4133 02:55:47,920 --> 02:55:50,160 amendment. 4134 02:55:50,160 --> 02:55:52,240 Uh 4135 02:55:52,240 --> 02:55:55,040 fast forward to the subcommittee meeting 4136 02:55:55,040 --> 02:55:59,279 and we discussed the uh statements of 4137 02:55:59,279 --> 02:56:02,000 qualifications that were received and uh 4138 02:56:02,000 --> 02:56:03,760 I think it's fair to say that there 4139 02:56:03,760 --> 02:56:07,920 wasn't a consensus on uh who you know 4140 02:56:07,920 --> 02:56:10,399 that there was you know one firm or two 4141 02:56:10,399 --> 02:56:14,240 firms uh that you know they there was 4142 02:56:14,240 --> 02:56:18,160 you know a high quality uh set of of 4143 02:56:18,160 --> 02:56:21,600 qualifications provided invited to uh 4144 02:56:21,600 --> 02:56:23,920 the the town as part of our SOQ 4145 02:56:23,920 --> 02:56:26,160 response. 4146 02:56:26,160 --> 02:56:31,359 part of the conversation was around ha 4147 02:56:31,359 --> 02:56:33,200 project delivery and I think that 4148 02:56:33,200 --> 02:56:35,680 factors into architectural selection as 4149 02:56:35,680 --> 02:56:39,200 well and that and that's where the 4150 02:56:39,200 --> 02:56:41,680 discussion around 4151 02:56:41,680 --> 02:56:43,200 uh 4152 02:56:43,200 --> 02:56:48,240 the uh uh progressive design uh project 4153 02:56:48,240 --> 02:56:50,800 delivery method was discussed 4154 02:56:50,800 --> 02:56:54,399 >> and the goal was to bring forward a 4155 02:56:54,399 --> 02:56:57,200 conversation with and discussion item 4156 02:56:57,200 --> 02:57:02,080 amongst council to uh 4157 02:57:02,080 --> 02:57:05,040 outline the pros and cons of different 4158 02:57:05,040 --> 02:57:07,920 project delivery methods. And once 4159 02:57:07,920 --> 02:57:10,399 you've chosen that method or if you've 4160 02:57:10,399 --> 02:57:12,399 given direction on that method, it 4161 02:57:12,399 --> 02:57:15,760 factors into what architect you might 4162 02:57:15,760 --> 02:57:17,920 choose to do the design work in 4163 02:57:17,920 --> 02:57:20,720 particular. So given the council's 4164 02:57:20,720 --> 02:57:22,960 direction to move forward with amending 4165 02:57:22,960 --> 02:57:25,200 the plan, 4166 02:57:25,200 --> 02:57:26,640 understanding that we want to have 4167 02:57:26,640 --> 02:57:28,720 conversation with council to receive 4168 02:57:28,720 --> 02:57:32,160 your direction on procurement. 4169 02:57:32,160 --> 02:57:33,680 Uh 4170 02:57:33,680 --> 02:57:36,720 it it we we think that that conversation 4171 02:57:36,720 --> 02:57:41,279 needs to have have happened before you 4172 02:57:41,279 --> 02:57:44,160 select an architect because you may not 4173 02:57:44,160 --> 02:57:46,720 select an architect. You may actually 4174 02:57:46,720 --> 02:57:49,680 select a contractor 4175 02:57:49,680 --> 02:57:52,479 design team that does the entire 4176 02:57:52,479 --> 02:57:56,319 project, but what you don't have to in 4177 02:57:56,319 --> 02:57:58,399 and in in my opinion to support that 4178 02:57:58,399 --> 02:58:02,640 effort is a complete plan. So, uh you 4179 02:58:02,640 --> 02:58:06,399 know elephant in the room is does the 4180 02:58:06,399 --> 02:58:11,439 design include a fully programmed with 4181 02:58:11,439 --> 02:58:14,319 all the equipment fire station or not? I 4182 02:58:14,319 --> 02:58:15,520 think that was part of the conversation 4183 02:58:15,520 --> 02:58:18,000 at the subcommittee and that and that's 4184 02:58:18,000 --> 02:58:19,840 kind of 4185 02:58:19,840 --> 02:58:22,479 again part of this planning effort and 4186 02:58:22,479 --> 02:58:23,840 validating that that hopefully that 4187 02:58:23,840 --> 02:58:26,319 question is going to be answered because 4188 02:58:26,319 --> 02:58:29,200 do you want to have an architect build 4189 02:58:29,200 --> 02:58:32,960 uh a fully a full fire station uh or 4190 02:58:32,960 --> 02:58:34,640 not? I mean it kind of depends on each 4191 02:58:34,640 --> 02:58:36,479 member's council's perspective, right? 4192 02:58:36,479 --> 02:58:39,359 But that's going to be helped be 4193 02:58:39,359 --> 02:58:43,359 answered with the um the procurement 4194 02:58:43,359 --> 02:58:46,240 conversation. And again, I think we can 4195 02:58:46,240 --> 02:58:48,960 move forward, get get the get the 4196 02:58:48,960 --> 02:58:51,520 resolution implemented, have a concrete 4197 02:58:51,520 --> 02:58:53,760 plan that you're basing this next 4198 02:58:53,760 --> 02:58:56,960 procurement discussion on. But but I 4199 02:58:56,960 --> 02:58:59,040 still don't quite see why why wouldn't 4200 02:58:59,040 --> 02:59:00,960 we have the procurement discussion and 4201 02:59:00,960 --> 02:59:03,120 then choose the architect to to design 4202 02:59:03,120 --> 02:59:05,120 or you know choose the so then we know 4203 02:59:05,120 --> 02:59:08,399 our pro procurement why did we go why 4204 02:59:08,399 --> 02:59:10,720 did why did we insert updating the 4205 02:59:10,720 --> 02:59:13,279 master plan instead of going straight to 4206 02:59:13,279 --> 02:59:15,520 uh procurement decision hire an 4207 02:59:15,520 --> 02:59:17,840 architect and then work on the project I 4208 02:59:17,840 --> 02:59:20,399 don't think I get that and again I I 4209 02:59:20,399 --> 02:59:21,600 kind of feel like that should have been 4210 02:59:21,600 --> 02:59:22,720 something that was talked about at the 4211 02:59:22,720 --> 02:59:24,319 council level because we didn't get to 4212 02:59:24,319 --> 02:59:26,479 design that you know or decide that it 4213 02:59:26,479 --> 02:59:28,640 just kind of happened and I I think it's 4214 02:59:28,640 --> 02:59:31,840 helpful for the council to to know that 4215 02:59:31,840 --> 02:59:34,000 oh well we have some different ways of 4216 02:59:34,000 --> 02:59:36,479 going about this and we're changing so 4217 02:59:36,479 --> 02:59:37,840 well I don't I don't think we're we're 4218 02:59:37,840 --> 02:59:39,200 ch I mean we're trying to implement 4219 02:59:39,200 --> 02:59:41,040 council's direction with respect to the 4220 02:59:41,040 --> 02:59:42,880 resolution and providing an amendment of 4221 02:59:42,880 --> 02:59:45,520 the master plan 4222 02:59:45,520 --> 02:59:49,760 and I I I'll speak from a a former city 4223 02:59:49,760 --> 02:59:51,520 manager and former planner I like to 4224 02:59:51,520 --> 02:59:54,000 have a plan in place before I go back go 4225 02:59:54,000 --> 02:59:58,399 to that next stage of of of um 4226 02:59:58,399 --> 03:00:00,160 designing and building a project. We 4227 03:00:00,160 --> 03:00:01,600 want to know what we're designing and 4228 03:00:01,600 --> 03:00:06,319 building and what we're going to ask if council supports a progressive design 4229 03:00:06,319 --> 03:00:09,120 process. Uh understanding what that 4230 03:00:09,120 --> 03:00:11,840 program is. Um, and then this is where 4231 03:00:11,840 --> 03:00:14,720 we're going to uh our goal and I know 4232 03:00:14,720 --> 03:00:16,240 Christa, you know, kind of thinking 4233 03:00:16,240 --> 03:00:20,000 ahead and wants to advance this is to uh 4234 03:00:20,000 --> 03:00:21,840 have Griffin Structures provide the 4235 03:00:21,840 --> 03:00:24,399 advice on how we can move that process 4236 03:00:24,399 --> 03:00:26,960 forward. Ultimately, if council decides 4237 03:00:26,960 --> 03:00:29,760 on progressive design, which we we you 4238 03:00:29,760 --> 03:00:31,200 know, if I'm looking ahead, I think 4239 03:00:31,200 --> 03:00:32,720 there's probably going to be support for 4240 03:00:32,720 --> 03:00:34,720 that, but don't know yet, and I don't 4241 03:00:34,720 --> 03:00:37,680 want to forth think what you decide. Uh 4242 03:00:37,680 --> 03:00:39,439 but there's a lot of work that goes into 4243 03:00:39,439 --> 03:00:41,680 it and there's going to be time that's 4244 03:00:41,680 --> 03:00:43,520 going to be necessary to make the 4245 03:00:43,520 --> 03:00:46,399 necessary amendments to your municipal 4246 03:00:46,399 --> 03:00:49,439 code to support that effort. So again, 4247 03:00:49,439 --> 03:00:51,840 thinking through all that I think is 4248 03:00:51,840 --> 03:00:54,080 it's again staff's perspective, let's 4249 03:00:54,080 --> 03:00:56,160 get the plan amended because that's what 4250 03:00:56,160 --> 03:00:58,640 the resolution says. Uh and we think 4251 03:00:58,640 --> 03:01:00,240 it's a prudent step to get get the 4252 03:01:00,240 --> 03:01:02,000 planning work. Let's let's let's get it 4253 03:01:02,000 --> 03:01:03,520 done. Get it done expeditiously as 4254 03:01:03,520 --> 03:01:06,000 you've directed. then you know you have 4255 03:01:06,000 --> 03:01:08,880 certainty or much more clear certainty 4256 03:01:08,880 --> 03:01:12,160 around uh all the validation efforts 4257 03:01:12,160 --> 03:01:14,000 what it is we are constructing because 4258 03:01:14,000 --> 03:01:16,399 there's some unknown elements to I mean 4259 03:01:16,399 --> 03:01:18,240 I think you know Dan I listened to his 4260 03:01:18,240 --> 03:01:20,319 presentation very clearly he he said it 4261 03:01:20,319 --> 03:01:22,560 doesn't answer all the questions it's a 4262 03:01:22,560 --> 03:01:23,920 concept and they put some great work 4263 03:01:23,920 --> 03:01:25,600 into it I want to give him a lot of 4264 03:01:25,600 --> 03:01:27,200 kudos for all the work that they put 4265 03:01:27,200 --> 03:01:29,439 into it but there's a lot more effort 4266 03:01:29,439 --> 03:01:33,359 that needs to come in to make sure that plan works as you know taking it 4267 03:01:33,359 --> 03:01:40,479 from concept to reality. uh and so this this this effort is there's there's 4268 03:01:40,479 --> 03:01:43,040 a tremendous value in it uh to get it 4269 03:01:43,040 --> 03:01:46,080 completed and I think it it's ultimately 4270 03:01:46,080 --> 03:01:49,520 going to uh save you money down the road 4271 03:01:49,520 --> 03:01:51,680 uh by answering those planning questions 4272 03:01:51,680 --> 03:01:54,800 up front as and then assuming you want 4273 03:01:54,800 --> 03:01:57,359 to transition to you know design build 4274 03:01:57,359 --> 03:02:00,640 or uh progressive design build which is 4275 03:02:00,640 --> 03:02:03,359 intended to save time on the back end uh 4276 03:02:03,359 --> 03:02:05,920 and costs you know it'll it'll work 4277 03:02:05,920 --> 03:02:07,600 itself out in terms of the project 4278 03:02:07,600 --> 03:02:09,120 timeline. 4279 03:02:09,120 --> 03:02:10,800 >> My other questions are much simpler. The 4280 03:02:10,800 --> 03:02:13,040 first is the next is what's the ballpark 4281 03:02:13,040 --> 03:02:15,920 figure that that you expect for this 4282 03:02:15,920 --> 03:02:19,600 phase updating the master plan? I I I 4283 03:02:19,600 --> 03:02:20,800 can't say 4284 03:02:20,800 --> 03:02:24,399 >> 10,000, 50,000, 100, you know, just 4285 03:02:24,399 --> 03:02:26,319 >> 200, 500. I mean, just 4286 03:02:26,319 --> 03:02:28,160 >> I mean, if I was to pull a number out of 4287 03:02:28,160 --> 03:02:31,279 the hat, I I would estimate several 4288 03:02:31,279 --> 03:02:34,240 hundred,000. Uh, but 4289 03:02:34,240 --> 03:02:37,120 I I don't know. That's where the project 4290 03:02:37,120 --> 03:02:39,200 team, the amount of hours that they 4291 03:02:39,200 --> 03:02:40,800 anticipate, 4292 03:02:40,800 --> 03:02:42,880 uh, for each completing each of the 4293 03:02:42,880 --> 03:02:45,920 tasks, uh, their subconsultants and what 4294 03:02:45,920 --> 03:02:47,840 their billing rates are are all going to 4295 03:02:47,840 --> 03:02:49,520 be plugged into that master spreadsheet 4296 03:02:49,520 --> 03:02:52,800 that they submit. And that's that's, uh, 4297 03:02:52,800 --> 03:02:53,920 you know, that's going to be the 4298 03:02:53,920 --> 03:02:55,920 telltale sign in terms of what what it's 4299 03:02:55,920 --> 03:03:04,479 going to cost. Um, it it it it could be 50. uh you know I I I don't 4300 03:03:04,479 --> 03:03:10,880 have a I haven't done a an analysis of what I think you know a consultant 4301 03:03:10,880 --> 03:03:13,760 would put in terms of hours for each of 4302 03:03:13,760 --> 03:03:16,240 those tasks. Uh and you know they all 4303 03:03:16,240 --> 03:03:17,600 have different billing rates and who 4304 03:03:17,600 --> 03:03:21,279 their principles are. So I mean it it it 4305 03:03:21,279 --> 03:03:23,040 could it could it could it could have a 4306 03:03:23,040 --> 03:03:24,080 wide range. 4307 03:03:24,080 --> 03:03:27,760 >> Okay. And then is there 4308 03:03:27,760 --> 03:03:32,160 is it possible to delete on page five 4309 03:03:32,160 --> 03:03:35,359 the um the proposal that the consultant 4310 03:03:35,359 --> 03:03:37,120 validates and updates the previous 4311 03:03:37,120 --> 03:03:39,279 concept B estimates and evaluate 4312 03:03:39,279 --> 03:03:41,439 differences resulting from the CAC 4313 03:03:41,439 --> 03:03:44,160 concept since and it talks about the 4314 03:03:44,160 --> 03:03:46,880 concept B estimate and the the cost. 4315 03:03:46,880 --> 03:03:49,600 Concept B is is not something we're 4316 03:03:49,600 --> 03:03:51,200 considering anymore. So, why would we 4317 03:03:51,200 --> 03:03:56,000 have our, you know, our um fil master 4318 03:03:56,000 --> 03:03:57,760 plan update people? Why would we have 4319 03:03:57,760 --> 03:03:59,359 them look back at that? Why aren't we 4320 03:03:59,359 --> 03:04:01,600 just looking at what's the cost of this 4321 03:04:01,600 --> 03:04:03,439 of what we're moving forward to? Because 4322 03:04:03,439 --> 03:04:05,520 I don't think that there's a I don't 4323 03:04:05,520 --> 03:04:07,279 think people see it as an alternative. 4324 03:04:07,279 --> 03:04:08,880 So, why would we be looking back at 4325 03:04:08,880 --> 03:04:11,120 that? Could we just get rid of that? 4326 03:04:11,120 --> 03:04:13,279 >> I don't think that I I That's my 4327 03:04:13,279 --> 03:04:14,319 question. Can we just get rid of that? 4328 03:04:14,319 --> 03:04:15,760 >> Well, I guess I'd want to uh definitely 4329 03:04:15,760 --> 03:04:18,160 look at the RFP in more detail. I I 4330 03:04:18,160 --> 03:04:19,920 think the intent was to make sure that 4331 03:04:19,920 --> 03:04:22,399 that's a a source of information that 4332 03:04:22,399 --> 03:04:25,359 could be used to uh help guide cost 4333 03:04:25,359 --> 03:04:30,560 estimating going forward. Uh but uh I 4334 03:04:30,560 --> 03:04:33,840 it wasn't the intent isn't to go back 4335 03:04:33,840 --> 03:04:36,880 and and redo uh cost estimates for 4336 03:04:36,880 --> 03:04:39,040 concept B. It was really that there 4337 03:04:39,040 --> 03:04:41,200 that's part of the the record for the 4338 03:04:41,200 --> 03:04:43,279 master plan or these updated cost 4339 03:04:43,279 --> 03:04:45,920 elements. uh and there's some 4340 03:04:45,920 --> 03:04:47,439 additional, you know, elements that we 4341 03:04:47,439 --> 03:04:49,200 think need to be in there uh to make 4342 03:04:49,200 --> 03:04:51,680 sure that the cost is reflective of the 4343 03:04:51,680 --> 03:04:53,840 work to car to carry it out, but we can 4344 03:04:53,840 --> 03:04:56,160 certainly look at that language. 4345 03:04:56,160 --> 03:04:58,080 I just have two more. the one is there 4346 03:04:58,080 --> 03:05:01,120 any reason not to send the uh these RFPs 4347 03:05:01,120 --> 03:05:03,600 to the short list that that Julie and I 4348 03:05:03,600 --> 03:05:06,160 were talking about because we do you 4349 03:05:06,160 --> 03:05:09,600 know we I think some of those um firms 4350 03:05:09,600 --> 03:05:11,359 that we talked about yesterday were on 4351 03:05:11,359 --> 03:05:13,359 the everyone were on the lists at the 4352 03:05:13,359 --> 03:05:15,600 subcommittee meeting so that you know we 4353 03:05:15,600 --> 03:05:18,319 have kind of come narrowed narrowed 4354 03:05:18,319 --> 03:05:20,080 things down a bit is there is there any 4355 03:05:20,080 --> 03:05:21,680 reason why we shouldn't send it to fewer 4356 03:05:21,680 --> 03:05:25,120 people it seems I mean there it it 4357 03:05:25,120 --> 03:05:27,120 sounded from the committee that there 4358 03:05:27,120 --> 03:05:29,600 are many firms who we really wouldn't 4359 03:05:29,600 --> 03:05:31,040 consider working with. They don't have 4360 03:05:31,040 --> 03:05:33,439 the experience. They don't have the the 4361 03:05:33,439 --> 03:05:35,920 reputation. So, if if we already know 4362 03:05:35,920 --> 03:05:38,319 that, why would we include them? It just 4363 03:05:38,319 --> 03:05:39,840 seems like asking them to do a lot of 4364 03:05:39,840 --> 03:05:40,640 work. 4365 03:05:40,640 --> 03:05:43,279 >> So, is there any reason not to pull down 4366 03:05:43,279 --> 03:05:47,279 our list to a short list for the RFPs? 4367 03:05:47,279 --> 03:05:50,240 >> So, may may I I I interject here is that 4368 03:05:50,240 --> 03:05:54,160 um we we'd like to get this you keep on 4369 03:05:54,160 --> 03:05:56,000 wanting this to be expeditious. We would 4370 03:05:56,000 --> 03:05:57,600 very much like to get this out tomorrow 4371 03:05:57,600 --> 03:06:00,160 or Monday at the latest. I don't feel 4372 03:06:00,160 --> 03:06:02,560 comfortable. We We did not leave that 4373 03:06:02,560 --> 03:06:05,200 subcommittee meeting back on I I think 4374 03:06:05,200 --> 03:06:07,840 you said it was May 12th with a 4375 03:06:07,840 --> 03:06:10,399 consensus as David said about what the 4376 03:06:10,399 --> 03:06:13,600 short list would be. Um so I don't feel 4377 03:06:13,600 --> 03:06:16,399 comfortable as staff to say, "Oh yeah, 4378 03:06:16,399 --> 03:06:18,160 let's do this, this, and this." As I've 4379 03:06:18,160 --> 03:06:19,920 expressed for you, I do not feel 4380 03:06:19,920 --> 03:06:21,279 comfortable having one of the 4381 03:06:21,279 --> 03:06:23,840 competitors tell us which four, 4382 03:06:23,840 --> 03:06:27,040 including his own firm that we choose. 4383 03:06:27,040 --> 03:06:30,000 Um, so if the subcommittee would like to 4384 03:06:30,000 --> 03:06:32,000 meet and talk about that next week, 4385 03:06:32,000 --> 03:06:33,760 shortlisting it, that just means we're 4386 03:06:33,760 --> 03:06:36,080 going to delay the issuance of the RFP 4387 03:06:36,080 --> 03:06:38,560 and happy to do that. 4388 03:06:38,560 --> 03:06:40,000 I mean, I don't think we want to delay, 4389 03:06:40,000 --> 03:06:42,720 but but regarding Gensler, I mean, both 4390 03:06:42,720 --> 03:06:44,880 at that subcommittee meeting, that firm 4391 03:06:44,880 --> 03:06:47,760 was on both of both Julie's list and my 4392 03:06:47,760 --> 03:06:50,560 list. So, that that predates talking 4393 03:06:50,560 --> 03:06:53,200 with the committee yesterday 4394 03:06:53,200 --> 03:06:55,760 >> and I get I guess well this is we're 4395 03:06:55,760 --> 03:06:57,760 kind of going into discussion now, not 4396 03:06:57,760 --> 03:06:59,680 necessarily question. So maybe I'll 4397 03:06:59,680 --> 03:07:01,040 >> a question come discussion. 4398 03:07:01,040 --> 03:07:03,120 >> I'll do my questions first and then we 4399 03:07:03,120 --> 03:07:07,840 can discuss. But um when you said fully 4400 03:07:07,840 --> 03:07:10,800 burdened cost estimate and is that 4401 03:07:10,800 --> 03:07:12,800 something that will be concrete enough 4402 03:07:12,800 --> 03:07:15,760 that we can use to include in the 4403 03:07:15,760 --> 03:07:19,600 general obligation bond. 4404 03:07:19,600 --> 03:07:23,359 >> My general inclination is to say yes to 4405 03:07:23,359 --> 03:07:25,920 that. Uh you know especially with the 4406 03:07:25,920 --> 03:07:29,439 work uh I think he's he's here on Zoom 4407 03:07:29,439 --> 03:07:34,240 is um uh Dustin from Griffin. uh he has 4408 03:07:34,240 --> 03:07:36,640 we we we've had several conversations 4409 03:07:36,640 --> 03:07:40,560 with him uh about uh 4410 03:07:40,560 --> 03:07:44,000 what's necessary to inform a a a 4411 03:07:44,000 --> 03:07:46,399 potential bond measure. And if we have 4412 03:07:46,399 --> 03:07:48,800 solid cost estimates, especially that 4413 03:07:48,800 --> 03:07:51,040 have been reviewed by a team of 4414 03:07:51,040 --> 03:07:53,439 professionals like him who are working 4415 03:07:53,439 --> 03:07:56,720 on civ civic center projects uh and 4416 03:07:56,720 --> 03:07:58,720 similar public safety projects, you 4417 03:07:58,720 --> 03:08:02,080 know, up and down California, 4418 03:08:02,080 --> 03:08:03,680 you know, we're going to be making sure 4419 03:08:03,680 --> 03:08:05,439 that that cost estimate is reflective of 4420 03:08:05,439 --> 03:08:11,040 what it costs to deliver a project. So I think I think the intent is to have a 4421 03:08:11,040 --> 03:08:14,399 really solid cost estimate uh albeit at 4422 03:08:14,399 --> 03:08:18,720 a planning level to to bring uh forward 4423 03:08:18,720 --> 03:08:22,240 that could inform a ballot measure. I 4424 03:08:22,240 --> 03:08:23,680 think that's the most important thing 4425 03:08:23,680 --> 03:08:26,240 because that is the most um schedule 4426 03:08:26,240 --> 03:08:29,200 critical because we need that number in 4427 03:08:29,200 --> 03:08:32,160 order to make the filing by December 4428 03:08:32,160 --> 03:08:35,760 whatever it is 4th um to have it on the 4429 03:08:35,760 --> 03:08:40,080 ballot by March. So that's the 4430 03:08:40,080 --> 03:08:42,960 information that we need. We also need 4431 03:08:42,960 --> 03:08:45,439 to reconcile all the operational things 4432 03:08:45,439 --> 03:08:48,319 that you said. Um, one thing I didn't 4433 03:08:48,319 --> 03:08:50,479 hear you say was, are we going to 4434 03:08:50,479 --> 03:08:52,240 elevate the bays out of the flood plane 4435 03:08:52,240 --> 03:08:54,399 or not? Is that something that the that 4436 03:08:54,399 --> 03:08:57,040 the um, amendment of the master plan 4437 03:08:57,040 --> 03:08:58,479 would address or is that something that 4438 03:08:58,479 --> 03:09:01,279 would be addressed later once there's a 4439 03:09:01,279 --> 03:09:03,279 long-term architect chosen for the 4440 03:09:03,279 --> 03:09:03,840 project? 4441 03:09:03,840 --> 03:09:04,960 >> Well, I think that's part of the 4442 03:09:04,960 --> 03:09:07,120 validation effort would be to determine 4443 03:09:07,120 --> 03:09:10,000 if the bays need to be raised out of the 4444 03:09:10,000 --> 03:09:12,479 uh, to address the the town's flood 4445 03:09:12,479 --> 03:09:14,080 plane requirements. I think we' we'd 4446 03:09:14,080 --> 03:09:16,000 very much like to have that that 4447 03:09:16,000 --> 03:09:18,080 question answered because because that's 4448 03:09:18,080 --> 03:09:19,279 going to be part of the the cost 4449 03:09:19,279 --> 03:09:19,840 estimate, 4450 03:09:19,840 --> 03:09:20,399 >> right? 4451 03:09:20,399 --> 03:09:22,800 >> Um and so, you know, having a part of 4452 03:09:22,800 --> 03:09:25,760 the team uh that the expertise to help 4453 03:09:25,760 --> 03:09:28,800 evaluate that issue and uh ensuring 4454 03:09:28,800 --> 03:09:31,040 that, you know, we we conform with the 4455 03:09:31,040 --> 03:09:33,760 appropriate rules and regulations for 4456 03:09:33,760 --> 03:09:35,520 elevation out of the flood plane, I 4457 03:09:35,520 --> 03:09:37,040 think is going to be critical. 4458 03:09:37,040 --> 03:09:39,279 >> And then one of the maybe we should put 4459 03:09:39,279 --> 03:09:42,319 that in the RFP then, that specific 4460 03:09:42,319 --> 03:09:44,479 thing. Um 4461 03:09:44,479 --> 03:09:48,240 I'm I'm also wondering the um citizens 4462 03:09:48,240 --> 03:09:50,479 advisory committee was recommending that 4463 03:09:50,479 --> 03:09:52,880 we get as builts of the building and 4464 03:09:52,880 --> 03:09:55,520 also open up various areas of the 4465 03:09:55,520 --> 03:09:58,240 structure to determine the integrity of 4466 03:09:58,240 --> 03:10:01,040 the walls and the foundation etc. Is 4467 03:10:01,040 --> 03:10:03,359 that something that happens during this 4468 03:10:03,359 --> 03:10:05,840 amendment of the master plan? 4469 03:10:05,840 --> 03:10:09,040 >> We we did not specifically call out work 4470 03:10:09,040 --> 03:10:11,200 for as belts. That's that's usually 4471 03:10:11,200 --> 03:10:13,279 something that's done more at the 4472 03:10:13,279 --> 03:10:15,439 schematic design phase. 4473 03:10:15,439 --> 03:10:18,640 >> Uh but that may be something we we can 4474 03:10:18,640 --> 03:10:22,160 look at if that's you know to to do some 4475 03:10:22,160 --> 03:10:24,640 >> I just I just want to be as thorough as 4476 03:10:24,640 --> 03:10:26,880 possible with these numbers because we 4477 03:10:26,880 --> 03:10:29,680 have to be as accurate as possible. We 4478 03:10:29,680 --> 03:10:32,160 don't want to go out for a bond and be 4479 03:10:32,160 --> 03:10:36,319 off by $5 million and then, you know, be 4480 03:10:36,319 --> 03:10:38,080 in the middle of the project and like, 4481 03:10:38,080 --> 03:10:40,720 oh, we ran out of money. Mayor, I'd like 4482 03:10:40,720 --> 03:10:43,520 to ask our consultant, Dustin Al with 4483 03:10:43,520 --> 03:10:47,279 Griffin Structures to respond to um to 4484 03:10:47,279 --> 03:10:49,600 your question about making sure that the 4485 03:10:49,600 --> 03:10:54,479 RFP reflects what we need to have. Okay. 4486 03:10:54,479 --> 03:10:56,160 Um 4487 03:10:56,160 --> 03:10:57,600 Dustin, can you 4488 03:10:57,600 --> 03:11:00,000 >> Hi, good evening. Can you guys hear me? 4489 03:11:00,000 --> 03:11:03,279 >> Yes. Could you um increase your volume 4490 03:11:03,279 --> 03:11:05,359 on your microphone? Is that possible? 4491 03:11:05,359 --> 03:11:06,800 >> Yes. Is this better? 4492 03:11:06,800 --> 03:11:08,560 >> It is better. All right. Thank you very 4493 03:11:08,560 --> 03:11:09,200 much. 4494 03:11:09,200 --> 03:11:09,760 >> Excellent. 4495 03:11:09,760 --> 03:11:12,000 >> Um this is uh Dustin Alamo with with 4496 03:11:12,000 --> 03:11:14,319 Griffin Structures and the council's 4497 03:11:14,319 --> 03:11:15,359 here. 4498 03:11:15,359 --> 03:11:19,200 >> Hi. Nice uh nice to listen in. Um mayor, 4499 03:11:19,200 --> 03:11:21,840 members of the council. Um so you know 4500 03:11:21,840 --> 03:11:24,479 specific to the cost estimate and um the 4501 03:11:24,479 --> 03:11:26,960 related budget you know cost estimates 4502 03:11:26,960 --> 03:11:30,240 usually prepared by architects are uh 4503 03:11:30,240 --> 03:11:33,680 representative of construction costs and 4504 03:11:33,680 --> 03:11:36,880 um are a portion of the development 4505 03:11:36,880 --> 03:11:39,840 costs generally. Um there are soft costs 4506 03:11:39,840 --> 03:11:42,960 that you want to include in these. Um so 4507 03:11:42,960 --> 03:11:46,080 you know holistically speaking here um 4508 03:11:46,080 --> 03:11:48,800 the cost estimate would remain at a 4509 03:11:48,800 --> 03:11:51,520 planning level in nature but we would be 4510 03:11:51,520 --> 03:11:54,640 utilizing current cost market data um 4511 03:11:54,640 --> 03:11:57,439 you know independently verifying the 4512 03:11:57,439 --> 03:11:59,920 consultants information just based on 4513 03:11:59,920 --> 03:12:02,399 you know we we as owner adviserss across 4514 03:12:02,399 --> 03:12:04,800 California a lot of work in this region 4515 03:12:04,800 --> 03:12:08,640 as well um do um projects of similar 4516 03:12:08,640 --> 03:12:11,680 civic nature and so that type of cost 4517 03:12:11,680 --> 03:12:14,560 information would be also validated. Um 4518 03:12:14,560 --> 03:12:16,399 and then also reflecting the specific 4519 03:12:16,399 --> 03:12:19,520 requirements of the preferred concept um 4520 03:12:19,520 --> 03:12:21,520 including if you are building a fire 4521 03:12:21,520 --> 03:12:24,000 station um essential service facility 4522 03:12:24,000 --> 03:12:25,520 standards which increases your 4523 03:12:25,520 --> 03:12:28,080 structural requirements and upgrade 4524 03:12:28,080 --> 03:12:31,279 requirements. Um also considering how 4525 03:12:31,279 --> 03:12:34,960 you're going to um remain operationally 4526 03:12:34,960 --> 03:12:37,040 uh continuous um throughout the 4527 03:12:37,040 --> 03:12:39,600 construction phase. And so if if there 4528 03:12:39,600 --> 03:12:42,319 is intention to phase this or intention 4529 03:12:42,319 --> 03:12:44,720 to um give you temporary facilities 4530 03:12:44,720 --> 03:12:46,240 while you do it all in one singular 4531 03:12:46,240 --> 03:12:48,560 phase, we'd want to ensure and carry the 4532 03:12:48,560 --> 03:12:52,560 cost for temporary housing. Um uh 4533 03:12:52,560 --> 03:12:54,399 incorporating anticipated delivery 4534 03:12:54,399 --> 03:12:55,920 methods and what does that look like 4535 03:12:55,920 --> 03:12:58,479 relative to project schedule and tying 4536 03:12:58,479 --> 03:13:01,279 all of that to escalation. um you can 4537 03:13:01,279 --> 03:13:03,920 get construction costs based on today's 4538 03:13:03,920 --> 03:13:05,439 dollars, but we know that this is an 4539 03:13:05,439 --> 03:13:07,600 escalating market and so we want to, you 4540 03:13:07,600 --> 03:13:09,520 know, accurately project out what the 4541 03:13:09,520 --> 03:13:11,439 schedule looks like and all these 4542 03:13:11,439 --> 03:13:13,520 different considerations so that way we 4543 03:13:13,520 --> 03:13:17,040 can tie escalation to it reasonably. Um, 4544 03:13:17,040 --> 03:13:18,240 and then that would all kind of get 4545 03:13:18,240 --> 03:13:20,319 wrapped into a total project cost that 4546 03:13:20,319 --> 03:13:22,720 would include the cost of work and then 4547 03:13:22,720 --> 03:13:24,960 soft costs from architectural 4548 03:13:24,960 --> 03:13:26,880 engineering services to testing and 4549 03:13:26,880 --> 03:13:30,239 inspection services to furniture uh to 4550 03:13:30,239 --> 03:13:33,600 um um utility connection fees and then 4551 03:13:33,600 --> 03:13:35,600 all appropriate contingencies at this 4552 03:13:35,600 --> 03:13:38,880 stage of design. So I think um the 4553 03:13:38,880 --> 03:13:42,080 oneliner is we want to be accurate. Um, 4554 03:13:42,080 --> 03:13:44,319 precision isn't as important at this 4555 03:13:44,319 --> 03:13:50,870 stage, but accuracy is absolutely. 4556 03:13:50,880 --> 03:13:53,520 » Did I answer your question? 4557 03:13:53,520 --> 03:13:55,680 >> Is this a method that you've used for 4558 03:13:55,680 --> 03:13:58,160 other con big constru public 4559 03:13:58,160 --> 03:14:01,120 construction projects to um determine 4560 03:14:01,120 --> 03:14:03,200 the amount that people are going out for 4561 03:14:03,200 --> 03:14:05,520 in their general obligation bond? Is 4562 03:14:05,520 --> 03:14:08,960 this a custom custom way of doing stuff? 4563 03:14:08,960 --> 03:14:11,920 Yes, this is uh this is exactly what I 4564 03:14:11,920 --> 03:14:13,920 do every single day at Griffin 4565 03:14:13,920 --> 03:14:17,920 Structures for the last 17 years. Um I 4566 03:14:17,920 --> 03:14:20,640 just helped the city of Rodondo Beach do 4567 03:14:20,640 --> 03:14:22,880 the same thing and they received a geo 4568 03:14:22,880 --> 03:14:27,200 bond for um $93.5 million to reconstruct 4569 03:14:27,200 --> 03:14:29,359 their two fire station police department 4570 03:14:29,359 --> 03:14:32,640 using a a very similar format. 4571 03:14:32,640 --> 03:14:35,439 >> So they didn't do schematic design to 4572 03:14:35,439 --> 03:14:38,239 get their number. They used 4573 03:14:38,239 --> 03:14:41,520 a a facilities master plan arrangement 4574 03:14:41,520 --> 03:14:43,760 and then you escalated with cost 4575 03:14:43,760 --> 03:14:46,560 estimates and you escalated. 4576 03:14:46,560 --> 03:14:49,439 >> That's right. Okay. program program 4577 03:14:49,439 --> 03:14:52,160 planning and estimating were the basis 4578 03:14:52,160 --> 03:14:55,279 for developing that budget. And that was 4579 03:14:55,279 --> 03:14:57,840 the um you know that was part of going 4580 03:14:57,840 --> 03:15:00,080 out to canvas the community on whether 4581 03:15:00,080 --> 03:15:02,880 or not they would be in support of a GEO 4582 03:15:02,880 --> 03:15:07,680 bond and they got um enough enough um in 4583 03:15:07,680 --> 03:15:10,239 favor of moving forward and so they put 4584 03:15:10,239 --> 03:15:16,550 it on the the ballot for approval 4585 03:15:16,560 --> 03:15:19,680 » and I assume it hasn't been built yet. 4586 03:15:19,680 --> 03:15:21,840 So we don't know if the estimate for the 4587 03:15:21,840 --> 03:15:24,560 geo bond was right 4588 03:15:24,560 --> 03:15:24,960 >> but 4589 03:15:24,960 --> 03:15:28,239 >> oh for for redundo um yeah correct but 4590 03:15:28,239 --> 03:15:30,319 we are we are moving through the stages 4591 03:15:30,319 --> 03:15:33,200 of it and so at every you there during 4592 03:15:33,200 --> 03:15:35,359 the design process there are checkpoints 4593 03:15:35,359 --> 03:15:38,399 and milestones and offramps and so 4594 03:15:38,399 --> 03:15:40,800 through that process we are getting 4595 03:15:40,800 --> 03:15:43,279 continuous updates on the estimate um 4596 03:15:43,279 --> 03:15:46,000 evolving the design the contingencies 4597 03:15:46,000 --> 03:15:48,720 get reduced because there's more known 4598 03:15:48,720 --> 03:15:50,880 that are identif identified. You know, 4599 03:15:50,880 --> 03:15:53,279 um the example of due diligence on the 4600 03:15:53,279 --> 03:15:56,800 building. Um those elements are clearly 4601 03:15:56,800 --> 03:15:59,680 um determined and then contingencies can 4602 03:15:59,680 --> 03:16:03,040 be either absorbed into the project or 4603 03:16:03,040 --> 03:16:05,520 reduced and so that is an iterative 4604 03:16:05,520 --> 03:16:10,560 process that gets um gets refined and um 4605 03:16:10,560 --> 03:16:13,359 should there be increases in budget um 4606 03:16:13,359 --> 03:16:15,520 that are beyond the projections then 4607 03:16:15,520 --> 03:16:17,920 there's a value engineering aspect to 4608 03:16:17,920 --> 03:16:20,319 it. So I think you have to, you know, go 4609 03:16:20,319 --> 03:16:22,640 through the evolution of it on the basis 4610 03:16:22,640 --> 03:16:26,000 of a good plan. 4611 03:16:26,000 --> 03:16:28,479 >> Questions, Matt? 4612 03:16:28,479 --> 03:16:31,439 >> So the um I'm I'm just wondering why 4613 03:16:31,439 --> 03:16:33,680 there's such an aversion to just moving 4614 03:16:33,680 --> 03:16:36,560 forward with schematic design. I think 4615 03:16:36,560 --> 03:16:38,640 there are homes in Ross that are more 4616 03:16:38,640 --> 03:16:40,160 square footage than we're talking about 4617 03:16:40,160 --> 03:16:41,200 here. And 4618 03:16:41,200 --> 03:16:43,120 >> I think we're getting bogged down in a 4619 03:16:43,120 --> 03:16:45,840 bunch of a lot of civic center design 4620 03:16:45,840 --> 03:16:49,359 for Dondo Beach that is $93 million and 4621 03:16:49,359 --> 03:16:50,640 we're talking about a very small 4622 03:16:50,640 --> 03:16:53,200 structure and it's a two-story building. 4623 03:16:53,200 --> 03:16:56,720 So I really want to understand why we 4624 03:16:56,720 --> 03:16:59,520 cannot move if we're talking about 4625 03:16:59,520 --> 03:17:02,479 pretty much 99% of the functions going 4626 03:17:02,479 --> 03:17:05,680 into one building. Why we need to do 4627 03:17:05,680 --> 03:17:08,960 this interim step? Why can't we just we 4628 03:17:08,960 --> 03:17:10,960 have a concept and start doing the 4629 03:17:10,960 --> 03:17:12,640 schematic design? Because what I this is 4630 03:17:12,640 --> 03:17:14,239 the second part of the question. In 4631 03:17:14,239 --> 03:17:15,439 order to get a really good cost 4632 03:17:15,439 --> 03:17:17,680 estimate, you want the schematic design. 4633 03:17:17,680 --> 03:17:19,359 And I saw that with the friends of Ross 4634 03:17:19,359 --> 03:17:21,120 Firehouse because they actually designed 4635 03:17:21,120 --> 03:17:23,040 the building and you want to know where 4636 03:17:23,040 --> 03:17:25,439 you're putting all the equipment where 4637 03:17:25,439 --> 03:17:27,359 all of the the the ventilation and 4638 03:17:27,359 --> 03:17:29,600 circulation within the building and it 4639 03:17:29,600 --> 03:17:31,680 has very programmatic requirements for a 4640 03:17:31,680 --> 03:17:33,760 police station and a fire station. So 4641 03:17:33,760 --> 03:17:35,439 why would we do this interim step? 4642 03:17:35,439 --> 03:17:36,800 because we're not even going to get a 4643 03:17:36,800 --> 03:17:38,880 good cost estimate. The best estimate 4644 03:17:38,880 --> 03:17:41,279 will come from a schematic design. So 4645 03:17:41,279 --> 03:17:43,120 explain why you think you're going to 4646 03:17:43,120 --> 03:17:45,359 get an accurate estimate by doing this 4647 03:17:45,359 --> 03:17:47,680 interup step that we actually could go 4648 03:17:47,680 --> 03:17:49,279 out to the public with some confidence 4649 03:17:49,279 --> 03:17:51,920 on and why we find it necessary to do 4650 03:17:51,920 --> 03:17:59,590 this for such a small structure. 4651 03:17:59,600 --> 03:18:01,840 Um 4652 03:18:01,840 --> 03:18:04,720 I from my my perspective, Council Member 4653 03:18:04,720 --> 03:18:07,040 Salter, uh and I'll ask Justin to weigh 4654 03:18:07,040 --> 03:18:08,800 in. 4655 03:18:08,800 --> 03:18:10,479 Is 4656 03:18:10,479 --> 03:18:13,279 the the program that you're asking to 4657 03:18:13,279 --> 03:18:16,960 move towards schematic design is focused 4658 03:18:16,960 --> 03:18:19,520 on the building 4659 03:18:19,520 --> 03:18:22,399 and that's one element of the project. 4660 03:18:22,399 --> 03:18:24,960 There are a whole host of other elements 4661 03:18:24,960 --> 03:18:29,439 that include site improvements and uh 4662 03:18:29,439 --> 03:18:32,960 other uh project elements that were not 4663 03:18:32,960 --> 03:18:35,520 included in that concept. And so 4664 03:18:35,520 --> 03:18:37,439 >> sorry like what 4665 03:18:37,439 --> 03:18:41,439 >> uh secure parking for the police. Uh 4666 03:18:41,439 --> 03:18:44,640 there was not included was the driveway 4667 03:18:44,640 --> 03:18:46,640 on the on the southern portion of the 4668 03:18:46,640 --> 03:18:50,720 civic center. Uh there was 4669 03:18:50,720 --> 03:18:56,720 no uh identified location for the um uh 4670 03:18:56,720 --> 03:19:01,040 public works corporation yard. U and I 4671 03:19:01,040 --> 03:19:03,200 think is also 4672 03:19:03,200 --> 03:19:06,880 it it's it's my perspective that as good 4673 03:19:06,880 --> 03:19:10,399 as the the CAC plan was, there are some 4674 03:19:10,399 --> 03:19:12,720 elements to that that are going to need 4675 03:19:12,720 --> 03:19:14,080 additional work and additional 4676 03:19:14,080 --> 03:19:16,880 validation. Uh wait, so hold on. Can I 4677 03:19:16,880 --> 03:19:17,920 just pause you? Sorry to interrupt. 4678 03:19:17,920 --> 03:19:19,439 Yeah. So, we're talking about a 4679 03:19:19,439 --> 03:19:21,120 potential garage 4680 03:19:21,120 --> 03:19:24,479 >> for some secured parking, a driveway, 4681 03:19:24,479 --> 03:19:26,720 and some parking spots. You don't think 4682 03:19:26,720 --> 03:19:28,560 that if we just went straight to an 4683 03:19:28,560 --> 03:19:32,319 architect, they could do those elements 4684 03:19:32,319 --> 03:19:33,600 because those elements don't actually 4685 03:19:33,600 --> 03:19:35,359 seem very costly to be honest with you. 4686 03:19:35,359 --> 03:19:37,359 And a yard, sorry, a yard for the public 4687 03:19:37,359 --> 03:19:39,600 works people to put their construction 4688 03:19:39,600 --> 03:19:42,479 equipment in. So, it's a parking yard. 4689 03:19:42,479 --> 03:19:44,880 So, a yard, a driveway, and some parking 4690 03:19:44,880 --> 03:19:47,920 spots. and we need to hire some firm for 4691 03:19:47,920 --> 03:19:49,760 $500,000 4692 03:19:49,760 --> 03:19:52,319 to do this interim step to tell us what 4693 03:19:52,319 --> 03:19:54,160 those elements are going to cost us 4694 03:19:54,160 --> 03:19:56,319 without doing the schematic design which 4695 03:19:56,319 --> 03:19:58,880 will be where all the costs are because 4696 03:19:58,880 --> 03:20:01,040 you're programming a fire station and a 4697 03:20:01,040 --> 03:20:03,040 police station in there. You don't think 4698 03:20:03,040 --> 03:20:05,600 the costs will be better and we'll have 4699 03:20:05,600 --> 03:20:07,120 a more accurate picture if we actually 4700 03:20:07,120 --> 03:20:09,120 design the building for its intended 4701 03:20:09,120 --> 03:20:11,680 uses and instead we have to spend half a 4702 03:20:11,680 --> 03:20:14,239 million dollars and all this time. Well, 4703 03:20:14,239 --> 03:20:16,640 I' I'd like to just clarify that the 4704 03:20:16,640 --> 03:20:20,160 costs the council did in you asked about 4705 03:20:20,160 --> 03:20:22,800 what will cost to amend the plan. I 4706 03:20:22,800 --> 03:20:26,080 think staff's response is we don't know. 4707 03:20:26,080 --> 03:20:28,960 Uh I I'd estimate it could be anywhere 4708 03:20:28,960 --> 03:20:33,600 from 50,000 to 200,000 as just a 4709 03:20:33,600 --> 03:20:36,479 ballpark picture. Uh didn't didn't say 4710 03:20:36,479 --> 03:20:39,120 half a million. Uh I don't think it will 4711 03:20:39,120 --> 03:20:41,658 cost that much uh or anywhere 4712 03:20:41,658 --> 03:20:42,960 [clears throat] close. I don't think 4713 03:20:42,960 --> 03:20:46,640 50,000 is close to 500,000. Uh but 4714 03:20:46,640 --> 03:20:49,760 again, based on the work proposal that's 4715 03:20:49,760 --> 03:20:54,960 identified in the program, uh you know, 4716 03:20:54,960 --> 03:20:56,399 what the costs are is going to be 4717 03:20:56,399 --> 03:20:58,000 dependent on the billing rates and the 4718 03:20:58,000 --> 03:21:00,239 hours that uh the consultants put 4719 03:21:00,239 --> 03:21:04,239 together. Again, I think it's a prudent 4720 03:21:04,239 --> 03:21:09,120 uh approach to do the planning work to 4721 03:21:09,120 --> 03:21:11,359 it's not just identifying and coming up 4722 03:21:11,359 --> 03:21:13,359 with estimates for costs of the 4723 03:21:13,359 --> 03:21:15,840 facilities. It's really doing all the 4724 03:21:15,840 --> 03:21:18,000 work to lay it out and make sure again 4725 03:21:18,000 --> 03:21:21,680 as I identified uh to support SQA and 4726 03:21:21,680 --> 03:21:24,239 environmental review uh and having a 4727 03:21:24,239 --> 03:21:26,000 project description that supports that 4728 03:21:26,000 --> 03:21:29,279 is is a critical uh component. Uh right 4729 03:21:29,279 --> 03:21:32,000 now we you you you don't have a plan. 4730 03:21:32,000 --> 03:21:35,600 you have uh concept drawing on paper and 4731 03:21:35,600 --> 03:21:39,760 I I if if if council decides that just 4732 03:21:39,760 --> 03:21:41,040 you want to go straight to schematic 4733 03:21:41,040 --> 03:21:44,479 design uh there's tremendous risk and 4734 03:21:44,479 --> 03:21:47,600 there's tremendous uh unknowns that are 4735 03:21:47,600 --> 03:21:50,319 going to result in change orders and 4736 03:21:50,319 --> 03:21:52,880 because staff's going to be left with 4737 03:21:52,880 --> 03:21:56,319 saying we don't we don't know because uh 4738 03:21:56,319 --> 03:21:59,200 there are elements that haven't been uh 4739 03:21:59,200 --> 03:22:01,840 well well defined enough at this 4740 03:22:01,840 --> 03:22:04,640 Now with that said, if council uh wants 4741 03:22:04,640 --> 03:22:08,880 to have a full discussion around uh the 4742 03:22:08,880 --> 03:22:12,319 project delivery and wants to go to 4743 03:22:12,319 --> 03:22:15,680 progressive design right away, uh you 4744 03:22:15,680 --> 03:22:16,960 know, there's a lot of work that's going 4745 03:22:16,960 --> 03:22:19,920 to be necessary to do that. Uh but some 4746 03:22:19,920 --> 03:22:22,319 of the the risk can be addressed uh 4747 03:22:22,319 --> 03:22:24,640 through that process. Uh but we haven't 4748 03:22:24,640 --> 03:22:26,720 had that conversation yet with council 4749 03:22:26,720 --> 03:22:30,560 and um that that 4750 03:22:30,560 --> 03:22:31,840 there there's a lot of work that needs 4751 03:22:31,840 --> 03:22:33,600 to go into bringing that that 4752 03:22:33,600 --> 03:22:36,080 procurement process forward. And so we 4753 03:22:36,080 --> 03:22:38,000 think again as expeditiously as 4754 03:22:38,000 --> 03:22:40,080 possible. It makes sense. Get the plan 4755 03:22:40,080 --> 03:22:44,399 revised, have a solid uh uh uh planning 4756 03:22:44,399 --> 03:22:46,479 exhibit that defines the project with a 4757 03:22:46,479 --> 03:22:48,479 solid cost and that's ultimately going 4758 03:22:48,479 --> 03:22:51,680 to save money uh and save cost in the 4759 03:22:51,680 --> 03:22:54,239 long run. 4760 03:22:54,239 --> 03:22:57,359 Okay. Um, this project is really about 4761 03:22:57,359 --> 03:23:01,359 time and money. So, if you could help 4762 03:23:01,359 --> 03:23:04,960 walk me through if you're if you as you 4763 03:23:04,960 --> 03:23:09,439 consider moving forward, walk me through 4764 03:23:09,439 --> 03:23:14,239 the time from now until So, we've got 4765 03:23:14,239 --> 03:23:15,840 one of the things we want to know is how 4766 03:23:15,840 --> 03:23:18,479 much is going to cost us. We need to 4767 03:23:18,479 --> 03:23:20,560 make sure that we're moving quickly so 4768 03:23:20,560 --> 03:23:22,640 that we are able to build actually the 4769 03:23:22,640 --> 03:23:24,960 paramedic facility which we are expected 4770 03:23:24,960 --> 03:23:25,920 to do. 4771 03:23:25,920 --> 03:23:27,920 >> So to help me walk through what the 4772 03:23:27,920 --> 03:23:31,840 sequence of time is. So the RFP IC it 4773 03:23:31,840 --> 03:23:33,920 could go out tomorrow. You got three 4774 03:23:33,920 --> 03:23:36,319 weeks to get the information back. We 4775 03:23:36,319 --> 03:23:39,120 can't do anything as you say and then 4776 03:23:39,120 --> 03:23:41,120 the information comes in. You go 4777 03:23:41,120 --> 03:23:43,120 through. How long is this planning 4778 03:23:43,120 --> 03:23:47,200 process going to take? Do you think 4779 03:23:47,200 --> 03:23:51,200 >> I I would estimate it will take uh two 4780 03:23:51,200 --> 03:23:53,279 to three months but again it's going to 4781 03:23:53,279 --> 03:23:55,760 be dependent on each of the firms who 4782 03:23:55,760 --> 03:23:58,000 submit proposals how long it they 4783 03:23:58,000 --> 03:23:59,680 anticipate 4784 03:23:59,680 --> 03:24:01,760 uh you know it's going to be necessary 4785 03:24:01,760 --> 03:24:04,479 for them to to complete the tasks as set 4786 03:24:04,479 --> 03:24:07,200 forth in the RFP. So, if it takes two to 4787 03:24:07,200 --> 03:24:11,120 three months, then we would have an idea 4788 03:24:11,120 --> 03:24:13,680 of what the ballpark dollars are going 4789 03:24:13,680 --> 03:24:16,640 to be for us to go. We'd have it by 4790 03:24:16,640 --> 03:24:18,960 December. Is that when Julie said you 4791 03:24:18,960 --> 03:24:20,319 have to have it by December in order for 4792 03:24:20,319 --> 03:24:21,760 it to be in the March, 4793 03:24:21,760 --> 03:24:23,520 >> right? 4794 03:24:23,520 --> 03:24:28,479 Have a ballot measure. Okay. 4795 03:24:28,479 --> 03:24:30,399 >> We have to select the architect after 4796 03:24:30,399 --> 03:24:32,560 that period. We just get the We just get 4797 03:24:32,560 --> 03:24:34,000 the plan and then we have to pick an 4798 03:24:34,000 --> 03:24:34,399 architect. 4799 03:24:34,399 --> 03:24:37,200 >> That's right. But you may again if 4800 03:24:37,200 --> 03:24:39,279 council chooses to move forward with 4801 03:24:39,279 --> 03:24:40,800 progressive design you're going to be 4802 03:24:40,800 --> 03:24:43,520 selecting I think Dustin maybe you can 4803 03:24:43,520 --> 03:24:47,840 uh provide just a a a highle overview of 4804 03:24:47,840 --> 03:24:49,680 the progressive design process or even 4805 03:24:49,680 --> 03:24:53,120 design build and how that may affect 4806 03:24:53,120 --> 03:24:56,479 this next stage of uh project delivery. 4807 03:24:56,479 --> 03:24:58,560 and we may be able to make we'll hear 4808 03:24:58,560 --> 03:25:02,000 more about it at our next um meeting 4809 03:25:02,000 --> 03:25:03,840 >> and we may be able to make a decision 4810 03:25:03,840 --> 03:25:06,239 hopefully. Wouldn't that be nice to 4811 03:25:06,239 --> 03:25:08,239 decide how we're going to go? 4812 03:25:08,239 --> 03:25:10,000 >> May may I just point out briefly before 4813 03:25:10,000 --> 03:25:12,960 Dustin comments is that you know your 4814 03:25:12,960 --> 03:25:15,359 first your first facilities master plan 4815 03:25:15,359 --> 03:25:16,880 took a long time to put together. I mean 4816 03:25:16,880 --> 03:25:18,720 it took a year but and also remember 4817 03:25:18,720 --> 03:25:20,960 that was just on demoing the whole site 4818 03:25:20,960 --> 03:25:23,520 except for this building. So now the 4819 03:25:23,520 --> 03:25:27,200 council has has now you have another um 4820 03:25:27,200 --> 03:25:30,399 preferred concept 4821 03:25:30,399 --> 03:25:34,160 um and that so now you have this 4822 03:25:34,160 --> 03:25:37,066 preferred concept but um I'm 4823 03:25:37,066 --> 03:25:38,160 [clears throat] lost my train of thought 4824 03:25:38,160 --> 03:25:40,479 but you 4825 03:25:40,479 --> 03:25:44,160 that is based on reusing 4826 03:25:44,160 --> 03:25:46,160 a building that's over a hundred years 4827 03:25:46,160 --> 03:25:49,520 old that's partially in the flood plane. 4828 03:25:49,520 --> 03:25:54,000 So that is going to take time for the 4829 03:25:54,000 --> 03:25:57,520 architect to to review to get the cost 4830 03:25:57,520 --> 03:26:00,399 estimates and and do those things that 4831 03:26:00,399 --> 03:26:03,040 um so that that's going to take that's 4832 03:26:03,040 --> 03:26:06,479 going to take time and we're trying to 4833 03:26:06,479 --> 03:26:08,720 get the you know very next meeting we 4834 03:26:08,720 --> 03:26:10,880 bring you forward the RFP. We'd like to 4835 03:26:10,880 --> 03:26:13,520 get the arch the architect on board to 4836 03:26:13,520 --> 03:26:16,239 do this facilities master plan and we're 4837 03:26:16,239 --> 03:26:18,160 we have other things that we can be 4838 03:26:18,160 --> 03:26:20,560 doing. So, as David described in the 4839 03:26:20,560 --> 03:26:22,720 previous agenda item, we're still 4840 03:26:22,720 --> 03:26:24,399 working on the housing. We're working on 4841 03:26:24,399 --> 03:26:27,359 the telecommunications. Rich Simonich is 4842 03:26:27,359 --> 03:26:29,279 working on the undergrounding of the 4843 03:26:29,279 --> 03:26:32,720 utilities. Um, we also we need to bring 4844 03:26:32,720 --> 03:26:34,800 forward to the, you know, uh, Council 4845 03:26:34,800 --> 03:26:37,120 Member Salter, you missed the council 4846 03:26:37,120 --> 03:26:39,120 meeting where we had consultants bring 4847 03:26:39,120 --> 03:26:41,840 forward just to uh, a study session for 4848 03:26:41,840 --> 03:26:43,279 the council to look at different 4849 03:26:43,279 --> 03:26:47,120 financing options. We need to have a um 4850 03:26:47,120 --> 03:26:50,880 a a a debt consultant that helps us 4851 03:26:50,880 --> 03:26:53,359 helps the council figure out the best 4852 03:26:53,359 --> 03:26:55,760 way to bring that forward. The timing of 4853 03:26:55,760 --> 03:26:59,120 it, the uh the wording of of the 4854 03:26:59,120 --> 03:27:01,920 measure, all that kind of stuff that and 4855 03:27:01,920 --> 03:27:04,880 we we can start working on that. Um and 4856 03:27:04,880 --> 03:27:06,560 we are working on different elements of 4857 03:27:06,560 --> 03:27:08,000 it, but we're not just going to stop 4858 03:27:08,000 --> 03:27:10,560 everything and and wait. There's a lot 4859 03:27:10,560 --> 03:27:14,550 of work that needs to be done. 4860 03:27:14,560 --> 03:27:19,680 Mayor just if appropriate decided 4861 03:27:19,680 --> 03:27:24,080 Mr. speak to question around procurement 4862 03:27:24,080 --> 03:27:25,680 >> I I think we should wait on the 4863 03:27:25,680 --> 03:27:28,239 procurement until our 4864 03:27:28,239 --> 03:27:29,439 >> I think we should wait on the 4865 03:27:29,439 --> 03:27:33,040 procurement until the July meeting. Um 4866 03:27:33,040 --> 03:27:35,600 but I'm wondering Bill do you have any 4867 03:27:35,600 --> 03:27:37,680 questions and then I'd like to hear from 4868 03:27:37,680 --> 03:27:40,000 the public and then we can bring it back 4869 03:27:40,000 --> 03:27:43,910 for discussion. 4870 03:27:43,920 --> 03:27:46,640 Uh, no. I I I don't. Thank you, Julie. 4871 03:27:46,640 --> 03:27:49,840 >> Okay. Thank you. All right. Um, any 4872 03:27:49,840 --> 03:27:54,479 other questions for right now? Okay. Um, 4873 03:27:54,479 --> 03:28:00,070 public comment. 4874 03:28:00,080 --> 03:28:03,279 Anyone in the chamber? Anyone online? 4875 03:28:03,279 --> 03:28:04,479 >> No one online, Mayor. 4876 03:28:04,479 --> 03:28:09,920 >> Okay. Um so let's bring it back for um 4877 03:28:09,920 --> 03:28:13,439 discussion about the direction what we 4878 03:28:13,439 --> 03:28:14,160 want to do. 4879 03:28:14,160 --> 03:28:18,479 >> So one thing that concerns me is is what 4880 03:28:18,479 --> 03:28:20,800 you brought up Julie that we need a 4881 03:28:20,800 --> 03:28:23,840 really accurate cost estimate for our 4882 03:28:23,840 --> 03:28:25,520 bond measure that we can't be going out 4883 03:28:25,520 --> 03:28:29,760 for too much or too little money. And um 4884 03:28:29,760 --> 03:28:34,880 the committee yesterday suggested that if we if we do go ahead to update 4885 03:28:34,880 --> 03:28:37,520 the master plan that it go into 4886 03:28:37,520 --> 03:28:40,800 schematic design precisely to get um a 4887 03:28:40,800 --> 03:28:42,720 cost estimate. So I'm you know and 4888 03:28:42,720 --> 03:28:44,000 that's that's what kind of keeps coming 4889 03:28:44,000 --> 03:28:46,160 back and forth is do we do schematic 4890 03:28:46,160 --> 03:28:48,319 design yes or no and how important is 4891 03:28:48,319 --> 03:28:50,960 that for a cost estimate? And I don't 4892 03:28:50,960 --> 03:28:52,800 know much about this. So I would, you 4893 03:28:52,800 --> 03:28:54,720 know, rely on what I hear from our 4894 03:28:54,720 --> 03:28:56,960 consultants and the committee. But it 4895 03:28:56,960 --> 03:28:59,279 worries me that the committee thought 4896 03:28:59,279 --> 03:29:01,359 that we should add it that if we went 4897 03:29:01,359 --> 03:29:03,279 with the master plan update, it should 4898 03:29:03,279 --> 03:29:05,840 go far enough into it should go through 4899 03:29:05,840 --> 03:29:09,120 schematic design and that would give us 4900 03:29:09,120 --> 03:29:11,200 a number and then we'd be confident when 4901 03:29:11,200 --> 03:29:13,200 we go out for the bond measure because 4902 03:29:13,200 --> 03:29:15,200 we can't blow that. That's that's really 4903 03:29:15,200 --> 03:29:16,800 important. We've got to know we've got 4904 03:29:16,800 --> 03:29:19,040 to ask for the right amount of money. So 4905 03:29:19,040 --> 03:29:21,200 I I guess the question is should or my 4906 03:29:21,200 --> 03:29:23,359 comment is if we if we are going to go 4907 03:29:23,359 --> 03:29:26,479 through this updating the plan I mean 4908 03:29:26,479 --> 03:29:28,560 should we go do what the committee had 4909 03:29:28,560 --> 03:29:33,269 suggested include schematic design. 4910 03:29:33,279 --> 03:29:35,439 So, mayor, this didn't I I'd just like 4911 03:29:35,439 --> 03:29:37,279 to 4912 03:29:37,279 --> 03:29:39,439 I'd like to make sure that the council 4913 03:29:39,439 --> 03:29:41,439 understands and I I did put this in 4914 03:29:41,439 --> 03:29:43,439 writing yesterday in a supplemental memo 4915 03:29:43,439 --> 03:29:47,279 to the council and David has said in his 4916 03:29:47,279 --> 03:29:49,920 presentation and our consultant has said 4917 03:29:49,920 --> 03:29:52,319 and he's we can ask him right now is 4918 03:29:52,319 --> 03:29:54,479 that 4919 03:29:54,479 --> 03:29:57,600 in many public sector bond efforts 4920 03:29:57,600 --> 03:29:59,840 planning level concepts combined with 4921 03:29:59,840 --> 03:30:02,560 validated programming site planning 4922 03:30:02,560 --> 03:30:05,120 escal ation contingencies in independent 4923 03:30:05,120 --> 03:30:07,760 cost estimating are sufficient. 4924 03:30:07,760 --> 03:30:10,239 Schematic design may improve accuracy 4925 03:30:10,239 --> 03:30:12,399 but is not always a prerequisite for 4926 03:30:12,399 --> 03:30:16,000 developing a ballot measure strategy. So 4927 03:30:16,000 --> 03:30:18,800 you're what what you're doing is you're 4928 03:30:18,800 --> 03:30:20,560 saying that okay this committee has said 4929 03:30:20,560 --> 03:30:23,439 we need to do schematics. We've said 4930 03:30:23,439 --> 03:30:25,359 it's not necessary and it's going to 4931 03:30:25,359 --> 03:30:28,560 cost $400 to $500,000. I it's probably 4932 03:30:28,560 --> 03:30:29,760 where you're getting that number from 4933 03:30:29,760 --> 03:30:32,160 council member Salter. that's going to 4934 03:30:32,160 --> 03:30:36,000 add to the cost of doing this. So, we 4935 03:30:36,000 --> 03:30:39,200 have staff, we have our cons, highly 4936 03:30:39,200 --> 03:30:41,840 experienced consultant. We're telling 4937 03:30:41,840 --> 03:30:44,640 you schematic design is not necessary. 4938 03:30:44,640 --> 03:30:48,800 It's premature. It's wildly expensive. 4939 03:30:48,800 --> 03:30:51,200 It's unnecessary at this point. So, I 4940 03:30:51,200 --> 03:30:53,920 just want to be clear that is what your 4941 03:30:53,920 --> 03:30:56,319 staff, your professional staff and our 4942 03:30:56,319 --> 03:31:00,160 consultants are saying. you are 4943 03:31:00,160 --> 03:31:03,359 you have received information from a 4944 03:31:03,359 --> 03:31:05,120 committee 4945 03:31:05,120 --> 03:31:07,040 yesterday and it wasn't even all of you 4946 03:31:07,040 --> 03:31:10,239 it was a couple of you and so I I just 4947 03:31:10,239 --> 03:31:12,080 want to make sure you you understand the 4948 03:31:12,080 --> 03:31:15,359 difference there um 4949 03:31:15,359 --> 03:31:17,200 yeah I understand the difference and I 4950 03:31:17,200 --> 03:31:19,279 think that there I I understand that the 4951 03:31:19,279 --> 03:31:21,680 schematic design might provide more 4952 03:31:21,680 --> 03:31:24,160 precision with the costs but it's also 4953 03:31:24,160 --> 03:31:27,040 going to get us really far down the 4954 03:31:27,040 --> 03:31:29,680 design path path and then if we don't 4955 03:31:29,680 --> 03:31:31,359 like or we haven't we don't have 4956 03:31:31,359 --> 03:31:34,560 consensus on the parking on the 4957 03:31:34,560 --> 03:31:37,040 circulation on the flood plane issue on 4958 03:31:37,040 --> 03:31:39,680 the corporate yard all the question 4959 03:31:39,680 --> 03:31:42,720 marks that we need to rec I look at the 4960 03:31:42,720 --> 03:31:44,479 amendment of the facilities master plan 4961 03:31:44,479 --> 03:31:46,560 as a reconciliation 4962 03:31:46,560 --> 03:31:49,120 coming together with the the citizens 4963 03:31:49,120 --> 03:31:53,520 advisory plan concept and reconciling it 4964 03:31:53,520 --> 03:31:55,840 with our program needs and getting down 4965 03:31:55,840 --> 03:31:57,439 into the details 4966 03:31:57,439 --> 03:31:59,200 And then getting that consensus, we're 4967 03:31:59,200 --> 03:32:00,640 going to have to we're all going to have 4968 03:32:00,640 --> 03:32:02,640 to decide, are we going to raise the 4969 03:32:02,640 --> 03:32:04,239 bays out of the flood plane or are we 4970 03:32:04,239 --> 03:32:06,160 going to compromise and, you know, do 4971 03:32:06,160 --> 03:32:08,640 what they did in 1995 and, you know, 4972 03:32:08,640 --> 03:32:10,479 keep replicating that mistake. I don't 4973 03:32:10,479 --> 03:32:13,040 know. Maybe it's going to cost millions 4974 03:32:13,040 --> 03:32:14,960 of dollars to do that. It's it's there's 4975 03:32:14,960 --> 03:32:17,120 going to be a bunch of compromises to 4976 03:32:17,120 --> 03:32:19,760 get this project done for the amount 4977 03:32:19,760 --> 03:32:23,120 that's palatable to the citizens. Um, 4978 03:32:23,120 --> 03:32:25,760 and I worry that if you just jump to 4979 03:32:25,760 --> 03:32:28,239 schematic design, 4980 03:32:28,239 --> 03:32:30,560 we don't have consensus on what we're 4981 03:32:30,560 --> 03:32:33,600 building and it's going to be too far 4982 03:32:33,600 --> 03:32:35,279 down the path and then we're going to be 4983 03:32:35,279 --> 03:32:37,359 sitting here saying, well, you know, we 4984 03:32:37,359 --> 03:32:38,960 need this change order and that change 4985 03:32:38,960 --> 03:32:41,520 order because we we never had consensus 4986 03:32:41,520 --> 03:32:45,520 on what we need to do. And and also 4987 03:32:45,520 --> 03:32:52,560 Elizabeth, I don't the way I recall the sequencing was we we adopted the 4988 03:32:52,560 --> 03:32:54,560 resolution to amend the facilities 4989 03:32:54,560 --> 03:32:57,439 master plan and have the subcommittee 4990 03:32:57,439 --> 03:32:59,600 for the architect and then we met a week 4991 03:32:59,600 --> 03:33:03,120 later and we realized that it was very 4992 03:33:03,120 --> 03:33:05,359 important to bring the procurement 4993 03:33:05,359 --> 03:33:07,840 decision back to the council and we 4994 03:33:07,840 --> 03:33:10,640 wanted to go ahead. We didn't want to 4995 03:33:10,640 --> 03:33:12,640 wait for that procurement decision. We 4996 03:33:12,640 --> 03:33:14,720 wanted to go ahead and try to amend the 4997 03:33:14,720 --> 03:33:18,080 master plan in the meantime to get the 4998 03:33:18,080 --> 03:33:22,239 cost estimates to put something on the ballot for a general obligation 4999 03:33:22,239 --> 03:33:24,399 bond and then have the procurement 5000 03:33:24,399 --> 03:33:26,800 decision come, you know, whenever the 5001 03:33:26,800 --> 03:33:28,479 staff was ready. There's lots of 5002 03:33:28,479 --> 03:33:33,439 nuances, changing the ordinance, yada yada. Um, so accomplish the 5003 03:33:33,439 --> 03:33:35,840 amendment of the facilities master plan, 5004 03:33:35,840 --> 03:33:38,399 have the procurement discussion, get the 5005 03:33:38,399 --> 03:33:40,560 number that we need to do the general 5006 03:33:40,560 --> 03:33:43,600 obligation bond by hopefully by 5007 03:33:43,600 --> 03:33:46,080 November, right? So that we can, you 5008 03:33:46,080 --> 03:33:47,840 know, there's Thanksgiving and we need 5009 03:33:47,840 --> 03:33:51,200 to put it do all those documents and 5010 03:33:51,200 --> 03:33:55,600 refine everything. So, um that's a we 5011 03:33:55,600 --> 03:33:57,760 it's a aggressive ambitious schedule, 5012 03:33:57,760 --> 03:33:59,920 but that's what we need to do, 5013 03:33:59,920 --> 03:34:02,720 especially if we're going to do the um 5014 03:34:02,720 --> 03:34:05,200 paramedic facility by January 1st of 5015 03:34:05,200 --> 03:34:06,880 2029. 5016 03:34:06,880 --> 03:34:09,680 So um to me that was a way of kind of 5017 03:34:09,680 --> 03:34:13,760 bifurcating the the amendment and then 5018 03:34:13,760 --> 03:34:17,120 you know do the procurement method and 5019 03:34:17,120 --> 03:34:18,960 then choose the architect once we get 5020 03:34:18,960 --> 03:34:21,120 all our ducks in a row and then you 5021 03:34:21,120 --> 03:34:23,279 spend the big money to do the schematic 5022 03:34:23,279 --> 03:34:26,479 design and you know really put pen to 5023 03:34:26,479 --> 03:34:29,279 paper. That that brings up the question. 5024 03:34:29,279 --> 03:34:30,960 I mean, it's it's too late to ask it, 5025 03:34:30,960 --> 03:34:33,920 but why didn't we know that there was a 5026 03:34:33,920 --> 03:34:35,840 procurement discussion that needed to be 5027 03:34:35,840 --> 03:34:37,920 had a long time ago? We've been working 5028 03:34:37,920 --> 03:34:40,080 on the project. We have consultants for 5029 03:34:40,080 --> 03:34:42,479 over a year now, and you know, at the 5030 03:34:42,479 --> 03:34:43,840 very last minute when we're ready to 5031 03:34:43,840 --> 03:34:45,920 hire an architect, we're told, "Oh, wait 5032 03:34:45,920 --> 03:34:48,560 a minute. You all have to go make a 5033 03:34:48,560 --> 03:34:50,560 decision about the procurement. We 5034 03:34:50,560 --> 03:34:52,640 should have been told about that months 5035 03:34:52,640 --> 03:34:54,479 and months ago so that we would be ready 5036 03:34:54,479 --> 03:34:57,200 to go to either hire an architect to do 5037 03:34:57,200 --> 03:35:00,640 the do the design or and we wouldn't be 5038 03:35:00,640 --> 03:35:02,000 in this situation where we're saying 5039 03:35:02,000 --> 03:35:04,560 well maybe we'll save time and get a 5040 03:35:04,560 --> 03:35:07,439 number if we update the plan. But I mean 5041 03:35:07,439 --> 03:35:08,960 it's kind of I think it's too late. I 5042 03:35:08,960 --> 03:35:11,520 mean we we didn't know a year ago but we 5043 03:35:11,520 --> 03:35:13,760 should have known. And I guess if we are 5044 03:35:13,760 --> 03:35:19,200 where we are now, I still worry a little bit about if 5045 03:35:19,200 --> 03:35:21,840 we're if we're doing an update of the 5046 03:35:21,840 --> 03:35:26,000 master plan. Um, and 5047 03:35:26,000 --> 03:35:28,880 we've been told by some that it's it 5048 03:35:28,880 --> 03:35:30,800 won't be good enough, that we need more 5049 03:35:30,800 --> 03:35:32,479 than just the plan. We need schematic 5050 03:35:32,479 --> 03:35:35,120 design to get a good estimate. I I worry 5051 03:35:35,120 --> 03:35:40,070 that we're not doing a good enough job. 5052 03:35:40,080 --> 03:35:41,840 » Okay. Yeah. 5053 03:35:41,840 --> 03:35:46,560 Um, I think it benefits all of us to 5054 03:35:46,560 --> 03:35:50,479 move as quickly as feasible 5055 03:35:50,479 --> 03:35:53,040 to because I do worry about the Ros 5056 03:35:53,040 --> 03:35:55,040 Valley paramedics. I want to make sure 5057 03:35:55,040 --> 03:35:56,640 we've got a pretty good idea of what 5058 03:35:56,640 --> 03:35:58,080 it's going to cost us so we can go with 5059 03:35:58,080 --> 03:36:01,359 the geo bond measure. Um, I think if it 5060 03:36:01,359 --> 03:36:03,120 means that we have to meet more often 5061 03:36:03,120 --> 03:36:05,520 between now and the end of the year, I 5062 03:36:05,520 --> 03:36:07,520 think we should do that. 5063 03:36:07,520 --> 03:36:09,359 I think that we have to make that 5064 03:36:09,359 --> 03:36:13,279 commitment ourselves to do that. Um, I 5065 03:36:13,279 --> 03:36:15,600 actually like the process and the steps 5066 03:36:15,600 --> 03:36:17,359 that have been outlined. They make sense 5067 03:36:17,359 --> 03:36:20,880 to me. Um, they seem reasonable. It will 5068 03:36:20,880 --> 03:36:25,200 move us forward. So, 5069 03:36:25,200 --> 03:36:27,040 you're next. 5070 03:36:27,040 --> 03:36:31,120 >> So, I appreciate that. I would just say 5071 03:36:31,120 --> 03:36:34,000 this. if we were 5072 03:36:34,000 --> 03:36:36,640 there's a part of me that realizes like 5073 03:36:36,640 --> 03:36:38,720 especially the three of you that have 5074 03:36:38,720 --> 03:36:40,800 been here the longest that this thing 5075 03:36:40,800 --> 03:36:43,920 has gone on for so long and I want you 5076 03:36:43,920 --> 03:36:46,239 guys to know like all my objections and 5077 03:36:46,239 --> 03:36:48,479 all my stomping around trying to save 5078 03:36:48,479 --> 03:36:50,560 the fire station. It there's a part of 5079 03:36:50,560 --> 03:36:52,560 me that really feels bad about the time 5080 03:36:52,560 --> 03:36:54,399 and energy that went into the first 5081 03:36:54,399 --> 03:36:56,479 development of that plan because it 5082 03:36:56,479 --> 03:36:57,840 really obviously was a very 5083 03:36:57,840 --> 03:36:59,520 wellthoughtout 5084 03:36:59,520 --> 03:37:01,920 long process. there was a lot of input 5085 03:37:01,920 --> 03:37:03,840 from the public and I mean there was 5086 03:37:03,840 --> 03:37:05,439 over COVID of course there was that 5087 03:37:05,439 --> 03:37:07,600 challenge but it wasn't like you all 5088 03:37:07,600 --> 03:37:11,120 didn't put forth this big effort and I 5089 03:37:11,120 --> 03:37:12,720 recognize that and it was one of the 5090 03:37:12,720 --> 03:37:14,800 hardest things I still struggle with 5091 03:37:14,800 --> 03:37:19,439 like having created a lot of um you know 5092 03:37:19,439 --> 03:37:21,680 objection to it but I think a fire 5093 03:37:21,680 --> 03:37:24,080 station was worth it but I know how much 5094 03:37:24,080 --> 03:37:26,880 work it was and what I fear about this 5095 03:37:26,880 --> 03:37:30,239 is going to this interim step while It's 5096 03:37:30,239 --> 03:37:31,680 totally feasible. It totally makes 5097 03:37:31,680 --> 03:37:34,479 sense. It just delays 5098 03:37:34,479 --> 03:37:36,960 the inevitable, which is hiring the 5099 03:37:36,960 --> 03:37:39,359 architect and starting to actually 5100 03:37:39,359 --> 03:37:42,560 program and design. And when the friends 5101 03:37:42,560 --> 03:37:45,279 created their project, which they 5102 03:37:45,279 --> 03:37:48,080 presented in January, it was a fully 5103 03:37:48,080 --> 03:37:50,640 programmed and designed um architectural 5104 03:37:50,640 --> 03:37:53,840 plan. And it it it's a lot of work to 5105 03:37:53,840 --> 03:37:56,000 program and try to fit the elements that 5106 03:37:56,000 --> 03:37:57,520 we're talking about instead of these 5107 03:37:57,520 --> 03:37:59,600 blocks and trying to say, "Oh, it's 5108 03:37:59,600 --> 03:38:01,680 going to cost this." But you really have 5109 03:38:01,680 --> 03:38:04,000 to think through how does a person get 5110 03:38:04,000 --> 03:38:07,120 down to the ambulance bay. And it it it 5111 03:38:07,120 --> 03:38:10,080 takes schematic work. So it it's just a 5112 03:38:10,080 --> 03:38:13,600 delay of the inevitable. And once we've 5113 03:38:13,600 --> 03:38:15,680 decided that we're really only building 5114 03:38:15,680 --> 03:38:18,720 one main structure, it's it's not that 5115 03:38:18,720 --> 03:38:20,880 complicated. I'm telling you, the coat's 5116 03:38:20,880 --> 03:38:22,640 house that was just built is going to be 5117 03:38:22,640 --> 03:38:24,880 more complicated than this. They didn't 5118 03:38:24,880 --> 03:38:26,720 need a facilities master plan to build 5119 03:38:26,720 --> 03:38:29,040 their house. They hired an architect. 5120 03:38:29,040 --> 03:38:31,760 The architect drew the schematic designs 5121 03:38:31,760 --> 03:38:34,399 and they hired a contractor and they 5122 03:38:34,399 --> 03:38:36,800 built the buildings. And we can do the 5123 03:38:36,800 --> 03:38:39,359 same. I I I don't want to wait any 5124 03:38:39,359 --> 03:38:41,920 longer than we have to and then go 5125 03:38:41,920 --> 03:38:45,120 through what I consider to be a lot of 5126 03:38:45,120 --> 03:38:47,600 arguments over well, what's going to be 5127 03:38:47,600 --> 03:38:49,359 in this facility's master plan? And then 5128 03:38:49,359 --> 03:38:51,680 we have to debate that and go wait month 5129 03:38:51,680 --> 03:38:53,680 to month to month. It's like hire the 5130 03:38:53,680 --> 03:38:56,000 architect. We have all these experts 5131 03:38:56,000 --> 03:38:58,960 that want to help us get there and just 5132 03:38:58,960 --> 03:39:00,800 move this thing along. It's one 5133 03:39:00,800 --> 03:39:02,640 structure. What do we want to put in it? 5134 03:39:02,640 --> 03:39:04,479 Let's design it. And I'm telling you the 5135 03:39:04,479 --> 03:39:06,880 output of that. We will have better cost 5136 03:39:06,880 --> 03:39:09,359 estimates. We will know the programming. 5137 03:39:09,359 --> 03:39:12,160 Does it work? Right? Nobody I don't 5138 03:39:12,160 --> 03:39:13,840 think the facility master plan people 5139 03:39:13,840 --> 03:39:15,040 are going to know it works till they 5140 03:39:15,040 --> 03:39:16,800 actually start saying how does it work? 5141 03:39:16,800 --> 03:39:18,880 We have to actually sketch it out. So, 5142 03:39:18,880 --> 03:39:21,279 it's like just do the work. And I I saw 5143 03:39:21,279 --> 03:39:23,040 this in the friends process. They did 5144 03:39:23,040 --> 03:39:24,960 the work and they're able to design a 5145 03:39:24,960 --> 03:39:26,800 structure that that could work or not 5146 03:39:26,800 --> 03:39:29,279 work, but just putting blocks together 5147 03:39:29,279 --> 03:39:31,359 at this stage seems like going 5148 03:39:31,359 --> 03:39:33,279 backwards. It really does. And it's just 5149 03:39:33,279 --> 03:39:35,840 delaying. 5150 03:39:35,840 --> 03:39:41,030 >> Bill, do you have comments? 5151 03:39:41,040 --> 03:39:44,800 Well, I um 5152 03:39:44,800 --> 03:39:46,960 sorry you are having some problems here 5153 03:39:46,960 --> 03:39:50,640 with the lighting. Um yeah, I I mean 5154 03:39:50,640 --> 03:39:53,200 I've been listening to the discussion um 5155 03:39:53,200 --> 03:39:56,000 and uh 5156 03:39:56,000 --> 03:40:02,239 I I I I do think uh in terms of Matt's 5157 03:40:02,239 --> 03:40:04,479 concerns, I I I I don't think this is 5158 03:40:04,479 --> 03:40:06,640 that analogous to building even an 5159 03:40:06,640 --> 03:40:09,680 expensive house because it's a special 5160 03:40:09,680 --> 03:40:11,520 purpose building. there are there are 5161 03:40:11,520 --> 03:40:14,640 functions here that don't have an analog 5162 03:40:14,640 --> 03:40:17,520 in in a residential structure 5163 03:40:17,520 --> 03:40:21,439 and um I I did when I when I heard the 5164 03:40:21,439 --> 03:40:24,960 presentation of the citizens advisory 5165 03:40:24,960 --> 03:40:26,560 committee 5166 03:40:26,560 --> 03:40:30,160 um it was emphasized by the presenters 5167 03:40:30,160 --> 03:40:35,760 and particularly by Dan that this is a rough concept I mean it is it 5168 03:40:35,760 --> 03:40:37,439 there's things that need to be worked 5169 03:40:37,439 --> 03:40:40,880 out so it seems to me to makes sense to 5170 03:40:40,880 --> 03:40:44,080 give thought first to working out those 5171 03:40:44,080 --> 03:40:46,399 things before we get into the details. 5172 03:40:46,399 --> 03:40:49,200 Otherwise, we will have duplication. And 5173 03:40:49,200 --> 03:40:51,279 although the intent would be to speed 5174 03:40:51,279 --> 03:40:53,120 things up, I'm I'm skeptical that it 5175 03:40:53,120 --> 03:40:57,600 would. Um I think we're all we're all on 5176 03:40:57,600 --> 03:40:59,760 board that we want to move ahead as 5177 03:40:59,760 --> 03:41:02,479 expeditiously as possible. I don't think 5178 03:41:02,479 --> 03:41:05,200 we want to waste any money. We know this 5179 03:41:05,200 --> 03:41:07,680 is going to cost a lot. 5180 03:41:07,680 --> 03:41:10,319 Um, but anyway, that that that's my take 5181 03:41:10,319 --> 03:41:16,150 on it. 5182 03:41:16,160 --> 03:41:27,670 » Yeah. 5183 03:41:27,680 --> 03:41:30,160 » All right. 5184 03:41:30,160 --> 03:41:33,680 This is for item number 18. I move that 5185 03:41:33,680 --> 03:41:36,000 we authorize the issuance of a request 5186 03:41:36,000 --> 03:41:38,160 for proposal for professional planning, 5187 03:41:38,160 --> 03:41:40,080 architectural engineering, technical 5188 03:41:40,080 --> 03:41:43,120 evaluation, and cost estimating services 5189 03:41:43,120 --> 03:41:46,399 necessary to prepare an amendment to the 5190 03:41:46,399 --> 03:41:48,960 Ross Civic Center facilities master plan 5191 03:41:48,960 --> 03:41:52,160 consistent with resolution number 2623 5192 03:41:52,160 --> 03:41:54,800 and to direct staff to distribute the 5193 03:41:54,800 --> 03:41:57,920 RFP to the 10 consulting teams that 5194 03:41:57,920 --> 03:41:59,600 previously submitted statement of 5195 03:41:59,600 --> 03:42:01,760 qualification in response to the town's 5196 03:42:01,760 --> 03:42:04,640 architectural and engineering services 5197 03:42:04,640 --> 03:42:07,990 RFQ. 5198 03:42:08,000 --> 03:42:14,309 » Is there a second? 5199 03:42:14,319 --> 03:42:15,760 » Bill, would you like to second? 5200 03:42:15,760 --> 03:42:17,680 >> Uh, second. 5201 03:42:17,680 --> 03:42:21,429 >> Thank you. 5202 03:42:21,439 --> 03:42:23,520 » Moved by Dalling, second by Kercher. 5203 03:42:23,520 --> 03:42:24,560 Mayor McMillan, 5204 03:42:24,560 --> 03:42:25,520 >> yes. 5205 03:42:25,520 --> 03:42:27,279 >> Mayor Prom Robbins, 5206 03:42:27,279 --> 03:42:28,720 >> yes. 5207 03:42:28,720 --> 03:42:30,560 >> Council member Kercher, 5208 03:42:30,560 --> 03:42:32,640 >> yes. Council member Dowling, 5209 03:42:32,640 --> 03:42:33,439 >> yes. 5210 03:42:33,439 --> 03:42:34,880 >> Council member Salter, 5211 03:42:34,880 --> 03:42:36,319 >> no. 5212 03:42:36,319 --> 03:42:39,840 >> Motion passes 4-1. 5213 03:42:39,840 --> 03:42:43,750 >> Thank you. 5214 03:42:43,760 --> 03:42:49,439 » Now we are moving to number 19. 5215 03:42:49,439 --> 03:42:51,840 No action items. 5216 03:42:51,840 --> 03:42:57,269 Council correspondence. Anyone? 5217 03:42:57,279 --> 03:43:01,439 Future council items. Okay. Uh oh. 5218 03:43:01,439 --> 03:43:06,950 >> Uh future council items. 5219 03:43:06,960 --> 03:43:09,520 » Let's talk about parking in Ross, but 5220 03:43:09,520 --> 03:43:14,000 let's do it sometime later in the year. 5221 03:43:14,000 --> 03:43:17,279 >> Okay. Sure. I would support that. 5222 03:43:17,279 --> 03:43:18,239 >> Okay. 5223 03:43:18,239 --> 03:43:19,840 >> Could you please be more Could you 5224 03:43:19,840 --> 03:43:21,439 please be more specific? 5225 03:43:21,439 --> 03:43:22,880 >> Yeah, I can. 5226 03:43:22,880 --> 03:43:26,640 >> Adding more parking. [laughter] 5227 03:43:26,640 --> 03:43:31,359 >> Yes, we can. Uh there uh especially when 5228 03:43:31,359 --> 03:43:33,359 the school is in session, 5229 03:43:33,359 --> 03:43:36,160 >> there's there's a problem with parking 5230 03:43:36,160 --> 03:43:38,880 and people go people who are not just 5231 03:43:38,880 --> 03:43:40,479 going to the post office because people 5232 03:43:40,479 --> 03:43:42,640 go to the post office keep going around 5233 03:43:42,640 --> 03:43:44,399 and around to find a parking place 5234 03:43:44,399 --> 03:43:46,800 waiting for somebody to leave. Um so 5235 03:43:46,800 --> 03:43:49,040 there's an issue of parking for the post 5236 03:43:49,040 --> 03:43:52,160 office and um people are always saying 5237 03:43:52,160 --> 03:43:54,960 we need more 15inut slots. I know we've 5238 03:43:54,960 --> 03:43:57,520 got the same amount that we took out, 5239 03:43:57,520 --> 03:44:00,160 but people don't see them and people 5240 03:44:00,160 --> 03:44:02,960 still park in the red zone. 5241 03:44:02,960 --> 03:44:07,199 Um, and there are uh 5242 03:44:07,199 --> 03:44:09,840 for the businesses in town, I've heard 5243 03:44:09,840 --> 03:44:12,560 that people don't have a place to park. 5244 03:44:12,560 --> 03:44:15,600 Now, that that includes my husband who 5245 03:44:15,600 --> 03:44:18,479 needs to drive to get to a hairdresser 5246 03:44:18,479 --> 03:44:22,399 and there was no place to park and he 5247 03:44:22,399 --> 03:44:24,479 had to park far away and it was a real 5248 03:44:24,479 --> 03:44:27,120 problem because he's got a disability. 5249 03:44:27,120 --> 03:44:30,000 So, um I think we just need to look at 5250 03:44:30,000 --> 03:44:32,000 the parking situation, all of it, not 5251 03:44:32,000 --> 03:44:34,399 just for the 15 minutes, but the amount 5252 03:44:34,399 --> 03:44:36,720 of parking we have. Is it the best we 5253 03:44:36,720 --> 03:44:38,720 can do? How the things how the street 5254 03:44:38,720 --> 03:44:40,720 and parking is laid out? Could we do 5255 03:44:40,720 --> 03:44:43,199 things differently? Could we have two 5256 03:44:43,199 --> 03:44:45,279 minute parking two hour parking zones 5257 03:44:45,279 --> 03:44:47,520 and not three? I mean, I think we just 5258 03:44:47,520 --> 03:44:48,960 need to talk about it. 5259 03:44:48,960 --> 03:44:51,439 >> I'm not sure. We may solve small 5260 03:44:51,439 --> 03:44:54,000 problems, but I'd like because we hear 5261 03:44:54,000 --> 03:44:55,600 this every time we go and sit in front 5262 03:44:55,600 --> 03:44:57,359 of the post office that this is a 5263 03:44:57,359 --> 03:44:59,439 problem. I think we need to figure out a 5264 03:44:59,439 --> 03:45:02,479 way to address it, but not do it now. We 5265 03:45:02,479 --> 03:45:04,720 got so much on our plate. So, this is 5266 03:45:04,720 --> 03:45:07,600 somewhere down the line. I'll just add 5267 03:45:07,600 --> 03:45:09,520 that the restaurants would love to have 5268 03:45:09,520 --> 03:45:13,040 like, you know, takeout pickup parking 5269 03:45:13,040 --> 03:45:15,199 in front of their restaurants. I've 5270 03:45:15,199 --> 03:45:18,479 heard that from the RPOA people. Um, so 5271 03:45:18,479 --> 03:45:21,520 you could just pull in and run in and 5272 03:45:21,520 --> 03:45:24,960 grab your your stuff and leave. 5273 03:45:24,960 --> 03:45:26,800 >> You know, one thing I'd add to it, too, 5274 03:45:26,800 --> 03:45:29,439 which would be I think an amazing is 5275 03:45:29,439 --> 03:45:31,760 putting the one of those drop for the 5276 03:45:31,760 --> 03:45:34,560 post that you can pull up and put drop 5277 03:45:34,560 --> 03:45:36,239 things in. 5278 03:45:36,239 --> 03:45:38,800 That would be like a one spot where you 5279 03:45:38,800 --> 03:45:40,479 can actually just put mail in and drive 5280 03:45:40,479 --> 03:45:42,080 away. 5281 03:45:42,080 --> 03:45:43,680 You don't even need to park. 5282 03:45:43,680 --> 03:45:46,080 >> So that that is something we I know we 5283 03:45:46,080 --> 03:45:48,399 could address in this. 5284 03:45:48,399 --> 03:45:50,399 >> Do we need to also put something on the 5285 03:45:50,399 --> 03:45:54,880 agenda to uh approve the RPOA Historical 5286 03:45:54,880 --> 03:45:58,399 Society plaques 5287 03:45:58,399 --> 03:45:59,920 that Andy was saying? 5288 03:45:59,920 --> 03:46:02,399 >> Um I'm I'm already working on that. It 5289 03:46:02,399 --> 03:46:05,120 needs to Moren Borthwick is an employee 5290 03:46:05,120 --> 03:46:06,399 who was working on it. I already spoke 5291 03:46:06,399 --> 03:46:09,520 with Tom Gaffne and he he's uh okay with 5292 03:46:09,520 --> 03:46:11,199 waiting to bring it back to the council 5293 03:46:11,199 --> 03:46:12,880 until she gets back to actually work on 5294 03:46:12,880 --> 03:46:13,279 it. 5295 03:46:13,279 --> 03:46:14,479 >> Perfect. Okay. Thank you. 5296 03:46:14,479 --> 03:46:16,720 >> I mean on on the parking I mean just the 5297 03:46:16,720 --> 03:46:18,960 other is people keep asking why can't we 5298 03:46:18,960 --> 03:46:21,040 have the spot back in front of the post 5299 03:46:21,040 --> 03:46:22,960 office? So just add that to the list too 5300 03:46:22,960 --> 03:46:29,510 of topics to talk about. 5301 03:46:29,520 --> 03:46:31,920 Who wants to be at the post office on 5302 03:46:31,920 --> 03:46:36,560 July 9th? I think I think I can be. 5303 03:46:36,560 --> 03:46:38,479 So, I'll sign myself up for that. 5304 03:46:38,479 --> 03:46:42,550 Someone wants to join me. 5305 03:46:42,560 --> 03:46:45,990 » Why? 5306 03:46:46,000 --> 03:46:47,840 » Hopefully, it's not 95 like it was 5307 03:46:47,840 --> 03:46:50,399 today. [laughter] 5308 03:46:50,399 --> 03:46:52,560 >> I may be able to join you. I have a 5309 03:46:52,560 --> 03:46:54,640 doctor's appointment at 9:30, but I 5310 03:46:54,640 --> 03:46:57,760 should be back by 11. Okay, great. 5311 03:46:57,760 --> 03:46:59,600 Um, 5312 03:46:59,600 --> 03:47:04,710 meeting evaluation. 5313 03:47:04,720 --> 03:47:06,640 I mean, I think we did an okay job 5314 03:47:06,640 --> 03:47:08,479 trying to get through this. I I I mean, 5315 03:47:08,479 --> 03:47:10,720 it overall for to me it's it's 5316 03:47:10,720 --> 03:47:12,479 disappointing because we we're all on 5317 03:47:12,479 --> 03:47:14,479 the same page and now we're kind of all 5318 03:47:14,479 --> 03:47:15,840 split up because of some of these 5319 03:47:15,840 --> 03:47:18,239 processes. So I feel like as a council 5320 03:47:18,239 --> 03:47:20,000 we lost some of our momentum but I think 5321 03:47:20,000 --> 03:47:22,960 we've as a meeting I mean we discussed 5322 03:47:22,960 --> 03:47:26,160 it and made votes and and are moving 5323 03:47:26,160 --> 03:47:30,000 forward and and are also obviously all 5324 03:47:30,000 --> 03:47:32,880 willing to do special meetings as we 5325 03:47:32,880 --> 03:47:35,120 need to to get at least this first part 5326 03:47:35,120 --> 03:47:37,279 getting the architect hired going. And 5327 03:47:37,279 --> 03:47:38,800 so I think Chris, you'd asked if we 5328 03:47:38,800 --> 03:47:42,720 would give you our uh availability for 5329 03:47:42,720 --> 03:47:44,640 what the second half of July. Is that 5330 03:47:44,640 --> 03:47:46,479 what you is that what would that be 5331 03:47:46,479 --> 03:47:47,120 helpful? 5332 03:47:47,120 --> 03:47:48,720 >> Yeah, it it would be helpful to get it 5333 03:47:48,720 --> 03:47:50,640 from 5334 03:47:50,640 --> 03:47:53,600 starting on July 9th, 10th, 11th, July 5335 03:47:53,600 --> 03:47:56,800 13th, which is a Monday through the 5336 03:47:56,800 --> 03:48:00,950 first week of August. 5337 03:48:00,960 --> 03:48:05,040 » Okay. July 13 to August 7. Everyone send 5338 03:48:05,040 --> 03:48:07,279 in whenever you're not available to 5339 03:48:07,279 --> 03:48:07,920 Christa. 5340 03:48:07,920 --> 03:48:10,080 >> Wait, actually I mean why not? When our 5341 03:48:10,080 --> 03:48:12,160 meeting is what? July 9 10. Oh, did you 5342 03:48:12,160 --> 03:48:13,279 say July 13? Yeah, 5343 03:48:13,279 --> 03:48:14,319 >> that Monday after, right? 5344 03:48:14,319 --> 03:48:14,560 >> Yeah. 5345 03:48:14,560 --> 03:48:16,080 >> Right. Because we may be ready to turn 5346 03:48:16,080 --> 03:48:17,359 something around very quickly. 5347 03:48:17,359 --> 03:48:17,840 >> Yeah. 5348 03:48:17,840 --> 03:48:18,319 >> Okay. 5349 03:48:18,319 --> 03:48:20,000 Any other comments about the 5350 03:48:20,000 --> 03:48:20,960 meeting? 5351 03:48:20,960 --> 03:48:24,080 >> Um I I first of all I want to commend 5352 03:48:24,080 --> 03:48:26,479 Mayor McMillan on running the meeting. 5353 03:48:26,479 --> 03:48:28,720 This was a 5354 03:48:28,720 --> 03:48:31,279 really long agenda and it was I mean I 5355 03:48:31,279 --> 03:48:33,840 know it's late but I'm like I when I saw 5356 03:48:33,840 --> 03:48:35,120 it I was like there's no way we're ever 5357 03:48:35,120 --> 03:48:36,640 gonna get out of here. I was glad Bill 5358 03:48:36,640 --> 03:48:38,560 had made that change that we have to 5359 03:48:38,560 --> 03:48:40,319 like discuss if we want to extend 5360 03:48:40,319 --> 03:48:40,800 things. 5361 03:48:40,800 --> 03:48:42,640 >> We don't have to vote to extend it past 5362 03:48:42,640 --> 03:48:43,600 10. 5363 03:48:43,600 --> 03:48:44,960 >> Yeah. So 5364 03:48:44,960 --> 03:48:47,279 >> no but it was like very impressive and I 5365 03:48:47,279 --> 03:48:49,279 and all of you I mean just sort of like 5366 03:48:49,279 --> 03:48:51,600 nobody wasted time. We obviously this 5367 03:48:51,600 --> 03:48:54,800 last item was the the hardest one, but 5368 03:48:54,800 --> 03:48:56,479 >> everyone just moved through things 5369 03:48:56,479 --> 03:48:58,000 really quickly and I didn't think anyone 5370 03:48:58,000 --> 03:49:01,600 belabored it and I actually think it's 5371 03:49:01,600 --> 03:49:04,239 progress where I you know we we can talk 5372 03:49:04,239 --> 03:49:06,080 about things that are hard and we just 5373 03:49:06,080 --> 03:49:07,760 disagree and we vote and it's over and 5374 03:49:07,760 --> 03:49:10,239 you just move on. So I I thought it was 5375 03:49:10,239 --> 03:49:11,600 actually a really good meeting. 5376 03:49:11,600 --> 03:49:13,439 >> Good. Bill, do you have anything to add 5377 03:49:13,439 --> 03:49:17,120 or can you go to bed now? 5378 03:49:17,120 --> 03:49:19,600 >> No, I I I agree with Matt. I thought I 5379 03:49:19,600 --> 03:49:22,160 thought it was a a productive meeting 5380 03:49:22,160 --> 03:49:24,640 and that the tone was good and again, 5381 03:49:24,640 --> 03:49:27,840 pardon my goggles. I'm I'm staring at a 5382 03:49:27,840 --> 03:49:31,279 light and it's it's a I'm in a residence 5383 03:49:31,279 --> 03:49:33,359 here. Anyway, I thought I thought the 5384 03:49:33,359 --> 03:49:34,960 tone was good and the meeting moved 5385 03:49:34,960 --> 03:49:37,920 along and uh appreciate it. 5386 03:49:37,920 --> 03:49:39,760 >> Thank you for being on Zoom. I know 5387 03:49:39,760 --> 03:49:42,319 that's very difficult. Sure. 5388 03:49:42,319 --> 03:49:44,399 >> Hours on Zoom. So, thank you for hanging 5389 03:49:44,399 --> 03:49:47,120 in there with us. 5390 03:49:47,120 --> 03:49:48,800 >> We'll see you soon. 5391 03:49:48,800 --> 03:49:51,520 Okay. Okay. Thank you. 5392 03:49:51,520 --> 03:49:54,840 >> Thanks everyone.