1 00:00:02,639 --> 00:00:07,570 foreign 2 00:00:07,580 --> 00:00:11,099 we will call her very special special 3 00:00:11,099 --> 00:00:14,700 meeting to order on December 19th at 8 4 00:00:14,700 --> 00:00:15,780 o'clock 5 00:00:15,780 --> 00:00:17,580 uh first of all does any member of 6 00:00:17,580 --> 00:00:19,320 council have a declaration of bikini 7 00:00:19,320 --> 00:00:21,300 interest on the one issue we are meeting 8 00:00:21,300 --> 00:00:24,359 uh for this morning 9 00:00:24,359 --> 00:00:26,220 does any member of council have a 10 00:00:26,220 --> 00:00:27,779 significant interest on the one issue 11 00:00:27,779 --> 00:00:30,180 we're meeting with this morning all 12 00:00:30,180 --> 00:00:33,180 hands go up thank you uh the agenda is 13 00:00:33,180 --> 00:00:34,860 very brief as I said we have one one 14 00:00:34,860 --> 00:00:36,960 item to discuss this morning could I get 15 00:00:36,960 --> 00:00:39,239 a motion pleased to adopt the agenda as 16 00:00:39,239 --> 00:00:40,500 it is presented 17 00:00:40,500 --> 00:00:43,440 Deputy Mayor councilor Allen all in 18 00:00:43,440 --> 00:00:44,579 favor 19 00:00:44,579 --> 00:00:47,700 that is Kerry thank you uh okay we'll 20 00:00:47,700 --> 00:00:49,500 turn it right over now to uh staff 21 00:00:49,500 --> 00:00:51,059 reports I think Greg you're going to 22 00:00:51,059 --> 00:00:53,100 lead the way on this one are you 23 00:00:53,100 --> 00:00:55,739 certainly Mr Mayor um I want to thank 24 00:00:55,739 --> 00:00:59,340 Council for getting together we uh with 25 00:00:59,340 --> 00:01:01,980 such short notice we were not 26 00:01:01,980 --> 00:01:02,699 um 27 00:01:02,699 --> 00:01:04,500 we were not certain whether or not we 28 00:01:04,500 --> 00:01:06,479 were going to be in a situation to be 29 00:01:06,479 --> 00:01:09,960 here today so uh we're pretty uh excited 30 00:01:09,960 --> 00:01:11,760 about where we're at 31 00:01:11,760 --> 00:01:14,580 um so really the the report the praise 32 00:01:14,580 --> 00:01:16,320 you to the report 33 00:01:16,320 --> 00:01:18,600 um that was that was quickly put 34 00:01:18,600 --> 00:01:22,380 together on on Friday afternoon 35 00:01:22,380 --> 00:01:23,040 um 36 00:01:23,040 --> 00:01:25,740 so as far as a synopsis of sort of what 37 00:01:25,740 --> 00:01:27,240 has occurred over the last I'm going to 38 00:01:27,240 --> 00:01:30,240 say the last year and and I know that uh 39 00:01:30,240 --> 00:01:32,220 individuals may not 40 00:01:32,220 --> 00:01:35,579 um you may be you may remember 41 00:01:35,579 --> 00:01:37,439 um Dennis Shand who's here with us today 42 00:01:37,439 --> 00:01:39,960 so Dennis was the project manager when 43 00:01:39,960 --> 00:01:43,320 we did the fire station number two as 44 00:01:43,320 --> 00:01:45,360 well uh when we when we constructed that 45 00:01:45,360 --> 00:01:47,340 for Benford Road and 46 00:01:47,340 --> 00:01:49,320 um Dennis has been helping us out on 47 00:01:49,320 --> 00:01:54,360 building inspection uh uh and as well uh 48 00:01:54,360 --> 00:01:57,000 it is is going to be a part of this 49 00:01:57,000 --> 00:01:58,799 particular project as the as the project 50 00:01:58,799 --> 00:02:00,960 manager for the renovations uh project 51 00:02:00,960 --> 00:02:01,979 so 52 00:02:01,979 --> 00:02:04,799 for the last year since we got the 53 00:02:04,799 --> 00:02:08,280 funding announcement in March we've been 54 00:02:08,280 --> 00:02:09,739 working away 55 00:02:09,739 --> 00:02:12,720 at finalizing 56 00:02:12,720 --> 00:02:16,319 um the actual renovation project the 57 00:02:16,319 --> 00:02:19,200 technical drawings for tender we brought 58 00:02:19,200 --> 00:02:23,099 on um we had to the phase one for the 59 00:02:23,099 --> 00:02:23,879 project 60 00:02:23,879 --> 00:02:27,620 had been handled by a different 61 00:02:27,620 --> 00:02:30,840 architectural firm and the Ken trevalian 62 00:02:30,840 --> 00:02:33,060 had done that particular work he retired 63 00:02:33,060 --> 00:02:35,580 but he was graciously provided us with 64 00:02:35,580 --> 00:02:38,160 access to some of the work that had been 65 00:02:38,160 --> 00:02:40,200 done by the committee at the time that 66 00:02:40,200 --> 00:02:41,760 they did phase one so they did some 67 00:02:41,760 --> 00:02:44,340 architectural work and floor plan 68 00:02:44,340 --> 00:02:45,440 drawings 69 00:02:45,440 --> 00:02:49,080 for for that particular project 70 00:02:49,080 --> 00:02:51,840 um his his uh drafts person Mr Dave 71 00:02:51,840 --> 00:02:54,720 Slade had all of our technical drawings 72 00:02:54,720 --> 00:02:57,780 electronically and uh so what we did is 73 00:02:57,780 --> 00:02:59,459 we brought on 74 00:02:59,459 --> 00:03:03,239 um Mr Christopher taworski and Sandy 75 00:03:03,239 --> 00:03:05,760 Smith from tourski Architects 76 00:03:05,760 --> 00:03:08,459 um that helped us to get sort of the 77 00:03:08,459 --> 00:03:11,459 pilot the package together 78 00:03:11,459 --> 00:03:14,360 um we also reached back out to the 79 00:03:14,360 --> 00:03:16,800 Consulting engineering firms that that 80 00:03:16,800 --> 00:03:19,860 were involved in phase one so uh birth a 81 00:03:19,860 --> 00:03:20,760 lot 82 00:03:20,760 --> 00:03:22,739 um Electrical uh so they were the ones 83 00:03:22,739 --> 00:03:24,659 that did the Electrical uh engineering 84 00:03:24,659 --> 00:03:28,099 drawings for the previous uh uh project 85 00:03:28,099 --> 00:03:31,140 along with um 86 00:03:31,140 --> 00:03:35,580 OTS mechanical uh and uh and and they 87 00:03:35,580 --> 00:03:37,140 were the ones that did plumbing and and 88 00:03:37,140 --> 00:03:40,799 uh and mechanical drawings we also went 89 00:03:40,799 --> 00:03:41,940 out to 90 00:03:41,940 --> 00:03:44,640 um Norris fire limited uh and they did 91 00:03:44,640 --> 00:03:47,040 the sprinkler system 92 00:03:47,040 --> 00:03:51,000 um uh we also dealt with uh 93 00:03:51,000 --> 00:03:53,220 whether we had to change our structural 94 00:03:53,220 --> 00:03:55,739 engineer so Mr Sangster was our with our 95 00:03:55,739 --> 00:03:58,680 new uh structural engineer 96 00:03:58,680 --> 00:04:00,420 um we've also gone out with uh which is 97 00:04:00,420 --> 00:04:01,980 not a part of this particular report and 98 00:04:01,980 --> 00:04:06,959 went out and had a conversation uh and engaged the services of cambium 99 00:04:06,959 --> 00:04:08,879 who's done the uh they've done the 100 00:04:08,879 --> 00:04:12,060 tender package for the septic system 101 00:04:12,060 --> 00:04:13,739 um and so all of that had to be brought 102 00:04:13,739 --> 00:04:15,420 together sort of give you an idea when 103 00:04:15,420 --> 00:04:18,419 we went out to Tender there was about 35 104 00:04:18,419 --> 00:04:21,479 drawings to this project 105 00:04:21,479 --> 00:04:22,860 um spec drawings that had to be 106 00:04:22,860 --> 00:04:25,259 completed and reviewed by our technical 107 00:04:25,259 --> 00:04:27,419 committee our technical committee is 108 00:04:27,419 --> 00:04:30,900 comprised so Mike is here Dennis is on 109 00:04:30,900 --> 00:04:33,900 the screen we had Council 110 00:04:33,900 --> 00:04:36,180 Representatives that had been appointed 111 00:04:36,180 --> 00:04:38,360 as with 112 00:04:38,360 --> 00:04:41,280 councilor Powers uh previous counselor 113 00:04:41,280 --> 00:04:46,380 Howie the mayor attended a couple of our meetings 114 00:04:46,380 --> 00:04:51,000 um and so a previous interim CBO Ken 115 00:04:51,000 --> 00:04:54,320 Curry was involved and as well 116 00:04:54,320 --> 00:04:58,259 Chuck Parsons who's our fire chief and 117 00:04:58,259 --> 00:05:00,540 the previous fire chief Ted Bryant and 118 00:05:00,540 --> 00:05:03,000 then as well Heather Scott who was our 119 00:05:03,000 --> 00:05:05,280 Deputy CEO clerk so we had a we had a 120 00:05:05,280 --> 00:05:06,900 core group that was been looking at this 121 00:05:06,900 --> 00:05:08,840 for over a year 122 00:05:08,840 --> 00:05:12,120 so as the report said we we finally went 123 00:05:12,120 --> 00:05:13,860 we got to a point where we were able to 124 00:05:13,860 --> 00:05:16,560 issue a tender we did that on the 25th 125 00:05:16,560 --> 00:05:20,220 of November we did an invited tender to 126 00:05:20,220 --> 00:05:23,220 four pre-selected firms 127 00:05:23,220 --> 00:05:26,280 um and uh and this was led by 128 00:05:26,280 --> 00:05:28,979 principally the the tender process was 129 00:05:28,979 --> 00:05:32,120 led by Swarovski Architects 130 00:05:32,120 --> 00:05:34,919 as a result of that the tenders closed 131 00:05:34,919 --> 00:05:38,820 on Friday at 2 p.m we had all five all 132 00:05:38,820 --> 00:05:42,060 four companies provide us with this 133 00:05:42,060 --> 00:05:43,919 um you'll see that the bids the spread 134 00:05:43,919 --> 00:05:46,440 between the bids is pretty close 135 00:05:46,440 --> 00:05:49,320 um the low the low bid so the difference 136 00:05:49,320 --> 00:05:52,800 between the first bid uh or the low bid 137 00:05:52,800 --> 00:05:57,300 and the third low bid was 165 000 the 138 00:05:57,300 --> 00:05:59,639 difference between the second low bid 139 00:05:59,639 --> 00:06:01,800 and the third low bid was about fifteen 140 00:06:01,800 --> 00:06:04,919 thousand so we we think we got it right 141 00:06:04,919 --> 00:06:07,320 as far as where we think the pricing 142 00:06:07,320 --> 00:06:09,060 should be 143 00:06:09,060 --> 00:06:12,900 um and uh all four firms attended the uh 144 00:06:12,900 --> 00:06:15,419 the opening of the tenders on Friday 145 00:06:15,419 --> 00:06:18,300 despite the weather that we had 146 00:06:18,300 --> 00:06:20,660 um they appeared in person 147 00:06:20,660 --> 00:06:23,120 the bids were 148 00:06:23,120 --> 00:06:24,919 opened 149 00:06:24,919 --> 00:06:28,680 by uh by myself in cooperation with Mike 150 00:06:28,680 --> 00:06:31,259 Nelson and with fire chief Parsons the 151 00:06:31,259 --> 00:06:34,020 three of us were in there to to go 152 00:06:34,020 --> 00:06:36,600 through the bid opening process at about 153 00:06:36,600 --> 00:06:39,360 five after two and the summary of the 154 00:06:39,360 --> 00:06:41,340 bids are here 155 00:06:41,340 --> 00:06:45,360 and uh because it mentions in the report 156 00:06:45,360 --> 00:06:47,280 um so our previous when we when we 157 00:06:47,280 --> 00:06:50,460 applied for the money back in 2019 we 158 00:06:50,460 --> 00:06:52,440 estimated that project Works were going 159 00:06:52,440 --> 00:06:55,199 to be just under 2.2 million 160 00:06:55,199 --> 00:06:58,919 um we got approval in 2021 uh for that 161 00:06:58,919 --> 00:07:00,539 amount we asked for some additional 162 00:07:00,539 --> 00:07:03,080 money at that time and where we were not 163 00:07:03,080 --> 00:07:05,639 granted any additional money so we said 164 00:07:05,639 --> 00:07:08,460 well we should take what we can take and 165 00:07:08,460 --> 00:07:10,080 move forward 166 00:07:10,080 --> 00:07:14,100 um so the uh so to in that particular 167 00:07:14,100 --> 00:07:16,940 juncture the the split was 168 00:07:16,940 --> 00:07:19,680 73.3 from The Province so this is solely 169 00:07:19,680 --> 00:07:21,300 funded by The Province not the province 170 00:07:21,300 --> 00:07:25,259 and the feds and 26.7 to the township so 171 00:07:25,259 --> 00:07:26,880 as we move forward 172 00:07:26,880 --> 00:07:30,380 um we're recommending the low bid at the 173 00:07:30,380 --> 00:07:32,819 2.818 million 174 00:07:32,819 --> 00:07:36,000 um and that is that is net of GS of HST 175 00:07:36,000 --> 00:07:38,580 we'll get the majority of the HST back 176 00:07:38,580 --> 00:07:40,500 when we do our claim 177 00:07:40,500 --> 00:07:46,199 um and um and so what we um as I said 178 00:07:46,199 --> 00:07:47,160 we're 179 00:07:47,160 --> 00:07:50,160 it's a little more uh than what we had 180 00:07:50,160 --> 00:07:52,800 anticipated we anticipated maybe that 181 00:07:52,800 --> 00:07:55,380 the the bids were going to be 182 00:07:55,380 --> 00:07:57,539 um higher than this but beyond the three 183 00:07:57,539 --> 00:07:59,400 million dollar threshold was sort of our 184 00:07:59,400 --> 00:08:01,259 conversation 185 00:08:01,259 --> 00:08:03,240 um but uh we have a we have a 186 00:08:03,240 --> 00:08:05,580 recommendation before Council so the 187 00:08:05,580 --> 00:08:07,080 last thing I'll say is 188 00:08:07,080 --> 00:08:10,139 um we're looking to to I'll say two two 189 00:08:10,139 --> 00:08:11,520 last thing 190 00:08:11,520 --> 00:08:14,520 we're bringing this together quickly we 191 00:08:14,520 --> 00:08:16,380 want to look at on April the first start 192 00:08:16,380 --> 00:08:18,479 date and and so we can be finished by 193 00:08:18,479 --> 00:08:20,639 the first of September to give you an 194 00:08:20,639 --> 00:08:23,160 idea the second thing is is that some of 195 00:08:23,160 --> 00:08:26,879 the equipment that we have to acquire 196 00:08:26,879 --> 00:08:28,440 um that's a part of the project have 197 00:08:28,440 --> 00:08:33,120 significant lead times so I'll give you two examples the other one 198 00:08:33,120 --> 00:08:36,060 example is uh in this particular project 199 00:08:36,060 --> 00:08:39,000 there's a water cistern that that feeds 200 00:08:39,000 --> 00:08:41,940 the sprinkler system for the um for this 201 00:08:41,940 --> 00:08:43,380 particular project 202 00:08:43,380 --> 00:08:46,200 the pump for the fire pump in this 203 00:08:46,200 --> 00:08:49,680 particular case that's been specked has 204 00:08:49,680 --> 00:08:52,500 a 39 week 205 00:08:52,500 --> 00:08:54,540 um period or order period so they're 206 00:08:54,540 --> 00:08:56,580 going to have to go out with councils so 207 00:08:56,580 --> 00:08:59,160 chooses this morning to approve this 208 00:08:59,160 --> 00:09:00,540 particular project we're gonna have to 209 00:09:00,540 --> 00:09:03,120 order it to get the pump in so we can 210 00:09:03,120 --> 00:09:05,100 get it in there before September the 1st 211 00:09:05,100 --> 00:09:06,720 just to give you an idea of some of the 212 00:09:06,720 --> 00:09:09,000 challenges we also have rooftop a 213 00:09:09,000 --> 00:09:10,920 rooftop units for heating cooling and 214 00:09:10,920 --> 00:09:12,300 ventilation that we have to do and that 215 00:09:12,300 --> 00:09:14,339 is a significant mean time as well so 216 00:09:14,339 --> 00:09:17,519 we're trying to get there and that's why 217 00:09:17,519 --> 00:09:21,180 we're here before Council this morning 218 00:09:21,180 --> 00:09:24,959 and uh and if Council has any uh any 219 00:09:24,959 --> 00:09:27,060 questions I'd certainly or myself or 220 00:09:27,060 --> 00:09:29,880 Dennis or Mike who are on here 221 00:09:29,880 --> 00:09:32,459 um Sarah or Heather can answer any of 222 00:09:32,459 --> 00:09:34,620 the questions that that Council might 223 00:09:34,620 --> 00:09:37,200 have with this recommendation Mr Mayor 224 00:09:37,200 --> 00:09:39,120 thank you Greg and before I even open up 225 00:09:39,120 --> 00:09:41,519 the questions because I know all council 226 00:09:41,519 --> 00:09:42,600 members are going to be wondering about 227 00:09:42,600 --> 00:09:44,700 the the various financing options 228 00:09:44,700 --> 00:09:48,000 perhaps you could discuss uh what that 229 00:09:48,000 --> 00:09:50,880 would be yeah so so if Council thank you 230 00:09:50,880 --> 00:09:54,060 Mr America that um the council uh will 231 00:09:54,060 --> 00:09:56,940 call and I apologize Mr councilor Holmes 232 00:09:56,940 --> 00:09:58,260 you were part of that particular 233 00:09:58,260 --> 00:10:00,779 discussion related to our fire hall 234 00:10:00,779 --> 00:10:02,820 um so what happens in here is that we 235 00:10:02,820 --> 00:10:04,620 really accept the bid 236 00:10:04,620 --> 00:10:06,959 um we did this with the fire hall we 237 00:10:06,959 --> 00:10:07,980 went to 238 00:10:07,980 --> 00:10:11,040 um infrastructure Ontario and we got and 239 00:10:11,040 --> 00:10:12,720 we went and received and we're 240 00:10:12,720 --> 00:10:14,580 recommending in this case we would do it 241 00:10:14,580 --> 00:10:18,000 we received a construction loan to build 242 00:10:18,000 --> 00:10:20,940 the fire hall the council remembered 243 00:10:20,940 --> 00:10:22,920 that conversation 244 00:10:22,920 --> 00:10:25,440 um and so we we utilized that financing 245 00:10:25,440 --> 00:10:27,360 for cash flow to build the facility 246 00:10:27,360 --> 00:10:29,779 which is which is the 247 00:10:29,779 --> 00:10:34,080 built in its entirety so then once once 248 00:10:34,080 --> 00:10:35,820 all of the 249 00:10:35,820 --> 00:10:38,640 um the construction costs are known 250 00:10:38,640 --> 00:10:41,700 we we throughout the course of the 251 00:10:41,700 --> 00:10:46,079 construction can apply to the province 252 00:10:46,079 --> 00:10:48,420 uh and submit 253 00:10:48,420 --> 00:10:51,839 um for payment and the payment is based 254 00:10:51,839 --> 00:10:52,860 on 255 00:10:52,860 --> 00:10:53,579 um 256 00:10:53,579 --> 00:10:56,160 on actual invoices that you would have 257 00:10:56,160 --> 00:10:58,140 incurred during during the cost of 258 00:10:58,140 --> 00:11:00,480 building so we can work on that for cash 259 00:11:00,480 --> 00:11:02,040 flow 260 00:11:02,040 --> 00:11:04,440 um typically we wait until the end and 261 00:11:04,440 --> 00:11:06,480 see what the remainder is that is left 262 00:11:06,480 --> 00:11:09,060 and then we would come back and that 263 00:11:09,060 --> 00:11:12,839 would probably be sometime early in 2024 264 00:11:12,839 --> 00:11:15,779 that we would give Council some options 265 00:11:15,779 --> 00:11:17,640 that says okay here's the remainder 266 00:11:17,640 --> 00:11:20,279 that's left for the project here's some 267 00:11:20,279 --> 00:11:23,040 options that we would do in order to to 268 00:11:23,040 --> 00:11:25,980 uh to finance this so is it going to be 269 00:11:25,980 --> 00:11:27,959 a transfer from Reserve is it going to 270 00:11:27,959 --> 00:11:28,980 be 271 00:11:28,980 --> 00:11:31,140 um uh us going back to investment 272 00:11:31,140 --> 00:11:33,540 Ontario for a debenture is it going to 273 00:11:33,540 --> 00:11:35,880 be a combination of both and um if you 274 00:11:35,880 --> 00:11:37,680 recall with the with the fire station 275 00:11:37,680 --> 00:11:40,680 our original intent was to use the 276 00:11:40,680 --> 00:11:42,540 proceeds of a sale of the building from 277 00:11:42,540 --> 00:11:45,240 the fire hall uh and then we were also 278 00:11:45,240 --> 00:11:47,180 going to look at 279 00:11:47,180 --> 00:11:49,980 transfer from reserve and some debenture 280 00:11:49,980 --> 00:11:52,700 we got fortunate because the province 281 00:11:52,700 --> 00:11:56,339 provided to the township of the vote 575 282 00:11:56,339 --> 00:11:59,300 thousand dollars in covid startup money 283 00:11:59,300 --> 00:12:03,000 and uh so we we didn't have to do a 284 00:12:03,000 --> 00:12:06,180 debenture for the fire hall because of 285 00:12:06,180 --> 00:12:09,480 uh when after it was completed we had 286 00:12:09,480 --> 00:12:11,339 different sources of revenue so we're 287 00:12:11,339 --> 00:12:13,200 going to fall we were recommend meaning 288 00:12:13,200 --> 00:12:14,760 that we would follow the same approach 289 00:12:14,760 --> 00:12:17,459 and that we would get the apply and come 290 00:12:17,459 --> 00:12:19,620 back in January for Council approval to 291 00:12:19,620 --> 00:12:22,740 apply for the construction loan and then 292 00:12:22,740 --> 00:12:24,899 we would move forward construct the 293 00:12:24,899 --> 00:12:26,820 building and then the treasurer would 294 00:12:26,820 --> 00:12:29,240 bring forward a recommendation 295 00:12:29,240 --> 00:12:31,620 at the conclusion of the project about 296 00:12:31,620 --> 00:12:34,019 how to finance those particular amounts 297 00:12:34,019 --> 00:12:35,959 that are remaining 298 00:12:35,959 --> 00:12:40,140 left from senior government money and 299 00:12:40,140 --> 00:12:42,000 any other you know contributions such as 300 00:12:42,000 --> 00:12:44,220 fundraising Mr Mayor 301 00:12:44,220 --> 00:12:46,139 good thank you very much Craig okay 302 00:12:46,139 --> 00:12:48,839 members of council any questions to the 303 00:12:48,839 --> 00:12:50,880 CAO or other staff 304 00:12:50,880 --> 00:12:52,980 on this 305 00:12:52,980 --> 00:12:57,240 the I I was pleasantly surprised at how 306 00:12:57,240 --> 00:13:00,300 close all the bids were I think that um 307 00:13:00,300 --> 00:13:02,940 I think Greg that you you stated that we 308 00:13:02,940 --> 00:13:04,560 think we got the pricing rating you've 309 00:13:04,560 --> 00:13:05,760 got to believe that when they're so 310 00:13:05,760 --> 00:13:07,920 competitive so okay see a couple hands 311 00:13:07,920 --> 00:13:09,779 up there shirt off Deputy Mayor go ahead 312 00:13:09,779 --> 00:13:11,220 Bonnie 313 00:13:11,220 --> 00:13:14,820 thank you uh yes I'm I'm pleasantly 314 00:13:14,820 --> 00:13:16,680 surprised we're sitting here today so 315 00:13:16,680 --> 00:13:18,779 that's the good news 316 00:13:18,779 --> 00:13:19,500 um 317 00:13:19,500 --> 00:13:23,820 so looking at the Figures were roughly 318 00:13:23,820 --> 00:13:28,920 uh correct me grade 300 000 over what we 319 00:13:28,920 --> 00:13:31,740 thought or that includes the HST and 320 00:13:31,740 --> 00:13:32,940 we'll get 321 00:13:32,940 --> 00:13:35,940 monies back how close what are we 322 00:13:35,940 --> 00:13:38,519 looking at over just so sure all right 323 00:13:38,519 --> 00:13:41,459 thank you Mr thank you uh Madam Deputy 324 00:13:41,459 --> 00:13:44,639 Merit so through the mayor where we're 325 00:13:44,639 --> 00:13:47,399 at at the present time is the amount 326 00:13:47,399 --> 00:13:50,760 that you see there the 2.818 yes it 327 00:13:50,760 --> 00:13:52,680 includes a hundred thousand dollar 328 00:13:52,680 --> 00:13:55,440 contingency allowance and it includes a 329 00:13:55,440 --> 00:13:57,480 twenty thousand dollar cash allowance 330 00:13:57,480 --> 00:14:00,120 for us to do some testing 331 00:14:00,120 --> 00:14:02,279 um you know for granular concrete 332 00:14:02,279 --> 00:14:05,639 testing so the um so we're carrying that 333 00:14:05,639 --> 00:14:08,279 money for unforeseen circumstances 334 00:14:08,279 --> 00:14:11,880 so if you if you uh right now at the net 335 00:14:11,880 --> 00:14:14,940 piece we're about uh three hundred 336 00:14:14,940 --> 00:14:17,040 thousand dollars over on this particular 337 00:14:17,040 --> 00:14:18,480 uh 338 00:14:18,480 --> 00:14:21,120 um which is about 10 percent of where we 339 00:14:21,120 --> 00:14:24,240 thought we might be 10 or 11 340 00:14:24,240 --> 00:14:25,200 um and then the only thing that's 341 00:14:25,200 --> 00:14:27,120 outstanding is we would have to look at 342 00:14:27,120 --> 00:14:29,519 going out and tendering for the septic 343 00:14:29,519 --> 00:14:30,959 system which is about another hundred 344 00:14:30,959 --> 00:14:32,940 thousand dollars and then any site works 345 00:14:32,940 --> 00:14:34,500 that we do outside of the building so 346 00:14:34,500 --> 00:14:37,040 we'd be looking at a 347 00:14:37,040 --> 00:14:41,519 guesstimate here before HST at the end 348 00:14:41,519 --> 00:14:43,380 of the day probably in that three 349 00:14:43,380 --> 00:14:44,760 million dollar 350 00:14:44,760 --> 00:14:45,360 um 351 00:14:45,360 --> 00:14:47,940 range for us to do what we need to do 352 00:14:47,940 --> 00:14:50,899 but we can spread some of this over 353 00:14:50,899 --> 00:14:53,459 multiple fiscal years as well so if 354 00:14:53,459 --> 00:14:55,320 we're going to we want to look at the 355 00:14:55,320 --> 00:14:58,019 site Works to maybe be doing by being 356 00:14:58,019 --> 00:15:00,060 done primarily by our own forces and 357 00:15:00,060 --> 00:15:01,680 stuff like that that we can sort of go 358 00:15:01,680 --> 00:15:03,779 forward and do that so that should give 359 00:15:03,779 --> 00:15:05,220 you a bit of a sense 360 00:15:05,220 --> 00:15:08,639 so at the end of the day the next the 361 00:15:08,639 --> 00:15:13,440 net number is is about 2.7 million uh on 362 00:15:13,440 --> 00:15:16,860 a 2.5 million dollar project 363 00:15:16,860 --> 00:15:19,019 um I I wouldn't be 364 00:15:19,019 --> 00:15:22,320 I think I would be naive to appear here 365 00:15:22,320 --> 00:15:23,760 before Council and say that we don't 366 00:15:23,760 --> 00:15:25,440 think that there's going to be any 367 00:15:25,440 --> 00:15:27,240 requirement to use that hundred thousand 368 00:15:27,240 --> 00:15:28,980 dollars worth of contingency but again 369 00:15:28,980 --> 00:15:30,959 we're going to be prudent about how we 370 00:15:30,959 --> 00:15:33,660 utilize that particular money 371 00:15:33,660 --> 00:15:35,220 um and uh 372 00:15:35,220 --> 00:15:38,040 as the mayor said I think the the 373 00:15:38,040 --> 00:15:40,440 um the bids are pretty competitive the 374 00:15:40,440 --> 00:15:41,820 other the other note that I would put in 375 00:15:41,820 --> 00:15:44,639 there is that we spec some pretty 376 00:15:44,639 --> 00:15:46,980 um everything is in that spec so to give 377 00:15:46,980 --> 00:15:48,420 you an idea some of the stuff that's 378 00:15:48,420 --> 00:15:50,880 really expensive is that athletic 379 00:15:50,880 --> 00:15:52,440 flooring that's going to be in the 380 00:15:52,440 --> 00:15:53,760 dressing rooms and everything we expect 381 00:15:53,760 --> 00:15:56,279 that Specialty Flooring to go in there 382 00:15:56,279 --> 00:15:58,920 and it's it is quite expensive so 383 00:15:58,920 --> 00:16:01,139 um if everything is in there 384 00:16:01,139 --> 00:16:05,040 um and uh we hope that we've 385 00:16:05,040 --> 00:16:05,579 um 386 00:16:05,579 --> 00:16:07,500 you know we hope that we haven't missed 387 00:16:07,500 --> 00:16:09,360 anything uh but we're relatively 388 00:16:09,360 --> 00:16:11,279 confident because of the detailed work 389 00:16:11,279 --> 00:16:13,380 that the technical committee we took our 390 00:16:13,380 --> 00:16:15,060 time to make sure that we tried to to 391 00:16:15,060 --> 00:16:17,820 focus on the details of the project and 392 00:16:17,820 --> 00:16:20,100 uh but there may be some unexpected 393 00:16:20,100 --> 00:16:22,320 things that that do arise and we'd bring 394 00:16:22,320 --> 00:16:24,899 that back to council if I may follow up 395 00:16:24,899 --> 00:16:28,440 with one further question mayor Taylor 396 00:16:28,440 --> 00:16:31,320 um if uh you could just roughly I know 397 00:16:31,320 --> 00:16:35,040 we thought we were in 23 if you could 398 00:16:35,040 --> 00:16:37,199 just figure that percentage which we're 399 00:16:37,199 --> 00:16:39,720 looking at for the increase and sorry 400 00:16:39,720 --> 00:16:43,139 Dennis uh I'm going to ask this question 401 00:16:43,139 --> 00:16:47,100 with you here uh uh the cost for our 402 00:16:47,100 --> 00:16:50,820 project manager is that inclusive of 403 00:16:50,820 --> 00:16:53,399 that Greg or we're looking at the 404 00:16:53,399 --> 00:16:56,579 additional uh septic system on top of 405 00:16:56,579 --> 00:17:00,360 this at 100 and then our is Dennis's fee 406 00:17:00,360 --> 00:17:02,040 included in that as well I'm just trying 407 00:17:02,040 --> 00:17:04,040 to get an overall 408 00:17:04,040 --> 00:17:06,120 Mr Mayor that's a great that's an 409 00:17:06,120 --> 00:17:07,799 excellent question so Dennis we pay 410 00:17:07,799 --> 00:17:12,360 Dennis an hourly fee right so it's not a bulk fee 411 00:17:12,360 --> 00:17:15,419 um and so Dennis's time is he builds it 412 00:17:15,419 --> 00:17:17,640 out on an hourly basis every month 413 00:17:17,640 --> 00:17:19,620 and some of that is split between the 414 00:17:19,620 --> 00:17:20,760 project and the building department 415 00:17:20,760 --> 00:17:22,380 right so because he's doing some other 416 00:17:22,380 --> 00:17:23,760 work for the building department so I 417 00:17:23,760 --> 00:17:25,799 think we're being pretty Frugal I don't 418 00:17:25,799 --> 00:17:33,059 have a I I don't have a grand total about what the project 419 00:17:33,059 --> 00:17:35,400 manager speed is going to be 420 00:17:35,400 --> 00:17:37,320 um but this is what we did in with the 421 00:17:37,320 --> 00:17:39,000 fire hall and Dennis was comfortable in 422 00:17:39,000 --> 00:17:40,799 just building for his time that he had 423 00:17:40,799 --> 00:17:42,840 and we have an hourly rate that we pay 424 00:17:42,840 --> 00:17:46,380 Dennis uh for that particular work I 425 00:17:46,380 --> 00:17:48,240 just asked and that that's great and 426 00:17:48,240 --> 00:17:50,400 thank you for that because I know that 427 00:17:50,400 --> 00:17:52,740 sometimes the project Management's based 428 00:17:52,740 --> 00:17:55,080 on the uh the amount of the project so 429 00:17:55,080 --> 00:17:57,059 I'm sure it's more frequent This Way 430 00:17:57,059 --> 00:18:00,780 Dennis can you uh just share with her I 431 00:18:00,780 --> 00:18:02,820 will phone and maybe speak to you Greg 432 00:18:02,820 --> 00:18:05,340 I'd like to just know what the fire hall 433 00:18:05,340 --> 00:18:09,360 uh fees in convert just so I uh I have 434 00:18:09,360 --> 00:18:11,580 an idea of where no that's that's a fair 435 00:18:11,580 --> 00:18:17,450 call we can we can pull that out from Dennis's work exactly thank you 436 00:18:17,460 --> 00:18:20,460 hey uh councilor Powers he's been you've 437 00:18:20,460 --> 00:18:21,840 been a part of this every step of the 438 00:18:21,840 --> 00:18:23,520 way and it's been quite a journey so uh 439 00:18:23,520 --> 00:18:26,640 you're next go ahead Nick 440 00:18:26,640 --> 00:18:30,179 thanks mayor Taylor yes yeah it's been quite a journey number of 441 00:18:30,179 --> 00:18:32,220 years in the making I'm I'm excited to 442 00:18:32,220 --> 00:18:35,039 be here today I'm excited that uh you 443 00:18:35,039 --> 00:18:36,360 know that there is a potential that we 444 00:18:36,360 --> 00:18:38,220 may see the end to this 445 00:18:38,220 --> 00:18:40,559 um I think it's it's a it's a positive 446 00:18:40,559 --> 00:18:42,299 step for our community it's it's a 447 00:18:42,299 --> 00:18:46,320 needed uh piece to our to our community 448 00:18:46,320 --> 00:18:48,600 um certainly I was expecting that the 449 00:18:48,600 --> 00:18:50,220 numbers would be in this range if not 450 00:18:50,220 --> 00:18:52,440 higher so I'm happy to see where they 451 00:18:52,440 --> 00:18:53,640 are 452 00:18:53,640 --> 00:18:56,160 um I I guess the couple of questions I 453 00:18:56,160 --> 00:18:58,380 do have for Greg uh just for 454 00:18:58,380 --> 00:19:01,500 clarification for counsel is can you 455 00:19:01,500 --> 00:19:04,140 confirm that each of including the 456 00:19:04,140 --> 00:19:07,559 recommended uh bidder or compliant with 457 00:19:07,559 --> 00:19:09,480 the requirements of the Tinder in its 458 00:19:09,480 --> 00:19:11,820 full uh components obviously I'm 459 00:19:11,820 --> 00:19:13,860 expecting that because they're presented 460 00:19:13,860 --> 00:19:15,960 to us that they were compliant and then 461 00:19:15,960 --> 00:19:18,539 the second part is from a timeline's 462 00:19:18,539 --> 00:19:21,120 perspective has the perspective number 463 00:19:21,120 --> 00:19:25,679 one uh bitter identified the timelines 464 00:19:25,679 --> 00:19:28,320 that would be they would be looking to 465 00:19:28,320 --> 00:19:30,600 achieve the identified project and would 466 00:19:30,600 --> 00:19:32,160 they be starting as soon as the ice is 467 00:19:32,160 --> 00:19:33,780 out and when would they hope to be 468 00:19:33,780 --> 00:19:35,240 complete 469 00:19:35,240 --> 00:19:37,919 uh certainly let me uh thank you thank 470 00:19:37,919 --> 00:19:39,780 you councilor Powers through the Merit 471 00:19:39,780 --> 00:19:42,000 of council Powers the um 472 00:19:42,000 --> 00:19:44,460 the 473 00:19:44,460 --> 00:19:48,059 in the contract documents uh that each 474 00:19:48,059 --> 00:19:49,919 of the bidders received 475 00:19:49,919 --> 00:19:53,220 we had a phasing plan that was put 476 00:19:53,220 --> 00:19:57,600 forward uh for all of the uh the bidders 477 00:19:57,600 --> 00:19:59,120 to 478 00:19:59,120 --> 00:20:00,840 comply with 479 00:20:00,840 --> 00:20:02,820 in the bidding form 480 00:20:02,820 --> 00:20:05,400 there is what there are uh there were 481 00:20:05,400 --> 00:20:07,679 parts to the bid 482 00:20:07,679 --> 00:20:11,760 where if there was any alternatives that 483 00:20:11,760 --> 00:20:14,820 were being proposed around timing or if 484 00:20:14,820 --> 00:20:16,280 they thought that there was going to be 485 00:20:16,280 --> 00:20:18,780 issues related to 486 00:20:18,780 --> 00:20:20,059 um 487 00:20:20,059 --> 00:20:22,260 procurement or those sort of types of 488 00:20:22,260 --> 00:20:24,419 things they were asked to identify those 489 00:20:24,419 --> 00:20:26,220 in their bid 490 00:20:26,220 --> 00:20:30,720 so in this in the in the bids we had in 491 00:20:30,720 --> 00:20:33,320 that phasing plan we had looked at 492 00:20:33,320 --> 00:20:36,360 starting construction on the first of 493 00:20:36,360 --> 00:20:41,160 April of 2023 so after the ice is out 494 00:20:41,160 --> 00:20:43,559 um and then we would have a completion 495 00:20:43,559 --> 00:20:47,760 date by the first of September of 2023. 496 00:20:47,760 --> 00:20:51,120 so by us coming here to council to award 497 00:20:51,120 --> 00:20:54,660 um the pricing for the project 498 00:20:54,660 --> 00:20:57,299 um because it's so crazy out there these 499 00:20:57,299 --> 00:20:59,780 days and we wanted to be out here early 500 00:20:59,780 --> 00:21:03,720 is that they've held the pro the pricing 501 00:21:03,720 --> 00:21:05,640 for 30 days 502 00:21:05,640 --> 00:21:08,460 uh in order for us to make an award 503 00:21:08,460 --> 00:21:11,640 decision so typically it's 60 or 90 days 504 00:21:11,640 --> 00:21:13,860 so they've there they've held these 505 00:21:13,860 --> 00:21:16,200 prices for 30 days and the price will be 506 00:21:16,200 --> 00:21:18,780 held once the contract is 507 00:21:18,780 --> 00:21:21,059 um if the contract is approved that 508 00:21:21,059 --> 00:21:25,980 price is um is is held by the contractor 509 00:21:25,980 --> 00:21:28,080 um so we should be each of those 510 00:21:28,080 --> 00:21:30,539 particular bidders had to comply with 511 00:21:30,539 --> 00:21:33,659 those particular requirements 512 00:21:33,659 --> 00:21:36,539 um and and that's why we did the invited 513 00:21:36,539 --> 00:21:39,539 tender a bit so that they would uh they 514 00:21:39,539 --> 00:21:41,220 would make a commitment to get the 515 00:21:41,220 --> 00:21:44,400 project done in the in the time frame 516 00:21:44,400 --> 00:21:46,679 um you know we have some plans if we if 517 00:21:46,679 --> 00:21:49,380 we happen to go beyond the first of 518 00:21:49,380 --> 00:21:50,760 September 519 00:21:50,760 --> 00:21:53,520 um for temporary uh dressing rooms and 520 00:21:53,520 --> 00:21:54,780 that sort of type of thing but that's 521 00:21:54,780 --> 00:21:57,720 the time frame that they have bid on uh 522 00:21:57,720 --> 00:22:01,860 and that's the um that's what they have 523 00:22:01,860 --> 00:22:05,159 all the bidders have complied with 524 00:22:05,159 --> 00:22:08,400 um in in their bid process uh for this 525 00:22:08,400 --> 00:22:10,909 project 526 00:22:10,919 --> 00:22:13,799 okay great thanks great appreciate that 527 00:22:13,799 --> 00:22:17,520 and again I'm looking forward to uh to 528 00:22:17,520 --> 00:22:19,080 having this project kick off and and 529 00:22:19,080 --> 00:22:23,810 seeing the finished product so thank you 530 00:22:23,820 --> 00:22:25,860 any other members of council with any 531 00:22:25,860 --> 00:22:29,029 questions 532 00:22:29,039 --> 00:22:32,220 um Deputy Mary have another one uh just 533 00:22:32,220 --> 00:22:36,360 uh asking uh with the interest rates up 534 00:22:36,360 --> 00:22:38,700 and and construction slowing down a 535 00:22:38,700 --> 00:22:41,100 little bit will is there any 536 00:22:41,100 --> 00:22:43,559 anticipation that's that we will have 537 00:22:43,559 --> 00:22:45,900 some work change orders that may save us 538 00:22:45,900 --> 00:22:49,140 money and the other thing uh is there a 539 00:22:49,140 --> 00:22:52,620 penalty clause in this for going over 540 00:22:52,620 --> 00:22:58,010 time frame the um 541 00:22:58,020 --> 00:23:00,360 I guess I'll Mr Merrell I I'll answer 542 00:23:00,360 --> 00:23:02,340 the first question first is that will 543 00:23:02,340 --> 00:23:04,260 there be any anticipated change orders 544 00:23:04,260 --> 00:23:05,700 for us to save money 545 00:23:05,700 --> 00:23:08,820 we're going to be as Frugal as possible 546 00:23:08,820 --> 00:23:11,039 and I know that Dennis has I've done a 547 00:23:11,039 --> 00:23:14,039 few of these projects with Dennis before 548 00:23:14,039 --> 00:23:15,780 um because some of the things that we 549 00:23:15,780 --> 00:23:17,700 would you run into in a project let's 550 00:23:17,700 --> 00:23:21,840 say that we expect a particular model 551 00:23:21,840 --> 00:23:25,200 um and of a piece of equipment and let's 552 00:23:25,200 --> 00:23:27,179 say it's not available 553 00:23:27,179 --> 00:23:29,940 the contractor will come back to us and 554 00:23:29,940 --> 00:23:32,340 have a conversation with Dennis and with 555 00:23:32,340 --> 00:23:34,559 the Consulting engineering firm that's 556 00:23:34,559 --> 00:23:36,120 applicable to it and that's so let's say 557 00:23:36,120 --> 00:23:38,220 that we have 558 00:23:38,220 --> 00:23:41,460 um we have we have uh expect a specific 559 00:23:41,460 --> 00:23:44,159 type of let's say a rooftop unit 560 00:23:44,159 --> 00:23:46,380 and it comes back that they can't get 561 00:23:46,380 --> 00:23:47,820 that in the time frame so they're 562 00:23:47,820 --> 00:23:49,700 recommending a different type of unit 563 00:23:49,700 --> 00:23:52,559 and then our question will for us will 564 00:23:52,559 --> 00:23:56,460 be okay is it equivalent and B is there 565 00:23:56,460 --> 00:23:59,580 a price savings right so we we will we 566 00:23:59,580 --> 00:24:01,799 will naturally have that conversation as 567 00:24:01,799 --> 00:24:04,679 the project goes through 568 00:24:04,679 --> 00:24:06,120 um and that's what I said we've bid some 569 00:24:06,120 --> 00:24:08,039 pretty some some 570 00:24:08,039 --> 00:24:08,640 um 571 00:24:08,640 --> 00:24:11,100 quality building products for this 572 00:24:11,100 --> 00:24:12,419 particular project 573 00:24:12,419 --> 00:24:13,980 and aren't you know and that can be 574 00:24:13,980 --> 00:24:16,620 anything from glazing to Windows to 575 00:24:16,620 --> 00:24:18,740 lighting fixtures and all that stuff so 576 00:24:18,740 --> 00:24:21,840 where there is an opportunity for us to 577 00:24:21,840 --> 00:24:24,059 take it take 578 00:24:24,059 --> 00:24:26,220 um savings for the project we will I 579 00:24:26,220 --> 00:24:27,600 think that's a fair comment I think 580 00:24:27,600 --> 00:24:29,220 Dennis right they're about how we sort 581 00:24:29,220 --> 00:24:31,440 of approach these things 582 00:24:31,440 --> 00:24:33,480 um yes and we did that at the fire hall 583 00:24:33,480 --> 00:24:34,860 too yes 584 00:24:34,860 --> 00:24:39,240 and so the the um so I I guess we're 585 00:24:39,240 --> 00:24:41,280 pretty Frugal about how we sort of look 586 00:24:41,280 --> 00:24:44,760 at these types of things and uh and and 587 00:24:44,760 --> 00:24:46,440 my expectation that we're going to 588 00:24:46,440 --> 00:24:48,299 continue to have that same eye for 589 00:24:48,299 --> 00:24:52,149 detail 590 00:24:52,159 --> 00:24:55,500 okay any other well just the last 591 00:24:55,500 --> 00:24:58,799 question around the time frame oh I'm 592 00:24:58,799 --> 00:25:06,000 sorry the time frame um I believe that there is a requirement in 593 00:25:06,000 --> 00:25:09,179 that so what will happen is if should 594 00:25:09,179 --> 00:25:13,140 Council approve this particular bid we 595 00:25:13,140 --> 00:25:15,720 will go and enter into 596 00:25:15,720 --> 00:25:18,659 um a Canadian construction a CCDC 597 00:25:18,659 --> 00:25:21,240 contract with the bidder and there will 598 00:25:21,240 --> 00:25:24,900 be requirements based on the contract 599 00:25:24,900 --> 00:25:28,380 for their delivery date and and and 600 00:25:28,380 --> 00:25:32,760 penalties beyond the agreed to delivery 601 00:25:32,760 --> 00:25:36,890 date 602 00:25:36,900 --> 00:25:42,179 okay any any other questions uh Sarah do 603 00:25:42,179 --> 00:25:45,900 you know right off hand how much that we 604 00:25:45,900 --> 00:25:47,700 are still Township is still carrying 605 00:25:47,700 --> 00:25:50,100 with regards to phase the phase one 606 00:25:50,100 --> 00:25:53,279 Community Center renovation project yes 607 00:25:53,279 --> 00:25:56,880 so at the end of 2022 608 00:25:56,880 --> 00:25:59,539 uh we're still carrying 609 00:25:59,539 --> 00:26:03,600 1.67 million of debt so the the loan 610 00:26:03,600 --> 00:26:08,159 only started in 2018 and then it matures 611 00:26:08,159 --> 00:26:10,140 in 2038. 612 00:26:10,140 --> 00:26:13,500 good thank you it's uh Sarah is it um 613 00:26:13,500 --> 00:26:17,580 possible or or even uh advisable that 614 00:26:17,580 --> 00:26:19,200 when we're all done this we could 615 00:26:19,200 --> 00:26:22,140 perhaps if we have to uh add more debt 616 00:26:22,140 --> 00:26:24,179 because of this phase too we could 617 00:26:24,179 --> 00:26:26,820 Consolidated into one loan is that could 618 00:26:26,820 --> 00:26:28,919 that possible I'm not sure if that's 619 00:26:28,919 --> 00:26:30,299 possible I'd have to reach out to 620 00:26:30,299 --> 00:26:33,179 infrastructure Ontario to see but yeah 621 00:26:33,179 --> 00:26:35,700 that would be ideal to do that thank you 622 00:26:35,700 --> 00:26:39,299 yeah it's I mean it's it's 623 00:26:39,299 --> 00:26:41,760 I think it's to say it's likely as an 624 00:26:41,760 --> 00:26:43,620 understatement it's almost certain that 625 00:26:43,620 --> 00:26:45,779 there will be change work orders on this 626 00:26:45,779 --> 00:26:47,640 project it's not very often a change 627 00:26:47,640 --> 00:26:49,500 work order in my experience saves you 628 00:26:49,500 --> 00:26:51,779 money but I understand our contractor 629 00:26:51,779 --> 00:26:53,400 and our and our staff will be watching 630 00:26:53,400 --> 00:26:55,380 out for that and the hundred thousand 631 00:26:55,380 --> 00:26:57,179 dollar contingency Greg is that what it 632 00:26:57,179 --> 00:26:58,760 is 633 00:26:58,760 --> 00:27:02,220 it'll likely be spent uh this is a 634 00:27:02,220 --> 00:27:03,779 pretty big project this is bigger than 635 00:27:03,779 --> 00:27:06,299 the fire hall when you when you 636 00:27:06,299 --> 00:27:07,980 construct a new building it's a lot 637 00:27:07,980 --> 00:27:11,340 easier to anticipate costs and as a as a 638 00:27:11,340 --> 00:27:12,419 rule than it is when you're starting to 639 00:27:12,419 --> 00:27:14,299 renovate an old one like we're doing so 640 00:27:14,299 --> 00:27:17,580 uh I I have no doubt that we'll be we'll 641 00:27:17,580 --> 00:27:20,400 need all 2.8 million dollars of the of 642 00:27:20,400 --> 00:27:21,360 the tender 643 00:27:21,360 --> 00:27:24,480 estimate to to do the project plus we've 644 00:27:24,480 --> 00:27:26,520 got the don't forget we've got the 645 00:27:26,520 --> 00:27:28,440 septic system to install at about 100 646 00:27:28,440 --> 00:27:30,960 Grand and I don't know Council it'll be 647 00:27:30,960 --> 00:27:32,700 decision well I'll have to make 648 00:27:32,700 --> 00:27:34,320 but I would really like to see us be 649 00:27:34,320 --> 00:27:35,700 able to pay that parking lot and that's 650 00:27:35,700 --> 00:27:38,700 not part of this project either so if um 651 00:27:38,700 --> 00:27:40,200 you know if when we're all done we see 652 00:27:40,200 --> 00:27:41,760 how much money we've spent we want to 653 00:27:41,760 --> 00:27:44,400 cite just exactly how much debt we want 654 00:27:44,400 --> 00:27:46,500 to take on uh over and above what we 655 00:27:46,500 --> 00:27:48,779 have now and staff can give us some 656 00:27:48,779 --> 00:27:50,220 financing options that'll be the 657 00:27:50,220 --> 00:27:53,100 decision we'll make sometime in 2023 I 658 00:27:53,100 --> 00:27:53,880 guess 659 00:27:53,880 --> 00:27:56,100 so I got a couple more hands and I'm 660 00:27:56,100 --> 00:27:57,539 going to be looking for a motion as to 661 00:27:57,539 --> 00:27:59,340 how we proceed go ahead Deputy is that 662 00:27:59,340 --> 00:28:02,279 the new and Bonnie yes it is a new hand 663 00:28:02,279 --> 00:28:06,779 and I was part of 84.6 million build for 664 00:28:06,779 --> 00:28:13,200 Peterborough housing and uh the Keen had change orders and saved money and 665 00:28:13,200 --> 00:28:14,820 we're getting more with this interest 666 00:28:14,820 --> 00:28:16,620 rate going up 667 00:28:16,620 --> 00:28:19,919 the chance of savings is greater than 668 00:28:19,919 --> 00:28:22,200 interest rate low and everybody building 669 00:28:22,200 --> 00:28:26,220 so I'm not uh as pessimistic because I 670 00:28:26,220 --> 00:28:27,900 know the amount that was saved on that 671 00:28:27,900 --> 00:28:29,940 84 million that was built in 672 00:28:29,940 --> 00:28:31,679 Peterborough housing when interest rates 673 00:28:31,679 --> 00:28:33,900 were five percent and up so 674 00:28:33,900 --> 00:28:35,940 and one good thing maybe the interest 675 00:28:35,940 --> 00:28:38,400 rate going up may save us some money 676 00:28:38,400 --> 00:28:40,200 even though it's going to hurt us all 677 00:28:40,200 --> 00:28:41,760 individually 678 00:28:41,760 --> 00:28:43,620 yeah beaver meat construction was a 679 00:28:43,620 --> 00:28:45,419 company we used to build Monica Court 680 00:28:45,419 --> 00:28:49,980 back in 2013 just FYI yes uh councilor 681 00:28:49,980 --> 00:29:02,090 Allen go ahead Mark 682 00:29:02,100 --> 00:29:04,620 can't hear you mark 683 00:29:04,620 --> 00:29:07,140 you're you're you're not on mute but we 684 00:29:07,140 --> 00:29:18,289 can't hear you 685 00:29:18,299 --> 00:29:21,830 no no sound 686 00:29:21,840 --> 00:29:23,940 okay 687 00:29:23,940 --> 00:29:27,000 well I I'm not very good at lip reading 688 00:29:27,000 --> 00:29:29,220 all right question and I just seen 689 00:29:29,220 --> 00:29:32,100 counselor homes in it and it uh made my 690 00:29:32,100 --> 00:29:35,640 brain uh go uh chat could you put it in 691 00:29:35,640 --> 00:29:40,549 the chat 692 00:29:40,559 --> 00:29:43,919 wanna try that Mark I don't know how 693 00:29:43,919 --> 00:29:46,500 um linky the question needs to be but 694 00:29:46,500 --> 00:29:50,510 try to put it in the chat function 695 00:29:50,520 --> 00:29:54,110 counselor Holmes has company 696 00:29:54,120 --> 00:29:56,340 yeah so Mr May while we're waiting for 697 00:29:56,340 --> 00:29:59,220 uh councilor Allen so you I I could also 698 00:29:59,220 --> 00:30:01,020 offer you some 699 00:30:01,020 --> 00:30:01,679 um 700 00:30:01,679 --> 00:30:03,360 I guess some response back to the 701 00:30:03,360 --> 00:30:05,039 question that you raised with the uh 702 00:30:05,039 --> 00:30:06,840 with the director of financial services 703 00:30:06,840 --> 00:30:08,700 and the treasurer 704 00:30:08,700 --> 00:30:11,159 um we wouldn't be able to 705 00:30:11,159 --> 00:30:13,799 um 706 00:30:13,799 --> 00:30:17,039 to combine the two debentures together 707 00:30:17,039 --> 00:30:19,559 with infrastructure Ontario we'd have to 708 00:30:19,559 --> 00:30:21,779 have a separate debenture right from 709 00:30:21,779 --> 00:30:24,000 where it was listed there the other 710 00:30:24,000 --> 00:30:25,559 thing that we need to be cautious about 711 00:30:25,559 --> 00:30:27,480 is about how do we how much we do that 712 00:30:27,480 --> 00:30:30,299 because in the original debenture for 713 00:30:30,299 --> 00:30:33,799 the arena when infrastructure Ontario 714 00:30:33,799 --> 00:30:36,779 issues debentures you have to go the 715 00:30:36,779 --> 00:30:39,000 full term on the debenture 716 00:30:39,000 --> 00:30:42,000 so you can't pay it off early so if you 717 00:30:42,000 --> 00:30:45,000 choose a 20-year term you have to go the 718 00:30:45,000 --> 00:30:47,700 full 20 years so I know that our payment 719 00:30:47,700 --> 00:30:51,360 our annual payment on that on that 1.1 720 00:30:51,360 --> 00:30:54,419 million that that's fair for the arena 721 00:30:54,419 --> 00:30:58,440 um is about just under 43 000 a year 722 00:30:58,440 --> 00:31:01,140 and so when we look at financing options 723 00:31:01,140 --> 00:31:03,000 going forward 724 00:31:03,000 --> 00:31:05,039 um the financing options and we did I've 725 00:31:05,039 --> 00:31:07,020 done this in a couple of other projects 726 00:31:07,020 --> 00:31:10,200 is that if that's why putting 727 00:31:10,200 --> 00:31:12,059 contributions to life cycle is so 728 00:31:12,059 --> 00:31:15,960 important we put in place 729 00:31:15,960 --> 00:31:18,480 um you know our Recreation life cycle 730 00:31:18,480 --> 00:31:19,440 money 731 00:31:19,440 --> 00:31:22,919 that in order for it to us not to hit uh 732 00:31:22,919 --> 00:31:25,860 the current tax rate by us being able to 733 00:31:25,860 --> 00:31:28,620 utilize some of that uh life cycle 734 00:31:28,620 --> 00:31:32,100 annual contribution that goes to 735 00:31:32,100 --> 00:31:33,720 um to Recreation 736 00:31:33,720 --> 00:31:36,299 may be a source of funding that would 737 00:31:36,299 --> 00:31:39,539 help us pay the annual debenture cost so 738 00:31:39,539 --> 00:31:43,980 that there's no tax rate increase that's 739 00:31:43,980 --> 00:31:47,220 um that is borne by the uh by the public 740 00:31:47,220 --> 00:31:49,860 for the project so just just and that's 741 00:31:49,860 --> 00:31:51,600 what we've done in other locations where 742 00:31:51,600 --> 00:31:52,919 I've been involved with these types of 743 00:31:52,919 --> 00:31:56,220 projects and so let's say the debenture 744 00:31:56,220 --> 00:31:58,919 cost was you know a hundred thousand 745 00:31:58,919 --> 00:32:00,539 dollars a year but you're paying on your 746 00:32:00,539 --> 00:32:03,240 debenture if your life cycle money that 747 00:32:03,240 --> 00:32:04,679 you put aside is there and it's more 748 00:32:04,679 --> 00:32:06,240 than a hundred thousand you can draw 749 00:32:06,240 --> 00:32:08,399 upon that life cycle money in order to 750 00:32:08,399 --> 00:32:10,020 pay for 751 00:32:10,020 --> 00:32:13,260 um the cost of that infrastructure 752 00:32:13,260 --> 00:32:15,360 okay thank you I'm going to let 753 00:32:15,360 --> 00:32:17,100 counselor Powers wrap it up but then 754 00:32:17,100 --> 00:32:19,080 we've got a motion from councilor Allen 755 00:32:19,080 --> 00:32:22,320 before we go ahead Nick well I I simply 756 00:32:22,320 --> 00:32:23,940 was putting out my hand to make the 757 00:32:23,940 --> 00:32:25,740 motion but I see councilor Allen so I 758 00:32:25,740 --> 00:32:26,940 will simply state that I second 759 00:32:26,940 --> 00:32:30,529 counselor Alan's motion 760 00:32:30,539 --> 00:32:33,299 so how I'm going to work this is because 761 00:32:33,299 --> 00:32:35,220 councilor Allen's audio isn't 762 00:32:35,220 --> 00:32:36,779 functioning properly I want to make sure 763 00:32:36,779 --> 00:32:39,600 the procedure we were okay on this is is 764 00:32:39,600 --> 00:32:41,460 Mark I'm going to I'm going to repeat 765 00:32:41,460 --> 00:32:43,860 the motion that you put forward and if 766 00:32:43,860 --> 00:32:45,840 you you could take that Legacy hand down 767 00:32:45,840 --> 00:32:47,399 please 768 00:32:47,399 --> 00:32:50,580 and and after I read the motion that 769 00:32:50,580 --> 00:32:52,200 you're putting forward if you could give 770 00:32:52,200 --> 00:32:54,419 me a thumbs up hand just to confirm that 771 00:32:54,419 --> 00:32:55,799 that's exactly the motion you're putting 772 00:32:55,799 --> 00:32:58,080 forward let's do it that way okay so 773 00:32:58,080 --> 00:32:59,880 Mark is putting forward a motion the 774 00:32:59,880 --> 00:33:02,100 council received the report on the 775 00:33:02,100 --> 00:33:04,140 autonomy Memorial Community Center phase 776 00:33:04,140 --> 00:33:06,720 two renovation project and the tender 777 00:33:06,720 --> 00:33:09,480 award is presented and the sealed tender 778 00:33:09,480 --> 00:33:11,039 bid submitted by Beaver meat 779 00:33:11,039 --> 00:33:12,779 construction Limited in the amount of 780 00:33:12,779 --> 00:33:15,000 two million eight hundred and eighteen 781 00:33:15,000 --> 00:33:17,820 thousand three hundred dollars plus HST 782 00:33:17,820 --> 00:33:21,179 be approved Council round is that your 783 00:33:21,179 --> 00:33:23,340 motion hands up that is the motion put 784 00:33:23,340 --> 00:33:25,500 forward by councilor Allen and councilor 785 00:33:25,500 --> 00:33:27,659 Powers you're going to second that that 786 00:33:27,659 --> 00:33:28,860 correct 787 00:33:28,860 --> 00:33:30,419 that is seconded by Council for 788 00:33:30,419 --> 00:33:31,679 priorities we're going to call the vote 789 00:33:31,679 --> 00:33:34,549 all in favor 790 00:33:34,559 --> 00:33:37,980 uh is unanimously carry thank you very 791 00:33:37,980 --> 00:33:40,200 much to councils councilor Allen put it 792 00:33:40,200 --> 00:33:42,659 after his motion thank you to staff for 793 00:33:42,659 --> 00:33:45,360 this this is a big step forward 794 00:33:45,360 --> 00:33:48,799 Council when uh when this term is over 795 00:33:48,799 --> 00:33:51,720 and we reflect back on some of the 796 00:33:51,720 --> 00:33:53,039 accomplishments 797 00:33:53,039 --> 00:33:56,159 um that we've done this will be at the 798 00:33:56,159 --> 00:33:58,320 top of the list so this is a big deal 799 00:33:58,320 --> 00:34:00,179 I'm happy to see it go forward it's 800 00:34:00,179 --> 00:34:02,340 going to have a cost everything does but 801 00:34:02,340 --> 00:34:04,500 uh I think the community's ready for it 802 00:34:04,500 --> 00:34:08,099 I think they deserve it and I'm really happy that we can get started 803 00:34:08,099 --> 00:34:11,220 so um with that thank you to everyone 804 00:34:11,220 --> 00:34:13,080 for making themselves available on short 805 00:34:13,080 --> 00:34:14,760 notice of Monday morning for this 806 00:34:14,760 --> 00:34:16,740 special but very important council 807 00:34:16,740 --> 00:34:17,820 meeting 808 00:34:17,820 --> 00:34:20,760 I would just like a motion to adjourn 809 00:34:20,760 --> 00:34:23,220 you see counselor Holmes and counselor 810 00:34:23,220 --> 00:34:26,159 Allen all in favor 811 00:34:26,159 --> 00:34:27,899 we are adjourned have a great day 812 00:34:27,899 --> 00:34:30,550 everybody 813 00:34:30,560 --> 00:34:33,960 thank you same to you and uh just a 814 00:34:33,960 --> 00:34:38,960 quick thing uh not related to this um