[0:02] foreign
[0:07] we will call her very special special
[0:11] meeting to order on December 19th at 8
[0:14] o'clock
[0:15] uh first of all does any member of
[0:17] council have a declaration of bikini
[0:19] interest on the one issue we are meeting
[0:21] uh for this morning
[0:24] does any member of council have a
[0:26] significant interest on the one issue
[0:27] we're meeting with this morning all
[0:30] hands go up thank you uh the agenda is
[0:33] very brief as I said we have one one
[0:34] item to discuss this morning could I get
[0:36] a motion pleased to adopt the agenda as
[0:39] it is presented
[0:40] Deputy Mayor councilor Allen all in
[0:43] favor
[0:44] that is Kerry thank you uh okay we'll
[0:47] turn it right over now to uh staff
[0:49] reports I think Greg you're going to
[0:51] lead the way on this one are you
[0:53] certainly Mr Mayor um I want to thank
[0:55] Council for getting together we uh with
[0:59] such short notice we were not
[1:01] um
[1:02] we were not certain whether or not we
[1:04] were going to be in a situation to be
[1:06] here today so uh we're pretty uh excited
[1:09] about where we're at
[1:11] um so really the the report the praise
[1:14] you to the report
[1:16] um that was that was quickly put
[1:18] together on on Friday afternoon
[1:22] um
[1:23] so as far as a synopsis of sort of what
[1:25] has occurred over the last I'm going to
[1:27] say the last year and and I know that uh
[1:30] individuals may not
[1:32] um you may be you may remember
[1:35] um Dennis Shand who's here with us today
[1:37] so Dennis was the project manager when
[1:39] we did the fire station number two as
[1:43] well uh when we when we constructed that
[1:45] for Benford Road and
[1:47] um Dennis has been helping us out on
[1:49] building inspection uh uh and as well uh
[1:54] it is is going to be a part of this
[1:57] particular project as the as the project
[1:58] manager for the renovations uh project
[2:00] so
[2:01] for the last year since we got the
[2:04] funding announcement in March we've been
[2:08] working away
[2:09] at finalizing
[2:12] um the actual renovation project the
[2:16] technical drawings for tender we brought
[2:19] on um we had to the phase one for the
[2:23] project
[2:23] had been handled by a different
[2:27] architectural firm and the Ken trevalian
[2:30] had done that particular work he retired
[2:33] but he was graciously provided us with
[2:35] access to some of the work that had been
[2:38] done by the committee at the time that
[2:40] they did phase one so they did some
[2:41] architectural work and floor plan
[2:44] drawings
[2:45] for for that particular project
[2:49] um his his uh drafts person Mr Dave
[2:51] Slade had all of our technical drawings
[2:54] electronically and uh so what we did is
[2:57] we brought on
[2:59] um Mr Christopher taworski and Sandy
[3:03] Smith from tourski Architects
[3:05] um that helped us to get sort of the
[3:08] pilot the package together
[3:11] um we also reached back out to the
[3:14] Consulting engineering firms that that
[3:16] were involved in phase one so uh birth a
[3:19] lot
[3:20] um Electrical uh so they were the ones
[3:22] that did the Electrical uh engineering
[3:24] drawings for the previous uh uh project
[3:28] along with um
[3:31] OTS mechanical uh and uh and and they
[3:35] were the ones that did plumbing and and
[3:37] uh and mechanical drawings we also went
[3:40] out to
[3:41] um Norris fire limited uh and they did
[3:44] the sprinkler system
[3:47] um uh we also dealt with uh
[3:51] whether we had to change our structural
[3:53] engineer so Mr Sangster was our with our
[3:55] new uh structural engineer
[3:58] um we've also gone out with uh which is
[4:00] not a part of this particular report and
[4:01] went out and had a conversation uh and engaged the services of cambium
[4:06] who's done the uh they've done the
[4:08] tender package for the septic system
[4:12] um and so all of that had to be brought
[4:13] together sort of give you an idea when
[4:15] we went out to Tender there was about 35
[4:18] drawings to this project
[4:21] um spec drawings that had to be
[4:22] completed and reviewed by our technical
[4:25] committee our technical committee is
[4:27] comprised so Mike is here Dennis is on
[4:30] the screen we had Council
[4:33] Representatives that had been appointed
[4:36] as with
[4:38] councilor Powers uh previous counselor
[4:41] Howie the mayor attended a couple of our meetings
[4:46] um and so a previous interim CBO Ken
[4:51] Curry was involved and as well
[4:54] Chuck Parsons who's our fire chief and
[4:58] the previous fire chief Ted Bryant and
[5:00] then as well Heather Scott who was our
[5:03] Deputy CEO clerk so we had a we had a
[5:05] core group that was been looking at this
[5:06] for over a year
[5:08] so as the report said we we finally went
[5:12] we got to a point where we were able to
[5:13] issue a tender we did that on the 25th
[5:16] of November we did an invited tender to
[5:20] four pre-selected firms
[5:23] um and uh and this was led by
[5:26] principally the the tender process was
[5:28] led by Swarovski Architects
[5:32] as a result of that the tenders closed
[5:34] on Friday at 2 p.m we had all five all
[5:38] four companies provide us with this
[5:42] um you'll see that the bids the spread
[5:43] between the bids is pretty close
[5:46] um the low the low bid so the difference
[5:49] between the first bid uh or the low bid
[5:52] and the third low bid was 165 000 the
[5:57] difference between the second low bid
[5:59] and the third low bid was about fifteen
[6:01] thousand so we we think we got it right
[6:04] as far as where we think the pricing
[6:07] should be
[6:09] um and uh all four firms attended the uh
[6:12] the opening of the tenders on Friday
[6:15] despite the weather that we had
[6:18] um they appeared in person
[6:20] the bids were
[6:23] opened
[6:24] by uh by myself in cooperation with Mike
[6:28] Nelson and with fire chief Parsons the
[6:31] three of us were in there to to go
[6:34] through the bid opening process at about
[6:36] five after two and the summary of the
[6:39] bids are here
[6:41] and uh because it mentions in the report
[6:45] um so our previous when we when we
[6:47] applied for the money back in 2019 we
[6:50] estimated that project Works were going
[6:52] to be just under 2.2 million
[6:55] um we got approval in 2021 uh for that
[6:58] amount we asked for some additional
[7:00] money at that time and where we were not
[7:03] granted any additional money so we said
[7:05] well we should take what we can take and
[7:08] move forward
[7:10] um so the uh so to in that particular
[7:14] juncture the the split was
[7:16] 73.3 from The Province so this is solely
[7:19] funded by The Province not the province
[7:21] and the feds and 26.7 to the township so
[7:25] as we move forward
[7:26] um we're recommending the low bid at the
[7:30] 2.818 million
[7:32] um and that is that is net of GS of HST
[7:36] we'll get the majority of the HST back
[7:38] when we do our claim
[7:40] um and um and so what we um as I said
[7:46] we're
[7:47] it's a little more uh than what we had
[7:50] anticipated we anticipated maybe that
[7:52] the the bids were going to be
[7:55] um higher than this but beyond the three
[7:57] million dollar threshold was sort of our
[7:59] conversation
[8:01] um but uh we have a we have a
[8:03] recommendation before Council so the
[8:05] last thing I'll say is
[8:07] um we're looking to to I'll say two two
[8:10] last thing
[8:11] we're bringing this together quickly we
[8:14] want to look at on April the first start
[8:16] date and and so we can be finished by
[8:18] the first of September to give you an
[8:20] idea the second thing is is that some of
[8:23] the equipment that we have to acquire
[8:26] um that's a part of the project have
[8:28] significant lead times so I'll give you two examples the other one
[8:33] example is uh in this particular project
[8:36] there's a water cistern that that feeds
[8:39] the sprinkler system for the um for this
[8:41] particular project
[8:43] the pump for the fire pump in this
[8:46] particular case that's been specked has
[8:49] a 39 week
[8:52] um period or order period so they're
[8:54] going to have to go out with councils so
[8:56] chooses this morning to approve this
[8:59] particular project we're gonna have to
[9:00] order it to get the pump in so we can
[9:03] get it in there before September the 1st
[9:05] just to give you an idea of some of the
[9:06] challenges we also have rooftop a
[9:09] rooftop units for heating cooling and
[9:10] ventilation that we have to do and that
[9:12] is a significant mean time as well so
[9:14] we're trying to get there and that's why
[9:17] we're here before Council this morning
[9:21] and uh and if Council has any uh any
[9:24] questions I'd certainly or myself or
[9:27] Dennis or Mike who are on here
[9:29] um Sarah or Heather can answer any of
[9:32] the questions that that Council might
[9:34] have with this recommendation Mr Mayor
[9:37] thank you Greg and before I even open up
[9:39] the questions because I know all council
[9:41] members are going to be wondering about
[9:42] the the various financing options
[9:44] perhaps you could discuss uh what that
[9:48] would be yeah so so if Council thank you
[9:50] Mr America that um the council uh will
[9:54] call and I apologize Mr councilor Holmes
[9:56] you were part of that particular
[9:58] discussion related to our fire hall
[10:00] um so what happens in here is that we
[10:02] really accept the bid
[10:04] um we did this with the fire hall we
[10:06] went to
[10:07] um infrastructure Ontario and we got and
[10:11] we went and received and we're
[10:12] recommending in this case we would do it
[10:14] we received a construction loan to build
[10:18] the fire hall the council remembered
[10:20] that conversation
[10:22] um and so we we utilized that financing
[10:25] for cash flow to build the facility
[10:27] which is which is the
[10:29] built in its entirety so then once once
[10:34] all of the
[10:35] um the construction costs are known
[10:38] we we throughout the course of the
[10:41] construction can apply to the province
[10:46] uh and submit
[10:48] um for payment and the payment is based
[10:51] on
[10:52] um
[10:53] on actual invoices that you would have
[10:56] incurred during during the cost of
[10:58] building so we can work on that for cash
[11:00] flow
[11:02] um typically we wait until the end and
[11:04] see what the remainder is that is left
[11:06] and then we would come back and that
[11:09] would probably be sometime early in 2024
[11:12] that we would give Council some options
[11:15] that says okay here's the remainder
[11:17] that's left for the project here's some
[11:20] options that we would do in order to to
[11:23] uh to finance this so is it going to be
[11:25] a transfer from Reserve is it going to
[11:27] be
[11:28] um uh us going back to investment
[11:31] Ontario for a debenture is it going to
[11:33] be a combination of both and um if you
[11:35] recall with the with the fire station
[11:37] our original intent was to use the
[11:40] proceeds of a sale of the building from
[11:42] the fire hall uh and then we were also
[11:45] going to look at
[11:47] transfer from reserve and some debenture
[11:49] we got fortunate because the province
[11:52] provided to the township of the vote 575
[11:56] thousand dollars in covid startup money
[11:59] and uh so we we didn't have to do a
[12:03] debenture for the fire hall because of
[12:06] uh when after it was completed we had
[12:09] different sources of revenue so we're
[12:11] going to fall we were recommend meaning
[12:13] that we would follow the same approach
[12:14] and that we would get the apply and come
[12:17] back in January for Council approval to
[12:19] apply for the construction loan and then
[12:22] we would move forward construct the
[12:24] building and then the treasurer would
[12:26] bring forward a recommendation
[12:29] at the conclusion of the project about
[12:31] how to finance those particular amounts
[12:34] that are remaining
[12:35] left from senior government money and
[12:40] any other you know contributions such as
[12:42] fundraising Mr Mayor
[12:44] good thank you very much Craig okay
[12:46] members of council any questions to the
[12:48] CAO or other staff
[12:50] on this
[12:52] the I I was pleasantly surprised at how
[12:57] close all the bids were I think that um
[13:00] I think Greg that you you stated that we
[13:02] think we got the pricing rating you've
[13:04] got to believe that when they're so
[13:05] competitive so okay see a couple hands
[13:07] up there shirt off Deputy Mayor go ahead
[13:09] Bonnie
[13:11] thank you uh yes I'm I'm pleasantly
[13:14] surprised we're sitting here today so
[13:16] that's the good news
[13:18] um
[13:19] so looking at the Figures were roughly
[13:23] uh correct me grade 300 000 over what we
[13:28] thought or that includes the HST and
[13:31] we'll get
[13:32] monies back how close what are we
[13:35] looking at over just so sure all right
[13:38] thank you Mr thank you uh Madam Deputy
[13:41] Merit so through the mayor where we're
[13:44] at at the present time is the amount
[13:47] that you see there the 2.818 yes it
[13:50] includes a hundred thousand dollar
[13:52] contingency allowance and it includes a
[13:55] twenty thousand dollar cash allowance
[13:57] for us to do some testing
[14:00] um you know for granular concrete
[14:02] testing so the um so we're carrying that
[14:05] money for unforeseen circumstances
[14:08] so if you if you uh right now at the net
[14:11] piece we're about uh three hundred
[14:14] thousand dollars over on this particular
[14:17] uh
[14:18] um which is about 10 percent of where we
[14:21] thought we might be 10 or 11
[14:24] um and then the only thing that's
[14:25] outstanding is we would have to look at
[14:27] going out and tendering for the septic
[14:29] system which is about another hundred
[14:30] thousand dollars and then any site works
[14:32] that we do outside of the building so
[14:34] we'd be looking at a
[14:37] guesstimate here before HST at the end
[14:41] of the day probably in that three
[14:43] million dollar
[14:44] um
[14:45] range for us to do what we need to do
[14:47] but we can spread some of this over
[14:50] multiple fiscal years as well so if
[14:53] we're going to we want to look at the
[14:55] site Works to maybe be doing by being
[14:58] done primarily by our own forces and
[15:00] stuff like that that we can sort of go
[15:01] forward and do that so that should give
[15:03] you a bit of a sense
[15:05] so at the end of the day the next the
[15:08] net number is is about 2.7 million uh on
[15:13] a 2.5 million dollar project
[15:16] um I I wouldn't be
[15:19] I think I would be naive to appear here
[15:22] before Council and say that we don't
[15:23] think that there's going to be any
[15:25] requirement to use that hundred thousand
[15:27] dollars worth of contingency but again
[15:28] we're going to be prudent about how we
[15:30] utilize that particular money
[15:33] um and uh
[15:35] as the mayor said I think the the
[15:38] um the bids are pretty competitive the
[15:40] other the other note that I would put in
[15:41] there is that we spec some pretty
[15:44] um everything is in that spec so to give
[15:46] you an idea some of the stuff that's
[15:48] really expensive is that athletic
[15:50] flooring that's going to be in the
[15:52] dressing rooms and everything we expect
[15:53] that Specialty Flooring to go in there
[15:56] and it's it is quite expensive so
[15:58] um if everything is in there
[16:01] um and uh we hope that we've
[16:05] um
[16:05] you know we hope that we haven't missed
[16:07] anything uh but we're relatively
[16:09] confident because of the detailed work
[16:11] that the technical committee we took our
[16:13] time to make sure that we tried to to
[16:15] focus on the details of the project and
[16:17] uh but there may be some unexpected
[16:20] things that that do arise and we'd bring
[16:22] that back to council if I may follow up
[16:24] with one further question mayor Taylor
[16:28] um if uh you could just roughly I know
[16:31] we thought we were in 23 if you could
[16:35] just figure that percentage which we're
[16:37] looking at for the increase and sorry
[16:39] Dennis uh I'm going to ask this question
[16:43] with you here uh uh the cost for our
[16:47] project manager is that inclusive of
[16:50] that Greg or we're looking at the
[16:53] additional uh septic system on top of
[16:56] this at 100 and then our is Dennis's fee
[17:00] included in that as well I'm just trying
[17:02] to get an overall
[17:04] Mr Mayor that's a great that's an
[17:06] excellent question so Dennis we pay
[17:07] Dennis an hourly fee right so it's not a bulk fee
[17:12] um and so Dennis's time is he builds it
[17:15] out on an hourly basis every month
[17:17] and some of that is split between the
[17:19] project and the building department
[17:20] right so because he's doing some other
[17:22] work for the building department so I
[17:23] think we're being pretty Frugal I don't
[17:25] have a I I don't have a grand total about what the project
[17:33] manager speed is going to be
[17:35] um but this is what we did in with the
[17:37] fire hall and Dennis was comfortable in
[17:39] just building for his time that he had
[17:40] and we have an hourly rate that we pay
[17:42] Dennis uh for that particular work I
[17:46] just asked and that that's great and
[17:48] thank you for that because I know that
[17:50] sometimes the project Management's based
[17:52] on the uh the amount of the project so
[17:55] I'm sure it's more frequent This Way
[17:57] Dennis can you uh just share with her I
[18:00] will phone and maybe speak to you Greg
[18:02] I'd like to just know what the fire hall
[18:05] uh fees in convert just so I uh I have
[18:09] an idea of where no that's that's a fair
[18:11] call we can we can pull that out from Dennis's work exactly thank you
[18:17] hey uh councilor Powers he's been you've
[18:20] been a part of this every step of the
[18:21] way and it's been quite a journey so uh
[18:23] you're next go ahead Nick
[18:26] thanks mayor Taylor yes yeah it's been quite a journey number of
[18:30] years in the making I'm I'm excited to
[18:32] be here today I'm excited that uh you
[18:35] know that there is a potential that we
[18:36] may see the end to this
[18:38] um I think it's it's a it's a positive
[18:40] step for our community it's it's a
[18:42] needed uh piece to our to our community
[18:46] um certainly I was expecting that the
[18:48] numbers would be in this range if not
[18:50] higher so I'm happy to see where they
[18:52] are
[18:53] um I I guess the couple of questions I
[18:56] do have for Greg uh just for
[18:58] clarification for counsel is can you
[19:01] confirm that each of including the
[19:04] recommended uh bidder or compliant with
[19:07] the requirements of the Tinder in its
[19:09] full uh components obviously I'm
[19:11] expecting that because they're presented
[19:13] to us that they were compliant and then
[19:15] the second part is from a timeline's
[19:18] perspective has the perspective number
[19:21] one uh bitter identified the timelines
[19:25] that would be they would be looking to
[19:28] achieve the identified project and would
[19:30] they be starting as soon as the ice is
[19:32] out and when would they hope to be
[19:33] complete
[19:35] uh certainly let me uh thank you thank
[19:37] you councilor Powers through the Merit
[19:39] of council Powers the um
[19:42] the
[19:44] in the contract documents uh that each
[19:48] of the bidders received
[19:49] we had a phasing plan that was put
[19:53] forward uh for all of the uh the bidders
[19:57] to
[19:59] comply with
[20:00] in the bidding form
[20:02] there is what there are uh there were
[20:05] parts to the bid
[20:07] where if there was any alternatives that
[20:11] were being proposed around timing or if
[20:14] they thought that there was going to be
[20:16] issues related to
[20:18] um
[20:20] procurement or those sort of types of
[20:22] things they were asked to identify those
[20:24] in their bid
[20:26] so in this in the in the bids we had in
[20:30] that phasing plan we had looked at
[20:33] starting construction on the first of
[20:36] April of 2023 so after the ice is out
[20:41] um and then we would have a completion
[20:43] date by the first of September of 2023.
[20:47] so by us coming here to council to award
[20:51] um the pricing for the project
[20:54] um because it's so crazy out there these
[20:57] days and we wanted to be out here early
[20:59] is that they've held the pro the pricing
[21:03] for 30 days
[21:05] uh in order for us to make an award
[21:08] decision so typically it's 60 or 90 days
[21:11] so they've there they've held these
[21:13] prices for 30 days and the price will be
[21:16] held once the contract is
[21:18] um if the contract is approved that
[21:21] price is um is is held by the contractor
[21:25] um so we should be each of those
[21:28] particular bidders had to comply with
[21:30] those particular requirements
[21:33] um and and that's why we did the invited
[21:36] tender a bit so that they would uh they
[21:39] would make a commitment to get the
[21:41] project done in the in the time frame
[21:44] um you know we have some plans if we if
[21:46] we happen to go beyond the first of
[21:49] September
[21:50] um for temporary uh dressing rooms and
[21:53] that sort of type of thing but that's
[21:54] the time frame that they have bid on uh
[21:57] and that's the um that's what they have
[22:01] all the bidders have complied with
[22:05] um in in their bid process uh for this
[22:08] project
[22:10] okay great thanks great appreciate that
[22:13] and again I'm looking forward to uh to
[22:17] having this project kick off and and
[22:19] seeing the finished product so thank you
[22:23] any other members of council with any
[22:25] questions
[22:29] um Deputy Mary have another one uh just
[22:32] uh asking uh with the interest rates up
[22:36] and and construction slowing down a
[22:38] little bit will is there any
[22:41] anticipation that's that we will have
[22:43] some work change orders that may save us
[22:45] money and the other thing uh is there a
[22:49] penalty clause in this for going over
[22:52] time frame the um
[22:58] I guess I'll Mr Merrell I I'll answer
[23:00] the first question first is that will
[23:02] there be any anticipated change orders
[23:04] for us to save money
[23:05] we're going to be as Frugal as possible
[23:08] and I know that Dennis has I've done a
[23:11] few of these projects with Dennis before
[23:14] um because some of the things that we
[23:15] would you run into in a project let's
[23:17] say that we expect a particular model
[23:21] um and of a piece of equipment and let's
[23:25] say it's not available
[23:27] the contractor will come back to us and
[23:29] have a conversation with Dennis and with
[23:32] the Consulting engineering firm that's
[23:34] applicable to it and that's so let's say
[23:36] that we have
[23:38] um we have we have uh expect a specific
[23:41] type of let's say a rooftop unit
[23:44] and it comes back that they can't get
[23:46] that in the time frame so they're
[23:47] recommending a different type of unit
[23:49] and then our question will for us will
[23:52] be okay is it equivalent and B is there
[23:56] a price savings right so we we will we
[23:59] will naturally have that conversation as
[24:01] the project goes through
[24:04] um and that's what I said we've bid some
[24:06] pretty some some
[24:08] um
[24:08] quality building products for this
[24:11] particular project
[24:12] and aren't you know and that can be
[24:13] anything from glazing to Windows to
[24:16] lighting fixtures and all that stuff so
[24:18] where there is an opportunity for us to
[24:21] take it take
[24:24] um savings for the project we will I
[24:26] think that's a fair comment I think
[24:27] Dennis right they're about how we sort
[24:29] of approach these things
[24:31] um yes and we did that at the fire hall
[24:33] too yes
[24:34] and so the the um so I I guess we're
[24:39] pretty Frugal about how we sort of look
[24:41] at these types of things and uh and and
[24:44] my expectation that we're going to
[24:46] continue to have that same eye for
[24:48] detail
[24:52] okay any other well just the last
[24:55] question around the time frame oh I'm
[24:58] sorry the time frame um I believe that there is a requirement in
[25:06] that so what will happen is if should
[25:09] Council approve this particular bid we
[25:13] will go and enter into
[25:15] um a Canadian construction a CCDC
[25:18] contract with the bidder and there will
[25:21] be requirements based on the contract
[25:24] for their delivery date and and and
[25:28] penalties beyond the agreed to delivery
[25:32] date
[25:36] okay any any other questions uh Sarah do
[25:42] you know right off hand how much that we
[25:45] are still Township is still carrying
[25:47] with regards to phase the phase one
[25:50] Community Center renovation project yes
[25:53] so at the end of 2022
[25:56] uh we're still carrying
[25:59] 1.67 million of debt so the the loan
[26:03] only started in 2018 and then it matures
[26:08] in 2038.
[26:10] good thank you it's uh Sarah is it um
[26:13] possible or or even uh advisable that
[26:17] when we're all done this we could
[26:19] perhaps if we have to uh add more debt
[26:22] because of this phase too we could
[26:24] Consolidated into one loan is that could
[26:26] that possible I'm not sure if that's
[26:28] possible I'd have to reach out to
[26:30] infrastructure Ontario to see but yeah
[26:33] that would be ideal to do that thank you
[26:35] yeah it's I mean it's it's
[26:39] I think it's to say it's likely as an
[26:41] understatement it's almost certain that
[26:43] there will be change work orders on this
[26:45] project it's not very often a change
[26:47] work order in my experience saves you
[26:49] money but I understand our contractor
[26:51] and our and our staff will be watching
[26:53] out for that and the hundred thousand
[26:55] dollar contingency Greg is that what it
[26:57] is
[26:58] it'll likely be spent uh this is a
[27:02] pretty big project this is bigger than
[27:03] the fire hall when you when you
[27:06] construct a new building it's a lot
[27:07] easier to anticipate costs and as a as a
[27:11] rule than it is when you're starting to
[27:12] renovate an old one like we're doing so
[27:14] uh I I have no doubt that we'll be we'll
[27:17] need all 2.8 million dollars of the of
[27:20] the tender
[27:21] estimate to to do the project plus we've
[27:24] got the don't forget we've got the
[27:26] septic system to install at about 100
[27:28] Grand and I don't know Council it'll be
[27:30] decision well I'll have to make
[27:32] but I would really like to see us be
[27:34] able to pay that parking lot and that's
[27:35] not part of this project either so if um
[27:38] you know if when we're all done we see
[27:40] how much money we've spent we want to
[27:41] cite just exactly how much debt we want
[27:44] to take on uh over and above what we
[27:46] have now and staff can give us some
[27:48] financing options that'll be the
[27:50] decision we'll make sometime in 2023 I
[27:53] guess
[27:53] so I got a couple more hands and I'm
[27:56] going to be looking for a motion as to
[27:57] how we proceed go ahead Deputy is that
[27:59] the new and Bonnie yes it is a new hand
[28:02] and I was part of 84.6 million build for
[28:06] Peterborough housing and uh the Keen had change orders and saved money and
[28:13] we're getting more with this interest
[28:14] rate going up
[28:16] the chance of savings is greater than
[28:19] interest rate low and everybody building
[28:22] so I'm not uh as pessimistic because I
[28:26] know the amount that was saved on that
[28:27] 84 million that was built in
[28:29] Peterborough housing when interest rates
[28:31] were five percent and up so
[28:33] and one good thing maybe the interest
[28:35] rate going up may save us some money
[28:38] even though it's going to hurt us all
[28:40] individually
[28:41] yeah beaver meat construction was a
[28:43] company we used to build Monica Court
[28:45] back in 2013 just FYI yes uh councilor
[28:49] Allen go ahead Mark
[29:02] can't hear you mark
[29:04] you're you're you're not on mute but we
[29:07] can't hear you
[29:18] no no sound
[29:21] okay
[29:23] well I I'm not very good at lip reading
[29:27] all right question and I just seen
[29:29] counselor homes in it and it uh made my
[29:32] brain uh go uh chat could you put it in
[29:35] the chat
[29:40] wanna try that Mark I don't know how
[29:43] um linky the question needs to be but
[29:46] try to put it in the chat function
[29:50] counselor Holmes has company
[29:54] yeah so Mr May while we're waiting for
[29:56] uh councilor Allen so you I I could also
[29:59] offer you some
[30:01] um
[30:01] I guess some response back to the
[30:03] question that you raised with the uh
[30:05] with the director of financial services
[30:06] and the treasurer
[30:08] um we wouldn't be able to
[30:11] um
[30:13] to combine the two debentures together
[30:17] with infrastructure Ontario we'd have to
[30:19] have a separate debenture right from
[30:21] where it was listed there the other
[30:24] thing that we need to be cautious about
[30:25] is about how do we how much we do that
[30:27] because in the original debenture for
[30:30] the arena when infrastructure Ontario
[30:33] issues debentures you have to go the
[30:36] full term on the debenture
[30:39] so you can't pay it off early so if you
[30:42] choose a 20-year term you have to go the
[30:45] full 20 years so I know that our payment
[30:47] our annual payment on that on that 1.1
[30:51] million that that's fair for the arena
[30:54] um is about just under 43 000 a year
[30:58] and so when we look at financing options
[31:01] going forward
[31:03] um the financing options and we did I've
[31:05] done this in a couple of other projects
[31:07] is that if that's why putting
[31:10] contributions to life cycle is so
[31:12] important we put in place
[31:15] um you know our Recreation life cycle
[31:18] money
[31:19] that in order for it to us not to hit uh
[31:22] the current tax rate by us being able to
[31:25] utilize some of that uh life cycle
[31:28] annual contribution that goes to
[31:32] um to Recreation
[31:33] may be a source of funding that would
[31:36] help us pay the annual debenture cost so
[31:39] that there's no tax rate increase that's
[31:43] um that is borne by the uh by the public
[31:47] for the project so just just and that's
[31:49] what we've done in other locations where
[31:51] I've been involved with these types of
[31:52] projects and so let's say the debenture
[31:56] cost was you know a hundred thousand
[31:58] dollars a year but you're paying on your
[32:00] debenture if your life cycle money that
[32:03] you put aside is there and it's more
[32:04] than a hundred thousand you can draw
[32:06] upon that life cycle money in order to
[32:08] pay for
[32:10] um the cost of that infrastructure
[32:13] okay thank you I'm going to let
[32:15] counselor Powers wrap it up but then
[32:17] we've got a motion from councilor Allen
[32:19] before we go ahead Nick well I I simply
[32:22] was putting out my hand to make the
[32:23] motion but I see councilor Allen so I
[32:25] will simply state that I second
[32:26] counselor Alan's motion
[32:30] so how I'm going to work this is because
[32:33] councilor Allen's audio isn't
[32:35] functioning properly I want to make sure
[32:36] the procedure we were okay on this is is
[32:39] Mark I'm going to I'm going to repeat
[32:41] the motion that you put forward and if
[32:43] you you could take that Legacy hand down
[32:45] please
[32:47] and and after I read the motion that
[32:50] you're putting forward if you could give
[32:52] me a thumbs up hand just to confirm that
[32:54] that's exactly the motion you're putting
[32:55] forward let's do it that way okay so
[32:58] Mark is putting forward a motion the
[32:59] council received the report on the
[33:02] autonomy Memorial Community Center phase
[33:04] two renovation project and the tender
[33:06] award is presented and the sealed tender
[33:09] bid submitted by Beaver meat
[33:11] construction Limited in the amount of
[33:12] two million eight hundred and eighteen
[33:15] thousand three hundred dollars plus HST
[33:17] be approved Council round is that your
[33:21] motion hands up that is the motion put
[33:23] forward by councilor Allen and councilor
[33:25] Powers you're going to second that that
[33:27] correct
[33:28] that is seconded by Council for
[33:30] priorities we're going to call the vote
[33:31] all in favor
[33:34] uh is unanimously carry thank you very
[33:37] much to councils councilor Allen put it
[33:40] after his motion thank you to staff for
[33:42] this this is a big step forward
[33:45] Council when uh when this term is over
[33:48] and we reflect back on some of the
[33:51] accomplishments
[33:53] um that we've done this will be at the
[33:56] top of the list so this is a big deal
[33:58] I'm happy to see it go forward it's
[34:00] going to have a cost everything does but
[34:02] uh I think the community's ready for it
[34:04] I think they deserve it and I'm really happy that we can get started
[34:08] so um with that thank you to everyone
[34:11] for making themselves available on short
[34:13] notice of Monday morning for this
[34:14] special but very important council
[34:16] meeting
[34:17] I would just like a motion to adjourn
[34:20] you see counselor Holmes and counselor
[34:23] Allen all in favor
[34:26] we are adjourned have a great day
[34:27] everybody
[34:30] thank you same to you and uh just a
[34:33] quick thing uh not related to this um