[3:32] Good evening everyone and welcome to the

[3:34] Mapleton Township Council meeting for

[3:36] Tuesday, August 11th, 2026.

[3:39] We have brand new microphones. We have

[3:41] new camera system. We're all ready to be

[3:43] going live and sounding great out there.

[3:45] So, if it doesn't sound great, please

[3:48] contact Carl and our IT. He'll be happy

[3:50] to fix it for us for next time.

[3:53] If you can, please rise for O Canada.

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[5:33] » Any declaration of pecuniary interest?

[5:38] Confirmation of minutes, resolution 4.1,

[5:41] moved by Councillor Reed, seconded by

[5:43] Councillor Martin, that the minutes of

[5:44] the Township of Mapleton Council meeting

[5:46] held on July 14th, 2026 be confirmed as

[5:49] circulated in the agenda. Any comments

[5:51] questions?

[5:53] All in favor?

[5:54] It's carried.

[5:58] We have no matters arising from the

[5:59] minutes. Nothing under the Planning Act.

[6:01] We have no delegations. We're right down

[6:03] to reports from staff then.

[6:07] And we have the building department

[6:09] report first up. Mr. Mike Welsh.

[6:12] >> Uh thank you Mayor and Council.

[6:14] » Uh thank you Mayor and Council.

[6:14] Uh starting to slow down a little bit in

[6:16] the building department in July. We only

[6:17] issued 35 permits. We're

[6:20] right on average for usual totals, but

[6:22] it's a little slower than we would like.

[6:25] Uh we're still far out pacing our

[6:28] expected yearly revenue. So we're having

[6:29] a good year in the building department

[6:31] still.

[6:33] And I'm happy to answer any questions if

[6:34] anyone has anything about building.

[6:36] >> Thanks Mike. Any questions?

[6:41] Resolution

[6:42] moved by Council Martin, seconded by

[6:43] Council Reed. Council Mapleton Council

[6:46] report BD 2026

[6:48] -10 dated August 11th, 2026 regarding

[6:52] permit activity for the month of July.

[6:54] All in favor?

[6:55] It's carried.

[6:58] Next item on the agenda is the CEO

[7:00] Clerk's report.

[7:02] 9.21 food vendor licensing. Mr. Clerk.

[7:06] >> Thank you, sir. This is an attempt to

[7:08] » Thank you, sir. This is an attempt to

[7:08] tidy up a 2005 bylaw. I'm hoping to find

[7:11] a balance between

[7:13] uh regulating any bad behavior here and

[7:15] protecting our fixed address

[7:17] restaurants.

[7:20] » Thank you, Mr. Clerk. The resolution

[7:22] moved by Council Reed, seconded by

[7:23] Council Martin. The Council receive for

[7:25] information

[7:27] report 2026-09 regarding the licensing

[7:29] of food vendors and further Council

[7:31] consider the adoption draft bylaw

[7:34] 2026-037

[7:36] and repeal bylaw 20 2005-026

[7:40] schedule B.

[7:42] Open it up for questions.

[7:46] Councilor Martin.

[7:52] » See if this works.

[7:55] Better?

[7:56] Uh

[7:57] through you, Mr. Mayor, to the clerk. Um

[8:01] just a

[8:01] I guess maybe a clarity question around

[8:04] um

[8:06] the daily fees. Um understanding that

[8:09] the the purpose of the application fees

[8:12] intended to cover the cost for staff

[8:14] review, inspections,

[8:16] administration. Um what's the actual

[8:19] purpose or the intended purpose of that

[8:21] $30 daily licensing fee?

[8:27] » Well, thank you uh

[8:29] Councilor Martin.

[8:31] One of the benefits would be uh that our

[8:34] bylaw department and our roads

[8:35] department would know the daily

[8:37] whereabouts of any transient traders.

[8:41] Uh it would give uh the clerk, myself,

[8:43] uh an opportunity to to decline their

[8:46] their preferred location if if uh

[8:50] Mabelton wasn't happy with it.

[8:52] And uh that's really just a that's why

[8:55] it's such a nominal fee.

[8:59] » Mr. Barron.

[9:02] Through your worship, if I can just add

[9:03] to that. So, the licensing fees is I

[9:05] guess the yearly licensing fee is a is

[9:08] uh the license is to do the business to

[9:10] show up to the fairs, to show up to any

[9:11] events that churches might hold and

[9:13] things like that. The $30 fee is more to

[9:15] address the pop-up, and we have to keep

[9:17] it fair. So, for instance, Christian uh

[9:19] the hot dog fellow was in here, and if

[9:21] he wants to use the municipal parking

[9:22] lot for the day, pop-up for the day,

[9:24] then that's a $30 charge on top of

[9:26] licensing fee, so that we're we're just

[9:29] that we we want to remain fair to the to

[9:31] the like Larry mentioned, to the uh

[9:33] bricks-and-mortar type of businesses

[9:35] that can't pop up where they wanted. Um

[9:38] and it keeps it keeps it in a level

[9:41] playing field where um

[9:43] it's not just one vendor or a couple

[9:45] vendors. Anybody can take advantage of

[9:46] that um

[9:48] pop-up opportunity, if you will. Uh but

[9:50] we need to monitor it somehow and and

[9:52] try to gain some some uh revenue to

[9:56] uh to to keep it fair.

[9:59] » For just a follow-up on that then, so

[10:01] there's the yearly fee and the daily

[10:03] fee.

[10:05] All right.

[10:07] So, in our past

[10:11] in our past uh licensing here, we had

[10:13] the transient trader food vendor vehicle

[10:15] was $275 annually

[10:18] or $90 a day, so we had the one day off.

[10:21] We don't in this new bylaw, there's not

[10:24] I don't see the

[10:25] one vendor that comes out for any for a

[10:27] church event that's just coming up for

[10:29] the day.

[10:30] Are we asking those vendors to pay the

[10:33] full fee for the entire year?

[10:37] Mr. Kelly?

[10:39] >> Uh sure, through you, Mayor. Uh David

[10:41] » Uh sure, through you, Mayor. Uh David

[10:41] sent to you. Um the bylaw does include

[10:44] part five exemptions for the specific

[10:47] example you gave, so church and

[10:48] charitable fundraising events that are

[10:50] operating for not more than 24 hours are

[10:53] exempt from this this bylaw, as well as,

[10:56] you know, uh agricultural producers

[10:58] selling farm products, school

[10:59] fundraising events, and then township

[11:01] sanctioned events like the farmers

[11:03] market, et cetera. This is literally to

[11:05] deal with

[11:06] the transient trader that's showing up

[11:08] um

[11:09] on municipal property somewhere, wants

[11:11] to pop up and set up. This this governs

[11:13] that and puts some parameters around it,

[11:15] so it wouldn't impact the one you're

[11:17] speaking of there.

[11:18] >> Well, the other question that the the

[11:20] » Well, the other question that the the

[11:20] reason we put that

[11:21] in or one of the reasons we put that in

[11:23] was uh Mr. Giffin who came here to

[11:25] council to talk about this initially.

[11:28] He he used to have something called

[11:29] Foodapalooza, where he invited all these

[11:31] other vendors to come up and that's

[11:33] to have for one day and it's was it done

[11:35] in our municipal parking lot. So, the

[11:36] question is, are we still going to have

[11:39] a daily fee for something like that?

[11:42] Mr. Kelly.

[11:44] >> Through you, Mayor, I would say that

[11:45] » Through you, Mayor, I would say that

[11:45] would qualify against the interpretation

[11:47] of the clerk. That's who's running this

[11:49] this bylaw application process, but I

[11:51] would consider that to be a township

[11:52] sanctioned event approved by council.

[11:55] Um and as such this this wouldn't apply

[11:57] to to that type of event.

[12:00] >> Thank you.

[12:01] » Thank you.

[12:01] Other questions?

[12:05] Councilor Whillans.

[12:06] >> Thank you. Through you, Mayor Davidson.

[12:07] » Thank you. Through you, Mayor Davidson.

[12:08] Um just clarification then, we recently

[12:10] also had um requests for food booth that

[12:14] are ball diamonds. Unfortunately, it

[12:16] didn't go through. Would this be an

[12:18] opportunity for pop-up vendors out there

[12:20] who would like to take an opportunity if

[12:23] they knew there was a ball tournament

[12:24] coming that they could contact the

[12:26] clerk, they could um pay the $30 fee,

[12:29] and be a pop-up vendor at our ball

[12:31] fields?

[12:34] » Through you,

[12:35] Mayor, I'll I can hand it over to the

[12:37] CAO.

[12:37] >> I'll I'll just going to say the the

[12:39] » I'll I'll just going to say the the

[12:39] answer is yes. You know, bylaw's written

[12:41] mostly by finance actually to to

[12:44] encompass and encourage

[12:46] while just discouraging any bad

[12:48] behavior.

[12:52] » Mr. Go ahead.

[12:53] >> Through you, Mayor, just to add to that,

[12:55] » Through you, Mayor, just to add to that,

[12:55] it wouldn't just be the $30 though.

[12:56] They'd have to be a licensed vendor to

[12:58] operate within the township, right? So,

[12:59] that original application fee

[13:02] be it a ice cream stand or a food truck

[13:04] or whatever it is, they still have to

[13:06] get vetted out that through

[13:08] the fire department side of things if

[13:10] they have things that need to be

[13:11] inspected or building or public works or

[13:13] whomever.

[13:15] They're clear for the year and then they

[13:16] could pop up $30 per

[13:19] baseball night that they want to be out

[13:20] there.

[13:20] >> So, those those vendors who have paid

[13:22] » So, those those vendors who have paid

[13:22] the yearly fee can then come to the

[13:24] clerk and say, "I'd like to set up at

[13:25] the ball tournament." and pay the daily

[13:27] fee on top of that for that location.

[13:29] Okay.

[13:30] Other questions?

[13:34] I do have another question, Mr. Clark.

[13:36] And it comes with about permit

[13:39] displaying the permit.

[13:41] Do we have a permit that they must

[13:43] display to say that they have paid their

[13:45] fees and they are sanctioned in town?

[13:47] Because without a permit,

[13:49] how are they are we supposed to enforce

[13:51] it?

[13:53] >> We do have a sequentially numbered

[13:55] » We do have a sequentially numbered

[13:55] permits with Maple and letterhead and

[13:58] fairly professional.

[13:59] >> to Do they need to actually have it on

[14:00] » to Do they need to actually have it on

[14:00] the truck? So, we see some

[14:01] municipalities where they actually have

[14:03] a placard that says municipality of such

[14:05] and such, permit number whatever.

[14:08] >> They definitely should have them. That's

[14:10] » They definitely should have them. That's

[14:10] the intent of it and we have them

[14:12] covered in plastic so that to avoid

[14:14] grease and dirt on them.

[14:15] >> Thank you.

[14:20] Anything further?

[14:27] No other questions then? No.

[14:30] Call it. All in favor?

[14:32] It's carried. Thank you.

[14:37] Next we have the Q2 financial update and

[14:40] I guess that's coming from Kim.

[14:45] » Thank you. Through you, Mayor.

[14:46] Uh the second quarter of the fiscal

[14:48] fiscal year 2026 ended on June 30th,

[14:51] 2026 and staff have prepared a report on

[14:54] departmental activities and performance

[14:56] by

[14:57] functional area versus the budget.

[14:59] I'll start with the operating program.

[15:02] The Q2 report that was attached

[15:06] compares the departmental results versus

[15:08] the budget and as shown in the report,

[15:10] the year-to-date surplus as of June 30th

[15:13] is approximately 192,000.

[15:15] Um

[15:16] again, the the figures

[15:18] presented are unaudited and And may be

[15:20] some uh expen-

[15:33] Oh, thank you. Uh did you hear Did you

[15:36] hear up until that? Okay.

[15:37] >> [laughter]

[15:37] » [laughter]

[15:38] >> Um

[15:39] » Um

[15:39] So, the property tax revenues have been

[15:40] uh recognized. So, that represents uh

[15:42] 50% of the annual tax uh levy revenues.

[15:46] Um and of course, for the operating

[15:47] budget, the timing uh is the driving

[15:49] factor. So, um

[15:52] there may be some grant funding that's

[15:53] not yet received. There may be expenses

[15:55] that have not yet been captured, um and

[15:57] other expenses that are incurred up

[15:58] front. Uh so, that can create a

[16:00] disparity between the revenues and

[16:01] expenditures. However, um this balances

[16:04] out over time, and we expect the

[16:05] operating program to be within budget by

[16:07] the end of the year.

[16:09] Um we do have staff uh here this evening

[16:11] to answer any questions that you may

[16:13] have. Um but I will let uh Mr. Kelly

[16:16] speak to the capital program report.

[16:20] >> Uh

[16:22] » Uh

[16:22] thanks, Kim. Um yeah, from the capital

[16:24] perspective, uh we give the update as of

[16:26] halfway through the year. Thanks, Carl,

[16:28] for putting that up. So, that we break

[16:29] it down within the report um by service

[16:33] area, so you can see how much funding

[16:35] was carried forward from last year,

[16:37] either a surplus or deficit, um

[16:39] how much was approved in this year's

[16:41] capital budget, around $10.8 million. Um

[16:44] Um so, that middle column says the

[16:46] amount of funding that would be

[16:46] available for this year to be spent, um

[16:49] and what we've spent year-to-date. So,

[16:51] we are tracking uh quite well within the

[16:53] projects. There's a lot that show um

[16:55] zero spending as of June 30th. That's

[16:58] cuz a lot of um

[17:00] the capital programs kind of get going

[17:02] in Q3, um a lot of the work. So, you'll

[17:05] see uh a lot more spending has has

[17:07] occurred over the past month and a half,

[17:08] but that's not captured um within this

[17:10] report. And if you go down one more page

[17:12] there,

[17:13] Carl, just so I can follow along. Yeah,

[17:15] so just put in a a graph in there just

[17:17] to show where the funding that hasn't

[17:18] been spent yet is [snorts] um allocated

[17:21] and as you can see a lot continues to be

[17:23] within infrastructure services and and

[17:25] parks and that the visual things that

[17:27] you see out there that are being built.

[17:29] Um

[17:29] one last piece not in the report, but we

[17:31] are working um I know I mentioned it I

[17:34] think in at Q1 we have the the with the

[17:36] new website a page

[17:38] dedicated to our current projects within

[17:40] the year. So staff go in there and

[17:42] update the status of those projects on a

[17:44] periodic basis so you should see in

[17:46] weeks an update of where all of our

[17:48] projects are. There's 60 active capital

[17:50] projects going on right now which is a a

[17:53] great deal of work, but um good to see a

[17:55] lot of them are progressing forward and

[17:57] within the budgets that were there. So

[17:59] again um similar to operating the staff

[18:02] are here to comment on any um

[18:04] projects that you have questions about

[18:06] and as well as the finance team. So

[18:08] that's it.

[18:10] >> Resolution 931 moved by Councillor

[18:13] » Resolution 931 moved by Councillor

[18:13] Martin seconded by Councillor Reed. That

[18:15] Council receive report FIN 2026-29

[18:18] regarding the Q2 operating and capital

[18:20] program updates for information.

[18:22] Questions?

[18:25] Councillor Woodham.

[18:26] >> Thank you. Through you Mayor Davidson um

[18:29] » Thank you. Through you Mayor Davidson um

[18:29] probably to the finance department.

[18:32] And thank you. You did say that uh some

[18:34] grant money may not have been received

[18:36] yet and if I look under economic

[18:38] development

[18:40] the Moorefield Optimist LED sign, it

[18:43] shows a year-to-date expenditure of

[18:45] 35,000 and I believe

[18:47] we had a community grant that was paying

[18:49] for portion of it and I'm just wondering

[18:51] is this part of the grant money that's

[18:53] not been received? It's not actual

[18:56] an unbudgeted amount for our taxpayers?

[19:01] » Sure. Through Mayor Davidson um yes,

[19:03] you're correct that that project as

[19:06] you're aware went through the municipal

[19:07] grants program was approved for a

[19:09] funding allocation of just over $8,000

[19:11] $8,030.

[19:13] So, the funding what you see there is

[19:15] the actual expenditures as of June 30th

[19:17] for prepping that site ready for the

[19:19] sign, the sign installation that

[19:21] occurred. Um what you'll see in future

[19:23] reports is the allocation of that 800 or

[19:27] $8,030 from our municipal grants program

[19:29] as well as the net being billed back to

[19:31] the Optimist for their contribution. Um

[19:34] no, so the to be clear, the only dollar

[19:36] amount that is on the tax base from that

[19:38] whole project is what was approved under

[19:40] the municipal grants program.

[19:44] » Thank you, Mr. Kelly.

[19:45] Other questions?

[19:52] Seeing none.

[19:56] All in favor?

[19:58] Carried.

[20:02] Moving on to the fire department, 941 to

[20:05] border list response agreement.

[20:08] Mr. Harold.

[20:12] » Thank you, Mr. Mayor. Um

[20:14] happy to bring this report as well as a

[20:16] couple others

[20:17] to council today.

[20:19] Um

[20:20] this is a an extension now of the

[20:22] partnership and where we've come to.

[20:25] Uh this agreement there is some

[20:27] agreements in place right now. This

[20:29] agreement would go over top of the

[20:30] mutual aid agreements that we have.

[20:33] To more or less summarize it and say

[20:35] that if um the closest station, no

[20:37] matter what the municipality is, would

[20:39] go to the call.

[20:40] Um so, if you could picture a map of the

[20:43] three municipalities

[20:45] all together and each the entire area is

[20:48] divided into about 119

[20:50] different little cubes.

[20:52] So, inside each of those cubes would be

[20:54] the six stations that are closest to

[20:56] that area. That's how finite and down

[20:59] we've got it. So,

[21:01] um each cube is GIS'd, has coordinates,

[21:04] so that that you call by cell phone, you

[21:06] say you're here, with next generation

[21:08] 911, they can coordinate your cell phone

[21:09] to see where you are. They know exactly

[21:11] where you are and dispatch could

[21:13] automatically on their screen see what's

[21:14] are the close six stations from one to

[21:16] six.

[21:17] So, that's what this is is progressing

[21:19] towards.

[21:20] It generally will not affect the first

[21:23] station out. Where it'll affect is the

[21:25] second station coming in.

[21:27] So, for example, you look um here in

[21:29] Mapleton uh heading towards uh the new

[21:33] roundabout that end of Mapleton, then it

[21:35] might be more field than say Palmerston

[21:36] would respond as first and second.

[21:39] And then you look down the top end of

[21:40] Mapleton, it would probably be Drayton

[21:42] and Arthur that would respond to up

[21:44] there. So, that we're not having, you

[21:46] know, stations across all over the place

[21:48] because they're in within the

[21:49] municipality, but that they have to

[21:51] drive 30 km to get to back up their

[21:53] station. There's stations that are

[21:54] closer. So, that's what this takes care

[21:56] of.

[21:57] We've built into it that

[21:59] we'll bring a report to council every

[22:00] year so that you can see uh the

[22:02] statistics and the data that show uh the

[22:05] stations that are responding. Just to

[22:06] make sure it's not lopsided that one

[22:08] municipality is going into another one a

[22:10] ton. Um to make sure that it's going to

[22:12] be cost beneficial.

[22:14] Our anticipation is there's not going to

[22:15] be a uh

[22:16] lot of costs that are going to be

[22:18] incurred by each municipality because

[22:19] we'll be helping each other out all over

[22:21] the place like what we do now.

[22:23] But the data will be brought to council

[22:24] every year so that you'll be able to see

[22:25] it and we'll be able to make adjustments

[22:27] as we go along. Um but in our opinion as

[22:30] a fire management team, this is the best

[22:31] thing we can do for our residents in the

[22:33] three municipalities to make sure that

[22:34] we're getting

[22:35] people on scene quicker and more

[22:36] efficiently.

[22:40] All right, Chief.

[22:42] >> Resolution 941 moved by Councillor

[22:45] » Resolution 941 moved by Councillor

[22:45] Reese, seconded by Councillor Martin,

[22:46] that council receive report 2026-05

[22:49] regarding the borderless response

[22:51] agreement for information. And further

[22:53] that the mayor and clerk be authorized

[22:54] to sign agreement authorizing Mapleton

[22:56] Fire Rescue to operate under the

[22:57] borderless response protocols

[22:59] established when responding.

[23:02] Questions?

[23:06] Um okay, Mike.

[23:08] Councillor Martin.

[23:10] >> Uh thank you, Mr. Mayor. Uh just real

[23:12] » Uh thank you, Mr. Mayor. Uh just real

[23:12] quickly, I I love this report. Um I'm

[23:15] glad that the chief has brought his

[23:16] previous experience as a paramedic into

[23:19] uh

[23:20] with the seamless coverage. Uh actually,

[23:22] probably the most exciting part of this

[23:23] is that the partnership's mature enough

[23:25] and at this point where, you know, that

[23:27] level of cooperation exists, right? I I

[23:29] think it's wonderful

[23:31] and, you know, arguably

[23:33] I hope other municipalities follow this

[23:36] example and

[23:37] uh the seamless coverage, right? There's

[23:39] there's places even in the city where if

[23:41] you're on one side of the road, uh you

[23:43] wait a little bit longer for a station

[23:45] from another town to come, right? So, I

[23:46] think this is wonderful uh for our

[23:48] residents and for Minto and Wellington

[23:50] North.

[23:51] >> Thank you, Mike. And I'd agree with

[23:52] » Thank you, Mike. And I'd agree with

[23:52] that. It's uh very progressive that we

[23:54] have this tri-fire service and this is

[23:56] another piece of the progression

[23:58] to make it seamless that we are

[24:00] responding together at calls

[24:03] regardless of the border.

[24:05] That's what the idea of the tri-fire

[24:06] was, that we were going to work together

[24:08] in not only equipment and training, but

[24:11] also in response. So, this is a a great

[24:14] piece here.

[24:15] Go ahead.

[24:17] >> Sorry, just one real quick follow-up. Uh

[24:19] » Sorry, just one real quick follow-up. Uh

[24:19] Chief, is there uh have you identified

[24:22] anywhere in the three municipalities

[24:23] that's going to see kind of a real net

[24:25] benefit or a net gain uh on this even

[24:28] from a I know you said it's going to be

[24:29] more of the secondary and third

[24:31] stations, but what about from a primary

[24:32] station response? Anything that

[24:35] colleagues have you marked off the top?

[24:39] >> Yes, our residents GIS expert. Um

[24:42] » Yes, our residents GIS expert. Um

[24:42] There there is a few pockets of areas

[24:44] that will, no doubt, because

[24:46] um old

[24:48] I'll say territories were it went to

[24:50] your to your municipal border. So, uh a

[24:53] prime example of that would be

[24:55] um you think Minto

[24:57] and uh Mount Forest right up to the

[25:00] corners there, uh, County Road 6 and

[25:03] Highway 89.

[25:04] Harriston covers right up to that very

[25:06] corner cuz that's Minto right up to that

[25:07] corner.

[25:08] So, um,

[25:10] right away that's going to be an area

[25:12] cuz you're you're

[25:13] 16 km from Harriston and you're two from

[25:16] Mount Forest.

[25:17] So, that's an example. Um, other

[25:20] examples not as drastic, but uh, the

[25:22] village like Teviotdale, you know, there

[25:23] is some Mapleton that's right there.

[25:25] Palmerston's fairly quick to get there

[25:27] as opposed to uh, yeah, so it's just

[25:29] little pockets like that they're going

[25:31] to see it.

[25:32] But, the way that we're responding now

[25:34] is we need two and three stations a lot

[25:36] of times just because of people and

[25:38] turning out the right number of

[25:39] firefighters. So, that's going to be the

[25:40] net benefit is seeing two stations be

[25:42] able to get on scene a lot quicker.

[25:45] Um, and we're lucky here in Mapleton

[25:47] because with the stations are so close

[25:48] together, but in in Mount Forest and

[25:50] Arthur they're 25 km apart their

[25:52] stations. So, people being able to be

[25:54] second and third stations in to help

[25:56] that out, we'll see all of our residents

[25:58] benefit a lot. So, yeah, excited about

[26:01] it.

[26:03] Thank you, Chief. Good question.

[26:05] Anything further?

[26:08] All in favor.

[26:09] It's carried.

[26:12] Chief, have the others

[26:14] councils signed off on this yet?

[26:16] Correct. Yeah, they just they were lucky

[26:18] with the way summer meetings uh, lined

[26:19] up. Yesterday was Wellington North,

[26:21] Minto was this afternoon and everybody's

[26:23] had no issues and signed off on it right

[26:25] away. So,

[26:26] as of tonight all three have signed off

[26:28] and it will be once it's signed it'll be

[26:29] in effect and we can get the GIS moving

[26:31] forward. Thank you, Chief.

[26:34] Now, you want to move on to your next

[26:35] report, fire protection grant, please.

[26:38] This one's just a formality report. Um,

[26:40] I kind of threw a curveball at the CFO

[26:43] here and and when I threw this one in,

[26:44] but the fire marshal's office asked us

[26:46] to get this in. It's just a pre-approval

[26:48] for the OF the

[26:50] uh, office of fire marshal grant that

[26:52] they put out every year. This is the

[26:53] fourth year for the grant. It's meant to

[26:56] purchase equipment through to help with

[26:58] cancer prevention activities on fire

[27:00] scenes and in stations.

[27:02] So, they just asked that we get

[27:03] pre-approval done just in case some

[27:05] council's going to lame duck or stuff

[27:07] like that. Complications-wise, they

[27:09] didn't want to have anything like that.

[27:10] So, get the pre-approval that we can

[27:12] sign the agreement and accept their

[27:13] money, which I'm pretty sure we all want

[27:15] to do with open hands. So,

[27:18] never a problem accepting money.

[27:20] Resolution 4942 moved by counselor

[27:23] Woodham, seconded by counselor Ottens,

[27:24] that council receives report FIR

[27:26] 2026.006

[27:29] regarding the fire protection grant

[27:30] program for information and further that

[27:32] council authorizes staff to submit an

[27:33] application for funding to support the

[27:35] purchase of personal protective

[27:37] equipment under the fire protection

[27:39] grant program. Any questions?

[27:43] All in favor?

[27:45] It's carried.

[27:48] And last, Chief, a specialty rescue

[27:51] services agreement.

[27:53] Uh yes, thank you, Mr. Mayor. We

[27:54] remember

[27:55] bringing reports in bunches, so we did

[27:57] it this week so we could double the size

[27:59] of the agenda for you. So,

[28:01] sorry for everybody making you stay

[28:02] longer.

[28:03] Um this is also a cleanup of previous

[28:06] things uh that we talked about.

[28:09] Uh

[28:10] a previous report where we talked where

[28:11] we disbanded the water rescue team and

[28:13] confined space team that we had. Uh

[28:15] we've been operating with Centre

[28:16] Wellington kind of on a

[28:18] handshake agreement that if we need

[28:20] anything, they would come and help us.

[28:22] But, uh we've been we're also working in

[28:24] the background that we had to formalize

[28:25] this and get something in writing so

[28:27] that it's it's covered uh for both

[28:29] agencies.

[28:31] Um

[28:32] this is the best that we can offer

[28:34] because of not being able to offer it

[28:36] ourselves. It the next best thing is to

[28:38] is to sign a neighbor that does this and

[28:40] is fully certified in this discipline.

[28:43] So, um Centre Wellington is going to

[28:45] cover off all of our water rescue and

[28:47] ice rescue for us and any rope uh

[28:50] rescues that are needed.

[28:52] Um under this agreement, they will be

[28:53] dispatched at the exact same time as our

[28:55] station that it's involved in. So, for

[28:57] example, if it's at Conestoga Lake and

[28:59] our stations are going to page,

[29:01] Fergus and Elora would be paged at the

[29:02] exact same time so they can muster their

[29:04] water rescue team and get on the road to

[29:06] us.

[29:07] It doesn't mean that we're not going to

[29:08] respond. We're still going to respond.

[29:11] There's three different levels of of

[29:12] rescue capabilities. There's a uh

[29:15] awareness, operations, and technician.

[29:17] We'll be trained to the operations

[29:19] level, meaning we can get stuff ready on

[29:21] the shore, we can establish the area, we

[29:23] can establish some ropes, etc. We just

[29:26] have to wait till them to get on the

[29:26] scene to perform the actual in the water

[29:28] rescue. So, um we'll be working together

[29:31] with them to formalize that. But, as I

[29:33] said, this is just giving us permission

[29:35] to sign the agreement and actually

[29:36] formalize our relationship with them to

[29:39] perform these type of rescues for us uh

[29:41] in our municipality.

[29:44] >> Thank you, Chief.

[29:45] » Thank you, Chief.

[29:45] Resolution moved by Councillor Ain't and

[29:47] seconded by Councillor Woodham that

[29:48] Council receive report FIR 2026-007

[29:53] regarding the specialty rescue services

[29:55] agreement for information, and further

[29:57] that the mayor and clerk be authorized

[29:58] to sign the agreement for specialty

[29:59] rescue services to be provided by Centre

[30:02] Wellington Fire Department. Questions

[30:04] from Council.

[30:05] To the Chief.

[30:13] Another great piece. I know we're just

[30:15] putting it down in writing and I know

[30:16] Centre Wellington has been doing for us,

[30:18] uh but it is great to have that now down

[30:20] in writing and and what it's actually

[30:22] cost

[30:23] for us and and it's uh laid out for us.

[30:26] All in favor?

[30:28] It's carried.

[30:32] That's done for the Chief. Thanks,

[30:34] Chief.

[30:35] Moving on to source water protection,

[30:38] Kyle Davis. Kyle, welcome.

[30:42] » Thank you very much. Uh

[30:44] Mayor and Council, I'm pleased to be

[30:45] here today to present this report to

[30:46] you.

[30:47] It's as Council may recall, we've had a

[30:49] little bit of staff turnover in the

[30:51] water source water department. So this

[30:53] report is for your consideration on

[30:55] appointing the two successful candidates

[30:57] in the two vacant positions, Ms. Jordan

[30:59] Grigg and Ms. Kiera Martinson as risk

[31:02] management inspectors and alternate risk

[31:04] management officials for the Township of

[31:06] Mapleton. And I'd be pleased to take any

[31:08] questions that Council may have.

[31:10] >> Thank you, Kyle. Resolution moved by

[31:12] » Thank you, Kyle. Resolution moved by

[31:12] Councillor Woodham, seconded by

[31:13] Councillor Ottens.

[31:15] That report SWP 2026-02

[31:19] regarding risk management officials

[31:21] pursuant to the Clean Water Act be

[31:24] received for information and further

[31:26] that Council appoint Jordan Grigg and

[31:28] Kiera Martinson as risk management

[31:31] inspectors and alternate risk management

[31:34] officials for the Township of Mapleton.

[31:36] Questions for Kyle.

[31:43] Councillor Martin.

[31:45] >> Thank you, Mr. Mayor. I just want to say

[31:47] » Thank you, Mr. Mayor. I just want to say

[31:47] congratulations on your recruitment

[31:50] and getting your team fully staffed. I'm

[31:52] sure that's helpful for you as well

[31:54] during

[31:55] peak vacation season and all that stuff

[31:57] too, right? It all matters, right? So

[31:59] it's great to see you firing on all

[32:00] cylinders.

[32:02] >> Thank you very much.

[32:03] » Thank you very much.

[32:03] >> Were Kyle, were one or both of them at

[32:05] » Were Kyle, were one or both of them at

[32:05] the farm show?

[32:07] >> Yes, both both were. Yes. We we all

[32:10] » Yes, both both were. Yes. We we all

[32:10] rotated through. Um

[32:11] >> Perfect. Thank you.

[32:12] » Perfect. Thank you.

[32:12] I

[32:13] do remember meeting

[32:15] new people. I just want to make sure

[32:16] they're the same ones. All right, they

[32:18] stuck around. Perfect.

[32:20] Anything [clears throat] further?

[32:22] All in favor.

[32:23] It's carried.

[32:29] Going to 10.5 which is approval of

[32:31] bylaws.

[32:35] Moved by Councillor Ottens, seconded by

[32:37] Councillor Woodham.

[32:38] That bylaws number 2026-037

[32:43] 038, 039, 040, and 041 be hereby read a

[32:48] first, second, and third time and

[32:50] finally passed the 11th day of August,

[32:52] 2026.

[32:54] Any questions or comments on any of

[32:55] these bylaws?

[32:59] Councillor Martin.

[33:02] » Sorry for all the questions. I had a

[33:04] quick question about uh number 41.

[33:07] Uh when this came before council, I

[33:10] think there was a Linda had mentioned

[33:12] the size of the barn.

[33:14] Um and I know it now the bylaw

[33:17] specifically states uh you know, horse

[33:19] and buggy. Uh I think that was the scope

[33:22] was narrowed down, but uh

[33:24] my question, I guess, perhaps for Mrs.

[33:26] McCabe is 3,200 square feet considered

[33:29] small?

[33:32] Like, is that a routine size that we've

[33:33] done before?

[33:35] >> Planning Manager McCabe.

[33:39] » Planning Manager McCabe.

[33:39] >> Thank you, through you, Mayor Davidson.

[33:42] » Thank you, through you, Mayor Davidson.

[33:42] I don't know.

[33:43] I I'm

[33:45] I'm sorry. I would have to have a look

[33:47] back. I know that we've had a lot of

[33:48] back and forth with the applicants,

[33:51] uh

[33:51] planner and our planner, and um

[33:55] given

[33:56] everything that's gone on before this,

[33:59] it seems perfectly reasonable to me, but

[34:04] » Yeah, I do recall that we talked about

[34:06] the the small barn and and uh the uh

[34:08] applicant was here. It was just a for

[34:10] the family, and it's going to be a small

[34:12] barn, so I I I'm assuming that's what

[34:14] they ended up in doing with a small barn

[34:16] for the family, uh

[34:18] horses.

[34:20] Anything further?

[34:23] Call the question. All in favor, then?

[34:25] It's carried.

[34:34] We have

[34:35] a number of correspondence for council's

[34:38] information. Every time I come here, I

[34:39] say that

[34:41] the clerk has outdone himself, and this

[34:42] time he's even outdone himself him self

[34:44] self again.

[34:46] Anything from council and any of these

[34:49] 31

[34:50] correspondence?

[35:03] Seeing nothing.

[35:07] Go to item 13, then. Do we have a notice

[35:09] of motion?

[35:13] We'll go to item 15, other business.

[35:15] Anybody have

[35:17] something for other business?

[35:19] I'll start off with saying that the fair

[35:21] was fantastic.

[35:22] It was a very busy fair. We had good

[35:24] weather, a little little bit of rain 10

[35:26] minutes on Saturday afternoon, but it's

[35:28] a just a light drizzle.

[35:31] But, it was very very busy. I was there

[35:33] all three days. I was working at the

[35:35] gate. I was doing the watermelon

[35:36] contest. I was pied in the face. There's

[35:39] a lot of things going on on the weekend

[35:41] at the fair.

[35:42] But, I know that it was so busy on

[35:44] Saturday, we actually had to close the

[35:46] road down because the parking was full.

[35:48] And we had to start using the shuttle

[35:49] buses. So, I know the fair board was

[35:52] quite happy with with the turnout that

[35:54] they got.

[35:56] I look forward to seeing their final

[35:57] numbers of what they brought in.

[36:01] But, again, that fair cannot happen.

[36:04] And we're so grateful as a community,

[36:06] and I I tell them

[36:07] um

[36:09] the volunteers, the board volunteers, as

[36:11] well as all the volunteers that show up

[36:13] for the fair weekend

[36:15] to make this happen.

[36:18] We have

[36:19] a number of vendors that come. We have

[36:21] sponsors for the for the fair

[36:24] that sponsor things. The kids events are

[36:26] all free. Like that's amazing.

[36:29] You know, so we have a great great fair

[36:30] and and the wish we're really proud that

[36:32] we have that in our community.

[36:35] Which I am and I know you all are.

[36:37] I think Gloria and and

[36:39] um you were there and and so so were

[36:41] you.

[36:42] Councillor Otten, we're both there um at

[36:44] the fair. And what's your take on the

[36:45] fair when you were there?

[36:49] » Um yeah, I

[36:51] I sit there as a vendor, but it's

[36:53] actually my little creepy way to observe

[36:55] everybody without you know, cuz I could

[36:57] just watch. I have a reason to sit there

[36:59] and watch um because I I find it it has

[37:04] really increased the last number of

[37:06] years the attendance and and and the

[37:08] awareness and the participation. It's

[37:10] one thing to go to the fair, but it's

[37:13] even more important to participate in

[37:15] it. And the number of um entries in the

[37:18] different, you know, home crafts and

[37:20] flowers, that's increased considerably

[37:22] in the last number of years. My husband

[37:24] was at the tractor pull and he was

[37:27] sitting beside a man with two kids and

[37:29] they came from Toronto. And I said, "How

[37:31] in the world?" And he said, "He just saw

[37:34] it on social media somehow and he

[37:36] thought it'd be fun to go to a small

[37:38] town fair." And his kid said was He

[37:40] literally said, "Next year when we come,

[37:43] we should do blah blah blah." And it was

[37:44] like, "Okay." So it's a thing. And so I

[37:47] mean

[37:48] it it's it's a destination, I think, and

[37:51] we have to keep it that way.

[37:57] » Yeah, and I will say I'd add on to that

[37:59] the uh the cattle show, the sheep show,

[38:01] the dairy show, all of it.

[38:03] Way more people uh and uh

[38:06] uh

[38:07] yeah, coming out and and paying the fee

[38:09] and putting their their animals into the

[38:11] show and and so much so that they had to

[38:13] keep adding pens every year to uh to

[38:16] house all of these animals. It's a very

[38:18] good. Councillor Reed.

[38:20] >> Uh thank you, Mayor. I also wanted to

[38:22] » Uh thank you, Mayor. I also wanted to

[38:22] comment on

[38:24] if anyone had seen Tate Driskell's post

[38:26] about fair entries. It was a bang-on a

[38:29] perfect example of why Drayton fair is

[38:32] is what it is. It's every little kid who

[38:34] brings in that one little entry they

[38:36] have that they want to see put up on the

[38:38] board. Doesn't matter if they win or

[38:40] lose, it just matters that they got to

[38:42] take part in something that's so much

[38:44] bigger than they are. And whether they

[38:46] came home with a participation ribbon or

[38:48] first place, they just get so excited

[38:49] over it and to see that um that post

[38:52] about our little our little fair, which

[38:55] isn't so little anymore. When I look at

[38:57] the fair 10 years ago to the fair today,

[38:59] it's it's amazing to see what it's come

[39:00] to.

[39:02] >> Thank you. Anything else for other

[39:04] » Thank you. Anything else for other

[39:04] business?

[39:06] Councilor Martin.

[39:07] >> I'll have you know that Moorefield was

[39:09] » I'll have you know that Moorefield was

[39:09] also bustling this weekend. Uh,

[39:12] the ball diamonds Drayton minor ball

[39:13] hosted the U15 year-end tournament.

[39:16] Plus, there was a wedding going on at

[39:17] the community center. So, you want to

[39:18] talk about a crowd? Um

[39:21] that was a happening place for a couple

[39:23] of days. So, there was a good crowds out

[39:25] there, too. We were actually um

[39:28] um friends of ours that were up from the

[39:30] city.

[39:31] Uh, I was trying to convince them about

[39:32] the small town experience. And I'm like,

[39:34] where else can you drive your

[39:36] side-by-side to the diner for breakfast?

[39:38] Um so, he said he was going to try and

[39:40] convince his wife about the merits of

[39:42] small town living. Um but yeah,

[39:44] Moorefield was also a happening place

[39:45] this weekend.

[39:47] >> Excellent.

[39:49] » Excellent.

[39:49] Anything further?

[39:53] We don't have a closed session tonight.

[39:55] So, we'll go to number 17.

[39:58] Moved by Councilor Woodham, seconded by

[40:00] Councilor Ottens, that bylaw number

[40:02] 2026-042

[40:03] being a bylaw to confirm all actions and

[40:05] proceedings of the Council of the

[40:07] Corporation of the Township of Mapleton

[40:09] be hereby ready for second and third

[40:11] time, signed by the Mayor and Clerk,

[40:13] sealed with the corporate seal. All in

[40:15] favor?

[40:17] That is carried. We are adjourned.

[40:20] Mr. Clark.

[40:21] At 7:37.

Regular Council Meeting - 11 Aug 2026

Transcript