Call to order
meeting of the ASRB from Monday, June
15th at 4:30 p.m.
May I have a roll call, please?
>> Chair Lindsey.
>> Yes.
>> Member Del Gavio. Member Sullivan.
>> Here.
>> And vice chair Cameron member Middleman
are noted absent.
» Have any changes to the agenda tonight?
>> There are no changes to the agenda and
no disk items.
>> Okay.
Um at this point we call for any member
of the public either in the room or
online who wishes to make a comment or
statement on any item not on tonight's
agenda.
>> There's nobody in the Zoom room.
>> Okay, and I see no one
here in the hall, so we'll close that
item and move to the
consent agenda. I don't believe there's
any items on the consent agenda.
>> Um
there are some three minutes. Um yeah,
there's the minutes of June 3rd, 2020.
>> Oh, okay.
>> I'm sorry, I'm looking at a a wrong
agenda.
>> Uh-oh.
>> Um that was the consent agenda.
» [clears throat]
>> Yeah, there's minutes of May 4th and May
18th.
» I can make a motion to approve that.
» So moved.
>> Chair Lindsey.
>> Yes.
>> Member Del Gavio. Member Sullivan.
>> Yes.
» Okay.
Um
Just checking. So, next
item on the agenda is the nomination of
chair and vice chair roles. You Can you
give a summary of what was approved?
>> Oh, sure. Yes. So, um
as we discussed at a previous meeting
that the
handbook um indicates that a chair and
vice chair shall serve for 2 years, but
no more than 2 years in a 4-year period.
Um, and
at our previous discussion the AS RB
all the members unanimously, all five
members, um, indicated that they'd like
to see Chair Lindsey continue as chair.
And so, given that the handbook is
something just just adopted by the town
council by resolution, uh, staff brought
this question to the town council for
this particular instance, not ongoing.
And so, in this particular instance, the
town council uh, did allow for the
current chair and the current vice
chair, if they want to, um, to continue
to serve for another 2-year term. Um,
so,
uh, if it is the case in which the board
would like to nominate Chair Lindsey,
um, they can do that and if there's an
affirmative vote, he would serve for
another 2-year term.
And that could be the same for the vice
chair, but my understanding is Vice
Chair Comer does not want to continue as
um, vice chair, so that would just open
up nominations for that position.
>> Um,
>> He did and I think she's online today.
>> Um, if she yeah, if she if she's
interested and she's and
she can definitely, uh, comment, I
think.
>> Uh, would I make the nomination then for
Chair Lindsey?
>> Yes, you can do that.
>> I would like to make a nomination that
Chair Lindsey continues to serve for the
next 2-year term.
>> I will second.
>> Here.
>> Uh, Chair Lindsey?
>> Yes.
>> [laughter]
>> Member Del Gaudio?
Member Sullivan?
>> Yes.
Okay, thank you.
>> Um,
>> I think.
>> Do we have, is Vice Chair Comer online?
Do you see her?
>> Somebody named YD laptop is on.
» We don't know.
>> Yeah.
>> It's not her name.
>> I think she is going to be, I don't
know, her family laptop.
» Um in her absence, Sage, can we continue
this item to the next meeting?
>> Um you can.
Um
and that would just keep her as vice
chair for the time being.
>> Okay.
I move that we do that.
>> Second.
>> Just to Just so we're all
clear on expectations.
>> Would you like a vote? Okay. Chair
Lindsey.
>> Yes.
>> Member Del Gavio.
Member Sullivan.
>> Yes.
>> Okay.
Thank you.
Um with that, we move to um the first
item of the public hearing, 275 Jocelyn
Lane.
Look to Sarah for presentation.
>> Um yes, thank you.
>> [clears throat]
>> Let load for a second.
Okay.
Um yes, thank you. I will be
introducing the project at 275 Jocelyn
Lane.
The project includes the demolition of
an existing single-family residence as
well as accessory structures and
swimming pool.
And includes the construction of a new
single-family main residence with a
detached garage,
a detached ADU,
um a guest pavilion ADU, swimming pool,
and other site improvements.
The property is approximately 8 and 1/2
acres and it's in the SCP-5
zoning district.
It's located off of Jocelyn Lane, which
is a private road that extends off of
Kings Mountain Road.
Um as you can see, the site has several
areas with 35% slope, so it's a um lots
of um topography,
um steep slopes on site.
It is currently developed, as I
mentioned with the single family
residence and accessory structures,
um all of which are proposed to be
demolished.
Um the
proposed new main residence is kind of
located in the same general location as
the existing development, so it's this
sort of
um
structure here that's the proposed main
residence.
So, kind of in the approximate center of
the property.
And then
over [clears throat] here in this um
area is the proposed ADU
and a proposed garage
/ gym structure.
And then kind of
uh south of the main residence is a new
guest house pavilion um ADU, so it is an
ADU.
As well as a new swimming pool.
The existing driveway location onto the
property will remain in the same
location. It'll be modified slightly to
um include new circulation as well as
parking and a fire truck turnaround.
That's that um piece right here.
There are
Um there are six significant trees
proposed for removal
in the project vicinity.
And then let me just pull up some
elevations.
So, the main residence is a two-story
structure
uh with the height being about 26.9
ft tall at the highest point.
Uh the de- detached structures will all
be less than the 17-ft maximum.
And the materials for all of the
structures include a mixed material
palette.
Um consisting of metal roofing, plaster
siding,
um with wood decks and wood panel
siding, as well as terracotta tile
siding.
Um and the colors will be muted
in shades of brown and beige.
Um the applicant did not install story
poles yet.
Um but that kind of includes my
introduction to the project and I'm
happy to answer any questions.
» Okay.
Thank you, Sarah. Um does any member of
the board have questions of staff
regarding this
proposal?
Okay.
Not until we heard the presentation.
>> Okay.
>> Yeah. All right. Thank you, Sarah.
>> [clears throat]
>> Um so with that we'll move to the
applicant. If the applicant wishes to
make a presentation, um
please do so.
>> Yes, we do. Uh my name is Peter Mason.
I'm with Mason Architects. I'm serving
as the local
uh architect to assist the uh
international architect of
King Kengo Kuma, uh who's from Tokyo.
And [snorts]
um
they I have here are uh Will
Pritzker Pritzner
>> That's right.
>> Uh and Kyle Edwards Edwards Uh that are
and Will Will, do you want to say
something?
>> I would love to.
Hello, everybody.
Hello, everyone. Uh once again, my name
is Will Panzner.
Um I am an ownership representative.
And I was the one that was lucky enough
to actually find this beautiful piece of
land not too long ago. Um so with that
said, I'm um
super excited about this project. It
really is an incredible
lot.
The natural beauty is is it was um
It was incredible to see for the first
time. And with that said, I'm very
excited. We have a wonderful team here
as well. And I would invite Kyle as well
to come say hi to everybody.
» Hi, I'm Kyle Edward. I've been retained
by the owner as the construction
manager. Um again, we're we're really
excited about the project. If if you're
familiar with architecture at all, Kengo
Kuma is one of the best in the world.
So, we all feel very fortunate to be a
part of the project. And again, we're
really excited to be a part of the
community and make sure that we're
conducting the construction operations
as as smoothly as and
um
as less impactful as possible. So, um
yeah, it's a it's a beautiful town.
We're we're very familiar with side and
yeah, excited to be here. And thank you
for your time.
>> Thanks.
» Okay. Okay, I'm going to go through a
little bit of the design a little bit
for you.
And there was some stuff in here that
wasn't in the package that and I'm going
to try and see if all that works right.
Okay.
Next, Shangri. Shangri from my office is
running the thing. Okay, so this is the
um
This is the site itself. It sits
um
It sits at the very end of Jasmine Road.
And as a result, it's it got a very
private
environment. But it's also a very
constrained site. There's
San Andreas fault here. There's another
portion of the San Andreas down here.
And there's a zone in here that's
debatable.
Um next.
This
Oh, sorry. You want to go back?
Uh so, this is a vicinity map that shows
kind of where the all the adjacent
houses are.
Um the road Jocelyn Road comes up here
and goes up that way. This is a flag off
of it. It has this house and this house
over here.
Uh this is a very steep area and I'll
show you on the next slide what that's
doing.
Uh this is the San Andreas.
Uh there's another piece of it down here
and there's another piece of it
potentially here.
Uh so, it's a very constrained site. So,
there's
next slide, Shingri.
This is the existing uh property, you
know, in terms of what's there now.
Uh the buildable area is really this
zone and a little bit of stuff over
here, but that's it on this entire 8 and
1/2 acre site.
So, it's very constrained. There's a lot
of 35% slope. Some of this is is
man-made.
Uh some of the This is where the current
septic field is that we're going to be
expanding a little bit and
reconditioning.
Next.
The idea here is to really take
advantage of the entire environment.
This is kind of give you I idea of a
glimpse of what's happening with the
western hills. Uh the this the hills it
I mean, the trees
and this is the view that we're trying
to capture as part of this of the house.
While maintaining as much of the natural
site in this kind of state as possible
where and then forest.
Next.
These are some other
um photos. I don't know what how many of
you would actually gone up there, but
this is the driveway that comes off of
Jocelyn.
There's a meadow off to this off to the
right-hand side,
which is where the um garage goes.
And then there's another meadow over
here on the left-hand side. And as you
come out, then that's the that's the
view out towards the western hills that
we're trying to capture as part of the
house.
Next.
The idea here is is really to create a
very serene environment. Um this is a
couple of this is one of um
Kendra Kumos uh houses other houses. So
this isn't what we're doing but it's
something like something similar.
Next.
As Sarah was saying this is the proposed
site. The main residence is here which
is about where the pool is and the some
of the accessory existing accessory
structures are.
The new pool is going here. There's a
office slash guest room over here. And
then the uh
the garage. So we've we've added in a uh
fire fire truck turnaround there.
And then there's a wide courtyard like
you saw in that previous uh photo where
there's a uh
low pool with natural environment. And
there's a seven seven turn path that
goes down to the pool. Which is a
Japanese
um
concept. Landscape concept. Next.
Coming up the driveway
and be a turnoff going down here to the
garage.
And then this is where the guest house
is the main residence.
The main great room with the living area
spaces. And the dining room and then the
family portions here and the kids bed
bedrooms above.
Uh
all are oriented out here towards the
view. Same thing with the pool itself.
Next.
Just give you an idea of kind of what
the roof how it fits in with the site.
These existing trees are remaining.
And
will be enhanced to it create a real
uh separation between the house and the
road.
Next.
These are just some three-dimensional
models of it.
Next.
So, there's a The idea here is there's
the deep overhangs.
Um this is a a view as you're coming up
into the driving circle that looks out
towards the western hills. And this is
where the um porcelain
not porcelain, but
um
Anyway, so there's outdoor areas all the way around
it.
Next.
So, these are some of the natural
materials we're looking at that are that
are being looked at in terms of how it
works. Um there's a ceramics
uh
screen is in various wings that are all
being studied now. So, this is kind of
an early
uh study of it. Next.
Again, that gives you an idea of how the um
the vertical fins are protecting the
house from
view as well as out towards and the view
out towards the hills.
Yeah.
Next.
And then this is the small um
small
guest guest house over on the side.
And the pool off to the This is actually
been we're moving that's getting moved
down about a couple two or three feet to
open up the view even more.
Next.
That's from the pool looking back
towards the house.
And then you've seen the elevations.
Everything's within All the buildings
are within the within the code required
heights.
And
uh
TFAs.
Two-story, but there's a There's a
portion of the basement.
Includes mechanical spaces and
uh uh
theater type space. Next.
Landscape-wise, the whole idea here is
to maintain as much of the existing
Unfortunately, there's a couple trees
we're having problems with in terms of
how we fit within the within it. There's
a tree out here that we're
there's not much we can do about.
There's a tree here that we're talking
about how to whether move this back or
uh adjust it so that there's a tree here
and a tree here that we're trying to
save.
Uh but it's, you know, we're working
with a with the arborist.
The idea here is to add more trees
upper and lower so that the landscape
concept is based upon a a layered
approach where there's low ground cover
and grasses and that kind of stuff to
medium-sized bushes to taller trees that
fill in so that when you're coming up
here, you're not going to you're not
going to be seeing the house until you
get clear up into here, which is the
intent, which is to keep and maintain
the privacy
and, you know,
create some create a unique retreat.
Next.
So, there's this is sort of the the idea
of the layered approach where you're
having low level
and this is being refined. We have We're
working with a the architect landscape
architect to develop it further.
And then the medium high
shrubbery
and then bigger stuff so that it's it's
a layered it's a has creates a layering
as you know, to create the buffer and to
create privacy.
Next.
And then the trees itself.
And do I have any questions?
>> Thank you, Peter.
Um
a couple of questions. Uh Eric, could
you go to sheet
A1.1?
This um trench
that's going to be dug.
If that reveals any sort of issues
underlying [snorts] that area, as you
said,
potentially.
>> [laughter]
>> Uh it has been dug.
>> that have?
>> It has been dug.
>> Okay.
>> Uh they are working with the town
engineer to define the um
parameters of this of the uh zone,
seismic zone.
And um
and then it'll be plotted by Leon Braze
onto the site plan and we'll have that
as part of the next discussion. And if
we need to adjust something, we'll move
it around.
We we we think at this time that it
doesn't affect doesn't affect the main
residence at all. It may affect a little
bit of some of this.
But we don't think. And and if it does,
we're we'll just do a garage over there.
>> Are are we discussing the
» We may we may do a like a four-car,
five-car garage here and and work work
around the other pro- programmatic
items.
>> Okay.
>> Are the piles or the trees that are in
question?
>> Um yes.
So this one's kind of this there's a
redwood tree here that there's a whole
bunch of redwood trees. They're all in
varying states of
uh
surviving.
They're surviving. How we don't know,
but they are. Uh so this one's in the
way to get the get the path get the entrance to work. There's one
here that's, you know, not really
significant and this one there's nothing
we can do about. We just don't have We
just don't have any room to do it move
it. To do it and it's not movable.
>> One of the cabinets is a possible
>> So the Yeah, so there's this one here.
So we're looking at what we can do to
save that one. There's another one right
here that we're working on. We're trying
to keep both of those trees.
But we don't know yet.
We may or may not be successful.
But we're planning enough trees to more
than cover the
» The wood fins and they are in front of
the terracotta on the walls. Is that not
a
>> The what is?
>> The wood fins
>> No, the the There's the fins are going
to be terracotta.
Yeah, so it's it's kind of a
very
A little bit of old A little bit old
coming into the new.
» And is there standing water in some of
those locations like
>> Yeah, so the ponds The ponds in here are
going to be They're going to all going
to be, you know, 4 or 5 inches deep.
>> Circulation or there's not
>> Yeah, right. Right. Yeah.
» Okay.
>> Anything else?
>> Um
» If you can think of anything, let me
know.
>> Yeah, we So we I mean
This direction This sort of style is not
something we see a lot of.
So my question to you is actually, you
know,
this warehouse were built in a similar
rural community
in Japan, would it be completely in
place?
>> Yes.
>> Okay.
>> Yeah, and I think it fits here, too. I
think with the materials and the way
it's cited, I think it fits very well in
Woodside.
>> And the challenge for us is not having
full down materials that we need.
>> Yeah. Well, that's what you're going to
see next. That's what formal's for.
>> Yep.
>> So, we'll we'll give you a little bit
more information on how we're doing that
and
we're working through how the structure
works and how the all that all that
works and
what the glazing system does and
what the seismic needs to do.
>> Okay.
>> Any other questions?
>> No.
» See the light.
» It's a It's a placeholder for now.
We know the rules.
>> We like see the
» So, so we'll have that we'll get we'll
have detailed lighting plans. It's part
of the
>> Yeah, there wasn't um
much lighting included. It's not
required at this stage. Yeah.
» Maybe.
>> Doing better good.
>> So,
see it I'll try to sum it
page.
Um
uh it is sort of a difference just in case there's anyone
online so we just make sure if there's
any public comment.
Um
it is somewhat a typical style for for
us to review here in the town. I don't
recall having
um reviewed a similar
design in the last few years. Um I think
what
it is extremely private site. So, that's
working in your favor is that
um no one can
see it
unless you're right upon it.
Um what I like in particular is actually
the choice of materials that we are
seeing in the renderings. I think that's
one of the things that
brings it very much back in line with
expectations of the town of Woodside to
um be sensitive about choice of
materials, natural materials, natural
colorings.
Um,
privacy I think is
pretty unique aspect of this property.
Um, which I think in turn gives more
flexibility in terms of the design
direction and style choices. Um, I think
it's particularly well done,
particularly elegant. Um,
and I like
how all the aspects are
organized.
Um,
obviously saving trees is something we
always promote.
Um,
I did get a chance to visit the site and
I think that that grove indicated by
that bunch of red dots and
cutting across the center, I think that
preserving that is critical to this
project.
Um, I think there's I don't know exactly
today where the existing drive goes
relative to what's being drawn as new,
especially that large
tree marked for removal in the center
just to the right of the
trench.
Um, I don't know where the existing
drive goes relative to
>> Existing drive comes up a little bit
further. Our turnarounds are right about
there. And the existing house is right
about there.
And the pool's over here. Yeah.
» Yeah, so again, and the guidance would
be anything that could be further
refined in order to preserve more trees.
We always encourage that.
Um, I think for me that pretty much
summarizes my feedback.
Like to add to that?
>> No, I think it's beautiful, it's
interesting, unique. Um,
certainly love the whole organic
environment that you're trying to create
there. I think, uh,
again, as repeating, the trees are
really important to us and I'm sure they
will be to you and your client as well.
So, anything that you could do to save,
I'm also we're We're concerned about,
uh, any kind of lighting, but I'm sure
once again with this style of property
most likely they're not going to want
light it up very much either. So,
I don't have any strong objections. I
mean, it'd be great if we could see the
materials, but if that comes next time
round,
out of our hands, we're cool.
>> Would you want to see the project come
back in formal?
>> So, story poles have not been installed.
Um so, uh in this in these instances,
um there's two options the way you could
look at it is one that they'll just come
back for formal. They'll also they'll
install story poles at that time. Also,
give you the opportunity to look at the
materials and lighting.
Um if you prefer that staff completes a
formal design review, uh then what's
happened in the past is we've kind of
continued the conceptual review, and it
allows the and it allows the applicant
to install story poles. We put the item
on consent. If there's no further
concerns based on the story poles at the
conceptual level, then it could be
passed to staff for formal design
review. Um if you want to see more
aspects of the project, it's probably
just best to bring it back to the ASBR.
» Yeah. So, that's that's what I would
move that we
uh approve conceptual,
>> Mhm.
>> and but have the project returned to the
ASBR as part of formal.
>> Sure. And so, what I've heard is that
the commended the applicant
for the design of the structure is
unique, but is uh a good choice of
materials and colors to blend in with
the surrounding area. And that um in
terms of recommendations,
uh the ASBR is encouraging the applicant
to try to save um some of the trees that
are proposed for removal if possible,
and also encouraging the applicant to
provide minimal lighting that's around
the
uh development, and obviously would be
downward facing and shielded.
Anything else?
>> Good. That's great.
All right.
>> So, the motion is to bring it back with
those items
to the ASBRB for formal design review.
Is there a second?
>> Second the motion.
>> Chair Lindsey.
>> Yes.
>> Member Delgavi.
Member Sullivan.
>> Yes.
» Okay.
>> Great.
>> You'll receive a letter in the next
couple days.
>> Great.
Thank you very much.
>> Thank you.
It's going to be fun.
>> Thanks, everyone.
>> Thank you.
>> Good to see you soon.
That's the impression.
>> Yes.
>> Thank you.
» All right. In terms of um director's
reports, I mean you you have a
director's report for May.
Um and as we kind of always highlight
with these things is looking at our
housing numbers.
We've also included a new pie chart um
that actually uh identifies all of the
residential housing permits that have
been issued
um
for this arena cycle six for this
housing element. Uh so, you'll see a
total of 87 ADUs so far and 36
single-family dwellings.
Um so, that's all the way up to date
through May.
And then uh for the month of May, we
didn't have any single-family dwelling
permits issued and only two ADU permits.
Um but, on the positive side,
um when you add up the numbers at least
for the ADUs, we are at 15 ADUs so far
this year.
Um so, you know, roughly halfway through
the year, not even quite halfway. And if
we were able to keep up this pace and
hit 30 ADUs
um this year, that would be great. That
would be the highest we've ever had in
several years, if not ever. Um so, we
are seeing um
more interest in ADUs as well as
uh we're continuing to modify municipal
code to make things more flexible.
Um we just brought another ordinance to
the planning commission last month and
they have recommended approval. So, we
will be bringing it to the next council
meeting another ordinance updating ADU
standards to provide more flexibility.
Um
>> [snorts]
>> So, so the some of the highlights are,
you know, for a second driveway
exception that needs to serve an ADU, we
can just deal with that at the staff
level without having to go to the
planning commission.
Um there's uh
a couple other little tweaks we've done
really to clarify some of the stuff in
terms of like how far eaves and
overhangs for ADUs can go into the
setback since the ADU is already in the
setback. Um same with things like uh
um we've already in practice we've
already done this in terms of like uh
HVAC units
um you know, for ADUs, they have to be
adjacent to the building. So, we're just
clarifying and what we do in practice is
that uh they can be next to the ADUs,
they just can't be any closer than 4 ft
the side or rear property line such as
the ADU. So, um so, that's all I have to
report at this time.
» Graham, I'm going to be there.
>> Yeah.
>> Um question, as you see long-term trends
as you compile these
monthly.
Um
at what point do you
feel that we are
you know, over indexing on ADUs and at
the detriment of fewer new single-family
home permits?
>> Um well, I just think I don't know if
it's to the detriment of single-family
dwellings, it's just a matter of
you know,
most properties are developed. Um you
know, the the vacant properties have a
lot of challenges
uh and so, um so, really when we see new
single-family dwellings, it's usually
replacing an existing one. It's a kind
of a larger project that most people may
be not ready to undertake. Um whereas
uh now that there's more flexibility for
ADUs and we allow more ADUs and state
law requires more ADUs on properties.
Um, that's why we probably see a much
higher uptick in ADUs than single-family
dwellings. We do really hope to get more
single-family dwellings. We need to hit
those numbers.
Um, we still are moving forward with
looking at, you know, how to get the
multi-family housing accomplished. Um,
it's important that Woodside has varied
types of housing, even if we are getting
close to hitting our numbers. Um, so
there's a couple different things that
we have to look at.
Um, it's being processed. They they have
submitted for a uh, subdivision, so
that's what we are processing.
Uh, they don't have a specific proposal
to actually do construction, but they
propose one multi-family site and 10
single-family residential sites um, as
part of the roughly 9 acres
um, that they have out there.
And the multi-family the target in the
housing element is for 16,
um, although it is zoned for 20 units
per acre and it would do it 1 acre, so
they if they wanted to, they could make
it a little bit more dense than what the
target was for um, housing, but at this
time we're just processing the cutting
up of the land. And so if they chose to
whether they choose to or a future owner
chooses to do the kind of the
construction aspect, uh, we would review
those details at that time.
Uh, they they are they've received their
permit for their
driveway/roadway. The reason I say it
that way is the final map hasn't been
technically recorded yet, but they are
to
uh, complete the construction of the
roadway and um, so that is underway.
>> They said that they're going to sell
those lots, is that right?
>> Um, they there's seven lots and whether
they choose to develop them or sell them
individually or sell them all to one
person.
That remains to be seen.
My understanding at least from the
applicant this time is that they are
looking to sell them. They don't plan on
developing them themselves.
Yeah, yeah, yes. Yes.
Yeah, whether it's one owner or not.
Yes, they would come under separate
permits.
Good.
>> Those numbers are already calculated
basically seven
>> No, those are cuz that's just cutting up
the land. So, once they come in for
permits, that's when we can we issue the
permits, that's when we can count them.
Okay,
thank you, Sage.
All right, with that I'll close the
meeting at 5:05 p.m.