All right, I'll call the, I'll call the meeting to order for May 27th and we take a roll call, please.
Commissioner Williams, President, Commissioner Woodward, President, chair, Mayor, and are there two commissioners are absent today.
Great, thank you.
So is there anybody in the audience or on Zoom that wants to address the committee or
communications?
Tara, there are no oral communications.
Okay, great.
To staff, is there anything that staff would like to address?
Yeah, I just wanted to.
Good evening.
Are you acting as chair?
You are chair.
I am the chair.
chair a mirror. I just wanted to remind everybody I did send out an email earlier today that the planning
commissioner training has been postponed from June 1st to Monday October 5th due to lack of
response. A lot of resources go into this and the county felt that it wasn't feasible to do it at
this time. So hopefully y'all can save that date. October 5th same time between 2 and 8 and if you
questions. Let me know. You'll hear more from me as we get closer to it. Great. Thank you.
All right. So we'll move on into the approving the minutes from March 25th,
2026. Are there any comments from my fellow commissioners on the minutes?
All right. Can I have a motion, please?
Can we take a roll call?
Commissioner Williams?
Thanks,
Chair Woodward.
Chair, I'm here.
All right, the minute.
Okay, so the motion passes to approve the minutes of March 25, 26.
All right, so we'll go on to the first action item on the agenda,
which is the end of review of the draft of the five-year Capone Improvement Program.
And with that, staff, do we have a report?
We do.
Good evening again, Chair, I'm here.
I'm sharing me your community development director.
I'm just gonna kick off this item and then cast the torch to Patrick who really is in charge
of all of this work. This is an item that comes before the board annually. We are required
by state law to bring this item to the Planning Commission to ensure that the projects that are
proposed in the Capital Improvement Program are consistent with general plan goals and policies.
So Patrick's gonna do a real quick run through of the projects and then at the end of the meeting
we're hoping to get a motion, find the Capital Improvement Program
consistent with general plan goals and policies.
Great. Thank you, and here's my lovely co-worker Patrick.
Thank you, Sherry, and good evening, chair and commissioners.
Happy to be here tonight to talk about the exciting projects we have planned for the
proposed 2627 fiscal year CIP, and I'll go through them relatively quickly and please
feel free to stop me if there's anything you would like any more detail on.
I'll just give a quick overview of how our CIP is broken up just so that the order of
the list here may make a little bit more sense to everyone and then we can start going through
the slide.
So generally in our CIP we have a couple of ongoing programs, the bike and PED Improvement
program, open space management program, pavement maintenance and rehabilitation program, storm drain maintenance and rehabilitation program, and lastly basically all other capital improvement projects that don't fit in or fit under an annual program.
And most of the projects that are covered under the first four programs that I describe
are ongoing efforts, whether it's ongoing maintenance efforts or improvement efforts for our existing infrastructure.
Some of these projects that I'll go over tonight were approved in the previous fiscal year CIP, but were not constructed due to time constraints or other
logistical, logistical challenges.
So with that, we'll go through the slides and I'll
go through each project.
Thank you, Sherry.
And in the staff report, David Issue prepared this.
He indicated which general plan goals and policies each
project addressed.
And the other thing, if you can go back really quickly.
So I talked about the programs.
And if any of you ever take a look at the CIP, this is one thing
And sometimes confuse people where the way the budget has historically been set up, it's
in three categories in terms of funding, and I know we're not getting into that to
in-depth tonight, but they're looked at a street, drainage, and community, and miscellaneous
projects.
And that's traditionally the way that we've organized the projects in the budget.
So I'll go into that a little bit more once we go through the projects, but if anybody
ever looks at the CIP. That's also how they're broken up in there. So although through
this pretty quick, I think a lot of these things may be repeats from past years. We were
annual bike and pedestrian improvements. These fund projects. As identified in the bike
Ped Master plan, there are projects to improve circulation, pedestrian, and bike type
modal means of transportation, it's $100,000 for this year and projecting out the next
five years. Go ahead, please. This is a new project for this year. We started in the fiscal
year that we're in right now and it's a comprehensive way-finding sign program and it's something
that was talked about for many years here. It was incorporated into the Park's Master Plan
and is something that we're working on, designing, and vetting through post right now, and it's to basically go through all of our parts, open space preserves, and other public areas, and develop a clear and concise wayfinding and rule signage program.
Next is a project that we started working on this year. We will not construct it likely, or we will construct it likely, not this coming fiscal year, but the following.
It's a project to improve the circulation and basically install sidewalks, crosswalks, and really clean up kind of a, I'll say if we're gotten stretch of road on Clannert Way, which serves Reed School, the police station and the Tiburon Public Works Corporation yard over the years.
Thank you.
The everything kind of has developed around this street that's been here for a really long time and this is a project that will really make everything a lot safer and improve the ability for people of all ages to navigate this stretch it serves a lot of people every day and we also have quite a bit of grant funding to aid in the construction.
This is another project that we started talking about this year after post brought up a priority
of improving safety out on the old rail trail.
So this is right behind the Belvedere Public Works Corporation here, and it's a very
constricted segment of the old rail trail where there's a small bridge that's pretty old,
and it has some line of side issues, and it's a source of complaints that we've received
at this location. So the goal here is to widen this out and make it a lot more visible and
improve safety through this once stretch of the ORT, we're hoping to construct something
this coming fiscal year.
Again, this is an annual project that we cover under our bike and
PED improvement program and it's for maintenance and upkeep and improvements to our
desolanes and trails throughout the town. This is another annual project, fire road maintenance
to maintain the fire roads on the town owned open space parcels. We have over 250 acres of open space
in the that the town owns and this is to maintain the fire roads through those areas.
This is another ongoing project under the open space management program and this is the open space
management project. So every year we usually do about two projects, a spring and a fall project to go out and remove invasive species on our preserves.
We had an open space management plan developed.
I think it's been at least 15 years now of 2010 longer than that almost.
And we did an update to it with a short term implementation plan to prioritize the projects in the areas that we are focusing our efforts on in the open space.
so it's to reduce fire fuel vegetation and to keep the trails clear and to do the best
we can to prevent the spread of invasive species.
This is the slide representing this year's annual pavement maintenance project and we're
I think have around I want to say 30 streets that we're going to try to treat with a
streets is good as we can because it's a lot cheaper to maintain them before they fall apart.
So we have a project we're actually opening vids tomorrow and hopeful that we get some
good prices from contractors and good interest from them and we would do that project this summer
to treat like I said I think around 30 streets and every year we try to do either a pavement maintenance
or a pavement rehabilitation project depending on what the priorities are.
This is a continuation of the previous slide where we basically are always designing projects
for the subsequent fiscal year.
So, concurrently while we are slurry ceiling our streets, we will be embarking on a design
with a consultant to treat the next batch of streets, next summer.
Another annual program covered under the Strong Dream Maintenance and Rehabilitation Program.
This is our annual, let's see, our annual Stormdrain lining.
So years ago, a priority of Council was, as presented by Public Works, was to go out and rehabilitate Stormdrain lines all throughout town.
We had some sinkholes and some other really aging infrastructure that we were concerned about.
And as often as we can, we try to do it with trenchless rehabilitation means.
So we go in and line storm drains without digging up the street, which is a really economical
and at least the least invasive way to try to get them done.
So we have a project plan to line, I think, around 10 storm drains this summer.
And another project that's been found on the CIP on and off over the years is the railroad
marsh storm water basin maintenance project.
The railroad marsh is right behind town hall here, it serves as a stormwater detention basin for the town.
We have projects periodically to go in and remove biomass, which is basically removing cat tails,
and other invasive species to be able to keep the capacity of this facility as large as possible to be able to have the most stormwater capacity.
So we will be embarking on a project this coming fiscal year to take a bunch of cat tails and biomass and other junk basically out of that detention basin.
This is going back talking about the Stormdrain Maintenance Annual Maintenance Projects that we do.
This is funding basically to design similar to the street rehab maintenance projects to design a subsequent years project.
So, while we're constructing this year's project, we'll be starting the process to pick the next round of pipes and storm drain features that we want to replace upgrade or repair.
This is another project that was on the CIP in the fiscal year, we're in right now, but we didn't get a chance to build it.
This is a very small project to improve a drainage channel that runs along the side of Taylor Road to prevent erosion and make sure that the storm water conveying system is working as well as it can.
This is a relatively new annual program that we've been or project that we've been putting in the CIP to ensure that we're working to basically implement accessibility improvements around town and our public facilities to ensure compliance.
This was something that we had in the budget this year and we didn't get a chance to start it, but we're going to embark on this coming fiscal year.
And it is of note that during our street improvement projects,
when we're out paving streets, we do accessibility improvements as well,
replacing curb ramps and other features to bring them up to ADA compliance.
So this is more focused on town owned facilities.
This is another kind of exciting project.
We recently were awarded a grant from the Department of Energy and
bring clean energy to put in a battery storage system at the Tebron police station.
And the idea is that it would help to reduce our reliance on the grid during peak energy
usage or consumption times.
And basically maximize the solar array that we have that we put in a couple of years
ago.
It's pictured here over the parking lot facing Tiveron Boulevard and basically will allow for
us to produce loads on the grid during peak times and also to assist us for some resiliency
during power outages and other things,
basically making our diesel generator the last resort.
This is a project that's been talked about for many years,
and we're getting really close to starting.
This is something that we've been working on
with the county of Marin.
It's the Blackhees pasture,
or Greenwood Beach Beach Restoration.
Right there at Blackhees pasture.
It's a project to restore the shoreline there.
We are getting ready.
And it's not a, we're not putting in a sandy beach per se, like you would think when you go out to the coast, but it's more to prevent erosion and really increase resiliency in this area, where I believe putting the project out to bid, or it is out to bid now, I'd have to check with David, but this will be rolling pretty soon.
And that's grant fund, I think, fully grant fund, or mostly grant funded.
This is a project that's been talked about for quite some time.
The corporation yard for anyone who's been there is a building that's around, I think it's
over 100 years old now and it's the site of the old Hillary to dairy.
It's an old farmhouse that has served as many lives before.
It was a corporation yard and it was part of the dairy.
It's been the corporation yard, I think since, yes, 69 and there's been a desire to
look at this project again. There's a lot of reasons why we think that this building should
be reconstructed. So this coming year we're proposing to do an RFQ to basically look at it again,
figure out what we can do with the site. We've explored options over the years, but it seems
like there's some momentum to look at this again for our ability to function and function efficiently
and have a facility that's up to current codes and seismic standards.
Elifant Rock is another structure and feature that we've looked at on and off again over the years.
It's something that's been in use for quite some time.
We recently completed a seismic or not a seismic excuse me.
A structural analysis, every couple years, we have a consultant look at it to make sure that it's in a safe operating condition.
And to make sure that we're doing everything we can to keep it in operation, recently, it was
this year we had a consultant look at it and they said it's still still able to be used
safely, but that we may want to start thinking about what to do in the future in terms
of repairs or reconstruction, so we put in significant amount of money for this proposed
for this fiscal year to reconstruct a lot of the major elements of the elephant rock
that have degraded due to salt water, just a harsh marine environment.
This is another very small project that's been,
that was on the list this year that we didn't get to.
It's to rehabilitate the gazebo that some of you may have seen out by
McKegney Field and McKegney Green.
It's a typical maintenance of an older structure that has a bunch of wood rot
and other things that need to be repaired.
So we're going to have a contractor spruce it all up
and get it ready for the next 20 or 30 years of service.
The Parks amenities final design.
This has been something that David Issue has been working really hard on with a couple
of our design consultants to put designs together as directed by town council for a couple
of our park sites.
This project in particular covers the final design for Cyprus Hollow Park and the former
RBSD pond site.
So this effort basically would get us to 100% plans
so that we could have a bit of a set of documents
and plans to advertise for contractors
to submit proposals to construct as designed.
It's another project that was on the list this year,
and I think you could probably see the recurring theme
of maintenance of our existing facilities here.
This is life-earned stone tower
that the town is responsible for maintaining.
It's on the National Historic or National Register
historic places, it's out on Paradise Drive, and the roof has passed its useful life, and we
were trying to get to it this year, but didn't have time, so we put it back in the CIP for this
coming year, and it's replaced the roof, and of course we'll follow all required standards and rules
around making sure that it's all done correctly to preserve the historic nature of that facility.
This is another project that we're going to look at right here in our backyard if they
share town hall library parking lot, and there is the desire to expand the parking
in this area to add an additional row of parking for more capacity for those that don't
know the parking lot here next door to town hall is owned privately and is not owned by
the town, so there's a desire to make sure that we have enough parking facilities for both
of our both the town hall and the library.
This is something I'll thank Sherry for this to remind me
to have us put in the seismic assessment
for our town owned critical facilities to ensure that,
and I think this was, it says it in the description,
but we're required to do this
and as part of our local hazard mitigation plan,
and I think that 2040 general plan.
So we're going to have a consultant look
all of our town owned facilities and it's town hall, police station, corporation yard,
dairynull, and we may even look at, I think we're going to look at maybe the railroad museum,
which is also owned by the town. I'm trying to think of what else. But anyways, to take a look at
everything and make sure it's up the speed and seismically safe for, we need to make improvements,
we'll cross that bridge, we'll make it there.
Kind of a boring one. For compliance purposes,
we have some backflow preventers that we need to install it some of our facilities to bring them up
to current code based on the changing water quality requirements.
And lastly, this is actually
was recently talked about I think at the last council meeting with David Issue and Parametrics
are consultants to go into a pilot program to look at adaptive technologies at at least one intersection
on Tiberon Boulevard to try to reduce congestion and manage the signal controllers more intelligently.
There's a lot of new technology out there that other agencies have explored and had some
success with. So, Tiberon Boulevard is a call-trans owned and operated right of way, but there's
been a local, strong local desire to look at the way these signals operate and see if there's anything
that we can do better to try to reduce congestion. So, this will explore that. I believe the
on Boulevard at Tessel Glenn intersection and I can't remember if they're in the other intersections.
We're looking at but it's the beginning of a pilot program and partnership with CalTrans.
That's the list of projects and our recommended action is to adopt the motion finding the draft
CIP is consistent with the goals and policies of the Tibrod General Plan and happy to answer any
questions if they're ready. Right. Thank you.
There's a lot going on here. I mean, or there will be a lot
going on. So thanks so much. So what I opened up to my fellow commissioners is to see if anybody
has questions to do staff? I'd just like to thank you for the work that you did and also for the
beautiful photographs. I always find to see all the best pictures of Tiberon laid out, but I didn't
have any specific questions. I was fun to see the traffic light since that was just an arc news story.
Yes, well done, Francesco. So it was good to see that actually put into action. But nothing came to mind. Thank you.
I have no questions either. I had one question just on the bike path.
I saw the Trestal Glen Boulevard, et cetera. That's been there for a long time.
uh, the, the, the, uh, to put a bike lane there, is that kind of happened this year?
It was like your first slide.
Oh, let's go back to real quick.
It's like your first first first slide.
I think what I put in that slide was a list of recommendations, and I, I think that's maybe older version.
It says there's stressful Glenn and class two,
stressful Glenn Boulevard, et cetera.
So I just noticed that.
Yeah, my, my error on that a lot of these were recommendations made in the 2016 bike and ped master plan,
is an older slide that I just put some generic but some recommendations. But there's no plans right now
to do so it's not okay to have specific. Okay, great, thank you. Okay, so we'll just bring it back to the
commission here any any comments. Yeah, that's right. Sorry, we need to open up the comments. Thank you
commissioner William. Is there anybody in the public comments on Zoom or here in the room?
Is that fair?
Here, Mayor, we have no public comments.
Okay, great.
Thank you.
So we'll bring it back to the commission here for the liberation.
It's Commissioner Williams.
I'll start with you.
Yeah.
Yeah, no, this is always my favorite day of the year.
Just because it's sort of government and action,
more specifically the Department of Public Works and action,
we're really lucky to have everyone on this on this,
this town staff, but certainly on public work staff.
I think I know I take you all for granted and this is the day when I don't, I don't want to do that.
I really want to acknowledge and commend you for the hard work that you do to keep this town really beautiful.
And also, I know this is just our role here is to determine if it's consistent with the general plan,
but I did note that just looking at your budgets, how economical and reasonable and these budgets are,
Which must take a lot of a lot of planning and thinking and hard work and also the grant funding that you're getting for so many of these projects
And so I know a lot of time goes into applying for grants and you know to be awarded grants that reflects a lot of work behind the scenes as well. So
Just really appreciate to have
Glad I noticed we had a public works day day to celebrate so I was really happy to see that
And yeah, thank you so much for all the hard work that you did. Thank you. And if I may add to the kudos there
something else special about Patrick as he tends to bring in projects that are at budget or under
budgets.
I could see that.
I mean, I'm really striking, you know, it was incredible that so much good work is being
done for such reasonable amounts.
I don't know how you manage that, but the other thing, when are we going to get you a new corporation
yard?
I've been on the planning mission for over 10 years and it's been on it's been on in the capital
prevent plan for that amount of time. I visited the corporate
yard. It's really clear that it's outdated to me. I mean, I'll be interested
to see what the seismic assessment shows. I just think it's
shameful to be honest that you all have to work in those conditions
and I really really love to see the town prioritize your working
conditions because you do so much for us and it's just frustrating
to see this come up again and nothing's being done. So I'm glad to see it, but I'd love to
see something happening soon. As would we, so thank you. Thank you, Commissioner Woodward.
I guess just tacking on to that. What's the process? Obviously, you guys have $150,000 to do the
Commissioner Williams said this has been on the docket for many years. What happens is it go to
town council and get shot down or you just don't get prioritized over other things just curious how
that works. The challenge regarding the corporation yard project is it's something that's very expensive
and for you know a town of our size it's a very major funding commitment to build a new project and we
looked at it last. I think it's been around five years now and I remember Eric and I met out there.
It's probably been a few years now.
And most recently, when it kind of came back onto our radar,
we've explored looking at the design build type of project
delivery method, which really, the whole purpose of it
is you have firms, teams, compete, teams
that consist of architects, and contractors that team up
in submit proposals.
And the idea is that you're doing a lot of,
as much value engineering as you can,
to be able to deliver a project that meets the needs
of the owner us. Well, you know, making compromises where needed to bring in the project
at whatever the desired budget is. Timber on fire protection district is rebuilding
their timber on fire station 10 on the corner of Tressel Glen and Paradise Drive. They're
utilizing that project delivery method. The large per library was just completed. They did
the same thing. So a lot of municipalities are going that route and our hope is that no fence
the planning commission, but that we don't necessarily want to win the award or be on a cover
of any architectural magazines. We just want something that's seismically sound up to code
that won't collapse in an earthquake. So that's the goal. This to be a very utilitarian
building that serves staff because during any type of an emergency, that's when we're expected
to go to work and we want to make sure that we have a building that serves as such. So we're hoping
that we can start to advance that project but again it's a really significant capital expenditure
for the town and there's a lot of draws to the limited reserves we have so it's a matter
of figuring out how it falls into that all those other competing priorities got it.
Well given that you're doing the climate way circulation improvements and the ORT bridge and
that whole area, it feels like that that should sort of be included, but anyway, well, if we can be helpful, obviously, but I'll just echo Commissioner Williams sentiments, thank you for everything that you and the team does for us and get the town looking beautiful.
No, they're coming. Thank you.
Yeah, I go with my fellow fellow commissioners as well. I mean, thank you so much for first of all for coming for presenting this.
The amazing number of projects actually that go on in the town. That's actually not that big. And there's a lot that gets done here. So it's a tremendous amount of improvement.
And I also noticed what Commissioner Williams said that there's a number of projects that you'd be able to get grants, which is great, whether it's the police department.
And, you know, that was great there.
I mean, so it's, that's, of course, it saves a lot of money,
but it's also, it makes these projects happen.
I mean, in the first place, given that the budget is limited in the town.
And at the end, it's all about prioritization, a lot of it.
And I guess that's really to just the project that we just talked about.
I think that enables some projects to get done and then get done faster.
And yeah, I'm also excited to kind of see the project around
the traffic lights and to see whether it's going to work or not.
I think we've talked many times over the years here in the planning commission about things
related to traffic, liberal Boulevard, so it's great to see that there's some progress
in the town council of the proof, something, and hopefully the pilot is successful.
It was successful in a couple of town, there's a, I think it was San and Salmo that they've
done it and was successful there, so hopefully it will be successful here as well.
So thank you. Thank you. All right with that I'll take I think we're ready to take a motion to approve kind of the CIP.
I'm happy to make the motion finding that the draft capital improvement plan is consistent with the goals policies programs and objectives of the general plan.
I get second that. Can we take a vote?
We're all.
Commissioner Williams. Hi.
Vice Chair Woodward. Hi.
Chair Amir. Hi.
Motion is approved. And with that, there is no other items on the agenda.
So we're adjourned. So thank you so much. And have a great day.