1 00:00:00,080 --> 00:00:02,720 event calendar 2 00:00:02,720 --> 00:00:06,400 and um hear that uh at your August 3 00:00:06,400 --> 00:00:08,639 meeting there were some uh changes that 4 00:00:08,639 --> 00:00:10,559 need to be made to it before the council 5 00:00:10,559 --> 00:00:11,440 can act on it. 6 00:00:11,440 --> 00:00:13,759 >> Okay. So, we're continuing item number 7 00:00:13,759 --> 00:00:20,950 11h to the August 13 regular meeting. 8 00:00:20,960 --> 00:00:23,760 Disclosure of exparte communications on 9 00:00:23,760 --> 00:00:26,000 items where the town council acts in an 10 00:00:26,000 --> 00:00:28,720 adjudicatory or quasi judicial capacity. 11 00:00:28,720 --> 00:00:33,110 Any disclosures? 12 00:00:33,120 --> 00:00:35,520 Number four, 13 00:00:35,520 --> 00:00:38,320 honoring Anthony Alcazar for 10 years of 14 00:00:38,320 --> 00:00:41,280 service to the Ross to the town of Ross. 15 00:00:41,280 --> 00:00:53,270 Rich. 16 00:00:53,280 --> 00:00:56,879 Okay. Well, when I started here in uh 17 00:00:56,879 --> 00:01:01,840 December of 2016, I think within two 18 00:01:01,840 --> 00:01:05,360 weeks of starting, we had a major storm. 19 00:01:05,360 --> 00:01:08,080 Um started actually going over bank. We 20 00:01:08,080 --> 00:01:10,640 heard the uh alarms going off and I was 21 00:01:10,640 --> 00:01:13,680 watching Windship Bridge and I came back 22 00:01:13,680 --> 00:01:16,479 to the office and you know, Anthony, you 23 00:01:16,479 --> 00:01:17,920 know, you need to check the Oh yeah, we 24 00:01:17,920 --> 00:01:19,200 checked that. Well, you need to look at 25 00:01:19,200 --> 00:01:20,880 Oh yeah, we've looked at that. It was 26 00:01:20,880 --> 00:01:24,080 just he'd already had all of the hot 27 00:01:24,080 --> 00:01:26,799 spots covered before I even, you know, 28 00:01:26,799 --> 00:01:28,560 had anything to say about it. And I knew 29 00:01:28,560 --> 00:01:34,880 I had a a staff I could work with and be effective and proactive in the uh 30 00:01:34,880 --> 00:01:37,200 in the public works maintenance 31 00:01:37,200 --> 00:01:40,880 department. And he's continued that uh 32 00:01:40,880 --> 00:01:43,840 stunningly throughout the 10 years that 33 00:01:43,840 --> 00:01:46,799 I've been working with him. Uh Anthony 34 00:01:46,799 --> 00:01:48,560 uh in his time while he's been here, 35 00:01:48,560 --> 00:01:52,240 he's completed the leadership academy. 36 00:01:52,240 --> 00:01:54,000 He's uh achieved a degree in 37 00:01:54,000 --> 00:01:56,000 communications from Arizona State 38 00:01:56,000 --> 00:01:57,600 University 39 00:01:57,600 --> 00:02:00,000 online correspondence. He's completed 40 00:02:00,000 --> 00:02:03,040 classes in arborist studies and as 41 00:02:03,040 --> 00:02:04,880 maintenance supervisor. He handles all 42 00:02:04,880 --> 00:02:07,280 the tree permitting and he does the 43 00:02:07,280 --> 00:02:09,200 vegetation management review for all the 44 00:02:09,200 --> 00:02:11,840 planning and building permits. 45 00:02:11,840 --> 00:02:15,120 I've got him training or he's completed 46 00:02:15,120 --> 00:02:16,560 basically the training on the 47 00:02:16,560 --> 00:02:18,400 underground service alert ticket 48 00:02:18,400 --> 00:02:21,280 responses and the uh subsequent pavement 49 00:02:21,280 --> 00:02:23,120 markups that needs to be done. I think 50 00:02:23,120 --> 00:02:25,440 we get like three of those a day. I get 51 00:02:25,440 --> 00:02:30,560 a lot of those for a small town. And um 52 00:02:30,560 --> 00:02:34,000 he uh yeah, he handles a utility 53 00:02:34,000 --> 00:02:36,400 markings and he's extremely valuable 54 00:02:36,400 --> 00:02:38,800 resource to the town and it's just been 55 00:02:38,800 --> 00:02:41,200 an honor working with him for the last 56 00:02:41,200 --> 00:02:44,400 10 years and I hope he he stays on. 57 00:02:44,400 --> 00:02:47,519 Anthony, you got anything to say to the 58 00:02:47,519 --> 00:02:51,519 council? Step up. 59 00:02:51,519 --> 00:02:53,440 >> Thank you, council. Thank you for the 60 00:02:53,440 --> 00:02:57,200 acknowledgement. Um, just like to thank 61 00:02:57,200 --> 00:03:00,080 uh Christa and Rich. I mean, it's a 62 00:03:00,080 --> 00:03:01,920 great work environment. Makes it really 63 00:03:01,920 --> 00:03:05,280 easy to come to work and 10 years have 64 00:03:05,280 --> 00:03:08,159 gone really fast. So, 65 00:03:08,159 --> 00:03:11,440 also all the my co-workers. It's fun 66 00:03:11,440 --> 00:03:14,080 interacting with them daily. And, you 67 00:03:14,080 --> 00:03:16,319 know, all the residents for making me 68 00:03:16,319 --> 00:03:17,760 feel a part of the community even though 69 00:03:17,760 --> 00:03:20,959 I don't live here. Um, it's just been a 70 00:03:20,959 --> 00:03:23,920 great 10 years and I look forward to 71 00:03:23,920 --> 00:03:25,760 hopefully 10 more. 72 00:03:25,760 --> 00:03:26,400 >> Thank you. 73 00:03:26,400 --> 00:03:37,830 Anthony. 74 00:03:37,840 --> 00:03:41,350 » Well done. 75 00:03:41,360 --> 00:03:44,239 So, Anthony, in honor of uh the your 76 00:03:44,239 --> 00:03:45,920 service here, the town would like to 77 00:03:45,920 --> 00:03:47,360 present you with this certificate of 78 00:03:47,360 --> 00:03:49,360 appreciation for your 10 years of 79 00:03:49,360 --> 00:03:50,159 service. 80 00:03:50,159 --> 00:04:10,070 >> Nice. 81 00:04:10,080 --> 00:04:12,720 Next, um, I get to read a proclamation 82 00:04:12,720 --> 00:04:14,959 honoring public works direct director 83 00:04:14,959 --> 00:04:17,199 Rich Simonich for his 10 years of 84 00:04:17,199 --> 00:04:20,000 service to the town of Ross and wishing 85 00:04:20,000 --> 00:04:23,360 him well in his well-earned retirement. 86 00:04:23,360 --> 00:04:24,639 Christie, you want me to read this or 87 00:04:24,639 --> 00:04:26,639 would do you want to read this? Oh, 88 00:04:26,639 --> 00:04:28,160 >> would you please? 89 00:04:28,160 --> 00:04:30,240 >> Thank you. 90 00:04:30,240 --> 00:04:33,759 So I am honoring Richard Simonich upon 91 00:04:33,759 --> 00:04:36,479 his retirement as public works director 92 00:04:36,479 --> 00:04:38,960 and town engineer. 93 00:04:38,960 --> 00:04:41,520 Whereas Richard Simonich is a Ross 94 00:04:41,520 --> 00:04:43,520 native who as a child attended Ross 95 00:04:43,520 --> 00:04:46,400 Elementary School, lived in Winship Park 96 00:04:46,400 --> 00:04:48,320 and went on to build a career of more 97 00:04:48,320 --> 00:04:50,560 than 30 years in civil engineering, land 98 00:04:50,560 --> 00:04:52,800 development, water resources, and storm 99 00:04:52,800 --> 00:04:55,759 water management across Marin, Monterey, 100 00:04:55,759 --> 00:04:58,479 and other Northern California counties. 101 00:04:58,479 --> 00:05:00,560 And whereas Richard Simmonich joined the 102 00:05:00,560 --> 00:05:02,400 town of Ross as public works director 103 00:05:02,400 --> 00:05:06,080 and town engineer in December 2016, 104 00:05:06,080 --> 00:05:08,160 returning to serve the community where 105 00:05:08,160 --> 00:05:11,280 he grew up. And whereas Richard Simonich 106 00:05:11,280 --> 00:05:13,360 oversaw the successful delivery of 107 00:05:13,360 --> 00:05:15,919 numerous capital improvement projects, 108 00:05:15,919 --> 00:05:18,800 including the Bolinus Avenue storm drain 109 00:05:18,800 --> 00:05:21,680 improvement project phase 1, pavement 110 00:05:21,680 --> 00:05:24,080 rehabilitation on streets throughout 111 00:05:24,080 --> 00:05:27,360 town, the conversion of 206 street 112 00:05:27,360 --> 00:05:31,280 lights to LED technology, pedestrian 113 00:05:31,280 --> 00:05:33,520 safety improvements through the Laurel 114 00:05:33,520 --> 00:05:37,039 Grove safe pathway and Shady Lane safe 115 00:05:37,039 --> 00:05:40,400 routes to school projects, securing over 116 00:05:40,400 --> 00:05:43,840 $500,000 in regional grant funding, 117 00:05:43,840 --> 00:05:45,840 installing new pedestrian bridges at 118 00:05:45,840 --> 00:05:49,039 Navali Coffen Green Park, repaving Sir 119 00:05:49,039 --> 00:05:50,960 Francis Drake Boulevard, and 120 00:05:50,960 --> 00:05:53,120 establishing utility undergrounding 121 00:05:53,120 --> 00:05:55,919 districts. And whereas Richard Simonich 122 00:05:55,919 --> 00:05:57,840 advanced the Winship Bridge replacement 123 00:05:57,840 --> 00:05:59,440 project through state and federal 124 00:05:59,440 --> 00:06:02,000 environmental review and major planning 125 00:06:02,000 --> 00:06:05,520 milestones, securing a projected 4.3 126 00:06:05,520 --> 00:06:07,520 million in federal and state funding for 127 00:06:07,520 --> 00:06:09,440 the replacement of the more than 128 00:06:09,440 --> 00:06:12,240 100year-old bridge and shephered the 129 00:06:12,240 --> 00:06:14,720 adoption of a comprehensive storm drain 130 00:06:14,720 --> 00:06:17,360 system condition assessment and capital 131 00:06:17,360 --> 00:06:20,800 improvement master plan in 2023 to guide 132 00:06:20,800 --> 00:06:22,639 the long-term management of the town of 133 00:06:22,639 --> 00:06:24,960 Ross' three miles of draining 134 00:06:24,960 --> 00:06:26,639 infrastructure. 135 00:06:26,639 --> 00:06:29,280 Whereas Richard Simonich is a skilled 136 00:06:29,280 --> 00:06:32,000 pilot and guitarist who has brought the 137 00:06:32,000 --> 00:06:34,720 same spirit of curiosity and dedication 138 00:06:34,720 --> 00:06:37,680 to his personal pursuits as he has to 139 00:06:37,680 --> 00:06:40,400 his professional work. And whereas it is 140 00:06:40,400 --> 00:06:41,919 most fitting that the town of Ross 141 00:06:41,919 --> 00:06:43,520 recognize and celebrate the many 142 00:06:43,520 --> 00:06:46,240 contributions of Richard Simonich and 143 00:06:46,240 --> 00:06:49,680 wish him a well-deserved retirement. Now 144 00:06:49,680 --> 00:06:51,600 therefore, on behalf of the town of Ross 145 00:06:51,600 --> 00:06:53,919 and the Rosstown Council, I do hereby 146 00:06:53,919 --> 00:06:56,319 thank and honor Richard Simonich for 147 00:06:56,319 --> 00:06:59,039 nearly 10 years of exceptional service 148 00:06:59,039 --> 00:07:02,160 to the town of Ross as the Town of Ross 149 00:07:02,160 --> 00:07:04,479 public works director and town engineer 150 00:07:04,479 --> 00:07:06,560 for his skill and dedication that he 151 00:07:06,560 --> 00:07:08,639 brought to every project and for the 152 00:07:08,639 --> 00:07:10,880 lasting improvements he made to the 153 00:07:10,880 --> 00:07:12,720 infrastructure, safety, and 154 00:07:12,720 --> 00:07:15,120 sustainability of the town of Ross. 155 00:07:15,120 --> 00:07:34,469 Thank you, Rich. 156 00:07:34,479 --> 00:07:38,400 Okay. Yeah, I'd like to say something. 157 00:07:38,400 --> 00:07:40,800 >> I'd like to uh thank the council 158 00:07:40,800 --> 00:07:42,400 throughout the years for their support 159 00:07:42,400 --> 00:07:45,440 in the capital improvement uh program. 160 00:07:45,440 --> 00:07:47,280 Um, you know, moving forward, all those 161 00:07:47,280 --> 00:07:49,599 projects that that the mayor mentioned, 162 00:07:49,599 --> 00:07:50,720 uh, none of that could have been done 163 00:07:50,720 --> 00:07:53,360 without the support of our, uh, 164 00:07:53,360 --> 00:07:55,919 governing board, and I do greatly 165 00:07:55,919 --> 00:07:57,759 appreciate that. Um, it's been a 166 00:07:57,759 --> 00:07:59,840 wonderful 10 years. Um, you know, the 167 00:07:59,840 --> 00:08:01,840 commute from Soma every day is tough, 168 00:08:01,840 --> 00:08:02,960 but, you know, as soon as I get into 169 00:08:02,960 --> 00:08:05,840 work, I'm like, h, I'm in Ross and the 170 00:08:05,840 --> 00:08:07,280 day floats by and then there's the 171 00:08:07,280 --> 00:08:09,280 commute home. 172 00:08:09,280 --> 00:08:13,520 Um but uh yeah it's it's been a pleasure 173 00:08:13,520 --> 00:08:17,039 uh being able to uh use the skills I 174 00:08:17,039 --> 00:08:18,639 learned in the 30 years in the private 175 00:08:18,639 --> 00:08:21,039 sector uh consulting civil engineering 176 00:08:21,039 --> 00:08:24,000 consulting um to bring it here to move 177 00:08:24,000 --> 00:08:26,960 all these projects forward and uh it's 178 00:08:26,960 --> 00:08:29,759 great it was great to come back to Ross 179 00:08:29,759 --> 00:08:31,680 um what the thing I loved about it is 180 00:08:31,680 --> 00:08:33,599 not very much has changed in the last 50 181 00:08:33,599 --> 00:08:37,039 years it still uh physically looks the 182 00:08:37,039 --> 00:08:38,880 same the demographics have changed quite 183 00:08:38,880 --> 00:08:41,519 a bit since the 60s. Um, but you know, 184 00:08:41,519 --> 00:08:44,080 in a good way. It's brought brought uh 185 00:08:44,080 --> 00:08:46,320 the vision of the town forward. I think 186 00:08:46,320 --> 00:08:49,600 it's a it's a good mix of of people that 187 00:08:49,600 --> 00:08:51,519 live here. They've been great people. 188 00:08:51,519 --> 00:08:53,600 They're very appreciative of good work 189 00:08:53,600 --> 00:08:57,120 and good communication and uh for the 190 00:08:57,120 --> 00:08:58,800 most part they've all been uh wonderful 191 00:08:58,800 --> 00:09:00,720 to work with. So, thank you very much. 192 00:09:00,720 --> 00:09:03,680 And uh I'll be seeing you for the next 193 00:09:03,680 --> 00:09:07,200 two weeks, but then I'm down the road. 194 00:09:07,200 --> 00:09:08,000 Thank you. 195 00:09:08,000 --> 00:09:23,910 >> Thank you. 196 00:09:23,920 --> 00:09:26,560 Um, we're moving on to item number six, 197 00:09:26,560 --> 00:09:28,560 which is a proclamation honoring and 198 00:09:28,560 --> 00:09:31,440 expressing gratitude to Mr. David Nassau 199 00:09:31,440 --> 00:09:33,440 for his generosity and commitment to the 200 00:09:33,440 --> 00:09:36,000 town of Ross, contributing to the Ross 201 00:09:36,000 --> 00:09:39,360 Police Department for 14 years. And our 202 00:09:39,360 --> 00:09:42,560 new police chief Aguilar will read the 203 00:09:42,560 --> 00:09:49,590 proclamation. 204 00:09:49,600 --> 00:09:51,680 » Good evening. 205 00:09:51,680 --> 00:09:54,720 everyone. And um when I 206 00:09:54,720 --> 00:09:59,200 first got here um I think uh I was um I 207 00:09:59,200 --> 00:10:01,440 think it was important to show gratitude 208 00:10:01,440 --> 00:10:04,080 once I learned uh everything that uh Mr. 209 00:10:04,080 --> 00:10:07,920 Naso has done for this town. Um so um I 210 00:10:07,920 --> 00:10:10,640 have asked for this proclamation and it 211 00:10:10,640 --> 00:10:14,320 will be my pleasure to read it. Uh where 212 00:10:14,320 --> 00:10:18,079 excuse me whereas Mr. David Nassau, a 213 00:10:18,079 --> 00:10:19,680 Ross resident, has been generous 214 00:10:19,680 --> 00:10:21,920 benefactor of the town of Ross Police 215 00:10:21,920 --> 00:10:24,160 Department, beginning his charitable 216 00:10:24,160 --> 00:10:28,000 contributions in 2012 and continuing his 217 00:10:28,000 --> 00:10:31,920 steadfast support every year since. And 218 00:10:31,920 --> 00:10:36,079 whereas Mr. Nos sustained charitable 219 00:10:36,079 --> 00:10:38,720 contributions play a critical role in 220 00:10:38,720 --> 00:10:41,519 safeguarding those who protect us. And 221 00:10:41,519 --> 00:10:44,000 through his visionary support, the town 222 00:10:44,000 --> 00:10:46,240 the town's first responders are equipped 223 00:10:46,240 --> 00:10:48,959 with state-of-the-art protective gear, 224 00:10:48,959 --> 00:10:51,680 advanced technological upgrades, and 225 00:10:51,680 --> 00:10:55,519 vital operational tools. And whereas 226 00:10:55,519 --> 00:10:57,760 this investments has done more than 227 00:10:57,760 --> 00:11:00,000 modernizing the department, it has 228 00:11:00,000 --> 00:11:02,320 ensured that the town's police officers 229 00:11:02,320 --> 00:11:05,040 can answer every call for service with 230 00:11:05,040 --> 00:11:07,040 the highest degree of safety and 231 00:11:07,040 --> 00:11:10,079 confidence, ultimately creating a more 232 00:11:10,079 --> 00:11:13,040 secure environment for every resident, 233 00:11:13,040 --> 00:11:15,360 business owner, and visitor in the 234 00:11:15,360 --> 00:11:19,680 community. And whereas Mr. Naso's quiet 235 00:11:19,680 --> 00:11:22,079 and consistent generosity given year 236 00:11:22,079 --> 00:11:24,399 after year with that expectation of 237 00:11:24,399 --> 00:11:26,959 recognition reflects the very best of 238 00:11:26,959 --> 00:11:29,839 the civic spirit that defines the town 239 00:11:29,839 --> 00:11:34,320 of Ross. And now therefore, the town of 240 00:11:34,320 --> 00:11:36,880 Ross hereby extends its deepest 241 00:11:36,880 --> 00:11:41,360 gratitude to Mr. David Nassau. 242 00:11:41,360 --> 00:11:45,600 Excuse me, Mr. David Na. 243 00:11:45,600 --> 00:11:48,000 So, 244 00:11:48,000 --> 00:11:50,880 I want to make sure I get it right. Uh, 245 00:11:50,880 --> 00:11:53,120 for his exceptional generosity and 246 00:11:53,120 --> 00:11:56,000 enduring commitment to the town of Ross, 247 00:11:56,000 --> 00:11:58,560 his investment in our first responders 248 00:11:58,560 --> 00:12:01,040 does more than modernize a department. 249 00:12:01,040 --> 00:12:03,440 It strengthens the safety and security 250 00:12:03,440 --> 00:12:06,320 of every resident, business owner, and 251 00:12:06,320 --> 00:12:08,959 visitor in our community. And the town 252 00:12:08,959 --> 00:12:12,079 is profoundly grateful for his visionary 253 00:12:12,079 --> 00:12:15,680 support. dated this 9th day of July of 254 00:12:15,680 --> 00:12:20,000 202 2026 signed by Julie McMillan the 255 00:12:20,000 --> 00:12:22,480 mayor of the town of Ross 256 00:12:22,480 --> 00:12:33,269 >> Mr. Nelson. 257 00:12:33,279 --> 00:12:51,990 » Thank you very much. 258 00:12:52,000 --> 00:12:54,160 those it following those other folks. 259 00:12:54,160 --> 00:12:57,360 It's kind of um humbling since all I did 260 00:12:57,360 --> 00:13:00,720 was write checks and they do real work. 261 00:13:00,720 --> 00:13:02,639 Um 262 00:13:02,639 --> 00:13:07,040 also uh we've I guess this is gratitude 263 00:13:07,040 --> 00:13:12,399 for 43 years of living here and uh when 264 00:13:12,399 --> 00:13:15,519 the chief suggested a proclamation 265 00:13:15,519 --> 00:13:18,639 at 83 you'll take any attention you you 266 00:13:18,639 --> 00:13:22,720 can get otherwise otherwise I think this 267 00:13:22,720 --> 00:13:26,639 would have just gone on unnecessary 268 00:13:26,639 --> 00:13:28,720 so thank you very much and thank you all 269 00:13:28,720 --> 00:13:39,910 for your service. 270 00:13:39,920 --> 00:13:42,560 » Now it's time open time for public 271 00:13:42,560 --> 00:13:44,480 expression which is limited to three 272 00:13:44,480 --> 00:13:46,880 minutes per speaker on items that are 273 00:13:46,880 --> 00:13:49,920 not on our agenda. 274 00:13:49,920 --> 00:13:52,880 Anyone in the chamber wishes to make 275 00:13:52,880 --> 00:14:03,030 public comments? 276 00:14:03,040 --> 00:14:05,519 I'm uh Bob Archer. I live in Walnut 277 00:14:05,519 --> 00:14:07,760 Avenue and I just want to comment 278 00:14:07,760 --> 00:14:11,920 briefly on the Marin Grand Jury report 279 00:14:11,920 --> 00:14:16,160 on MCE, our electricity company. It's an 280 00:14:16,160 --> 00:14:18,560 extraordinary document. I wrote to you 281 00:14:18,560 --> 00:14:22,880 about this and um there's a lot to do. 282 00:14:22,880 --> 00:14:28,560 Today's J report on the MCE meeting 283 00:14:28,560 --> 00:14:31,360 shows a continued effort of those on the 284 00:14:31,360 --> 00:14:33,519 board, the chair, the vice chair, and 285 00:14:33,519 --> 00:14:35,600 the chair of the executive committee to 286 00:14:35,600 --> 00:14:38,800 maintain control of a process that has 287 00:14:38,800 --> 00:14:42,240 gotten us to where we are today in 288 00:14:42,240 --> 00:14:45,839 control of the hiring of a new CEO. 289 00:14:45,839 --> 00:14:49,040 So, there's a long way to go for repair 290 00:14:49,040 --> 00:14:51,760 of this organization. MCE, as you're 291 00:14:51,760 --> 00:14:54,160 probably aware, is an $800 million 292 00:14:54,160 --> 00:14:56,320 annual operation, 293 00:14:56,320 --> 00:14:59,600 basically a commodity broker. 294 00:14:59,600 --> 00:15:01,839 What less 295 00:15:01,839 --> 00:15:05,760 discussed is the over $500 million of 296 00:15:05,760 --> 00:15:07,440 reserves. 297 00:15:07,440 --> 00:15:09,519 And there are some policy decisions 298 00:15:09,519 --> 00:15:11,199 ahead 299 00:15:11,199 --> 00:15:13,760 before real reform takes place as to 300 00:15:13,760 --> 00:15:17,920 what to do with some of those reserves. 301 00:15:17,920 --> 00:15:20,880 The pro the business as usual approach 302 00:15:20,880 --> 00:15:25,120 is to spend on reportedly clean energy 303 00:15:25,120 --> 00:15:27,839 climate related expenditures 304 00:15:27,839 --> 00:15:30,399 which raises questions as there was one 305 00:15:30,399 --> 00:15:34,079 letter to the editor of the Marin 306 00:15:34,079 --> 00:15:37,360 thanking MCE for its community support 307 00:15:37,360 --> 00:15:40,320 including building pickle ball 308 00:15:40,320 --> 00:15:41,920 facilities. 309 00:15:41,920 --> 00:15:44,720 So there's some major decisions ahead 310 00:15:44,720 --> 00:15:47,360 and I think the most significant issue 311 00:15:47,360 --> 00:15:49,440 right now in California and across the 312 00:15:49,440 --> 00:15:53,189 country is affordability. 313 00:15:53,199 --> 00:15:56,079 California's electricity rates including 314 00:15:56,079 --> 00:16:00,800 MCEEs are the highest in the lower 48. 315 00:16:00,800 --> 00:16:04,560 So I hope Ross will be a voice on that 316 00:16:04,560 --> 00:16:08,399 board in the next year or two for trying 317 00:16:08,399 --> 00:16:12,800 to reduce rates which is the pathway to 318 00:16:12,800 --> 00:16:15,440 expanded climate investment and 319 00:16:15,440 --> 00:16:18,079 behavior. So thanks for your attention 320 00:16:18,079 --> 00:16:19,759 to this. 321 00:16:19,759 --> 00:16:23,189 >> Thank you. 322 00:16:23,199 --> 00:16:27,670 » Anyone else? 323 00:16:27,680 --> 00:16:29,199 » Geral, are you speaking on the Winship 324 00:16:29,199 --> 00:16:32,000 Bridge issue? Okay, perfect. 325 00:16:32,000 --> 00:16:33,440 >> Surprise. 326 00:16:33,440 --> 00:16:36,240 >> I'm going to thank you. 327 00:16:36,240 --> 00:16:38,880 Uh, I love this old building, but the 328 00:16:38,880 --> 00:16:42,880 acoustics in this room are just simply 329 00:16:42,880 --> 00:16:47,040 hard to access. So, I appreciate what I 330 00:16:47,040 --> 00:16:49,360 have read that the town is considering 331 00:16:49,360 --> 00:16:52,079 doing something to improve that and I am 332 00:16:52,079 --> 00:16:55,040 fully supportive of it. There are many 333 00:16:55,040 --> 00:16:58,079 of us who have listened for years 334 00:16:58,079 --> 00:17:00,240 and we will be very happy to have 335 00:17:00,240 --> 00:17:02,880 improvement. Thank you. 336 00:17:02,880 --> 00:17:06,480 >> Thank you. Anybody else in the chamber? 337 00:17:06,480 --> 00:17:08,720 Anyone online for public comment? 338 00:17:08,720 --> 00:17:10,319 >> No one online. Mayor, 339 00:17:10,319 --> 00:17:12,480 >> thank you. We're moving on to the 340 00:17:12,480 --> 00:17:17,439 mayor's mayor's report. Um, first moving 341 00:17:17,439 --> 00:17:19,760 forward with our facilities project. 342 00:17:19,760 --> 00:17:21,520 Last week, the town received five 343 00:17:21,520 --> 00:17:23,839 proposals from architecture firms out of 344 00:17:23,839 --> 00:17:25,439 10 who earlier submitted their 345 00:17:25,439 --> 00:17:27,600 qualifications. Tonight, we will 346 00:17:27,600 --> 00:17:29,440 consider asking the town manager to 347 00:17:29,440 --> 00:17:31,280 negotiate a contract with one of the 348 00:17:31,280 --> 00:17:33,679 architects for council approval as soon 349 00:17:33,679 --> 00:17:36,799 as possible. The Ross Fire Station 350 00:17:36,799 --> 00:17:39,679 addressed in the recent Marin Grand Jury 351 00:17:39,679 --> 00:17:43,280 report. The June 11th, 2026 Marin County 352 00:17:43,280 --> 00:17:45,760 Civil Grand Jury report, quote, "Better 353 00:17:45,760 --> 00:17:48,000 service at lower cost, optimizing 354 00:17:48,000 --> 00:17:49,679 essential services for the future of 355 00:17:49,679 --> 00:17:52,480 Marin, close quote, recommends combining 356 00:17:52,480 --> 00:17:54,880 various Marin special districts to 357 00:17:54,880 --> 00:17:57,200 benefit residents to improve services at 358 00:17:57,200 --> 00:17:59,600 lower costs. It also addresses efforts 359 00:17:59,600 --> 00:18:02,640 to reopen the Ross Fire Station. 360 00:18:02,640 --> 00:18:05,520 And as noted in a recent J article, 361 00:18:05,520 --> 00:18:07,840 quote, "The fight to restore the town of 362 00:18:07,840 --> 00:18:10,080 Rosfire Station is a clear example of 363 00:18:10,080 --> 00:18:12,640 misguided civic engagement at odds with 364 00:18:12,640 --> 00:18:15,120 effective services today, which relies 365 00:18:15,120 --> 00:18:17,120 on coordinating resources across 366 00:18:17,120 --> 00:18:19,280 jurisdictions, not maintaining 367 00:18:19,280 --> 00:18:21,280 standalone structures for symbolic 368 00:18:21,280 --> 00:18:24,400 reasons. Ross' risk profile has also 369 00:18:24,400 --> 00:18:26,640 changed. Stronger building standards 370 00:18:26,640 --> 00:18:28,720 have reduced fire risk, while an aging 371 00:18:28,720 --> 00:18:30,880 population requires better medical 372 00:18:30,880 --> 00:18:33,360 response. Staffing a standalone station 373 00:18:33,360 --> 00:18:35,840 is easy to demand but difficult to 374 00:18:35,840 --> 00:18:37,440 sustain. According to local 375 00:18:37,440 --> 00:18:40,000 firefighters, rather than building for 376 00:18:40,000 --> 00:18:42,160 yesterday, Ross' elected officials 377 00:18:42,160 --> 00:18:44,559 should focus on a coordinated countywide 378 00:18:44,559 --> 00:18:47,200 system emphasizing strong medical 379 00:18:47,200 --> 00:18:49,280 response capabilities. 380 00:18:49,280 --> 00:18:52,000 I have a link to the full report in my 381 00:18:52,000 --> 00:18:54,400 report. The town must respond to the 382 00:18:54,400 --> 00:18:56,880 grand jury's report by September 11, 383 00:18:56,880 --> 00:18:58,640 2026. 384 00:18:58,640 --> 00:19:01,200 New Sir Francis Drake paving. Thanks to 385 00:19:01,200 --> 00:19:03,600 public works director and town engineer 386 00:19:03,600 --> 00:19:06,080 Rich Simonich, the paving last month on 387 00:19:06,080 --> 00:19:08,320 a portion of Sir Francis Drake went 388 00:19:08,320 --> 00:19:11,039 seamlessly and quickly. It's wonderful 389 00:19:11,039 --> 00:19:13,600 to drive on the new smooth surface and 390 00:19:13,600 --> 00:19:16,720 the striping has made the roadway safer. 391 00:19:16,720 --> 00:19:19,760 Marin Wildfire risk evaluations. This 392 00:19:19,760 --> 00:19:21,919 week, Marin Wildfire announced it will 393 00:19:21,919 --> 00:19:24,160 begin conducting free wildfire risk 394 00:19:24,160 --> 00:19:26,400 evaluations in the Wellington and Shady 395 00:19:26,400 --> 00:19:28,799 Lane neighborhoods during the August 3rd 396 00:19:28,799 --> 00:19:31,280 time frame. In the meantime, Marin 397 00:19:31,280 --> 00:19:33,840 Wildfire encourages you to review your 398 00:19:33,840 --> 00:19:36,559 2024 inspection report. And if you 399 00:19:36,559 --> 00:19:38,960 haven't already, please complete some of 400 00:19:38,960 --> 00:19:41,520 the recommendations. When the inspectors 401 00:19:41,520 --> 00:19:43,360 arrive at your home, please join them 402 00:19:43,360 --> 00:19:45,760 and learn more about hardening your home 403 00:19:45,760 --> 00:19:48,400 and making your garden safer. And please 404 00:19:48,400 --> 00:19:51,280 take advantage of Marin's Wildfire's 405 00:19:51,280 --> 00:19:53,760 popular chipper day to remove yard 406 00:19:53,760 --> 00:19:56,480 debris. You can make a reservation for 407 00:19:56,480 --> 00:19:58,559 free. pick up and then I include the 408 00:19:58,559 --> 00:20:01,200 link to make a reservation. 409 00:20:01,200 --> 00:20:03,679 Finally, the Fourth of July parade and 410 00:20:03,679 --> 00:20:06,559 festivities. We were delighted but not 411 00:20:06,559 --> 00:20:08,960 surprised that former three-time mayor 412 00:20:08,960 --> 00:20:12,000 and 12year council member Beach Cole was 413 00:20:12,000 --> 00:20:14,080 named Grand Marshall for the town's 414 00:20:14,080 --> 00:20:16,000 Fourth of July parade to celebrate 415 00:20:16,000 --> 00:20:19,600 America's 250th birthday. Beach and his 416 00:20:19,600 --> 00:20:23,039 wife Janie moved to Ross in 1974 417 00:20:23,039 --> 00:20:25,360 and have been huge contributors to our 418 00:20:25,360 --> 00:20:28,080 town ever since. Congratulations, Beach, 419 00:20:28,080 --> 00:20:30,240 and thank you and Janie for your many 420 00:20:30,240 --> 00:20:32,240 years of dedication and volunteer 421 00:20:32,240 --> 00:20:35,120 service. After the parade, residents 422 00:20:35,120 --> 00:20:38,400 enjoyed songs from the Shady Ladies, 423 00:20:38,400 --> 00:20:40,480 blueg grass from Windy Hill, and a 424 00:20:40,480 --> 00:20:43,440 beautiful solo by Hayden Havlin, Ross 425 00:20:43,440 --> 00:20:45,360 School graduate, and rising junior at 426 00:20:45,360 --> 00:20:48,159 Soma Academy. The day went off 427 00:20:48,159 --> 00:20:50,720 flawlessly with enormous thanks to many 428 00:20:50,720 --> 00:20:53,440 including the Ross police for serving 429 00:20:53,440 --> 00:20:55,440 delicious hamburgers, brisket, and all 430 00:20:55,440 --> 00:20:58,880 the sides. The volunteers, many young 431 00:20:58,880 --> 00:21:02,559 bakers competing with me, and I lost who 432 00:21:02,559 --> 00:21:04,400 contributed to the delicious pie 433 00:21:04,400 --> 00:21:07,360 competition. Town manager Johnson and 434 00:21:07,360 --> 00:21:09,120 her husband and daughter for guiding the 435 00:21:09,120 --> 00:21:11,440 many writers on the popular mechanical 436 00:21:11,440 --> 00:21:14,640 bowl. Ross public works members Anthony 437 00:21:14,640 --> 00:21:17,360 Alcazar and Zach Baker for their 438 00:21:17,360 --> 00:21:20,720 continuous help and especially to Ross 439 00:21:20,720 --> 00:21:23,919 recreation staff Wyatt Man along with 440 00:21:23,919 --> 00:21:26,400 his wife and several friends and 441 00:21:26,400 --> 00:21:28,960 Mallerie Baron along with her father for 442 00:21:28,960 --> 00:21:30,880 organizing the day so that everything 443 00:21:30,880 --> 00:21:33,039 ran perfectly and residents had a 444 00:21:33,039 --> 00:21:36,159 wonderful time. 445 00:21:36,159 --> 00:21:39,280 Council Committee and Liaison reports. 446 00:21:39,280 --> 00:21:42,310 Anyone? 447 00:21:42,320 --> 00:21:45,919 » Um Diane Rudden, who is uh one of the 448 00:21:45,919 --> 00:21:47,840 leaders for Age Friendly Ross, is not 449 00:21:47,840 --> 00:21:50,159 here tonight, and she asked me if I 450 00:21:50,159 --> 00:21:51,919 would please read the age friendly 451 00:21:51,919 --> 00:21:53,679 report that she would have given had she 452 00:21:53,679 --> 00:21:56,559 been here. So, um she's sorry that she 453 00:21:56,559 --> 00:21:58,559 can't attend the meeting tonight. Her 454 00:21:58,559 --> 00:22:00,799 husband Russ said it was an honor to 455 00:22:00,799 --> 00:22:03,679 drive Beach Cool um during the Fourth of 456 00:22:03,679 --> 00:22:07,280 July parade. Um Diane wanted to thank 457 00:22:07,280 --> 00:22:09,120 the town staff for helping with the 458 00:22:09,120 --> 00:22:11,520 Fourth of July parade and especially to 459 00:22:11,520 --> 00:22:15,360 thank Wyatt Mallerie Anthony Zach and 460 00:22:15,360 --> 00:22:18,320 the Ross police. Um there is a picture 461 00:22:18,320 --> 00:22:22,880 that she gave me of Ross and of Beach in 462 00:22:22,880 --> 00:22:25,200 front of this fancy car and maybe that 463 00:22:25,200 --> 00:22:27,200 will been Ross reviews. I've given it to 464 00:22:27,200 --> 00:22:30,400 Zach. Okay. And then she says uh Beach 465 00:22:30,400 --> 00:22:33,200 is definitely a cool person. There are a 466 00:22:33,200 --> 00:22:34,799 few people who stopped by the age 467 00:22:34,799 --> 00:22:36,720 friendly table that was in the commons 468 00:22:36,720 --> 00:22:40,400 and took some of the um uh documents and 469 00:22:40,400 --> 00:22:45,510 groceries that they had. Thank you. 470 00:22:45,520 --> 00:22:48,559 So, I attended um the MCE board meeting 471 00:22:48,559 --> 00:22:52,720 last month um in representing Ross and 472 00:22:52,720 --> 00:22:55,120 as uh Bob Archer brought up in his 473 00:22:55,120 --> 00:22:59,600 comments, the CEO has been removed from 474 00:22:59,600 --> 00:23:01,679 MCE and the board is going through a 475 00:23:01,679 --> 00:23:04,880 governance process and a process to pick 476 00:23:04,880 --> 00:23:07,760 a new CEO. So hopefully there are 477 00:23:07,760 --> 00:23:10,640 changes of foot. It's something that we 478 00:23:10,640 --> 00:23:12,640 all need to pay a lot of attention to 479 00:23:12,640 --> 00:23:14,320 especially with the and grand jury 480 00:23:14,320 --> 00:23:17,679 report that was issued really scathing 481 00:23:17,679 --> 00:23:20,080 um of both the management team and the 482 00:23:20,080 --> 00:23:23,280 board. And I hope that our seat will be 483 00:23:23,280 --> 00:23:25,760 a powerful seat because the the people 484 00:23:25,760 --> 00:23:28,000 who the same people who kind of brought 485 00:23:28,000 --> 00:23:30,559 this upon MCE are the same ones now 486 00:23:30,559 --> 00:23:33,679 trying to steer it in a direction um of 487 00:23:33,679 --> 00:23:35,760 their making. And what really needs to 488 00:23:35,760 --> 00:23:37,760 happen there is a full full, you know, 489 00:23:37,760 --> 00:23:39,440 cleaning of the house because it's too 490 00:23:39,440 --> 00:23:40,960 big of an agency and there's too much 491 00:23:40,960 --> 00:23:44,000 corruption. So, I hope that everybody 492 00:23:44,000 --> 00:23:46,960 here will pay attention and and I 493 00:23:46,960 --> 00:23:48,559 encourage everyone to listen into some 494 00:23:48,559 --> 00:23:50,320 of the meetings because they're very 495 00:23:50,320 --> 00:23:52,240 important as the as the agency steers 496 00:23:52,240 --> 00:23:54,799 this new direction forward and it's it's 497 00:23:54,799 --> 00:23:56,480 going to be probably the biggest most 498 00:23:56,480 --> 00:23:59,039 significant uh agency that affects all 499 00:23:59,039 --> 00:24:01,520 of our residents and the entire county. 500 00:24:01,520 --> 00:24:06,630 So, um stay tuned. 501 00:24:06,640 --> 00:24:09,120 » Anyone else? 502 00:24:09,120 --> 00:24:14,870 Okay, thank you. 503 00:24:14,880 --> 00:24:18,400 Yes, Chris Martin. 504 00:24:18,400 --> 00:24:20,960 >> Good evening, Mayor and council members. 505 00:24:20,960 --> 00:24:24,240 Um, I'm giving the report on flood zone 506 00:24:24,240 --> 00:24:28,080 9 advisory board. Earlier this year, the 507 00:24:28,080 --> 00:24:30,720 county and the flood zone 9 advisory 508 00:24:30,720 --> 00:24:33,679 board concluded that the proposed 509 00:24:33,679 --> 00:24:36,880 building bridge 2 removal project in 510 00:24:36,880 --> 00:24:40,559 Sanelmo was not viable and should be 511 00:24:40,559 --> 00:24:44,320 abandoned. FEMA deter determined that 512 00:24:44,320 --> 00:24:46,559 removing the bridge would rate would 513 00:24:46,559 --> 00:24:50,799 increase flood elevations for close to a 514 00:24:50,799 --> 00:24:54,320 dozen downstream properties and required 515 00:24:54,320 --> 00:24:58,400 those impacts to be fully mitigated. 516 00:24:58,400 --> 00:25:01,600 District staff concluded that these 517 00:25:01,600 --> 00:25:04,880 requirements couldn't be met. At the 518 00:25:04,880 --> 00:25:08,320 June 25th meeting of the Flood Zone 9 519 00:25:08,320 --> 00:25:12,159 Advisory Board, county staff was given 520 00:25:12,159 --> 00:25:15,039 approval to proceed with developing 521 00:25:15,039 --> 00:25:18,400 plans and a budget for the removal of 522 00:25:18,400 --> 00:25:21,360 the defective fish ladder near the post 523 00:25:21,360 --> 00:25:24,480 office and replace it with a new fish 524 00:25:24,480 --> 00:25:28,080 ladder that allows fish to pass and is 525 00:25:28,080 --> 00:25:29,600 hydraologically 526 00:25:29,600 --> 00:25:33,279 neutral and will not raise base flood 527 00:25:33,279 --> 00:25:37,120 elevations. s downstream or upstream. 528 00:25:37,120 --> 00:25:40,400 We'll see what's developed. 529 00:25:40,400 --> 00:25:43,279 The flood zone 9 advisory board also 530 00:25:43,279 --> 00:25:46,559 directed staff to seek funding for the 531 00:25:46,559 --> 00:25:49,440 installation of fish resting ponds in 532 00:25:49,440 --> 00:25:53,120 the concrete channel. 533 00:25:53,120 --> 00:25:55,919 No doubt you've heard 534 00:25:55,919 --> 00:25:59,440 that a very strong El Nino has formed in 535 00:25:59,440 --> 00:26:02,640 the Pacific. Chris Blunk, the director 536 00:26:02,640 --> 00:26:05,039 of the county department of public 537 00:26:05,039 --> 00:26:08,159 works, stated that this may mean an 538 00:26:08,159 --> 00:26:12,000 increased risk of severe storms and 539 00:26:12,000 --> 00:26:15,520 significantly above average rainfall in 540 00:26:15,520 --> 00:26:18,720 the coming year. El Nino is expected to 541 00:26:18,720 --> 00:26:21,760 temporarily raise temporarily raise sea 542 00:26:21,760 --> 00:26:26,159 levels by two to three feet. Vulnerable 543 00:26:26,159 --> 00:26:28,400 waterfront communities like Porter 544 00:26:28,400 --> 00:26:33,360 Madera, Salelo, Larksburg, San Rafale 545 00:26:33,360 --> 00:26:36,400 um will face compounded likely will face 546 00:26:36,400 --> 00:26:40,080 compounded uh flood risks when these 547 00:26:40,080 --> 00:26:43,840 tides overlap with storm surges. 548 00:26:43,840 --> 00:26:47,360 It's been over 20 years since the Ross 549 00:26:47,360 --> 00:26:53,120 Valley has had a 100year flood. The 2005 550 00:26:53,120 --> 00:26:55,600 flood threatened lives and flooded 551 00:26:55,600 --> 00:26:58,480 homes, businesses, schools, fire 552 00:26:58,480 --> 00:27:01,039 stations, police stations, and other 553 00:27:01,039 --> 00:27:04,320 facilities, as well as causing 554 00:27:04,320 --> 00:27:07,919 $100 million in property damage. 555 00:27:07,919 --> 00:27:11,440 Flood zone 9 advisory board approved an 556 00:27:11,440 --> 00:27:14,480 allocation of $250,000 557 00:27:14,480 --> 00:27:17,120 from its operating budget for the 558 00:27:17,120 --> 00:27:19,760 county's initial preparation for the 559 00:27:19,760 --> 00:27:23,520 anticipated storm season. The county is 560 00:27:23,520 --> 00:27:26,799 determining how to spend these funds and 561 00:27:26,799 --> 00:27:29,919 it pledged to work with uh flood zone 9 562 00:27:29,919 --> 00:27:35,279 t uh towns. Um, Ross has had an 563 00:27:35,279 --> 00:27:38,640 aggressive program maintaining 564 00:27:38,640 --> 00:27:42,559 uh its creeks thanks to Anthony again. 565 00:27:42,559 --> 00:27:46,320 Um, but not all towns do this and their 566 00:27:46,320 --> 00:27:49,840 debris and and discarded large limbs end 567 00:27:49,840 --> 00:27:53,520 up in our creeks frank uh frequently. 568 00:27:53,520 --> 00:27:56,240 Uh, in the past, a limited amount of 569 00:27:56,240 --> 00:27:59,520 flood zone 9 money was spent engaging 570 00:27:59,520 --> 00:28:02,720 the Marine Conservation Corps to remove 571 00:28:02,720 --> 00:28:05,600 debris and damaged uh large tree limbs 572 00:28:05,600 --> 00:28:08,720 that can clog or compromise the flow of 573 00:28:08,720 --> 00:28:12,240 storm water in our creeks and and 574 00:28:12,240 --> 00:28:15,279 streams. I ask that the town of Ross 575 00:28:15,279 --> 00:28:17,919 consider recommending that the county 576 00:28:17,919 --> 00:28:20,320 spend some of these funds clearing 577 00:28:20,320 --> 00:28:23,679 debris from from flood zone 9 creeks 578 00:28:23,679 --> 00:28:26,000 prior to the wet season and in 579 00:28:26,000 --> 00:28:28,480 compliance with all fish and game 580 00:28:28,480 --> 00:28:30,000 regulations. 581 00:28:30,000 --> 00:28:33,840 Uh property property owners also need to 582 00:28:33,840 --> 00:28:35,679 be reminded that it's their 583 00:28:35,679 --> 00:28:38,720 responsibility to keep the creeks and 584 00:28:38,720 --> 00:28:40,960 their borders free of debris and 585 00:28:40,960 --> 00:28:43,600 chemicals that can clog the channel 586 00:28:43,600 --> 00:28:46,080 causing local flooding and endangering 587 00:28:46,080 --> 00:28:49,200 the surrounding area. Um, you know, 588 00:28:49,200 --> 00:28:52,799 during the 2005 flood, Congressman 589 00:28:52,799 --> 00:28:55,200 Huffman happened to be on the Logan's 590 00:28:55,200 --> 00:28:58,960 Bridge and saw a hot tub going down the 591 00:28:58,960 --> 00:29:01,520 creek. Um, 592 00:29:01,520 --> 00:29:03,279 that happens and there's a lot of 593 00:29:03,279 --> 00:29:06,000 preparation that has to be done before 594 00:29:06,000 --> 00:29:07,919 the wet season. 595 00:29:07,919 --> 00:29:09,600 >> Thank you. 596 00:29:09,600 --> 00:29:10,480 Chris. 597 00:29:10,480 --> 00:29:12,320 >> Can we Chris, can I ask you a question 598 00:29:12,320 --> 00:29:14,799 about flood zone? Is there going to be 599 00:29:14,799 --> 00:29:17,679 some sort of what's the flood zone board 600 00:29:17,679 --> 00:29:20,480 doing and the county on the safer bridge 601 00:29:20,480 --> 00:29:22,320 just like looking at what happened and 602 00:29:22,320 --> 00:29:23,679 what went wrong? 603 00:29:23,679 --> 00:29:27,360 >> It reviewed and it's still reviewing u a 604 00:29:27,360 --> 00:29:29,919 lot of the things that went wrong, 605 00:29:29,919 --> 00:29:32,159 communication issues, 606 00:29:32,159 --> 00:29:35,279 uh some cases lying and presenting false 607 00:29:35,279 --> 00:29:36,799 data. 608 00:29:36,799 --> 00:29:40,399 uh the work that will be done on the 609 00:29:40,399 --> 00:29:43,039 fish letter coming up will the board 610 00:29:43,039 --> 00:29:45,520 wanted a different engineering firm to 611 00:29:45,520 --> 00:29:48,159 work on it. Um there were a lot of 612 00:29:48,159 --> 00:29:51,840 mistakes. There's a lot of uh changing 613 00:29:51,840 --> 00:29:56,559 uh faces both at the county level and um 614 00:29:56,559 --> 00:30:00,720 staff level. Um, and it's a pity because 615 00:30:00,720 --> 00:30:03,679 we're not going to see an allocation of 616 00:30:03,679 --> 00:30:06,399 funds like that targeting, 617 00:30:06,399 --> 00:30:09,360 you know, an improvement to the uh flood 618 00:30:09,360 --> 00:30:10,640 district. 619 00:30:10,640 --> 00:30:12,640 >> So, sorry. So, are they working is there 620 00:30:12,640 --> 00:30:14,559 an official report they're working on or 621 00:30:14,559 --> 00:30:16,159 I'm just curious what 622 00:30:16,159 --> 00:30:18,080 >> there's something online you can you can 623 00:30:18,080 --> 00:30:22,640 get now, but um I think it's being renew 624 00:30:22,640 --> 00:30:25,039 reviewed now by members and I'm sure 625 00:30:25,039 --> 00:30:27,200 there'll be amendments to it. 626 00:30:27,200 --> 00:30:29,679 >> Okay. Thank you. Sure. 627 00:30:29,679 --> 00:30:33,750 >> Thank you, Chris. 628 00:30:33,760 --> 00:30:36,880 Staff and community reports. Um, Ross 629 00:30:36,880 --> 00:30:38,720 Property Owners Association. Is there a 630 00:30:38,720 --> 00:30:41,520 representative from RPOA here? Is there 631 00:30:41,520 --> 00:30:44,640 anyone online, Zach? From RPOA, 632 00:30:44,640 --> 00:30:45,919 >> no one online, Mayor. 633 00:30:45,919 --> 00:30:48,799 >> Okay. Town Manager Johnson. 634 00:30:48,799 --> 00:30:50,159 >> Thank you. Uh, good evening, Mayor and 635 00:30:50,159 --> 00:30:52,000 Council members. Just wanted to add on a 636 00:30:52,000 --> 00:30:53,679 few things to the mayor's uh, lovely 637 00:30:53,679 --> 00:30:56,000 comments about um, the Fourth of July 638 00:30:56,000 --> 00:30:59,120 event. Um, we were very short staffed 639 00:30:59,120 --> 00:31:02,399 this year. Um, and so I'm particularly 640 00:31:02,399 --> 00:31:04,080 grateful to Zach and Anthony and our 641 00:31:04,080 --> 00:31:06,080 public works department for working 642 00:31:06,080 --> 00:31:08,240 overtime on a holiday, no less, away 643 00:31:08,240 --> 00:31:11,360 from their families. So, um, and also 644 00:31:11,360 --> 00:31:13,760 just to add on big thanks to members of 645 00:31:13,760 --> 00:31:16,159 the Ross Police Officers Association and 646 00:31:16,159 --> 00:31:18,559 their family and friends who put 647 00:31:18,559 --> 00:31:21,120 together a terrific booth serving 648 00:31:21,120 --> 00:31:23,279 hamburgers, chips, watermelon drinks to 649 00:31:23,279 --> 00:31:26,159 event participants with no charge. I 650 00:31:26,159 --> 00:31:28,240 think that's just an amazing a really 651 00:31:28,240 --> 00:31:30,559 nice gift to the community. And also 652 00:31:30,559 --> 00:31:32,640 several other community volunteers did 653 00:31:32,640 --> 00:31:34,720 assist staff as well as staffing the 654 00:31:34,720 --> 00:31:37,840 Ross history area and um our newest 655 00:31:37,840 --> 00:31:40,000 Firewise neighborhood booth get handing 656 00:31:40,000 --> 00:31:42,159 out information. So that was really 657 00:31:42,159 --> 00:31:44,000 great to see. So thanks thanks to 658 00:31:44,000 --> 00:31:46,480 everyone. Uh work is again beginning on 659 00:31:46,480 --> 00:31:49,039 Shady Lane today and continuing until 660 00:31:49,039 --> 00:31:52,000 Wednesday, July 15th. The entire roadway 661 00:31:52,000 --> 00:31:54,480 will be slurry sealed and restriped with 662 00:31:54,480 --> 00:31:57,039 new center line stop bars and 663 00:31:57,039 --> 00:32:00,159 directional sherrows for bicyclists. 664 00:32:00,159 --> 00:32:02,799 Expect no parking and single lane 665 00:32:02,799 --> 00:32:06,960 traffic control between 8 a.m. and 5:00 666 00:32:06,960 --> 00:32:09,440 p.m. on the entire length of Shady Lane 667 00:32:09,440 --> 00:32:12,799 between Loganas and Bolinus. 668 00:32:12,799 --> 00:32:14,960 Um, thanks for everyone's patience 669 00:32:14,960 --> 00:32:16,880 during the installation of our three new 670 00:32:16,880 --> 00:32:18,960 pedestrian bridges in Natalie Coffen 671 00:32:18,960 --> 00:32:21,120 Green Park. The contractor needs to 672 00:32:21,120 --> 00:32:23,440 spend a few more days finishing up the 673 00:32:23,440 --> 00:32:25,519 work. And our public works director, 674 00:32:25,519 --> 00:32:27,919 Rich, has promised me he will not retire 675 00:32:27,919 --> 00:32:34,070 until his project is totally done. 676 00:32:34,080 --> 00:32:36,559 » Um, and then finally, I would like to 677 00:32:36,559 --> 00:32:39,519 thank Rich for 10 years of exemplary 678 00:32:39,519 --> 00:32:41,840 service to the town of Ross. He's been a 679 00:32:41,840 --> 00:32:44,480 key member of the town's management team 680 00:32:44,480 --> 00:32:47,279 and the force be behind most of the 681 00:32:47,279 --> 00:32:49,679 improvements you can see around town and 682 00:32:49,679 --> 00:32:51,440 even more improvements that you can't 683 00:32:51,440 --> 00:32:54,240 see. Uh in my 30 years of reviewing 684 00:32:54,240 --> 00:32:56,880 staff reports for council meetings. Rich 685 00:32:56,880 --> 00:32:59,039 is the best public works writer I have 686 00:32:59,039 --> 00:33:01,360 had the pleasure of working with. I am 687 00:33:01,360 --> 00:33:03,440 going to miss him a lot, not only for 688 00:33:03,440 --> 00:33:06,000 that reason, but other reasons. Um, and 689 00:33:06,000 --> 00:33:08,559 so on behalf of the entire staff team, 690 00:33:08,559 --> 00:33:10,399 we congratulate Rich on his 691 00:33:10,399 --> 00:33:12,399 well-deserved retirement and wish him 692 00:33:12,399 --> 00:33:15,039 and his family the very best. Thank you, 693 00:33:15,039 --> 00:33:16,640 Rich. 694 00:33:16,640 --> 00:33:24,710 >> Okay, 695 00:33:24,720 --> 00:33:27,919 » item number 11 is our consent agenda. 696 00:33:27,919 --> 00:33:32,640 Um, and there are items A through G on 697 00:33:32,640 --> 00:33:34,480 the consent agenda. Does any member of 698 00:33:34,480 --> 00:33:36,559 the council wish to remove an item from 699 00:33:36,559 --> 00:33:39,200 the consent agenda? 700 00:33:39,200 --> 00:33:41,200 Does any member from from the public 701 00:33:41,200 --> 00:33:43,360 wish to remove an item from the consent 702 00:33:43,360 --> 00:33:45,760 agenda? 703 00:33:45,760 --> 00:33:47,600 >> Anyone online, Zach? 704 00:33:47,600 --> 00:33:48,640 >> No one online, Mayor. 705 00:33:48,640 --> 00:33:51,120 >> Okay, great. Then we'll um bring it 706 00:33:51,120 --> 00:33:53,200 back. And could we please have a motion? 707 00:33:53,200 --> 00:33:55,360 >> I move we approve the consent agenda A 708 00:33:55,360 --> 00:33:56,960 through 709 00:33:56,960 --> 00:33:58,320 G. 710 00:33:58,320 --> 00:34:03,269 >> I'll second. 711 00:34:03,279 --> 00:34:04,240 Mayor McMillan, 712 00:34:04,240 --> 00:34:05,039 >> yes. 713 00:34:05,039 --> 00:34:06,880 >> Mayor Prom Robbins, 714 00:34:06,880 --> 00:34:07,519 >> yes. 715 00:34:07,519 --> 00:34:09,119 >> Council member Kercher, 716 00:34:09,119 --> 00:34:09,839 >> yes. 717 00:34:09,839 --> 00:34:10,960 >> Council member Deli, 718 00:34:10,960 --> 00:34:11,440 >> yes. 719 00:34:11,440 --> 00:34:12,560 >> Council member Salter, 720 00:34:12,560 --> 00:34:13,200 >> yes. 721 00:34:13,200 --> 00:34:31,510 >> Passes unanimously. 722 00:34:31,520 --> 00:34:33,839 Oh, I'm sorry. I'll start over then. 723 00:34:33,839 --> 00:34:36,720 Lucky you. Number 12 is public hearing 724 00:34:36,720 --> 00:34:40,639 on planning projects 186 Prospect Drive 725 00:34:40,639 --> 00:34:43,520 design review nonconformity permit and 726 00:34:43,520 --> 00:34:45,119 the variance and town council 727 00:34:45,119 --> 00:34:48,079 consideration of adoption of resolution 728 00:34:48,079 --> 00:34:50,320 number 2638 729 00:34:50,320 --> 00:34:52,240 approving the project subject to 730 00:34:52,240 --> 00:34:55,200 conditions. Roberta. Yeah. Uh, good 731 00:34:55,200 --> 00:34:57,359 evening, mayor and council members. Uh, 732 00:34:57,359 --> 00:34:59,920 tonight the applicant at 186 Prospect, 733 00:34:59,920 --> 00:35:01,680 uh, Drive is requesting town council 734 00:35:01,680 --> 00:35:04,079 consideration for design review, a 735 00:35:04,079 --> 00:35:06,560 nonconformity permit, and a variance. 736 00:35:06,560 --> 00:35:08,640 The project is proposing construction of 737 00:35:08,640 --> 00:35:12,160 a new swimming pool, a fire pit, a spa, 738 00:35:12,160 --> 00:35:14,400 um, outdoor kitchen, repairs to the 739 00:35:14,400 --> 00:35:17,839 existing rear and front uh, decks, as 740 00:35:17,839 --> 00:35:20,400 well as sight walls. The project also 741 00:35:20,400 --> 00:35:22,560 includes construction of new walkways 742 00:35:22,560 --> 00:35:25,280 with exterior lighting and widening the 743 00:35:25,280 --> 00:35:27,680 existing driveway. A variance is 744 00:35:27,680 --> 00:35:30,480 required to allow the pool, spa, outdoor 745 00:35:30,480 --> 00:35:33,359 kitchen, fire pit, uh retaining walls to 746 00:35:33,359 --> 00:35:35,920 encroach into their required setbacks as 747 00:35:35,920 --> 00:35:39,040 well as construction of a wall exceeding 748 00:35:39,040 --> 00:35:43,280 six feet uh in height. Um, at the ADR 749 00:35:43,280 --> 00:35:46,079 meeting on June 16th, the ADR voted a 750 00:35:46,079 --> 00:35:49,440 four to zero in support of the project. 751 00:35:49,440 --> 00:35:51,040 However, the ADR recommended the 752 00:35:51,040 --> 00:35:52,800 applicant to reduce the height of the 753 00:35:52,800 --> 00:35:56,640 proposed fireplace to 48 in. Uh, in 754 00:35:56,640 --> 00:35:58,320 response, the applicant did revise the 755 00:35:58,320 --> 00:36:01,599 plans and they did also uh remove that 756 00:36:01,599 --> 00:36:04,079 fireplace. Um 757 00:36:04,079 --> 00:36:06,320 yeah, remember the fireplace and uh in 758 00:36:06,320 --> 00:36:08,320 the construction management plan, the 759 00:36:08,320 --> 00:36:10,079 applicant has indicated that the that 760 00:36:10,079 --> 00:36:12,480 three vehicles will be accommodated on 761 00:36:12,480 --> 00:36:14,880 site and all materials will be stored on 762 00:36:14,880 --> 00:36:17,280 site. Uh staff requests that the town 763 00:36:17,280 --> 00:36:19,359 council consider adopting resolution 764 00:36:19,359 --> 00:36:22,240 2638 approving designer review, a 765 00:36:22,240 --> 00:36:24,480 nonconformity permit, and a variance. 766 00:36:24,480 --> 00:36:25,760 Thank you. 767 00:36:25,760 --> 00:36:27,839 >> Thank you. Any questions from council 768 00:36:27,839 --> 00:36:31,440 members? Matt. So, Alex, we I think we 769 00:36:31,440 --> 00:36:34,960 had an issue before where um trucks were 770 00:36:34,960 --> 00:36:36,800 going from San this this property is 771 00:36:36,800 --> 00:36:38,720 right on the border of Sanelmo where 772 00:36:38,720 --> 00:36:42,560 they were going through um the carrying 773 00:36:42,560 --> 00:36:45,520 the the dirt and debris from and and 774 00:36:45,520 --> 00:36:48,160 sort of kind of impacting the roads. I 775 00:36:48,160 --> 00:36:49,680 just want to make sure that they there 776 00:36:49,680 --> 00:36:52,880 is a traffic management plan that avoids 777 00:36:52,880 --> 00:36:56,880 the issue we had in the past. 778 00:36:56,880 --> 00:37:00,000 So the it's not in the um construction 779 00:37:00,000 --> 00:37:02,880 management plan, but baked into our 780 00:37:02,880 --> 00:37:05,200 conditions of approval, we did add that 781 00:37:05,200 --> 00:37:07,760 condition of certain roads where they 782 00:37:07,760 --> 00:37:11,280 can only have certain weight of a truck. 783 00:37:11,280 --> 00:37:13,599 So that's always going to be in all the 784 00:37:13,599 --> 00:37:17,040 projects that go before the council. 785 00:37:17,040 --> 00:37:18,720 >> Okay, great. And then Robera, did you 786 00:37:18,720 --> 00:37:20,400 did we ever I think there was this issue 787 00:37:20,400 --> 00:37:21,920 where especially when it was on the 788 00:37:21,920 --> 00:37:23,920 border between San and SMO, did we did 789 00:37:23,920 --> 00:37:25,440 you coordinate have you coordinated with 790 00:37:25,440 --> 00:37:27,119 San and SMO to make sure we're sort of 791 00:37:27,119 --> 00:37:28,240 aligned? 792 00:37:28,240 --> 00:37:30,240 >> I can respond or 793 00:37:30,240 --> 00:37:32,240 >> thanks. I that was re that was pretty 794 00:37:32,240 --> 00:37:33,760 recent. I think that happened and yeah, 795 00:37:33,760 --> 00:37:36,880 that day um I did coordinate with um the 796 00:37:36,880 --> 00:37:39,440 Sanmo city manager and their planning 797 00:37:39,440 --> 00:37:42,320 and building director and they promised 798 00:37:42,320 --> 00:37:46,000 to take a closer look at that, you know. 799 00:37:46,000 --> 00:37:48,560 So I I I think it's covered. Um they 800 00:37:48,560 --> 00:37:49,920 should be putting it into their 801 00:37:49,920 --> 00:37:52,400 conditions for their projects. 802 00:37:52,400 --> 00:37:56,800 And we did also identify the roads so 803 00:37:56,800 --> 00:38:00,000 that they're very aware of this issue of 804 00:38:00,000 --> 00:38:02,560 um so we did follow up. I took about 805 00:38:02,560 --> 00:38:04,079 half a day. Yeah. 806 00:38:04,079 --> 00:38:06,560 >> Yeah. I think it would be great if we so 807 00:38:06,560 --> 00:38:08,480 you've added to the conditions of 808 00:38:08,480 --> 00:38:10,720 approval if we can talk to the planner 809 00:38:10,720 --> 00:38:12,960 at San make sure we're just aligned and 810 00:38:12,960 --> 00:38:15,359 we both have that in there since we have 811 00:38:15,359 --> 00:38:17,440 projects that will be using both roads 812 00:38:17,440 --> 00:38:20,400 especially like this one for example. 813 00:38:20,400 --> 00:38:22,320 Thank you. 814 00:38:22,320 --> 00:38:24,000 >> Is there any public comment on this 815 00:38:24,000 --> 00:38:26,320 item? 816 00:38:26,320 --> 00:38:28,720 Um the applicant can make a statement 817 00:38:28,720 --> 00:38:32,160 but you don't have to. 818 00:38:32,160 --> 00:38:33,920 Great. 819 00:38:33,920 --> 00:38:35,520 Um, 820 00:38:35,520 --> 00:38:37,359 I don't think anyone has any questions, 821 00:38:37,359 --> 00:38:39,760 Zach. There's no one online, right? 822 00:38:39,760 --> 00:38:40,720 >> No one online, mayor. 823 00:38:40,720 --> 00:38:43,119 >> Okay. So, we'll bring it back for any 824 00:38:43,119 --> 00:38:45,760 discussion or a motion. I'll move that 825 00:38:45,760 --> 00:38:49,359 we adopt resolution number 2638. 826 00:38:49,359 --> 00:38:53,670 >> Second. 827 00:38:53,680 --> 00:38:54,640 » Mayor McMillan. 828 00:38:54,640 --> 00:38:55,359 >> Yes. 829 00:38:55,359 --> 00:38:56,880 >> Mayor Prom Robbins. 830 00:38:56,880 --> 00:38:57,520 >> Yes. 831 00:38:57,520 --> 00:38:58,800 >> Council member Kercher, 832 00:38:58,800 --> 00:38:59,359 >> yes. 833 00:38:59,359 --> 00:39:00,400 >> Council member Dowling, 834 00:39:00,400 --> 00:39:00,960 >> yes. 835 00:39:00,960 --> 00:39:02,160 >> Council member Salter, 836 00:39:02,160 --> 00:39:05,040 >> yes. Motion passes 5-0. 837 00:39:05,040 --> 00:39:07,040 >> Great. Thank you. 838 00:39:07,040 --> 00:39:10,710 >> Can you log in? 839 00:39:10,720 --> 00:39:13,359 » Moving on to the administrative agenda 840 00:39:13,359 --> 00:39:16,720 now. Item number 13, town council to 841 00:39:16,720 --> 00:39:19,520 receive a status update from the public 842 00:39:19,520 --> 00:39:21,520 works director regarding the current and 843 00:39:21,520 --> 00:39:24,400 proposed overhead utility undergrounding 844 00:39:24,400 --> 00:39:28,000 projects in Ross. 845 00:39:28,000 --> 00:39:30,079 >> Thank you, mayor. Uh just a couple of 846 00:39:30,079 --> 00:39:35,280 minutes here to um adjust here for our staff 847 00:39:35,280 --> 00:39:41,510 presentation. 848 00:39:41,520 --> 00:41:43,349 » Yeah, this is 849 00:41:43,359 --> 00:41:46,160 I get a laptop uh logged itself off 850 00:41:46,160 --> 00:41:48,079 during the previous discussion, but we 851 00:41:48,079 --> 00:41:51,280 are back online for this next item. the 852 00:41:51,280 --> 00:41:53,280 undergrounding of overhead utilities and 853 00:41:53,280 --> 00:41:59,510 Ross current project status report. 854 00:41:59,520 --> 00:42:03,280 So we have currently three uh 855 00:42:03,280 --> 00:42:06,240 underground projects in various stages 856 00:42:06,240 --> 00:42:07,760 of 857 00:42:07,760 --> 00:42:10,720 um approval in the process. 858 00:42:10,720 --> 00:42:13,119 We have a little 20A admin center right 859 00:42:13,119 --> 00:42:15,680 here that we are uh working on with with 860 00:42:15,680 --> 00:42:18,480 PG& and we'll get a little bit more into 861 00:42:18,480 --> 00:42:20,800 the status of these as we go forward. We 862 00:42:20,800 --> 00:42:23,440 have the West Ross uh rule 20B 863 00:42:23,440 --> 00:42:26,160 assessment district project that's very 864 00:42:26,160 --> 00:42:29,760 near to completion of the design phase. 865 00:42:29,760 --> 00:42:31,280 And then we have the Upper West Ross 866 00:42:31,280 --> 00:42:33,359 which is currently uh moving forward in 867 00:42:33,359 --> 00:42:36,800 a petition phase and the um preliminary 868 00:42:36,800 --> 00:42:38,560 engineering and that's has been done. 869 00:42:38,560 --> 00:42:41,040 But this gives you kind of idea of where 870 00:42:41,040 --> 00:42:43,599 these districts are forming within the 871 00:42:43,599 --> 00:42:45,520 town. 872 00:42:45,520 --> 00:42:47,520 First we look at the town administration 873 00:42:47,520 --> 00:42:50,480 center underground utility district. Uh 874 00:42:50,480 --> 00:42:52,800 this is our of course our administration 875 00:42:52,800 --> 00:42:54,560 parcel. It's a small district. We're 876 00:42:54,560 --> 00:42:56,240 just going to be undergrounding three 877 00:42:56,240 --> 00:43:00,720 actually four poles um along Logan two 878 00:43:00,720 --> 00:43:03,280 along Logan and then two along Sir 879 00:43:03,280 --> 00:43:06,240 Francis Drake. this pole that says riser 880 00:43:06,240 --> 00:43:07,680 pole, that's actually going to be a pole 881 00:43:07,680 --> 00:43:09,280 to be removed. The riser pole is going 882 00:43:09,280 --> 00:43:16,720 to be uh closer to to um Silven Lane. Um 883 00:43:16,720 --> 00:43:19,280 and we'll get into the status of that 884 00:43:19,280 --> 00:43:21,760 here. So, uh the town administration 885 00:43:21,760 --> 00:43:27,280 center underground district that is a 886 00:43:27,280 --> 00:43:30,480 town administration center uh status is 887 00:43:30,480 --> 00:43:33,359 not 90% bid documents complete. 888 00:43:33,359 --> 00:43:38,160 status is that we are about 35% 889 00:43:38,160 --> 00:43:40,000 uh done with the bid documents. We're 890 00:43:40,000 --> 00:43:42,000 just getting into we finished the 891 00:43:42,000 --> 00:43:44,160 alignment of the joint trench and we're 892 00:43:44,160 --> 00:43:46,400 getting into the design phase with P Gen 893 00:43:46,400 --> 00:43:48,960 to uh for for them to design all the 894 00:43:48,960 --> 00:43:51,599 facilities, transformer locations, 895 00:43:51,599 --> 00:43:53,359 street light locations, and that that 896 00:43:53,359 --> 00:43:55,680 sort of thing. Uh the estimated cost is 897 00:43:55,680 --> 00:43:59,839 2.7 million less the $290,000 898 00:43:59,839 --> 00:44:01,920 rule 28 credits that we've accumulated 899 00:44:01,920 --> 00:44:06,000 over the past uh I think 20 years. 900 00:44:06,000 --> 00:44:08,240 Uh the schedule is construction in 901 00:44:08,240 --> 00:44:12,240 spring 2027 through fall 2027. That's 902 00:44:12,240 --> 00:44:14,800 assuming we uh we can keep moving 903 00:44:14,800 --> 00:44:16,400 forward with the design. It's moving at 904 00:44:16,400 --> 00:44:18,880 a good pace. We have Harris Associates 905 00:44:18,880 --> 00:44:23,599 as our uh district engineer and um 906 00:44:23,599 --> 00:44:25,599 they've been working with P Gen. We've 907 00:44:25,599 --> 00:44:28,880 had uh at least four meetings, 908 00:44:28,880 --> 00:44:31,119 coordination meetings with PG& and now 909 00:44:31,119 --> 00:44:33,280 that PG is entering the design phase, 910 00:44:33,280 --> 00:44:36,160 we'll start pulling in Comcast and AT&T 911 00:44:36,160 --> 00:44:39,839 as uh joint occupants of the poles and 912 00:44:39,839 --> 00:44:42,000 then they'll be joint occupants of the 913 00:44:42,000 --> 00:44:44,800 underground trenching. Uh the purpose 914 00:44:44,800 --> 00:44:47,599 for the town administration center uh 915 00:44:47,599 --> 00:44:51,599 underground utility district uh was um 916 00:44:51,599 --> 00:44:53,760 partially so we we have this opportunity 917 00:44:53,760 --> 00:44:57,760 to use our rule 20A rule 2A uh funding 918 00:44:57,760 --> 00:44:59,599 that $290,000 919 00:44:59,599 --> 00:45:01,920 in credits. Uh also it's going to 920 00:45:01,920 --> 00:45:04,640 provide flexibility for when we uh 921 00:45:04,640 --> 00:45:07,839 redesign the administration center uh to 922 00:45:07,839 --> 00:45:09,680 once these poles are undergrounded. We 923 00:45:09,680 --> 00:45:11,520 have lots of flexibility as to where 924 00:45:11,520 --> 00:45:14,079 ingress at egress can occur for both the 925 00:45:14,079 --> 00:45:16,079 administration center and the future 926 00:45:16,079 --> 00:45:18,960 housing uh that's proposed on the site 927 00:45:18,960 --> 00:45:22,079 and also to beautify this uh primary 928 00:45:22,079 --> 00:45:28,150 entry intersection to the town of Ross. 929 00:45:28,160 --> 00:45:30,480 The proposed Upper West Ross underground 930 00:45:30,480 --> 00:45:33,359 utility district is a rule 20B 931 00:45:33,359 --> 00:45:36,470 district 932 00:45:36,480 --> 00:45:40,800 that's shown here in gray. Um and that 933 00:45:40,800 --> 00:45:42,480 is 934 00:45:42,480 --> 00:45:45,990 um 935 00:45:46,000 --> 00:45:48,079 a second. Yeah, we're going to talk 936 00:45:48,079 --> 00:45:50,720 about the upper west Ross. Sorry, 937 00:45:50,720 --> 00:45:52,880 they're all named similar. Upper West 938 00:45:52,880 --> 00:45:55,599 Ross is this district up here that's 939 00:45:55,599 --> 00:45:58,160 proposed uh in it's currently in the 940 00:45:58,160 --> 00:46:02,079 petition phase. As I mentioned, 941 00:46:02,079 --> 00:46:04,160 the items required to initiate this 942 00:46:04,160 --> 00:46:06,160 upper west Ross district. It's very 943 00:46:06,160 --> 00:46:08,640 similar. It's identical to the process 944 00:46:08,640 --> 00:46:11,280 that we went through with the West Ross 945 00:46:11,280 --> 00:46:12,880 district which we'll be talking about 946 00:46:12,880 --> 00:46:16,880 after this. Um where we have an informal 947 00:46:16,880 --> 00:46:19,680 assessment district boundary prepared 948 00:46:19,680 --> 00:46:23,520 and u that has been prepared. Uh 949 00:46:23,520 --> 00:46:25,119 the neighborhood group hired Harris 950 00:46:25,119 --> 00:46:28,480 Associates to do the preliminary um 951 00:46:28,480 --> 00:46:31,440 pre-initiation engineering and boundary. 952 00:46:31,440 --> 00:46:33,599 They uh also prepared estimates of the 953 00:46:33,599 --> 00:46:35,280 design and construction costs in order 954 00:46:35,280 --> 00:46:37,200 to prepare the uh estimate of the 955 00:46:37,200 --> 00:46:42,400 individual parcel assessments. So that's all been completed on a uh basis 956 00:46:42,400 --> 00:46:44,480 on a preliminary district boundary. The 957 00:46:44,480 --> 00:46:47,920 boundary is going through uh some 958 00:46:47,920 --> 00:46:49,680 modifications here and there. A few 959 00:46:49,680 --> 00:46:52,720 people have called in to uh opt out of 960 00:46:52,720 --> 00:46:54,960 the district which is allowed for by our 961 00:46:54,960 --> 00:46:57,440 policy. if they are on the outer fringes 962 00:46:57,440 --> 00:47:00,800 of the district and they want to opt out 963 00:47:00,800 --> 00:47:03,280 of the district. Uh 964 00:47:03,280 --> 00:47:05,119 so far the ones who wanted to opt out 965 00:47:05,119 --> 00:47:07,520 are is because they're already their 966 00:47:07,520 --> 00:47:09,680 utilities are already undergrounded um 967 00:47:09,680 --> 00:47:14,160 up it's the roadway off of upper road. 968 00:47:14,160 --> 00:47:16,720 Um and some of them just don't you know 969 00:47:16,720 --> 00:47:18,240 they don't want to be in the district. 970 00:47:18,240 --> 00:47:20,240 They they would be an actual negative 971 00:47:20,240 --> 00:47:22,560 vote and they won't sign the petition. 972 00:47:22,560 --> 00:47:24,880 And if they are on the on the fringe and 973 00:47:24,880 --> 00:47:26,720 we can keep a contiguous district, we 974 00:47:26,720 --> 00:47:29,520 allow them to opt out. So, but it's 975 00:47:29,520 --> 00:47:32,880 still a um fluid situation. Uh the 976 00:47:32,880 --> 00:47:34,400 neighborhood group's been great to work 977 00:47:34,400 --> 00:47:38,079 with. Uh very proactive group. Um 978 00:47:38,079 --> 00:47:39,680 they're currently circulating the 979 00:47:39,680 --> 00:47:42,079 petitions of interest. That's the step 980 00:47:42,079 --> 00:47:45,760 four. And they're looking for uh 65% 981 00:47:45,760 --> 00:47:48,640 property owner support in the district. 982 00:47:48,640 --> 00:47:50,880 And if the initiation of the district is 983 00:47:50,880 --> 00:47:52,480 approved at a public hearing, the 984 00:47:52,480 --> 00:47:55,119 property owners or the subset of these 985 00:47:55,119 --> 00:47:57,119 owners must pay the town in advance for 986 00:47:57,119 --> 00:47:58,800 the engineering and legal services 987 00:47:58,800 --> 00:48:01,440 costs. These payments will reside in a 988 00:48:01,440 --> 00:48:04,000 similar or same town administered 989 00:48:04,000 --> 00:48:09,030 separate general ledger account. 990 00:48:09,040 --> 00:48:11,920 So um and at the end of the presentation 991 00:48:11,920 --> 00:48:16,640 and after uh council we go to um public 992 00:48:16,640 --> 00:48:18,480 um we open the floor to the public. I 993 00:48:18,480 --> 00:48:20,240 believe the neighborhood group is here 994 00:48:20,240 --> 00:48:22,960 to add some more information and and um 995 00:48:22,960 --> 00:48:28,319 discuss their uh actions to date. 996 00:48:28,319 --> 00:48:30,720 Moving on to the West Ross Underground 997 00:48:30,720 --> 00:48:33,760 utility district which also rule 20B 998 00:48:33,760 --> 00:48:36,160 assessment district. Now, rule 20B means 999 00:48:36,160 --> 00:48:40,800 that um it's it's needs to be funded by 1000 00:48:40,800 --> 00:48:45,119 something uh other than um you know, PG& 1001 00:48:45,119 --> 00:48:46,800 and it doesn't need to be an assessment 1002 00:48:46,800 --> 00:48:48,960 district, but that's the best and most 1003 00:48:48,960 --> 00:48:52,160 popular way to move these districts 1004 00:48:52,160 --> 00:48:59,200 forward as a um a a town managed uh 1005 00:48:59,200 --> 00:49:01,359 capital public works project, but it's 1006 00:49:01,359 --> 00:49:04,240 funded through the uh the sale of the 1007 00:49:04,240 --> 00:49:08,880 bond bonds which are um paid for by the 1008 00:49:08,880 --> 00:49:10,960 annual assessments of the property 1009 00:49:10,960 --> 00:49:17,670 owners. 1010 00:49:17,680 --> 00:49:20,079 So the West Ross district and that this 1011 00:49:20,079 --> 00:49:22,400 is including the Thomas and Hilgurt 1012 00:49:22,400 --> 00:49:25,200 properties. Let me go back to this 1013 00:49:25,200 --> 00:49:27,520 drawing. So in the during the design 1014 00:49:27,520 --> 00:49:29,760 process of the district, PG& determined 1015 00:49:29,760 --> 00:49:32,559 that a few locations that they wouldn't 1016 00:49:32,559 --> 00:49:34,400 be able to complete the grid the 1017 00:49:34,400 --> 00:49:36,880 electrical grid undergrounding without 1018 00:49:36,880 --> 00:49:38,880 having to acquire easements through 1019 00:49:38,880 --> 00:49:41,760 private property. So in lie of that 1020 00:49:41,760 --> 00:49:43,760 process which would have added uh 1021 00:49:43,760 --> 00:49:47,760 significant costs and time um they asked 1022 00:49:47,760 --> 00:49:50,800 us well if if these properties on Thomas 1023 00:49:50,800 --> 00:49:52,640 Court and these properties up here in 1024 00:49:52,640 --> 00:49:55,440 Hilgurt if they would join the new 1025 00:49:55,440 --> 00:49:57,440 district then we won't need to get 1026 00:49:57,440 --> 00:49:59,280 easements from them. We can just run the 1027 00:49:59,280 --> 00:50:01,760 undergrounding right up the road. And uh 1028 00:50:01,760 --> 00:50:03,680 the neighborhood group met with those 1029 00:50:03,680 --> 00:50:06,000 property owners, not all of them, but 1030 00:50:06,000 --> 00:50:10,960 most of them. Um and they they agreed um 1031 00:50:10,960 --> 00:50:14,720 in concept to join the district. Now, uh 1032 00:50:14,720 --> 00:50:17,520 we need a council action would amend the 1033 00:50:17,520 --> 00:50:20,000 boundary of the rule 20B district. 1034 00:50:20,000 --> 00:50:22,240 That's that would be a uh required 1035 00:50:22,240 --> 00:50:25,920 before we can move forward. Um and uh 1036 00:50:25,920 --> 00:50:28,800 bond council who I believe is uh in the 1037 00:50:28,800 --> 00:50:32,960 on the zoom um group uh mentioned that 1038 00:50:32,960 --> 00:50:35,359 they should probably be petitioned. you 1039 00:50:35,359 --> 00:50:37,040 know, we need to see where really they 1040 00:50:37,040 --> 00:50:39,200 stand officially. The petitions become 1041 00:50:39,200 --> 00:50:44,079 part of the uh town clerk's record and 1042 00:50:44,079 --> 00:50:47,599 then we proceed with the uh revision of 1043 00:50:47,599 --> 00:50:50,400 the assessment district boundary and we 1044 00:50:50,400 --> 00:50:53,520 work uh those properties into the 1045 00:50:53,520 --> 00:50:55,440 engineers report for the assessment 1046 00:50:55,440 --> 00:50:59,270 district. 1047 00:50:59,280 --> 00:51:01,040 So the status of this project is it's 1048 00:51:01,040 --> 00:51:04,720 about 90% ready for uh going to bid and 1049 00:51:04,720 --> 00:51:08,079 balloting. The the design is of the 1050 00:51:08,079 --> 00:51:10,480 joint trenches completed. The design of 1051 00:51:10,480 --> 00:51:14,079 PG& u facilities all the locations of 1052 00:51:14,079 --> 00:51:16,000 all the transformers 1053 00:51:16,000 --> 00:51:19,280 that's all been completed of the 1054 00:51:19,280 --> 00:51:21,680 specifications and bid documents are are 1055 00:51:21,680 --> 00:51:24,880 very nearly done. Uh, in fact, I got an 1056 00:51:24,880 --> 00:51:26,880 encroachment permit application from PG 1057 00:51:26,880 --> 00:51:29,200 to do the undergrounding uh about two 1058 00:51:29,200 --> 00:51:31,520 weeks ago, and you know, we're 1059 00:51:31,520 --> 00:51:32,960 definitely not ready to issue the 1060 00:51:32,960 --> 00:51:34,880 encroachment permit, as I'll get into in 1061 00:51:34,880 --> 00:51:37,200 a minute. We have a number of steps to 1062 00:51:37,200 --> 00:51:39,839 go through with uh council and staff 1063 00:51:39,839 --> 00:51:43,760 involvement to get to this point of 1064 00:51:43,760 --> 00:51:45,520 getting this project going, and I'll get 1065 00:51:45,520 --> 00:51:49,910 into that in a in a little bit. 1066 00:51:49,920 --> 00:51:54,480 The 2019 estimated cost of this uh this 1067 00:51:54,480 --> 00:51:59,440 project was 7 million3 7 million35,000 1068 00:51:59,440 --> 00:52:03,280 based on the the preliminary uh boundary 1069 00:52:03,280 --> 00:52:04,480 and estimates done during the 1070 00:52:04,480 --> 00:52:07,280 petitioning phase. The 2025 estimated 1071 00:52:07,280 --> 00:52:10,640 costs after we got uh PG&'s estimates 1072 00:52:10,640 --> 00:52:13,839 for the undergrounding is 23,820. 1073 00:52:13,839 --> 00:52:16,160 So you can see the course of six years 1074 00:52:16,160 --> 00:52:20,000 that is quite the uh what is that 300% 1075 00:52:20,000 --> 00:52:22,000 um 1076 00:52:22,000 --> 00:52:24,000 escalation 1077 00:52:24,000 --> 00:52:27,040 the contributor expenses to date. Now 1078 00:52:27,040 --> 00:52:29,680 this is money that the contributors have 1079 00:52:29,680 --> 00:52:32,800 uh given to the town to keep in a uh 1080 00:52:32,800 --> 00:52:37,119 escrow fund account um that so that we 1081 00:52:37,119 --> 00:52:38,960 pay the invoices as they come. We pay 1082 00:52:38,960 --> 00:52:41,440 the invoices for CSW, the district 1083 00:52:41,440 --> 00:52:44,800 engineer, and we pay the invoices for um 1084 00:52:44,800 --> 00:52:49,119 PG& and uh and bond council as well. 1085 00:52:49,119 --> 00:52:53,920 They've contributed uh $276,479 1086 00:52:53,920 --> 00:52:58,319 of their own money to uh keep this uh 1087 00:52:58,319 --> 00:53:00,800 move this project forward. The number of 1088 00:53:00,800 --> 00:53:05,200 assessed parcels is 125 1089 00:53:05,200 --> 00:53:07,200 and the median total assessment per 1090 00:53:07,200 --> 00:53:11,359 parcel total is $163,612. 1091 00:53:11,359 --> 00:53:15,200 Now that would be um I believe over they 1092 00:53:15,200 --> 00:53:19,839 would pay that back over 30 39 years I 1093 00:53:19,839 --> 00:53:22,800 think. Um get clarification on that but 1094 00:53:22,800 --> 00:53:25,599 it's 30 or 39 years. and the schedule 1095 00:53:25,599 --> 00:53:28,400 for this work once we get through um 1096 00:53:28,400 --> 00:53:31,040 bidding we and we revise the assessment 1097 00:53:31,040 --> 00:53:32,559 report and the assessment report is 1098 00:53:32,559 --> 00:53:35,599 adopted by council and we uh get 1099 00:53:35,599 --> 00:53:38,800 authorization to to bid and we award the 1100 00:53:38,800 --> 00:53:40,400 bid. It would be two construction 1101 00:53:40,400 --> 00:53:43,920 seasons after that point uh two years 1102 00:53:43,920 --> 00:53:46,319 two summer spring summer uh construction 1103 00:53:46,319 --> 00:53:50,160 season to uh probably complete this 1104 00:53:50,160 --> 00:53:52,720 project. 1105 00:53:52,720 --> 00:53:56,559 So this is a little um detail about how 1106 00:53:56,559 --> 00:53:58,960 the costs are broken down. We come up 1107 00:53:58,960 --> 00:54:00,960 with a basic construction cost, 1108 00:54:00,960 --> 00:54:03,440 incidental expenses. We have bond 1109 00:54:03,440 --> 00:54:06,559 financing expenses to get a subtotal 1110 00:54:06,559 --> 00:54:09,760 project cost of 21 million. 1111 00:54:09,760 --> 00:54:15,040 Uh keep a bond reserve fund 1,852 1112 00:54:15,040 --> 00:54:18,640 capitalized interest 1,ion5. 1113 00:54:18,640 --> 00:54:22,000 Um so the total assessed project cost is 1114 00:54:22,000 --> 00:54:25,109 24,431 1115 00:54:25,119 --> 00:54:27,200 and of that it's broken out into a 1116 00:54:27,200 --> 00:54:29,359 general benefit of 2 and a half% of that 1117 00:54:29,359 --> 00:54:31,599 is a general benefit. That's a that's a 1118 00:54:31,599 --> 00:54:34,240 benefit that's not specific to any 1119 00:54:34,240 --> 00:54:36,160 parcel. It's a general benefit for the 1120 00:54:36,160 --> 00:54:38,960 general population. As such that money 1121 00:54:38,960 --> 00:54:41,599 cannot be part of the assessment. it has 1122 00:54:41,599 --> 00:54:45,280 to be paid by 1123 00:54:45,280 --> 00:54:48,160 somebody other than uh the the 1124 00:54:48,160 --> 00:54:50,880 assessment. So that would be you know 1125 00:54:50,880 --> 00:54:54,640 currently we're looking at um the 1126 00:54:54,640 --> 00:54:56,559 property owners to pay that money 1127 00:54:56,559 --> 00:54:59,359 upfront. Now our policy does allow uh 1128 00:54:59,359 --> 00:55:02,640 the town to contribute $25,000 towards 1129 00:55:02,640 --> 00:55:05,200 that. But that's still a a significant 1130 00:55:05,200 --> 00:55:07,359 amount of money that would need to to 1131 00:55:07,359 --> 00:55:11,280 come up with before we can uh We want to 1132 00:55:11,280 --> 00:55:12,960 have we need to have the bond sale and 1133 00:55:12,960 --> 00:55:15,599 all of this funding in place before we 1134 00:55:15,599 --> 00:55:18,160 award the project. 1135 00:55:18,160 --> 00:55:19,920 And then the special benefit that's the 1136 00:55:19,920 --> 00:55:22,240 amount that's going that's the amount of 1137 00:55:22,240 --> 00:55:25,760 the um assessment and the bond sale 1138 00:55:25,760 --> 00:55:29,359 um is 23,820,000. 1139 00:55:29,359 --> 00:55:30,880 That's the special benefit that's 1140 00:55:30,880 --> 00:55:33,200 allocated among all the parcels that re 1141 00:55:33,200 --> 00:55:35,359 actually receive a benefit from the 1142 00:55:35,359 --> 00:55:37,440 undergrounding. The benefit is there's 1143 00:55:37,440 --> 00:55:40,559 uh the safety benefit. there's a visual 1144 00:55:40,559 --> 00:55:45,040 benefit and um a few of the other things 1145 00:55:45,040 --> 00:55:47,359 that will be more specific when we uh 1146 00:55:47,359 --> 00:55:49,839 come to council with the assessment 1147 00:55:49,839 --> 00:55:54,069 district report. 1148 00:55:54,079 --> 00:55:58,240 So in in conclusion of this 1149 00:55:58,240 --> 00:56:00,559 presentation, the town professional, 1150 00:56:00,559 --> 00:56:02,880 clerical, and finance staff as well as 1151 00:56:02,880 --> 00:56:04,559 the town council must carefully 1152 00:56:04,559 --> 00:56:06,319 prioritize work to advance these 1153 00:56:06,319 --> 00:56:09,119 projects along. Timely prioritization is 1154 00:56:09,119 --> 00:56:10,799 important to reduce potential impacts 1155 00:56:10,799 --> 00:56:12,720 associated with escalating construction 1156 00:56:12,720 --> 00:56:15,520 costs, fluctuations in the bond market, 1157 00:56:15,520 --> 00:56:18,480 and changes in parcel ownership. So to 1158 00:56:18,480 --> 00:56:21,040 kind of summarize, 1159 00:56:21,040 --> 00:56:23,040 we have 1160 00:56:23,040 --> 00:56:24,960 the project nearly ready to go to bid. 1161 00:56:24,960 --> 00:56:28,640 Well, we we um also need to have the 1162 00:56:28,640 --> 00:56:32,319 boundary revised and we uh need to 1163 00:56:32,319 --> 00:56:36,319 advertise and authorize the the bid. 1164 00:56:36,319 --> 00:56:38,880 Once we get the all of the bids back, 1165 00:56:38,880 --> 00:56:41,760 the highest and most or the lowest and 1166 00:56:41,760 --> 00:56:44,400 most responsive bidder, we take that 1167 00:56:44,400 --> 00:56:45,599 amount and we give that to the 1168 00:56:45,599 --> 00:56:48,000 assessment district engineer. He revises 1169 00:56:48,000 --> 00:56:51,839 the assessments to more accurate costs. 1170 00:56:51,839 --> 00:56:54,960 That's another council uh hearing. And 1171 00:56:54,960 --> 00:56:57,200 then we 1172 00:56:57,200 --> 00:56:59,200 uh get have another council meeting to 1173 00:56:59,200 --> 00:57:04,160 approve that assessment district report. 1174 00:57:04,160 --> 00:57:06,400 And then we go to balloting. And that's 1175 00:57:06,400 --> 00:57:12,480 another um heavy council and staff um 1176 00:57:12,480 --> 00:57:14,960 uh commitment of time to get the get the 1177 00:57:14,960 --> 00:57:17,680 balloting done. the balloting uh doesn't 1178 00:57:17,680 --> 00:57:21,680 pass, they uh um the contributors, they 1179 00:57:21,680 --> 00:57:23,280 lose all the money that they've put up 1180 00:57:23,280 --> 00:57:25,359 front. Project does not move forward and 1181 00:57:25,359 --> 00:57:27,040 that's that's kind of the end ending of 1182 00:57:27,040 --> 00:57:28,960 it. I'm not going to get into the 1183 00:57:28,960 --> 00:57:30,400 particulars of the balloting and all 1184 00:57:30,400 --> 00:57:32,240 that. That's that's defined in the or 1185 00:57:32,240 --> 00:57:35,040 described pretty well in the policy. Um 1186 00:57:35,040 --> 00:57:37,839 so after the balloting we uh if it 1187 00:57:37,839 --> 00:57:40,400 passes then we need to award have 1188 00:57:40,400 --> 00:57:41,920 another council meeting to award the 1189 00:57:41,920 --> 00:57:44,960 project and get the get the project 1190 00:57:44,960 --> 00:57:46,799 going and in between that we need to 1191 00:57:46,799 --> 00:57:50,559 decide uh how and what is the process 1192 00:57:50,559 --> 00:57:53,760 for uh selling these bonds and and 1193 00:57:53,760 --> 00:57:55,599 moving forward that and financing the 1194 00:57:55,599 --> 00:57:59,359 project. Um so that is uh as you can see 1195 00:57:59,359 --> 00:58:01,359 a big commitment of time. you know, I 1196 00:58:01,359 --> 00:58:03,520 can see four consecutive council 1197 00:58:03,520 --> 00:58:06,160 meetings uh to get this project under 1198 00:58:06,160 --> 00:58:09,670 construction. 1199 00:58:09,680 --> 00:58:11,200 So, that kind of that concludes my 1200 00:58:11,200 --> 00:58:14,480 report and uh I'm here to answer any 1201 00:58:14,480 --> 00:58:17,839 questions. I um I hope uh Stephanie 1202 00:58:17,839 --> 00:58:21,599 DeMarco and her group is available on 1203 00:58:21,599 --> 00:58:24,319 Zoom, 1204 00:58:24,319 --> 00:58:25,920 but when we open up the public comment, 1205 00:58:25,920 --> 00:58:27,440 we can uh we can take those comments. 1206 00:58:27,440 --> 00:58:29,280 And that concludes my report. Thank you. 1207 00:58:29,280 --> 00:58:31,760 Rich. Questions from council 1208 00:58:31,760 --> 00:58:34,480 members. Matt. 1209 00:58:34,480 --> 00:58:36,880 >> So, thank thanks, Rich. We I don't know 1210 00:58:36,880 --> 00:58:40,000 if you remember, but a CIP probably last 1211 00:58:40,000 --> 00:58:41,680 year, the year before, we talked about 1212 00:58:41,680 --> 00:58:44,480 trying to create 1213 00:58:44,480 --> 00:58:51,119 some organization around these um this undergrounding. 1214 00:58:51,119 --> 00:58:53,040 Do you have any other any thoughts about 1215 00:58:53,040 --> 00:58:55,599 that? Because if each one of these 1216 00:58:55,599 --> 00:58:57,760 groups wants to do this, we have to go 1217 00:58:57,760 --> 00:59:00,640 through this process every single time. 1218 00:59:00,640 --> 00:59:02,960 And not I mean the west one obviously is 1219 00:59:02,960 --> 00:59:05,440 the largest and probably the most far 1220 00:59:05,440 --> 00:59:08,240 along. But I had we talked about is is 1221 00:59:08,240 --> 00:59:10,400 there a way that the town can steer this 1222 00:59:10,400 --> 00:59:12,720 in a direction so that it is easier to 1223 00:59:12,720 --> 00:59:15,119 process and easier to let neighborhoods 1224 00:59:15,119 --> 00:59:16,880 know that we're looking at your 1225 00:59:16,880 --> 00:59:18,400 neighborhood, but it has to wait its 1226 00:59:18,400 --> 00:59:20,880 turn essentially. 1227 00:59:20,880 --> 00:59:22,480 >> Yeah. Well, I think that's that's really 1228 00:59:22,480 --> 00:59:26,160 up up to the the council if they want to 1229 00:59:26,160 --> 00:59:28,079 uh sort of what I'm hearing what I'm 1230 00:59:28,079 --> 00:59:30,559 understanding you're saying we can't 1231 00:59:30,559 --> 00:59:32,400 have two or three districts going on at 1232 00:59:32,400 --> 00:59:34,000 the same time. That's just not feasible 1233 00:59:34,000 --> 00:59:37,280 with our resources. Um so when an 1234 00:59:37,280 --> 00:59:39,200 application for a undergrounding 1235 00:59:39,200 --> 00:59:41,839 district comes along and I'm just 1236 00:59:41,839 --> 00:59:43,280 thinking out loud here the council can 1237 00:59:43,280 --> 00:59:45,520 say well we need to we need to do one at 1238 00:59:45,520 --> 00:59:49,040 a time. um we can put you on the it you 1239 00:59:49,040 --> 00:59:51,440 know provide the the new neighborhood 1240 00:59:51,440 --> 00:59:53,440 group with some sort of um 1241 00:59:53,440 --> 00:59:55,040 implementation schedule or something 1242 00:59:55,040 --> 00:59:57,119 like that. Um that it's that's a good 1243 00:59:57,119 --> 00:59:59,520 question and I think that's a um that's 1244 00:59:59,520 --> 01:00:00,720 something that we need to start 1245 01:00:00,720 --> 01:00:02,319 considering 1246 01:00:02,319 --> 01:00:04,720 >> and I mean I know we're losing you 1247 01:00:04,720 --> 01:00:07,280 unfortunately but there are there are 1248 01:00:07,280 --> 01:00:10,079 economies of scale with doing these 1249 01:00:10,079 --> 01:00:12,319 projects correct? 1250 01:00:12,319 --> 01:00:13,920 I mean just even going to the having to 1251 01:00:13,920 --> 01:00:16,960 go to for so many bonds Yeah, strictly 1252 01:00:16,960 --> 01:00:19,119 financially speaking, I I think that 1253 01:00:19,119 --> 01:00:20,720 there is economy of scale because you 1254 01:00:20,720 --> 01:00:23,599 then you have more properties uh 1255 01:00:23,599 --> 01:00:27,280 contributing. Um but boy the disruptions 1256 01:00:27,280 --> 01:00:29,760 from this construction though during the 1257 01:00:29,760 --> 01:00:31,440 West Ross I mean you've got Glenwood 1258 01:00:31,440 --> 01:00:35,680 you've got all of Logan Fernhill 1259 01:00:35,680 --> 01:00:38,160 um parts of Norwood that it you know 1260 01:00:38,160 --> 01:00:39,760 they're going to need to be closed 1261 01:00:39,760 --> 01:00:43,760 sometimes uh for not closed but you know 1262 01:00:43,760 --> 01:00:47,200 your basic uh one-way traffic control uh 1263 01:00:47,200 --> 01:00:50,000 for two years and then when you're done 1264 01:00:50,000 --> 01:00:53,359 with all that you have to convince uh 1265 01:00:53,359 --> 01:00:56,400 210 10 property owners to disconnect 1266 01:00:56,400 --> 01:00:59,920 their services and uh reconnect to the 1267 01:00:59,920 --> 01:01:02,319 undergrounding uh risers that are at 1268 01:01:02,319 --> 01:01:03,839 their property line. You got power and 1269 01:01:03,839 --> 01:01:07,119 you got cable and that is paid out of 1270 01:01:07,119 --> 01:01:08,720 pocket by the individual property 1271 01:01:08,720 --> 01:01:14,799 owners. Um if you uh you know talking to Tibberon about this process, they 1272 01:01:14,799 --> 01:01:16,559 have that small Hawthorne district which 1273 01:01:16,559 --> 01:01:20,000 was a cookie cutter subdivision uh 1274 01:01:20,000 --> 01:01:21,599 basically one street and a bunch of lots 1275 01:01:21,599 --> 01:01:24,000 on either side for the most part. 1276 01:01:24,000 --> 01:01:27,440 Uh there were groups of people who 1277 01:01:27,440 --> 01:01:29,599 we just couldn't get a hold of really to 1278 01:01:29,599 --> 01:01:32,240 hey you need to your power is going to 1279 01:01:32,240 --> 01:01:34,400 be shut off in two months. You need to 1280 01:01:34,400 --> 01:01:36,880 do your connect your your services to 1281 01:01:36,880 --> 01:01:38,400 these risers. You need to hire a 1282 01:01:38,400 --> 01:01:39,599 contractor and get these things 1283 01:01:39,599 --> 01:01:40,880 connected or you're you're going to be 1284 01:01:40,880 --> 01:01:45,040 without power. Now you expand that. 1285 01:01:45,040 --> 01:01:48,000 Compare that Hawthorne district to this 1286 01:01:48,000 --> 01:01:51,280 West Ross district. That's a um that's 1287 01:01:51,280 --> 01:01:53,040 going to be a huge coordination effort 1288 01:01:53,040 --> 01:01:55,440 between the the town and the contractor 1289 01:01:55,440 --> 01:01:57,440 and the property owners to make sure 1290 01:01:57,440 --> 01:01:59,200 they all get connected up to the 1291 01:01:59,200 --> 01:02:01,920 undergrounding district. I I see that 1292 01:02:01,920 --> 01:02:05,200 and and uh my discussions with the u 1293 01:02:05,200 --> 01:02:09,200 with the district engineer today. We see 1294 01:02:09,200 --> 01:02:12,799 that as as one of the um one of the main 1295 01:02:12,799 --> 01:02:14,640 time consuming and one of the more 1296 01:02:14,640 --> 01:02:16,799 difficult aspects of the undergrounding 1297 01:02:16,799 --> 01:02:20,079 district is the final get everybody on 1298 01:02:20,079 --> 01:02:22,720 connected to this underground uh 1299 01:02:22,720 --> 01:02:24,559 district so that they can have power 1300 01:02:24,559 --> 01:02:27,760 because um PG& 1301 01:02:27,760 --> 01:02:30,640 I don't know how long they wait but they 1302 01:02:30,640 --> 01:02:34,079 it's in their best interest to uh get 1303 01:02:34,079 --> 01:02:35,920 remove the poles and the power and 1304 01:02:35,920 --> 01:02:38,640 energize the undergrounding process. 1305 01:02:38,640 --> 01:02:42,240 So um economy of scale you know maybe 1306 01:02:42,240 --> 01:02:44,240 financially but when you get projects 1307 01:02:44,240 --> 01:02:47,760 this size there is logistical problems 1308 01:02:47,760 --> 01:02:49,520 that would will really start burning 1309 01:02:49,520 --> 01:02:52,160 into staff time and consultant time and 1310 01:02:52,160 --> 01:02:53,839 things like that. So that's the kind of 1311 01:02:53,839 --> 01:02:55,200 stuff you have to look at. 1312 01:02:55,200 --> 01:02:56,480 >> Yeah. Yeah. So, what I was saying is we 1313 01:02:56,480 --> 01:02:58,640 have this great policy, but now that 1314 01:02:58,640 --> 01:03:00,079 we're actually seeing things come 1315 01:03:00,079 --> 01:03:02,319 forward, it seems like we need some 1316 01:03:02,319 --> 01:03:04,799 leadership from the town and the staff 1317 01:03:04,799 --> 01:03:07,680 to toward kind of see oversee these 1318 01:03:07,680 --> 01:03:10,400 processes and make them actually work. 1319 01:03:10,400 --> 01:03:12,559 >> And that's what I'm afraid of is like 1320 01:03:12,559 --> 01:03:14,480 now you've got four different districts 1321 01:03:14,480 --> 01:03:16,480 all coming forward and I think it's 1322 01:03:16,480 --> 01:03:19,119 going to overwhelm our our staff and our 1323 01:03:19,119 --> 01:03:25,750 ability to manage this. 1324 01:03:25,760 --> 01:03:26,720 Anyone else? 1325 01:03:26,720 --> 01:03:28,720 >> I have a question. Um, Rich, was there 1326 01:03:28,720 --> 01:03:31,920 ever um or is there yet a solution to 1327 01:03:31,920 --> 01:03:34,640 how to count and for the upper west Ross 1328 01:03:34,640 --> 01:03:36,880 district, how to count the parcels that 1329 01:03:36,880 --> 01:03:40,799 are owned by the town or by the um uh 1330 01:03:40,799 --> 01:03:43,280 the county or the, you know, open space 1331 01:03:43,280 --> 01:03:44,000 district? 1332 01:03:44,000 --> 01:03:45,839 >> Yeah, that that that's a great question. 1333 01:03:45,839 --> 01:03:48,240 Thank you for bringing that up. Um so 1334 01:03:48,240 --> 01:03:50,799 yeah that 1335 01:03:50,799 --> 01:03:53,520 to get the uh petitioning done and then 1336 01:03:53,520 --> 01:03:56,799 further on to get them um these 1337 01:03:56,799 --> 01:03:59,760 governing boards to the balloting stage 1338 01:03:59,760 --> 01:04:02,240 is something that's not really addressed 1339 01:04:02,240 --> 01:04:05,680 in the in our policy. We don't we don't 1340 01:04:05,680 --> 01:04:07,200 really know and one of the parcels is 1341 01:04:07,200 --> 01:04:09,200 the the town of Ross owns. It's 1342 01:04:09,200 --> 01:04:10,960 undevelopable 1343 01:04:10,960 --> 01:04:14,559 but and it's probably a zero assessment 1344 01:04:14,559 --> 01:04:17,440 but and uh bond council is available I 1345 01:04:17,440 --> 01:04:18,880 think tonight to answer some questions 1346 01:04:18,880 --> 01:04:20,319 and this might be a good one for him to 1347 01:04:20,319 --> 01:04:23,440 answer is that uh I I think they still 1348 01:04:23,440 --> 01:04:25,440 need to go through the petitioning 1349 01:04:25,440 --> 01:04:27,280 process. Let's just take Ross for 1350 01:04:27,280 --> 01:04:29,920 example. Um it would be a council 1351 01:04:29,920 --> 01:04:31,520 action. Yes, we want to sign the 1352 01:04:31,520 --> 01:04:33,280 petition for the upper this new upper 1353 01:04:33,280 --> 01:04:35,599 west Ross district. Now what's the 1354 01:04:35,599 --> 01:04:38,319 process for that? We don't it's true. We 1355 01:04:38,319 --> 01:04:39,680 don't really have a process for that, 1356 01:04:39,680 --> 01:04:43,119 but it's something that um I think we 1357 01:04:43,119 --> 01:04:45,200 would need a consultant, either bond 1358 01:04:45,200 --> 01:04:48,720 counsel or or a municipal um consultant 1359 01:04:48,720 --> 01:04:50,960 to to help us with and that would 1360 01:04:50,960 --> 01:04:54,240 require an amendment to our policy 1361 01:04:54,240 --> 01:04:56,799 perhaps, or it could be just a council 1362 01:04:56,799 --> 01:04:58,880 action that allows this as an amendment. 1363 01:04:58,880 --> 01:05:02,079 I I not sure what the process is myself, 1364 01:05:02,079 --> 01:05:04,000 but it's something that uh staff could 1365 01:05:04,000 --> 01:05:07,440 work out with uh with our consultants. 1366 01:05:07,440 --> 01:05:10,789 Thank you. 1367 01:05:10,799 --> 01:05:12,640 » No, Elizabeth, that's the question I was 1368 01:05:12,640 --> 01:05:13,680 going to ask. 1369 01:05:13,680 --> 01:05:16,480 >> Bill, do you have anything? 1370 01:05:16,480 --> 01:05:19,119 >> I was a little confused about the the 1371 01:05:19,119 --> 01:05:21,920 general benefit, the 2.5%. 1372 01:05:21,920 --> 01:05:26,000 Did you say that the residents of the of 1373 01:05:26,000 --> 01:05:27,680 the district would pay for that or would 1374 01:05:27,680 --> 01:05:30,640 it be the entire town? 1375 01:05:30,640 --> 01:05:32,480 >> Well, it it's a good question, mayor. 1376 01:05:32,480 --> 01:05:35,520 It's we haven't really pinpointed 1377 01:05:35,520 --> 01:05:37,359 uh who's going to pay that, but it has 1378 01:05:37,359 --> 01:05:42,000 to come from from some entity or some 1379 01:05:42,000 --> 01:05:46,319 contributor or some uh you know 1380 01:05:46,319 --> 01:05:48,880 a a deep pocket somewhere. The town's 1381 01:05:48,880 --> 01:05:52,000 committed to 25,000 per our policy 1382 01:05:52,000 --> 01:05:53,839 >> policy. Sorry, I'll just step in because 1383 01:05:53,839 --> 01:05:55,760 I remember drafting that policy. 1384 01:05:55,760 --> 01:05:58,400 >> Yeah. Um, it requires some other entity 1385 01:05:58,400 --> 01:06:01,440 besides the town to pay the for the 1386 01:06:01,440 --> 01:06:03,039 general benefit. It can't be assessed 1387 01:06:03,039 --> 01:06:06,559 under Prop 218, but the neighbors in the 1388 01:06:06,559 --> 01:06:08,000 neighborhood need to come forward with 1389 01:06:08,000 --> 01:06:11,280 that as an additional amount. 1390 01:06:11,280 --> 01:06:13,680 >> So, I think I read I was having trouble 1391 01:06:13,680 --> 01:06:16,400 seeing it was $610,000 1392 01:06:16,400 --> 01:06:20,079 minus 25,000. So, it's in the high 500s 1393 01:06:20,079 --> 01:06:22,400 that the neighbors in the district would 1394 01:06:22,400 --> 01:06:24,240 need in addition to the amount that 1395 01:06:24,240 --> 01:06:26,079 they're being assessed. 1396 01:06:26,079 --> 01:06:26,480 Okay. 1397 01:06:26,480 --> 01:06:27,200 >> Yeah. 1398 01:06:27,200 --> 01:06:30,319 >> Okay. Um, 1399 01:06:30,319 --> 01:06:36,309 any other questions? So, Bill 1400 01:06:36,319 --> 01:06:38,960 » Rich, the the money that was originally 1401 01:06:38,960 --> 01:06:42,160 put up for this project by various 1402 01:06:42,160 --> 01:06:44,559 owners. I think it was $270 1403 01:06:44,559 --> 01:06:47,039 something,000. 1404 01:06:47,039 --> 01:06:49,200 And I I seem to recall that was 1405 01:06:49,200 --> 01:06:51,680 something that could be recovered by the 1406 01:06:51,680 --> 01:06:55,440 people who put it up if it went forward. 1407 01:06:55,440 --> 01:06:58,559 But is that in the cate I mean is it 1408 01:06:58,559 --> 01:07:00,400 that's separate from the what we're 1409 01:07:00,400 --> 01:07:02,559 talking about as a general benefit 1410 01:07:02,559 --> 01:07:03,760 contribution. 1411 01:07:03,760 --> 01:07:05,920 >> Yes. This this money was put forward and 1412 01:07:05,920 --> 01:07:09,200 I think it's it it's 325,000 1413 01:07:09,200 --> 01:07:10,720 or something like that. I have it in 1414 01:07:10,720 --> 01:07:15,039 here. They've spent uh 260,000 to date 1415 01:07:15,039 --> 01:07:17,440 and there's some money left to to get us 1416 01:07:17,440 --> 01:07:22,640 to the point of of of balloting and the 1417 01:07:22,640 --> 01:07:24,480 district engineer reviewing the 1418 01:07:24,480 --> 01:07:26,400 assessment district. It's not for 1419 01:07:26,400 --> 01:07:28,480 construction or anything like that. And 1420 01:07:28,480 --> 01:07:31,119 yes, if the balloting passes and the 1421 01:07:31,119 --> 01:07:33,440 district moves forward, that upfront 1422 01:07:33,440 --> 01:07:35,359 money that they put up a few years ago, 1423 01:07:35,359 --> 01:07:37,280 that can be part of the assessment as 1424 01:07:37,280 --> 01:07:40,640 well as staff time spent on uh moving 1425 01:07:40,640 --> 01:07:44,000 through the district. And that's a tally I need to give Christa 1426 01:07:44,000 --> 01:07:46,079 before I leave is the time that I've 1427 01:07:46,079 --> 01:07:49,599 spent working with with uh the 1428 01:07:49,599 --> 01:07:52,480 consultant on this project because 1429 01:07:52,480 --> 01:07:56,480 that's all reimburseable too uh under 1430 01:07:56,480 --> 01:07:59,520 well it's all payable by the by the bond 1431 01:07:59,520 --> 01:08:02,240 sale and the assessment district. 1432 01:08:02,240 --> 01:08:04,160 >> Thank you. I I just wrote that down. 1433 01:08:04,160 --> 01:08:04,720 >> Okay. 1434 01:08:04,720 --> 01:08:07,200 >> Something that I need I need from you. 1435 01:08:07,200 --> 01:08:09,520 >> I I Are you done? I have one more 1436 01:08:09,520 --> 01:08:12,000 question. Why? Could you just give a 1437 01:08:12,000 --> 01:08:15,200 general explanation as to why the costs 1438 01:08:15,200 --> 01:08:19,120 have gone from 7 million to 24 million? 1439 01:08:19,120 --> 01:08:21,839 >> Uh the engineer provided me when he gave 1440 01:08:21,839 --> 01:08:23,359 me that estimate, he provided me with 1441 01:08:23,359 --> 01:08:25,839 three or four reasons. 1442 01:08:25,839 --> 01:08:30,159 A lot of them was just uh general cost 1443 01:08:30,159 --> 01:08:33,600 of um materials. 1444 01:08:33,600 --> 01:08:35,359 uh the increased cost of you know the 1445 01:08:35,359 --> 01:08:37,440 logistics behind delivering the 1446 01:08:37,440 --> 01:08:40,640 materials uh labor costs all of that has 1447 01:08:40,640 --> 01:08:43,679 gone up and and um 1448 01:08:43,679 --> 01:08:45,359 you know that's that's basically is it's 1449 01:08:45,359 --> 01:08:46,880 the cost of doing these types of 1450 01:08:46,880 --> 01:08:50,640 projects plus the actual infrastructure 1451 01:08:50,640 --> 01:08:54,480 costs and the addition of the Hilgart 1452 01:08:54,480 --> 01:08:56,560 and Thomas parcels and that 1453 01:08:56,560 --> 01:08:58,239 undergrounding 1454 01:08:58,239 --> 01:09:00,319 and you know finally knowing where all 1455 01:09:00,319 --> 01:09:04,640 these um 1456 01:09:04,640 --> 01:09:06,960 the electrical 1457 01:09:06,960 --> 01:09:09,040 what are they called transformers where 1458 01:09:09,040 --> 01:09:10,799 all the above ground transformers go 1459 01:09:10,799 --> 01:09:13,520 those are extremely expensive the that 1460 01:09:13,520 --> 01:09:16,480 count increased as well so it's it 1461 01:09:16,480 --> 01:09:18,239 that's basically it it's the cost basic 1462 01:09:18,239 --> 01:09:19,520 cost of construction for this 1463 01:09:19,520 --> 01:09:21,199 undergrounding 1464 01:09:21,199 --> 01:09:26,239 um that caused these uh these cost to 1465 01:09:26,239 --> 01:09:31,440 rise and um that's 2025 that's before 1466 01:09:31,440 --> 01:09:34,000 you know the uh the gas prices went out 1467 01:09:34,000 --> 01:09:35,440 of control and the diesel prices went 1468 01:09:35,440 --> 01:09:37,759 out of control. So, and we'd have to 1469 01:09:37,759 --> 01:09:39,920 it'll be interesting to see once these 1470 01:09:39,920 --> 01:09:41,759 bids come back what the actual costs 1471 01:09:41,759 --> 01:09:43,679 will be. 1472 01:09:43,679 --> 01:09:46,080 >> Thank you. Public comment, Christa. 1473 01:09:46,080 --> 01:09:50,000 >> Excuse me, mayor. Um and Rich, uh I 1474 01:09:50,000 --> 01:09:52,239 recall that you had a question for our 1475 01:09:52,239 --> 01:09:53,839 bond council who's been waiting 1476 01:09:53,839 --> 01:09:56,880 patiently online. Can we ask him your 1477 01:09:56,880 --> 01:09:58,080 questions? 1478 01:09:58,080 --> 01:09:58,560 >> Um 1479 01:09:58,560 --> 01:09:59,280 >> now, 1480 01:09:59,280 --> 01:10:01,440 >> yeah. Uh we have uh Nick Joerger from 1481 01:10:01,440 --> 01:10:05,360 Straddling Law. Um here just some 1482 01:10:05,360 --> 01:10:07,440 general information, Nick, if you wanted 1483 01:10:07,440 --> 01:10:11,199 to on uh your um your views of how the 1484 01:10:11,199 --> 01:10:12,719 uh this district is going and where it 1485 01:10:12,719 --> 01:10:14,400 can hit where it's headed. 1486 01:10:14,400 --> 01:10:15,920 >> Yeah, sure. Sorry. Hopefully everyone 1487 01:10:15,920 --> 01:10:16,960 can hear me. I'm not 1488 01:10:16,960 --> 01:10:18,159 >> Yeah, we can do loud. Yeah, my name is 1489 01:10:18,159 --> 01:10:19,920 Nick Jagger. I'm a partner at Stradling 1490 01:10:19,920 --> 01:10:21,520 Yaka Carlson and Ralph and we've served 1491 01:10:21,520 --> 01:10:24,080 as bond council um kind of since the 1492 01:10:24,080 --> 01:10:25,280 beginning of the West Ross 1493 01:10:25,280 --> 01:10:27,920 undergrounding district. Um, you know, 1494 01:10:27,920 --> 01:10:29,440 Rich, I don't, if you have a question 1495 01:10:29,440 --> 01:10:30,640 for me, I'm happy to answer. I don't 1496 01:10:30,640 --> 01:10:32,080 really have anything specific to add. I 1497 01:10:32,080 --> 01:10:33,760 think you kind of laid out the status of 1498 01:10:33,760 --> 01:10:35,760 where things are and and where things 1499 01:10:35,760 --> 01:10:38,960 are going um pretty well and and you 1500 01:10:38,960 --> 01:10:40,400 covered the general verse special 1501 01:10:40,400 --> 01:10:44,640 benefit um discussion as well. 1502 01:10:44,640 --> 01:10:46,719 >> Yeah. Yeah, I mean I for C if council 1503 01:10:46,719 --> 01:10:49,040 has any specific questions as far as you 1504 01:10:49,040 --> 01:10:52,239 know like I guess for the the commitment 1505 01:10:52,239 --> 01:10:56,960 to the bond sale um is that something 1506 01:10:56,960 --> 01:10:59,679 that uh I would imagine bond council 1507 01:10:59,679 --> 01:11:01,600 would assist us with or is that where we 1508 01:11:01,600 --> 01:11:04,080 would need sort of a a municipal 1509 01:11:04,080 --> 01:11:06,960 consult? So yeah, if if you know that 1510 01:11:06,960 --> 01:11:08,560 would be kind of after the stage at 1511 01:11:08,560 --> 01:11:10,159 which you know we've done the balloting, 1512 01:11:10,159 --> 01:11:12,080 the assessments are finalized and set 1513 01:11:12,080 --> 01:11:14,080 and then we would go out the town would 1514 01:11:14,080 --> 01:11:16,159 go out to sell the bonds to get the 1515 01:11:16,159 --> 01:11:18,320 remainder of the project fund. Um we 1516 01:11:18,320 --> 01:11:20,560 would assist with that as bond council, 1517 01:11:20,560 --> 01:11:21,760 you know, giving preparing the 1518 01:11:21,760 --> 01:11:23,280 documents, preparing the disclosure 1519 01:11:23,280 --> 01:11:25,199 documents to sell the bonds, but you 1520 01:11:25,199 --> 01:11:26,880 know, the town would require other 1521 01:11:26,880 --> 01:11:28,080 services. is, you know, there'd have to 1522 01:11:28,080 --> 01:11:29,679 be an underwriter that would, you know, 1523 01:11:29,679 --> 01:11:31,360 underwrite the bond sale and and sell 1524 01:11:31,360 --> 01:11:33,600 the bonds to investors as well as a 1525 01:11:33,600 --> 01:11:35,040 municipal adviser that would be the 1526 01:11:35,040 --> 01:11:37,679 town's fiduciary um to assist with kind 1527 01:11:37,679 --> 01:11:39,520 of the financial aspects of a of a 1528 01:11:39,520 --> 01:11:41,760 public bond sale. 1529 01:11:41,760 --> 01:11:44,480 >> Okay. Oh, thanks, Nick. Uh go ahead, 1530 01:11:44,480 --> 01:11:45,040 Matt. 1531 01:11:45,040 --> 01:11:46,719 >> Um so, one question for the bond 1532 01:11:46,719 --> 01:11:50,159 council. Is the bond being backed by the 1533 01:11:50,159 --> 01:11:52,480 town? Like what's the credit? 1534 01:11:52,480 --> 01:11:54,640 >> It's payable only from the special 1535 01:11:54,640 --> 01:11:56,800 assessments on the properties. So is 1536 01:11:56,800 --> 01:11:58,719 >> the town's general fund is not um 1537 01:11:58,719 --> 01:12:00,480 >> how do they assess the credit? Is it of 1538 01:12:00,480 --> 01:12:02,480 the the people that live here their 1539 01:12:02,480 --> 01:12:04,400 ability to pay? 1540 01:12:04,400 --> 01:12:07,840 >> Um it's so the bonds would be secured by 1541 01:12:07,840 --> 01:12:09,600 the right to foreclose on a property 1542 01:12:09,600 --> 01:12:11,199 that didn't pay. So it really comes down 1543 01:12:11,199 --> 01:12:13,440 to the value of the property. They kind 1544 01:12:13,440 --> 01:12:15,840 of do some um credit calculations based 1545 01:12:15,840 --> 01:12:17,760 on the value of the property as compared 1546 01:12:17,760 --> 01:12:20,480 to the amount of the bonds is kind of 1547 01:12:20,480 --> 01:12:22,320 the most basic way to think of the 1548 01:12:22,320 --> 01:12:23,120 credit. 1549 01:12:23,120 --> 01:12:24,480 >> Okay. because it would be very high 1550 01:12:24,480 --> 01:12:26,239 given that the property values are very 1551 01:12:26,239 --> 01:12:28,080 high here. 1552 01:12:28,080 --> 01:12:33,189 >> I would I I would imagine so. Yeah. 1553 01:12:33,199 --> 01:12:38,000 » Um it's it's really uh it's a shame that 1554 01:12:38,000 --> 01:12:42,239 this is such an expensive proc process 1555 01:12:42,239 --> 01:12:44,800 and how long it takes two to seven 1556 01:12:44,800 --> 01:12:48,800 years. Um I mean it clearly benefits 1557 01:12:48,800 --> 01:12:51,280 neighborhoods to have undergrounding in 1558 01:12:51,280 --> 01:12:56,640 many ways. Um, do you see any changes in 1559 01:12:56,640 --> 01:12:58,320 the future 1560 01:12:58,320 --> 01:13:01,440 of ways to streamline this 1561 01:13:01,440 --> 01:13:05,360 in uh reduce the costs either state 1562 01:13:05,360 --> 01:13:09,679 legislation or national legislation, 1563 01:13:09,679 --> 01:13:13,270 Marin County? 1564 01:13:13,280 --> 01:13:15,920 » Um, that's a good question. 1565 01:13:15,920 --> 01:13:18,320 Well, you know, the streamlining the the 1566 01:13:18,320 --> 01:13:22,560 bottlenecks in this process, if if I if 1567 01:13:22,560 --> 01:13:26,800 I may, you know, is uh getting equip a 1568 01:13:26,800 --> 01:13:29,199 commitment between uh council and staff 1569 01:13:29,199 --> 01:13:31,120 to move this forward. Uh we were ready 1570 01:13:31,120 --> 01:13:33,040 to go with this and bring it to council 1571 01:13:33,040 --> 01:13:38,239 in uh uh January uh December January. We 1572 01:13:38,239 --> 01:13:40,239 had a meeting with I had a meeting with 1573 01:13:40,239 --> 01:13:43,760 uh Stephanie DeMarco and and uh the Rich 1574 01:13:43,760 --> 01:13:47,760 Sa CSW district engineer and like and 1575 01:13:47,760 --> 01:13:50,800 I'm uh Rich, I want to bring this to 1576 01:13:50,800 --> 01:13:54,480 council in uh no later than May. 1577 01:13:54,480 --> 01:13:56,320 And he said, "Yeah, we'll we'll finish 1578 01:13:56,320 --> 01:13:58,159 it up. We'll get it going. PG is ready 1579 01:13:58,159 --> 01:14:00,960 to go." And 1580 01:14:00,960 --> 01:14:02,800 you know, when I brought it to Kristen 1581 01:14:02,800 --> 01:14:04,960 in the C in the in our coordination 1582 01:14:04,960 --> 01:14:06,480 weekly coordination meetings, it's like, 1583 01:14:06,480 --> 01:14:08,880 well, no, we can't we can't do it. We've 1584 01:14:08,880 --> 01:14:11,600 got this, this, and this going on. You 1585 01:14:11,600 --> 01:14:13,920 know, there's well, can we do it then? 1586 01:14:13,920 --> 01:14:16,400 No, it's it just kept getting pushed 1587 01:14:16,400 --> 01:14:19,760 ahead. I we could not Kristen and I 1588 01:14:19,760 --> 01:14:23,440 could not find a staff or a council 1589 01:14:23,440 --> 01:14:25,600 meeting that we could do the three or 1590 01:14:25,600 --> 01:14:28,400 four consecutive meetings. So, you know, 1591 01:14:28,400 --> 01:14:30,480 we were planning I wanted to get this 1592 01:14:30,480 --> 01:14:32,800 out to bid in June, 1593 01:14:32,800 --> 01:14:35,600 do the balloting in July, and, you know, 1594 01:14:35,600 --> 01:14:37,280 get this thing moving this construction 1595 01:14:37,280 --> 01:14:41,760 season, but we um 1596 01:14:41,760 --> 01:14:44,719 I I want to add in though is my 1597 01:14:44,719 --> 01:14:48,800 recollection is that the um the leaders 1598 01:14:48,800 --> 01:14:53,199 of the group put a pause on it. 1599 01:14:53,199 --> 01:14:55,440 They did put a pause on it when we t 1600 01:14:55,440 --> 01:14:58,159 when we we uh discussed it in uh 1601 01:14:58,159 --> 01:15:00,800 November and December. They just, you 1602 01:15:00,800 --> 01:15:03,600 know, we just given them their the new 1603 01:15:03,600 --> 01:15:06,719 estimate of costs and they wanted to, 1604 01:15:06,719 --> 01:15:09,600 you know, check the the temperature of 1605 01:15:09,600 --> 01:15:16,870 the of the group. Um, and then we uh 1606 01:15:16,880 --> 01:15:20,080 we did I didn't get back with them until 1607 01:15:20,080 --> 01:15:25,040 uh a few months later and by then 1608 01:15:25,040 --> 01:15:27,840 there was no place to to to stick this 1609 01:15:27,840 --> 01:15:30,719 into the council agenda. So, we did have 1610 01:15:30,719 --> 01:15:34,480 a a pause to kind of they they wanted to 1611 01:15:34,480 --> 01:15:36,400 get a reassessment of their of their 1612 01:15:36,400 --> 01:15:38,560 group and if there's still on board, but 1613 01:15:38,560 --> 01:15:40,560 by then it was it was too late. we'd 1614 01:15:40,560 --> 01:15:42,800 miss the the window. 1615 01:15:42,800 --> 01:15:44,880 >> Rich, I I I know that you and the town 1616 01:15:44,880 --> 01:15:46,560 have done everything you possibly can in 1617 01:15:46,560 --> 01:15:48,400 the community, neighborhood groups, too. 1618 01:15:48,400 --> 01:15:50,800 I'm actually thinking of is there's a 1619 01:15:50,800 --> 01:15:53,040 lot of towns that have this issue 1620 01:15:53,040 --> 01:15:54,800 >> all over Morin and I'm sure in 1621 01:15:54,800 --> 01:15:57,440 California. Is there any statewide 1622 01:15:57,440 --> 01:16:00,000 effort to deal with utility companies 1623 01:16:00,000 --> 01:16:02,800 and undergrounding and making this more 1624 01:16:02,800 --> 01:16:05,280 available to cities and towns without it 1625 01:16:05,280 --> 01:16:08,239 taking so long and costing so much? 1626 01:16:08,239 --> 01:16:10,400 >> Yeah, I'm not I'm not sure. I know P Gen 1627 01:16:10,400 --> 01:16:12,400 is really stepping up the undergrounding 1628 01:16:12,400 --> 01:16:16,239 of their transmission lines and and any 1629 01:16:16,239 --> 01:16:19,199 lines through extreme high fire hazard 1630 01:16:19,199 --> 01:16:21,920 places. Um 1631 01:16:21,920 --> 01:16:24,000 I don't know how low we are on that 1632 01:16:24,000 --> 01:16:27,040 totem pole, but um that our our best bet 1633 01:16:27,040 --> 01:16:29,600 would to get a PG& in a more proactive 1634 01:16:29,600 --> 01:16:32,880 role in the CPU uh to come up with with 1635 01:16:32,880 --> 01:16:34,560 some sort of streamlining of it. And 1636 01:16:34,560 --> 01:16:36,239 I'll just add Neil probably can speak to 1637 01:16:36,239 --> 01:16:37,600 that better because he's involved in a 1638 01:16:37,600 --> 01:16:39,360 lot of that statewide legislation. But I 1639 01:16:39,360 --> 01:16:40,400 just know from my own personal 1640 01:16:40,400 --> 01:16:43,360 experience with other cities 1641 01:16:43,360 --> 01:16:44,960 is cutting back on the amount that 1642 01:16:44,960 --> 01:16:46,719 they're willing to spend on 1643 01:16:46,719 --> 01:16:49,120 undergrounding like in the 2A context 1644 01:16:49,120 --> 01:16:50,480 the amount of money is not coming to 1645 01:16:50,480 --> 01:16:52,560 cities as much as it used to. There's 1646 01:16:52,560 --> 01:16:54,560 been state legislation trying to urge 1647 01:16:54,560 --> 01:16:56,080 them to do more and they've been 1648 01:16:56,080 --> 01:17:00,390 fighting that. 1649 01:17:00,400 --> 01:17:02,880 » Thank you. 1650 01:17:02,880 --> 01:17:05,920 Um, public comment on this item. Anyone 1651 01:17:05,920 --> 01:17:07,760 in the chambers would like to make 1652 01:17:07,760 --> 01:17:17,590 public comment? Gina. 1653 01:17:17,600 --> 01:17:20,159 » Okay. Well, good evening, Mayor McMillan 1654 01:17:20,159 --> 01:17:23,440 and council members. Um, my name is Gina 1655 01:17:23,440 --> 01:17:25,600 Nellison and I'm speaking on behalf of 1656 01:17:25,600 --> 01:17:28,960 the Upper West Ross underground utility 1657 01:17:28,960 --> 01:17:31,520 undergrounding neighborhood group. 1658 01:17:31,520 --> 01:17:34,400 First, thank you to town staff for the 1659 01:17:34,400 --> 01:17:37,360 work done so far for and for identifying 1660 01:17:37,360 --> 01:17:40,719 the key issue in the staff report uh for 1661 01:17:40,719 --> 01:17:43,760 our group, which is that the town's 1662 01:17:43,760 --> 01:17:46,640 policy does not currently explain how 1663 01:17:46,640 --> 01:17:49,280 public or non-residential partial 1664 01:17:49,280 --> 01:17:51,920 parcels should be handled at the 1665 01:17:51,920 --> 01:17:55,040 petition and balloting stages. 1666 01:17:55,040 --> 01:17:58,400 So this issue may determine whether our 1667 01:17:58,400 --> 01:18:05,600 district is feasible at all. And um our neighborhood is sort of unique 1668 01:18:05,600 --> 01:18:09,360 because we have uh these open space 1669 01:18:09,360 --> 01:18:13,520 parcels on the inside. So if you exclude 1670 01:18:13,520 --> 01:18:16,640 these public parcels, we have 29 out of 1671 01:18:16,640 --> 01:18:21,520 39 parcels signed, which is 74% um well 1672 01:18:21,520 --> 01:18:24,800 above the 65% petition. But if the 1673 01:18:24,800 --> 01:18:27,199 public open space parcels inside our 1674 01:18:27,199 --> 01:18:30,080 boundary are included and they are not 1675 01:18:30,080 --> 01:18:33,600 signing uh which includes the town, our 1676 01:18:33,600 --> 01:18:36,640 support falls to approximately 64% which 1677 01:18:36,640 --> 01:18:39,360 is just below the threshold. Um because 1678 01:18:39,360 --> 01:18:42,159 these are internal and not fringe, we we 1679 01:18:42,159 --> 01:18:45,760 can't redraw the boundary. Um and so we 1680 01:18:45,760 --> 01:18:48,960 respectfully ask council to direct staff 1681 01:18:48,960 --> 01:18:50,960 working with the town attorney, bond 1682 01:18:50,960 --> 01:18:53,760 council, and the assessment engineer to 1683 01:18:53,760 --> 01:18:56,159 return with a clear answer on the 1684 01:18:56,159 --> 01:18:58,480 correct parcel count and petition 1685 01:18:58,480 --> 01:19:01,199 denominator for this project um before 1686 01:19:01,199 --> 01:19:03,280 it's deemed insufficient. 1687 01:19:03,280 --> 01:19:06,800 Um the second issue is upfront funding 1688 01:19:06,800 --> 01:19:10,400 and um the town's own experience so far 1689 01:19:10,400 --> 01:19:16,320 shows the scale of that barrier um with private 1690 01:19:16,320 --> 01:19:18,719 people having to raise between three and 1691 01:19:18,719 --> 01:19:20,960 $400,000 1692 01:19:20,960 --> 01:19:24,640 um before getting to to just balloting. 1693 01:19:24,640 --> 01:19:27,040 And um 1694 01:19:27,040 --> 01:19:29,679 if that ballot fails, contributors 1695 01:19:29,679 --> 01:19:36,320 recover only what has not been spent. So really hundreds of thousands of 1696 01:19:36,320 --> 01:19:39,840 dollars are at risk. Um our group has 1697 01:19:39,840 --> 01:19:44,080 advanced 10,000 so far. Um but but the 1698 01:19:44,080 --> 01:19:46,480 report acknowledges that, you know, we 1699 01:19:46,480 --> 01:19:48,800 may still run into hundreds of thousands 1700 01:19:48,800 --> 01:19:52,560 of dollars. And um you know this is 1701 01:19:52,560 --> 01:19:55,120 where the creative thinking of maybe 1702 01:19:55,120 --> 01:19:58,880 combining these districts um you know 1703 01:19:58,880 --> 01:20:02,320 could be workable. Um 1704 01:20:02,320 --> 01:20:04,480 so put simply if the price of getting to 1705 01:20:04,480 --> 01:20:06,800 ballot is volunteer neighbors raising 1706 01:20:06,800 --> 01:20:08,800 hundreds of thousands of dollars many 1707 01:20:08,800 --> 01:20:10,719 otherwise viable districts will never 1708 01:20:10,719 --> 01:20:13,120 reach the point where true neighborhood 1709 01:20:13,120 --> 01:20:16,400 support can even be tested. Nearby towns 1710 01:20:16,400 --> 01:20:18,480 are finding more workable models. 1711 01:20:18,480 --> 01:20:22,320 Tibrron recently asked residents 1712 01:20:22,320 --> 01:20:24,719 to fund a third 1713 01:20:24,719 --> 01:20:27,360 uh of of early engineering and design 1714 01:20:27,360 --> 01:20:29,120 costs while the town covered the 1715 01:20:29,120 --> 01:20:32,080 remaining twothirds. Um Belvadier's 1716 01:20:32,080 --> 01:20:34,800 municipal municipality supported 1717 01:20:34,800 --> 01:20:36,640 approach has helped that city become 1718 01:20:36,640 --> 01:20:38,480 nearly fully undergrounded. And we're 1719 01:20:38,480 --> 01:20:41,679 not asking Ross to to you know copy 1720 01:20:41,679 --> 01:20:43,679 these policies wholesale. We're just 1721 01:20:43,679 --> 01:20:45,840 asking whether there can be some 1722 01:20:45,840 --> 01:20:48,640 creative early stage risk on the part of 1723 01:20:48,640 --> 01:20:51,520 the town, a reimburseable advance, 1724 01:20:51,520 --> 01:20:53,679 limited cost sharing or revolving 1725 01:20:53,679 --> 01:20:57,120 feasibility fund. Um anyway, we're very 1726 01:20:57,120 --> 01:20:59,280 grateful to Ross' help and for the 1727 01:20:59,280 --> 01:21:02,080 town's stewardship and we hope this can 1728 01:21:02,080 --> 01:21:04,640 be a win-win for residents 1729 01:21:04,640 --> 01:21:07,280 um and the town alike. So, thank you. 1730 01:21:07,280 --> 01:21:09,040 >> Thank you. 1731 01:21:09,040 --> 01:21:11,520 Anybody else in the chamber? 1732 01:21:11,520 --> 01:21:14,080 Anyone online? No one online, mayor. 1733 01:21:14,080 --> 01:21:17,120 >> No one. Okay, we'll bring it back for 1734 01:21:17,120 --> 01:21:20,640 any further discussion. 1735 01:21:20,640 --> 01:21:23,360 >> So, I I think it's clear we need to have 1736 01:21:23,360 --> 01:21:26,719 a townled initiative for this. I think 1737 01:21:26,719 --> 01:21:30,080 if we don't have this agendaized as a 1738 01:21:30,080 --> 01:21:32,880 council item to sort of work through 1739 01:21:32,880 --> 01:21:35,520 what is our plan, then we're just going 1740 01:21:35,520 --> 01:21:37,520 to have these mushrooming groups come 1741 01:21:37,520 --> 01:21:40,080 before us and even just having to issue 1742 01:21:40,080 --> 01:21:42,560 this many bonds would just be almost 1743 01:21:42,560 --> 01:21:44,560 impossible for us to do. We're already 1744 01:21:44,560 --> 01:21:46,320 seeing that in the civic center. I mean, 1745 01:21:46,320 --> 01:21:48,400 it's it's a big process to go out to the 1746 01:21:48,400 --> 01:21:50,560 market and and and seek a bond. And to 1747 01:21:50,560 --> 01:21:52,239 have to do that for every single one of 1748 01:21:52,239 --> 01:21:54,800 these districts seems really 1749 01:21:54,800 --> 01:21:56,159 duplicative. 1750 01:21:56,159 --> 01:21:59,199 So my suggestion is that we create a 1751 01:21:59,199 --> 01:22:01,600 plan. So we have a policy but now we 1752 01:22:01,600 --> 01:22:04,239 need a plan like how that the residents 1753 01:22:04,239 --> 01:22:06,639 want to do this. How do we enable them 1754 01:22:06,639 --> 01:22:09,679 to do it so that it doesn't tax the town 1755 01:22:09,679 --> 01:22:12,159 staff and our ability to execute on 1756 01:22:12,159 --> 01:22:14,639 everything we have to do and that's only 1757 01:22:14,639 --> 01:22:16,400 through coordination and our leadership 1758 01:22:16,400 --> 01:22:19,440 on what we should do. So I and and then 1759 01:22:19,440 --> 01:22:21,600 Gina's comment here. I mean the fact 1760 01:22:21,600 --> 01:22:23,520 that there are parcels that we own but 1761 01:22:23,520 --> 01:22:25,600 they are do they count or do they not? I 1762 01:22:25,600 --> 01:22:27,600 mean this is too much. We need it needs 1763 01:22:27,600 --> 01:22:29,440 to be comprehensive where the answers 1764 01:22:29,440 --> 01:22:31,679 are very clear and the residents know 1765 01:22:31,679 --> 01:22:33,679 what they're up for. The last thing I'd 1766 01:22:33,679 --> 01:22:36,159 say is the losing of the funds is just 1767 01:22:36,159 --> 01:22:38,080 this is a travesty that people would put 1768 01:22:38,080 --> 01:22:39,840 up $500,000 1769 01:22:39,840 --> 01:22:41,280 for a district and then it just 1770 01:22:41,280 --> 01:22:44,320 completely goes away. So the there are 1771 01:22:44,320 --> 01:22:46,320 so many issues that have to be 1772 01:22:46,320 --> 01:22:48,719 addressed. I think having the policy was 1773 01:22:48,719 --> 01:22:50,400 the first step, but now that we're 1774 01:22:50,400 --> 01:22:51,920 trying to do this, we're uncovering all 1775 01:22:51,920 --> 01:22:54,080 these issues that only a coordinated 1776 01:22:54,080 --> 01:22:55,760 effort where we're leading and we're 1777 01:22:55,760 --> 01:22:57,360 saying here's what the town's doing. 1778 01:22:57,360 --> 01:22:59,280 Here's our plan and here's all the 1779 01:22:59,280 --> 01:23:01,360 answers and then we we move through the 1780 01:23:01,360 --> 01:23:03,199 neighborhoods and we say this is, you 1781 01:23:03,199 --> 01:23:04,320 know, we're going to offer this or 1782 01:23:04,320 --> 01:23:06,480 combine these districts together so that 1783 01:23:06,480 --> 01:23:08,880 there's just one bond that we're issuing 1784 01:23:08,880 --> 01:23:11,360 for all of them. But it takes leadership 1785 01:23:11,360 --> 01:23:14,159 and right now there's a void. So, I 1786 01:23:14,159 --> 01:23:16,159 really suggest it just needs to be an 1787 01:23:16,159 --> 01:23:18,480 item that unfortunately gets added to 1788 01:23:18,480 --> 01:23:20,000 the list of something we are 1789 01:23:20,000 --> 01:23:22,320 coordinating. Otherwise, it's it's very 1790 01:23:22,320 --> 01:23:25,600 quickly going to get out of hand. 1791 01:23:25,600 --> 01:23:28,480 >> Yeah, I I I appreciated the policy. It 1792 01:23:28,480 --> 01:23:32,400 was written quite a few years ago, but I learned a lot just reading that 1793 01:23:32,400 --> 01:23:34,159 policy. And I think you're right. There 1794 01:23:34,159 --> 01:23:36,480 has to be a plan. I tried to figure out 1795 01:23:36,480 --> 01:23:38,880 how do we do that without burdening 1796 01:23:38,880 --> 01:23:42,080 staff already burdened with a lot of 1797 01:23:42,080 --> 01:23:44,560 responsibilities. So, do you have a 1798 01:23:44,560 --> 01:23:46,239 suggestion for how we might have that 1799 01:23:46,239 --> 01:23:46,639 plan? 1800 01:23:46,639 --> 01:23:48,960 >> I'll have a suggestion. 1801 01:23:48,960 --> 01:23:50,880 >> You know, I I don't want to get too far 1802 01:23:50,880 --> 01:23:52,800 off our agenda item here, but I suppose 1803 01:23:52,800 --> 01:23:54,639 we're still on it and Ben will let us 1804 01:23:54,639 --> 01:23:57,040 know. Um, I tried to organize one of 1805 01:23:57,040 --> 01:23:59,920 these where I live and it really is 1806 01:23:59,920 --> 01:24:02,320 daunting. I mean you're first first you 1807 01:24:02,320 --> 01:24:04,159 have to go to your neighbors and say 1808 01:24:04,159 --> 01:24:06,080 I'll put in so much money will you put 1809 01:24:06,080 --> 01:24:09,440 in money and there was some interest and 1810 01:24:09,440 --> 01:24:11,440 then those neighbors sold their house 1811 01:24:11,440 --> 01:24:14,400 and so it's time to start over and plus 1812 01:24:14,400 --> 01:24:16,639 the topography of where I live you know 1813 01:24:16,639 --> 01:24:18,480 over on the east side these 1814 01:24:18,480 --> 01:24:20,560 neighborhoods are 1815 01:24:20,560 --> 01:24:22,960 kind of crazy I mean it's it's about as 1816 01:24:22,960 --> 01:24:24,880 far away from a grid system as you can 1817 01:24:24,880 --> 01:24:28,639 imagine and so just talking I think I 1818 01:24:28,639 --> 01:24:30,639 was talking to Rich just How would they 1819 01:24:30,639 --> 01:24:33,280 do this? And I remember Rich, you said, 1820 01:24:33,280 --> 01:24:35,520 "I'm not sure you could do it." In other 1821 01:24:35,520 --> 01:24:37,120 words, how would you even underground 1822 01:24:37,120 --> 01:24:40,400 it? And a lot of it would be hand dug by 1823 01:24:40,400 --> 01:24:41,040 hand. 1824 01:24:41,040 --> 01:24:41,360 >> Yeah. 1825 01:24:41,360 --> 01:24:43,199 >> So, this is what the initial money goes 1826 01:24:43,199 --> 01:24:45,440 towards the engineering and so forth. 1827 01:24:45,440 --> 01:24:47,120 But if you want to know why this is such 1828 01:24:47,120 --> 01:24:50,159 a long process, it's very complex and 1829 01:24:50,159 --> 01:24:53,360 for an individual homeowner, it's it's 1830 01:24:53,360 --> 01:24:55,679 really overwhelming unless you have a 1831 01:24:55,679 --> 01:24:57,920 lot of people who are on the same page 1832 01:24:57,920 --> 01:25:00,000 or somebody's really dedicated to this 1833 01:25:00,000 --> 01:25:06,239 like I remember Stephanie DeMarco was was leading this u uh well back in 1834 01:25:06,239 --> 01:25:08,800 2019 before 2019. 1835 01:25:08,800 --> 01:25:10,639 Anyway, I I would be in favor of that, 1836 01:25:10,639 --> 01:25:12,480 but that that may be a future agenda 1837 01:25:12,480 --> 01:25:15,040 item. But I I I I do think there is 1838 01:25:15,040 --> 01:25:17,120 something here that could be discussed. 1839 01:25:17,120 --> 01:25:19,280 Generally speaking, we'd be safer and 1840 01:25:19,280 --> 01:25:21,760 the town would look a lot better if we 1841 01:25:21,760 --> 01:25:23,280 could get rid of some of these telephone 1842 01:25:23,280 --> 01:25:25,360 polls. And I think other communities 1843 01:25:25,360 --> 01:25:27,520 like Tivon, Belvadier, and so forth, 1844 01:25:27,520 --> 01:25:29,760 they are really into that. The countyy's 1845 01:25:29,760 --> 01:25:32,800 way ahead of us over in Green Bay and so 1846 01:25:32,800 --> 01:25:33,920 forth. 1847 01:25:33,920 --> 01:25:34,639 >> Anyway, 1848 01:25:34,639 --> 01:25:35,120 >> yeah, 1849 01:25:35,120 --> 01:25:37,520 >> that's that's my thought. And maybe we 1850 01:25:37,520 --> 01:25:38,800 should discuss this at the end of the 1851 01:25:38,800 --> 01:25:40,719 meeting, but I think we should bring 1852 01:25:40,719 --> 01:25:43,440 back as a future agenda item some of 1853 01:25:43,440 --> 01:25:46,159 these issues and try to advance and 1854 01:25:46,159 --> 01:25:50,080 coordinate and have some implementation 1855 01:25:50,080 --> 01:25:53,040 of our policy and work out the knits 1856 01:25:53,040 --> 01:25:55,920 that we're seeing. Maybe we have to hire 1857 01:25:55,920 --> 01:25:59,199 a consultant to to do that. Um, 1858 01:25:59,199 --> 01:26:02,639 especially with Rich retiring 1859 01:26:02,639 --> 01:26:04,400 >> part-time staff person. Yeah. I mean, 1860 01:26:04,400 --> 01:26:06,159 you think it's going to be it's going to 1861 01:26:06,159 --> 01:26:07,199 take a lot of time. 1862 01:26:07,199 --> 01:26:07,840 >> Yeah. 1863 01:26:07,840 --> 01:26:09,440 >> What's the timetable for trying to 1864 01:26:09,440 --> 01:26:11,520 determine what happens with the town 1865 01:26:11,520 --> 01:26:13,840 owned properties, you know, in in Genus 1866 01:26:13,840 --> 01:26:15,760 district, for instance, because the plan 1867 01:26:15,760 --> 01:26:17,840 can be, you know, it might take a while 1868 01:26:17,840 --> 01:26:19,679 to develop a plan, but it feels like 1869 01:26:19,679 --> 01:26:22,320 there's some urgency to try to make that 1870 01:26:22,320 --> 01:26:24,960 decide what to do with those properties. 1871 01:26:24,960 --> 01:26:26,400 >> Well, we could bring that back on a 1872 01:26:26,400 --> 01:26:28,719 future agenda item, but we'd need some 1873 01:26:28,719 --> 01:26:35,760 legal analysis and help with that. there is um as of July 30th there is no 1874 01:26:35,760 --> 01:26:40,480 one here to do this. No one. So um it 1875 01:26:40,480 --> 01:26:44,320 won't be brought back until we can um 1876 01:26:44,320 --> 01:26:48,159 obtain a replacement for Rich um because 1877 01:26:48,159 --> 01:26:51,920 even overseeing a consultant takes um 1878 01:26:51,920 --> 01:26:54,159 staff time and and understanding. So, 1879 01:26:54,159 --> 01:26:56,480 it's, you know, the council is also, 1880 01:26:56,480 --> 01:27:00,639 you've prioritized um expeditiously 1881 01:27:00,639 --> 01:27:02,159 moving forward with the architect 1882 01:27:02,159 --> 01:27:05,120 selection process. So, we've got that. 1883 01:27:05,120 --> 01:27:07,520 And then, if you recall during your CIP 1884 01:27:07,520 --> 01:27:10,880 discussion, you also have prioritized a 1885 01:27:10,880 --> 01:27:14,159 complete renovation of the Ross Common. 1886 01:27:14,159 --> 01:27:16,159 So, um I know those are things that the 1887 01:27:16,159 --> 01:27:18,480 council is going to need to think about, 1888 01:27:18,480 --> 01:27:22,159 but in answer to Mayor Prom's question, 1889 01:27:22,159 --> 01:27:23,840 I don't see that question being 1890 01:27:23,840 --> 01:27:27,199 answered, um anytime soon until we can 1891 01:27:27,199 --> 01:27:30,639 have uh Rich's uh position replaced. 1892 01:27:30,639 --> 01:27:31,280 Yeah. 1893 01:27:31,280 --> 01:27:33,280 >> So, maybe we can just put it on the 1894 01:27:33,280 --> 01:27:34,800 agenda for a future meeting and we're 1895 01:27:34,800 --> 01:27:38,080 most likely looking at next year, 1896 01:27:38,080 --> 01:27:40,000 >> not not sooner. 1897 01:27:40,000 --> 01:27:42,400 >> Well, I have one suggestion for that. So 1898 01:27:42,400 --> 01:27:45,760 I I think Gina, if you could combine 1899 01:27:45,760 --> 01:27:48,159 your group with the West group, it would 1900 01:27:48,159 --> 01:27:50,000 solve the issue because the denominator 1901 01:27:50,000 --> 01:27:53,520 will be so big at that point. So I mean 1902 01:27:53,520 --> 01:27:55,360 in the interim until we have a new 1903 01:27:55,360 --> 01:27:56,639 public works director and we can 1904 01:27:56,639 --> 01:27:59,280 formulate a plan to really try to make 1905 01:27:59,280 --> 01:28:01,840 this I mean the west group is so big. So 1906 01:28:01,840 --> 01:28:04,320 if we can try to co coordinate groups 1907 01:28:04,320 --> 01:28:07,920 together in the interim then if that's 1908 01:28:07,920 --> 01:28:12,719 allowed then we can hopefully have one big project. Yeah, Rich, could you 1909 01:28:12,719 --> 01:28:13,520 address that? 1910 01:28:13,520 --> 01:28:16,159 >> Yeah, we uh Gina and I discussed that uh 1911 01:28:16,159 --> 01:28:17,920 when we were kind of going over uh 1912 01:28:17,920 --> 01:28:21,199 strategizing. Um so the West Ross 1913 01:28:21,199 --> 01:28:24,800 district again is uh Pione signed off on 1914 01:28:24,800 --> 01:28:26,960 it. They like I said, they've issued 1915 01:28:26,960 --> 01:28:29,120 they encroachment permit application. 1916 01:28:29,120 --> 01:28:30,880 They want to get moving on it. Now if we 1917 01:28:30,880 --> 01:28:34,320 tell them, hey, we got it 40 more 1918 01:28:34,320 --> 01:28:37,280 parcels. Can we uh you know, can we turn 1919 01:28:37,280 --> 01:28:40,159 this into a new entirely new project? 1920 01:28:40,159 --> 01:28:42,800 Um, 1921 01:28:42,800 --> 01:28:45,120 a what is the West Ross folks going to 1922 01:28:45,120 --> 01:28:48,880 say about that? Uh, you know, one year 1923 01:28:48,880 --> 01:28:50,960 delay on on turning this into a new 1924 01:28:50,960 --> 01:28:59,199 project and and B, I don't think P Gen would would want to 1925 01:28:59,199 --> 01:29:01,199 do that. That's not the project. That's 1926 01:29:01,199 --> 01:29:04,320 not the that that the tariff is has 1927 01:29:04,320 --> 01:29:06,560 agreed to. There's there's there's so 1928 01:29:06,560 --> 01:29:09,120 many issues involved with that. I don't 1929 01:29:09,120 --> 01:29:10,639 think that's a solution that should be 1930 01:29:10,639 --> 01:29:13,440 pursued. 1931 01:29:13,440 --> 01:29:15,760 >> Well, so unfortunately we have to table 1932 01:29:15,760 --> 01:29:18,239 this really without a public works. 1933 01:29:18,239 --> 01:29:22,560 >> We'll add it to our pending agenda items 1934 01:29:22,560 --> 01:29:25,679 and you know when when we have a rich 1935 01:29:25,679 --> 01:29:29,840 replacement we will try to advance it. 1936 01:29:29,840 --> 01:29:33,679 Okay. Thank you Rich. 1937 01:29:33,679 --> 01:29:36,320 Now we're moving to item number 14. town 1938 01:29:36,320 --> 01:29:38,159 council to receive a presentation 1939 01:29:38,159 --> 01:29:40,400 regarding alternative project delivery 1940 01:29:40,400 --> 01:29:42,560 and procurement methods for 1941 01:29:42,560 --> 01:29:44,880 implementation of the Ross Civic Center 1942 01:29:44,880 --> 01:29:46,960 project and discuss the town's 1943 01:29:46,960 --> 01:29:49,520 priorities regarding project delivery, 1944 01:29:49,520 --> 01:29:51,760 procurement schedule, cost certainty, 1945 01:29:51,760 --> 01:29:54,320 and risk allocation. 1946 01:29:54,320 --> 01:30:00,709 David Kelly. 1947 01:30:00,719 --> 01:30:03,679 » Yeah. Mayor and council, just take us a 1948 01:30:03,679 --> 01:30:24,870 few moments to 1949 01:30:24,880 --> 01:30:40,709 Yes. 1950 01:30:40,719 --> 01:30:43,199 Good evening, Mayor McMillan, Mayor Pro 1951 01:30:43,199 --> 01:30:44,800 Tim Robbins, honorable council members. 1952 01:30:44,800 --> 01:30:46,159 I'm David Kelly. I'm your project 1953 01:30:46,159 --> 01:30:49,840 manager. Uh tonight is a presentation 1954 01:30:49,840 --> 01:30:52,960 by Dustin Alamo with Griffin Structures 1955 01:30:52,960 --> 01:30:55,840 in regards to additional procurement 1956 01:30:55,840 --> 01:30:58,000 methods that are available for the 1957 01:30:58,000 --> 01:31:01,840 town's consideration. Uh this is uh an 1958 01:31:01,840 --> 01:31:03,840 item that we've been actively discussing 1959 01:31:03,840 --> 01:31:06,639 in regards to project delivery and 1960 01:31:06,639 --> 01:31:09,199 procurement for the civic center 1961 01:31:09,199 --> 01:31:13,440 project. Um we've we've um since the 1962 01:31:13,440 --> 01:31:15,600 last council meeting, we've met with the 1963 01:31:15,600 --> 01:31:19,040 town attorney staff in regards to what 1964 01:31:19,040 --> 01:31:21,760 would be required to uh implement this 1965 01:31:21,760 --> 01:31:24,000 procedure. So council give us direction 1966 01:31:24,000 --> 01:31:26,480 and it would require some some very 1967 01:31:26,480 --> 01:31:28,800 basic amendments to our municipal code 1968 01:31:28,800 --> 01:31:32,000 which if directed we can bring back. But 1969 01:31:32,000 --> 01:31:34,000 uh 1970 01:31:34,000 --> 01:31:37,520 prior to that uh decision, we should 1971 01:31:37,520 --> 01:31:39,199 council want to move forward, we wanted 1972 01:31:39,199 --> 01:31:42,159 to give uh council uh opportunity to be 1973 01:31:42,159 --> 01:31:45,199 educated on these uh uh particular 1974 01:31:45,199 --> 01:31:46,960 procurement methods for pro project 1975 01:31:46,960 --> 01:31:50,000 delivery. Uh and some background on this 1976 01:31:50,000 --> 01:31:52,719 particularly uh progressive design is 1977 01:31:52,719 --> 01:31:55,760 that Marin County has been uh fairly 1978 01:31:55,760 --> 01:31:57,520 aggressively implementing this new 1979 01:31:57,520 --> 01:32:02,800 process that has uh been um designed to 1980 01:32:02,800 --> 01:32:06,560 uh facilitate project delivery and also 1981 01:32:06,560 --> 01:32:08,960 uh do so in a manner that provides a 1982 01:32:08,960 --> 01:32:11,199 number of benefits which uh Dustin will 1983 01:32:11,199 --> 01:32:12,639 cover in his presentation today. So with 1984 01:32:12,639 --> 01:32:15,199 that, I'll turn it over to uh Mr. Alamo 1985 01:32:15,199 --> 01:32:17,199 to give council a presentation 1986 01:32:17,199 --> 01:32:19,600 >> on some alternative procurement methods. 1987 01:32:19,600 --> 01:32:22,239 >> Great. Good evening, mayor, mayor prom, 1988 01:32:22,239 --> 01:32:23,600 members of the council. Um, as 1989 01:32:23,600 --> 01:32:25,520 mentioned, I'm Dustin Alamo from Griffin 1990 01:32:25,520 --> 01:32:27,280 Structures serving in the capacity of 1991 01:32:27,280 --> 01:32:29,600 owners rep. Uh, tonight I'm going to 1992 01:32:29,600 --> 01:32:31,199 give give you a little bit of a 1993 01:32:31,199 --> 01:32:33,440 miniseries, a master class on project 1994 01:32:33,440 --> 01:32:35,360 delivery. So, try to keep it as brief as 1995 01:32:35,360 --> 01:32:37,840 possible. Uh, but really the goal is 1996 01:32:37,840 --> 01:32:41,040 simply education and discussion. um and 1997 01:32:41,040 --> 01:32:42,960 a highle overview of project delivery, 1998 01:32:42,960 --> 01:32:44,639 what it means, the different options 1999 01:32:44,639 --> 01:32:46,800 available to the town and how those 2000 01:32:46,800 --> 01:32:49,199 decisions can ultimately affect cost, 2001 01:32:49,199 --> 01:32:52,960 schedule, risk and implementation. 2002 01:32:52,960 --> 01:32:55,520 So before getting into delivery methods, 2003 01:32:55,520 --> 01:32:57,199 um I think it's important to acknowledge 2004 01:32:57,199 --> 01:32:59,760 where the project stands today. So 2005 01:32:59,760 --> 01:33:01,520 council has identified the citizen 2006 01:33:01,520 --> 01:33:04,239 advisory committee alternate concept as 2007 01:33:04,239 --> 01:33:06,320 the preferred concept for further 2008 01:33:06,320 --> 01:33:09,040 evaluation and at the same time that 2009 01:33:09,040 --> 01:33:11,360 concept um and the facility master plan 2010 01:33:11,360 --> 01:33:14,960 are being refined. So in simple terms um 2011 01:33:14,960 --> 01:33:16,800 the town's working through two related 2012 01:33:16,800 --> 01:33:18,320 questions 2013 01:33:18,320 --> 01:33:20,719 what's exactly the project we want to 2014 01:33:20,719 --> 01:33:22,880 implement here and then once that's 2015 01:33:22,880 --> 01:33:24,960 sufficiently defined what's the best way 2016 01:33:24,960 --> 01:33:28,080 to actually uh deliver that. So those 2017 01:33:28,080 --> 01:33:30,560 two conversations are closely related 2018 01:33:30,560 --> 01:33:32,320 and that's the context for tonight's 2019 01:33:32,320 --> 01:33:36,709 discussion. 2020 01:33:36,719 --> 01:33:38,880 So the town has already completed a 2021 01:33:38,880 --> 01:33:40,639 significant amount of facility planning 2022 01:33:40,639 --> 01:33:42,320 and initial project visioning as you're 2023 01:33:42,320 --> 01:33:44,800 aware. Uh the town's completed 2024 01:33:44,800 --> 01:33:46,880 qualification process for firms capable 2025 01:33:46,880 --> 01:33:50,159 of updating the master plan 2026 01:33:50,159 --> 01:33:52,639 and uh received proposals for that work 2027 01:33:52,639 --> 01:33:56,480 on July 2nd. Um, we've been retained as 2028 01:33:56,480 --> 01:33:59,040 your owner's rep. And the next phase is 2029 01:33:59,040 --> 01:34:00,480 really about refining the project 2030 01:34:00,480 --> 01:34:02,480 concept, the budget while also 2031 01:34:02,480 --> 01:34:04,159 evaluating the appropriate delivery 2032 01:34:04,159 --> 01:34:06,639 approach. The important point here is 2033 01:34:06,639 --> 01:34:08,719 the town is not starting from scratch. 2034 01:34:08,719 --> 01:34:10,000 There's substantial work already 2035 01:34:10,000 --> 01:34:11,600 completed that can inform the next 2036 01:34:11,600 --> 01:34:15,430 decisions. 2037 01:34:15,440 --> 01:34:18,560 So before comparing the uh different 2038 01:34:18,560 --> 01:34:20,320 options, I want to define what we mean 2039 01:34:20,320 --> 01:34:22,960 by project delivery. It's simply the 2040 01:34:22,960 --> 01:34:24,800 structure used to organize, design, 2041 01:34:24,800 --> 01:34:28,320 procure, and uh construct a project. It 2042 01:34:28,320 --> 01:34:30,719 determines who contracts with whom, who 2043 01:34:30,719 --> 01:34:33,520 is responsible for design, cost, and 2044 01:34:33,520 --> 01:34:35,760 construction, when the architect and 2045 01:34:35,760 --> 01:34:38,880 contractor are integrated, um how risk 2046 01:34:38,880 --> 01:34:40,480 is allocated, and importantly, when the 2047 01:34:40,480 --> 01:34:42,159 town begins receiving meaningful costs 2048 01:34:42,159 --> 01:34:46,320 and schedule certainty. Uh this isn't um 2049 01:34:46,320 --> 01:34:48,639 there's not really one universal uh 2050 01:34:48,639 --> 01:34:51,679 correct delivery method. It really is um 2051 01:34:51,679 --> 01:34:54,480 it's about aligning the town's 2052 01:34:54,480 --> 01:34:56,719 priorities with the characteristics of 2053 01:34:56,719 --> 01:35:01,030 the project. 2054 01:35:01,040 --> 01:35:04,880 So this is a simple diagram, very basic, 2055 01:35:04,880 --> 01:35:06,880 but it's the traditional design process 2056 01:35:06,880 --> 01:35:09,199 that most of us are familiar with. You 2057 01:35:09,199 --> 01:35:12,000 really move from pre-esign uh into 2058 01:35:12,000 --> 01:35:13,920 schematic design, then design 2059 01:35:13,920 --> 01:35:16,560 development, construction documents. 2060 01:35:16,560 --> 01:35:18,400 Once you do all of that, you bid it out 2061 01:35:18,400 --> 01:35:20,080 and then you build it. It's a really 2062 01:35:20,080 --> 01:35:23,199 simple design, bid, build the and the 2063 01:35:23,199 --> 01:35:25,120 contractor generally enters the process 2064 01:35:25,120 --> 01:35:27,120 in this at the very end of the design 2065 01:35:27,120 --> 01:35:28,960 phase. And that's an important 2066 01:35:28,960 --> 01:35:30,480 distinction because by the time the 2067 01:35:30,480 --> 01:35:33,120 builder is involved, many of the major 2068 01:35:33,120 --> 01:35:35,040 design and project decisions have 2069 01:35:35,040 --> 01:35:40,310 already been made. 2070 01:35:40,320 --> 01:35:42,960 So this graphic is uh probably the 2071 01:35:42,960 --> 01:35:44,560 easiest way to understand the primary 2072 01:35:44,560 --> 01:35:46,560 differences between the three delivery 2073 01:35:46,560 --> 01:35:48,639 methods I'm going to discuss tonight. 2074 01:35:48,639 --> 01:35:51,520 The top is that design bid build. It's a 2075 01:35:51,520 --> 01:35:53,679 little bit hard to read, but the gray is 2076 01:35:53,679 --> 01:35:56,080 your owner advisor selection. The green 2077 01:35:56,080 --> 01:35:59,280 is architect selection. Um then the 2078 01:35:59,280 --> 01:36:02,320 orange is design. The other green there 2079 01:36:02,320 --> 01:36:05,120 of the top um is the bidding process. 2080 01:36:05,120 --> 01:36:07,199 And then the blue is build or 2081 01:36:07,199 --> 01:36:09,440 construction. So you can see the top one 2082 01:36:09,440 --> 01:36:11,920 is very linear. U the architect is 2083 01:36:11,920 --> 01:36:14,400 selected early, completes the design and 2084 01:36:14,400 --> 01:36:16,560 then the contractor um is selected 2085 01:36:16,560 --> 01:36:19,040 later. The second one there in the 2086 01:36:19,040 --> 01:36:21,520 middle of the page is design build. The 2087 01:36:21,520 --> 01:36:23,679 town would develop bridging documents or 2088 01:36:23,679 --> 01:36:26,719 criteria documents and then uh procure 2089 01:36:26,719 --> 01:36:28,480 an integrated design build team 2090 01:36:28,480 --> 01:36:31,280 architect and contractor together to uh 2091 01:36:31,280 --> 01:36:35,040 complete design and build and then 2092 01:36:35,040 --> 01:36:37,120 progressive design uh actually moves 2093 01:36:37,120 --> 01:36:39,760 that integrated team further or earlier 2094 01:36:39,760 --> 01:36:42,000 in the process. Uh so the town would 2095 01:36:42,000 --> 01:36:44,880 establish a project program objective 2096 01:36:44,880 --> 01:36:46,960 budget parameters and then would select 2097 01:36:46,960 --> 01:36:49,920 a design build team uh before the design 2098 01:36:49,920 --> 01:36:52,639 is fully developed. So as you move down 2099 01:36:52,639 --> 01:36:54,400 this chart what really changes is the 2100 01:36:54,400 --> 01:36:56,639 timing and level of integration between 2101 01:36:56,639 --> 01:37:00,870 design and construction. 2102 01:37:00,880 --> 01:37:03,280 Let's go into a little bit more detail. 2103 01:37:03,280 --> 01:37:06,159 So starting with that design bid build 2104 01:37:06,159 --> 01:37:09,520 approach um the first public bid project 2105 01:37:09,520 --> 01:37:13,040 in the US dates back to 1796 2106 01:37:13,040 --> 01:37:16,159 and 230 years later um nearly everything 2107 01:37:16,159 --> 01:37:18,239 about construction has changed or 2108 01:37:18,239 --> 01:37:20,560 evolved I should say. Uh but basic 2109 01:37:20,560 --> 01:37:23,119 design bid build structure has largely 2110 01:37:23,119 --> 01:37:25,679 remained the same. Um the owner hires 2111 01:37:25,679 --> 01:37:27,360 the architect. The architect completes 2112 01:37:27,360 --> 01:37:29,119 the design and then once the design's 2113 01:37:29,119 --> 01:37:31,520 complete, the contractor bids the work. 2114 01:37:31,520 --> 01:37:33,280 And the defining characteristic is that 2115 01:37:33,280 --> 01:37:34,880 design and construction are 2116 01:37:34,880 --> 01:37:36,880 contractually and sequentially 2117 01:37:36,880 --> 01:37:42,470 separated. 2118 01:37:42,480 --> 01:37:44,719 So design bid build can absolutely be 2119 01:37:44,719 --> 01:37:46,880 successful here. Uh virtually every 2120 01:37:46,880 --> 01:37:49,119 public agency has successfully delivered 2121 01:37:49,119 --> 01:37:51,360 projects this way. The the challenge 2122 01:37:51,360 --> 01:37:54,000 here is predictability. Um because 2123 01:37:54,000 --> 01:37:56,480 contractors um they're not involved in 2124 01:37:56,480 --> 01:37:58,800 the design, the town may not receive the 2125 01:37:58,800 --> 01:38:01,119 true market pricing until uh the 2126 01:38:01,119 --> 01:38:02,719 project's fully designed and publicly 2127 01:38:02,719 --> 01:38:05,119 bid. Um and there's a lot of risk 2128 01:38:05,119 --> 01:38:07,920 especially in renovation projects. 2129 01:38:07,920 --> 01:38:10,480 Um if bids come in over budget, um 2130 01:38:10,480 --> 01:38:13,440 options become difficult and limited. Um 2131 01:38:13,440 --> 01:38:15,440 you can either add funding, redesign the 2132 01:38:15,440 --> 01:38:17,760 project, or reduce scope. And that 2133 01:38:17,760 --> 01:38:19,679 separation can also uh contribute to 2134 01:38:19,679 --> 01:38:21,920 constructibility issues, change orders 2135 01:38:21,920 --> 01:38:24,880 and disputes during construction. Mostly 2136 01:38:24,880 --> 01:38:27,440 the uh the most adversarial process of 2137 01:38:27,440 --> 01:38:29,840 them all. 2138 01:38:29,840 --> 01:38:31,760 But there are ways to mitigate it. Um 2139 01:38:31,760 --> 01:38:34,639 that's really what my firm does. Um if 2140 01:38:34,639 --> 01:38:37,679 you do design, bid, build, um you know, 2141 01:38:37,679 --> 01:38:39,679 you can mitigate those by engaging with 2142 01:38:39,679 --> 01:38:41,760 the owner rep or construction manager 2143 01:38:41,760 --> 01:38:44,480 early. Um you perform independent cost 2144 01:38:44,480 --> 01:38:46,800 estimates through design. uh you focus 2145 01:38:46,800 --> 01:38:48,480 heavily on schedule, constructability 2146 01:38:48,480 --> 01:38:51,440 reviews, site logistics, contract terms, 2147 01:38:51,440 --> 01:38:53,280 contingency management. They're all 2148 01:38:53,280 --> 01:38:55,920 tools we routin routinely use uh to 2149 01:38:55,920 --> 01:38:58,639 improve outcomes. The point here is that 2150 01:38:58,639 --> 01:39:00,560 it doesn't design bid build doesn't 2151 01:39:00,560 --> 01:39:03,119 work. It's just that um the owner has to 2152 01:39:03,119 --> 01:39:05,600 actively manage the gaps created by the 2153 01:39:05,600 --> 01:39:07,199 separation between design and 2154 01:39:07,199 --> 01:39:11,830 construction. 2155 01:39:11,840 --> 01:39:15,119 Okay, let's go to design build which 2156 01:39:15,119 --> 01:39:16,639 creates a different contractual 2157 01:39:16,639 --> 01:39:19,360 structure. Instead of separate architect 2158 01:39:19,360 --> 01:39:21,679 and contractor contracts, the town 2159 01:39:21,679 --> 01:39:23,600 contracts with a single design build 2160 01:39:23,600 --> 01:39:26,400 entity uh responsible for both design 2161 01:39:26,400 --> 01:39:29,040 and construction. It creates a single 2162 01:39:29,040 --> 01:39:31,440 point of accountability and allows cost 2163 01:39:31,440 --> 01:39:33,360 and schedule information to influence 2164 01:39:33,360 --> 01:39:36,480 design decisions in real time. It also 2165 01:39:36,480 --> 01:39:38,639 allows procurement of long lead items 2166 01:39:38,639 --> 01:39:40,239 and in some cases construction 2167 01:39:40,239 --> 01:39:42,880 activities like site grading, utilities, 2168 01:39:42,880 --> 01:39:45,440 demolition to occur uh earlier in the 2169 01:39:45,440 --> 01:39:47,840 process than waiting till you're fully 2170 01:39:47,840 --> 01:39:53,590 complete with design. 2171 01:39:53,600 --> 01:39:55,679 The trade-off is that traditional design 2172 01:39:55,679 --> 01:39:58,159 build requires owner to more clearly 2173 01:39:58,159 --> 01:40:00,239 define the project before procuring the 2174 01:40:00,239 --> 01:40:02,800 design build team. Otherwise, price 2175 01:40:02,800 --> 01:40:04,960 padding, allowances, and contingencies 2176 01:40:04,960 --> 01:40:07,199 are sure to be incorporated into pricing 2177 01:40:07,199 --> 01:40:09,840 because they're ultimately pricing risk. 2178 01:40:09,840 --> 01:40:12,000 So, you typically need strong bridging 2179 01:40:12,000 --> 01:40:14,719 documents, performance criteria, clearly 2180 01:40:14,719 --> 01:40:17,280 established quality expectations. It 2181 01:40:17,280 --> 01:40:18,960 also requires timely owner 2182 01:40:18,960 --> 01:40:20,560 decision-making. 2183 01:40:20,560 --> 01:40:24,880 And because design build proposals, excuse me, uh can be 2184 01:40:24,880 --> 01:40:27,119 expensive for teams to prepare, uh the 2185 01:40:27,119 --> 01:40:28,560 procurement itself needs to be 2186 01:40:28,560 --> 01:40:30,239 thoughtfully structured to maintain 2187 01:40:30,239 --> 01:40:36,470 competition in the marketplace. 2188 01:40:36,480 --> 01:40:38,400 So now let's get to the last one, 2189 01:40:38,400 --> 01:40:40,960 progressive design build. 2190 01:40:40,960 --> 01:40:43,280 This is a variation of design build um 2191 01:40:43,280 --> 01:40:45,600 that has become increasingly common for 2192 01:40:45,600 --> 01:40:48,639 public facilities in California. Uh the 2193 01:40:48,639 --> 01:40:50,560 biggest difference here from design 2194 01:40:50,560 --> 01:40:53,040 build is just when the uh design build 2195 01:40:53,040 --> 01:40:56,000 team is selected. So rather than uh 2196 01:40:56,000 --> 01:40:57,600 fully defining the design through 2197 01:40:57,600 --> 01:40:59,760 bridging documents um the owner can 2198 01:40:59,760 --> 01:41:02,719 establish program project objectives, 2199 01:41:02,719 --> 01:41:04,239 performance requirements and budget 2200 01:41:04,239 --> 01:41:07,600 parameters at a very early level. Um and 2201 01:41:07,600 --> 01:41:09,280 then the design build team is selected 2202 01:41:09,280 --> 01:41:11,040 through a competitive best value 2203 01:41:11,040 --> 01:41:13,679 process. From there the owner owner's 2204 01:41:13,679 --> 01:41:15,199 rep and design build team 2205 01:41:15,199 --> 01:41:16,960 collaboratively develop the project 2206 01:41:16,960 --> 01:41:20,320 together and that design progress um 2207 01:41:20,320 --> 01:41:23,679 along the the design progresses along 2208 01:41:23,679 --> 01:41:26,800 excuse me um alongside continuous cost 2209 01:41:26,800 --> 01:41:28,400 estimating and scheduling by the 2210 01:41:28,400 --> 01:41:30,880 contractor um constructibility reviews 2211 01:41:30,880 --> 01:41:33,199 and phasing analysis. And ultimately 2212 01:41:33,199 --> 01:41:35,440 we're developing the project together to 2213 01:41:35,440 --> 01:41:37,840 a point of a guaranteed maximum price 2214 01:41:37,840 --> 01:41:40,000 which is generally about um design 2215 01:41:40,000 --> 01:41:42,159 development phase. 2216 01:41:42,159 --> 01:41:44,000 Ultimately that team would develop that 2217 01:41:44,000 --> 01:41:46,400 GMP um through an open book process and 2218 01:41:46,400 --> 01:41:47,760 then the town has the option of 2219 01:41:47,760 --> 01:41:50,159 proceeding with that price or as a 2220 01:41:50,159 --> 01:41:51,920 contingency plan you could just bid it 2221 01:41:51,920 --> 01:41:53,760 out as a traditional design build 2222 01:41:53,760 --> 01:41:58,790 project. 2223 01:41:58,800 --> 01:42:00,719 So the biggest advantage is early 2224 01:42:00,719 --> 01:42:02,719 integration. You'd have the architect, 2225 01:42:02,719 --> 01:42:05,040 contractor, key trade partners, the 2226 01:42:05,040 --> 01:42:06,880 owner rep, and the town all working 2227 01:42:06,880 --> 01:42:09,040 together collaboratively uh while the 2228 01:42:09,040 --> 01:42:12,080 project is being developed. Uh the town 2229 01:42:12,080 --> 01:42:14,320 remains actively involved in all major 2230 01:42:14,320 --> 01:42:16,400 decisions. But instead of designing 2231 01:42:16,400 --> 01:42:19,119 first and pricing later, uh design 2232 01:42:19,119 --> 01:42:21,040 decisions are continuously evaluated 2233 01:42:21,040 --> 01:42:23,119 against cost and schedule and 2234 01:42:23,119 --> 01:42:24,639 constructibility. 2235 01:42:24,639 --> 01:42:26,239 This is especially helpful when due 2236 01:42:26,239 --> 01:42:28,320 diligence for existing buildings can be 2237 01:42:28,320 --> 01:42:30,560 integrated early in the process. open 2238 01:42:30,560 --> 01:42:33,520 walls, see how the existing building is 2239 01:42:33,520 --> 01:42:34,960 um you know the realities of the 2240 01:42:34,960 --> 01:42:37,280 existing building. Uh for complex or 2241 01:42:37,280 --> 01:42:39,760 evolving projects that can provide a lot 2242 01:42:39,760 --> 01:42:44,149 of uh flexibility. 2243 01:42:44,159 --> 01:42:47,440 So we we hear some um a few common 2244 01:42:47,440 --> 01:42:49,040 questions about progressive design 2245 01:42:49,040 --> 01:42:51,840 build. Um does it take longer is one of 2246 01:42:51,840 --> 01:42:54,239 the questions. Um the short answer is 2247 01:42:54,239 --> 01:42:56,719 absolutely not. uh the way that it's 2248 01:42:56,719 --> 01:42:58,400 developed gives you the ability to 2249 01:42:58,400 --> 01:43:01,040 really um overlap design and 2250 01:43:01,040 --> 01:43:02,560 construction as you saw in some of those 2251 01:43:02,560 --> 01:43:06,080 diagrams. Uh is it more expensive is one 2252 01:43:06,080 --> 01:43:08,320 of the questions and um it's not 2253 01:43:08,320 --> 01:43:10,239 inherently more expensive. It's it's 2254 01:43:10,239 --> 01:43:12,719 certainly not low bid. Um but the the 2255 01:43:12,719 --> 01:43:14,960 opportunity is you get best value 2256 01:43:14,960 --> 01:43:17,119 selection uh with earlier cost 2257 01:43:17,119 --> 01:43:20,400 transparency and fewer surprises later. 2258 01:43:20,400 --> 01:43:22,400 So we're all rowing in the boat 2259 01:43:22,400 --> 01:43:25,440 together. And then does the owner lose 2260 01:43:25,440 --> 01:43:28,320 control? Um the owner remains actively 2261 01:43:28,320 --> 01:43:30,320 involved throughout the progressive 2262 01:43:30,320 --> 01:43:33,199 phase um ultimately determining whether 2263 01:43:33,199 --> 01:43:35,440 to accept the guaranteed maximum price 2264 01:43:35,440 --> 01:43:43,109 or proceed in a different route. 2265 01:43:43,119 --> 01:43:45,199 So just just demonstrating how it could 2266 01:43:45,199 --> 01:43:48,960 look for um your project. Um the town 2267 01:43:48,960 --> 01:43:51,280 would complete the master plan amendment 2268 01:43:51,280 --> 01:43:53,280 and establish the updated program 2269 01:43:53,280 --> 01:43:54,960 project objectives and budget 2270 01:43:54,960 --> 01:43:57,360 parameters. Those documents would then 2271 01:43:57,360 --> 01:43:59,679 be the basis for the progressive design 2272 01:43:59,679 --> 01:44:02,239 build procurement and the town would 2273 01:44:02,239 --> 01:44:04,880 competitively select a design build 2274 01:44:04,880 --> 01:44:07,280 team. The team would work with the town 2275 01:44:07,280 --> 01:44:10,400 through phase one to advance design um 2276 01:44:10,400 --> 01:44:12,960 and evaluating cost schedule and develop 2277 01:44:12,960 --> 01:44:15,440 that guaranteed maximum price at design 2278 01:44:15,440 --> 01:44:16,639 development. at the end of design 2279 01:44:16,639 --> 01:44:19,679 development which is roughly 60% of the 2280 01:44:19,679 --> 01:44:21,520 design 2281 01:44:21,520 --> 01:44:22,960 then the town would have a clear 2282 01:44:22,960 --> 01:44:24,719 decision point they would return back 2283 01:44:24,719 --> 01:44:27,679 with that GMP price and you could choose 2284 01:44:27,679 --> 01:44:30,719 to proceed into phase two complete the 2285 01:44:30,719 --> 01:44:32,639 design which is construction documents 2286 01:44:32,639 --> 01:44:35,440 and then build the project 2287 01:44:35,440 --> 01:44:36,560 um and that's why it's called 2288 01:44:36,560 --> 01:44:39,119 progressive the project the design the 2289 01:44:39,119 --> 01:44:40,719 price are progressively developed 2290 01:44:40,719 --> 01:44:45,750 together. 2291 01:44:45,760 --> 01:44:48,480 So, this table summarizes the trade-offs 2292 01:44:48,480 --> 01:44:52,080 here. Um, design build design bid build, 2293 01:44:52,080 --> 01:44:54,400 excuse me, uh, provides a high degree of 2294 01:44:54,400 --> 01:44:58,080 direct design control and familiar. Uh, 2295 01:44:58,080 --> 01:45:00,159 but cost certainty and contractor 2296 01:45:00,159 --> 01:45:03,280 involvement generally arrive later. 2297 01:45:03,280 --> 01:45:05,520 Design build creates greater integration 2298 01:45:05,520 --> 01:45:07,679 and can improve schedule efficiencies 2299 01:45:07,679 --> 01:45:09,280 but requires the project to be more 2300 01:45:09,280 --> 01:45:11,280 clearly defined before a design build 2301 01:45:11,280 --> 01:45:13,440 team can be selected. And then 2302 01:45:13,440 --> 01:45:15,520 progressive design build maintains an in 2303 01:45:15,520 --> 01:45:17,920 integrated structure while allowing the 2304 01:45:17,920 --> 01:45:19,760 project to continually evolve 2305 01:45:19,760 --> 01:45:22,560 collaboratively. Um now again there's no 2306 01:45:22,560 --> 01:45:24,719 single approach that's universally best 2307 01:45:24,719 --> 01:45:27,280 for all projects. Um it just depends on 2308 01:45:27,280 --> 01:45:29,360 what the town values most and how 2309 01:45:29,360 --> 01:45:30,880 defined the project is at the time of 2310 01:45:30,880 --> 01:45:35,590 procurement. 2311 01:45:35,600 --> 01:45:38,960 So, as David mentioned, um there are a 2312 01:45:38,960 --> 01:45:41,600 number of nearby examples. Um we're 2313 01:45:41,600 --> 01:45:44,159 seeing more public agencies evaluate 2314 01:45:44,159 --> 01:45:46,239 integrated delivery methods for civic 2315 01:45:46,239 --> 01:45:49,440 and publica safety facilities. Um San 2316 01:45:49,440 --> 01:45:51,280 Rafale has used design build for its 2317 01:45:51,280 --> 01:45:54,800 public safety uh campus and is now using 2318 01:45:54,800 --> 01:45:56,960 progressive design build for its library 2319 01:45:56,960 --> 01:45:59,679 and community center. Um the county of 2320 01:45:59,679 --> 01:46:02,320 Marin using progressive design build for 2321 01:46:02,320 --> 01:46:04,800 um its fire facilities and some other 2322 01:46:04,800 --> 01:46:07,520 facilities on the docket. We're 2323 01:46:07,520 --> 01:46:09,679 currently assisting a number of uh um 2324 01:46:09,679 --> 01:46:12,239 cities and counties in SoCal on a number 2325 01:46:12,239 --> 01:46:15,199 of progressive um efforts. Um but the 2326 01:46:15,199 --> 01:46:16,880 common themes are really about bringing 2327 01:46:16,880 --> 01:46:19,280 construction expertise early um 2328 01:46:19,280 --> 01:46:21,360 improving cost certainty, maintaining 2329 01:46:21,360 --> 01:46:23,600 operations and preserving flexibility 2330 01:46:23,600 --> 01:46:32,950 for phased implementation. 2331 01:46:32,960 --> 01:46:35,760 Excuse me. Um, so bringing this back 2332 01:46:35,760 --> 01:46:38,719 specifically to Ross, uh, we see three 2333 01:46:38,719 --> 01:46:41,760 potential implementation paths. Uh, you 2334 01:46:41,760 --> 01:46:42,960 don't have to make a decision tonight, 2335 01:46:42,960 --> 01:46:44,639 of course, but just laying out some 2336 01:46:44,639 --> 01:46:46,880 options and ideas. 2337 01:46:46,880 --> 01:46:49,600 Uh, path A is the traditional approach. 2338 01:46:49,600 --> 01:46:51,199 The town completes a master plan 2339 01:46:51,199 --> 01:46:53,679 architect selection um retains that 2340 01:46:53,679 --> 01:46:57,119 architect and or releases another design 2341 01:46:57,119 --> 01:47:00,000 procurement again for full design. Once 2342 01:47:00,000 --> 01:47:02,320 that project is designed then you go out 2343 01:47:02,320 --> 01:47:04,800 for construction bid it and you build 2344 01:47:04,800 --> 01:47:08,239 it. Um path B preserves the master plan 2345 01:47:08,239 --> 01:47:10,080 architect but then adds a bridging 2346 01:47:10,080 --> 01:47:12,480 design phase. So we go more to that 2347 01:47:12,480 --> 01:47:14,880 design build option. So the architect 2348 01:47:14,880 --> 01:47:17,199 would complete the master plan amendment 2349 01:47:17,199 --> 01:47:19,440 and then develop additional documents 2350 01:47:19,440 --> 01:47:21,679 including design intent, performance 2351 01:47:21,679 --> 01:47:24,639 standards and quality criteria. 2352 01:47:24,639 --> 01:47:26,400 The town would then procure a design 2353 01:47:26,400 --> 01:47:28,000 build team on the basis of those 2354 01:47:28,000 --> 01:47:30,639 bridging documents. So you'd have to add 2355 01:47:30,639 --> 01:47:33,600 a bridging uh scope to the master plan 2356 01:47:33,600 --> 01:47:36,800 architect or procure a a bridging 2357 01:47:36,800 --> 01:47:38,480 architect. 2358 01:47:38,480 --> 01:47:40,480 And then path C is progressive design 2359 01:47:40,480 --> 01:47:42,800 build. Uh the town would complete the 2360 01:47:42,800 --> 01:47:44,960 master plan amendment using the updated 2361 01:47:44,960 --> 01:47:47,520 program um and planning documents as the 2362 01:47:47,520 --> 01:47:49,280 foundation for progressive design build 2363 01:47:49,280 --> 01:47:52,239 procurement. Uh the design build team 2364 01:47:52,239 --> 01:47:54,639 would enter early and help develop the 2365 01:47:54,639 --> 01:47:57,280 design budget phasing implementation 2366 01:47:57,280 --> 01:47:59,600 strategy together towards a GMP 2367 01:47:59,600 --> 01:48:01,679 guaranteed maximum price and then you 2368 01:48:01,679 --> 01:48:03,199 would lock in pricing early in the 2369 01:48:03,199 --> 01:48:05,840 design process. 2370 01:48:05,840 --> 01:48:08,880 Now again not not uh any recommendation 2371 01:48:08,880 --> 01:48:14,070 here tonight but just options. 2372 01:48:14,080 --> 01:48:16,639 So for Ross the delivery decision 2373 01:48:16,639 --> 01:48:18,960 shouldn't happen in a vacuum. Um there's 2374 01:48:18,960 --> 01:48:20,719 several project specific considerations 2375 01:48:20,719 --> 01:48:23,360 here. Community outreach public process 2376 01:48:23,360 --> 01:48:25,440 will be important. Um the civic center 2377 01:48:25,440 --> 01:48:27,520 has unique historical character civic 2378 01:48:27,520 --> 01:48:30,400 identity aspects. um certainly need to 2379 01:48:30,400 --> 01:48:32,400 consider town and public safety 2380 01:48:32,400 --> 01:48:36,080 operation operational continuity. Um the 2381 01:48:36,080 --> 01:48:37,840 scope and financial feasibility are 2382 01:48:37,840 --> 01:48:39,600 still being refined as well as bond 2383 01:48:39,600 --> 01:48:41,520 timing, ballot readiness, all those 2384 01:48:41,520 --> 01:48:43,679 considerations. And the town may 2385 01:48:43,679 --> 01:48:45,440 ultimately need flexibility to phase 2386 01:48:45,440 --> 01:48:47,360 improvements over time depending on 2387 01:48:47,360 --> 01:48:51,040 financials. So um taking all those into 2388 01:48:51,040 --> 01:48:56,639 um account as you decide how uh what delivery decision you'd like to 2389 01:48:56,639 --> 01:48:59,600 proceed with. 2390 01:48:59,600 --> 01:49:01,760 Um there's also procedural consideration 2391 01:49:01,760 --> 01:49:04,560 specific um to these options. 2392 01:49:04,560 --> 01:49:06,159 Alternative delivery methods are 2393 01:49:06,159 --> 01:49:08,800 permitted under California law. However, 2394 01:49:08,800 --> 01:49:10,560 as I understand it, the town's current 2395 01:49:10,560 --> 01:49:12,159 municipal code is structured around a 2396 01:49:12,159 --> 01:49:15,119 more traditional procurement. Um if the 2397 01:49:15,119 --> 01:49:17,040 council ultimately decides that a 2398 01:49:17,040 --> 01:49:19,119 alternative method is appropriate, 2399 01:49:19,119 --> 01:49:21,280 amendments to the municipal code may be 2400 01:49:21,280 --> 01:49:24,800 required. Um so we'd come back to the 2401 01:49:24,800 --> 01:49:26,159 council separately for future 2402 01:49:26,159 --> 01:49:28,480 consideration in concert with your um 2403 01:49:28,480 --> 01:49:30,960 town attorney uh and all of his 2404 01:49:30,960 --> 01:49:35,030 feedback. 2405 01:49:35,040 --> 01:49:37,440 So where do we go from here? Uh this is 2406 01:49:37,440 --> 01:49:39,760 really a policy discussion um receiving 2407 01:49:39,760 --> 01:49:41,920 council feedback tonight. Town would 2408 01:49:41,920 --> 01:49:43,440 then complete the master plan amendment 2409 01:49:43,440 --> 01:49:46,080 consultant selection process. Um as that 2410 01:49:46,080 --> 01:49:47,840 work progresses, we can continue 2411 01:49:47,840 --> 01:49:49,760 evaluating delivery strategy in 2412 01:49:49,760 --> 01:49:52,639 parallel. If an alternative method is 2413 01:49:52,639 --> 01:49:54,719 appropriate, staff and town council can 2414 01:49:54,719 --> 01:49:56,719 evaluate necessary municipal code 2415 01:49:56,719 --> 01:49:58,480 amendments and ultimately we would 2416 01:49:58,480 --> 01:50:00,400 return to council with a specific 2417 01:50:00,400 --> 01:50:03,679 procurement strategy. Um and the key is 2418 01:50:03,679 --> 01:50:05,040 really about preserving flexibility 2419 01:50:05,040 --> 01:50:07,679 today um as you start making some key 2420 01:50:07,679 --> 01:50:11,910 decisions on this project. 2421 01:50:11,920 --> 01:50:14,960 So um one final point before I uh 2422 01:50:14,960 --> 01:50:17,280 release you guys to questions here. you 2423 01:50:17,280 --> 01:50:20,000 know, moving quickly today on aspects of 2424 01:50:20,000 --> 01:50:21,440 this project doesn't always mean 2425 01:50:21,440 --> 01:50:23,840 delivering the project faster. Um 2426 01:50:23,840 --> 01:50:25,840 there's there's more to this you see on 2427 01:50:25,840 --> 01:50:28,000 the back end of this. So keep that in 2428 01:50:28,000 --> 01:50:30,639 mind as you um you know deliberate on 2429 01:50:30,639 --> 01:50:32,239 all these different um aspects of the 2430 01:50:32,239 --> 01:50:34,320 project. With that, happy to answer 2431 01:50:34,320 --> 01:50:36,960 questions. 2432 01:50:36,960 --> 01:50:38,480 >> Questions? 2433 01:50:38,480 --> 01:50:39,520 Elizabeth? 2434 01:50:39,520 --> 01:50:43,280 >> Um how long does it take to um amend the 2435 01:50:43,280 --> 01:50:45,760 municipal code and is that very simple 2436 01:50:45,760 --> 01:50:47,280 and straightforward? And if that's the 2437 01:50:47,280 --> 01:50:48,960 case, is this something we should do so 2438 01:50:48,960 --> 01:50:50,719 that it would be an easy option or do we 2439 01:50:50,719 --> 01:50:58,229 wait until we're sure that that's the procurement that that we want? 2440 01:50:58,239 --> 01:51:00,400 » Uh, as far as the amendment, it's like 2441 01:51:00,400 --> 01:51:01,600 any other ordinance. You'd have to have 2442 01:51:01,600 --> 01:51:03,119 a first and a second reading and it goes 2443 01:51:03,119 --> 01:51:07,760 into effect in 30 days. Um, so I mean 2444 01:51:07,760 --> 01:51:09,360 there's no downside in amending your 2445 01:51:09,360 --> 01:51:11,199 code to allow for these alternative 2446 01:51:11,199 --> 01:51:12,560 procedures in the future, even if we 2447 01:51:12,560 --> 01:51:15,600 don't take advantage of them now. 2448 01:51:15,600 --> 01:51:21,030 Thank you. 2449 01:51:21,040 --> 01:51:24,560 » When exactly do we need to decide on 2450 01:51:24,560 --> 01:51:26,800 these options? 2451 01:51:26,800 --> 01:51:29,760 >> Um, you don't have to decide now. 2452 01:51:29,760 --> 01:51:33,119 Um, I would say before you proceed past 2453 01:51:33,119 --> 01:51:35,040 your master plan architect, you should 2454 01:51:35,040 --> 01:51:37,520 start really uh figuring out what you 2455 01:51:37,520 --> 01:51:40,080 want to do a at the end of that master 2456 01:51:40,080 --> 01:51:42,719 plan update. That's when you really need 2457 01:51:42,719 --> 01:51:45,199 to chart. Are we using this document as 2458 01:51:45,199 --> 01:51:48,400 the basis for procurement on progressive 2459 01:51:48,400 --> 01:51:50,000 or do we need to pivot to something 2460 01:51:50,000 --> 01:51:51,760 different? And of course there's a lead 2461 01:51:51,760 --> 01:51:54,239 time for getting a procurement out for 2462 01:51:54,239 --> 01:51:56,480 any other option you want to do. So you 2463 01:51:56,480 --> 01:51:58,239 want to you know start thinking about 2464 01:51:58,239 --> 01:51:58,800 it. 2465 01:51:58,800 --> 01:52:01,040 >> And is that would that be your role as 2466 01:52:01,040 --> 01:52:04,480 part of the owner's rep along with the 2467 01:52:04,480 --> 01:52:07,360 what whichever architect is retained to 2468 01:52:07,360 --> 01:52:09,280 amend the facilities master plan? Would 2469 01:52:09,280 --> 01:52:11,199 you do that in conjunction 2470 01:52:11,199 --> 01:52:13,360 >> with the town manager too? Yeah, we're 2471 01:52:13,360 --> 01:52:16,080 here for support and as as much or as 2472 01:52:16,080 --> 01:52:17,040 little as you need. 2473 01:52:17,040 --> 01:52:18,800 >> So, you would envision coming forward 2474 01:52:18,800 --> 01:52:20,880 with a recommendation kind of down the 2475 01:52:20,880 --> 01:52:22,159 road? 2476 01:52:22,159 --> 01:52:23,360 >> Pros and cons 2477 01:52:23,360 --> 01:52:24,560 >> if that's requested? Absolutely. 2478 01:52:24,560 --> 01:52:29,270 >> Timing that that would be my request. 2479 01:52:29,280 --> 01:52:31,440 Well, 2480 01:52:31,440 --> 01:52:33,840 >> um we we've had some extended 2481 01:52:33,840 --> 01:52:36,560 discussions about the the different 2482 01:52:36,560 --> 01:52:40,880 phases of our moving ahead and we 2483 01:52:40,880 --> 01:52:44,400 started with this preferred concept 2484 01:52:44,400 --> 01:52:46,880 and now we're moving to what we're now 2485 01:52:46,880 --> 01:52:50,560 describing as the schematic stage 2486 01:52:50,560 --> 01:52:54,719 preliminary to the actual architectural 2487 01:52:54,719 --> 01:52:56,400 drawings, the construction drawings, 2488 01:52:56,400 --> 01:53:01,119 preliminary to bidding the project out. 2489 01:53:01,119 --> 01:53:03,599 So when you refer to the master plan, 2490 01:53:03,599 --> 01:53:05,679 are you referring to the schematic 2491 01:53:05,679 --> 01:53:06,719 stage? 2492 01:53:06,719 --> 01:53:09,040 >> I am. It's so 2493 01:53:09,040 --> 01:53:10,480 >> I I don't think you guys are taking it 2494 01:53:10,480 --> 01:53:13,040 quite to schematic the end of schematic 2495 01:53:13,040 --> 01:53:14,639 design. I think it was advanced 2496 01:53:14,639 --> 01:53:17,760 conceptuals is schematic. I mean to me 2497 01:53:17,760 --> 01:53:20,480 these are all key architectural 2498 01:53:20,480 --> 01:53:24,159 vocabulary words. So schematic design 2499 01:53:24,159 --> 01:53:26,800 follows conceptual design. 2500 01:53:26,800 --> 01:53:30,239 there's a whole process to that. 2501 01:53:30,239 --> 01:53:33,760 So I think conceptual design is what I 2502 01:53:33,760 --> 01:53:37,840 understand the amended uh master plan uh 2503 01:53:37,840 --> 01:53:41,199 will result in. 2504 01:53:41,199 --> 01:53:43,280 >> All right. So is it then at the end of 2505 01:53:43,280 --> 01:53:45,840 that process that you do the yes 2506 01:53:45,840 --> 01:53:48,239 >> assuming you're doing design build now 2507 01:53:48,239 --> 01:53:49,840 you get the team together and you say 2508 01:53:49,840 --> 01:53:51,679 okay here's what we have 2509 01:53:51,679 --> 01:53:55,840 >> now we need we need bids on 2510 01:53:55,840 --> 01:53:57,760 architectural firm construction firm 2511 01:53:57,760 --> 01:53:59,199 that can work together on this 2512 01:53:59,199 --> 01:54:00,880 >> if you're going to go design build you 2513 01:54:00,880 --> 01:54:02,400 need to take the design a little bit 2514 01:54:02,400 --> 01:54:04,960 further so you'd have to you'd have to 2515 01:54:04,960 --> 01:54:07,440 get a bridging architect or you know add 2516 01:54:07,440 --> 01:54:09,440 a amendment to your master plan 2517 01:54:09,440 --> 01:54:12,639 architect to advance the design to a 2518 01:54:12,639 --> 01:54:15,679 more robust bridging document set which 2519 01:54:15,679 --> 01:54:18,639 is you know basically the end of 2520 01:54:18,639 --> 01:54:21,040 schematic design. 2521 01:54:21,040 --> 01:54:22,480 >> Now I'm really confusing you. I 2522 01:54:22,480 --> 01:54:24,400 >> I just want to be clear on what what 2523 01:54:24,400 --> 01:54:27,199 stage we are coming upon. I mean one of 2524 01:54:27,199 --> 01:54:28,639 the things we'll be discussing tonight 2525 01:54:28,639 --> 01:54:31,360 is retaining an architectural firm for 2526 01:54:31,360 --> 01:54:34,000 this initial work. 2527 01:54:34,000 --> 01:54:36,400 And I I do think it's important we 2528 01:54:36,400 --> 01:54:38,960 understand what we what we're doing at 2529 01:54:38,960 --> 01:54:40,880 this stage if we want to keep the option 2530 01:54:40,880 --> 01:54:44,000 open for design build. Is that something 2531 01:54:44,000 --> 01:54:46,719 needs to be built into this right now or 2532 01:54:46,719 --> 01:54:48,960 can we proceed with what we're we're 2533 01:54:48,960 --> 01:54:50,320 already proceeding with? 2534 01:54:50,320 --> 01:54:51,760 >> I think you could proceed what you're 2535 01:54:51,760 --> 01:54:53,840 doing right now, but I would suggest 2536 01:54:53,840 --> 01:54:56,719 that um you know in the next meeting or 2537 01:54:56,719 --> 01:54:58,800 two you start really making decisions 2538 01:54:58,800 --> 01:55:01,199 about which way you'd like to navigate 2539 01:55:01,199 --> 01:55:04,719 to. So when we come back with a contract 2540 01:55:04,719 --> 01:55:08,080 for this architect, you know, is there 2541 01:55:08,080 --> 01:55:11,119 direction to proceed towards a certain 2542 01:55:11,119 --> 01:55:13,679 delivery method? Um I think that would 2543 01:55:13,679 --> 01:55:16,080 be helpful to understand so we can get a 2544 01:55:16,080 --> 01:55:19,440 jump on that process and prepare for it 2545 01:55:19,440 --> 01:55:21,360 because if it's if you want to go 2546 01:55:21,360 --> 01:55:23,440 progressive design build you know we 2547 01:55:23,440 --> 01:55:24,719 we'd want to get ahead of the 2548 01:55:24,719 --> 01:55:27,520 procurement of that and so in alignment 2549 01:55:27,520 --> 01:55:30,000 with the master plan updates you know 2550 01:55:30,000 --> 01:55:32,719 that procurement could be happening and 2551 01:55:32,719 --> 01:55:34,960 so once that's done we can take that and 2552 01:55:34,960 --> 01:55:37,280 use that as your procurement to the 2553 01:55:37,280 --> 01:55:40,080 marketplace to procure a design build a 2554 01:55:40,080 --> 01:55:42,560 progressive design build team But if you 2555 01:55:42,560 --> 01:55:45,040 go design build, you'd have to advance 2556 01:55:45,040 --> 01:55:46,800 the design a little bit further past 2557 01:55:46,800 --> 01:55:49,599 your uh master plan amendment to the end 2558 01:55:49,599 --> 01:55:52,159 of schematic design to really understand 2559 01:55:52,159 --> 01:55:54,719 the performance metrics of what you want 2560 01:55:54,719 --> 01:55:57,199 to try to build. So there's a lot of 2561 01:55:57,199 --> 01:55:59,520 qualitative information that you want to 2562 01:55:59,520 --> 01:56:01,440 define as part of a bridging document 2563 01:56:01,440 --> 01:56:03,679 set. Otherwise, if you just use your 2564 01:56:03,679 --> 01:56:06,480 amendment, um I'd say design builders 2565 01:56:06,480 --> 01:56:09,119 are going to pad your costs with all 2566 01:56:09,119 --> 01:56:10,719 kinds of things that they're just 2567 01:56:10,719 --> 01:56:12,239 pricing risk. They don't know what you 2568 01:56:12,239 --> 01:56:15,679 want, so they're just either assuming or 2569 01:56:15,679 --> 01:56:18,880 they're padding it with costs. So, it's 2570 01:56:18,880 --> 01:56:21,360 really about defining what you want in 2571 01:56:21,360 --> 01:56:23,360 design build. I think the more 2572 01:56:23,360 --> 01:56:24,719 appropriate approach would be 2573 01:56:24,719 --> 01:56:26,800 progressive design build because you can 2574 01:56:26,800 --> 01:56:30,000 work with them to define it early in the 2575 01:56:30,000 --> 01:56:34,239 process and then come up together with a price, a guaranteed maximum 2576 01:56:34,239 --> 01:56:37,350 price. 2577 01:56:37,360 --> 01:56:39,119 » Well, thank you. I'm still not sure I 2578 01:56:39,119 --> 01:56:40,800 completely understand it, but I'm sure 2579 01:56:40,800 --> 01:56:42,159 there are people who would understand 2580 01:56:42,159 --> 01:56:44,159 what you're talking about. I just want 2581 01:56:44,159 --> 01:56:45,360 to make sure if we're going to be 2582 01:56:45,360 --> 01:56:47,840 approving a contract, we're approving 2583 01:56:47,840 --> 01:56:50,560 the right things to be in that contract 2584 01:56:50,560 --> 01:56:53,520 given how we would like to move ahead. 2585 01:56:53,520 --> 01:56:55,440 >> I I think it's appropriate to approve 2586 01:56:55,440 --> 01:56:58,800 what you need to on the basis of the RFP 2587 01:56:58,800 --> 01:57:00,719 and the and the process you're on right 2588 01:57:00,719 --> 01:57:03,280 now. I think it's totally fine, but down 2589 01:57:03,280 --> 01:57:04,719 the road, you're going to have to make 2590 01:57:04,719 --> 01:57:06,960 some some decisions. 2591 01:57:06,960 --> 01:57:08,880 >> All right. Thank you. 2592 01:57:08,880 --> 01:57:12,870 >> So, um, 2593 01:57:12,880 --> 01:57:14,639 one of the things we could do right now 2594 01:57:14,639 --> 01:57:17,040 is just work with staff to change the 2595 01:57:17,040 --> 01:57:18,880 municipal code. So, we have those 2596 01:57:18,880 --> 01:57:20,719 options. We do that now. 2597 01:57:20,719 --> 01:57:21,280 >> Yeah. 2598 01:57:21,280 --> 01:57:23,520 >> And then we have a few more meetings to 2599 01:57:23,520 --> 01:57:25,360 go before we have to make that decision 2600 01:57:25,360 --> 01:57:28,080 about design build or progressive design 2601 01:57:28,080 --> 01:57:31,360 build. Correct. 2602 01:57:31,360 --> 01:57:32,000 >> Yes. 2603 01:57:32,000 --> 01:57:32,480 >> Okay. 2604 01:57:32,480 --> 01:57:34,880 >> Yeah. I'd say probably two meetings. 2605 01:57:34,880 --> 01:57:39,350 >> Two. Okay. 2606 01:57:39,360 --> 01:57:41,599 So, I'm I'm also with Bill. I'm a little 2607 01:57:41,599 --> 01:57:44,400 confused about the process. So, maybe 2608 01:57:44,400 --> 01:57:47,440 Krista can help. We we had a meeting 2609 01:57:47,440 --> 01:57:50,639 where we talked about just basically 2610 01:57:50,639 --> 01:57:53,840 redoing our facilities master plan. So 2611 01:57:53,840 --> 01:57:56,000 using the the citizens advisory 2612 01:57:56,000 --> 01:57:58,239 committee plan and then kind of updating 2613 01:57:58,239 --> 01:58:01,199 the master plan and then from there once 2614 01:58:01,199 --> 01:58:04,080 we had that master plan redone we would 2615 01:58:04,080 --> 01:58:06,320 hire an architect and start going and 2616 01:58:06,320 --> 01:58:08,639 doing schematic design. But then we had 2617 01:58:08,639 --> 01:58:12,000 a special meeting like a week or two ago 2618 01:58:12,000 --> 01:58:13,840 where it was said no we need to go 2619 01:58:13,840 --> 01:58:17,119 faster. And so that that meeting it was 2620 01:58:17,119 --> 01:58:19,040 we're going to do this RFP and then 2621 01:58:19,040 --> 01:58:20,639 we're selecting an architect to not just 2622 01:58:20,639 --> 01:58:23,599 do the facility master plan update but 2623 01:58:23,599 --> 01:58:26,719 then also work on schematic design. No. 2624 01:58:26,719 --> 01:58:28,880 So please this is the question. So 2625 01:58:28,880 --> 01:58:33,679 please advise what where are we? What was actually decided? And I was on 2626 01:58:33,679 --> 01:58:36,000 Zoom so I wasn't here. So it was is I 2627 01:58:36,000 --> 01:58:38,960 could not understand where where we're supposedly at right now. 2628 01:58:38,960 --> 01:58:40,800 >> I'd like David Kelly to to his 2629 01:58:40,800 --> 01:58:41,520 >> Yeah, that's fine. 2630 01:58:41,520 --> 01:58:43,840 >> Speaks with a lot of finess clarify. Uh, 2631 01:58:43,840 --> 01:58:45,360 thank you council member Salter for your 2632 01:58:45,360 --> 01:58:47,280 question and I'll try to dovetail and 2633 01:58:47,280 --> 01:58:49,679 address uh council member Kercher's 2634 01:58:49,679 --> 01:58:52,800 question as well. Um, you know, in the 2635 01:58:52,800 --> 01:58:53,920 next agenda item, you're going to 2636 01:58:53,920 --> 01:58:58,239 receive an update on the uh RFP process. 2637 01:58:58,239 --> 01:59:01,199 And just to foreshadow that discussion, 2638 01:59:01,199 --> 01:59:03,599 what's proposed as part of the this 2639 01:59:03,599 --> 01:59:08,960 effort is to update the uh or amend the 2640 01:59:08,960 --> 01:59:12,159 master plan to incorporate the citizens 2641 01:59:12,159 --> 01:59:15,360 advisory committee's concept into the 2642 01:59:15,360 --> 01:59:18,400 master plan and include all the elements 2643 01:59:18,400 --> 01:59:21,199 that weren't reflected on the concept 2644 01:59:21,199 --> 01:59:23,760 when it was submitted to council. 2645 01:59:23,760 --> 01:59:27,119 uh that that document you once it's 2646 01:59:27,119 --> 01:59:31,440 complete will uh provide the basis for 2647 01:59:31,440 --> 01:59:35,360 the next step. Uh and what what that 2648 01:59:35,360 --> 01:59:39,679 means is again the three processes is we 2649 01:59:39,679 --> 01:59:43,119 would hire an architect at that point to 2650 01:59:43,119 --> 01:59:45,520 develop uh construction documents 2651 01:59:45,520 --> 01:59:48,800 basically 100%. So that means you know 2652 01:59:48,800 --> 01:59:51,599 complete uh architectural drawings, 2653 01:59:51,599 --> 01:59:54,719 civil drawings that we we put out to bid 2654 01:59:54,719 --> 01:59:57,360 and we we you know it's it's kind of a 2655 01:59:57,360 --> 02:00:01,360 blind process. We we we you know we ask 2656 02:00:01,360 --> 02:00:06,960 uh contractors to provide us bids. The second alternative 2657 02:00:06,960 --> 02:00:09,199 uh design build would be we complete 2658 02:00:09,199 --> 02:00:14,159 this master plan, we uh hire or retain 2659 02:00:14,159 --> 02:00:16,480 an architect. It could be the same 2660 02:00:16,480 --> 02:00:19,840 architect that we hire to do the master 2661 02:00:19,840 --> 02:00:21,760 plan update. Doesn't have to be. And 2662 02:00:21,760 --> 02:00:23,679 make sure it comports with the city 2663 02:00:23,679 --> 02:00:26,880 attorney's analysis that we can do that. 2664 02:00:26,880 --> 02:00:29,280 They would uh I if that was the next 2665 02:00:29,280 --> 02:00:32,560 process, we would employ them to do the 2666 02:00:32,560 --> 02:00:34,480 schematic design drawings which are 2667 02:00:34,480 --> 02:00:38,560 basically 30%. 30% entails kind of basic 2668 02:00:38,560 --> 02:00:42,400 level floor planning with some of the uh 2669 02:00:42,400 --> 02:00:47,599 basic uh MEP systems. So uh you know 2670 02:00:47,599 --> 02:00:50,560 that's that's your electrical plumbing 2671 02:00:50,560 --> 02:00:53,679 and so forth. uh some of the basic civil 2672 02:00:53,679 --> 02:01:00,560 design drawings and then you engage the public process to uh take those 2673 02:01:00,560 --> 02:01:04,080 drawings to 100% uh through the design 2674 02:01:04,080 --> 02:01:08,560 build with with the progressive design. 2675 02:01:08,560 --> 02:01:11,760 We complete this master plan process and 2676 02:01:11,760 --> 02:01:16,480 with with Dustin's help we would procure 2677 02:01:16,480 --> 02:01:19,520 a progressive design build team. So you 2678 02:01:19,520 --> 02:01:23,119 would hire both an architect and a 2679 02:01:23,119 --> 02:01:25,440 contractor. Usually you're really hiring 2680 02:01:25,440 --> 02:01:27,520 the contractor that has an architect as 2681 02:01:27,520 --> 02:01:31,679 part of the team to take the project 2682 02:01:31,679 --> 02:01:34,400 through the entire design and 2683 02:01:34,400 --> 02:01:37,040 construction process. Get us at least to 2684 02:01:37,040 --> 02:01:40,159 about uh I think it's 60% design 2685 02:01:40,159 --> 02:01:42,639 development drawings to give us that 2686 02:01:42,639 --> 02:01:45,119 guaranteed maximum price. And that's 2687 02:01:45,119 --> 02:01:47,280 where you there's this off-ramp built in 2688 02:01:47,280 --> 02:01:49,280 if council doesn't feel comfortable with 2689 02:01:49,280 --> 02:01:51,760 that that we call it GMP. There's the 2690 02:01:51,760 --> 02:01:53,840 off-ramp for council to say, you know, 2691 02:01:53,840 --> 02:01:56,000 let's go traditional 2692 02:01:56,000 --> 02:02:00,800 uh uh uh bid uh design bid build. Uh 2693 02:02:00,800 --> 02:02:03,280 otherwise, you you you continue forward 2694 02:02:03,280 --> 02:02:05,040 and and you complete you you you 2695 02:02:05,040 --> 02:02:06,719 selected your contractor, your design 2696 02:02:06,719 --> 02:02:13,679 team, and you go to 100% and and you and you start moving forward with construction. So I hope that it's 2697 02:02:13,679 --> 02:02:16,239 kind of these three three buckets or 2698 02:02:16,239 --> 02:02:19,040 three tiers or three paths I guess path 2699 02:02:19,040 --> 02:02:21,920 A, B and C. Uh all of which is really 2700 02:02:21,920 --> 02:02:25,920 predicated um on completion of the 2701 02:02:25,920 --> 02:02:28,000 master plan getting all that work 2702 02:02:28,000 --> 02:02:29,920 refined making sure all those 2703 02:02:29,920 --> 02:02:32,560 assumptions uh meet with your support 2704 02:02:32,560 --> 02:02:34,560 and approval. We've got all the elements 2705 02:02:34,560 --> 02:02:40,639 there. We now want to move into this next phase uh of of design either 2706 02:02:40,639 --> 02:02:42,400 100% 2707 02:02:42,400 --> 02:02:46,320 uh 30% for uh design build or you know 2708 02:02:46,320 --> 02:02:50,719 hire hire a contractor and and architect 2709 02:02:50,719 --> 02:02:52,480 together to take us through progressive 2710 02:02:52,480 --> 02:02:52,960 design. 2711 02:02:52,960 --> 02:02:54,880 >> And if you're more visual, you can see 2712 02:02:54,880 --> 02:02:57,440 right here that progressive this this 2713 02:02:57,440 --> 02:02:59,599 red box. This would basically be your 2714 02:02:59,599 --> 02:03:01,840 master plan amendment. You take those 2715 02:03:01,840 --> 02:03:03,360 documents and you're bidding it from 2716 02:03:03,360 --> 02:03:05,040 there to get a progressive design bill 2717 02:03:05,040 --> 02:03:06,239 entity. 2718 02:03:06,239 --> 02:03:08,239 >> Okay. So, sorry. I just was a lot. Let 2719 02:03:08,239 --> 02:03:10,080 me just break it down. So, I want to 2720 02:03:10,080 --> 02:03:12,639 make sure we're all clear. We are hiring 2721 02:03:12,639 --> 02:03:14,880 on the agenda tonight is hopefully we 2722 02:03:14,880 --> 02:03:17,520 had an RFP to select an architect and 2723 02:03:17,520 --> 02:03:20,719 that scope of work is to get us to the 2724 02:03:20,719 --> 02:03:22,800 master plan amendment and that's it. No 2725 02:03:22,800 --> 02:03:25,119 schematic design, no nothing further. Is 2726 02:03:25,119 --> 02:03:25,920 that correct? 2727 02:03:25,920 --> 02:03:26,719 >> That's correct. 2728 02:03:26,719 --> 02:03:29,360 >> Okay. And then once we have that, you're 2729 02:03:29,360 --> 02:03:31,040 saying this is where the jumping off 2730 02:03:31,040 --> 02:03:34,400 point comes to use one of these three 2731 02:03:34,400 --> 02:03:37,280 delivery options once we have that 2732 02:03:37,280 --> 02:03:39,679 facility master plan updated as a 2733 02:03:39,679 --> 02:03:41,119 concept. 2734 02:03:41,119 --> 02:03:42,960 >> That's right. Use it or enhance it 2735 02:03:42,960 --> 02:03:43,360 basically. 2736 02:03:43,360 --> 02:03:45,040 >> Okay. So then my question to you, Chris, 2737 02:03:45,040 --> 02:03:46,960 is what did we decide at this last 2738 02:03:46,960 --> 02:03:48,080 meeting? Because I thought that's where 2739 02:03:48,080 --> 02:03:50,480 we were at at the first one. So, um, at 2740 02:03:50,480 --> 02:03:54,000 your special meeting on June 24th, you 2741 02:03:54,000 --> 02:03:57,199 decided, um, the council voted to m 2742 02:03:57,199 --> 02:03:58,800 essentially maintain the status quo, 2743 02:03:58,800 --> 02:04:01,679 which was to stick with the RFP process 2744 02:04:01,679 --> 02:04:04,400 that was to amend the facil's master 2745 02:04:04,400 --> 02:04:05,440 plan. 2746 02:04:05,440 --> 02:04:07,280 >> Okay. So, nothing changed. Okay. 2747 02:04:07,280 --> 02:04:08,480 >> No, it was Yeah. 2748 02:04:08,480 --> 02:04:11,280 >> Okay. So, I'm sorry. And we weren't 2749 02:04:11,280 --> 02:04:12,880 Elizabeth and I were on Zoom, so you 2750 02:04:12,880 --> 02:04:14,080 guys were here and then I just remember 2751 02:04:14,080 --> 02:04:16,000 you saying we're fine. And so, we're 2752 02:04:16,000 --> 02:04:18,239 like, okay. Okay. So basically that's 2753 02:04:18,239 --> 02:04:19,920 what's happening. So as soon as we 2754 02:04:19,920 --> 02:04:22,400 select this architect we we're basically 2755 02:04:22,400 --> 02:04:24,239 getting this amended master plan and 2756 02:04:24,239 --> 02:04:26,800 then we have to have the jump off point. 2757 02:04:26,800 --> 02:04:30,470 Okay. Thank you. 2758 02:04:30,480 --> 02:04:33,119 » So if on this design build thing as I 2759 02:04:33,119 --> 02:04:34,639 understand it when we're selecting an 2760 02:04:34,639 --> 02:04:37,119 architect it's it's within the 2761 02:04:37,119 --> 02:04:39,760 discretion of the council and we don't 2762 02:04:39,760 --> 02:04:42,400 have to engage in a bidding process but 2763 02:04:42,400 --> 02:04:47,360 when we get to construction we have to bid it out. So when you have a 2764 02:04:47,360 --> 02:04:51,119 combined architectural planning and 2765 02:04:51,119 --> 02:04:53,840 construction firm, does that get bid out 2766 02:04:53,840 --> 02:04:56,560 or is that I mean how does that even 2767 02:04:56,560 --> 02:05:00,480 done? Yes. Is it a package deal? And so 2768 02:05:00,480 --> 02:05:03,280 um the lowest bidder gets the deal. 2769 02:05:03,280 --> 02:05:06,320 >> Lowest qualified is how the the code is 2770 02:05:06,320 --> 02:05:08,480 written. So it's a it's the best 2771 02:05:08,480 --> 02:05:12,400 qualified uh or best value is the u the 2772 02:05:12,400 --> 02:05:14,719 procurement policy. 2773 02:05:14,719 --> 02:05:16,400 So you would you would do it based on 2774 02:05:16,400 --> 02:05:18,639 qualifications and price is a component 2775 02:05:18,639 --> 02:05:20,639 of it. You know depending if it's design 2776 02:05:20,639 --> 02:05:22,960 build a progressive you know design 2777 02:05:22,960 --> 02:05:25,599 build you would have an actual dollar 2778 02:05:25,599 --> 02:05:27,920 amount for your project because you're 2779 02:05:27,920 --> 02:05:29,840 advancing to bridging documents and so 2780 02:05:29,840 --> 02:05:32,159 they can give you a more uh confirmed 2781 02:05:32,159 --> 02:05:35,199 price on the whole project value versus 2782 02:05:35,199 --> 02:05:37,119 progressive they don't they can't give 2783 02:05:37,119 --> 02:05:38,800 you a price for your project yet. we 2784 02:05:38,800 --> 02:05:40,800 generally will work on it together and 2785 02:05:40,800 --> 02:05:43,679 develop a price. But if we have um as 2786 02:05:43,679 --> 02:05:45,840 part of the master plan process an idea 2787 02:05:45,840 --> 02:05:47,679 of how much your budget is for the 2788 02:05:47,679 --> 02:05:50,000 project, we can pre-negotiate certain 2789 02:05:50,000 --> 02:05:52,880 aspects of construction. So overhead and 2790 02:05:52,880 --> 02:05:54,480 profit, their general conditions, 2791 02:05:54,480 --> 02:05:56,480 general requirements, their all their 2792 02:05:56,480 --> 02:05:59,199 fees um early in the process and use 2793 02:05:59,199 --> 02:06:01,119 that as part of the competitive fee 2794 02:06:01,119 --> 02:06:03,119 negotiations as well as all the 2795 02:06:03,119 --> 02:06:06,000 architecture fees. So there's there's a 2796 02:06:06,000 --> 02:06:08,400 strong fee negotiation piece in 2797 02:06:08,400 --> 02:06:10,400 Progressive that we can absolutely do as 2798 02:06:10,400 --> 02:06:13,679 part of the the best value selection. 2799 02:06:13,679 --> 02:06:15,599 >> If if we don't go the design build 2800 02:06:15,599 --> 02:06:18,320 route, just the traditional route where 2801 02:06:18,320 --> 02:06:20,480 the construction is the last part of it. 2802 02:06:20,480 --> 02:06:21,679 >> Yeah. 2803 02:06:21,679 --> 02:06:23,920 >> Do we then have three contracts with 2804 02:06:23,920 --> 02:06:26,080 architectural firms? First the master 2805 02:06:26,080 --> 02:06:30,159 plan, then the schematic stage, then the 2806 02:06:30,159 --> 02:06:33,199 actual detailed construction 2807 02:06:33,199 --> 02:06:36,320 >> and drawings. I mean you it depends what 2808 02:06:36,320 --> 02:06:38,639 you do with your first you know contract 2809 02:06:38,639 --> 02:06:41,199 with the architect but yeah it would be 2810 02:06:41,199 --> 02:06:43,599 separate architecture contracts and then 2811 02:06:43,599 --> 02:06:47,840 separate contractor contracts 2812 02:06:47,840 --> 02:06:49,520 >> right 2813 02:06:49,520 --> 02:06:51,679 >> which is where conflict happens. But if 2814 02:06:51,679 --> 02:06:55,040 I may on that scenario um you have the 2815 02:06:55,040 --> 02:06:56,719 option of sticking with your same 2816 02:06:56,719 --> 02:06:58,159 contract with your same architect 2817 02:06:58,159 --> 02:06:59,360 throughout the process and the 2818 02:06:59,360 --> 02:07:01,920 traditional you know early on schematics 2819 02:07:01,920 --> 02:07:04,400 won't disqualify that architect from 2820 02:07:04,400 --> 02:07:06,400 later bidding on these other alternative 2821 02:07:06,400 --> 02:07:09,040 processes when he mentioned in I'm sorry 2822 02:07:09,040 --> 02:07:11,119 I forgot your name Dustin. Dustin. Yeah. 2823 02:07:11,119 --> 02:07:13,760 When Dustin mentioned in his his uh 2824 02:07:13,760 --> 02:07:16,239 proposal or his presentation, the 2825 02:07:16,239 --> 02:07:18,639 bridging contractors, that's used 2826 02:07:18,639 --> 02:07:20,159 because if you're happy with your 2827 02:07:20,159 --> 02:07:22,239 existing architect, they can't do that 2828 02:07:22,239 --> 02:07:23,679 bridging work if they're going to later 2829 02:07:23,679 --> 02:07:27,119 bid on the design build. 2830 02:07:27,119 --> 02:07:28,560 So, there's a there's a lot of 2831 02:07:28,560 --> 02:07:30,560 iterations as this moves forward. If 2832 02:07:30,560 --> 02:07:32,320 you're happy with your existing team, 2833 02:07:32,320 --> 02:07:34,000 you're going to have to figure out how 2834 02:07:34,000 --> 02:07:36,960 to uh work with them and keep them if 2835 02:07:36,960 --> 02:07:38,239 they want to do that work in the future 2836 02:07:38,239 --> 02:07:41,830 or bid on that work in the future. 2837 02:07:41,840 --> 02:07:44,239 May Mayor um just a follow up with 2838 02:07:44,239 --> 02:07:46,239 council member Kerchers. I the way I 2839 02:07:46,239 --> 02:07:48,480 heard your question was is if we used 2840 02:07:48,480 --> 02:07:52,400 the traditional design bid build, 2841 02:07:52,400 --> 02:07:54,079 do we have to have three architects? 2842 02:07:54,079 --> 02:07:56,400 That's what I heard was your question. 2843 02:07:56,400 --> 02:07:57,599 Did I hear that incorrectly? 2844 02:07:57,599 --> 02:07:58,560 >> Three contracts. 2845 02:07:58,560 --> 02:08:00,079 >> Three different contractual 2846 02:08:00,079 --> 02:08:01,520 arrangements. They don't have to be 2847 02:08:01,520 --> 02:08:02,960 three different architects. 2848 02:08:02,960 --> 02:08:04,880 >> No, I meant that's what I meant. Three 2849 02:08:04,880 --> 02:08:06,400 different three different contracts but 2850 02:08:06,400 --> 02:08:07,440 with architects. 2851 02:08:07,440 --> 02:08:10,960 >> Yeah. So, but then Dustin, you I thought 2852 02:08:10,960 --> 02:08:12,880 I heard you agree with that. There's I 2853 02:08:12,880 --> 02:08:14,159 thought it was just we we would just 2854 02:08:14,159 --> 02:08:14,719 need two. 2855 02:08:14,719 --> 02:08:17,040 >> I heard you say three contracts, not 2856 02:08:17,040 --> 02:08:18,159 three architects. 2857 02:08:18,159 --> 02:08:18,560 >> Okay. 2858 02:08:18,560 --> 02:08:21,119 >> So, you could feasibly have an architect 2859 02:08:21,119 --> 02:08:23,040 contract for the amendment, 2860 02:08:23,040 --> 02:08:25,679 >> another contract for the architect for 2861 02:08:25,679 --> 02:08:26,560 full design. 2862 02:08:26,560 --> 02:08:27,119 >> Full design 2863 02:08:27,119 --> 02:08:29,599 >> and then a contract with a contractor. 2864 02:08:29,599 --> 02:08:32,400 >> Yeah. So, two two contracts with 2865 02:08:32,400 --> 02:08:34,719 architect engineering firms, one 2866 02:08:34,719 --> 02:08:37,280 contract with a builder. 2867 02:08:37,280 --> 02:08:38,400 That's right. I'm just trying to 2868 02:08:38,400 --> 02:08:41,440 understand. We have five proposals now 2869 02:08:41,440 --> 02:08:43,520 >> and I'm just trying to understand what 2870 02:08:43,520 --> 02:08:46,000 are they for in terms of what we've been 2871 02:08:46,000 --> 02:08:46,719 talking about. 2872 02:08:46,719 --> 02:08:48,880 >> They are to amend the facil's master 2873 02:08:48,880 --> 02:08:50,480 plan. 2874 02:08:50,480 --> 02:08:51,199 >> Right. 2875 02:08:51,199 --> 02:08:52,960 >> It's a planning level. 2876 02:08:52,960 --> 02:08:54,079 >> Yeah. Nothing further. 2877 02:08:54,079 --> 02:08:56,719 >> Planning level. Just 2878 02:08:56,719 --> 02:08:59,199 >> like planning concept level. Planning 2879 02:08:59,199 --> 02:09:00,239 level. 2880 02:09:00,239 --> 02:09:02,880 >> And our decision tonight about that is 2881 02:09:02,880 --> 02:09:04,960 not going to in any way jeopardize these 2882 02:09:04,960 --> 02:09:07,280 other options. Those other options will 2883 02:09:07,280 --> 02:09:11,760 come in a few months based on what's 2884 02:09:11,760 --> 02:09:13,920 going on with the amendment of the 2885 02:09:13,920 --> 02:09:15,840 facilities master plan and your 2886 02:09:15,840 --> 02:09:17,280 judgment. 2887 02:09:17,280 --> 02:09:17,760 >> That's right. 2888 02:09:17,760 --> 02:09:19,199 And and and the and the 2889 02:09:19,199 --> 02:09:21,119 purpose tonight is that this council 2890 02:09:21,119 --> 02:09:23,199 just like we did a few months ago with 2891 02:09:23,199 --> 02:09:25,119 having a consultant team here to talk 2892 02:09:25,119 --> 02:09:27,760 about the um debt financing. It's just 2893 02:09:27,760 --> 02:09:29,920 it's kind of educating. We want to 2894 02:09:29,920 --> 02:09:32,079 educate the council in the community and 2895 02:09:32,079 --> 02:09:34,960 staff on this and get you start thinking 2896 02:09:34,960 --> 02:09:36,639 about it. so that the council has this 2897 02:09:36,639 --> 02:09:38,480 opportunity to ask questions. Maybe you 2898 02:09:38,480 --> 02:09:41,040 want us to follow up on with more 2899 02:09:41,040 --> 02:09:42,960 information on a particular topic. We 2900 02:09:42,960 --> 02:09:45,280 want to give you time to do that before 2901 02:09:45,280 --> 02:09:47,199 we're just hitting you up straight out 2902 02:09:47,199 --> 02:09:50,560 with this very important uh decision. 2903 02:09:50,560 --> 02:09:53,119 >> Yeah, I I would agree with Elizabeth's 2904 02:09:53,119 --> 02:09:55,840 recommendation to go ahead and do the 2905 02:09:55,840 --> 02:09:59,280 ministerial work of amending the code so 2906 02:09:59,280 --> 02:10:02,960 that we have these options. um so that 2907 02:10:02,960 --> 02:10:06,239 we're not I mean the the timing is the 2908 02:10:06,239 --> 02:10:08,560 most critical thing. So we want to be 2909 02:10:08,560 --> 02:10:10,400 nimble and we want to have as much done 2910 02:10:10,400 --> 02:10:12,320 as we possibly can and have as many 2911 02:10:12,320 --> 02:10:16,079 options available as we can. 2912 02:10:16,079 --> 02:10:18,639 Um David and I already had an initial 2913 02:10:18,639 --> 02:10:21,199 meeting with um two of Ben's colleagues 2914 02:10:21,199 --> 02:10:23,840 two Fridays ago and I was very you know 2915 02:10:23,840 --> 02:10:27,119 they they're experts in their field and 2916 02:10:27,119 --> 02:10:29,920 um I it sounded like it's a very it's 2917 02:10:29,920 --> 02:10:32,159 very doable you know with with Ben's 2918 02:10:32,159 --> 02:10:35,199 help of course so can certainly work on 2919 02:10:35,199 --> 02:10:36,719 that 2920 02:10:36,719 --> 02:10:38,960 >> and that will take what two council 2921 02:10:38,960 --> 02:10:40,560 meetings 2922 02:10:40,560 --> 02:10:42,560 yeah you'll have to introduce at one 2923 02:10:42,560 --> 02:10:44,000 meeting just like any ordinance 2924 02:10:44,000 --> 02:10:46,719 introduce and then at your next ing um 2925 02:10:46,719 --> 02:10:48,719 second reading and then it takes 30 days 2926 02:10:48,719 --> 02:10:49,679 to go into effect. 2927 02:10:49,679 --> 02:10:51,920 >> Perfect. 2928 02:10:51,920 --> 02:10:53,199 >> Yeah. Matt 2929 02:10:53,199 --> 02:10:55,760 >> um just regarding the the sequencing 2930 02:10:55,760 --> 02:10:58,560 with SQA, how does that work in terms of 2931 02:10:58,560 --> 02:11:01,520 the timeline of when we would actually 2932 02:11:01,520 --> 02:11:07,990 go and start the environmental study. 2933 02:11:08,000 --> 02:11:12,400 In terms of the environmental review, 2934 02:11:12,400 --> 02:11:15,679 my recommendation would be we start that 2935 02:11:15,679 --> 02:11:19,760 process as we get close to completing 2936 02:11:19,760 --> 02:11:22,480 the draft master plan. The draftmaster 2937 02:11:22,480 --> 02:11:24,800 plan is going to provide the project 2938 02:11:24,800 --> 02:11:28,239 description that will form the basis for 2939 02:11:28,239 --> 02:11:30,719 assessing the environmental impacts of 2940 02:11:30,719 --> 02:11:33,360 the project. And we want to make sure 2941 02:11:33,360 --> 02:11:36,000 that we include as much detail and as 2942 02:11:36,000 --> 02:11:38,239 much of the elements of the project in 2943 02:11:38,239 --> 02:11:40,159 that project description. So that if 2944 02:11:40,159 --> 02:11:42,079 there's ever any question whether 2945 02:11:42,079 --> 02:11:43,760 something was included, we can point 2946 02:11:43,760 --> 02:11:45,679 back to that project description and say 2947 02:11:45,679 --> 02:11:48,239 yes, these elements were reflected in 2948 02:11:48,239 --> 02:11:50,320 the environmental document and and 2949 02:11:50,320 --> 02:11:53,599 considered. So it'll that'll be one of 2950 02:11:53,599 --> 02:11:57,119 those there there should be some 2951 02:11:57,119 --> 02:11:59,920 concurrence with respect to the timeline 2952 02:11:59,920 --> 02:12:02,320 of starting that environmental re 2953 02:12:02,320 --> 02:12:06,159 process as we're nearing completion of 2954 02:12:06,159 --> 02:12:09,360 the facility master plan. 2955 02:12:09,360 --> 02:12:10,800 Okay. Okay. So, just in terms of like 2956 02:12:10,800 --> 02:12:12,880 actual dates, if we were thinking of the 2957 02:12:12,880 --> 02:12:15,679 facility master plan amendment occurring 2958 02:12:15,679 --> 02:12:18,639 in the fall at some point, we would then 2959 02:12:18,639 --> 02:12:20,719 start the environmental review based on 2960 02:12:20,719 --> 02:12:22,400 that document 2961 02:12:22,400 --> 02:12:25,360 >> that that that follows. Uh so, 2962 02:12:25,360 --> 02:12:27,119 >> and it would take how long is your 2963 02:12:27,119 --> 02:12:29,119 estimate for the environmental review to 2964 02:12:29,119 --> 02:12:31,520 be completed and sort of go through that 2965 02:12:31,520 --> 02:12:32,000 work? 2966 02:12:32,000 --> 02:12:34,320 >> That that that's somewhat challenging to 2967 02:12:34,320 --> 02:12:37,360 answer. uh depends on our consultants 2968 02:12:37,360 --> 02:12:39,440 advice on what type of level of 2969 02:12:39,440 --> 02:12:40,800 environmental review we need to do and 2970 02:12:40,800 --> 02:12:42,239 based on the project description. It's 2971 02:12:42,239 --> 02:12:44,159 way too preliminary right now to say how 2972 02:12:44,159 --> 02:12:46,000 long it's going to take, but rule of 2973 02:12:46,000 --> 02:12:48,239 thumb is a full EIR takes a year. 2974 02:12:48,239 --> 02:12:49,119 >> A year. Okay. 2975 02:12:49,119 --> 02:12:53,040 >> Um at least a year and a half. Um and 2976 02:12:53,040 --> 02:12:54,400 that's just the rule of thumb for an if 2977 02:12:54,400 --> 02:12:58,159 we do an EIR. So just going back to so 2978 02:12:58,159 --> 02:13:00,880 if we we get the amendment done in the 2979 02:13:00,880 --> 02:13:03,840 fall and then we it will be a year of 2980 02:13:03,840 --> 02:13:06,480 environmental review so we wouldn't sort 2981 02:13:06,480 --> 02:13:09,360 of be able to let's say shovel ready for 2982 02:13:09,360 --> 02:13:11,199 a year but during that time we're doing 2983 02:13:11,199 --> 02:13:13,199 schematic design and doing all these 2984 02:13:13,199 --> 02:13:16,880 other items to be ready for for that 2985 02:13:16,880 --> 02:13:18,480 following fall to be able to do 2986 02:13:18,480 --> 02:13:21,360 construction. you run it concurrently 2987 02:13:21,360 --> 02:13:24,079 your design and sequa together and 2988 02:13:24,079 --> 02:13:26,560 hopefully it's not as involved as EIR 2989 02:13:26,560 --> 02:13:29,280 but if it is that could be a long 2990 02:13:29,280 --> 02:13:31,040 >> well our issue is the creek obviously 2991 02:13:31,040 --> 02:13:34,079 which we even when we were doing our 2992 02:13:34,079 --> 02:13:36,480 bridge there was a whole NEPA they found 2993 02:13:36,480 --> 02:13:39,119 Indian remains so there's you know it 2994 02:13:39,119 --> 02:13:43,119 can get very very quickly difficult so I 2995 02:13:43,119 --> 02:13:45,040 I'm just trying to so we all know the 2996 02:13:45,040 --> 02:13:48,079 timeline of we're done in the fall with 2997 02:13:48,079 --> 02:13:50,159 this amendment And then we probably have 2998 02:13:50,159 --> 02:13:52,000 a year of environmental review. But 2999 02:13:52,000 --> 02:13:53,920 we're concurrently doing the other work, 3000 02:13:53,920 --> 02:13:57,199 schematic design and engineering and 3001 02:13:57,199 --> 02:13:59,280 getting, you know, one of these three 3002 02:13:59,280 --> 02:14:01,679 strategies put up so that we're probably 3003 02:14:01,679 --> 02:14:03,599 hopefully ready to do construction in a 3004 02:14:03,599 --> 02:14:08,639 year's time from the fall. So fall of 27 3005 02:14:08,639 --> 02:14:12,629 that 3006 02:14:12,639 --> 02:14:18,400 » I think what Ben says it depends on the project description, right? And 3007 02:14:18,400 --> 02:14:20,000 that's going to determine the length of 3008 02:14:20,000 --> 02:14:22,079 the environmental review and if we can 3009 02:14:22,079 --> 02:14:23,920 do a mitigated negative deck or 3010 02:14:23,920 --> 02:14:24,719 whatever. 3011 02:14:24,719 --> 02:14:26,239 >> Yeah, I mean it depends on that but also 3012 02:14:26,239 --> 02:14:27,760 depends on the design method and you 3013 02:14:27,760 --> 02:14:28,960 know there's a lot of 3014 02:14:28,960 --> 02:14:31,520 >> a lot of dependent uh issues 3015 02:14:31,520 --> 02:14:33,280 >> that are going to be sorted out as you 3016 02:14:33,280 --> 02:14:35,360 move forward. I it would be impossible 3017 02:14:35,360 --> 02:14:36,880 to provide that certainty today or even 3018 02:14:36,880 --> 02:14:38,719 a rough outline. All I can say is for 3019 02:14:38,719 --> 02:14:41,040 SQA the worst case scenario is a year 3020 02:14:41,040 --> 02:14:44,239 and a half to do an EI but whether we 3021 02:14:44,239 --> 02:14:46,320 have to do that remains to be seen. 3022 02:14:46,320 --> 02:14:48,239 >> Yeah. No, I'm just trying to get and I 3023 02:14:48,239 --> 02:14:49,760 think this would be helpful, David, in 3024 02:14:49,760 --> 02:14:52,880 one of your updates is sort of like a 3025 02:14:52,880 --> 02:14:54,880 >> chart. Yes. Just showing here's when we 3026 02:14:54,880 --> 02:14:56,560 go for squa, here's when we think we're 3027 02:14:56,560 --> 02:14:58,480 going to be shovel ready, here's 3028 02:14:58,480 --> 02:15:00,560 >> just so we these are all educational 3029 02:15:00,560 --> 02:15:03,280 items, but just helping us sort of 3030 02:15:03,280 --> 02:15:05,280 calibrate when we actually think we're 3031 02:15:05,280 --> 02:15:08,000 going to actually start this project. 3032 02:15:08,000 --> 02:15:09,440 >> Yeah. Yeah. And it might be good to 3033 02:15:09,440 --> 02:15:11,280 start 3034 02:15:11,280 --> 02:15:14,400 from January 2029 and work backwards at 3035 02:15:14,400 --> 02:15:16,480 least for you know the paramedic 3036 02:15:16,480 --> 02:15:18,000 facility 3037 02:15:18,000 --> 02:15:20,639 um because that's our critical date. I 3038 02:15:20,639 --> 02:15:22,480 mean everything else done too would be 3039 02:15:22,480 --> 02:15:24,960 wonderful but that's the most important 3040 02:15:24,960 --> 02:15:26,719 thing. 3041 02:15:26,719 --> 02:15:28,639 So earlier this week I I had a 3042 02:15:28,639 --> 02:15:30,239 conversation with council member Dowling 3043 02:15:30,239 --> 02:15:32,639 about this very thing and and we if you 3044 02:15:32,639 --> 02:15:35,040 know David has given several um updates 3045 02:15:35,040 --> 02:15:36,800 to the council and it usually does 3046 02:15:36,800 --> 02:15:38,560 include a gant charge but it's going to 3047 02:15:38,560 --> 02:15:40,480 it needs to be it's going to it's 3048 02:15:40,480 --> 02:15:43,360 continually going to be refined and so 3049 02:15:43,360 --> 02:15:46,880 we can try to put something together um 3050 02:15:46,880 --> 02:15:48,639 noting 3051 02:15:48,639 --> 02:15:51,920 um the town attorney's uh advice there 3052 02:15:51,920 --> 02:15:54,239 his comments but we'll do our best to 3053 02:15:54,239 --> 02:15:56,159 keep the council informed on what see as 3054 02:15:56,159 --> 02:15:58,960 being a timeline. 3055 02:15:58,960 --> 02:16:00,159 >> I was going to say I think it's 3056 02:16:00,159 --> 02:16:02,400 particularly important and we we'll have 3057 02:16:02,400 --> 02:16:03,679 a sense of what the contractor is 3058 02:16:03,679 --> 02:16:05,679 supposed to do, but the staff are also 3059 02:16:05,679 --> 02:16:08,639 doing things to complement the work the 3060 02:16:08,639 --> 02:16:10,320 contractors are doing and sometimes we 3061 02:16:10,320 --> 02:16:13,520 don't see that. So having a chart would 3062 02:16:13,520 --> 02:16:16,480 be very helpful. 3063 02:16:16,480 --> 02:16:18,560 >> Um can we take public comment on this 3064 02:16:18,560 --> 02:16:20,719 item? Anybody in the chamber want to 3065 02:16:20,719 --> 02:16:23,760 make a public comment? Anyone online? 3066 02:16:23,760 --> 02:16:26,000 >> No one online, mayor. Okay. So, we'll 3067 02:16:26,000 --> 02:16:27,520 bring it back for any further 3068 02:16:27,520 --> 02:16:28,560 discussion. 3069 02:16:28,560 --> 02:16:30,079 >> Sorry, we have one hand online. 3070 02:16:30,079 --> 02:16:36,870 >> Yes. Go ahead, 3071 02:16:36,880 --> 02:16:38,240 » Mr. Money. You could uh 3072 02:16:38,240 --> 02:16:40,479 >> I can you guys hear me? Okay. 3073 02:16:40,479 --> 02:16:41,439 >> Yes. 3074 02:16:41,439 --> 02:16:44,160 >> Yeah, that was um I have to commend you. 3075 02:16:44,160 --> 02:16:47,359 That was really a a very good very 3076 02:16:47,359 --> 02:16:50,319 succinct presentation. And I think 3077 02:16:50,319 --> 02:16:52,319 there's only uh there's just a couple of 3078 02:16:52,319 --> 02:16:55,760 considerations. One is that if town 3079 02:16:55,760 --> 02:16:57,920 council decides to move forward with an 3080 02:16:57,920 --> 02:17:00,319 architect and the architect uh updates 3081 02:17:00,319 --> 02:17:03,280 the master plan and schematic design, 3082 02:17:03,280 --> 02:17:05,679 then those documents in effect can 3083 02:17:05,679 --> 02:17:07,519 become uh part of the bridging 3084 02:17:07,519 --> 02:17:09,599 documents. So there's no time loss 3085 02:17:09,599 --> 02:17:11,519 there. I think it's going to be really 3086 02:17:11,519 --> 02:17:13,840 important that any architect that is 3087 02:17:13,840 --> 02:17:17,120 selected that the town retains ownership 3088 02:17:17,120 --> 02:17:18,880 of any of those documents. Some 3089 02:17:18,880 --> 02:17:20,479 architects would not allow that to 3090 02:17:20,479 --> 02:17:23,040 happen. So that if at some point in 3091 02:17:23,040 --> 02:17:25,280 time, let's say you have one design 3092 02:17:25,280 --> 02:17:28,160 architect that does all of the bridging 3093 02:17:28,160 --> 02:17:29,920 documents, which essentially would take 3094 02:17:29,920 --> 02:17:33,200 it through DD, then sometimes that 3095 02:17:33,200 --> 02:17:35,280 architect is assigned to a general 3096 02:17:35,280 --> 02:17:38,240 contractor and sometimes the drawings 3097 02:17:38,240 --> 02:17:41,040 that that architect prepared actually 3098 02:17:41,040 --> 02:17:44,479 get sent to an architect uh that the 3099 02:17:44,479 --> 02:17:47,120 general contractor has actually hired. 3100 02:17:47,120 --> 02:17:49,040 So I think that's a ownership of 3101 02:17:49,040 --> 02:17:50,559 documents is a really important 3102 02:17:50,559 --> 02:17:52,559 consideration. I think that I would 3103 02:17:52,559 --> 02:17:56,479 caution council on selecting a general 3104 02:17:56,479 --> 02:17:59,280 contractor and architect at the same 3105 02:17:59,280 --> 02:18:01,920 time. And the only reason being is that 3106 02:18:01,920 --> 02:18:03,920 many times a general contractor's 3107 02:18:03,920 --> 02:18:06,960 architect is not a design architect. Um 3108 02:18:06,960 --> 02:18:08,639 from a technical standpoint they're 3109 02:18:08,639 --> 02:18:10,240 perfectly competent. They can do the 3110 02:18:10,240 --> 02:18:12,639 construction drawing CA or whatever but 3111 02:18:12,639 --> 02:18:14,559 they're not necessarily strong in terms 3112 02:18:14,559 --> 02:18:19,280 of design. So um again I think this is a 3113 02:18:19,280 --> 02:18:21,200 really good presentation but you know 3114 02:18:21,200 --> 02:18:23,040 during this next phase of work updating 3115 02:18:23,040 --> 02:18:25,840 the master plan and if council decides 3116 02:18:25,840 --> 02:18:27,679 to move forward with doing some level of 3117 02:18:27,679 --> 02:18:29,200 schematics 3118 02:18:29,200 --> 02:18:31,840 um I think that's you know perfectly 3119 02:18:31,840 --> 02:18:33,280 appropriate. I think the good thing 3120 02:18:33,280 --> 02:18:35,679 about getting through schematics, some 3121 02:18:35,679 --> 02:18:37,359 level of schematics or let's call a 3122 02:18:37,359 --> 02:18:40,080 modified bridging documents, um 3123 02:18:40,080 --> 02:18:42,000 hopefully at the end of three or four 3124 02:18:42,000 --> 02:18:44,559 months that we would have a price 3125 02:18:44,559 --> 02:18:47,040 recognizing that, you know, there are 3126 02:18:47,040 --> 02:18:48,880 contingencies that we'd have to keep in 3127 02:18:48,880 --> 02:18:50,479 there, but we'd have a number that we 3128 02:18:50,479 --> 02:18:53,040 could start to work with that would help 3129 02:18:53,040 --> 02:18:55,359 us in terms of, you know, setting up the 3130 02:18:55,359 --> 02:18:57,040 bonding and everything else that needs 3131 02:18:57,040 --> 02:18:59,840 to be done. So, uh again, that was 3132 02:18:59,840 --> 02:19:01,359 really a great presentation. and I 3133 02:19:01,359 --> 02:19:03,679 appreciate it. 3134 02:19:03,679 --> 02:19:06,559 >> Thank you, Dan. Anybody else? Zach 3135 02:19:06,559 --> 02:19:07,840 online? 3136 02:19:07,840 --> 02:19:08,960 >> No one else online. 3137 02:19:08,960 --> 02:19:13,750 >> Okay. So, any further discussion? 3138 02:19:13,760 --> 02:19:16,000 » I just think we we have to make sure 3139 02:19:16,000 --> 02:19:17,679 we're really clear because we're not 3140 02:19:17,679 --> 02:19:19,840 even clear about what what what we're 3141 02:19:19,840 --> 02:19:22,000 deciding, what the timeline is, and what 3142 02:19:22,000 --> 02:19:24,719 the scope is. Even Dan Weiny was just 3143 02:19:24,719 --> 02:19:26,719 talking about doing schematics, but it 3144 02:19:26,719 --> 02:19:27,840 was very clear we're not doing 3145 02:19:27,840 --> 02:19:31,040 schematics. This is just a concept for 3146 02:19:31,040 --> 02:19:34,960 us to amend the master plan. And from 3147 02:19:34,960 --> 02:19:36,399 the last special meeting, I was 3148 02:19:36,399 --> 02:19:38,719 confused. I thought we were trying to 3149 02:19:38,719 --> 02:19:40,639 move this quicker and do schematics, but 3150 02:19:40,639 --> 02:19:42,800 now we're not doing that. So being 3151 02:19:42,800 --> 02:19:45,040 really clear, this is the scope. This is 3152 02:19:45,040 --> 02:19:46,559 what we're paying for. This is the 3153 02:19:46,559 --> 02:19:49,680 timeline. And then getting us to be able 3154 02:19:49,680 --> 02:19:52,479 to sequence things so that if anybody in 3155 02:19:52,479 --> 02:19:54,560 the town asks us, we're able to answer 3156 02:19:54,560 --> 02:19:57,040 them because I was I myself was very 3157 02:19:57,040 --> 02:19:59,760 confused. So we just we just really have 3158 02:19:59,760 --> 02:20:01,600 to be really clear about what we're 3159 02:20:01,600 --> 02:20:03,120 doing, what the scope is, and what the 3160 02:20:03,120 --> 02:20:05,120 timeline is and deadlines so we're not 3161 02:20:05,120 --> 02:20:09,670 overpromising and underdelivering 3162 02:20:09,680 --> 02:20:12,399 » for everything. I agree. 3163 02:20:12,399 --> 02:20:13,520 Um anything else? 3164 02:20:13,520 --> 02:20:15,120 >> I just want to say the one thing that we 3165 02:20:15,120 --> 02:20:17,200 totally agreed on that we need to do 3166 02:20:17,200 --> 02:20:21,120 right now is to um change the municipal 3167 02:20:21,120 --> 02:20:21,920 code. 3168 02:20:21,920 --> 02:20:25,040 >> So and staff will repair that. 3169 02:20:25,040 --> 02:20:26,000 >> Okay. 3170 02:20:26,000 --> 02:20:28,000 >> And Ben's office. Yeah, and I totally 3171 02:20:28,000 --> 02:20:29,920 agree with that. I think I think all 3172 02:20:29,920 --> 02:20:32,960 five of us probably do. 3173 02:20:32,960 --> 02:20:34,640 >> Okay, 3174 02:20:34,640 --> 02:20:38,160 great. So, now we're moving on to item 3175 02:20:38,160 --> 02:20:40,399 number 15. 3176 02:20:40,399 --> 02:20:42,080 town council to receive a report 3177 02:20:42,080 --> 02:20:44,960 regarding the status of the request for 3178 02:20:44,960 --> 02:20:47,840 proposals process for professional 3179 02:20:47,840 --> 02:20:49,760 planning, technical evaluation, and 3180 02:20:49,760 --> 02:20:51,680 facilities master plan amendment 3181 02:20:51,680 --> 02:20:54,240 services for the Ross Civic Center 3182 02:20:54,240 --> 02:20:56,880 project and considered directing the 3183 02:20:56,880 --> 02:20:59,439 town manager to negotiate a professional 3184 02:20:59,439 --> 02:21:02,240 services agreement with one of the firms 3185 02:21:02,240 --> 02:21:06,880 responding to the RFP process. 3186 02:21:06,880 --> 02:21:13,830 Sorry. 3187 02:21:13,840 --> 02:21:19,510 Go ahead. Go ahead. 3188 02:21:19,520 --> 02:21:39,030 » Yes. 3189 02:21:39,040 --> 02:21:53,270 computer. 3190 02:21:53,280 --> 02:22:15,750 Don't for 3191 02:22:15,760 --> 02:22:31,910 There we go. 3192 02:22:31,920 --> 02:22:35,359 All right. Okay. Uh, good evening, Mayor 3193 02:22:35,359 --> 02:22:38,399 McMillan, Vice Mayor Pro Tim Robbins, 3194 02:22:38,399 --> 02:22:39,760 honorable council members. I'm David 3195 02:22:39,760 --> 02:22:42,240 Kelly. Uh, good evening. Uh this this 3196 02:22:42,240 --> 02:22:44,399 agenda item is intended to provide a 3197 02:22:44,399 --> 02:22:47,200 status update on the request for 3198 02:22:47,200 --> 02:22:50,000 proposals or RFP for professional 3199 02:22:50,000 --> 02:22:52,399 planning technical evaluation and 3200 02:22:52,399 --> 02:22:54,560 facilities master plan amendment 3201 02:22:54,560 --> 02:22:56,720 services for the Roth Ross civic center 3202 02:22:56,720 --> 02:22:58,960 project. Uh the purpose of this 3203 02:22:58,960 --> 02:23:01,439 presentation is to update the council on 3204 02:23:01,439 --> 02:23:02,960 where we are in the procurement process 3205 02:23:02,960 --> 02:23:06,000 and outline next steps. Uh staff is not 3206 02:23:06,000 --> 02:23:08,720 requesting approval of an consultant or 3207 02:23:08,720 --> 02:23:10,319 professional service agreement that this 3208 02:23:10,319 --> 02:23:13,349 evening. 3209 02:23:13,359 --> 02:23:15,840 Uh Mayor McMillan requested that staff 3210 02:23:15,840 --> 02:23:18,479 provide the council with an update on 3211 02:23:18,479 --> 02:23:20,960 the status of the RFP's process. Uh the 3212 02:23:20,960 --> 02:23:22,800 presentation will cover a couple of 3213 02:23:22,800 --> 02:23:24,399 things. It will cover the status of the 3214 02:23:24,399 --> 02:23:27,120 RFP, the five proposals that were 3215 02:23:27,120 --> 02:23:29,920 received, the evaluation process that 3216 02:23:29,920 --> 02:23:32,000 staff is following along with next 3217 02:23:32,000 --> 02:23:34,399 steps. 3218 02:23:34,399 --> 02:23:37,040 So, quick background. Uh, as council may 3219 02:23:37,040 --> 02:23:39,120 recall, on June 11th, the council 3220 02:23:39,120 --> 02:23:41,520 authorized issuance of the request for 3221 02:23:41,520 --> 02:23:43,120 proposals. 3222 02:23:43,120 --> 02:23:45,040 This was sent to the 10 firms that had 3223 02:23:45,040 --> 02:23:48,000 previously responded uh to the town's uh 3224 02:23:48,000 --> 02:23:49,520 RFQ. 3225 02:23:49,520 --> 02:23:52,479 Uh, the purpose of this RFP is to select 3226 02:23:52,479 --> 02:23:54,479 a consultant to prepare an amendment to 3227 02:23:54,479 --> 02:23:56,399 the facilities master plan to 3228 02:23:56,399 --> 02:23:59,680 incorporate the citizens advisory 3229 02:23:59,680 --> 02:24:02,319 committee concept or the CAT concept. 3230 02:24:02,319 --> 02:24:05,439 The work is intended to incorporate and 3231 02:24:05,439 --> 02:24:07,520 validate the council's preferred civic 3232 02:24:07,520 --> 02:24:09,920 center concept which we've designated in 3233 02:24:09,920 --> 02:24:12,160 resolution 2623. 3234 02:24:12,160 --> 02:24:15,120 Evaluate operational technical issues. 3235 02:24:15,120 --> 02:24:17,280 Develop updated planning level cost 3236 02:24:17,280 --> 02:24:19,359 estimates and prepare the amended 3237 02:24:19,359 --> 02:24:21,600 facilities plan that will guide future 3238 02:24:21,600 --> 02:24:25,590 uh implementation. 3239 02:24:25,600 --> 02:24:29,840 The RFP was uh issued on June 12th and 3240 02:24:29,840 --> 02:24:32,960 proposals were uh set to be received on 3241 02:24:32,960 --> 02:24:36,960 July 2nd. In response to the RFP, the 3242 02:24:36,960 --> 02:24:39,439 town received uh f five complete 3243 02:24:39,439 --> 02:24:41,920 proposals by the deadline. The firms 3244 02:24:41,920 --> 02:24:44,800 that submitted proposals include uh 3245 02:24:44,800 --> 02:24:49,600 group four uh Gendler uh a joint team of 3246 02:24:49,600 --> 02:24:53,840 HED and BRW for reference. BRW. It was 3247 02:24:53,840 --> 02:24:56,880 the uh the architectural team that 3248 02:24:56,880 --> 02:25:01,280 submitted a a design for a fire station 3249 02:25:01,280 --> 02:25:05,120 as as part of the um the the ballot 3250 02:25:05,120 --> 02:25:08,080 measure. Uh in addition, uh proposals 3251 02:25:08,080 --> 02:25:11,200 were submitted by Nolan Tam as well as 3252 02:25:11,200 --> 02:25:14,160 uh KPA. Each of the proposals really 3253 02:25:14,160 --> 02:25:16,319 reflects a unique and different 3254 02:25:16,319 --> 02:25:20,240 approach. Uh a a unique team composition 3255 02:25:20,240 --> 02:25:22,560 and level of technical effort, project 3256 02:25:22,560 --> 02:25:26,800 schedule and fee structure and staff uh 3257 02:25:26,800 --> 02:25:30,399 upon close of the the uh process uh 3258 02:25:30,399 --> 02:25:35,760 started review of those those proposals. 3259 02:25:35,760 --> 02:25:38,000 The the RFP asked each of the 3260 02:25:38,000 --> 02:25:41,359 consultants to address six major tasks. 3261 02:25:41,359 --> 02:25:44,000 These included uh you know project 3262 02:25:44,000 --> 02:25:46,640 initiation which is just a kind of a a 3263 02:25:46,640 --> 02:25:48,720 standard task and review of existing 3264 02:25:48,720 --> 02:25:52,720 conditions along with program validation 3265 02:25:52,720 --> 02:25:54,399 moving forward into site planning and 3266 02:25:54,399 --> 02:25:57,200 concept refinement technical evaluation 3267 02:25:57,200 --> 02:26:00,720 of the CAC concept moving that effort 3268 02:26:00,720 --> 02:26:02,640 into cost estimating and imple and an 3269 02:26:02,640 --> 02:26:05,040 implementation strategy and finally 3270 02:26:05,040 --> 02:26:06,960 preparation of an amended facilities 3271 02:26:06,960 --> 02:26:09,520 plan. Uh collectively these these tasks 3272 02:26:09,520 --> 02:26:11,439 are intended to provide a well- 3273 02:26:11,439 --> 02:26:13,600 definfined project description before 3274 02:26:13,600 --> 02:26:15,200 advancing into future design and 3275 02:26:15,200 --> 02:26:19,510 implementation. 3276 02:26:19,520 --> 02:26:22,240 In preparation for review of these uh of 3277 02:26:22,240 --> 02:26:24,160 those proposal, staff prepared proposal 3278 02:26:24,160 --> 02:26:26,720 rating worksheets. The proposal rating 3279 02:26:26,720 --> 02:26:29,840 worksheets included a number of factors. 3280 02:26:29,840 --> 02:26:33,120 Um it in the evaluation criteria 3281 02:26:33,120 --> 02:26:35,120 included understanding of the project, 3282 02:26:35,120 --> 02:26:37,120 the technical approach, relevant 3283 02:26:37,120 --> 02:26:39,280 experience, whether they have public 3284 02:26:39,280 --> 02:26:40,960 safety and historic preservation 3285 02:26:40,960 --> 02:26:43,359 expertise along with the project 3286 02:26:43,359 --> 02:26:46,880 schedule and overall value to the town. 3287 02:26:46,880 --> 02:26:48,399 Uh the town manager issued a 3288 02:26:48,399 --> 02:26:50,640 supplemental staff report that provides 3289 02:26:50,640 --> 02:26:53,520 a detailed evaluation matrix providing 3290 02:26:53,520 --> 02:26:57,200 uh a summary a brief summary of uh uh 3291 02:26:57,200 --> 02:27:01,910 all of those uh review factors. 3292 02:27:01,920 --> 02:27:03,680 So in terms of the selection process 3293 02:27:03,680 --> 02:27:05,840 timeline earlier today the council 3294 02:27:05,840 --> 02:27:08,000 subcommittee which consists of mayor 3295 02:27:08,000 --> 02:27:10,960 McMillan and Mayor Prom Robbins met with 3296 02:27:10,960 --> 02:27:14,560 staff to review the submitted proposals. 3297 02:27:14,560 --> 02:27:17,520 Uh staff anticipates interviewing the 3298 02:27:17,520 --> 02:27:19,760 highest ranked firms, conducting 3299 02:27:19,760 --> 02:27:21,280 reference checks as appropriate, and 3300 02:27:21,280 --> 02:27:24,000 entering into negotiations with the 3301 02:27:24,000 --> 02:27:26,319 highest ranked consultant. Once 3302 02:27:26,319 --> 02:27:28,080 negotiations are complete, staff will 3303 02:27:28,080 --> 02:27:29,200 return to the council with a 3304 02:27:29,200 --> 02:27:31,439 recommendation for consultant selection 3305 02:27:31,439 --> 02:27:33,359 and approval of a professional services 3306 02:27:33,359 --> 02:27:35,520 agreement. And currently, staff is 3307 02:27:35,520 --> 02:27:37,840 planning to bring those forward uh for 3308 02:27:37,840 --> 02:27:40,640 council's consideration on August 4th. I 3309 02:27:40,640 --> 02:27:43,120 do want to note that uh that is of 3310 02:27:43,120 --> 02:27:45,760 course subject to the consultant or the 3311 02:27:45,760 --> 02:27:48,319 architect you know executing the town's 3312 02:27:48,319 --> 02:27:51,120 professional service agreement. 3313 02:27:51,120 --> 02:27:52,640 In terms of next steps are pretty 3314 02:27:52,640 --> 02:27:55,040 straightforward. Uh the staff will 3315 02:27:55,040 --> 02:27:57,359 conduct interviews, negotiate a 3316 02:27:57,359 --> 02:27:58,640 professional service agreement with the 3317 02:27:58,640 --> 02:28:00,800 highest ranked firm and then return to 3318 02:28:00,800 --> 02:28:04,240 council on the fourth. Uh and so 3319 02:28:04,240 --> 02:28:05,680 basically that's a that's a brief 3320 02:28:05,680 --> 02:28:09,439 overview of the RFP process. There's a 3321 02:28:09,439 --> 02:28:12,800 lot of detail in the matrix around uh 3322 02:28:12,800 --> 02:28:15,520 each of the proposers again a project 3323 02:28:15,520 --> 02:28:19,200 approach the timeline as well as the the 3324 02:28:19,200 --> 02:28:21,120 cost. Uh all of that was considered 3325 02:28:21,120 --> 02:28:23,600 today by the subcommittee and discussed 3326 02:28:23,600 --> 02:28:26,880 and uh we can say that there was 3327 02:28:26,880 --> 02:28:29,280 fairly unanimous uh nearly unanimous 3328 02:28:29,280 --> 02:28:31,280 support around the top the top three 3329 02:28:31,280 --> 02:28:34,000 firms with I think one one one exception 3330 02:28:34,000 --> 02:28:37,200 but otherwise uh out of the five there 3331 02:28:37,200 --> 02:28:40,720 was you know uh three three proposals 3332 02:28:40,720 --> 02:28:43,359 that ranked the highest. So with that 3333 02:28:43,359 --> 02:28:45,200 said, uh that really concludes 3334 02:28:45,200 --> 02:28:48,479 presentation update on the RFP process 3335 02:28:48,479 --> 02:28:50,479 and happy to entertain any questions 3336 02:28:50,479 --> 02:28:53,120 council may have regarding the the 3337 02:28:53,120 --> 02:28:54,240 process. 3338 02:28:54,240 --> 02:28:55,760 >> Questions? 3339 02:28:55,760 --> 02:28:59,120 >> Well, um thank you for sharing the 3340 02:28:59,120 --> 02:29:02,399 overview and um staff's recommendations. 3341 02:29:02,399 --> 02:29:05,680 Um it you know as as you know from our 3342 02:29:05,680 --> 02:29:07,760 meeting the the staff's recommendations 3343 02:29:07,760 --> 02:29:10,560 didn't completely align with those of 3344 02:29:10,560 --> 02:29:13,920 the council member reps. Um and my 3345 02:29:13,920 --> 02:29:16,479 question is there's no reason that the 3346 02:29:16,479 --> 02:29:20,080 town council can't proceed um tonight to 3347 02:29:20,080 --> 02:29:22,640 direct the town manager to negotiate a a 3348 02:29:22,640 --> 02:29:25,200 contract an agreement. There's not a 3349 02:29:25,200 --> 02:29:27,280 requirement to go through with more 3350 02:29:27,280 --> 02:29:29,680 discussions or interviews. Is that 3351 02:29:29,680 --> 02:29:31,359 correct? 3352 02:29:31,359 --> 02:29:33,120 I would defer to the town attorney on 3353 02:29:33,120 --> 02:29:36,560 that, but I I think you're correct. Uh 3354 02:29:36,560 --> 02:29:39,439 you know, I think the um issue that 3355 02:29:39,439 --> 02:29:43,439 you're referring to uh Mayor Pertim is 3356 02:29:43,439 --> 02:29:45,680 the discussion around interviews and I 3357 02:29:45,680 --> 02:29:48,319 think it's staff's perspective that 3358 02:29:48,319 --> 02:29:51,280 interviewing at least the top firm is uh 3359 02:29:51,280 --> 02:29:54,000 a very important as part of this uh 3360 02:29:54,000 --> 02:29:59,680 selection process. uh one is just it's a best practice and we believe 3361 02:29:59,680 --> 02:30:02,240 there's value in setting up appropriate 3362 02:30:02,240 --> 02:30:04,479 negotiations of the scope of work that 3363 02:30:04,479 --> 02:30:06,800 will form the basis of the professional 3364 02:30:06,800 --> 02:30:08,080 services agreement that will be brought 3365 02:30:08,080 --> 02:30:11,600 back for council's consideration 3366 02:30:11,600 --> 02:30:13,520 >> and that's correct. There's no 3367 02:30:13,520 --> 02:30:17,680 requirement to uh have interviews and 3368 02:30:17,680 --> 02:30:21,359 you can direct staff tonight to uh move 3369 02:30:21,359 --> 02:30:23,200 forward negotiations with one of the 3370 02:30:23,200 --> 02:30:24,960 architects as the agenda makes very 3371 02:30:24,960 --> 02:30:28,000 clear that's on the agenda tonight. 3372 02:30:28,000 --> 02:30:29,680 And 3373 02:30:29,680 --> 02:30:32,800 I I mean I'm not sure how much it wasn't 3374 02:30:32,800 --> 02:30:36,240 a closed meeting, but um 3375 02:30:36,240 --> 02:30:39,840 one of the one of the submitters a 3376 02:30:39,840 --> 02:30:42,560 majority of the committee members listed 3377 02:30:42,560 --> 02:30:46,560 the same person as as the top choice. So 3378 02:30:46,560 --> 02:30:49,120 if we were to proceed, 3379 02:30:49,120 --> 02:30:50,640 I guess the question is is there any 3380 02:30:50,640 --> 02:30:52,880 reason we wouldn't proceed with the top 3381 02:30:52,880 --> 02:30:54,479 choice of the majority of the committee 3382 02:30:54,479 --> 02:30:58,710 members today? 3383 02:30:58,720 --> 02:31:00,640 Yeah, but I'm not sure what I'm asking 3384 02:31:00,640 --> 02:31:01,439 it of. 3385 02:31:01,439 --> 02:31:03,600 >> Maybe 3386 02:31:03,600 --> 02:31:05,280 first item. Um, we're sticking with 3387 02:31:05,280 --> 02:31:08,160 questions right now. 3388 02:31:08,160 --> 02:31:10,880 >> Um, I'm I'm trying to understand what 3389 02:31:10,880 --> 02:31:14,160 happens in the second circle. So, and 3390 02:31:14,160 --> 02:31:17,040 maybe the first one. So conduct 3391 02:31:17,040 --> 02:31:19,280 interviews with the top three people and 3392 02:31:19,280 --> 02:31:23,200 that would happen between now and 3393 02:31:23,200 --> 02:31:25,520 the next council meeting which is 3394 02:31:25,520 --> 02:31:29,040 scheduled for the first part of 3395 02:31:29,040 --> 02:31:30,800 August. 3396 02:31:30,800 --> 02:31:34,080 >> I've asked the council to save the date 3397 02:31:34,080 --> 02:31:36,880 of August 4th which is a Tuesday. 3398 02:31:36,880 --> 02:31:39,920 >> Okay. So that we because the council had 3399 02:31:39,920 --> 02:31:42,000 asked me to get a date as quickly as 3400 02:31:42,000 --> 02:31:43,840 possible and that's the first date that 3401 02:31:43,840 --> 02:31:45,600 all we will have three members here and 3402 02:31:45,600 --> 02:31:47,600 in fact all five members are going to be 3403 02:31:47,600 --> 02:31:49,920 or from my understanding all five of you 3404 02:31:49,920 --> 02:31:52,560 will be able to attend that meeting. 3405 02:31:52,560 --> 02:31:52,880 Okay. 3406 02:31:52,880 --> 02:31:55,520 >> So because the August council meeting is 3407 02:31:55,520 --> 02:31:57,600 not scheduled um until the second 3408 02:31:57,600 --> 02:32:01,040 Thursday of the month is is August 13th. 3409 02:32:01,040 --> 02:32:04,960 >> So between now and August 4th the 3410 02:32:04,960 --> 02:32:07,680 committee would meet again. do an 3411 02:32:07,680 --> 02:32:09,680 interview 3412 02:32:09,680 --> 02:32:12,800 um of the top I don't know two or three 3413 02:32:12,800 --> 02:32:16,000 uh candidates and then once that 3414 02:32:16,000 --> 02:32:18,319 decision is made 3415 02:32:18,319 --> 02:32:20,160 between now and the 4th you will 3416 02:32:20,160 --> 02:32:21,680 actually 3417 02:32:21,680 --> 02:32:25,040 um develop a contract with that 3418 02:32:25,040 --> 02:32:27,680 >> top candidate. So, by the time you come 3419 02:32:27,680 --> 02:32:30,080 to the August 4th meeting, you will have 3420 02:32:30,080 --> 02:32:32,000 done the interviews, chosen the top 3421 02:32:32,000 --> 02:32:35,040 candidate, and there will be a contract 3422 02:32:35,040 --> 02:32:37,200 ready for the council to approve. 3423 02:32:37,200 --> 02:32:39,760 >> Yes, assuming the the consultant signs 3424 02:32:39,760 --> 02:32:42,160 our agreement, and I'm able to bring you 3425 02:32:42,160 --> 02:32:43,840 the contract. 3426 02:32:43,840 --> 02:32:47,040 >> So, that is my that that is that is 3427 02:32:47,040 --> 02:32:48,479 staff's recommendation. 3428 02:32:48,479 --> 02:32:49,040 >> Okay. 3429 02:32:49,040 --> 02:32:51,280 >> Um, it is not staff's recommendation to 3430 02:32:51,280 --> 02:32:54,960 bypass our process and um go with one 3431 02:32:54,960 --> 02:32:57,280 tonight. um because we have not 3432 02:32:57,280 --> 02:33:00,960 completed a full an evaluation. We've 3433 02:33:00,960 --> 02:33:03,439 literally had a couple of days. We have 3434 02:33:03,439 --> 02:33:05,840 not called references. We have not met 3435 02:33:05,840 --> 02:33:09,280 these people in person. There's uh a 3436 02:33:09,280 --> 02:33:10,960 whole a whole lot of things that we 3437 02:33:10,960 --> 02:33:12,560 would be doing. There's questions that 3438 02:33:12,560 --> 02:33:14,240 actually the subcommittee members had 3439 02:33:14,240 --> 02:33:17,600 today about the proposals that we 3440 02:33:17,600 --> 02:33:19,920 received. In many cases, we haven't been 3441 02:33:19,920 --> 02:33:21,920 able to answer the questions yet. So we 3442 02:33:21,920 --> 02:33:24,880 just we just haven't had time to to do 3443 02:33:24,880 --> 02:33:27,760 the work that is that are best practices 3444 02:33:27,760 --> 02:33:30,000 that we would normally do. So staff's 3445 02:33:30,000 --> 02:33:32,720 recommendation is as you described take 3446 02:33:32,720 --> 02:33:35,680 the top two or three interview them next 3447 02:33:35,680 --> 02:33:36,800 week. 3448 02:33:36,800 --> 02:33:39,040 >> Um and then I don't see the interviews 3449 02:33:39,040 --> 02:33:41,840 as delaying. My target goal is to bring 3450 02:33:41,840 --> 02:33:44,080 you back something on August 4th. 3451 02:33:44,080 --> 02:33:45,600 >> That's what I wanted to check. Uh 3452 02:33:45,600 --> 02:33:48,319 because if you didn't go through this 3453 02:33:48,319 --> 02:33:51,200 process of doing the interviews, uh if 3454 02:33:51,200 --> 02:33:52,880 you 3455 02:33:52,880 --> 02:33:55,680 um didn't do the interviews, you 3456 02:33:55,680 --> 02:33:59,200 wouldn't come back anyway until we say, "Okay, we're going to go with 3457 02:33:59,200 --> 02:34:01,439 the top candidate." We make that 3458 02:34:01,439 --> 02:34:03,520 decision today. You wouldn't be able to 3459 02:34:03,520 --> 02:34:06,160 bring back an a contract for approval 3460 02:34:06,160 --> 02:34:07,280 until August 4th. 3461 02:34:07,280 --> 02:34:08,319 >> Exactly. 3462 02:34:08,319 --> 02:34:11,280 >> Ah, is that is that actually true? 3463 02:34:11,280 --> 02:34:14,160 Because if we were to choose a a a 3464 02:34:14,160 --> 02:34:16,720 candidate tonight, why couldn't there be 3465 02:34:16,720 --> 02:34:19,280 a a contract that's ready sometime next 3466 02:34:19,280 --> 02:34:20,800 week? It's not a very complicated 3467 02:34:20,800 --> 02:34:22,880 contract. And that would save almost a 3468 02:34:22,880 --> 02:34:24,800 month because it's a month between 3469 02:34:24,800 --> 02:34:29,040 tonight, July 9, and August 4. So I I I 3470 02:34:29,040 --> 02:34:31,120 don't I don't quite 3471 02:34:31,120 --> 02:34:32,800 >> because the council there are not going 3472 02:34:32,800 --> 02:34:34,479 to be three members of the council to 3473 02:34:34,479 --> 02:34:37,600 take action. So anything over here when 3474 02:34:37,600 --> 02:34:40,800 >> to take action on a contract. 3475 02:34:40,800 --> 02:34:41,120 Mhm. 3476 02:34:41,120 --> 02:34:43,520 >> Uh 3477 02:34:43,520 --> 02:34:47,520 I I mean I I think that there are 3478 02:34:47,520 --> 02:34:49,120 I I would be surprised if there's not 3479 02:34:49,120 --> 02:34:51,359 some time between now and August 4 when 3480 02:34:51,359 --> 02:34:53,920 three of us are physically here. It's 3481 02:34:53,920 --> 02:34:55,840 you know 3482 02:34:55,840 --> 02:34:58,319 um 3483 02:34:58,319 --> 02:35:00,720 my well this is more discussion you know 3484 02:35:00,720 --> 02:35:04,000 how how we proceed but it it's um but 3485 02:35:04,000 --> 02:35:10,080 one question going through interviews as you were just outlining and then 3486 02:35:10,080 --> 02:35:14,800 coming before the council on August 4. 3487 02:35:14,800 --> 02:35:16,399 I don't see how there could be a 3488 02:35:16,399 --> 02:35:18,640 contract ready to sign because the 3489 02:35:18,640 --> 02:35:24,319 committee can't pick the the person the council the committee can recommend 3490 02:35:24,319 --> 02:35:26,160 a person to the council but the council 3491 02:35:26,160 --> 02:35:29,359 has to decide. So I think if uh it seems 3492 02:35:29,359 --> 02:35:30,560 to me that if we're going through an 3493 02:35:30,560 --> 02:35:32,160 interview process we're not going to be 3494 02:35:32,160 --> 02:35:34,880 ready on August 4. We're only going to 3495 02:35:34,880 --> 02:35:38,800 have a recommendation which is where 3496 02:35:38,800 --> 02:35:40,479 your council member reps to the 3497 02:35:40,479 --> 02:35:44,560 committee are already at. And and so 3498 02:35:44,560 --> 02:35:46,399 that I mean there is a possibility have 3499 02:35:46,399 --> 02:35:48,000 of having a contract much sooner than 3500 02:35:48,000 --> 02:35:50,800 August 4. Uh it only takes three people 3501 02:35:50,800 --> 02:35:54,240 to have a meeting and sign it. 3502 02:35:54,240 --> 02:35:56,720 >> Ben, how long does a contract like this 3503 02:35:56,720 --> 02:35:59,359 typically take? Or Christa, how long 3504 02:35:59,359 --> 02:36:01,920 does a contract take? 3505 02:36:01,920 --> 02:36:03,920 >> We we have a standard professional 3506 02:36:03,920 --> 02:36:06,319 services agreement that has already been 3507 02:36:06,319 --> 02:36:08,720 vetted by the town attorney that we use 3508 02:36:08,720 --> 02:36:12,560 all the time. Um we have a uh the 3509 02:36:12,560 --> 02:36:14,319 advantage of having this request for 3510 02:36:14,319 --> 02:36:17,520 proposals is we have a a scope of work 3511 02:36:17,520 --> 02:36:23,040 in it. Um so it's going to be uh and I I 3512 02:36:23,040 --> 02:36:24,800 can also ask Dustin because Dustin's 3513 02:36:24,800 --> 02:36:27,760 done a lot of these too is um we just 3514 02:36:27,760 --> 02:36:29,280 have we have to reach agreement. I'm 3515 02:36:29,280 --> 02:36:33,200 very interested in um the um the 3516 02:36:33,200 --> 02:36:35,359 recommendations that Dustin has because 3517 02:36:35,359 --> 02:36:38,640 I know the council is that your priority 3518 02:36:38,640 --> 02:36:41,120 is to move this along as quickly as 3519 02:36:41,120 --> 02:36:43,920 possible. So, I'd like to see there be 3520 02:36:43,920 --> 02:36:48,800 um provisions in that agreement that um 3521 02:36:48,800 --> 02:36:51,760 require the consultants to meet our 3522 02:36:51,760 --> 02:36:54,960 milestones. And Dustin and his firm have 3523 02:36:54,960 --> 02:36:56,720 recommendations on how to do that. And 3524 02:36:56,720 --> 02:36:58,640 of course, we need to work very closely 3525 02:36:58,640 --> 02:37:01,359 with our town attorney's office on that. 3526 02:37:01,359 --> 02:37:04,240 So, I you know, my 3527 02:37:04,240 --> 02:37:06,319 it's very very clear to me that the 3528 02:37:06,319 --> 02:37:08,240 council wants us to move forward as 3529 02:37:08,240 --> 02:37:10,560 quickly as possible. As you seeing, 3530 02:37:10,560 --> 02:37:12,720 we're we're doing stuff every week. 3531 02:37:12,720 --> 02:37:14,960 We're, you know, giving you staff 3532 02:37:14,960 --> 02:37:17,600 reports and providing information and, 3533 02:37:17,600 --> 02:37:19,520 you know, doing back handsprings to move 3534 02:37:19,520 --> 02:37:23,600 this thing forward. Um, and August 4th 3535 02:37:23,600 --> 02:37:27,200 is, let me assure you, you have all 3536 02:37:27,200 --> 02:37:29,040 given me information about what your 3537 02:37:29,040 --> 02:37:33,280 availability is. And August 4th is the 3538 02:37:33,280 --> 02:37:39,280 first work day that um we can we can 3539 02:37:39,280 --> 02:37:40,880 meet, 3540 02:37:40,880 --> 02:37:42,960 but it's not required that all five of 3541 02:37:42,960 --> 02:37:43,359 us 3542 02:37:43,359 --> 02:37:45,040 >> anymore. We should just focus on 3543 02:37:45,040 --> 02:37:46,720 questions and then do public comment and 3544 02:37:46,720 --> 02:37:48,640 then we can do discussion. 3545 02:37:48,640 --> 02:37:51,600 So I So who are the top three firms? I 3546 02:37:51,600 --> 02:37:54,560 mean and and did we score them? 3547 02:37:54,560 --> 02:37:55,280 >> I mean this is 3548 02:37:55,280 --> 02:37:57,920 >> Yeah. So we uh prepared evaluation 3549 02:37:57,920 --> 02:38:01,600 worksheets and uh those were you know 3550 02:38:01,600 --> 02:38:04,000 very detailed in terms of how the 3551 02:38:04,000 --> 02:38:05,760 scoring again based on those factors 3552 02:38:05,760 --> 02:38:09,920 that we we uh we showed earlier um 3553 02:38:09,920 --> 02:38:11,040 project understanding technical 3554 02:38:11,040 --> 02:38:14,720 approach. So there was a very distinct 3555 02:38:14,720 --> 02:38:17,280 >> so is it's a very direct question. Who 3556 02:38:17,280 --> 02:38:18,640 are the top three firms? What are their 3557 02:38:18,640 --> 02:38:20,720 names? And what are their scores? That's 3558 02:38:20,720 --> 02:38:22,080 what I want to know. 3559 02:38:22,080 --> 02:38:23,439 >> Dustin said it wasn't. 3560 02:38:23,439 --> 02:38:24,960 >> And I want to make sure with the county 3561 02:38:24,960 --> 02:38:27,280 attorney that 3562 02:38:27,280 --> 02:38:29,520 >> are are we allowed to 3563 02:38:29,520 --> 02:38:31,359 >> You're allowed There's no score. There 3564 02:38:31,359 --> 02:38:33,680 wasn't a 3565 02:38:33,680 --> 02:38:36,080 >> There wasn't a quantitative score. 3566 02:38:36,080 --> 02:38:37,359 >> Okay. 3567 02:38:37,359 --> 02:38:39,120 >> Can you not say who the top three firms 3568 02:38:39,120 --> 02:38:39,840 are? 3569 02:38:39,840 --> 02:38:41,520 >> Like I don't understand what what are we 3570 02:38:41,520 --> 02:38:43,280 doing here? Can we just whoever was in 3571 02:38:43,280 --> 02:38:45,439 the subcommittee please tell us or the 3572 02:38:45,439 --> 02:38:47,840 staff who are the top three firms? 3573 02:38:47,840 --> 02:38:51,040 >> Yeah. So, three of the five people chose 3574 02:38:51,040 --> 02:38:53,040 Gendler as the top firm. 3575 02:38:53,040 --> 02:38:53,520 >> Okay. 3576 02:38:53,520 --> 02:38:57,280 >> Um I can actually tell you in my notes 3577 02:38:57,280 --> 02:38:58,960 um 3578 02:38:58,960 --> 02:39:00,960 >> the the other two were Nolan Tam, 3579 02:39:00,960 --> 02:39:01,600 >> right? 3580 02:39:01,600 --> 02:39:02,640 >> Nolan Tam, 3581 02:39:02,640 --> 02:39:05,280 >> which was a local firm as well as 3582 02:39:05,280 --> 02:39:07,439 HEDBRW. 3583 02:39:07,439 --> 02:39:11,840 >> Hedbrw Okay. Yeah. And of those three, 3584 02:39:11,840 --> 02:39:14,880 was there a sort of standout that 3585 02:39:14,880 --> 02:39:16,720 everyone seemed to like? 3586 02:39:16,720 --> 02:39:19,120 >> Well, three of the five of us chose 3587 02:39:19,120 --> 02:39:21,680 Gendler as the top firm. 3588 02:39:21,680 --> 02:39:23,920 >> Three out of the five in the meeting. 3589 02:39:23,920 --> 02:39:24,560 >> Yes. 3590 02:39:24,560 --> 02:39:25,280 >> Okay. 3591 02:39:25,280 --> 02:39:28,800 >> And I might add that of not every we we 3592 02:39:28,800 --> 02:39:31,760 did provide scoring worksheets. Um the 3593 02:39:31,760 --> 02:39:34,720 five I did not participate in the 3594 02:39:34,720 --> 02:39:37,520 scoring. Dustin did not participate. It 3595 02:39:37,520 --> 02:39:39,840 was David Robera Filiciano, Rich 3596 02:39:39,840 --> 02:39:41,680 Simonich, and our two subcommittee 3597 02:39:41,680 --> 02:39:45,200 members that participated in this 3598 02:39:45,200 --> 02:39:46,800 evaluation. 3599 02:39:46,800 --> 02:39:48,640 Um, the subcommittee members did not 3600 02:39:48,640 --> 02:39:52,800 score on their sheets. Um, uh, one of 3601 02:39:52,800 --> 02:39:55,359 our staff members scored in an 3602 02:39:55,359 --> 02:39:56,720 interesting fashion. We don't think it 3603 02:39:56,720 --> 02:39:59,840 was it was 100% accurate. Um, but what 3604 02:39:59,840 --> 02:40:01,840 we did determine was of the people that 3605 02:40:01,840 --> 02:40:03,920 did score, they were very close. The 3606 02:40:03,920 --> 02:40:07,439 scores were very close. Um 3607 02:40:07,439 --> 02:40:11,840 there was consensus that um KPA was not 3608 02:40:11,840 --> 02:40:15,760 on anybody's top three um and that only 3609 02:40:15,760 --> 02:40:18,800 one member listed um 3610 02:40:18,800 --> 02:40:24,800 >> group four on their top three. And so I 3611 02:40:24,800 --> 02:40:27,120 thought was very encouraging news that 3612 02:40:27,120 --> 02:40:31,840 the other three had um were on were on 3613 02:40:31,840 --> 02:40:34,960 all those people's um top three list. So 3614 02:40:34,960 --> 02:40:37,200 I I think that was really encouraging. 3615 02:40:37,200 --> 02:40:39,359 >> No, no, great. I I just we don't need to 3616 02:40:39,359 --> 02:40:40,960 belabor it. I just wondering we weren't 3617 02:40:40,960 --> 02:40:42,240 there. Those of us that weren't there, 3618 02:40:42,240 --> 02:40:42,800 >> right, the other 3619 02:40:42,800 --> 02:40:44,240 >> So then the sorry the last question I 3620 02:40:44,240 --> 02:40:47,520 have is can we let's say if we wanted to 3621 02:40:47,520 --> 02:40:50,319 send our general professional services 3622 02:40:50,319 --> 02:40:53,120 contract to these top three and have 3623 02:40:53,120 --> 02:40:55,359 them start working on the contracting 3624 02:40:55,359 --> 02:40:56,960 while the interviewing and the rest of 3625 02:40:56,960 --> 02:40:58,960 this going on. And they were provided a 3626 02:40:58,960 --> 02:41:02,160 copy of the town's agreement is part of 3627 02:41:02,160 --> 02:41:02,640 the 3628 02:41:02,640 --> 02:41:03,200 >> RFP. 3629 02:41:03,200 --> 02:41:04,399 process. 3630 02:41:04,399 --> 02:41:06,240 >> Well, marking it up. I mean, I mean, I'm 3631 02:41:06,240 --> 02:41:07,840 sure you provided it, but actually 3632 02:41:07,840 --> 02:41:10,240 asking them to mark it up as if they 3633 02:41:10,240 --> 02:41:11,520 were awarded the contract. 3634 02:41:11,520 --> 02:41:13,200 >> We don't want them to mark it up. 3635 02:41:13,200 --> 02:41:15,040 >> Oh, we just make them take it. There's 3636 02:41:15,040 --> 02:41:17,040 no Okay. Sorry. I So then I'm wondering 3637 02:41:17,040 --> 02:41:18,880 why it would take a while to sign it if 3638 02:41:18,880 --> 02:41:20,560 we just force them to take it. It's you 3639 02:41:20,560 --> 02:41:23,120 know normally in this these processes 3640 02:41:23,120 --> 02:41:25,120 and and again Dustin does these all the 3641 02:41:25,120 --> 02:41:28,880 time but we this has been condensed into 3642 02:41:28,880 --> 02:41:32,080 two days. So this meeting that we had 3643 02:41:32,080 --> 02:41:35,760 today staff did not we weren't able we 3644 02:41:35,760 --> 02:41:38,640 hardly had any time the discussion was 3645 02:41:38,640 --> 02:41:41,680 not it nothing has been comprehensive 3646 02:41:41,680 --> 02:41:44,240 nothing it has not been typical we have 3647 02:41:44,240 --> 02:41:47,040 not called references we have not we 3648 02:41:47,040 --> 02:41:50,240 have many questions about the proposals 3649 02:41:50,240 --> 02:41:52,319 this was just a very initial 3650 02:41:52,319 --> 02:41:53,439 conversation so 3651 02:41:53,439 --> 02:41:55,359 >> no no I understand that I'm just all I'm 3652 02:41:55,359 --> 02:41:57,120 asking is these little pieces that we 3653 02:41:57,120 --> 02:41:59,920 were worried about because I agree with 3654 02:41:59,920 --> 02:42:01,920 council member Dowling that okay well if 3655 02:42:01,920 --> 02:42:04,479 we're sort of targeting the August 4th 3656 02:42:04,479 --> 02:42:07,439 how we can just get as much of this 3657 02:42:07,439 --> 02:42:09,760 through so that that August 4th meeting 3658 02:42:09,760 --> 02:42:11,600 is a deciding meeting essentially which 3659 02:42:11,600 --> 02:42:12,640 it sounds like 3660 02:42:12,640 --> 02:42:14,640 >> I mean that that is that is my goal rest 3661 02:42:14,640 --> 02:42:18,000 assured that is my goal and working with 3662 02:42:18,000 --> 02:42:21,600 our team we would like we would it is 3663 02:42:21,600 --> 02:42:23,680 our strongest hope I just can't give you 3664 02:42:23,680 --> 02:42:26,399 100% commitment because it's it depends 3665 02:42:26,399 --> 02:42:28,720 a lot on on um 3666 02:42:28,720 --> 02:42:30,720 >> there consultant you get. 3667 02:42:30,720 --> 02:42:31,439 >> Yeah. 3668 02:42:31,439 --> 02:42:34,080 >> I think a critical factor I think this 3669 02:42:34,080 --> 02:42:36,479 is Mayor Pertim's point is whether 3670 02:42:36,479 --> 02:42:39,840 there's value in in the interviews and 3671 02:42:39,840 --> 02:42:46,319 uh I think staff that's a point that we we just feel is is a a critical 3672 02:42:46,319 --> 02:42:49,040 aspect of of negotiating an agreement. 3673 02:42:49,040 --> 02:42:51,040 We we we've heard the the committee say 3674 02:42:51,040 --> 02:42:53,200 who they like or who the kind of the the 3675 02:42:53,200 --> 02:42:56,560 preference is. Uh but it's also, you 3676 02:42:56,560 --> 02:42:59,040 know, part of this is a team we're going 3677 02:42:59,040 --> 02:43:02,160 to work with um for, you know, at least 3678 02:43:02,160 --> 02:43:03,920 the next three months and it could be 3679 02:43:03,920 --> 02:43:06,399 longer. Uh and there's going to be it's 3680 02:43:06,399 --> 02:43:09,600 going to be intensive work. Uh just it, 3681 02:43:09,600 --> 02:43:11,680 you know, it's it's who's part of that 3682 02:43:11,680 --> 02:43:13,040 conversation is who's going to be the 3683 02:43:13,040 --> 02:43:16,399 project manager? Uh who, you know, who's 3684 02:43:16,399 --> 02:43:18,640 going to be the primary interface with 3685 02:43:18,640 --> 02:43:20,960 staff on critical issues, how they deal 3686 02:43:20,960 --> 02:43:24,399 with those issues. And so I I think 3687 02:43:24,399 --> 02:43:27,600 that's that's where you see maybe the 3688 02:43:27,600 --> 02:43:29,520 perspective is is whether there's 3689 02:43:29,520 --> 02:43:32,000 interviews or not difference. And and I 3690 02:43:32,000 --> 02:43:34,640 think that's where staff and Chris is 3691 02:43:34,640 --> 02:43:36,319 saying, "Hey, we think it's important to 3692 02:43:36,319 --> 02:43:39,120 at least do the do another step of due 3693 02:43:39,120 --> 02:43:42,160 diligence of interviews and and 3694 02:43:42,160 --> 02:43:45,040 reference checks and and again and and 3695 02:43:45,040 --> 02:43:46,960 do it dilig quickly, efficiently, and 3696 02:43:46,960 --> 02:43:50,800 bring the bring back the recommended um 3697 02:43:50,800 --> 02:43:53,359 uh agreement, you know, with with with 3698 02:43:53,359 --> 02:43:54,640 the recommended I bring back an 3699 02:43:54,640 --> 02:43:55,680 agreement with the recommended 3700 02:43:55,680 --> 02:43:57,520 consultant at your next meeting August 3701 02:43:57,520 --> 02:44:02,960 4th. And as as we we mentioned um we we 3702 02:44:02,960 --> 02:44:05,279 think the subcommittee members to 3703 02:44:05,279 --> 02:44:06,880 council members may or may prom should 3704 02:44:06,880 --> 02:44:08,240 be part of that interview process too 3705 02:44:08,240 --> 02:44:10,319 because we think it could be it could be 3706 02:44:10,319 --> 02:44:12,000 really valuable just to be part of that 3707 02:44:12,000 --> 02:44:17,279 process and you know ultimately we and I know Christa's perspective is to 3708 02:44:17,279 --> 02:44:19,840 negotiate the the the best price for the 3709 02:44:19,840 --> 02:44:23,520 town and that's going to be you know we see it on paper but you know it's 3710 02:44:23,520 --> 02:44:25,920 gonna we have a realistic conversation 3711 02:44:25,920 --> 02:44:28,399 with the with the architect Um, you 3712 02:44:28,399 --> 02:44:29,760 know, there there's probably going to be 3713 02:44:29,760 --> 02:44:31,760 some some some changes and maybe some 3714 02:44:31,760 --> 02:44:34,399 updates to that to that scope of work, 3715 02:44:34,399 --> 02:44:36,240 especially around some of the items 3716 02:44:36,240 --> 02:44:38,080 that, you know, we know as part of that 3717 02:44:38,080 --> 02:44:40,560 were part of their scope assumptions uh 3718 02:44:40,560 --> 02:44:42,160 that are they're going to be relying on 3719 02:44:42,160 --> 02:44:44,960 the town to do. Uh h, you know, how how 3720 02:44:44,960 --> 02:44:47,359 we we address those as well. 3721 02:44:47,359 --> 02:44:50,479 >> You know, we're being told 3722 02:44:50,479 --> 02:44:52,080 >> Oh, okay. Bill wants to 3723 02:44:52,080 --> 02:44:54,720 >> Yeah, I Well, I I have I have a question 3724 02:44:54,720 --> 02:44:57,600 about just the the negotiating process. 3725 02:44:57,600 --> 02:44:59,439 It seems to me if we designate the 3726 02:44:59,439 --> 02:45:03,840 winner tonight, then the the the winner 3727 02:45:03,840 --> 02:45:06,399 is going to know they're the winner. And 3728 02:45:06,399 --> 02:45:08,880 so, you know, you don't really have any 3729 02:45:08,880 --> 02:45:11,680 uncertainty there in the negotiations. 3730 02:45:11,680 --> 02:45:13,279 As far as they're concerned, it's a done 3731 02:45:13,279 --> 02:45:15,279 deal. They name their price and that's 3732 02:45:15,279 --> 02:45:17,120 it. Whereas if you're interviewing three 3733 02:45:17,120 --> 02:45:22,640 firms, then the person who wins doesn't necessarily know that till the 3734 02:45:22,640 --> 02:45:25,040 end. And so if there is some give on 3735 02:45:25,040 --> 02:45:27,680 these figures, you at least have that in 3736 02:45:27,680 --> 02:45:29,680 play. I mean, I would just as we're 3737 02:45:29,680 --> 02:45:31,600 talking, I'm thinking back to I would 3738 02:45:31,600 --> 02:45:34,080 never with my law firm not interview 3739 02:45:34,080 --> 02:45:35,600 somebody. Of course, I'm hiring 3740 02:45:35,600 --> 02:45:38,399 attorneys, but also contractors, people 3741 02:45:38,399 --> 02:45:40,720 who work for us, expert witnesses. I 3742 02:45:40,720 --> 02:45:42,399 mean, I would have to really be in a 3743 02:45:42,399 --> 02:45:44,399 hurry and really pressed not to 3744 02:45:44,399 --> 02:45:46,800 personally interview somebody in my 3745 02:45:46,800 --> 02:45:48,800 business. I always go out to the 3746 02:45:48,800 --> 02:45:50,720 properties and I don't just go out. I 3747 02:45:50,720 --> 02:45:52,800 walk around. I talk to the maintenance 3748 02:45:52,800 --> 02:45:55,760 people. I talk to the property. It's 3749 02:45:55,760 --> 02:45:57,680 amazing what you're going to learn when 3750 02:45:57,680 --> 02:45:59,840 you talk to people that weren't weren't 3751 02:45:59,840 --> 02:46:01,520 there 3752 02:46:01,520 --> 02:46:04,240 initially and and then that suggests 3753 02:46:04,240 --> 02:46:06,800 more questions and so forth. So, I I do 3754 02:46:06,800 --> 02:46:09,040 think that could be could be valuable. 3755 02:46:09,040 --> 02:46:10,560 I'm sorry, Ben. This is more of a 3756 02:46:10,560 --> 02:46:12,720 question, but I guess my question was, 3757 02:46:12,720 --> 02:46:14,560 isn't is is that important? And I think 3758 02:46:14,560 --> 02:46:15,520 the answer is yes. 3759 02:46:15,520 --> 02:46:17,279 >> Yeah. And and I, you know, I spoke at 3760 02:46:17,279 --> 02:46:18,960 length about this at the last meeting is 3761 02:46:18,960 --> 02:46:22,240 that, you know, if you if you tell me 3762 02:46:22,240 --> 02:46:24,720 tonight to negotiate with one firm, 3763 02:46:24,720 --> 02:46:27,120 yeah, my leverage is shot. 3764 02:46:27,120 --> 02:46:29,840 >> So I 3765 02:46:29,840 --> 02:46:32,080 know it's it, as Ben said, it's 3766 02:46:32,080 --> 02:46:33,680 something that the council can do, and 3767 02:46:33,680 --> 02:46:34,880 you're just going to have to understand 3768 02:46:34,880 --> 02:46:37,359 what the consequences of that will be. 3769 02:46:37,359 --> 02:46:39,760 So, but we already have prices, so we're 3770 02:46:39,760 --> 02:46:41,840 not really expecting to negotiate on 3771 02:46:41,840 --> 02:46:43,279 price, are we? I mean, we're really just 3772 02:46:43,279 --> 02:46:45,439 wanting to get a contract so that we can 3773 02:46:45,439 --> 02:46:47,359 get going on the work. We're I don't see 3774 02:46:47,359 --> 02:46:52,319 that we're in a negotiation. I we've have we have a scope of work and 3775 02:46:52,319 --> 02:46:54,720 people have sent in their estimates and 3776 02:46:54,720 --> 02:46:57,520 our choice looking at the the propos, 3777 02:46:57,520 --> 02:47:00,319 you know, the proposals is based on 3778 02:47:00,319 --> 02:47:03,439 their price and especially which hasn't 3779 02:47:03,439 --> 02:47:05,359 come up and wasn't in the staff report, 3780 02:47:05,359 --> 02:47:07,760 their timeline. One of the con one of 3781 02:47:07,760 --> 02:47:09,840 the one of the groups is able to turn 3782 02:47:09,840 --> 02:47:12,160 this around in 12 weeks. The others were 3783 02:47:12,160 --> 02:47:14,880 20 to 22 weeks and one was nine months. 3784 02:47:14,880 --> 02:47:17,600 And so, you know, knowing that we've got 3785 02:47:17,600 --> 02:47:20,000 a deadline trying to get the paramedic 3786 02:47:20,000 --> 02:47:22,240 building built that we want to get a 3787 02:47:22,240 --> 02:47:24,319 bond measure for March, you know, 3788 02:47:24,319 --> 02:47:27,040 walking back that 12 weeks looked very 3789 02:47:27,040 --> 02:47:29,520 appealing and that was the firm that had 3790 02:47:29,520 --> 02:47:32,240 three first choices from the group. And 3791 02:47:32,240 --> 02:47:34,880 so and and knowing that the timeline is 3792 02:47:34,880 --> 02:47:36,720 so tight, that was one of the reasons 3793 02:47:36,720 --> 02:47:39,439 that that that we were wanting to move 3794 02:47:39,439 --> 02:47:42,479 forward tonight. And it's not it's not 3795 02:47:42,479 --> 02:47:45,600 that we just got these RFQPS. I mean, we 3796 02:47:45,600 --> 02:47:48,399 did, but way back in May, we spent the 3797 02:47:48,399 --> 02:47:50,560 same amount of time looking at these 3798 02:47:50,560 --> 02:47:53,279 same companies with their RFQS. So, 3799 02:47:53,279 --> 02:47:55,120 we've gone through talking about them. 3800 02:47:55,120 --> 02:47:57,120 We've gone through looking at their pros 3801 02:47:57,120 --> 02:47:59,279 and cons. So, it's it's not that we just 3802 02:47:59,279 --> 02:48:00,399 got this. 3803 02:48:00,399 --> 02:48:02,000 >> Um, 3804 02:48:02,000 --> 02:48:03,680 >> Elizabeth, let's save these things for 3805 02:48:03,680 --> 02:48:04,479 debate. 3806 02:48:04,479 --> 02:48:05,680 >> Okay. Sorry. 3807 02:48:05,680 --> 02:48:08,399 >> Um, mayor, may I may I add that the in 3808 02:48:08,399 --> 02:48:12,319 regards to the um the amounts of time 3809 02:48:12,319 --> 02:48:15,279 that they were that put in the proposal. 3810 02:48:15,279 --> 02:48:17,680 That's an important part of putting 3811 02:48:17,680 --> 02:48:19,439 together a contract because you could 3812 02:48:19,439 --> 02:48:21,439 have you could have a firm that says 12 3813 02:48:21,439 --> 02:48:23,439 weeks or a firm that says 16 weeks. 3814 02:48:23,439 --> 02:48:26,080 Well, how are we going to hold him to 3815 02:48:26,080 --> 02:48:27,439 that? 3816 02:48:27,439 --> 02:48:32,000 needs to be all buttoned up in the 3817 02:48:32,000 --> 02:48:35,279 agreement and um I'd like just real 3818 02:48:35,279 --> 02:48:37,920 briefly because you know Dustin has so 3819 02:48:37,920 --> 02:48:39,600 much experience working on these 3820 02:48:39,600 --> 02:48:41,120 processes 3821 02:48:41,120 --> 02:48:43,680 is do you have any comment having heard 3822 02:48:43,680 --> 02:48:46,080 this discuss these questions is there 3823 02:48:46,080 --> 02:48:48,560 anything that David and I you could add 3824 02:48:48,560 --> 02:48:49,760 that would be helpful 3825 02:48:49,760 --> 02:48:52,080 >> yeah I mean I I think it's all you know 3826 02:48:52,080 --> 02:48:54,399 negotiations is a key part of this so 3827 02:48:54,399 --> 02:48:56,080 you know having as much leverage as you 3828 02:48:56,080 --> 02:48:58,479 can in it. It's you know totally a best 3829 02:48:58,479 --> 02:49:01,120 practice of what we do. So um that 3830 02:49:01,120 --> 02:49:03,760 that's not only contract negotiations 3831 02:49:03,760 --> 02:49:06,000 but scope negotiations and feed those 3832 02:49:06,000 --> 02:49:08,479 are kind of the three legs of the stool 3833 02:49:08,479 --> 02:49:10,319 here that we want to you know maintain 3834 02:49:10,319 --> 02:49:14,160 our position on. So uh without giving 3835 02:49:14,160 --> 02:49:16,160 away our position of what we would ask 3836 02:49:16,160 --> 02:49:18,960 for um I I'll just leave you with those 3837 02:49:18,960 --> 02:49:21,359 elements would all be uh worked on as 3838 02:49:21,359 --> 02:49:23,279 part of the agreement. 3839 02:49:23,279 --> 02:49:25,600 I have a question. 3840 02:49:25,600 --> 02:49:28,560 >> Christa, in the RFP that went out, did 3841 02:49:28,560 --> 02:49:34,240 it state that we expect this um project 3842 02:49:34,240 --> 02:49:37,760 to be done by a certain date or did it 3843 02:49:37,760 --> 02:49:41,120 just say do it as quickly as possible? 3844 02:49:41,120 --> 02:49:43,200 >> Um, you know, David wrote the RFP, so 3845 02:49:43,200 --> 02:49:45,439 let me let me I don't want to um be 3846 02:49:45,439 --> 02:49:46,880 inaccurate. 3847 02:49:46,880 --> 02:49:50,479 >> The the RFP did not provide an explicit 3848 02:49:50,479 --> 02:49:54,240 uh timeline. Um it it what it what it 3849 02:49:54,240 --> 02:49:56,960 did do is ask for the consultant's 3850 02:49:56,960 --> 02:49:59,920 recommendation on an approach and part 3851 02:49:59,920 --> 02:50:02,560 of the approach that you really see 3852 02:50:02,560 --> 02:50:05,120 varies throughout the proposals. 3853 02:50:05,120 --> 02:50:08,560 >> Uh one of the the the 3854 02:50:08,560 --> 02:50:10,960 items that consumes a fair amount of 3855 02:50:10,960 --> 02:50:13,279 time is public outreach, 3856 02:50:13,279 --> 02:50:16,880 >> right? and different consultants assumed 3857 02:50:16,880 --> 02:50:20,000 different levels of public outreach. And 3858 02:50:20,000 --> 02:50:22,399 I think that was a big factor in terms 3859 02:50:22,399 --> 02:50:25,359 of the time frame for delivery of an 3860 02:50:25,359 --> 02:50:28,720 amended master plan was the level of the 3861 02:50:28,720 --> 02:50:31,920 level of number of meetings and uh 3862 02:50:31,920 --> 02:50:36,479 design review and so forth. uh and so 3863 02:50:36,479 --> 02:50:40,080 the part of know it's not every firm has 3864 02:50:40,080 --> 02:50:41,920 different amounts of resources that they 3865 02:50:41,920 --> 02:50:43,920 can bring to the table to deliver a 3866 02:50:43,920 --> 02:50:46,080 project at within a certain timeline but 3867 02:50:46,080 --> 02:50:49,279 that also affected that timeline. So uh 3868 02:50:49,279 --> 02:50:51,920 that that's just something again to to 3869 02:50:51,920 --> 02:50:54,240 weigh as part of your consideration. But 3870 02:50:54,240 --> 02:50:57,359 they but they were specifically told in 3871 02:50:57,359 --> 02:51:00,479 the selection criteria that one of the 3872 02:51:00,479 --> 02:51:02,640 criteria is understanding the project 3873 02:51:02,640 --> 02:51:06,560 and resolution 2623 and 2623 3874 02:51:06,560 --> 02:51:08,479 said very clearly that such analysis 3875 02:51:08,479 --> 02:51:11,120 shall be as expeditious as possible. So 3876 02:51:11,120 --> 02:51:14,479 they you know as far as I I I realize 3877 02:51:14,479 --> 02:51:17,279 that but expeditious as possible could 3878 02:51:17,279 --> 02:51:18,800 mean different things to different 3879 02:51:18,800 --> 02:51:21,760 people. So, I just want to make sure 3880 02:51:21,760 --> 02:51:22,960 particularly if you're going to be doing 3881 02:51:22,960 --> 02:51:24,800 the interviewing and we really would 3882 02:51:24,800 --> 02:51:26,960 like this sped up. So, you know, it's 3883 02:51:26,960 --> 02:51:30,640 not 24 weeks but 13 weeks that you 3884 02:51:30,640 --> 02:51:32,399 really talk about we do have this 3885 02:51:32,399 --> 02:51:34,880 deadline. Can you meet it? 3886 02:51:34,880 --> 02:51:36,560 >> Well, I think the firm that said 12 3887 02:51:36,560 --> 02:51:38,560 weeks understands that and I think 3888 02:51:38,560 --> 02:51:43,200 >> maybe the others did not know that. 3889 02:51:43,200 --> 02:51:45,680 >> Let's keep to question. 3890 02:51:45,680 --> 02:51:47,760 >> Any more questions? Any more questions 3891 02:51:47,760 --> 02:51:49,439 and then we can have a discussion. 3892 02:51:49,439 --> 02:51:50,080 >> Okay. 3893 02:51:50,080 --> 02:51:51,760 >> Um 3894 02:51:51,760 --> 02:51:53,840 we're we've exhausted the questions. Um 3895 02:51:53,840 --> 02:51:57,120 any public comment from the audience? 3896 02:51:57,120 --> 02:51:58,560 >> Anybody online? 3897 02:51:58,560 --> 02:52:01,680 >> Oh, Bob. Yes. 3898 02:52:01,680 --> 02:52:07,760 >> Hi everyone. Uh Bob Herpst. Um you've done your RFQ. These are all very 3899 02:52:07,760 --> 02:52:09,680 well-qualified firms. There's absolutely 3900 02:52:09,680 --> 02:52:12,960 no reason to do an interview process. 3901 02:52:12,960 --> 02:52:16,640 Now, you could very well authorize your 3902 02:52:16,640 --> 02:52:19,120 town staff to negotiate a final 3903 02:52:19,120 --> 02:52:22,319 agreement with whoever you guys tonight 3904 02:52:22,319 --> 02:52:25,840 say is your favorite. Um, and and they 3905 02:52:25,840 --> 02:52:28,319 can put in there uh you need to complete 3906 02:52:28,319 --> 02:52:31,040 it by 12 weeks. You you can negotiate 3907 02:52:31,040 --> 02:52:33,920 any of these contractual issues and and 3908 02:52:33,920 --> 02:52:36,640 that's what your town staff can do. And 3909 02:52:36,640 --> 02:52:40,080 if the if that preferred architect won't 3910 02:52:40,080 --> 02:52:41,920 meet those terms, then you move on to 3911 02:52:41,920 --> 02:52:43,920 number two. It's this it isn't really 3912 02:52:43,920 --> 02:52:45,520 that complicated. This is how these 3913 02:52:45,520 --> 02:52:47,359 types of contracts are done in the 3914 02:52:47,359 --> 02:52:49,120 private sector all the time. So, I think 3915 02:52:49,120 --> 02:52:50,479 you have the information you need. You 3916 02:52:50,479 --> 02:52:51,520 definitely don't need a bunch of 3917 02:52:51,520 --> 02:52:52,640 interviews. You know who these people 3918 02:52:52,640 --> 02:52:54,240 are. They're all very wellqualified. 3919 02:52:54,240 --> 02:52:56,640 Staff did a great job with our RFQ on 3920 02:52:56,640 --> 02:52:58,479 that. Um, so it's just up to you guys 3921 02:52:58,479 --> 02:53:00,319 now. Pick someone and let staff 3922 02:53:00,319 --> 02:53:02,880 negotiate whatever terms you guys tell 3923 02:53:02,880 --> 02:53:05,840 staff you want them to finalize. They 3924 02:53:05,840 --> 02:53:07,760 got to finish it in 12 weeks, 14 weeks, 3925 02:53:07,760 --> 02:53:10,080 whatever it is. You give them two, three 3926 02:53:10,080 --> 02:53:14,160 things and and let them do it. 3927 02:53:14,160 --> 02:53:16,960 >> Thank you. Anyone else in the chamber? 3928 02:53:16,960 --> 02:53:18,560 Anybody online? 3929 02:53:18,560 --> 02:53:19,840 >> I want to give them a second to raise 3930 02:53:19,840 --> 02:53:21,439 their hand. 3931 02:53:21,439 --> 02:53:22,960 >> No one online, mayor. 3932 02:53:22,960 --> 02:53:24,960 >> Okay. Okay. So, now we will bring it 3933 02:53:24,960 --> 02:53:28,960 back for discussion. Um 3934 02:53:28,960 --> 02:53:30,960 I guess my 3935 02:53:30,960 --> 02:53:32,960 maybe I should go last as the mayor. 3936 02:53:32,960 --> 02:53:36,160 I'll go last. 3937 02:53:36,160 --> 02:53:37,600 Okay, Matt. 3938 02:53:37,600 --> 02:53:39,279 >> So, I 3939 02:53:39,279 --> 02:53:41,359 >> maybe we shouldn't go yet. We should 3940 02:53:41,359 --> 02:53:42,560 discuss more. 3941 02:53:42,560 --> 02:53:43,680 >> We should discuss. I mean, 3942 02:53:43,680 --> 02:53:46,000 >> here's what I am voting for. 3943 02:53:46,000 --> 02:53:49,200 >> I think I think we everybody here is 3944 02:53:49,200 --> 02:53:51,200 totally aligned with wanting to go 3945 02:53:51,200 --> 02:53:53,600 quicker. Like, there's just nobody here 3946 02:53:53,600 --> 02:53:55,760 who doesn't want this process to have 3947 02:53:55,760 --> 02:53:58,640 already been over with. Um, so I I but 3948 02:53:58,640 --> 02:54:01,279 you know, so for me, it's the August 4th 3949 02:54:01,279 --> 02:54:02,640 really isn't that far away. No, 3950 02:54:02,640 --> 02:54:04,240 >> like it's less than I mean it's already 3951 02:54:04,240 --> 02:54:06,399 July 9th so it's less than a month. It's 3952 02:54:06,399 --> 02:54:08,960 less than a month no to have a final 3953 02:54:08,960 --> 02:54:11,920 >> um you know sort of finalist ready in a 3954 02:54:11,920 --> 02:54:14,160 contract and and I I don't think it's 3955 02:54:14,160 --> 02:54:16,319 that that long to wait. I'm I like three 3956 02:54:16,319 --> 02:54:18,160 more weeks isn't going to make this 3957 02:54:18,160 --> 02:54:20,399 thing make or break. I really don't 3958 02:54:20,399 --> 02:54:22,720 think that. But what I what I'm hoping 3959 02:54:22,720 --> 02:54:26,080 is what I'm would love to add to this is 3960 02:54:26,080 --> 02:54:28,080 during the if there are interviews or 3961 02:54:28,080 --> 02:54:30,240 sort of questions go back to the 3962 02:54:30,240 --> 02:54:32,720 respondents is this issue of the 3963 02:54:32,720 --> 02:54:35,760 schematic design right like Dan Wein 3964 02:54:35,760 --> 02:54:37,120 said on the call oh you know we'll call 3965 02:54:37,120 --> 02:54:39,359 them bridging doc bridging documents or 3966 02:54:39,359 --> 02:54:42,399 sche is I would love if part of this 3967 02:54:42,399 --> 02:54:43,680 we're all for the amendment of the 3968 02:54:43,680 --> 02:54:45,920 master plan but that they're taking that 3969 02:54:45,920 --> 02:54:49,279 next step to sort of start drafting the 3970 02:54:49,279 --> 02:54:51,600 actual drawings well that actually will 3971 02:54:51,600 --> 02:54:53,680 move the ball forward quite a bit if we 3972 02:54:53,680 --> 02:54:56,160 get that in scope for this that it's not 3973 02:54:56,160 --> 02:54:58,800 just the master plan amendment. So my 3974 02:54:58,800 --> 02:55:01,120 hope would be like hey is that a part of 3975 02:55:01,120 --> 02:55:04,080 this scope? Can we add that to this and 3976 02:55:04,080 --> 02:55:07,279 see what they say? Because I actually 3977 02:55:07,279 --> 02:55:09,760 that is the the the the 3978 02:55:09,760 --> 02:55:11,680 item that will move this the farthest is 3979 02:55:11,680 --> 02:55:13,840 actually having schematic designs done 3980 02:55:13,840 --> 02:55:16,319 as a part of the amendment process which 3981 02:55:16,319 --> 02:55:17,680 I thought we were sort of leaning 3982 02:55:17,680 --> 02:55:20,319 towards in the last special meeting. So 3983 02:55:20,319 --> 02:55:23,120 that would be my request is like wait 3984 02:55:23,120 --> 02:55:25,840 till August 4th but go back to them with 3985 02:55:25,840 --> 02:55:27,439 here's all the things we need. We need 3986 02:55:27,439 --> 02:55:29,279 it to be 12 weeks. We need you know we 3987 02:55:29,279 --> 02:55:31,359 need you to be the fast timeline. we 3988 02:55:31,359 --> 02:55:32,960 need you to be able to do these bridging 3989 02:55:32,960 --> 02:55:35,840 documents schematics and sort of force 3990 02:55:35,840 --> 02:55:37,680 on them the scope that we really want 3991 02:55:37,680 --> 02:55:39,520 them to come back to us with and either 3992 02:55:39,520 --> 02:55:41,600 they'll say yeah I'm in and my price 3993 02:55:41,600 --> 02:55:43,840 hasn't moved or no we can't meet that 3994 02:55:43,840 --> 02:55:46,319 timeline or whatever it might be but I 3995 02:55:46,319 --> 02:55:48,399 don't mind spending 3 weeks to get that 3996 02:55:48,399 --> 02:55:50,640 diligence done so that the scope is 3997 02:55:50,640 --> 02:55:52,560 really well set to what we want out of 3998 02:55:52,560 --> 02:55:54,560 this process 3999 02:55:54,560 --> 02:55:57,200 >> but can we ask them to do something that 4000 02:55:57,200 --> 02:55:59,680 wasn't in the RFP 4001 02:55:59,680 --> 02:56:02,319 >> yeah it seems odd It seems risky to 4002 02:56:02,319 --> 02:56:04,080 change the scope. Now, if I feel like 4003 02:56:04,080 --> 02:56:05,520 when we're in the middle of it, working 4004 02:56:05,520 --> 02:56:07,520 well with an architect, I think there 4005 02:56:07,520 --> 02:56:10,319 could be changes to the plan at that 4006 02:56:10,319 --> 02:56:15,120 point, but to go back and start over, I it's it's 4007 02:56:15,120 --> 02:56:16,399 >> we should stay within the scope of the 4008 02:56:16,399 --> 02:56:18,160 RFP, but I think what I heard from 4009 02:56:18,160 --> 02:56:20,160 Dustin is people call things different 4010 02:56:20,160 --> 02:56:22,000 things depending on who they're talking 4011 02:56:22,000 --> 02:56:24,960 to. And we heard that last time from uh 4012 02:56:24,960 --> 02:56:28,319 Dan Weiny as well. So, I think that's 4013 02:56:28,319 --> 02:56:31,040 one of the reasons why staff wants to 4014 02:56:31,040 --> 02:56:32,960 further engage with these consultants to 4015 02:56:32,960 --> 02:56:34,399 understand exactly what we're going to 4016 02:56:34,399 --> 02:56:36,479 get. They have their response, but we 4017 02:56:36,479 --> 02:56:38,080 don't know until we kind of probe what 4018 02:56:38,080 --> 02:56:40,399 that looks like, what exactly it is, and 4019 02:56:40,399 --> 02:56:42,319 to find that in the scope. So, hopefully 4020 02:56:42,319 --> 02:56:45,120 it meets our our needs. Um, so I don't 4021 02:56:45,120 --> 02:56:47,120 think we should be amending the RFP 4022 02:56:47,120 --> 02:56:49,040 scope, but understanding what exactly 4023 02:56:49,040 --> 02:56:51,680 we're getting. 4024 02:56:51,680 --> 02:56:54,000 I would still push to to settle on 4025 02:56:54,000 --> 02:56:56,240 someone tonight because 4026 02:56:56,240 --> 02:56:58,640 there was one person who can do it in 12 4027 02:56:58,640 --> 02:57:00,479 weeks who was the first choice of three 4028 02:57:00,479 --> 02:57:02,640 of the people today including Julie and 4029 02:57:02,640 --> 02:57:07,840 me and I truly doubt that we can't find 4030 02:57:07,840 --> 02:57:10,399 three of us who can be available someday 4031 02:57:10,399 --> 02:57:13,120 between now and August 4 when we could 4032 02:57:13,120 --> 02:57:15,840 sign a contract. I mean, even like next 4033 02:57:15,840 --> 02:57:18,000 on you guys are gone like Wednesday, 4034 02:57:18,000 --> 02:57:20,080 Thursday, Friday, that would be a whole 4035 02:57:20,080 --> 02:57:21,760 week. We could perhaps have a contract 4036 02:57:21,760 --> 02:57:23,279 signed as quickly as the end of next 4037 02:57:23,279 --> 02:57:25,279 week because it only takes three of us 4038 02:57:25,279 --> 02:57:28,080 at a special meeting to do that. And the 4039 02:57:28,080 --> 02:57:30,720 timing really matters and we have an 4040 02:57:30,720 --> 02:57:34,240 excellent top rated candidate and I just 4041 02:57:34,240 --> 02:57:35,920 don't know why we wouldn't go ahead with 4042 02:57:35,920 --> 02:57:38,319 that and direct our our town manager to 4043 02:57:38,319 --> 02:57:42,240 do a um to negotiate a contract. Uh that 4044 02:57:42,240 --> 02:57:44,000 was the the top rated candidate can do 4045 02:57:44,000 --> 02:57:48,640 it in 12 weeks. Um it's you know 4046 02:57:48,640 --> 02:57:55,520 I mean we're lucky that we have this. I just don't I think we're making a big mistake if we slow it 4047 02:57:55,520 --> 02:57:57,040 down because there's no benefit to 4048 02:57:57,040 --> 02:57:59,200 slowing it down. Even at the end of 4049 02:57:59,200 --> 02:58:01,200 August or beginning of August, we are 4050 02:58:01,200 --> 02:58:02,479 almost certain to end up with the same 4051 02:58:02,479 --> 02:58:05,040 top ranked candidate. And why wait all 4052 02:58:05,040 --> 02:58:08,319 these weeks to to delay the project? I 4053 02:58:08,319 --> 02:58:10,080 also don't think I quite understand if 4054 02:58:10,080 --> 02:58:12,880 there are interviews. I somebody has to 4055 02:58:12,880 --> 02:58:14,479 decide who's the top ranked candidate 4056 02:58:14,479 --> 02:58:16,240 from those interviews. I mean, we're 4057 02:58:16,240 --> 02:58:18,080 here right now. We could as the five of 4058 02:58:18,080 --> 02:58:19,520 us could choose someone. But if there 4059 02:58:19,520 --> 02:58:21,920 are interviews, then we five have to get 4060 02:58:21,920 --> 02:58:23,680 together again to talk about who that 4061 02:58:23,680 --> 02:58:25,680 would be. And then we need a contract. 4062 02:58:25,680 --> 02:58:27,600 So, we're not going to be done on August 4063 02:58:27,600 --> 02:58:30,000 4th. If August 4th is the first time we 4064 02:58:30,000 --> 02:58:31,760 five are together, but we're together 4065 02:58:31,760 --> 02:58:34,080 now. We could choose someone now. And it 4066 02:58:34,080 --> 02:58:35,840 only takes three at a meeting to sign 4067 02:58:35,840 --> 02:58:38,960 the contract. And then we are way closer 4068 02:58:38,960 --> 02:58:40,800 to getting our bond order done and 4069 02:58:40,800 --> 02:58:43,359 getting the the paramedic building done. 4070 02:58:43,359 --> 02:58:46,240 And again, it's it's it's sort of like 4071 02:58:46,240 --> 02:58:48,160 we're dancing around our top candidate 4072 02:58:48,160 --> 02:58:50,319 and we've been doing that for months now 4073 02:58:50,319 --> 02:58:54,319 and it doesn't make any sense. 4074 02:58:54,319 --> 02:58:57,200 Well, I I tend to support a fair process 4075 02:58:57,200 --> 02:59:01,840 and I agree that having an interview can 4076 02:59:01,840 --> 02:59:03,920 make a difference in terms of how people 4077 02:59:03,920 --> 02:59:11,279 how the staff feel working with say the heads of the the teams and feel um 4078 02:59:11,279 --> 02:59:12,399 comfortable with them because they're 4079 02:59:12,399 --> 02:59:13,600 going to have to be working with these 4080 02:59:13,600 --> 02:59:16,800 people for a long time. Um I think that 4081 02:59:16,800 --> 02:59:20,640 the timing is not so terrible. August 4082 02:59:20,640 --> 02:59:23,359 4th is what three weeks away as you 4083 02:59:23,359 --> 02:59:29,600 said. It's very if if we we can't even I think we can't really sign a contract 4084 02:59:29,600 --> 02:59:32,560 and I would until August 4th and I would 4085 02:59:32,560 --> 02:59:35,359 really like to give the staff and the 4086 02:59:35,359 --> 02:59:37,920 two of you the opportunity to actually 4087 02:59:37,920 --> 02:59:39,840 interview. I would like to make sure 4088 02:59:39,840 --> 02:59:42,399 that Christa has leverage moving 4089 02:59:42,399 --> 02:59:43,920 forward. 4090 02:59:43,920 --> 02:59:46,640 So, I I think we should do the 4091 02:59:46,640 --> 02:59:49,920 interviews between now and the fourth. 4092 02:59:49,920 --> 02:59:52,319 And the top candidate, I'm not sure what 4093 02:59:52,319 --> 02:59:54,000 happens. Does the Does the council have 4094 02:59:54,000 --> 02:59:56,319 to agree on who the top candidate is? 4095 02:59:56,319 --> 02:59:58,960 Okay. So, of the the five people agree 4096 02:59:58,960 --> 03:00:01,120 on the candidate, Christa then starts 4097 03:00:01,120 --> 03:00:02,560 negotiating that contract. 4098 03:00:02,560 --> 03:00:04,479 >> Wait, which five people? 4099 03:00:04,479 --> 03:00:06,399 >> I'm sorry. How the committee, your 4100 03:00:06,399 --> 03:00:07,840 committee, the one that you're on? 4101 03:00:07,840 --> 03:00:09,840 >> But this should be a council decision, 4102 03:00:09,840 --> 03:00:12,160 not a committee decision. Who's are who 4103 03:00:12,160 --> 03:00:15,040 we are hiring? Just ask Christa, do you 4104 03:00:15,040 --> 03:00:19,279 need the council to agree on the firm? 4105 03:00:19,279 --> 03:00:20,240 >> So, of course, 4106 03:00:20,240 --> 03:00:25,439 >> the process the process typically is 4107 03:00:25,439 --> 03:00:28,080 that the town manager brings forward I 4108 03:00:28,080 --> 03:00:32,080 am the purchasing agent for the town and 4109 03:00:32,080 --> 03:00:34,800 anything that's over $50,000, which this 4110 03:00:34,800 --> 03:00:37,520 will be, I bring forward to the council 4111 03:00:37,520 --> 03:00:39,840 as a contract with contract attached so 4112 03:00:39,840 --> 03:00:42,160 that you can review it. and the council 4113 03:00:42,160 --> 03:00:46,000 is asked to um you know authorize the 4114 03:00:46,000 --> 03:00:49,359 town manager to execute the agreement. 4115 03:00:49,359 --> 03:00:52,640 Of course, you can say no or you could 4116 03:00:52,640 --> 03:00:54,160 say 4117 03:00:54,160 --> 03:00:57,200 you know what I no, we're not going to 4118 03:00:57,200 --> 03:00:59,439 do it now until something else is done 4119 03:00:59,439 --> 03:01:01,439 with it. I mean that that's how it's 4120 03:01:01,439 --> 03:01:03,520 typically that's how it's typically 4121 03:01:03,520 --> 03:01:07,359 done. Now, we had a a great I thought we 4122 03:01:07,359 --> 03:01:09,840 had a great subcommittee meeting today 4123 03:01:09,840 --> 03:01:12,880 where we had very good discussion and 4124 03:01:12,880 --> 03:01:14,880 the subcommittee was created by the 4125 03:01:14,880 --> 03:01:18,160 council to provide input to staff on the 4126 03:01:18,160 --> 03:01:21,279 selection. So, I would very much like to 4127 03:01:21,279 --> 03:01:24,479 have these interviews next week ASAP and 4128 03:01:24,479 --> 03:01:26,720 I would very much like the two members 4129 03:01:26,720 --> 03:01:29,359 of the subcommittee to be included as 4130 03:01:29,359 --> 03:01:31,040 part of that. And then when the 4131 03:01:31,040 --> 03:01:32,560 interview's done, we'll probably have to 4132 03:01:32,560 --> 03:01:34,319 do them by Zoom. when the interview is 4133 03:01:34,319 --> 03:01:37,040 done, we we all talk about it. And I 4134 03:01:37,040 --> 03:01:38,800 would like to have that would be ideal 4135 03:01:38,800 --> 03:01:40,960 to have consensus to come to come back 4136 03:01:40,960 --> 03:01:42,720 to council. 4137 03:01:42,720 --> 03:01:43,040 But 4138 03:01:43,040 --> 03:01:46,080 >> what if we have the same as today that 4139 03:01:46,080 --> 03:01:49,600 Julie and I feel one way and you and the 4140 03:01:49,600 --> 03:01:52,000 other staff person feels the other is 4141 03:01:52,000 --> 03:01:53,680 who's who's choosing here? 4142 03:01:53,680 --> 03:01:56,160 >> So, first of all, it was not me. I did 4143 03:01:56,160 --> 03:02:00,000 not score or make an evaluation today at 4144 03:02:00,000 --> 03:02:03,600 all. So, I mean, I I I think you're 4145 03:02:03,600 --> 03:02:05,279 getting ahead. I mean, if that ends up 4146 03:02:05,279 --> 03:02:07,760 being a problem, we could attempt to 4147 03:02:07,760 --> 03:02:09,840 call a special meeting if we needed more 4148 03:02:09,840 --> 03:02:12,000 guidance. Of course, that's going to be 4149 03:02:12,000 --> 03:02:14,080 difficult because we need to have three 4150 03:02:14,080 --> 03:02:19,520 people physically in Ross. So, I mean, I don't think we should borrow trouble. 4151 03:02:19,520 --> 03:02:23,040 I'm I think we can have a good process 4152 03:02:23,040 --> 03:02:24,880 next week and have conduct some 4153 03:02:24,880 --> 03:02:29,600 interviews and and get this thing done. 4154 03:02:29,600 --> 03:02:32,479 >> Yeah, Bill. Yeah, I know. I I I I I 4155 03:02:32,479 --> 03:02:35,040 think we should do the interviews. Um, 4156 03:02:35,040 --> 03:02:37,120 you know, I I heard what Bob said and I 4157 03:02:37,120 --> 03:02:38,479 understand that and probably in my 4158 03:02:38,479 --> 03:02:40,640 business I might say the same thing for 4159 03:02:40,640 --> 03:02:42,240 the people I deal with because I deal 4160 03:02:42,240 --> 03:02:44,240 with the same types of people over and 4161 03:02:44,240 --> 03:02:46,240 over again. This is a little different. 4162 03:02:46,240 --> 03:02:49,040 I think it's a big public project with 4163 03:02:49,040 --> 03:02:51,680 lots of different moving parts. And if I 4164 03:02:51,680 --> 03:02:53,840 were doing the interviewing, I would I 4165 03:02:53,840 --> 03:02:55,439 would have a lot of questions for them 4166 03:02:55,439 --> 03:02:57,200 about well, how are they going to do 4167 03:02:57,200 --> 03:02:59,040 this and do they have the people 4168 03:02:59,040 --> 03:03:01,920 available and u do they have people in 4169 03:03:01,920 --> 03:03:03,600 this area, that area, if it's not 4170 03:03:03,600 --> 03:03:05,520 already covered in their their written 4171 03:03:05,520 --> 03:03:08,080 material and what I typically do is I 4172 03:03:08,080 --> 03:03:10,240 interview a lot of people, but I learn 4173 03:03:10,240 --> 03:03:12,479 things and then I ask the other people, 4174 03:03:12,479 --> 03:03:14,319 well, how would you approach it? And I 4175 03:03:14,319 --> 03:03:16,000 might not have even have thought of that 4176 03:03:16,000 --> 03:03:17,760 if somebody hadn't mentioned it in 4177 03:03:17,760 --> 03:03:20,080 another interview. So, I think it can be 4178 03:03:20,080 --> 03:03:23,439 valuable and I really don't think at the 4179 03:03:23,439 --> 03:03:25,200 end of the day there's going to be a big 4180 03:03:25,200 --> 03:03:27,279 time difference. I think we can get this 4181 03:03:27,279 --> 03:03:30,160 done on August 4th. 4182 03:03:30,160 --> 03:03:34,469 So, that's my take. 4183 03:03:34,479 --> 03:03:38,960 » I still I'm still uncomfortable with 4184 03:03:38,960 --> 03:03:42,319 I I think that well, first this first 4185 03:03:42,319 --> 03:03:45,200 contract if if we hire the top candidate 4186 03:03:45,200 --> 03:03:46,640 is only 12 weeks. So, we're not talking 4187 03:03:46,640 --> 03:03:48,960 about a lot of time. But I I'm still 4188 03:03:48,960 --> 03:03:51,040 kind of uncomfortable with this process 4189 03:03:51,040 --> 03:03:54,160 that that the committee instead of the 4190 03:03:54,160 --> 03:03:56,080 five of us are the ones who are 4191 03:03:56,080 --> 03:03:59,760 directing the issuance of the agreement. 4192 03:03:59,760 --> 03:04:02,240 It it it it has to come back to the five 4193 03:04:02,240 --> 03:04:05,840 of us and we're here now. 4194 03:04:05,840 --> 03:04:08,240 If I understood correctly, it it will 4195 03:04:08,240 --> 03:04:10,800 come back to us on on August 4th. 4196 03:04:10,800 --> 03:04:13,120 There'll be a contract with one of those 4197 03:04:13,120 --> 03:04:15,760 firms that was the highest scoring firm 4198 03:04:15,760 --> 03:04:18,240 based on the interviews. So we have the 4199 03:04:18,240 --> 03:04:23,200 ability to say yes, this is great or no. 4200 03:04:23,200 --> 03:04:25,200 So we do have that we do have that 4201 03:04:25,200 --> 03:04:26,960 choice to make that decision about the 4202 03:04:26,960 --> 03:04:29,120 contract. Is that correct? 4203 03:04:29,120 --> 03:04:31,120 >> Yeah. And well I would add Elizabeth is 4204 03:04:31,120 --> 03:04:34,160 that we you guys we trust you. I I don't 4205 03:04:34,160 --> 03:04:36,160 think that I don't I think that we the 4206 03:04:36,160 --> 03:04:38,080 three of us are very comfortable with 4207 03:04:38,080 --> 03:04:39,120 the two of you 4208 03:04:39,120 --> 03:04:40,640 >> but we're out vote. We're there are more 4209 03:04:40,640 --> 03:04:42,160 than two. We're not 4210 03:04:42,160 --> 03:04:43,760 >> but we'll bring it back and we all say 4211 03:04:43,760 --> 03:04:45,760 no. Right. If if if that's the case, you 4212 03:04:45,760 --> 03:04:48,000 say, you know, that we really actually 4213 03:04:48,000 --> 03:04:49,680 don't like the final contract, and 4214 03:04:49,680 --> 03:04:51,120 you're right, we will have lost time on 4215 03:04:51,120 --> 03:04:51,439 that. 4216 03:04:51,439 --> 03:04:52,800 >> We're ready. We're on that. I mean, 4217 03:04:52,800 --> 03:04:54,000 we're ready to go. 4218 03:04:54,000 --> 03:04:55,439 >> We all are leaning in the same 4219 03:04:55,439 --> 03:04:57,600 direction. Everybody really likes one 4220 03:04:57,600 --> 03:05:00,640 firm. We all know who that firm is, but 4221 03:05:00,640 --> 03:05:02,479 doing this little bit of more due 4222 03:05:02,479 --> 03:05:04,640 diligence. And quite frankly, honestly, 4223 03:05:04,640 --> 03:05:05,840 maybe we can. They are one of the 4224 03:05:05,840 --> 03:05:07,920 highest biders, right? Maybe we can 4225 03:05:07,920 --> 03:05:09,760 lower their price. I don't know what's 4226 03:05:09,760 --> 03:05:11,279 going to happen, but I I don't know that 4227 03:05:11,279 --> 03:05:12,880 this three weeks like we have we're 4228 03:05:12,880 --> 03:05:14,960 gonna this is mission critical. The 4229 03:05:14,960 --> 03:05:16,160 whole thing is going to blow up if we 4230 03:05:16,160 --> 03:05:18,800 don't do it today. So, it's three weeks. 4231 03:05:18,800 --> 03:05:20,960 It's really in the amount of time we've 4232 03:05:20,960 --> 03:05:25,040 spent on this. I feel like it's not that much to wait for. 4233 03:05:25,040 --> 03:05:26,319 >> I think if we did it tonight, it 4234 03:05:26,319 --> 03:05:27,600 wouldn't be three weeks. I think we can 4235 03:05:27,600 --> 03:05:28,960 get the contract by the end of next 4236 03:05:28,960 --> 03:05:31,200 week. That's where I don't I don't see 4237 03:05:31,200 --> 03:05:33,760 that the this August 4 stretching way 4238 03:05:33,760 --> 03:05:36,000 out is I don't feel that we need to wait 4239 03:05:36,000 --> 03:05:37,840 that long. 4240 03:05:37,840 --> 03:05:39,279 We wouldn't have three people here at 4241 03:05:39,279 --> 03:05:41,040 the end. We wouldn't have three people 4242 03:05:41,040 --> 03:05:41,840 here at the end of next week. 4243 03:05:41,840 --> 03:05:43,120 >> Well, aren't you here next week, Terry? 4244 03:05:43,120 --> 03:05:44,880 >> The two of us are gonna I think you're 4245 03:05:44,880 --> 03:05:46,640 here. You're gone. 4246 03:05:46,640 --> 03:05:48,080 >> Yeah, but the three of us are here next 4247 03:05:48,080 --> 03:05:49,600 week. All week. 4248 03:05:49,600 --> 03:05:51,760 >> I mean, so if it's a matter of signing a 4249 03:05:51,760 --> 03:05:52,399 contract. 4250 03:05:52,399 --> 03:05:54,560 >> Well, how about we leave this is if if 4251 03:05:54,560 --> 03:05:56,160 you can do it faster, right? You do your 4252 03:05:56,160 --> 03:05:58,319 interviews. If you can do it faster, we 4253 03:05:58,319 --> 03:06:00,000 just call special meeting, right? 4254 03:06:00,000 --> 03:06:02,240 Earlier than August 4. I mean, I'm 4255 03:06:02,240 --> 03:06:04,160 willing to do that. 4256 03:06:04,160 --> 03:06:06,640 >> The interviews and the contract. 4257 03:06:06,640 --> 03:06:08,560 >> Yeah. So, I'm saying if if staff and you 4258 03:06:08,560 --> 03:06:10,319 guys all agree and you get it faster and 4259 03:06:10,319 --> 03:06:10,720 the three 4260 03:06:10,720 --> 03:06:12,479 >> So, what if we had a special meeting on 4261 03:06:12,479 --> 03:06:14,880 Friday, next Friday, and then we do have 4262 03:06:14,880 --> 03:06:21,750 the interviews, then at least we're weeks ahead. 4263 03:06:21,760 --> 03:06:25,200 » Okay, Christa, what do you think? 4264 03:06:25,200 --> 03:06:27,520 >> Could I just say I think it's absurd. 4265 03:06:27,520 --> 03:06:33,359 You're you're you're just plain don't be planning on having that. And remember the council procedures 4266 03:06:33,359 --> 03:06:36,080 manual says that when you call a special 4267 03:06:36,080 --> 03:06:39,120 meeting that the intent is that all five 4268 03:06:39,120 --> 03:06:42,000 council members are able to participate. 4269 03:06:42,000 --> 03:06:45,200 That is the basis on what I pulled the 4270 03:06:45,200 --> 03:06:46,720 council. 4271 03:06:46,720 --> 03:06:50,080 You it's like you have a procedures 4272 03:06:50,080 --> 03:06:52,800 manual. You you have you give me 4273 03:06:52,800 --> 03:06:55,200 direction. That's what I do. I don't get 4274 03:06:55,200 --> 03:06:58,800 to pick and choose what it is, you know. 4275 03:06:58,800 --> 03:07:01,359 So that is the basis on which I what I 4276 03:07:01,359 --> 03:07:04,000 did the polling. Um I think it's going 4277 03:07:04,000 --> 03:07:05,840 to be challenging even and when you have 4278 03:07:05,840 --> 03:07:07,359 three people here it's going to be 4279 03:07:07,359 --> 03:07:09,520 challenging for two members one of whom 4280 03:07:09,520 --> 03:07:12,319 is going to be nine hours ahead. 4281 03:07:12,319 --> 03:07:15,040 So you're 4282 03:07:15,040 --> 03:07:17,439 >> eight and nine hours ahead 4283 03:07:17,439 --> 03:07:19,840 >> when nine and 4284 03:07:19,840 --> 03:07:22,960 >> so um to to do what to say I mean this 4285 03:07:22,960 --> 03:07:26,319 is it's it's August 4th. August 4th is 4286 03:07:26,319 --> 03:07:28,640 going to be incredibly challenging as it 4287 03:07:28,640 --> 03:07:29,359 is. 4288 03:07:29,359 --> 03:07:31,279 >> So I don't want you to start setting 4289 03:07:31,279 --> 03:07:34,160 aside Friday next week. It's not not 4290 03:07:34,160 --> 03:07:35,600 going to happen. 4291 03:07:35,600 --> 03:07:38,640 >> I guess my my view I I hear what you're 4292 03:07:38,640 --> 03:07:40,720 saying in terms of wanting to kick the 4293 03:07:40,720 --> 03:07:42,800 tires and have more leverage and do more 4294 03:07:42,800 --> 03:07:44,399 due diligence and all that kind of 4295 03:07:44,399 --> 03:07:48,160 stuff. But we started the meeting this 4296 03:07:48,160 --> 03:07:50,399 today, this afternoon by saying all five 4297 03:07:50,399 --> 03:07:53,920 of these firms are excellent firms. And 4298 03:07:53,920 --> 03:07:57,279 I think I gravitated towards Gendler 4299 03:07:57,279 --> 03:08:00,319 because it it may be a little more 4300 03:08:00,319 --> 03:08:02,880 expensive, but it's because they have 4301 03:08:02,880 --> 03:08:06,399 the availability to meet our schedule. 4302 03:08:06,399 --> 03:08:09,840 And that's the most paramount thing in 4303 03:08:09,840 --> 03:08:12,399 my mind. We have to get going. We have 4304 03:08:12,399 --> 03:08:15,040 to complete this. We we need to get this 4305 03:08:15,040 --> 03:08:17,600 paramedic facility delivered by January 4306 03:08:17,600 --> 03:08:19,439 of 2029. 4307 03:08:19,439 --> 03:08:22,560 And I would hate for us to go do, you 4308 03:08:22,560 --> 03:08:26,479 know, do more due diligence, kind of be, 4309 03:08:26,479 --> 03:08:29,120 you know, at at an impass, come back on 4310 03:08:29,120 --> 03:08:32,479 August 4th, not decide, go back out 4311 03:08:32,479 --> 03:08:35,359 again, do more interviews, do more 4312 03:08:35,359 --> 03:08:39,680 negotiations. I mean, to me, 4313 03:08:39,680 --> 03:08:42,720 Gendler is the creme de la creme. I 4314 03:08:42,720 --> 03:08:45,439 think maybe Christa, you could meet the 4315 03:08:45,439 --> 03:08:46,960 team 4316 03:08:46,960 --> 03:08:49,120 if you like. I I am assuming you're 4317 03:08:49,120 --> 03:08:51,359 going to really like the team and you 4318 03:08:51,359 --> 03:08:54,319 can negotiate a contract with that team 4319 03:08:54,319 --> 03:08:56,640 and if you don't like the con the you 4320 03:08:56,640 --> 03:08:59,520 know one of the two people you can say I 4321 03:08:59,520 --> 03:09:01,200 don't really like this person this 4322 03:09:01,200 --> 03:09:03,200 person doesn't I don't have good 4323 03:09:03,200 --> 03:09:04,800 chemistry with this person could you put 4324 03:09:04,800 --> 03:09:07,840 a different person on on this on this 4325 03:09:07,840 --> 03:09:12,160 team for me to work with um 4326 03:09:12,160 --> 03:09:16,000 and I I feel like the Gensler firm gets 4327 03:09:16,000 --> 03:09:18,479 the project they get the community, they 4328 03:09:18,479 --> 03:09:22,319 get the urgency. Um, 4329 03:09:22,319 --> 03:09:24,880 we I don't think we would go wrong 4330 03:09:24,880 --> 03:09:28,319 hiring them. So, 4331 03:09:28,319 --> 03:09:31,920 you know, and they're the only ones that 4332 03:09:31,920 --> 03:09:34,720 looked at this and recognized the 4333 03:09:34,720 --> 03:09:38,240 schedule issue. Everyone else is 20 4334 03:09:38,240 --> 03:09:42,319 weeks, 9 months, 24 weeks, 22 weeks. 4335 03:09:42,319 --> 03:09:44,319 that's just 4336 03:09:44,319 --> 03:09:46,640 and you can negotiate, but their costs 4337 03:09:46,640 --> 03:09:49,040 are going to go up because they're going 4338 03:09:49,040 --> 03:09:51,760 to have to throw more people on earlier. 4339 03:09:51,760 --> 03:09:54,399 Um, so I I don't know that we're going 4340 03:09:54,399 --> 03:09:57,520 to get that much more value by 4341 03:09:57,520 --> 03:09:59,520 negotiating. 4342 03:09:59,520 --> 03:10:01,840 So I mean, we would get educated, but I 4343 03:10:01,840 --> 03:10:05,439 trust I trust Gendler to be a good 4344 03:10:05,439 --> 03:10:09,120 partner with us and ethical and working 4345 03:10:09,120 --> 03:10:11,120 really well with us. 4346 03:10:11,120 --> 03:10:13,840 So my view is I would rather just 4347 03:10:13,840 --> 03:10:17,439 proceed tonight with recommending 4348 03:10:17,439 --> 03:10:20,880 Gendler and asking you to negotiate a 4349 03:10:20,880 --> 03:10:23,200 contract with Gendler based on all the 4350 03:10:23,200 --> 03:10:24,560 information that they've already 4351 03:10:24,560 --> 03:10:28,240 provided us with um like all the other 4352 03:10:28,240 --> 03:10:32,240 firms um and and keep moving forward. 4353 03:10:32,240 --> 03:10:35,680 But it sounds like I am in the minority. 4354 03:10:35,680 --> 03:10:37,359 >> No, but why don't we have Christa come 4355 03:10:37,359 --> 03:10:38,960 back to us? So I mean the two of them 4356 03:10:38,960 --> 03:10:40,800 are it's hard because we are not in the 4357 03:10:40,800 --> 03:10:42,399 subcommittee so they're both saying 4358 03:10:42,399 --> 03:10:45,760 Gendler is there maybe just tell us what 4359 03:10:45,760 --> 03:10:48,080 your fear is of I know you said you want 4360 03:10:48,080 --> 03:10:50,479 to have maximum leverage is it just the 4361 03:10:50,479 --> 03:10:52,560 price or do you have your own 4362 03:10:52,560 --> 03:10:54,880 reservations like because the two 4363 03:10:54,880 --> 03:10:56,880 council members that are closest to this 4364 03:10:56,880 --> 03:11:00,000 are both sort of leaning that way so we 4365 03:11:00,000 --> 03:11:01,439 understand the process you want to do 4366 03:11:01,439 --> 03:11:03,439 but is there some issues you're having 4367 03:11:03,439 --> 03:11:05,920 with Gendler? So I'd like Dustin and 4368 03:11:05,920 --> 03:11:08,240 David to add on in the particulars but 4369 03:11:08,240 --> 03:11:10,080 um 4370 03:11:10,080 --> 03:11:13,920 for me it is that we have not been 4371 03:11:13,920 --> 03:11:20,399 allowed to do the basic standard of 4372 03:11:20,399 --> 03:11:24,800 professional staff work on this. We 4373 03:11:24,800 --> 03:11:27,680 started looking at the proposals on 4374 03:11:27,680 --> 03:11:32,080 Monday afternoon, right? 3-day weekend 4375 03:11:32,080 --> 03:11:33,920 and 4376 03:11:33,920 --> 03:11:36,640 we have not been able to we we we 4377 03:11:36,640 --> 03:11:37,840 haven't been a I haven't been able to 4378 03:11:37,840 --> 03:11:39,920 call people in other cities. Hey, how 4379 03:11:39,920 --> 03:11:41,680 did they do on that project? You know, I 4380 03:11:41,680 --> 03:11:48,880 mean, Dustin can give us some in information. 4381 03:11:48,880 --> 03:11:52,000 Um, but that that's my main concern. And 4382 03:11:52,000 --> 03:11:53,600 when you ask a lot of questions about 4383 03:11:53,600 --> 03:11:55,120 what happened to the subcommittee today, 4384 03:11:55,120 --> 03:11:56,800 well, I'm kind of embarrassed that I 4385 03:11:56,800 --> 03:11:59,040 haven't been able I can't provide I I 4386 03:11:59,040 --> 03:12:01,840 report to the entire council and good 4387 03:12:01,840 --> 03:12:04,640 staff work would be for me to be able to 4388 03:12:04,640 --> 03:12:06,160 have a staff report and a good 4389 03:12:06,160 --> 03:12:08,240 presentation that would be sharing with 4390 03:12:08,240 --> 03:12:12,640 you all all the the the input that all 4391 03:12:12,640 --> 03:12:14,479 the members everybody that was at that 4392 03:12:14,479 --> 03:12:15,920 and I have I can't do that. It happened 4393 03:12:15,920 --> 03:12:19,920 today. So that's my kind of overall um 4394 03:12:19,920 --> 03:12:23,920 concern about this. And so I would like 4395 03:12:23,920 --> 03:12:27,680 to be able to have conversation this 4396 03:12:27,680 --> 03:12:28,960 week, right? You know, it's going to be 4397 03:12:28,960 --> 03:12:30,640 summertime. I sure hope we can get 4398 03:12:30,640 --> 03:12:32,800 everybody on a Zoom call. I would like 4399 03:12:32,800 --> 03:12:36,000 to include the two subcommittee members 4400 03:12:36,000 --> 03:12:39,200 there. I I think that um I understand 4401 03:12:39,200 --> 03:12:41,200 the mayor where you're coming from, but 4402 03:12:41,200 --> 03:12:42,880 you also you're making a lot of 4403 03:12:42,880 --> 03:12:46,640 assumptions about that. you know that 4404 03:12:46,640 --> 03:12:48,399 shortening the time frame is going to 4405 03:12:48,399 --> 03:12:50,880 make us is by the other other because we 4406 03:12:50,880 --> 03:12:53,040 can ask we can ask these questions in 4407 03:12:53,040 --> 03:12:54,880 the interview process to the other firm 4408 03:12:54,880 --> 03:12:57,920 saying well one of the firms um said 4409 03:12:57,920 --> 03:13:00,560 they can do it 12 weeks how about you 4410 03:13:00,560 --> 03:13:02,240 can you do it in 12 weeks for the same 4411 03:13:02,240 --> 03:13:04,240 amount of money or less money how about 4412 03:13:04,240 --> 03:13:06,160 less money because Gendler that's my 4413 03:13:06,160 --> 03:13:08,160 main issue with Gendler is twice as much 4414 03:13:08,160 --> 03:13:12,960 money um as the third as as one of them 4415 03:13:12,960 --> 03:13:15,680 so those were my kind Those are my 4416 03:13:15,680 --> 03:13:18,720 bigger bigger picture and but I I would 4417 03:13:18,720 --> 03:13:21,680 like to ask David and and Dustin for 4418 03:13:21,680 --> 03:13:24,710 specifics 4419 03:13:24,720 --> 03:13:26,000 more specifics. 4420 03:13:26,000 --> 03:13:29,600 >> Well, I I I think Christa, you hit on uh 4421 03:13:29,600 --> 03:13:32,399 what I see as a critical issue is is and 4422 03:13:32,399 --> 03:13:34,960 I know it's because it ranks very highly 4423 03:13:34,960 --> 03:13:38,640 with the the members the council members 4424 03:13:38,640 --> 03:13:40,080 that are on the committee is the 4425 03:13:40,080 --> 03:13:43,680 timeline. And we we were not explicit in 4426 03:13:43,680 --> 03:13:46,000 the RFP. It didn't say you have to 4427 03:13:46,000 --> 03:13:50,399 complete it in you know 13 weeks 4428 03:13:50,399 --> 03:13:54,160 uh and set out you know that that spec 4429 03:13:54,160 --> 03:13:58,239 it's clear that the the firm that did 4430 03:13:58,239 --> 03:14:01,840 that was was aware of you know the time 4431 03:14:01,840 --> 03:14:05,600 constraints. Now is is was that because 4432 03:14:05,600 --> 03:14:08,479 bad actors? No, not at all. But there 4433 03:14:08,479 --> 03:14:10,960 was some insight there that they that 4434 03:14:10,960 --> 03:14:13,439 led them to provide that schedule for 4435 03:14:13,439 --> 03:14:16,800 the work. And so I I I think just being 4436 03:14:16,800 --> 03:14:18,640 prudent, we could we we would want to 4437 03:14:18,640 --> 03:14:21,040 ask, you know, who really the the other 4438 03:14:21,040 --> 03:14:23,040 firm uh that was kind of number two, 4439 03:14:23,040 --> 03:14:25,279 Nolan Tam, could you could you complete 4440 03:14:25,279 --> 03:14:28,160 it within the same amount of time? And 4441 03:14:28,160 --> 03:14:32,319 again, I think it's also just uh the 4442 03:14:32,319 --> 03:14:35,920 importance of being able to have a 4443 03:14:35,920 --> 03:14:38,239 conversation around the scope of work 4444 03:14:38,239 --> 03:14:40,880 with the team before you before you make 4445 03:14:40,880 --> 03:14:44,560 the final selection. It it's it's just a 4446 03:14:44,560 --> 03:14:47,279 it's just in my career, it's been a best 4447 03:14:47,279 --> 03:14:51,200 practice. Uh and you know, it's what you 4448 03:14:51,200 --> 03:14:53,120 what I feel comfortable with and it's 4449 03:14:53,120 --> 03:14:56,160 what we're used to as professionals. And 4450 03:14:56,160 --> 03:14:58,319 so that's why we're advising strongly 4451 03:14:58,319 --> 03:15:01,520 that we we do have an interview uh and 4452 03:15:01,520 --> 03:15:03,840 that when you at least have two firms in 4453 03:15:03,840 --> 03:15:07,279 that process, you you you create you're 4454 03:15:07,279 --> 03:15:08,880 trying to create a a level playing 4455 03:15:08,880 --> 03:15:10,960 field. But we also hear council members 4456 03:15:10,960 --> 03:15:13,120 and what you're saying in terms of you 4457 03:15:13,120 --> 03:15:14,880 know why you like the firm and that that 4458 03:15:14,880 --> 03:15:16,960 may not change but at least you could be 4459 03:15:16,960 --> 03:15:19,040 part of that process in that interview 4460 03:15:19,040 --> 03:15:20,640 so you can hear the same things that we 4461 03:15:20,640 --> 03:15:22,960 do when we have that when we ask the 4462 03:15:22,960 --> 03:15:26,160 critical questions. 4463 03:15:26,160 --> 03:15:28,080 Yeah, I would I would just add that, you 4464 03:15:28,080 --> 03:15:30,800 know, I work in this business. I submit 4465 03:15:30,800 --> 03:15:33,520 proposals all the time and most of those 4466 03:15:33,520 --> 03:15:36,560 times I'm interviewed same way because 4467 03:15:36,560 --> 03:15:38,479 people on paper are different than 4468 03:15:38,479 --> 03:15:40,800 people in person. Uh I have a whole 4469 03:15:40,800 --> 03:15:42,160 marketing team that puts together 4470 03:15:42,160 --> 03:15:44,080 proposals and they spin it and make it 4471 03:15:44,080 --> 03:15:46,880 look beautiful. But, you know, knowing 4472 03:15:46,880 --> 03:15:48,640 who you're working with on a person 4473 03:15:48,640 --> 03:15:51,120 byperson basis is so important no matter 4474 03:15:51,120 --> 03:15:54,479 who the top you know rated proposer is. 4475 03:15:54,479 --> 03:15:56,080 So just making sure that chemistry is 4476 03:15:56,080 --> 03:15:58,479 there and then of course you know 4477 03:15:58,479 --> 03:16:01,200 digging into due diligence of scope and 4478 03:16:01,200 --> 03:16:02,880 cost and timeline. These are all 4479 03:16:02,880 --> 03:16:08,479 critical aspects of the process. So um I don't think there's any issue per se 4480 03:16:08,479 --> 03:16:10,720 with Gendler. It's just doing the due 4481 03:16:10,720 --> 03:16:12,800 diligence in a robust way to make sure 4482 03:16:12,800 --> 03:16:14,800 you're making the right decision. 4483 03:16:14,800 --> 03:16:18,239 >> But even if we do interviews 4484 03:16:18,239 --> 03:16:20,960 um and another firm says yes, I can do 4485 03:16:20,960 --> 03:16:25,200 it more quickly. I don't see you Gensler 4486 03:16:25,200 --> 03:16:28,399 met met the selection criteria in my 4487 03:16:28,399 --> 03:16:29,920 opinion better than any of the other 4488 03:16:29,920 --> 03:16:32,640 firms in including you know being able 4489 03:16:32,640 --> 03:16:34,080 to do it quickly which was part of the 4490 03:16:34,080 --> 03:16:38,319 resolution. Um so I I you know and and 4491 03:16:38,319 --> 03:16:40,239 we we happen to have been working with 4492 03:16:40,239 --> 03:16:43,120 Gendler since April since uh January. So 4493 03:16:43,120 --> 03:16:44,800 and they have an excellent reputation. 4494 03:16:44,800 --> 03:16:46,399 So I don't I don't really understand 4495 03:16:46,399 --> 03:16:48,560 what what we think we're going to learn 4496 03:16:48,560 --> 03:16:51,600 in an interview. We have, as I said, we 4497 03:16:51,600 --> 03:16:53,680 have a firm that meets our collection 4498 03:16:53,680 --> 03:16:55,200 criteria 4499 03:16:55,200 --> 03:16:59,600 perfectly, um, can work quickly, has has 4500 03:16:59,600 --> 03:17:01,600 demonstrated they understand the project 4501 03:17:01,600 --> 03:17:04,319 based on what they've done already. And 4502 03:17:04,319 --> 03:17:07,840 um I I you know I don't I don't see it 4503 03:17:07,840 --> 03:17:10,720 just feels like we're wasting time and 4504 03:17:10,720 --> 03:17:13,439 you know time of the other companies 4505 03:17:13,439 --> 03:17:18,160 because I I I think we've got a you know 4506 03:17:18,160 --> 03:17:21,200 I I don't see having looked at the RFQS 4507 03:17:21,200 --> 03:17:24,399 and the RFPs I don't see that meeting 4508 03:17:24,399 --> 03:17:26,399 someone and saying hello for 45 minutes 4509 03:17:26,399 --> 03:17:28,560 is going to change my sense of the 4510 03:17:28,560 --> 03:17:30,640 reputation of these firms. I don't think 4511 03:17:30,640 --> 03:17:33,040 there's much to be gained because we 4512 03:17:33,040 --> 03:17:35,439 know a lot already. And we're also 4513 03:17:35,439 --> 03:17:38,080 hiring an entire firm with all of their 4514 03:17:38,080 --> 03:17:40,000 resources. We're not just hiring the 4515 03:17:40,000 --> 03:17:41,520 person who happens to come to the 4516 03:17:41,520 --> 03:17:43,840 interview. So that's that's just a you 4517 03:17:43,840 --> 03:17:46,880 know a small piece of the whole firm. 4518 03:17:46,880 --> 03:17:49,760 It's not where so it it's not as 4519 03:17:49,760 --> 03:17:52,960 revealing as the firm's reputation. 4520 03:17:52,960 --> 03:17:55,120 I I think we should just go around and 4521 03:17:55,120 --> 03:17:58,560 say if we want to hire Gensler tonight 4522 03:17:58,560 --> 03:18:00,880 and ask the town manager to try to 4523 03:18:00,880 --> 03:18:03,040 negotiate a contract with Gendler 4524 03:18:03,040 --> 03:18:05,359 immediately or if we want to go through 4525 03:18:05,359 --> 03:18:07,760 the interview process with the top two 4526 03:18:07,760 --> 03:18:10,560 or three firms and then bring it back as 4527 03:18:10,560 --> 03:18:13,200 quickly as possible. Um but definitely 4528 03:18:13,200 --> 03:18:22,070 by August 4th. So I'll go last. 4529 03:18:22,080 --> 03:18:24,319 So I will go first and I'm just going to 4530 03:18:24,319 --> 03:18:26,560 say it's such a strange dynamic for the 4531 03:18:26,560 --> 03:18:29,359 five of us. I mean probably I'm sure all 4532 03:18:29,359 --> 03:18:33,040 of you to because we have to not I feel 4533 03:18:33,040 --> 03:18:37,920 like I'm sort of in lost territory here. 4534 03:18:37,920 --> 03:18:40,560 I I my head spinning. I'm like what? 4535 03:18:40,560 --> 03:18:43,920 This is not our usual dynamic. So I but 4536 03:18:43,920 --> 03:18:45,279 I appreciate that because it really 4537 03:18:45,279 --> 03:18:47,359 means everybody is sort of bringing in 4538 03:18:47,359 --> 03:18:50,399 their their views and we're not trying 4539 03:18:50,399 --> 03:18:54,000 to um be in our normal alliances which 4540 03:18:54,000 --> 03:18:57,040 is sort of a a nice change I have to say 4541 03:18:57,040 --> 03:18:59,120 but it makes us a little uncomfortable. 4542 03:18:59,120 --> 03:19:02,880 Um I I would say that it just look we we 4543 03:19:02,880 --> 03:19:05,680 know we've got a great we have a great 4544 03:19:05,680 --> 03:19:07,920 diamond with Gendler and we all like 4545 03:19:07,920 --> 03:19:10,319 them. I don't think the three weeks is 4546 03:19:10,319 --> 03:19:11,920 really going to kill this project. I 4547 03:19:11,920 --> 03:19:13,840 just I I don't think it's if it was 4548 03:19:13,840 --> 03:19:15,120 going to be months and months and if we 4549 03:19:15,120 --> 03:19:16,960 end up picking them is that three weeks 4550 03:19:16,960 --> 03:19:18,479 are we going to look back years from now 4551 03:19:18,479 --> 03:19:19,680 and be like god we really should have 4552 03:19:19,680 --> 03:19:21,439 picked them three weeks earlier. It's 4553 03:19:21,439 --> 03:19:23,840 just not that much time to wait. I 4554 03:19:23,840 --> 03:19:25,760 appreciate that the staff just wants to 4555 03:19:25,760 --> 03:19:28,239 ask their questions and also evaluate 4556 03:19:28,239 --> 03:19:30,160 the other firms and I do think we all 4557 03:19:30,160 --> 03:19:32,560 have to look at our own biases. We are a 4558 03:19:32,560 --> 03:19:33,760 little biased. We've been working with 4559 03:19:33,760 --> 03:19:35,600 Gendler and Dan Weiny. We love his 4560 03:19:35,600 --> 03:19:38,160 project. We love the design. He's 4561 03:19:38,160 --> 03:19:40,960 brilliant on all these calls. He's he's 4562 03:19:40,960 --> 03:19:42,880 a master and there's a reason why he's 4563 03:19:42,880 --> 03:19:44,960 like running the firm. So, we all have a 4564 03:19:44,960 --> 03:19:46,960 little bias. We all like him. But to 4565 03:19:46,960 --> 03:19:48,560 give the staff I mean Christa said she 4566 03:19:48,560 --> 03:19:49,840 didn't even have time to really review 4567 03:19:49,840 --> 03:19:51,920 this before this meeting to give them a 4568 03:19:51,920 --> 03:19:53,680 little breathing room and just give them 4569 03:19:53,680 --> 03:19:55,359 a little more time to do the due 4570 03:19:55,359 --> 03:19:57,279 diligence. It's not going to make or 4571 03:19:57,279 --> 03:19:59,359 break this project. It's just not and 4572 03:19:59,359 --> 03:20:00,800 it's what they're asking for and I don't 4573 03:20:00,800 --> 03:20:03,200 think it's unreasonable. So, I'm with 4574 03:20:03,200 --> 03:20:05,040 you. I mean you the last meeting I was 4575 03:20:05,040 --> 03:20:06,720 like hire Gendler. You know, it's like 4576 03:20:06,720 --> 03:20:08,960 we all get that piece of it, but to give 4577 03:20:08,960 --> 03:20:10,399 our staff and give a little breathing 4578 03:20:10,399 --> 03:20:12,239 room to ask questions and quite frankly, 4579 03:20:12,239 --> 03:20:13,840 if we can negotiate them to a lower 4580 03:20:13,840 --> 03:20:15,920 price, I actually think that's 4581 03:20:15,920 --> 03:20:18,640 worthwhile if we knock a 100K off of it, 4582 03:20:18,640 --> 03:20:20,640 then that is worth the three weeks. 4583 03:20:20,640 --> 03:20:22,800 Okay? So, they, you know, and and giving 4584 03:20:22,800 --> 03:20:24,720 the other firms, there was no deadline 4585 03:20:24,720 --> 03:20:26,319 set, right? There was no timeline saying 4586 03:20:26,319 --> 03:20:27,680 you have to meet this. It's a little 4587 03:20:27,680 --> 03:20:29,680 unfair to the other firms because 4588 03:20:29,680 --> 03:20:31,279 Gendler had the inside track. They knew 4589 03:20:31,279 --> 03:20:32,960 what a rush we're in. The other firms 4590 03:20:32,960 --> 03:20:35,200 had no clue. So, can they do it? And it 4591 03:20:35,200 --> 03:20:36,560 guess what? We'll have our answer real 4592 03:20:36,560 --> 03:20:38,479 quickly if they say we cannot meet that 4593 03:20:38,479 --> 03:20:40,000 timeline. Just they're they're going to 4594 03:20:40,000 --> 03:20:43,680 bow out. So I sort of still just I'm I'm 4595 03:20:43,680 --> 03:20:45,520 where I was before. I I I totally want 4596 03:20:45,520 --> 03:20:47,200 to hire Gendler and I love Gendler and I 4597 03:20:47,200 --> 03:20:48,720 love Dan Weiny, but I don't think 4598 03:20:48,720 --> 03:20:50,319 waiting three weeks is going to really 4599 03:20:50,319 --> 03:20:52,319 just handcuff this and it gives 4600 03:20:52,319 --> 03:20:54,399 everybody a little breathing room and a 4601 03:20:54,399 --> 03:20:55,840 little more comfort in that final 4602 03:20:55,840 --> 03:20:57,040 decision. 4603 03:20:57,040 --> 03:20:58,800 >> But I'll still try to talk you out of 4604 03:20:58,800 --> 03:21:01,359 it. Um I don't know that we have to wait 4605 03:21:01,359 --> 03:21:04,479 three weeks because if we if we were if 4606 03:21:04,479 --> 03:21:06,479 we've moved forward with Gensler 4607 03:21:06,479 --> 03:21:08,640 tonight, we could have a contract by the 4608 03:21:08,640 --> 03:21:10,479 end of next week and that that is 4609 03:21:10,479 --> 03:21:12,160 better. The other thing the other point 4610 03:21:12,160 --> 03:21:14,239 is if you find out that the other firms 4611 03:21:14,239 --> 03:21:16,399 can do it, they can adjust their 4612 03:21:16,399 --> 03:21:20,399 proposals and um do it in 12 weeks. Are 4613 03:21:20,399 --> 03:21:22,640 you going to hire them? But we're we're 4614 03:21:22,640 --> 03:21:29,279 we have a lot of reasons, especially the selection criteria that that the committee went through. Gensel 4615 03:21:29,279 --> 03:21:31,120 came out on top. 4616 03:21:31,120 --> 03:21:32,399 >> I said, Elizabeth, if we end up with a 4617 03:21:32,399 --> 03:21:34,319 lower price, it would have been worth 4618 03:21:34,319 --> 03:21:35,680 $100,000 off, but they had an 4619 03:21:35,680 --> 03:21:37,439 alternative proposal and they cut it 4620 03:21:37,439 --> 03:21:40,560 down to 387 from 400 something. So, 4621 03:21:40,560 --> 03:21:43,120 they've already actually they've been 4622 03:21:43,120 --> 03:21:45,520 negotiating with us and have brought the 4623 03:21:45,520 --> 03:21:48,800 brought their proposal down as far as 4624 03:21:48,800 --> 03:21:51,359 how much money it costs. 4625 03:21:51,359 --> 03:21:51,840 Terry. 4626 03:21:51,840 --> 03:21:52,800 >> Yeah. Anyways, okay. 4627 03:21:52,800 --> 03:21:54,000 >> I can't convince you. 4628 03:21:54,000 --> 03:21:55,120 >> Interviews. Too bad. 4629 03:21:55,120 --> 03:21:57,200 >> I I support the idea of interviews. I 4630 03:21:57,200 --> 03:21:59,439 support August 4th. We make big 4631 03:21:59,439 --> 03:22:02,560 decisions. We s we get a contract. We 4632 03:22:02,560 --> 03:22:05,920 agree on it. We move on. 4633 03:22:05,920 --> 03:22:10,720 >> Interviews August 4th. Bud um interviews 4634 03:22:10,720 --> 03:22:14,640 August 4th. Subcommittee. All right. If 4635 03:22:14,640 --> 03:22:16,800 the subcommittee we go you go through 4636 03:22:16,800 --> 03:22:18,640 this and you still feel Gendler is the 4637 03:22:18,640 --> 03:22:21,520 top choice then I think the expectation 4638 03:22:21,520 --> 03:22:24,080 is that was that Crystal would take 4639 03:22:24,080 --> 03:22:26,560 direction from the subcommittee that the 4640 03:22:26,560 --> 03:22:29,120 council appointed to do this. Of course 4641 03:22:29,120 --> 03:22:30,720 that the council always has the final 4642 03:22:30,720 --> 03:22:32,640 word on this as it would on any 4643 03:22:32,640 --> 03:22:35,840 contract. But that's the process I think 4644 03:22:35,840 --> 03:22:38,399 that we should follow. I mean, it's 4645 03:22:38,399 --> 03:22:40,720 always possible something could come up 4646 03:22:40,720 --> 03:22:42,800 that is so important that nobody feels 4647 03:22:42,800 --> 03:22:45,040 comfortable going ahead without bringing 4648 03:22:45,040 --> 03:22:47,279 back to the council, but I think we all 4649 03:22:47,279 --> 03:22:48,880 feel we really would like to have this 4650 03:22:48,880 --> 03:22:50,640 done by August 4th. 4651 03:22:50,640 --> 03:22:52,160 >> But when will the subcommittee meet 4652 03:22:52,160 --> 03:22:54,000 again? 4653 03:22:54,000 --> 03:22:55,520 >> We're going to we're going to be on Zoom 4654 03:22:55,520 --> 03:22:56,479 calls next week. 4655 03:22:56,479 --> 03:22:56,960 >> Yeah, 4656 03:22:56,960 --> 03:22:57,920 >> that's what we're doing. 4657 03:22:57,920 --> 03:22:58,720 >> Just maybe via Zoom. 4658 03:22:58,720 --> 03:23:00,479 >> Yeah. 4659 03:23:00,479 --> 03:23:02,720 We're all in agreement that if it can go 4660 03:23:02,720 --> 03:23:04,479 faster, let's say you meet and have the 4661 03:23:04,479 --> 03:23:06,239 interviews and staff is like, "We love 4662 03:23:06,239 --> 03:23:08,560 this. Gendler's our picked too and it 4663 03:23:08,560 --> 03:23:10,640 comes sooner than August 4th. Let's do a 4664 03:23:10,640 --> 03:23:12,880 special meeting. I He's He's willing to 4665 03:23:12,880 --> 03:23:14,800 do it from Paris and I'll do it from New 4666 03:23:14,800 --> 03:23:17,359 York and we'll make it happen." 4667 03:23:17,359 --> 03:23:20,080 >> All right. 4668 03:23:20,080 --> 03:23:21,680 >> No, really. 4669 03:23:21,680 --> 03:23:24,160 >> Okay. So, I think I think you have the 4670 03:23:24,160 --> 03:23:28,319 direction that you that you need, right? 4671 03:23:28,319 --> 03:23:29,600 >> Yeah. Sure. 4672 03:23:29,600 --> 03:23:30,000 >> Okay. 4673 03:23:30,000 --> 03:23:32,880 >> And that's interviews by Zoom next week. 4674 03:23:32,880 --> 03:23:35,040 >> Yes. To the extent that they can be set 4675 03:23:35,040 --> 03:23:37,920 up as quickly as possible. Yes, that's 4676 03:23:37,920 --> 03:23:40,000 the plan. 4677 03:23:40,000 --> 03:23:44,870 >> Yep. 4678 03:23:44,880 --> 03:23:46,800 » Okay. 4679 03:23:46,800 --> 03:23:47,200 >> Yeah. 4680 03:23:47,200 --> 03:23:48,479 >> Um, 4681 03:23:48,479 --> 03:23:50,800 >> yeah. 10 o'clock. Do we need to take a 4682 03:23:50,800 --> 03:23:54,399 break or should we just keep going? 4683 03:23:54,399 --> 03:23:56,160 >> Five minute break. Okay. So, we'll 4684 03:23:56,160 --> 03:24:05,750 resume at 9:30. 4685 03:24:05,760 --> 03:24:10,000 We're starting um we are on agenda item 4686 03:24:10,000 --> 03:24:13,279 number 16 which is town council to 4687 03:24:13,279 --> 03:24:15,279 consider adopting 4688 03:24:15,279 --> 03:24:20,000 resolution number Hello. 4689 03:24:20,000 --> 03:24:22,800 You guys are having too much fun. 4690 03:24:22,800 --> 03:24:25,279 >> Yeah. We are on item number 16. town 4691 03:24:25,279 --> 03:24:27,279 council to consider adopting resolution 4692 03:24:27,279 --> 03:24:29,279 number 2637 4693 03:24:29,279 --> 03:24:31,760 calling for an election for the passage 4694 03:24:31,760 --> 03:24:33,920 of the Ross Valley Paramedic Authority 4695 03:24:33,920 --> 03:24:36,800 4-year special parcel tax for the tax 4696 03:24:36,800 --> 03:24:41,120 cycle 2027 to 2031 and requesting 4697 03:24:41,120 --> 03:24:43,359 consolidation with the November 3rd, 4698 03:24:43,359 --> 03:24:46,319 2026 statewide general election from the 4699 03:24:46,319 --> 03:24:49,359 Marin County Board of Supervisors. 4700 03:24:49,359 --> 03:24:50,239 Manager Johnson. 4701 03:24:50,239 --> 03:24:51,680 >> Thank you, Mayor. This item was 4702 03:24:51,680 --> 03:24:53,840 continued from your June 11th council 4703 03:24:53,840 --> 03:24:55,840 meeting per town council direction so 4704 03:24:55,840 --> 03:24:57,680 that the ballot question language could 4705 03:24:57,680 --> 03:25:00,319 be edited. The Ross Valley Paramedic 4706 03:25:00,319 --> 03:25:01,840 Authority has provided paramedic 4707 03:25:01,840 --> 03:25:03,760 services to the community for over 40 4708 03:25:03,760 --> 03:25:07,200 years and I'm going to call them RVPA. 4709 03:25:07,200 --> 03:25:09,520 is funded primarily through a 4710 03:25:09,520 --> 03:25:12,479 special uh parcel tax revenues. Every 4711 03:25:12,479 --> 03:25:14,560 four years, the voters within each 4712 03:25:14,560 --> 03:25:17,279 member agency's jurisdiction vote to 4713 03:25:17,279 --> 03:25:20,399 fund the parcel tax for another 4-year 4714 03:25:20,399 --> 03:25:23,359 period. Voters have consistently 4715 03:25:23,359 --> 03:25:26,479 approved the RVPA parcel tax. The 4716 03:25:26,479 --> 03:25:30,640 current tax expires on June 30th, 2027. 4717 03:25:30,640 --> 03:25:33,359 To maintain funding, each member agency 4718 03:25:33,359 --> 03:25:36,080 must place the parcel tax on the ballot 4719 03:25:36,080 --> 03:25:39,120 as a local ballot measure, which must be 4720 03:25:39,120 --> 03:25:42,000 approved by twothirds of the voters. 4721 03:25:42,000 --> 03:25:44,319 Under the proposed tax, each taxable 4722 03:25:44,319 --> 03:25:46,800 residential unit is taxed at a rate of 4723 03:25:46,800 --> 03:25:50,800 up to $17 $107.50 4724 03:25:50,800 --> 03:25:54,080 the first year and every 100 square ft 4725 03:25:54,080 --> 03:25:57,040 of developed non-residential property. 4726 03:25:57,040 --> 03:26:01,520 and then that rate can be adjusted up to 4727 03:26:01,520 --> 03:26:05,200 $4 per year. Uh during the period of the 4728 03:26:05,200 --> 03:26:07,279 tax, the governing body of each member 4729 03:26:07,279 --> 03:26:10,239 agency annually confirms the tax by 4730 03:26:10,239 --> 03:26:12,960 adoption of a resolution. RVPA 4731 03:26:12,960 --> 03:26:14,960 recommends the annual increase in the 4732 03:26:14,960 --> 03:26:17,600 tax within the limit every year based on 4733 03:26:17,600 --> 03:26:21,120 the financial need of RVPA to maintain 4734 03:26:21,120 --> 03:26:23,520 its service. the tax is not 4735 03:26:23,520 --> 03:26:26,479 automatically increased $4 per year, but 4736 03:26:26,479 --> 03:26:28,880 rather may be up to that amount 4737 03:26:28,880 --> 03:26:31,600 depending on the financial condition of 4738 03:26:31,600 --> 03:26:33,520 RVPA. 4739 03:26:33,520 --> 03:26:37,920 So, as if you recall your discussion um 4740 03:26:37,920 --> 03:26:41,359 on June 11th, you asked that the 4741 03:26:41,359 --> 03:26:43,920 proposed ballot language um just the 4742 03:26:43,920 --> 03:26:46,160 beginning of it is changed. So, I won't 4743 03:26:46,160 --> 03:26:47,600 read the whole thing. It's in your staff 4744 03:26:47,600 --> 03:26:50,479 report, but to maintain local ambulance 4745 03:26:50,479 --> 03:26:53,120 services staffed by paramedics available 4746 03:26:53,120 --> 03:26:57,600 to respond to 911 emergencies, shall the 4747 03:26:57,600 --> 03:26:59,840 Ross Valley paramedic authority measure 4748 03:26:59,840 --> 03:27:02,640 be adopted continuing for four years, 4749 03:27:02,640 --> 03:27:06,080 the paramedic paramedic special 4750 03:27:06,080 --> 03:27:10,720 tax of up to 10750 and and it goes on. 4751 03:27:10,720 --> 03:27:14,560 Um, upon passage of the RVPA tax measure 4752 03:27:14,560 --> 03:27:17,120 by twothirds of the voters, the parcel 4753 03:27:17,120 --> 03:27:19,680 tax becomes effective 10 days after it 4754 03:27:19,680 --> 03:27:22,640 is declared by the town council. The 4755 03:27:22,640 --> 03:27:25,840 resolution um also that you are asked to 4756 03:27:25,840 --> 03:27:27,840 adopt tonight also requests that the 4757 03:27:27,840 --> 03:27:29,520 Marin County Board of Supervisors 4758 03:27:29,520 --> 03:27:31,600 consolidate the local election with the 4759 03:27:31,600 --> 03:27:33,600 statewide general election on November 4760 03:27:33,600 --> 03:27:36,000 3rd, 2026. 4761 03:27:36,000 --> 03:27:38,720 So, it is re recommended that the town 4762 03:27:38,720 --> 03:27:42,560 council adopt resolution 2637 4763 03:27:42,560 --> 03:27:44,640 calling for an election for renewal of 4764 03:27:44,640 --> 03:27:47,120 the Ross Valley Paramedic Authority 4765 03:27:47,120 --> 03:27:51,120 4-year special paral tax for 2027 to 4766 03:27:51,120 --> 03:27:53,760 2031 and requesting that the Merin 4767 03:27:53,760 --> 03:27:55,760 County Board of Supervisors consolidate 4768 03:27:55,760 --> 03:27:57,760 the election with the statewide general 4769 03:27:57,760 --> 03:28:00,160 election in accordance with the election 4770 03:28:00,160 --> 03:28:01,920 code. 4771 03:28:01,920 --> 03:28:05,600 >> Thank you. meet Chief Mahoney on the 4772 03:28:05,600 --> 03:28:08,239 Zoom if he if he wants to say anything 4773 03:28:08,239 --> 03:28:10,319 or add anything. 4774 03:28:10,319 --> 03:28:11,359 >> I don't know if he does. 4775 03:28:11,359 --> 03:28:12,960 >> I I don't have anything to add. Thank 4776 03:28:12,960 --> 03:28:14,239 you. 4777 03:28:14,239 --> 03:28:16,640 >> Thank you for being here. 4778 03:28:16,640 --> 03:28:20,309 Questions. 4779 03:28:20,319 --> 03:28:23,279 » Was Was the Did the text go Did the fire 4780 03:28:23,279 --> 03:28:25,120 department Did everyone review it? Is 4781 03:28:25,120 --> 03:28:28,640 everyone comfortable with the text? 4782 03:28:28,640 --> 03:28:29,920 >> Thank you. Thank you for the question, 4783 03:28:29,920 --> 03:28:31,760 Council Member Salter. I sent it to 4784 03:28:31,760 --> 03:28:35,120 Chief Mahoney who shared it with um the 4785 03:28:35,120 --> 03:28:38,479 RVPA. I don't uh they they kind of 4786 03:28:38,479 --> 03:28:40,800 pushed it back to deferred to us because 4787 03:28:40,800 --> 03:28:44,399 at the council as the local level um we 4788 03:28:44,399 --> 03:28:47,600 did send it to um our attorney that 4789 03:28:47,600 --> 03:28:49,680 we've been working with closely in Ben's 4790 03:28:49,680 --> 03:28:52,960 office again and we also sent it to the 4791 03:28:52,960 --> 03:28:55,840 county Marin County's election office to 4792 03:28:55,840 --> 03:28:57,359 make sure that it meant there's no 4793 03:28:57,359 --> 03:28:59,279 special way you count the the the num 4794 03:28:59,279 --> 03:29:01,840 the the the words in the ballot question 4795 03:29:01,840 --> 03:29:04,160 and they were um okay with it. 4796 03:29:04,160 --> 03:29:05,920 >> Okay. So, no objections from anybody. 4797 03:29:05,920 --> 03:29:08,319 >> No objections. Yes. Thank you. 4798 03:29:08,319 --> 03:29:10,560 >> Any other questions? 4799 03:29:10,560 --> 03:29:12,640 Public comment on this item. Anybody 4800 03:29:12,640 --> 03:29:17,359 here? Anybody online? Zach? 4801 03:29:17,359 --> 03:29:18,560 >> No one online. Mayor, 4802 03:29:18,560 --> 03:29:20,720 >> great. So, we'll bring it back for any 4803 03:29:20,720 --> 03:29:24,399 discussion or a motion. 4804 03:29:24,399 --> 03:29:26,000 >> One question. Elizabeth, I know you were 4805 03:29:26,000 --> 03:29:28,479 really looking at the text. Was this Are 4806 03:29:28,479 --> 03:29:30,399 you good with the new text? 4807 03:29:30,399 --> 03:29:32,479 >> This is what we agreed on last week, 4808 03:29:32,479 --> 03:29:36,399 last month. It's fine. 4809 03:29:36,399 --> 03:29:37,520 >> Someone want to make a motion? 4810 03:29:37,520 --> 03:29:40,160 >> Okay. I move we adopt resolution uh 4811 03:29:40,160 --> 03:29:44,469 number 2637. 4812 03:29:44,479 --> 03:29:48,389 » Second. 4813 03:29:48,399 --> 03:29:49,359 » Mayor McMillan. 4814 03:29:49,359 --> 03:29:49,920 >> Yes. 4815 03:29:49,920 --> 03:29:51,600 >> Mayor Prom Robbins. 4816 03:29:51,600 --> 03:29:52,160 >> Yes. 4817 03:29:52,160 --> 03:29:53,359 >> Council member Kercher. 4818 03:29:53,359 --> 03:29:53,840 >> Yes. 4819 03:29:53,840 --> 03:29:54,880 >> Council member Dowling. 4820 03:29:54,880 --> 03:29:55,359 >> Yes. 4821 03:29:55,359 --> 03:29:56,479 >> Council member Salter. 4822 03:29:56,479 --> 03:29:56,960 >> Yes. 4823 03:29:56,960 --> 03:29:59,760 >> Motion passes 5-0. 4824 03:29:59,760 --> 03:30:01,920 >> Thank you. Thank you, Chief Mahoney. 4825 03:30:01,920 --> 03:30:04,399 Good night. 4826 03:30:04,399 --> 03:30:07,200 Item 17, town council to receive a 4827 03:30:07,200 --> 03:30:09,120 status update from the public works 4828 03:30:09,120 --> 03:30:11,520 director regarding Winship Avenue bridge 4829 03:30:11,520 --> 03:30:14,319 replacement project. 4830 03:30:14,319 --> 03:30:15,439 >> Matt, I think you're 4831 03:30:15,439 --> 03:30:17,520 >> Yeah, I'm recusing myself from this item 4832 03:30:17,520 --> 03:30:20,160 because my residence is close to the 4833 03:30:20,160 --> 03:30:28,710 bridge. 4834 03:30:28,720 --> 03:30:34,389 » Let's see. 4835 03:30:34,399 --> 03:30:39,269 a second. 4836 03:30:39,279 --> 03:30:47,429 Um, 4837 03:30:47,439 --> 03:31:24,870 and to bring up the presentation 4838 03:31:24,880 --> 03:31:46,950 together. 4839 03:31:46,960 --> 03:31:48,880 All right, mayor and council, thank you 4840 03:31:48,880 --> 03:31:51,040 um for 4841 03:31:51,040 --> 03:31:53,040 uh taking in this presentation tonight. 4842 03:31:53,040 --> 03:31:54,960 Rich, public works director on the 4843 03:31:54,960 --> 03:31:57,279 Winship Avenue bridge replacement 4844 03:31:57,279 --> 03:32:00,239 project. Um just a brief update. We're 4845 03:32:00,239 --> 03:32:01,359 not going to get into too much depth 4846 03:32:01,359 --> 03:32:03,920 tonight, but we are going to cover some 4847 03:32:03,920 --> 03:32:06,720 uh key points. 4848 03:32:06,720 --> 03:32:09,439 Um I like this picture here. It's this 4849 03:32:09,439 --> 03:32:10,880 is the condition of the windshield 4850 03:32:10,880 --> 03:32:14,239 bridge about 55 years ago. Um looks 4851 03:32:14,239 --> 03:32:17,920 pretty much the same as uh it does 4852 03:32:17,920 --> 03:32:21,840 today. There's um that guy there fishing 4853 03:32:21,840 --> 03:32:24,880 is my older brother Jim. He uh used to 4854 03:32:24,880 --> 03:32:29,190 catch steel head in that creek. 4855 03:32:29,200 --> 03:32:30,880 So discussion outline we're going to do 4856 03:32:30,880 --> 03:32:33,200 the identifying the needs basically the 4857 03:32:33,200 --> 03:32:35,680 why that town council moved forward with 4858 03:32:35,680 --> 03:32:38,399 this project. We will look at um safety 4859 03:32:38,399 --> 03:32:41,840 considerations, flood protection, and uh 4860 03:32:41,840 --> 03:32:43,439 the need to improve structural 4861 03:32:43,439 --> 03:32:45,120 deficiencies. Then we'll look at the 4862 03:32:45,120 --> 03:32:49,040 SQUA and uh NEPA environmental process 4863 03:32:49,040 --> 03:32:51,760 looking at the 2020 uh initial study and 4864 03:32:51,760 --> 03:32:54,239 mitigated negative deck and the 4865 03:32:54,239 --> 03:32:57,920 mitigation monitoring and reporting um 4866 03:32:57,920 --> 03:33:00,239 program. And then we'll take a look at 4867 03:33:00,239 --> 03:33:05,040 the uh 2026 NEPA. Yes, 2026 uh NEPA was 4868 03:33:05,040 --> 03:33:08,239 approved by CALR uh just Tuesday. They 4869 03:33:08,239 --> 03:33:10,640 let me know that um all the documents 4870 03:33:10,640 --> 03:33:12,960 are in, all the signoffs are in. Uh 4871 03:33:12,960 --> 03:33:15,279 we're just waiting on the on the formal 4872 03:33:15,279 --> 03:33:16,880 letter on that. I'll get a little bit 4873 03:33:16,880 --> 03:33:19,200 more into that uh when we get to that 4874 03:33:19,200 --> 03:33:20,239 item. And then we're going to look 4875 03:33:20,239 --> 03:33:22,160 quickly at the U hydraulics 4876 03:33:22,160 --> 03:33:24,880 considerations and the uh norise 4877 03:33:24,880 --> 03:33:26,640 certification. We'll take a quick look 4878 03:33:26,640 --> 03:33:29,760 at uh the hydraulic models uh that were 4879 03:33:29,760 --> 03:33:33,279 used um to develop 4880 03:33:33,279 --> 03:33:35,680 both the uh environmental process and 4881 03:33:35,680 --> 03:33:39,840 the uh conditional no rice certificate 4882 03:33:39,840 --> 03:33:42,640 and a real quick lesson on hydraulics 4883 03:33:42,640 --> 03:33:45,520 101 and then a quick look at the FEMA 4884 03:33:45,520 --> 03:33:47,040 process and then open it up for 4885 03:33:47,040 --> 03:33:48,880 discussion. 4886 03:33:48,880 --> 03:33:51,359 So why does the town need this bridge to 4887 03:33:51,359 --> 03:33:52,720 be replaced? So the safety 4888 03:33:52,720 --> 03:33:55,120 considerations CALR of course has 4889 03:33:55,120 --> 03:33:57,520 identified the bridges being in need of 4890 03:33:57,520 --> 03:33:59,760 uh replacement. This structural is below 4891 03:33:59,760 --> 03:34:03,760 minimum tolerable limit limits uh by the 4892 03:34:03,760 --> 03:34:08,160 NBIS and and DOT themselves. 4893 03:34:08,160 --> 03:34:11,760 Um the geometry is quote intolerable 4894 03:34:11,760 --> 03:34:14,560 requiring a high priority uh replacement 4895 03:34:14,560 --> 03:34:17,200 because of uh inadequate lane width, 4896 03:34:17,200 --> 03:34:20,399 inadequate sidewalk width um and 4897 03:34:20,399 --> 03:34:22,160 especially inadequate freeboard during 4898 03:34:22,160 --> 03:34:24,479 the 50 and 100year storms. That's a 4899 03:34:24,479 --> 03:34:26,640 criteria of the federal highway 4900 03:34:26,640 --> 03:34:28,800 association 4901 03:34:28,800 --> 03:34:31,200 uh and potential for continued continued 4902 03:34:31,200 --> 03:34:33,680 undermining scour and structural cracks 4903 03:34:33,680 --> 03:34:35,359 and spalling and the potential for 4904 03:34:35,359 --> 03:34:37,680 catastrophic failure. You can see some 4905 03:34:37,680 --> 03:34:41,040 of these um these pictures were actually 4906 03:34:41,040 --> 03:34:43,920 from I think my 2019 4907 03:34:43,920 --> 03:34:47,200 presentation. Um but you can see the 4908 03:34:47,200 --> 03:34:49,200 bridge is in is in pretty bad shape. 4909 03:34:49,200 --> 03:34:51,600 It's definitely not a John Buck Leonard 4910 03:34:51,600 --> 03:34:54,239 reinforced concrete bridge like at Shady 4911 03:34:54,239 --> 03:34:59,520 Norwood uh Glennwood and um the S France 4912 03:34:59,520 --> 03:35:02,160 or the yeah Francis Drake bridge and the 4913 03:35:02,160 --> 03:35:04,000 Loganas bridge before it was replaced. 4914 03:35:04,000 --> 03:35:07,439 This is a earthfilled arch bridge. Uh we 4915 03:35:07,439 --> 03:35:09,200 don't have any asbuilts on it. We really 4916 03:35:09,200 --> 03:35:12,239 don't know what um the design criteria 4917 03:35:12,239 --> 03:35:14,960 was for it or uh the construction mir 4918 03:35:14,960 --> 03:35:20,389 materials that were used for 4919 03:35:20,399 --> 03:35:23,359 um flooding considerations inadequate 4920 03:35:23,359 --> 03:35:26,080 capacity identified uh in several 4921 03:35:26,080 --> 03:35:29,359 reports by several sources. Um the 2011 4922 03:35:29,359 --> 03:35:31,040 capital improvement study by the Marin 4923 03:35:31,040 --> 03:35:33,359 County Flood Control District identified 4924 03:35:33,359 --> 03:35:34,960 it as a critical in channel measure 4925 03:35:34,960 --> 03:35:37,520 needed to increase creek capacity. Uh 4926 03:35:37,520 --> 03:35:39,680 Ross Valley flood protection wershed 4927 03:35:39,680 --> 03:35:42,880 programs. It's part of uh zone 9 flood 4928 03:35:42,880 --> 03:35:44,640 control 4929 03:35:44,640 --> 03:35:47,120 says mentions that the windship bridge 4930 03:35:47,120 --> 03:35:48,560 restricts flow in the creek causing 4931 03:35:48,560 --> 03:35:50,960 impacts due to upstream backwater 4932 03:35:50,960 --> 03:35:54,160 effects. Um but most importantly again 4933 03:35:54,160 --> 03:35:58,239 it's the the Federal Highway Association 4934 03:35:58,239 --> 03:36:01,840 uh criteria that inadequate freeboard 4935 03:36:01,840 --> 03:36:03,439 increases likelihood of debris 4936 03:36:03,439 --> 03:36:05,840 collection and catastrophic failure. Now 4937 03:36:05,840 --> 03:36:08,560 with regards to the first two uh bullet 4938 03:36:08,560 --> 03:36:11,520 points uh you know this is not a county 4939 03:36:11,520 --> 03:36:13,200 project. This is a this is a town 4940 03:36:13,200 --> 03:36:16,000 project. It always has been just because 4941 03:36:16,000 --> 03:36:18,080 the county identified it as a structure 4942 03:36:18,080 --> 03:36:20,720 within the quarter Madera Creek and St. 4943 03:36:20,720 --> 03:36:23,439 on Smal Creek floodway as causing a 4944 03:36:23,439 --> 03:36:25,600 restriction. That doesn't mean that uh 4945 03:36:25,600 --> 03:36:30,080 we are on any um obligation to meet any 4946 03:36:30,080 --> 03:36:32,640 goals of the Marine County Flood Control 4947 03:36:32,640 --> 03:36:34,720 District. I don't confer with them. They 4948 03:36:34,720 --> 03:36:36,960 don't confer with me. They like an 4949 03:36:36,960 --> 03:36:38,880 update on the schedule of our work. 4950 03:36:38,880 --> 03:36:41,520 That's basically the the content of uh 4951 03:36:41,520 --> 03:36:44,640 any of our conversations uh that we have 4952 03:36:44,640 --> 03:36:47,040 that are I myself have with with flood 4953 03:36:47,040 --> 03:36:50,239 control. um they have an interest in it 4954 03:36:50,239 --> 03:36:53,359 because of the regional impacts of 4955 03:36:53,359 --> 03:36:55,920 quarter Madera Creek and Sanoma Creek. 4956 03:36:55,920 --> 03:36:58,000 Other than that and a flood control gave 4957 03:36:58,000 --> 03:37:00,160 us reimbursed us for the SQA process 4958 03:37:00,160 --> 03:37:03,359 because that was not part of the HBP 4959 03:37:03,359 --> 03:37:07,920 program. Um but other than that uh 4960 03:37:07,920 --> 03:37:11,120 there's no uh there's no continuing 4961 03:37:11,120 --> 03:37:13,920 conversation and agenda and and uh 4962 03:37:13,920 --> 03:37:16,800 program goals that uh we're trying to 4963 03:37:16,800 --> 03:37:19,200 meet in conjunction with any uh flood 4964 03:37:19,200 --> 03:37:23,680 control agenda. The important thing that moved us forward and into an 4965 03:37:23,680 --> 03:37:26,319 approval for the HBP grant funding was 4966 03:37:26,319 --> 03:37:30,000 the uh inadequate freeboard uh which is 4967 03:37:30,000 --> 03:37:34,319 an F FHWA uh requirement 4968 03:37:34,319 --> 03:37:36,800 because of the possibility of of debris 4969 03:37:36,800 --> 03:37:39,840 collection. Now this picture here um 4970 03:37:39,840 --> 03:37:42,479 this is that flood event. It was a six 4971 03:37:42,479 --> 03:37:44,000 or sevenyear flood event that happened 4972 03:37:44,000 --> 03:37:46,000 at the end of 2016. And this is the one 4973 03:37:46,000 --> 03:37:48,000 I was talking about earlier that I 4974 03:37:48,000 --> 03:37:49,680 started work here and two weeks later we 4975 03:37:49,680 --> 03:37:51,680 had this flood and this is a picture of 4976 03:37:51,680 --> 03:37:54,960 the windship bridge upstream. Um right 4977 03:37:54,960 --> 03:37:58,880 as the um flood horns warning horns were 4978 03:37:58,880 --> 03:38:02,800 going off in Sano and Ross I the the 4979 03:38:02,800 --> 03:38:06,880 barrels are very nearly submerged and um 4980 03:38:06,880 --> 03:38:09,120 this is and again this is a six or 4981 03:38:09,120 --> 03:38:10,560 sevenyear flood. It's not the 4982 03:38:10,560 --> 03:38:13,840 hundred-year flood. So imagine if uh 4983 03:38:13,840 --> 03:38:15,840 debris started collecting and a large 4984 03:38:15,840 --> 03:38:18,720 tree or a hot tub came down and smashed 4985 03:38:18,720 --> 03:38:21,439 into the bridge now or maybe 20 years 4986 03:38:21,439 --> 03:38:23,600 from now. You're you're a good chance of 4987 03:38:23,600 --> 03:38:26,080 having a catastrophic failure. That's 4988 03:38:26,080 --> 03:38:28,479 something we want. That's why we need to 4989 03:38:28,479 --> 03:38:30,880 continue with this bridge project is 4990 03:38:30,880 --> 03:38:33,600 because if we said, "Oh, we don't need 4991 03:38:33,600 --> 03:38:36,319 it." And we stopped 4992 03:38:36,319 --> 03:38:40,479 design on it or halted it, uh, 4993 03:38:40,479 --> 03:38:42,080 and something like that happens. I mean, 4994 03:38:42,080 --> 03:38:43,680 you want to talk about liability, that's 4995 03:38:43,680 --> 03:38:47,680 we have an ongoing project. We need to be proactive and continue on 4996 03:38:47,680 --> 03:38:51,840 this project um to mitigate those type 4997 03:38:51,840 --> 03:38:59,910 of that that type of catastrophic event. 4998 03:38:59,920 --> 03:39:02,160 And as I mentioned, it's structurally 4999 03:39:02,160 --> 03:39:04,080 compromised. Earth-filled structure will 5000 03:39:04,080 --> 03:39:06,080 not accommodate rehabilitation to 5001 03:39:06,080 --> 03:39:07,680 address deficiency. So the question was 5002 03:39:07,680 --> 03:39:09,200 asked, well, why are we replacing the 5003 03:39:09,200 --> 03:39:10,880 bridge? Why don't we just widen the 5004 03:39:10,880 --> 03:39:13,920 sidewalk and widen widen the roadway? uh 5005 03:39:13,920 --> 03:39:16,080 you can't really do it with this type of 5006 03:39:16,080 --> 03:39:20,960 bridge or you you can't really do it uh 5007 03:39:20,960 --> 03:39:22,960 I don't want to say it's infeasible but 5008 03:39:22,960 --> 03:39:27,279 it would be extremely costly. We don't know what the bridge is made of 5009 03:39:27,279 --> 03:39:29,680 and how it could handle widening and 5010 03:39:29,680 --> 03:39:32,720 doing some sort of canal lever over on 5011 03:39:32,720 --> 03:39:34,640 either side over the the bridge. It's 5012 03:39:34,640 --> 03:39:37,120 just it wasn't the way we wanted to go. 5013 03:39:37,120 --> 03:39:38,800 We got the funding to for a full 5014 03:39:38,800 --> 03:39:40,560 replacement. 5015 03:39:40,560 --> 03:39:42,080 um 5016 03:39:42,080 --> 03:39:44,239 like to meet the freeboard requirement, 5017 03:39:44,239 --> 03:39:51,200 we you can't remove the center pier of a double arch bridge and hope that it uh maintains structural 5018 03:39:51,200 --> 03:39:53,920 integrity. It's just not it it's not 5019 03:39:53,920 --> 03:39:55,760 really feasible. 5020 03:39:55,760 --> 03:39:57,439 You know, require a new project scope, 5021 03:39:57,439 --> 03:39:59,120 defined and contract amendment, 5022 03:39:59,120 --> 03:40:02,160 repayment of the CALR HP funds expended 5023 03:40:02,160 --> 03:40:05,120 to date because we'd be abandoning the 5024 03:40:05,120 --> 03:40:08,560 uh replacement program. uh budgeting for 5025 03:40:08,560 --> 03:40:10,560 rehabilitation is problematic without 5026 03:40:10,560 --> 03:40:12,880 extensive investigation and testing, 5027 03:40:12,880 --> 03:40:14,960 including destructive testing. We we 5028 03:40:14,960 --> 03:40:16,399 really need to we would really need to 5029 03:40:16,399 --> 03:40:18,319 figure out what this bridge is made of 5030 03:40:18,319 --> 03:40:22,640 to in order to just widen it and um not 5031 03:40:22,640 --> 03:40:26,389 recommended at all. 5032 03:40:26,399 --> 03:40:29,520 Okay. Okay. Sequina process 5033 03:40:29,520 --> 03:40:31,520 for uh to meet the California 5034 03:40:31,520 --> 03:40:33,520 Environmental Quality Act uh 5035 03:40:33,520 --> 03:40:35,760 requirements of the project. We did uh 5036 03:40:35,760 --> 03:40:38,720 the town performed an initial study uh 5037 03:40:38,720 --> 03:40:40,319 followed by a mitigated negative 5038 03:40:40,319 --> 03:40:42,880 declaration certified in 2020 through 5039 03:40:42,880 --> 03:40:45,920 the adoption of the ISMD 5040 03:40:45,920 --> 03:40:48,160 and the mitigation monitoring and 5041 03:40:48,160 --> 03:40:51,439 reporting program that is required with 5042 03:40:51,439 --> 03:40:53,120 ISMD. 5043 03:40:53,120 --> 03:40:55,600 The initial studies findings determine 5044 03:40:55,600 --> 03:40:57,840 that project revisions and/or mitigation 5045 03:40:57,840 --> 03:40:59,920 measures outlined in the MMRP can 5046 03:40:59,920 --> 03:41:02,479 eliminate or reduce the effects on the 5047 03:41:02,479 --> 03:41:08,800 environment to a less than significant level on uh these following 5048 03:41:08,800 --> 03:41:10,720 points. Uh there there's several points 5049 03:41:10,720 --> 03:41:14,880 you need to address in a in a um 5050 03:41:14,880 --> 03:41:17,680 mitigated negative deck, but we found 5051 03:41:17,680 --> 03:41:19,840 that with the mitigation, monitoring and 5052 03:41:19,840 --> 03:41:22,640 reporting plan, we can reduce air 5053 03:41:22,640 --> 03:41:25,200 quality, biological resources concerns, 5054 03:41:25,200 --> 03:41:27,920 cultural, tribal resources, hazardous 5055 03:41:27,920 --> 03:41:30,640 materials and wildfire. Um the 5056 03:41:30,640 --> 03:41:33,760 hydrarology and water quality. Um 5057 03:41:33,760 --> 03:41:36,960 incidentally the uh Stson model showed 5058 03:41:36,960 --> 03:41:41,200 findings of no significant impact for uh 5059 03:41:41,200 --> 03:41:44,399 for the hydraulics uh impact portion and 5060 03:41:44,399 --> 03:41:46,319 we'll talk about that in a little bit. 5061 03:41:46,319 --> 03:41:48,479 Uh noise vibration and transportation 5062 03:41:48,479 --> 03:41:50,720 all of these can be mitigated to a less 5063 03:41:50,720 --> 03:41:53,200 than significant level. Therefore, we 5064 03:41:53,200 --> 03:41:56,479 were able to um continue with the ISMND 5065 03:41:56,479 --> 03:42:00,080 and not have to go to a a full EIR. 5066 03:42:00,080 --> 03:42:01,920 The mitigation monitoring and reporting 5067 03:42:01,920 --> 03:42:04,479 program that was adopted with the uh 5068 03:42:04,479 --> 03:42:07,840 mitigated negative deck um 5069 03:42:07,840 --> 03:42:10,640 uh compliance with this MMRP when we 5070 03:42:10,640 --> 03:42:12,800 most of it involves impacts during 5071 03:42:12,800 --> 03:42:14,399 construction 5072 03:42:14,399 --> 03:42:16,640 um and then there's some post 5073 03:42:16,640 --> 03:42:19,520 construction requirements as well. Um, 5074 03:42:19,520 --> 03:42:21,680 it's enforced by California uh public 5075 03:42:21,680 --> 03:42:25,279 resource code 211081.6. 5076 03:42:25,279 --> 03:42:27,920 The MMRP compliance measures integrated 5077 03:42:27,920 --> 03:42:29,920 into project bid documents and special 5078 03:42:29,920 --> 03:42:33,760 conditions. So the contractor uh must uh 5079 03:42:33,760 --> 03:42:35,920 take into account the needs for the 5080 03:42:35,920 --> 03:42:38,080 during construction mitigation 5081 03:42:38,080 --> 03:42:40,239 requirements. 5082 03:42:40,239 --> 03:42:42,960 And uh we the town will also hire 5083 03:42:42,960 --> 03:42:45,279 specialty consultants and equipment uh 5084 03:42:45,279 --> 03:42:53,269 to monitor and report compliance. 5085 03:42:53,279 --> 03:42:56,479 And then once we got SQA 5086 03:42:56,479 --> 03:42:59,920 adopted and um certified, we went into 5087 03:42:59,920 --> 03:43:02,880 the NEPA process. Be the NEPA process 5088 03:43:02,880 --> 03:43:04,880 was required because the federal funding 5089 03:43:04,880 --> 03:43:06,479 through the federal highway bridge 5090 03:43:06,479 --> 03:43:08,880 program. So that triggered the NEPA 5091 03:43:08,880 --> 03:43:11,520 requirement. It only NEA only evaluates 5092 03:43:11,520 --> 03:43:13,279 issues with strict federal oversight 5093 03:43:13,279 --> 03:43:15,520 that differ from SQUA such as the 5094 03:43:15,520 --> 03:43:17,600 Federal Endangered Species Act and 5095 03:43:17,600 --> 03:43:21,120 that's the National Marine uh National 5096 03:43:21,120 --> 03:43:24,720 Marine Fisheries and uh Department of 5097 03:43:24,720 --> 03:43:26,479 Fishing Game and those those sort of 5098 03:43:26,479 --> 03:43:28,640 federal offices. And then there's the 5099 03:43:28,640 --> 03:43:30,399 National Historic Preservation Act 5100 03:43:30,399 --> 03:43:34,479 section 106 which is the um extremely 5101 03:43:34,479 --> 03:43:37,600 intense in this case uh the the tribal 5102 03:43:37,600 --> 03:43:40,880 consultation uh which I think that it it 5103 03:43:40,880 --> 03:43:42,319 took a little bit more than three years 5104 03:43:42,319 --> 03:43:45,279 to get through just the section 106. 5105 03:43:45,279 --> 03:43:49,040 Um and then uh huray the NEPA categor 5106 03:43:49,040 --> 03:43:52,160 categorical exemption for NEPA was 5107 03:43:52,160 --> 03:43:55,120 approved by CALR uh just this Tuesday 5108 03:43:55,120 --> 03:43:59,040 July 2026. long time coming. 5109 03:43:59,040 --> 03:44:00,720 Um 5110 03:44:00,720 --> 03:44:04,080 and then with that uh categorical 5111 03:44:04,080 --> 03:44:06,880 exclusion, we are required to we have we 5112 03:44:06,880 --> 03:44:08,880 have drafted a local assistance NEPA 5113 03:44:08,880 --> 03:44:10,800 permits and environmental commitment 5114 03:44:10,800 --> 03:44:13,520 record. So that's a a big laundry list 5115 03:44:13,520 --> 03:44:17,040 of items that the the town and the 5116 03:44:17,040 --> 03:44:18,720 town's consultants and the contractors 5117 03:44:18,720 --> 03:44:21,199 will have to uh follow sort of a 5118 03:44:21,199 --> 03:44:23,439 checklist of uh during the 5119 03:44:23,439 --> 03:44:25,439 pre-construction you need to do this you 5120 03:44:25,439 --> 03:44:29,120 need to notify CALR when you're um when 5121 03:44:29,120 --> 03:44:31,279 you're starting certain elements of 5122 03:44:31,279 --> 03:44:35,199 mitigation for the um fish and wildlife 5123 03:44:35,199 --> 03:44:40,080 and and uh the section 106 stuff. So 5124 03:44:40,080 --> 03:44:43,199 it's basically a set of conditions for 5125 03:44:43,199 --> 03:44:46,000 the categorical insect exclusion that 5126 03:44:46,000 --> 03:44:49,040 CALR is uh we drafted it. It got 5127 03:44:49,040 --> 03:44:52,399 approved and um we will be distributing 5128 03:44:52,399 --> 03:44:55,359 that to our contractor when we go to bid 5129 03:44:55,359 --> 03:44:59,600 here uh in a a year maybe year and a 5130 03:44:59,600 --> 03:45:03,199 half. Um, this environmental commitment 5131 03:45:03,199 --> 03:45:05,439 record is intended to clearly document 5132 03:45:05,439 --> 03:45:07,520 the NEPA clearance commitments in a way 5133 03:45:07,520 --> 03:45:09,199 that makes them actionable during 5134 03:45:09,199 --> 03:45:11,120 construction. Requires the review and 5135 03:45:11,120 --> 03:45:14,399 approval of the our dewatering plan. Uh, 5136 03:45:14,399 --> 03:45:18,160 that's the uh realign temporary 5137 03:45:18,160 --> 03:45:20,000 realignment of the of the creek flow 5138 03:45:20,000 --> 03:45:22,720 while we work in the channel. 5139 03:45:22,720 --> 03:45:24,640 uh the fish relocation plan, the 5140 03:45:24,640 --> 03:45:30,399 riperian reveation plan and um that's 5141 03:45:30,399 --> 03:45:33,520 being prepared by Calrans prior to the 5142 03:45:33,520 --> 03:45:36,640 construction of the bridge. 5143 03:45:36,640 --> 03:45:38,640 So that's kind of the the environmental 5144 03:45:38,640 --> 03:45:41,120 process that we've uh we've concluded 5145 03:45:41,120 --> 03:45:43,199 now with the windshield bridge pro 5146 03:45:43,199 --> 03:45:44,800 project. 5147 03:45:44,800 --> 03:45:46,560 concluded the process but we're just 5148 03:45:46,560 --> 03:45:48,880 gonna just beginning to do the uh 5149 03:45:48,880 --> 03:45:52,160 mitigation requirements as we go uh into 5150 03:45:52,160 --> 03:45:54,319 construction. 5151 03:45:54,319 --> 03:45:57,680 Okay, project components just want to 5152 03:45:57,680 --> 03:46:01,760 give some highlights here. So um this is 5153 03:46:01,760 --> 03:46:03,760 the the new bridge alignment is this 5154 03:46:03,760 --> 03:46:05,920 these darker lines at the edge. These 5155 03:46:05,920 --> 03:46:08,000 are the abutments in the wing walls of 5156 03:46:08,000 --> 03:46:10,800 the bridge there and there. Uh this dash 5157 03:46:10,800 --> 03:46:13,439 line here is the public rideaway and 5158 03:46:13,439 --> 03:46:16,640 down here public rideaway. We have uh 5159 03:46:16,640 --> 03:46:20,080 John Crane's house here as the gray is 5160 03:46:20,080 --> 03:46:22,160 his deck. You can see it it's it 5161 03:46:22,160 --> 03:46:25,359 approaches into the rideway. Um fairly 5162 03:46:25,359 --> 03:46:27,760 certain that it's always been like that. 5163 03:46:27,760 --> 03:46:30,560 It's nothing that uh Mr. Crane built 5164 03:46:30,560 --> 03:46:32,960 himself. As far as I can remember, even 5165 03:46:32,960 --> 03:46:34,720 back when we lived there, that that deck 5166 03:46:34,720 --> 03:46:37,040 was always right up against the bridge. 5167 03:46:37,040 --> 03:46:38,560 Um, 5168 03:46:38,560 --> 03:46:40,880 we do intend with the new bridge to be 5169 03:46:40,880 --> 03:46:43,920 moving it away from Mr. Crane's house by 5170 03:46:43,920 --> 03:46:46,160 uh three or four feet and then it's 5171 03:46:46,160 --> 03:46:48,399 going to consequently move this 5172 03:46:48,399 --> 03:46:51,040 direction about 3 or 4 feet. Uh we're 5173 03:46:51,040 --> 03:46:53,199 going to maintain the width of the 5174 03:46:53,199 --> 03:46:57,359 sidewalk and street by um eliminating 5175 03:46:57,359 --> 03:47:00,880 those wide uh they're now planter boxes 5176 03:47:00,880 --> 03:47:02,560 and they got nice flowers in them and 5177 03:47:02,560 --> 03:47:03,920 stuff like that, but those those are 5178 03:47:03,920 --> 03:47:06,080 going to be have to go away and we're 5179 03:47:06,080 --> 03:47:08,720 going to have more of a standard bridge 5180 03:47:08,720 --> 03:47:11,040 railing like we have out here in on the 5181 03:47:11,040 --> 03:47:13,439 Logan Bridge. But you're welcome to hang 5182 03:47:13,439 --> 03:47:14,720 flowers and things like that on the 5183 03:47:14,720 --> 03:47:17,520 bridge, things like that. Um so that's 5184 03:47:17,520 --> 03:47:20,640 kind of an interview. Uh so uh Mr. Crane 5185 03:47:20,640 --> 03:47:24,880 is definitely uh the high most highly 5186 03:47:24,880 --> 03:47:27,760 impact impacted resident by the 5187 03:47:27,760 --> 03:47:31,359 construction as you can see. Um and then 5188 03:47:31,359 --> 03:47:34,880 over here we have 5189 03:47:34,880 --> 03:47:37,040 the you know the Shirani residence is up 5190 03:47:37,040 --> 03:47:40,000 here and the Carell residence 20 Winship 5191 03:47:40,000 --> 03:47:45,680 is just off the map down here. Um so uh 5192 03:47:45,680 --> 03:47:49,040 and as we move into the rideaway phase 5193 03:47:49,040 --> 03:47:51,279 which comes right after now now we're 5194 03:47:51,279 --> 03:47:54,239 out of NEPA 5195 03:47:54,239 --> 03:47:55,520 uh we're going to need construction 5196 03:47:55,520 --> 03:47:58,640 easements through uh to work around this 5197 03:47:58,640 --> 03:48:02,000 area near Mr. Crane's house and in uh 5198 03:48:02,000 --> 03:48:04,000 Mr. Carell's property and Mr. Crane's 5199 03:48:04,000 --> 03:48:07,120 property. Uh probably these will be 5200 03:48:07,120 --> 03:48:09,439 temporary access easements so we can ma 5201 03:48:09,439 --> 03:48:11,600 maintain these wing walls that extend 5202 03:48:11,600 --> 03:48:14,160 out of the rightway 5203 03:48:14,160 --> 03:48:16,720 but that's really the extent of the 5204 03:48:16,720 --> 03:48:19,120 rightway negoti negotiations that are 5205 03:48:19,120 --> 03:48:21,600 coming up. We we have this wing wall 5206 03:48:21,600 --> 03:48:25,439 carell owns this property or uh owns the 5207 03:48:25,439 --> 03:48:27,439 property all the way across here. So 5208 03:48:27,439 --> 03:48:29,600 we'll need a easement maintenance and 5209 03:48:29,600 --> 03:48:31,279 access easement for this wing wall of 5210 03:48:31,279 --> 03:48:34,800 Shirani maintenance access easement off 5211 03:48:34,800 --> 03:48:37,600 for this wing wall off of Carell and 5212 03:48:37,600 --> 03:48:40,880 temporary construction easements 5213 03:48:40,880 --> 03:48:46,399 uh for work on the bridge uh next to Mr. 5214 03:48:46,399 --> 03:48:49,120 Crane's house. More than likely this 5215 03:48:49,120 --> 03:48:51,040 section of the deck will need to be 5216 03:48:51,040 --> 03:48:53,680 removed temporarily or or permanently. 5217 03:48:53,680 --> 03:48:57,040 That's uh not up to me to decide. 5218 03:48:57,040 --> 03:49:01,840 Um but uh the the noise and vibration 5219 03:49:01,840 --> 03:49:04,319 impacts like that uh we definitely need 5220 03:49:04,319 --> 03:49:09,680 to be um sensitive to uh John Crane's uh 5221 03:49:09,680 --> 03:49:12,080 lifestyle. I believe he works at home 5222 03:49:12,080 --> 03:49:15,600 and uh that'll be uh 5223 03:49:15,600 --> 03:49:17,359 something that we need to make sure the 5224 03:49:17,359 --> 03:49:18,960 contractor is familiar with as we go 5225 03:49:18,960 --> 03:49:23,670 into construction. 5226 03:49:23,680 --> 03:49:25,760 Okay. talk about the hydraulics and no 5227 03:49:25,760 --> 03:49:28,640 rise. Um the hydraulic modeling it's 5228 03:49:28,640 --> 03:49:31,120 always u 5229 03:49:31,120 --> 03:49:33,120 confusing to the lay person because they 5230 03:49:33,120 --> 03:49:34,960 use so many different terms here 5231 03:49:34,960 --> 03:49:38,239 regarding the modeling. So for our 5232 03:49:38,239 --> 03:49:40,399 initial study on our mitigated negative 5233 03:49:40,399 --> 03:49:43,680 deck we used the stats in the 2017 1D2D 5234 03:49:43,680 --> 03:49:46,800 model. Um 5235 03:49:46,800 --> 03:49:49,199 the 1D2D model results for the proposed 5236 03:49:49,199 --> 03:49:51,040 project showed no increase in water 5237 03:49:51,040 --> 03:49:53,600 surface elevation in the flood plane and 5238 03:49:53,600 --> 03:49:55,439 therefore no flood mitigation was 5239 03:49:55,439 --> 03:49:59,760 required and no flood uh mitigation was 5240 03:49:59,760 --> 03:50:03,520 identifi identified in the ISMD. 5241 03:50:03,520 --> 03:50:06,239 The FEMA corrected effective model uh 5242 03:50:06,239 --> 03:50:08,080 the 2022 5243 03:50:08,080 --> 03:50:09,840 version 5244 03:50:09,840 --> 03:50:12,239 um is the basis for the windshift bridge 5245 03:50:12,239 --> 03:50:14,399 no rise certification for existing 5246 03:50:14,399 --> 03:50:17,199 conditions the FEMA effective model 5247 03:50:17,199 --> 03:50:20,080 required insertion of more crosssections 5248 03:50:20,080 --> 03:50:22,399 at the bridge locations that's thus 5249 03:50:22,399 --> 03:50:25,040 becoming the corrected effective model 5250 03:50:25,040 --> 03:50:27,439 and then for the proposed conditions so 5251 03:50:27,439 --> 03:50:29,279 we can make the comparison of the no 5252 03:50:29,279 --> 03:50:31,760 rise the FEMA corrected effective model 5253 03:50:31,760 --> 03:50:33,600 required modifications to the proposed 5254 03:50:33,600 --> 03:50:36,800 bridge geometry becoming the post 5255 03:50:36,800 --> 03:50:41,439 project conditions model. 5256 03:50:41,439 --> 03:50:44,160 So hydraulics 101 it's all this is 5257 03:50:44,160 --> 03:50:47,120 showing is a cross-section of it of 5258 03:50:47,120 --> 03:50:49,199 what we uh the new bridge. This is the 5259 03:50:49,199 --> 03:50:52,399 black the roadways up on top you and I'm 5260 03:50:52,399 --> 03:50:55,199 using 5,000 cfs as a general number. 5261 03:50:55,199 --> 03:50:56,560 That's not the exact number that's 5262 03:50:56,560 --> 03:50:58,239 crossing under the bridge depending on 5263 03:50:58,239 --> 03:51:01,760 what study or what storm you're looking 5264 03:51:01,760 --> 03:51:05,760 at. So 5,000 CFS coming downstream, 5265 03:51:05,760 --> 03:51:08,640 5,000 CFS going under the bridge, and of 5266 03:51:08,640 --> 03:51:11,760 course it's 5,000 that continues down. 5267 03:51:11,760 --> 03:51:14,720 Pretty basic. That's open channel flow, 5268 03:51:14,720 --> 03:51:17,359 non-pressurized flow. 5269 03:51:17,359 --> 03:51:19,520 Then you get into the condition where 5270 03:51:19,520 --> 03:51:23,520 the flow exceeds the capacity of the 5271 03:51:23,520 --> 03:51:27,680 bridge coming under. um the driving 5272 03:51:27,680 --> 03:51:30,399 force, what's pressurizing this water to 5273 03:51:30,399 --> 03:51:33,760 be to force the 5,000 going through and 5274 03:51:33,760 --> 03:51:36,319 is the elevation difference of this 5275 03:51:36,319 --> 03:51:38,160 water. As this water builds up, it's a 5276 03:51:38,160 --> 03:51:40,080 pressure that drives through. We call 5277 03:51:40,080 --> 03:51:43,520 this uh head. The delta H is the change 5278 03:51:43,520 --> 03:51:46,399 in elevation head. Whether this comes 5279 03:51:46,399 --> 03:51:49,120 from a a group of pumps or it's coming 5280 03:51:49,120 --> 03:51:52,640 from uh elevation or or or something 5281 03:51:52,640 --> 03:51:54,560 else, it's all the energy that pushes 5282 03:51:54,560 --> 03:51:56,800 through pushes the water through this 5283 03:51:56,800 --> 03:52:00,800 one. Assuming this has reached the the 5284 03:52:00,800 --> 03:52:03,199 peak its peak elevation, it stopped 5285 03:52:03,199 --> 03:52:05,279 rising. It's usually occurs at the peak 5286 03:52:05,279 --> 03:52:07,279 of the storm or this is no longer 5287 03:52:07,279 --> 03:52:10,560 rising. So you have 5,000 coming in, 5288 03:52:10,560 --> 03:52:13,279 5,000 going under, 5,000 coming out. 5289 03:52:13,279 --> 03:52:15,760 What that means is you you're not you're 5290 03:52:15,760 --> 03:52:19,120 not adding more water here or or here. 5291 03:52:19,120 --> 03:52:21,279 It's all in equilibrium. So that's kind 5292 03:52:21,279 --> 03:52:24,399 of the fundamentals of getting no rise 5293 03:52:24,399 --> 03:52:27,840 when you have when you have a more 5294 03:52:27,840 --> 03:52:31,760 constricted uh opening. 5295 03:52:31,760 --> 03:52:35,920 You would say, well, you're increasing 5296 03:52:35,920 --> 03:52:37,359 the opening. You're going to increase 5297 03:52:37,359 --> 03:52:39,680 all the flooding downstream. Well, no, 5298 03:52:39,680 --> 03:52:42,000 you're not really. It's just going to 5299 03:52:42,000 --> 03:52:43,439 you're going to build up backwater and 5300 03:52:43,439 --> 03:52:45,120 force the same amount of water through 5301 03:52:45,120 --> 03:52:50,150 the bridge. 5302 03:52:50,160 --> 03:52:53,279 So the no-rise certification um as far 5303 03:52:53,279 --> 03:52:55,520 as the FEMA process is concerned, the 5304 03:52:55,520 --> 03:52:57,520 town of Ross followed the only process 5305 03:52:57,520 --> 03:53:00,080 acceptable to FEMA for compliance with 5306 03:53:00,080 --> 03:53:02,319 44 CFR. 5307 03:53:02,319 --> 03:53:05,359 also satisfies 5308 03:53:05,359 --> 03:53:08,960 Ross Municipal Code 15.36 flood damage 5309 03:53:08,960 --> 03:53:11,120 prevention code for construction within 5310 03:53:11,120 --> 03:53:14,160 the regulatory floodway. FEMA does not 5311 03:53:14,160 --> 03:53:16,640 review or approve no rise certification 5312 03:53:16,640 --> 03:53:18,960 documents. The responsibility to obtain, 5313 03:53:18,960 --> 03:53:21,359 review, and approve these documents lies 5314 03:53:21,359 --> 03:53:22,960 strictly with the local flood plane 5315 03:53:22,960 --> 03:53:25,120 administrator. Now a good example of 5316 03:53:25,120 --> 03:53:29,359 this is I've done at least two no- rise 5317 03:53:29,359 --> 03:53:31,680 certifications in Ross. The one the most 5318 03:53:31,680 --> 03:53:35,040 recent I remember was a a ADU on Shady 5319 03:53:35,040 --> 03:53:37,439 Lane about three years ago. They were 5320 03:53:37,439 --> 03:53:39,439 only place they could put their ADU. 5321 03:53:39,439 --> 03:53:40,800 Part of it was sticking into the 5322 03:53:40,800 --> 03:53:44,399 regulatory floodway. Uh 5323 03:53:44,399 --> 03:53:46,640 and I said, "Well, no, you can't do that 5324 03:53:46,640 --> 03:53:48,880 unless you can prove no rise." Well, 5325 03:53:48,880 --> 03:53:51,520 they they hired Stson and Stson did an 5326 03:53:51,520 --> 03:53:54,239 evaluation and was able to to show that 5327 03:53:54,239 --> 03:53:57,199 the project does not did not cause a 5328 03:53:57,199 --> 03:53:58,239 rise. 5329 03:53:58,239 --> 03:54:00,239 Stson had has no interest in whether 5330 03:54:00,239 --> 03:54:04,080 this project moves ahead or not. They 5331 03:54:04,080 --> 03:54:08,160 came up with the requirements to show 5332 03:54:08,160 --> 03:54:12,000 under FEMA's uh no rise requirements 5333 03:54:12,000 --> 03:54:13,760 that there's there's no rise. So, I'm 5334 03:54:13,760 --> 03:54:15,359 not submitting that to FEMA or anything. 5335 03:54:15,359 --> 03:54:18,720 They rely on me as a the flood plane 5336 03:54:18,720 --> 03:54:21,279 administrator to say, "Yeah, he's he's 5337 03:54:21,279 --> 03:54:24,640 followed the rules. He he's he's okay to 5338 03:54:24,640 --> 03:54:26,720 do this encroachment into the into the 5339 03:54:26,720 --> 03:54:28,479 flood blade." This project is no 5340 03:54:28,479 --> 03:54:31,920 different. It's a It's a city project. 5341 03:54:31,920 --> 03:54:33,199 Yeah, the city's the owner. It's 5342 03:54:33,199 --> 03:54:36,399 slightly different, but um 5343 03:54:36,399 --> 03:54:40,000 FEMA the bottom line is FEMA has no no 5344 03:54:40,000 --> 03:54:43,120 review of no rise certification. It's up 5345 03:54:43,120 --> 03:54:45,040 to the town. 5346 03:54:45,040 --> 03:54:47,120 The proposed bridge and channel design 5347 03:54:47,120 --> 03:54:48,640 parameters used in the no-rise 5348 03:54:48,640 --> 03:54:51,439 certification must be verified by the 5349 03:54:51,439 --> 03:54:53,840 post construction as built. So this is 5350 03:54:53,840 --> 03:54:55,600 important too. So this norise 5351 03:54:55,600 --> 03:54:56,800 certification we have now is 5352 03:54:56,800 --> 03:54:58,720 conditional, right? We haven't built the 5353 03:54:58,720 --> 03:55:01,359 bridge yet. 5354 03:55:01,359 --> 03:55:04,239 Stson originally when they came up with 5355 03:55:04,239 --> 03:55:06,960 a no rise, they said, "Richard, 5356 03:55:06,960 --> 03:55:09,680 with your 20 Quincy's 2017 design, we're 5357 03:55:09,680 --> 03:55:12,479 not we're not getting no rise. This is 5358 03:55:12,479 --> 03:55:15,600 what you have to do. You we uh little 5359 03:55:15,600 --> 03:55:17,359 modifying of the bottom of the channel. 5360 03:55:17,359 --> 03:55:18,880 We actually had to lift it up a little 5361 03:55:18,880 --> 03:55:22,560 bit and some minor adjustments to the 5362 03:55:22,560 --> 03:55:25,120 bridge geometry. 5363 03:55:25,120 --> 03:55:27,040 sent all that to Quincy. They said, "No 5364 03:55:27,040 --> 03:55:29,199 problem. This is we'll it's already 5365 03:55:29,199 --> 03:55:32,080 incorporated into the original designs. 5366 03:55:32,080 --> 03:55:36,399 So based on that proposed design, we 5367 03:55:36,399 --> 03:55:38,160 have a no- rice certification. What we 5368 03:55:38,160 --> 03:55:41,359 need to verify is after the project that 5369 03:55:41,359 --> 03:55:43,040 the geometry in the channel bottom 5370 03:55:43,040 --> 03:55:46,319 matches the model uh what's what's in 5371 03:55:46,319 --> 03:55:48,960 the no-rise model and then we're we're 5372 03:55:48,960 --> 03:55:50,640 good to go. We can finalize our own 5373 03:55:50,640 --> 03:55:55,359 permit. If it's not, we need to correct 5374 03:55:55,359 --> 03:55:57,199 that so that it does. So, it's a 5375 03:55:57,199 --> 03:56:00,319 conditional norise certification. That's 5376 03:56:00,319 --> 03:56:04,880 important to know. But, um, most 5377 03:56:04,880 --> 03:56:06,960 no-rise certif certifications, well, all 5378 03:56:06,960 --> 03:56:08,000 of them that I've done have been 5379 03:56:08,000 --> 03:56:09,840 conditional. 5380 03:56:09,840 --> 03:56:11,439 They are they're always done before the 5381 03:56:11,439 --> 03:56:12,960 project. Hey, can we do this project? 5382 03:56:12,960 --> 03:56:15,760 Yeah, if you build it this way, 5383 03:56:15,760 --> 03:56:17,840 uh, and the no- rise certification says 5384 03:56:17,840 --> 03:56:19,520 that if you build it this way, there's 5385 03:56:19,520 --> 03:56:22,319 no rise, then you're, uh, you've met 5386 03:56:22,319 --> 03:56:24,479 FEMA's requirements. 5387 03:56:24,479 --> 03:56:27,840 I hope that that makes sense. 5388 03:56:27,840 --> 03:56:30,239 So, that concludes my presentation for 5389 03:56:30,239 --> 03:56:33,600 tonight and I open it up to discussions 5390 03:56:33,600 --> 03:56:38,150 and questions for staff. 5391 03:56:38,160 --> 03:56:39,840 » Questions? 5392 03:56:39,840 --> 03:56:43,670 Thank you, Rich. 5393 03:56:43,680 --> 03:56:45,359 And again, this is just an update. 5394 03:56:45,359 --> 03:56:51,110 There's no action item. 5395 03:56:51,120 --> 03:56:53,120 » Um, you know, as you went through like 5396 03:56:53,120 --> 03:56:55,040 the the no rise in the certifi 5397 03:56:55,040 --> 03:56:58,239 certifications, um, there's still a lot 5398 03:56:58,239 --> 03:57:00,319 of, you know, community members who are 5399 03:57:00,319 --> 03:57:03,680 concerned about about the replacement 5400 03:57:03,680 --> 03:57:07,040 causing more water downstream. 5401 03:57:07,040 --> 03:57:12,710 I don't quite know how we address that. 5402 03:57:12,720 --> 03:57:14,160 Are you asking me how we would address 5403 03:57:14,160 --> 03:57:14,560 that? 5404 03:57:14,560 --> 03:57:17,120 >> I mean, I mean, are you confident that 5405 03:57:17,120 --> 03:57:19,439 there that replacing the bridge won't 5406 03:57:19,439 --> 03:57:25,510 create more flow downstream? 5407 03:57:25,520 --> 03:57:27,840 » Based on the the review, the analysis, 5408 03:57:27,840 --> 03:57:30,399 yes, it's uh 5409 03:57:30,399 --> 03:57:34,960 it's sound hydraulics. There's there's nothing wrong with the idea that 5410 03:57:34,960 --> 03:57:38,080 just because you're increasing the open 5411 03:57:38,080 --> 03:57:40,080 area of the bridge that that's going to 5412 03:57:40,080 --> 03:57:42,560 cause a rise. It just doesn't it doesn't 5413 03:57:42,560 --> 03:57:45,439 work that way. What what would be a 5414 03:57:45,439 --> 03:57:48,800 problem is if you've created a large 5415 03:57:48,800 --> 03:57:50,880 opening because you had a catastrophic 5416 03:57:50,880 --> 03:57:52,800 failure and you have backwater. If that 5417 03:57:52,800 --> 03:57:54,880 happens instantly, yeah, all those 5418 03:57:54,880 --> 03:57:57,040 houses are they're going to get flooded 5419 03:57:57,040 --> 03:57:58,880 and worse. 5420 03:57:58,880 --> 03:58:05,040 It's the gradual gradual varied flow of open channel flow and then going into 5421 03:58:05,040 --> 03:58:08,319 pressure flow that you know we we it's 5422 03:58:08,319 --> 03:58:10,319 been proven in labs for hundreds of 5423 03:58:10,319 --> 03:58:13,600 years and that's how things function. Um 5424 03:58:13,600 --> 03:58:19,040 if you get uh like turbulence turbulence 5425 03:58:19,040 --> 03:58:22,319 in in eddies because a tree got stuck on 5426 03:58:22,319 --> 03:58:25,279 the wing wall and yeah you'll get you'll 5427 03:58:25,279 --> 03:58:27,520 get a rise there because you know 5428 03:58:27,520 --> 03:58:28,960 something got something changed the 5429 03:58:28,960 --> 03:58:30,880 hydraulic characteristics of the bridge. 5430 03:58:30,880 --> 03:58:34,800 So I'm I'm I'm confident that the 5431 03:58:34,800 --> 03:58:37,840 hydraulics are making sense. 5432 03:58:37,840 --> 03:58:39,120 >> Thank you. 5433 03:58:39,120 --> 03:58:41,120 because there's the the flow that's 5434 03:58:41,120 --> 03:58:44,560 coming down the creek is the same that's 5435 03:58:44,560 --> 03:58:45,920 going under the bridge is the same 5436 03:58:45,920 --> 03:58:47,840 that's going 5437 03:58:47,840 --> 03:58:50,239 that historically before the bridge was 5438 03:58:50,239 --> 03:58:51,920 built and after the bridge was built. 5439 03:58:51,920 --> 03:58:53,520 There's no change in what's coming down 5440 03:58:53,520 --> 03:58:56,560 the channel. Now, if you look at the 5441 03:58:56,560 --> 03:58:59,040 building bridge 2, 5442 03:58:59,040 --> 03:59:00,880 our project is worlds apart from that. 5443 03:59:00,880 --> 03:59:02,960 We've met FEMA's requirement. We've met 5444 03:59:02,960 --> 03:59:05,279 our own flood plane requirement because 5445 03:59:05,279 --> 03:59:08,560 we had an have a no rise. We're not that 5446 03:59:08,560 --> 03:59:11,680 there was no historical overbank uh with 5447 03:59:11,680 --> 03:59:14,960 the FEMA effective model. 5448 03:59:14,960 --> 03:59:17,279 So we haven't raising the bridge doesn't 5449 03:59:17,279 --> 03:59:19,840 pull more water into the channel which 5450 03:59:19,840 --> 03:59:23,120 is was the fadedia comp play of the of 5451 03:59:23,120 --> 03:59:25,279 the building bridge 2. Hey we removed 5452 03:59:25,279 --> 03:59:26,800 this obstruction but all of a sudden all 5453 03:59:26,800 --> 03:59:29,120 this water that used to go into Sano 5454 03:59:29,120 --> 03:59:32,080 downtown is now staying in the channel 5455 03:59:32,080 --> 03:59:33,920 because there was always this backwater 5456 03:59:33,920 --> 03:59:36,080 effect that happened. FEMA's documented 5457 03:59:36,080 --> 03:59:41,040 it. Stson's documented it. Uh the no 5458 03:59:41,040 --> 03:59:44,880 rise certification showed shows no 5459 03:59:44,880 --> 03:59:48,239 overbank situation. It's the same queue. 5460 03:59:48,239 --> 03:59:52,239 Stson's analysis during the ISMND should 5461 03:59:52,239 --> 03:59:56,469 show showed no downstream impact. 5462 03:59:56,479 --> 04:00:02,710 » Thank you. 5463 04:00:02,720 --> 04:00:05,199 » Any questions? 5464 04:00:05,199 --> 04:00:06,800 Bill, do you have any questions? 5465 04:00:06,800 --> 04:00:10,000 >> Okay. Um, 5466 04:00:10,000 --> 04:00:13,279 any public comment? 5467 04:00:13,279 --> 04:00:15,840 N 5468 04:00:15,840 --> 04:00:17,680 >> I'm just I'm going to come first because 5469 04:00:17,680 --> 04:00:19,199 I don't get to ask you questions. So 5470 04:00:19,199 --> 04:00:21,439 then I can do during public comment. 5471 04:00:21,439 --> 04:00:24,479 From the neighbors I've spoken to, the 5472 04:00:24,479 --> 04:00:28,239 concern seems to be that one, if you're 5473 04:00:28,239 --> 04:00:31,520 digging the channel out to make the no 5474 04:00:31,520 --> 04:00:36,000 rise, um whether that um you know, dirt 5475 04:00:36,000 --> 04:00:41,439 moves, so it could come back and then it will, you know, change the flow. 5476 04:00:41,439 --> 04:00:42,800 So, I know you're not allowed to answer 5477 04:00:42,800 --> 04:00:44,560 my questions, but I'm just giving you 5478 04:00:44,560 --> 04:00:46,800 the the the digging out of the channel 5479 04:00:46,800 --> 04:00:48,399 and maybe one of the council members can 5480 04:00:48,399 --> 04:00:50,720 help. But that was one question. And 5481 04:00:50,720 --> 04:00:52,960 then the other was John Crane in his 5482 04:00:52,960 --> 04:00:55,680 email had um actually the county or 5483 04:00:55,680 --> 04:00:59,040 somebody put a chart showing building 5484 04:00:59,040 --> 04:01:01,359 bridge 2 leaves and it shows you this 5485 04:01:01,359 --> 04:01:02,880 rise and then it says the windship 5486 04:01:02,880 --> 04:01:04,560 bridge leaves and then there's even this 5487 04:01:04,560 --> 04:01:08,080 more rise. So these are I mean these are 5488 04:01:08,080 --> 04:01:10,080 like they're just normal residents and 5489 04:01:10,080 --> 04:01:11,680 they're seeing these things and like but 5490 04:01:11,680 --> 04:01:13,840 it's showing these these rises and 5491 04:01:13,840 --> 04:01:15,760 they're digging out the channel. So, I 5492 04:01:15,760 --> 04:01:17,680 totally appreciate your analysis, but I 5493 04:01:17,680 --> 04:01:19,359 think helping the public learn a little 5494 04:01:19,359 --> 04:01:22,479 bit more about these very particular 5495 04:01:22,479 --> 04:01:24,960 issues might might put to rest some of 5496 04:01:24,960 --> 04:01:26,319 the questions. 5497 04:01:26,319 --> 04:01:28,080 >> Might I respond? 5498 04:01:28,080 --> 04:01:30,080 >> Yeah, go ahead, Rich. 5499 04:01:30,080 --> 04:01:34,479 >> Yes, thank you. Uh, Mr. Salter. Um, 5500 04:01:34,479 --> 04:01:35,840 yeah, a couple things. And I did read 5501 04:01:35,840 --> 04:01:39,359 John Crane's email. So, we're we're not 5502 04:01:39,359 --> 04:01:41,439 actually digging out the channel. were 5503 04:01:41,439 --> 04:01:46,160 uh part of the um process that uh Stson 5504 04:01:46,160 --> 04:01:49,920 identified was the fact that the uh the 5505 04:01:49,920 --> 04:01:52,800 20 the 2017 5506 04:01:52,800 --> 04:01:54,960 Quincy drawings showed the channel being 5507 04:01:54,960 --> 04:01:58,160 excavated under the bridge. Uh and that 5508 04:01:58,160 --> 04:02:02,479 was causing the water to uh change 5509 04:02:02,479 --> 04:02:05,279 it quickly as it came out of the bridge 5510 04:02:05,279 --> 04:02:07,920 because of this scoop and that was 5511 04:02:07,920 --> 04:02:11,040 causing a rise. So Stson actually 5512 04:02:11,040 --> 04:02:14,319 recommended that we bring that back up 5513 04:02:14,319 --> 04:02:16,399 to match more of the existing channel 5514 04:02:16,399 --> 04:02:17,600 grade. So if you look at that 5515 04:02:17,600 --> 04:02:21,199 cross-section that John Crane uh showed, 5516 04:02:21,199 --> 04:02:22,880 and it actually confused me the first 5517 04:02:22,880 --> 04:02:25,359 time I had to call sets and say, "Wait, 5518 04:02:25,359 --> 04:02:27,600 what are you doing here?" We say, "Well, 5519 04:02:27,600 --> 04:02:29,840 we're you need to keep the channel the 5520 04:02:29,840 --> 04:02:32,160 same elevation that it is historically. 5521 04:02:32,160 --> 04:02:33,760 You're not going to get that jump as it 5522 04:02:33,760 --> 04:02:36,800 comes out of the bridge." Um, so I 5523 04:02:36,800 --> 04:02:38,479 encourage John to look at that or more 5524 04:02:38,479 --> 04:02:40,479 closely. It's what they're showing is 5525 04:02:40,479 --> 04:02:42,960 that hey, Quincy wanted it scooped out 5526 04:02:42,960 --> 04:02:45,120 down here. 5527 04:02:45,120 --> 04:02:47,600 If you want to remove that hydraulic 5528 04:02:47,600 --> 04:02:49,439 turbulence, you need to bring the 5529 04:02:49,439 --> 04:02:53,199 channel back up to more of what the 5530 04:02:53,199 --> 04:02:56,239 current elevation is. I'm not 100% sure 5531 04:02:56,239 --> 04:02:59,680 why Quincy did that. Uh, I think they 5532 04:02:59,680 --> 04:03:01,680 were they were just showing grading and 5533 04:03:01,680 --> 04:03:02,960 that was going to be filled with 5534 04:03:02,960 --> 04:03:04,880 anti-cour material or something like 5535 04:03:04,880 --> 04:03:07,520 that. Bottom line is it needs the 5536 04:03:07,520 --> 04:03:09,199 channel bottom needs to match kind of 5537 04:03:09,199 --> 04:03:11,680 where it is now. We can't be we're not 5538 04:03:11,680 --> 04:03:15,760 altering that. Um, we're altering the 5539 04:03:15,760 --> 04:03:17,680 Quincy's design. We're saying don't 5540 04:03:17,680 --> 04:03:20,160 scoop out. Keep keep it level running 5541 04:03:20,160 --> 04:03:22,560 through. So, that's just a misconception 5542 04:03:22,560 --> 04:03:25,199 of reading that cross-section. The other 5543 04:03:25,199 --> 04:03:28,000 thing uh the other question was about 5544 04:03:28,000 --> 04:03:30,960 those pictures of the rise. Now that's I 5545 04:03:30,960 --> 04:03:32,800 had to chuckle when I when I saw those. 5546 04:03:32,800 --> 04:03:35,120 are those are pictures of the 5547 04:03:35,120 --> 04:03:37,840 effects of removal of building bridge 2. 5548 04:03:37,840 --> 04:03:39,439 This is those pictures were set up for 5549 04:03:39,439 --> 04:03:43,520 the safer EIR process. 5550 04:03:43,520 --> 04:03:45,680 If you remove building bridge 2 and you 5551 04:03:45,680 --> 04:03:47,279 let all this water through, look at this 5552 04:03:47,279 --> 04:03:48,479 is the rise you're going to see at 5553 04:03:48,479 --> 04:03:51,600 Winship Bridge 5554 04:03:51,600 --> 04:03:54,640 downstream. And we all know now by the 5555 04:03:54,640 --> 04:03:56,239 past history of the past few years is 5556 04:03:56,239 --> 04:03:58,399 yeah it rises by a couple inches due to 5557 04:03:58,399 --> 04:04:01,040 the safer project. It's got nothing to 5558 04:04:01,040 --> 04:04:04,479 do with our project 5559 04:04:04,479 --> 04:04:07,359 except the fact that yeah maybe that if 5560 04:04:07,359 --> 04:04:10,319 we do our project even more water is 5561 04:04:10,319 --> 04:04:12,080 going to be coming through because of 5562 04:04:12,080 --> 04:04:14,960 the safer project. Now, that project is 5563 04:04:14,960 --> 04:04:17,520 identified as a cumulative impact in our 5564 04:04:17,520 --> 04:04:19,199 ISMND. 5565 04:04:19,199 --> 04:04:21,040 According to what Chris said earlier, 5566 04:04:21,040 --> 04:04:27,760 that safer project's pretty much off the books at this point. So, we need 5567 04:04:27,760 --> 04:04:29,920 to keep moving forward with our project 5568 04:04:29,920 --> 04:04:31,279 and not worry about what's happening 5569 04:04:31,279 --> 04:04:32,880 with building bridge 2. When that 5570 04:04:32,880 --> 04:04:35,040 happens and we're done with our project, 5571 04:04:35,040 --> 04:04:38,560 that's not our that's not our problem. 5572 04:04:38,560 --> 04:04:41,120 I mean, I would defer to the town 5573 04:04:41,120 --> 04:04:42,800 attorney that it's not our problem. or 5574 04:04:42,800 --> 04:04:45,279 maybe we need to relook at our ISM andd 5575 04:04:45,279 --> 04:04:50,160 and take appropriate actions to uh make 5576 04:04:50,160 --> 04:04:52,239 sure we have a solid document that uh 5577 04:04:52,239 --> 04:04:54,080 the public is happy with and that 5578 04:04:54,080 --> 04:04:59,429 staff's happy with right 5579 04:04:59,439 --> 04:05:01,279 when we move forward with the project 5580 04:05:01,279 --> 04:05:03,600 for bidding we'll have to update our 5581 04:05:03,600 --> 04:05:06,479 IMSD make findings of whether you know 5582 04:05:06,479 --> 04:05:08,239 given the lapse of time whether certain 5583 04:05:08,239 --> 04:05:10,720 studies need to be conducted 5584 04:05:10,720 --> 04:05:13,520 uh to update the IMSD or not. That again 5585 04:05:13,520 --> 04:05:16,080 is a secret consultant driven process 5586 04:05:16,080 --> 04:05:17,199 when we're ready to move forward with 5587 04:05:17,199 --> 04:05:20,720 the actual construction. 5588 04:05:20,720 --> 04:05:23,279 Um, one final thing on that interesting 5589 04:05:23,279 --> 04:05:25,600 one of the photos that was sent to me to 5590 04:05:25,600 --> 04:05:27,680 try to prove that the bridge was causing 5591 04:05:27,680 --> 04:05:30,720 flooding was showing that all the flood 5592 04:05:30,720 --> 04:05:32,560 protection, increased flood protection, 5593 04:05:32,560 --> 04:05:34,960 our problem was our our bridge was 5594 04:05:34,960 --> 04:05:37,920 causing upstream. is like, well, that's 5595 04:05:37,920 --> 04:05:40,800 not a very good not a very good piece of 5596 04:05:40,800 --> 04:05:42,160 evidence showing that our bridge is 5597 04:05:42,160 --> 04:05:43,840 causing flooding when it's showing 14 5598 04:05:43,840 --> 04:05:46,080 inches of of additional flood 5599 04:05:46,080 --> 04:05:48,880 protection. So, that that's out of 5600 04:05:48,880 --> 04:05:50,720 context. All those photographs that 5601 04:05:50,720 --> 04:05:54,160 you've seen of these these mysterious 5602 04:05:54,160 --> 04:05:56,800 pictures that that were up and I' I saw 5603 04:05:56,800 --> 04:05:58,000 them. I remember when the county put 5604 04:05:58,000 --> 04:05:59,600 them up and then five months later 5605 04:05:59,600 --> 04:06:01,439 they're gone. I don't know why I didn't 5606 04:06:01,439 --> 04:06:03,840 put them up there. Those other county 5607 04:06:03,840 --> 04:06:07,279 safer project photos is it's it's 5608 04:06:07,279 --> 04:06:11,030 totally irrelevant. 5609 04:06:11,040 --> 04:06:19,189 » Anyone else? Public comment. Yes. 5610 04:06:19,199 --> 04:06:22,160 » Hi everybody. Uh my name is Jennifer Ma 5611 04:06:22,160 --> 04:06:24,319 and I live at 82 Sir Francis Drake 5612 04:06:24,319 --> 04:06:26,800 Boulevard which is two houses downstream 5613 04:06:26,800 --> 04:06:30,560 of John Crane. Um, 5614 04:06:30,560 --> 04:06:33,840 so I'm hearing that the this project has 5615 04:06:33,840 --> 04:06:36,000 nothing to do with the safer, but 5616 04:06:36,000 --> 04:06:38,239 correct me if I'm wrong. This project 5617 04:06:38,239 --> 04:06:43,600 was part of the final EIR that was 5618 04:06:43,600 --> 04:06:47,520 approved for the safer project in 2018. 5619 04:06:47,520 --> 04:06:49,279 Correct. 5620 04:06:49,279 --> 04:06:49,840 >> The win. 5621 04:06:49,840 --> 04:06:53,510 >> Oh, you can't answer. 5622 04:06:53,520 --> 04:06:58,160 » Okay. Um so with the final EIR with the 5623 04:06:58,160 --> 04:06:59,920 safer project Winship Bridge was 5624 04:06:59,920 --> 04:07:05,359 included in that project. It's in the EIR and in that project there are 5625 04:07:05,359 --> 04:07:08,800 many homes downstream of the building 5626 04:07:08,800 --> 04:07:11,520 bridge in San and Selmo that are we're 5627 04:07:11,520 --> 04:07:13,199 going to see an increased rise in base 5628 04:07:13,199 --> 04:07:15,040 flood elevations in the 100red-year 5629 04:07:15,040 --> 04:07:18,319 event. Um and my home is one of them 5630 04:07:18,319 --> 04:07:20,640 along with many downstream. Uh I'm sure 5631 04:07:20,640 --> 04:07:23,040 you guys followed the safer project and 5632 04:07:23,040 --> 04:07:25,439 what happened with that, but um after 5633 04:07:25,439 --> 04:07:29,199 going through a whole process with FEMA 5634 04:07:29,199 --> 04:07:30,880 and there's lots of evidence out there 5635 04:07:30,880 --> 04:07:33,840 that removing that obstruction caused 5636 04:07:33,840 --> 04:07:36,880 more water to stay in the channel and 5637 04:07:36,880 --> 04:07:39,680 create increase in water level 5638 04:07:39,680 --> 04:07:41,199 downstream. 5639 04:07:41,199 --> 04:07:45,520 So what I saw in a um earlier like notes 5640 04:07:45,520 --> 04:07:47,760 or presentation was that taking out this 5641 04:07:47,760 --> 04:07:50,319 obstruction is going to lower the water 5642 04:07:50,319 --> 04:07:52,399 surface elevation upstream of the bridge 5643 04:07:52,399 --> 04:07:56,160 by 14 in. So where is that water going 5644 04:07:56,160 --> 04:07:59,279 to go? Every action has an equal and 5645 04:07:59,279 --> 04:08:01,279 opposite reaction. So if you're lowering 5646 04:08:01,279 --> 04:08:04,160 the water 14 in right upstream of the 5647 04:08:04,160 --> 04:08:06,479 bridge, how can you say there's going to 5648 04:08:06,479 --> 04:08:09,600 be no rise anywhere else? 5649 04:08:09,600 --> 04:08:13,840 Um, so my concern really is that, you 5650 04:08:13,840 --> 04:08:16,399 know, in the final EIR for this project 5651 04:08:16,399 --> 04:08:19,840 was approved in 2018. I haven't seen an 5652 04:08:19,840 --> 04:08:23,439 EIR approved or even completed for 5653 04:08:23,439 --> 04:08:28,239 anything that was um for this no-rise 5654 04:08:28,239 --> 04:08:31,760 analysis that was done in 2022. 5655 04:08:31,760 --> 04:08:36,080 Since the final EIR in 2018, this 5656 04:08:36,080 --> 04:08:38,720 project, not the safer, but the Winship 5657 04:08:38,720 --> 04:08:42,479 Bridge project has changed. There's been 5658 04:08:42,479 --> 04:08:44,800 changes in the design. There's now going 5659 04:08:44,800 --> 04:08:48,239 to be a change in the creek bed. Um, as 5660 04:08:48,239 --> 04:08:50,800 a public member who lives right 5661 04:08:50,800 --> 04:08:53,760 downstream of this bridge, I I haven't 5662 04:08:53,760 --> 04:08:56,880 seen any public notice as to why these 5663 04:08:56,880 --> 04:09:00,319 changes have been made. Um, it also 5664 04:09:00,319 --> 04:09:02,399 seems to me that a different model was 5665 04:09:02,399 --> 04:09:05,199 used to run 5666 04:09:05,199 --> 04:09:09,600 this simulation. In the EIR in 2018, the 5667 04:09:09,600 --> 04:09:11,680 1D2D model was used, but it looks like 5668 04:09:11,680 --> 04:09:14,080 in this norise 5669 04:09:14,080 --> 04:09:17,680 um review, the FEMA 1D model was only 5670 04:09:17,680 --> 04:09:19,760 used, which shows way lesser impacts 5671 04:09:19,760 --> 04:09:25,359 than the 1D 2D model. Um, my concern is 5672 04:09:25,359 --> 04:09:28,800 not simply that the analysis of this no 5673 04:09:28,800 --> 04:09:31,680 rise in 2022 versus the analysis of the 5674 04:09:31,680 --> 04:09:33,840 removal of the bridge in 2018 have 5675 04:09:33,840 --> 04:09:37,680 different results. But that the public 5676 04:09:37,680 --> 04:09:40,399 record doesn't clearly explain how a 5677 04:09:40,399 --> 04:09:43,840 project that was evaluated in 2018 5678 04:09:43,840 --> 04:09:46,960 under one design has become a project 5679 04:09:46,960 --> 04:09:49,920 now certified as having a no rise in 5680 04:09:49,920 --> 04:09:51,680 2022 5681 04:09:51,680 --> 04:09:54,399 after design modifications were 5682 04:09:54,399 --> 04:09:56,640 incorporated. 5683 04:09:56,640 --> 04:09:59,279 Um sorry, may I just have another 5684 04:09:59,279 --> 04:10:03,199 minute? Um, I think that I would like to 5685 04:10:03,199 --> 04:10:05,439 be entitled and I think the public and 5686 04:10:05,439 --> 04:10:08,000 all of you should be really asking some 5687 04:10:08,000 --> 04:10:12,160 deeper questions here. Um, I think that 5688 04:10:12,160 --> 04:10:14,800 uh it would be really important to be 5689 04:10:14,800 --> 04:10:17,600 able to see a detailed description of 5690 04:10:17,600 --> 04:10:22,160 the design changes made. Um, and why why 5691 04:10:22,160 --> 04:10:24,800 those changes were made, what and what 5692 04:10:24,800 --> 04:10:27,840 those impacts are. um a des I would like 5693 04:10:27,840 --> 04:10:31,439 to see a description of why they were 5694 04:10:31,439 --> 04:10:34,160 necessary and how they affect modeled 5695 04:10:34,160 --> 04:10:37,120 flood elevations downstream and 5696 04:10:37,120 --> 04:10:39,520 upstream. I also think it's really 5697 04:10:39,520 --> 04:10:42,319 important to see a comparison of the 5698 04:10:42,319 --> 04:10:46,479 hydraulic results from the 2018 5699 04:10:46,479 --> 04:10:48,800 final EIR 5700 04:10:48,800 --> 04:10:52,080 and the 2022 norise certification 5701 04:10:52,080 --> 04:10:54,160 analysis. 5702 04:10:54,160 --> 04:10:56,399 Um, 5703 04:10:56,399 --> 04:10:58,800 I also would like an explanation of 5704 04:10:58,800 --> 04:11:01,120 whether the design changes made after 5705 04:11:01,120 --> 04:11:05,439 the final EIR require additional 5706 04:11:05,439 --> 04:11:07,920 environmental review. 5707 04:11:07,920 --> 04:11:09,680 Um, I haven't heard anything about an 5708 04:11:09,680 --> 04:11:13,600 EIR being completed since 2018 and I 5709 04:11:13,600 --> 04:11:15,199 know that there have been changes to 5710 04:11:15,199 --> 04:11:18,399 this project in the design which is very 5711 04:11:18,399 --> 04:11:21,359 concerning to me especially living so 5712 04:11:21,359 --> 04:11:24,319 close to the bridge. So, thank you. 5713 04:11:24,319 --> 04:11:25,680 Appreciate the extra time. 5714 04:11:25,680 --> 04:11:29,269 >> Thank you. 5715 04:11:29,279 --> 04:11:31,120 » Can you respond to that, Rich? 5716 04:11:31,120 --> 04:11:33,359 >> Um, I can respond to a few of a lot of 5717 04:11:33,359 --> 04:11:35,279 what she asked were actually was 5718 04:11:35,279 --> 04:11:38,160 actually presented in my presentation. 5719 04:11:38,160 --> 04:11:40,399 Um, 5720 04:11:40,399 --> 04:11:43,040 the Winship Bridge. Yeah, I was part of 5721 04:11:43,040 --> 04:11:46,560 the analysis from the safer EIR. So, was 5722 04:11:46,560 --> 04:11:49,840 uh everything down to 5723 04:11:49,840 --> 04:11:52,640 Kentfield and including Silven Lane. Uh 5724 04:11:52,640 --> 04:11:54,399 all everything was part of the hydraulic 5725 04:11:54,399 --> 04:11:58,960 analysis shown on uh um the the plates 5726 04:11:58,960 --> 04:12:03,520 of of who's receiving additional 5727 04:12:03,520 --> 04:12:04,960 flooding and who's getting flood 5728 04:12:04,960 --> 04:12:08,239 reductions. Um they were they're in the 5729 04:12:08,239 --> 04:12:11,520 ER. They were in our uh mitigated 5730 04:12:11,520 --> 04:12:13,680 negative deck. Again, we the town of 5731 04:12:13,680 --> 04:12:16,640 Ross did not prepare an EIR. We prepared 5732 04:12:16,640 --> 04:12:20,319 a mitigated negative deck. Um, the 5733 04:12:20,319 --> 04:12:22,160 reason for 5734 04:12:22,160 --> 04:12:25,760 if you have 14 in upstream and you've 5735 04:12:25,760 --> 04:12:28,239 reduced it to nothing downstream, I 5736 04:12:28,239 --> 04:12:32,000 explained that in hydraulics 101 earlier 5737 04:12:32,000 --> 04:12:34,319 that it's all driven by uh pressure 5738 04:12:34,319 --> 04:12:37,760 flow. If you build up head upstream, you 5739 04:12:37,760 --> 04:12:41,040 can push the water through it. That's 5740 04:12:41,040 --> 04:12:43,359 um I don't think I need to go through 5741 04:12:43,359 --> 04:12:46,000 that again. Um, 5742 04:12:46,000 --> 04:12:48,880 a lot of the other questions are, you 5743 04:12:48,880 --> 04:12:50,720 know, that would need to be submitted to 5744 04:12:50,720 --> 04:12:54,560 staff uh for evaluation. 5745 04:12:54,560 --> 04:12:56,960 As far as the, you know, the changes in 5746 04:12:56,960 --> 04:12:59,920 the um slight changes in geometry and of 5747 04:12:59,920 --> 04:13:03,279 the channel, I'm not sure if that uh is 5748 04:13:03,279 --> 04:13:07,600 what uh triggers a re-evaluation of our 5749 04:13:07,600 --> 04:13:10,159 ISMND, but I think like what the town 5750 04:13:10,159 --> 04:13:12,720 attorney says, it's uh once we get into 5751 04:13:12,720 --> 04:13:14,720 final design, we we are not even in 5752 04:13:14,720 --> 04:13:16,880 final design. We're still on the with 5753 04:13:16,880 --> 04:13:19,760 these minor changes that we haven't 5754 04:13:19,760 --> 04:13:23,279 changed the IR. We've just told Ste uh 5755 04:13:23,279 --> 04:13:25,520 told Quincy who's now consor the design 5756 04:13:25,520 --> 04:13:27,920 engineer to make sure that this gets 5757 04:13:27,920 --> 04:13:29,600 incorporated into the final design. We 5758 04:13:29,600 --> 04:13:31,439 haven't changed anything yet but we but 5759 04:13:31,439 --> 04:13:35,279 we plan on doing it and um that sort of 5760 04:13:35,279 --> 04:13:37,439 thing. Well, the final design will be 5761 04:13:37,439 --> 04:13:40,880 available to the public and uh we want 5762 04:13:40,880 --> 04:13:42,479 to have another we will have another 5763 04:13:42,479 --> 04:13:46,159 presentation on that when it goes to um 5764 04:13:46,159 --> 04:13:49,520 when we go to bid or pre- bid. If I 5765 04:13:49,520 --> 04:13:52,000 could just add amplify what uh Rich is 5766 04:13:52,000 --> 04:13:54,960 saying, the 2018 EIR, we're not relying 5767 04:13:54,960 --> 04:13:56,399 on that. That's a that's a flood control 5768 04:13:56,399 --> 04:13:58,720 district EIR. How they analyzed what we 5769 04:13:58,720 --> 04:14:00,960 were doing, that's not our document. Our 5770 04:14:00,960 --> 04:14:02,560 document that we did for SQL purposes 5771 04:14:02,560 --> 04:14:07,040 with the 2020 uh initial study make MMD. 5772 04:14:07,040 --> 04:14:09,840 So that's the conclusions in that MMD is 5773 04:14:09,840 --> 04:14:12,399 what guide the project. So whatever the 5774 04:14:12,399 --> 04:14:14,560 2018 EIR that was not, we were not the 5775 04:14:14,560 --> 04:14:16,640 lead agency for that. That was for the 5776 04:14:16,640 --> 04:14:18,800 safer project. Thanks. I just want to 5777 04:14:18,800 --> 04:14:20,560 make that clear because I think the 5778 04:14:20,560 --> 04:14:22,960 speaker was confusing those two 5779 04:14:22,960 --> 04:14:23,920 concepts. 5780 04:14:23,920 --> 04:14:25,840 >> What's the what's it called again that 5781 04:14:25,840 --> 04:14:26,880 you're basing 5782 04:14:26,880 --> 04:14:30,479 >> the EIR from 2018 was led by the flood 5783 04:14:30,479 --> 04:14:32,080 control district 5784 04:14:32,080 --> 04:14:33,279 >> from 2020? 5785 04:14:33,279 --> 04:14:34,319 >> Correct. 5786 04:14:34,319 --> 04:14:36,239 >> What was the name of that exactly? 5787 04:14:36,239 --> 04:14:39,120 >> The initial study mitigated neg negative 5788 04:14:39,120 --> 04:14:40,880 declaration from 2020 which was 5789 04:14:40,880 --> 04:14:45,510 certified. 5790 04:14:45,520 --> 04:14:48,000 It's on the town website for download. 5791 04:14:48,000 --> 04:14:56,790 It's been up there for several years. 5792 04:14:56,800 --> 04:14:58,960 » I think I have one minute of it. Only I 5793 04:14:58,960 --> 04:14:59,760 only have two 5794 04:14:59,760 --> 04:15:02,319 >> I I want Charlie Goodman to go and then 5795 04:15:02,319 --> 04:15:07,030 we got to It's getting really late. 5796 04:15:07,040 --> 04:15:10,640 Just before I start, the 2020 SQUA that 5797 04:15:10,640 --> 04:15:13,279 you referred to, were there any public 5798 04:15:13,279 --> 04:15:16,080 comments made to that? 5799 04:15:16,080 --> 04:15:18,239 >> Yeah, there were there were several. Oh, 5800 04:15:18,239 --> 04:15:20,080 yeah. 5801 04:15:20,080 --> 04:15:22,159 >> Do I have comments in there? 5802 04:15:22,159 --> 04:15:25,040 >> I think you do. Yeah, I know John Crane 5803 04:15:25,040 --> 04:15:29,590 has some there. We got We got several. 5804 04:15:29,600 --> 04:15:34,720 » Okay. I I do not remember a 2020 sequel. 5805 04:15:34,720 --> 04:15:37,120 >> Yeah, I got it. It was right before 5806 04:15:37,120 --> 04:15:39,439 COVID started and uh I got it certified 5807 04:15:39,439 --> 04:15:40,239 at the county 5808 04:15:40,239 --> 04:15:41,279 >> 2018. 5809 04:15:41,279 --> 04:15:44,080 >> Well, 2019 and it it broke out in March 5810 04:15:44,080 --> 04:15:45,840 2020. I was I was at the 5811 04:15:45,840 --> 04:15:46,560 >> 2020. 5812 04:15:46,560 --> 04:15:48,319 >> Yeah. Uh that's when I was at the county 5813 04:15:48,319 --> 04:15:49,520 getting it certified. 5814 04:15:49,520 --> 04:15:50,239 >> Charlie, go ahead. 5815 04:15:50,239 --> 04:15:53,359 >> Okay. Um 5816 04:15:53,359 --> 04:15:56,399 you all received um my letter already. 5817 04:15:56,399 --> 04:15:58,319 So, uh there's been a number of things 5818 04:15:58,319 --> 04:16:01,920 tonight that are additional things 5819 04:16:01,920 --> 04:16:04,080 um that have come up. First of all, I 5820 04:16:04,080 --> 04:16:06,479 heard Chris Martin stand in front of you 5821 04:16:06,479 --> 04:16:10,319 and as your advisory board member admit 5822 04:16:10,319 --> 04:16:13,520 that the county has lied and given 5823 04:16:13,520 --> 04:16:15,920 misinformation. Okay, that's coming. 5824 04:16:15,920 --> 04:16:18,239 We've been saying that, Gary, John 5825 04:16:18,239 --> 04:16:20,640 Crane, Jenna, we've all been saying that 5826 04:16:20,640 --> 04:16:23,680 for years. The information that you're 5827 04:16:23,680 --> 04:16:27,920 relying on is not true. Stson's 5828 04:16:27,920 --> 04:16:30,479 information, you have a you have a D1 5829 04:16:30,479 --> 04:16:34,319 and a D2 and it's all been intertwined 5830 04:16:34,319 --> 04:16:36,960 so that the numbers come out that you 5831 04:16:36,960 --> 04:16:38,880 can do these things and they now the 5832 04:16:38,880 --> 04:16:41,920 county now knows that it's not. So 5833 04:16:41,920 --> 04:16:44,800 they're looking at the that the the um 5834 04:16:44,800 --> 04:16:47,520 we're down at um where the fish ladder 5835 04:16:47,520 --> 04:16:49,680 is. Now all of a sudden at the last 5836 04:16:49,680 --> 04:16:52,720 advisory board meeting they say, "Oh, we 5837 04:16:52,720 --> 04:16:55,279 can't do anything with that because 200 5838 04:16:55,279 --> 04:16:58,080 homes are going to flood downstream." 5839 04:16:58,080 --> 04:16:59,680 All of a sudden, we've been screaming 5840 04:16:59,680 --> 04:17:02,159 about this for years. All of a sudden 5841 04:17:02,159 --> 04:17:04,080 though, they admit they can't do 5842 04:17:04,080 --> 04:17:06,640 anything. They have to have a absolute 5843 04:17:06,640 --> 04:17:09,760 negative change in that fish ladder. And 5844 04:17:09,760 --> 04:17:11,120 that's why that's not going to go 5845 04:17:11,120 --> 04:17:13,279 forward. So if you look at all of these 5846 04:17:13,279 --> 04:17:14,800 projects that have been done in Marin 5847 04:17:14,800 --> 04:17:17,600 County, every one of them has failed. 5848 04:17:17,600 --> 04:17:20,159 the Sunnyside uh detention basin 5849 04:17:20,159 --> 04:17:23,359 supposed to hold 88 cubic uh yard 5850 04:17:23,359 --> 04:17:26,000 whatever it is of water it holds 13. You 5851 04:17:26,000 --> 04:17:29,279 get into Sano the whole situation with 5852 04:17:29,279 --> 04:17:32,159 the the bridge failed. You come down 5853 04:17:32,159 --> 04:17:34,000 into Ross all of these things are 5854 04:17:34,000 --> 04:17:36,640 failing. You can't keep going like this. 5855 04:17:36,640 --> 04:17:38,080 And one of the big things you're worried 5856 04:17:38,080 --> 04:17:40,159 about is indemnification. Well, let me 5857 04:17:40,159 --> 04:17:42,720 tell you, you take that bridge out, you 5858 04:17:42,720 --> 04:17:45,760 are all on the hook. He's gone, but 5859 04:17:45,760 --> 04:17:46,960 you're going to be on the hook if 5860 04:17:46,960 --> 04:17:49,199 there's any failure or any wrongdoing 5861 04:17:49,199 --> 04:17:51,199 there. The final thing I want to tell 5862 04:17:51,199 --> 04:17:53,120 you is you talk about the Windship 5863 04:17:53,120 --> 04:17:56,000 Bridge and how how bad it is. You know, 5864 04:17:56,000 --> 04:17:58,080 this is what they use in CTO Madera 5865 04:17:58,080 --> 04:18:00,560 Creek where the where the Army Corps of 5866 04:18:00,560 --> 04:18:03,840 Engineers is. That's the steel that was 5867 04:18:03,840 --> 04:18:06,239 used in the Loganas Road Bridge. And the 5868 04:18:06,239 --> 04:18:08,720 poor guy that did that job lost money 5869 04:18:08,720 --> 04:18:11,199 because built that bridge was built like 5870 04:18:11,199 --> 04:18:13,359 a brick house. Pardon that 5871 04:18:13,359 --> 04:18:15,680 expression. You so you say that you 5872 04:18:15,680 --> 04:18:17,520 don't know what's in the windshift 5873 04:18:17,520 --> 04:18:19,920 bridge. Well, I got to bet that this is 5874 04:18:19,920 --> 04:18:21,439 the kind of product that they use in the 5875 04:18:21,439 --> 04:18:24,080 windshift bridge, not this. The final 5876 04:18:24,080 --> 04:18:26,319 thing is I know that the safety for the 5877 04:18:26,319 --> 04:18:28,159 children going across that bridge is an 5878 04:18:28,159 --> 04:18:30,720 issue. Have we looked I I went by there 5879 04:18:30,720 --> 04:18:32,880 today and I looked, you know, maybe 5880 04:18:32,880 --> 04:18:34,479 there's a way of putting a three- foot 5881 04:18:34,479 --> 04:18:38,080 wide bridge or or walkway alongside of 5882 04:18:38,080 --> 04:18:41,120 that windship bridge that we could put 5883 04:18:41,120 --> 04:18:43,439 in. and and we we resolved the safety 5884 04:18:43,439 --> 04:18:44,960 issue. 5885 04:18:44,960 --> 04:18:46,159 Thank you. 5886 04:18:46,159 --> 04:19:03,269 >> Thank you, Charlie. 5887 04:19:03,279 --> 04:19:05,840 Yeah, I had something else planned, too. 5888 04:19:05,840 --> 04:19:07,840 It was going to be funny, but frankly, I 5889 04:19:07,840 --> 04:19:09,199 don't think it's very funny at this 5890 04:19:09,199 --> 04:19:14,159 point. Um, it just seems that um, 5891 04:19:14,159 --> 04:19:16,800 unfortunately, 5892 04:19:16,800 --> 04:19:18,960 well, let me just say Charlie and I have 5893 04:19:18,960 --> 04:19:21,040 both been doing this flood stuff for 50 5894 04:19:21,040 --> 04:19:23,520 years. I worked hard on the Lagan 5895 04:19:23,520 --> 04:19:26,080 Bridge. I'm familiar with CALR. I have 5896 04:19:26,080 --> 04:19:28,479 worked with the core. 5897 04:19:28,479 --> 04:19:31,040 We're not newbies to this. We've been 5898 04:19:31,040 --> 04:19:34,319 through this. And yet we're hearing a 5899 04:19:34,319 --> 04:19:38,640 lot tonight that appears to be it's it's 5900 04:19:38,640 --> 04:19:42,560 taken us by surprise to hear that all of 5901 04:19:42,560 --> 04:19:44,560 these procedures that we're asking for 5902 04:19:44,560 --> 04:19:47,840 have been completed. 5903 04:19:47,840 --> 04:19:52,080 Excuse me. When how much public input? 5904 04:19:52,080 --> 04:19:54,880 Because we have just finished with the 5905 04:19:54,880 --> 04:19:57,920 court of Madera Creek and Safer. And 5906 04:19:57,920 --> 04:20:01,520 what did we do? We had public input and 5907 04:20:01,520 --> 04:20:04,399 we spoke to the federal agencies who do 5908 04:20:04,399 --> 04:20:06,640 the permitting and they said, "You're 5909 04:20:06,640 --> 04:20:08,239 right. 5910 04:20:08,239 --> 04:20:11,279 These projects are in feasible." The 5911 04:20:11,279 --> 04:20:14,080 county was not saying that. 5912 04:20:14,080 --> 04:20:18,000 But this all happened because for a long 5913 04:20:18,000 --> 04:20:21,600 time no one listened. 5914 04:20:21,600 --> 04:20:24,000 So when Richard is saying that he has 5915 04:20:24,000 --> 04:20:26,159 done all this, I don't say he hasn't 5916 04:20:26,159 --> 04:20:27,760 done it. I'm sure he's done everything 5917 04:20:27,760 --> 04:20:30,800 he said he did, but I also heard coming 5918 04:20:30,800 --> 04:20:32,960 out of his mouth 5919 04:20:32,960 --> 04:20:35,040 things that the county has now put in 5920 04:20:35,040 --> 04:20:37,520 their lessons learned 5921 04:20:37,520 --> 04:20:40,159 from what happened to the pausing of 5922 04:20:40,159 --> 04:20:43,279 those two very expensive projects. 5923 04:20:43,279 --> 04:20:46,640 And unfortunately, he said them for a 5924 04:20:46,640 --> 04:20:48,319 long time and I think he still believes 5925 04:20:48,319 --> 04:20:50,319 them. And I'm not this is not the moment 5926 04:20:50,319 --> 04:20:53,120 to argue about them. That's silly. But I 5927 04:20:53,120 --> 04:20:56,000 will tell you they are not true. They 5928 04:20:56,000 --> 04:20:59,520 are unfortunately no longer relevant. So 5929 04:20:59,520 --> 04:21:02,080 what I would say, I will give you this 5930 04:21:02,080 --> 04:21:05,439 one little piece. Since 2014, it's a 5931 04:21:05,439 --> 04:21:08,479 long time ago, unforeseen factors have 5932 04:21:08,479 --> 04:21:11,279 delayed replacing the windship bridge. 5933 04:21:11,279 --> 04:21:14,080 Recorded testimonies link windship to 5934 04:21:14,080 --> 04:21:16,479 the sand and homo flood projects past 5935 04:21:16,479 --> 04:21:19,199 and future. The council is hearing 5936 04:21:19,199 --> 04:21:22,159 questions based on changed conditions 5937 04:21:22,159 --> 04:21:24,319 and technology. 5938 04:21:24,319 --> 04:21:28,000 Public hearings and a reassessment are 5939 04:21:28,000 --> 04:21:31,680 essential because there are a number of 5940 04:21:31,680 --> 04:21:34,800 items that you did not hear tonight. The 5941 04:21:34,800 --> 04:21:38,479 bank grading is important. There is 5942 04:21:38,479 --> 04:21:41,120 overbank flow. If you're going to mess 5943 04:21:41,120 --> 04:21:43,120 with the banks, that needs to be 5944 04:21:43,120 --> 04:21:46,640 quantified. I I don't see that resolved. 5945 04:21:46,640 --> 04:21:50,159 Uh there is also the bedrock drilling 5946 04:21:50,159 --> 04:21:53,120 which alarms the neighbors very much 5947 04:21:53,120 --> 04:21:55,600 because and it's in Quincy. I mean it's 5948 04:21:55,600 --> 04:21:57,439 not a secret. It's been there since the 5949 04:21:57,439 --> 04:22:00,159 beginning. It needs to be resolved. 5950 04:22:00,159 --> 04:22:03,840 There needs to be a careful look at what 5951 04:22:03,840 --> 04:22:06,399 mitigation is going to be required 5952 04:22:06,399 --> 04:22:10,159 before you step into this mess because 5953 04:22:10,159 --> 04:22:11,760 unfortunately 5954 04:22:11,760 --> 04:22:15,920 the old information is being used to 5955 04:22:15,920 --> 04:22:18,239 build current 5956 04:22:18,239 --> 04:22:21,600 NEPA and this is wrong. 5957 04:22:21,600 --> 04:22:25,199 Cl is the way to go, but FEMA cannot 5958 04:22:25,199 --> 04:22:29,520 give you accurate CLR without a proper 5959 04:22:29,520 --> 04:22:32,159 updated MT2. 5960 04:22:32,159 --> 04:22:34,880 That's I mean that's how it's done and 5961 04:22:34,880 --> 04:22:37,680 that's how we got to the point of the 5962 04:22:37,680 --> 04:22:41,439 permitting not being possible for those 5963 04:22:41,439 --> 04:22:43,439 two projects. 5964 04:22:43,439 --> 04:22:46,399 And it would be unfortunate to have to 5965 04:22:46,399 --> 04:22:49,600 go through that again. But honestly, if 5966 04:22:49,600 --> 04:22:52,000 we know you're wrong, 5967 04:22:52,000 --> 04:22:54,479 what choice do we have? I'm not going to 5968 04:22:54,479 --> 04:22:57,520 sit back and let it happen. 5969 04:22:57,520 --> 04:23:04,149 Thank you. 5970 04:23:04,159 --> 04:23:05,840 » Is there anything you want to respond 5971 04:23:05,840 --> 04:23:08,159 to, Rich? 5972 04:23:08,159 --> 04:23:11,840 >> Um, just a reminder that we're not using 5973 04:23:11,840 --> 04:23:14,080 the Stson model for the no-rise. for 5974 04:23:14,080 --> 04:23:19,120 using the uh the FEMA effective model. 5975 04:23:19,120 --> 04:23:23,120 That's all we're required to use. Um 5976 04:23:23,120 --> 04:23:24,640 there are parts of the Stsoness model 5977 04:23:24,640 --> 04:23:27,600 that I don't necessarily 5978 04:23:27,600 --> 04:23:29,520 agree with. 5979 04:23:29,520 --> 04:23:33,680 A lot of it a lot of the uh the channel 5980 04:23:33,680 --> 04:23:35,680 geometry and things like that. Yeah, 5981 04:23:35,680 --> 04:23:40,960 they they've got more detail, but um 5982 04:23:40,960 --> 04:23:44,640 I think we we need to stick with the FEMA model per the code of 5983 04:23:44,640 --> 04:23:46,000 federal regulations and our own 5984 04:23:46,000 --> 04:23:52,319 permitting uh our own flood plane ordinance code 5985 04:23:52,319 --> 04:23:55,040 and and the requirements of FEMA. That's 5986 04:23:55,040 --> 04:23:58,070 it. 5987 04:23:58,080 --> 04:23:59,680 We have no we're not compelled to use 5988 04:23:59,680 --> 04:24:02,960 the the Stson model except for we used 5989 04:24:02,960 --> 04:24:05,279 it for our ISM andd and it showed no 5990 04:24:05,279 --> 04:24:09,590 effect. 5991 04:24:09,600 --> 04:24:11,680 » Um is there any there's no one else in 5992 04:24:11,680 --> 04:24:13,520 the chamber. Is there anyone else online 5993 04:24:13,520 --> 04:24:15,439 for comment? 5994 04:24:15,439 --> 04:24:16,720 >> No one online, mayor. 5995 04:24:16,720 --> 04:24:22,000 >> Okay. Um, so we're not acting on this. 5996 04:24:22,000 --> 04:24:26,960 Was just a uh report. 5997 04:24:26,960 --> 04:24:30,319 So, a status update. Um, does anyone 5998 04:24:30,319 --> 04:24:33,760 want to say anything else? 5999 04:24:33,760 --> 04:24:36,239 Thank you, Rich. We're I'm not sure what 6000 04:24:36,239 --> 04:24:38,399 we're going to do without you, 6001 04:24:38,399 --> 04:24:42,159 >> but thank you so much. All right, moving 6002 04:24:42,159 --> 04:24:45,680 on to item number 18. 6003 04:24:45,680 --> 04:24:47,680 town council to consider authorizing 6004 04:24:47,680 --> 04:24:49,840 staff to initiate the recruitment of one 6005 04:24:49,840 --> 04:24:53,840 resident at large member to the advisory 6006 04:24:53,840 --> 04:24:58,000 design review ADR group. Roberta. Oh, 6007 04:24:58,000 --> 04:25:00,080 you say it's so late for this. Thank 6008 04:25:00,080 --> 04:25:04,229 you. 6009 04:25:04,239 --> 04:25:07,680 » Good evening, council. And 6010 04:25:07,680 --> 04:25:11,120 >> sorry, just a pause. We had made a new 6011 04:25:11,120 --> 04:25:15,680 rule about whether we worked late. 6012 04:25:15,680 --> 04:25:22,309 This one. 6013 04:25:22,319 --> 04:25:26,630 » Yeah, 6014 04:25:26,640 --> 04:25:29,520 » I know. Me, too. 6015 04:25:29,520 --> 04:25:31,760 I'll make it quick. Uh, good evening, 6016 04:25:31,760 --> 04:25:34,319 Mayor and Council. So, this item is 6017 04:25:34,319 --> 04:25:38,399 coming before you because we have an ATL 6018 04:25:38,399 --> 04:25:41,439 large ADR member whose term is up on 6019 04:25:41,439 --> 04:25:45,359 August 13th and they are not seeking um 6020 04:25:45,359 --> 04:25:49,520 reappointment for their term. So, the 6021 04:25:49,520 --> 04:25:51,760 item before you is to consider 6022 04:25:51,760 --> 04:25:53,840 authorizing staff to put out a 6023 04:25:53,840 --> 04:25:57,199 recruitment through the Ross review and 6024 04:25:57,199 --> 04:26:00,560 through email blast. It would be out for 6025 04:26:00,560 --> 04:26:03,680 30 days and then we would get um 6026 04:26:03,680 --> 04:26:07,680 applications for um residents in the 6027 04:26:07,680 --> 04:26:10,159 community who are who could be an 6028 04:26:10,159 --> 04:26:12,560 atlarge member. They don't have to have 6029 04:26:12,560 --> 04:26:15,359 design or architecture experience or 6030 04:26:15,359 --> 04:26:20,080 background. Um there is in the 6031 04:26:20,080 --> 04:26:23,439 resolution under the section of making 6032 04:26:23,439 --> 04:26:26,720 an appointment that the town council 6033 04:26:26,720 --> 04:26:29,359 shall conduct interviews and appoint the 6034 04:26:29,359 --> 04:26:31,920 ADR group member and that a majority 6035 04:26:31,920 --> 04:26:34,080 vote of the council is required for the 6036 04:26:34,080 --> 04:26:37,680 selection of an ADR group member. Um 6037 04:26:37,680 --> 04:26:39,840 currently we do have four members so we 6038 04:26:39,840 --> 04:26:42,080 still have a quorum and even if we had 6039 04:26:42,080 --> 04:26:44,159 three who could attend that would be 6040 04:26:44,159 --> 04:26:46,960 sufficient. So, if this isn't, you know, 6041 04:26:46,960 --> 04:26:49,920 a priority at this time and you didn't 6042 04:26:49,920 --> 04:26:54,000 want to conduct interviews, you know, in 6043 04:26:54,000 --> 04:26:56,960 August or September, you could postpone 6044 04:26:56,960 --> 04:26:59,359 to a future date or you could also 6045 04:26:59,359 --> 04:27:03,040 modify the recruitment approach. 6046 04:27:03,040 --> 04:27:04,960 And I'm here for any questions. 6047 04:27:04,960 --> 04:27:06,720 >> Thank you, Robera. Any questions? 6048 04:27:06,720 --> 04:27:08,640 >> Just do all council members have to 6049 04:27:08,640 --> 04:27:10,960 participate in that interview process? 6050 04:27:10,960 --> 04:27:12,880 >> Um, it needs a majority vote. So, as 6051 04:27:12,880 --> 04:27:16,319 long as there's a majority at that um in 6052 04:27:16,319 --> 04:27:18,960 at the interview, then you could proceed 6053 04:27:18,960 --> 04:27:20,080 with that. 6054 04:27:20,080 --> 04:27:22,239 >> It's an interview at the right here at 6055 04:27:22,239 --> 04:27:23,520 the council, right? 6056 04:27:23,520 --> 04:27:24,080 >> Yes. 6057 04:27:24,080 --> 04:27:26,399 >> It is is an option for the council to 6058 04:27:26,399 --> 04:27:28,560 consider, let's say, if you do get if we 6059 04:27:28,560 --> 04:27:30,399 do a recruitment and if we do get quite 6060 04:27:30,399 --> 04:27:34,880 a few applicants, could we ask the ADR 6061 04:27:34,880 --> 04:27:37,680 to to screen them or shortlist it so to 6062 04:27:37,680 --> 04:27:39,600 speak and then bring the bring them back 6063 04:27:39,600 --> 04:27:40,880 to the council? Is that something the 6064 04:27:40,880 --> 04:27:43,040 council could do? So that you don't 6065 04:27:43,040 --> 04:27:45,040 spend an entire meeting. 6066 04:27:45,040 --> 04:27:47,359 >> Yes, I believe so. They could modify the 6067 04:27:47,359 --> 04:27:47,920 approach. 6068 04:27:47,920 --> 04:27:49,439 >> I think that's a great idea. 6069 04:27:49,439 --> 04:27:51,120 >> Or I was wondering, can we do it to one 6070 04:27:51,120 --> 04:27:52,880 of our subcommittees? We have 6071 04:27:52,880 --> 04:27:54,479 subcommittees. 6072 04:27:54,479 --> 04:27:56,319 >> Maybe the government What's the 6073 04:27:56,319 --> 04:27:57,840 government one? 6074 04:27:57,840 --> 04:28:00,159 >> You don't usually don't usually replace 6075 04:28:00,159 --> 04:28:02,159 yourself. That's where it's a little odd 6076 04:28:02,159 --> 04:28:03,760 the ADR doing it, but 6077 04:28:03,760 --> 04:28:05,520 >> No, no. I'm just saying we the council 6078 04:28:05,520 --> 04:28:08,239 has a subcommittees for these things. I 6079 04:28:08,239 --> 04:28:10,640 would refer this to a subcommittee. So, 6080 04:28:10,640 --> 04:28:12,399 it's two council members to do the 6081 04:28:12,399 --> 04:28:14,239 interviews because that's how we picked 6082 04:28:14,239 --> 04:28:16,880 the treasurer. Julie and I met and we 6083 04:28:16,880 --> 04:28:19,120 interviewed and then we and we 6084 04:28:19,120 --> 04:28:21,120 recommended to the full council and then 6085 04:28:21,120 --> 04:28:21,840 everyone approved. 6086 04:28:21,840 --> 04:28:23,520 >> So, would it be general government? Is 6087 04:28:23,520 --> 04:28:25,520 that the 6088 04:28:25,520 --> 04:28:26,159 >> Okay. So, 6089 04:28:26,159 --> 04:28:28,000 >> that would be my recommendation. So then 6090 04:28:28,000 --> 04:28:29,520 you don't waste the full council. 6091 04:28:29,520 --> 04:28:30,640 >> That's a good idea. 6092 04:28:30,640 --> 04:28:34,319 >> But one Oh, can I ask a question? So, 6093 04:28:34,319 --> 04:28:36,000 and you know, it's great we have four 6094 04:28:36,000 --> 04:28:38,080 design people and this is the at large 6095 04:28:38,080 --> 04:28:39,840 seat, but if there was a design person 6096 04:28:39,840 --> 04:28:41,760 who was interested, is there any reason 6097 04:28:41,760 --> 04:28:44,000 we couldn't appoint that person? 6098 04:28:44,000 --> 04:28:46,319 >> Um, the makeup, 6099 04:28:46,319 --> 04:28:48,720 >> but I see it says at large, but it 6100 04:28:48,720 --> 04:28:50,640 doesn't say, you know, 6101 04:28:50,640 --> 04:28:52,640 >> Oh, yeah, it does say other residents 6102 04:28:52,640 --> 04:28:54,640 from the town may be appointed as 6103 04:28:54,640 --> 04:28:58,239 necessary. Um, but it did say the makeup 6104 04:28:58,239 --> 04:29:00,880 would be four architects, design 6105 04:29:00,880 --> 04:29:03,680 professionals or building designers and 6106 04:29:03,680 --> 04:29:06,640 one resident at large. So, it seems like 6107 04:29:06,640 --> 04:29:09,920 you do have the discretion to appoint 6108 04:29:09,920 --> 04:29:12,399 another design professional if that was 6109 04:29:12,399 --> 04:29:13,120 your preference. 6110 04:29:13,120 --> 04:29:15,040 >> I was just saying sometimes it's hard to 6111 04:29:15,040 --> 04:29:16,800 get design professionals to be on the 6112 04:29:16,800 --> 04:29:19,840 ADR and if we have, you know, five and 6113 04:29:19,840 --> 04:29:22,239 then one leaves then and then maybe 6114 04:29:22,239 --> 04:29:25,199 that's a non a non-design person. I had 6115 04:29:25,199 --> 04:29:27,199 to turn down someone with design 6116 04:29:27,199 --> 04:29:29,199 experience who wants to be on the ADR 6117 04:29:29,199 --> 04:29:32,560 because they are really valuable. 6118 04:29:32,560 --> 04:29:35,760 So I guess then we would recruit, 6119 04:29:35,760 --> 04:29:38,000 you know, it can be it's an atlarge 6120 04:29:38,000 --> 04:29:40,560 position. You don't need design um 6121 04:29:40,560 --> 04:29:45,199 background but but design background is acceptable. 6122 04:29:45,199 --> 04:29:45,520 Is is that 6123 04:29:45,520 --> 04:29:46,960 >> not disqualifying? 6124 04:29:46,960 --> 04:29:48,319 >> It's not disqualifying, 6125 04:29:48,319 --> 04:29:48,800 >> right? 6126 04:29:48,800 --> 04:29:52,550 >> Yeah. 6127 04:29:52,560 --> 04:29:56,880 » Okay. Any public comment on this item? 6128 04:29:56,880 --> 04:29:58,560 Anybody online, Zach? 6129 04:29:58,560 --> 04:29:59,680 >> No one online, mayor. 6130 04:29:59,680 --> 04:30:02,720 >> Okay. So, um 6131 04:30:02,720 --> 04:30:05,600 I think you have our authorization, 6132 04:30:05,600 --> 04:30:06,720 Roberta. 6133 04:30:06,720 --> 04:30:09,359 >> Okay. So, we'll post the recruitment and 6134 04:30:09,359 --> 04:30:12,399 go from there. Did you um want to 6135 04:30:12,399 --> 04:30:15,199 proceed with having ADR 6136 04:30:15,199 --> 04:30:17,680 conduct the initial interviews or a 6137 04:30:17,680 --> 04:30:19,680 subcommittee? the subcommittee of 6138 04:30:19,680 --> 04:30:21,680 Elizabeth and Terry, the general 6139 04:30:21,680 --> 04:30:23,120 governance committee, I think that's 6140 04:30:23,120 --> 04:30:24,399 what you're called, 6141 04:30:24,399 --> 04:30:28,159 >> or the procedures manual committee. 6142 04:30:28,159 --> 04:30:28,880 >> Okay. Okay. 6143 04:30:28,880 --> 04:30:30,640 >> Okay. 6144 04:30:30,640 --> 04:30:34,080 >> Thank you so much. Um, item 19, 6145 04:30:34,080 --> 04:30:35,920 >> I think you have to take public comment. 6146 04:30:35,920 --> 04:30:37,040 >> I did. 6147 04:30:37,040 --> 04:30:40,560 >> Yeah. Um, item 19, there's been a a 6148 04:30:40,560 --> 04:30:42,960 request to potentially continue that 6149 04:30:42,960 --> 04:30:46,239 item until August. Does anyone object to 6150 04:30:46,239 --> 04:30:47,920 that? 6151 04:30:47,920 --> 04:30:48,399 Okay. 6152 04:30:48,399 --> 04:30:50,399 >> Can I can I have a comment on that 6153 04:30:50,399 --> 04:30:51,920 >> on the continuence? 6154 04:30:51,920 --> 04:30:54,319 >> Yes. I'd just like to make a comment to 6155 04:30:54,319 --> 04:30:55,840 the council because I'm not going to be 6156 04:30:55,840 --> 04:30:56,800 here next month. 6157 04:30:56,800 --> 04:31:02,550 >> Okay. 6158 04:31:02,560 --> 04:31:05,760 So, I I was um a little surprised to see 6159 04:31:05,760 --> 04:31:10,000 this um on the agenda and um you know, 6160 04:31:10,000 --> 04:31:14,720 having spent 12 years on the council um 6161 04:31:14,720 --> 04:31:17,040 you know, it it probably cost me a 6162 04:31:17,040 --> 04:31:20,239 couple thousand dollars a year um out of 6163 04:31:20,239 --> 04:31:23,359 my pocket and I'm sure that it you know, 6164 04:31:23,359 --> 04:31:24,960 at this point you're you're spending 6165 04:31:24,960 --> 04:31:29,279 that. But um I did it because I felt it 6166 04:31:29,279 --> 04:31:33,520 was a privilege to be able to serve the 6167 04:31:33,520 --> 04:31:36,159 town of Ross and you know I had lived 6168 04:31:36,159 --> 04:31:39,359 here for 50 years. It was it was really 6169 04:31:39,359 --> 04:31:43,040 my way of giving back and I kind of felt 6170 04:31:43,040 --> 04:31:48,399 like the founding fathers you know they were in South Carolina or Virginia 6171 04:31:48,399 --> 04:31:49,920 and they had to go all the way to 6172 04:31:49,920 --> 04:31:52,880 Philadelphia on their own money and stay 6173 04:31:52,880 --> 04:31:55,279 in their own hotels. But they did it 6174 04:31:55,279 --> 04:31:59,760 because they wanted to build a country. 6175 04:31:59,760 --> 04:32:01,520 And the other thing is that you know 6176 04:32:01,520 --> 04:32:03,120 when you go out and you're doing a 6177 04:32:03,120 --> 04:32:04,960 variance, you're doing this things, you 6178 04:32:04,960 --> 04:32:07,920 know, you're doing this out of your time 6179 04:32:07,920 --> 04:32:10,080 and your effort and nobody can say to 6180 04:32:10,080 --> 04:32:11,520 you, "Oh, well, you're getting paid for 6181 04:32:11,520 --> 04:32:13,279 this job. You know, you're making money 6182 04:32:13,279 --> 04:32:15,359 on this." 6183 04:32:15,359 --> 04:32:22,239 I know the other communities get paid a a stipen, but I've just always felt, 6184 04:32:22,239 --> 04:32:23,680 you know, whether it was the Marin 6185 04:32:23,680 --> 04:32:25,600 County when we had our mayor and 6186 04:32:25,600 --> 04:32:27,680 councilman's meeting, you know, the 6187 04:32:27,680 --> 04:32:30,800 other towns would pay for that, but Ross 6188 04:32:30,800 --> 04:32:33,040 always paid individual council members 6189 04:32:33,040 --> 04:32:35,439 paid to go to those meetings. 6190 04:32:35,439 --> 04:32:38,080 >> I just feel that this is a um a 6191 04:32:38,080 --> 04:32:40,960 different community than anywhere else 6192 04:32:40,960 --> 04:32:44,640 in the whole country. And 6193 04:32:44,640 --> 04:32:47,920 I just feel that that it's wrong. The 6194 04:32:47,920 --> 04:32:50,560 amount by the time you pay your taxes, 6195 04:32:50,560 --> 04:32:52,319 you're not making any money. Why would 6196 04:32:52,319 --> 04:32:54,319 you want to Why would you want to do 6197 04:32:54,319 --> 04:32:57,439 that? I I think it kind of 6198 04:32:57,439 --> 04:33:00,399 cheapens what we do up here. Thank you. 6199 04:33:00,399 --> 04:33:07,349 >> Thank you, Charlie. 6200 04:33:07,359 --> 04:33:12,551 Any 6201 04:33:12,561 --> 04:33:14,000 council correspondence? Sorry, we're 6202 04:33:14,000 --> 04:33:16,320 moving to item number 20. No action 6203 04:33:16,320 --> 04:33:19,760 items. Any council correspondence? 6204 04:33:19,760 --> 04:33:22,561 Um, future council items. We already 6205 04:33:22,561 --> 04:33:25,600 discussed amending the ordinances to 6206 04:33:25,600 --> 04:33:29,359 allow us to do those options of 6207 04:33:29,359 --> 04:33:34,000 building, bidding, etc. Anything else? 6208 04:33:34,000 --> 04:33:37,359 Yeah, I wanted to agendaize if everyone 6209 04:33:37,359 --> 04:33:39,760 if someone would join me on this Tony 6210 04:33:39,760 --> 04:33:43,520 Tutoto's issue this the the letter we 6211 04:33:43,520 --> 04:33:49,520 got. I'm cons really concerned that um 6212 04:33:49,520 --> 04:33:51,760 that that it might drive the business 6213 04:33:51,760 --> 04:33:55,760 out. So, um I don't know what the 6214 04:33:55,760 --> 04:33:57,359 usually these things are dealt with with 6215 04:33:57,359 --> 04:34:00,480 the town, but if this gets public and 6216 04:34:00,480 --> 04:34:02,240 there's I think the public's going to be 6217 04:34:02,240 --> 04:34:04,240 very upset. So, I don't know how to 6218 04:34:04,240 --> 04:34:06,719 handle that or but I do think there will 6219 04:34:06,719 --> 04:34:10,719 need to be a public forum to to to talk 6220 04:34:10,719 --> 04:34:13,119 about it. 6221 04:34:13,119 --> 04:34:14,561 Um I uh 6222 04:34:14,561 --> 04:34:18,080 >> this is um I earlier this evening today 6223 04:34:18,080 --> 04:34:20,160 I sent the council just to give them a 6224 04:34:20,160 --> 04:34:23,279 heads up about the um code compliance 6225 04:34:23,279 --> 04:34:25,199 letter that was sent because of the 6226 04:34:25,199 --> 04:34:30,230 violations of the town's code 6227 04:34:30,240 --> 04:34:31,920 » process under code enforcement and it 6228 04:34:31,920 --> 04:34:33,600 will come to you eventually if it needs 6229 04:34:33,600 --> 04:34:36,240 to. So it it's not an administrative 6230 04:34:36,240 --> 04:34:38,160 legislative item for a future agenda 6231 04:34:38,160 --> 04:34:39,600 item. It wouldn't be appropriate to 6232 04:34:39,600 --> 04:34:42,480 follow that process under on itself 6233 04:34:42,480 --> 04:34:45,840 >> if it's challenged. Correct. 6234 04:34:45,840 --> 04:34:48,480 >> Okay. 6235 04:34:48,480 --> 04:34:51,840 >> Anything else? Um, council member 6236 04:34:51,840 --> 04:34:55,199 participation at the communication table 6237 04:34:55,199 --> 04:34:58,080 on the What's the dates, Christa? August 6238 04:34:58,080 --> 04:34:59,760 13th. 6239 04:34:59,760 --> 04:35:02,160 Who Who would like to be at the post 6240 04:35:02,160 --> 04:35:04,080 office table? Terry and I did it today. 6241 04:35:04,080 --> 04:35:06,639 It was very enjoyable. We did not 6242 04:35:06,639 --> 04:35:09,279 receive one complaint. Everyone found a 6243 04:35:09,279 --> 04:35:11,359 place to park. Everyone was in a good 6244 04:35:11,359 --> 04:35:15,279 mood. It went by really fast. 6245 04:35:15,279 --> 04:35:17,840 >> Any takers? 6246 04:35:17,840 --> 04:35:19,520 >> Elizabeth, you said yes. 6247 04:35:19,520 --> 04:35:20,160 >> Yes. 6248 04:35:20,160 --> 04:35:24,080 >> Okay. Anybody else? 6249 04:35:24,080 --> 04:35:28,470 >> August 13th. 6250 04:35:28,480 --> 04:35:33,590 » It's a Thursday. 6251 04:35:33,600 --> 04:35:37,520 » I can try to to do it with Elizabeth. 6252 04:35:37,520 --> 04:35:39,760 >> Okay. 6253 04:35:39,760 --> 04:35:43,279 great. Thank you. Um 21 meeting 6254 04:35:43,279 --> 04:35:45,680 evaluation. 6255 04:35:45,680 --> 04:35:50,310 It's really late. 6256 04:35:50,320 --> 04:35:53,039 Any comments? 6257 04:35:53,039 --> 04:35:55,039 >> I think it was late. 6258 04:35:55,039 --> 04:35:55,520 >> Good discussion. 6259 04:35:55,520 --> 04:35:58,320 >> It was good. A good discussion, right? 6260 04:35:58,320 --> 04:36:00,639 >> Good. Yeah, I agree. All right, we are 6261 04:36:00,639 --> 04:36:04,439 adjourned. Thank you.