[0:06] I got 6:30.
[0:10] » There you go. All right. Good evening
[0:13] everyone. Welcome to our regular council
[0:15] meeting for Monday, August the 24th. Uh
[0:18] before we get started, if you are able,
[0:19] I would ask you to stand and join us for
[0:21] our national
[0:34] » [music]
[0:41] » Heat up here. [music]
[1:01] » [music]
[1:08] » Heat. Heat.
[1:11] [music]
[1:18] » [music]
[1:19] >> Heat.
[1:28] [music]
[1:35] » [music]
[1:56] » like to begin by respectfully
[1:58] acknowledging that the town of Shelurn
[1:59] resides in the traditional territory in
[2:02] the ancestral lands of Isishave,
[2:04] including the Ajiway, Padawatami,
[2:06] Chipua, and the people three fires
[2:09] confederacy. These traditional
[2:11] territories upon which we live, work,
[2:13] play, and learn are steeped in rich
[2:15] indigenous history and traditions. And
[2:17] it is with this statement that will
[2:19] declare to honor and respect past and
[2:21] present connection of indigenous peoples
[2:24] with this land, its waterways and
[2:26] resources.
[2:28] Are there any disclosures of pecuniary
[2:31] interest council tonight? Okay.
[2:35] On to our minutes from the July 13th
[2:38] council meeting. Can I have a motion to
[2:39] adopt those minutes as circulated by
[2:41] councelor Gardy, second by councelor
[2:44] sample. Discussion on those?
[2:48] All in favor? It's carried. All right.
[2:51] So the first item this evening is our
[2:54] planning public meeting. And tonight's
[2:56] public meeting is being held under
[2:58] section 34 of the planning act. and it
[3:00] is to consider an application for zoning
[3:02] bylaw amendment for the land zone
[3:04] municipally as 712 Main Street East in
[3:07] the town of Shelurn. Purpose in fact of
[3:10] the amendment is to add a sightsp
[3:11] specific provision to permit a private
[3:13] school on the subject property whereas
[3:15] the current zoning bylaw did not permit
[3:17] this use in the three C3 zone. I now ask
[3:20] the clerk to provide method of notice
[3:23] for tonight's meeting.
[3:24] >> Notice that tonight's public meeting is
[3:26] advertised in local media sources.
[3:28] notice have been posted on the town's
[3:30] website. Notice provided to property
[3:31] owners.
[3:35] » Great. Thank you. So, uh, as we normally
[3:38] do in these cases, we'll have a
[3:39] presentation uh from town planner
[3:41] following which there will be an
[3:42] opportunity for members of public as
[3:46] well as members of council to ask
[3:47] questions to provide comments and the
[3:49] clerk will also submit written
[3:51] submissions. uh any submissions that uh
[3:54] that are received whether written or
[3:55] oral here this evening will be given
[3:57] consideration by council prior to any
[4:00] decision being made. So with that Steve
[4:03] I will turn it over to you. Thank you
[4:05] mayor mouse and uh all the details of
[4:08] this application are in my report in the
[4:10] agenda package [clears throat] just to
[4:12] summarize those and go over the comments
[4:15] received I a few slides which are on the
[4:18] screen. Um we also have representatives
[4:21] for this application at le joining us
[4:24] either online or in the room. Um Nolan
[4:27] Bentley DH architects and Sarah Mile for
[4:32] the post private school.
[4:35] So the applicant was filed on behalf of
[4:37] the current owner of the property by DHR
[4:39] text. Um as the mayor mentioned it's for
[4:43] 72 street east. Go to the next slide. It
[4:46] just shows the location.
[4:49] are familiar with this. Um the site to
[4:53] the east is just under construction for
[4:55] some fast food development and some
[4:58] retail space. Uh this site sits on the
[5:01] south edge of the industrial commercial
[5:03] area along road and industrial road to
[5:06] the north and uh the land of the south
[5:11] is is vacant with some residential homes
[5:15] uh proven to the southwest and the west.
[5:19] um well established commercial area
[5:21] although some transitions to new
[5:23] development and certainly some
[5:25] additional development opportunities
[5:27] future. Um the building itself has had a
[5:31] history of different uses. Um originally
[5:34] constructed I think for insurance office
[5:36] purposes we mutual insurance there for
[5:39] many years uh followed by some medical
[5:41] and pharmacy uses. Uh there was a site
[5:44] plan application uh about three or four
[5:47] years ago uh for some renovations of the
[5:50] basement for additional medical purposes
[5:52] but that was never finalized. Uh the
[5:55] medical uses have since relocated and
[5:58] the space become available. Um and those
[6:01] uses for a private school.
[6:04] So if we go to the next slide
[6:08] um these are just a couple of street
[6:10] view images showing the existing
[6:11] building. It does have a shared access
[6:13] driveway with those developing
[6:16] commercial uses to east um on the north
[6:20] side of the highway. Uh that is in the
[6:22] MTO control portion of the highway. So
[6:25] um this change in use is being reviewed
[6:27] by the Ministry of Transportation and
[6:30] they have provided some comments that
[6:31] I'll summarize later in in the
[6:33] presentation.
[6:34] Um and the the left hand just shows a
[6:38] part of the front um parking area as
[6:41] [clears throat] well as the the access
[6:43] ramp for accessibility into the
[6:45] building.
[6:47] Go to the next slide.
[6:49] So um I have a bit more details on
[6:52] another slide about the details of the
[6:54] proposed private school. Um but suffice
[6:57] it to say that the optin is identifying
[7:00] it would be entirely located within the
[7:02] existing building. Um and there wouldn't
[7:04] be other uses within the building. This
[7:06] be private school. Um there are three
[7:10] levels within the building. The basement
[7:12] is mainly unfinished. Um the main floor
[7:15] um would be a combination of classrooms
[7:18] and office and support rooms and the uh
[7:22] upper floor would be primarily
[7:23] classrooms as well and some additional
[7:25] support spaces. Um we've listed here
[7:28] based on the floor plans that we
[7:30] received through the application the
[7:31] details of all the rooms which are also
[7:34] detailed report. Um there is some
[7:37] venting posted and I have a copy of the
[7:39] site plan in in the slideshow as well.
[7:42] Um just to ensure that um you know once
[7:45] the children are are waiting to come
[7:47] into school or when they're released at
[7:50] the end of the day that that they aren't
[7:52] u you know they understand the limits of
[7:54] the property and and aren't able to to
[7:58] wander onto properties. And that was
[8:01] specifically proposed in response to
[8:03] what comments that we received from a nearby industrial land owner.
[8:07] And next slide.
[8:10] Um so you can see the property location
[8:12] again here with the zoning map. Um the
[8:16] existing zoning u for this property and
[8:19] the properties nearby is service
[8:22] commercial C3 which permits a broad
[8:24] range of uses. Um it doesn't
[8:26] specifically permit private school
[8:28] though it does permit things like a
[8:30] commercial school. So there was a bit of
[8:32] interpretation of the bylaw required and
[8:34] some discussion with the applicant to
[8:36] determine which definition of the bylaw
[8:38] this falls under a private school. The
[8:41] distinction is is that it's it's mainly
[8:42] for academic purposes. Um essentially
[8:45] similar to a public uh school um for uh
[8:49] children um versus a commercial school
[8:53] is more along lines. It could be um a
[8:56] piano studio or something that is not
[8:59] necessarily all day with many different
[9:01] classrooms and specific academic
[9:04] teaching curriculum but more oriented to
[9:08] specialized commercial uh learning
[9:11] opportunities. Um and the zoning viol as
[9:15] I say only permitted the commercial
[9:17] school and doesn't doesn't permit a
[9:18] public school or private school
[9:20] currently. So the request is just to add
[9:23] to the list of permitted uses to prevent
[9:25] private school. Um, I would say too that is a distinction provinially and
[9:31] I'll get into this in another slide, but
[9:33] for example, the regulations that govern
[9:36] retailing, they aren't required to be
[9:39] buffered a certain distance for things
[9:41] like piano studios and commercially run
[9:44] um schools of that type, but they are
[9:46] for, you know, K& private public
[9:49] schools. So, that is one of the one of
[9:51] the considerations for this application.
[9:54] The next slide.
[9:56] So the specific um proposed school use
[9:59] is by design learning center or BDLC.
[10:01] They have a site currently east of
[10:03] Orangeville um and are looking to
[10:06] relocate to the to the building
[10:08] specifically because it's better suited
[10:10] to their operations. Um you know the the
[10:13] overall interior space is well suited um
[10:15] as identified by the applicant. Um the
[10:18] location as well is desirable in terms
[10:20] of meeting local needs within Shelurn
[10:22] and its immediate surroundings. And um
[10:25] you'll see attached in my report there's
[10:26] a letter from the applicant that
[10:28] provides some of the indicators of
[10:30] demand um why there is no similar you
[10:33] know private school within town
[10:35] currently. So this would be the first of
[10:37] its kind to to serve those types of
[10:39] needs.
[10:41] Um we asked specifically about
[10:44] transportation just given the location.
[10:46] There are some difficulties that have
[10:48] been identified in previous studies with
[10:50] MTO when we looked at that Shelurn East
[10:53] area traffic flows growing traffic at
[10:56] the intersection of Highway 89 and kind
[10:58] of the floor. Um that is a full move
[11:02] access that mutual driveway that's
[11:04] shared among those properties. um but
[11:07] could be challenging to be used on a
[11:09] daily basis by a school bus which
[11:10] obviously requires a bit more time to
[11:12] navigate turns and um there were some
[11:16] safety considerations as well if kids
[11:18] are being picked up or dropped off in
[11:20] the bus uh in front of that property.
[11:22] However, that's not the case. The
[11:24] applicant confirmed that there would be
[11:26] no school provided transportation be
[11:28] strictly parents and guardians dropping
[11:30] off and picking up kids. the MTO would
[11:34] does request more has requested more
[11:36] information including a bit of a traffic
[11:38] brief to look at that um just to
[11:40] understand better the volume of cars
[11:42] that would be going in and out. However,
[11:44] from our assessment um we feel it would
[11:47] be very similar to the past uses just
[11:49] based on the number of classrooms and
[11:51] number of kids that could accommodate
[11:52] the number of staff. In fact, it might
[11:54] even be a bit less. Um if you took for
[11:56] example the parking requirement under
[11:59] the zoning bylaw the number of
[12:00] classrooms identified and
[12:04] the zoning requirement is 1.5 spaces
[12:07] classroom only 14 spaces are required
[12:09] and there's actually 38 spaces on site.
[12:12] So the site itself could accommodate a
[12:14] much more intensive oriented use um in
[12:17] terms of its space and its number of
[12:20] parking spaces provided.
[12:23] As mentioned, this would be a K to8
[12:24] school. There are nine classrooms then
[12:26] identified in plans provided. Um, and
[12:30] the capacities range from the
[12:31] kindergarten room, which is the highest,
[12:33] which makes sense if you're going to
[12:34] start kids into a private school. You
[12:36] start at the very early age, first grade
[12:39] that they enter, and then to the grade
[12:41] one to grade eight classrooms or smaller
[12:45] housing smaller.
[12:49] Um if you go to the next slide,
[12:52] this is the site plan provided as
[12:54] prepared by DNH architects. Um I've just
[12:56] highlighted in red. Really the only
[12:58] change that's proposed is to put that
[13:00] fencing in and that was added after the
[13:02] original submission. So the plan that's
[13:04] attached to my report actually didn't
[13:06] show that. Um but again in response to
[13:08] some comments from an industrial land
[13:10] owner to the north. This would just make
[13:12] absolutely sure that there's no way for
[13:15] students to wander off the property onto
[13:17] the commercial properties on either side
[13:19] or the industrial properties.
[13:22] Um but with that said, you know, the
[13:24] outdoor is proposed to remain as is.
[13:26] There's no new outdoor play areas
[13:28] proposed to be added or outdoor learning
[13:29] areas. Um so really the only time the
[13:32] kids would be outside is during those
[13:34] drop off and picked up times. Um so
[13:38] parking in Yeah.
[13:40] Um this drawing also shows where the
[13:44] existing parking is located. There's
[13:45] more parking spaces actually delineated
[13:47] on the site than what are shown here.
[13:49] They wrap all the way around the
[13:50] building. Um but this is just
[13:52] illustrating how it meets the parking
[13:54] requirement and outside of that fenced
[13:56] area.
[13:59] Next slide. So just circling back to the
[14:02] Ministry of Transportation review of
[14:04] this. They did not object to the
[14:05] approval of the zoning application. In
[14:07] fact, they have their own approval
[14:08] mechanism. So, um even if council were
[14:11] to approve the zoning tonight, that
[14:13] doesn't alleviate the applicant's
[14:15] responsibility to meet the MTO
[14:17] requirements and obtain whatever
[14:19] permissions the NTO may require under
[14:21] the public highway and transportation
[14:23] improvement act. Um
[14:26] so again, the NTO did request a bit more
[14:28] information about the traffic
[14:30] circulation. The applicant has uh
[14:33] identified they would provide that
[14:34] information and was working on that and
[14:38] just a bit more information requested by
[14:39] MTO as well to show the specific um site
[14:43] circulation plans. So where would the
[14:44] students be dropped off where would they
[14:46] pick be picked up and I think the thing
[14:48] that MTO is like most interested in is
[14:50] how much queuing space is then provided
[14:53] similar to when like the drive-throughs
[14:55] were provide were being planned on the
[14:57] site to the east. They just need to make
[14:59] sure that there's not going to be a line
[15:01] of car that backs up interferes with the
[15:03] traffic on the highway. And from our
[15:06] review, there's plenty of room on the
[15:07] site and in the driveways to accommodate
[15:09] that.
[15:11] Um there is a traffic assessment intake
[15:13] form that was specifically required by
[15:14] NTO as well and that has been completed
[15:17] by the order will be submitted by the
[15:21] next slide.
[15:24] So again, I mentioned that uh in Atlanta
[15:27] to the north, specifically Shelber
[15:28] Memorials at 709 Industrial Road had
[15:31] some questions um about um the
[15:35] compatibility of the use with the
[15:37] industrial area. And the comments were
[15:40] more about um access and making sure
[15:43] that people can't um move from the edges
[15:47] of the property onto adjoining property
[15:49] where there could be safety concerns
[15:50] with respect to trucking, industrial
[15:52] activity, but also um to do with noise.
[15:55] And um this was studied to some degree
[15:58] when the the residential subdivision at
[16:00] 600 Main Street was planned and there
[16:02] were noise studies. And what that found
[16:04] is that the uses that are um in the
[16:07] surrounding vicinity in the commercial
[16:09] industrial area on industrial actually
[16:12] don't generate a lot of exterior noise.
[16:14] It's a lighter industrial area and
[16:17] nothing that requires specific noise
[16:19] mitigation in that case. Um we also u
[16:22] responded to this um when order just to
[16:25] indicate that um everything would be
[16:28] inside the building again. So um if
[16:30] there are noise sensitivities it
[16:32] wouldn't relate to any outdoor use.
[16:35] Uh the next slide.
[16:38] Um we received this comment today just
[16:41] from the former tenant of the building
[16:43] who had expressed to staff and I think
[16:46] to counsel previously some of the
[16:48] concerns about the conditions within the
[16:51] building. Um in this case um that was
[16:54] identified as part of the
[16:55] pre-conultation where the owner was
[16:57] present for the meeting and um they were
[17:02] identifying that they would make sure
[17:03] that everything is compliant with the
[17:05] required codes and safety measures. Um
[17:09] this would be obviously a requirement
[17:11] through the county building department.
[17:12] We have made them aware and shared with
[17:14] them the prior concerns as well just to
[17:16] ensure that there's proper inspection
[17:18] mechanisms to ensure that everything is
[17:20] safe. But ultimately it is up to the
[17:22] school operator and for the owner to
[17:24] work together to ensure everything is
[17:26] safe and in good working order for for
[17:29] the students and um certainly for this
[17:32] type of use that will be um a critical
[17:35] element of of having kids safely
[17:38] accommodated parents satisfied that
[17:40] that's the case. Um don't get into the
[17:44] details of the issues that are
[17:46] identified here. There's a there's quite
[17:48] a list of them, but those have been
[17:50] related and shared with uh with the
[17:52] applicants and as I mentioned at the
[17:54] beginning, the applicant is an
[17:56] architect, so they're aware of the
[17:57] requirements and ensure this complies
[17:59] with all um code requirements.
[18:03] Next slide.
[18:06] I mentioned this at the beginning, but
[18:08] um back a few years ago when the
[18:10] legislation was proposed to require
[18:12] licensing for uh Canada's retailing, um
[18:17] one of the requirements of those
[18:18] regulations was that new Canada's retail
[18:21] operations could not be located within
[18:23] 150 meters of the school. And again,
[18:25] that covers both uh private and public
[18:28] schools. Um so we did this map at that
[18:30] time to illustrate the 1150 buffer
[18:33] around the existing schools. Um what's
[18:36] shown here is that by introducing a
[18:38] private school as a permitted and um
[18:41] active use on this property would extend
[18:44] the Centennial Highlands uh buffer a
[18:48] little bit further north um including
[18:51] covering properties one of which already
[18:53] has a cannabis retail operation. So we dug into the mechanics of that. Um
[18:58] the buffer doesn't operate to displace
[19:00] an existing cannabis retail operation.
[19:02] They can continue there. But we did make
[19:05] that owner aware that if that cannabis
[19:07] retail operation were a cease operation,
[19:10] a private school is active when they try
[19:11] to reestablish where operator comes in.
[19:14] That would be the indication is that it
[19:16] can no longer be back. The town other
[19:19] than mapping this out doesn't have any
[19:21] regulatory role or um say in any of
[19:24] this. Those are just provincial
[19:26] requirements and they use them to
[19:28] establish who can get a license if um
[19:31] just for the purposes of illustration on
[19:32] this map. We did identify that there's
[19:34] four existing locations with red dots in
[19:37] town and only the ones within me
[19:43] zone that would result from this change
[19:45] in value per uses.
[19:49] The next slide.
[19:51] Okay. So, just to wrap up with a few
[19:54] next steps. Um, tonight we're obviously
[19:56] here to receive any comments and
[19:57] questions from the council and the
[19:58] public and do our best to respond to
[20:00] that. Um you'll see the recommendation
[20:03] in my report is to subject to those
[20:06] comments and questions um in
[20:08] consideration to enacting the proposed
[20:10] zoning bylaw amendment. Um the bylaw is
[20:14] included in the agenda package is number
[20:16] 31-2026.
[20:18] Very straightforward bylaw. Again just
[20:20] adds private school as a permitted use.
[20:23] Um following that uh once council makes
[20:26] a decision with respect to the
[20:28] application there's a notice of decision
[20:30] that goes out. um to a list of agencies
[20:33] and everybody who's provided comments.
[20:35] That notice has to go within 15 days of
[20:37] the decision. Following that, from the
[20:39] date of notice, there's a 20-day appeal
[20:41] period. Only specified persons under the
[20:44] planning act can appeal to the Ontario
[20:46] Land Tribunal. Um I won't go through
[20:49] that. It's a lengthy list, but um that
[20:51] will be something that be reviewed in
[20:53] the event of an appeal. Um as I
[20:56] mentioned the applicant's responsible to
[20:57] ensure that NTO requirements are
[20:59] addressed and then ultimately final
[21:01] accordingly will be available um subject
[21:04] to there being no appeals
[21:06] which are subject to a paper decision
[21:08] from council um following the final
[21:12] approval and the M2 approvals at that
[21:15] time a useful approval building permit
[21:17] can then be issued for the interior
[21:19] recommendations and if there's some
[21:20] significant building or or elsewhere um
[21:23] find permit to ensure compliance with
[21:25] the useful sign by all would be required
[21:28] as well.
[21:29] Um so that's my report and um I'll pause
[21:32] here for any questions or comments.
[21:34] >> Great. Thanks Steve. U because the
[21:37] applicants are here I'll I'll give you
[21:39] sort of first opportunity if you want to
[21:40] offer any comments. No pressure but but
[21:43] if you do those are certainly more of
[21:45] the problems.
[21:46] >> Sure. I'm Sarah Maya and um I thought
[21:49] I'd pack pack the house [laughter]
[21:54] >> into the overflow room
[21:57] >> the theater. Um so this is my father Bob
[22:02] and Tatish
[22:05] is the owner. We're we're like a joint
[22:08] venture with the school. This is my
[22:10] husband Mark and he's the actual
[22:13] principal of the school um and the
[22:16] formal educator and these are two of our
[22:18] four children
[22:21] and this is the professional Nolan with
[22:23] Dickson and Pick. So if you can um add
[22:26] comment but just a couple things. Thank
[22:28] you Steve for your report. um since our
[22:32] application because it's a it's really
[22:35] tricky. I I'm confined by a school year
[22:38] as you can appreciate and um ideally I I
[22:42] would have started this in January and
[22:44] given myself lots of time. Um but I
[22:47] didn't know about the space. The teach
[22:49] did not put it on market and it's um
[22:51] through a great series of events that we
[22:53] were able to connect and it wasn't until
[22:56] June. So, we're working as quickly as we
[22:59] can. Um, and part of the trouble is
[23:02] ideally we'd want to start a school year
[23:04] in September at this location. That's
[23:07] not going to happen. Um, but the sooner
[23:10] we can do it, the better for routines
[23:12] and and for ease of families and staff.
[23:15] Um, so we were putting in the
[23:18] application as quickly as we can. And I
[23:20] just wanted to make mention state to
[23:23] your report. One of the things we have
[23:25] partnered with the stream um who I think
[23:28] you're all familiar with um they have
[23:29] such a great reputation here in town but
[23:31] they would assist us in the before and
[23:33] after school program and that's an
[23:35] important piece to our school and it
[23:37] actually becomes quite helpful in
[23:40] addressing the concerns of the MTO
[23:42] because not all our students arrive at
[23:44] one time and not all depart at one time
[23:47] and lots of children need care outside
[23:51] the school hours. Um and because of that
[23:54] partnership, we had the opportunity to
[23:56] use a 10seater passenger van. So while
[24:00] you said there's no um transportation
[24:02] provided by the school, um probably
[24:04] initially we would be um especially
[24:08] assisting families who have come from uh
[24:10] south part of the county like maybe
[24:12] Orangeville area, we we could bring up
[24:15] 10 students. Again, very helpful in
[24:18] addressing concerns raised by the MTO.
[24:20] So that was just one little thought. I
[24:22] just thought, "Oh, that's new
[24:23] information." And I forget just the
[24:26] schedule of all the information going
[24:28] through. Um I don't know if there's more
[24:31] than one I
[24:33] >> Yeah. No, I don't think there's too much
[24:34] more. I think Steve's report is very
[24:36] comprehensive. Um you're asking for a
[24:40] private school designation be added to
[24:43] C3 that already has a commercial school.
[24:47] Um
[24:52] We're asking foration
[24:57] questions from council.
[25:00] >> Hi, welcome. Um, thanks Steve for his
[25:03] presentation. You had mentioned
[25:05] preschool and after school programs and
[25:07] partnering streams. Um,
[25:11] are you considering also at some point
[25:12] in time daycare in the future? This is
[25:15] not going to have a daycare. whether
[25:17] strictly we
[25:18] >> it would be JK because they're right
[25:21] >> but yeah are a whole new
[25:24] >> they're a whole different
[25:25] >> different animal no I understand that's
[25:26] why I asked um
[25:29] >> and I mean you know like um I mean
[25:31] streams has an excellent reputation as
[25:33] well for their programs are you
[25:35] partnering with streams in terms of
[25:37] content or is it is it going to be two
[25:41] separate entities technically within
[25:44] the building Great question. So, yeah,
[25:48] the fun for Mark and I this summer has
[25:51] been to just see the alignment with
[25:53] Andrew and Julie, right in programming,
[25:55] but actually our values align. So, they
[25:58] have five values. We have three and
[26:00] three of them are the same.
[26:01] >> So, that's exciting. And um our learning
[26:04] model for by design learning center if
[26:06] you were curious and I think it might be
[26:08] in the report we [clears throat] have a partnership also with M's academy
[26:13] which is based out of Alberta and they
[26:15] coined the phrase profound learning. So
[26:17] our desire is that kids are engaged in
[26:20] learning. A lot of kids go to school and
[26:22] by grade one or two like I have to go to
[26:25] school. But when they were three or
[26:26] four, they were really excited about
[26:28] letters and numbers and that kind of
[26:31] breaks my heart as a mom. So, so
[26:33] profound learning is bit more hands-on
[26:36] and smaller class sizes are a part of
[26:38] it, but that actually is a perfect fit
[26:41] with the streams which is, you know,
[26:43] like activities and opportunities and
[26:45] hands-on and the arts and um yeah, being
[26:49] busy.
[26:50] >> Retired teacher.
[26:51] >> Oh, good. Good. You know,
[26:52] >> I get it. That's why. Okay. Um, okay.
[26:55] Thanks. I just curious what if there
[26:58] were two separate handh or if it was
[26:59] going to be like a cooperation between
[27:02] the two. Yeah, we will on our program
[27:04] and which you know kind of starts at 9
[27:07] and goes to 3:15 but we will overlap
[27:11] like Andrew and Julian we've already
[27:12] talked about shared programming on
[27:14] Friday afternoons on field trips um some
[27:18] of their staff helping us at times and
[27:20] we have very artistic staff as well so
[27:23] they'll visit the streets. Yeah.
[27:26] >> Thanks.
[27:26] >> Yeah.
[27:31] » Um yes. So for me, um I think it's a
[27:33] great idea. Um I I am glad um that you
[27:36] mentioned because I was obviously going
[27:38] to bring up the new [clears throat]
[27:39] concerns brought forward with regards to
[27:40] the condition of the building. Um so I
[27:43] am happy that you're going to be
[27:45] engaging county in order to have um you
[27:48] know inspections and whatnot and make
[27:49] sure that we pass. We don't want mold.
[27:51] We don't you know we want a functioning
[27:53] proper elevator things of that nature.
[27:55] Um so that's great that that because
[27:56] that was going to be one of my questions
[27:58] like what are you doing to to do that?
[27:59] So, I'm glad that that's um being held.
[28:02] Um so, no playground outside or a gym.
[28:06] What What would you I mean, I understand
[28:09] that art is great and we don't want to
[28:11] force, you know, sports on kids or
[28:12] anything, but we know a four-year-old
[28:15] has a lot of energy, right? So, I'm just
[28:17] worried that, you know, recess and
[28:19] things like that should happen.
[28:20] Obviously, we want outdoor time, right?
[28:22] So, is there a plan for for sort of like
[28:25] a a bit of a playground eventually or is
[28:27] the basement going to kind of be a gym,
[28:30] you know, something to just let them
[28:32] >> let loose of it? [laughter]
[28:34] >> Absolutely. Kids have energy and I I
[28:37] wasn't aware that there's like no kids
[28:40] inside. We will have this fenced in area
[28:43] and we might do staggered recess. I
[28:46] actually stayed in your or the noise
[28:49] like that was all new to me. I I had
[28:52] never heard of that before so I
[28:53] apologize but um like we are a small
[28:56] school right now we have maybe 35
[28:59] students numbers change a lot this time
[29:01] of year um we hope to grow but we'll
[29:05] never like it'll be around 80 students
[29:08] um that's what we see as a good fit for
[29:11] the building the space so we we in the
[29:14] site plan that Steve put up it shows
[29:17] fencing and the fencing we have a a
[29:19] dream of this really nice looking
[29:22] composite and seat around the perimeter.
[29:25] I don't want balls going into the
[29:27] drive-thru lane cuz right now there's a
[29:29] drive-thru lane and that I think that
[29:30] would be a terrible shock to the guy at
[29:32] Taco Bell. So
[29:34] >> then I also don't want balls going to
[29:36] the um the garage behind us and I I'll
[29:40] be the one or going to get all the balls
[29:43] and so that could get exhausting. So I
[29:45] that's a consideration and maybe we put
[29:47] a net. I know 7 ft is the height of a
[29:50] fence for Shelurn right now. Um so
[29:53] that's the perimeter, but then across
[29:54] the parking lot you'll see we have
[29:57] fencing and the green space directly
[29:59] beside the buildings.
[30:00] >> Yeah.
[30:01] >> Um which we actually would like to put
[30:03] um like artificial turf.
[30:06] >> It's just destroyed grass and mud
[30:09] becomes a real issue. Um but it looks
[30:12] nice. We want this to look great.
[30:14] >> Yeah, it's a private school. They both
[30:16] have the standard of course we want to
[30:17] deliver,
[30:18] >> but the fencing would be sort of in your
[30:20] mind if you picture like black picket
[30:23] fencing,
[30:24] >> not with the spikes because that's
[30:25] dangerous, but a nice top, but the gates
[30:28] would open. So, a vehicle could still
[30:30] drive around without any trouble. So, in
[30:32] the enclosed fence area, we've been
[30:35] looking at products to have um courts.
[30:38] There's no need for a playground
[30:39] structure when there's two beautiful
[30:41] parks very close by. Fiddle park and and
[30:44] green wood park. Um but we would have,
[30:48] you know, four square they hit
[30:50] basketball nets. Yep.
[30:52] >> Um again, we're not big. So yeah, and
[30:56] basement would be it's a perfect area
[30:58] for energy kids on rainy days. And even
[31:03] um with the streams, they do a lot of
[31:05] productions. I think they they did know
[31:07] not too long ago Judy Judy Jones and
[31:10] they need um places to do choreography
[31:13] and dance and so it's an open basement
[31:16] but um to facilitate um groups to be
[31:20] able to use that. That would be the
[31:22] plan.
[31:22] >> Perfect. Okay. Yeah, because that was
[31:24] just my only concern. I was kind of like
[31:25] I was like all teaching is inside and
[31:27] I'm like oh my gosh is this a prison?
[31:29] Like what is going on here? Right. So
[31:32] I'm actually glad to hear that there
[31:34] will be children outside. Um, I think
[31:36] it, unless I'm wrong, Steve, with the,
[31:38] you know, relation or or whatnot to
[31:40] sound. I think it was more that maybe
[31:42] the memorial was worried that they would
[31:45] be too loud for the pool.
[31:46] >> That's right.
[31:47] >> Yeah. Okay. That's what I thought. So,
[31:48] not that the kids are going to be Yeah,
[31:50] cuz you were kind of like, "Oh, no, no,
[31:51] it's not that the kids are going to be
[31:52] too loud. It's that they would be too
[31:54] loud for the learning happening in the
[31:55] school." So, um, which I I think. So um
[31:59] >> yeah, we didn't have any information
[32:01] that
[32:02] >> from prior noise studies that there was
[32:04] any perceptible noise from their
[32:07] operations of the group 5.
[32:11] >> I drive by there. I never care. So I
[32:13] would assume that that's an issue. So
[32:15] and I mean a couple of kids laughing.
[32:16] That's a good sound. So
[32:18] >> I think waste that area may be the
[32:20] outdoor vacuum clean.
[32:21] >> Yeah. Yeah.
[32:23] >> Yeah. For sure. Um, so is it the
[32:26] intention to share space with screens
[32:28] eventually?
[32:30] >> Yeah, like it's a perfect fit because
[32:32] our programming I guess I said 9. Yeah,
[32:36] we're there at 8:30
[32:39] and we're there till like 3:30 or 4 and
[32:41] the streams um could offer before school
[32:44] programming starting at 7:30 and then
[32:47] they they go in a little bit later. But
[32:49] it's a great fit because they also run
[32:52] like a camp at March break for summer
[32:54] camps and I we don't have use of the
[32:57] building then, right? So we've had a lot
[32:59] of negotiations with them but just about
[33:02] is it best to give you this half of the
[33:06] door like that's all yours and this is
[33:08] ours but actually we've come to see no
[33:10] we want to share. We'll have a couple
[33:11] locked up closets but actually we do
[33:14] similar activities and um we're pretty
[33:17] excited. I actually could have pictured
[33:19] one perfect I didn't know people like
[33:21] them existed. I'm so excited. [laughter]
[33:25] We're lucky to have Yeah. Like the and
[33:28] their heart for the community. So they
[33:31] had a dream of maybe starting a school
[33:33] because they saw a need and we're not
[33:36] against public schools. Mark got his
[33:38] foot in the door in the public education
[33:40] but just options are good for families
[33:43] and so we the gift is they don't have to
[33:45] start school. will come alongside and
[33:48] they assist us because we've been asked
[33:50] to do day camps and I don't want to do
[33:53] day camps. So, it's a good
[33:56] >> perfect.
[33:58] Any other questions for council?
[34:01] Any questions from the public who aren't
[34:04] in the room
[34:06] that can hear?
[34:08] No. No. Okay. All right. Well, um, yeah,
[34:13] I to your point, I think for a growing
[34:15] community and providing more options for
[34:17] families to consider is always good
[34:20] thing. So, I'm certainly very supportive
[34:22] of this and also do
[34:26] anybody want to go ahead and make motion
[34:28] by council. by circardy.
[34:34] All right. So the motion will read, "Be
[34:36] it resolved the council receive report
[34:38] P2026-11
[34:40] as information and that bylaw 31-2026
[34:44] being a bylaw to amend zoning bylaw
[34:46] 38207
[34:47] is amended by reszoning the lands known
[34:50] municipally as 712 Main Street East as
[34:53] described legally as part one concession
[34:55] to old survey subject to right away
[34:57] [clears throat] parts one to four on
[35:00] reference plan 7R51
[35:02] town of Shelurn County Duff from service
[35:05] commercial C3 zone to service commercial
[35:09] uh exception which will now be C3-2 zone
[35:13] as shown on schedule A1 to the bylaw to
[35:16] be read a first second and third time
[35:18] and finally passed any final discussion
[35:21] all in favor
[35:25] congratulations so good good luck with
[35:27] the process I know there's still some
[35:29] other hurdles to overcome but
[35:31] >> we'll have an opening
[35:34] » [laughter]
[35:34] >> to it.
[35:38] » Thank you.
[35:39] for shower.
[36:10] They're
[36:25] a good
[37:02] Okay. So, so the next uh item on the
[37:04] agenda is public question period. Uh,
[37:07] are there any questions from anybody?
[37:24] No, nothing was submitted. Okay,
[37:27] texting. Okay, so we can roll right into
[37:29] our presentation then. So happy to uh
[37:33] introduce Janon Grady who's the CEO of
[37:36] our
[37:38] library
[37:40] and I think you brought some support
[37:42] with you which is good. So anyways uh
[37:45] welcome to the hot seat such as it is. I pro I promise Shannon it's a friendly audience.
[37:53] Um yeah let Alice give your presentation
[37:56] up there and I'll turn it over to you.
[38:00] I'll get that loaded for us. I Milford.
[38:04] I'm the CEO of the Shel Public Library.
[38:06] So, I've been in the role for about 10
[38:07] months now, but I'm still going to be
[38:08] with you for a little while longer.
[38:11] >> Stretch it out as long as you can.
[38:12] >> Yeah. And it's been a pleasure getting
[38:14] to know the residents and town staff as
[38:16] we begin to work closely together to
[38:17] serve the community. So today my goals
[38:20] are to highlight the breadth of library
[38:21] services, share the economic benefit of
[38:24] our services and the social return on
[38:26] investment and then present a glimp of
[38:28] our goals for the future. I'm going to
[38:30] start by showing a video demonstrate the
[38:32] impact of authoriz.
[38:42] We're at the library every week, every
[38:44] single week. Whether it's school time or
[38:46] during summer, [music]
[38:47] >> you meet so many interesting people,
[38:49] every demographic, families, the moms
[38:52] with the babies on the hips. You know,
[38:54] there's videos, programs, there's books.
[38:57] >> You can use the computers here for
[38:58] whatever you need. There's also [music]
[39:00] passes that let you go to places like
[39:02] the ROM and Island Lake. The [music]
[39:04] staff that work here, they're kind,
[39:06] helpful.
[39:07] >> They really do take the time to invest
[39:10] [music]
[39:10] in individuals. They always found a way
[39:13] to personalize my experience, my
[39:15] children's experience.
[39:17] >> They're amazing.
[39:18] >> The Shelurn [music] Public Library is a
[39:20] place where possibilities begin. It's a
[39:22] place where a child's curiosity becomes
[39:24] a lifelong love of learning, where ideas
[39:26] become innovations, where neighbors
[39:28] [music] become friends, where everyone
[39:30] is welcome and everyone belongs. We like
[39:33] to say that books are just the beginning
[39:35] of all we offer. [music] From internet
[39:37] access, work and study space, passes to
[39:40] places like museums and parks, programs
[39:42] and events for all ages, the Shelurn
[39:44] Public Library is a place of discovery,
[39:46] [music] creativity, opportunity, and
[39:49] connection.
[39:50] >> Combating isolation as you get older, I
[39:52] think, is huge. And a program like this
[39:55] [music] reaches out to the community.
[39:57] And I see the library as reaching out to
[40:01] all aspects of community. get crafty
[40:04] program. We have it on Tuesday
[40:05] afternoons from 1 till 3:30. It's very
[40:09] social. We encourage people to come even
[40:12] if they're not going to craft. Get out
[40:14] of the house and, you know, come and
[40:17] enjoy. Some programs that I have [music]
[40:19] attended at the Shelurn Public Library
[40:21] are junior librarians,
[40:24] Lego club, book club, bingo, and the
[40:28] teen advisory board that they host. It's
[40:30] fun. I get to interact with other kids
[40:32] my age and I get to help my public
[40:34] library. [music]
[40:36] >> Our impact reaches far beyond our walls.
[40:38] Every investment in the library delivers
[40:40] lasting returns, [music] a more informed
[40:42] community, a stronger local economy,
[40:44] more equitable access to opportunity,
[40:46] [music]
[40:47] healthier and more connected residents
[40:49] and a higher quality of life for all.
[40:52] I approached the library in regards to
[40:54] setting up a literacy program and they
[40:56] welcomed my idea with open arms and we
[41:00] were able to work with families in the
[41:02] Shelurn area who needed support. And now
[41:06] that I work with seniors in the
[41:07] community, I really advocate for not
[41:10] only the library um for them to come
[41:12] into the library but for what the
[41:13] library can do for them. [music] The
[41:15] services that are available here.
[41:17] Programs in the library during the
[41:18] summer club, they're are completely
[41:20] free. They have all the materials that
[41:22] they need here to do whatever crafting
[41:23] or whatever activity and everything is
[41:25] provided by the library.
[41:26] >> To me, [music] the best kept secret of
[41:28] the library is it's free. I mean, other
[41:31] than if you're going to use the service
[41:32] like faxing or something like that, it's
[41:34] your tax dollar of work for [music] you.
[41:36] It's super easy to make friends here.
[41:38] Everybody's kind, respectful, and easy
[41:40] to talk to. I have learned better
[41:43] cooperation, better teamwork, and better
[41:45] leadership. I've just become a better
[41:46] person in general by coming to the clubs
[41:48] here. the friendly faces, welcoming
[41:51] smiles.
[41:52] >> It's more like a family and that is
[41:54] [music] a beautiful feeling.
[41:55] >> The Shelurn Public Library isn't just a
[41:57] place to visit. It's an investment in
[41:59] our shared future. [music]
[42:13] Hey, [laughter]
[42:15] >> for some context for the video, I
[42:16] reached out to community members and
[42:18] patrons of ours to see if they'd be
[42:20] willing to go on camera and just share a
[42:21] little bit about the impact that the
[42:23] library has on them. And the
[42:24] videographers advised that I do not give
[42:26] them interview questions in advance
[42:28] because it makes them nervous and then
[42:29] they'll talk to a script and it won't be
[42:31] as candid. So, they did all of that
[42:33] candidly. I wasn't in the room for their
[42:35] conversation. So, everything they said
[42:36] was a surprise to me when I got to see
[42:38] the the first round of the video. So
[42:40] pretty special to to hear that stories.
[42:43] Very cool. Next slide.
[42:47] So I was hoping in the video to show you
[42:49] that Shelurn Public Library is the place
[42:51] where possibilities begin and a core
[42:54] part of our service is programming for
[42:56] all ages.
[42:59] Uh so in order to enhance our program
[43:01] delivery beyond our staff capacity, a
[43:03] big part of what we do in libraries and
[43:05] shelter public library is to develop
[43:07] strategic partnerships with residents,
[43:10] businesses, governments, and community-
[43:12] based organizations. Whether it's
[43:14] providing these partners with states to
[43:15] deliver programs that are mutually
[43:17] beneficial to both of our strategic plan
[43:19] or working together to achieve our
[43:21] shared goals. So this year, due to a
[43:23] slight restructuring of our team and
[43:25] some new community partnerships that we
[43:27] were able to develop, we increased
[43:28] [clears throat] our program offerings by
[43:30] 42%. And this is just January to June.
[43:33] So comparison comparing this that time
[43:35] period to last year's
[43:37] um and as a result we saw 70% increase
[43:40] in attendance. So already this year
[43:42] we've had over 3,800 people attend 183
[43:46] programs. And all of these programs are
[43:48] free. You don't need a library card to
[43:49] attend.
[43:51] July was a record-breaking month for us.
[43:53] So, not captured here, but we hosted 64
[43:56] events and had over a thousand people
[43:58] attend. So, in addition to our programs
[44:00] that we host in the library, we also
[44:02] host dozens of class visits. So, we have
[44:04] relationships with all of the local
[44:06] elementary schools and they all come
[44:08] regularly for visits to the library. We
[44:10] also attend school and community events.
[44:12] So, we were at the Grand Open Park. We
[44:14] were at the BIA's car show. And these
[44:16] are events we consider outreach. So when
[44:18] you see program and outreach numbers
[44:20] that's capturing all of the programs
[44:23] engagement.
[44:27] Um and this is just a quick glimpse of
[44:30] some of the new community partners that
[44:31] we established this year. This isn't an
[44:33] exhaustive list but already these
[44:35] members are reaching out to the library
[44:36] to see how we can work together. Um and
[44:38] I wanted to touch on some of our
[44:40] sponsors. So when I entered into the
[44:41] library our budget was already finalized
[44:43] for 2026.
[44:45] Um, but we needed we saw a gap in
[44:47] programming for teens, especially in the
[44:49] community. So, we needed to rely on
[44:52] sponsors to help do that for us. So, we
[44:53] reached out uh to Danny Bracket Auto
[44:55] Group who generously offered to sponsor
[44:57] all of our teen programs and we were
[44:58] able to offer a weekly program all
[45:00] summer long with the teens. Uh, we also
[45:03] offer a teen advisory board where teens
[45:05] earn their community service hours for
[45:06] volunteering with us. But we know that
[45:08] to get teens into the library, you need
[45:09] to provide food. So pizza pizza
[45:12] sponsored us and now we have pizza at
[45:14] all of those meetings and our group is
[45:15] growing and the goal.
[45:19] So we couldn't achieve our current
[45:21] service levels without our dedicated
[45:23] volunteers from delivering books to
[45:25] seniors to hosting weekly programs for
[45:27] adults to helping to maintain our
[45:28] collection. We have 12 dedicated
[45:30] volunteers who between January to June
[45:32] have already volunteered 276 hours of
[45:35] their time and that's an average of 11
[45:37] hours a week to rely quite a bit on our
[45:40] volunteers.
[45:42] And of course the more people that we
[45:44] bring into the building uh the more for
[45:46] our programming through our engagement
[45:48] program the more library cards that we
[45:50] have to sign up for. So just a note in
[45:53] this chart here, while we are on a
[45:55] fantastic trajectory of card holders, it
[45:58] doesn't depict our total patron
[46:00] engagement because a card is only
[46:02] required to borrow material. So in that
[46:04] video, all of the programs and the
[46:05] computers and use of our space, the
[46:07] printing, the faxing, all of that does
[46:09] not require a library card. So those
[46:11] numbers aren't captured here.
[46:14] Uh we have on average 100 visits to the
[46:16] library a day. And in July, we had over
[46:18] 5,000 visits to the library averaging
[46:20] 100 day.
[46:25] Um, this shows the new members that
[46:27] we've had between January to June of
[46:29] this year. So, 203 new members and just
[46:31] shows it across the geographic area. So,
[46:33] Shel's winning the rates right now for
[46:35] new members. That's an average of one
[46:38] new member every day. And just another
[46:40] clarifying note that these are firsttime
[46:42] card holders. So if Mayor Mills for
[46:44] example came to the library and just and
[46:46] he wanted to borrow a wrong pass but
[46:47] discovered that his card was expired and
[46:49] he renewed that card that's not captured
[46:51] here completely new.
[46:54] So Shan has 139 new members since
[46:57] January which is an average of 16
[46:59] patrons every month. September is get a
[47:02] library card month I've been told by the
[47:04] team and we're going to challenge our
[47:06] mayor to have a challenge across the
[47:08] municipality to see who can get more
[47:10] memberships through the different I like
[47:12] these numbers.
[47:14] [laughter]
[47:15] >> You like winning the race.
[47:17] >> I'll I'll issue that challenge.
[47:20] >> So, you might be wondering what a
[47:22] library card gets you access to. And as
[47:24] I said in the video, books are just the
[47:25] beginning of all we offer. And so, I'll
[47:28] just touch on a few things that they
[47:29] were in the video, but we offer passes
[47:30] to cultural, historical, and natural
[47:32] sites. So, if you have a library card,
[47:34] you come into library and you ask for a
[47:36] pass to go to the wrong and you can take
[47:38] your family there for free for the day.
[47:40] Same with Ontario parks and you get that
[47:42] pass for seven days and it's a day pass.
[47:44] So at the parks it's a vehicle that you
[47:46] get granted access for free. So
[47:48] libraries are finding new and creative
[47:50] ways to be able to create access to
[47:51] other.
[47:55] We also expand access with our kio and
[47:58] food land which will in 2024. So since
[48:00] our hours of operation are limited, this
[48:02] was a creative way to increase access to
[48:05] our collection because Freland is open
[48:07] seven days a week, much more than we
[48:09] are, and our staff visit the kiosk
[48:11] regularly to update collection. And in
[48:14] July, we had a record number of 90
[48:16] checkouts at kiosk. So even though it
[48:18] was put in in 2024, it seems people are
[48:21] still just discovering it.
[48:24] Another way we expand our access is with
[48:26] our digital library, which we like to
[48:27] say is always open. So, your library
[48:29] card you can use and never step foot in
[48:31] the library and access thousands of
[48:33] ebooks, audiobooks, which are great if
[48:35] you're a commuter, mu movies, music, TV
[48:38] shows, and even newspapers in all
[48:40] different languages from all around the
[48:41] world. So, if you'd like to subscribe to
[48:43] the Toronto Star or the Glow Down, you
[48:45] get those quickly library card
[48:48] right to your device all from home.
[48:52] So, public libraries are critical
[48:54] cultural and social infrastructure. They
[48:56] are integral for building personal
[48:58] entrepreneurial and social capacity
[49:00] through the access that we provide to
[49:02] programs, information, and opportunities
[49:04] for to meet and connect with their
[49:06] community. Our physical location serves
[49:09] as a gathering place for people of all
[49:11] ages to engage in lifelong learning
[49:13] through access to local and global
[49:14] resources. And libraries provide a level
[49:17] playing field by providing that
[49:19] equitable access to resources and
[49:21] encouraging interactions from all social
[49:23] groups. As the Ontario Library Service
[49:25] says, where other spaces force us into
[49:27] divine roles, consumer, client,
[49:30] employee, or student, public libraries
[49:32] are a space where unqualified humanity,
[49:34] where nothing is expected of us other
[49:36] than our respect from one another. And
[49:38] in serving this holistic role, public
[49:40] libraries are cornerstone of a strong
[49:42] community.
[49:44] Sounds great, right? But as a head
[49:46] librarian, I'm of course a little biased
[49:49] at all the great things that we offer at
[49:50] the library. So, how have I proved to
[49:52] you, our stakeholders, and to our
[49:54] residents, the impact that we have on
[49:56] our communities and on our residents
[49:58] whose tax dollars directly fund our
[50:00] little library? How do we value an
[50:02] inherently intangible human-based
[50:05] service? Well, we found a way.
[50:07] Librarians are good at that.
[50:09] So the Ontario Library Service in
[50:11] partnership with the Nordic Institute at
[50:13] Alma University worked with CEOs, First
[50:16] Nation groups, and French seeking
[50:17] communities to design the Valley Ontario
[50:20] Libraries toolkit, which is also known
[50:22] as Bolt. And this is a step-by-step
[50:24] guide that helps public libraries
[50:26] demonstrate their community impact and
[50:28] measure quality how we are services. The
[50:31] kit uses data that libraries already
[50:33] collect. So every year we're required by
[50:35] the ministry to report statistics across
[50:37] all service levels. So data like our
[50:39] visitor counts, our circulation, our
[50:41] program attendance, and it calculates
[50:43] how much economic value gives back to
[50:46] its community for every dollar they
[50:48] receives. So it takes our free services
[50:50] and turns them into a dollar amount
[50:52] using the private markets, same price
[50:54] for that service. The toolkit then
[50:56] calculates an economic value across
[50:58] seven domains which I haded on a
[51:00] previous slide which are education,
[51:02] culture, inclusion and well-being,
[51:04] entertainment and leisure, economic
[51:06] development, civic engagement and faith
[51:09] culminating in a social return on
[51:11] investment. So I'm going to take you
[51:12] through Shelurn's breakdown of the data
[51:14] that we received. So based on our 2025
[51:18] data, Shelurn Public Library provided an
[51:20] economic benefit of 2.8 8 million for
[51:23] the people of Shelurn and our neighbor
[51:25] principalities and you can see that
[51:27] number there spread across the seven
[51:29] domain which is a little I'm seeing from
[51:31] here but hopefully clear for you. So for
[51:34] context or comparables Calin public
[51:36] liies economic benefit for 2025 was 28
[51:40] million and Orangeville Library they
[51:43] last did this um toolkit in 2024 and
[51:46] their economic benefit was over 9
[51:48] million. So libraries are having a
[51:50] significant economic benefit on their
[51:52] community. So from this a a social
[51:55] return on investment or an SOI is
[51:57] calculated and that's by taking the
[52:00] economic benefit so the 2.8 million and
[52:02] divided by our municipal funding. So
[52:05] just the funding provided by Shelurn not
[52:07] the fund provided by our contract
[52:09] municipalities.
[52:11] So, for every dollar invested in the
[52:13] Shelurn Public Library in 2025, $12 must
[52:17] be invested back to
[52:19] fantastic number. Uh, we should all be
[52:22] jumping up and down with joy, but it's
[52:24] actually bittersweet and not as
[52:26] realistic as I might hope. So, in fact,
[52:30] when I we were calculating and we
[52:31] received the results of our toolkit, I
[52:34] actually assumed that we made an error
[52:36] and reached out to the Ontario Library
[52:37] Service Consultants to review our data
[52:40] to make sure that we were in fact having
[52:42] an economic return of $12 knowing that
[52:45] the industry standard and libraries
[52:46] aren't um we say not to compare them
[52:48] because every community is so different,
[52:50] but the industry standard is usually
[52:52] between a four and $7 return on on
[52:56] investment, which is still incredible. I
[52:58] was going to be excited by two. Uh so
[53:00] what we discovered in reviewing the data
[53:02] that the reason our social return on
[53:04] investment is so high is because we are
[53:06] doing so much with so little because we
[53:08] of that impact and we divide it by the
[53:10] multiple funding. And I can tell you
[53:12] that having run the library now for just
[53:14] over 10 months I have the most dedicated
[53:17] team. I have to stop them from working
[53:19] for free. But the level of service that
[53:21] our small team is providing just isn't
[53:24] sustainable in the long term, especially
[53:26] as demand for our service continues to
[53:28] grow. So before I wrap up, I'm just
[53:31] going to dig into a bit more data to
[53:33] illustrate how public landings are
[53:34] funded.
[53:37] So I'll just share a note that this is
[53:39] 2024 data because the ministry hasn't
[53:41] yet released the 2025 data that's due to
[53:44] come out in the next couple of weeks. Um
[53:46] but just a reminder that libraries are
[53:48] governed by the public libraries act and
[53:50] this is our key piece of provincial
[53:51] legislation that establishes free public
[53:54] library service across Ontario and as a
[53:57] result every library in Ontario receives
[53:59] PLOG which is short for the provincial
[54:01] library operating grant and not only has
[54:04] that funding not increased since 1998
[54:08] which puts immense pressure on
[54:09] municipalities to put the funding for
[54:11] libraries but as this graph shows in in
[54:14] 2024 Shelvin received the lowest funds
[54:17] when compared to library serving
[54:18] populations of the same size and the
[54:21] reason for that is because the funding
[54:22] formula was based on total households in
[54:26] 1998 and we know that Shelurn has
[54:28] undergone extensive growth in the fast
[54:30] growing community in Canada and Ontario.
[54:33] Um so we haven't funding has not
[54:36] reflected that that growth.
[54:39] And then just to take us into the
[54:40] municipal funding as a comparison in
[54:42] 2024 when we looked at nine other
[54:45] libraries that serve populations of our
[54:47] size, Shelurn was on the lower end. Um,
[54:49] and this I just want to clarify is not
[54:51] because council has denied requests for
[54:53] increased funding. Council has in fact
[54:56] not been asked for increased funding to
[54:57] keep up with the growing demands of the
[54:59] library. So that is something that I'm
[55:01] going to be bringing forward to the
[55:02] budget as we review the budget at the
[55:04] end of September to ensure that our
[55:06] current budget meets the needs of the
[55:08] community right now because we are
[55:10] falling behind that move forward.
[55:17] And for the last one, I know you'll be
[55:19] launching new strategic priorities for
[55:21] the upcoming term, but I wanted to
[55:22] highlight that there isn't a service or
[55:24] program that we offer that doesn't align
[55:26] or reflect with at least one of
[55:28] council's priorities. Our library is
[55:31] communityled. It's through consultation
[55:33] that we determine what programs and
[55:34] services to offer. It's through these
[55:36] effective partnerships that we develop
[55:38] with residents, local businesses, and
[55:40] organizations that we can enhance our
[55:42] offerings beyond our staff capacity. The
[55:45] principles of diversity, equity, and
[55:47] inclusion really are the foundation of
[55:48] everything libraries do. Um, from how we
[55:51] design our space to the books on our
[55:52] shelves to the welcome inclusive
[55:54] program. And as I have demonstrated, our
[55:56] library generates significant social
[55:58] return on investment. Every dollar
[56:01] invested produces value through improved
[56:03] literacy, stronger educational outcomes,
[56:06] workforce development, digital
[56:07] inclusion, access to reliable
[56:09] information, and support for learning.
[56:12] But beyond our measurable financial
[56:14] impact, our library helps strengthen the
[56:16] social fabric of our community. We are a
[56:18] trusted, welcoming space where people
[56:20] from all backgrounds together, learn,
[56:23] create that.
[56:26] So my only ask is that when presented
[56:28] with our budget for 2027 to please
[56:30] consider how investing in the library
[56:32] not only align with council priorities,
[56:34] but is an investment in our shared.
[56:38] you.
[56:39] >> Thank you.
[56:41] Um,
[56:43] yeah, I mean, pretty remarkable when you
[56:46] look at what a library of our size is
[56:49] able to accomplish. So, kudos to you and
[56:52] team in the room tonight as well as
[56:54] those who are here.
[56:57] And I mean ju just looking at that one
[56:58] number alone increasing or the increase
[57:01] rather than the program
[57:03] >> in one year I think it's pretty shocking
[57:06] in positive way. Um so congratulations.
[57:10] Um you're right. I mean the the library
[57:13] and and I don't think this can be said
[57:15] in every community unfortunately but I
[57:16] think certainly here the library
[57:19] is kind of that social cultural sit
[57:24] in so many ways.
[57:26] The the two slides that I find the most
[57:29] troubling are these. And full disclosure
[57:32] Shan and I had a bit of a chat a couple
[57:34] of weeks ago. So, I I did get a bit of a preview um as to what [clears throat]
[57:41] some of the asks might be. Um obviously
[57:45] the the municipal funding that that's an
[57:48] easier one for for council to tackle
[57:50] because it's very much within our
[57:52] control. Um it'll be the next council
[57:55] that is considering your request. Um I
[57:58] am glad that you pointed out though I
[58:00] mean certainly in my 12 years around
[58:02] this table um I think council has always
[58:05] funded what's been requested. Um but
[58:09] based on these numbers I guess there
[58:11] shouldn't be a surprise for the next
[58:13] incoming council that that request may
[58:16] be
[58:18] on the provincial side though uh I I I
[58:21] still think council has a role to play
[58:23] uh when it comes to advocating
[58:26] ministry I've mentioned to Shannon one
[58:29] of the the first things I think that we
[58:31] can look at is delegation confidence
[58:36] we're not obvious obviously, but if the
[58:39] funding formula hasn't been adjusted
[58:41] since 1998, a community that's grown as
[58:44] fast as ours is impacted much more
[58:47] greatly than others that haven't. So, I think obviously that the minister
[58:51] needs to be made aware of that and uh
[58:54] encouraged to adjust that and update the
[58:57] formula according [snorts]
[58:59] anyways
[59:01] happy to continue to work work with you
[59:03] towards that.
[59:07] Other questions or comments?
[59:09] >> Just wanted to say I mean echoing what
[59:11] they said and having worked with you and
[59:14] your staff over the even the weekend's
[59:16] event uh you do so much with so little
[59:18] and anybody that says uh you're not
[59:21] doing a good job is uh sadly mistaken
[59:25] and probably owed apology. Uh but no,
[59:29] >> keep doing what you're doing and
[59:32] don't have our support.
[59:34] But one question I would have because
[59:38] you know anytime there's an increase for
[59:40] funding at municipal level I I think you
[59:43] know rightly people ask okay what do
[59:45] they learn on that? So I I think
[59:50] one of the arguments could be made look
[59:52] you know you're you're accomplishing so
[59:53] much as it is do you need more money
[59:57] like
[1:00:00] that
[1:00:01] right so you know in some ways your your
[1:00:04] success can also you know in in some
[1:00:06] ways become become your enemy but you
[1:00:08] know if if you were to receive more
[1:00:10] funding
[1:00:12] could you put that [clears throat] to
[1:00:13] use? Yeah. So, my my top priority is to
[1:00:16] increase our staff level. So, I would be
[1:00:18] requesting for one full-time staff.
[1:00:21] Right now, we only have two full-time
[1:00:22] staff that includes me. And until I
[1:00:25] started, there was only one full-time
[1:00:26] staff. So, to say that we have an
[1:00:28] administrative backlog would be underst
[1:00:34] service administratively in terms of
[1:00:35] policy, legislation
[1:00:38] requirements, and all of that, we are
[1:00:39] still get behind and that's where
[1:00:41] there's a gap. and also within our
[1:00:42] collection development. So it's that
[1:00:44] backend administrative work that really
[1:00:46] are seeing where the need to get cut off
[1:00:48] where the gaps are. So that's a priority
[1:00:51] and then the second priority is our
[1:00:52] collection. So the cost of e- resources
[1:00:55] has increased substantially. So and it's
[1:00:58] increased by 43% that not sorry the
[1:01:01] demand for e- resources. So all of the
[1:01:04] books and audio books, music, TV shows
[1:01:06] that you can access has increased by
[1:01:08] 43%. But the cost has increased by 93%.
[1:01:12] 2022.
[1:01:14] So in 2022, we spent 15,000 just under
[1:01:17] on our collections for e- resources. And
[1:01:19] in 2025, we spent just under 30,000. We
[1:01:22] doubled. Um, and this is an issue with
[1:01:25] publishers not allowing libraries to
[1:01:27] have the same level of access to ebooks
[1:01:29] and digital resources the way the public
[1:01:31] does. So, for example, you can purchase
[1:01:34] an ebook for just say $15 where the
[1:01:36] buyers will pay $60 for that ebook and
[1:01:38] we won't own it. You'll own it. We won't
[1:01:41] own it. They'll only give it to us for
[1:01:42] two years. So, maybe 12 people know it
[1:01:45] during that time. So, that's where the
[1:01:47] barrier is when it comes to our
[1:01:48] collection. So, it really is happening
[1:01:51] at that level. And libraries um at the
[1:01:53] provincial level are undergoing major
[1:01:55] advocacy around this, but libraries are
[1:01:57] having to reduce access to digital
[1:01:59] resources as a result. But that's how we
[1:02:02] stay relevant. The community wants
[1:02:03] digital resources. We are seeing a
[1:02:05] demand for that more than our physical
[1:02:07] faults. So to meet the needs of the
[1:02:09] communities, we have to provide the
[1:02:10] service, but it's just not sustainable.
[1:02:13] But my first priority certainly is that
[1:02:20] I
[1:02:22] [laughter]
[1:02:24] know what they work with. And that's I
[1:02:25] mean that's the thing too, right?
[1:02:26] Volunteers are amazing, but there's only
[1:02:29] so much you can continuously ask of your
[1:02:32] volunteers, right? And it it is we we I
[1:02:36] mean, just think about it, folks. Like,
[1:02:38] where do you go where there's two
[1:02:40] full-time staff, you know, in in a
[1:02:43] publicly, you know, funded and and
[1:02:47] utilized space like it's
[1:02:52] >> retirements. Yeah.
[1:02:54] >> So,
[1:02:55] >> quite a bit.
[1:02:56] that change and yeah
[1:02:58] >> and and as you mentioned with the e-
[1:03:00] resources right it it's it's hard
[1:03:02] because people are expecting to have
[1:03:04] that ability and if we have to reduce
[1:03:06] that ability then they start getting
[1:03:08] angry what are my taxes paying for right
[1:03:11] why are we putting $200,000 into the
[1:03:12] library and yet I've been told now I
[1:03:14] have to have a reduction in how many
[1:03:16] books that I can take out so it's it's
[1:03:20] hard because it's a vicious circle right
[1:03:22] you need the money to keep the you know
[1:03:24] ebooks going and and collections going,
[1:03:26] but then people need to make sure that,
[1:03:28] you know, they can have that and if they
[1:03:31] can't have it, then they don't want to
[1:03:32] give the money. And so it's like, no, we
[1:03:34] need the money. So, I know it's it's
[1:03:37] amazing what you're doing with what
[1:03:39] you're allotted. And I feel that we we
[1:03:43] need to address that so that it can
[1:03:45] operate at, you know, full capacity. and you know there's other programs and
[1:03:50] things like that that potentially we
[1:03:51] could be doing that we aren't because we
[1:03:53] just don't have the funds for it or the
[1:03:56] staff for it or you know so yeah we're
[1:04:00] growing and we need to grow our growth.
[1:04:03] [snorts]
[1:04:04] >> The business model for publishing is to
[1:04:07] sell books and and your library business
[1:04:12] model flies in the face class. So of
[1:04:14] course they're going to charge you a
[1:04:15] premium for
[1:04:17] you know, they're items that uh for
[1:04:20] borrowing as opposed to they don't make
[1:04:23] as much money off you. You're loaning
[1:04:26] book for free as somebody is actually
[1:04:29] purchasing these books. So, I get that.
[1:04:31] But it puts you in a
[1:04:34] precarious situation in terms of cost
[1:04:37] versus
[1:04:40] good, you know.
[1:04:42] >> Yeah. I will I will just share that one
[1:04:44] thing libraries are trying to show the
[1:04:45] publishing industry is that if we can
[1:04:47] make people fall in love with reading,
[1:04:49] we're actually increasing their farm
[1:04:50] debt. You give them a book, we let them
[1:04:52] try it for free and they love it, then
[1:04:54] they don't want to wait for it again
[1:04:58] on their own.
[1:04:59] >> Yeah. But they still very much have the
[1:05:00] mindset that it's competition.
[1:05:02] >> Yeah.
[1:05:04] >> So,
[1:05:06] uh Deputy Mayor and I have a county
[1:05:07] council meeting Thursday morning. So I
[1:05:09] think uh to us was more than happy to
[1:05:12] issue that challenge to to the other
[1:05:15] mayor's deputies.
[1:05:16] >> U yeah and and just one one final
[1:05:19] comment in full disclosure Shannon sort
[1:05:22] of offered a cute anecdote about a mayor
[1:05:25] potentially finding out that his library
[1:05:26] card had expired. There might be some
[1:05:29] truth to that.
[1:05:34] » Currently the member again in good stand
[1:05:37] I I don't have a card yet. Well, there
[1:05:40] you go. We'll wait until that challenge.
[1:05:44] >> Mine, too. So,
[1:05:46] >> thank you very much. Um, yeah, look
[1:05:49] forward to hearing more good news.
[1:05:53] >> Good. And if I may, I just realized I
[1:05:54] didn't share this, but we have worked
[1:05:56] closely with town staff to develop the
[1:05:58] for the facilities. And I want to share
[1:06:00] how many efficiencies we found that. But
[1:06:03] if the more we do work with town staff
[1:06:06] or that partnership, those agreements.
[1:06:11] » Good stuff.
[1:06:12] >> Excellent. Thank you. Thank you all. Can
[1:06:15] I have a motion to receive presentation
[1:06:18] by councelor Gashardi, seconded by
[1:06:20] councelor Wagner. in favor.
[1:06:24] >> All right. Thanks again, guys.
[1:06:27] Next up, we have a proclamation uh for
[1:06:30] Childhood Cancer Awareness Month. Uh and
[1:06:33] there will be a flag raising on Tuesday,
[1:06:35] September the 1st at 1:30 p.m. across
[1:06:39] the street here at Jack Downing Park.
[1:06:41] Proclamation reads as follows. And bear
[1:06:43] with me, it's kind of a long one.
[1:06:45] Whereas approximately 10,000 children
[1:06:47] are living with cancer in Canada today.
[1:06:49] Each year about 1500 cases are
[1:06:51] diagnosed. Because of significant
[1:06:53] advances in therapy, 82% of these
[1:06:55] children will survive five years or
[1:06:57] more. Childhood cancer remains
[1:07:00] responsible for more deaths in one year
[1:07:02] through adolescence than any other
[1:07:03] disease. And whereas families facing the
[1:07:06] journey of childhood cancer need the
[1:07:08] best possible medical, financial, and
[1:07:09] emotional support we can provide. Every
[1:07:12] family touched by childhood cancer needs
[1:07:14] support, needs to be supported, assuming
[1:07:17] of its relatives, neighbors, teachers,
[1:07:18] and community. Parents need to
[1:07:20] understand
[1:07:22] and be compassionate from and receive
[1:07:24] compassion from their employers.
[1:07:26] Brothers and sisters need special
[1:07:27] consideration both at home and in
[1:07:29] school. Young cancer patients themselves
[1:07:32] need every opportunity to express and
[1:07:33] pursue the dreams that are the hallmark
[1:07:35] of childhood and the hope that cancer
[1:07:37] can be beaten. Whereas this month we
[1:07:40] recognize the dedication and hard work
[1:07:42] of all those scientists, health care
[1:07:43] professionals, parent organizations and
[1:07:46] volunteers who are working to overcome
[1:07:47] childhood cancer and assist these
[1:07:49] families. We admire and support the
[1:07:52] courageous youth and their parents who
[1:07:53] struggle with this disease. And whereas
[1:07:56] we applaud and commend the dedicated
[1:07:58] volunteers at Candlelight Central
[1:08:00] parents children with cancer for the
[1:08:02] work they do for families children
[1:08:04] cancer in our region. Now therefore, I,
[1:08:07] Mayor Wade Mills, on behalf of council,
[1:08:09] do hereby proclaim September 2026 as
[1:08:13] childhood cancer awareness month.
[1:08:16] So if you're available, please join us
[1:08:19] on Tuesday, September 1st at 1:30 for
[1:08:24] council inquiries.
[1:08:28] >> Council Wagner.
[1:08:29] >> Um, okay. So I'll kind of go with my
[1:08:31] quicker, easier one first. Um Jim, I was
[1:08:35] just wondering if you have any updates
[1:08:36] on the lane closure that is on Main
[1:08:39] Street over by 124. It kind of appears
[1:08:42] to me like they are done. Um but the
[1:08:44] pylons are still up and it's sort of
[1:08:46] impeding traffic still. So I'm just
[1:08:47] wondering when they will be done.
[1:08:54] » It's true. It's true. But
[1:08:56] >> uh tree worship we do have regular sight
[1:08:59] meetings. Our last one was in late July
[1:09:01] over there. uh Tuesday on Wednesday they
[1:09:05] were going to do paving which they did
[1:09:06] do. Thursday was to be the line marking
[1:09:08] on the street and then opening for that
[1:09:10] weekend. So they're a few weeks behind.
[1:09:12] Uh I did inquire with the uh engineer in
[1:09:15] charge of the project. Unfortunately I
[1:09:17] haven't heard that yet.
[1:09:19] >> It is in MTO's controller. So be
[1:09:22] something
[1:09:25] » right. So I'm just like okay
[1:09:28] >> yeah I'm like it's time to go. So, okay,
[1:09:31] we'll just, I guess, keep our ears open
[1:09:34] for any updates or whatnot to see when
[1:09:36] those will be down. Um, so my my second
[1:09:38] one is is a little more um tricky uh
[1:09:41] just because um with the community
[1:09:44] concerns lately on Facebook, um they're
[1:09:46] definitely becoming louder and more
[1:09:48] frequent with regards to uh breakins and
[1:09:52] um you know, suspected drugous and
[1:09:55] things of that nature. So, um I think
[1:09:57] part of the problem is is maybe the
[1:09:59] community doesn't understand council's
[1:10:02] limitations within policing. Um you
[1:10:06] know, I'm seeing a lot of chatter where
[1:10:08] we're not doing anything. Um we're
[1:10:10] deferring, we just don't care. Um so I
[1:10:13] guess I don't know if maybe we can speak
[1:10:15] to sort of what limitations council has
[1:10:20] with regards to policing um and
[1:10:23] requesting certain things. Um, secondary
[1:10:25] to that would be what the procedure
[1:10:28] would be or if we can create some form
[1:10:30] of a town hall where we can get um, OP
[1:10:34] to come and answer some questions or
[1:10:36] even just come and speak with to council
[1:10:38] just to give us some something um, with
[1:10:42] regards to, you know, what they're doing
[1:10:44] to find solutions to stop this. It it it
[1:10:48] just seems to be continuing to increase
[1:10:51] it. I'm sure they're doing obviously
[1:10:54] stuff behind the scenes that we don't
[1:10:55] necessarily know or they can't even tell
[1:10:57] us because obviously as we know there
[1:11:00] are certain procedures and protocols
[1:11:02] that they have to follow in order to
[1:11:04] make any kind of conviction stick right
[1:11:07] so they're not going to be able to give
[1:11:08] us or the community specifics but I do
[1:11:12] find or feel that there should be
[1:11:15] something that they can offer us to help
[1:11:19] the community understand that it is
[1:11:21] still a priority and they are on it. Um
[1:11:24] because right now it just really seems
[1:11:26] like we're seeing an increase and you
[1:11:30] know the community is getting
[1:11:31] frustrated, right? Because they're just
[1:11:33] thinking like why don't we have more
[1:11:35] patrols? Why don't we have more people
[1:11:37] you know in place to get these guys when
[1:11:39] they know they're hitting specific areas
[1:11:41] in our town on a regular basis at a
[1:11:44] certain time. So just I mean you know
[1:11:47] like I said if we can just kind of have
[1:11:49] a little bit of oversight on that just
[1:11:51] so anyone watching or anyone who will
[1:11:53] watch can kind of have some more
[1:11:55] information.
[1:11:57] So thank you for the question. I'm going
[1:11:59] to answer part two first. So with
[1:12:01] respect to process, if Shaw Talto would
[1:12:05] wish to make requests that the OP hold
[1:12:09] the town hall, that would either be sent
[1:12:11] directly to the detachment and or the
[1:12:14] board. The board would actually then
[1:12:16] have that consultation. I also would
[1:12:19] suggest that the list of specific issues
[1:12:23] that other than just Facebook
[1:12:25] information that Shelurn would put
[1:12:27] together to say these are top 10 or
[1:12:29] these are the kind of issues opposed to
[1:12:31] Facebook that would be beneficial. Um
[1:12:34] there were evidence of there were
[1:12:37] examples of community hall town hall
[1:12:40] meetings that I'm aware of in 2025 held
[1:12:42] by reference.
[1:12:45] whether or not they still do that
[1:12:46] format. I know there has been some
[1:12:48] adjustment coming out of Aurelia how
[1:12:50] they're structured. Um in the absence of
[1:12:53] that similar to when we went to do keep
[1:12:55] costing we could have the detachment
[1:12:57] commander or representatives and to
[1:13:00] address those with respect to the first
[1:13:02] part in terms of what we what were
[1:13:04] provided services that we received in
[1:13:07] town of Shelurn and we staff to provide
[1:13:09] a memo again. I know it's been a while.
[1:13:11] Um there is a contract with you and it
[1:13:14] outlines the kind of things that we
[1:13:16] receive and what that contract entails
[1:13:17] and what it doesn't. Um we also
[1:13:20] supplement a lot of what some people
[1:13:22] would say falls into the realm or think
[1:13:24] of our bylaw, but they have
[1:13:26] restrictions. So if that's necessary, I
[1:13:28] think that would be the OP can certainly
[1:13:30] address that, but maybe staff would be
[1:13:32] in a better position to remind council
[1:13:34] of the contract, how it's structured.
[1:13:37] And I know that there's been questions
[1:13:39] that I have responded to to members of
[1:13:41] council and I'm going to address it here
[1:13:42] just so it's out there. Um it's not a
[1:13:45] simple we want another officer like we
[1:13:47] want what was called an enhancement in
[1:13:49] the past for XYZ. Um there are processes
[1:13:53] in terms of the budgetary structure that
[1:13:55] they undertake to hire that person to
[1:13:57] assign them to function and how they're
[1:13:59] structured. So we went through a very
[1:14:02] comprehensive review when we switched
[1:14:04] from South Chicago Police Services to
[1:14:06] the OPP. Our FTE or full-time equivalent
[1:14:11] compliment stayed intact. So I know that
[1:14:14] there's sometimes a presumption that
[1:14:17] we're not getting the amount of service
[1:14:19] or support and as you referenced there
[1:14:22] is a lot going on that even staff are
[1:14:24] not privy to. There's confidentiality.
[1:14:27] So that contract is fairly succinct in
[1:14:30] how many zap we get the allocation and I
[1:14:33] would say it's fairly um robust overall
[1:14:36] and it's worth about $1.7 million and I
[1:14:39] know tonight there is something on the
[1:14:41] budget. Um the ministry of finance is
[1:14:45] the one that organizationally
[1:14:48] instructs the contract. This is your
[1:14:51] cost based on a two model. So we are now
[1:14:54] on the new model. Call for services is
[1:14:56] the one component. The fixed component
[1:14:58] based on your number of properties is
[1:15:00] the base. So you get a base cost that
[1:15:03] doesn't change. It's like your water
[1:15:04] cost, right? I know people don't
[1:15:05] understand it. Why don't I use any
[1:15:07] water? Why am I getting a bill? Okay, we
[1:15:09] get a bill for this and then what drives
[1:15:11] the secondary component of that is the
[1:15:13] amount of calls that you have. And those
[1:15:15] two things merge and that is also
[1:15:17] determined by their estimate of the
[1:15:18] officers that are assigned to us. If
[1:15:20] they don't do as many calls based on the
[1:15:22] estimate then there's a credit. So I
[1:15:24] hope that just the highle structure of
[1:15:26] how you
[1:15:28] >> no I'll just add a couple additional
[1:15:30] comments. So, so that the way that sort
[1:15:33] of council's interaction with the OBP
[1:15:36] govern works I mean kind of twofold but
[1:15:40] formally you're the police service board
[1:15:42] the deputy mayor myself captainado sit
[1:15:45] on the service board um the role of that
[1:15:48] board not unlike the way a municipal
[1:15:51] service board works is you know that board can provide some input when
[1:15:56] it comes to sort of high level policy
[1:15:58] sorts of things but definitely not any
[1:16:01] direct operational input. So, you know,
[1:16:04] at at a board meeting, you can't say,
[1:16:06] "Look, you know, we know there's an
[1:16:07] issue on such and such a street. We want
[1:16:08] you to go and do something." That's not
[1:16:10] the way this works.
[1:16:12] >> It's not the way it worked under Shel
[1:16:14] Police Service either. Um, beyond that
[1:16:17] formal approach, uh, I mean, I have a
[1:16:21] fairly direct line of communication with
[1:16:24] the detachment commander. Our permanent
[1:16:27] detachment commander has been seconded
[1:16:29] to another position for a period of
[1:16:30] time. So kept acting
[1:16:33] now
[1:16:35] you know and those sorts of discussions
[1:16:37] happen fairly regularly too. I had
[1:16:40] coffee with
[1:16:42] this a couple weeks ago. So there is
[1:16:46] lots of conversation going on. concerns
[1:16:48] from community are being expressed, but
[1:16:50] to a certain degree that that's where
[1:16:53] the whole council sort of stops and
[1:16:55] where policing picks up. Um, in terms of the requests to have
[1:17:03] members of the attend as as the CEO
[1:17:07] said, um, I I think a full-fledged town
[1:17:10] hall might be a heavier lift. I'm not
[1:17:12] saying it's it's not possible, but I
[1:17:14] think it may take longer. uh what we
[1:17:17] might be able to accomplish in short
[1:17:19] order is is to have
[1:17:23] a delegation.
[1:17:24] >> Okay.
[1:17:24] >> So acting uh inspector you know come and
[1:17:29] we could provide him with sort of a list
[1:17:31] of things want to talk about
[1:17:32] >> right
[1:17:33] >> the seven of us around his table on the
[1:17:36] has elected us can ask questions and get
[1:17:39] answers. So that's something that I
[1:17:40] think
[1:17:44] » yeah that that would be great because I just I do I feel that you know I think
[1:17:48] people are just frustrated right now
[1:17:50] because they feel that they're just not
[1:17:52] having any answers right and they're
[1:17:53] just
[1:17:54] >> in this limbo of you know breakins and you know it doesn't seem
[1:17:59] like anything is happening and there it
[1:18:01] is but it's just their perception right
[1:18:04] and so it's like and the only way to
[1:18:06] change that perception is to show them
[1:18:08] that you know something is happening and
[1:18:10] you know we are trying right and the
[1:18:12] police are trying
[1:18:19] » I I think we could put either date too
[1:18:21] and see what yeah
[1:18:24] exc
[1:18:30] for Jim uh on the an update on water
[1:18:35] tower repairs for
[1:18:38] the water tower
[1:18:40] >> through your worship. Uh yes, we're uh
[1:18:42] speaking with SBA that is budgeted for
[1:18:45] this year. Um we have found out that
[1:18:48] there is only a couple companies that do that. They're pretty well booked for
[1:18:51] this year. We do have kind of a
[1:18:53] hierarchy of ours coming out with
[1:18:57] suits treatment planting top order right
[1:18:59] now and then shop expansion that sort of
[1:19:02] thing. So the the hope is to get the RFP
[1:19:04] out this year and awarded and then pump
[1:19:08] the repairs in next year. They're hoping
[1:19:10] to get away with just pressure washing
[1:19:12] it and then it's going to be a full sale
[1:19:14] glass. So it's going to enclo
[1:19:22] » it
[1:19:24] good.
[1:19:24] >> Yep.
[1:19:25] >> Okay.
[1:19:26] >> All right. So we're going to jump into
[1:19:28] our our regular agenda now. Um, one
[1:19:31] amendment I'm going to make, our fire
[1:19:33] chief is here with us, and rather than
[1:19:35] make him sit through the entirety of the
[1:19:38] agenda, I am going to bump item number
[1:19:41] five, which was the addendum uh up to
[1:19:44] the number two spot. So, after we get
[1:19:46] through kind of the the planning report,
[1:19:49] then we'll deal with you, chief, and you
[1:19:50] can carry on with the rest of your
[1:19:52] evening.
[1:19:53] >> Thank you, sir.
[1:19:54] >> All right. So, uh, but before we get
[1:19:56] there, um, I I am going to ask Steve to
[1:19:59] come back up and walk us through the,
[1:20:01] uh, report for 600 Main Street
[1:20:10] [laughter]
[1:20:12] >> again.
[1:20:20] this back up, but feel pretty important
[1:20:22] now going out of
[1:20:26] » Well, there is some method to my
[1:20:28] madness, man. We're paying you by the
[1:20:29] hour.
[1:20:33] Um so we do have some takes on that as
[1:20:37] well for this.
[1:20:40] So Donna Bravo from Rothman Investments
[1:20:42] um limited representing receiver as well
[1:20:45] as Patrick Harrington is legal council
[1:20:48] to the receiver and Mark Yington is the
[1:20:51] plan. Um so I think council's very
[1:20:55] familiar with this uh development. Um
[1:20:58] it's um has a a long history. Uh going
[1:21:02] back to um in the background of my
[1:21:04] report, I recap kind of where we've come
[1:21:06] from. Uh which is um a developer had
[1:21:10] obtained or previous owner had obtained
[1:21:13] draft plan of subdivision and
[1:21:14] condominium approvals. And then um it
[1:21:17] took some time for them to secure a
[1:21:18] builder. that builder navigated the
[1:21:20] detailed design process and and um had
[1:21:24] home models designed and and was pretty
[1:21:26] close to getting into home construction.
[1:21:27] The site was pre-service with all the
[1:21:30] underground services. The base roads are
[1:21:32] there um but ran into some uh difficulty
[1:21:37] um about uh a year ago um and the
[1:21:40] property went into receiverhip. And so
[1:21:44] uh since that time we've been working
[1:21:45] with the receiver and their
[1:21:47] representatives to to figure out what
[1:21:48] the options are because in March of or
[1:21:51] sorry in April of 2025 u the draft plan
[1:21:54] approvals had lapsed there. It was very
[1:21:57] close to having final approval. A
[1:21:59] subdivision agreement had been drafted.
[1:22:01] Many of the conditions had been cleared
[1:22:02] but there were a few items remaining
[1:22:04] outstanding. Uh and a timeline was given
[1:22:07] for those items to be addressed and they
[1:22:09] ultimately weren't. Um so um this is a
[1:22:13] new provision under the planning act. We
[1:22:14] haven't had a request like this before
[1:22:16] because it's a relatively recent um
[1:22:18] change that's been added through one of
[1:22:20] the current government's many changes to
[1:22:22] the planning act which allows that um
[1:22:25] expired uh draft plan approvals can be
[1:22:28] reinstated uh such as some criteria and
[1:22:32] um one of the criteria which is is the
[1:22:35] easiest one here to to address is that
[1:22:38] the draft plan hasn't been declared for
[1:22:39] more than five years. This one just
[1:22:41] expired last April. So, so no problem
[1:22:43] with that. Um, the other is that this is
[1:22:47] a one-time opportunity. So, um, although
[1:22:49] this approval had been extended several
[1:22:52] times under different provisions of the
[1:22:54] act, the reinstatement of a lapsed draft
[1:22:57] plan approval is a one-time thing. So,
[1:23:00] um this is an important uh decision
[1:23:02] point for this development because um
[1:23:05] once this decision has been made if it's
[1:23:08] reinstated, it can't be further extended
[1:23:10] or reinstated again. If it were to lapse
[1:23:12] again, it can't be reinstated. And if it
[1:23:15] were to um not get final approval prior
[1:23:18] to elapsing, there's no opportunity to
[1:23:20] extend further. So that speaks to the
[1:23:23] timeline request which the applicant has
[1:23:26] asked for three years from the previous
[1:23:28] expiry date. So it's not quite three
[1:23:30] years now, it's a little less than two,
[1:23:32] but essentially gives um the receiver
[1:23:35] some time to continue to market the
[1:23:38] property. Having the draft plan
[1:23:40] approvals as they've identified is
[1:23:42] really critical to that. Um certainly
[1:23:45] marketing it for development when it
[1:23:46] doesn't have that status is is a more
[1:23:49] challenging thing. Um, and so the
[1:23:51] request is to allow three years from
[1:23:54] April 2nd, 2025 to April 2nd, 2028. Um,
[1:23:58] as I say, the previous owner was very
[1:24:01] close to finalizing all the remaining
[1:24:03] clearances. And so, um, it's not
[1:24:06] necessarily the case that the receiver
[1:24:08] would have to have secured a developer
[1:24:11] and builder or sell the property. um all
[1:24:14] they have to do is make sure that the
[1:24:16] remaining clearances and conditions have
[1:24:18] been addressed including critically with
[1:24:20] the town of final executed subdivision
[1:24:24] agreement.
[1:24:25] Um and then there were some outside
[1:24:28] clearances including with the valley
[1:24:30] conservation.
[1:24:32] Uh if the property were to lose its
[1:24:36] draft plan approval or if council didn't
[1:24:38] grant the reinstatement that's not the
[1:24:39] end of the story for the development.
[1:24:41] the other opportunities to reapply for
[1:24:43] essentially the same thing. However,
[1:24:45] that's a longer and certainly a more
[1:24:48] expensive process and more time
[1:24:49] consuming process for the applicant um
[1:24:52] and ultimately has some uncertainties
[1:24:54] because we go back through all the
[1:24:55] circulations, public consultations,
[1:24:58] appeal periods and it would ultimately
[1:25:00] be a new council that would consider
[1:25:02] that as well. So, a different avenue but
[1:25:05] still another avenue to the same to
[1:25:08] another path to the same kind of
[1:25:10] objective. Um but obviously the
[1:25:12] applicant is here to request a
[1:25:14] reinstatement. Uh the third uh condition
[1:25:17] under the act for this type of request
[1:25:19] is a bit of an odd one and it's really
[1:25:21] been what has taken this much time to
[1:25:24] figure out and that's that there can't
[1:25:26] have been any um purchase and sale
[1:25:29] agreements entered into for land by
[1:25:32] description under the original draft
[1:25:34] heading. But we're not quite clear what
[1:25:36] the province's objective was was there
[1:25:38] because one of the main purposes of
[1:25:40] obtaining draft plan approval was to
[1:25:42] allow that to happen. Once you have a
[1:25:44] draft plan approval, you can take
[1:25:46] deposits from interested purchasers and
[1:25:49] um we didn't ever pro we were never
[1:25:52] provided with any purchase and sale
[1:25:54] agreements. Um that is a requirement of
[1:25:56] the subision agreement that be provided.
[1:25:58] It wasn't provided. uh the developer who
[1:26:00] was working on this project previously
[1:26:02] had indicated there were some pre-sales
[1:26:04] but and we did hear from purchasers
[1:26:06] inquiring from time to time about how
[1:26:08] long it would take for their unit to be
[1:26:10] ready. However, that the receiver has
[1:26:13] specifically um stated by statutory
[1:26:16] declaration that um any agreements that
[1:26:20] were made with any other parties have
[1:26:21] been disclaimed. they're no longer valid
[1:26:24] and further that um as of the date of
[1:26:27] their declaration that there are no um
[1:26:30] outstanding personal sale. So that um
[1:26:35] qualifies in discussion with legal
[1:26:37] counsel to meet that third requirement
[1:26:40] of the act that there isn't purchase and
[1:26:42] sale agreements outstanding.
[1:26:45] It's been many months, if not more than
[1:26:47] a year, since we've heard from anybody
[1:26:50] um who may have thought they had a unit
[1:26:54] reserved in the in the development. So,
[1:26:57] we're not seeing any indications that
[1:26:58] there are people looking to challenge
[1:27:00] the receiver or the town on on the
[1:27:02] status of anything. So, um we're
[1:27:05] satisfied that the requirements of the
[1:27:07] act have met. Um the rest of my report
[1:27:11] um just confirms that procedurally
[1:27:13] there's no public notice requirement for
[1:27:15] this step. Um what it would mean is
[1:27:18] essentially it's back to where it was
[1:27:19] back before April 2nd, 2025. Um that the
[1:27:23] uh engineering designs and reports can
[1:27:26] all be finalized. The sub agreement can
[1:27:28] be finalized. That will come before
[1:27:30] council before it can be executed. So
[1:27:33] there will be further report to the
[1:27:35] council about this um and that they
[1:27:38] would have again till April 2nd 2028
[1:27:41] uh to secure all those final uh
[1:27:44] approvals.
[1:27:45] Um from there um as I've relayed to
[1:27:48] council before I know the interest here
[1:27:50] has been well let's get this project
[1:27:52] going and get the homes constructed.
[1:27:54] That part is maybe a bit more
[1:27:56] complicated now than it was um even a
[1:27:59] year and a half ago. Uh because the
[1:28:01] picture has changed as you saw in May of
[1:28:03] this year through Steve's report on um
[1:28:06] servicing allocation. We experienced
[1:28:08] higher flows at the windwater plant than
[1:28:11] um we anticipated and still getting to
[1:28:13] the bottom of the causes of that. Um and
[1:28:17] so the recommendation which was
[1:28:18] supported by council in May was to not
[1:28:20] grant any new allocations to development
[1:28:23] um at least for this year until we have
[1:28:25] more information or the wastewater plant
[1:28:27] has advanced far enough in its upgrade
[1:28:29] process to give confidence upon the
[1:28:32] timing of when that that additional
[1:28:34] capacity will be provided. So the third
[1:28:37] part of my recommendation deals
[1:28:39] specifically with the applicant's
[1:28:40] request to reinstate the uh servicing
[1:28:43] capacity and um I've just been upfront
[1:28:47] with them that there frankly isn't
[1:28:49] capacity to allocate at this time which
[1:28:51] again is a change in circumstances that
[1:28:53] we didn't foresee um even a year in
[1:28:56] Appalore when we started talking with
[1:28:57] them about this. However, there are ways
[1:29:00] to address that um given we also now on the good news front have more
[1:29:05] certainty with respect to the funding
[1:29:07] plan for the wastewater plant and that
[1:29:10] was the missing piece when this
[1:29:11] development was being considered
[1:29:13] previously and frankly an overall
[1:29:15] constraint on development continuing um
[1:29:18] beyond what we know was already on the
[1:29:20] books. Um
[1:29:22] I have outlined to them the timing and
[1:29:24] the steps involved in the process for
[1:29:27] the wastewater plant um procurement and
[1:29:30] award and tendering and um ultimately
[1:29:33] the construction and that all of those
[1:29:35] boxes have to be checked at the
[1:29:36] appropriate time to create that path of
[1:29:39] certainty to um ensure that the
[1:29:42] approvals can move forward to home
[1:29:44] construction and then ultimately
[1:29:45] occupancy. Um but we do have now one
[1:29:49] other draft plan of subdivision which
[1:29:51] has draft plan approval status which is
[1:29:52] in the same boat and that was approved
[1:29:55] um earlier this year for the west side
[1:29:58] of town where there's 230 units that are
[1:30:00] pending this wastewater plant upgrade.
[1:30:03] The conditions and agreements all be
[1:30:04] structured around that and that's what
[1:30:06] we would do in this case. to uh work
[1:30:09] those provisions into the subdivision
[1:30:11] agreement such that um activity with
[1:30:14] respect to final approvals continue
[1:30:16] while the wastewater plant process uh
[1:30:19] for design and tendering approvals and
[1:30:22] ultimately construction are are um
[1:30:25] continuing to align steps in the
[1:30:28] building and construction process with
[1:30:30] steps in the wastewater plant process.
[1:30:32] As we have more confidence about the
[1:30:34] delivery date of having more capacity
[1:30:36] online, then we can give greater
[1:30:38] certainty as to the timing of when
[1:30:39] permits may be issued and whether that
[1:30:41] needs to happen with a phase manner or what the the release of that would
[1:30:46] look like. Um
[1:30:49] so that really is my report. um happy to
[1:30:53] um support the direction to see this
[1:30:55] development, you know, finished. And
[1:30:57] this is the best way to do that in my
[1:30:59] opinion to reinstate those draft plans.
[1:31:02] Um create a more a more appetite for a
[1:31:05] builder and developer to come in and u
[1:31:08] partner with the receiver or buy the
[1:31:10] property to finish that and then deal
[1:31:12] with servicing matters through the
[1:31:13] subdivision agreement to ensure it's
[1:31:15] aligned with the wastewater plan
[1:31:16] upgrades. Um so I think that's what I
[1:31:20] wanted to capture in terms of my report.
[1:31:22] Um representatives for for the
[1:31:25] development are here um primarily to
[1:31:28] answer questions if council has any of
[1:31:30] them. Um they didn't have anything to
[1:31:32] present. So I'll pause there for for any
[1:31:34] comments or questions from C. Thank you.
[1:31:36] >> Okay. C.
[1:31:38] >> Um we've seen this sort of development
[1:31:41] come back and forth so many times now
[1:31:42] I'm losing track. Um I thought we like
[1:31:46] allocated like the allocation for them
[1:31:48] like I thought we put some aside for
[1:31:50] them specifically and sort of saved it
[1:31:52] so that if it did come we could sort of
[1:31:55] grant it. Did that change or did I
[1:31:58] forget something?
[1:31:59] >> So I I should have spoke to that in my
[1:32:01] presentation but in my report I took us
[1:32:04] back to last fall when there was a party
[1:32:06] at the table that was interested in
[1:32:08] acquiring the property. um and they made
[1:32:10] a presentation and outlined some changes
[1:32:13] they were proposing to the unit types
[1:32:14] and the density. And um last fall we we
[1:32:19] thought we had more capacity available
[1:32:21] for them and for this development
[1:32:22] generally than we found out we do. And
[1:32:26] so there was a a preliminary reserve
[1:32:30] that was granted by council last fall,
[1:32:32] right? but for that request
[1:32:34] specifically. Um and that that party did
[1:32:38] not proceed with acquiring the site.
[1:32:40] >> Um and we didn't have the information
[1:32:42] then that we do now which is that 25
[1:32:45] flows through the plant were much higher
[1:32:47] than we expected. Um we hope that that
[1:32:50] will correct um over the course of the
[1:32:53] next two years but ultimately it's
[1:32:55] another sign that major development is
[1:32:57] going to be heavily reliant on
[1:33:00] wastewater outgrades.
[1:33:02] Yeah, that's where
[1:33:03] >> with the laping of the draft plan of
[1:33:04] approvals, the the allocation also
[1:33:07] expired,
[1:33:07] >> right? Um we'd love to be able to say we
[1:33:10] should reestablish that now and line
[1:33:12] those two things up but um but of an
[1:33:15] abundance of caution um you can speak to
[1:33:17] this too as well if needed or
[1:33:19] >> of course
[1:33:20] >> recommending that no allocation decided
[1:33:22] at this time
[1:33:23] >> of course
[1:33:24] >> and that the proper pathway to the final
[1:33:26] approval and the or to the construction
[1:33:29] final approval should be with the base.
[1:33:31] >> Yes. Now, if um we do start seeing
[1:33:36] capacity be available, would something
[1:33:38] like this um take priority over the
[1:33:41] west? I because it's tricky, right? It's
[1:33:44] like we want this one sort of it's so
[1:33:47] close to being there. Yes.
[1:33:48] >> But now they have, you know, somebody
[1:33:50] who purchased this now is coming in
[1:33:52] after the West End, you know, approval
[1:33:54] and things like that. But so how does
[1:33:56] that work with priority level?
[1:33:58] >> Definitely. And and just to put a finer
[1:34:00] point on how serious the flow issue has
[1:34:03] become, there's also been like a
[1:34:05] moratorum on the basement part,
[1:34:07] >> right?
[1:34:08] >> Kind of a full stop on on pretty much
[1:34:11] everything.
[1:34:12] >> Um so what we would look at first is
[1:34:16] just like the super this super capacity
[1:34:18] allocation policy is are those things
[1:34:20] that are most ready to go, already have
[1:34:22] pipes in the ground, um have very little
[1:34:24] left to do in terms of permits.
[1:34:26] >> Okay. And the number I'm assuming as
[1:34:28] well, right, the sheer volume, how many
[1:34:30] go in there compared to
[1:34:31] >> it can be phased. But um I think the
[1:34:33] hope is that as time moves on and we get
[1:34:36] closer to the plant um being upgraded
[1:34:40] and that capacity coming online there
[1:34:42] might be some phasing or something we
[1:34:43] can
[1:34:44] >> um start to release smaller in small
[1:34:47] numbers
[1:34:48] >> a little bit of capacity
[1:34:50] >> but that will really depend on the
[1:34:52] circumstances at a time and what what
[1:34:54] Steve and his team have um at their hand
[1:34:57] at their fingertips to recommend based
[1:34:59] on the science and and the math and
[1:35:02] being careful.
[1:35:03] >> Yes, of course.
[1:35:04] >> Okay. No, that's great. Thank you so
[1:35:05] much for clarifying.
[1:35:08] >> I'm good.
[1:35:08] >> Did you want to add anything?
[1:35:12] >> Uh just we had uh talked about how the
[1:35:15] set is very much in line with how uh
[1:35:20] was
[1:35:21] stop. Um I think one thing you need
[1:35:24] council to know that even during the
[1:35:26] construction phase there are times where
[1:35:29] half be taking off for that construction
[1:35:33] actually to happen. So that's why we are
[1:35:35] taking cautious approach. Um and I guess
[1:35:39] the only other we have is that if
[1:35:41] council recalls when we do these
[1:35:43] calculations they're based on the
[1:35:45] average.
[1:35:47] So
[1:35:49] the number magically dropping is not a
[1:35:51] high likel at this point. It's not like
[1:35:54] the use of deep flows was event that
[1:35:56] significantly affected the plant that
[1:35:59] caused um uh bypass this past year as
[1:36:03] well which emphasizes the the issue of
[1:36:07] uh of being cautious but average time
[1:36:11] back as well. So I I
[1:36:14] expect that this place with a tender
[1:36:18] contract.
[1:36:19] >> Okay, makes sense.
[1:36:21] >> Yeah. And I mean certainly from the
[1:36:23] receivers's perspective, I I can see
[1:36:25] that marketing this property is much
[1:36:28] easier. Those plans are still in place.
[1:36:31] So I mean I certainly have no problem
[1:36:32] doing that.
[1:36:34] See this bad. Um but but I think both
[1:36:39] absolutely right in terms of the
[1:36:41] allocation
[1:36:43] that
[1:36:44] >> even if we wanted to that's just not
[1:36:46] realistic option.
[1:36:49] >> Yeah.
[1:36:50] >> So
[1:36:54] » yeah for sure
[1:36:56] >> other comments
[1:36:59] want to make motion for the
[1:37:00] recommendation by deputy mayor hall
[1:37:02] second by councelor sample.
[1:37:05] So just to to summarize, we're receiving
[1:37:07] Steve's report. We are effectively
[1:37:10] extending draft plan of subdivision uh
[1:37:13] and and draft plan of common elements
[1:37:16] convenient uh for three years from the
[1:37:19] date of expiry which was April 2nd,
[1:37:21] 2025. So effectively giving this life
[1:37:25] until April 2nd, 2028. Uh but the
[1:37:28] servicing allocation is being deferred
[1:37:30] until we have a better idea of what
[1:37:32] capacity we actually have to work with.
[1:37:35] Okay. All in favor?
[1:37:39] >> Thanks, guys.
[1:37:46] » Oh, man. I know that.
[1:37:53] » All right.
[1:37:57] » So, as I said, we're going to move uh
[1:37:59] item number five up next. So, Deep
[1:38:03] Pratt, welcome.
[1:38:06] Thank you, your worship, members of
[1:38:07] council, staff, uh I sort of apologize
[1:38:10] for putting such a lengthy document in
[1:38:12] front of you. Uh but I felt uh through
[1:38:16] direction of the fire board and and
[1:38:18] personally that uh I wanted to get all
[1:38:20] the establishing and regulating bylaws
[1:38:22] updated to accurately reflect the level
[1:38:24] of service uh that we provide our uh
[1:38:29] partner municipalities and uh further to
[1:38:33] address some of the legislation that has
[1:38:34] changed since the last DNR bylaw was
[1:38:36] written. We have the CRA which I believe
[1:38:38] is 2018. Uh I'm happy to report that uh
[1:38:42] the mandatory certification piece that
[1:38:45] was legislated July 1st, 2026, we are in
[1:38:49] compliance
[1:38:51] uh and working towards the the piece
[1:38:54] that'll be July 1st, 2028. So really
[1:38:59] I [snorts] don't want to take a lot of
[1:39:00] credit for the document is largely a
[1:39:02] cookie cutter document that many of the
[1:39:04] fire services throughout the province
[1:39:06] are using. uh it accurately reflects
[1:39:09] again the levels of service that we
[1:39:11] provide and I I I said to the fire board
[1:39:14] and I know I've probably said it here as
[1:39:16] well that uh one of the most important
[1:39:18] clauses to me in the document is the
[1:39:21] limited service clause knowing that we
[1:39:23] are a volunteer fire department although
[1:39:27] we paper call staff everybody is you
[1:39:30] know coming from their place of
[1:39:32] residence or their place of employment
[1:39:34] so there really is no guarantee when the
[1:39:36] tones go off that uh that anybody's
[1:39:39] going to attend. Um so [clears throat]
[1:39:42] that clause is there just in case
[1:39:44] there's some horrendous event that you
[1:39:46] know prevents staff from getting to the
[1:39:48] fire hall from the residence etc. or you
[1:39:51] know something
[1:39:53] you know the last two nights we've had
[1:39:54] two calls simultaneously. So you're
[1:39:56] running trucks you know to this incident
[1:39:59] and then you get another incident and
[1:40:00] you just can't prepare for that. So that
[1:40:03] that's why I think the limited service
[1:40:04] clause is important to me at least to us
[1:40:07] as an organization and to
[1:40:08] municipalities. So uh again I think it's
[1:40:12] pretty straightforward.
[1:40:15] I've been to council previously to talk
[1:40:17] about the levels of service that's
[1:40:20] reflected in the bylaw. Uh this bylaw
[1:40:23] doesn't change our levels of service. It
[1:40:25] doesn't affect our budget. It's just
[1:40:27] kind of making sure that you know
[1:40:29] everything we do is is captured and that
[1:40:32] we are current with all the current
[1:40:33] legislation that uh whether it's through
[1:40:35] the well through the FBPA the fire
[1:40:37] protection and prevention act or its
[1:40:39] regulations. So I'd be more than happy
[1:40:42] to answer any questions. Uh again we are
[1:40:46] compliant with the July 1 uh regulation
[1:40:49] of mandatory certification. So, I'm
[1:40:51] going to bring the report to the fire
[1:40:53] board at our next meeting just uh kind
[1:40:55] of as an awareness piece. Uh but other
[1:40:59] than that, you know, unless there's
[1:41:01] something specific, uh again, it's just
[1:41:03] to try and make sure that what we are
[1:41:06] providing our our member municipalities,
[1:41:09] people know what level of service. And
[1:41:11] conversely, you know, if we have an
[1:41:13] incident that we don't provide that
[1:41:14] level of service, people understand
[1:41:15] that, you know what, we're not trained
[1:41:17] to provide that and we might have to
[1:41:19] reach out to, you know, a neighboring
[1:41:22] municipality or maybe even the province
[1:41:24] to provide that service. So, those those
[1:41:27] contingencies are in place as well.
[1:41:30] >> And like you said, just to maybe
[1:41:31] understand that it's volunteer based,
[1:41:33] right? Like, you know, you said it's not
[1:41:36] all people will be able to come to the
[1:41:38] call. So that does limit our ability
[1:41:40] sometimes.
[1:41:41] >> Yeah. Similar to the library, we have a full-time equivalent of two. So, uh,
[1:41:48] we have more volunteers staff that do
[1:41:50] get paid by the hour, but yeah, there is
[1:41:51] no there is no guarantee. We have a a
[1:41:54] great dedicated group of staff and,
[1:41:56] >> you know, but everybody has, you know,
[1:41:58] careers and family life, etc. So, we can
[1:42:00] never predict, you know, when the tones
[1:42:02] are going to go off and, you know, how
[1:42:04] many different incidents we might call
[1:42:06] to at the same time. So, it's just kind
[1:42:08] of a bit of a protection, but more
[1:42:10] importantly to me, it's, you know, to be
[1:42:13] compliant with recent legislation.
[1:42:19] » Okay. Questions for
[1:42:23] you doing a bit of work.
[1:42:27] [laughter]
[1:42:28] >> Can we save that conversation for uh for
[1:42:32] a couple weeks?
[1:42:32] >> We can. Yeah, absolutely. We're the only
[1:42:35] one Right.
[1:42:42] » Okay. All right.
[1:42:43] >> And your current one is the most recent.
[1:42:45] So the gold stars for children.
[1:42:48] >> That's good. That's good. Um just just
[1:42:51] one sort of quick point on on response.
[1:42:54] So yeah, I mean it is volunteer, but
[1:42:56] compared to a lot of other volunteer
[1:42:58] services, I think we're lucky in terms
[1:43:00] of the response get in most cases,
[1:43:03] right?
[1:43:04] >> Yeah. It's it's quite honestly it's a
[1:43:06] constant conversation at the chief level
[1:43:08] to say, you know, how is your response?
[1:43:11] How are you doing to, you know, to
[1:43:13] attract staff? Uh we we we just lost
[1:43:17] one, but we we have a compliment of 38.
[1:43:20] Right now we're at 37. Uh so there is
[1:43:23] conversation with the other fire chiefs
[1:43:24] about doing another recruitment early in
[1:43:26] the new year so that we obtain our
[1:43:28] levels. But as far as response, you
[1:43:31] know, we're and I report to the fire
[1:43:34] board monthly as you're aware in terms
[1:43:36] of our trying to meet certain standards.
[1:43:38] NFPA, which is the National Fire
[1:43:40] Protection Association, has certain
[1:43:42] standards for fire departments. And I
[1:43:44] think we we're very close. We're very
[1:43:46] good in terms of meeting those
[1:43:47] standards, especially for part-time or
[1:43:50] volunteer department.
[1:43:52] I would commend the employers that do
[1:43:55] support
[1:43:56] >> and encourage some of the other
[1:43:58] employers to to look at opportunities
[1:44:01] for these individuals
[1:44:03] to get them to support.
[1:44:06] >> Yeah. And and I think again we've been
[1:44:09] very lucky to have employers who are
[1:44:12] supportive that say look if you get a
[1:44:14] call day
[1:44:16] go ahead
[1:44:18] and that doesn't happen in
[1:44:22] Okay, any other questions?
[1:44:25] [snorts] Okay, so we need a motion to
[1:44:27] receive the chief's report and then for
[1:44:30] uh leave to be given for the reading and
[1:44:33] enacting of bylaw number 34-2026
[1:44:36] which is a bylaw to establish and
[1:44:39] regulate his fire department for the
[1:44:40] town of Shelmer
[1:44:42] by Deputy Mayor Hall second by Mr.
[1:44:46] Sample. [snorts]
[1:44:48] All in favor?
[1:44:50] Okay, thank you sir.
[1:44:52] >> Thank you worship for meeting me up the
[1:44:54] line, sir.
[1:44:56] Looking forward to the next See you
[1:44:58] soon. [laughter]
[1:44:58] >> Okay, take care everyone. Thank you.
[1:45:01] >> See you now.
[1:45:03] >> All right, back on track. So, next is
[1:45:07] the report from our CEO regarding
[1:45:09] traffic calming strategies.
[1:45:11] >> Thanks
[1:45:16] detailed data. So I'm going to present
[1:45:19] an overview without hopefully happy to
[1:45:22] take us back for every aspect of the
[1:45:24] traffic economy that we undertake in
[1:45:26] ASH.
[1:45:28] Um Jim Moss the director is part of this
[1:45:31] report as is Steve Bernett and Steve
[1:45:33] Weaver. He had a a role to play as well.
[1:45:36] So he's quite excited about um
[1:45:39] something.
[1:45:41] [laughter]
[1:45:41] So um the SBA report which is a very
[1:45:44] technical document is attached pending
[1:45:46] squad. So that really is the
[1:45:47] nitty-gritty of components of the
[1:45:49] project. And if you have specific
[1:45:51] questions after I'm done, I'm going to
[1:45:52] direct all those to Steve in terms of
[1:45:54] functionality to CO and the program and
[1:45:56] why those elements of the traffic
[1:45:58] program are so essential to the strategy
[1:46:00] that we were trying to implement. Um
[1:46:03] obviously just a bit of history with the
[1:46:06] elimination of the ASV program,
[1:46:08] municipalities lost that ability to use
[1:46:10] those cameras to control speed. We know
[1:46:12] that, you know, anecdotally from what
[1:46:14] we've heard that speed has increased in
[1:46:16] our town. We hear from data that in
[1:46:19] other communities that have removed
[1:46:20] them, they're they're experiencing
[1:46:22] significant speed. Um, so traffic coming
[1:46:25] is a critical way to slow traffic down,
[1:46:27] which is actually contrary to some of
[1:46:28] the the the foundational visions of
[1:46:31] others who want to move traffic
[1:46:33] seamlessly. So how do we actually coales
[1:46:36] those responsibilities? Well, that's our
[1:46:38] traffic program. So in addition to
[1:46:42] slowing traffic down, there's some other
[1:46:44] benefits from traffic caling. There's
[1:46:46] quality of life issues. There's
[1:46:47] pedestrian safety. There is noise
[1:46:50] reduction. And there's other elements of
[1:46:52] road safety that we've outlined that I'm
[1:46:54] going to address. Last of regarding road
[1:46:57] rationalization. So when the province
[1:46:59] eliminated the program, um they
[1:47:03] implemented a supplemental opportunity
[1:47:05] called the road safety initiative fund. In contrast to how much
[1:47:10] revenue was being generated through the
[1:47:12] AF program that can support the
[1:47:14] community's traffic calming initiatives,
[1:47:16] this is a drop in the bucket to be fair,
[1:47:18] but it's still an important fund that we
[1:47:20] want want to apply for. One of the
[1:47:21] recommendations outlines council that we
[1:47:24] will be applying for that and just
[1:47:26] making sure aware of um so the traffic
[1:47:29] comic strategy that we've developed and
[1:47:30] again the majority of all of that
[1:47:32] technical work was completed by SBA. Um,
[1:47:35] within the body of the report are some
[1:47:38] highlights and they're specific to what
[1:47:39] is eligible through the funding program
[1:47:42] which you have to be within 500 meters
[1:47:44] of where your camera was. So, we went
[1:47:46] through the mapping to identify all of
[1:47:48] the tools and the locations where those
[1:47:50] trafficcoming initiatives would be done.
[1:47:52] I will note that one traffic island was
[1:47:55] highlighted in this report for William
[1:47:58] and me. Um, I did write that would be
[1:48:01] undertaken in August. I was on vacation
[1:48:02] last week and it started today. So, I
[1:48:05] was a little bit behind the eightball
[1:48:06] there, but the critical thing about that
[1:48:09] is it will address a couple of things. U
[1:48:11] the no left terms, which have been a
[1:48:13] real problem for us and preempting that
[1:48:16] date, have been difficult with signage.
[1:48:18] This should be a key um component of
[1:48:20] that and we've also joked today, but I
[1:48:22] think we're not joking that we're going
[1:48:23] to put some flower box on it and it's
[1:48:25] going to be our manual on flower box.
[1:48:27] So, I will look at that. So the list of
[1:48:30] everything that we're recommending
[1:48:32] that's within the 500 meters is on page
[1:48:34] four of four and five of 11. Not going
[1:48:37] to get into that total budget on that
[1:48:39] eligible vote just over 1 million. And
[1:48:42] then when we get to the actual budget
[1:48:44] I'm going to flip that to Carrie if you
[1:48:46] have questions with respect to all of
[1:48:48] the what we have funding for from the
[1:48:50] preunding what we have eligibility for
[1:48:53] from the application funding and what we
[1:48:55] have in terms of our ASF funding
[1:48:56] received and to follow. So we've looked
[1:49:00] at an implementation schedule based on
[1:49:02] strategy for what would be happening in
[1:49:04] 2026 um because we can use our existing
[1:49:07] money for that and it's really still a robust program and what other
[1:49:11] than the concrete island which is
[1:49:13] underway within the 27 package which
[1:49:15] would require some of the applications
[1:49:17] to be undertaken engineering work to be
[1:49:19] done and that program to be initiated.
[1:49:22] What is specific and while you do not
[1:49:24] have to approve this uh we decided as
[1:49:27] staff that it would be important to have
[1:49:28] you approve the literal location of the
[1:49:32] speed bumps. These are permanent speed
[1:49:34] bumps. And I know you feel like you had
[1:49:36] questions in terms of spacing or
[1:49:37] comments. Um, and you might go, "Are you
[1:49:40] are you serious? 10 on one road." Yes.
[1:49:43] Because one is inefficient, two is
[1:49:46] ineffective, and you have to have a a
[1:49:49] continual number of them in order to
[1:49:51] slow that traffic. So, you do not have
[1:49:53] speed. Get over the hump. Speed again.
[1:49:55] So just in terms of outreach, we didn't
[1:49:57] want the community to then contact you
[1:50:00] as members of council and say, "Why is
[1:50:01] this happening on my street? Are you
[1:50:03] aware of it?" And you're going to say,
[1:50:04] "Well, it was in a staff report, but I'm
[1:50:06] not really sure." So those locations are
[1:50:08] very prescriptive for that reason. Um so
[1:50:12] really that's the heart of this report.
[1:50:15] Um in terms of the technical what we've
[1:50:17] added to this because we have so many
[1:50:20] questions of staff and we've had review
[1:50:23] with respect to locations of projects
[1:50:25] that are listed through the SBA analysis
[1:50:28] is another issue and that is called road
[1:50:30] rationalization and how do you tie that
[1:50:32] into trafficcoming because the literal
[1:50:35] ability to make decisions on road is
[1:50:38] affected by the jurisdiction under which
[1:50:40] it's controlled by. So within the town
[1:50:42] of Shelurn, council has many questions
[1:50:44] to staff that involve Highway 124, which
[1:50:47] is actually county road 124. I know we
[1:50:50] hear that. We got to correct that. Not
[1:50:51] in a not like they just and then county
[1:50:54] road 11, which runs adj.
[1:50:57] So we listed a number of things that
[1:51:00] jurisdictional adjustments would allow.
[1:51:03] And then we had a we had a speeding
[1:51:05] adjustment for at the requested council
[1:51:07] to drop 11 and drop 124 down to 40 for a
[1:51:11] reason. It was more about the abutment
[1:51:13] and that intersection at 124 and 89
[1:51:15] where we know schools will be walking in
[1:51:17] the future. We have a lot of pedestrian
[1:51:19] traffic there. We were part of the we
[1:51:22] support vision zero in principle because
[1:51:24] we know we have the data that if you're
[1:51:26] a pedestrian and you're hit at 40, your
[1:51:28] chance of survival is a lot higher than
[1:51:31] if you're hit at 60. And we know that
[1:51:33] the demographic of that crossing tends
[1:51:35] to be a lot of seniors and children. So
[1:51:36] that's one thing. Um [snorts]
[1:51:38] I'm going to read this list
[1:51:39] intentionally so that it's an awareness
[1:51:41] that you have better control over your
[1:51:44] road access for development. We deal
[1:51:45] with that a lot. Um we have situations
[1:51:48] where trails and linkages could be
[1:51:50] better managed. For example, in terms of
[1:51:52] part surfacing and connections within a
[1:51:55] protocol that the town
[1:51:58] we've identified in our project scheme
[1:52:01] um crosswalks of PXOs and many of those
[1:52:03] need to be on those roads that we do not
[1:52:05] control because we know that those
[1:52:07] linkages cross park, those linkages on
[1:52:10] 24 over to Fieldgate, those are also
[1:52:12] critical. Um, and while we don't have
[1:52:15] the ability uh to do bike lanes or hard
[1:52:18] surfaces within our roadways for many
[1:52:20] reasons, there may be opportunities to
[1:52:22] do those within shared pedestrian
[1:52:24] corridors like sidewalks. And I know
[1:52:26] I've skipped sidewalks, but sidewalks on
[1:52:28] certain roads. We know that we are
[1:52:30] hearing community input that they would
[1:52:31] like to see a sidewalk on 124 between
[1:52:34] Wasow Way and down. And we have been a
[1:52:37] staff working on that. Again, that road is not within our
[1:52:41] jurisdiction. So there has to be some
[1:52:43] kind of different approach to get that
[1:52:45] and it most likely will not be all the
[1:52:47] way down. It will be down and over. So
[1:52:49] again, yeah.
[1:52:52] >> Um the other thing that I know our
[1:52:54] industrial partners and many of our
[1:52:56] largest employers in the town of Shelurn
[1:52:58] um are dealing with or have to deal with
[1:53:00] where the town has had to be I guess a
[1:53:02] conduit and voice to help advocate on
[1:53:04] that if
[1:53:06] jurisdictions that we would be having
[1:53:08] oversight of those probably not in. And
[1:53:12] then the biggest issue and this is where
[1:53:14] the planning side meets um the technical
[1:53:17] engineering urban side is we are aware
[1:53:19] that in other larger geographic counties
[1:53:22] or regional government there is
[1:53:23] [clears throat] a difference
[1:53:25] taken when rural or county ride road
[1:53:28] integrate with an urbanization and that
[1:53:31] the whole traffic calming design
[1:53:34] adjusts. So for example, when that road
[1:53:36] enters urbanization area, there's
[1:53:38] automatically an expectation or a design
[1:53:40] premise that there would be a sidewalk,
[1:53:42] there would be biking, pedestrian
[1:53:43] support, there would be different
[1:53:45] intersectional adjustments and the whole
[1:53:47] design changes from moving traffic
[1:53:49] seamlessly to pedestrian first. So
[1:53:52] again, that's in there and that is
[1:53:54] really what is under the fleet streets
[1:53:56] type of planning approach to management.
[1:53:59] I know this is a big app. I know that
[1:54:01] the um
[1:54:04] road rationalization of the county was
[1:54:06] put on hold temporarily in February. We
[1:54:08] were not part of any road that was
[1:54:10] adjusted. Um I won't comment on
[1:54:13] consultation and how engaged we were or
[1:54:15] not. We um we would like [clears throat]
[1:54:16] more engagement going forward. So that
[1:54:18] request is to reopen up that
[1:54:20] conversation to make these formal
[1:54:21] requests. And I'm going to say what they
[1:54:23] are from County Road 124 from Highway 89
[1:54:26] to 124 way point up. Um it's from County
[1:54:30] Road 11 for the intersection of 189 all
[1:54:32] the way over to 30 and then just to make
[1:54:36] it more complete link street approach we
[1:54:39] would go from side road 30 all the way
[1:54:41] over Victoria.
[1:54:43] Okay. So that that is not really
[1:54:45] technically usually what you'd consider
[1:54:47] within a traffic calming report, but it
[1:54:50] is important for us to achieve our goals
[1:54:51] and objectives in traffic, especially
[1:54:53] with the project list and the locations
[1:54:56] that SBA has identified within this
[1:54:58] meeting do. So that and that in the
[1:55:01] summary is it got the locations of
[1:55:03] stems. I would want if Steve or Jim um
[1:55:07] are then hearing on the finances to
[1:55:10] address any questions on behalf of the
[1:55:11] council to share it with my colleagues.
[1:55:16] I can maybe go first. The only thing I
[1:55:18] want to say is that the way it was set
[1:55:19] up as far as timing was for balancing
[1:55:22] what would be done this year and what
[1:55:24] money was already available
[1:55:26] then what funds applying funding make
[1:55:29] sure that funds are placed
[1:55:33] through and really maximizing that
[1:55:35] funding.
[1:55:37] I'm not going to bore council by reading
[1:55:39] every single one, but we have tried to
[1:55:41] break it out very clearly where we're
[1:55:44] doing uh speed bumps or cushions as it's
[1:55:48] referred to in the reports. That way you
[1:55:50] can exactly see what street, what
[1:55:52] intersection
[1:55:53] uh raise sidewalks to try and help
[1:55:56] similarly at intersections on where the
[1:55:59] PXOs were recommended. I think there's
[1:56:01] five total um where the signage and sort
[1:56:05] of narrowing
[1:56:07] or having a lot of
[1:56:11] um so I think it's something that go
[1:56:13] through and actually see there is a map
[1:56:15] back to highlight
[1:56:22] just from a planning perspective as you
[1:56:25] can see most of the development has been
[1:56:27] more around per
[1:56:29] in those um locations were dealing with
[1:56:32] road that aren't in the town's
[1:56:35] jurisdiction and describing those see
[1:56:39] how they look at the open ditches
[1:56:43] shoulders. Um they're designed primarily
[1:56:46] to move traffic through the area as
[1:56:48] quickly as possible and to avoid uh
[1:56:51] intersections and and other things that
[1:56:53] either slow traffic down stop. And um
[1:56:57] the the local mindset is we need access
[1:56:59] to property. We need streets that can
[1:57:02] accommodate more than just cars. Uh we
[1:57:05] need pedestrian safety. The more cars
[1:57:08] and higher speed that they're going, the
[1:57:09] more risk there is to pedestrians. And
[1:57:13] um we need opportunities.
[1:57:17] And when you start to add storm sewers
[1:57:19] and curves and intersections and line
[1:57:23] painting and separated pathways, the
[1:57:25] safety increases and then suddenly the
[1:57:27] traffic speed
[1:57:32] or anyone who's driving out of the
[1:57:34] countryside auto
[1:57:36] bit faster. There's less risk than when
[1:57:39] you're in town and you're surrounded by
[1:57:42] all these other physical features.
[1:57:45] Um so this would the road
[1:57:47] rationalization is is really um a way to
[1:57:52] integrate roads and lanes better because
[1:57:54] it brings that more wholesome picture of
[1:57:56] roads into the planning realm um versus
[1:58:00] looking at it primarily
[1:58:03] well a developer wants to do something
[1:58:05] on a road let's make them their section
[1:58:07] of road fix it up and urbanize it and
[1:58:09] implement some improvements have more
[1:58:12] comprehensive view let's prepare the
[1:58:14] roads so that they are aligned very
[1:58:16] development and automation.
[1:58:21] It is something that involves a lot of
[1:58:23] cost and design and all those things.
[1:58:26] But um you know just bring an integrated
[1:58:30] planning and engineering locally control
[1:58:32] mindset
[1:58:34] and and to that point Steve one of the
[1:58:37] things I don't think it's any surprise
[1:58:39] but and I'm sure others feel the same
[1:58:41] way but one of you know biggest iridence
[1:58:44] that that I've had is that we haven't
[1:58:45] been able to make progress on on solving
[1:58:47] that safety issue along
[1:58:51] Um I mean if if we are able to to
[1:58:53] achieve this have that ownership threat
[1:58:56] to the town setting aside the obvious
[1:59:00] you know budget issues which which
[1:59:02] council will have to deal with. I mean
[1:59:04] just just from a logistical point of
[1:59:06] view and it could be evident to move
[1:59:09] pretty quickly to get that resolved
[1:59:11] right.
[1:59:12] >> Yeah. as the other thing it enables is
[1:59:15] um well while cost is one of the biggest
[1:59:17] challenges with that is that it's a
[1:59:19] different view of what grow standard
[1:59:21] should be and then actually enables
[1:59:23] growth related
[1:59:25] right now
[1:59:28] asset you don't really mean to collect
[1:59:31] development charges or build it into
[1:59:33] your uh capital
[1:59:35] you're rely on
[1:59:38] municipal government to do that that
[1:59:41] then links it to countywide development.
[1:59:48] So it definitely brings more opportunity
[1:59:51] to do it sooner and resource funding for
[1:59:57] more.
[1:59:58] >> Yeah.
[1:59:59] The only thought I had relative to that
[2:00:02] is as Denise mentioned the sort of you
[2:00:05] know wholesome countywide broke
[2:00:08] rationalization project has kind of been
[2:00:10] put on ice for a while. Um, and there's
[2:00:13] a lot of issues at play there, but I
[2:00:16] still think that something like this
[2:00:18] could make happen
[2:00:20] regardless of what goes on with the rest
[2:00:22] of that that project. So, um, but I I
[2:00:25] think having a formal motion where
[2:00:26] council's blessing that transfer of
[2:00:28] ownership
[2:00:29] >> allows, you know, those of us who are
[2:00:32] representatives at the county table to
[2:00:34] say, "Okay, well, you know, let's let's
[2:00:35] [clears throat] figure this out and make
[2:00:36] it happen.
[2:00:39] Any
[2:00:43] other questions on this? Sorry, I didn't
[2:00:45] know if your hand is off. Oh, it
[2:00:46] >> is now.
[2:00:49] >> Um, so I see in the list of areas that
[2:00:52] you've got like those floppy bullards.
[2:00:54] >> We like the floppy bullards.
[2:00:56] >> You guys like them,
[2:00:57] >> but they don't slow traffic.
[2:00:59] >> They do.
[2:01:00] >> They don't.
[2:01:00] >> We have to feed things to show us.
[2:01:02] >> Well, I was
[2:01:04] >> You were speeding. I mean,
[2:01:08] >> I just happened to be in the area
[2:01:12] and
[2:01:14] First Avenue
[2:01:16] where I was that day, they were not
[2:01:19] slowing. And it was I was to the point
[2:01:23] where I said, "Okay, I got to get out of
[2:01:24] here because something's going to
[2:01:25] happen. There's going to be an accident
[2:01:26] because it was so fast."
[2:01:28] So I I find in Greenwood or Phil Park,
[2:01:32] sorry, where I live, uh, they ain't
[2:01:35] slowing anybody down that area that I
[2:01:37] can see. So
[2:01:41] >> worship
[2:01:42] been there myself have noticed that some
[2:01:44] people they just won't slow down
[2:01:46] anyways. Some of the flexible rollers
[2:01:48] have taken a beating.
[2:01:49] >> Yeah, I've seen that, too.
[2:01:51] >> They don't care about their vehicle.
[2:01:52] They're just going to pop back up. But
[2:01:55] it it does slow a lot of people down and
[2:01:58] it just narrows the road. Um it throws
[2:02:02] off their perception of others where it
[2:02:04] just forces them to slow me down.
[2:02:07] >> I I I get that. But there's still a lot
[2:02:10] that figured it out and especially I'm
[2:02:14] gonna say probably 16, 17, 18, 19, 20
[2:02:18] years old that figured out how to get
[2:02:21] there quickly through that. Uh there is
[2:02:25] a federal park lane. There are
[2:02:28] recommendations in here for other
[2:02:30] measures to uh elevated uh intersections
[2:02:33] as well as the street crossings, that
[2:02:35] sort of thing, especially in the school
[2:02:37] area. Well, I I think we're putting more
[2:02:40] speed fun secions in than we are the
[2:02:43] other ones, which I think is good.
[2:02:45] >> It's just I just know that I when I'm in the streets, especially in
[2:02:51] those areas, they're not I don't see it
[2:02:55] slowing down with the bigger vehicles.
[2:02:58] Yes. So, the guys with the F-150s and
[2:03:00] the and that kind of truck,
[2:03:02] >> they're slowing down. I was going to say
[2:03:04] I mean I know myself driving through it
[2:03:06] definitely slows me down because there
[2:03:08] isn't an awful lot of room there's not
[2:03:10] much small vehicle yeah
[2:03:13] >> take that on your advice
[2:03:16] and if there's flexibility with respect
[2:03:18] to projects on what streets streets
[2:03:21] particular then we
[2:03:26] » I like to see that there was less
[2:03:27] >> we know we know that the um the sea
[2:03:30] cushion because there's there's how
[2:03:33] they're situated. you have no choice but
[2:03:36] >> like you have to slow down and you took
[2:03:39] that as a serious a serious tool because
[2:03:41] the council has told us that you
[2:03:43] consistently are concerned about the
[2:03:45] speed of let alone the fact that there
[2:03:49] so we can through Steve's team we can re
[2:03:52] reconsider some of those roads and if
[2:03:56] the next project phase allows us to the
[2:03:58] 2027
[2:04:00] um undertaking and including when we get
[2:04:02] more of our ASC
[2:04:04] covered. As Carrie said, you know, this
[2:04:05] is the projected amount. It doesn't mean
[2:04:07] all of that will be covered. You're
[2:04:09] pretty sure what essential is because if
[2:04:11] you don't pay, your ability to get your
[2:04:13] plate renewed is also so there is
[2:04:17] there's there may be a timing issue, but
[2:04:19] usually at the end of that time, there
[2:04:20] will be some revenue that will support.
[2:04:23] [snorts]
[2:04:24] >> So, okay. So, we we can look at some of
[2:04:27] those things and whether we need to
[2:04:28] rejoice.
[2:04:31] Yes,
[2:04:31] >> that's the other thing about that. And
[2:04:33] we also have to be aware of
[2:04:36] we know fire was fine about the island
[2:04:38] because they said they go around
[2:04:40] anything and we also were aware of what
[2:04:43] we didn't want to impact
[2:04:45] our our ability to do snow maintenance
[2:04:47] particularly on roads where we have a
[2:04:49] lot of on street parking seasonally even
[2:04:51] though we have snow before delayed on
[2:04:54] street parking.
[2:04:55] >> Yes,
[2:04:59] » I will be here for that.
[2:05:03] stay on it. [laughter]
[2:05:05] >> So I if I if mayor will do when he reads
[2:05:08] the recommendation literally read out
[2:05:10] the streets for the speed bumps the
[2:05:12] speed cushions which were um that would
[2:05:15] be appreciated
[2:05:16] >> and and the speed cushions you said a
[2:05:18] couple of times are permanent. So yeah,
[2:05:22] so Jim like I [clears throat] know
[2:05:25] initially there was some concerns about
[2:05:28] snow plowing and everything else that
[2:05:30] but okay
[2:05:32] worship once
[2:05:34] there.
[2:05:35] >> Yeah,
[2:05:37] >> you got worn down.
[2:05:39] >> Just wanted to sorry just wanted to add
[2:05:41] that I had a good conversation with man
[2:05:44] who's on char
[2:05:47] and uh highly
[2:05:51] recommending anything we can do to slow
[2:05:54] traffic down
[2:05:56] zero. So I'll get that to September as
[2:06:01] well.
[2:06:03] >> I can. Excellent. Okay. Well, at the
[2:06:06] CEO's request, I will read out the
[2:06:08] recommendation of all the form and for
[2:06:12] you resolve the council receive his
[2:06:13] report CAO 2026-03
[2:06:16] regarding traffic calming strategy for
[2:06:18] information and council approves the
[2:06:20] following locations for permanent speed
[2:06:23] cushions.
[2:06:24] [clears throat] Nishnab Drive, Red Elm
[2:06:27] Road to Highway 24,
[2:06:29] five speed cushions. Berry Street, Phil
[2:06:32] Park Lane to Greenwood Street, five
[2:06:34] speed cushions, Phil Park Lane, Berry
[2:06:37] Street to Warden Street, four speed
[2:06:39] cushions, Greenwood Street, Main Street
[2:06:41] East to Phil Park Lane, 10 speed
[2:06:44] cushions. And Simon Street from Victoria
[2:06:47] Street to Main Street East, 10 speed
[2:06:49] cushions. And that a road safety
[2:06:52] initiative fund funding application be
[2:06:54] submitted by the town of Shelurn to
[2:06:55] implement traffic calming measures. And
[2:06:58] that my favorite that town of Shelurn
[2:07:01] requests the county of Duffren as part
[2:07:02] of the county's road rationalization
[2:07:04] project also review the transfer of
[2:07:06] ownership to the town of Shelurn of road
[2:07:08] sections listed better fully support the
[2:07:10] town's commitment to complete streets
[2:07:12] pedestrian and cyclist safety as well as
[2:07:15] the town's planning and development.
[2:07:16] Those sections are County Road 124 from
[2:07:19] the intersection at Highway 89 124
[2:07:22] Northway,
[2:07:24] County Road 11 from the intersection at
[2:07:26] Highway 8924 south to side road 30 and
[2:07:30] side road 30 from second line to
[2:07:36] second that That's your sample.
[2:07:43] » Okay.
[2:07:44] >> Not that I would
[2:07:46] [laughter]
[2:07:47] >> just
[2:07:49] for
[2:07:52] » all right. All in favor.
[2:07:55] Okay. Thank you. Thanks, Steve. Thanks,
[2:07:59] guys.
[2:08:03] » All right.
[2:08:04] You guys are sticking around for the
[2:08:05] next one, I assume, too. Next report is
[2:08:09] also from our CEO
[2:08:11] regarding the Shelurn library board
[2:08:13] structure and governance.
[2:08:15] >> Thanks very much Jennifer.
[2:08:20] So this report is the next ph of the
[2:08:23] review this
[2:08:26] last reported back and all of the news
[2:08:28] report linkages there. I don't want to
[2:08:30] have to take us back to every report but
[2:08:32] I will try to highlight some of the
[2:08:34] connections between this report. So what
[2:08:37] we had reviewed is the library
[2:08:38] governance structure and the legislative
[2:08:40] authority for the board and whether or
[2:08:42] not it was a unique library discovered
[2:08:46] that we don't believe it is. What we're
[2:08:48] trying to solidify and find is how did this unique structure come where
[2:08:53] there are representatives appointed by
[2:08:55] other municipalities on the shel public
[2:08:57] library. We compare that to the trend or
[2:09:01] I should say the trend of tradition
[2:09:02] where other municipalities are
[2:09:05] exclusively that municipality is the
[2:09:07] council of that municipality is the
[2:09:08] appointing through the process whether
[2:09:11] or not that representative from another
[2:09:13] municipality like is the case in New
[2:09:15] where they have service areas within the
[2:09:17] municipality that are authorized to have
[2:09:19] a rep but is appointed by them. We also
[2:09:22] compared in the report how the town of
[2:09:25] Orangeville's public library is a
[2:09:27] regional library that provides service
[2:09:28] to many other communities that that are
[2:09:31] surrounding them, but their board is
[2:09:32] exclusively represented by the town of
[2:09:35] Orangeville residents of the town of
[2:09:36] Orangeville.
[2:09:38] So the report has sort of gone through
[2:09:41] that history. Um we [clears throat]
[2:09:42] looked at a number of different
[2:09:44] scenarios with respect to governance and
[2:09:48] provided the composition option. So the
[2:09:50] first option which really in fairness is
[2:09:52] not an option um because it's
[2:09:54] inconsistent with the library the
[2:09:56] libraries act and the authority under
[2:09:58] which the representation is supposed to
[2:09:59] be comprised and we did note that in
[2:10:01] previous reports that not only did it
[2:10:04] resemble more of a union library in
[2:10:05] terms of functionality and
[2:10:07] representation but you're not supposed
[2:10:09] to have that many elected officials on a
[2:10:12] board because that is outweighing the
[2:10:14] number of residential records. So
[2:10:16] theoretically status quo or option one
[2:10:19] is not an option. It would be an
[2:10:21] inconsistency with the continuation of
[2:10:23] what is inconsistent. Doesn't make a lot
[2:10:25] of sense but um so what we also report
[2:10:29] uh highlighted in the report which I
[2:10:30] know council has repeatedly asked staff
[2:10:32] about is the budgetary alignment and
[2:10:36] that about 56% is paid by the town of
[2:10:38] Shelurn and the rest of that balance is
[2:10:41] paid by the other four municipalities
[2:10:42] that are represented on the port. What
[2:10:44] also changed in 2026 under council with
[2:10:47] council approval and I know CEO
[2:10:49] referenced it is we developed anou with
[2:10:52] respect to property and facility
[2:10:53] building whereby the transfer of those
[2:10:56] capital projects or maintenance related
[2:10:59] costs under asset were almost
[2:11:01] exclusively becoming a function and
[2:11:04] budgetary issue for the ten shelter. We
[2:11:06] established through director of
[2:11:08] financial services on that team that we
[2:11:10] have a new reserve. It started at 50,000
[2:11:13] and we continue to contribute that
[2:11:15] annually plus pay the capital. So in the
[2:11:18] analysis that is primarily about the
[2:11:21] structure and based on the fact that
[2:11:24] current structure is not something that
[2:11:26] we recognize was formalized that that
[2:11:28] formalization is critical to the
[2:11:30] recognition of the structure
[2:11:32] legislatively. It's also critically
[2:11:35] responsible for the town of Shelbert to
[2:11:37] have an authority to do the appointment
[2:11:40] that the structure that we've
[2:11:41] recommended is option two at this time.
[2:11:45] What that is looking at is a hybrid.
[2:11:48] Option three is not a hybrid. Option
[2:11:50] three is the norm for the most part. But
[2:11:53] option two would correct the over
[2:11:55] representation of elected officials. It
[2:11:58] would position the authority of the town
[2:12:01] of Shelurn Council to appoint to the
[2:12:04] library through the town appointment
[2:12:06] process, but would provide
[2:12:09] representation opportunity for those
[2:12:11] municipalities that are serviced by the
[2:12:13] Shelurn Public Library as partners or
[2:12:16] through agreements or alternatively
[2:12:19] through non-resident fees if that became
[2:12:21] supplement or fallback that they would
[2:12:23] have a resident representation on the
[2:12:26] board.
[2:12:27] where that resident representation was
[2:12:29] not applied for or determined to be
[2:12:32] through the town of Shel Council
[2:12:34] authority that positional or that
[2:12:38] representation would be defaulted to the
[2:12:41] town shel residential the other option
[2:12:44] is that you wouldn't fill all nine
[2:12:46] [clears throat] up to seven so [snorts]
[2:12:49] and then I said option three is where
[2:12:51] you would have quite a drastic change
[2:12:53] and that the representation on the board
[2:12:55] would be solely limited to two members
[2:12:58] of Shelurn Council up to and then
[2:13:00] residential representatives again solely
[2:13:03] and exclusively managed and appointed
[2:13:05] with the authority of Shelurn Castle.
[2:13:09] Option two is predicated on two
[2:13:11] assumptions.
[2:13:13] While theou is addressed, the
[2:13:15] operational capital should call off the
[2:13:18] capital cost being the exclusive
[2:13:21] function of the town of Shelurn going
[2:13:23] forward almost exclusively.
[2:13:25] There is an assumption under that model
[2:13:28] option two that the proportional
[2:13:30] budgetary structure would remain. So if
[2:13:35] municipality ABC was paying XYZ right
[2:13:39] now, they would continue to pay that
[2:13:40] proportional amount to the budget and by
[2:13:42] virtue of making that commitment, they
[2:13:44] would have representation of a of a
[2:13:46] residential rep on the board to make
[2:13:48] decisions about board functioning and
[2:13:51] operational decisions and all the great
[2:13:53] program.
[2:13:55] It is also assumed that if you did not
[2:13:57] participate and continue past December
[2:14:00] 30 of 2026, you would default to the
[2:14:03] non-resident.
[2:14:05] So there's two things that could come of
[2:14:07] that by the that that municipality no
[2:14:10] longer participating in the cost sharing
[2:14:13] proportional model for the budgetary on
[2:14:16] they their residents would default to
[2:14:18] the non-resident fee and currently the
[2:14:20] non-resident fee for Shel Public Library
[2:14:22] is under $20. We've included in the list
[2:14:26] what the summary of other municipalities
[2:14:28] in Ontario were charging. It ranges from
[2:14:30] Owens being 500 to some being 30. So
[2:14:34] that would be how how the governance
[2:14:38] would have to be structured in order for
[2:14:40] this to make sense. You can't not fund
[2:14:45] the activity in order to achieve
[2:14:47] representation.
[2:14:49] So the finances could go a number of
[2:14:53] ways. We we accommodated that in terms
[2:14:55] of the estimate at a very high level. So
[2:14:58] if certain municipalities decided that
[2:15:01] we no longer because of the new
[2:15:02] structure that is being recommended wish
[2:15:05] to participate on the board, their
[2:15:07] service agreement would continue based
[2:15:09] on an allocation. Or alternatively,
[2:15:12] every time a resident that is from that
[2:15:15] municipality use the library under the
[2:15:18] current format where you have to have a
[2:15:20] library card for take off the books, not
[2:15:22] use the programs, they would be levy the
[2:15:25] cost. So we know that there could be a
[2:15:28] shift on top of what the CEO has told us
[2:15:31] in terms of the hope with their budget
[2:15:33] just in terms of a base amount that
[2:15:36] Shelurn may have to pay with this
[2:15:39] adjustment. So we're not saying that
[2:15:41] this is revenue neutral. We are saying
[2:15:43] that there potentially might be an
[2:15:45] increase to the town of Shelurn, but
[2:15:47] that certainly is an outcome that is the
[2:15:51] result of a change in structure that support.
[2:15:55] So we're not I guess we're not naive
[2:15:56] that change is not change is difficult
[2:16:00] and we know that this is not necessarily
[2:16:05] a way that everybody would potentially
[2:16:07] like to see. But that's why staff would
[2:16:09] look at a hybrid. And so really your
[2:16:12] options option one is not an option. So
[2:16:14] you have option two and three and we
[2:16:15] recommended as a balanced hybrid in the
[2:16:17] in transition and it could potentially
[2:16:19] be a pilot. We didn't put that on there
[2:16:22] but I I believe that the authority of
[2:16:25] Shelurn Council would mean if it wasn't
[2:16:27] working you could tweak it accordingly
[2:16:30] with with a couple of years of that's
[2:16:32] really the overview. um any procedural
[2:16:35] things with respect to legislative
[2:16:38] flying refer to Jennifer on that and we
[2:16:41] do have our library CEO still with us um
[2:16:44] and I know that her her background has
[2:16:46] been working with an organization path
[2:16:48] where the board is solely represented by
[2:16:50] that town um municipal and elected
[2:16:53] official that that's the heart of it and
[2:16:56] the recommendation is good thank you
[2:17:00] questions comments
[2:17:04] This This one's tricky now because I was
[2:17:06] all for potentially recommending to go
[2:17:09] with the third option,
[2:17:12] [sighs and gasps] but I'm worried about
[2:17:14] potential cost increases, especially
[2:17:17] because as we heard, we already are
[2:17:20] potentially going to be reviewing
[2:17:23] additional costs. So
[2:17:28] I'm just right now because if they get
[2:17:30] angry that we've decided to adopt,
[2:17:35] you know, a model that almost [snorts]
[2:17:37] every other uh library board follows,
[2:17:41] it's still such a drastic change that
[2:17:43] they might say, "Fine, we're out of
[2:17:44] here." And I get it. They're going to
[2:17:46] have to pay, you know, the residents
[2:17:48] will then have to pay or or we will have
[2:17:49] to charge the municipality or however
[2:17:51] that's going to go the non-resident fee.
[2:17:53] But I'm not I just don't know if that
[2:17:56] would
[2:17:58] equate what they currently pay to to
[2:18:02] help support the function of the
[2:18:04] library, right? Like you know because
[2:18:06] some people may be like, "Okay, fine.
[2:18:08] Then I don't want the library card at
[2:18:09] all." So then we're not receiving as
[2:18:11] many um non-resident fees and then the
[2:18:15] whole of what they they currently
[2:18:17] contribute goes down drastically as
[2:18:19] well, which then means shining has to
[2:18:21] increase. So I'm a little down now torn.
[2:18:26] >> My thought would be that option two is probably the best one at this point.
[2:18:33] Denise said a couple of dimension
[2:18:34] changes. We all know that
[2:18:39] course quite a bit of change in the last
[2:18:42] four years. Sometimes that has to be
[2:18:43] done a little more gradually but
[2:18:47] uh but but I think option two does a
[2:18:48] couple of things. It gets us moving in
[2:18:50] the right direction.
[2:18:52] But it also, you know, kind of gives a
[2:18:55] nod to the tradition that we've had
[2:18:57] there in terms of, you know,
[2:18:59] contribution, cooperation with those
[2:19:02] other partners. So I I'm I'm most
[2:19:05] comfortable with what I can do.
[2:19:07] >> Um because it's not a complete 18 pivot
[2:19:09] from where we are, but it gets us on the
[2:19:12] right path.
[2:19:14] >> I would prefer if if we do choose option
[2:19:16] two that we definitely highlight as a
[2:19:19] pilot.
[2:19:20] I I think we need some time to see if it
[2:19:23] works and we need to be able to have an
[2:19:25] out adjusted
[2:19:28] >> and I think Jennifer correct me if I'm
[2:19:30] wrong. I think children council today
[2:19:34] would have that
[2:19:37] by changing
[2:19:41] it doesn't stop the other councils not
[2:19:46] [snorts] only they've chosen as far as
[2:19:49] council to be res representative that
[2:19:52] it's applying
[2:19:55] >> right [snorts] they if they're a
[2:19:57] resident of the
[2:19:58] >> township they can apply
[2:20:01] Yeah. Yeah.
[2:20:06] » So I know that it's two members assigned
[2:20:08] by Shelurn and then there's
[2:20:10] representatives from each municipalities
[2:20:12] fill up the rest of the seats. Doesn't
[2:20:14] stop them
[2:20:17] representative. We're going to put an
[2:20:19] application in this person's name.
[2:20:21] Whether they're chosen that's different,
[2:20:24] >> right?
[2:20:25] when you when you look at costs
[2:20:27] like even with you know option two the
[2:20:29] municipalities I think the bigger
[2:20:31] concern is going to be that this group
[2:20:34] of people are going to bind them to a
[2:20:35] budget they have no control
[2:20:38] >> right
[2:20:39] >> that that's the reality
[2:20:41] >> you know regardless of option you know
[2:20:44] two or three it's the same
[2:20:47] not completely elimin you just accept it
[2:20:50] for what it is
[2:20:51] >> but you know from what was presented
[2:20:53] tonight by It's it's pretty clear that
[2:20:56] there's a a return on investment that
[2:20:58] you many have for years not necessarily
[2:21:02] accepted or realized.
[2:21:05] So
[2:21:07] I think option two gives you the the
[2:21:10] medium ground and you know if it doesn't
[2:21:13] work you still have option three after.
[2:21:16] >> Yeah. Yeah. And that was my my torn
[2:21:18] between the two as well because I don't want to be that municipality,
[2:21:24] you know, like we need to have good
[2:21:27] neighbors, right? Like we need to be a
[2:21:29] good neighbor. So I don't want to just,
[2:21:32] you know, say too bad contribute to the
[2:21:34] library, but you don't get any say. So
[2:21:36] even at that, even if I went with option
[2:21:38] three, I would say, is there a way to
[2:21:39] create some form of an advisory where
[2:21:42] the other municipalities could once a
[2:21:44] year or something like that have a, you
[2:21:47] know, a conversation with the CEO or the
[2:21:49] CEO and, you know, bring their concerns
[2:21:52] or their questions or whatever. So it's
[2:21:54] not like I wanted it just like by you
[2:21:56] know what I mean, but it's just
[2:21:58] >> Yeah, exactly. Right. Like just comment.
[2:22:01] But it's it's just for me it's Shelurn
[2:22:03] contributes so much that it's hard when
[2:22:06] you're looking budgetarywise or whatnot
[2:22:09] to have
[2:22:11] the other municipalities.
[2:22:13] Again, I want their say, but
[2:22:16] I don't know, maybe not as much say, you
[2:22:18] know what I mean?
[2:22:19] >> They saying like there's something for
[2:22:20] them to ask or comment on or there still
[2:22:23] is a system in place that that exists.
[2:22:26] >> Yeah.
[2:22:26] like the library is there to take
[2:22:29] whatever questions that need to be.
[2:22:31] >> Yeah.
[2:22:32] >> And remember there was
[2:22:35] without mentioning which but there was
[2:22:37] municipalities that said we don't want
[2:22:39] to put towards capital.
[2:22:40] >> Yes.
[2:22:41] >> We we're out of the capital.
[2:22:42] >> Yes.
[2:22:43] >> Well, that's not growing the base.
[2:22:45] That's not growing what needs to be
[2:22:47] done.
[2:22:48] >> Yeah.
[2:22:48] >> So, you know, I think they've already
[2:22:50] said their piece. This is we're not
[2:22:52] willing to do this. So somebody has to
[2:22:54] and this represents the change of what
[2:22:56] we have to do.
[2:22:57] >> Yeah. Yeah. Because I think that was my main concern with theou that we
[2:23:01] created, right? Because I'm like what I
[2:23:03] don't understand is you want now Shelurn
[2:23:05] and Shelurn residents to to spend 100%
[2:23:07] of the capital cost but and I get it.
[2:23:10] you're contributing but your you know
[2:23:13] your your people are coming in and
[2:23:15] they're using the elevator and they're
[2:23:17] going to the bathroom and they're
[2:23:17] flushing the toilet and they're you know
[2:23:19] so there are things that they are using
[2:23:22] that you know your your current
[2:23:25] contributing amount is not now going to
[2:23:29] necessarily cover right you're you're
[2:23:31] going to be covering more the
[2:23:32] operational part of it and so that was
[2:23:35] my my big hangup on BMW [snorts] was I
[2:23:40] was like it's kind of not fair that you
[2:23:42] guys still get to come in and again use
[2:23:44] our elevator and use our you know
[2:23:46] facility as a whole but aren't now
[2:23:49] necessarily contributing to the wear and
[2:23:52] tear that your people are going to still
[2:23:55] put on the library right you're putting
[2:23:57] that on shelter
[2:23:59] can't look at it that way because you've
[2:24:01] got look at all our parks
[2:24:04] >> millions of dollar parks and e right so
[2:24:08] pay back on those. So
[2:24:09] >> that's true.
[2:24:10] >> You splash that.
[2:24:11] >> Exactly. So,
[2:24:13] >> I know. I guess it was just one thing
[2:24:14] that I was like,
[2:24:15] >> you just
[2:24:15] >> it's one more thing that, you know,
[2:24:19] >> Shelurn as a whole, people who live here
[2:24:21] who pay municipal taxes have to kind of
[2:24:23] fund while there's a benefit to the
[2:24:26] municipalities around us that they don't
[2:24:28] have to, right? And I was just like, so
[2:24:31] >> hopefully when they're here using the
[2:24:32] library or the parks, they're spending
[2:24:34] money to Oh, yeah.
[2:24:35] >> supporting our local support, right? And
[2:24:38] I see so I see both sides of it but
[2:24:40] sometimes I just get a little frustrated
[2:24:41] and then you know assuming other
[2:24:43] probably shelter do too where they're
[2:24:45] like why will we have to always be the
[2:24:47] one paying for everything right so yeah
[2:24:51] so really the heart of the process that
[2:24:53] we descended to was strictly
[2:24:57] >> it recognized a structure that wasn't
[2:25:01] >> yes
[2:25:02] >> and that because of that review
[2:25:05] correction was required because it was
[2:25:07] not legislated in compant with how a
[2:25:10] board is structured and as we said is
[2:25:13] not a union public library and it
[2:25:15] usually is a union public library that
[2:25:18] word union public library is usually on
[2:25:20] the building
[2:25:21] >> right so we've gone through all that we
[2:25:22] exhausted that and the reason we're here
[2:25:24] and we sort of stripped out the
[2:25:27] inequities and some of the other things
[2:25:28] we recognize that you know theou was
[2:25:30] probably the start of this analysis
[2:25:32] moving forward but
[2:25:36] you know there there currently Is a lot
[2:25:38] of review being undertaken by our
[2:25:41] municipal neighbors particularly to the
[2:25:43] south of us regarding frameworks equity
[2:25:47] and taxation where one municipality's
[2:25:50] regional approach to provision of
[2:25:53] service is being heavily subsidized by
[2:25:55] that local taxpayer and that's there's
[2:25:57] no that and that imbalance is is is
[2:26:00] common in smaller particular so to the
[2:26:03] parks there's a great issue to other
[2:26:06] facilities ities where there's an
[2:26:08] imbalance and say the non-resident fee
[2:26:10] is is minuscule in terms of even
[2:26:13] representing cover recoverable. Yeah.
[2:26:16] All of those things hopefully in the
[2:26:18] future need to be addressed with service
[2:26:20] deliver as opposed to like highle
[2:26:24] statements without the data to support
[2:26:25] what that subsidy is and how those
[2:26:28] operational facilities need to be
[2:26:29] supported or not and then
[2:26:31] justifications. That's all part of
[2:26:33] transparency and accountability and I
[2:26:35] see that you know there's going to be
[2:26:36] more service areas that not want to
[2:26:39] because the scarcity becomes the reality
[2:26:42] which is becoming more so every day for
[2:26:44] us with the lack of DCS um we're going
[2:26:46] to have to start and I think somebody or
[2:26:48] somebody made a comment about the
[2:26:50] efficiencies
[2:26:52] that come through systems and those
[2:26:54] aren't painful they are not punitive
[2:26:57] they are simply productive and they're
[2:26:59] they put a lens on things that have
[2:27:00] never been lensed
[2:27:02] And you find that you know the status
[2:27:04] quo or the way we've done things there's
[2:27:06] opportunity to make change.
[2:27:09] >> So I don't want to make this about I
[2:27:10] know I said this is difficult. There's
[2:27:12] change but it's a required change.
[2:27:14] >> Yeah. And it's been it's been I think
[2:27:16] now
[2:27:18] 2018 when we first dove into this,
[2:27:21] right? And it's taken that week. Yeah.
[2:27:24] >> Yeah. And and not not to say what I said
[2:27:26] before. In my mind, option two gets us
[2:27:30] to in terms of that compliance and that
[2:27:32] necessary change with the least amount
[2:27:34] of disruption for now.
[2:27:38] Well,
[2:27:40] you answered both of my questions in
[2:27:42] your speech.
[2:27:45] » Yes. But but I I agree option two is
[2:27:49] probably our best bet to get to as long
[2:27:51] as down the road we look at all the
[2:27:53] serviceables and everything that go
[2:27:55] along with it to make sure that
[2:27:57] >> how we fund it gets funded the right
[2:28:00] way. You know what I mean? So if if
[2:28:04] they decide everybody decides they're
[2:28:06] backing out and it's 100% shelter, then
[2:28:09] how do we fund all this? We
[2:28:11] strategically we have to start looking
[2:28:13] at how
[2:28:14] out of town fees are applied and what
[2:28:17] they're applied to and what they're
[2:28:18] applied on and all that kind of stuff.
[2:28:20] So as long as all that's in here, I'm
[2:28:22] okay, too.
[2:28:23] >> Yeah. So, I mean, I know Shannon
[2:28:26] addressed it, but the collaboration
[2:28:29] since she's joined the team with county
[2:28:31] shelter staff has been like 7,000%.
[2:28:37] There's such a connection between our
[2:28:39] recreation development, our events
[2:28:42] program staff, our communication staff
[2:28:45] um that that energy with respect to
[2:28:47] sharing of information which is only but
[2:28:49] I have a feeling some of that is
[2:28:50] positive because the that outreach is
[2:28:52] now reaching a larger audience. So maybe
[2:28:54] some of the membership is is a result of
[2:28:56] that community connections, your
[2:28:59] presence at events, our sharing of this
[2:29:01] information or our social media. That's
[2:29:03] all positive. And in many ways, as we've
[2:29:06] talked, um there may be things in our
[2:29:08] recreation plan, for example, that we
[2:29:11] won't need to do because we focused on a
[2:29:13] dorm. We're focused on this because with
[2:29:16] this partner, there's a better
[2:29:17] symbiosis.
[2:29:19] Is that the correct word? in terms of
[2:29:21] that non-file and that lack of siloing
[2:29:24] has certainly been a benefit to the
[2:29:27] community.
[2:29:27] >> Yeah. And I think we're going to
[2:29:29] continue to drive that kind of
[2:29:31] relationship and partnership in
[2:29:32] everything we do. and the awareness of
[2:29:34] what they they provide, how well that's
[2:29:37] received for the community, um is
[2:29:39] something that in the case of a funding
[2:29:41] envelope gap, we would have to adjust.
[2:29:45] >> I think the top
[2:29:49] want to make a motion counc
[2:29:53] [clears throat]
[2:29:56] that would be Mayor Hall. All right. So,
[2:29:59] the motion will be to receive the report
[2:30:00] and that option two uh which we've
[2:30:03] discussed at length be adopted and that
[2:30:06] all representative serving on the
[2:30:07] Shelurn Public Library for the next term
[2:30:09] of Shelurn public library board
[2:30:10] commencing around January 1st 27 be
[2:30:13] directly appointed by the town of
[2:30:14] Shelurn Council. town's committee and
[2:30:16] board appointment process and that an
[2:30:19] establishing bylaw for Shelurn public
[2:30:21] library board be prepared by town staff
[2:30:24] for the consideration and approval of
[2:30:26] council by the end of September 26. All
[2:30:31] in favor
[2:30:33] it's carried. Okay, good. Thank you.
[2:30:36] Good discussion.
[2:30:38] All right. And the last item is a bylaw
[2:30:42] um for the town to execute an agreement
[2:30:45] between the town and integrated
[2:30:47] maintenance and operation services inc
[2:30:49] which is the annual agreement that we
[2:30:52] enter into
[2:30:57] there. Any questions on that one?
[2:30:59] >> Yes. Pretty straightforward.
[2:31:01] >> Do it every year.
[2:31:03] >> Yeah.
[2:31:03] >> Motion to that
[2:31:07] >> by Wagner. Seconded by sample. All in
[2:31:09] favor? It's carried. All right. So, we
[2:31:12] do have one notice of motion
[2:31:16] from councelor Wagner.
[2:31:19] We don't want to consider that in the
[2:31:21] next meeting.
[2:31:21] >> Uh, I don't know what's the procedure
[2:31:23] for that. Did I submit it in time where
[2:31:26] it can be voted on tonight or do we have
[2:31:28] to
[2:31:30] pre
[2:31:35] otherwise?
[2:31:36] >> Okay. Yeah. I mean, it's whatever you
[2:31:37] guys want to do. It's it's it's kind of
[2:31:40] it's not anything super sensitive,
[2:31:42] right? Like, it's not where I feel like
[2:31:43] you guys would need like a couple weeks
[2:31:45] to ponder over it, but if you need to,
[2:31:47] I'm okay with that, too,
[2:31:48] >> cuz I'm your
[2:31:51] I've been an advocate to say that if you
[2:31:54] submit a motion, we should have the time
[2:31:58] needed to review it, right? But with
[2:32:00] this one, it's pretty it's not anything
[2:32:04] crazy. You know what I mean?
[2:32:05] >> I'm fine. So yeah, is there any
[2:32:07] objection to considering it tonight?
[2:32:10] >> Okay.
[2:32:10] >> No, there we go.
[2:32:13] >> Is there a seconder then for councelor
[2:32:15] Wagner's [clears throat] motion?
[2:32:17] >> Council
[2:32:20] and I'll just briefly sort of speak to
[2:32:22] it. I mean it, you know, obviously it's
[2:32:23] a little bit lengthy. I don't really
[2:32:25] think I have to read the whole thing.
[2:32:26] People can read it. Um but it it's just
[2:32:28] for the fact that um you know we're
[2:32:30] growing and with our growing town, we
[2:32:34] need diagnostic services and and things
[2:32:36] of that nature and you know it's great
[2:32:37] that we're getting a new um office
[2:32:39] that's opening up with um you know bone
[2:32:42] density x-rays, ultrasounds, things like
[2:32:44] that. Uh so to support that um you know
[2:32:47] we used to when we were a smaller town
[2:32:51] have life labs um operating from I think
[2:32:54] it was 8:00 in the morning until 2:00 in
[2:32:55] the afternoon and then all of a sudden
[2:32:57] they just decided I guess it wasn't as
[2:32:59] busy as they thought it was going to be
[2:33:00] and they removed 2 hours. So um I put it
[2:33:04] on myself to be like okay let me just
[2:33:06] see if I can email somebody and and ask
[2:33:08] how do I try to advocate to get some
[2:33:10] hours back. Uh I spoke with Claudette
[2:33:13] and uh she's our sort of regional um
[2:33:16] manager I guess you could say and we had
[2:33:18] a little bit of a lengthy sort of
[2:33:19] conversation and and she said to be
[2:33:21] honest she's already been advocating for
[2:33:24] this but what she needed from us um was
[2:33:28] just some formal support right um
[2:33:31] community support having people in the
[2:33:33] community email her to just give them
[2:33:36] their you know concerns over the lack of
[2:33:40] you know extra hours or or you know
[2:33:42] ability to get in. I mean I know myself
[2:33:44] now if I run get in there on a Saturday
[2:33:46] it's crazy like it is packed and before
[2:33:49] I could just kind of walk in 20 minutes
[2:33:51] you sit there and you're out. Uh last
[2:33:53] time I believe I waited almost two
[2:33:55] hours. So um you know uh this is just
[2:33:59] something that she can't make the
[2:34:01] decision on. she has to have statistical
[2:34:03] data that you know from requests and
[2:34:06] things of that nature not only from
[2:34:07] Shelurn but maybe even municipalities
[2:34:09] around us because we all know that the
[2:34:11] municipalities around us are coming in
[2:34:13] to use the life labs. So um you know
[2:34:16] that helps her create a case for her
[2:34:19] bosses which also helps to create a case
[2:34:22] to the province because there's multi
[2:34:24] levels in um you know something as
[2:34:27] simple as adding a few hours.
[2:34:30] So, um, we did also discuss a little bit
[2:34:32] about expansion as well, but the the
[2:34:35] first priority would be to just try to
[2:34:37] get at least to 2:00 back. Um, ideally 4
[2:34:43] or 4:30 and do a full day every day. Um
[2:34:47] so yeah so this is just sort of a formal
[2:34:50] you know we can say the council supports
[2:34:52] this as well if we can share this with
[2:34:54] the municipalities around us and maybe
[2:34:56] have it on their um you know
[2:34:58] communications where they can pull it
[2:35:00] and say hey yeah you know what our
[2:35:02] community uses this life labs and we
[2:35:04] would actually like to support Shelurn
[2:35:06] in their advocacy for extended hours
[2:35:09] >> and and it'll get circulated in the
[2:35:12] something else that maybe on Thursday we
[2:35:14] can just mention to the at least
[2:35:16] immediate surrounding municipalities
[2:35:18] here.
[2:35:19] >> Yeah, that would be wonderful. So, yeah,
[2:35:21] like it's it's nothing crazy, but it's
[2:35:22] just us saying we we want this for our
[2:35:25] community.
[2:35:26] >> Yeah, perfect. Okay,
[2:35:31] good.
[2:35:31] >> Thanks, guys. [snorts]
[2:35:32] >> All right, communications.
[2:35:34] Else you can share. Uh number four and
[2:35:39] number 13.
[2:35:41] four. I had actually put forward an
[2:35:44] emotion on this and uh kind of withdrew
[2:35:47] it because Orangeville loans
[2:35:51] uh passed the motion already. So this
[2:35:54] would just be a motion of support for
[2:35:56] the uh county to undertake in a uh study
[2:36:00] of uh the advantages and disadvantages
[2:36:05] of uh any potential application for a
[2:36:09] data center. um
[2:36:11] just in regard to this consumption of
[2:36:15] water resources, electricity demands,
[2:36:16] municipal servicing, land use, etc. Uh
[2:36:19] so if we can uh get a letter of support
[2:36:23] uh to that motion and uh
[2:36:28] address it at county.
[2:36:29] >> Yeah.
[2:36:30] >> So you'll move motion to support. Is
[2:36:33] there second?
[2:36:35] Okay. Water is important.
[2:36:37] >> All in favor?
[2:36:39] >> Okay, perfect. And third 13
[2:36:43] uh just
[2:36:46] uh it'll be the letter from the
[2:36:48] solicitor general uh informing us that
[2:36:51] uh our 2027 calendar year um
[2:36:58] our costs will be uh could go up as high
[2:37:02] as 11% uh compared to 2026 for
[2:37:06] servicing.
[2:37:08] Uh, and I I just think we need to
[2:37:10] address or at least, you know, be aware
[2:37:13] that we're not in control of necessarily
[2:37:17] coverage of our costs aside from the
[2:37:20] contracts we entered into.
[2:37:22] >> Um, so
[2:37:24] that's a bit of a sticker shock and uh,
[2:37:28] >> and it's something to consider if we
[2:37:30] need an enhancement. We discussed about
[2:37:32] an enhancement being on average around
[2:37:34] $200,000, which is almost 2% of our
[2:37:36] budget. Yeah. So,
[2:37:38] >> oh just just it's just a it's a bit of
[2:37:41] an alarming
[2:37:47] » number
[2:37:48] >> information. I was going to say just an
[2:37:49] alarming information update from our
[2:37:51] solicitor general.
[2:37:52] >> Yeah. [snorts]
[2:37:54] » Okay.
[2:37:55] >> Yep. The highlight. Okay.
[2:37:58] >> For me. Anything else? Anybody?
[2:38:00] >> No.
[2:38:01] >> Okay. A motion then to receive the
[2:38:03] remaining items.
[2:38:05] Sample second by all in favor
[2:38:10] by
[2:38:12] Wagner and
[2:38:15] all.
[2:38:17] in favor and a mot.
[2:38:29] I swear to God, I'm not