[0:06] I got 6:30.
[0:10] » There you go. All right. Good evening
everyone. Welcome to our regular council
[0:15] meeting for Monday, August the 24th. Uh
before we get started, if you are able,
[0:19] I would ask you to stand and join us for
our national
[0:34] » [music]
[0:41] » Heat up here. [music]
[0:51] [music]
[1:01] » [music]
[1:08] » Heat. Heat.
[music]
[1:18] » [music]
>> Heat.
[1:26] Heat.
[music]
[1:35] » [music]
[1:42] [music]
[1:56] » like to begin by respectfully
acknowledging that the town of Shelurn
[1:59] resides in the traditional territory in
the ancestral lands of Isishave,
[2:04] including the Ajiway, Padawatami,
Chipua, and the people three fires
[2:09] confederacy. These traditional
territories upon which we live, work,
[2:13] play, and learn are steeped in rich
indigenous history and traditions. And
[2:17] it is with this statement that will
declare to honor and respect past and
[2:21] present connection of indigenous peoples
with this land, its waterways and
[2:26] resources.
Are there any disclosures of pecuniary
[2:31] interest council tonight? Okay.
On to our minutes from the July 13th
[2:38] council meeting. Can I have a motion to
adopt those minutes as circulated by
[2:41] councelor Gardy, second by councelor
sample. Discussion on those?
[2:48] All in favor? It's carried. All right.
So the first item this evening is our
[2:54] planning public meeting. And tonight's
public meeting is being held under
[2:58] section 34 of the planning act. and it
is to consider an application for zoning
[3:02] bylaw amendment for the land zone
municipally as 712 Main Street East in
[3:07] the town of Shelurn. Purpose in fact of
the amendment is to add a sightsp
[3:11] specific provision to permit a private
school on the subject property whereas
[3:15] the current zoning bylaw did not permit
this use in the three C3 zone. I now ask
[3:20] the clerk to provide method of notice
for tonight's meeting.
[3:24] » Notice that tonight's public meeting is
advertised in local media sources.
[3:28] notice have been posted on the town's
website. Notice provided to property
[3:31] owners.
[3:35] » Great. Thank you. So, uh, as we normally
do in these cases, we'll have a
[3:39] presentation uh from town planner
following which there will be an
[3:42] opportunity for members of public as
well as members of council to ask
[3:47] questions to provide comments and the
clerk will also submit written
[3:51] submissions. uh any submissions that uh
that are received whether written or
[3:55] oral here this evening will be given
consideration by council prior to any
[4:00] decision being made. So with that Steve
I will turn it over to you. Thank you
[4:05] mayor mouse and uh all the details of
this application are in my report in the
[4:10] agenda package [clears throat] just to
summarize those and go over the comments
[4:15] received I a few slides which are on the
screen. Um we also have representatives
[4:21] for this application at le joining us
either online or in the room. Um Nolan
[4:27] Bentley DH architects and Sarah Mile for
the post private school.
[4:35] So the applicant was filed on behalf of
the current owner of the property by DHR
[4:39] text. Um as the mayor mentioned it's for
72 street east. Go to the next slide. It
[4:46] just shows the location.
are familiar with this. Um the site to
[4:53] the east is just under construction for
some fast food development and some
[4:58] retail space. Uh this site sits on the
south edge of the industrial commercial
[5:03] area along road and industrial road to
the north and uh the land of the south
[5:11] is is vacant with some residential homes
uh proven to the southwest and the west.
[5:19] um well established commercial area
although some transitions to new
[5:23] development and certainly some
additional development opportunities
[5:27] future. Um the building itself has had a
history of different uses. Um originally
[5:34] constructed I think for insurance office
purposes we mutual insurance there for
[5:39] many years uh followed by some medical
and pharmacy uses. Uh there was a site
[5:44] plan application uh about three or four
years ago uh for some renovations of the
[5:50] basement for additional medical purposes
but that was never finalized. Uh the
[5:55] medical uses have since relocated and
the space become available. Um and those
[6:01] uses for a private school.
So if we go to the next slide
[6:08] um these are just a couple of street
view images showing the existing
[6:11] building. It does have a shared access
driveway with those developing
[6:16] commercial uses to east um on the north
side of the highway. Uh that is in the
[6:22] MTO control portion of the highway. So
um this change in use is being reviewed
[6:27] by the Ministry of Transportation and
they have provided some comments that
[6:31] I'll summarize later in in the
presentation.
[6:34] Um and the the left hand just shows a
part of the front um parking area as
[6:41] [clears throat] well as the the access
ramp for accessibility into the
[6:45] building.
Go to the next slide.
[6:49] So um I have a bit more details on
another slide about the details of the
[6:54] proposed private school. Um but suffice
it to say that the optin is identifying
[7:00] it would be entirely located within the
existing building. Um and there wouldn't
[7:04] be other uses within the building. This
be private school. Um there are three
[7:10] levels within the building. The basement
is mainly unfinished. Um the main floor
[7:15] um would be a combination of classrooms
and office and support rooms and the uh
[7:22] upper floor would be primarily
classrooms as well and some additional
[7:25] support spaces. Um we've listed here
based on the floor plans that we
[7:30] received through the application the
details of all the rooms which are also
[7:34] detailed report. Um there is some
venting posted and I have a copy of the
[7:39] site plan in in the slideshow as well.
Um just to ensure that um you know once
[7:45] the children are are waiting to come
into school or when they're released at
[7:50] the end of the day that that they aren't
u you know they understand the limits of
[7:54] the property and and aren't able to to
wander onto properties. And that was
[8:01] specifically proposed in response to
what comments that we received from a
[8:04] from a nearby industrial land owner.
And next slide.
[8:10] Um so you can see the property location
again here with the zoning map. Um the
[8:16] existing zoning u for this property and
the properties nearby is service
[8:22] commercial C3 which permits a broad
range of uses. Um it doesn't
[8:26] specifically permit private school
though it does permit things like a
[8:30] commercial school. So there was a bit of
interpretation of the bylaw required and
[8:34] some discussion with the applicant to
determine which definition of the bylaw
[8:38] this falls under a private school. The
distinction is is that it's it's mainly
[8:42] for academic purposes. Um essentially
similar to a public uh school um for uh
[8:49] children um versus a commercial school
is more along lines. It could be um a
[8:56] piano studio or something that is not
necessarily all day with many different
[9:01] classrooms and specific academic
teaching curriculum but more oriented to
[9:08] specialized commercial uh learning
opportunities. Um and the zoning viol as
[9:15] I say only permitted the commercial
school and doesn't doesn't permit a
[9:18] public school or private school
currently. So the request is just to add
[9:23] to the list of permitted uses to prevent
private school. Um, I would say too that
[9:28] that is a distinction provinially and
I'll get into this in another slide, but
[9:33] for example, the regulations that govern
retailing, they aren't required to be
[9:39] buffered a certain distance for things
like piano studios and commercially run
[9:44] um schools of that type, but they are
for, you know, K& private public
[9:49] schools. So, that is one of the one of
the considerations for this application.
[9:54] The next slide.
So the specific um proposed school use
[9:59] is by design learning center or BDLC.
They have a site currently east of
[10:03] Orangeville um and are looking to
relocate to the to the building
[10:08] specifically because it's better suited
to their operations. Um you know the the
[10:13] overall interior space is well suited um
as identified by the applicant. Um the
[10:18] location as well is desirable in terms
of meeting local needs within Shelurn
[10:22] and its immediate surroundings. And um
you'll see attached in my report there's
[10:26] a letter from the applicant that
provides some of the indicators of
[10:30] demand um why there is no similar you
know private school within town
[10:35] currently. So this would be the first of
its kind to to serve those types of
[10:39] needs.
Um we asked specifically about
[10:44] transportation just given the location.
There are some difficulties that have
[10:48] been identified in previous studies with
MTO when we looked at that Shelurn East
[10:53] area traffic flows growing traffic at
the intersection of Highway 89 and kind
[10:58] of the floor. Um that is a full move
access that mutual driveway that's
[11:04] shared among those properties. um but
could be challenging to be used on a
[11:09] daily basis by a school bus which
obviously requires a bit more time to
[11:12] navigate turns and um there were some
safety considerations as well if kids
[11:18] are being picked up or dropped off in
the bus uh in front of that property.
[11:22] However, that's not the case. The
applicant confirmed that there would be
[11:26] no school provided transportation be
strictly parents and guardians dropping
[11:30] off and picking up kids. the MTO would
does request more has requested more
[11:36] information including a bit of a traffic
brief to look at that um just to
[11:40] understand better the volume of cars
that would be going in and out. However,
[11:44] from our assessment um we feel it would
be very similar to the past uses just
[11:49] based on the number of classrooms and
number of kids that could accommodate
[11:52] the number of staff. In fact, it might
even be a bit less. Um if you took for
[11:56] example the parking requirement under
the zoning bylaw the number of
[12:00] classrooms identified and
the zoning requirement is 1.5 spaces
[12:07] classroom only 14 spaces are required
and there's actually 38 spaces on site.
[12:12] So the site itself could accommodate a
much more intensive oriented use um in
[12:17] terms of its space and its number of
parking spaces provided.
[12:23] As mentioned, this would be a K to8
school. There are nine classrooms then
[12:26] identified in plans provided. Um, and
the capacities range from the
[12:31] kindergarten room, which is the highest,
which makes sense if you're going to
[12:34] start kids into a private school. You
start at the very early age, first grade
[12:39] that they enter, and then to the grade
one to grade eight classrooms or smaller
[12:45] housing smaller.
Um if you go to the next slide,
[12:52] this is the site plan provided as
prepared by DNH architects. Um I've just
[12:56] highlighted in red. Really the only
change that's proposed is to put that
[13:00] fencing in and that was added after the
original submission. So the plan that's
[13:04] attached to my report actually didn't
show that. Um but again in response to
[13:08] some comments from an industrial land
owner to the north. This would just make
[13:12] absolutely sure that there's no way for
students to wander off the property onto
[13:17] the commercial properties on either side
or the industrial properties.
[13:22] Um but with that said, you know, the
outdoor is proposed to remain as is.
[13:26] There's no new outdoor play areas
proposed to be added or outdoor learning
[13:29] areas. Um so really the only time the
kids would be outside is during those
[13:34] drop off and picked up times. Um so
parking in Yeah.
[13:40] Um this drawing also shows where the
existing parking is located. There's
[13:45] more parking spaces actually delineated
on the site than what are shown here.
[13:49] They wrap all the way around the
building. Um but this is just
[13:52] illustrating how it meets the parking
requirement and outside of that fenced
[13:56] area.
[13:59] Next slide. So just circling back to the
Ministry of Transportation review of
[14:04] this. They did not object to the
approval of the zoning application. In
[14:07] fact, they have their own approval
mechanism. So, um even if council were
[14:11] to approve the zoning tonight, that
doesn't alleviate the applicant's
[14:15] responsibility to meet the MTO
requirements and obtain whatever
[14:19] permissions the NTO may require under
the public highway and transportation
[14:23] improvement act. Um
so again, the NTO did request a bit more
[14:28] information about the traffic
circulation. The applicant has uh
[14:33] identified they would provide that
information and was working on that and
[14:38] just a bit more information requested by
MTO as well to show the specific um site
[14:43] circulation plans. So where would the
students be dropped off where would they
[14:46] pick be picked up and I think the thing
that MTO is like most interested in is
[14:50] how much queuing space is then provided
similar to when like the drive-throughs
[14:55] were provide were being planned on the
site to the east. They just need to make
[14:59] sure that there's not going to be a line
of car that backs up interferes with the
[15:03] traffic on the highway. And from our
review, there's plenty of room on the
[15:07] site and in the driveways to accommodate
that.
[15:11] Um there is a traffic assessment intake
form that was specifically required by
[15:14] NTO as well and that has been completed
by the order will be submitted by the
[15:21] next slide.
So again, I mentioned that uh in Atlanta
[15:27] to the north, specifically Shelber
Memorials at 709 Industrial Road had
[15:31] some questions um about um the
compatibility of the use with the
[15:37] industrial area. And the comments were
more about um access and making sure
[15:43] that people can't um move from the edges
of the property onto adjoining property
[15:49] where there could be safety concerns
with respect to trucking, industrial
[15:52] activity, but also um to do with noise.
And um this was studied to some degree
[15:58] when the the residential subdivision at
600 Main Street was planned and there
[16:02] were noise studies. And what that found
is that the uses that are um in the
[16:07] surrounding vicinity in the commercial
industrial area on industrial actually
[16:12] don't generate a lot of exterior noise.
It's a lighter industrial area and
[16:17] nothing that requires specific noise
mitigation in that case. Um we also u
[16:22] responded to this um when order just to
indicate that um everything would be
[16:28] inside the building again. So um if
there are noise sensitivities it
[16:32] wouldn't relate to any outdoor use.
Uh the next slide.
[16:38] Um we received this comment today just
from the former tenant of the building
[16:43] who had expressed to staff and I think
to counsel previously some of the
[16:48] concerns about the conditions within the
building. Um in this case um that was
[16:54] identified as part of the
pre-conultation where the owner was
[16:57] present for the meeting and um they were
identifying that they would make sure
[17:03] that everything is compliant with the
required codes and safety measures. Um
[17:09] this would be obviously a requirement
through the county building department.
[17:12] We have made them aware and shared with
them the prior concerns as well just to
[17:16] ensure that there's proper inspection
mechanisms to ensure that everything is
[17:20] safe. But ultimately it is up to the
school operator and for the owner to
[17:24] work together to ensure everything is
safe and in good working order for for
[17:29] the students and um certainly for this
type of use that will be um a critical
[17:35] element of of having kids safely
accommodated parents satisfied that
[17:40] that's the case. Um don't get into the
details of the issues that are
[17:46] identified here. There's a there's quite
a list of them, but those have been
[17:50] related and shared with uh with the
applicants and as I mentioned at the
[17:54] beginning, the applicant is an
architect, so they're aware of the
[17:57] requirements and ensure this complies
with all um code requirements.
[18:03] Next slide.
I mentioned this at the beginning, but
[18:08] um back a few years ago when the
legislation was proposed to require
[18:12] licensing for uh Canada's retailing, um
one of the requirements of those
[18:18] regulations was that new Canada's retail
operations could not be located within
[18:23] 150 meters of the school. And again,
that covers both uh private and public
[18:28] schools. Um so we did this map at that
time to illustrate the 1150 buffer
[18:33] around the existing schools. Um what's
shown here is that by introducing a
[18:38] private school as a permitted and um
active use on this property would extend
[18:44] the Centennial Highlands uh buffer a
little bit further north um including
[18:51] covering properties one of which already
has a cannabis retail operation. So we
[18:55] we dug into the mechanics of that. Um
the buffer doesn't operate to displace
[19:00] an existing cannabis retail operation.
They can continue there. But we did make
[19:05] that owner aware that if that cannabis
retail operation were a cease operation,
[19:10] a private school is active when they try
to reestablish where operator comes in.
[19:14] That would be the indication is that it
can no longer be back. The town other
[19:19] than mapping this out doesn't have any
regulatory role or um say in any of
[19:24] this. Those are just provincial
requirements and they use them to
[19:28] establish who can get a license if um
just for the purposes of illustration on
[19:32] this map. We did identify that there's
four existing locations with red dots in
[19:37] town and only the ones within me
zone that would result from this change
[19:45] in value per uses.
The next slide.
[19:51] Okay. So, just to wrap up with a few
next steps. Um, tonight we're obviously
[19:56] here to receive any comments and
questions from the council and the
[19:58] public and do our best to respond to
that. Um you'll see the recommendation
[20:03] in my report is to subject to those
comments and questions um in
[20:08] consideration to enacting the proposed
zoning bylaw amendment. Um the bylaw is
[20:14] included in the agenda package is number
31-2026.
[20:18] Very straightforward bylaw. Again just
adds private school as a permitted use.
[20:23] Um following that uh once council makes
a decision with respect to the
[20:28] application there's a notice of decision
that goes out. um to a list of agencies
[20:33] and everybody who's provided comments.
That notice has to go within 15 days of
[20:37] the decision. Following that, from the
date of notice, there's a 20-day appeal
[20:41] period. Only specified persons under the
planning act can appeal to the Ontario
[20:46] Land Tribunal. Um I won't go through
that. It's a lengthy list, but um that
[20:51] will be something that be reviewed in
the event of an appeal. Um as I
[20:56] mentioned the applicant's responsible to
ensure that NTO requirements are
[20:59] addressed and then ultimately final
accordingly will be available um subject
[21:04] to there being no appeals
which are subject to a paper decision
[21:08] from council um following the final
approval and the M2 approvals at that
[21:15] time a useful approval building permit
can then be issued for the interior
[21:19] recommendations and if there's some
significant building or or elsewhere um
[21:23] find permit to ensure compliance with
the useful sign by all would be required
[21:28] as well.
Um so that's my report and um I'll pause
[21:32] here for any questions or comments.
>> Great. Thanks Steve. U because the
[21:37] applicants are here I'll I'll give you
sort of first opportunity if you want to
[21:40] offer any comments. No pressure but but
if you do those are certainly more of
[21:45] the problems.
>> Sure. I'm Sarah Maya and um I thought
[21:49] I'd pack pack the house [laughter]
>> into the overflow room
[21:57] » the theater. Um so this is my father Bob
and Tatish
[22:05] is the owner. We're we're like a joint
venture with the school. This is my
[22:10] husband Mark and he's the actual
principal of the school um and the
[22:16] formal educator and these are two of our
four children
[22:21] and this is the professional Nolan with
Dickson and Pick. So if you can um add
[22:26] comment but just a couple things. Thank
you Steve for your report. um since our
[22:32] application because it's a it's really
tricky. I I'm confined by a school year
[22:38] as you can appreciate and um ideally I I
would have started this in January and
[22:44] given myself lots of time. Um but I
didn't know about the space. The teach
[22:49] did not put it on market and it's um
through a great series of events that we
[22:53] were able to connect and it wasn't until
June. So, we're working as quickly as we
[22:59] can. Um, and part of the trouble is
ideally we'd want to start a school year
[23:04] in September at this location. That's
not going to happen. Um, but the sooner
[23:10] we can do it, the better for routines
and and for ease of families and staff.
[23:15] Um, so we were putting in the
application as quickly as we can. And I
[23:20] just wanted to make mention state to
your report. One of the things we have
[23:25] partnered with the stream um who I think
you're all familiar with um they have
[23:29] such a great reputation here in town but
they would assist us in the before and
[23:33] after school program and that's an
important piece to our school and it
[23:37] actually becomes quite helpful in
addressing the concerns of the MTO
[23:42] because not all our students arrive at
one time and not all depart at one time
[23:47] and lots of children need care outside
the school hours. Um and because of that
[23:54] partnership, we had the opportunity to
use a 10seater passenger van. So while
[24:00] you said there's no um transportation
provided by the school, um probably
[24:04] initially we would be um especially
assisting families who have come from uh
[24:10] south part of the county like maybe
Orangeville area, we we could bring up
[24:15] 10 students. Again, very helpful in
addressing concerns raised by the MTO.
[24:20] So that was just one little thought. I
just thought, "Oh, that's new
[24:23] information." And I forget just the
schedule of all the information going
[24:28] through. Um I don't know if there's more
than one I
[24:33] » Yeah. No, I don't think there's too much
more. I think Steve's report is very
[24:36] comprehensive. Um you're asking for a
private school designation be added to
[24:43] C3 that already has a commercial school.
Um
[24:52] We're asking foration
[24:57] questions from council.
>> Hi, welcome. Um, thanks Steve for his
[25:03] presentation. You had mentioned
preschool and after school programs and
[25:07] partnering streams. Um,
are you considering also at some point
[25:12] in time daycare in the future? This is
not going to have a daycare. whether
[25:17] strictly we
>> it would be JK because they're right
[25:21] » but yeah are a whole new
>> they're a whole different
[25:25] » different animal no I understand that's
why I asked um
[25:29] » and I mean you know like um I mean
streams has an excellent reputation as
[25:33] well for their programs are you
partnering with streams in terms of
[25:37] content or is it is it going to be two
separate entities technically within
[25:44] the building Great question. So, yeah,
the fun for Mark and I this summer has
[25:51] been to just see the alignment with
Andrew and Julie, right in programming,
[25:55] but actually our values align. So, they
have five values. We have three and
[26:00] three of them are the same.
>> So, that's exciting. And um our learning
[26:04] model for by design learning center if
you were curious and I think it might be
[26:08] in the report we [clears throat] have a
a partnership also with M's academy
[26:13] which is based out of Alberta and they
coined the phrase profound learning. So
[26:17] our desire is that kids are engaged in
learning. A lot of kids go to school and
[26:22] by grade one or two like I have to go to
school. But when they were three or
[26:26] four, they were really excited about
letters and numbers and that kind of
[26:31] breaks my heart as a mom. So, so
profound learning is bit more hands-on
[26:36] and smaller class sizes are a part of
it, but that actually is a perfect fit
[26:41] with the streams which is, you know,
like activities and opportunities and
[26:45] hands-on and the arts and um yeah, being
busy.
[26:50] » Retired teacher.
>> Oh, good. Good. You know,
[26:52] » I get it. That's why. Okay. Um, okay.
Thanks. I just curious what if there
[26:58] were two separate handh or if it was
going to be like a cooperation between
[27:02] the two. Yeah, we will on our program
and which you know kind of starts at 9
[27:07] and goes to 3:15 but we will overlap
like Andrew and Julian we've already
[27:12] talked about shared programming on
Friday afternoons on field trips um some
[27:18] of their staff helping us at times and
we have very artistic staff as well so
[27:23] they'll visit the streets. Yeah.
>> Thanks.
[27:26] » Yeah.
[27:31] » Um yes. So for me, um I think it's a
great idea. Um I I am glad um that you
[27:36] mentioned because I was obviously going
to bring up the new [clears throat]
[27:39] concerns brought forward with regards to
the condition of the building. Um so I
[27:43] am happy that you're going to be
engaging county in order to have um you
[27:48] know inspections and whatnot and make
sure that we pass. We don't want mold.
[27:51] We don't you know we want a functioning
proper elevator things of that nature.
[27:55] Um so that's great that that because
that was going to be one of my questions
[27:58] like what are you doing to to do that?
So, I'm glad that that's um being held.
[28:02] Um so, no playground outside or a gym.
What What would you I mean, I understand
[28:09] that art is great and we don't want to
force, you know, sports on kids or
[28:12] anything, but we know a four-year-old
has a lot of energy, right? So, I'm just
[28:17] worried that, you know, recess and
things like that should happen.
[28:20] Obviously, we want outdoor time, right?
So, is there a plan for for sort of like
[28:25] a a bit of a playground eventually or is
the basement going to kind of be a gym,
[28:30] you know, something to just let them
>> let loose of it? [laughter]
[28:34] » Absolutely. Kids have energy and I I
wasn't aware that there's like no kids
[28:40] inside. We will have this fenced in area
and we might do staggered recess. I
[28:46] actually stayed in your or the noise
like that was all new to me. I I had
[28:52] never heard of that before so I
apologize but um like we are a small
[28:56] school right now we have maybe 35
students numbers change a lot this time
[29:01] of year um we hope to grow but we'll
never like it'll be around 80 students
[29:08] um that's what we see as a good fit for
the building the space so we we in the
[29:14] site plan that Steve put up it shows
fencing and the fencing we have a a
[29:19] dream of this really nice looking
composite and seat around the perimeter.
[29:25] I don't want balls going into the
drive-thru lane cuz right now there's a
[29:29] drive-thru lane and that I think that
would be a terrible shock to the guy at
[29:32] Taco Bell. So
>> then I also don't want balls going to
[29:36] the um the garage behind us and I I'll
be the one or going to get all the balls
[29:43] and so that could get exhausting. So I
that's a consideration and maybe we put
[29:47] a net. I know 7 ft is the height of a
fence for Shelurn right now. Um so
[29:53] that's the perimeter, but then across
the parking lot you'll see we have
[29:57] fencing and the green space directly
beside the buildings.
[30:00] » Yeah.
>> Um which we actually would like to put
[30:03] um like artificial turf.
>> It's just destroyed grass and mud
[30:09] becomes a real issue. Um but it looks
nice. We want this to look great.
[30:14] » Yeah, it's a private school. They both
have the standard of course we want to
[30:17] deliver,
>> but the fencing would be sort of in your
[30:20] mind if you picture like black picket
fencing,
[30:24] » not with the spikes because that's
dangerous, but a nice top, but the gates
[30:28] would open. So, a vehicle could still
drive around without any trouble. So, in
[30:32] the enclosed fence area, we've been
looking at products to have um courts.
[30:38] There's no need for a playground
structure when there's two beautiful
[30:41] parks very close by. Fiddle park and and
green wood park. Um but we would have,
[30:48] you know, four square they hit
basketball nets. Yep.
[30:52] » Um again, we're not big. So yeah, and
basement would be it's a perfect area
[30:58] for energy kids on rainy days. And even
um with the streams, they do a lot of
[31:05] productions. I think they they did know
not too long ago Judy Judy Jones and
[31:10] they need um places to do choreography
and dance and so it's an open basement
[31:16] but um to facilitate um groups to be
able to use that. That would be the
[31:22] plan.
>> Perfect. Okay. Yeah, because that was
[31:24] just my only concern. I was kind of like
I was like all teaching is inside and
[31:27] I'm like oh my gosh is this a prison?
Like what is going on here? Right. So
[31:32] I'm actually glad to hear that there
will be children outside. Um, I think
[31:36] it, unless I'm wrong, Steve, with the,
you know, relation or or whatnot to
[31:40] sound. I think it was more that maybe
the memorial was worried that they would
[31:45] be too loud for the pool.
>> That's right.
[31:47] » Yeah. Okay. That's what I thought. So,
not that the kids are going to be Yeah,
[31:50] cuz you were kind of like, "Oh, no, no,
it's not that the kids are going to be
[31:52] too loud. It's that they would be too
loud for the learning happening in the
[31:55] school." So, um, which I I think. So um
>> yeah, we didn't have any information
[32:01] that
>> from prior noise studies that there was
[32:04] any perceptible noise from their
operations of the group 5.
[32:11] » I drive by there. I never care. So I
would assume that that's an issue. So
[32:15] and I mean a couple of kids laughing.
That's a good sound. So
[32:18] » I think waste that area may be the
outdoor vacuum clean.
[32:21] » Yeah. Yeah.
>> Yeah. For sure. Um, so is it the
[32:26] intention to share space with screens
eventually?
[32:30] » Yeah, like it's a perfect fit because
our programming I guess I said 9. Yeah,
[32:36] we're there at 8:30
and we're there till like 3:30 or 4 and
[32:41] the streams um could offer before school
programming starting at 7:30 and then
[32:47] they they go in a little bit later. But
it's a great fit because they also run
[32:52] like a camp at March break for summer
camps and I we don't have use of the
[32:57] building then, right? So we've had a lot
of negotiations with them but just about
[33:02] is it best to give you this half of the
door like that's all yours and this is
[33:08] ours but actually we've come to see no
we want to share. We'll have a couple
[33:11] locked up closets but actually we do
similar activities and um we're pretty
[33:17] excited. I actually could have pictured
one perfect I didn't know people like
[33:21] them existed. I'm so excited. [laughter]
We're lucky to have Yeah. Like the and
[33:28] their heart for the community. So they
had a dream of maybe starting a school
[33:33] because they saw a need and we're not
against public schools. Mark got his
[33:38] foot in the door in the public education
but just options are good for families
[33:43] and so we the gift is they don't have to
start school. will come alongside and
[33:48] they assist us because we've been asked
to do day camps and I don't want to do
[33:53] day camps. So, it's a good
>> perfect.
[33:58] Any other questions for council?
Any questions from the public who aren't
[34:04] in the room
that can hear?
[34:08] No. No. Okay. All right. Well, um, yeah,
I to your point, I think for a growing
[34:15] community and providing more options for
families to consider is always good
[34:20] thing. So, I'm certainly very supportive
of this and also do
[34:26] anybody want to go ahead and make motion
by council. by circardy.
[34:34] All right. So the motion will read, "Be
it resolved the council receive report
[34:38] P2026-11
as information and that bylaw 31-2026
[34:44] being a bylaw to amend zoning bylaw
38207
[34:47] is amended by reszoning the lands known
municipally as 712 Main Street East as
[34:53] described legally as part one concession
to old survey subject to right away
[34:57] [clears throat] parts one to four on
reference plan 7R51
[35:02] town of Shelurn County Duff from service
commercial C3 zone to service commercial
[35:09] uh exception which will now be C3-2 zone
as shown on schedule A1 to the bylaw to
[35:16] be read a first second and third time
and finally passed any final discussion
[35:21] all in favor
[35:25] congratulations so good good luck with
the process I know there's still some
[35:29] other hurdles to overcome but
>> we'll have an opening
[35:34] » [laughter]
>> to it.
[35:38] » Thank you.
>> Thank you for shower.
[36:10] They're
[36:25] a good
[37:02] Okay. So, so the next uh item on the
agenda is public question period. Uh,
[37:07] are there any questions from anybody?
[37:24] No, nothing was submitted. Okay,
texting. Okay, so we can roll right into
[37:29] our presentation then. So happy to uh
introduce Janon Grady who's the CEO of
[37:36] our
library
[37:40] and I think you brought some support
with you which is good. So anyways uh
[37:45] welcome to the hot seat such as it is. I
I pro I promise Shannon it's a friendly
[37:50] friendly audience.
Um yeah let Alice give your presentation
[37:56] up there and I'll turn it over to you.
I'll get that loaded for us. I Milford.
[38:04] I'm the CEO of the Shel Public Library.
So, I've been in the role for about 10
[38:07] months now, but I'm still going to be
with you for a little while longer.
[38:11] » Stretch it out as long as you can.
>> Yeah. And it's been a pleasure getting
[38:14] to know the residents and town staff as
we begin to work closely together to
[38:17] serve the community. So today my goals
are to highlight the breadth of library
[38:21] services, share the economic benefit of
our services and the social return on
[38:26] investment and then present a glimp of
our goals for the future. I'm going to
[38:30] start by showing a video demonstrate the
impact of authoriz.
[38:42] We're at the library every week, every
single week. Whether it's school time or
[38:46] during summer, [music]
>> you meet so many interesting people,
[38:49] every demographic, families, the moms
with the babies on the hips. You know,
[38:54] there's videos, programs, there's books.
>> You can use the computers here for
[38:58] whatever you need. There's also [music]
passes that let you go to places like
[39:02] the ROM and Island Lake. The [music]
staff that work here, they're kind,
[39:06] helpful.
>> They really do take the time to invest
[39:10] [music]
in individuals. They always found a way
[39:13] to personalize my experience, my
children's experience.
[39:17] » They're amazing.
>> The Shelurn [music] Public Library is a
[39:20] place where possibilities begin. It's a
place where a child's curiosity becomes
[39:24] a lifelong love of learning, where ideas
become innovations, where neighbors
[39:28] [music] become friends, where everyone
is welcome and everyone belongs. We like
[39:33] to say that books are just the beginning
of all we offer. [music] From internet
[39:37] access, work and study space, passes to
places like museums and parks, programs
[39:42] and events for all ages, the Shelurn
Public Library is a place of discovery,
[39:46] [music] creativity, opportunity, and
connection.
[39:50] » Combating isolation as you get older, I
think, is huge. And a program like this
[39:55] [music] reaches out to the community.
And I see the library as reaching out to
[40:01] all aspects of community. get crafty
program. We have it on Tuesday
[40:05] afternoons from 1 till 3:30. It's very
social. We encourage people to come even
[40:12] if they're not going to craft. Get out
of the house and, you know, come and
[40:17] enjoy. Some programs that I have [music]
attended at the Shelurn Public Library
[40:21] are junior librarians,
Lego club, book club, bingo, and the
[40:28] teen advisory board that they host. It's
fun. I get to interact with other kids
[40:32] my age and I get to help my public
library. [music]
[40:36] » Our impact reaches far beyond our walls.
Every investment in the library delivers
[40:40] lasting returns, [music] a more informed
community, a stronger local economy,
[40:44] more equitable access to opportunity,
[music]
[40:47] healthier and more connected residents
and a higher quality of life for all.
[40:52] I approached the library in regards to
setting up a literacy program and they
[40:56] welcomed my idea with open arms and we
were able to work with families in the
[41:02] Shelurn area who needed support. And now
that I work with seniors in the
[41:07] community, I really advocate for not
only the library um for them to come
[41:12] into the library but for what the
library can do for them. [music] The
[41:15] services that are available here.
Programs in the library during the
[41:18] summer club, they're are completely
free. They have all the materials that
[41:22] they need here to do whatever crafting
or whatever activity and everything is
[41:25] provided by the library.
>> To me, [music] the best kept secret of
[41:28] the library is it's free. I mean, other
than if you're going to use the service
[41:32] like faxing or something like that, it's
your tax dollar of work for [music] you.
[41:36] It's super easy to make friends here.
Everybody's kind, respectful, and easy
[41:40] to talk to. I have learned better
cooperation, better teamwork, and better
[41:45] leadership. I've just become a better
person in general by coming to the clubs
[41:48] here. the friendly faces, welcoming
smiles.
[41:52] » It's more like a family and that is
[music] a beautiful feeling.
[41:55] » The Shelurn Public Library isn't just a
place to visit. It's an investment in
[41:59] our shared future. [music]
[42:13] Hey, [laughter]
>> for some context for the video, I
[42:16] reached out to community members and
patrons of ours to see if they'd be
[42:20] willing to go on camera and just share a
little bit about the impact that the
[42:23] library has on them. And the
videographers advised that I do not give
[42:26] them interview questions in advance
because it makes them nervous and then
[42:29] they'll talk to a script and it won't be
as candid. So, they did all of that
[42:33] candidly. I wasn't in the room for their
conversation. So, everything they said
[42:36] was a surprise to me when I got to see
the the first round of the video. So
[42:40] pretty special to to hear that stories.
Very cool. Next slide.
[42:47] So I was hoping in the video to show you
that Shelurn Public Library is the place
[42:51] where possibilities begin and a core
part of our service is programming for
[42:56] all ages.
[42:59] Uh so in order to enhance our program
delivery beyond our staff capacity, a
[43:03] big part of what we do in libraries and
shelter public library is to develop
[43:07] strategic partnerships with residents,
businesses, governments, and community-
[43:12] based organizations. Whether it's
providing these partners with states to
[43:15] deliver programs that are mutually
beneficial to both of our strategic plan
[43:19] or working together to achieve our
shared goals. So this year, due to a
[43:23] slight restructuring of our team and
some new community partnerships that we
[43:27] were able to develop, we increased
[clears throat] our program offerings by
[43:30] 42%. And this is just January to June.
So comparison comparing this that time
[43:35] period to last year's
um and as a result we saw 70% increase
[43:40] in attendance. So already this year
we've had over 3,800 people attend 183
[43:46] programs. And all of these programs are
free. You don't need a library card to
[43:49] attend.
July was a record-breaking month for us.
[43:53] So, not captured here, but we hosted 64
events and had over a thousand people
[43:58] attend. So, in addition to our programs
that we host in the library, we also
[44:02] host dozens of class visits. So, we have
relationships with all of the local
[44:06] elementary schools and they all come
regularly for visits to the library. We
[44:10] also attend school and community events.
So, we were at the Grand Open Park. We
[44:14] were at the BIA's car show. And these
are events we consider outreach. So when
[44:18] you see program and outreach numbers
that's capturing all of the programs
[44:23] engagement.
[44:27] Um and this is just a quick glimpse of
some of the new community partners that
[44:31] we established this year. This isn't an
exhaustive list but already these
[44:35] members are reaching out to the library
to see how we can work together. Um and
[44:38] I wanted to touch on some of our
sponsors. So when I entered into the
[44:41] library our budget was already finalized
for 2026.
[44:45] Um, but we needed we saw a gap in
programming for teens, especially in the
[44:49] community. So, we needed to rely on
sponsors to help do that for us. So, we
[44:53] reached out uh to Danny Bracket Auto
Group who generously offered to sponsor
[44:57] all of our teen programs and we were
able to offer a weekly program all
[45:00] summer long with the teens. Uh, we also
offer a teen advisory board where teens
[45:05] earn their community service hours for
volunteering with us. But we know that
[45:08] to get teens into the library, you need
to provide food. So pizza pizza
[45:12] sponsored us and now we have pizza at
all of those meetings and our group is
[45:15] growing and the goal.
[45:19] So we couldn't achieve our current
service levels without our dedicated
[45:23] volunteers from delivering books to
seniors to hosting weekly programs for
[45:27] adults to helping to maintain our
collection. We have 12 dedicated
[45:30] volunteers who between January to June
have already volunteered 276 hours of
[45:35] their time and that's an average of 11
hours a week to rely quite a bit on our
[45:40] volunteers.
And of course the more people that we
[45:44] bring into the building uh the more for
our programming through our engagement
[45:48] program the more library cards that we
have to sign up for. So just a note in
[45:53] this chart here, while we are on a
fantastic trajectory of card holders, it
[45:58] doesn't depict our total patron
engagement because a card is only
[46:02] required to borrow material. So in that
video, all of the programs and the
[46:05] computers and use of our space, the
printing, the faxing, all of that does
[46:09] not require a library card. So those
numbers aren't captured here.
[46:14] Uh we have on average 100 visits to the
library a day. And in July, we had over
[46:18] 5,000 visits to the library averaging
100 day.
[46:25] Um, this shows the new members that
we've had between January to June of
[46:29] this year. So, 203 new members and just
shows it across the geographic area. So,
[46:33] Shel's winning the rates right now for
new members. That's an average of one
[46:38] new member every day. And just another
clarifying note that these are firsttime
[46:42] card holders. So if Mayor Mills for
example came to the library and just and
[46:46] he wanted to borrow a wrong pass but
discovered that his card was expired and
[46:49] he renewed that card that's not captured
here completely new.
[46:54] So Shan has 139 new members since
January which is an average of 16
[46:59] patrons every month. September is get a
library card month I've been told by the
[47:04] team and we're going to challenge our
mayor to have a challenge across the
[47:08] municipality to see who can get more
memberships through the different I like
[47:12] these numbers.
[laughter]
[47:15] » You like winning the race.
>> I'll I'll issue that challenge.
[47:20] » So, you might be wondering what a
library card gets you access to. And as
[47:24] I said in the video, books are just the
beginning of all we offer. And so, I'll
[47:28] just touch on a few things that they
were in the video, but we offer passes
[47:30] to cultural, historical, and natural
sites. So, if you have a library card,
[47:34] you come into library and you ask for a
pass to go to the wrong and you can take
[47:38] your family there for free for the day.
Same with Ontario parks and you get that
[47:42] pass for seven days and it's a day pass.
So at the parks it's a vehicle that you
[47:46] get granted access for free. So
libraries are finding new and creative
[47:50] ways to be able to create access to
other.
[47:55] We also expand access with our kio and
food land which will in 2024. So since
[48:00] our hours of operation are limited, this
was a creative way to increase access to
[48:05] our collection because Freland is open
seven days a week, much more than we
[48:09] are, and our staff visit the kiosk
regularly to update collection. And in
[48:14] July, we had a record number of 90
checkouts at kiosk. So even though it
[48:18] was put in in 2024, it seems people are
still just discovering it.
[48:24] Another way we expand our access is with
our digital library, which we like to
[48:27] say is always open. So, your library
card you can use and never step foot in
[48:31] the library and access thousands of
ebooks, audiobooks, which are great if
[48:35] you're a commuter, mu movies, music, TV
shows, and even newspapers in all
[48:40] different languages from all around the
world. So, if you'd like to subscribe to
[48:43] the Toronto Star or the Glow Down, you
get those quickly library card
[48:48] right to your device all from home.
So, public libraries are critical
[48:54] cultural and social infrastructure. They
are integral for building personal
[48:58] entrepreneurial and social capacity
through the access that we provide to
[49:02] programs, information, and opportunities
for to meet and connect with their
[49:06] community. Our physical location serves
as a gathering place for people of all
[49:11] ages to engage in lifelong learning
through access to local and global
[49:14] resources. And libraries provide a level
playing field by providing that
[49:19] equitable access to resources and
encouraging interactions from all social
[49:23] groups. As the Ontario Library Service
says, where other spaces force us into
[49:27] divine roles, consumer, client,
employee, or student, public libraries
[49:32] are a space where unqualified humanity,
where nothing is expected of us other
[49:36] than our respect from one another. And
in serving this holistic role, public
[49:40] libraries are cornerstone of a strong
community.
[49:44] Sounds great, right? But as a head
librarian, I'm of course a little biased
[49:49] at all the great things that we offer at
the library. So, how have I proved to
[49:52] you, our stakeholders, and to our
residents, the impact that we have on
[49:56] our communities and on our residents
whose tax dollars directly fund our
[50:00] little library? How do we value an
inherently intangible human-based
[50:05] service? Well, we found a way.
Librarians are good at that.
[50:09] So the Ontario Library Service in
partnership with the Nordic Institute at
[50:13] Alma University worked with CEOs, First
Nation groups, and French seeking
[50:17] communities to design the Valley Ontario
Libraries toolkit, which is also known
[50:22] as Bolt. And this is a step-by-step
guide that helps public libraries
[50:26] demonstrate their community impact and
measure quality how we are services. The
[50:31] kit uses data that libraries already
collect. So every year we're required by
[50:35] the ministry to report statistics across
all service levels. So data like our
[50:39] visitor counts, our circulation, our
program attendance, and it calculates
[50:43] how much economic value gives back to
its community for every dollar they
[50:48] receives. So it takes our free services
and turns them into a dollar amount
[50:52] using the private markets, same price
for that service. The toolkit then
[50:56] calculates an economic value across
seven domains which I haded on a
[51:00] previous slide which are education,
culture, inclusion and well-being,
[51:04] entertainment and leisure, economic
development, civic engagement and faith
[51:09] culminating in a social return on
investment. So I'm going to take you
[51:12] through Shelurn's breakdown of the data
that we received. So based on our 2025
[51:18] data, Shelurn Public Library provided an
economic benefit of 2.8 8 million for
[51:23] the people of Shelurn and our neighbor
principalities and you can see that
[51:27] number there spread across the seven
domain which is a little I'm seeing from
[51:31] here but hopefully clear for you. So for
context or comparables Calin public
[51:36] liies economic benefit for 2025 was 28
million and Orangeville Library they
[51:43] last did this um toolkit in 2024 and
their economic benefit was over 9
[51:48] million. So libraries are having a
significant economic benefit on their
[51:52] community. So from this a a social
return on investment or an SOI is
[51:57] calculated and that's by taking the
economic benefit so the 2.8 million and
[52:02] divided by our municipal funding. So
just the funding provided by Shelurn not
[52:07] the fund provided by our contract
municipalities.
[52:11] So, for every dollar invested in the
Shelurn Public Library in 2025, $12 must
[52:17] be invested back to
fantastic number. Uh, we should all be
[52:22] jumping up and down with joy, but it's
actually bittersweet and not as
[52:26] realistic as I might hope. So, in fact,
when I we were calculating and we
[52:31] received the results of our toolkit, I
actually assumed that we made an error
[52:36] and reached out to the Ontario Library
Service Consultants to review our data
[52:40] to make sure that we were in fact having
an economic return of $12 knowing that
[52:45] the industry standard and libraries
aren't um we say not to compare them
[52:48] because every community is so different,
but the industry standard is usually
[52:52] between a four and $7 return on on
investment, which is still incredible. I
[52:58] was going to be excited by two. Uh so
what we discovered in reviewing the data
[53:02] that the reason our social return on
investment is so high is because we are
[53:06] doing so much with so little because we
of that impact and we divide it by the
[53:10] multiple funding. And I can tell you
that having run the library now for just
[53:14] over 10 months I have the most dedicated
team. I have to stop them from working
[53:19] for free. But the level of service that
our small team is providing just isn't
[53:24] sustainable in the long term, especially
as demand for our service continues to
[53:28] grow. So before I wrap up, I'm just
going to dig into a bit more data to
[53:33] illustrate how public landings are
funded.
[53:37] So I'll just share a note that this is
2024 data because the ministry hasn't
[53:41] yet released the 2025 data that's due to
come out in the next couple of weeks. Um
[53:46] but just a reminder that libraries are
governed by the public libraries act and
[53:50] this is our key piece of provincial
legislation that establishes free public
[53:54] library service across Ontario and as a
result every library in Ontario receives
[53:59] PLOG which is short for the provincial
library operating grant and not only has
[54:04] that funding not increased since 1998
which puts immense pressure on
[54:09] municipalities to put the funding for
libraries but as this graph shows in in
[54:14] 2024 Shelvin received the lowest funds
when compared to library serving
[54:18] populations of the same size and the
reason for that is because the funding
[54:22] formula was based on total households in
1998 and we know that Shelurn has
[54:28] undergone extensive growth in the fast
growing community in Canada and Ontario.
[54:33] Um so we haven't funding has not
reflected that that growth.
[54:39] And then just to take us into the
municipal funding as a comparison in
[54:42] 2024 when we looked at nine other
libraries that serve populations of our
[54:47] size, Shelurn was on the lower end. Um,
and this I just want to clarify is not
[54:51] because council has denied requests for
increased funding. Council has in fact
[54:56] not been asked for increased funding to
keep up with the growing demands of the
[54:59] library. So that is something that I'm
going to be bringing forward to the
[55:02] budget as we review the budget at the
end of September to ensure that our
[55:06] current budget meets the needs of the
community right now because we are
[55:10] falling behind that move forward.
[55:17] And for the last one, I know you'll be
launching new strategic priorities for
[55:21] the upcoming term, but I wanted to
highlight that there isn't a service or
[55:24] program that we offer that doesn't align
or reflect with at least one of
[55:28] council's priorities. Our library is
communityled. It's through consultation
[55:33] that we determine what programs and
services to offer. It's through these
[55:36] effective partnerships that we develop
with residents, local businesses, and
[55:40] organizations that we can enhance our
offerings beyond our staff capacity. The
[55:45] principles of diversity, equity, and
inclusion really are the foundation of
[55:48] everything libraries do. Um, from how we
design our space to the books on our
[55:52] shelves to the welcome inclusive
program. And as I have demonstrated, our
[55:56] library generates significant social
return on investment. Every dollar
[56:01] invested produces value through improved
literacy, stronger educational outcomes,
[56:06] workforce development, digital
inclusion, access to reliable
[56:09] information, and support for learning.
But beyond our measurable financial
[56:14] impact, our library helps strengthen the
social fabric of our community. We are a
[56:18] trusted, welcoming space where people
from all backgrounds together, learn,
[56:23] create that.
So my only ask is that when presented
[56:28] with our budget for 2027 to please
consider how investing in the library
[56:32] not only align with council priorities,
but is an investment in our shared.
[56:38] you.
>> Thank you.
[56:41] Um,
yeah, I mean, pretty remarkable when you
[56:46] look at what a library of our size is
able to accomplish. So, kudos to you and
[56:52] team in the room tonight as well as
those who are here.
[56:57] And I mean ju just looking at that one
number alone increasing or the increase
[57:01] rather than the program
>> in one year I think it's pretty shocking
[57:06] in positive way. Um so congratulations.
Um you're right. I mean the the library
[57:13] and and I don't think this can be said
in every community unfortunately but I
[57:16] think certainly here the library
is kind of that social cultural sit
[57:24] in so many ways.
The the two slides that I find the most
[57:29] troubling are these. And full disclosure
Shan and I had a bit of a chat a couple
[57:34] of weeks ago. So, I I did get a bit of a
a preview um as to what [clears throat]
[57:41] some of the asks might be. Um obviously
the the municipal funding that that's an
[57:48] easier one for for council to tackle
because it's very much within our
[57:52] control. Um it'll be the next council
that is considering your request. Um I
[57:58] am glad that you pointed out though I
mean certainly in my 12 years around
[58:02] this table um I think council has always
funded what's been requested. Um but
[58:09] based on these numbers I guess there
shouldn't be a surprise for the next
[58:13] incoming council that that request may
be
[58:18] on the provincial side though uh I I I
still think council has a role to play
[58:23] uh when it comes to advocating
ministry I've mentioned to Shannon one
[58:29] of the the first things I think that we
can look at is delegation confidence
[58:36] we're not obvious obviously, but if the
funding formula hasn't been adjusted
[58:41] since 1998, a community that's grown as
fast as ours is impacted much more
[58:47] greatly than others that haven't. So, I
I think obviously that the minister
[58:51] needs to be made aware of that and uh
encouraged to adjust that and update the
[58:57] formula according [snorts]
anyways
[59:01] happy to continue to work work with you
towards that.
[59:07] Other questions or comments?
>> Just wanted to say I mean echoing what
[59:11] they said and having worked with you and
your staff over the even the weekend's
[59:16] event uh you do so much with so little
and anybody that says uh you're not
[59:21] doing a good job is uh sadly mistaken
and probably owed apology. Uh but no,
[59:29] » keep doing what you're doing and
don't have our support.
[59:34] But one question I would have because
you know anytime there's an increase for
[59:40] funding at municipal level I I think you
know rightly people ask okay what do
[59:45] they learn on that? So I I think
[59:50] one of the arguments could be made look
you know you're you're accomplishing so
[59:53] much as it is do you need more money
like
[1:00:00] that
right so you know in some ways your your
[1:00:04] success can also you know in in some
ways become become your enemy but you
[1:00:08] know if if you were to receive more
funding
[1:00:12] could you put that [clears throat] to
use? Yeah. So, my my top priority is to
[1:00:16] increase our staff level. So, I would be
requesting for one full-time staff.
[1:00:21] Right now, we only have two full-time
staff that includes me. And until I
[1:00:25] started, there was only one full-time
staff. So, to say that we have an
[1:00:28] administrative backlog would be underst
service administratively in terms of
[1:00:35] policy, legislation
requirements, and all of that, we are
[1:00:39] still get behind and that's where
there's a gap. and also within our
[1:00:42] collection development. So it's that
backend administrative work that really
[1:00:46] are seeing where the need to get cut off
where the gaps are. So that's a priority
[1:00:51] and then the second priority is our
collection. So the cost of e- resources
[1:00:55] has increased substantially. So and it's
increased by 43% that not sorry the
[1:01:01] demand for e- resources. So all of the
books and audio books, music, TV shows
[1:01:06] that you can access has increased by
43%. But the cost has increased by 93%.
[1:01:12] 2022.
So in 2022, we spent 15,000 just under
[1:01:17] on our collections for e- resources. And
in 2025, we spent just under 30,000. We
[1:01:22] doubled. Um, and this is an issue with
publishers not allowing libraries to
[1:01:27] have the same level of access to ebooks
and digital resources the way the public
[1:01:31] does. So, for example, you can purchase
an ebook for just say $15 where the
[1:01:36] buyers will pay $60 for that ebook and
we won't own it. You'll own it. We won't
[1:01:41] own it. They'll only give it to us for
two years. So, maybe 12 people know it
[1:01:45] during that time. So, that's where the
barrier is when it comes to our
[1:01:48] collection. So, it really is happening
at that level. And libraries um at the
[1:01:53] provincial level are undergoing major
advocacy around this, but libraries are
[1:01:57] having to reduce access to digital
resources as a result. But that's how we
[1:02:02] stay relevant. The community wants
digital resources. We are seeing a
[1:02:05] demand for that more than our physical
faults. So to meet the needs of the
[1:02:09] communities, we have to provide the
service, but it's just not sustainable.
[1:02:13] But my first priority certainly is that
[1:02:20] I
[laughter]
[1:02:24] know what they work with. And that's I
mean that's the thing too, right?
[1:02:26] Volunteers are amazing, but there's only
so much you can continuously ask of your
[1:02:32] volunteers, right? And it it is we we I
mean, just think about it, folks. Like,
[1:02:38] where do you go where there's two
full-time staff, you know, in in a
[1:02:43] publicly, you know, funded and and
utilized space like it's
[1:02:52] » retirements. Yeah.
>> So,
[1:02:55] » quite a bit.
that change and yeah
[1:02:58] » and and as you mentioned with the e-
resources right it it's it's hard
[1:03:02] because people are expecting to have
that ability and if we have to reduce
[1:03:06] that ability then they start getting
angry what are my taxes paying for right
[1:03:11] why are we putting $200,000 into the
library and yet I've been told now I
[1:03:14] have to have a reduction in how many
books that I can take out so it's it's
[1:03:20] hard because it's a vicious circle right
you need the money to keep the you know
[1:03:24] ebooks going and and collections going,
but then people need to make sure that,
[1:03:28] you know, they can have that and if they
can't have it, then they don't want to
[1:03:32] give the money. And so it's like, no, we
need the money. So, I know it's it's
[1:03:37] amazing what you're doing with what
you're allotted. And I feel that we we
[1:03:43] need to address that so that it can
operate at, you know, full capacity. and
[1:03:47] and you know there's other programs and
things like that that potentially we
[1:03:51] could be doing that we aren't because we
just don't have the funds for it or the
[1:03:56] staff for it or you know so yeah we're
growing and we need to grow our growth.
[1:04:03] [snorts]
>> The business model for publishing is to
[1:04:07] sell books and and your library business
model flies in the face class. So of
[1:04:14] course they're going to charge you a
premium for
[1:04:17] you know, they're items that uh for
borrowing as opposed to they don't make
[1:04:23] as much money off you. You're loaning
book for free as somebody is actually
[1:04:29] purchasing these books. So, I get that.
But it puts you in a
[1:04:34] precarious situation in terms of cost
versus
[1:04:40] good, you know.
>> Yeah. I will I will just share that one
[1:04:44] thing libraries are trying to show the
publishing industry is that if we can
[1:04:47] make people fall in love with reading,
we're actually increasing their farm
[1:04:50] debt. You give them a book, we let them
try it for free and they love it, then
[1:04:54] they don't want to wait for it again
[1:04:58] on their own.
>> Yeah. But they still very much have the
[1:05:00] mindset that it's competition.
>> Yeah.
[1:05:04] » So,
uh Deputy Mayor and I have a county
[1:05:07] council meeting Thursday morning. So I
think uh to us was more than happy to
[1:05:12] issue that challenge to to the other
mayor's deputies.
[1:05:16] » U yeah and and just one one final
comment in full disclosure Shannon sort
[1:05:22] of offered a cute anecdote about a mayor
potentially finding out that his library
[1:05:26] card had expired. There might be some
truth to that.
[1:05:34] » Currently the member again in good stand
I I don't have a card yet. Well, there
[1:05:40] you go. We'll wait until that challenge.
>> Mine, too. So,
[1:05:46] » thank you very much. Um, yeah, look
forward to hearing more good news.
[1:05:53] » Good. And if I may, I just realized I
didn't share this, but we have worked
[1:05:56] closely with town staff to develop the
for the facilities. And I want to share
[1:06:00] how many efficiencies we found that. But
if the more we do work with town staff
[1:06:06] or that partnership, those agreements.
[1:06:11] » Good stuff.
>> Excellent. Thank you. Thank you all. Can
[1:06:15] I have a motion to receive presentation
by councelor Gashardi, seconded by
[1:06:20] councelor Wagner. in favor.
>> All right. Thanks again, guys.
[1:06:27] Next up, we have a proclamation uh for
Childhood Cancer Awareness Month. Uh and
[1:06:33] there will be a flag raising on Tuesday,
September the 1st at 1:30 p.m. across
[1:06:39] the street here at Jack Downing Park.
Proclamation reads as follows. And bear
[1:06:43] with me, it's kind of a long one.
Whereas approximately 10,000 children
[1:06:47] are living with cancer in Canada today.
Each year about 1500 cases are
[1:06:51] diagnosed. Because of significant
advances in therapy, 82% of these
[1:06:55] children will survive five years or
more. Childhood cancer remains
[1:07:00] responsible for more deaths in one year
through adolescence than any other
[1:07:03] disease. And whereas families facing the
journey of childhood cancer need the
[1:07:08] best possible medical, financial, and
emotional support we can provide. Every
[1:07:12] family touched by childhood cancer needs
support, needs to be supported, assuming
[1:07:17] of its relatives, neighbors, teachers,
and community. Parents need to
[1:07:20] understand
and be compassionate from and receive
[1:07:24] compassion from their employers.
Brothers and sisters need special
[1:07:27] consideration both at home and in
school. Young cancer patients themselves
[1:07:32] need every opportunity to express and
pursue the dreams that are the hallmark
[1:07:35] of childhood and the hope that cancer
can be beaten. Whereas this month we
[1:07:40] recognize the dedication and hard work
of all those scientists, health care
[1:07:43] professionals, parent organizations and
volunteers who are working to overcome
[1:07:47] childhood cancer and assist these
families. We admire and support the
[1:07:52] courageous youth and their parents who
struggle with this disease. And whereas
[1:07:56] we applaud and commend the dedicated
volunteers at Candlelight Central
[1:08:00] parents children with cancer for the
work they do for families children
[1:08:04] cancer in our region. Now therefore, I,
Mayor Wade Mills, on behalf of council,
[1:08:09] do hereby proclaim September 2026 as
childhood cancer awareness month.
[1:08:16] So if you're available, please join us
on Tuesday, September 1st at 1:30 for
[1:08:24] council inquiries.
>> Council Wagner.
[1:08:29] » Um, okay. So I'll kind of go with my
quicker, easier one first. Um Jim, I was
[1:08:35] just wondering if you have any updates
on the lane closure that is on Main
[1:08:39] Street over by 124. It kind of appears
to me like they are done. Um but the
[1:08:44] pylons are still up and it's sort of
impeding traffic still. So I'm just
[1:08:47] wondering when they will be done.
[1:08:54] » It's true. It's true. But
>> uh tree worship we do have regular sight
[1:08:59] meetings. Our last one was in late July
over there. uh Tuesday on Wednesday they
[1:09:05] were going to do paving which they did
do. Thursday was to be the line marking
[1:09:08] on the street and then opening for that
weekend. So they're a few weeks behind.
[1:09:12] Uh I did inquire with the uh engineer in
charge of the project. Unfortunately I
[1:09:17] haven't heard that yet.
>> It is in MTO's controller. So be
[1:09:22] something
[1:09:25] » right. So I'm just like okay
>> yeah I'm like it's time to go. So, okay,
[1:09:31] we'll just, I guess, keep our ears open
for any updates or whatnot to see when
[1:09:36] those will be down. Um, so my my second
one is is a little more um tricky uh
[1:09:41] just because um with the community
concerns lately on Facebook, um they're
[1:09:46] definitely becoming louder and more
frequent with regards to uh breakins and
[1:09:52] um you know, suspected drugous and
things of that nature. So, um I think
[1:09:57] part of the problem is is maybe the
community doesn't understand council's
[1:10:02] limitations within policing. Um you
know, I'm seeing a lot of chatter where
[1:10:08] we're not doing anything. Um we're
deferring, we just don't care. Um so I
[1:10:13] guess I don't know if maybe we can speak
to sort of what limitations council has
[1:10:20] with regards to policing um and
requesting certain things. Um, secondary
[1:10:25] to that would be what the procedure
would be or if we can create some form
[1:10:30] of a town hall where we can get um, OP
to come and answer some questions or
[1:10:36] even just come and speak with to council
just to give us some something um, with
[1:10:42] regards to, you know, what they're doing
to find solutions to stop this. It it it
[1:10:48] just seems to be continuing to increase
it. I'm sure they're doing obviously
[1:10:54] stuff behind the scenes that we don't
necessarily know or they can't even tell
[1:10:57] us because obviously as we know there
are certain procedures and protocols
[1:11:02] that they have to follow in order to
make any kind of conviction stick right
[1:11:07] so they're not going to be able to give
us or the community specifics but I do
[1:11:12] find or feel that there should be
something that they can offer us to help
[1:11:19] the community understand that it is
still a priority and they are on it. Um
[1:11:24] because right now it just really seems
like we're seeing an increase and you
[1:11:30] know the community is getting
frustrated, right? Because they're just
[1:11:33] thinking like why don't we have more
patrols? Why don't we have more people
[1:11:37] you know in place to get these guys when
they know they're hitting specific areas
[1:11:41] in our town on a regular basis at a
certain time. So just I mean you know
[1:11:47] like I said if we can just kind of have
a little bit of oversight on that just
[1:11:51] so anyone watching or anyone who will
watch can kind of have some more
[1:11:55] information.
So thank you for the question. I'm going
[1:11:59] to answer part two first. So with
respect to process, if Shaw Talto would
[1:12:05] wish to make requests that the OP hold
the town hall, that would either be sent
[1:12:11] directly to the detachment and or the
board. The board would actually then
[1:12:16] have that consultation. I also would
suggest that the list of specific issues
[1:12:23] that other than just Facebook
information that Shelurn would put
[1:12:27] together to say these are top 10 or
these are the kind of issues opposed to
[1:12:31] Facebook that would be beneficial. Um
there were evidence of there were
[1:12:37] examples of community hall town hall
meetings that I'm aware of in 2025 held
[1:12:42] by reference.
whether or not they still do that
[1:12:46] format. I know there has been some
adjustment coming out of Aurelia how
[1:12:50] they're structured. Um in the absence of
that similar to when we went to do keep
[1:12:55] costing we could have the detachment
commander or representatives and to
[1:13:00] address those with respect to the first
part in terms of what we what were
[1:13:04] provided services that we received in
town of Shelurn and we staff to provide
[1:13:09] a memo again. I know it's been a while.
Um there is a contract with you and it
[1:13:14] outlines the kind of things that we
receive and what that contract entails
[1:13:17] and what it doesn't. Um we also
supplement a lot of what some people
[1:13:22] would say falls into the realm or think
of our bylaw, but they have
[1:13:26] restrictions. So if that's necessary, I
think that would be the OP can certainly
[1:13:30] address that, but maybe staff would be
in a better position to remind council
[1:13:34] of the contract, how it's structured.
And I know that there's been questions
[1:13:39] that I have responded to to members of
council and I'm going to address it here
[1:13:42] just so it's out there. Um it's not a
simple we want another officer like we
[1:13:47] want what was called an enhancement in
the past for XYZ. Um there are processes
[1:13:53] in terms of the budgetary structure that
they undertake to hire that person to
[1:13:57] assign them to function and how they're
structured. So we went through a very
[1:14:02] comprehensive review when we switched
from South Chicago Police Services to
[1:14:06] the OPP. Our FTE or full-time equivalent
compliment stayed intact. So I know that
[1:14:14] there's sometimes a presumption that
we're not getting the amount of service
[1:14:19] or support and as you referenced there
is a lot going on that even staff are
[1:14:24] not privy to. There's confidentiality.
So that contract is fairly succinct in
[1:14:30] how many zap we get the allocation and I
would say it's fairly um robust overall
[1:14:36] and it's worth about $1.7 million and I
know tonight there is something on the
[1:14:41] budget. Um the ministry of finance is
the one that organizationally
[1:14:48] instructs the contract. This is your
cost based on a two model. So we are now
[1:14:54] on the new model. Call for services is
the one component. The fixed component
[1:14:58] based on your number of properties is
the base. So you get a base cost that
[1:15:03] doesn't change. It's like your water
cost, right? I know people don't
[1:15:05] understand it. Why don't I use any
water? Why am I getting a bill? Okay, we
[1:15:09] get a bill for this and then what drives
the secondary component of that is the
[1:15:13] amount of calls that you have. And those
two things merge and that is also
[1:15:17] determined by their estimate of the
officers that are assigned to us. If
[1:15:20] they don't do as many calls based on the
estimate then there's a credit. So I
[1:15:24] hope that just the highle structure of
how you
[1:15:28] » no I'll just add a couple additional
comments. So, so that the way that sort
[1:15:33] of council's interaction with the OBP
govern works I mean kind of twofold but
[1:15:40] formally you're the police service board
the deputy mayor myself captainado sit
[1:15:45] on the service board um the role of that
board not unlike the way a municipal
[1:15:51] service board works is you know that
that board can provide some input when
[1:15:56] it comes to sort of high level policy
sorts of things but definitely not any
[1:16:01] direct operational input. So, you know,
at at a board meeting, you can't say,
[1:16:06] "Look, you know, we know there's an
issue on such and such a street. We want
[1:16:08] you to go and do something." That's not
the way this works.
[1:16:12] » It's not the way it worked under Shel
Police Service either. Um, beyond that
[1:16:17] formal approach, uh, I mean, I have a
fairly direct line of communication with
[1:16:24] the detachment commander. Our permanent
detachment commander has been seconded
[1:16:29] to another position for a period of
time. So kept acting
[1:16:33] now
you know and those sorts of discussions
[1:16:37] happen fairly regularly too. I had
coffee with
[1:16:42] this a couple weeks ago. So there is
lots of conversation going on. concerns
[1:16:48] from community are being expressed, but
to a certain degree that that's where
[1:16:53] the whole council sort of stops and
where policing picks up. Um, in terms of
[1:17:00] of the requests to have
members of the attend as as the CEO
[1:17:07] said, um, I I think a full-fledged town
hall might be a heavier lift. I'm not
[1:17:12] saying it's it's not possible, but I
think it may take longer. uh what we
[1:17:17] might be able to accomplish in short
order is is to have
[1:17:23] a delegation.
>> Okay.
[1:17:24] » So acting uh inspector you know come and
we could provide him with sort of a list
[1:17:31] of things want to talk about
>> right
[1:17:33] » the seven of us around his table on the
has elected us can ask questions and get
[1:17:39] answers. So that's something that I
think
[1:17:44] » yeah that that would be great because I
I just I do I feel that you know I think
[1:17:48] people are just frustrated right now
because they feel that they're just not
[1:17:52] having any answers right and they're
just
[1:17:54] » in this limbo of you know breakins and
breakins and you know it doesn't seem
[1:17:59] like anything is happening and there it
is but it's just their perception right
[1:18:04] and so it's like and the only way to
change that perception is to show them
[1:18:08] that you know something is happening and
you know we are trying right and the
[1:18:12] police are trying
[1:18:19] » I I think we could put either date too
and see what yeah
[1:18:24] exc
[1:18:30] for Jim uh on the an update on water
tower repairs for
[1:18:38] the water tower
>> through your worship. Uh yes, we're uh
[1:18:42] speaking with SBA that is budgeted for
this year. Um we have found out that
[1:18:48] there is only a couple companies that do
do that. They're pretty well booked for
[1:18:51] this year. We do have kind of a
hierarchy of ours coming out with
[1:18:57] suits treatment planting top order right
now and then shop expansion that sort of
[1:19:02] thing. So the the hope is to get the RFP
out this year and awarded and then pump
[1:19:08] the repairs in next year. They're hoping
to get away with just pressure washing
[1:19:12] it and then it's going to be a full sale
glass. So it's going to enclo
[1:19:22] » it
good.
[1:19:24] » Yep.
>> Okay.
[1:19:26] » All right. So we're going to jump into
our our regular agenda now. Um, one
[1:19:31] amendment I'm going to make, our fire
chief is here with us, and rather than
[1:19:35] make him sit through the entirety of the
agenda, I am going to bump item number
[1:19:41] five, which was the addendum uh up to
the number two spot. So, after we get
[1:19:46] through kind of the the planning report,
then we'll deal with you, chief, and you
[1:19:50] can carry on with the rest of your
evening.
[1:19:53] » Thank you, sir.
>> All right. So, uh, but before we get
[1:19:56] there, um, I I am going to ask Steve to
come back up and walk us through the,
[1:20:01] uh, report for 600 Main Street
[1:20:10] [laughter]
>> again.
[1:20:20] this back up, but feel pretty important
now going out of
[1:20:26] » Well, there is some method to my
madness, man. We're paying you by the
[1:20:29] hour.
[1:20:33] Um so we do have some takes on that as
well for this.
[1:20:40] So Donna Bravo from Rothman Investments
um limited representing receiver as well
[1:20:45] as Patrick Harrington is legal council
to the receiver and Mark Yington is the
[1:20:51] plan. Um so I think council's very
familiar with this uh development. Um
[1:20:58] it's um has a a long history. Uh going
back to um in the background of my
[1:21:04] report, I recap kind of where we've come
from. Uh which is um a developer had
[1:21:10] obtained or previous owner had obtained
draft plan of subdivision and
[1:21:14] condominium approvals. And then um it
took some time for them to secure a
[1:21:18] builder. that builder navigated the
detailed design process and and um had
[1:21:24] home models designed and and was pretty
close to getting into home construction.
[1:21:27] The site was pre-service with all the
underground services. The base roads are
[1:21:32] there um but ran into some uh difficulty
um about uh a year ago um and the
[1:21:40] property went into receiverhip. And so
uh since that time we've been working
[1:21:45] with the receiver and their
representatives to to figure out what
[1:21:48] the options are because in March of or
sorry in April of 2025 u the draft plan
[1:21:54] approvals had lapsed there. It was very
close to having final approval. A
[1:21:59] subdivision agreement had been drafted.
Many of the conditions had been cleared
[1:22:02] but there were a few items remaining
outstanding. Uh and a timeline was given
[1:22:07] for those items to be addressed and they
ultimately weren't. Um so um this is a
[1:22:13] new provision under the planning act. We
haven't had a request like this before
[1:22:16] because it's a relatively recent um
change that's been added through one of
[1:22:20] the current government's many changes to
the planning act which allows that um
[1:22:25] expired uh draft plan approvals can be
reinstated uh such as some criteria and
[1:22:32] um one of the criteria which is is the
easiest one here to to address is that
[1:22:38] the draft plan hasn't been declared for
more than five years. This one just
[1:22:41] expired last April. So, so no problem
with that. Um, the other is that this is
[1:22:47] a one-time opportunity. So, um, although
this approval had been extended several
[1:22:52] times under different provisions of the
act, the reinstatement of a lapsed draft
[1:22:57] plan approval is a one-time thing. So,
um this is an important uh decision
[1:23:02] point for this development because um
once this decision has been made if it's
[1:23:08] reinstated, it can't be further extended
or reinstated again. If it were to lapse
[1:23:12] again, it can't be reinstated. And if it
were to um not get final approval prior
[1:23:18] to elapsing, there's no opportunity to
extend further. So that speaks to the
[1:23:23] timeline request which the applicant has
asked for three years from the previous
[1:23:28] expiry date. So it's not quite three
years now, it's a little less than two,
[1:23:32] but essentially gives um the receiver
some time to continue to market the
[1:23:38] property. Having the draft plan
approvals as they've identified is
[1:23:42] really critical to that. Um certainly
marketing it for development when it
[1:23:46] doesn't have that status is is a more
challenging thing. Um, and so the
[1:23:51] request is to allow three years from
April 2nd, 2025 to April 2nd, 2028. Um,
[1:23:58] as I say, the previous owner was very
close to finalizing all the remaining
[1:24:03] clearances. And so, um, it's not
necessarily the case that the receiver
[1:24:08] would have to have secured a developer
and builder or sell the property. um all
[1:24:14] they have to do is make sure that the
remaining clearances and conditions have
[1:24:18] been addressed including critically with
the town of final executed subdivision
[1:24:24] agreement.
Um and then there were some outside
[1:24:28] clearances including with the valley
conservation.
[1:24:32] Uh if the property were to lose its
draft plan approval or if council didn't
[1:24:38] grant the reinstatement that's not the
end of the story for the development.
[1:24:41] the other opportunities to reapply for
essentially the same thing. However,
[1:24:45] that's a longer and certainly a more
expensive process and more time
[1:24:49] consuming process for the applicant um
and ultimately has some uncertainties
[1:24:54] because we go back through all the
circulations, public consultations,
[1:24:58] appeal periods and it would ultimately
be a new council that would consider
[1:25:02] that as well. So, a different avenue but
still another avenue to the same to
[1:25:08] another path to the same kind of
objective. Um but obviously the
[1:25:12] applicant is here to request a
reinstatement. Uh the third uh condition
[1:25:17] under the act for this type of request
is a bit of an odd one and it's really
[1:25:21] been what has taken this much time to
figure out and that's that there can't
[1:25:26] have been any um purchase and sale
agreements entered into for land by
[1:25:32] description under the original draft
heading. But we're not quite clear what
[1:25:36] the province's objective was was there
because one of the main purposes of
[1:25:40] obtaining draft plan approval was to
allow that to happen. Once you have a
[1:25:44] draft plan approval, you can take
deposits from interested purchasers and
[1:25:49] um we didn't ever pro we were never
provided with any purchase and sale
[1:25:54] agreements. Um that is a requirement of
the subision agreement that be provided.
[1:25:58] It wasn't provided. uh the developer who
was working on this project previously
[1:26:02] had indicated there were some pre-sales
but and we did hear from purchasers
[1:26:06] inquiring from time to time about how
long it would take for their unit to be
[1:26:10] ready. However, that the receiver has
specifically um stated by statutory
[1:26:16] declaration that um any agreements that
were made with any other parties have
[1:26:21] been disclaimed. they're no longer valid
and further that um as of the date of
[1:26:27] their declaration that there are no um
outstanding personal sale. So that um
[1:26:35] qualifies in discussion with legal
counsel to meet that third requirement
[1:26:40] of the act that there isn't purchase and
sale agreements outstanding.
[1:26:45] It's been many months, if not more than
a year, since we've heard from anybody
[1:26:50] um who may have thought they had a unit
reserved in the in the development. So,
[1:26:57] we're not seeing any indications that
there are people looking to challenge
[1:27:00] the receiver or the town on on the
status of anything. So, um we're
[1:27:05] satisfied that the requirements of the
act have met. Um the rest of my report
[1:27:11] um just confirms that procedurally
there's no public notice requirement for
[1:27:15] this step. Um what it would mean is
essentially it's back to where it was
[1:27:19] back before April 2nd, 2025. Um that the
uh engineering designs and reports can
[1:27:26] all be finalized. The sub agreement can
be finalized. That will come before
[1:27:30] council before it can be executed. So
there will be further report to the
[1:27:35] council about this um and that they
would have again till April 2nd 2028
[1:27:41] uh to secure all those final uh
approvals.
[1:27:45] Um from there um as I've relayed to
council before I know the interest here
[1:27:50] has been well let's get this project
going and get the homes constructed.
[1:27:54] That part is maybe a bit more
complicated now than it was um even a
[1:27:59] year and a half ago. Uh because the
picture has changed as you saw in May of
[1:28:03] this year through Steve's report on um
servicing allocation. We experienced
[1:28:08] higher flows at the windwater plant than
um we anticipated and still getting to
[1:28:13] the bottom of the causes of that. Um and
so the recommendation which was
[1:28:18] supported by council in May was to not
grant any new allocations to development
[1:28:23] um at least for this year until we have
more information or the wastewater plant
[1:28:27] has advanced far enough in its upgrade
process to give confidence upon the
[1:28:32] timing of when that that additional
capacity will be provided. So the third
[1:28:37] part of my recommendation deals
specifically with the applicant's
[1:28:40] request to reinstate the uh servicing
capacity and um I've just been upfront
[1:28:47] with them that there frankly isn't
capacity to allocate at this time which
[1:28:51] again is a change in circumstances that
we didn't foresee um even a year in
[1:28:56] Appalore when we started talking with
them about this. However, there are ways
[1:29:00] to address that um given we also now on
on the good news front have more
[1:29:05] certainty with respect to the funding
plan for the wastewater plant and that
[1:29:10] was the missing piece when this
development was being considered
[1:29:13] previously and frankly an overall
constraint on development continuing um
[1:29:18] beyond what we know was already on the
books. Um
[1:29:22] I have outlined to them the timing and
the steps involved in the process for
[1:29:27] the wastewater plant um procurement and
award and tendering and um ultimately
[1:29:33] the construction and that all of those
boxes have to be checked at the
[1:29:36] appropriate time to create that path of
certainty to um ensure that the
[1:29:42] approvals can move forward to home
construction and then ultimately
[1:29:45] occupancy. Um but we do have now one
other draft plan of subdivision which
[1:29:51] has draft plan approval status which is
in the same boat and that was approved
[1:29:55] um earlier this year for the west side
of town where there's 230 units that are
[1:30:00] pending this wastewater plant upgrade.
The conditions and agreements all be
[1:30:04] structured around that and that's what
we would do in this case. to uh work
[1:30:09] those provisions into the subdivision
agreement such that um activity with
[1:30:14] respect to final approvals continue
while the wastewater plant process uh
[1:30:19] for design and tendering approvals and
ultimately construction are are um
[1:30:25] continuing to align steps in the
building and construction process with
[1:30:30] steps in the wastewater plant process.
As we have more confidence about the
[1:30:34] delivery date of having more capacity
online, then we can give greater
[1:30:38] certainty as to the timing of when
permits may be issued and whether that
[1:30:41] needs to happen with a phase manner or
or what the the release of that would
[1:30:46] look like. Um
so that really is my report. um happy to
[1:30:53] um support the direction to see this
development, you know, finished. And
[1:30:57] this is the best way to do that in my
opinion to reinstate those draft plans.
[1:31:02] Um create a more a more appetite for a
builder and developer to come in and u
[1:31:08] partner with the receiver or buy the
property to finish that and then deal
[1:31:12] with servicing matters through the
subdivision agreement to ensure it's
[1:31:15] aligned with the wastewater plan
upgrades. Um so I think that's what I
[1:31:20] wanted to capture in terms of my report.
Um representatives for for the
[1:31:25] development are here um primarily to
answer questions if council has any of
[1:31:30] them. Um they didn't have anything to
present. So I'll pause there for for any
[1:31:34] comments or questions from C. Thank you.
>> Okay. C.
[1:31:38] » Um we've seen this sort of development
come back and forth so many times now
[1:31:42] I'm losing track. Um I thought we like
allocated like the allocation for them
[1:31:48] like I thought we put some aside for
them specifically and sort of saved it
[1:31:52] so that if it did come we could sort of
grant it. Did that change or did I
[1:31:58] forget something?
>> So I I should have spoke to that in my
[1:32:01] presentation but in my report I took us
back to last fall when there was a party
[1:32:06] at the table that was interested in
acquiring the property. um and they made
[1:32:10] a presentation and outlined some changes
they were proposing to the unit types
[1:32:14] and the density. And um last fall we we
thought we had more capacity available
[1:32:21] for them and for this development
generally than we found out we do. And
[1:32:26] so there was a a preliminary reserve
that was granted by council last fall,
[1:32:32] right? but for that request
specifically. Um and that that party did
[1:32:38] not proceed with acquiring the site.
>> Um and we didn't have the information
[1:32:42] then that we do now which is that 25
flows through the plant were much higher
[1:32:47] than we expected. Um we hope that that
will correct um over the course of the
[1:32:53] next two years but ultimately it's
another sign that major development is
[1:32:57] going to be heavily reliant on
wastewater outgrades.
[1:33:02] Yeah, that's where
>> with the laping of the draft plan of
[1:33:04] approvals, the the allocation also
expired,
[1:33:07] » right? Um we'd love to be able to say we
should reestablish that now and line
[1:33:12] those two things up but um but of an
abundance of caution um you can speak to
[1:33:17] this too as well if needed or
>> of course
[1:33:20] » recommending that no allocation decided
at this time
[1:33:23] » of course
>> and that the proper pathway to the final
[1:33:26] approval and the or to the construction
final approval should be with the base.
[1:33:31] » Yes. Now, if um we do start seeing
capacity be available, would something
[1:33:38] like this um take priority over the
west? I because it's tricky, right? It's
[1:33:44] like we want this one sort of it's so
close to being there. Yes.
[1:33:48] » But now they have, you know, somebody
who purchased this now is coming in
[1:33:52] after the West End, you know, approval
and things like that. But so how does
[1:33:56] that work with priority level?
>> Definitely. And and just to put a finer
[1:34:00] point on how serious the flow issue has
become, there's also been like a
[1:34:05] moratorum on the basement part,
>> right?
[1:34:08] » Kind of a full stop on on pretty much
everything.
[1:34:12] » Um so what we would look at first is
just like the super this super capacity
[1:34:18] allocation policy is are those things
that are most ready to go, already have
[1:34:22] pipes in the ground, um have very little
left to do in terms of permits.
[1:34:26] » Okay. And the number I'm assuming as
well, right, the sheer volume, how many
[1:34:30] go in there compared to
>> it can be phased. But um I think the
[1:34:33] hope is that as time moves on and we get
closer to the plant um being upgraded
[1:34:40] and that capacity coming online there
might be some phasing or something we
[1:34:43] can
>> um start to release smaller in small
[1:34:47] numbers
>> a little bit of capacity
[1:34:50] » but that will really depend on the
circumstances at a time and what what
[1:34:54] Steve and his team have um at their hand
at their fingertips to recommend based
[1:34:59] on the science and and the math and
being careful.
[1:35:03] » Yes, of course.
>> Okay. No, that's great. Thank you so
[1:35:05] much for clarifying.
>> I'm good.
[1:35:08] » Did you want to add anything?
>> Uh just we had uh talked about how the
[1:35:15] set is very much in line with how uh
was
[1:35:21] stop. Um I think one thing you need
council to know that even during the
[1:35:26] construction phase there are times where
half be taking off for that construction
[1:35:33] actually to happen. So that's why we are
taking cautious approach. Um and I guess
[1:35:39] the only other we have is that if
council recalls when we do these
[1:35:43] calculations they're based on the
average.
[1:35:47] So
the number magically dropping is not a
[1:35:51] high likel at this point. It's not like
the use of deep flows was event that
[1:35:56] significantly affected the plant that
caused um uh bypass this past year as
[1:36:03] well which emphasizes the the issue of
uh of being cautious but average time
[1:36:11] back as well. So I I
expect that this place with a tender
[1:36:18] contract.
>> Okay, makes sense.
[1:36:21] » Yeah. And I mean certainly from the
receivers's perspective, I I can see
[1:36:25] that marketing this property is much
easier. Those plans are still in place.
[1:36:31] So I mean I certainly have no problem
doing that.
[1:36:34] See this bad. Um but but I think both
absolutely right in terms of the
[1:36:41] allocation
that
[1:36:44] » even if we wanted to that's just not
realistic option.
[1:36:49] » Yeah.
>> So
[1:36:54] » yeah for sure
>> other comments
[1:36:59] want to make motion for the
recommendation by deputy mayor hall
[1:37:02] second by councelor sample.
So just to to summarize, we're receiving
[1:37:07] Steve's report. We are effectively
extending draft plan of subdivision uh
[1:37:13] and and draft plan of common elements
convenient uh for three years from the
[1:37:19] date of expiry which was April 2nd,
2025. So effectively giving this life
[1:37:25] until April 2nd, 2028. Uh but the
servicing allocation is being deferred
[1:37:30] until we have a better idea of what
capacity we actually have to work with.
[1:37:35] Okay. All in favor?
>> Thanks, guys.
[1:37:46] » Oh, man. I know that.
[1:37:53] » All right.
[1:37:57] » So, as I said, we're going to move uh
item number five up next. So, Deep
[1:38:03] Pratt, welcome.
Thank you, your worship, members of
[1:38:07] council, staff, uh I sort of apologize
for putting such a lengthy document in
[1:38:12] front of you. Uh but I felt uh through
direction of the fire board and and
[1:38:18] personally that uh I wanted to get all
the establishing and regulating bylaws
[1:38:22] updated to accurately reflect the level
of service uh that we provide our uh
[1:38:29] partner municipalities and uh further to
address some of the legislation that has
[1:38:34] changed since the last DNR bylaw was
written. We have the CRA which I believe
[1:38:38] is 2018. Uh I'm happy to report that uh
the mandatory certification piece that
[1:38:45] was legislated July 1st, 2026, we are in
compliance
[1:38:51] uh and working towards the the piece
that'll be July 1st, 2028. So really
[1:38:59] I [snorts] don't want to take a lot of
credit for the document is largely a
[1:39:02] cookie cutter document that many of the
fire services throughout the province
[1:39:06] are using. uh it accurately reflects
again the levels of service that we
[1:39:11] provide and I I I said to the fire board
and I know I've probably said it here as
[1:39:16] well that uh one of the most important
clauses to me in the document is the
[1:39:21] limited service clause knowing that we
are a volunteer fire department although
[1:39:27] we paper call staff everybody is you
know coming from their place of
[1:39:32] residence or their place of employment
so there really is no guarantee when the
[1:39:36] tones go off that uh that anybody's
going to attend. Um so [clears throat]
[1:39:42] that clause is there just in case
there's some horrendous event that you
[1:39:46] know prevents staff from getting to the
fire hall from the residence etc. or you
[1:39:51] know something
you know the last two nights we've had
[1:39:54] two calls simultaneously. So you're
running trucks you know to this incident
[1:39:59] and then you get another incident and
you just can't prepare for that. So that
[1:40:03] that's why I think the limited service
clause is important to me at least to us
[1:40:07] as an organization and to
municipalities. So uh again I think it's
[1:40:12] pretty straightforward.
I've been to council previously to talk
[1:40:17] about the levels of service that's
reflected in the bylaw. Uh this bylaw
[1:40:23] doesn't change our levels of service. It
doesn't affect our budget. It's just
[1:40:27] kind of making sure that you know
everything we do is is captured and that
[1:40:32] we are current with all the current
legislation that uh whether it's through
[1:40:35] the well through the FBPA the fire
protection and prevention act or its
[1:40:39] regulations. So I'd be more than happy
to answer any questions. Uh again we are
[1:40:46] compliant with the July 1 uh regulation
of mandatory certification. So, I'm
[1:40:51] going to bring the report to the fire
board at our next meeting just uh kind
[1:40:55] of as an awareness piece. Uh but other
than that, you know, unless there's
[1:41:01] something specific, uh again, it's just
to try and make sure that what we are
[1:41:06] providing our our member municipalities,
people know what level of service. And
[1:41:11] conversely, you know, if we have an
incident that we don't provide that
[1:41:14] level of service, people understand
that, you know what, we're not trained
[1:41:17] to provide that and we might have to
reach out to, you know, a neighboring
[1:41:22] municipality or maybe even the province
to provide that service. So, those those
[1:41:27] contingencies are in place as well.
>> And like you said, just to maybe
[1:41:31] understand that it's volunteer based,
right? Like, you know, you said it's not
[1:41:36] all people will be able to come to the
call. So that does limit our ability
[1:41:40] sometimes.
>> Yeah. Similar to the library, we have a
[1:41:44] a full-time equivalent of two. So, uh,
we have more volunteers staff that do
[1:41:50] get paid by the hour, but yeah, there is
no there is no guarantee. We have a a
[1:41:54] great dedicated group of staff and,
>> you know, but everybody has, you know,
[1:41:58] careers and family life, etc. So, we can
never predict, you know, when the tones
[1:42:02] are going to go off and, you know, how
many different incidents we might call
[1:42:06] to at the same time. So, it's just kind
of a bit of a protection, but more
[1:42:10] importantly to me, it's, you know, to be
compliant with recent legislation.
[1:42:19] » Okay. Questions for
you doing a bit of work.
[1:42:27] [laughter]
>> Can we save that conversation for uh for
[1:42:32] a couple weeks?
>> We can. Yeah, absolutely. We're the only
[1:42:35] one Right.
[1:42:42] » Okay. All right.
>> And your current one is the most recent.
[1:42:45] So the gold stars for children.
>> That's good. That's good. Um just just
[1:42:51] one sort of quick point on on response.
So yeah, I mean it is volunteer, but
[1:42:56] compared to a lot of other volunteer
services, I think we're lucky in terms
[1:43:00] of the response get in most cases,
right?
[1:43:04] » Yeah. It's it's quite honestly it's a
constant conversation at the chief level
[1:43:08] to say, you know, how is your response?
How are you doing to, you know, to
[1:43:13] attract staff? Uh we we we just lost
one, but we we have a compliment of 38.
[1:43:20] Right now we're at 37. Uh so there is
conversation with the other fire chiefs
[1:43:24] about doing another recruitment early in
the new year so that we obtain our
[1:43:28] levels. But as far as response, you
know, we're and I report to the fire
[1:43:34] board monthly as you're aware in terms
of our trying to meet certain standards.
[1:43:38] NFPA, which is the National Fire
Protection Association, has certain
[1:43:42] standards for fire departments. And I
think we we're very close. We're very
[1:43:46] good in terms of meeting those
standards, especially for part-time or
[1:43:50] volunteer department.
I would commend the employers that do
[1:43:55] support
>> and encourage some of the other
[1:43:58] employers to to look at opportunities
for these individuals
[1:44:03] to get them to support.
>> Yeah. And and I think again we've been
[1:44:09] very lucky to have employers who are
supportive that say look if you get a
[1:44:14] call day
go ahead
[1:44:18] and that doesn't happen in
[1:44:22] Okay, any other questions?
[snorts] Okay, so we need a motion to
[1:44:27] receive the chief's report and then for
uh leave to be given for the reading and
[1:44:33] enacting of bylaw number 34-2026
which is a bylaw to establish and
[1:44:39] regulate his fire department for the
town of Shelmer
[1:44:42] by Deputy Mayor Hall second by Mr.
Sample. [snorts]
[1:44:48] All in favor?
Okay, thank you sir.
[1:44:52] » Thank you worship for meeting me up the
line, sir.
[1:44:56] Looking forward to the next See you
soon. [laughter]
[1:44:58] » Okay, take care everyone. Thank you.
>> See you now.
[1:45:03] » All right, back on track. So, next is
the report from our CEO regarding
[1:45:09] traffic calming strategies.
>> Thanks
[1:45:16] detailed data. So I'm going to present
an overview without hopefully happy to
[1:45:22] take us back for every aspect of the
traffic economy that we undertake in
[1:45:26] ASH.
Um Jim Moss the director is part of this
[1:45:31] report as is Steve Bernett and Steve
Weaver. He had a a role to play as well.
[1:45:36] So he's quite excited about um
something.
[1:45:41] [laughter]
So um the SBA report which is a very
[1:45:44] technical document is attached pending
squad. So that really is the
[1:45:47] nitty-gritty of components of the
project. And if you have specific
[1:45:51] questions after I'm done, I'm going to
direct all those to Steve in terms of
[1:45:54] functionality to CO and the program and
why those elements of the traffic
[1:45:58] program are so essential to the strategy
that we were trying to implement. Um
[1:46:03] obviously just a bit of history with the
elimination of the ASV program,
[1:46:08] municipalities lost that ability to use
those cameras to control speed. We know
[1:46:12] that, you know, anecdotally from what
we've heard that speed has increased in
[1:46:16] our town. We hear from data that in
other communities that have removed
[1:46:20] them, they're they're experiencing
significant speed. Um, so traffic coming
[1:46:25] is a critical way to slow traffic down,
which is actually contrary to some of
[1:46:28] the the the foundational visions of
others who want to move traffic
[1:46:33] seamlessly. So how do we actually coales
those responsibilities? Well, that's our
[1:46:38] traffic program. So in addition to
slowing traffic down, there's some other
[1:46:44] benefits from traffic caling. There's
quality of life issues. There's
[1:46:47] pedestrian safety. There is noise
reduction. And there's other elements of
[1:46:52] road safety that we've outlined that I'm
going to address. Last of regarding road
[1:46:57] rationalization. So when the province
eliminated the program, um they
[1:47:03] implemented a supplemental opportunity
called the road safety initiative
[1:47:07] initiative fund. In contrast to how much
revenue was being generated through the
[1:47:12] AF program that can support the
community's traffic calming initiatives,
[1:47:16] this is a drop in the bucket to be fair,
but it's still an important fund that we
[1:47:20] want want to apply for. One of the
recommendations outlines council that we
[1:47:24] will be applying for that and just
making sure aware of um so the traffic
[1:47:29] comic strategy that we've developed and
again the majority of all of that
[1:47:32] technical work was completed by SBA. Um,
within the body of the report are some
[1:47:38] highlights and they're specific to what
is eligible through the funding program
[1:47:42] which you have to be within 500 meters
of where your camera was. So, we went
[1:47:46] through the mapping to identify all of
the tools and the locations where those
[1:47:50] trafficcoming initiatives would be done.
I will note that one traffic island was
[1:47:55] highlighted in this report for William
and me. Um, I did write that would be
[1:48:01] undertaken in August. I was on vacation
last week and it started today. So, I
[1:48:05] was a little bit behind the eightball
there, but the critical thing about that
[1:48:09] is it will address a couple of things. U
the no left terms, which have been a
[1:48:13] real problem for us and preempting that
date, have been difficult with signage.
[1:48:18] This should be a key um component of
that and we've also joked today, but I
[1:48:22] think we're not joking that we're going
to put some flower box on it and it's
[1:48:25] going to be our manual on flower box.
So, I will look at that. So the list of
[1:48:30] everything that we're recommending
that's within the 500 meters is on page
[1:48:34] four of four and five of 11. Not going
to get into that total budget on that
[1:48:39] eligible vote just over 1 million. And
then when we get to the actual budget
[1:48:44] I'm going to flip that to Carrie if you
have questions with respect to all of
[1:48:48] the what we have funding for from the
preunding what we have eligibility for
[1:48:53] from the application funding and what we
have in terms of our ASF funding
[1:48:56] received and to follow. So we've looked
at an implementation schedule based on
[1:49:02] strategy for what would be happening in
2026 um because we can use our existing
[1:49:07] money for that and it's really still
still a robust program and what other
[1:49:11] than the concrete island which is
underway within the 27 package which
[1:49:15] would require some of the applications
to be undertaken engineering work to be
[1:49:19] done and that program to be initiated.
What is specific and while you do not
[1:49:24] have to approve this uh we decided as
staff that it would be important to have
[1:49:28] you approve the literal location of the
speed bumps. These are permanent speed
[1:49:34] bumps. And I know you feel like you had
questions in terms of spacing or
[1:49:37] comments. Um, and you might go, "Are you
are you serious? 10 on one road." Yes.
[1:49:43] Because one is inefficient, two is
ineffective, and you have to have a a
[1:49:49] continual number of them in order to
slow that traffic. So, you do not have
[1:49:53] speed. Get over the hump. Speed again.
So just in terms of outreach, we didn't
[1:49:57] want the community to then contact you
as members of council and say, "Why is
[1:50:01] this happening on my street? Are you
aware of it?" And you're going to say,
[1:50:04] "Well, it was in a staff report, but I'm
not really sure." So those locations are
[1:50:08] very prescriptive for that reason. Um so
really that's the heart of this report.
[1:50:15] Um in terms of the technical what we've
added to this because we have so many
[1:50:20] questions of staff and we've had review
with respect to locations of projects
[1:50:25] that are listed through the SBA analysis
is another issue and that is called road
[1:50:30] rationalization and how do you tie that
into trafficcoming because the literal
[1:50:35] ability to make decisions on road is
affected by the jurisdiction under which
[1:50:40] it's controlled by. So within the town
of Shelurn, council has many questions
[1:50:44] to staff that involve Highway 124, which
is actually county road 124. I know we
[1:50:50] hear that. We got to correct that. Not
in a not like they just and then county
[1:50:54] road 11, which runs adj.
So we listed a number of things that
[1:51:00] jurisdictional adjustments would allow.
And then we had a we had a speeding
[1:51:05] adjustment for at the requested council
to drop 11 and drop 124 down to 40 for a
[1:51:11] reason. It was more about the abutment
and that intersection at 124 and 89
[1:51:15] where we know schools will be walking in
the future. We have a lot of pedestrian
[1:51:19] traffic there. We were part of the we
support vision zero in principle because
[1:51:24] we know we have the data that if you're
a pedestrian and you're hit at 40, your
[1:51:28] chance of survival is a lot higher than
if you're hit at 60. And we know that
[1:51:33] the demographic of that crossing tends
to be a lot of seniors and children. So
[1:51:36] that's one thing. Um [snorts]
I'm going to read this list
[1:51:39] intentionally so that it's an awareness
that you have better control over your
[1:51:44] road access for development. We deal
with that a lot. Um we have situations
[1:51:48] where trails and linkages could be
better managed. For example, in terms of
[1:51:52] part surfacing and connections within a
protocol that the town
[1:51:58] we've identified in our project scheme
um crosswalks of PXOs and many of those
[1:52:03] need to be on those roads that we do not
control because we know that those
[1:52:07] linkages cross park, those linkages on
24 over to Fieldgate, those are also
[1:52:12] critical. Um, and while we don't have
the ability uh to do bike lanes or hard
[1:52:18] surfaces within our roadways for many
reasons, there may be opportunities to
[1:52:22] do those within shared pedestrian
corridors like sidewalks. And I know
[1:52:26] I've skipped sidewalks, but sidewalks on
certain roads. We know that we are
[1:52:30] hearing community input that they would
like to see a sidewalk on 124 between
[1:52:34] Wasow Way and down. And we have been a
staff working on that. Again, that road
[1:52:40] that road is not within our
jurisdiction. So there has to be some
[1:52:43] kind of different approach to get that
and it most likely will not be all the
[1:52:47] way down. It will be down and over. So
again, yeah.
[1:52:52] » Um the other thing that I know our
industrial partners and many of our
[1:52:56] largest employers in the town of Shelurn
um are dealing with or have to deal with
[1:53:00] where the town has had to be I guess a
conduit and voice to help advocate on
[1:53:04] that if
jurisdictions that we would be having
[1:53:08] oversight of those probably not in. And
then the biggest issue and this is where
[1:53:14] the planning side meets um the technical
engineering urban side is we are aware
[1:53:19] that in other larger geographic counties
or regional government there is
[1:53:23] [clears throat] a difference
taken when rural or county ride road
[1:53:28] integrate with an urbanization and that
the whole traffic calming design
[1:53:34] adjusts. So for example, when that road
enters urbanization area, there's
[1:53:38] automatically an expectation or a design
premise that there would be a sidewalk,
[1:53:42] there would be biking, pedestrian
support, there would be different
[1:53:45] intersectional adjustments and the whole
design changes from moving traffic
[1:53:49] seamlessly to pedestrian first. So
again, that's in there and that is
[1:53:54] really what is under the fleet streets
type of planning approach to management.
[1:53:59] I know this is a big app. I know that
the um
[1:54:04] road rationalization of the county was
put on hold temporarily in February. We
[1:54:08] were not part of any road that was
adjusted. Um I won't comment on
[1:54:13] consultation and how engaged we were or
not. We um we would like [clears throat]
[1:54:16] more engagement going forward. So that
request is to reopen up that
[1:54:20] conversation to make these formal
requests. And I'm going to say what they
[1:54:23] are from County Road 124 from Highway 89
to 124 way point up. Um it's from County
[1:54:30] Road 11 for the intersection of 189 all
the way over to 30 and then just to make
[1:54:36] it more complete link street approach we
would go from side road 30 all the way
[1:54:41] over Victoria.
Okay. So that that is not really
[1:54:45] technically usually what you'd consider
within a traffic calming report, but it
[1:54:50] is important for us to achieve our goals
and objectives in traffic, especially
[1:54:53] with the project list and the locations
that SBA has identified within this
[1:54:58] meeting do. So that and that in the
summary is it got the locations of
[1:55:03] stems. I would want if Steve or Jim um
are then hearing on the finances to
[1:55:10] address any questions on behalf of the
council to share it with my colleagues.
[1:55:16] I can maybe go first. The only thing I
want to say is that the way it was set
[1:55:19] up as far as timing was for balancing
what would be done this year and what
[1:55:24] money was already available
then what funds applying funding make
[1:55:29] sure that funds are placed
through and really maximizing that
[1:55:35] funding.
I'm not going to bore council by reading
[1:55:39] every single one, but we have tried to
break it out very clearly where we're
[1:55:44] doing uh speed bumps or cushions as it's
referred to in the reports. That way you
[1:55:50] can exactly see what street, what
intersection
[1:55:53] uh raise sidewalks to try and help
similarly at intersections on where the
[1:55:59] PXOs were recommended. I think there's
five total um where the signage and sort
[1:56:05] of narrowing
or having a lot of
[1:56:11] um so I think it's something that go
through and actually see there is a map
[1:56:15] back to highlight
[1:56:22] just from a planning perspective as you
can see most of the development has been
[1:56:27] more around per
in those um locations were dealing with
[1:56:32] road that aren't in the town's
jurisdiction and describing those see
[1:56:39] how they look at the open ditches
shoulders. Um they're designed primarily
[1:56:46] to move traffic through the area as
quickly as possible and to avoid uh
[1:56:51] intersections and and other things that
either slow traffic down stop. And um
[1:56:57] the the local mindset is we need access
to property. We need streets that can
[1:57:02] accommodate more than just cars. Uh we
need pedestrian safety. The more cars
[1:57:08] and higher speed that they're going, the
more risk there is to pedestrians. And
[1:57:13] um we need opportunities.
And when you start to add storm sewers
[1:57:19] and curves and intersections and line
painting and separated pathways, the
[1:57:25] safety increases and then suddenly the
traffic speed
[1:57:32] or anyone who's driving out of the
countryside auto
[1:57:36] bit faster. There's less risk than when
you're in town and you're surrounded by
[1:57:42] all these other physical features.
Um so this would the road
[1:57:47] rationalization is is really um a way to
integrate roads and lanes better because
[1:57:54] it brings that more wholesome picture of
roads into the planning realm um versus
[1:58:00] looking at it primarily
well a developer wants to do something
[1:58:05] on a road let's make them their section
of road fix it up and urbanize it and
[1:58:09] implement some improvements have more
comprehensive view let's prepare the
[1:58:14] roads so that they are aligned very
development and automation.
[1:58:21] It is something that involves a lot of
cost and design and all those things.
[1:58:26] But um you know just bring an integrated
planning and engineering locally control
[1:58:32] mindset
and and to that point Steve one of the
[1:58:37] things I don't think it's any surprise
but and I'm sure others feel the same
[1:58:41] way but one of you know biggest iridence
that that I've had is that we haven't
[1:58:45] been able to make progress on on solving
that safety issue along
[1:58:51] Um I mean if if we are able to to
achieve this have that ownership threat
[1:58:56] to the town setting aside the obvious
you know budget issues which which
[1:59:02] council will have to deal with. I mean
just just from a logistical point of
[1:59:06] view and it could be evident to move
pretty quickly to get that resolved
[1:59:11] right.
>> Yeah. as the other thing it enables is
[1:59:15] um well while cost is one of the biggest
challenges with that is that it's a
[1:59:19] different view of what grow standard
should be and then actually enables
[1:59:23] growth related
right now
[1:59:28] asset you don't really mean to collect
development charges or build it into
[1:59:33] your uh capital
you're rely on
[1:59:38] municipal government to do that that
then links it to countywide development.
[1:59:48] So it definitely brings more opportunity
to do it sooner and resource funding for
[1:59:57] more.
>> Yeah.
[1:59:59] The only thought I had relative to that
is as Denise mentioned the sort of you
[2:00:05] know wholesome countywide broke
rationalization project has kind of been
[2:00:10] put on ice for a while. Um, and there's
a lot of issues at play there, but I
[2:00:16] still think that something like this
could make happen
[2:00:20] regardless of what goes on with the rest
of that that project. So, um, but I I
[2:00:25] think having a formal motion where
council's blessing that transfer of
[2:00:28] ownership
>> allows, you know, those of us who are
[2:00:32] representatives at the county table to
say, "Okay, well, you know, let's let's
[2:00:35] [clears throat] figure this out and make
it happen.
[2:00:39] Any
[2:00:43] other questions on this? Sorry, I didn't
know if your hand is off. Oh, it
[2:00:46] » is now.
>> Um, so I see in the list of areas that
[2:00:52] you've got like those floppy bullards.
>> We like the floppy bullards.
[2:00:56] » You guys like them,
>> but they don't slow traffic.
[2:00:59] » They do.
>> They don't.
[2:01:00] » We have to feed things to show us.
>> Well, I was
[2:01:04] » You were speeding. I mean,
>> I just happened to be in the area
[2:01:12] and
First Avenue
[2:01:16] where I was that day, they were not
slowing. And it was I was to the point
[2:01:23] where I said, "Okay, I got to get out of
here because something's going to
[2:01:25] happen. There's going to be an accident
because it was so fast."
[2:01:28] So I I find in Greenwood or Phil Park,
sorry, where I live, uh, they ain't
[2:01:35] slowing anybody down that area that I
can see. So
[2:01:41] » worship
been there myself have noticed that some
[2:01:44] people they just won't slow down
anyways. Some of the flexible rollers
[2:01:48] have taken a beating.
>> Yeah, I've seen that, too.
[2:01:51] » They don't care about their vehicle.
They're just going to pop back up. But
[2:01:55] it it does slow a lot of people down and
it just narrows the road. Um it throws
[2:02:02] off their perception of others where it
just forces them to slow me down.
[2:02:07] » I I I get that. But there's still a lot
that figured it out and especially I'm
[2:02:14] gonna say probably 16, 17, 18, 19, 20
years old that figured out how to get
[2:02:21] there quickly through that. Uh there is
a federal park lane. There are
[2:02:28] recommendations in here for other
measures to uh elevated uh intersections
[2:02:33] as well as the street crossings, that
sort of thing, especially in the school
[2:02:37] area. Well, I I think we're putting more
speed fun secions in than we are the
[2:02:43] other ones, which I think is good.
>> It's just I just know that I when I'm
[2:02:49] when I'm in the streets, especially in
those areas, they're not I don't see it
[2:02:55] slowing down with the bigger vehicles.
Yes. So, the guys with the F-150s and
[2:03:00] the and that kind of truck,
>> they're slowing down. I was going to say
[2:03:04] I mean I know myself driving through it
definitely slows me down because there
[2:03:08] isn't an awful lot of room there's not
much small vehicle yeah
[2:03:13] » take that on your advice
and if there's flexibility with respect
[2:03:18] to projects on what streets streets
particular then we
[2:03:26] » I like to see that there was less
>> we know we know that the um the sea
[2:03:30] cushion because there's there's how
they're situated. you have no choice but
[2:03:36] » like you have to slow down and you took
that as a serious a serious tool because
[2:03:41] the council has told us that you
consistently are concerned about the
[2:03:45] speed of let alone the fact that there
so we can through Steve's team we can re
[2:03:52] reconsider some of those roads and if
the next project phase allows us to the
[2:03:58] 2027
um undertaking and including when we get
[2:04:02] more of our ASC
covered. As Carrie said, you know, this
[2:04:05] is the projected amount. It doesn't mean
all of that will be covered. You're
[2:04:09] pretty sure what essential is because if
you don't pay, your ability to get your
[2:04:13] plate renewed is also so there is
there's there may be a timing issue, but
[2:04:19] usually at the end of that time, there
will be some revenue that will support.
[2:04:23] [snorts]
>> So, okay. So, we we can look at some of
[2:04:27] those things and whether we need to
rejoice.
[2:04:31] Yes,
>> that's the other thing about that. And
[2:04:33] we also have to be aware of
we know fire was fine about the island
[2:04:38] because they said they go around
anything and we also were aware of what
[2:04:43] we didn't want to impact
our our ability to do snow maintenance
[2:04:47] particularly on roads where we have a
lot of on street parking seasonally even
[2:04:51] though we have snow before delayed on
street parking.
[2:04:55] » Yes,
[2:04:59] » I will be here for that.
[2:05:03] stay on it. [laughter]
>> So I if I if mayor will do when he reads
[2:05:08] the recommendation literally read out
the streets for the speed bumps the
[2:05:12] speed cushions which were um that would
be appreciated
[2:05:16] » and and the speed cushions you said a
couple of times are permanent. So yeah,
[2:05:22] so Jim like I [clears throat] know
initially there was some concerns about
[2:05:28] snow plowing and everything else that
but okay
[2:05:32] worship once
there.
[2:05:35] » Yeah,
>> you got worn down.
[2:05:39] » Just wanted to sorry just wanted to add
that I had a good conversation with man
[2:05:44] who's on char
and uh highly
[2:05:51] recommending anything we can do to slow
traffic down
[2:05:56] zero. So I'll get that to September as
well.
[2:06:03] » I can. Excellent. Okay. Well, at the
CEO's request, I will read out the
[2:06:08] recommendation of all the form and for
you resolve the council receive his
[2:06:13] report CAO 2026-03
regarding traffic calming strategy for
[2:06:18] information and council approves the
following locations for permanent speed
[2:06:23] cushions.
[clears throat] Nishnab Drive, Red Elm
[2:06:27] Road to Highway 24,
five speed cushions. Berry Street, Phil
[2:06:32] Park Lane to Greenwood Street, five
speed cushions, Phil Park Lane, Berry
[2:06:37] Street to Warden Street, four speed
cushions, Greenwood Street, Main Street
[2:06:41] East to Phil Park Lane, 10 speed
cushions. And Simon Street from Victoria
[2:06:47] Street to Main Street East, 10 speed
cushions. And that a road safety
[2:06:52] initiative fund funding application be
submitted by the town of Shelurn to
[2:06:55] implement traffic calming measures. And
that my favorite that town of Shelurn
[2:07:01] requests the county of Duffren as part
of the county's road rationalization
[2:07:04] project also review the transfer of
ownership to the town of Shelurn of road
[2:07:08] sections listed better fully support the
town's commitment to complete streets
[2:07:12] pedestrian and cyclist safety as well as
the town's planning and development.
[2:07:16] Those sections are County Road 124 from
the intersection at Highway 89 124
[2:07:22] Northway,
County Road 11 from the intersection at
[2:07:26] Highway 8924 south to side road 30 and
side road 30 from second line to
[2:07:36] second that That's your sample.
[2:07:43] » Okay.
>> Not that I would
[2:07:46] [laughter]
>> just
[2:07:49] for
[2:07:52] » all right. All in favor.
Okay. Thank you. Thanks, Steve. Thanks,
[2:07:59] guys.
[2:08:03] » All right.
You guys are sticking around for the
[2:08:05] next one, I assume, too. Next report is
also from our CEO
[2:08:11] regarding the Shelurn library board
structure and governance.
[2:08:15] » Thanks very much Jennifer.
[2:08:20] So this report is the next ph of the
review this
[2:08:26] last reported back and all of the news
report linkages there. I don't want to
[2:08:30] have to take us back to every report but
I will try to highlight some of the
[2:08:34] connections between this report. So what
we had reviewed is the library
[2:08:38] governance structure and the legislative
authority for the board and whether or
[2:08:42] not it was a unique library discovered
that we don't believe it is. What we're
[2:08:48] trying to solidify and find is how did
how did this unique structure come where
[2:08:53] there are representatives appointed by
other municipalities on the shel public
[2:08:57] library. We compare that to the trend or
I should say the trend of tradition
[2:09:02] where other municipalities are
exclusively that municipality is the
[2:09:07] council of that municipality is the
appointing through the process whether
[2:09:11] or not that representative from another
municipality like is the case in New
[2:09:15] where they have service areas within the
municipality that are authorized to have
[2:09:19] a rep but is appointed by them. We also
compared in the report how the town of
[2:09:25] Orangeville's public library is a
regional library that provides service
[2:09:28] to many other communities that that are
surrounding them, but their board is
[2:09:32] exclusively represented by the town of
Orangeville residents of the town of
[2:09:36] Orangeville.
So the report has sort of gone through
[2:09:41] that history. Um we [clears throat]
looked at a number of different
[2:09:44] scenarios with respect to governance and
provided the composition option. So the
[2:09:50] first option which really in fairness is
not an option um because it's
[2:09:54] inconsistent with the library the
libraries act and the authority under
[2:09:58] which the representation is supposed to
be comprised and we did note that in
[2:10:01] previous reports that not only did it
resemble more of a union library in
[2:10:05] terms of functionality and
representation but you're not supposed
[2:10:09] to have that many elected officials on a
board because that is outweighing the
[2:10:14] number of residential records. So
theoretically status quo or option one
[2:10:19] is not an option. It would be an
inconsistency with the continuation of
[2:10:23] what is inconsistent. Doesn't make a lot
of sense but um so what we also report
[2:10:29] uh highlighted in the report which I
know council has repeatedly asked staff
[2:10:32] about is the budgetary alignment and
that about 56% is paid by the town of
[2:10:38] Shelurn and the rest of that balance is
paid by the other four municipalities
[2:10:42] that are represented on the port. What
also changed in 2026 under council with
[2:10:47] council approval and I know CEO
referenced it is we developed anou with
[2:10:52] respect to property and facility
building whereby the transfer of those
[2:10:56] capital projects or maintenance related
costs under asset were almost
[2:11:01] exclusively becoming a function and
budgetary issue for the ten shelter. We
[2:11:06] established through director of
financial services on that team that we
[2:11:10] have a new reserve. It started at 50,000
and we continue to contribute that
[2:11:15] annually plus pay the capital. So in the
analysis that is primarily about the
[2:11:21] structure and based on the fact that
current structure is not something that
[2:11:26] we recognize was formalized that that
formalization is critical to the
[2:11:30] recognition of the structure
legislatively. It's also critically
[2:11:35] responsible for the town of Shelbert to
have an authority to do the appointment
[2:11:40] that the structure that we've
recommended is option two at this time.
[2:11:45] What that is looking at is a hybrid.
Option three is not a hybrid. Option
[2:11:50] three is the norm for the most part. But
option two would correct the over
[2:11:55] representation of elected officials. It
would position the authority of the town
[2:12:01] of Shelurn Council to appoint to the
library through the town appointment
[2:12:06] process, but would provide
representation opportunity for those
[2:12:11] municipalities that are serviced by the
Shelurn Public Library as partners or
[2:12:16] through agreements or alternatively
through non-resident fees if that became
[2:12:21] supplement or fallback that they would
have a resident representation on the
[2:12:26] board.
where that resident representation was
[2:12:29] not applied for or determined to be
through the town of Shel Council
[2:12:34] authority that positional or that
representation would be defaulted to the
[2:12:41] town shel residential the other option
is that you wouldn't fill all nine
[2:12:46] [clears throat] up to seven so [snorts]
and then I said option three is where
[2:12:51] you would have quite a drastic change
and that the representation on the board
[2:12:55] would be solely limited to two members
of Shelurn Council up to and then
[2:13:00] residential representatives again solely
and exclusively managed and appointed
[2:13:05] with the authority of Shelurn Castle.
Option two is predicated on two
[2:13:11] assumptions.
While theou is addressed, the
[2:13:15] operational capital should call off the
capital cost being the exclusive
[2:13:21] function of the town of Shelurn going
forward almost exclusively.
[2:13:25] There is an assumption under that model
option two that the proportional
[2:13:30] budgetary structure would remain. So if
municipality ABC was paying XYZ right
[2:13:39] now, they would continue to pay that
proportional amount to the budget and by
[2:13:42] virtue of making that commitment, they
would have representation of a of a
[2:13:46] residential rep on the board to make
decisions about board functioning and
[2:13:51] operational decisions and all the great
program.
[2:13:55] It is also assumed that if you did not
participate and continue past December
[2:14:00] 30 of 2026, you would default to the
non-resident.
[2:14:05] So there's two things that could come of
that by the that that municipality no
[2:14:10] longer participating in the cost sharing
proportional model for the budgetary on
[2:14:16] they their residents would default to
the non-resident fee and currently the
[2:14:20] non-resident fee for Shel Public Library
is under $20. We've included in the list
[2:14:26] what the summary of other municipalities
in Ontario were charging. It ranges from
[2:14:30] Owens being 500 to some being 30. So
that would be how how the governance
[2:14:38] would have to be structured in order for
this to make sense. You can't not fund
[2:14:45] the activity in order to achieve
representation.
[2:14:49] So the finances could go a number of
ways. We we accommodated that in terms
[2:14:55] of the estimate at a very high level. So
if certain municipalities decided that
[2:15:01] we no longer because of the new
structure that is being recommended wish
[2:15:05] to participate on the board, their
service agreement would continue based
[2:15:09] on an allocation. Or alternatively,
every time a resident that is from that
[2:15:15] municipality use the library under the
current format where you have to have a
[2:15:20] library card for take off the books, not
use the programs, they would be levy the
[2:15:25] cost. So we know that there could be a
shift on top of what the CEO has told us
[2:15:31] in terms of the hope with their budget
just in terms of a base amount that
[2:15:36] Shelurn may have to pay with this
adjustment. So we're not saying that
[2:15:41] this is revenue neutral. We are saying
that there potentially might be an
[2:15:45] increase to the town of Shelurn, but
that certainly is an outcome that is the
[2:15:51] result of a change in structure that
that support.
[2:15:55] So we're not I guess we're not naive
that change is not change is difficult
[2:16:00] and we know that this is not necessarily
a way that everybody would potentially
[2:16:07] like to see. But that's why staff would
look at a hybrid. And so really your
[2:16:12] options option one is not an option. So
you have option two and three and we
[2:16:15] recommended as a balanced hybrid in the
in transition and it could potentially
[2:16:19] be a pilot. We didn't put that on there
but I I believe that the authority of
[2:16:25] Shelurn Council would mean if it wasn't
working you could tweak it accordingly
[2:16:30] with with a couple of years of that's
really the overview. um any procedural
[2:16:35] things with respect to legislative
flying refer to Jennifer on that and we
[2:16:41] do have our library CEO still with us um
and I know that her her background has
[2:16:46] been working with an organization path
where the board is solely represented by
[2:16:50] that town um municipal and elected
official that that's the heart of it and
[2:16:56] the recommendation is good thank you
questions comments
[2:17:04] This This one's tricky now because I was
all for potentially recommending to go
[2:17:09] with the third option,
[sighs and gasps] but I'm worried about
[2:17:14] potential cost increases, especially
because as we heard, we already are
[2:17:20] potentially going to be reviewing
additional costs. So
[2:17:28] I'm just right now because if they get
angry that we've decided to adopt,
[2:17:35] you know, a model that almost [snorts]
every other uh library board follows,
[2:17:41] it's still such a drastic change that
they might say, "Fine, we're out of
[2:17:44] here." And I get it. They're going to
have to pay, you know, the residents
[2:17:48] will then have to pay or or we will have
to charge the municipality or however
[2:17:51] that's going to go the non-resident fee.
But I'm not I just don't know if that
[2:17:56] would
equate what they currently pay to to
[2:18:02] help support the function of the
library, right? Like you know because
[2:18:06] some people may be like, "Okay, fine.
Then I don't want the library card at
[2:18:09] all." So then we're not receiving as
many um non-resident fees and then the
[2:18:15] whole of what they they currently
contribute goes down drastically as
[2:18:19] well, which then means shining has to
increase. So I'm a little down now torn.
[2:18:26] » My thought would be that option two is
is probably the best one at this point.
[2:18:33] Denise said a couple of dimension
changes. We all know that
[2:18:39] course quite a bit of change in the last
four years. Sometimes that has to be
[2:18:43] done a little more gradually but
uh but but I think option two does a
[2:18:48] couple of things. It gets us moving in
the right direction.
[2:18:52] But it also, you know, kind of gives a
nod to the tradition that we've had
[2:18:57] there in terms of, you know,
contribution, cooperation with those
[2:19:02] other partners. So I I'm I'm most
comfortable with what I can do.
[2:19:07] » Um because it's not a complete 18 pivot
from where we are, but it gets us on the
[2:19:12] right path.
>> I would prefer if if we do choose option
[2:19:16] two that we definitely highlight as a
pilot.
[2:19:20] I I think we need some time to see if it
works and we need to be able to have an
[2:19:25] out adjusted
>> and I think Jennifer correct me if I'm
[2:19:30] wrong. I think children council today
would have that
[2:19:37] by changing
[2:19:41] it doesn't stop the other councils not
[snorts] only they've chosen as far as
[2:19:49] council to be res representative that
it's applying
[2:19:55] » right [snorts] they if they're a
resident of the
[2:19:58] » township they can apply
Yeah. Yeah.
[2:20:06] » So I know that it's two members assigned
by Shelurn and then there's
[2:20:10] representatives from each municipalities
fill up the rest of the seats. Doesn't
[2:20:14] stop them
representative. We're going to put an
[2:20:19] application in this person's name.
Whether they're chosen that's different,
[2:20:24] » right?
>> Right. when you when you look at costs
[2:20:27] like even with you know option two the
municipalities I think the bigger
[2:20:31] concern is going to be that this group
of people are going to bind them to a
[2:20:35] budget they have no control
>> right
[2:20:39] » that that's the reality
>> you know regardless of option you know
[2:20:44] two or three it's the same
not completely elimin you just accept it
[2:20:50] for what it is
>> but you know from what was presented
[2:20:53] tonight by It's it's pretty clear that
there's a a return on investment that
[2:20:58] you many have for years not necessarily
accepted or realized.
[2:21:05] So
I think option two gives you the the
[2:21:10] medium ground and you know if it doesn't
work you still have option three after.
[2:21:16] » Yeah. Yeah. And that was my my torn
between the two as well because I don't
[2:21:21] I don't want to be that municipality,
you know, like we need to have good
[2:21:27] neighbors, right? Like we need to be a
good neighbor. So I don't want to just,
[2:21:32] you know, say too bad contribute to the
library, but you don't get any say. So
[2:21:36] even at that, even if I went with option
three, I would say, is there a way to
[2:21:39] create some form of an advisory where
the other municipalities could once a
[2:21:44] year or something like that have a, you
know, a conversation with the CEO or the
[2:21:49] CEO and, you know, bring their concerns
or their questions or whatever. So it's
[2:21:54] not like I wanted it just like by you
know what I mean, but it's just
[2:21:58] » Yeah, exactly. Right. Like just comment.
But it's it's just for me it's Shelurn
[2:22:03] contributes so much that it's hard when
you're looking budgetarywise or whatnot
[2:22:09] to have
the other municipalities.
[2:22:13] Again, I want their say, but
I don't know, maybe not as much say, you
[2:22:18] know what I mean?
>> They saying like there's something for
[2:22:20] them to ask or comment on or there still
is a system in place that that exists.
[2:22:26] » Yeah.
>> Yeah. like the library is there to take
[2:22:29] whatever questions that need to be.
>> Yeah.
[2:22:32] » And remember there was
without mentioning which but there was
[2:22:37] municipalities that said we don't want
to put towards capital.
[2:22:40] » Yes.
>> We we're out of the capital.
[2:22:42] » Yes.
>> Well, that's not growing the base.
[2:22:45] That's not growing what needs to be
done.
[2:22:48] » Yeah.
>> So, you know, I think they've already
[2:22:50] said their piece. This is we're not
willing to do this. So somebody has to
[2:22:54] and this represents the change of what
we have to do.
[2:22:57] » Yeah. Yeah. Because I think that was my
my main concern with theou that we
[2:23:01] created, right? Because I'm like what I
don't understand is you want now Shelurn
[2:23:05] and Shelurn residents to to spend 100%
of the capital cost but and I get it.
[2:23:10] you're contributing but your you know
your your people are coming in and
[2:23:15] they're using the elevator and they're
going to the bathroom and they're
[2:23:17] flushing the toilet and they're you know
so there are things that they are using
[2:23:22] that you know your your current
contributing amount is not now going to
[2:23:29] necessarily cover right you're you're
going to be covering more the
[2:23:32] operational part of it and so that was
my my big hangup on BMW [snorts] was I
[2:23:40] was like it's kind of not fair that you
guys still get to come in and again use
[2:23:44] our elevator and use our you know
facility as a whole but aren't now
[2:23:49] necessarily contributing to the wear and
tear that your people are going to still
[2:23:55] put on the library right you're putting
that on shelter
[2:23:59] can't look at it that way because you've
got look at all our parks
[2:24:04] » millions of dollar parks and e right so
pay back on those. So
[2:24:09] » that's true.
>> You splash that.
[2:24:11] » Exactly. So,
>> I know. I guess it was just one thing
[2:24:14] that I was like,
>> you just
[2:24:15] » it's one more thing that, you know,
>> Shelurn as a whole, people who live here
[2:24:21] who pay municipal taxes have to kind of
fund while there's a benefit to the
[2:24:26] municipalities around us that they don't
have to, right? And I was just like, so
[2:24:31] » hopefully when they're here using the
library or the parks, they're spending
[2:24:34] money to Oh, yeah.
>> supporting our local support, right? And
[2:24:38] I see so I see both sides of it but
sometimes I just get a little frustrated
[2:24:41] and then you know assuming other
probably shelter do too where they're
[2:24:45] like why will we have to always be the
one paying for everything right so yeah
[2:24:51] so really the heart of the process that
we descended to was strictly
[2:24:57] » it recognized a structure that wasn't
>> yes
[2:25:02] » and that because of that review
correction was required because it was
[2:25:07] not legislated in compant with how a
board is structured and as we said is
[2:25:13] not a union public library and it
usually is a union public library that
[2:25:18] word union public library is usually on
the building
[2:25:21] » right so we've gone through all that we
exhausted that and the reason we're here
[2:25:24] and we sort of stripped out the
inequities and some of the other things
[2:25:28] we recognize that you know theou was
probably the start of this analysis
[2:25:32] moving forward but
you know there there currently Is a lot
[2:25:38] of review being undertaken by our
municipal neighbors particularly to the
[2:25:43] south of us regarding frameworks equity
and taxation where one municipality's
[2:25:50] regional approach to provision of
service is being heavily subsidized by
[2:25:55] that local taxpayer and that's there's
no that and that imbalance is is is
[2:26:00] common in smaller particular so to the
parks there's a great issue to other
[2:26:06] facilities ities where there's an
imbalance and say the non-resident fee
[2:26:10] is is minuscule in terms of even
representing cover recoverable. Yeah.
[2:26:16] All of those things hopefully in the
future need to be addressed with service
[2:26:20] deliver as opposed to like highle
statements without the data to support
[2:26:25] what that subsidy is and how those
operational facilities need to be
[2:26:29] supported or not and then
justifications. That's all part of
[2:26:33] transparency and accountability and I
see that you know there's going to be
[2:26:36] more service areas that not want to
because the scarcity becomes the reality
[2:26:42] which is becoming more so every day for
us with the lack of DCS um we're going
[2:26:46] to have to start and I think somebody or
somebody made a comment about the
[2:26:50] efficiencies
that come through systems and those
[2:26:54] aren't painful they are not punitive
they are simply productive and they're
[2:26:59] they put a lens on things that have
never been lensed
[2:27:02] And you find that you know the status
quo or the way we've done things there's
[2:27:06] opportunity to make change.
>> So I don't want to make this about I
[2:27:10] know I said this is difficult. There's
change but it's a required change.
[2:27:14] » Yeah. And it's been it's been I think
now
[2:27:18] 2018 when we first dove into this,
right? And it's taken that week. Yeah.
[2:27:24] » Yeah. And and not not to say what I said
before. In my mind, option two gets us
[2:27:30] to in terms of that compliance and that
necessary change with the least amount
[2:27:34] of disruption for now.
Well,
[2:27:40] you answered both of my questions in
your speech.
[2:27:45] » Yes. But but I I agree option two is
probably our best bet to get to as long
[2:27:51] as down the road we look at all the
serviceables and everything that go
[2:27:55] along with it to make sure that
>> how we fund it gets funded the right
[2:28:00] way. You know what I mean? So if if
they decide everybody decides they're
[2:28:06] backing out and it's 100% shelter, then
how do we fund all this? We
[2:28:11] strategically we have to start looking
at how
[2:28:14] out of town fees are applied and what
they're applied to and what they're
[2:28:18] applied on and all that kind of stuff.
So as long as all that's in here, I'm
[2:28:22] okay, too.
>> Yeah. So, I mean, I know Shannon
[2:28:26] addressed it, but the collaboration
since she's joined the team with county
[2:28:31] shelter staff has been like 7,000%.
There's such a connection between our
[2:28:39] recreation development, our events
program staff, our communication staff
[2:28:45] um that that energy with respect to
sharing of information which is only but
[2:28:49] I have a feeling some of that is
positive because the that outreach is
[2:28:52] now reaching a larger audience. So maybe
some of the membership is is a result of
[2:28:56] that community connections, your
presence at events, our sharing of this
[2:29:01] information or our social media. That's
all positive. And in many ways, as we've
[2:29:06] talked, um there may be things in our
recreation plan, for example, that we
[2:29:11] won't need to do because we focused on a
dorm. We're focused on this because with
[2:29:16] this partner, there's a better
symbiosis.
[2:29:19] Is that the correct word? in terms of
that non-file and that lack of siloing
[2:29:24] has certainly been a benefit to the
community.
[2:29:27] » Yeah. And I think we're going to
continue to drive that kind of
[2:29:31] relationship and partnership in
everything we do. and the awareness of
[2:29:34] what they they provide, how well that's
received for the community, um is
[2:29:39] something that in the case of a funding
envelope gap, we would have to adjust.
[2:29:45] » I think the top
[2:29:49] want to make a motion counc
[clears throat]
[2:29:56] that would be Mayor Hall. All right. So,
the motion will be to receive the report
[2:30:00] and that option two uh which we've
discussed at length be adopted and that
[2:30:06] all representative serving on the
Shelurn Public Library for the next term
[2:30:09] of Shelurn public library board
commencing around January 1st 27 be
[2:30:13] directly appointed by the town of
Shelurn Council. town's committee and
[2:30:16] board appointment process and that an
establishing bylaw for Shelurn public
[2:30:21] library board be prepared by town staff
for the consideration and approval of
[2:30:26] council by the end of September 26. All
in favor
[2:30:33] it's carried. Okay, good. Thank you.
Good discussion.
[2:30:38] All right. And the last item is a bylaw
um for the town to execute an agreement
[2:30:45] between the town and integrated
maintenance and operation services inc
[2:30:49] which is the annual agreement that we
enter into
[2:30:57] there. Any questions on that one?
>> Yes. Pretty straightforward.
[2:31:01] » Do it every year.
>> Yeah.
[2:31:03] » Motion to that
>> by Wagner. Seconded by sample. All in
[2:31:09] favor? It's carried. All right. So, we
do have one notice of motion
[2:31:16] from councelor Wagner.
We don't want to consider that in the
[2:31:21] next meeting.
>> Uh, I don't know what's the procedure
[2:31:23] for that. Did I submit it in time where
it can be voted on tonight or do we have
[2:31:28] to
pre
[2:31:35] otherwise?
>> Okay. Yeah. I mean, it's whatever you
[2:31:37] guys want to do. It's it's it's kind of
it's not anything super sensitive,
[2:31:42] right? Like, it's not where I feel like
you guys would need like a couple weeks
[2:31:45] to ponder over it, but if you need to,
I'm okay with that, too,
[2:31:48] » cuz I'm your
I've been an advocate to say that if you
[2:31:54] submit a motion, we should have the time
needed to review it, right? But with
[2:32:00] this one, it's pretty it's not anything
crazy. You know what I mean?
[2:32:05] » I'm fine. So yeah, is there any
objection to considering it tonight?
[2:32:10] » Okay.
>> No, there we go.
[2:32:13] » Is there a seconder then for councelor
Wagner's [clears throat] motion?
[2:32:17] » Council
and I'll just briefly sort of speak to
[2:32:22] it. I mean it, you know, obviously it's
a little bit lengthy. I don't really
[2:32:25] think I have to read the whole thing.
People can read it. Um but it it's just
[2:32:28] for the fact that um you know we're
growing and with our growing town, we
[2:32:34] need diagnostic services and and things
of that nature and you know it's great
[2:32:37] that we're getting a new um office
that's opening up with um you know bone
[2:32:42] density x-rays, ultrasounds, things like
that. Uh so to support that um you know
[2:32:47] we used to when we were a smaller town
have life labs um operating from I think
[2:32:54] it was 8:00 in the morning until 2:00 in
the afternoon and then all of a sudden
[2:32:57] they just decided I guess it wasn't as
busy as they thought it was going to be
[2:33:00] and they removed 2 hours. So um I put it
on myself to be like okay let me just
[2:33:06] see if I can email somebody and and ask
how do I try to advocate to get some
[2:33:10] hours back. Uh I spoke with Claudette
and uh she's our sort of regional um
[2:33:16] manager I guess you could say and we had
a little bit of a lengthy sort of
[2:33:19] conversation and and she said to be
honest she's already been advocating for
[2:33:24] this but what she needed from us um was
just some formal support right um
[2:33:31] community support having people in the
community email her to just give them
[2:33:36] their you know concerns over the lack of
you know extra hours or or you know
[2:33:42] ability to get in. I mean I know myself
now if I run get in there on a Saturday
[2:33:46] it's crazy like it is packed and before
I could just kind of walk in 20 minutes
[2:33:51] you sit there and you're out. Uh last
time I believe I waited almost two
[2:33:55] hours. So um you know uh this is just
something that she can't make the
[2:34:01] decision on. she has to have statistical
data that you know from requests and
[2:34:06] things of that nature not only from
Shelurn but maybe even municipalities
[2:34:09] around us because we all know that the
municipalities around us are coming in
[2:34:13] to use the life labs. So um you know
that helps her create a case for her
[2:34:19] bosses which also helps to create a case
to the province because there's multi
[2:34:24] levels in um you know something as
simple as adding a few hours.
[2:34:30] So, um, we did also discuss a little bit
about expansion as well, but the the
[2:34:35] first priority would be to just try to
get at least to 2:00 back. Um, ideally 4
[2:34:43] or 4:30 and do a full day every day. Um
so yeah so this is just sort of a formal
[2:34:50] you know we can say the council supports
this as well if we can share this with
[2:34:54] the municipalities around us and maybe
have it on their um you know
[2:34:58] communications where they can pull it
and say hey yeah you know what our
[2:35:02] community uses this life labs and we
would actually like to support Shelurn
[2:35:06] in their advocacy for extended hours
>> and and it'll get circulated in the
[2:35:12] something else that maybe on Thursday we
can just mention to the at least
[2:35:16] immediate surrounding municipalities
here.
[2:35:19] » Yeah, that would be wonderful. So, yeah,
like it's it's nothing crazy, but it's
[2:35:22] just us saying we we want this for our
community.
[2:35:26] » Yeah, perfect. Okay,
[2:35:31] good.
>> Thanks, guys. [snorts]
[2:35:32] » All right, communications.
Else you can share. Uh number four and
[2:35:39] number 13.
four. I had actually put forward an
[2:35:44] emotion on this and uh kind of withdrew
it because Orangeville loans
[2:35:51] uh passed the motion already. So this
would just be a motion of support for
[2:35:56] the uh county to undertake in a uh study
of uh the advantages and disadvantages
[2:36:05] of uh any potential application for a
data center. um
[2:36:11] just in regard to this consumption of
water resources, electricity demands,
[2:36:16] municipal servicing, land use, etc. Uh
so if we can uh get a letter of support
[2:36:23] uh to that motion and uh
address it at county.
[2:36:29] » Yeah.
>> So you'll move motion to support. Is
[2:36:33] there second?
Okay. Water is important.
[2:36:37] » All in favor?
>> Okay, perfect. And third 13
[2:36:43] uh just
uh it'll be the letter from the
[2:36:48] solicitor general uh informing us that
uh our 2027 calendar year um
[2:36:58] our costs will be uh could go up as high
as 11% uh compared to 2026 for
[2:37:06] servicing.
Uh, and I I just think we need to
[2:37:10] address or at least, you know, be aware
that we're not in control of necessarily
[2:37:17] coverage of our costs aside from the
contracts we entered into.
[2:37:22] » Um, so
that's a bit of a sticker shock and uh,
[2:37:28] » and it's something to consider if we
need an enhancement. We discussed about
[2:37:32] an enhancement being on average around
$200,000, which is almost 2% of our
[2:37:36] budget. Yeah. So,
>> oh just just it's just a it's a bit of
[2:37:41] an alarming
[2:37:47] » number
>> information. I was going to say just an
[2:37:49] alarming information update from our
solicitor general.
[2:37:52] » Yeah. [snorts]
[2:37:54] » Okay.
>> Yep. The highlight. Okay.
[2:37:58] » For me. Anything else? Anybody?
>> No.
[2:38:01] » Okay. A motion then to receive the
remaining items.
[2:38:05] Sample second by all in favor
by
[2:38:12] Wagner and
all.
[2:38:17] All in favor and a mot.
[2:38:29] I swear to God, I'm not