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Council

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member Kercher

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>> here.

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>> Council member Ding

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>> here.

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>> Council member Salter

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>> here. Can you hear me? Okay.

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>> Yes.

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Can you state your location? Um if

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the agenda has been posted and if there

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is anybody in the room with you.

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>> I'm I'm participating via Zoom from One

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Market in San Francisco. The agenda has

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been posted and there's nobody in the

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room.

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>> Thank you. Thank you.

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>> Um, has the agenda been posted?

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>> Yes, mayor.

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>> Any changes to the agenda?

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>> Not for me.

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>> Um, so what I'd like to do is um

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instead of taking public comment right

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now, I would like to um go through the

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agenda items and then take public

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comment um and then we'll bring it back

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for discussion at the end.

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>> [clears throat]

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>> Um and I will allow additional time for

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certain members of the public to the

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extent that they need additional time.

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Okay.

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Um, so I called this uh meeting, special

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meeting um, Monday morning and it was

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based on a meeting that Elizabeth

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Robbins and I had with the citizens

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advisory committee on Friday morning um,

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June 19. and they expressed concern to

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us that the momentum and focus of the

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CAC plan that they proposed on April

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29th was being lost and their the focus

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um was to embrace the CAC plan, hire an

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architect and start designing right

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away. um to them there is no need to

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update the facility's master plan.

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Various planning and design elements,

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driveways, elevation of the bays, police

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car parking,

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etc. can be worked out by the architect.

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Um they also um told us that there's no

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need to determine a procurement method,

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design, bid, build or design

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prior to hiring an architect. They're

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very concerned that delays and a shifted

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focus from implementing the CAC plan to

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updating the facilities master plan is

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hurting the support and the momentum for

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the CAC plan. And they're concerned that

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this this will make it harder to pass a

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bond measure to fund the CAC plan when

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that happens, probably hopefully March

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of 2027.

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So, their direction to Elizabeth and me

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um on Friday was hire an architect as

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soon as possible based on subcommittee

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recommendation.

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Don't update the facilities master plan.

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Resend the RFPs that are currently

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outstanding to update the facil's master

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plan.

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Delay deciding on a procurement process

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for now and direct the staff to work

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with the CAC.

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Um, I felt obligated to bring those

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concerns back to the entire council. I

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am only one person on the town council.

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I'm 20% of the town council. Being mayor

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in the town of Ross

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means that I just need to be really on

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time for our meetings. That's about it.

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So, I wanted to share with the council

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and with staff um the concerns that the

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CAC raised um and we can have a

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discussion and figure out how we can go

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forward from here. Elizabeth, do you

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have anything to add? Well, yes, just

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one other thing which is with respect to um the delay um there this really is

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timesensitive because we want to be sure

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that we can complete the paramedic um um

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the paramedic facility before the

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deadline of January 2029 and that that

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is being jeopardized also. So besides

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the reasons you mentioned Julie, this

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was the other concern of the CAC that we

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weren't moving fast enough to meet that

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obligation.

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>> Yeah. Thank you. Um, so, um, Town

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Manager Johnson, you wrote an excellent

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staff report that we received very late

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last night. Um, thank you.

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>> Um, maybe you could briefly address some

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of the concerns that you raised in your

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staff report um, briefly because I think

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most of us have seen it.

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>> Um, that would be really helpful.

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>> Great. Thank you. Uh, good afternoon,

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mayor and council members. Uh the

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purpose as I understand it of today's

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discussion is um not to revisit the

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council's discussion to identify the CAC

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concept as the preferred alternative for

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the civic center project. That decision

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was made on May 6 when the council

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adopted resolution number 2623.

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The council has already selected the CAC

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concept as its preferred design uh

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concept. This is not a debate about

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concept B.

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versus the CAC concept. The request for

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proposals, what we call an RFP, for plan

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amendment services is intended to

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implement the CAC design concept. It is

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not intended to replace it or delay it,

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but to implement it.

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So the question before the council today

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is is a different one and that is how

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should the town proceed with the

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implementation of the council's preserve

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preferred concept which is the CI CAC

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concept.

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staff evaluated the demands made by CAC

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and FORF and prepared the staff report

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sent LA late last night uh to the

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council um and then posted online this

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morning outlining two potential paths

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forward. The first option is to continue

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with the facility master plan amendment

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and concept validation process

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authorized by the town council on June

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11th. The second option is to terminate

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that current RFP process and proceed

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directly into negotiations with a single

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architectural firm. After careful and

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detailed review, I strongly recommend

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that the council continue with option

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one. Option one is based on sound

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project management, fiscal stewardship,

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procurement integrity, and risk

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reduction. It is not based on opposition

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to the CAC pro concept. Again, the

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council chose it. That's what we're

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doing. In fact, the current RFP process

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is intended to substantially advance

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that CAC concept, not to replace it, to

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advance it.

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The purpose of the facilities master

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plan amendment process is to refine and

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validate the council's preferred

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concept. Resolve the outstanding

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technical and operational issues which

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are outlined in the agenda report.

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Develop reliable cost information and

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establish a sound foundation for future

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design, financing, and implementing

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decisions.

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Several significant project issues

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remain unresolved. These include future

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fire service planning, police

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operational requirements,

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public works needs,

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site circulation and parking,

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flood plane compliance,

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historic preservation requirements,

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project phasing, cost validation,

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financing strategy, and project

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delivery. methodology.

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These issues directly affect project

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scope, cost, and feasibility.

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These significant project issues must be

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addressed and resolved before the town

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commits to a long-term

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multi-million dollar architectural

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services agreement. One of the key

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reasons for recommending op option one

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is that it preserves the integrity of

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the competitive procurement process

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that is currently underway. The town

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council authorized the RFP on June 11th.

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10 highly qualified firms have been

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invited to participate and proposals are

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due on July 2nd. That is 8 days from

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now.

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Allowing that process to proceed

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provides the town with independent

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professional perspectives, competitive

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pricing, and valuable information

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regarding project scope, methodology,

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and cost. By contrast, option two would

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require the town to terminate to

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terminate an active procurement process

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and negotiate directly with a single

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architect before many of the fundamental

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project assumptions have been resolved.

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At this time, the town does not yet have

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a validated project scope,

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a construction budget, an implementation

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strategy, or policy direction on several

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key issues, including future fire

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service planning. As a result, staff

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would be negotiating architectural

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services without first establishing the

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critical information necessary to effect

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effectively evaluate scope, fees,

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overall value.

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Staff is also concerned that unresolved

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project issues would continue to evolve

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during design, increasing the likelihood

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of expensive contract amendments with

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the architect, redesign efforts, cost

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increases, and schedule impacts.

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Another important consideration is

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future financing. If the town ultimately

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pursues a general obligation bond or

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another financing strategy, it is

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important that voters and decision

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makers have access to a clearly defined

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project scope, reliable cost estimates,

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and a realistic implementation plan.

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Completing the master plan amendment and

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concept validation process will help

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provide this information.

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I would also like to emphasize that

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continuing the current process is not

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expected to create a lengthy delay and

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may in fact save time. Based on the

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current schedule, staff estimates that

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the amendment and validation effort can

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be completed with approximately four

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months and enable the council to weigh

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in on a potential

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funding measure.

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This work can position the town to begin

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financing evaluations in late 2026 and

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early 2027 while substantially reducing

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project risk.

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Incling

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staff's recommendation is

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straightforward.

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The council has already selected its

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preferred concept and now the town

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should take the time necessary to

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validate that concept. Confirm project

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requirements, establish reliable costs,

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evaluate financing options, and develop

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a clear implementation strategy before

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entering into a long-term

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architectural design agreement. For

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these reasons, I recommend that the

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council maintain its current direction,

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allow the facility master plan amendment

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RFP process to continue. Remember,

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proposal is due in 8 days and continue

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implementation of the CAC concept

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through the structured planning process.

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It's already been authorized by the

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council.

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Thank you for the opportunity.

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» Ben, would it be okay if people have if

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council members have questions of

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Christa to ask them now?

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>> Questions, council members?

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You know, I just have one um it's

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there's a question about the wording. Um

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the the beginning of the staff report uh

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said that the the that the meeting um on

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June 19 um

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the meeting today to discuss demands

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made by the CAC and friends of the Ross

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Firehouse to the mayor and mayor prom on

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June 19. It there weren't demands. It

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was it was it wasn't forth. It was the

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citizens advisory committee that asked

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to meet with Julie and me as members of

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00:13:03,600 --> 00:13:06,079
the the architecture procurement

284
00:13:06,079 --> 00:13:08,000
committee, whatever we call ourselves.

285
00:13:08,000 --> 00:13:11,519
Um and um that and there were

286
00:13:11,519 --> 00:13:13,600
recommendations made at that meeting

287
00:13:13,600 --> 00:13:16,079
discussed amongst everyone. There were

288
00:13:16,079 --> 00:13:19,040
no demands. So really this meeting today

289
00:13:19,040 --> 00:13:22,320
is to discuss the recommendations that

290
00:13:22,320 --> 00:13:25,600
the CAC shared with the mayor and mayor

291
00:13:25,600 --> 00:13:28,880
prom on June 19.

292
00:13:28,880 --> 00:13:31,040
I'm sorry. Is that a question for me or

293
00:13:31,040 --> 00:13:32,480
>> you know I realize I mean the question

294
00:13:32,480 --> 00:13:34,880
was why why is it worded that way? But I

295
00:13:34,880 --> 00:13:38,000
it's it's really I it's okay. I mean

296
00:13:38,000 --> 00:13:39,920
it's not really a question. It's more of

297
00:13:39,920 --> 00:13:43,120
a a reflection.

298
00:13:43,120 --> 00:13:44,079
Mhm.

299
00:13:44,079 --> 00:13:47,509
>> Uh Christa,

300
00:13:47,519 --> 00:13:50,079
are there ways that you could speed up

301
00:13:50,079 --> 00:13:54,160
the process a bit or do things

302
00:13:54,160 --> 00:13:56,720
simultaneously, several things at the

303
00:13:56,720 --> 00:13:57,920
same time

304
00:13:57,920 --> 00:14:00,320
>> as opposed to A, B, C, D, A and B

305
00:14:00,320 --> 00:14:03,839
together, C and D together. some way to

306
00:14:03,839 --> 00:14:07,360
just short speed up the time frame

307
00:14:07,360 --> 00:14:11,120
>> so that instead of having uh a report

308
00:14:11,120 --> 00:14:14,160
available in what November, it might be

309
00:14:14,160 --> 00:14:16,880
available in

310
00:14:16,880 --> 00:14:19,839
end of August, October.

311
00:14:19,839 --> 00:14:22,959
>> Um thank you for the question. Um this

312
00:14:22,959 --> 00:14:25,199
process actually usually takes over a

313
00:14:25,199 --> 00:14:30,560
year. So 4 months is really is uh is

314
00:14:30,560 --> 00:14:32,320
already moving quickly especially

315
00:14:32,320 --> 00:14:35,199
because the CAC

316
00:14:35,199 --> 00:14:37,120
concept

317
00:14:37,120 --> 00:14:40,000
includes

318
00:14:40,000 --> 00:14:44,160
reusing or um an existing trying to

319
00:14:44,160 --> 00:14:46,079
reuse an existing building which is

320
00:14:46,079 --> 00:14:49,040
going to require

321
00:14:49,040 --> 00:14:52,320
um studies and such as hazardous

322
00:14:52,320 --> 00:14:54,880
materials you know really digging in.

323
00:14:54,880 --> 00:14:57,199
Whereas if you didn't have to do that,

324
00:14:57,199 --> 00:14:59,120
you wouldn't we that would save time

325
00:14:59,120 --> 00:15:02,320
right there. So there and there are a

326
00:15:02,320 --> 00:15:06,079
lot of policy issues that the council we

327
00:15:06,079 --> 00:15:08,959
need direction from the council on. So,

328
00:15:08,959 --> 00:15:12,639
I think if the council were to agree to

329
00:15:12,639 --> 00:15:15,120
um you know, setting up a meeting

330
00:15:15,120 --> 00:15:18,079
schedule every two weeks, I recall uh

331
00:15:18,079 --> 00:15:20,399
when I first started working here, um

332
00:15:20,399 --> 00:15:22,000
there was a lot going on with the

333
00:15:22,000 --> 00:15:24,320
Branson school conditional use permit

334
00:15:24,320 --> 00:15:26,480
amendment process and I believe

335
00:15:26,480 --> 00:15:28,399
Elizabeth Robbins was mayor at the time

336
00:15:28,399 --> 00:15:30,880
and and she had a good idea which was to

337
00:15:30,880 --> 00:15:32,800
schedule these she knew there were going

338
00:15:32,800 --> 00:15:34,639
to require special meetings. So, she set

339
00:15:34,639 --> 00:15:37,279
out, let's let's let's put these meeting

340
00:15:37,279 --> 00:15:38,880
dates in place, and if we don't need

341
00:15:38,880 --> 00:15:41,360
them, we can always cancel it. I think

342
00:15:41,360 --> 00:15:48,880
that would be a good place to start. Um so that with the architect on board

343
00:15:48,880 --> 00:15:51,839
and we can get the council and of course

344
00:15:51,839 --> 00:15:54,160
the community input at the meetings and

345
00:15:54,160 --> 00:15:55,680
I think that would be a good place to

346
00:15:55,680 --> 00:15:59,360
start. Um there is already, you know,

347
00:15:59,360 --> 00:16:01,040
the the architect is certainly an

348
00:16:01,040 --> 00:16:02,959
incredibly important part of this

349
00:16:02,959 --> 00:16:05,360
process, but there are other things that

350
00:16:05,360 --> 00:16:08,240
we need to be moving along on. It's it's

351
00:16:08,240 --> 00:16:11,440
the um it's the the trying to figure out

352
00:16:11,440 --> 00:16:12,959
how we're going to finance and like that

353
00:16:12,959 --> 00:16:17,199
is not ending our um our negotiations

354
00:16:17,199 --> 00:16:19,600
working with a affordable housing

355
00:16:19,600 --> 00:16:22,079
partner that moves forward. the

356
00:16:22,079 --> 00:16:23,920
communication the the work with the

357
00:16:23,920 --> 00:16:25,680
telecommunications to come up with the

358
00:16:25,680 --> 00:16:28,160
lease agreement, the discussions ongoing

359
00:16:28,160 --> 00:16:29,680
discussions with the paramedic

360
00:16:29,680 --> 00:16:32,959
authority. There are all different um

361
00:16:32,959 --> 00:16:35,279
parts of this process that are moving

362
00:16:35,279 --> 00:16:37,440
along and that are necessary to keep

363
00:16:37,440 --> 00:16:41,920
moving forward with um

364
00:16:41,920 --> 00:16:45,440
as we get council

365
00:16:45,440 --> 00:16:47,680
policy direction on some of these really

366
00:16:47,680 --> 00:16:51,440
key things that is going to help us. We

367
00:16:51,440 --> 00:16:54,480
need to be developing an RFP for the big

368
00:16:54,480 --> 00:16:57,920
architect contract, right? So, we don't

369
00:16:57,920 --> 00:16:59,839
want to have to wait until the very end

370
00:16:59,839 --> 00:17:02,160
when the council actually adopts the

371
00:17:02,160 --> 00:17:03,839
amendment.

372
00:17:03,839 --> 00:17:07,199
Once we have the council direction on

373
00:17:07,199 --> 00:17:09,439
some of these big policy issues, we can

374
00:17:09,439 --> 00:17:12,400
be in the meantime working on that. So,

375
00:17:12,400 --> 00:17:14,880
it can, you know, it can start right

376
00:17:14,880 --> 00:17:20,240
away. So, I would be working with our part-time project manager, David

377
00:17:20,240 --> 00:17:23,600
Kelly, and our owner's representative,

378
00:17:23,600 --> 00:17:26,400
his name is um Dustin Alamo with Griffin

379
00:17:26,400 --> 00:17:29,120
Structures to who has extensive

380
00:17:29,120 --> 00:17:30,960
experience working on these kinds of

381
00:17:30,960 --> 00:17:33,840
public process to projects to move

382
00:17:33,840 --> 00:17:35,679
things forward as quickly we can. I

383
00:17:35,679 --> 00:17:38,880
mean, I certainly hear that and we all I

384
00:17:38,880 --> 00:17:41,919
mean, as from the employee perspective,

385
00:17:41,919 --> 00:17:44,400
we all want to have a new a new place to

386
00:17:44,400 --> 00:17:46,320
work and we definitely want the

387
00:17:46,320 --> 00:17:48,799
paramedics to have a home to go into as

388
00:17:48,799 --> 00:17:51,760
is our contractual obligation.

389
00:17:51,760 --> 00:17:55,120
So, um, that is our intent. That's what

390
00:17:55,120 --> 00:17:57,919
we we would be doing. But I I have to I

391
00:17:57,919 --> 00:17:59,200
I'm not going to be able to just to say,

392
00:17:59,200 --> 00:18:00,480
"Yeah, we're going to get it done with a

393
00:18:00,480 --> 00:18:02,799
month just to I I need to be

394
00:18:02,799 --> 00:18:04,640
straightforward with you that this is a

395
00:18:04,640 --> 00:18:07,360
public this is a process. It's it's

396
00:18:07,360 --> 00:18:08,720
going to take time and things are going

397
00:18:08,720 --> 00:18:11,280
to come up that need to be dealt with.

398
00:18:11,280 --> 00:18:14,080
But if we have the council prepared to

399
00:18:14,080 --> 00:18:17,120
give us that feedback and allow that

400
00:18:17,120 --> 00:18:20,320
formal process for um community input

401
00:18:20,320 --> 00:18:23,600
that council meetings allow for

402
00:18:23,600 --> 00:18:26,080
that's going to help us tremendously. So

403
00:18:26,080 --> 00:18:28,559
you're saying that one of the ways to

404
00:18:28,559 --> 00:18:31,360
speed up this process maybe for because

405
00:18:31,360 --> 00:18:32,960
you're talking about making policy

406
00:18:32,960 --> 00:18:35,039
decisions that affect the moving

407
00:18:35,039 --> 00:18:35,440
>> right

408
00:18:35,440 --> 00:18:37,679
>> is for us to meet more frequently. Is

409
00:18:37,679 --> 00:18:39,440
that a lot of work on your staff to

410
00:18:39,440 --> 00:18:41,840
prepare for multiple council meetings in

411
00:18:41,840 --> 00:18:43,120
a month

412
00:18:43,120 --> 00:18:44,400
>> in addition to what you're already

413
00:18:44,400 --> 00:18:45,039
doing?

414
00:18:45,039 --> 00:18:46,799
>> Yeah, I mean certainly our our town

415
00:18:46,799 --> 00:18:48,880
clerk and and our staff have to put

416
00:18:48,880 --> 00:18:50,720
together the meeting. It's it's more

417
00:18:50,720 --> 00:18:54,160
about um you know preparing the agenda

418
00:18:54,160 --> 00:18:55,679
items and working with the town

419
00:18:55,679 --> 00:18:57,600
attorney's office on any items that

420
00:18:57,600 --> 00:19:00,640
require his review. But you know my

421
00:19:00,640 --> 00:19:02,160
entire career I've worked for councils

422
00:19:02,160 --> 00:19:04,320
that work twice a that that meet twice a

423
00:19:04,320 --> 00:19:08,880
month or more. So, um I think it really

424
00:19:08,880 --> 00:19:11,600
the hardest part is uh one of the

425
00:19:11,600 --> 00:19:13,840
hardest part is scheduling the meetings.

426
00:19:13,840 --> 00:19:17,039
Hardest it's tangible, but the council

427
00:19:17,039 --> 00:19:18,640
you're busy. You have other boards and

428
00:19:18,640 --> 00:19:20,320
commissions. The town attorney is busy.

429
00:19:20,320 --> 00:19:22,880
He has other clients. They're it's hard

430
00:19:22,880 --> 00:19:25,280
getting everybody together. But if we do

431
00:19:25,280 --> 00:19:27,360
as Elizabeth Robbins did four years ago

432
00:19:27,360 --> 00:19:30,320
and set up a series of meetings and if

433
00:19:30,320 --> 00:19:33,200
we don't need them council them I think

434
00:19:33,200 --> 00:19:36,480
that's a good a good way to start. So so

435
00:19:36,480 --> 00:19:38,720
on the opposite side so if we don't meet

436
00:19:38,720 --> 00:19:41,440
as frequently then the council is

437
00:19:41,440 --> 00:19:44,160
holding up the process.

438
00:19:44,160 --> 00:19:45,919
>> Yeah. I mean that's certainly part it's

439
00:19:45,919 --> 00:19:47,520
part of it. Yeah.

440
00:19:47,520 --> 00:19:53,990
>> Okay. Thanks.

441
00:19:54,000 --> 00:19:56,559
» Assuming we were to go with what is it

442
00:19:56,559 --> 00:19:59,120
option one which is the what we left the

443
00:19:59,120 --> 00:20:01,360
last meeting with

444
00:20:01,360 --> 00:20:04,880
and we go through this initial phase.

445
00:20:04,880 --> 00:20:07,440
What do we end up with by ideally

446
00:20:07,440 --> 00:20:09,600
December? What do we have? How detailed

447
00:20:09,600 --> 00:20:12,640
is that plan? It probably going to show

448
00:20:12,640 --> 00:20:14,799
us where buildings are and so forth.

449
00:20:14,799 --> 00:20:17,520
Will it include a floor plan? Well, or

450
00:20:17,520 --> 00:20:19,360
does that all then go over to the

451
00:20:19,360 --> 00:20:23,760
architectural firm? Do you know

452
00:20:23,760 --> 00:20:25,200
>> what do you mean by to the architectural

453
00:20:25,200 --> 00:20:26,880
firm? The architect would be working on

454
00:20:26,880 --> 00:20:27,280
it.

455
00:20:27,280 --> 00:20:29,200
>> You know,

456
00:20:29,200 --> 00:20:30,960
we we we're throwing all these terms

457
00:20:30,960 --> 00:20:32,799
around and perhaps I I have a

458
00:20:32,799 --> 00:20:34,559
misunderstanding based on those terms,

459
00:20:34,559 --> 00:20:36,240
but based on my experience, you start

460
00:20:36,240 --> 00:20:37,919
out with an idea

461
00:20:37,919 --> 00:20:40,000
>> and then if you have a lot of expertise,

462
00:20:40,000 --> 00:20:42,080
which my firm does, we have people who

463
00:20:42,080 --> 00:20:44,080
do construction on our staff or we used

464
00:20:44,080 --> 00:20:44,960
to,

465
00:20:44,960 --> 00:20:47,280
>> we do a lot of that. Then we go to the

466
00:20:47,280 --> 00:20:48,880
architects and say, "Okay, give us the

467
00:20:48,880 --> 00:20:51,120
plants or tell us what's wrong with

468
00:20:51,120 --> 00:20:55,600
this." And then we go ahead. Now, here

469
00:20:55,600 --> 00:20:57,360
we don't have that kind of in-house

470
00:20:57,360 --> 00:20:59,520
expertise. So, we're looking for some

471
00:20:59,520 --> 00:21:01,120
firm outside to help us, an

472
00:21:01,120 --> 00:21:03,760
architectural firm or another firm. When

473
00:21:03,760 --> 00:21:06,320
we did the original site plan, we did

474
00:21:06,320 --> 00:21:08,159
not start with an architectural firm. We

475
00:21:08,159 --> 00:21:09,840
started with a firm that could help us

476
00:21:09,840 --> 00:21:12,240
think this through and give us a lot of

477
00:21:12,240 --> 00:21:17,600
alternatives. But what we ended up was with was pretty general. It didn't

478
00:21:17,600 --> 00:21:20,400
include detailed plans, but it didn't

479
00:21:20,400 --> 00:21:22,400
take into account what our needs were

480
00:21:22,400 --> 00:21:24,000
space-wise.

481
00:21:24,000 --> 00:21:26,559
>> Are you talking about the the

482
00:21:26,559 --> 00:21:29,280
>> Okay. Well, that actually was done by an

483
00:21:29,280 --> 00:21:30,400
architect firm. Was it?

484
00:21:30,400 --> 00:21:32,240
>> KPA is an architect firm and they're

485
00:21:32,240 --> 00:21:33,039
actually

486
00:21:33,039 --> 00:21:33,840
>> Yeah. Okay.

487
00:21:33,840 --> 00:21:36,080
>> Um but that is a planning document.

488
00:21:36,080 --> 00:21:36,559
>> Yeah.

489
00:21:36,559 --> 00:21:38,480
>> Not construction documents.

490
00:21:38,480 --> 00:21:41,520
>> Yes. And so what I'd like to do is um we

491
00:21:41,520 --> 00:21:43,120
do have David Kelly, our part-time

492
00:21:43,120 --> 00:21:44,720
project manager, is available and I'd

493
00:21:44,720 --> 00:21:46,159
like him to chime in because I don't

494
00:21:46,159 --> 00:21:47,360
want to give you the wrong information.

495
00:21:47,360 --> 00:21:49,039
Is that okay?

496
00:21:49,039 --> 00:21:49,440
>> Yeah,

497
00:21:49,440 --> 00:21:55,245
>> he's right here.

498
00:21:55,255 --> 00:21:55,360
[clears throat]

499
00:21:55,360 --> 00:21:55,840
>> Just

500
00:21:55,840 --> 00:21:57,360
>> I mean, and I don't mean to de labor

501
00:21:57,360 --> 00:21:59,600
bel. I'm just trying to get a clear idea

502
00:21:59,600 --> 00:22:02,159
of how we can move this ahead

503
00:22:02,159 --> 00:22:04,320
>> and whether there's not some duplication

504
00:22:04,320 --> 00:22:05,600
of effort here.

505
00:22:05,600 --> 00:22:07,200
>> Okay. uh particularly if we have two

506
00:22:07,200 --> 00:22:09,280
different firms doing this, we start off

507
00:22:09,280 --> 00:22:10,720
with one firm and then we go to a

508
00:22:10,720 --> 00:22:11,840
different firm for the detailed

509
00:22:11,840 --> 00:22:14,880
drawings. Uh and that I think could

510
00:22:14,880 --> 00:22:16,880
result in delay and more expense.

511
00:22:16,880 --> 00:22:19,679
>> Yeah. And I I at this stage in the

512
00:22:19,679 --> 00:22:21,919
process I I kind of highly doubt that it

513
00:22:21,919 --> 00:22:23,760
would be I mean of course it's always

514
00:22:23,760 --> 00:22:25,840
ultimately up it's up to the council

515
00:22:25,840 --> 00:22:28,080
>> but I think it it would be I think

516
00:22:28,080 --> 00:22:29,919
having a different architect firm come

517
00:22:29,919 --> 00:22:31,760
in and do this to do the other part

518
00:22:31,760 --> 00:22:34,400
would you know they that there's a lot

519
00:22:34,400 --> 00:22:36,000
of work that's already that would have

520
00:22:36,000 --> 00:22:40,080
already been done. So, um

521
00:22:40,080 --> 00:22:43,039
I I I think that would be as we're

522
00:22:43,039 --> 00:22:46,240
looking at um firms that would be a

523
00:22:46,240 --> 00:22:48,000
little more that would be challenging to

524
00:22:48,000 --> 00:22:50,480
have two different firms,

525
00:22:50,480 --> 00:22:51,039
>> but let me

526
00:22:51,039 --> 00:22:52,960
>> Yeah, I I I know we we were starting

527
00:22:52,960 --> 00:22:54,559
from scratch when we did the the

528
00:22:54,559 --> 00:22:56,240
previous thing. We're not starting from

529
00:22:56,240 --> 00:22:56,880
scratch here.

530
00:22:56,880 --> 00:22:58,880
>> Exactly. We're pretty far along

531
00:22:58,880 --> 00:23:01,039
>> and I'm just wondering, do we really

532
00:23:01,039 --> 00:23:03,039
need two FA phases? But sure, if David

533
00:23:03,039 --> 00:23:03,760
has a perspective.

534
00:23:03,760 --> 00:23:05,919
>> Sure. Let me ask uh David is are you on

535
00:23:05,919 --> 00:23:07,600
now? Oh, hi David.

536
00:23:07,600 --> 00:23:09,440
I am Christa. Thank you. Can Can the

537
00:23:09,440 --> 00:23:10,960
council hear me? Okay.

538
00:23:10,960 --> 00:23:13,039
>> Did you hear council member Kercher's uh

539
00:23:13,039 --> 00:23:13,919
question?

540
00:23:13,919 --> 00:23:14,960
>> Yes, I did.

541
00:23:14,960 --> 00:23:15,919
>> Okay.

542
00:23:15,919 --> 00:23:18,080
>> And to rephrase the question, I think

543
00:23:18,080 --> 00:23:20,960
council member, you're asking whether

544
00:23:20,960 --> 00:23:23,760
through the update of the master plan,

545
00:23:23,760 --> 00:23:27,120
you would have or the council would have

546
00:23:27,120 --> 00:23:29,280
uh floor plans.

547
00:23:29,280 --> 00:23:33,919
And uh the answer is not necessarily.

548
00:23:33,919 --> 00:23:35,919
Um, but what you would have is an

549
00:23:35,919 --> 00:23:39,760
advancement of the CAC concept

550
00:23:39,760 --> 00:23:42,799
identifying more specifically

551
00:23:42,799 --> 00:23:46,000
the the square footages that have been

552
00:23:46,000 --> 00:23:48,960
validated for each of the respective

553
00:23:48,960 --> 00:23:52,080
uses uh provided for in the in the civic

554
00:23:52,080 --> 00:23:53,440
center.

555
00:23:53,440 --> 00:23:55,600
um you really get into floor planning

556
00:23:55,600 --> 00:24:00,240
when you get into schematic design and and really

557
00:24:00,240 --> 00:24:02,320
beyond that when you start doing you

558
00:24:02,320 --> 00:24:05,200
know layouts of uh equipment and so

559
00:24:05,200 --> 00:24:08,320
forth. So you you you probably wouldn't

560
00:24:08,320 --> 00:24:12,000
have with the master plan amendment uh

561
00:24:12,000 --> 00:24:13,919
the level of of floor planning that I

562
00:24:13,919 --> 00:24:16,880
think you're you're asking about. Um,

563
00:24:16,880 --> 00:24:18,640
one additional consideration just to

564
00:24:18,640 --> 00:24:22,880
mention is that council is going to uh

565
00:24:22,880 --> 00:24:24,480
consider

566
00:24:24,480 --> 00:24:26,960
uh alternative project or procurement

567
00:24:26,960 --> 00:24:29,440
delivery methods which is going to

568
00:24:29,440 --> 00:24:33,039
include the um one one of those options

569
00:24:33,039 --> 00:24:34,720
for council's consideration is going to

570
00:24:34,720 --> 00:24:36,720
be the progressive design build process

571
00:24:36,720 --> 00:24:39,840
which is being implemented more widely

572
00:24:39,840 --> 00:24:43,120
by a number of local cities in in Marin

573
00:24:43,120 --> 00:24:46,320
County. And in that case, both the

574
00:24:46,320 --> 00:24:48,640
contractor and architected are are

575
00:24:48,640 --> 00:24:51,440
selected together as the design team to

576
00:24:51,440 --> 00:24:54,159
move the project forward. And and there

577
00:24:54,159 --> 00:24:58,080
is some uh opportunities for uh

578
00:24:58,080 --> 00:25:00,400
initiating that process while we're

579
00:25:00,400 --> 00:25:03,679
completing the master plan. Um, and you

580
00:25:03,679 --> 00:25:05,760
know that that obviously there's there's

581
00:25:05,760 --> 00:25:08,880
some work to do uh to implement that

582
00:25:08,880 --> 00:25:10,880
process and and I don't want to assume

583
00:25:10,880 --> 00:25:12,720
that council is ultimately going to

584
00:25:12,720 --> 00:25:19,279
support that but that that would be and and is one of the key reasons why uh

585
00:25:19,279 --> 00:25:21,679
town managers is recommending strongly

586
00:25:21,679 --> 00:25:25,120
option one is because it if you go with

587
00:25:25,120 --> 00:25:27,200
option two it kind of precludes

588
00:25:27,200 --> 00:25:30,240
alternative procurement methods which we

589
00:25:30,240 --> 00:25:33,279
think uh if council does decide to move

590
00:25:33,279 --> 00:25:35,679
in that direction that it's going to

591
00:25:35,679 --> 00:25:38,720
save time uh on the back end. And in

592
00:25:38,720 --> 00:25:41,440
addition to time, reduce risk for the

593
00:25:41,440 --> 00:25:49,039
town because you'll be uh basing the the project on uh cost on a guaranteed

594
00:25:49,039 --> 00:25:51,919
maximum price uh and putting a lot of

595
00:25:51,919 --> 00:25:54,880
the risk on the builder design team

596
00:25:54,880 --> 00:25:57,520
going forward. So that that's just

597
00:25:57,520 --> 00:26:00,000
something to add to to uh Chris's

598
00:26:00,000 --> 00:26:02,799
perspective. The the other element to

599
00:26:02,799 --> 00:26:05,200
consider with respect to saving time

600
00:26:05,200 --> 00:26:08,799
that staff can be working on during the

601
00:26:08,799 --> 00:26:12,080
master plan update is really refining

602
00:26:12,080 --> 00:26:14,559
the project description. And and the

603
00:26:14,559 --> 00:26:16,320
reason I mention that is because the

604
00:26:16,320 --> 00:26:18,880
project description is is really a

605
00:26:18,880 --> 00:26:21,360
critical element of moving forward with

606
00:26:21,360 --> 00:26:26,559
the SQA environmental document. Um and that and that's where there's some

607
00:26:26,559 --> 00:26:28,320
risk if if you do move forward with

608
00:26:28,320 --> 00:26:31,600
schematic design. uh as and if things

609
00:26:31,600 --> 00:26:33,600
change. Of course, we we don't have a

610
00:26:33,600 --> 00:26:38,960
detailed project description. Now, uh it would be ideal to develop that and

611
00:26:38,960 --> 00:26:42,480
then uh concurrently start working on

612
00:26:42,480 --> 00:26:44,880
the environmental review process and

613
00:26:44,880 --> 00:26:46,400
there are probably a number of special

614
00:26:46,400 --> 00:26:48,400
studies that will be necessary to

615
00:26:48,400 --> 00:26:50,240
undertake to to move that move that

616
00:26:50,240 --> 00:26:53,440
process forward. That again is an effort

617
00:26:53,440 --> 00:26:57,200
kind of to uh the earlier question about

618
00:26:57,200 --> 00:26:59,919
uh saving time that that that could also

619
00:26:59,919 --> 00:27:01,760
um if there's some overlap there that

620
00:27:01,760 --> 00:27:04,320
could save time.

621
00:27:04,320 --> 00:27:07,039
>> Could I ask a follow-up question? U what

622
00:27:07,039 --> 00:27:10,400
if we were to go the design build route?

623
00:27:10,400 --> 00:27:12,400
What do we need to have done before

624
00:27:12,400 --> 00:27:17,279
that? I mean to prepare for that what do we need to make a proposal to a

625
00:27:17,279 --> 00:27:20,159
developer and a architectural firm to do

626
00:27:20,159 --> 00:27:22,799
the design build

627
00:27:22,799 --> 00:27:25,440
>> uh my understanding and this is you know

628
00:27:25,440 --> 00:27:27,039
this is something that's new for

629
00:27:27,039 --> 00:27:28,400
Christrista and I and that's part of

630
00:27:28,400 --> 00:27:30,799
bringing on Griffin Structures who you

631
00:27:30,799 --> 00:27:34,080
know has the expertise in in this field

632
00:27:34,080 --> 00:27:40,320
uh but what we what we really need is a solid project description that will

633
00:27:40,320 --> 00:27:46,240
enable us to uh issue a what's similar

634
00:27:46,240 --> 00:27:50,880
to an RFP to select the both the the

635
00:27:50,880 --> 00:27:52,960
builder and the you know who's going to

636
00:27:52,960 --> 00:27:54,640
be the general the GC or the general

637
00:27:54,640 --> 00:28:01,120
contractor along with the architect and that's where you get um a lot of

638
00:28:01,120 --> 00:28:04,480
value in terms of uh cost savings

639
00:28:04,480 --> 00:28:05,840
because they're they're working out

640
00:28:05,840 --> 00:28:07,919
issues in advance. they're working

641
00:28:07,919 --> 00:28:14,320
together to make sure that the it's a a constructible buildable project

642
00:28:14,320 --> 00:28:17,039
and you're reducing ambiguity from the

643
00:28:17,039 --> 00:28:20,159
design process a as you go forward. Uh

644
00:28:20,159 --> 00:28:23,039
and also because of having a guaranteed

645
00:28:23,039 --> 00:28:25,600
maximum price there there's concurrent

646
00:28:25,600 --> 00:28:27,039
value engineering that's being

647
00:28:27,039 --> 00:28:30,240
undertaken to help save to help save

648
00:28:30,240 --> 00:28:32,799
costs. Um but there there is some

649
00:28:32,799 --> 00:28:35,600
process and that we we're going to be uh

650
00:28:35,600 --> 00:28:37,120
we've already have meetings scheduled

651
00:28:37,120 --> 00:28:40,000
with the town attorney to uh you know

652
00:28:40,000 --> 00:28:41,760
work on bringing forward the

653
00:28:41,760 --> 00:28:46,880
implementation strategy for council and again that's that's uh something we

654
00:28:46,880 --> 00:28:50,000
want to advance and would support uh

655
00:28:50,000 --> 00:28:53,669
option one.

656
00:28:53,679 --> 00:28:58,159
» Matt Matt, do you have any questions?

657
00:28:58,159 --> 00:29:01,919
>> Yes, thank you. Um, the first is just

658
00:29:01,919 --> 00:29:05,600
the the the staff report. Who who told

659
00:29:05,600 --> 00:29:07,360
you that the friends were making

660
00:29:07,360 --> 00:29:09,039
demands?

661
00:29:09,039 --> 00:29:10,720
>> Why is that in the staff report?

662
00:29:10,720 --> 00:29:13,600
>> I I told her that.

663
00:29:13,600 --> 00:29:16,480
>> Okay. Cuz the the meeting was with the

664
00:29:16,480 --> 00:29:20,799
citizens advisory committee. Correct.

665
00:29:20,799 --> 00:29:22,720
>> It it was Matt, but there was a

666
00:29:22,720 --> 00:29:24,559
representative from FO for attending the

667
00:29:24,559 --> 00:29:26,159
meeting as well.

668
00:29:26,159 --> 00:29:28,320
>> Okay. But isn't aren't there two members

669
00:29:28,320 --> 00:29:32,789
of FORF on that committee?

670
00:29:32,799 --> 00:29:34,559
» You know, I don't know, but I don't

671
00:29:34,559 --> 00:29:36,640
think that the material issue for us to

672
00:29:36,640 --> 00:29:39,840
discuss today is FORF or

673
00:29:39,840 --> 00:29:41,840
>> No, it's it's all over the staff report.

674
00:29:41,840 --> 00:29:44,159
So, I'm I'm I'm I want to make sure that

675
00:29:44,159 --> 00:29:46,640
the record is very very clear about what

676
00:29:46,640 --> 00:29:49,520
happened at this meeting, what was said,

677
00:29:49,520 --> 00:29:51,520
and what is what what we're putting in

678
00:29:51,520 --> 00:29:55,120
our staff reports. So, um, if for was

679
00:29:55,120 --> 00:29:57,200
not in attendance and it was not a

680
00:29:57,200 --> 00:29:59,520
fourth meeting, I think that this staff

681
00:29:59,520 --> 00:30:02,480
report needs to be amended. So, I I

682
00:30:02,480 --> 00:30:04,480
would like that to be very clear because

683
00:30:04,480 --> 00:30:06,880
we should not be putting in here that

684
00:30:06,880 --> 00:30:09,520
this council is making decisions based

685
00:30:09,520 --> 00:30:11,919
on demands made of it by a group that

686
00:30:11,919 --> 00:30:17,679
made no demands. So, uh, Christa, that you wrote this report, so that's

687
00:30:17,679 --> 00:30:20,320
why I'm asking you the questions.

688
00:30:20,320 --> 00:30:24,000
>> Yeah. and and um you your comments will

689
00:30:24,000 --> 00:30:26,000
absolutely be reflected from the minutes

690
00:30:26,000 --> 00:30:27,440
of that meeting, but I will not be

691
00:30:27,440 --> 00:30:29,520
amending my staff report.

692
00:30:29,520 --> 00:30:31,360
>> I do want to point out, Matt, that the

693
00:30:31,360 --> 00:30:34,240
agenda does not have the word for in it,

694
00:30:34,240 --> 00:30:36,159
and we're not really here to discuss

695
00:30:36,159 --> 00:30:39,440
forth today. So, let's

696
00:30:39,440 --> 00:30:41,279
>> let's try to focus on the CAC

697
00:30:41,279 --> 00:30:43,520
recommendation and how to

698
00:30:43,520 --> 00:30:45,600
>> reading the staff report.

699
00:30:45,600 --> 00:30:48,399
>> The staff report on this item. This is

700
00:30:48,399 --> 00:30:50,960
the item that we're speaking about and a

701
00:30:50,960 --> 00:30:53,679
staff report that is issued for this

702
00:30:53,679 --> 00:30:58,230
item. Is that not correct?

703
00:30:58,240 --> 00:31:01,760
So then you it says right here that the

704
00:31:01,760 --> 00:31:03,279
council

705
00:31:03,279 --> 00:31:06,240
we we in respon that the there was a

706
00:31:06,240 --> 00:31:09,919
promise made by the fourth that was not

707
00:31:09,919 --> 00:31:12,960
being honored.

708
00:31:12,960 --> 00:31:16,960
>> What what does that have to do with with anything?

709
00:31:16,960 --> 00:31:20,880
So, um, Council Member Salter, when we

710
00:31:20,880 --> 00:31:26,559
write staff reports for agenda items,

711
00:31:26,559 --> 00:31:28,399
we

712
00:31:28,399 --> 00:31:31,600
almost always include information about

713
00:31:31,600 --> 00:31:35,520
why the item is on the agenda,

714
00:31:35,520 --> 00:31:37,600
why this is being brought forward to the

715
00:31:37,600 --> 00:31:39,360
council,

716
00:31:39,360 --> 00:31:42,000
what the action is.

717
00:31:42,000 --> 00:31:43,440
Little bit of history, a little bit of

718
00:31:43,440 --> 00:31:45,200
context,

719
00:31:45,200 --> 00:31:46,880
options,

720
00:31:46,880 --> 00:31:51,200
alternatives, financial impact.

721
00:31:51,200 --> 00:31:53,200
This is the information that I was

722
00:31:53,200 --> 00:31:56,799
provided as to why we needed to have a

723
00:31:56,799 --> 00:31:59,200
special meeting.

724
00:31:59,200 --> 00:32:02,000
I had

725
00:32:02,000 --> 00:32:04,960
very very short amount of time to write

726
00:32:04,960 --> 00:32:06,960
my staff report.

727
00:32:06,960 --> 00:32:09,519
I did ask if there was a letter from

728
00:32:09,519 --> 00:32:12,559
FORF that I can include. The mayor told

729
00:32:12,559 --> 00:32:14,720
me there was not.

730
00:32:14,720 --> 00:32:16,320
And this is what this is my staff

731
00:32:16,320 --> 00:32:18,960
report. Your the minutes will reflect

732
00:32:18,960 --> 00:32:20,960
your comments.

733
00:32:20,960 --> 00:32:23,919
Um

734
00:32:23,919 --> 00:32:28,640
but this is an 11page staff report. So

735
00:32:28,640 --> 00:32:31,120
um

736
00:32:31,120 --> 00:32:32,720
I don't know what else I can say to

737
00:32:32,720 --> 00:32:34,720
answer to your question. So,

738
00:32:34,720 --> 00:32:37,600
>> well, I you know, I'm I'm troubled too

739
00:32:37,600 --> 00:32:39,360
as well, Christa. You know, my time is

740
00:32:39,360 --> 00:32:41,600
being taken and all of our time by this

741
00:32:41,600 --> 00:32:44,559
emergency meeting being called. So, I

742
00:32:44,559 --> 00:32:47,679
I'm surprised and the council only met

743
00:32:47,679 --> 00:32:50,240
less than two weeks ago and already made

744
00:32:50,240 --> 00:32:52,960
their direction clear. So, I am

745
00:32:52,960 --> 00:32:54,640
surprised this emergency meeting was

746
00:32:54,640 --> 00:32:57,120
being called and all of our time is

747
00:32:57,120 --> 00:32:58,880
being wasted. So, I want to make sure

748
00:32:58,880 --> 00:33:00,559
that we understand why we're all being

749
00:33:00,559 --> 00:33:02,880
called together to look at this again.

750
00:33:02,880 --> 00:33:05,120
And I'm very troubled by the

751
00:33:05,120 --> 00:33:06,640
characterization

752
00:33:06,640 --> 00:33:08,480
that there is this other group that was

753
00:33:08,480 --> 00:33:11,039
not at this meeting making demands. And

754
00:33:11,039 --> 00:33:12,399
I don't think that that's fair to

755
00:33:12,399 --> 00:33:14,720
anyone. The second thing in here is that

756
00:33:14,720 --> 00:33:17,760
it's pointing to the fact that we as a

757
00:33:17,760 --> 00:33:20,480
council adopted a resolution based on

758
00:33:20,480 --> 00:33:22,960
this promise, which I also do not

759
00:33:22,960 --> 00:33:26,480
believe is true um at all. I think that

760
00:33:26,480 --> 00:33:28,240
the the citizens group came forward with

761
00:33:28,240 --> 00:33:29,919
a beautiful plan that everybody liked.

762
00:33:29,919 --> 00:33:31,919
it had nothing to do with this quote

763
00:33:31,919 --> 00:33:36,320
unquote promise. So before issuing

764
00:33:36,320 --> 00:33:38,240
reports, I think we need to make sure

765
00:33:38,240 --> 00:33:40,159
that we have the facts straight because

766
00:33:40,159 --> 00:33:43,039
these reports will sit forever and it's

767
00:33:43,039 --> 00:33:44,880
very very disconcerting to be called

768
00:33:44,880 --> 00:33:47,919
into an emergency meeting based on facts

769
00:33:47,919 --> 00:33:49,840
that are not true which are actually

770
00:33:49,840 --> 00:33:51,440
just lies

771
00:33:51,440 --> 00:33:53,760
>> and I'm sorry that you were lied to.

772
00:33:53,760 --> 00:33:56,799
>> So I did not call this special meeting.

773
00:33:56,799 --> 00:33:58,720
Um,

774
00:33:58,720 --> 00:34:01,840
this is the staff report for this item.

775
00:34:01,840 --> 00:34:04,240
Um, and

776
00:34:04,240 --> 00:34:07,039
any council member that has comments

777
00:34:07,039 --> 00:34:09,359
about my ability to write staff reports

778
00:34:09,359 --> 00:34:11,359
or what I write in staff reports are

779
00:34:11,359 --> 00:34:14,159
most are absolutely welcome to provide

780
00:34:14,159 --> 00:34:17,280
those comments to me at any time really,

781
00:34:17,280 --> 00:34:19,760
but um, especially during my annual

782
00:34:19,760 --> 00:34:22,399
review.

783
00:34:22,399 --> 00:34:24,399
>> Okay. Well, to be clear, it's not about

784
00:34:24,399 --> 00:34:26,800
your ability to write the staff report,

785
00:34:26,800 --> 00:34:27,200
>> Matt.

786
00:34:27,200 --> 00:34:28,560
>> And I think it's actually

787
00:34:28,560 --> 00:34:30,320
>> Can you ask a question, please, about

788
00:34:30,320 --> 00:34:32,720
what's on the agenda? Let's focus on

789
00:34:32,720 --> 00:34:34,320
that. All right.

790
00:34:34,320 --> 00:34:37,679
>> Okay. So, Christa, I'm curious since the

791
00:34:37,679 --> 00:34:40,399
council met less than two weeks ago and

792
00:34:40,399 --> 00:34:44,240
voted 4 to one to move forward with your

793
00:34:44,240 --> 00:34:46,800
um option, how you feel about this

794
00:34:46,800 --> 00:34:48,399
special meeting being called. I'm not

795
00:34:48,399 --> 00:34:50,000
I'm still not understanding why we're

796
00:34:50,000 --> 00:34:51,679
here.

797
00:34:51,679 --> 00:34:53,520
>> But Matt, I thought Julie made it clear

798
00:34:53,520 --> 00:34:58,000
that that the CAC met with Julie and me,

799
00:34:58,000 --> 00:35:00,480
made some recommendations that we agreed

800
00:35:00,480 --> 00:35:02,320
with and we thought should be shared

801
00:35:02,320 --> 00:35:04,320
with council members so that we could

802
00:35:04,320 --> 00:35:06,320
consider them. I mean, that's why we're

803
00:35:06,320 --> 00:35:09,990
here.

804
00:35:10,000 --> 00:35:12,800
» Again, it was less than two weeks.

805
00:35:12,800 --> 00:35:14,640
>> The municipal code and the Brown Act

806
00:35:14,640 --> 00:35:16,240
allow the mayor to call a special

807
00:35:16,240 --> 00:35:17,520
meeting. It was not up to the town

808
00:35:17,520 --> 00:35:19,520
manager. So, her feelings about it being

809
00:35:19,520 --> 00:35:21,359
called are somewhat irrelevant. So,

810
00:35:21,359 --> 00:35:23,599
let's move on.

811
00:35:23,599 --> 00:35:26,079
>> Okay. So, Chris said, so to be clear,

812
00:35:26,079 --> 00:35:28,720
you're still standing by the original

813
00:35:28,720 --> 00:35:31,119
decision we made two less than two weeks

814
00:35:31,119 --> 00:35:36,550
ago to continue along that path.

815
00:35:36,560 --> 00:35:39,520
» Yes, as stated in my staff report and in

816
00:35:39,520 --> 00:35:42,320
my verbal report that I made at the

817
00:35:42,320 --> 00:35:44,400
beginning of this meeting at 2 PM, which

818
00:35:44,400 --> 00:35:47,520
is I'm calling

819
00:35:47,520 --> 00:35:49,359
Option one.

820
00:35:49,359 --> 00:35:50,880
>> Okay. Thank you. That's it.

821
00:35:50,880 --> 00:35:52,960
>> Yes.

822
00:35:52,960 --> 00:35:56,079
>> So my question Christa is there is there

823
00:35:56,079 --> 00:35:58,960
any way to does the facilities master

824
00:35:58,960 --> 00:36:01,520
plan have to be amended before we can

825
00:36:01,520 --> 00:36:04,720
jump to working on schematics and layout

826
00:36:04,720 --> 00:36:11,440
of floor plans and trying to expedite. I know in a normal situ normal situation

827
00:36:11,440 --> 00:36:13,839
where we had the luxury of time like we

828
00:36:13,839 --> 00:36:16,160
would have you know if we'd started in

829
00:36:16,160 --> 00:36:17,680
2023

830
00:36:17,680 --> 00:36:20,160
um we would have tons of time but

831
00:36:20,160 --> 00:36:22,320
unfortunately the commitment in the

832
00:36:22,320 --> 00:36:23,839
long-term lease with the paramedics

833
00:36:23,839 --> 00:36:26,000
requires us to deliver a paramedic

834
00:36:26,000 --> 00:36:30,320
facility by January of 2029. Um, I'm

835
00:36:30,320 --> 00:36:32,480
just wondering if there's any way to

836
00:36:32,480 --> 00:36:34,720
layer all these steps together so that

837
00:36:34,720 --> 00:36:37,520
we can be moving forward on multiple

838
00:36:37,520 --> 00:36:39,119
fronts. I know you said we're doing the

839
00:36:39,119 --> 00:36:40,960
housing and we're, you know, we're doing

840
00:36:40,960 --> 00:36:43,440
a lot of other things, but in terms of

841
00:36:43,440 --> 00:36:46,000
the most critical thing right now is

842
00:36:46,000 --> 00:36:48,640
getting this cost information for the

843
00:36:48,640 --> 00:36:51,760
December 4th filing to meet the March

844
00:36:51,760 --> 00:36:55,760
2027 general obligation bond. And so I'm

845
00:36:55,760 --> 00:36:58,320
just wondering if there's any way to,

846
00:36:58,320 --> 00:37:00,000
you know, amend the facilities master

847
00:37:00,000 --> 00:37:03,839
plan later, do the work, but not not be,

848
00:37:03,839 --> 00:37:06,320
you know, kind of bureaucratic about it.

849
00:37:06,320 --> 00:37:10,720
Just jump to schematics and and look at

850
00:37:10,720 --> 00:37:14,160
the asbuilts and get the um open up the

851
00:37:14,160 --> 00:37:18,000
building and get the cost estimate to

852
00:37:18,000 --> 00:37:19,760
the best that we can for the general

853
00:37:19,760 --> 00:37:24,150
obligation bond.

854
00:37:24,160 --> 00:37:28,480
So, I I very much understand the

855
00:37:28,480 --> 00:37:31,520
council's interest in moving forward.

856
00:37:31,520 --> 00:37:34,880
Um, and I hope the council recognizes

857
00:37:34,880 --> 00:37:36,480
that

858
00:37:36,480 --> 00:37:39,440
what we've been doing this past year has

859
00:37:39,440 --> 00:37:42,960
um largely been in response to a couple

860
00:37:42,960 --> 00:37:44,800
members of the city council putting

861
00:37:44,800 --> 00:37:50,480
roadblocks in our way. Okay. So it is

862
00:37:50,480 --> 00:37:54,000
part of my responsibility, a big one of

863
00:37:54,000 --> 00:37:56,320
my primary responsibilities

864
00:37:56,320 --> 00:38:02,000
is my fiduciary responsibility to this organization.

865
00:38:02,000 --> 00:38:05,599
At a project cost that is going to be

866
00:38:05,599 --> 00:38:09,359
upwards of $25 million. If it includes a

867
00:38:09,359 --> 00:38:11,680
fire station, you're looking at $10

868
00:38:11,680 --> 00:38:14,560
million more than that.

869
00:38:14,560 --> 00:38:18,240
you. It is my strong recommendation

870
00:38:18,240 --> 00:38:22,800
that you have a facilities master plan

871
00:38:22,800 --> 00:38:26,160
that is accurate that incorporates your

872
00:38:26,160 --> 00:38:32,000
preferred concept which is the CAC plan

873
00:38:32,000 --> 00:38:35,920
and that we're able to price work work

874
00:38:35,920 --> 00:38:37,920
with get an architect agreement that

875
00:38:37,920 --> 00:38:41,200
will be more than $3 million. It will be

876
00:38:41,200 --> 00:38:42,880
more than that if it really if this

877
00:38:42,880 --> 00:38:46,400
truly has a fire station in it.

878
00:38:46,400 --> 00:38:49,359
I need to be able to negotiate an

879
00:38:49,359 --> 00:38:54,000
agreement that um

880
00:38:54,000 --> 00:38:58,400
I will have no leverage

881
00:38:58,400 --> 00:39:02,400
if there is no competitive process. This

882
00:39:02,400 --> 00:39:05,520
is a it you might not and and the town

883
00:39:05,520 --> 00:39:09,040
attorney is welcome to add in with the

884
00:39:09,040 --> 00:39:11,200
professional services agreement. We do

885
00:39:11,200 --> 00:39:14,240
not have to do low bid.

886
00:39:14,240 --> 00:39:18,000
A best practice is and you will see

887
00:39:18,000 --> 00:39:21,359
every city does request for proposals.

888
00:39:21,359 --> 00:39:23,280
That is a best practice. You can look at

889
00:39:23,280 --> 00:39:26,240
the goa website. You can look at the cal

890
00:39:26,240 --> 00:39:28,240
California cities legal of California

891
00:39:28,240 --> 00:39:31,200
cities website. They all say you do

892
00:39:31,200 --> 00:39:33,920
request for proposals. So there is some

893
00:39:33,920 --> 00:39:36,079
element of competition. We can look at

894
00:39:36,079 --> 00:39:38,480
the qualifications. We can look at the

895
00:39:38,480 --> 00:39:41,440
hourly rates. We can look at uh

896
00:39:41,440 --> 00:39:43,359
milestones and how many hours of

897
00:39:43,359 --> 00:39:45,440
architect work and we want to try to

898
00:39:45,440 --> 00:39:48,400
prevent change orders.

899
00:39:48,400 --> 00:39:51,839
Um, if I am asked to go out and

900
00:39:51,839 --> 00:39:57,520
negotiate with one firm, with no

901
00:39:57,520 --> 00:39:59,520
leverage,

902
00:39:59,520 --> 00:40:02,880
it is in effect the council giving out a

903
00:40:02,880 --> 00:40:05,280
blank check. And I know this is not what

904
00:40:05,280 --> 00:40:06,880
you want to hear, but this is the

905
00:40:06,880 --> 00:40:12,320
reality. A blank check. the the um

906
00:40:12,320 --> 00:40:15,920
contract that we currently have the RF

907
00:40:15,920 --> 00:40:18,720
RFP is that what it is that we currently

908
00:40:18,720 --> 00:40:21,200
have pending is based on time and

909
00:40:21,200 --> 00:40:23,359
materials. Correct. No,

910
00:40:23,359 --> 00:40:25,760
>> it's a fixed fee. We are we are going to

911
00:40:25,760 --> 00:40:28,960
be getting fixed fee proposals.

912
00:40:28,960 --> 00:40:30,640
>> Okay. Um

913
00:40:30,640 --> 00:40:33,280
>> and that but that's just for amending

914
00:40:33,280 --> 00:40:35,119
the facilities master plan. It's going

915
00:40:35,119 --> 00:40:37,359
to be teenytiny compared to what this

916
00:40:37,359 --> 00:40:39,680
big project is. And so what's on the

917
00:40:39,680 --> 00:40:42,640
agenda today? If the council wants me to

918
00:40:42,640 --> 00:40:45,520
go in and negotiate a multi-million

919
00:40:45,520 --> 00:40:49,920
dollar agreement with no competition, no

920
00:40:49,920 --> 00:40:54,880
proposals to compare to and then if they

921
00:40:54,880 --> 00:40:57,839
have uh let's say they say uh it's going

922
00:40:57,839 --> 00:41:01,920
to take 500 hours to do something and I

923
00:41:01,920 --> 00:41:04,160
will consult with my experts, right? I'm

924
00:41:04,160 --> 00:41:06,720
not a contractor, but I'm gonna I have

925
00:41:06,720 --> 00:41:08,800
people that are my experts, and they're

926
00:41:08,800 --> 00:41:11,760
going to say, "Wait, it's it's only

927
00:41:11,760 --> 00:41:13,200
going to take them a hundred hours to do

928
00:41:13,200 --> 00:41:17,359
that. It's going to take them half."

929
00:41:17,359 --> 00:41:19,280
What kind of leverage am I going to have

930
00:41:19,280 --> 00:41:20,720
when all they when they're going to be

931
00:41:20,720 --> 00:41:23,520
able to say and I'm not saying it's the

932
00:41:23,520 --> 00:41:25,760
and they're going to be able to say well

933
00:41:25,760 --> 00:41:30,720
the council said they're you know you have you have completely wiped out

934
00:41:30,720 --> 00:41:34,560
my ability to get a competitive

935
00:41:34,560 --> 00:41:36,880
agreement. It could be a fantastic

936
00:41:36,880 --> 00:41:39,680
architect but they're not doing it for

937
00:41:39,680 --> 00:41:42,160
free. And I don't think a single one of

938
00:41:42,160 --> 00:41:45,520
those 10 firms is a nonprofit. So they

939
00:41:45,520 --> 00:41:49,200
want to make money and

940
00:41:49,200 --> 00:41:54,000
doing an RFP is a recognized

941
00:41:54,000 --> 00:41:57,040
best practiced industry standard.

942
00:41:57,040 --> 00:41:58,240
>> But the the

943
00:41:58,240 --> 00:42:01,040
>> you know what I don't understand is um

944
00:42:01,040 --> 00:42:04,400
>> I I want to ask my followup Elizabeth

945
00:42:04,400 --> 00:42:06,079
and then you can go

946
00:42:06,079 --> 00:42:09,040
>> um the the contract that we ultimately

947
00:42:09,040 --> 00:42:11,920
hire for the the big project. I mean,

948
00:42:11,920 --> 00:42:13,920
I'm looking at the little project, which

949
00:42:13,920 --> 00:42:15,920
is what we're talking about now,

950
00:42:15,920 --> 00:42:17,599
>> and then the big project, which is

951
00:42:17,599 --> 00:42:20,560
actually designing the building, and

952
00:42:20,560 --> 00:42:25,119
>> you know, that's the big project. Isn't it true that that the costs to the

953
00:42:25,119 --> 00:42:27,359
architect would be paid as a percentage

954
00:42:27,359 --> 00:42:29,359
of the construction costs?

955
00:42:29,359 --> 00:42:31,599
>> That that's normally how it's done. Yes,

956
00:42:31,599 --> 00:42:32,560
that's my understanding.

957
00:42:32,560 --> 00:42:36,000
>> Okay. So, if you add in a fire station,

958
00:42:36,000 --> 00:42:37,599
>> right?

959
00:42:37,599 --> 00:42:38,319
>> Yeah.

960
00:42:38,319 --> 00:42:41,680
>> Okay. And so if you if we negotiate an

961
00:42:41,680 --> 00:42:44,240
agreement with an architect and it

962
00:42:44,240 --> 00:42:45,839
doesn't have a fire station in it and

963
00:42:45,839 --> 00:42:47,839
then all is said in through the process

964
00:42:47,839 --> 00:42:49,040
because they would be doing the

965
00:42:49,040 --> 00:42:52,079
facilities master plan process or not.

966
00:42:52,079 --> 00:42:55,359
But if at some point a fire station gets

967
00:42:55,359 --> 00:42:59,920
popped in there 14 to $20 million more

968
00:42:59,920 --> 00:43:03,520
then depending on whether it's a uh

969
00:43:03,520 --> 00:43:05,119
depending on if you're reusing the

970
00:43:05,119 --> 00:43:07,760
building or you're you know it could be

971
00:43:07,760 --> 00:43:10,400
10% to 20% right is what what I've

972
00:43:10,400 --> 00:43:11,920
what's my understanding is what the

973
00:43:11,920 --> 00:43:13,359
architect will get then you're going to

974
00:43:13,359 --> 00:43:16,800
have 10 to 20% more and what's that

975
00:43:16,800 --> 00:43:18,240
going to be it's going to be a change

976
00:43:18,240 --> 00:43:20,240
order and once you have an architect

977
00:43:20,240 --> 00:43:21,359
it's not like you're going to want to

978
00:43:21,359 --> 00:43:23,680
change change horses.

979
00:43:23,680 --> 00:43:28,160
So it it is um it's very important that

980
00:43:28,160 --> 00:43:30,960
we have a really tight scope of work

981
00:43:30,960 --> 00:43:33,280
when we start with

982
00:43:33,280 --> 00:43:35,920
you don't you don't want to come up with

983
00:43:35,920 --> 00:43:43,040
cost you know we need to have a solid project budget and then we can use

984
00:43:43,040 --> 00:43:47,440
that to um for the council to consider

985
00:43:47,440 --> 00:43:49,200
if you want to go to the voters and if

986
00:43:49,200 --> 00:43:51,359
so for how much how much the last thing

987
00:43:51,359 --> 00:43:55,440
you want to do is change your mind or

988
00:43:55,440 --> 00:43:57,359
say, "Oh, sorry of orders. We need more

989
00:43:57,359 --> 00:44:00,800
money. We need and and I I outlined all

990
00:44:00,800 --> 00:44:03,280
this in the staff report and I'm not as

991
00:44:03,280 --> 00:44:06,160
articulate as a, you know, construction

992
00:44:06,160 --> 00:44:09,200
expert would be. I just want the council

993
00:44:09,200 --> 00:44:11,119
to understand

994
00:44:11,119 --> 00:44:14,800
this is a big project for us to begin

995
00:44:14,800 --> 00:44:18,319
with and to be asked

996
00:44:18,319 --> 00:44:21,440
to do it without

997
00:44:21,440 --> 00:44:24,480
a best industry standard best practice

998
00:44:24,480 --> 00:44:29,920
in place is setting us up to fail. It'd

999
00:44:29,920 --> 00:44:31,440
be like asking me to do it without the

1000
00:44:31,440 --> 00:44:33,520
town attorney. you know, it would be

1001
00:44:33,520 --> 00:44:35,920
like asking me to, you know, it's you're

1002
00:44:35,920 --> 00:44:37,680
setting you're setting me you're setting

1003
00:44:37,680 --> 00:44:40,960
up our organization to fail and that

1004
00:44:40,960 --> 00:44:43,920
that's my honest opinion. I really tried

1005
00:44:43,920 --> 00:44:45,680
to put stuff with the help of David

1006
00:44:45,680 --> 00:44:49,440
Kelly and my staff report and um we have

1007
00:44:49,440 --> 00:44:52,000
every intention of moving this forward.

1008
00:44:52,000 --> 00:44:54,240
We have every intention of and have we

1009
00:44:54,240 --> 00:44:58,319
are embracing the CAC. It's beautiful. I

1010
00:44:58,319 --> 00:45:02,000
hope that's what it ends up being.

1011
00:45:02,000 --> 00:45:04,000
Elizabeth, did you want to ask a

1012
00:45:04,000 --> 00:45:04,880
question?

1013
00:45:04,880 --> 00:45:06,800
>> I I I still don't understand, Christa,

1014
00:45:06,800 --> 00:45:10,079
how we got from May 6 where we approved

1015
00:45:10,079 --> 00:45:12,880
the uh CAC plan and set up a committee

1016
00:45:12,880 --> 00:45:15,119
to choose an architect and then that

1017
00:45:15,119 --> 00:45:17,359
committee met on May 12 and we went

1018
00:45:17,359 --> 00:45:20,400
through all the RFQS and then on May 13,

1019
00:45:20,400 --> 00:45:22,640
the whole plan shifted that now we need

1020
00:45:22,640 --> 00:45:25,520
to update the master plan and we're not

1021
00:45:25,520 --> 00:45:27,440
working on the architect. I still don't

1022
00:45:27,440 --> 00:45:29,839
understand that. I I'm I'm comfortable

1023
00:45:29,839 --> 00:45:32,800
going back to where we were on May 12th

1024
00:45:32,800 --> 00:45:34,720
and May 6th, planning to choose an

1025
00:45:34,720 --> 00:45:36,800
architect. And I I'm sure you could tell

1026
00:45:36,800 --> 00:45:38,960
from my comments at the last meeting, I

1027
00:45:38,960 --> 00:45:42,880
I'm was not in favor of moving ahead to

1028
00:45:42,880 --> 00:45:45,280
update the master plan, but voted for it

1029
00:45:45,280 --> 00:45:47,440
because I I didn't want the council to

1030
00:45:47,440 --> 00:45:48,880
look, you know, yet again like we're

1031
00:45:48,880 --> 00:45:51,280
dysfunctional or divided. I want us to

1032
00:45:51,280 --> 00:45:53,520
be moving forward together. But I still

1033
00:45:53,520 --> 00:45:56,000
don't think understand how we got from

1034
00:45:56,000 --> 00:45:58,160
where we had plans to hire an architect

1035
00:45:58,160 --> 00:45:59,839
and then the next day those plans are

1036
00:45:59,839 --> 00:46:01,760
gone and you suggested that we need to

1037
00:46:01,760 --> 00:46:04,319
hire we need to update the master plan.

1038
00:46:04,319 --> 00:46:06,880
Uh that's a a step I have never

1039
00:46:06,880 --> 00:46:15,750
understood.

1040
00:46:15,760 --> 00:46:22,000
when the council is

1041
00:46:22,000 --> 00:46:23,760
um

1042
00:46:23,760 --> 00:46:26,480
setting special meetings

1043
00:46:26,480 --> 00:46:30,000
and giving me and staff

1044
00:46:30,000 --> 00:46:35,280
24 hours to 48 hours to respond

1045
00:46:35,280 --> 00:46:37,520
when we're being asked by the council to

1046
00:46:37,520 --> 00:46:41,280
respond to the CAC pro proposal

1047
00:46:41,280 --> 00:46:44,560
or even last January the fourth proposal

1048
00:46:44,560 --> 00:46:48,880
getting it, you know, the day before

1049
00:46:48,880 --> 00:46:53,520
January 1st, you your your expectations

1050
00:46:53,520 --> 00:46:57,680
are absolutely unreasonable. I called on

1051
00:46:57,680 --> 00:47:00,319
May 6th, the council set up a

1052
00:47:00,319 --> 00:47:04,400
subcommittee. Great. I set it up, had

1053
00:47:04,400 --> 00:47:07,599
myself, a project manager, and a

1054
00:47:07,599 --> 00:47:10,960
consultant there.

1055
00:47:10,960 --> 00:47:14,400
Six days later over a weekend we hold

1056
00:47:14,400 --> 00:47:17,280
the meeting which I had thought would be

1057
00:47:17,280 --> 00:47:20,720
the first of many meetings. It was a

1058
00:47:20,720 --> 00:47:24,400
kickoff meeting where we had just we had

1059
00:47:24,400 --> 00:47:27,359
the 10 proposals. We gave them to you a

1060
00:47:27,359 --> 00:47:29,680
few days ahead of time. We had a nice

1061
00:47:29,680 --> 00:47:31,920
spiffy matrix. It was the kickoff

1062
00:47:31,920 --> 00:47:35,920
meeting and

1063
00:47:35,920 --> 00:47:39,440
it is uh you know and it was a I thought

1064
00:47:39,440 --> 00:47:42,079
it was a collaborative let's you know

1065
00:47:42,079 --> 00:47:44,960
let's brainstorm. I'm getting input from

1066
00:47:44,960 --> 00:47:48,880
two longtime council members

1067
00:47:48,880 --> 00:47:51,599
on what you thought

1068
00:47:51,599 --> 00:47:55,280
your input on the selection of an

1069
00:47:55,280 --> 00:47:57,599
architect

1070
00:47:57,599 --> 00:48:01,520
and then I went away on vacation for two

1071
00:48:01,520 --> 00:48:04,160
weeks. I come back and it was very

1072
00:48:04,160 --> 00:48:07,760
apparent to me that staff was not ready

1073
00:48:07,760 --> 00:48:10,560
to bring forward to council

1074
00:48:10,560 --> 00:48:12,640
information about the procurement policy

1075
00:48:12,640 --> 00:48:16,000
on June 11th and rather we needed to

1076
00:48:16,000 --> 00:48:17,920
have but I knew that the council very

1077
00:48:17,920 --> 00:48:20,079
much wanted to move forward and it

1078
00:48:20,079 --> 00:48:21,920
became very apparent to me that there

1079
00:48:21,920 --> 00:48:24,480
are so many unknowns there are so many

1080
00:48:24,480 --> 00:48:26,800
decisions that the council frankly has

1081
00:48:26,800 --> 00:48:29,760
been punting okay there are a lot of

1082
00:48:29,760 --> 00:48:31,280
question there are questions there's a

1083
00:48:31,280 --> 00:48:33,760
question about this fire station and

1084
00:48:33,760 --> 00:48:37,760
until we have that settled, we cannot go

1085
00:48:37,760 --> 00:48:39,599
into

1086
00:48:39,599 --> 00:48:43,359
a I cannot effectively negotiate an

1087
00:48:43,359 --> 00:48:46,000
agreement for a multi-million dollar

1088
00:48:46,000 --> 00:48:49,119
contract. So, it's unreasonable to

1089
00:48:49,119 --> 00:48:50,640
expect

1090
00:48:50,640 --> 00:48:54,160
that things are not going to change,

1091
00:48:54,160 --> 00:48:56,880
especially when you're throwing special

1092
00:48:56,880 --> 00:48:58,960
counsel meetings, multiple special

1093
00:48:58,960 --> 00:49:02,640
counsel meetings at me. Um, I think

1094
00:49:02,640 --> 00:49:04,880
you've got to we've got to forward. We

1095
00:49:04,880 --> 00:49:08,000
have to look focus on moving forward.

1096
00:49:08,000 --> 00:49:10,720
And I would appreciate

1097
00:49:10,720 --> 00:49:12,960
not having to constantly defend myself

1098
00:49:12,960 --> 00:49:14,880
about something that happened a month

1099
00:49:14,880 --> 00:49:16,880
ago. We just need we need to move

1100
00:49:16,880 --> 00:49:20,150
forward.

1101
00:49:20,160 --> 00:49:20,640
» Okay.

1102
00:49:20,640 --> 00:49:23,359
I I think I'd like to um open

1103
00:49:23,359 --> 00:49:25,440
>> you know I have one last question.

1104
00:49:25,440 --> 00:49:26,559
>> Okay.

1105
00:49:26,559 --> 00:49:28,800
>> Uh just to for clarification, Christa,

1106
00:49:28,800 --> 00:49:31,359
you just said that it would cost $25

1107
00:49:31,359 --> 00:49:34,960
million without a fire station and 10

1108
00:49:34,960 --> 00:49:37,760
million more with a fire station. Where

1109
00:49:37,760 --> 00:49:41,829
are you getting those numbers?

1110
00:49:41,839 --> 00:49:45,109
So,

1111
00:49:45,119 --> 00:49:50,720
$25 million is what the current

1112
00:49:50,720 --> 00:49:53,839
last in as part of the election code

1113
00:49:53,839 --> 00:49:57,599
report that staff prepared with

1114
00:49:57,599 --> 00:50:00,480
many consultants that we presented and

1115
00:50:00,480 --> 00:50:02,720
the council accepted on January 8th. It

1116
00:50:02,720 --> 00:50:14,559
included a um an update of the cost estimate to implement concept B.

1117
00:50:14,559 --> 00:50:15,440
>> Okay. Yeah.

1118
00:50:15,440 --> 00:50:18,559
>> Updated that to $25 million and it also

1119
00:50:18,559 --> 00:50:22,319
had a cost escalation. So $25 million

1120
00:50:22,319 --> 00:50:24,720
would be what it would a cost estimate

1121
00:50:24,720 --> 00:50:27,200
to do concept B if we were to build it

1122
00:50:27,200 --> 00:50:32,319
in 2026 27. And then that that

1123
00:50:32,319 --> 00:50:35,119
spreadsheet showed that by the time if

1124
00:50:35,119 --> 00:50:37,839
we didn't build it till 2031,

1125
00:50:37,839 --> 00:50:40,720
it would be upwards of over $30 million

1126
00:50:40,720 --> 00:50:42,640
with costs with construction cost

1127
00:50:42,640 --> 00:50:45,440
escalation. So that's where the $25

1128
00:50:45,440 --> 00:50:49,680
million came from. the $10 million is in

1129
00:50:49,680 --> 00:50:51,599
I will not be held to the $10 million

1130
00:50:51,599 --> 00:50:54,000
because I actually think that it's more

1131
00:50:54,000 --> 00:50:57,920
is based on the fact that what was it in

1132
00:50:57,920 --> 00:50:59,760
2020

1133
00:50:59,760 --> 00:51:02,079
the council got an estimate that having

1134
00:51:02,079 --> 00:51:05,200
a fire station was $14 million.

1135
00:51:05,200 --> 00:51:08,960
Well, that and and we just received

1136
00:51:08,960 --> 00:51:10,800
actually as part of that election code

1137
00:51:10,800 --> 00:51:12,480
report

1138
00:51:12,480 --> 00:51:15,760
um Mary McGrath,

1139
00:51:15,760 --> 00:51:18,160
the very experienced fire station

1140
00:51:18,160 --> 00:51:19,680
architect

1141
00:51:19,680 --> 00:51:22,559
indicated and actually Chief Weber,

1142
00:51:22,559 --> 00:51:24,960
chief of Marin County Fire Services, I

1143
00:51:24,960 --> 00:51:27,520
believe he has said that fire stations

1144
00:51:27,520 --> 00:51:32,880
now cost 19 to20 million. So adding on

1145
00:51:32,880 --> 00:51:35,440
$10 million even if I know the CAC

1146
00:51:35,440 --> 00:51:38,240
proposal they're basing it on on well

1147
00:51:38,240 --> 00:51:40,000
let's have share let's have more let's

1148
00:51:40,000 --> 00:51:42,160
incorporate more shared spaces between

1149
00:51:42,160 --> 00:51:44,240
the paramedics and police and fire

1150
00:51:44,240 --> 00:51:47,200
station. So maybe it's there's some

1151
00:51:47,200 --> 00:51:49,520
savings because you won't it wouldn't be

1152
00:51:49,520 --> 00:51:52,400
a standalone fire station. But $10

1153
00:51:52,400 --> 00:51:56,319
million is very conservative number. If

1154
00:51:56,319 --> 00:51:59,599
you have a if you have a full fire fully

1155
00:51:59,599 --> 00:52:02,319
outfitted fire station,

1156
00:52:02,319 --> 00:52:04,400
it's going to it's going to cost a a

1157
00:52:04,400 --> 00:52:07,359
lot. But again, during a facility master

1158
00:52:07,359 --> 00:52:10,160
plan process, if the council makes the

1159
00:52:10,160 --> 00:52:12,640
decision to include into the facilities

1160
00:52:12,640 --> 00:52:19,680
master plan a fully loaded um with all the tenant

1161
00:52:19,680 --> 00:52:23,040
improvements, fire station, you will get

1162
00:52:23,040 --> 00:52:25,280
the cost. It's not going to be me

1163
00:52:25,280 --> 00:52:27,200
saying, "Oh, 10 million." It's not going

1164
00:52:27,200 --> 00:52:29,680
to be forth saying what they think. It's

1165
00:52:29,680 --> 00:52:33,200
going to be actual PE. It's going to be

1166
00:52:33,200 --> 00:52:36,960
professional cost estimating from fire

1167
00:52:36,960 --> 00:52:39,839
department professionals and you'll have

1168
00:52:39,839 --> 00:52:43,680
that as an outcome as a deliverable with

1169
00:52:43,680 --> 00:52:45,599
your facility master plan amendment

1170
00:52:45,599 --> 00:52:47,440
process.

1171
00:52:47,440 --> 00:52:49,440
>> Okay. So, I just want to call your

1172
00:52:49,440 --> 00:52:52,880
attention to the um the April 29th

1173
00:52:52,880 --> 00:52:57,440
meeting from the CAC proposal on page 23

1174
00:52:57,440 --> 00:53:00,480
where concept B just as as you said with

1175
00:53:00,480 --> 00:53:04,240
no fire station is about 25 million, but

1176
00:53:04,240 --> 00:53:06,240
their proposed civic center and town

1177
00:53:06,240 --> 00:53:09,760
center with a fire station is $22.7

1178
00:53:09,760 --> 00:53:12,079
million. And they said this was

1179
00:53:12,079 --> 00:53:15,520
extracted from a bid from a contractor.

1180
00:53:15,520 --> 00:53:18,079
So I just want to make sure that we are

1181
00:53:18,079 --> 00:53:20,480
using apples to apples or comparison

1182
00:53:20,480 --> 00:53:22,800
because we're no concept B is no longer

1183
00:53:22,800 --> 00:53:24,880
on the table. So I don't think we should

1184
00:53:24,880 --> 00:53:28,000
be talking about it. And uh what we

1185
00:53:28,000 --> 00:53:30,319
received from the CAC was an estimate of

1186
00:53:30,319 --> 00:53:32,559
22.7 million.

1187
00:53:32,559 --> 00:53:35,359
>> And needs to be validated. That's why

1188
00:53:35,359 --> 00:53:37,440
it's called a validation process.

1189
00:53:37,440 --> 00:53:39,119
>> No, I agree. I just think we should be

1190
00:53:39,119 --> 00:53:41,280
using th those numbers because that's

1191
00:53:41,280 --> 00:53:44,240
what we have right now. that that that's

1192
00:53:44,240 --> 00:53:46,160
not being that's coming from a a group

1193
00:53:46,160 --> 00:53:49,040
of citizens, but that's not coming from

1194
00:53:49,040 --> 00:53:51,839
um town staff. That's not an official

1195
00:53:51,839 --> 00:53:54,640
town number. I just want to add it's

1196
00:53:54,640 --> 00:53:57,119
also very unclear the scope of how much

1197
00:53:57,119 --> 00:53:59,119
of the fire station is actually built

1198
00:53:59,119 --> 00:54:02,400
out just versus empty space

1199
00:54:02,400 --> 00:54:05,839
>> um including in that meeting. So, we're

1200
00:54:05,839 --> 00:54:09,280
going to move to um public comment. Um,

1201
00:54:09,280 --> 00:54:14,160
I think given um I I'm happy to allow

1202
00:54:14,160 --> 00:54:16,640
people additional time if people need

1203
00:54:16,640 --> 00:54:18,800
additional time. Let's just be

1204
00:54:18,800 --> 00:54:21,440
respectful that it's a Wednesday

1205
00:54:21,440 --> 00:54:23,920
afternoon at almost 3:00.

1206
00:54:23,920 --> 00:54:43,030
So, who wants to go first?

1207
00:54:43,040 --> 00:54:44,800
Good afternoon, Madame Mayor and members

1208
00:54:44,800 --> 00:54:46,559
of the council. My name is Mike Rosenbal

1209
00:54:46,559 --> 00:54:48,720
and I live at 14 Madna Avenue here in

1210
00:54:48,720 --> 00:54:50,319
Ross.

1211
00:54:50,319 --> 00:54:52,480
I am here to address my ongoing concerns

1212
00:54:52,480 --> 00:54:55,200
regarding the Friends of Ross firehouse

1213
00:54:55,200 --> 00:54:57,200
forth initiative and the town's current

1214
00:54:57,200 --> 00:54:59,440
policy direction.

1215
00:54:59,440 --> 00:55:01,119
First, there is a fundamental lack of

1216
00:55:01,119 --> 00:55:03,920
clarity regarding leadership. We need to

1217
00:55:03,920 --> 00:55:06,559
know who is driving decisions at FORF.

1218
00:55:06,559 --> 00:55:08,880
If the board's president, Mr. Herp's

1219
00:55:08,880 --> 00:55:10,880
word is no longer reliable from the

1220
00:55:10,880 --> 00:55:13,760
April email, the town deserves to know

1221
00:55:13,760 --> 00:55:16,559
who is actually setting their agenda.

1222
00:55:16,559 --> 00:55:18,640
We are witnessing a tail wagging the dog

1223
00:55:18,640 --> 00:55:21,280
scenario where an outside organization

1224
00:55:21,280 --> 00:55:23,119
appears to dictate policy to the town of

1225
00:55:23,119 --> 00:55:25,359
Ross leading to the rescending of

1226
00:55:25,359 --> 00:55:27,200
resolutions that were passed only months

1227
00:55:27,200 --> 00:55:29,119
ago.

1228
00:55:29,119 --> 00:55:31,040
Second, the abrupt cancellation of an

1229
00:55:31,040 --> 00:55:33,920
architect RFP authorized just two weeks

1230
00:55:33,920 --> 00:55:37,040
ago is deeply troubling. Bypassing an

1231
00:55:37,040 --> 00:55:38,960
established competitive process in favor

1232
00:55:38,960 --> 00:55:42,160
of a no bid arrangement undermines the

1233
00:55:42,160 --> 00:55:43,839
integrity and ethical procurement

1234
00:55:43,839 --> 00:55:46,400
standards for a municipality and raises

1235
00:55:46,400 --> 00:55:48,079
significant questions about fiscal

1236
00:55:48,079 --> 00:55:50,319
responsibility.

1237
00:55:50,319 --> 00:55:52,400
Third, we are being asked to evaluate

1238
00:55:52,400 --> 00:55:55,520
tax concept of a plan without a clear

1239
00:55:55,520 --> 00:55:58,559
financial strategy. If FORF is confident

1240
00:55:58,559 --> 00:56:00,319
in their vision, they should be

1241
00:56:00,319 --> 00:56:03,040
transparent about their funding. I ask

1242
00:56:03,040 --> 00:56:05,119
that for provide specific details on

1243
00:56:05,119 --> 00:56:07,200
their pledges and financial backing

1244
00:56:07,200 --> 00:56:10,319
rather than operating in opacity.

1245
00:56:10,319 --> 00:56:12,559
I suggest the town of Ross demand

1246
00:56:12,559 --> 00:56:14,319
Stephanie DeMarco produce a validated

1247
00:56:14,319 --> 00:56:16,480
list of contributors and amounts to the

1248
00:56:16,480 --> 00:56:18,799
town manager and the town treasurer so

1249
00:56:18,799 --> 00:56:20,480
that an adjusted parcel tax can be

1250
00:56:20,480 --> 00:56:21,920
associated with the upcoming ballot

1251
00:56:21,920 --> 00:56:24,400
initiative. It is time to put up or shut

1252
00:56:24,400 --> 00:56:26,799
up or admit that the parcel tax will be

1253
00:56:26,799 --> 00:56:29,839
$6,000 in perpetuity.

1254
00:56:29,839 --> 00:56:32,240
Finally, I must remind the town council

1255
00:56:32,240 --> 00:56:34,799
of the Marine Grand Jury report, which

1256
00:56:34,799 --> 00:56:36,720
explicitly describes the Ross Fire

1257
00:56:36,720 --> 00:56:40,480
Station as a misguided civic engagement.

1258
00:56:40,480 --> 00:56:42,640
By disregarding these findings, the

1259
00:56:42,640 --> 00:56:44,480
council's exposing the town to

1260
00:56:44,480 --> 00:56:47,200
unnecessary liability. I urge you

1261
00:56:47,200 --> 00:56:49,440
consider the long-term risk. The

1262
00:56:49,440 --> 00:56:51,200
citizens of Ross should not be forced to

1263
00:56:51,200 --> 00:56:52,720
bear the cost of defending council

1264
00:56:52,720 --> 00:56:54,720
decisions that ignores established

1265
00:56:54,720 --> 00:56:56,319
guidance.

1266
00:56:56,319 --> 00:56:57,920
I call on the council to maintain the

1267
00:56:57,920 --> 00:57:00,240
integrity of our existing processes,

1268
00:57:00,240 --> 00:57:02,480
honor previous commitments, and stop

1269
00:57:02,480 --> 00:57:04,319
allowing external pressures to dictate

1270
00:57:04,319 --> 00:57:06,240
policy that risks our fiscal and legal

1271
00:57:06,240 --> 00:57:08,400
standing. I'm going to leave copies for

1272
00:57:08,400 --> 00:57:10,880
the county council and the Marin. Thank

1273
00:57:10,880 --> 00:57:13,280
you.

1274
00:57:13,280 --> 00:57:16,400
>> Thank you.

1275
00:57:16,400 --> 00:57:20,319
Anyone else? Mr. Cune.

1276
00:57:20,319 --> 00:57:23,200
>> Um, I would like

1277
00:57:23,200 --> 00:57:27,670
Dan to be on simultaneously.

1278
00:57:27,680 --> 00:57:31,200
» Zach, can you can you um

1279
00:57:31,200 --> 00:57:36,000
can you move Dan Weiny? Um,

1280
00:57:36,000 --> 00:57:37,440
>> there he is. Dan Winey is allowed to

1281
00:57:37,440 --> 00:57:38,559
talk.

1282
00:57:38,559 --> 00:57:40,240
>> There you go. Can you guys hear me?

1283
00:57:40,240 --> 00:57:40,960
Okay.

1284
00:57:40,960 --> 00:57:42,480
>> Yeah. Hi, Dan.

1285
00:57:42,480 --> 00:57:44,640
>> Can you Can you see me? You can't see me

1286
00:57:44,640 --> 00:57:46,799
though. Just my hand, right? Can we see

1287
00:57:46,799 --> 00:57:50,789
him, Zach?

1288
00:57:50,799 --> 00:57:53,200
» Mr. Winy, um, is your camera on?

1289
00:57:53,200 --> 00:57:55,680
>> Yep, my camera's on.

1290
00:57:55,680 --> 00:57:57,920
>> Um, promote you to panelist.

1291
00:57:57,920 --> 00:58:11,109
>> Okay, great.

1292
00:58:11,119 --> 00:58:14,559
So, do you guys have the start the

1293
00:58:14,559 --> 00:58:16,720
video?

1294
00:58:16,720 --> 00:58:18,640
Okay. Can you guys see me? Okay.

1295
00:58:18,640 --> 00:58:20,000
>> Yeah. Yes.

1296
00:58:20,000 --> 00:58:23,359
>> Okay. So, boy, you guys uh you guys

1297
00:58:23,359 --> 00:58:25,359
brought up a lot of a lot of questions

1298
00:58:25,359 --> 00:58:28,000
and a lot of really good information.

1299
00:58:28,000 --> 00:58:31,119
Um I just say just a couple things. one

1300
00:58:31,119 --> 00:58:33,920
is is that, you know, we all have the

1301
00:58:33,920 --> 00:58:35,680
same goal here in terms of what it is

1302
00:58:35,680 --> 00:58:41,280
that we're trying to do. And I think in a lot of ways we're we're sort of

1303
00:58:41,280 --> 00:58:44,000
talking past one another. When I when I

1304
00:58:44,000 --> 00:58:46,240
listen to to Kristen and I read the

1305
00:58:46,240 --> 00:58:48,559
staff report, everything that Christa

1306
00:58:48,559 --> 00:58:51,760
has said is absolutely true. Everything

1307
00:58:51,760 --> 00:58:53,520
that she outlined in terms of scope of

1308
00:58:53,520 --> 00:58:58,079
work needs to be done. Um, and I think

1309
00:58:58,079 --> 00:58:59,920
there's a difference in sort of the the

1310
00:58:59,920 --> 00:59:01,760
words that we're using and maybe a

1311
00:59:01,760 --> 00:59:03,440
little bit more about the process that

1312
00:59:03,440 --> 00:59:06,720
we're going through here that the when

1313
00:59:06,720 --> 00:59:09,599
we talk about updating the master plan,

1314
00:59:09,599 --> 00:59:11,359
everything that's articulated in that

1315
00:59:11,359 --> 00:59:14,000
scope of work that went out in the RFP

1316
00:59:14,000 --> 00:59:16,319
actually is part of schematic design. I

1317
00:59:16,319 --> 00:59:18,319
mean, that is essentially schematic

1318
00:59:18,319 --> 00:59:21,599
design. Um, and I disagree. I guess the

1319
00:59:21,599 --> 00:59:23,200
one thing, David, where I would disagree

1320
00:59:23,200 --> 00:59:25,280
with you is that schematic design in

1321
00:59:25,280 --> 00:59:28,880
fact does typically include um detailed

1322
00:59:28,880 --> 00:59:31,760
floor plans, space plans, uh, conceptual

1323
00:59:31,760 --> 00:59:33,839
reflected ceiling plans, sections,

1324
00:59:33,839 --> 00:59:36,720
elevations, that kind of thing. And it

1325
00:59:36,720 --> 00:59:39,839
is a normal process that I think every

1326
00:59:39,839 --> 00:59:43,359
client goes through. Um, many times when

1327
00:59:43,359 --> 00:59:45,280
we're at this stage of the of the

1328
00:59:45,280 --> 00:59:46,559
process, we don't really know what

1329
00:59:46,559 --> 00:59:47,680
things are going to cost. It's

1330
00:59:47,680 --> 00:59:50,160
interesting. You know, we're throwing

1331
00:59:50,160 --> 00:59:51,680
numbers around it, which makes me

1332
00:59:51,680 --> 00:59:53,920
extremely nervous because the reality is

1333
00:59:53,920 --> 00:59:56,160
we just don't have the information to

1334
00:59:56,160 --> 00:59:57,839
really know exactly what those numbers

1335
00:59:57,839 --> 01:00:01,280
look like. So, I my my recommendation

1336
01:00:01,280 --> 01:00:04,240
would be to what Christa has right now

1337
01:00:04,240 --> 01:00:06,799
at the table. If you were to simply if

1338
01:00:06,799 --> 01:00:08,880
we were to simply layer on more

1339
01:00:08,880 --> 01:00:11,119
information, let's get let's meet with

1340
01:00:11,119 --> 01:00:12,960
the department heads, verify the

1341
01:00:12,960 --> 01:00:15,760
program, uh take a look at the building.

1342
01:00:15,760 --> 01:00:17,359
There's some, you know, work certainly

1343
01:00:17,359 --> 01:00:19,440
that needs to be done in terms of an

1344
01:00:19,440 --> 01:00:21,920
engineering analysis. We need to get as

1345
01:00:21,920 --> 01:00:24,079
built done. We need to lay out, I mean,

1346
01:00:24,079 --> 01:00:25,520
the fact of the matter is we need to lay

1347
01:00:25,520 --> 01:00:27,440
out the departments. Listening to the

1348
01:00:27,440 --> 01:00:29,599
police chief in the last meeting, one

1349
01:00:29,599 --> 01:00:31,119
thing he talked about is, you know,

1350
01:00:31,119 --> 01:00:33,280
where's my evidence room and where's my

1351
01:00:33,280 --> 01:00:35,280
locker for weapons and everything else.

1352
01:00:35,280 --> 01:00:39,119
All those things need to be determined

1353
01:00:39,119 --> 01:00:43,599
right now and should be included in what we call it. Maybe we just call it

1354
01:00:43,599 --> 01:00:45,839
simply a updated master plan and

1355
01:00:45,839 --> 01:00:49,119
schematic design package. But that will

1356
01:00:49,119 --> 01:00:52,880
allow us to get a very detailed cost

1357
01:00:52,880 --> 01:00:54,720
estimate. So we'll have plans,

1358
01:00:54,720 --> 01:00:57,680
elevations, sections. We'll understand,

1359
01:00:57,680 --> 01:00:59,359
we'll have some preliminary engineering

1360
01:00:59,359 --> 01:01:01,280
that gets done. We'll have a cost

1361
01:01:01,280 --> 01:01:03,839
estimator on board. We'll be running

1362
01:01:03,839 --> 01:01:06,559
concurrent um you know meetings in terms

1363
01:01:06,559 --> 01:01:09,359
of environmental requirements or maybe

1364
01:01:09,359 --> 01:01:11,280
looking at what has to happen with staff

1365
01:01:11,280 --> 01:01:13,920
in terms of relocation. All those things

1366
01:01:13,920 --> 01:01:15,839
are done as part of schematic design

1367
01:01:15,839 --> 01:01:20,160
work. I think the question of I I think

1368
01:01:20,160 --> 01:01:22,400
what's what's happening here is that in

1369
01:01:22,400 --> 01:01:24,319
many ways we're trying to define exactly

1370
01:01:24,319 --> 01:01:25,920
what it is that we want to do and we

1371
01:01:25,920 --> 01:01:27,680
don't know what it is. We don't know

1372
01:01:27,680 --> 01:01:29,599
where we're going with this yet. So, so

1373
01:01:29,599 --> 01:01:36,160
David, when you're talking about um the project delivery method, that is in

1374
01:01:36,160 --> 01:01:39,920
my mind um a very important part of the

1375
01:01:39,920 --> 01:01:42,400
role that the architect would have in

1376
01:01:42,400 --> 01:01:45,839
this next phase is helping town and

1377
01:01:45,839 --> 01:01:49,440
staff and you and the owner's rep

1378
01:01:49,440 --> 01:01:51,440
ultimately determine what is the best

1379
01:01:51,440 --> 01:01:53,680
delivery model. Could be design build,

1380
01:01:53,680 --> 01:01:55,520
could be design bid, build build, it

1381
01:01:55,520 --> 01:01:57,839
could be some modified design build

1382
01:01:57,839 --> 01:02:02,160
process. That is very typical. And we

1383
01:02:02,160 --> 01:02:05,040
don't have to sign a multi-million

1384
01:02:05,040 --> 01:02:07,200
dollar contract with an architect. We

1385
01:02:07,200 --> 01:02:10,480
don't we can take what Christa has right

1386
01:02:10,480 --> 01:02:12,960
now, embellish it a little bit more in

1387
01:02:12,960 --> 01:02:15,440
terms of scope of work, get us to the

1388
01:02:15,440 --> 01:02:17,760
point where we know exactly what project

1389
01:02:17,760 --> 01:02:19,200
what it is that we're getting in terms

1390
01:02:19,200 --> 01:02:21,599
of of content, right? What kind of

1391
01:02:21,599 --> 01:02:22,960
drawings are we getting? Are we getting

1392
01:02:22,960 --> 01:02:25,119
outline specifications?

1393
01:02:25,119 --> 01:02:27,280
Everything that we need so that at the

1394
01:02:27,280 --> 01:02:29,760
end of this phase, we're going to have a

1395
01:02:29,760 --> 01:02:32,799
number that we're comfortable with. And

1396
01:02:32,799 --> 01:02:34,799
so I think the question comes up, the

1397
01:02:34,799 --> 01:02:37,520
fire station keeps coming up here. The

1398
01:02:37,520 --> 01:02:40,319
fire station in this next phase right

1399
01:02:40,319 --> 01:02:42,640
now needs to be laid out. Needs to be

1400
01:02:42,640 --> 01:02:44,079
laid out. We need to understand the

1401
01:02:44,079 --> 01:02:45,680
requirements. We need to understand from

1402
01:02:45,680 --> 01:02:47,520
an operational standpoint whether we can

1403
01:02:47,520 --> 01:02:50,559
accommodate them or not. It doesn't mean

1404
01:02:50,559 --> 01:02:52,559
that the fire station needs to be part

1405
01:02:52,559 --> 01:02:54,319
of the scope of work moving forward. It

1406
01:02:54,319 --> 01:02:57,200
needs to have space allocated for it. We

1407
01:02:57,200 --> 01:02:58,880
need to understand that it works in the

1408
01:02:58,880 --> 01:03:01,280
context of all the other departments.

1409
01:03:01,280 --> 01:03:03,599
But we can draw a line around it and say

1410
01:03:03,599 --> 01:03:06,720
this portion of the project um can be

1411
01:03:06,720 --> 01:03:08,559
held till a later date because there's

1412
01:03:08,559 --> 01:03:09,920
other things that we need to go through

1413
01:03:09,920 --> 01:03:12,400
to get citizens approval for that. And

1414
01:03:12,400 --> 01:03:14,160
if it is approved, great. And if it

1415
01:03:14,160 --> 01:03:15,440
isn't approved, then we need to have

1416
01:03:15,440 --> 01:03:17,280
options for what we do with that space

1417
01:03:17,280 --> 01:03:20,079
if we don't move forward with it. So

1418
01:03:20,079 --> 01:03:22,400
it's and I think that the issue of the

1419
01:03:22,400 --> 01:03:26,880
architect is that it is very very very

1420
01:03:26,880 --> 01:03:29,440
common for an architect to be hired only

1421
01:03:29,440 --> 01:03:32,480
for schematic design or feasibility

1422
01:03:32,480 --> 01:03:35,599
studies or or you know developing a

1423
01:03:35,599 --> 01:03:38,720
detailed master plan only for that scope

1424
01:03:38,720 --> 01:03:41,119
of work. And the town can always reserve

1425
01:03:41,119 --> 01:03:44,319
the right to bid that project later,

1426
01:03:44,319 --> 01:03:46,079
right? You always we always have the

1427
01:03:46,079 --> 01:03:48,000
right to bid it later. And quite

1428
01:03:48,000 --> 01:03:51,599
frankly, from an architect standpoint

1429
01:03:51,599 --> 01:03:54,319
and from an engineer standpoint and all

1430
01:03:54,319 --> 01:03:57,039
the other consultants involved, the more

1431
01:03:57,039 --> 01:03:59,119
clarification they have on scope, the

1432
01:03:59,119 --> 01:04:01,680
better. The fees are going to be

1433
01:04:01,680 --> 01:04:03,119
tighter. They're going to have a better

1434
01:04:03,119 --> 01:04:05,760
understanding what the deliverables are.

1435
01:04:05,760 --> 01:04:09,599
And typically, I would also argue that

1436
01:04:09,599 --> 01:04:12,559
typically construction projects in this

1437
01:04:12,559 --> 01:04:14,720
day and age are not bid on a percentage

1438
01:04:14,720 --> 01:04:16,400
of construction costs. That is

1439
01:04:16,400 --> 01:04:18,960
incorrect. They are typically a lump

1440
01:04:18,960 --> 01:04:22,000
sum. What architects will do is they

1441
01:04:22,000 --> 01:04:23,520
will look at their fees and the

1442
01:04:23,520 --> 01:04:25,599
consultant fees as a percentage of

1443
01:04:25,599 --> 01:04:28,000
construction cost to try to understand

1444
01:04:28,000 --> 01:04:31,119
the magnitude of this project compared

1445
01:04:31,119 --> 01:04:33,520
to other work that they done to try to

1446
01:04:33,520 --> 01:04:35,920
understand whether the scope is such

1447
01:04:35,920 --> 01:04:37,599
that they have a really good sense of

1448
01:04:37,599 --> 01:04:39,520
exactly you know where the where they

1449
01:04:39,520 --> 01:04:41,119
need to come in at but it will not be a

1450
01:04:41,119 --> 01:04:42,880
percentage of construction cost it'll be

1451
01:04:42,880 --> 01:04:46,240
a lump sum David it may be a GMP maybe

1452
01:04:46,240 --> 01:04:48,880
it won't be a GMP maybe it'll be a cost

1453
01:04:48,880 --> 01:04:51,440
plus model. We can get the general

1454
01:04:51,440 --> 01:04:53,440
contractor to bid general conditions,

1455
01:04:53,440 --> 01:04:56,880
overhead and profit, put a 8% fee on it,

1456
01:04:56,880 --> 01:04:59,119
and we can look at every single bid. We

1457
01:04:59,119 --> 01:05:01,920
can look at every subcontractor bid. The

1458
01:05:01,920 --> 01:05:03,280
whole point is there's a lot of

1459
01:05:03,280 --> 01:05:05,200
different ways to deliver this project

1460
01:05:05,200 --> 01:05:07,200
that will give us the best project we

1461
01:05:07,200 --> 01:05:10,720
can, the highest quality that we can.

1462
01:05:10,720 --> 01:05:12,480
And it's not a decision that we need to

1463
01:05:12,480 --> 01:05:15,200
make right now. is not a decision and it

1464
01:05:15,200 --> 01:05:16,799
will be a decision that we'll need to

1465
01:05:16,799 --> 01:05:19,599
make in the next you know six months but

1466
01:05:19,599 --> 01:05:22,000
getting this first piece of the puzzle

1467
01:05:22,000 --> 01:05:24,559
in place making sure that we can

1468
01:05:24,559 --> 01:05:26,079
accommodate from an operational

1469
01:05:26,079 --> 01:05:28,000
standpoint everybody's needs make sure

1470
01:05:28,000 --> 01:05:30,720
that we understand the implications site

1471
01:05:30,720 --> 01:05:32,640
planning all of it so that we've got a

1472
01:05:32,640 --> 01:05:35,920
package so that I think from the from

1473
01:05:35,920 --> 01:05:38,160
the citizens advisory advisory

1474
01:05:38,160 --> 01:05:41,039
perspective we want this to move forward

1475
01:05:41,039 --> 01:05:44,640
and it enables us to have a number that

1476
01:05:44,640 --> 01:05:46,960
everybody's comfortable with so that if

1477
01:05:46,960 --> 01:05:48,720
we do offer a bond, the sooner the

1478
01:05:48,720 --> 01:05:51,039
better and we're going to know that we

1479
01:05:51,039 --> 01:05:53,599
can stand behind that number. Um, and

1480
01:05:53,599 --> 01:05:56,799
the fire department piece of it can be

1481
01:05:56,799 --> 01:05:59,200
bid and bid or can be estimated as a

1482
01:05:59,200 --> 01:06:01,760
separate piece of the puzzle. So that as

1483
01:06:01,760 --> 01:06:03,119
we're moving forward and trying to

1484
01:06:03,119 --> 01:06:05,039
understand whether we want a fire

1485
01:06:05,039 --> 01:06:08,000
department or not, what is the what's

1486
01:06:08,000 --> 01:06:10,079
the infrastructure cost of doing that?

1487
01:06:10,079 --> 01:06:12,000
And then we have to layer on the

1488
01:06:12,000 --> 01:06:13,520
operational cost, but we don't need to

1489
01:06:13,520 --> 01:06:16,160
make that decision right away. So, I

1490
01:06:16,160 --> 01:06:18,720
mean, I I think again,

1491
01:06:18,720 --> 01:06:20,319
we're all we're all saying it's

1492
01:06:20,319 --> 01:06:21,599
interesting because we're all saying

1493
01:06:21,599 --> 01:06:24,160
exactly the same thing, but I do think

1494
01:06:24,160 --> 01:06:26,240
in some ways we're just talking past one

1495
01:06:26,240 --> 01:06:27,920
another. And I think the right way to go

1496
01:06:27,920 --> 01:06:30,799
about this is to get together, is to try

1497
01:06:30,799 --> 01:06:32,400
to move forward in this next phase as

1498
01:06:32,400 --> 01:06:34,960
quickly as we can because it it time is

1499
01:06:34,960 --> 01:06:36,559
of the essence. And I guess the one

1500
01:06:36,559 --> 01:06:39,359
concern that I would have just observing

1501
01:06:39,359 --> 01:06:42,000
this is things like the paramedic, you

1502
01:06:42,000 --> 01:06:43,760
know, conversation that need to take

1503
01:06:43,760 --> 01:06:46,000
place, Ross Valley fired, all all the

1504
01:06:46,000 --> 01:06:48,720
other things that need to happen. Boy,

1505
01:06:48,720 --> 01:06:50,799
we're time is of the essence here and we

1506
01:06:50,799 --> 01:06:53,039
could get ourselves pushed back into a

1507
01:06:53,039 --> 01:06:56,079
corner early next year where all of a

1508
01:06:56,079 --> 01:06:58,160
sudden we don't have a choice of

1509
01:06:58,160 --> 01:07:01,039
incorporating the paramedics facility in

1510
01:07:01,039 --> 01:07:02,640
the existing building. We've got to

1511
01:07:02,640 --> 01:07:04,400
build a separate building for it. And I

1512
01:07:04,400 --> 01:07:05,839
think that would be a real a real

1513
01:07:05,839 --> 01:07:09,359
mistake and a shame. So I I think again

1514
01:07:09,359 --> 01:07:11,520
taking what Christa has layering on

1515
01:07:11,520 --> 01:07:14,240
another, you know, another more detail

1516
01:07:14,240 --> 01:07:16,079
to it, make sure we understand what

1517
01:07:16,079 --> 01:07:18,720
deliverable what we want back as a town

1518
01:07:18,720 --> 01:07:20,960
and move forward, but reserve the right

1519
01:07:20,960 --> 01:07:23,680
to move forward with the project with

1520
01:07:23,680 --> 01:07:25,359
the architect that may do the first

1521
01:07:25,359 --> 01:07:26,960
phase. Maybe they do great, we love

1522
01:07:26,960 --> 01:07:29,680
them, and maybe they don't. But and I

1523
01:07:29,680 --> 01:07:31,359
think the other piece of this David is

1524
01:07:31,359 --> 01:07:34,240
I'll go back to drawings that need to be

1525
01:07:34,240 --> 01:07:36,319
done for design which let's talk about

1526
01:07:36,319 --> 01:07:38,000
design builds for a second because I

1527
01:07:38,000 --> 01:07:40,799
think it is important an architect a

1528
01:07:40,799 --> 01:07:44,400
design architect can do schematic design

1529
01:07:44,400 --> 01:07:48,480
and advanced DD that package the town

1530
01:07:48,480 --> 01:07:50,480
will retain the ownership of all the

1531
01:07:50,480 --> 01:07:53,200
drawings that are done. That package can

1532
01:07:53,200 --> 01:07:55,520
be given then to another general

1533
01:07:55,520 --> 01:07:57,760
contractor and a general contractor will

1534
01:07:57,760 --> 01:07:59,599
hire their own architect. Most of them

1535
01:07:59,599 --> 01:08:02,079
are not architects. That package will go

1536
01:08:02,079 --> 01:08:04,559
to a GC and architect. They'll do the

1537
01:08:04,559 --> 01:08:06,160
construction drawings and then the

1538
01:08:06,160 --> 01:08:09,039
design architect overviews the entire

1539
01:08:09,039 --> 01:08:11,200
project to make sure that from a design

1540
01:08:11,200 --> 01:08:14,079
intent and from a quality standpoint

1541
01:08:14,079 --> 01:08:16,480
that the general contractor and the

1542
01:08:16,480 --> 01:08:18,560
general contractor's architect is doing

1543
01:08:18,560 --> 01:08:21,120
exactly what they should be doing. It

1544
01:08:21,120 --> 01:08:22,480
can also go a different route. The

1545
01:08:22,480 --> 01:08:24,000
architect that does the design

1546
01:08:24,000 --> 01:08:26,719
development drawings can also be the one

1547
01:08:26,719 --> 01:08:28,400
that gets assigned to the general

1548
01:08:28,400 --> 01:08:31,120
contractor. So, and that's a very common

1549
01:08:31,120 --> 01:08:33,359
delivery model on the on the, you know,

1550
01:08:33,359 --> 01:08:35,120
it's a very different scale project, but

1551
01:08:35,120 --> 01:08:37,440
on the San Francisco airport, we're the

1552
01:08:37,440 --> 01:08:40,000
conceptual design architect. We did the

1553
01:08:40,000 --> 01:08:41,920
design development drawings and then we

1554
01:08:41,920 --> 01:08:44,159
were assigned to the general contractor

1555
01:08:44,159 --> 01:08:46,560
as their architect. So we had a dual

1556
01:08:46,560 --> 01:08:48,640
role of overviewing the quality of the

1557
01:08:48,640 --> 01:08:52,319
construction design intent but our we

1558
01:08:52,319 --> 01:08:55,359
move from the client being the airport

1559
01:08:55,359 --> 01:08:57,839
commission to the general contractor

1560
01:08:57,839 --> 01:09:00,400
andor both. So the the the point is

1561
01:09:00,400 --> 01:09:03,040
there's just a lot of different ways to

1562
01:09:03,040 --> 01:09:05,839
do this and I think it's premature to

1563
01:09:05,839 --> 01:09:09,359
try to outline exactly what it is that

1564
01:09:09,359 --> 01:09:10,880
we're how we're going to go about it

1565
01:09:10,880 --> 01:09:12,560
without really having an understanding

1566
01:09:12,560 --> 01:09:15,120
of exactly what needs to be done and

1567
01:09:15,120 --> 01:09:16,960
ultimately what is the best approach.

1568
01:09:16,960 --> 01:09:20,080
So, I mean, that's my input as a as an

1569
01:09:20,080 --> 01:09:21,759
architect in trying to help, you know,

1570
01:09:21,759 --> 01:09:23,920
move this process forward because I I do

1571
01:09:23,920 --> 01:09:25,520
think ultimately again the goal is the

1572
01:09:25,520 --> 01:09:27,040
same that we just want to have a great

1573
01:09:27,040 --> 01:09:29,199
project and we want to get it done, you

1574
01:09:29,199 --> 01:09:30,480
know, all the right, you know, the right

1575
01:09:30,480 --> 01:09:33,839
way for the right reasons.

1576
01:09:33,839 --> 01:09:36,560
>> Let me add to that. I'm not an

1577
01:09:36,560 --> 01:09:39,920
architect. I'm another finance guy. We

1578
01:09:39,920 --> 01:09:42,239
have four months

1579
01:09:42,239 --> 01:09:45,199
before we have to file

1580
01:09:45,199 --> 01:09:48,799
for the bond measure in March. We we

1581
01:09:48,799 --> 01:09:52,319
missed it for this fall. We only have

1582
01:09:52,319 --> 01:09:54,159
four months.

1583
01:09:54,159 --> 01:09:57,600
That is like overnight in this business.

1584
01:09:57,600 --> 01:10:01,280
The reason we ask for the acceleration

1585
01:10:01,280 --> 01:10:07,600
is to avoid missing the November ballot.

1586
01:10:07,600 --> 01:10:10,640
is July, August, September, October.

1587
01:10:10,640 --> 01:10:13,600
Four months. The actual filing date is,

1588
01:10:13,600 --> 01:10:16,480
as you said, uh November 7th, I think,

1589
01:10:16,480 --> 01:10:20,320
is December 4th.

1590
01:10:20,320 --> 01:10:23,440
We don't have time. And so we've got a

1591
01:10:23,440 --> 01:10:27,120
guy who is about to retire from the

1592
01:10:27,120 --> 01:10:30,800
world's largest, most sophisticated

1593
01:10:30,800 --> 01:10:33,520
architecture firm on the planet who

1594
01:10:33,520 --> 01:10:38,080
knows more about this stuff than we do,

1595
01:10:38,080 --> 01:10:41,120
more than David does, more than anybody

1596
01:10:41,120 --> 01:10:43,679
does. If you think there's a weird thing

1597
01:10:43,679 --> 01:10:46,080
that we've got to do research for, you

1598
01:10:46,080 --> 01:10:48,320
can bet somebody inside Gendler

1599
01:10:48,320 --> 01:10:50,320
somewhere on the planet knows the answer

1600
01:10:50,320 --> 01:10:53,920
to that. They find it out like that. So,

1601
01:10:53,920 --> 01:10:56,560
we've got the varsity team getting

1602
01:10:56,560 --> 01:10:59,600
behind us here and we're not doing

1603
01:10:59,600 --> 01:11:02,719
anything to hurt anybody else's position

1604
01:11:02,719 --> 01:11:06,960
inside the town. [snorts] We have to be

1605
01:11:06,960 --> 01:11:11,040
right and we have to do it fast.

1606
01:11:11,040 --> 01:11:13,840
And the whole town there's there about

1607
01:11:13,840 --> 01:11:19,040
500 people who have seen the video.

1608
01:11:19,040 --> 01:11:22,480
Nobody said that sucks.

1609
01:11:22,480 --> 01:11:24,880
quite the opposite. And they know

1610
01:11:24,880 --> 01:11:28,640
exactly who built it.

1611
01:11:28,640 --> 01:11:30,960
So Gendler is way ahead of everybody

1612
01:11:30,960 --> 01:11:34,480
else that's on the list. So why not do

1613
01:11:34,480 --> 01:11:36,480
it? They're not going to be more

1614
01:11:36,480 --> 01:11:38,719
expensive than anybody else on the list,

1615
01:11:38,719 --> 01:11:40,480
but they're already on first or second

1616
01:11:40,480 --> 01:11:45,990
base. Nobody else is even at the plate.

1617
01:11:46,000 --> 01:11:48,480
Any questions?

1618
01:11:48,480 --> 01:11:51,120
Are are you suggesting to hire Gensler

1619
01:11:51,120 --> 01:11:54,320
for the to just start and work on the on

1620
01:11:54,320 --> 01:11:54,880
the

1621
01:11:54,880 --> 01:11:56,719
>> I'm sorry. Say again.

1622
01:11:56,719 --> 01:12:00,000
>> Are you proposing hiring the architect

1623
01:12:00,000 --> 01:12:02,000
to start the design and the scope of

1624
01:12:02,000 --> 01:12:03,920
work and the project or are you

1625
01:12:03,920 --> 01:12:06,640
proposing to hire an architect to update

1626
01:12:06,640 --> 01:12:08,880
the master plan?

1627
01:12:08,880 --> 01:12:11,040
>> I I don't think that there is much of a

1628
01:12:11,040 --> 01:12:13,520
difference. We need to get the schematic

1629
01:12:13,520 --> 01:12:16,880
design done and we have to have that

1630
01:12:16,880 --> 01:12:19,920
done. So I understand what is likely to

1631
01:12:19,920 --> 01:12:22,239
be the cost of this project. Now you can

1632
01:12:22,239 --> 01:12:25,440
call it facility master plan or you can

1633
01:12:25,440 --> 01:12:27,360
call it something else. Doesn't really

1634
01:12:27,360 --> 01:12:30,719
matter. But this particular subject at

1635
01:12:30,719 --> 01:12:34,159
this particular time is about schematic

1636
01:12:34,159 --> 01:12:37,120
design and the cost associated with what

1637
01:12:37,120 --> 01:12:41,120
is likely to ensue after that. That's

1638
01:12:41,120 --> 01:12:44,159
why we need to have the information for

1639
01:12:44,159 --> 01:12:46,800
the ballot initiative.

1640
01:12:46,800 --> 01:12:49,920
So we already have those RF

1641
01:12:49,920 --> 01:12:53,440
uh cues for an architect. So is that

1642
01:12:53,440 --> 01:12:55,840
enough to go on? Uh

1643
01:12:55,840 --> 01:12:57,199
>> we need them now. We just need the

1644
01:12:57,199 --> 01:13:00,480
schematic design work done. And as Dan

1645
01:13:00,480 --> 01:13:02,320
said, we can deal with whatever

1646
01:13:02,320 --> 01:13:05,440
architect we want later and it might be

1647
01:13:05,440 --> 01:13:08,000
Gendler. It should be Gendler in my

1648
01:13:08,000 --> 01:13:10,400
view, but it could be somebody else.

1649
01:13:10,400 --> 01:13:12,560
Dan, say what you want.

1650
01:13:12,560 --> 01:13:15,920
>> Yeah. Elizabeth, Councilman Robinson.

1651
01:13:15,920 --> 01:13:17,440
So,

1652
01:13:17,440 --> 01:13:19,520
I don't you know, I I guess I want to

1653
01:13:19,520 --> 01:13:21,199
make sure that you guys all understand

1654
01:13:21,199 --> 01:13:23,760
that that

1655
01:13:23,760 --> 01:13:27,199
my viewpoint of this and everything that

1656
01:13:27,199 --> 01:13:29,840
I've talked about as far as I'm

1657
01:13:29,840 --> 01:13:32,560
concerned represents town's interest.

1658
01:13:32,560 --> 01:13:35,280
That's first and foremost in my mind. I

1659
01:13:35,280 --> 01:13:38,080
don't I mean I would be great if the

1660
01:13:38,080 --> 01:13:39,520
firm got the project, but it doesn't

1661
01:13:39,520 --> 01:13:41,920
really matter to me in all it doesn't in

1662
01:13:41,920 --> 01:13:45,040
any way. whatsoever and moving forward

1663
01:13:45,040 --> 01:13:47,840
on this and any guidance that I've tried

1664
01:13:47,840 --> 01:13:49,440
to give today or in the previous

1665
01:13:49,440 --> 01:13:50,880
meetings or even the work that we've

1666
01:13:50,880 --> 01:13:54,080
done is simply done to try to do the

1667
01:13:54,080 --> 01:13:55,520
right thing for the town for all the

1668
01:13:55,520 --> 01:13:58,080
right reasons. So I don't you know I

1669
01:13:58,080 --> 01:13:59,520
just want to make sure people understand

1670
01:13:59,520 --> 01:14:02,239
that it could be any architect and you

1671
01:14:02,239 --> 01:14:04,080
know I would be sitting here and if it

1672
01:14:04,080 --> 01:14:05,440
was another architect that wasn't

1673
01:14:05,440 --> 01:14:06,880
performing or wasn't doing the things

1674
01:14:06,880 --> 01:14:08,880
that we I'd be all over their case as

1675
01:14:08,880 --> 01:14:10,960
well. So, it's just that I I think

1676
01:14:10,960 --> 01:14:13,199
everybody needs to understand that

1677
01:14:13,199 --> 01:14:15,840
that's really what, you know, I'm

1678
01:14:15,840 --> 01:14:17,520
personally trying to do and I think the

1679
01:14:17,520 --> 01:14:19,600
CIS citizens advisory committee is

1680
01:14:19,600 --> 01:14:21,280
trying everybody's trying to do the same

1681
01:14:21,280 --> 01:14:25,760
thing and how we go about it. Um, I I

1682
01:14:25,760 --> 01:14:27,760
wish in a lot of ways we could clearly

1683
01:14:27,760 --> 01:14:29,760
define exactly what the road forward

1684
01:14:29,760 --> 01:14:33,120
looks like, but you know what? 99.9% of

1685
01:14:33,120 --> 01:14:34,880
the projects you can't. you know, you

1686
01:14:34,880 --> 01:14:36,880
sort of go down the road and you make

1687
01:14:36,880 --> 01:14:38,239
good decisions and you work

1688
01:14:38,239 --> 01:14:40,159
collaborative collaboratively and

1689
01:14:40,159 --> 01:14:41,840
ultimately you get to a place hopefully

1690
01:14:41,840 --> 01:14:44,080
where everybody walks away when it's all

1691
01:14:44,080 --> 01:14:45,440
said and done and you've done a great

1692
01:14:45,440 --> 01:14:47,679
project. And so I think you know to me

1693
01:14:47,679 --> 01:14:50,000
that's what the goal is here.

1694
01:14:50,000 --> 01:14:53,199
>> Can I ask you a question Dan? Um given

1695
01:14:53,199 --> 01:14:58,159
that the um RFPs are due in 8 days,

1696
01:14:58,159 --> 01:15:01,120
would you be troubled by allowing those

1697
01:15:01,120 --> 01:15:05,360
um RFPs to come back and then

1698
01:15:05,360 --> 01:15:07,840
look at look at them and figure out, you

1699
01:15:07,840 --> 01:15:11,440
know, the top few based on that and then

1700
01:15:11,440 --> 01:15:14,560
negotiate a scope that accommodates the

1701
01:15:14,560 --> 01:15:17,600
schematic element as well to ensure that

1702
01:15:17,600 --> 01:15:21,120
we can meet this December 4th filing for

1703
01:15:21,120 --> 01:15:23,920
the general obligation. bond in March.

1704
01:15:23,920 --> 01:15:25,760
>> Yeah, I think I think that's a you know,

1705
01:15:25,760 --> 01:15:27,280
town council wants to move in that

1706
01:15:27,280 --> 01:15:28,560
direction. I think that's a very

1707
01:15:28,560 --> 01:15:31,040
reasonable way to go. I mean, at this

1708
01:15:31,040 --> 01:15:33,679
point, we're only you know what, 10 days

1709
01:15:33,679 --> 01:15:36,239
away. Um I think the only thing is, and

1710
01:15:36,239 --> 01:15:37,440
I'm not sure whether you've heard back

1711
01:15:37,440 --> 01:15:39,760
from architects, but I would guess that

1712
01:15:39,760 --> 01:15:41,840
the architects probably would ask for a

1713
01:15:41,840 --> 01:15:44,400
fair amount of clarification. Uh because

1714
01:15:44,400 --> 01:15:46,400
when I did read the RFP that went out, I

1715
01:15:46,400 --> 01:15:48,320
thought there were a lot of I mean, if I

1716
01:15:48,320 --> 01:15:49,679
was bidding it, there were a lot of

1717
01:15:49,679 --> 01:15:52,000
questions that I would have. So it would

1718
01:15:52,000 --> 01:15:54,400
be an opportunity to go back and uh

1719
01:15:54,400 --> 01:15:56,560
clarify the scope to the point where

1720
01:15:56,560 --> 01:15:58,880
we're saying these are the drawings that

1721
01:15:58,880 --> 01:16:02,000
we want as part of this next phase.

1722
01:16:02,000 --> 01:16:04,159
These are, you know, these are this is

1723
01:16:04,159 --> 01:16:06,080
the we want outline specifications,

1724
01:16:06,080 --> 01:16:08,800
whatever it is, but be very very clear

1725
01:16:08,800 --> 01:16:10,480
with the architects as to what the

1726
01:16:10,480 --> 01:16:13,280
deliverable is because the more clear we

1727
01:16:13,280 --> 01:16:15,040
are in terms of what it is that we want

1728
01:16:15,040 --> 01:16:16,320
and what it is that we expect, the

1729
01:16:16,320 --> 01:16:17,840
better the price is going to be, right?

1730
01:16:17,840 --> 01:16:18,719
Because they're not going to put

1731
01:16:18,719 --> 01:16:21,520
contingencies in or whatever. But, um,

1732
01:16:21,520 --> 01:16:24,000
yeah, I think that's a it's a reasonable

1733
01:16:24,000 --> 01:16:25,679
way to go. I think we need to keep in

1734
01:16:25,679 --> 01:16:28,159
mind that that

1735
01:16:28,159 --> 01:16:29,840
and this goes back to what Krista was

1736
01:16:29,840 --> 01:16:31,840
saying and this is where I think it does

1737
01:16:31,840 --> 01:16:35,040
time is of the essence in the sense that

1738
01:16:35,040 --> 01:16:36,800
if we go through this next phase as

1739
01:16:36,800 --> 01:16:39,440
outlined right now I didn't know whether

1740
01:16:39,440 --> 01:16:41,199
the intent was going to be to hire an

1741
01:16:41,199 --> 01:16:42,880
architect to do the whole project or

1742
01:16:42,880 --> 01:16:45,360
just up the date the master plan and

1743
01:16:45,360 --> 01:16:46,960
then go back out for architects to do

1744
01:16:46,960 --> 01:16:50,400
the whole project. I think in this case,

1745
01:16:50,400 --> 01:16:52,080
you know, your schematic design,

1746
01:16:52,080 --> 01:16:54,640
basically updating the master plan and

1747
01:16:54,640 --> 01:16:56,000
schematic design is going to take

1748
01:16:56,000 --> 01:16:57,760
probably about 12 weeks would be my

1749
01:16:57,760 --> 01:16:59,760
guess. At the end of that 12 weeks, we

1750
01:16:59,760 --> 01:17:01,520
should have a very comprehensive set of

1751
01:17:01,520 --> 01:17:03,440
drawings and we'll have, you know,

1752
01:17:03,440 --> 01:17:04,880
everything that we need to be able to

1753
01:17:04,880 --> 01:17:07,120
get pricing, including we probably

1754
01:17:07,120 --> 01:17:09,520
should have a cost estimator running

1755
01:17:09,520 --> 01:17:11,360
concurrently with us. So, at the end of

1756
01:17:11,360 --> 01:17:14,320
this 12week period, we know exactly what

1757
01:17:14,320 --> 01:17:17,760
those numbers look like. But um as long

1758
01:17:17,760 --> 01:17:20,640
as we don't get bogged down in having to

1759
01:17:20,640 --> 01:17:23,440
you know two weeks of negotiations and

1760
01:17:23,440 --> 01:17:25,280
then two weeks of this and two weeks of

1761
01:17:25,280 --> 01:17:27,440
that because all of a sudden our back's

1762
01:17:27,440 --> 01:17:28,880
going to be up against the wall in terms

1763
01:17:28,880 --> 01:17:30,640
of trying to do what we need to do you

1764
01:17:30,640 --> 01:17:33,280
know early next year.

1765
01:17:33,280 --> 01:17:36,560
>> My view is get it going now. Why wait

1766
01:17:36,560 --> 01:17:38,800
another week?

1767
01:17:38,800 --> 01:17:41,120
Gendler did the did the planning for

1768
01:17:41,120 --> 01:17:42,880
this. They've already had a team who's

1769
01:17:42,880 --> 01:17:45,600
been looking at this building.

1770
01:17:45,600 --> 01:17:45,920
>> Yeah.

1771
01:17:45,920 --> 01:17:48,000
>> And a week is a lot of time in the

1772
01:17:48,000 --> 01:17:50,000
amount of time that we have left.

1773
01:17:50,000 --> 01:17:51,840
>> Well, and whether we do Yeah. Whether we

1774
01:17:51,840 --> 01:17:54,320
do it or not, I mean, whether our look

1775
01:17:54,320 --> 01:17:56,159
at I'm retiring you guys, so it's not my

1776
01:17:56,159 --> 01:17:58,719
firm anymore. But whether Gensler does

1777
01:17:58,719 --> 01:18:00,560
it or not, if you do take it the next

1778
01:18:00,560 --> 01:18:02,159
nine days, you will have you'll have

1779
01:18:02,159 --> 01:18:05,440
pricing. So I think that'll satisfy

1780
01:18:05,440 --> 01:18:08,159
probably some you know certainly

1781
01:18:08,159 --> 01:18:10,000
interest in the room that you know want

1782
01:18:10,000 --> 01:18:12,480
to make sure that the pricing is is

1783
01:18:12,480 --> 01:18:15,920
comparable. Um I doubt you know being in

1784
01:18:15,920 --> 01:18:18,239
this business for 45 almost well 50

1785
01:18:18,239 --> 01:18:20,800
years now that you know what Chris has

1786
01:18:20,800 --> 01:18:23,840
said is true. You know it doesn't have

1787
01:18:23,840 --> 01:18:25,600
to be low bid. You want to pick the

1788
01:18:25,600 --> 01:18:27,360
right firm for the right reasons and I

1789
01:18:27,360 --> 01:18:29,280
think you know ultimately you know that

1790
01:18:29,280 --> 01:18:32,880
should be the endgame here.

1791
01:18:32,880 --> 01:18:34,560
But if we were to stay with the current

1792
01:18:34,560 --> 01:18:36,480
plan, I'm not sure the council has the

1793
01:18:36,480 --> 01:18:38,480
right dates and availability to make

1794
01:18:38,480 --> 01:18:41,040
that work. I mean, I I I think we were

1795
01:18:41,040 --> 01:18:44,560
told that these bids for the RFPs for

1796
01:18:44,560 --> 01:18:46,960
the um to update the master plan were

1797
01:18:46,960 --> 01:18:50,960
due soon, but we were to be reviewed by

1798
01:18:50,960 --> 01:18:56,800
the committee. That's Julie and me and the staff committee um on July 8th,

1799
01:18:56,800 --> 01:18:58,800
I think the day before our July 9

1800
01:18:58,800 --> 01:19:01,040
meeting, but that would be too late to

1801
01:19:01,040 --> 01:19:03,199
put it on the July 9 agenda. And that

1802
01:19:03,199 --> 01:19:04,880
pushes it all the way back to August to

1803
01:19:04,880 --> 01:19:06,640
even hire someone because there weren't

1804
01:19:06,640 --> 01:19:08,880
many dates in July when we could get

1805
01:19:08,880 --> 01:19:11,760
together for a meeting. So, I think that

1806
01:19:11,760 --> 01:19:14,320
I mean I think we want to I think we

1807
01:19:14,320 --> 01:19:17,520
want to make this process work so that

1808
01:19:17,520 --> 01:19:20,400
July 9 at our meeting we've hired an

1809
01:19:20,400 --> 01:19:22,960
architect to do whatever we want whether

1810
01:19:22,960 --> 01:19:24,800
it's just start with a project or the

1811
01:19:24,800 --> 01:19:27,520
master plan or whatever. But I I I you

1812
01:19:27,520 --> 01:19:30,800
know my concern about these RFPs is as I

1813
01:19:30,800 --> 01:19:32,719
said they're going to come in too late

1814
01:19:32,719 --> 01:19:34,560
and the council doesn't have a meeting

1815
01:19:34,560 --> 01:19:39,590
time to go over it until August.

1816
01:19:39,600 --> 01:19:41,440
Whereas the committee has met already

1817
01:19:41,440 --> 01:19:42,960
and looked at the RF.

1818
01:19:42,960 --> 01:19:46,000
>> Let's just we're supposed to be asking

1819
01:19:46,000 --> 01:19:47,520
the [clears throat] public questions

1820
01:19:47,520 --> 01:19:49,920
then we'll have a chance to deliberate

1821
01:19:49,920 --> 01:19:52,320
and so is there anyone else in the

1822
01:19:52,320 --> 01:19:54,239
chamber who wishes to make a public

1823
01:19:54,239 --> 01:19:55,520
comment.

1824
01:19:55,520 --> 01:20:00,709
>> Yes, Mr. Hanam.

1825
01:20:00,719 --> 01:20:03,760
» Um thank you very much madam. Uh Richard

1826
01:20:03,760 --> 01:20:06,960
Hanam architect developer known Dan for

1827
01:20:06,960 --> 01:20:10,400
those whole 50 years. Um,

1828
01:20:10,400 --> 01:20:13,040
we develop a lot of high-rise buildings,

1829
01:20:13,040 --> 01:20:15,679
apartments, multif family. I spent 50

1830
01:20:15,679 --> 01:20:18,239
years as an architect in the city doing

1831
01:20:18,239 --> 01:20:21,440
these things. What Dan described is the

1832
01:20:21,440 --> 01:20:23,280
critical path to delivering a project

1833
01:20:23,280 --> 01:20:25,040
and establishing your scope, your

1834
01:20:25,040 --> 01:20:27,280
budget, and your financability. And you

1835
01:20:27,280 --> 01:20:30,000
have none of that information right now.

1836
01:20:30,000 --> 01:20:32,560
You don't have the weeks of public

1837
01:20:32,560 --> 01:20:35,840
process to establish what that will be

1838
01:20:35,840 --> 01:20:37,600
in order to make the deadlines that are

1839
01:20:37,600 --> 01:20:39,760
being looked at. It's going to just

1840
01:20:39,760 --> 01:20:42,320
simply take too many cycles.

1841
01:20:42,320 --> 01:20:44,080
The shortest distance as Dan has

1842
01:20:44,080 --> 01:20:46,480
provided it and we by the way happen to

1843
01:20:46,480 --> 01:20:49,199
also as architects hire Gensler to do

1844
01:20:49,199 --> 01:20:51,280
all these projects for exactly this

1845
01:20:51,280 --> 01:20:53,440
reason. We have assurityity of

1846
01:20:53,440 --> 01:20:55,120
completion of the product in a certain

1847
01:20:55,120 --> 01:20:56,719
time schedule and they understand what

1848
01:20:56,719 --> 01:20:59,120
we need to do pricing

1849
01:20:59,120 --> 01:21:00,640
and that pricing is what everybody's

1850
01:21:00,640 --> 01:21:01,920
going to be concerned about is do we

1851
01:21:01,920 --> 01:21:03,679
have the right scope and do we have a

1852
01:21:03,679 --> 01:21:05,600
reasonable set of numbers that when we

1853
01:21:05,600 --> 01:21:08,800
go for before the public for financing

1854
01:21:08,800 --> 01:21:10,480
we can stand behind it and make sure the

1855
01:21:10,480 --> 01:21:12,880
project that we want to bring on can be

1856
01:21:12,880 --> 01:21:15,440
delivered within that framework. The bad

1857
01:21:15,440 --> 01:21:17,760
part is to go for it and be wrong and

1858
01:21:17,760 --> 01:21:19,360
then you have to go back and then you

1859
01:21:19,360 --> 01:21:22,800
stop. So in order to not stop, you have

1860
01:21:22,800 --> 01:21:25,120
to shorten the time frame. One way

1861
01:21:25,120 --> 01:21:27,040
quickly to look at it is a backoff

1862
01:21:27,040 --> 01:21:31,120
schedule from the due date for this

1863
01:21:31,120 --> 01:21:33,199
election and you're going to find out

1864
01:21:33,199 --> 01:21:35,440
that you're three weeks behind schedule

1865
01:21:35,440 --> 01:21:37,360
because you can't get there unless you

1866
01:21:37,360 --> 01:21:39,760
make this decision. So from that

1867
01:21:39,760 --> 01:21:42,320
standpoint alone, shity of information,

1868
01:21:42,320 --> 01:21:44,719
quality of work, this still leaves

1869
01:21:44,719 --> 01:21:46,239
totally open the discussion of what

1870
01:21:46,239 --> 01:21:48,560
happens after you get to that point of

1871
01:21:48,560 --> 01:21:50,800
scope and budget. and then you're free

1872
01:21:50,800 --> 01:21:53,360
to do what you want and you have time.

1873
01:21:53,360 --> 01:21:55,679
But right now, you really don't. So,

1874
01:21:55,679 --> 01:22:11,030
thank you.

1875
01:22:11,040 --> 01:22:14,639
Hi, Laura Conroe. Um, first of all,

1876
01:22:14,639 --> 01:22:17,280
friends, support the town hiring an

1877
01:22:17,280 --> 01:22:21,199
architect to draft schematic designs for

1878
01:22:21,199 --> 01:22:24,400
the center that include a fire station.

1879
01:22:24,400 --> 01:22:27,520
The people of this town want a fire

1880
01:22:27,520 --> 01:22:31,440
station back. Um, I think it's important

1881
01:22:31,440 --> 01:22:33,600
to keep in mind, which it seems to be

1882
01:22:33,600 --> 01:22:35,760
getting lost sight of by some of the

1883
01:22:35,760 --> 01:22:37,840
comments that I've heard made made

1884
01:22:37,840 --> 01:22:40,800
today, is that our town is very lucky.

1885
01:22:40,800 --> 01:22:44,880
We are not a large city. Um we are very

1886
01:22:44,880 --> 01:22:47,440
lucky that we are a small town that have

1887
01:22:47,440 --> 01:22:53,440
dedicated citizens that truly want um to

1888
01:22:53,440 --> 01:22:57,679
deliver to this town a fire station in a

1889
01:22:57,679 --> 01:23:01,199
very coste effective way. It has been

1890
01:23:01,199 --> 01:23:03,920
demonstrated over and over again that

1891
01:23:03,920 --> 01:23:07,040
there are dedicated people who have

1892
01:23:07,040 --> 01:23:09,040
expertise in construction and

1893
01:23:09,040 --> 01:23:11,920
architecture that have shown time and

1894
01:23:11,920 --> 01:23:16,080
time again that this project can be done

1895
01:23:16,080 --> 01:23:20,159
and can be done cost effectively. Um and

1896
01:23:20,159 --> 01:23:23,440
yet it seems and it's very frustrating

1897
01:23:23,440 --> 01:23:26,320
that this seems to get ignored. the

1898
01:23:26,320 --> 01:23:30,239
citizens committee which was um approved

1899
01:23:30,239 --> 01:23:33,360
and was supported have shown that a fire

1900
01:23:33,360 --> 01:23:36,239
station design is possible in a

1901
01:23:36,239 --> 01:23:38,400
costeffective way. You have a whole

1902
01:23:38,400 --> 01:23:41,360
committee of town residents that have

1903
01:23:41,360 --> 01:23:43,920
expertise in construction and in

1904
01:23:43,920 --> 01:23:47,280
architecture. You heard Dan today talk

1905
01:23:47,280 --> 01:23:51,280
about it. You've have the friends commit

1906
01:23:51,280 --> 01:23:55,120
the friends who have two individuals

1907
01:23:55,120 --> 01:23:58,159
that are expertise is construction that

1908
01:23:58,159 --> 01:24:00,880
have demonstrated and shown that cost

1909
01:24:00,880 --> 01:24:02,400
effectively

1910
01:24:02,400 --> 01:24:06,080
um this can be built in numbers that are

1911
01:24:06,080 --> 01:24:10,000
much lower than the numbers the town was

1912
01:24:10,000 --> 01:24:12,400
floating several years ago and still

1913
01:24:12,400 --> 01:24:16,239
keep being cited that are inaccurate.

1914
01:24:16,239 --> 01:24:19,280
And um it's time that the council leans

1915
01:24:19,280 --> 01:24:23,520
on the experts in this town and believes

1916
01:24:23,520 --> 01:24:28,159
what they are presenting to you. There is an incredible

1917
01:24:28,159 --> 01:24:31,360
um divisiveness that there is this

1918
01:24:31,360 --> 01:24:34,800
resistance to to believe what these

1919
01:24:34,800 --> 01:24:37,520
experts in our town who have devoted

1920
01:24:37,520 --> 01:24:40,159
their time for free out of the goodness

1921
01:24:40,159 --> 01:24:42,719
of making sure that this town can have a

1922
01:24:42,719 --> 01:24:45,679
fire station. Um, and you should just

1923
01:24:45,679 --> 01:24:49,360
embrace that. There is another town many

1924
01:24:49,360 --> 01:24:52,000
years ago that they needed to rebuild

1925
01:24:52,000 --> 01:24:55,040
their school, the town of Piedmont. they

1926
01:24:55,040 --> 01:24:58,400
couldn't. They then finally um used

1927
01:24:58,400 --> 01:25:00,800
architects and a construction company in

1928
01:25:00,800 --> 01:25:03,760
their own town to get the job done that

1929
01:25:03,760 --> 01:25:07,679
they got numbers could do the project

1930
01:25:07,679 --> 01:25:10,560
because they leaned on and embraced and

1931
01:25:10,560 --> 01:25:13,199
relied on people in their little town to

1932
01:25:13,199 --> 01:25:15,679
get the job done. That's the same thing

1933
01:25:15,679 --> 01:25:18,880
here. Lean on the people in this town

1934
01:25:18,880 --> 01:25:21,199
who have the expertise that know how to

1935
01:25:21,199 --> 01:25:23,760
complete this project cost effectively.

1936
01:25:23,760 --> 01:25:26,080
you're going to get more from them than

1937
01:25:26,080 --> 01:25:28,320
you are hiring some third-party

1938
01:25:28,320 --> 01:25:32,480
consultant who has no genuine interest

1939
01:25:32,480 --> 01:25:36,000
or vested um commitment to making sure

1940
01:25:36,000 --> 01:25:38,320
there's a fire station. We all want a

1941
01:25:38,320 --> 01:25:40,639
fire station. Everybody wants a fire

1942
01:25:40,639 --> 01:25:43,440
station in their town. Believe the

1943
01:25:43,440 --> 01:25:45,520
people that have devoted their time and

1944
01:25:45,520 --> 01:25:48,560
expertise to show that it's possible. I

1945
01:25:48,560 --> 01:25:51,280
don't understand why why members on town

1946
01:25:51,280 --> 01:25:54,480
council and um on staff just keep

1947
01:25:54,480 --> 01:25:58,320
resisting this fact. Thank you.

1948
01:25:58,320 --> 01:26:02,400
>> Thank you, Laura. Anybody else?

1949
01:26:02,400 --> 01:26:04,960
Tom.

1950
01:26:04,960 --> 01:26:07,600
Uh I'm Tom Gaffne, a town resident, and

1951
01:26:07,600 --> 01:26:11,760
I uh strongly encourage the council to

1952
01:26:11,760 --> 01:26:15,600
adopt a speed up action on proceeding

1953
01:26:15,600 --> 01:26:18,560
with this project. I think redoing the

1954
01:26:18,560 --> 01:26:21,600
master plan, it will get done if you

1955
01:26:21,600 --> 01:26:24,960
hire the correct architect. So, um,

1956
01:26:24,960 --> 01:26:27,679
please consider uh the fact that you're

1957
01:26:27,679 --> 01:26:30,239
not paying for the architecture for the

1958
01:26:30,239 --> 01:26:33,040
final consideration as Dan has told you

1959
01:26:33,040 --> 01:26:35,120
and it's time for the town to get

1960
01:26:35,120 --> 01:26:38,320
together so that uh we can because we're

1961
01:26:38,320 --> 01:26:40,719
going to have to to to approve a bond

1962
01:26:40,719 --> 01:26:43,679
issue and I think uh once we get a a

1963
01:26:43,679 --> 01:26:46,080
good design and some good cost cost

1964
01:26:46,080 --> 01:26:48,880
estimates then we can proceed with a lot

1965
01:26:48,880 --> 01:26:53,440
of confidence. So, thank you very much.

1966
01:26:53,440 --> 01:26:59,750
Bill.

1967
01:26:59,760 --> 01:27:03,199
» Hi, Bill Poland. Um,

1968
01:27:03,199 --> 01:27:07,199
resident of the town. I just want to say

1969
01:27:07,199 --> 01:27:11,280
that having worked on the committee for

1970
01:27:11,280 --> 01:27:14,560
these past months and have known the guy

1971
01:27:14,560 --> 01:27:19,199
for for many many years. What's been

1972
01:27:19,199 --> 01:27:23,199
offered up by Dan is extraordinary.

1973
01:27:23,199 --> 01:27:26,960
He's is the most altruistic person I've

1974
01:27:26,960 --> 01:27:29,920
been around in many many years. So we

1975
01:27:29,920 --> 01:27:34,400
have the benefit of going slowly in one

1976
01:27:34,400 --> 01:27:36,639
fashion in that you all are allowed to

1977
01:27:36,639 --> 01:27:39,120
many other decisions but in the meantime

1978
01:27:39,120 --> 01:27:41,840
he gets us on the right track out of the

1979
01:27:41,840 --> 01:27:43,440
gates so that we can meet the various

1980
01:27:43,440 --> 01:27:47,440
deadlines that that have been talked

1981
01:27:47,440 --> 01:27:49,679
about.

1982
01:27:49,679 --> 01:27:52,560
So thank you.

1983
01:27:52,560 --> 01:27:55,840
>> Thank you. Anyone else in the chamber?

1984
01:27:55,840 --> 01:27:57,760
Anyone online? Zach?

1985
01:27:57,760 --> 01:28:00,239
>> Yes, mayor. There's two online. Molly,

1986
01:28:00,239 --> 01:28:05,350
can you please unmute?

1987
01:28:05,360 --> 01:28:07,600
» Hi there. Can you hear me?

1988
01:28:07,600 --> 01:28:08,480
>> Yes, we could hear you.

1989
01:28:08,480 --> 01:28:09,280
>> Yes.

1990
01:28:09,280 --> 01:28:13,120
>> Uh, I'm Molly Gamble, 14 Norwood. Um,

1991
01:28:13,120 --> 01:28:16,400
and my message to the council and staff,

1992
01:28:16,400 --> 01:28:19,760
um, is to take Dan Wein's lead. Um, I

1993
01:28:19,760 --> 01:28:22,880
think your time is up. Uh the residents

1994
01:28:22,880 --> 01:28:25,120
have been watching and listening and

1995
01:28:25,120 --> 01:28:27,920
waiting as this conversation gets lost

1996
01:28:27,920 --> 01:28:30,880
in a bureaucratic morass for at least

1997
01:28:30,880 --> 01:28:34,560
six years and it's actually much longer.

1998
01:28:34,560 --> 01:28:37,440
Um and the process that has unfolded is

1999
01:28:37,440 --> 01:28:39,520
really unrecognizable to me as a

2000
01:28:39,520 --> 01:28:42,400
lifelong resident of Ross.

2001
01:28:42,400 --> 01:28:46,080
um you've had years to get this done and

2002
01:28:46,080 --> 01:28:47,920
through all these years the cost

2003
01:28:47,920 --> 01:28:50,719
projections just rise and we just keep

2004
01:28:50,719 --> 01:28:53,280
shuffling the papers to show that the

2005
01:28:53,280 --> 01:28:55,760
costs just keep rising and it's a

2006
01:28:55,760 --> 01:28:59,760
complicated process as Christa outlined.

2007
01:28:59,760 --> 01:29:02,800
Um but the town needs the process to

2008
01:29:02,800 --> 01:29:06,239
change. Um, the process that the town

2009
01:29:06,239 --> 01:29:08,320
has been using for years since this

2010
01:29:08,320 --> 01:29:11,120
decision was made in 2019, it's not

2011
01:29:11,120 --> 01:29:13,040
working anymore.

2012
01:29:13,040 --> 01:29:16,000
You are losing precious time. You are

2013
01:29:16,000 --> 01:29:19,199
losing precious support. You are losing

2014
01:29:19,199 --> 01:29:21,920
credibility and trust to ever get this

2015
01:29:21,920 --> 01:29:25,199
project done. The project plan changed

2016
01:29:25,199 --> 01:29:28,400
in May, so change your plan to get it

2017
01:29:28,400 --> 01:29:33,910
done as soon as possible. Thank you.

2018
01:29:33,920 --> 01:29:35,920
Anybody else?

2019
01:29:35,920 --> 01:29:37,679
>> Yes. Uh Stephanie DeMarco, please

2020
01:29:37,679 --> 01:29:43,270
unmute.

2021
01:29:43,280 --> 01:29:44,880
» Hi, can you hear me?

2022
01:29:44,880 --> 01:29:45,679
>> Yes.

2023
01:29:45,679 --> 01:29:47,760
>> Okay. Um I wanted to share the

2024
01:29:47,760 --> 01:29:50,000
perspective of uh friends of Ross

2025
01:29:50,000 --> 01:29:52,480
Firehouse. So we were very encouraged by

2026
01:29:52,480 --> 01:29:55,600
the CAC committee concept in April and

2027
01:29:55,600 --> 01:29:58,320
the uh unanimous support of the council.

2028
01:29:58,320 --> 01:30:00,639
Um, we've always had a single single

2029
01:30:00,639 --> 01:30:03,120
objective, restoring a fully operational

2030
01:30:03,120 --> 01:30:05,520
fire station in Ross. We've repeatedly

2031
01:30:05,520 --> 01:30:06,800
stated that we would consider

2032
01:30:06,800 --> 01:30:08,960
withdrawing our ballot initiative if the

2033
01:30:08,960 --> 01:30:10,880
town made a clear and binding commitment

2034
01:30:10,880 --> 01:30:12,719
to achieve that objective.

2035
01:30:12,719 --> 01:30:15,199
Unfortunately, little meaningful

2036
01:30:15,199 --> 01:30:17,199
progress has occurred since April.

2037
01:30:17,199 --> 01:30:18,880
Rather than moving forward with hiring

2038
01:30:18,880 --> 01:30:20,639
an architect to create the schematic

2039
01:30:20,639 --> 01:30:22,719
design for a new fire station consistent

2040
01:30:22,719 --> 01:30:25,040
with the CAC proposal, the council

2041
01:30:25,040 --> 01:30:27,360
instead chose to hire a new consultant

2042
01:30:27,360 --> 01:30:29,280
to do further study and update the

2043
01:30:29,280 --> 01:30:31,920
facilities master plan. As a result, the

2044
01:30:31,920 --> 01:30:33,840
amended plan will not be completed until

2045
01:30:33,840 --> 01:30:36,080
later this fall, well after the August

2046
01:30:36,080 --> 01:30:38,000
7th deadline by which friends must

2047
01:30:38,000 --> 01:30:40,159
decide whether to draw withdraw the

2048
01:30:40,159 --> 01:30:42,719
initiative. The staff report circulated

2049
01:30:42,719 --> 01:30:45,760
ahead of the special meeting today as as

2050
01:30:45,760 --> 01:30:48,080
Matt has pointed out asserts that the

2051
01:30:48,080 --> 01:30:50,159
friends dem made demands to the town

2052
01:30:50,159 --> 01:30:52,080
council. We want to set the record

2053
01:30:52,080 --> 01:30:54,400
straight. We have never made any demands

2054
01:30:54,400 --> 01:30:57,120
to the council, the town or its staff.

2055
01:30:57,120 --> 01:30:59,520
The delays in moving forward on this

2056
01:30:59,520 --> 01:31:01,360
project have nothing to do with the

2057
01:31:01,360 --> 01:31:03,520
initiative. The pattern of delays,

2058
01:31:03,520 --> 01:31:05,360
hiring more and more consultants, but

2059
01:31:05,360 --> 01:31:07,920
not an architect, and escalating budgets

2060
01:31:07,920 --> 01:31:09,920
has unfortunately characterized this

2061
01:31:09,920 --> 01:31:12,239
project for many, many years. We welcome

2062
01:31:12,239 --> 01:31:14,400
the opportunity to avoid a divisive

2063
01:31:14,400 --> 01:31:17,040
election and unite the town community

2064
01:31:17,040 --> 01:31:20,080
over a shared solution. The CAC plan

2065
01:31:20,080 --> 01:31:22,480
provides a path forward, rebuilding the

2066
01:31:22,480 --> 01:31:24,639
town center in a cost-effective ma

2067
01:31:24,639 --> 01:31:27,520
manner, including a fire station. We

2068
01:31:27,520 --> 01:31:29,679
encourage the council to adopt the CAC

2069
01:31:29,679 --> 01:31:31,760
plan, commit to rebuilding the fire

2070
01:31:31,760 --> 01:31:34,000
station, and hire an architect. Then we

2071
01:31:34,000 --> 01:31:35,360
can begin the important work of

2072
01:31:35,360 --> 01:31:37,360
restoring the fire and emergency medical

2073
01:31:37,360 --> 01:31:40,560
services that Ross residents want, need,

2074
01:31:40,560 --> 01:31:45,030
and deserve. Thank you.

2075
01:31:45,040 --> 01:31:48,080
» Thank you. Anyone else, Zach, online?

2076
01:31:48,080 --> 01:31:49,679
>> No one else online. Mayor

2077
01:31:49,679 --> 01:31:50,320
>> Julie.

2078
01:31:50,320 --> 01:31:52,719
>> Yes. Before you close public comment,

2079
01:31:52,719 --> 01:31:55,040
could I pose some additional questions

2080
01:31:55,040 --> 01:31:57,840
to to Dan if still online?

2081
01:31:57,840 --> 01:32:01,199
>> Yes, Dan. Hi, Bill Kercher.

2082
01:32:01,199 --> 01:32:06,560
>> Just we're I'm trying to sort out the time deadlines here. Um I think we

2083
01:32:06,560 --> 01:32:08,880
all agree that time's of the essence. We

2084
01:32:08,880 --> 01:32:12,880
want to get through this uh schematic

2085
01:32:12,880 --> 01:32:16,320
design process and have numbers by uh

2086
01:32:16,320 --> 01:32:19,120
the deadline which is I think let's say

2087
01:32:19,120 --> 01:32:23,120
at the end of November maybe before that

2088
01:32:23,120 --> 01:32:25,280
um and the the the question we have is

2089
01:32:25,280 --> 01:32:28,719
do we just short circuit this this the

2090
01:32:28,719 --> 01:32:32,400
whole thing now before the all the RFPs

2091
01:32:32,400 --> 01:32:38,560
are responded to and uh move ahead with with hiring a preferred uh

2092
01:32:38,560 --> 01:32:42,719
candidate or do we wait for those u

2093
01:32:42,719 --> 01:32:45,040
remaining RFPs to to come through and

2094
01:32:45,040 --> 01:32:48,000
have some further process and it's not

2095
01:32:48,000 --> 01:32:51,760
clear to me uh you know what what

2096
01:32:51,760 --> 01:32:54,560
difference I mean I guess my question is

2097
01:32:54,560 --> 01:32:57,440
how much of a difference does it make in

2098
01:32:57,440 --> 01:32:59,280
terms of being able to get to the point

2099
01:32:59,280 --> 01:33:02,320
of say the council approving the

2100
01:33:02,320 --> 01:33:03,920
contract which the contract which the

2101
01:33:03,920 --> 01:33:05,920
council has to do meaning it would have

2102
01:33:05,920 --> 01:33:08,719
to be negotiated by say the April

2103
01:33:08,719 --> 01:33:13,199
meeting, I mean August meeting. Is that realistic? I don't know how long

2104
01:33:13,199 --> 01:33:16,159
this process takes. Um and particularly

2105
01:33:16,159 --> 01:33:18,000
if you're going to wait for all the RFPs

2106
01:33:18,000 --> 01:33:20,639
to come in.

2107
01:33:20,639 --> 01:33:23,280
>> Yeah. Um I think we could work backwards

2108
01:33:23,280 --> 01:33:25,920
from it, but let's assume that schematic

2109
01:33:25,920 --> 01:33:29,920
design will take somewhere between 12

2110
01:33:29,920 --> 01:33:33,199
and ideally 14 weeks.

2111
01:33:33,199 --> 01:33:35,840
So I think it I think there's a number

2112
01:33:35,840 --> 01:33:41,920
of questions that come to mind. One is clarification of the scope for this

2113
01:33:41,920 --> 01:33:44,159
next phase updating the master planning

2114
01:33:44,159 --> 01:33:46,880
and doing some level of schematics. So

2115
01:33:46,880 --> 01:33:49,280
that is going to take some time right

2116
01:33:49,280 --> 01:33:50,400
because they're going to have to clarify

2117
01:33:50,400 --> 01:33:51,600
the scope going to have to get it back

2118
01:33:51,600 --> 01:33:53,440
to an architect and architect's going to

2119
01:33:53,440 --> 01:33:56,960
have to respond. So if so if we were to

2120
01:33:56,960 --> 01:33:58,960
go through the process, I

2121
01:33:58,960 --> 01:34:00,000
[clears throat] guess it would be two

2122
01:34:00,000 --> 01:34:03,120
weeks out if it would be possible and I

2123
01:34:03,120 --> 01:34:05,280
don't know how it works with the town

2124
01:34:05,280 --> 01:34:08,800
council schedule to be able to get an

2125
01:34:08,800 --> 01:34:11,920
architect on board and start negotiating

2126
01:34:11,920 --> 01:34:14,239
the contract immediately after that. So

2127
01:34:14,239 --> 01:34:17,920
we had somebody let's say on board

2128
01:34:17,920 --> 01:34:19,840
within three to four weeks. So that

2129
01:34:19,840 --> 01:34:22,239
would take us to the end of July. Then

2130
01:34:22,239 --> 01:34:25,920
you've got August, September, October,

2131
01:34:25,920 --> 01:34:29,360
you're in the early part of November.

2132
01:34:29,360 --> 01:34:31,840
And assuming I I'll turn to Jeff now for

2133
01:34:31,840 --> 01:34:34,880
a second. If we had a very comprehensive

2134
01:34:34,880 --> 01:34:36,320
package, we had all of our cost

2135
01:34:36,320 --> 01:34:38,800
estimating, we had all the engineering

2136
01:34:38,800 --> 01:34:40,480
work that needed to be done, all the

2137
01:34:40,480 --> 01:34:44,320
backup stuff. Is that say first second

2138
01:34:44,320 --> 01:34:46,880
week of November realistic in terms of

2139
01:34:46,880 --> 01:34:49,360
being able to meet the deadlines that we

2140
01:34:49,360 --> 01:34:51,199
need to meet in terms of a ballot? I

2141
01:34:51,199 --> 01:34:59,030
mean initiative for a bond

2142
01:34:59,040 --> 01:35:01,840
» and that would be for Jeff. So I don't

2143
01:35:01,840 --> 01:35:03,440
So I think that you know we could get

2144
01:35:03,440 --> 01:35:04,880
everything done by the first part of

2145
01:35:04,880 --> 01:35:08,239
November and then the question is how

2146
01:35:08,239 --> 01:35:10,719
quickly could we get what we need to get

2147
01:35:10,719 --> 01:35:13,920
to the town for a vote? You know, how we

2148
01:35:13,920 --> 01:35:18,159
describe the bond measure in the u in

2149
01:35:18,159 --> 01:35:21,120
the ballot has a ton to do with how

2150
01:35:21,120 --> 01:35:22,960
successful we are going to be to get the

2151
01:35:22,960 --> 01:35:26,480
71% we need. And in order to have that

2152
01:35:26,480 --> 01:35:28,480
well written, we've got to have at least

2153
01:35:28,480 --> 01:35:32,239
a week or two before to plan this out.

2154
01:35:32,239 --> 01:35:35,360
You don't get it on November X and then

2155
01:35:35,360 --> 01:35:39,120
file on X plus one. You just don't. Is

2156
01:35:39,120 --> 01:35:45,030
that fair? Anybody else?

2157
01:35:45,040 --> 01:35:47,199
So [clears throat] I I guess I guess in

2158
01:35:47,199 --> 01:35:49,440
the conclusion would be that if going

2159
01:35:49,440 --> 01:35:51,120
through this next two weeks, I mean look

2160
01:35:51,120 --> 01:35:53,120
at we're only 10 days away. I think the

2161
01:35:53,120 --> 01:35:54,800
question is how quickly can we move

2162
01:35:54,800 --> 01:35:56,719
after that after all the submittals come

2163
01:35:56,719 --> 01:35:59,440
in to negotiate a a contract with an

2164
01:35:59,440 --> 01:36:00,960
architect. And if we can do it in a

2165
01:36:00,960 --> 01:36:03,199
couple three weeks, which we should be

2166
01:36:03,199 --> 01:36:04,719
able to, I just don't know what it

2167
01:36:04,719 --> 01:36:06,560
requires in terms of town council's

2168
01:36:06,560 --> 01:36:09,440
approval and any other sort of internal

2169
01:36:09,440 --> 01:36:11,920
process that needs to take place. I

2170
01:36:11,920 --> 01:36:14,639
mean, judging from emails from Christa

2171
01:36:14,639 --> 01:36:16,400
about our availability in the second

2172
01:36:16,400 --> 01:36:19,040
half of July, it seems to me that unless

2173
01:36:19,040 --> 01:36:23,040
we move in early mid early to mid July,

2174
01:36:23,040 --> 01:36:25,679
so the July 13th or whatever, the July 9

2175
01:36:25,679 --> 01:36:27,280
meeting, I don't think we make those

2176
01:36:27,280 --> 01:36:29,199
deadlines. I don't think we get an

2177
01:36:29,199 --> 01:36:30,960
architect on board until the August

2178
01:36:30,960 --> 01:36:33,679
meeting, that's August 13, and that puts

2179
01:36:33,679 --> 01:36:36,239
us way behind in terms of trying to meet

2180
01:36:36,239 --> 01:36:38,480
that November deadline. So I guess my

2181
01:36:38,480 --> 01:36:41,360
question to to you Jeff and Dan and also

2182
01:36:41,360 --> 01:36:44,800
to Ben is what what is what is the way

2183
01:36:44,800 --> 01:36:47,280
to fasttrack what is the fastest way we

2184
01:36:47,280 --> 01:36:49,760
could fasttrack bringing an architect on

2185
01:36:49,760 --> 01:36:51,760
board to do what we've talked about that

2186
01:36:51,760 --> 01:36:54,000
is clarify the scope do schematics and

2187
01:36:54,000 --> 01:36:56,560
have a budget. So if if th if those are

2188
01:36:56,560 --> 01:37:00,239
our projects now um what can that be

2189
01:37:00,239 --> 01:37:02,480
fasttracked so that we're making a

2190
01:37:02,480 --> 01:37:05,760
decision at the July meeting?

2191
01:37:05,760 --> 01:37:08,159
Sure, you could even Yes. I mean, I

2192
01:37:08,159 --> 01:37:09,840
think we could take you could take

2193
01:37:09,840 --> 01:37:13,280
Christa's RFP as it stands right now.

2194
01:37:13,280 --> 01:37:16,159
Um, as we talked before, add additional

2195
01:37:16,159 --> 01:37:17,679
information to it in terms of

2196
01:37:17,679 --> 01:37:20,880
deliverables and scope. Um, take a look

2197
01:37:20,880 --> 01:37:23,840
at the RFQS that came in, select the

2198
01:37:23,840 --> 01:37:26,320
architect. I don't whatever process you

2199
01:37:26,320 --> 01:37:27,840
go through in selecting the architect.

2200
01:37:27,840 --> 01:37:31,119
Get an architect in and any I think any

2201
01:37:31,119 --> 01:37:33,840
good architect would work under a

2202
01:37:33,840 --> 01:37:35,360
letter. It doesn't you don't need to

2203
01:37:35,360 --> 01:37:38,000
have a a final contract at that point,

2204
01:37:38,000 --> 01:37:39,600
but they would certainly be able to give

2205
01:37:39,600 --> 01:37:43,199
you a cost of doing schematic design

2206
01:37:43,199 --> 01:37:44,960
based on what we have outlined right

2207
01:37:44,960 --> 01:37:47,440
now. Um, and that would no doubt be a

2208
01:37:47,440 --> 01:37:49,760
lump sum. It could be, you know, I don't

2209
01:37:49,760 --> 01:37:51,760
I would not recommend going TNM with the

2210
01:37:51,760 --> 01:37:54,080
not to exceed. I just do lumpsum I think

2211
01:37:54,080 --> 01:37:55,840
is the easiest way to do as long as we

2212
01:37:55,840 --> 01:37:57,679
have a clear scope. But you could get

2213
01:37:57,679 --> 01:38:00,560
them started on a on a letter intent and

2214
01:38:00,560 --> 01:38:02,320
that would be it. and the final

2215
01:38:02,320 --> 01:38:05,119
negotiations or the final contract, you

2216
01:38:05,119 --> 01:38:06,880
know, the terms and conditions and such

2217
01:38:06,880 --> 01:38:08,800
could be approved at a later date. I

2218
01:38:08,800 --> 01:38:10,560
just think getting somebody on board and

2219
01:38:10,560 --> 01:38:12,800
getting them moving as quickly as we

2220
01:38:12,800 --> 01:38:14,320
can, you know, the better off we're

2221
01:38:14,320 --> 01:38:15,440
going to be.

2222
01:38:15,440 --> 01:38:18,239
>> So, Ben, is there any reason we can't do

2223
01:38:18,239 --> 01:38:21,679
that? basically choose an architect at

2224
01:38:21,679 --> 01:38:25,040
the July 9 meeting.

2225
01:38:25,040 --> 01:38:26,639
And if we're doing that, are we basing

2226
01:38:26,639 --> 01:38:32,480
that on the RF uh cues from uh May or do

2227
01:38:32,480 --> 01:38:35,440
we are we waiting for the RFPs from

2228
01:38:35,440 --> 01:38:38,000
early July? Elizabeth,

2229
01:38:38,000 --> 01:38:40,719
>> I think what Mr. was saying and which I

2230
01:38:40,719 --> 01:38:41,920
would agree with is you should you

2231
01:38:41,920 --> 01:38:43,679
should definitely wait for the RFP

2232
01:38:43,679 --> 01:38:46,800
response for July 2nd and then negotiate

2233
01:38:46,800 --> 01:38:49,199
with whoever you want to negotiate with

2234
01:38:49,199 --> 01:38:52,000
based on those responses a a revised

2235
01:38:52,000 --> 01:38:54,000
scope or maybe it's not revised maybe

2236
01:38:54,000 --> 01:38:55,760
the scope that comes in is exactly what

2237
01:38:55,760 --> 01:38:57,920
we were thinking one of the things Mr.

2238
01:38:57,920 --> 01:38:59,119
said was it seems like a lot of people

2239
01:38:59,119 --> 01:39:01,119
are talking past each other. We looked

2240
01:39:01,119 --> 01:39:02,480
at a resolution that the council

2241
01:39:02,480 --> 01:39:04,080
approved in May. A lot of these

2242
01:39:04,080 --> 01:39:06,560
components that are on the agenda today

2243
01:39:06,560 --> 01:39:07,920
are already being considered as part of

2244
01:39:07,920 --> 01:39:10,320
the master plan amendment process. The

2245
01:39:10,320 --> 01:39:13,280
validation, the cost updates, all those

2246
01:39:13,280 --> 01:39:15,920
things are coming forward in that RFP

2247
01:39:15,920 --> 01:39:18,400
which is due on July 2nd. So what I

2248
01:39:18,400 --> 01:39:20,159
would recommend is you get those

2249
01:39:20,159 --> 01:39:23,360
responses come in, you negotiate with

2250
01:39:23,360 --> 01:39:25,760
the architects however you think is

2251
01:39:25,760 --> 01:39:28,320
appropriate based on those responses and

2252
01:39:28,320 --> 01:39:30,560
get the scope and the agreement ready

2253
01:39:30,560 --> 01:39:33,280
for approval as soon as possible. And if

2254
01:39:33,280 --> 01:39:35,040
that means having a special meeting in

2255
01:39:35,040 --> 01:39:37,119
July, then we have a special meeting in

2256
01:39:37,119 --> 01:39:38,800
July. I doubt July 9th is going to

2257
01:39:38,800 --> 01:39:40,960
happen if they're coming on July 2nd,

2258
01:39:40,960 --> 01:39:43,280
but middle of July or the third week of

2259
01:39:43,280 --> 01:39:45,360
July seems very reasonable as far as

2260
01:39:45,360 --> 01:39:48,320
getting a scope hammered out and a

2261
01:39:48,320 --> 01:39:51,119
professional services agreement signed.

2262
01:39:51,119 --> 01:39:52,639
>> I I don't think that I mean, Christo,

2263
01:39:52,639 --> 01:39:54,159
you can correct me, but I thought that

2264
01:39:54,159 --> 01:39:55,679
you said that the council absolutely has

2265
01:39:55,679 --> 01:39:58,960
no way to meet between July 9 and August

2266
01:39:58,960 --> 01:40:01,360
7 or something. you know, I think we can

2267
01:40:01,360 --> 01:40:03,760
work out those details. And I think this

2268
01:40:03,760 --> 01:40:06,400
meeting and the, you know, the meeting

2269
01:40:06,400 --> 01:40:09,119
that we had on Friday underscores as

2270
01:40:09,119 --> 01:40:10,719
well as the schedule to try to meet the

2271
01:40:10,719 --> 01:40:14,080
December 4 filing deadline that we all

2272
01:40:14,080 --> 01:40:17,040
need to be flexible and available and

2273
01:40:17,040 --> 01:40:19,119
just because you're, you know, on

2274
01:40:19,119 --> 01:40:21,119
vacation, just like you're on vacation,

2275
01:40:21,119 --> 01:40:22,800
Elizabeth, but you called in and here

2276
01:40:22,800 --> 01:40:25,199
you are on a Wednesday afternoon when

2277
01:40:25,199 --> 01:40:27,280
you could be at the beach. So we all

2278
01:40:27,280 --> 01:40:29,119
we're we're all very committed and

2279
01:40:29,119 --> 01:40:33,600
dedicated to getting this done. So um

2280
01:40:33,600 --> 01:40:35,040
Richard, did you have one more thing

2281
01:40:35,040 --> 01:40:37,840
brief thing to No. Okay. So I want to

2282
01:40:37,840 --> 01:40:40,560
bring it back for um discussion and

2283
01:40:40,560 --> 01:40:44,560
direction to um provide to the town

2284
01:40:44,560 --> 01:40:48,239
manager. Um what I'm hearing is

2285
01:40:48,239 --> 01:40:51,040
um we should wait for the RFPs to come

2286
01:40:51,040 --> 01:40:54,560
in on July 2nd. We should meet

2287
01:40:54,560 --> 01:40:57,119
expeditiously thereafter and from that

2288
01:40:57,119 --> 01:40:59,920
choose an architect to work on

2289
01:40:59,920 --> 01:41:03,199
schematics and cost information and the

2290
01:41:03,199 --> 01:41:05,760
other items that are identified in that

2291
01:41:05,760 --> 01:41:09,920
earlier what is it resolution 2623

2292
01:41:09,920 --> 01:41:12,080
um and time is of the essence and in

2293
01:41:12,080 --> 01:41:15,360
order to meet this December 4th filing

2294
01:41:15,360 --> 01:41:18,320
is going to be a herculean effort by the

2295
01:41:18,320 --> 01:41:20,960
council by the consultants by the

2296
01:41:20,960 --> 01:41:22,960
architect by staff

2297
01:41:22,960 --> 01:41:27,440
by the CAC, by everyone. Um, and I think

2298
01:41:27,440 --> 01:41:29,360
we're all committed to doing that. We

2299
01:41:29,360 --> 01:41:32,960
all want what's best for the town and so

2300
01:41:32,960 --> 01:41:34,719
we need to move forward. That's my

2301
01:41:34,719 --> 01:41:36,960
recommendation.

2302
01:41:36,960 --> 01:41:40,550
Others?

2303
01:41:40,560 --> 01:41:42,159
Well, I think we should probably pick

2304
01:41:42,159 --> 01:41:43,600
dates if we're doing that, Julie, so

2305
01:41:43,600 --> 01:41:45,679
that we really are moving forward. I

2306
01:41:45,679 --> 01:41:48,239
mean, I we'd heard that these RFPs are

2307
01:41:48,239 --> 01:41:50,960
due on the 2nd. I I mean I get that you

2308
01:41:50,960 --> 01:41:53,600
know month Friday is a holiday but if we

2309
01:41:53,600 --> 01:41:56,239
want to have a council discussion on

2310
01:41:56,239 --> 01:42:00,000
July 9 you know why not meet on July 6

2311
01:42:00,000 --> 01:42:03,119
or 7 to go over the RFPs so that we can

2312
01:42:03,119 --> 01:42:04,880
present something to the council on July

2313
01:42:04,880 --> 01:42:06,800
9.

2314
01:42:06,800 --> 01:42:09,600
>> I I am confident that you and I and

2315
01:42:09,600 --> 01:42:12,960
Christa can work work and staff can work

2316
01:42:12,960 --> 01:42:15,679
offline to be as prepared as we possibly

2317
01:42:15,679 --> 01:42:20,159
can by July 9th. I I think we we are all

2318
01:42:20,159 --> 01:42:23,440
hearing the urgency of what we need to

2319
01:42:23,440 --> 01:42:28,000
do. So, I'm we will get that done. I

2320
01:42:28,000 --> 01:42:29,679
don't want to sit here and go over dates

2321
01:42:29,679 --> 01:42:31,280
right now with there's a lot of people

2322
01:42:31,280 --> 01:42:35,760
here, Elizabeth, that would be leaving.

2323
01:42:35,760 --> 01:42:37,280
[laughter]

2324
01:42:37,280 --> 01:42:40,639
>> I I have some comments if I may.

2325
01:42:40,639 --> 01:42:44,320
>> Yep. Matt, go ahead. So, we met um June

2326
01:42:44,320 --> 01:42:46,880
11th and I was the only person who voted

2327
01:42:46,880 --> 01:42:48,960
against this plan and now we're here we

2328
01:42:48,960 --> 01:42:51,679
are again. And I would just say this has

2329
01:42:51,679 --> 01:42:53,280
just been a complete failure of

2330
01:42:53,280 --> 01:42:57,360
leadership. And I personally believe we

2331
01:42:57,360 --> 01:43:00,719
should just appoint Gendler and Dan

2332
01:43:00,719 --> 01:43:04,320
Weiny to see this process through. And I

2333
01:43:04,320 --> 01:43:06,639
am just I I don't need any more

2334
01:43:06,639 --> 01:43:12,080
information. I don't need any RFPs. We have experts and they actually live

2335
01:43:12,080 --> 01:43:14,560
in town and are very dedicated and have

2336
01:43:14,560 --> 01:43:17,040
worked for free for a number of months

2337
01:43:17,040 --> 01:43:20,800
to bring us to this point. And you know

2338
01:43:20,800 --> 01:43:22,639
I you know there are people on this

2339
01:43:22,639 --> 01:43:24,080
council that have been on it for almost

2340
01:43:24,080 --> 01:43:26,960
a decade and past that. There was many

2341
01:43:26,960 --> 01:43:29,199
opportunities to get us this project

2342
01:43:29,199 --> 01:43:32,719
done and it hasn't. And in fact, I feel

2343
01:43:32,719 --> 01:43:35,679
like it was the worst decision ever to

2344
01:43:35,679 --> 01:43:37,840
close the fire station down under false

2345
01:43:37,840 --> 01:43:40,080
pretenses that we can't afford it. And

2346
01:43:40,080 --> 01:43:42,960
so here we are. The time to get going is

2347
01:43:42,960 --> 01:43:46,480
now. We have a group of citizens, 10

2348
01:43:46,480 --> 01:43:48,880
people of experts that live in town and

2349
01:43:48,880 --> 01:43:51,360
care about this. I have no fear that

2350
01:43:51,360 --> 01:43:54,080
they're trying to price gouge anybody. I

2351
01:43:54,080 --> 01:43:56,000
think they're dedicating their time and

2352
01:43:56,000 --> 01:43:58,560
service out of love of their community.

2353
01:43:58,560 --> 01:44:02,639
And I think that any more wasted time on

2354
01:44:02,639 --> 01:44:05,600
process is just going to look terrible

2355
01:44:05,600 --> 01:44:08,000
to the community. It will look like a

2356
01:44:08,000 --> 01:44:10,560
failure of leadership yet again. And we

2357
01:44:10,560 --> 01:44:13,520
just need to put this to bed. Appoint

2358
01:44:13,520 --> 01:44:16,159
Gendler and Dan Weiny and the committee

2359
01:44:16,159 --> 01:44:19,040
to work on this project on our behalf

2360
01:44:19,040 --> 01:44:22,320
and set the process forward so that we

2361
01:44:22,320 --> 01:44:25,520
can move forward together in clarity.

2362
01:44:25,520 --> 01:44:28,480
Get it out of this council. let the

2363
01:44:28,480 --> 01:44:31,679
experts do their job and stop running

2364
01:44:31,679 --> 01:44:33,920
around pretending that we know what

2365
01:44:33,920 --> 01:44:36,639
we're doing because if we did this

2366
01:44:36,639 --> 01:44:39,040
project would have been done a long time

2367
01:44:39,040 --> 01:44:41,040
ago.

2368
01:44:41,040 --> 01:44:43,760
>> So Matt, I I agree with you. And Ben, do

2369
01:44:43,760 --> 01:44:46,320
we have the ability to appoint an

2370
01:44:46,320 --> 01:44:48,080
architect firm today?

2371
01:44:48,080 --> 01:44:50,320
>> No, that's not on the agenda, nor would

2372
01:44:50,320 --> 01:44:53,280
it be uh you don't have a contract

2373
01:44:53,280 --> 01:44:55,520
before you. You don't have So the answer

2374
01:44:55,520 --> 01:44:58,239
is no. That would violate the Brown Act.

2375
01:44:58,239 --> 01:44:59,679
>> What would it take?

2376
01:44:59,679 --> 01:45:01,520
>> Can No, it says in there that we can

2377
01:45:01,520 --> 01:45:04,239
direct staff to negotiate with a

2378
01:45:04,239 --> 01:45:07,119
selected preferred vendor on a contract.

2379
01:45:07,119 --> 01:45:08,719
That is completely within our

2380
01:45:08,719 --> 01:45:11,990
discretion.

2381
01:45:12,000 --> 01:45:14,159
That is what I'm saying. Direct staff to

2382
01:45:14,159 --> 01:45:18,080
negotiate a contract with Gendler to see

2383
01:45:18,080 --> 01:45:19,360
this project forward.

2384
01:45:19,360 --> 01:45:21,360
>> No, it doesn't. And that is on that is

2385
01:45:21,360 --> 01:45:23,119
actually on the agenda is one of the

2386
01:45:23,119 --> 01:45:23,520
options

2387
01:45:23,520 --> 01:45:25,600
>> the architect to bring bring back the

2388
01:45:25,600 --> 01:45:26,960
agreement later not to choose the

2389
01:45:26,960 --> 01:45:28,560
architect tonight. We cannot do that

2390
01:45:28,560 --> 01:45:29,760
this afternoon.

2391
01:45:29,760 --> 01:45:31,280
>> That would be a Brown Act violation.

2392
01:45:31,280 --> 01:45:33,040
Council member Salter and I'm not going

2393
01:45:33,040 --> 01:45:33,600
to let

2394
01:45:33,600 --> 01:45:35,199
>> it's one of the options listed in the

2395
01:45:35,199 --> 01:45:37,520
agenda.

2396
01:45:37,520 --> 01:45:38,480
>> Um

2397
01:45:38,480 --> 01:45:40,880
>> that that would be my recommendation.

2398
01:45:40,880 --> 01:45:43,840
>> Bill or Terry, do you have things to

2399
01:45:43,840 --> 01:45:47,679
say? Okay. Uh,

2400
01:45:47,679 --> 01:45:50,560
I support moving on with the RFP

2401
01:45:50,560 --> 01:45:53,840
process. I think Christa gets the

2402
01:45:53,840 --> 01:45:55,920
importance of moving as quickly as we

2403
01:45:55,920 --> 01:46:01,520
can. Um, I'm not fond of uh a uh what is

2404
01:46:01,520 --> 01:46:04,800
it? Just appointing some hiring an

2405
01:46:04,800 --> 01:46:08,639
architect to do it without any um uh

2406
01:46:08,639 --> 01:46:10,960
opportunity for other architects to

2407
01:46:10,960 --> 01:46:13,679
weigh in. We have an RFP process. Let's

2408
01:46:13,679 --> 01:46:15,760
finish it. I think if we dropped it, to

2409
01:46:15,760 --> 01:46:17,119
be perfectly honest, I think our

2410
01:46:17,119 --> 01:46:20,800
credibility would be zero.

2411
01:46:20,800 --> 01:46:24,800
Um, and I think that even if legally it

2412
01:46:24,800 --> 01:46:30,639
would be not a conflict of interest to hire just make a decision to hire an

2413
01:46:30,639 --> 01:46:33,199
architect without any competition,

2414
01:46:33,199 --> 01:46:35,199
there's also the issue of perceived

2415
01:46:35,199 --> 01:46:38,239
conflict of interest which can also

2416
01:46:38,239 --> 01:46:40,960
really hinder the town.

2417
01:46:40,960 --> 01:46:43,520
Um, I think it's going to be an

2418
01:46:43,520 --> 01:46:46,719
exceedingly busy four months. I was

2419
01:46:46,719 --> 01:46:48,239
listening to some of the things that

2420
01:46:48,239 --> 01:46:51,760
needed to be done. For example, refine

2421
01:46:51,760 --> 01:46:53,840
the project description,

2422
01:46:53,840 --> 01:46:56,639
begin environmental review,

2423
01:46:56,639 --> 01:46:58,560
select the project delivery meth

2424
01:46:58,560 --> 01:47:00,719
alternative project delivery methods,

2425
01:47:00,719 --> 01:47:02,960
update the master plan, begin the

2426
01:47:02,960 --> 01:47:05,520
process to hire an architect, and do the

2427
01:47:05,520 --> 01:47:08,800
schematic design. It's a lot. Are you

2428
01:47:08,800 --> 01:47:11,360
ready for it? I hope so. And I think

2429
01:47:11,360 --> 01:47:14,080
that the council is interested in

2430
01:47:14,080 --> 01:47:16,800
working with you to make this happen as

2431
01:47:16,800 --> 01:47:19,760
quickly as possible. And I know some of

2432
01:47:19,760 --> 01:47:21,440
us be more than willing to meet night

2433
01:47:21,440 --> 01:47:26,480
and day to move it along. So, um, so I'm

2434
01:47:26,480 --> 01:47:28,560
for continuing on with the process that

2435
01:47:28,560 --> 01:47:32,870
we started.

2436
01:47:32,880 --> 01:47:35,600
» As as I understand it, based on Chris's

2437
01:47:35,600 --> 01:47:38,480
report and what she's indicated this

2438
01:47:38,480 --> 01:47:42,239
afternoon, she has three concerns. One

2439
01:47:42,239 --> 01:47:45,600
is what we're doing is not what would be

2440
01:47:45,600 --> 01:47:48,400
described as best practices, and I'd

2441
01:47:48,400 --> 01:47:50,000
agree with that if we had more time, but

2442
01:47:50,000 --> 01:47:52,480
we don't. And we're also halfway or

2443
01:47:52,480 --> 01:47:54,400
somewhere. We're well into the process.

2444
01:47:54,400 --> 01:47:56,639
We're not starting from scratch. If we

2445
01:47:56,639 --> 01:48:00,159
had more time, then I I I suppose I

2446
01:48:00,159 --> 01:48:04,639
would be my concern would be different.

2447
01:48:04,639 --> 01:48:08,080
Transparency and fairness. Um

2448
01:48:08,080 --> 01:48:10,480
transparency and fairness sort of

2449
01:48:10,480 --> 01:48:12,480
militates in favor of at least getting

2450
01:48:12,480 --> 01:48:14,719
all the proposals that we have

2451
01:48:14,719 --> 01:48:17,199
requested. how long we take going

2452
01:48:17,199 --> 01:48:19,760
through those and so forth. Uh I think

2453
01:48:19,760 --> 01:48:21,679
we should be ready to really really roll

2454
01:48:21,679 --> 01:48:24,960
and maybe we can start beforehand.

2455
01:48:24,960 --> 01:48:26,880
But that is why I think we should not

2456
01:48:26,880 --> 01:48:29,360
just well there's also the Brown Act

2457
01:48:29,360 --> 01:48:31,119
problem. But I don't think we should

2458
01:48:31,119 --> 01:48:33,280
just say okay let's go with Gendler or

2459
01:48:33,280 --> 01:48:37,440
something today. I I I I I would not be

2460
01:48:37,440 --> 01:48:39,840
in favor of that. Nine days is something

2461
01:48:39,840 --> 01:48:43,119
I think we can live with. But we we we I

2462
01:48:43,119 --> 01:48:44,880
think we're committed to the urgency of

2463
01:48:44,880 --> 01:48:48,560
this. The last point was possible

2464
01:48:48,560 --> 01:48:52,080
duplication and and having to to

2465
01:48:52,080 --> 01:48:54,719
actually end this ended up costing more

2466
01:48:54,719 --> 01:48:56,960
or taking longer when we're trying to

2467
01:48:56,960 --> 01:48:59,440
save time. If we had all the time in the

2468
01:48:59,440 --> 01:49:00,880
world, I would agree with that. Let's

2469
01:49:00,880 --> 01:49:03,760
take it step by step. But after hearing

2470
01:49:03,760 --> 01:49:07,119
Dan Weiny particularly uh describe this

2471
01:49:07,119 --> 01:49:09,119
whole process, the schematic design

2472
01:49:09,119 --> 01:49:12,320
process, I I have I don't actually I

2473
01:49:12,320 --> 01:49:14,320
think that removed that concern. I think

2474
01:49:14,320 --> 01:49:17,280
we have a a clear demarcation between

2475
01:49:17,280 --> 01:49:20,000
the design phase and the schematic

2476
01:49:20,000 --> 01:49:22,800
design schematic phase

2477
01:49:22,800 --> 01:49:25,679
and the then the detailed architectural

2478
01:49:25,679 --> 01:49:28,400
plans and and I think we can segment

2479
01:49:28,400 --> 01:49:30,480
this. I think we can divide it further

2480
01:49:30,480 --> 01:49:32,960
into stages. I think it's possible when

2481
01:49:32,960 --> 01:49:35,520
we negotiate the contract we could say

2482
01:49:35,520 --> 01:49:38,320
by a certain date we would like this

2483
01:49:38,320 --> 01:49:39,920
information for the council. We would

2484
01:49:39,920 --> 01:49:42,719
like this issue resolved to the extent

2485
01:49:42,719 --> 01:49:45,440
you can and you know pick an issue where

2486
01:49:45,440 --> 01:49:48,239
the public works department goes where

2487
01:49:48,239 --> 01:49:49,840
you know what are we looking at with the

2488
01:49:49,840 --> 01:49:51,520
firehouse do we have to elevate it or

2489
01:49:51,520 --> 01:49:53,840
not

2490
01:49:53,840 --> 01:49:56,320
um and and work with that. I mean,

2491
01:49:56,320 --> 01:49:58,800
nobody can, you know, I mean, it happens

2492
01:49:58,800 --> 01:50:01,280
when it happens, but if we have that

2493
01:50:01,280 --> 01:50:03,119
kind of detail in advance, I think it'll

2494
01:50:03,119 --> 01:50:05,440
move along more rapidly. And I do agree

2495
01:50:05,440 --> 01:50:07,760
with take your finish date and work back

2496
01:50:07,760 --> 01:50:10,000
from there to make sure you've given

2497
01:50:10,000 --> 01:50:12,560
yourself a cushion and you can do it.

2498
01:50:12,560 --> 01:50:14,560
Uh, with the idea being we have a

2499
01:50:14,560 --> 01:50:16,400
complete package to go to the voters

2500
01:50:16,400 --> 01:50:18,880
with, not all the details. That's later.

2501
01:50:18,880 --> 01:50:20,800
That's after the architects get

2502
01:50:20,800 --> 01:50:23,440
involved. That can change. So, that's

2503
01:50:23,440 --> 01:50:25,360
what I would think. I I would agree with

2504
01:50:25,360 --> 01:50:28,480
that, but um I I do think we ought to

2505
01:50:28,480 --> 01:50:30,239
get this nailed down just as soon as we

2506
01:50:30,239 --> 01:50:32,639
can.

2507
01:50:32,639 --> 01:50:35,840
>> So I um I still don't understand why we

2508
01:50:35,840 --> 01:50:38,320
need to wait for RFPs. I mean, first I

2509
01:50:38,320 --> 01:50:40,880
think it was way overreaching to send it

2510
01:50:40,880 --> 01:50:42,800
to 10 different architects when we only

2511
01:50:42,800 --> 01:50:44,400
had three or four on a short list to

2512
01:50:44,400 --> 01:50:48,239
begin with. But leaving that aside, I I

2513
01:50:48,239 --> 01:50:49,840
I'm hearing that we need to hire an

2514
01:50:49,840 --> 01:50:51,920
architect, choose an architect quickly.

2515
01:50:51,920 --> 01:50:55,280
We have RFQS from from a few months ago.

2516
01:50:55,280 --> 01:50:56,960
I don't understand what's wrong with

2517
01:50:56,960 --> 01:50:58,960
just using those and choosing an

2518
01:50:58,960 --> 01:51:01,119
architect as quickly as we can. I don't

2519
01:51:01,119 --> 01:51:03,520
understand why we need RFPs to choose an

2520
01:51:03,520 --> 01:51:06,480
architect. So, and and you know, yes,

2521
01:51:06,480 --> 01:51:09,119
counting back makes is important to be

2522
01:51:09,119 --> 01:51:10,639
sure that we have a cushion, but I don't

2523
01:51:10,639 --> 01:51:11,920
think we have a cushion unless we're

2524
01:51:11,920 --> 01:51:14,080
actually choosing an architect on July

2525
01:51:14,080 --> 01:51:16,480
9. So, the only way I'd be okay with

2526
01:51:16,480 --> 01:51:19,520
waiting for these RFPs is if we have it

2527
01:51:19,520 --> 01:51:21,760
scheduled that we that we recommend an

2528
01:51:21,760 --> 01:51:24,080
architect either based on the RFQS from

2529
01:51:24,080 --> 01:51:27,360
last spring or the RFPs from July 3 or

2530
01:51:27,360 --> 01:51:29,840
two or whatever and and that we we

2531
01:51:29,840 --> 01:51:32,000
recommend an architect on July 9. I

2532
01:51:32,000 --> 01:51:33,520
think anything less than that is too

2533
01:51:33,520 --> 01:51:35,920
much of a delay. And if and again, I

2534
01:51:35,920 --> 01:51:37,840
don't see why we need to wait for the

2535
01:51:37,840 --> 01:51:41,280
RFPs. We have RFQS. I I just don't I I

2536
01:51:41,280 --> 01:51:44,159
don't get the whole RFP process

2537
01:51:44,159 --> 01:51:45,920
and I would like to make sure that we

2538
01:51:45,920 --> 01:51:49,280
choose an architect on July 9 and you

2539
01:51:49,280 --> 01:51:51,280
and base that on the RFQS that we've

2540
01:51:51,280 --> 01:51:54,159
already received or sooner or choose an

2541
01:51:54,159 --> 01:52:02,229
architect sooner a special meeting.

2542
01:52:02,239 --> 01:52:04,159
I I think we we're all committed to

2543
01:52:04,159 --> 01:52:06,080
expedite this as quickly as possible and

2544
01:52:06,080 --> 01:52:11,360
to the extent we can get the RFPs by

2545
01:52:11,360 --> 01:52:14,880
July 2nd and distill them down and come

2546
01:52:14,880 --> 01:52:17,440
to the council with a recommendation on

2547
01:52:17,440 --> 01:52:19,760
July 9th, which would have to be in the

2548
01:52:19,760 --> 01:52:21,920
packet the Friday before. And I think

2549
01:52:21,920 --> 01:52:23,920
there's a holiday in there, too. So,

2550
01:52:23,920 --> 01:52:25,599
that's going to be I don't even know if

2551
01:52:25,599 --> 01:52:27,840
that's possible.

2552
01:52:27,840 --> 01:52:29,920
Christa is saying that it's not possible

2553
01:52:29,920 --> 01:52:31,360
in terms of getting that information

2554
01:52:31,360 --> 01:52:35,599
into the packet. So, we're going to have a special meeting probably the

2555
01:52:35,599 --> 01:52:39,040
following week um to you and I can meet

2556
01:52:39,040 --> 01:52:41,119
and with staff and we'll have a really

2557
01:52:41,119 --> 01:52:43,119
good idea of what we're doing and then

2558
01:52:43,119 --> 01:52:45,360
we'll have to have a a special meeting.

2559
01:52:45,360 --> 01:52:47,280
Hopefully, it will be very quick pro-

2560
01:52:47,280 --> 01:52:50,480
fora special meeting the following week.

2561
01:52:50,480 --> 01:52:55,040
Um, we have to set we we know the end

2562
01:52:55,040 --> 01:52:57,679
deadline, the December 4th deadline, but

2563
01:52:57,679 --> 01:53:00,000
we also have to be realistic about, you

2564
01:53:00,000 --> 01:53:02,159
know, what staff can do and what's

2565
01:53:02,159 --> 01:53:05,440
entailed. So, and I do want to just say

2566
01:53:05,440 --> 01:53:08,560
one other thing. Um,

2567
01:53:08,560 --> 01:53:11,280
I have been on the council since 2017

2568
01:53:11,280 --> 01:53:14,960
and I have been working literally almost

2569
01:53:14,960 --> 01:53:18,080
every month on these facilities and Dan

2570
01:53:18,080 --> 01:53:20,560
Weiny and many others started working on

2571
01:53:20,560 --> 01:53:25,440
these facilities in 2000 26 years ago

2572
01:53:25,440 --> 01:53:27,440
and I don't think anyone ever

2573
01:53:27,440 --> 01:53:30,960
anticipated how difficult this issue

2574
01:53:30,960 --> 01:53:34,880
would be and we want to do this right. I

2575
01:53:34,880 --> 01:53:37,520
don't want any other council in the next

2576
01:53:37,520 --> 01:53:39,520
100 years to have to deal with these

2577
01:53:39,520 --> 01:53:42,719
issues. It's too divisive. It's too

2578
01:53:42,719 --> 01:53:45,280
painful. It's too upsetting.

2579
01:53:45,280 --> 01:53:47,679
So, we need to do this right. And we

2580
01:53:47,679 --> 01:53:50,000
understand the schedule, but we can't

2581
01:53:50,000 --> 01:53:51,520
make compromises just to meet a

2582
01:53:51,520 --> 01:53:54,159
schedule. We have to do this right.

2583
01:53:54,159 --> 01:53:57,360
So, I think I think I'm not sure we have

2584
01:53:57,360 --> 01:53:59,920
anything else left to left to discuss.

2585
01:53:59,920 --> 01:54:00,880
It was just

2586
01:54:00,880 --> 01:54:03,280
>> I I No, but I wanted to add to Alyssa's.

2587
01:54:03,280 --> 01:54:05,760
Why can't you use the RFQS? Was there

2588
01:54:05,760 --> 01:54:09,679
not enough information in there maybe to make a good judgment?

2589
01:54:09,679 --> 01:54:12,400
>> There's no cost in the RFQS. They're

2590
01:54:12,400 --> 01:54:14,719
just like beautiful brochures with

2591
01:54:14,719 --> 01:54:17,599
pictures of past projects.

2592
01:54:17,599 --> 01:54:19,119
>> But that's what we were planning to use

2593
01:54:19,119 --> 01:54:21,599
to choose to recommend an architect

2594
01:54:21,599 --> 01:54:23,440
until the question of how what's the

2595
01:54:23,440 --> 01:54:25,520
procure procurement going to be. And so

2596
01:54:25,520 --> 01:54:27,520
then that [clears throat] morphed into

2597
01:54:27,520 --> 01:54:29,599
let's update the master plan and that

2598
01:54:29,599 --> 01:54:31,920
morphed into let's sending out RFPs. But

2599
01:54:31,920 --> 01:54:34,880
if we back up, we did have RFQS that we

2600
01:54:34,880 --> 01:54:37,280
meant to use to choose an architect. So

2601
01:54:37,280 --> 01:54:40,560
I still I mean if I'm out voted that's the way it goes. But I I still

2602
01:54:40,560 --> 01:54:43,360
don't see why we can't back up to that.

2603
01:54:43,360 --> 01:54:45,360
>> I think Christa was being really prudent

2604
01:54:45,360 --> 01:54:47,360
in getting those RFQS so that we would

2605
01:54:47,360 --> 01:54:49,840
be positioned once there was a decision.

2606
01:54:49,840 --> 01:54:52,719
we would be nimble and flexible and be

2607
01:54:52,719 --> 01:54:57,360
able to go out with RFQS or RFPs, sorry.

2608
01:54:57,360 --> 01:54:58,880
So,

2609
01:54:58,880 --> 01:55:00,480
you know, we can beat this horse to

2610
01:55:00,480 --> 01:55:02,880
death. I think we've beaten it enough.

2611
01:55:02,880 --> 01:55:05,520
Ben, do you have anything to add?

2612
01:55:05,520 --> 01:55:07,599
>> No, I mean, I would just add, Elizabeth,

2613
01:55:07,599 --> 01:55:09,280
when you look at the resolution that

2614
01:55:09,280 --> 01:55:11,920
required us to do the RFP, it has a lot

2615
01:55:11,920 --> 01:55:13,440
of information in there. That's exactly

2616
01:55:13,440 --> 01:55:15,360
the information that is going to be

2617
01:55:15,360 --> 01:55:17,440
helpful for the schematics that Dan Wein

2618
01:55:17,440 --> 01:55:19,199
is talking about. So I think that's why

2619
01:55:19,199 --> 01:55:21,840
it just makes sense to get the RFPs,

2620
01:55:21,840 --> 01:55:23,119
which you don't have that in the RFQS.

2621
01:55:23,119 --> 01:55:25,280
The RFQ is just aformational sheet about

2622
01:55:25,280 --> 01:55:27,840
architects and their rates. So you're

2623
01:55:27,840 --> 01:55:29,040
going to have something to work with as

2624
01:55:29,040 --> 01:55:30,320
far as a scope that they're already

2625
01:55:30,320 --> 01:55:32,239
responding to, which will have to be

2626
01:55:32,239 --> 01:55:34,480
massaged a little bit more once you

2627
01:55:34,480 --> 01:55:36,719
engage in the, you know, review and and

2628
01:55:36,719 --> 01:55:39,360
discussions with those architects. But

2629
01:55:39,360 --> 01:55:42,400
um I think the scope of the RFP is going

2630
01:55:42,400 --> 01:55:43,920
to be a lot more tailored to what it

2631
01:55:43,920 --> 01:55:46,159
sounds like the town is looking to move

2632
01:55:46,159 --> 01:55:47,920
forward to the next step in order to get

2633
01:55:47,920 --> 01:55:50,159
a cost estimate.

2634
01:55:50,159 --> 01:55:53,280
>> Then I I'm hoping that we can have the

2635
01:55:53,280 --> 01:55:58,000
town staff commit to having uh a

2636
01:55:58,000 --> 01:56:00,480
selection meeting. I guess that's Julie,

2637
01:56:00,480 --> 01:56:03,119
you and me and the committee by the by

2638
01:56:03,119 --> 01:56:06,320
the next week June the week of June 15.

2639
01:56:06,320 --> 01:56:07,840
hopefully early in the meet, you know,

2640
01:56:07,840 --> 01:56:10,320
the the early in the week, Monday, June.

2641
01:56:10,320 --> 01:56:11,599
>> Give me July. Give me July.

2642
01:56:11,599 --> 01:56:13,920
>> For July. So, so yeah. Sorry. Uh

2643
01:56:13,920 --> 01:56:15,920
>> I already have that committee

2644
01:56:15,920 --> 01:56:18,080
subcommittee meeting scheduled with you

2645
01:56:18,080 --> 01:56:22,080
both for 2 p.m. on July 9th. I did that

2646
01:56:22,080 --> 01:56:24,480
like that was done like two weeks ago.

2647
01:56:24,480 --> 01:56:27,119
>> I already have um I've already sent out

2648
01:56:27,119 --> 01:56:30,639
a save the date for August 4th as a plan

2649
01:56:30,639 --> 01:56:34,080
B. And but I need to remind the council

2650
01:56:34,080 --> 01:56:35,360
I we don't need to get into more to

2651
01:56:35,360 --> 01:56:37,679
scheduling but you must have three

2652
01:56:37,679 --> 01:56:41,760
people physically in Ross. So all your

2653
01:56:41,760 --> 01:56:44,480
intentions of being able to zoom in

2654
01:56:44,480 --> 01:56:47,119
that's great but you need to have three

2655
01:56:47,119 --> 01:56:50,080
people here and that is the issue with

2656
01:56:50,080 --> 01:56:52,800
the availability I have received thus

2657
01:56:52,800 --> 01:56:55,920
far. It's not staff.

2658
01:56:55,920 --> 01:56:57,679
So the week of July 13,

2659
01:56:57,679 --> 01:56:59,599
>> we can continue to discuss, but you need

2660
01:56:59,599 --> 01:57:01,199
three people here.

2661
01:57:01,199 --> 01:57:03,760
>> But the week of July 13 is an option if

2662
01:57:03,760 --> 01:57:04,960
there are three people here. Is that

2663
01:57:04,960 --> 01:57:11,669
right?

2664
01:57:11,679 --> 01:57:13,840
» You have one council member that is

2665
01:57:13,840 --> 01:57:17,840
leaving town on the 15th on an airplane.

2666
01:57:17,840 --> 01:57:19,679
You have another one that is on the

2667
01:57:19,679 --> 01:57:22,400
airplane on the 16th.

2668
01:57:22,400 --> 01:57:25,280
and I will do my best to try to see if I

2669
01:57:25,280 --> 01:57:27,599
can get it on the 14th. I'm sure those

2670
01:57:27,599 --> 01:57:28,960
council members that are leaving on

2671
01:57:28,960 --> 01:57:30,639
airplanes are going to love to have to

2672
01:57:30,639 --> 01:57:35,520
spend a council meeting, but you know, I I it depends on if we have an

2673
01:57:35,520 --> 01:57:38,239
agreement in place. I have to bring

2674
01:57:38,239 --> 01:57:43,040
forward a complete contract

2675
01:57:43,040 --> 01:57:46,239
with to the council. So, it's not just

2676
01:57:46,239 --> 01:57:48,480
me. It's not just the council. It

2677
01:57:48,480 --> 01:57:51,280
depends on the firm. It depends on legal

2678
01:57:51,280 --> 01:57:53,840
review. It's all I mean there's there's

2679
01:57:53,840 --> 01:57:55,599
just a lot of going on. There's a lot of

2680
01:57:55,599 --> 01:57:58,239
different um uh

2681
01:57:58,239 --> 01:58:02,560
>> Can I can I off to like alter an opinion

2682
01:58:02,560 --> 01:58:04,880
of what we could do? What about an

2683
01:58:04,880 --> 01:58:08,000
interim step where we the CAC created

2684
01:58:08,000 --> 01:58:11,360
this concept with Dan Weiny and Gendler?

2685
01:58:11,360 --> 01:58:13,760
What about just engaging and we could

2686
01:58:13,760 --> 01:58:17,280
hire Dan Weiny and Gendler to take that

2687
01:58:17,280 --> 01:58:20,000
project a little bit further? So why not

2688
01:58:20,000 --> 01:58:22,480
just start the next step of there and

2689
01:58:22,480 --> 01:58:26,159
engage just them to keep working because

2690
01:58:26,159 --> 01:58:28,400
we don't want to lose time in the midst

2691
01:58:28,400 --> 01:58:31,119
of this process. So instead of you know

2692
01:58:31,119 --> 01:58:33,280
like let let them continue to work as

2693
01:58:33,280 --> 01:58:35,840
long as he's obviously Gendler and Denny

2694
01:58:35,840 --> 01:58:38,400
want to do it but we just sort of engage

2695
01:58:38,400 --> 01:58:40,719
them to continue working till we figure

2696
01:58:40,719 --> 01:58:43,440
out the next phase and it's maybe a

2697
01:58:43,440 --> 01:58:46,080
limited engagement with Gendler to just

2698
01:58:46,080 --> 01:58:48,880
keep the work moving forward until we've

2699
01:58:48,880 --> 01:58:50,639
completely all been able to meet and

2700
01:58:50,639 --> 01:58:52,400
select the person and it might be

2701
01:58:52,400 --> 01:58:54,000
Gendler at the end of the day but we can

2702
01:58:54,000 --> 01:58:55,520
at least hire them for an interim

2703
01:58:55,520 --> 01:58:58,950
period.

2704
01:58:58,960 --> 01:59:00,880
I'd kind of rather make it the 13th or

2705
01:59:00,880 --> 01:59:02,560
14th of July if we possibly could

2706
01:59:02,560 --> 01:59:05,119
because then we've made a a bigger step.

2707
01:59:05,119 --> 01:59:08,159
But um maybe if we can't do that, maybe

2708
01:59:08,159 --> 01:59:08,719
yours is

2709
01:59:08,719 --> 01:59:10,560
>> Yeah. Yeah. If we can by the 13th, you

2710
01:59:10,560 --> 01:59:12,159
just keep saying we might all be out of

2711
01:59:12,159 --> 01:59:14,239
town and I would hate to lose a whole

2712
01:59:14,239 --> 01:59:14,960
month.

2713
01:59:14,960 --> 01:59:18,400
>> Right. I agree.

2714
01:59:18,400 --> 01:59:20,560
>> Okay. I think the three of us think we

2715
01:59:20,560 --> 01:59:23,119
should go forward, receive the RFPs, and

2716
01:59:23,119 --> 01:59:25,760
then move as expeditiously as possible

2717
01:59:25,760 --> 01:59:29,440
after we receive the RFPs in eight days.

2718
01:59:29,440 --> 01:59:33,360
Um, so I I think I think it's a wrap.

2719
01:59:33,360 --> 01:59:35,920
It's 4 o'clock. Thank you everyone for

2720
01:59:35,920 --> 01:59:40,920
being here and being online.