foreign
welcome to the council meeting our first
official council meeting for the new
Council
um Tuesday November the 22nd
I'll call the meeting to order at 9 37
A.M
as our meeting starts we would like to
formally recognize the traditional
keepers of this land and specifically
our neighbors of the alderville First
Nation with her
with a formal territory territorial
acknowledgment
Welcome to The Gunshot treaty lands of
1788. it is on these lands and on the
shores of the big lake the Mississauga
initiative act met with the crown to
facilitate the opening of these lands
for settlement
let us be reminded of the responsibility
we all have in making sure that we
respect these lands and Waters that give
us life and sustain our livelihoods
thank you this council meeting is being
conducted in person and members of
council will be present in the council
chambers the meeting will be live
streamed on the municipalities meeting
portal and YouTube channel
the video recording will be uploaded to
the municipalia Tran Hill's website
following the meeting
first order of business is the adoption
of the agenda be resolved at the agenda
for the council meeting in November the
22nd 2022 be received and adopted mover
and secondary please moved by Rob second
by Dennis
all in favor that's Carrie thank you
disclosure is there any disclosure of
Interest
seeing none should something arise
please notify the clerk
we have the minutes of the council
meeting held on November the 8th 2022
and an inaugural council meeting held on
November the 15th 2022
be resolved at the minutes of
the council meeting held on November the
8th 2022 and the inaugural council
meeting held on November the 15th 2022
be received as adopted and presented
mover and second or for that Gene Rick
all in favor that's carried
that we have no deputations
we have no presentations
we are at number seven which is reports
of Municipal officers
and we have um Finance
2022-024 the 2023 draft Municipal budget
and I will turn it over to Valerie
to see everybody in person this year
um we're going to proceed through the
budget document before I begin I would
like to formally acknowledge members of
staff that have been an integral part of
the compilation of this budget without
them we wouldn't be here today with with
the ability to present it so I thank you
for all of the work that you've done and
all the questions that you've answered
as we work through the process so
I'm just going to click here and
hopefully I get all the right pages
bear with me if I don't
oh
this thing's a little bit finicky so
a little bit of lag time
so the budget document on an annual
basis we prepare it for council's
authorization to um
or for Council to authorize the
expenditures for the upcoming year
this document really provides the annual
plan and sets of priorities for
municipal staff and it becomes part of
their work plan and as you look through
this document we've we've organized it
in three main categories we have the
operating budget which speaks to the
day-to-day operations throughout the
various departments we have segments
that speak to transfers to reserves
where we set aside dedicated funds to
reserves and Reserve funds
that help us Finance projects over the
long term and then we have a capital
component which is for the acquisition
or maintenance of the larger assets that
we have
um or we have very limited sources of
revenue to fund all of these
expenditures we have obviously user fees
and service charges we use uh reserves
and grant money and sometimes financing
where it's necessary and of course the
last factor is property taxation which
is what we are ultimately trying to keep
at a at a steady level
um
I also need to note for you that this
particular budget document does not
include the county of Northumberland
budget numbers
and it does not speak to anything
related to the education tax portion of
the tax bill
that's right
budget schedule go back one
sorry I'm not sure which way this thing
is going
Karen can you bring that up to the back
to the top it's scrolling down
there we go thank you yep yeah that
would be great thank you
so uh the next slide please
yeah so just for information the budget
timeline that we uh typically follow is
that we distribute the operating Capital
budgets uh to staff in late August we
asked that the submission submissions of
the operating and capital budgets come
back to finance during the month of
September
and we review and compile that data in
the months of September and October
and we go through an extensive review of
that with the CAO and the various
department heads and we typically
present the first draft of the budget to
Council in November second draft in
December and in most years we will come
back with a final budget in December but
because this is a municipal election
year the municipal act prohibits us from
passing that budget in the current year
so it must be deferred until the next
year
we tend to want to bring the budget to
council for consideration as early as
possible it allows more time for Council
to deliberate and then once it's passed
it allows us the opportunity to go out
to the market to fulfill some of the
capital items we start immediately
following the approval of the budget
with the procurement process to acquire
the goods and services that are that are
listed in this document
our Target approval date is January 10th
it's not set in stone it certainly it
counts as discretion but that is the
target approval date for us
thank you
so we typically like to summarize in the
in within the next eight categories uh
typically this is where you see all of
the changes within the budget
and they're summarized as follows
employee compensation and this relates
to the existing staff complement we do
have a collective agreements in place
and so we have to adhere to the cost of
living adjustments that are negotiated
within those Collective agreements cost
of living has been included at 1.75 and
we are seeing an overall increase in in
our benefit carrier costs of 7.4 percent
that being Industrial Alliance at the
highest which is again something that's
out of the municipalities control
mandatory legislation if there are any
newer uh changes in legislation that
require us to add additional costs
within the budget we identify those and
in 2023 various departments are going to
talk about some of the initiatives that
they have and to highlight them we will
be updating the asset management plan
official plan Community risk assessment
development charges background study and
the storm water master plan there are
funds allocated for that as well
additional Staffing levels we would
identify here any new staff members or
where there are staff hires in the prior
year and those wages and benefits are
annualized in 2023 we have the
equivalent of 1.5 full-time employee
allocated within it's predominantly
within the parks and rec but it
straddles Parks and Recreation corporate
facilities and cemeteries for those
additional hours and of course the
annualized benefits for new staff
members we did have a couple of those in
2022 so those benefits have been
annualized and included in the 2023
budget
new Services we have not identified any
new specific services that we're
bringing into the budget for 2023
and as far as an inflationary it goes
without saying that inflation is
impacting many facets of the budget uh
predominantly in the areas of insurance
I can tell you and you'll see it
throughout the document Insurance just
on the municipal side is just just under
a hundred thousand that we're estimating
a 10 increase in insurance
the other inflationary factors will be
predominantly within the Public Works
sector of the budget for things like
sand and salt and Fuel and so on
utilities of course we look at utilities
every year if there's inflationary
increases based on historical Trends we
include that
and yes there would be they would be
included in the 2023 budget
Council or Community initiatives these
would be items that Council has directed
us to move forward with we have not
included anything at this time but we do
know that the Strategic plan that will
be coming forward in 2023 may have a
budgetary impact so we'll be looking at
that
fees and charges
every year each department does look at
the fees and charges within their area
of service and identifies where they
have the ability to increase those fees
and we have done that in several of the
Department's particular planning and
you'll see that as we drill down into
the budget document a little further
so the next slide really is just an
overview of the gross revenues and
expenditures so you can see year over
year the gross expenditures have
increased by 11 million 431 gross
expenditures are 38 million 766 259. the
gross non-tax revenue which consists of
fees charges grants reserves and
financing has also increased to help
offset some of those expenditure
increases overall increasing uh non-tax
Revenue by 10 million 913 242 and of
course the the taxation is the balance
of the funding that has to finance the
rest of the gross expenditures and we
are looking at a 3.52 percent increase
in the tax levy at 15 million 249 323.
so overall 517 916 is what we're seeking
to increase the levy by in 2023.
so we've taken that gross Slide the
previous slide and we've broken it down
into the three categories that we spoke
to earlier in the presentation and you
can see how taxation my I always go to
the far right because that's the most
important column which is the Taxation
and despite all of the other increases
in expenditures and other sources of
revenue bottom line is what is taxation
what is the impact to the tax every
requirement in the upcoming year so
forgive me if I keep going to the far
right and talking about that but it's it
is our primary focus so you can see that
in 2023 we're proposing that the the
impact to taxation is predominantly in
the operating side of the budget for the
for the factors that we've talked about
earlier
we do have an increase in our transfers
to reserves and we're going to talk
about that departmentally as to what's
driving those factors
and of course Capital we're sort of
staying the course there is a slight
decrease from a taxation support uh
component in the capital budget overall
again it's 517 916 that we're seeking
[Applause]
and again we're just drilling down a
little bit further so that you can see
the operating and transfers in capital
that taxation tax supported budget
categories and how much of that is in
the pie chart there are 81 percent of
the tax levy requirement is dedicated
for operating 7.4 percent for transfers
and of course capital is 11.5 percent of
the tax levy requirement
next slide that's okay and we just
wanted to depict uh sort of a history of
of what you just saw and and you can see
very clearly that operating is the
primary uh driver in the taxation
component
transfers and capital we try to keep
those as level as possible but of course
there are years when we can't do that
but you can see historically that they
remain the same
for the most part
so we've summarized on the next slide on
slide 10 for you some of the changes in
broadcast categories being wages
benefits materials and supplies Contract
Services rents and financial expenses
and then grants and agreements or
requisitions external to the
municipality
and debt payments total operating
expenses are shown there so you can see
very clearly where some of those again
wages and benefits
um I'm going to jump to the next slide
wages and benefits again we talk about
the cost of living increase in the
Collective Agreement there are some job
rate changes
where employees are moving throughout
various grids within the organization
we have the increase of 1.5 FTE
allocated within Parks corporate
facilities and cemeteries
as mentioned in the benefit area of the
budget
the Industrial Alliance benefits
increased overall by 7.4 percent and we
do have other mandatory benefit
expenditures that are increasing such as
CPP and EI but there's also the factor
of omers even though the rates for
omer's Pension Plan did not increase as
salaries change that employer expense
portion does increase overall
in the category of materials and
supplies overall we have a decrease and
that is predominantly due to the
election expense removed in 2023 in the
year of an election we see that gross
expense coming in and then each year
thereafter we set aside funds into a
reserve and so it's removed in 2023
because the election will have occurred
we have road maintenance materials loose
top granulars and salt and we've made
some changes in the training and courses
overall for the fire department
contracted Services again we're talking
about insurance that gross expense
overall of just under a hundred thousand
for insurance expense
we have the gross expense of various
studies and consulting services and
we'll talk about those a lot of those
are in the planning area
and these will be offset by reserves we
also have the contract for the opp that
we'll talk about in some of the slides
the rents and financial expenses we have
there's a reduction within the Public
Works budget for items within that
category and we have some changes to
bank charges for electronic payment
services and those are just based on
usage
and of course the the decrease within
the debt component we are we have
finalized the debt payment for the
Hastings field house we had partial in
2022 and 100 percent of the
what would have been the former debt
payment is now being transferred to a
reserve to be set aside for future
capital projects and Recreation
we do we have introduced a new line item
as outlined in a previous staff report
for the nap and Island Bridge for
council's consideration as well but
overall there's a decrease in the debt
payments for a total of the 849 578.
on the revenue side from an operating
perspective we have outlined again for
Council where we're seeing some of those
increases to try to offset some of the
expense increases we have a minor change
in the supplementary tax and pil which
is payment in lieu of taxes those would
be for properties such as the LCBO or
Canada Post Corporation where they have
special tax class and we Bill those
separate from regular property taxation
user fees
we are it does appear that we're
decreasing our user fees but we are not
overall what I'd like to just mention
that we Revisited uh the area of the
development charges which has been
typically and historically included in
the budget as a revenue line item and an
expense line item
having no impact whatsoever on Taxation
and we've opted to remove those two line
items so that we are not overstating
gross revenues and expenses
so overall when you look at the gross
number it looks like we're decreasing
that category but in fact it's really
just that shift
finds penalties and investment
investment income we are seeing a shift
in the interest rate so we have
increased our estimate for interests
that will be earned on our bank account
um council is probably aware of the
interest rates being almost
zero for the last couple of years and
we're starting to see that gradual
incline so we've estimated an additional
amount in the budget for that licenses
and permits including marriage or burn
permits Lottery licensing billing
permits and entrance permits increasing
rentals we are increasing the revenue on
that for facility rentals and other
things like arenas
miscellaneous we have small increase
there for miscellaneous revenue for
winter control costs for the county and
some an internal adjustment for I.T
services that is provided to the library
on the grant side we are increasing the
Ontario Municipal partnership Grant we
got confirmation that that Grant did
increase by 119 000.
um
that by a decrease in our budget line
item for the safe restart which was
phase two in the last the last
installment of that
for pandemic related purposes
reserves we are increasing our um
increase in the transfer from Reserve to
offset some of the policing costs and we
have of course the various studies that
I mentioned and we're drawing down from
the reserves to fund some of those
studies
can just go to the next one
thank you
so we're now into the each departmental
budget and so just for council's
reference you're going to see again
those three main categories operating
transfers and capital on that same page
you will see a summary by the broad
class category what is driving the
change which is only operating on page
two that pertains to that you'll see any
details related to transfers and or
Capital if it pertains to that
particular area of service and we've
outlined for you any of the reasons
where there are changes and and what's
driving those changes
um and at this point I will probably
turn to each department head to speak to
the area of service that is up on the
screen
um so just bear with us as we do that
so first of all we have a council and of
course the wages and benefits component
we do have a
we follow the same premise if we have
colab 1.75 for employees in the
Collective Agreement that flows through
the organization and does apply to
council
so there is an increase there and there
is another benefit component as well
that has shifted that slightly where
there are a couple of different members
of council that are eligible to receive
benefit coverage so we're seeing that
increase there
um again the materials and supplies we
have decreased mileage and a slightly
adjusted training
the general supplies and office General
supplies we've based those on actuals
and we've removed the election expense
as as we mentioned earlier
telephone and insurance expenses have
increased under contracted services and
there's just a minor adjustment for the
electron or voter database
and then as far as the transfers to
reserve again we start planning for the
next election and we do that through a
transfer to reserve and we have
allocated ten thousand dollars for that
um for the four-year period
Doug do you have anything further that
you'd like to add to that
I think that covers most of it we will
be assessing the transfer to reserve for
the election in future years to ensure
that we have appropriate funds available
based on this year's election so we're
just working through all the final
invoices on that
thank you
um and if if Council has any questions
on anything if you just uh hit your uh
microphone button you'll come up on the
Queue and I'll
let you come through and ask a question
so
just as we go you can do that
so the next slide uh we have an a unique
slide for the Ontario Municipal
partnership fund this is an
unconditional Grant from the province of
Ontario and it um it's calculated using
various Community fiscal indicators They
do change and um
I wanted to note for council's benefit
that the municipality had maintained the
same level of ompf Revenue within the
budget
um in that we had in 2018 we did that
through the period of 2019 to 2021 and
then in 2022 we saw that ompf stabilized
and it actually fell a little bit below
the 2018 level
and the reason I'm mentioning it to you
is because when we stabilized it in 2018
what it allowed us to do was any any
Revenue that was in over and above the
2018 level we set those funds aside and
we we said that we would complete
special projects and just for benefit we
had in 2019 we we had additional gravel
resurfacing that we were able to
accomplish for about 51 000 in 2020 we
did uh thirty four thousand dollars was
attributed to the marina docks
and we did in 2021 we had the parking
lot a partnership with the Percy
Agricultural Society as well
and then in 2022 we had some funds left
over to assist us with the office
renovation so I just want to note it
that we have brought 100 of the ompf
revenue into the 2023 budget and it's
it's there so if Council opted to hold
the line on a different amount then
um you would have to specify specific
projects that you would like to to
dedicate to the projects otherwise 100
of this revenue is is offsetting the tax
levy requirement
foreign
so the next slide deals with everything
except ompf within the admin section of
the budget which covers the cao's office
clerk's office Finance Information
Technology health and safety and human
resources and the component of corporate
facilities
Just for council's information of course
I'm going to keep reiterating it cost of
living and gridstep movement benefit
carrier costs are the main reasons for
the costs within wages and benefits
we have made some minor adjustments on
the actuals for training and mileage
again just trying to keep it uh in line
and try to reduce some of the expenses
and of course we have insurance
Municipal facility maintenance costs and
utilities we've adjusted those
Bank charges we spoke to that earlier we
have increased the bank charges there
um
Bank charges sorry Ransom Financial we
have actually uh yeah sorry
so the supplementary we have sorry I'm
going to go back to the grants
agreements we remove the accessibility
CIP allocation based on some staff
reports that we brought forward in
November that also falls within the
administration department we have other
tax now on the revenue side of it we
have the supplementary and omitted which
we talked about we have some minor
changes to the payment and low Revenue
based on actuals and we have a shift
from the safe restart grant that the
provincial government provided to us in
2022
so we've removed that and we have
increased the investment income and
adjusted some corporate facility user
fees
transfers to reserves remain uh almost
the same as they were in 2022 we have a
working Reserve that was an initiative
of the Auditors a number of years ago
and we've maintained that in the budget
and we have a line item there noted as
Council initiatives again just for
history for members of council when the
ompf funds I'm going to say circuit 2015
and 16 there was some uncertainty as to
whether or not ompf that Grant would
start to drop off and at that time
Council had
asked us to allocate a certain amount of
money that for special projects or
Council initiatives that might come up
during the year and so we've maintained
that as a transfer to reserve in the
budget so that remains available to
council should some project come up or
it is discretionary and can be removed
if Council so chooses to do
we typically transfer the corporate
facilities Capital use fees to the
reserve funds
and we have a dedicated facilities
maintenance Reserve that we set aside
eighty thousand dollars and those are
just for the corporate facilities that
are not major ones like the Arenas or
Public Works facilities these are other
corporate facilities like the municipal
office or um
the various Hastings Civic Center Etc
on the capital side we have an annual
allocation we have decreased that year
over year we have our computer hardware
budget line item it was at 90 000 in
2022 and we've reduced that to 60 000
because we do feel that we have
sufficient funds in the reserve
the corporate budget being an
Administration houses all of the costs
related to the corporate I.T initiatives
so if we're purchasing a computer
hardware for other departments it runs
all through the corporate Department of
administration
um we are budgeting funds for the
telephone system upgrades and
um that's really an initiative I believe
as for to move to a voice over IP system
and we do have the HR and payroll
software that we would like to um look
to as part of our work plan in 2023 to
get something that's slightly more
efficient and
user friendly for all of the employees
at this time I'll ask if Doug has
anything further that he'd like to add
okay the deputy mayor your worship if I
may before we go to the deputy mayor
the telephone system upgrade was
identified in the 2022 budget we just
weren't able to move forward with it
what was identified at that time and
still is the case is we will be looking
at a Voiceover IP telephone system with
current technologies that will allow for
enhanced remote access
standard things like
Moss standard now
voicemail to email and those ensure that
individuals are more easily able to
access into our phone system over the
current system
thank you worship two quick questions
uh the first one is the council
initiative line so that fifty thousand
dollars that's going into Reserve that
would go back to page five where Council
Community initiatives right now we have
uh none for the 2023 but that's where we
draw if anything arises within the year
that Reserve is where we draw from that
for those County or sorry those Council
initiatives
through you you worship yes we um we
didn't identify it as a new initiative
because it's been in the budget for a
number of years but yes that is where
you would go to as the general Reserve
is where those funds are transferred to
on an annual basis
okay uh next question is the payroll
software is this is new software this is
an upgrade it's correct
yes this is
this is a uh we envision a a slightly
different system we have um currently
some issues with reuse different
databases to capture time and we we have
through the organization a number of
challenges when it comes to requesting
time off and the methodology that's used
throughout various departments so we
want to streamline that process so that
it's a whatever software we get it's
user friendly to the employee as well as
the employer and the approval process so
it just kind of goes through all the
approval processes and then comes back
over into the payroll system so it would
be integrated with our existing software
So currently we have
and correct me if I'm wrong which you
will
three different payroll systems we have
sort of the municipal system we have uh
the fire department which has a unique
payroll system we have the library
yes we well we have one payroll system
that processes payroll we have various
mechanisms under which
remuneration is calculated the fire
department has a unique uh means and
ways of calculating the remuneration for
the volunteer firefighters the library
is processed through the municipal
payroll software but again it's that
mechanism in which we're capturing the
timesheet information it's very in the
pandemic we adopted it was previously
all paper based and then we created some
makeshift forms to allow us to do it
electronically
but we are still experiencing a lot of
challenges with that because of the
request for time off and so on there's
just uh there's just a multitude of ways
that those requests are coming in and
it's very hard to manage at this point
in time because again it's a lot of it
is paper-based and so we want to get all
of those in one system so you do you see
these this upgrade as being able to pull
efficiencies when when all of those
systems are pulled into the into the
payroll
I'm guessing
personally I believe there would be a
many efficiencies and I I don't want to
speak on behalf of my colleagues but I
do know that there's you know they're
facing some serious challenges with uh
you know timely approvals of time off
and as well not just for staff on the
management side but staff working in the
field this would be again I Envision and
I I don't know what that solution is
going to be but in my mind it's it's
very user friendly instead of a numeric
way of trying to capture the activity
out in the field everything that
everyone does is captured at at the time
that they do the activity
and right now that is a numeric code we
envision something slightly more user
friendly to the employee where they can
just tell us if they were cutting grass
they were driving a truck they were
doing this without having to have that
numeric component and then we can do it
in real time
and it's we do see it as a web-based
solution at some point
sounds great thank you
so the next uh budget up we have is the
fire department it includes fire and
rescue emergency response fire safety
and education and Fire Prevention and
inspection
from an operating point of view you can
see that we've sort of stayed status quo
and the area between the transfers and
capital what we're trying to do this
year is just stabilize that so the sum
total of what you're seeing in transfers
going in is simply being removed from
the capital budget component until we
can sort of have another look at what
our Capital requirements are going to be
following the community risk assessment
and at this point I'm going to turn it
over to our acting fire chief to comment
further if you'd like
foreign
yeah there's not a lot of changes uh we
added a little bit for uh Fuel and
training those were the main things that
uh we increased and then we decreased a
few things that uh
try and balance it out so there isn't
really a whole lot of change
Dollar Wise to our
budget for next year
any questions from Council
deputy mayor
thank you worship
um
to the deputy fire chief the slide and
grass fire unit what's uh just curiosity
really as to what that piece is
it goes in the back of our um pickup
trucks so it's our first response
whenever we have some type of grass fire
or forest fire it's kind of a rapid unit
that gets there first uh the one that we
currently have is coming up on 20 years
old
just about time to start looking at the
replacement on it
and uh the three-quarter half ton truck
is that a new is that a new vehicle
adding to the fleet or is it replacing a
current vehicle it'll be replacing a
2004 unit out of uh station three and
work with
thank you
Council Pope thank you your worship um
uh the line item contracted Services
what
makes up that amount do we Mr Jameson
do we
390 000.
do we
three year worship by the contract and
services is the insurance equipment
repairs Hydro
um
yeah
okay all that information's in there
thank you
so the next slide is dealing with the
police budget this is the opp contract
and Police Services Board
um
so the the main change here is that we
have a contract that has increased and
the base OPP contract has remained
steady however the reconciliation for
2021 which is there's a two-year leg for
the reconciliation
that reconciliation came in at an
additional 87
000. so uh what we've done in this case
is we have transferred from Reserve an
amount of 65
521 dollars to partially offset that
total policing contract cost we do have
a police Reserve we've had it for a
number of years which we refer to as a
stabilization Reserve to deal with these
types of fluctuations these are ones
that we cannot anticipate for members of
council who are not aware the opp has a
very complex billing calculation
OPP billing model which um they created
probably back in um I'm going to say
2014 2015 they revised their entire
model it's not something that we have an
opportunity to be able to change
unfortunately but it does deal with
um three or rolling averages for various
uh policing costs to try to mitigate
these huge fluctuations but it's the
reconciliation that we always are not
sure about from one year to the next so
again we've tried to mitigate that
increase net taxation impact is still 20
000 Council does have the option to draw
further down from that Reserve if they
so choose going into the 2023 budget to
mitigate that tax impact
thank you Deputy uh
Metcalf
thank you worship
I'm just uh I guess the question is
we're transferring from Reserve 65 500
um this year
uh
don't believe last year we
pulled any but we didn't put any into
reserves last year or don't have any
going into Reserves
this year if the opp contract continues
to change and like you said we don't
really have a whole lot of
say in the calculation as to how how
they build that out what
what do we see
in the future other than pulling from
the tax levy to uh to pay this
this department
do you worship so you're quite right
once that if we were to continuously
increases you'd be you know probably
just under three years three to four
years that you would deplete that
Reserve in its entirety and then you
would be looking at taxation to offset
that increase each year
okay thanks
Council shavery
don't touch okay sure thank you thank
you worship the um the percentage
increase then from one year to the next
of the 86 000 that we have to come up on
the difference uh is there a percentage
did your workout that percentage
increase and has it been challenged with
the opp to find out why such an increase
in one year
thank you through your worship
um I haven't calculated the percentage
increase and um in terms of challenging
it with the opp unfortunately
um it is what it is they they the opp
billing model is very structured and
when it doesn't deviate so you can't go
and adjust line items or or make special
requests I've seen this through the
course of my career when it was the old
OPP billing model and and we would
attend many many meetings at the at the
you know have people coming from Aurelia
to talk to us about it and um there's
just no changing it so unfortunately
it's it's just the cost of doing
business from the OPP's perspective some
years there there isn't an increase like
um to Deputy Mayors metcalf's comments
last year in the budget it's it remained
fairly constant the reconciliation was
nominal so we were able to deal with
that and not increase the the tax every
requirement or at least stable lies it
to some degree but unfortunately when
you see these fluctuations it's you
can't control them
I wish I had a different answer for you
but I'm sorry I don't
yeah it'd be nice to know
exactly you know the taxpayers dollars
what kind of fee for services we're
getting and a breakdown unfortunately
they're not giving that to us somewhere
keep paying the bill and we don't know
what we're getting
we do have the opp billing model
statement I can share that with Council
again it's very high level and it it
goes into quite a bit of details but I
can certainly share that and if you'd
like
okay thank you
Council variety
Mr Mayor thank you the
questions raised about the police and as
a setting member on the council
representative it's it's the last couple
of years it's been quite a state of flux
we've had about three different
inspectors to cover Northumberland
County here now in three years I think
it is or Jeff Martin is probably the
longest this has been now and uh
trying to Wade through it one of the
things that to the cost was
going back three or four years ago
Toronto police got a huge raise
and consequently there were steel and
officers from Opp so OPP retaliated to
match their salary grid
and even you know it's it's it doesn't
seem fair that somebody in the Boondocks
is drawing the same wages as an officer
in downtown Toronto where they're
shooting and stabbing each other every
other day but that's the reality of it
and the local police Community doesn't
have any contact on that further to that
the Queen's Park and their wisdom
they've dissolved community policing
groups and and now we're seeing a
further desolution of police services
committee
from Five County five municipalities
having they're each one down to one and
this is all going to happen in the next
23 or 24 year
so it's quite a
transitional phase and it's pretty clear
they don't want civilians messing in
their business so
thank you
go ahead Valerie
up next we have the conservation
Authority uh this is for agreements that
we have with lower Trent conservation
Authority Crow Valley conservation
Authority and autonomy region
conservation Authority within that
budget we also
um have a line item for Source water
protection so I believe on some of the
agendas in November Council has received
the lower Trent conservation Authority
draft budget and there is an increase of
7531 there
um Orca pretty much stays the same in
terms of their budget and Crow Valley
we've estimated a six percent increase
we will be confirming that they've
indicated that they are still in budget
deliberations but they do anticipate a
fairly sizable increase and what that
means to us
um
it runs through a different formula and
it's based on an apportionment so we'll
just keep checking back with them in
terms of what they feel that that
increase will be again the budget is an
estimate so if we're if we under budget
and the payment comes to us or the
requisition request comes higher we will
have to find means and ways to to
finance that
um again on the transfers to reserve
side we did identify in a staff report
that we would like to allocate some
additional funds for some of the capital
items that are that were identified as
part of the workworth dam study so we
have uh had in the past uh in the last
several years set aside an amount of
fifty five hundred dollars which
represents
a 10-year period of getting to the end
of the 10-year period an amount at 50
percent to fund an updated Dam study and
we would also like to set aside funds
for those Capital items that were
identified and will continue to be
identified again
in the past when they've come forward
with some of these requests for some
Capital assistance we have gone to our
general Reserve to finance those and
again we're just trying to set set
ourselves up knowing that those costs
are are coming forward and I'm not sure
if I'd like to turn it over to Jim at
this time and see if he has any further
comments uh thank you director Finance I
just mentioned about the source water
protection so that is a program that we
have an agreement with lower Trent to we
pay a proportion for a risk management
official they come in on development
within the source water protection zones
which are around each of the water
intakes in Calvert Hastings and
workworth and certainly will provide
more information about the details of
how that works when we do our planning
orientation but that's my only comment
thank you
the pre-med calf
thank you worship uh Valerie the work
with damn study so we increased it
well
5583 uh and you said that's to get to
that end of the 10-year we'll uh pay for
that 50 damn study which is is
um
a partnership with the lower Trend so we
would we would pay for 50 they would pay
for 50 and then the other was capital is
that what we see the 11 000 and change
something that we're looking at putting
in going forward up until that 10 years
which which includes that damn study
proportionment and the capital piece
yes it includes both so the damn study
is the first part of it over the 10-year
and then the additional 5583 is
essentially over a it's about a total of
83 000 over a 15-year period is what
we've estimated but again it's going to
be dependent on funding that the
conservation authorities can can find as
well through the the
acronym wacky but for those of you who
are familiar with that
thank you
so the next uh slide is protective
services and within this area it deals
with licensing and livestock claims and
animal control
within the contracted Services line item
just for the benefit of the members of
council we do have a an amount in there
for animal control for dogs and cats we
have decreased the line item for the cat
care
portion of the budget by 5000 leaving an
amount of 10 000 in there in hopes that
we will be able to receive their
recommendations for future with their
plan as to how to deal with that and at
this time I'll just turn this over to
first of all the clerk and then any
other comments from staff
so under this category of the budget we
also have our
Municipal valuer under the Ontario
Wildlife damage Compensation Program
actually got it
um so under that program when
Farmers lose livestock and there's a
full list of livestock to Wildlife we
send a valuer out who completes all the
paperwork and we submit all the
paperwork into omafra through the
program on we are the local
administrators for that
we will be bringing forward something
probably to update the per diem fee that
we are currently paying our lives our
Municipal valuer as
his contract is now
seven years old eight years old and it
is
his current payment rate is out of line
with surrounding municipalities it will
not have an impact
on the budget in front of you as omafra
does provide us a reimbursement for the
valuer to go out and they did increase
their reimbursement this year
foreign
English
yeah thank you very much Mr Mayor um is
this part of the budget that the cat
care initiative comes out of as well
Valerie
yes three year worship yep so we have um
in the within the contract and services
line item we do have amounts allocated
for
um dogs and cats so we have
um about 42 600 allocated for dogs and
approximately ten thousand for uh the
cats for control of those animals and
then livestock claims is in and around
seven thousand within that entire budget
so we are decreasing the cat the the
portion of the budget under contracted
services for cat control but again just
waiting to see and uh look for their
input into the operation of that program
thank you
the next Department we have here is
building which covers building permits
inspection and enforcement Services
Under the Ontario building code act
again in terms of the changes we have
wages and benefits materials and
supplies we've adjusted in slightly for
a training budget based on the
historical Trends and we adjusted the
software and support we have an admin
allocation that we we take certain costs
that run corporately and we allocate
those to the building department so
we've had another look at those
we increase the uh adjustment for
utilities we're sorry we had a decrease
to the adjustment for utilities and of
course insurance is in being impacted in
the contracted Services we have uh in
order to try to offset some of the costs
we've increased our building permit fees
based on the historical revenues that
we're seeing
the in terms of computer software I'll
turn it over to Jim to talk about that
uh thank you yes we're looking forward
to uh trying to go paperless or making
small steps but that's certainly with
our new Chief Building official one of
the
primary goals that we're trying to
achieve so we've we've allocated some
funds we're not sure that's the right
amount but we do have strong reserves
and we look forward to implementing that
in 2023
. well thank you your worship um the
computer software I guess it it'll also
have ongoing support charges as well
yes there's um through you Mr Mayor
there's limited number of software that
supports building permit programs um the
currency building official is familiar
with one of them from his previous
employment so we're looking at that one
first and um
but you have to recognize too that even
though we're not using software
currently we still have those ongoing
operating costs to generate the permit
the paper permits and the inspection
forms and enter that information into
our system so we're hoping that with
this new software it would be something
they can do in the field they just do it
through a touch screen through a tablet
and automatically the
the inspection report is entered things
like that so it should lead to a number
of efficiencies as well
thank you
and on to Municipal bylaw so this
involves Municipal enforcement parking
enforcement and Property Standards
overall there's very little change again
in the wages and benefits component of
the budget
and as well we have some minor
adjustments for legal and phone costs
and I'll turn it over to Jim at this
time
I don't really have much more to add
it's a very limited changes overall just
those minor adjustments that Valerie has
mentioned
councilor Pope worship thank you um
the my understanding is that some bylaw
enforcement is also done by the regular
building staff as well
is that
do we have an idea of how much time is
spent on that
we are in the process of bringing
forward
um a report similar to what the building
department reports each month on a
number of permits issued to sort of look
at the number of issues or complaints or
information requests that come through
bylaw and we can try to help
differentiate how much of that is
allocated through the dedicated bylaw
staff versus the other staff who also
have
a small percentage of time allocated for
that so we'll take that forward as we
develop that report
I'm not sure if it's appropriate but
I'll ask it do you feel we need more
resources in this area
it'd certainly be been a strong demand
and certainly during the pandemic we ran
into a lot of interesting situations
that we had never dealt with before
and we also have some policy or bylaw
considerations coming forward such as
with short-term accommodation that may
add to the demand on if not enforcement
on going out and doing inspections and
gathering information so we'll be
working with the CEO to see if that's
necessary and anything like that we'll
come forward to Council of course
thank you
Deputy Metcalf
thank you your worship Jim maybe the
um a quick clarification on on
the enforcement capabilities of our
bylaw officers versus uh the select few
other staff and and and what uh say
their responsibilities and enforcement
would be in in their category or their
Department
uh through you Mr Mayor so certainly you
can expect that there are situations
where um there might require two
different staff with different fields so
quite often the bile officer and the
fire inspector may be required to go to
a certain situation where there are
concerns about those two facets of the
of the problem there may be situations
where we go to a Property Standards
complaint where there might be is there
building concerns that have to also be
addressed so it would be a two person
team that would go to assess that
situation so I think that's the sort of
thing sometimes when one staff person
isn't available and we may have for
example a dog bite situation or
something that's somewhat of an
emergency we might want to send whoever
whatever staff is available to try and
go and address that and get the
information quite quickly so that's an
example of how the multiple staff are
required and how they work together
thank you
the next slide deals with Emergency
Management which is predominantly we
sometimes refer to it as emergency
preparedness and as well Civic
addressing is contained in this area of
service there currently are no wages and
benefits allocated necessarily to uh
this it is under the purview of the fire
department predominantly if there are
wages that are involved we do have under
materials and supplies we have things
for training for Incident Management
situations and mock exercises that we
have and
the other part of this that you'll see
I'm going to turn it over to the fire
chief but I just want to speak briefly
about the transfer to reserve and what
we do to prepare for emergencies so the
the province has a municipal Disaster
Recovery assistance program and there is
a very specific formula whereby the
municipality would be eligible to
receive funding in the event of a of a
natural disaster
and so the municipality has historically
created uh we have a template that we
use and we have an estimated value of an
event which then rolls through the
amount of funding that would be eligible
from the provincial side as well as our
own Municipal responsibility to cover
those expenses we've looked at that in
2023 or for 2023 and we have reduced the
overall event to an approximately three
million dollar event and from there the
formulas roll out as to what would be
our responsibility to cover and so um
it's quite a convoluted formula but
anyway we feel that over the course of a
10-year period we we want to get to a
goal of approximately 238 000 or 240 000
in a reserve should we ever be called
upon to utilize those funds to access
provincial funding
so um if Sean if you would like to you
know comment on the emergency exercise
Etc
yeah there was like I said we didn't
have a lot of changes in this uh as well
um
we haven't done a real emergency
exercise we probably will be doing a
session in here opening up the EOC
um which would be a minimal cost for
this year
deputy medcap
thank you you worship uh Valerie you you
spoke of the
uh emergency funding
uh and that goes back to I if I remember
correctly a three percent
allocation
to the reserve uh that has to be in the
municipal from Municipal coffers
um
like you said it's convoluted
it's true you worship yes it is
complicated the starting point is that
you must have three percent of your own
purpose taxation that's the starting
point so we always use the prior year
taxation so the 14 million seven hundred
thousand and that three percent three
percent of that is where that whole
formula
it's here so uh costs up to that own
purpose taxation amount that we would
have the province would cover 75 percent
of it and the municipality would cover
the other 25 percent
beyond that on-purpose taxation
calculation then the province would pay
95 percent and the municipality would
pay five percent so again it's just a
means in ways that we it's a test for us
that we use every year to ensure that we
have at least some funds set aside in
the event of a disaster that we would
have to pull from
so looking into the future if we don't
meet that threshold
what does that mean
uh on what the difference of the
proportionment for the province would
give and what we have to come up with
I think if you didn't have funds in that
Reserve you would be looking to another
Reserve to to ensure that you had
sufficient funds to be able to access
the provincial funding component okay
thank you
all right all right so we're up to roads
and urban services this includes roads
Bridges sidewalk maintenance and
construction street lights being
decorative and standard as well as
crossing guards
this area of the budget obviously is one
of the largest ones because of the
resources that are required to run all
of the operations that I just mentioned
they also have the largest staff
complement which you start to see the
change year over year in the wages and
benefit component
um and then materials and supplies as
well so I'm going to hand it over to
Neil because he is the resident expert
on roads and urban services and he will
certainly be able to answer any
questions that you may have
through your worship like the thankful
for putting up with me for some of the
discussions we've had but um our overall
budget for 366 thousand dollars or
thousand dollars overall for operating
in capital
um I think is very reasonable with our
uh
for the or for our roads and everything
that we have to keep maintained
um so I'm just going to go down through
it very quickly for operating there was
a 292 748 dollar increase uh the
transfer is ninety thousand dollars and
on the next slide it kind of explains
some of that too uh with the transfers
which
um the money for the transfers comes
from aggregate Revenue we get four
percent of uh every uh
dollar that's taken in by the other pits
that are owned in the municipality and
also the retaining walls we put twenty
thousand dollars a year of uh into a
reserve to so that when retaining walls
are a problem we have some
something to fall back on and repair
them and bridges of course fifty
thousand dollars of Reserve into there
Four Bridges because we do have 41
structures and they are
very high cost to maintain
um so when we get into the capital uh 73
486 dollar increase and that is uh
maintaining the program we've had in the
past few years and I'll go through the
capital in a second too maybe a little
bit line by line
so the year changed 366 thousand so as
Val mentioned the wages and benefits is
168 000
um increase uh materials and supplies
and on the next slide um it talks about
materials and some of the big items
there are calcium and granulars so
that's the gravel for our gravel roads
which is 244 kilometers and dust
suppressant an increase of fifteen
thousand and that's just to stay with
the inflation and the cost of those
things
sand is 7637 dollars our pets are we
don't have any more sand available to us
so now we have to buy sand so that's a
big increase in overall in the year it's
approximately ninety thousand dollars
that's costing the municipality to have
the sand that we need for the winter
control
another one is salt that keeps going up
and that's eleven thousand nine hundred
eighty one dollars and that's just too
uh stay with the inflation and the
actual cost of this year's contract for
the salt and Fleet Parts six thousand
and thirty two dollars
and those are the big items in the
material
and supplies and then contracted
Services as it's broke out here
um insurance is 19 515 and then the
Engineering Services is the other big
one that's 75 000 and we put seventy
five thousand dollars this year into the
budget for the new Public Works facility
um we do have a preliminary design and
this is to kind of ramp it up and
hopefully we can get a conceptual or
conceptual design for it
um so that kind of breaks that up
and then I guess if we go into the
capital like I mentioned before our all
our programs are going to be
basically maintained as we've had them
are resurfacing our asphalt resurfacing
our bridges
um all that so it's all broke out in
that slide too what our expenditures are
and what's expected so I think that's
about it
Council Deputy Metcalf
thank you worship
uh
the line item on uh Capital revenues for
2023 is three million
71 588
piece of that is from the Canada
community building fund am I correct
the old Federal gas tax
that is correct
so if I look back sorry I'm I'm kind of
jumping ahead
uh
I guess it's a chart on page 55
the resurfacing program uh existing
tauren ship and conversion tarantship
it's about a million
say about a million dollars is that
completely what we get from that fund
and it's put directly into
the road resurfacing
uh through you you worship I'll I'll
speak to that so the resurfacing torn
ship the existing program we we dub it
as existing so those are roads that are
already surface treated
um that grant money I'm looking at page
35
um for everybody's reference
so that that total amount of 426 000 914
is from the Canada Community benefit
building fund sorry and it did increase
slightly the 23 allocation has been
confirmed at the 426 914 the next line
item that you see is the a Top-Up amount
that we received in 2021 and so we're
applying that to the uh the conversion
so roads that are going from gravel to
Tar and Chip we're applying that amount
of funding so that we can augment that
so the the expenditure did increase but
so did the offsetting grant Revenue from
that from the 2021 Top-Up
so the fun the the monies that we
receive from that Canada community
building fund
the sole purpose that we use it for is
for those for that program correct
uh yes to date that is what we have been
using them for uh it's not mandatory to
use them for that purpose
um but yes we have historically always
used them for to enhance that
resurfacing program to offset taxation
I know that that fund has some
opportunity for
other infrastructure
Capital uh opportunities
um that maybe in the future we need to
to take a strong look at and see where
we're able to use uh those funds if
necessary down the road for uh for other
other projects as much as
roads resurfacing counselor English is
very important
uh uh I perhaps there's some wiggle room
to uh to find funds for the road
resurfacing and um and use that fund uh
for some other programs uh if necessary
I'm happy that we're getting roads
resurfaced but I think that there's some
possibly some opportunity to shuffle
some funds that are appropriate down the
road uh when they're allocated to
certain programs
they're getting three worship uh for
clarification a couple questions on the
grader is that operating costs or
maintenance cost for the 550
through your worship
um the greater that is there is to
replace a 1995 Champion that has 18 000
hours on it the head starting to it's
overheated the head needs a new head
overhaul on it and it needs a rear end
and starting to leak too so you'll need
to replace it we have
245 kilometers of gravel road and we
have three graders and this is our it's
a 1995 witches
a second question on these sand pits are
there any future locations to develop
new sand pets
do you hear your worship
uh we do have two Chang's pet in
Merrell's pet and they're pretty well at
their life's end
um there are some other pits in Trent
Hills but to purchase them and to get
licensing and everything it is very
expensive just for us to even get a
permit to dump topsoil in our own pit
took five years for a permit so the
ministry and not in the upkeep it isn't
really feasible for us for what we
actually use them for now
ask questions sorry
um and what is the plan for the two pits
that we have fully used
we do have uh granular B
pet run which we do Crush out of Chang's
um 15 000 tones a year for road gravel
and Meryl's pit is pretty well
it has C material so if we're doing a
construction job or anything like that
we do have some fill that we could use
but overall we're going to be starting
to look at rehabilitating them
foreign
English
thank you Mr Mayor
um a couple questions Neil
your conversion car and chip is 313 000
I believe that's more than last year
which makes me very happy
uh I know this might be a tough question
you not knowing the Emulsion price and
everything approximately how many clicks
are you hoping to achieve in three
hundred thirteen thousand
through your worship
um unfortunately the 313 000 will do
about the same as it did this year the
Emulsion went from 57 cents a liter to
94 cents in this last year so 313 000
won't quite do the three to five
kilometers that we did this year
so the gas tax or the other funding
really helps out to
I'm sure everybody else heard that
um other question Randy Street Renewal
how how much of rainy Street do you plan
on doing the whole thing
you hear your worship and Scott could
maybe jump into if there's anything else
but yeah we're looking from Market
Street
to Front Street North so basically two
sections Market Market to Bridge Street
to Front Street sold by the high school
and then from the pool to market the
high school will be done in the first
phase
hopefully
um yeah so as Neil says so we're looking
at doing the design from on of
everything from Bridge Street out to
Front Street North
it's it's very difficult to put together
these budgets I think Council can
appreciate that at this time just with
everything that's happened in the last
two years I mean prices have gone up you
know uh exponentially so we're looking
at doing the design but the costs that
have been included in here are just for
Bridge Street up to to Market Street in
that section we would hope to bring in
for sure in front of the school as well
if we can't make it all the way to Front
Street North
and just one more the Seymour Quarry
Road
um
there's a Zion you're looking at
hopefully that's going to be a very very
busy road in the next couple years what
kind of a design are you looking at for
there
so what we're looking at right now the
primary focus of that project is to get
um servicing into the business park or
complete that servicing into the
business park so we're the main
component of this project is a trunk
water main from Highway
30 up to Randy Gorge drive so we're not
anticipating anything budget wise
replacing much more than water main it's
going to be very limited I guess
refurbishment of the road
required because we're actually putting
the water main very much on I guess it
would be the north shoulder of Seymour
Quarry Road and then along with that we
will provide servicing into the new
proposed lot for the Kelford reckon
Wellness Center so there'll be water and
sanitary included but most of that will
be all taking place off the road so so
the trunk line doesn't come down in
front of where the
Wellness Center is going to go yes
that's where it is going to be on on
scene okay we're not there now it's not
there okay we need to we need to make
that Loop it'll it'll benefit many
things in the whole system but it's
definitely being brought into sort of
service that last portion of the
business part
okay
thank you
councilor savory
thank you clarification uh through the
through your worship Neil um there's how
many graders in in municipality
through your worship we have three
graders we have a 1990 Champion a 1995
champion and a 2017 John Deere
and we have 244 kilometers of gravel
road to maintain another 244 did we use
the greater every day every week every
month twice a year
um we use the graders especially in the
spring like I'm going to say March as
soon as the thought starts coming all
three are going and all three are going
until at least the first of July weather
permitting if it's not raining or not to
get over them and then we end up going
over them again and then
May to July is when we grade at gravel
and put the dust suppressant on so all
three are going then and then
um in the fall again like right now
there's some rough roads but we can't do
anything because of the weather we just
had but all three will be going as soon
as the weather is permittable and do we
have three then greater operators yes we
have about seven greater operators okay
and have we looked at in the past uh
considering that the The Grater is not
running every day 365 but looking at
possibly leasing equipment for that
purpose spring and fall for the major
roads that have to be serviced and
repaired oh I'm about four or five years
ago we rented a grader because one of
ours was down and it cost us twenty five
thousand dollars for about six weeks
weeks okay and service agreements with
other municipalities or county has that
ever been looked at as well that you can
offset each other help each other out
for cost savings as well
we haven't looked well I've looked at it
but it isn't really feasible because
when the other municipality needs the
greater that's when we need the greater
so
it's pretty hard to do because a lot of
the municipalities are smaller than us
too the ones that are adjacent to us and
Boundary up with us and some of them
like Brighton Township has 30 some
kilometers of Road one greater but when
they need it it's going right
okay thank you
get your button Dennis yeah
concert gettings
uh three year worship with the 95
Champion are we expecting to have the
same problem with that coming forward
through your worship uh the 95 Champion
graders the one we'd like to replace
um and we'll keep the 1990 because we
have done some major Rehab on it in the
last six seven years we had the circle
and everything in the motor was all
redone on that one
that time but now right now to get the
rehab and what we estimate to be done
it's going to cost probably 170 180 000
and when they get the rear end to our
part there's probably going to be more
things that they're going to say because
the hours on it
and it would be contracted to hope for
that
and then just to clarify because I think
I might invest and you do use the
graders for snow removal as well or just
road maintenance no we do not okay we do
use them for ice bleeding if it's a nice
storm on our gravel roads and all three
could be going then for ice lately thank
you
foreign
thank you I just wanted to add to those
two projects the Randy Street Renewal
and the Seymour Quarry Road in terms of
Grants
the Randy Street Renewal project is
scheduled to be funded partially through
the 2022 ocif funding and a small
component of the the ccbf which is the
former gas tax and then Water and Sewer
reserves in terms of the Seymour Quarry
Road the grant Revenue that you're
seeing there is a part of a 2023
allocation of ocif which has not yet
been confirmed by The Province we won't
ex we won't receive that confirmation of
that Grant Revenue until sometime in
December so you may see a change when we
bring the next version of the budget
forward because we want to make sure
that that we clearly demonstrate what
amount of that allocation first of all
we want to know how much we're receiving
and then if what we're going to apply to
this project but it's worthy of noting
that this is all based on a the
assumption that we're going to receive
at least what we did in 2022.
foreign
okay the next slide deals with Transit
and this is a regional transportation
it's a partnership agreement with
Community Care Northumberland they do
provide this service for us we receive
provincial gas tax revenue for this
service and so on a quarterly basis
the Community Care notifies us
and then we we remit those provincial
funds they flow through the municipality
over to that organization the
municipality does contribute from
Municipal tax dollars an amount of 45
500 on an annual basis in addition to
the provincial gas tax revenue
and again
um
all of the all of the provincial gas tax
revenue that is uh calculated for this
purpose is based on statistics that are
at a high provincial level so the dollar
amount that you see in there as the
gross expense and the corresponding
revenue for provincial gas tax is
subject to change once those amounts are
confirmed by The Province and we don't
expect that to be until probably later
this fall
into the possibly into December but so
it's totally an estimate it will change
uh Jeopardy
thank you worship uh Valerie you said
the 45 500 comes from taxation on an
annual
uh basis when you look at the provincial
gas tax allocations that you have uh
here on page 37 the 2015 to 2021 they
fluctuate quite a bit what a portion is
is also is taken
for the transit program from Community
Care Northumberland
does it vary every year or like is do
they get a hundred percent of the
provincial gas tax allocation
or is there some left over I'm just
not
100 sure on when when the gas tax
allocation fluctuates so much does that
mean that the transit program also
fluctuates
um through your worship so I I'm not as
intimately familiar with how the program
runs but yes they are made aware of the
allocation and so I I assume that they
have to adjust either their program or
they have to look for other sources of
revenue to offset the cost and so um
yeah I'm not I can't speak to how they
they look at those numbers but yeah it's
based on as I say the provincial gas tax
amount fluctuates based on ridership and
a whole bunch of other criteria and um
yeah I can certainly ask that question
of them as to how they deal with those
types of fluctuations when
when the grant revenues never really
certain year to year yeah because the
comparison say of 2017 where it was 108
000 and 2021 where it was 38 000 there's
quite a difference between what was
taken in on a gas tax for
for those years there was one year that
there was a capital a capital vehicle
purchased and that is probably in 2017
when you see it jump up so there are
certain circumstances where we can apply
for additional funding on behalf of that
organization when we actually have an
application I believe we brought forward
um a report to council there is uh
additional funds that we can access for
them to acquire a vehicle
because the program runs through the
municipality technically we we receive
the funds therefore when they need a new
vehicle it's our responsibility to um to
go to the market and try to source that
vehicle with their input of course so so
that's probably the spike that you're
seeing there with the revenue coming in
from provincial gas tax
so just to clarify that the provincial
gas tax allocation is more of a uh
request from the transit program it's
not an allocation from The Province The
Province doesn't necessarily
say it's not like the um you know the
ocif or the
or the building fund
am I correct in that
The Province definitely uh determines
what the allocation is so it's not at
the request of the service provider at
all again it's based on statistical
ridership and different factors so again
it's really it tends to fluctuate I'm
not sure they did provide a number of
grant opportunities throughout the
pandemic because of course nobody was
utilizing the services but um
yeah we'll we'll update you on on the
actual amount when we know that okay
okay
so the next area of service that we're
discussing are storm sewers and drainage
and I'm going to turn it over again to
Neil who is uh can speak to those
with the storm sewer uh there isn't a
whole lot of changes except for uh some
capital of twenty five thousand dollars
and that is to start a storm water
master plan
um the province is talking about having
each municipality having a storm water
master plan in place by 2025 so we
wanted to get started in 25
000 we'll start we'll have to have a
consultant and everything do that so
we're going to look into starting that
plan
thank you and just to uh just to note
there is uh the allocation of wages is
does come um
it's distributed within the public works
department those staff wages are
allocated removed from Parks or excuse
me from public works over to the storm
and
um camera work I guess is done as well
so
under the contracted services
did you have anything to add about any
of that
um do you worship the biggest part of
the stormwater with the contracted
Services is for catch Basin cleaning so
approximately 800 catch basins a year
and that's where the contracted services
funding is where wages are
for that
thank you next area of service is
environmental or solid waste disposal
this relates to landfill and transfer
station services and we do have um
I'm going to let Scott speak to this but
we do have a nominal amount in there for
monitoring costs and Scott will turn it
over to you
thanks Valerie um yeah the costs here
nothing has changed much it has gone
down we're going to a uh although the
monitoring continues with the landfill
it's it's going to be backed with every
three year reporting back to the
ministry so this is for the old landfill
that's basically been closed in that
business park
um
20 counselor English
okay Mr Mayor the county host fee has it
changed at all
ever
um I can address that question through
your worship
um it has actually
um uh it's the well the municipality has
a five-year agreement that has just
expired actually with the county
um to uh compensate us for hosting
Seymour landfill so um the previous
five-year agreement was slightly less so
there is a minimum amount that's paid
every year I think it was 2 000
something that previous agreement this
agreement I think it's 3 600 and then
there's additional cost paid for the
amount of waste that's delivered to that
station every year so
um we did look into it I guess probably
around this time last year because the
county has an identical agreement with
two other municipalities that have a
transfer station or recycling Depots Etc
so
um it will be sort of a group
negotiation because the terms are
identical I believe for the other
municipalities that as well so it is
something we'll Endeavor to get sorted
out this year and um
hopefully have some more favorable terms
for the municipality because it's really
the intention of that is
you know to assist with any additional
costs that we would be incurred because
it is here so they talk about things
like you know waste collection along the
side of the road wear and tear on the
road and those types of things so the
amount that is provided
um
you know maybe isn't uh
for those types of things so
good thanks
councilor savory
yes your worship uh does anyone here
know if the Hastings landfill site the
old site that was closed I understand
it's owned by the county or monitored by
the county
is there any ongoing maintenance or an
ongoing monitoring at all because I
haven't seen any
any uh activity there and I also know
that it's there's a water catchment area
as well in that same area
as far as I know it's it's a county it's
the county takes care of they they
assume that when it was closed so as far
as I know they do whatever monitoring I
know we don't
did we ever get a report to state that
Patron hell's everything looks good or
are we are a bit of concern with some of
the stuff infiltrating some of our
neighbors and such doing them
I not that I'm aware of
um we could uh you know we can request
that from the county
um so uh we'll make a note and get an
answer okay yeah
so the next area of service is
cemeteries and these relate to burials
and internments within active cemeteries
which are within workworth known as
workworth and stone cemeteries I'm going
to just speak to the um
just the notes here and then I'm going
to turn it over to the clerk and if
Peter has any comments as well we do
have a cost of living adjustment and
some of the staff time that I spoke
about very early on in the budget
presentation there is an allocation of
Staff time allocated to cemeteries and
so part of the Parks and Recreation
staff complement is fanned out to those
cemeteries for maintenance and so that's
where you're seeing some of the cost
and at this time I'm just going to turn
it over to the clerk for comments
so the clerk's office looks after
arranging for all of the burials Etc
while the recreation staff look after
being present for the opening and
closing of the graves and the
maintenance of the cemeteries
um
as Council returning members of council
will have seen we've had the columbarium
on the budget for a number of years and
it keeps getting carried forward we are
continuing to work with our surveyor
because before we can install a column
barium
we have to have
the cemetery relayed and approved by the
bereavement authority of Ontario we have
been working through this process and
unfortunately the survey process has not
gone as quickly as we'd hoped so we are
optimistic that we'll be in a position
for 2023 to actually get a columbarium
installed to provide another internment
option for individuals
we are also looking at some additional
roads being tarred and chipped inside of
the cemetery we have reached capacity on
phase section A of the newest part of
the cemetery and have been selling lots
in section B so we're looking at some
additional
chip of the roads inside the cemetery as
well once we can have the approved
um
relay of the cemetery we will be looking
at a concept plan for a scattering
ground again to provide another option
for individuals down the road once we
can get that area approved we'll look at
a concept plan and then we'll start into
the development that will then be able
to start selling scattering rights
thank you Doug through you you worship
the cemeteries are kind of a joint
operation between the clerk's department
and Parks and Recreation
there's about nine cemeteries that we
look after
two of which are active that those being
work worth in stone Cemetery work with
kind of two cemeteries in one
um
so all maintenance of the cemeteries
from tree removal Road repair
regular cutting trimming of all the
cemeteries even the inactive ones it
falls to the responsibility of the Parks
and Recreation staff
the increase to the wage line over and
above the cost of living increase is for
us to be able to train some of our
part-time staff we actually excavate
burials for
cremations our staff do the digging and
then we we wait on site and then
close after so there's some training
involved in that another component from
our staff is the investigation of of all
of the cemetery records when someone
inquires about buying
a lot or a plot
trying to go through all of the historic
records which is a pretty significant
task to determine what's actually
accurate on the ground and available for
sale and the the other component is as
we expand the new Cemetery
our staff also put in all the
cornerstones for every burial as well as
any other
cremation markers or footstones those
kind of things so that's reflected in
the increase in the uh in the wage and
benefits line there that you'll see the
other item that Doug didn't touch on was
the wall repair so we have a retaining
wall that's extremely old that's holding
back an old plot that's full
a plot being eight Lots individual
burials that is has been cracking and
falling
um
it's been a number of years trying to
figure out how we can repair that
without disturbing anything else that's
right around it if you could imagine
it's quite sensitive so we do have a
plan right now we're just waiting on a
costing with a contractor
to see if we can
hold it from where from falling
and then we'll assess the situation and
see if there's any other Landscaping can
be done to
you know just to improve the Aesthetics
if that's required so that's a carryover
for for uh from last year from this year
into the 2023 proposed budget
thank you
the other thing I forgot to mention is
we will be looking at new software to
manage all of the records associated
with the various burials and internment
rights
this has been flagged before this is
part of this is one of the
recommendations coming out of the
Cemetery modernization
report that we had done back in 2019
2020.
thank you the only other comment that I
would just like to make and you can see
that on page 43 is that we in the past
years had uh line items for as a
transfer to reserve for future
development of of these cemeteries and
there was a line item in there for
abandonments we have again in an effort
to uh reviewing the reserve that we have
and then in an effort to try to reduce
the tax levy requirement we've removed
those two items because we feel that the
current Reserve is sufficient to fund uh
some of the capital projects that we
have coming forward
foreign
next area of services Parks and
Recreation including Parks sport fields
and Recreation facilities and I will now
turn it over to Peter to speak to those
thank you Valerie through your worship
the the operating budget for the parks
recreation facilities Department as you
can see on the first slide is is showing
a slight decrease in in the taxation
level over last year or this current
year
the transfer of Reserve I'll go into
that a little bit more in depth on the
next next slide
to explain the the difference year over
year for that the capital of ask is
Remains the Same
um at 150 000 and so all of that results
in a year-over-year increase of 138
thousand
large part of of the increase there's a
number of there's basically four main if
you go back to the very beginning of
Valerie's presentation there's a number
of factors that impact all of our
budgets uh and for for parks and rec in
particular there's four main ones that
always seem to be uh you know top of
line when it comes to trying to manage
the budget and present something to
council wage and benefits being always
one of the the highest levels there
utilities being hydro and so on is
significant
water rates that we that we use in our
facilities if you can imagine making ice
for an example it uses a tremendous
amount of water
and and that results as a line on our
budget
and also insurance insurance in our
department has gone up significantly
over the last year and over the last
three years a
considerable amount
and the the operation of crowbridge Park
this being the second year moving
forward in 2023 is an additional
facility that we it was operating at a
higher level than what we have done for
the last 10 or 12 years so that is
reflected in our operating budget as
well
the uh we are proposing
um the addition of one and a half uh
equivalent full-time staff it isn't that
on paper it's uh two part-time staff uh
and then when we hired just uh last
month it was the increase of a half of a
position that resulting from bringing on
a staff that was part was half Neil
staff and half my staff in that position
worked into that half uh that 0.5 of a
full-time position
um and then as I had mentioned uh
bringing on two additional part-time
staff so just for the benefit of of
council
our department is run using three
different types of Staffing we have
full-time staff which includes lead
hands in each in each Center
part-time staff which operate to fill in
when needed and that could be anywhere
from zero hours to 40 hours a week and
then in the summer we have students that
we that we bring on to help bring up the
Staffing level so that we can maintain
the municipality at the standard that
we're charged with
um and with the part-time staff the
challenge also is many of these people
have additional jobs
or some may be retired that are only
available certain times so for our staff
to schedule
um and try to find coverage for the
facilities we need to have a certain
amount of part-time staff available in
that bank if you will to draw from to
fill the complement of hours that we
need to operate our facilities
and then as you can imagine with sick
time vacation or maternity leave or
paternity leave we end up in situations
where we have a deficit of staff and
need to fill those those positions and
that's where we find ourselves and
um from a materials and supplies we've
done nominal increases and decreases
just based on past trends of past years
decreasing Tippy tipping fees for when
we do garbage collection for an example
of you know a nominal two thousand
dollars just to reflect what our actuals
are
um in year over year previous
and small increases such as additional
signs in crowbridge park and decreases
in Kennedy Park
um you know that being 250 increase in a
200 decrease so we look at all of the
Lines within the budget very closely to
see where we can save and where we might
need a little bit more and every year we
propose shifts through the finance
department to reflect those uh those
needs where where they're required
um from a contrasting Services
perspective of course insurance is a
large one as I mentioned so for us it's
going up just under twenty thousand
dollars uh this year
um and then we've decreased uh some
equipment repairs to base on uh factors
from previous budgets
um
some additional costs for the splash pad
which is water related the splash pad in
Campbellford we had to switch from a
recycle recirculation system to a flow
through system that meaning uh the the
facility when it was built in 2011
recycled its own water and treated its
own water similar to a very small micro
water treatment plant
and in 2019 20 basically during the
pandemic the the uh the health
requirements were increased to reflect
that the the parks had to be physically
manned and checked every two hours
uh in our staff complement we just we
couldn't do that
um it means that the park would have to
close you know two hours after the staff
left
um for the end of their shift
and it we just didn't have the ability
to do that so the option was uh through
consultation and assistance through the
water department to install a direct
water line into the facility
um
change the systems in such a way that it
IT services the features and then goes
out to the river but before that it's
treated and dechlorinated and all of
this has been approved and inspected but
it does result in an increase in the
water consumption in that facility which
relates directly to the operating budget
um
and the bank charges for rents and
financial expenses have gone up and also
you can see reflected in in the slides
in the budget is uh the debt repayment
for the Hastings field house that being
reallocated to the reserves
um
and then rentals and admissions uh for
the facilities there's some facilities
are going up in Admissions and and
rental fees and others are going down
slightly we look at that very closely
based on Trends so that not we're not
over inflating Revenue that we're
projecting for the budget
um
and to reflect what we actually project
um moving forward and it's always Our
Hope and our goal to increase the
revenue line which will help offset the
uh
the impact of Taxation in my department
as we go forward throughout the
operating year
um but the reality is through kovid our
department
saw a significant decrease in revenue
and we're seeing a very slow increase
back up to where we were pre-covered and
staff are working hard to be able to
offer those services and get people back
into the building
the
um
just the transfer to reserves just just
to touch on that you can see every year
we do put a nominal amount of 5000 into
a reserve to help offset the replacement
of any playgrounds
um in the in the municipality and that's
something that's been relatively new
um and as you can imagine playgrounds
are quite expensive to replace uh the
last one we put in was I think the main
ones back in 2009 so
um you know the addition of new ones and
the replacement of old ones can be quite
costly
so we're trying to build up that Reserve
to help offset those expenses when they
come
Parks and Rec general purpose Reserve
five thousand dollars we transfer
Capital use fees which is a 10 of all
the revenue
um in the department that's collected
into a reserved to help offset any
facility uh improvements
and then the Lion's Share is the the
balance of the Hastings field house loan
payment
and that's the six six hundred and
thirty six thousand uh in the reserves
and then in capital we have a 150 000 in
capital annually for our department
um
so we're looking at some additional site
furniture and improvements to Old Mill
Park to continue we'll see work going on
there now so it's a continuation of that
project
[Music]
um
a carryover for potentially some fencing
at Coral Bridge Park should Council wish
us to operate that as we did in 2022
upgrades to video surveillance equipment
and some security control on the uh at
the marina on the docks
and of course the recreational Wellness
Center which will be on a
staff report later in this meeting
and uh we need a new floor cleaner and
work worth and we're requesting an
additional fifty thousand dollars put in
reserve to help increase the amount we
have for a new recycle ice resurfacer
for the Campbellford Recreation Wellness
Center when it's built
and we need to replace some lawn mowers
as well
and the light duty truck was a carryover
from 2022. that RFP just closed and
nothing was received there were no bids
received for that
thank you
thanks very much Peter uh Deputy Metcalf
thank you worship
I just like to touch on
uh the reserve
the debt payment for the recreation so
when we go back to the Hastings Field
House what was the total debt
payment
that was required when that facility was
completed
it's true you you three year worship so
we had allocated
rounding it up to about 550 000 so if
you're looking on page 45 you can see
the full amount that is the debt payment
at 545 978 so a hundred percent of that
debt payment is now being transferred to
reserve in 2022 we still had some debt
payments and we only saw the remaining
amount of that being transferred to
reserve in 2022 so now you're seeing the
full amount coming out of operating
expense as a debt payment and being
moved over into a transfer to reserve
that will be used you know in future for
future capital projects
so just going back to the Hastings Field
House what was the what was the debt we
took on oh uh for that facility uh it
was around 5 million I believe
five mil and then with the ratio that we
were uh allocating annually it was
six years am I correct that we were able
to pay off that
debt
true you you worship it was yeah it
commenced I believe we took on the debt
in 2016 and yes it just retired
in well in 2020.
2022 yes so by allocation annually on
budgets and putting into reserves and
pulling that 550 we paid off that 5
million in in six years for that
facility
so that will go on to our next facility
that we're currently working on to work
down that debt once it's put on after
completion of construction
that is correct it's just being
redirected uh again it'll be housed
inside of a reserve until we start that
you know the project if it's approved
then the funds will start to be drawn
down
time okay thanks Phil
I just sorry I just wanted to make a
note uh just sorry I know you want it
but uh the the the total gross
expenditure that you see for the
Campbellford Recreation and Wellness
Center that isn't the full gross cost
we've Incorporated 50 of the total
construction cost in there and 50 of the
eligible Grant Revenue that you see in
that line item so and the and the
balances is really what will be financed
but again those numbers are subject to
change
um and we'll have to update you and it's
if it's awarded
thank you Council receiver yes the
worship
um questions from Peter the truck that
we're replacing what year is the truck
that we're looking to replace
through your worship it's not a
replacement the Parks and Recreation
Department
um we usually get the trucks that the
other departments don't use anymore and
then in the summer we end up renting
vehicles
um so it's to start giving us some some
new vehicles to be able to use
year-round
that we don't share or have to be
decommissioned so okay and the truck uh
Sean here question
um the truck in the fire hall that will
be replacing what year is that right
through your worship it's uh 2004 2004
it's a good working running condition
considering doesn't get a lot of mileage
on it
um it needs some repairs it's
okay
doing repairs to it and
the repairs to it would cost more than
what the vehicle's worth okay so your
opinion is at the end of his life as far
as considering maybe transferring it
over to parks and recs and let them run
to the ground and correct
okay
thank you
uh Peter I I feel bad that you're the
youngest child because obviously you get
all the hand-me-downs
um
we'll go to counselor English
but the ice resurfacer 190 000. was that
a EV
idence
that's what we're hoping to be able to
get yes so the uh
the
two main companies that provide ice
resurfaces there are others but they're
both right around that
that level
about a hundred and between 170 and 190
with all of the the features the laser
leveling and so on that we would want to
have in a new facility so yes
it certainly do support it
instead of the propane but I just
wondered and this isn't to knock it at
all because I do support it but uh
what's the difference in a propane one
in an Eevee I'm just curious that's all
so through you you worship um we bought
the one in warkworth currently the
propane uh version
um
three three years ago maybe four years
ago when it was ninety thousand then
um so you know moving now I believe that
the prices the preliminary prices I got
for the comparable version with the uh
uh with the same features is about a
hundred and
twenty to a hundred and thirty thousand
dollars yeah okay thanks
called Sir Giddings a three-year worship
um with their the added requirement for
Crow bridge is there any Revenue that
comes from
taking that on
three worship uh just the revenue from
the actual admission into the park so
um just uh just bear with me for a quick
second here so crowbridge park
this year brought in
um
around 35
000 once it's been all adjusted we're
projecting 40 000 in revenue for this
coming year okay and uh second for the
upgrade to the surveillance equipment is
that an expense that we're looking to
increase fees to offset that cost or
through your worship at no one of the
it's it's look we're trying to reuse the
what's part of the system we can
I put that system in in 2011 I believe
so we'd like to try to relocate the
cameras to a more effective location
see what we can see with them
cameras have many limits depending on
lighting and what they what they look at
and we're quite restricted in that
location of what we're allowed to
actually view so
the marina what we do at the marina to
set the fees is we do a survey every
year with surrounding
similar
facilities and we try to be somewhere in
the middle of that range we've always
done that to be responsible
and there's only a limit there is a
limit to the to increase the fees before
we start to to you know hurt the
business so we've worked very hard over
the last
10 12 years to to bring that facility up
to almost break even in some cases it
has actually been slightly profitable
um the biggest challenge in that
facility is Wi-Fi
which is a a service that is also free
so that
um
that's a much larger cost for
improvements than what the
relocating the cameras would be and
that's Incorporated in this cost of
thirty thousand it is it's potentially
in there I would like to be able to do
both so we have to get some more
detailed pricing uh see what we're able
to do thank you
Council Brady
thank you Mr Mayor
counselor English has brought up the
topic that I was going to speak to
I'm into quite a few of the Arenas and I
haven't saw many a green machine ice
resurfacers in operation yet
most of them are just in a fairly new
Arena this past weekend in Mount Forest
and boy I wish we had that Arenas it's
it's a complete deal but they still have
a Olympia with the propane tanks on it
but uh
this closest one that I've seen is in
Frankfurt and they're kind of stepping
out and they had one there for two
winners I believe now but I was shocked
at the difference in the
in the money from
sixty thousand dollars for
for an upgrade and then the hydro to run
it as well so
anyway
thank you uh councilor Pope thank you
thank you for your worship and um I'll
address this uh both Peter and uh Val
but um our I read the crow uh Bridge
report and I thought it was very well
written are we able to get expenditures
and revenues by Major
Municipal facility I it would be ideal I
think to see this I mean I was unaware
of the Arena information sorry the
marina
information and I think it would be
great to see in one place
through your worship um would you be I
don't could you clarify that well I mean
that you have the fees for the wars they
work with Serena and the revenue for the
workworth arena and and each one of our
seven or nine major
facilities would have that done
we we do that's that's how our budget
operates with revenue and expenses okay
so we do have that for every facility
that we operate
okay we it's just not shared
it's available
three worship for Budget purposes or are
you talking about uh on a monthly basis
well not on a monthly basis but I'm
going to see actuals in in Prior history
uh when you're coming up with a budget
would seem to be beneficial at least
myself maybe nobody else
for your worship so if we
um started with the Parks and Recreation
facilities and then uh if there's other
facilities that you would want to see
then we can certainly expand on that
they are
um Parks and Rec is somewhat unique in
in the structure but all of the
facilities that we do have there would
be a line item if there is revenue being
generated at that facility and then
corresponding expenses as well but they
are quite extensive in the in the
individual budget line items which these
department heads see on a monthly basis
so if you would like we can start with
that
um I can we can circulate that to
members of of council uh thank you I'm
not interested in monthly though but
more more yearly based um you know two
three year runs on each perhaps
thank you
[Music]
Council Beginnings we worship back to
the ice researcher sorry
um counselor Gene uh brought up a good
point is there a cost avoidance that
would offset that extra cost of going
with an EV vehicle
three-year worship I I hope so we we're
trying very hard to find funding
available through the government to help
offset that you know if we're going to
switch from a propane uh unit 2 Electric
the I've approached a number of programs
and levels of government where there
were programs that have now closed
and I'm in constant contact with them
for when another program will open there
is a program that I was very hopeful for
uh it would have it was tailor-made for
this situation but when you looked
closer it was only in Alberta which that
doesn't help us very much here but our
hope is that we'll be able to
um
offset some of this cost with with
grants
um so so to clarify um is there an
expected cost avoidance just to operate
this thing in versus the cost of the
propane
um and and then in the required
maintenance and does that pricing also
include a charging station like are
those
will we see a cost benefit to going to
an EV other than just the environmental
impact one of one of the biggest things
would be the greenhouse gas emissions
which is how we measure in energy
management in our in our committee here
um you know Hydra rates are going up
every year
but also from you know when you turn on
Ice resurfacer on any Arena all the fans
have to kick on to vent it because it's
filled with people so all of those
things are eliminated or reduced
significantly with an electric machine
the cost of operating
an electric unit versus a conventional
unit is lower the cost of propane is
quite High
and then it's just the maintenance of
you know having to to store the tanks
and switch the tanks out and all those
kind of things there is benefits and
efficiencies to having an EV unit so
there's a possibility without the offset
grants there's a possibility of having
an EV vehicle will see a return
um in so many years the difference of
cost I think you will see uh
I think
there'll be a return for sure when
looking at greenhouse gas emissions in
our facilities that'll be a big one
hopefully we would see a return in the
actual you know cost of running one unit
versus another unit
it it's a difficult thing to measure
because it's you know fuel is rolled in
propane is rolled into a fuel line which
isn't separated between ice resurfacer
and something else so um it is it is
challenging that way but overall
the the cost of running an electric
machine is cheaper than running a fossil
fuel burning machine
cultural English
thank you Mr Mayor I agree with
everything you said on that Peter and as
I said I do support it um I know it was
Kenny West that recently did get one and
it could be as councilman he said it
might be Frankfurt but I'm not too sure
they might not have more than one they
might be a good resource for you to
reach out to that's that's the only
reason I bring that up so thanks
Council savory
yes and on top of that through your
mayor uh
the cost of a battery for these machines
is probably going to be pretty dear and
to be interested to also get a price
from there from your salesman when you
go to look at the equipment and how
available they are because I've heard a
lot of people who have cars that can't
find a battery anymore can't get
disposed of the bat the old batteries
and the last thing we need is a piece of
equipment that can't Source a new
battery for it five years eight years
down the road
so it's important when you do your
research to make sure that they can
guarantee you that you will have that
kind of access to a future thank you we
will consider that
of the Municipal Building Maintenance
side of the budget as well as the
library board's budget so on the line
item that you see as grants agreements
and requisitions that is the
um the net difference of the
expenditures and revenues of the library
board so the municipal Grant is is
funding about 92 percent of their
operations
I attended uh the library board meeting
last evening and unfortunately there
wasn't a quorum so on behalf of um uh
the staff and board members the
information that you see before you has
not yet been finalized by the board so
it may be subject to change they do hope
to meet sometime before too long so
um one of the things that we wanted to
mention to you within the library board
budget because it is detailed and it's
approved by the board there are some
changes year over year
and uh the total requisition amount is
increasing by 54
558 there are a number of uh items
within their budget that is driving that
cost and one of the items that I just
want to speak to was is an amount of
twenty five thousand dollars that they
opted the board opted to transfer from
Reserve in 2022 to offset the levy tax
every requirement when they submitted
that to the municipality
The Hope was they were facing at that
time uh probably a fifty thousand dollar
increase in their tax every requirement
and in good faith they opted to lower
that in in hopes that
um Coming forward into 2023 they would
only be seeing the 25 000 increase so it
was spreading it out it was a mechanism
to to spread out that fifty thousand
dollar increase over two years being 25
in 2022 and 25 and 2023. however they've
had some other changes to their budget
they have added
um uh or changed staff Staffing
requirements there so that is changing
um they have step grid movements and
cola adjustments as well
so the offset of the twenty five
thousand dollars being the transfer firm
reserves that's being removed in in 2023
um is is not achieving what we had hoped
it would because of the other increases
in their budget and we've outlined those
increases so overall from a taxation
perspective the library Grant itself is
increasing by 54
558 and on the municipal side for
facilities which would be for contracted
services for things like the elevator
maintenance and
alarming and and so on and so forth It's
increasing by 2000 the municipality does
have a dedicated line item in the budget
of about thirty thousand dollars for
facility maintenance at the library
facilities that cover things that
because they are our Municipal
structures and our assets we do have
some maintenance items that occur there
if anybody has any questions with
respect to that
deputy midcap
thank you worship it's noted on page 47
Valerie that the municipal funding to
the library board represents 92.4
percent of the total annual Library
Revenue
what's the operational voice of the
municipality
at the library level considering the
amount of funds that the municipality
puts into the library budget
yeah what presentation what's
what's the voice of the operations of
the the library who how do how does the
municipality voice the
operations seeing as we're at 92.4
percent of the budget is from the
municipality
I guess the structure the structure of
the board the structure of the decision
makers at the library right through you
your worship so there would be two
sitting members of Council on the
library board as well as the appointed
members as well so the elected officials
that are on the board at this time they
would
um have the opportunity I suppose to to
state
um their thoughts on on moving that
motioning that to move forward to
counsel for council's approval
thanks
so we're on to the area of cultural and
it includes heritage heritage
preservation Community culture and a
line item in there for war monuments and
I'll just ask if Doug or Jim would like
to speak to this area of the budget
foreign
the clerk's office is responsible for
the various cenotaphs and arranging to
ensure that they are
clean tidy maintained and it's typically
our Recreation Department that is out
there ensuring that all those activities
occur
through you Mr Mayor so this uh portion
of the budget does support the Heritage
advisory committee which um
deals with Grant applications for
designated Heritage structures that are
eligible for such grants we also have a
Heritage recognition program where we
recognize
non-designated buildings that are
significant within the community
do education on Heritage and um
we've adjusted some of the funds in here
to we haven't done promotion in a number
of years but this is essentially this
budget sort of stays as it is from year
to year
thank you we do um have an allocation
within this budget to support Canada Day
festivities and Christmas parades in
each of the communities as well so
that's where this is the budget that it
it flows through and we do set aside
five thousand dollars each year to a
dedicated reserve for in the event that
we have to restore any monuments
next area of services planning and
development and dealing primarily with
Zone amendments severances minor
variances plans of subdivision and
official plan amendments
um I'm going to turn it over to our
director of development services for
his comments thanks Valerie through your
worship so some of the adjustments we've
made to the budget as Valerie noted
um development charges have been
completely removed out of the budget so
that we're not seeing things that might
have skewed how it looked from a revenue
point of view we have adjusted fees and
charges to reflect
the number of applications we're dealing
with on an annual basis we've looked at
I think the last three years to average
those out we are updating our fees and
charges this year that's already been
through the uh public meeting process
and we're also introducing a number of
charges that we should have available
for various processes that we could
offer in planning for instance it's not
just a matter of the um application for
a subdivision fee but if a subdivision
is being extended or if there are
changes to the conditions that take
staff time and it's brought forward to
council so those costs should be uh
charged back to the applicants
oh deal
um
again the notes it looks at the major
projects that are being undertaken
funded from Reserve funds
um
so finally after many years we've
undertaken and started on the update of
the trade Hills official plan which is
the major guiding document for land use
in the municipality we're still dealing
with the official plan that was created
at the time of amalgamation so we've
coming to the end of that 25-year period
and we're looking forward to the next 25
years and there's a lot of changes that
have happened in policy that needs to be
reflected in that so there'll be I think
right now there is a notice out that
we've started that process and it will
be before you at the next public hearing
we had the opportunity through lower
trade conservation to apply for a
get the right wording here
Federal Hazard mapping program so Equity
West and Trent Hills uh are each putting
in fifty thousand dollars the overall
project is uh two hundred thousand
dollars fifty percent being paid by the
grant program and that will re-map the
floodplain of the entire Trent River in
the lower Trent Basin so from Lake
Ontario essentially to Rice Lake
we're also looking um it's sort of tied
into the official plan but it's
something we've been trying to do as
we've been dealing with more and more
development Trent Hills we need to look
at our water and wastewater servicing
capacity
so we've just put together the framework
for what we're looking for that will be
going out to Consultants to give us
hopefully the costs within that fifty
thousand dollars
and development charges study comes up
again in 2023 our bylaw I think expires
early in 2024 and we have to have a
strong lead time to do the study to
support what those development charges
will be so that we can continue if we
don't have that in place when our
current bylaw expires we won't be able
to charge them for a certain amount of
time we don't want to run into that I
think we did run into that once before
we want to avoid that
uh Council will also know from a other
report on the agenda that there are a
lot of changes the province is proposing
to how development charges are applied
and collected and we want to make sure
we are very familiar with that as we go
forward so that would be an important
study for us to undertake
Deputy Metcalf
almost missed that one
um
the wastes the water Wastewater
servicing capacity study that's for all
three centers that's going to cover
the whole municipality yes it'll cover
the three Urban centers Campbellford
Hastings work worth that we'll look at
water treatment plants and the um
the wastewater treatment plants and the
scotus also offered us a number of other
components that he wants to make sure
are included in that so
our manager planning is putting that all
together to make sure it covers all
those topics
good uh the development charges so if
it's brought out uh removed from the
budget as a as a revenue source so as
not to not skew it where what where is
that going is it
into a um Reserve fund
that's being shown there
sure you worship so there's always been
a revenue line item and a corresponding
transfer to reserve line item as an
expense within the budget
any development charges that are
collected are transferred to the
development charges Reserve Fund in
accordance with the applicable
legislation and we do report that out on
an annual basis to
um to council so each development charge
has an allocation for various services
within the municipality so there's a
portion of the amount that's collected
that's attributed attributable to roads
and Parks and Recreation in different so
we have a template and we show how those
funds are allocated in the in the
reserve fund report on an annual basis
and then from those uh Reserve that
Reserve front of the development charges
there there's specific percentages that
can be used for specific projects that
that we're taking on in in the
municipality Miss mainly for
infrastructure growth type projects
yes that is correct so in the
development charges study there will be
an allocation staff will be responsible
to identify the various areas of major
development and if I doesn't if I don't
have this correct please step in Jim but
um in the past study what happened is we
identified all the areas of potential
development and uh sort of the arterial
roads in different areas and so if we
have infrastructure projects that are
brought forward that have any
development charge Revenue that can be
drawn from that fund we will bring that
into the budget you'll see a there's a
couple of items in this particular
budget where we might have a small
section of road that like the Seymour
Quarry Road there is a very small amount
that's eligible to be drawn from the DC
Reserve fund and so we look at that each
year to make sure that we are drawing
down from those funds
if that helps it does and to
specifically use those funds has to be
allocated within that
um that service report it has to be
those items
um have to be identified am I correct uh
it's not just something that we can
randomly pull from
that is correct it's it's
um you cannot use those funds for it's
it's an obligatory Reserve fund for the
sole purpose of funding development
growth pays for growth
thanks Phil
accounts for savory
yes demerit uh Jim requests the the
study for Wastewater and water coming up
is that something that's done every five
years ten years
you as a and you'd probably recognize
and recommend that should be done
it's somewhat overdue I think the last
time we did it through you Mr Mayor was
2008 and it was just sort of a a brief
that looked at mainly at that time I
think it was our wastewater treatment
plants and that led to some improvements
and some borrowing to make those
improvements
this has been triggered because as you
may know we've got a number of uh
subdivision applications a number of
subdivisions that are being built out
we do a very good job at looking at the
flows of both water and waste water each
month
and we want to make sure that we have
capacity for that growth that's being
approved those housing subdivisions
so we've sort of been talking about
doing this for a couple of years and now
is certainly the time to go forward as
we're dealing with more and more
planning applications
okay that's sort of what's triggered it
is the amount of growth we're dealing
with
right
okay well thank you very much Jim
thank you
next budget is the Community Development
budget it deals with Community
Improvement plan Community collaboration
and local business resources and I will
turn this over to Jim to speak to this
as well
thanks Valerie through your worship
um so just turn to the notes on the
operating budget so
um
as Valerie's noted throughout
um adjustments cost of living
adjustments and benefit carrier costs
we have reduced the advertising and
promotion line item in the community
development budget it's something I
don't think we've ever come close to
approaching spending so that helps to
offset the increase in the fee for
service agreement with the Trent Hills
Chamber of Commerce which does tourism
promotion and business support for us
within the community
um
and also uh we've got some
additional utility adjustment costs to
the town square and Old Mill Park major
project we're doing and this funding
comes from our Reserve well a health
unit grant that we received a number of
years ago 6 500 and reserves for the
balance
an active Transportation plan that we'll
look at both our trails and our sidewalk
systems and how to encourage better use
within our infrastructure of active
transportation and how to make better
linkages using our trail system I don't
know whether Peter is all obviously
actively involved in that study I don't
know whether you want to add anything
about that Peter
thank you Jim through your worship we're
just in the process of reviewing the
specifications for the RFP
uh quote to go out to move forward with
securing a consultant to work on the
active Transportation plan with us
um so between
Our Community Development officer and
myself I'm sure at some point a report
will be coming back to council to to
update Council on that report
deputy mayor
thank you your worship
under the line grants agreements
requisitions at 75 000 is that specific
to
um any particular
obviously it is it's a line item on the
budget so
you that is for the community
Improvement Grant
of course yes
thanks Bob
uh the roads and storm is an internal uh
debt instrument for the doxey Avenue
infrastructure renewal project within
this budget we have a new debt payment
scheduled for the napan Island Bridge
Project again it was in accordance with
the
staff report that we brought forward for
Council to consider within the 2023
budget that particular
report indicated that we feel that we
have the capacity to fund that project
internally for a period of 10 years the
infrastructure Ontario rates are what we
used as the Benchmark and they were
well over four percent and we checked
them in August and again in October so
the municipality stands to save
approximately 195 to 200 000 should they
be able to fund this project internally
um the Emergency Services base we have
just noted in there that that debt is
distributed amongst two different
departments uh 81.97 of that is
allocated to the fire department in
18.03 is allocated to the administration
and again as I mentioned this does not
include Water and Wastewater debt
payments
uh page 55 of the budget document is a
summary of all of the various uh
departmental capital projects uh it's
it's really just a One-Stop shop for
Council to be able to go to if they want
to look at a summary of the capital
projects we start with the gross
expenditure and then how we're funding
those projects so you can see the
taxation component on the far right
we've noted any funding comments in
there
um
as well just for council's benefit
on page 56 of the document this is a new
page that we opted to include this year
which is again the total capital budget
but we've included all of the notes that
each department has
um supplied to the finance department
each year when we send out the budget we
ask them to provide us with a brief
explanation or a commentary about what
it is the initiative involves and so
we've opted to provide that so that it
gives some context to each of the
projects and I believe that's where
Council of English made reference to the
electric
yeah so it was in here so we we feel
that this is actually a beneficial
addition to the budget at least it is
for me as well so
and then on the next page which is the
summary of transfers to reserves this
particular document is again a summary
of what you see in each department it
summarizes all of the amounts that we
are hoping to transfer to reserve and
then subsequently the withdrawals from
those various reserves I just want to
make a note that
um some of the items that we are
withdrawing from reserves funding
through Reserve
Freedom so although that you know the
total amount that we're withdrawing from
the reserve is exceeds the amount we're
contributing to the reserves they are
projects that probably were in there for
a number of years so the funds are
available to be used so
thank you
so all in all we wanted just to have a
slide to demonstrate what percentage of
the tax dollar is allocated by each area
of service or department and you can see
here for the draft 2023 budget at this
point in time 40 percent of tax dollars
would be dedicated to transportation
services it is the a very expensive area
of the budget it Demands a lot of
resources followed by Parks and
Recreation and police and so on down the
line so we've started at the top and and
worked our way down but it really is
just a depiction of of where those tax
dollars are going in 2023.
uh the next slide I just want to I can't
I can't miss talking about assessment
information because it is an integral
part of how we will calculate tax rates
um as everyone is aware there's been a
postponement of reassessment uh during
the pandemic and so they have committed
to postponing that again for the 2023
property tax year
and so they do go out and they do assess
property changes such as if you
constructed a garage or a new home they
will be going out and actively picking
up that assessment that information is
um
received by impact from various sources
through the municipality so they are
aware of when that activity is occurring
so we'll bring forward a report once the
assessment role is delivered to the
municipality we will update our slides
for the next presentation but at this
point in time we've estimated one
percent increase to the residential tax
class and when you
when that flows through the various tax
tax classes it doesn't result in exactly
the one percent being applied to the
taxable assessment that we have
available but it is really just to
demonstrate that if we were to keep the
levy exactly as it is the tax labor
requirement
and having the assessment that we have
what would it means so
I've provided a slide on on page 60 that
shows you the changes in assessment over
over the course of 2019 to 2023 but I
think everybody really wants to know on
page 61 what what is that impact of
of this particular tax every requirement
based on the hypothetical one percent
increase in assessment change and so for
residential property that has an
assessed value of 250 000 meaning there
is no increase year over year between
2022 and 2023 your Municipal Taxes
um would go up by
53.67 it's approximately 21.46 for every
hundred thousand dollars of assessment
so we usually uh bring forward a very
comprehensive report at the time we
adopt the tax rates so for Budget
purposes uh we'll be seeking
uh approval at Future meetings when when
Council does its final deliberations we
would have a tax levery requirement and
again we would update the assessment
information and provide you with some
tax rate information and that should be
final at that time
so the next steps were as you can see
we're here today on the 22nd we intend
to bring the budget back on December
13th and again on January the 10th as
our Target approval date
we will be opening up
a comment submission form on the
municipal website if it hasn't launched
already it was to it will be today later
today launched so the public can
certainly provide comments they can
submit the information and we will
bring those comments back to council and
provide a formal response if there are
questions about various things
and for Council to consider as well
and uh
that's all I have at this time for the
municipal budget um thanks Rory and
we've um
Council report
through your worship um uh it's this
budget considered like reserve neutral
like we're basically
keeping our Reserves at the same level
there's quite a bit of movement within
the reserves you can see the the
budgeted contributions are less than the
budgeted withdrawals we have a number of
transfers that we have to do for 2022
and so
um each time that a department has come
forward and we've discussed the various
mechanisms of financing we have checked
those reserves but again we want to be
certain that
um
I mean certainly there's sufficient
Reserve
available for the projects that we are
proposing in this budget so I'm not sure
if Reserve revenue is the right term
because we are in fact decreasing the
total overall Reserves
um in more than what we are contributing
in 2023. yeah you'd mentioned that the
withdrawals some of them were supposed
to be used in Prior years is there an
amount that I mean this is unspent money
right
is that that is correct so things like
the um
for example the DC study and the
official plan and those things those
funds that have been added to the
reserve are as a result of fees and
charges that have been accumulated
through the various planning processes
so those funds uh if they were surpluses
at the end of the year were transferred
to reserves and are now going to be
drawn out of those reserves okay so not
like 1.2 million dollars worth of the
lake last year's budget wasn't spent
like we're just a bit of the amount
of the 2.3 million withdrawals
I
thought these were budgeted amounts that
you didn't use some of them that was
I'm probably not being clear so if we
aren't in a position to move forward
with a specific project for whatever
reason and I'll give you an example of
that if we had budgeted in 2022 to
purchase a vehicle
and the market conditions didn't allow
us to actually make that purchase and it
was to be funded from reserves there are
there is no transfer from Reserve that
will occur because there's not an
expenditure happening so
um that that premise will be for 2023 as
well
okay I'm
that uh because I mean 150 000 is
basically one tax percent is that
accurate increase okay
thank you worship
my question also uh goes on to reserves
and and like uh councilor Pope said I
feel there's a and and like you said Val
there's a significant draw this year on
on some Reserve
um categories to
tax levy where where it's acceptable for
for us
um also some of those reserves like you
said have been uh built up over time
knowingly that they're going to be spent
at a certain period and and this happens
to be the year for some of those
projects that we were forecasting with
the the reserve funds when allocating
the reserves
um how does it work within the within
the departments say
um over the years I mean there's some
that are short-term uh reserve
allocations and some that are going to
be longer term but how how do you
determine how are we determining within
the Department's the allocation to those
Reserve funds
through your worship so prior to well I
don't know how they did it in the past
but since I've arrived we do try to
maintain
surpluses and or deficits departmentally
so some municipalities if there's a
surplus in the prior year they will put
that to a general reserve for us we
monitor we have a mechanism in place
that you're in to look at where areas of
the budget are either overspent or under
spent and so we would transfer those
surpluses to the reserve departmentally
in terms of allocating it's really just
finding that specific
balance if you will about what capital
projects are required and was there a
mechanism in place for us to set those
funds aside over the course of time so
that now we've reached the point where
okay it's it's time we're going to buy
that we're going to draw all of the
funds from those reserves or is it a
matter of taking from various reserves
that we have under let's say
transportation services and just simply
trying to mitigate Tax Liberty
requirement increases
and ideally uh those allocations are
determined through a service review
within the department a lot of times
where you're forecasting into the future
what capital uh we're going to need and
so that service review is going to help
predict uh what we're putting into
reserves year over year in order to
complete that that task or that
acquisition
through your worship so we don't have a
formal some some departments do have a
sort of a a plan like an equipment
replacement plan that they know that you
know here's the 10-year forecast the
asset management Plan update I think
will be telling in terms of how much
money we should be dedicating to Future
uh requirements I think too there's a
roads need study that's underway and
just winding up and
um most times it'll be underfunded so
there really just isn't
you know in a perfect world we'd have a
dedicated Reserve that we would be
putting money away to for the eventual
acquisition of everything that we need
but it isn't sustainable we can't we
couldn't possibly tax for all of that so
it's really just finding that balance of
what we can do in terms of using
reserves and what's what's manageable by
the Departments right
uh and my last if if you'll indulge
um I just want to touch on growth
and how it's predicted in a budget and
what might alter the current tax levy
when we look at
uh predicted growth
is it it is
development growth is not in um
put into our our current budget it
through your
growth is looked at definitely in the
water and wastewater budget
um that comes hand in hand with the
development charges study we did it sort
of back to back
um
there are components of growth that are
built into the municipal budget
obviously the wear and tear on various
roads
and when we look at as I mentioned
before when we look at capital projects
that we're doing where we could
potentially pull from the development
charges Reserve fund we've already
identified those areas of development
potential development so there is a
component of that already existing in
the budget
um
there are fees that we look at as as
we've discussed going forward we can see
the historical Trend where we've had
spikes obviously in the last couple of
years for example in building and
planning where it's unprecedented quite
frankly and so you start to see that
um
and how you're going to deal with all of
that moving forward from a staffing
perspective as well as you know setting
those fees and rates
is there anything that we look at like
new tech like new taxation new build and
the prediction of that throughout the
year in the budget
that would come into play when we look
at the assessed value coming into the
municipality so
right now during the postponement
um historically the municipality would
have seen assessment increases of
anywhere between
three maybe and there was one year that
was at six percent when you have
um
severe growth happening like it's it's
accelerated we haven't been seeing that
because of the postponement I'm not
suggesting for one moment that we get a
windfall of assessment and you know
start to to drive things up but with
those increased assessed values that's
very telling because it tells us that
there's there's more properties to be
serviced there's more services being
demanded by the residents so of course
we have to look at those things when we
are planning for budgets just as Peter
has indicated like the staff time that's
required to go out and maintain Parks
well maybe there's a new park as a
result of a development that's come on
board that was never there before
thanks Phil
Council Brady uh Mr Mayor in the couple
months prayer we had two different
delegations approach Council
one was a nurse practitioner another one
was a medical doctor and their thought
was is there any
possibility that the council would
entertain some assistance to
get more nurse practitioners in our
community and I thought at that time we
were kind of
we've kind of put it on the back burner
but we're gonna
research it some more
if it when if we do research it some
more is there an Avenue to reach out for
some money that we might provide housing
for a person or accommodations or
something like that that was the theme
of the of the presentation I just wonder
is there someplace in the budget we
could grab some money if if we did have
this discussion and it was turned
positive in that regard or has there
been closed door sessions that I'm
unaware of
please
I'm sure I can try and address that so
it has been
um sort of an evolving situation so
you're quite right there were a number
of uh delegations that came last year
um or this year I guess and
um you know the outcome of that was to
continue to work with the physician
recruitment committee and the Trent
Health Family Health Team specifically
which is what's been happening we do
have staff that sit on that committee
and I believe a request has come forward
to actually have Council representation
on that committee going forward so we'll
be dealing with that when the um Council
representatives are chosen for the
Committees coming up over the next month
so there's that support there in terms
of financial support I mean there always
has been existing support in the to the
tune of 70 75 000
um to The Physician recruitment efforts
in Trent Hills so that amount is given
annually to the hospital so that has not
changed
but to your question about I guess if
Council has uh the desire to increase
that amount at some point is there
capacity within this budget as if it's
passed as is so
um you know there's AS Val would point
out there's the council initiatives
Reserve I mean certainly there would be
that ability but I don't think we're in
a position right now to quantify exactly
what that support would look like in
order to include a line item in the
budget
thank you
councilor Getty three year worship uh
just to kick a dead horse on this
Reserve thing and maybe in line with
councilor Pope is and forgive me if I
missed it is there a way that we could
understand the balances of these
reserves
um
through the through the budget and
understand not necessarily neutral but
where each of the reserved balances are
three worship so um we did circulate a
report uh yesterday that showed the
balance of the reserves as of December
31st 2021
we don't have a dedicated budget
document that shows the balance at 2021
contributions I I can Envision what
you're asking for the issue at this
point in time is that I haven't
completed or we haven't completed all of
the transfers to and from reserves for
2022. so I could provide you with
something which would only show you a
beginning balance in 2021 budgeted
commitments uh
um budgeted withdrawals and existing
transfers that have been done but we
would prefer to wait to the end of the
year because there's still going to be
movement within those reserves we do on
an annual basis though bring forward a
report to council for final approval of
all of the activity in and out of the
reserves and we provide a an updated
balance of the total Reserves and
Reserve funds at that time as well
councilor Pope through your worship um
do we do we have like a five-year
document of
history historical Reserve values then
you worship what we have um the reserves
also appear on the financial statements
so we would have on the Consolidated
final financial statement so that is a
legacy document that it would appear on
we have the staff reports for each year
that we have as I mentioned we take this
report on an annual basis to counsel for
their approval so we have those
historical reports that we could provide
I can look at them online then thank you
all in thank you uh first let me uh
thank you Valerie and all of staff for
uh all the work that's gone into uh to
this budget presentation and to the work
involved in putting all the numbers
together
um we it's much appreciated
I have lots of questions as we go
forward
but we will now read the um
with the
Finance report be resolved to staff
report Finance 2022-024
for Valerie Nesbitt Director of Finance
Treasurer read the 2023 draft Municipal
budget be received for information
got to get a movement secondary for that
please move by Daniel and seconded by
Rick
all in favor that is carried thank you
recess for about five minutes I would I
was just getting ready
okay we will uh we recessed for uh five
to ten minutes it depends how long the
lineup is in the hall
foreign
we are going to report Finance 2022-025
the 2023 draft Water and Wastewater
budget and once again we have Valerie
you worship so moving
Wastewater budget for 2023 just as a an
overview for new members of council so
we do have drinking water and wastewater
systems obviously in the three
communities being Campbellford Hastings
and warkworth and they are user pay
systems meaning that those properties
that are either utilizing the services
or are within the mandatory connection
areas are subject to the applicable
rates fees and charges
um so we have broken down the budgets in
the same manner of that we did for the
municipal we have the operating
component that relates to the day-to-day
activities we have amounts that are
transferred to reserves um to help
Finance projects over the long term and
then our capital budget
the municipality did undertake a water
and wastewater rate study and it was
approved by Council in early 2020 we do
Endeavor to follow that study in terms
of the rates that are built into that
study there are some things that are
happening in the budget such as
insurance and the benefit component from
the wages and benefits side of it that
are outpacing the study to some degree
particularly
um
so they are outpacing it so what we've
had to do for the water side of it is we
do have
um we have few options to
to meet the expenditures that are not
user
related so we have increased our bulk
water rates to uh to offset so that we
can maintain the user rates that you see
in the study and uh on the Wastewater
side we have a little bit more
flexibility because we do have leachate
Revenue which is not built into the
budget but we'll go through that so I'm
just going to start here with the audit
water operations we have outlined for
Council some of the activities don't
change from year to year what we've
highlighted for you some of the things
that we that are
that the water and wastewater staff do
on a daily and weekly monthly basis and
Scott if you would like to just talk
about some of those things that your
staff do
thanks Valerie
um yes so what I mean there several of
the items here that the department or
division looks looks after are listed
here so
um we look after for certainly on the
revenue side I mean uh water meter
reading billing those types of things
um there are six persons in in the
department
we look after three water treatment
facilities um three water towers the
three Distribution Systems all being
part of the camelford Hastings and
workworth urban centers
um staff look after basically all of the
the maintenance to do with those items
there certainly is some contracted out
services that are more specialized
within that there's weekly sampling
there's quarterly sampling there's
there's several different annual reports
that have to be submitted to to the
ministry as well
um we also look after all the locates
for all the utilities so that would be
uh street lights storm sanitary as well
as water
infrastructure we maintain all the
hydrants there's there's a number of
hydrants I think there's 330 in in the
system so those are maintained they're
flushed twice annually as as well as
staff do all the maintenance on those
those items and we look after one
booster pumping station and we have two
uh
pressure reducing stations as well
so on page four of the presentation we
have broken down the
uh some we have a summary of gross
revenues and expenditures again in the
same format that we did for the
municipal budget so year over year you
can see on the operating side we have an
increase in our expenditures of forty
six thousand eight ninety two
on charges and again if you were to look
at the study it is slightly higher
because we're trying to introduce more
bulk water Revenue again to offset those
expenditures that we can't control such
as insurance and so the user rate
Revenue projected for uh 2023 is 1.7
million an increase of 24
699 coming from user rate revenue for
operating expenses
on the transfer side again it's per the
study the study indicates that the
transfers to reserves really essentially
will fund all future capital projects so
we have an allocation within the budget
each year for that purpose connection
charges also will help fund some of the
capital programs
as far as capital you can see there that
there is a huge increase because we have
a number of capital projects that will
be funded through a series of Grants and
external financing or and or Reserves
typically in the if you were to look to
the study there was or is a provisional
Capital line item in the budget so again
we're we're exceeding what that
provisional line item is because we have
a number of those capital projects
happening in in either this year or a
combination of 23 and some very well may
be carried over to 2024 but we've
included them here for the purpose of
the discussion the operating budget
according to the study we were to
increase those expenses by two percent
and so that's what you're seeing here is
the two percent uh going through save
and accept of course the capital
uh so user rates uh between year over
year will be 2 million just over 2
million dollars it will we will raise
through user rates
which is an increase of 84 396 or 4.39
percent
we've broken it down for you on the next
slide again where you can see some of
those changes wages and benefits
materials and supplies materials and
supplies are things like memberships and
licenses and fuel chemicals those kinds
of things contracted services that big
jump there is for insurance
out of that 21 991 14 000 of it alone is
insurance that has is being incurred as
a projected cost increase
um the financial the general those are
external equipment rentals and the debt
payments are payments for infrastructure
projects that have been in place for a
number of years so that hasn't changed
transfers to reserves again that is in
accordance with the study in order to
fund future capital projects and then we
have an increase year over year of the
um
the capital budget and the next slide
speaks to all of those individual
projects but again we're going to be
drawing down either from The Reserve or
Reserve funds or go to external
financing to fund some of those capital
projects so I'm going to turn it over to
Scott to give you some context about the
capital projects that we've been working
on in 2023
thanks Valerie
um so the the first item there is is
Park Street water main replacement
that's in that's in Hastings um that's a
project that's
I guess became somewhat of the next
priority um for Hastings
um that water main in particular is
about 60 years of age it's it's cast
iron material which we we were trying to
eliminate in all of the systems for that
matter so
um we've allocated funding for that this
year as well as replacement of all the
services
Wellington Street also in Hastings this
project there is no water main on that
street there's sanitary sewer so
by installing water main we will it'll
basically allow development of of a few
several Lots on that street actually so
this will be upfronted by the
municipality now but will be sort of the
cost recovery will be built into some
agreements with those potential
developments on that street
um the next one is the standpipe
upgrades which Just For All council's
Purpose that would be the what we call
the water tower it just happens that
camel or Hastings is that style is
called a standpipe so if you've been in
Hastings you can definitely see that
it's it's certainly
need some some repair so we're looking
at replacing that this has been
something that's been identified as
Valerie said we were uh we've been uh
we're fortunate in getting some grant
funding from the provincial and federal
levels for this this project as well
um second water main Crossing in
Hastings again we we were submitted
funding this Project's actually been
sitting on the shelf since 2016.
um we were able to secure some funding
at the provincial and federal levels and
we're proposing to move it forward in
2023
currently in Hastings there is only one
water main Crossing it's it's a pipe
that's suspended on the traffic Bridge
there it's been like that since the the
system was built in in 1962 and it's
just uh I think everyone can appreciate
the fact that if something happens to
that water main then we have you know an
entire south side of the river out of
water so that would be about 800
customers or 800 residents so we sort of
want to alleviate that issue and create
some redundancy here also at Hastings
Water Treatment Plant um this is just a
basically a standard these chlorinated
replacement it was done as part of the
upgrades back in 2023 and it's reached
its uh
reached its life expectancy so it's due
for replacement
um Valerie alluded to this or we talked
about this in the other budget the Randy
Street construction project and the
amount listed here is just the water
portion of that
um it's about
350 meters of water main replacement at
about 30 Water Services the other
portion of that Seymour Quarry Road we
spoke to that as well and that's just
the water portion that's going to be
allocated towards the the budget for
this year
and then in work worth we have uh
generator replacement some
instrumentation work at the at the water
treatment plant the existing generator
there was was put it was part of the
original
I guess upgrade to the plant back in
1993
um it's just that again that piece of
equipment is just due for Renewal so
we've we've identified it here
thank you so we as as we have in past
years we've identified uh a summary of
the water debt payments the next one is
set to expire in 2024 those annual debt
payments if you looked at it you really
could if you had to replace it with a
project you could fund a project of
about 1.5 million at five percent over
20 years
um and and have a relatively same annual
debt repayment amount for for that year
the debt payments once they're retired
you would see that either you would
replace them with some other project as
you can see that there there's no
shortage of projects or we would
transfer that debt uh amount the amount
that's currently sitting there as debt
repayment it would be transferred to
reserve and again dedicated for a
specific project or as I say if there
was a capital project that would be
brought forward we would look at some
form of financing to replace that
so we've outlined for you on slide eight
uh the volume at or sorry the monthly
water service charges and the volumetric
consumption rates as per the study so if
you're a water customer with a 19
millimeter or three quarter inch line
your rate would be thirty dollars and
eighty cents your service charge your
basic service charge and it goes on from
there which is about a three percent
increase the volumetric rate is going up
by four cents and we've started to
provide some examples of what that would
look like if you're a customer on the
next slide and you're a customer that
consumes five me five cubic meters 10
all the way up to 50 what that would
look like in the example using the
service charge of of thirty dollars and
81 cents and the volumetric rate of a
dollar Thirty
so that customer using and we we
estimate probably the average would be
somewhere between 10 and 15 cubic meters
per month so those customers would see a
water a monthly change in their water
bill of 1.56 based on that consumption
and that size of water meter
so I'm going to turn it back over to
Scott to talk about Wastewater
operations
Scott just before
just for my clarification uh most of the
houses on a three-quarter inch line
yes yes that's what it is
so most residential units one single
family dwelling unit would be a
three-quarter inch line entering
okay
um so now we're on to Wastewater
operations
um
again in in this department there's uh
um I have three staff in this uh
Department senior operator and two
operators we look after the camelford
and and Hastings and and work with
wastewater treatment facilities which
includes also the collection systems we
have I think now
eight pumping stations that that we have
to our lift stations that we operate
um
some of the ongoing maintenance over as
it's noted here five year period we try
to go out and flush in camera every
um pipe within every system
um in that basis and we just identify
areas for repairs areas of infiltration
and then we we apply our operations
budget to to correct those deficiencies
um
again we
sewer locates are completed under
um the water department staff but I mean
it's also identified here
um and we basically all manholes and
anything else to do with the collection
system we we take care of those
operations as well
so we've outlined again here the summary
of gross revenues and expenditures for
the operating transfers and capital
sections of the budget operating
expenses again are increasing by
seventeen thousand one fifty two there's
very limited other source Revenue other
than the user rates that would be for
minimal charges for connection or
disconnection charges at for a new
service
so a user rates from an operations
perspective user rates we anticipate
generating one million eight thirty
eight six forty seven or an increase of
seventeen thousand and fifty two dollars
again we have a dedicated amount in the
budget line item for Capital which is uh
in accordance with the study increasing
that by 91 835 and again the provisional
Capital item uh for for 2023 has been
adjusted because there are a couple of
additional uh projects that we will
outline in the next slide
so and all of that capital is to be
funded through reserves or Reserve funds
as needed
and so overall the user rate Revenue
increase year over year is 108 887.
um the wages and benefits there is not
much change there again the highest
change overall in the budget is due to
Insurance out of the contract Services
the insurance line item is approximately
just over ten thousand dollars an
increase in insurance for Wastewater
services in 2023
so I'm just going to turn it back over
to Scott then to talk about some of the
capital initiatives for the 2023 year
uh Scottish Dennis has a question
clarification worships um the revenue
that comes in for water and what Revenue
comes in for waste water is it posted
here
the revenue that it creates
through your worship yes if you were to
look at the slide slide 11 the amount of
money that is coming in through user
rates is identified in the far right
hand column okay and when you look at
water as compared to Wastewater
Wastewater on my water bill is about
three times the amount of of the water
is curious why the Wastewater some seems
to be so much lower
than the water
what the expense no the income the cost
the that it goes to to the average
homeowner the Wastewater charge is about
three times more than the than the water
okay so I think what you're looking at
you're looking at the overall Revenue
coming in well there's far less
customers on the Wastewater side we have
several streets that that we we don't
that they're on septic system
so that I think I think is where some of
that discrepancy would be the revenue
yeah you're saying the overall revenues
are less than the overall revenues for
water yeah and I think that's what
you'll you'll find okay that helps
clarifying and then um again when uh
fella comes in for water and a tanker
that Revenue goes as a as an income as
well to municipality and the same thing
if uh a loot truck comes in and and do
they dump in our lagoons or in our
Wastewater system any new trucks to come
in
so on the water side of things if you're
referring to bulk water yes when they
come in we have two bulk water stations
one at the Hastings water treatment
plant one here in Campbellford and yes
when they those customers command that
the revenue is generated and that goes
directly to water as well but you have
to remember some of the other things we
Supply the work with uh penal Institute
with water so there's you know there's a
significant Revenue there we Supply
trentview Estates in Hastings the
subdivision there up from the the
auction Hall so again all of those are
Revenue sourced on the water side that
but we don't see any Revenue sources on
the sanitary side cool can that
clarifies some of it and then to answer
yeah the the other
when you're speaking to Wastewater
that's that's brought in you know from
other sources whether it's leachate
whether it's blue Lou waste whether it's
it's any other waste out there suffrage
waste yeah that's all gets generated is
revenue on the Wastewater side
thank you and just um just a point of
clarification if you look at slide four
and slide 11 that the total user rates
for water being 2 million eight thousand
five twenty five
and the amount of user rate revenue
generated from the Wastewater users is
2.5 million so it is it is a bit higher
so going to uh the capital
slide
I think that's where we left off was you
were going to discuss some of the
initiatives
thanks brother
um so under Park Street this is again in
Hastings and this is to do with the
water main replacement project there but
they're we're not proposing to replace
the sanitary main there it certainly is
is lots of life left in it we how we are
however including some costs here for
some of the service laterals laterals
entering the dwelling which
um we will may have to address as as
part of doing some of the servicing work
there uh similarly that goes for
Wellington Street as well again as I
said it's already serviced with sanitary
but there will be some lateral upgrades
there that may be required
um Hastings treatment plant we're
looking at upgrading the MCC panel there
that's just the the electrical
distribution panel for
um the plant itself
um that particular unit is is in excess
of uh probably 50 years old and it's
just a need a replacement
um going along with uh Construction in
chemelfort again we we spoke to Randy
Street North which is the next Project's
slated for 2023 and that 406 000 would
just represent the
sanitary portion of that for collection
pipe replacement manholes laterals Again
Seymour Quarry Road that is
um the the sanitary portion dedicated to
that project and then we were just
proposing some money to be spent and and
work where there's just some ongoing
upgrades for the pumping stations there
as well
sorry
okay
so debt debt payments again sorry for
the benefit of everybody who couldn't
possibly hear me
um we would redirect those debt payments
once they're retired to reserves or we
would uh probably have other Capital
construction projects that we would then
finance and these would become the
replacement debt payments
and the total debt payments represent 30
percent of the total operating budget
for Wastewater
the next slide we've outlined as per the
rate study the monthly charge for the
service charge as well as the volume
volumetric rate
so the uh the bulk of the customers
which is showing us almost 98 of your
customer base does have a three-quarter
inch line or 19 millimeter line their
rate is going up from 50.79 to 52.22 an
increase of a dollar 43 monthly the
volumetric rate is going up from two
dollars and fifteen cents to 221 or 6
cents per month
and then we have demonstrated on the
next Slide the example of a Wastewater
customer again and I'll use you can use
any one of these but it's just to
demonstrate
um what that consumption would be from a
service charge and volumetric rate if I
consume 15 cubic meters of Wastewater it
would be
85.37 or an increase of two dollars and
33 cents monthly as a Wastewater
customer Valerie I think on that slide
yes now you've got 20 22 choices thank
you I will call it
um so then we've combined the water and
wastewater charges and we've given some
examples again for a monthly customer
with a three-quarter inch or 19
millimeter service
I say line but I mean service so for a
customer that's consuming 10 cubic
meters of water and wastewater it shows
you uh what their monthly bill would be
and then the annual charge year over
year
we've done that as an example with the
10 cubic meters and we've done that in
the next slide for a customer who would
be consuming approximately 15 cubic
meters so they would be facing a
46.68 charge year-over-year increase
we do have the ability to charge other
Water and Wastewater rates fees and
charges we have account set up charges
at ten dollars per setup
we don't charge if somebody if a lawyer
requests information about accounts we
provide that at no charge
we do have a late payment charge five
percent that's charged on overdue
accounts it's not a cumulative amount it
is a one-time per per billing cycle
and we have changes to for returned
items and adding water and sewer rears
to the tax account so we actively used
to disconnect and then reconnect water
we've moved away from that model and we
now
provide letters to customers that have
overdue accounts and tell them that they
have X amount of time to pay and failing
that the water and sewer rears balances
we collected in the same manner as taxes
so that we do charge a fee for that
transfer
um there's no change to the other fees
there
the bulk water charge we we have that
increasing so what that is is the
volumetric rate uh and two
2.75 times the the volumetric rate is
what we typically charge for bulk water
so that would be going up by 11 cents uh
50 cents per imperial gallon
no change to the bulk water key deposit
and reconnection and disconnection
that's based on the hourly rate of the
employee the change that we're seeing
there year over year is based on the
hourly rate but the benefit component
was previously 30 percent we've
increased that to be more representative
of the cost to the municipality being
the benefit component at 35 percent
so we're seeing an increase there if
it's during regular business hours it's
three dollars increase or 48 dollars per
um per event
if a customer needs requires a excuse me
a disconnection or reconnection after
business hours it's uh 288 dollars we
try to avoid those after hours I believe
it's my understanding that we try to
schedule them during regular business
hours to avoid those uh high costs but
sometimes it can't be avoided
fire protection line charge there are
certain accounts that have that and it's
based on the water meter size within the
the property hydrant rentals we do have
an annual charge that we allocate the
expense is charged
to through the fire department for the
hydrant rental and the revenue comes in
to the water department so that's 250
that hasn't changed for a number of
years
and the non-metered seasonal per month
is going up by one dollar
and that's really for parks and
cemeteries where there is a a calculated
fee for the use of water to Water
Gardens and grass in that area
there's no change to any other fees and
charges
for the on the Wastewater side the
leachate program which is um
the county of Northumberland brings
leachate into our system we try to marry
up our rates with the town of Coburg
because we are the only two member
municipalities within the County that
accept leachate and so we've estimated a
five percent increase they typically
Coburg uses CPI as The Benchmark for
setting those rates year over year
because we didn't have that at the time
that we prepared this document we've
increased it by five percent and we'll
revisit that based on what Coburg is
excuse me proposing so that we're in
line and that the county can anticipate
the same charge no matter where they go
in the county
um and there are no other changes to um
to the fees there for Wastewater
so again it's the same process in terms
of uh bringing forward the budget today
we're bringing you the first draft we
hope to come back to you on December the
13th if there are comments or changes to
the budget document with Target approval
set to be January the 10th and we also
have a comment submission form that we
will put up on our our website and we'll
bring forward those comments
thanks very much Valerie calls for
savory
oh sorry
is it working
okay
um I guess when you look at the costs of
all the services and and if you say
you've been saying that if there's any
surpluses at all they go into uh they
get transferred and held for future
projects whatever does that stay the
water and sewer system is it is it an
entity on its own or does it go into
General with Trent Hills or does it stay
within its own little Corporation in
itself
through you worship so um
each of the systems being Water and
Wastewater any surplus or deficit that
runs within those I'm going to refer to
them as systems cumulative systems being
the whole of the three communities
they are very distinct and so if there
was a surplus in water for example that
Surplus would be transferred to a water
reserve and the same for Wastewater okay
yeah and is there
a percentage overall that that you can
go into debt that you have to be careful
that you have to sort of balance that to
make sure you don't exceed or or
to make sure that the assessment itself
stays afloat or stays operating uh is
there a limit percentage
through your worship so the overall debt
of the municipality this question has
been asked before at a different like a
number of years ago
the debt of the municipality
incorporates the general Municipal debt
as well as water and wastewater even
though the systems are very distinct and
separate so all of the debt payments
regardless are part of the overall
annual debt repayment limit that is
calculated by The Province and it's it's
then adjusted by us if we have some
internal debt as well
um
but yeah that's it's all one
unfortunately it isn't just uh um for
water and wastewater I know that's been
raised before but unfortunately that's
not going to change as far as you can
see in the for the near future no no
debt is debt as far as the province is
concerned it's it's all one regardless
of the purpose for in which you incur
the debt okay thank you
Deputy Medcalf
thank you worship uh question is on
leachate and the opportunity for Waste
Water revenues is there a capacity at
our facilities that we're at to be able
to accept that uh leachate or other
opportunities for Wastewater Revenue
I wouldn't say there's any set capacity
at the moment it's it's all based on
what the actual
facility itself can handle in terms of
the strength of that waste coming in so
I mean that being said let's just say
for argument you know a thousand gallons
of one type of waste or one day from the
from the landfill could be a lot
different than the Thousand gallons the
next day so it's it's sort of dictated
on that it's on a basis so at times we
have had to say to the county we can't
accept any more today or you know for
the next two days or something along
those lines so
um not saying that we can't it all it
all is based on that the strength of
that waste coming in so as it gets
processed that determines the volume
that you can take at any particular
period of time basically yes and then
we've we've done some upgrades there
we've certainly done some upgrades to
our aeration system down there
whereby it just allows us to take that
much more though the aeration system
needed to be upgraded regardless of
whether we were taking leachate or any
other external waste as I think I
indicated the last meeting we're looking
at um
um importing some waste now for Empire
cheese some of their waste products a
very high high strength product coming
in it's certainly not going to bring the
volumes in which which the county is but
we're definitely looking at those things
um we don't want to get into the point
we do we have taken we do take some
local septage
um way so septic tank waste again not
really wanting to get
for various reasons related to actual
treatment of that type of product we
don't want to get into
um you know taking something you know
external from outside of say say Trent
Hills at this point time we're literally
just trying to help out our own
thank you
once again thank you Valerie for that
and
the resolution would read be resolve the
staff report Finance
2022-025 from Valerie Nesbitt Director
of Finance Treasurer read the 2023 draft
Water and Wastewater budget be received
for information a mover and secondary
please
moved by Gene seconded by Rob
uh all in favor
that is carried thank you
we have a resolution that reads be it
resolved at section 14. 17 a of
procedural bylaw number
2021-040 be suspended in order to allow
the meeting to extend beyond the
four-hour adjournment limit
ing if you move in second this year your
friends may look at you
a mover and a second to Rob
and Mike
all in favor
that's carried thank you thanks Doug
[Music]
Okay so
uh again thanks for already and thanks
uh everyone for the uh that's a lot of
Heaven lifting on those two budgets uh
and remembering of course that as you
get questions and uh
you can always contact
somebody that will give you the answer
whether it's a department header or
Valerie as far as budgets go but
um you know we want uh everyone to
have all the answers they need when we
come to uh to pass this so don't
hesitate to make an inquiry
we're now at report Finance
2022-026 work with skate
board park outdoor pad surface loan I'll
read the resolution be resolved at staff
report Finance
2022-026 from Valerie Nesbitt Director
of Finance Treasurer and we the work
with Park outdoor pad Surfers loan be
received for information
that an amount of 11
165 dollars and fifty five cents be
transferred from the warkworth skate
park reserve to the cash in lieu of
Parkland Reserve fund and that the
amount of nine thousand four hundred and
three point seven nine representing the
balance of the loan from the cash in
lieu of Parkland Reserve fund for the
purpose of financing the war Crystal
skateboard park outdoor pad surface be
extinguished
can I get a mover and second her for
that
moved by Rick
seconded by Dennis
and a question from the deputy mayor
thank you worship
um the lone paid up until now was it
being paid by uh don't buy donation into
that Reserve fund and then the reserve
would pay out the loan
through you your worship so yes to date
any donations that have been received
throughout the course of time have been
held in that particular reserve and the
notes that I have found indicate that
upon receiving the full amount that was
borrowed at that time it would be
transferred to the cash and movement
cash in lieu of Parkland Reserve fund so
they've been held there the funds have
been held in that reserve for a number
of years
so then the cash in lieu of Parkland
what's what's what would be uh
scenario where that uh those funds would
be used
three-year worship um under the planning
act the cash in the Parkland cannot be
used for any purpose other than for Park
purposes so that's probably why they
drew down from that and it's it's a
typically a reserve fund because it's an
obligatory Reserve fund it's it's very
specific so I'm not sure what
documentation they brought forward at
the time but typically if you borrowed
from something like that there might be
even a promissory note or something
indicating that the loan had been taken
out I'm not sure if that is so we're
just formalizing the the retirement of
that debt and moving the funds over to
the reserve fund
thank you
oops thanks to all in favor that's
Carrie thank you we're now report wreck
2022-07 we RFP
Rec 2022-15
work with Arena renovation
I'll read the resolution be it resolved
the staff report Rec
2022-07 for Peter Burnett community
recreation officer read the RFP Rec
2022-15 work with Arena renovation be
received for information
and that the bid from Bell con design
Builders limited for RFP Rec
2022-15 work with Arena renovation be
selected for award at their bid price of
one million six hundred and fifty nine
thousand seven hundred and seventy
dollars budget plus HST that the amount
of 667
178 dollars be transferred from the
parks and recreation facility Reserve
that the amount of three hundred and
four thousand five hundred ninety two
dollars be transferred from the
accessibility Reserve that's a clerk
execute the appropriate contract
documents with balcon design builders
that all Builders be advised of
council's decision under the Community
Recreation officer's signature
a mover and secondary please moved by
Dennis second and by uh
sorry moved by Daniel seconded by Rick
and the discussion all in favor
that is carried thank you
we are at report cao-2022-10
chemical Recreation Wellness Center
financing plan
resolution reads be resolved at staff
report
cao-2022-10 from Lynn Phillips chief
administrative officer read the camel
for recreation and Wellness Center
financing plan be received for
information
that the financing plan presented in
staff report cao-2022
dash 10 for the camel for recreation
and Wellness Center be approved the tax
Force sorry task force engineering Inc
proceed with phase two construction of
the camel for recreation
and Wellness Center at the proposed
price of 20 million five hundred two
thousand nine hundred dollars plus HST
can I get a movement secondary to that
thank you worship what type of time
frame are we looking at uh just to be
securing the
the final uh bit of financing for this
project
Mr Mayor
um we're looking at about a two-year
window so from uh today if uh Council
moves forward with authorizing the
construction to commence we'd have about
two years before the facility is
complete and uh the project is finalized
so at that point we would enter into any
financing agreements so
so we have that time to sort of close
that Gap in financing
um which would at this point mostly
involve
seeking out additional funds from upper
levels of government but it is possible
it could come from a combination of
sources that most likely will we still
have to explore some additional
fundraising
perhaps more internal financing we'll
have to look at all those options
and over that two-year time period
what would be the change in our debt
repayment limit that it
is there flexibility
in that debt repayment as other
as other debts are
cleaned up
um
through Mr Mayor potentially I think
that's
um
at this at this stage that isn't the
strategy though I mean we don't really
don't want to exceed
that annual amount that's currently
allocated to the recreation
Redevelopment plan so as been mentioned
earlier with uh budget discussion so
there's an annual allotment of 550 000
per year so that is the amount that
would be available for debt servicing
costs or for debt repayment cost
um so if we were to incur additional
debt
um then the plan 8.5 million we'd have
to be very mindful that we weren't
exceeding that 550 so there could be
favorable interest rates in two years it
would allow us to raise that amount
potentially but the main thing is we
don't want to impact the tax levy any
more than that 550 that's already built
into the budget
thanks
councilmani
I guess I'm
I'm happy that we moved this far ahead
and
Lynn's explanation of the financing is
kind of clarified for me how we're how
we're going thank you
counselor Pope through your worship
um at what date do we have to tell task
force engineering that we're going
forward or not
we are at a stage now where
um the design is is uh very close to
completion I think we're at 90 percent
um so we need to tell them uh very soon
we don't have an exact date and it's
largely because
um the this uh cost estimate too I mean
a council awarded the design build
contract to uh task force in February I
think earlier this year so they're also
at a stage where in order to secure this
this particular cost estimate
um they need to move forward as well so
they will
um so the the longer it's prolonged
potentially that that price could even
change right so
um that's the situation we have now I
don't know if there's anything
additional to add to that Peter if but I
think that's where we're at
through you you worship yeah that's
correct Lynn um we we're we've already
the Project's been delayed for six
months already
um and as we know the market the
volatility in the market is changing
um the sooner we're able to get the next
stage of the pro the project moving
um you know it'll give task force time
to go to the market on some of these
larger items
and uh and they'll be discussions about
uh about that moving forward with the
design build firm and and the costings
of things so that cost of Steel and so
on is quite volatile so the sooner the
better we can move forward with the
project
I mean within within a two-week time
three week times span of our next
meeting we have to decide like if we
waited till the next meeting there would
be problems
through you you worship I mean that's at
the discretion of Council of course
um just all I can say is the longer we
wait
you know it's just it's that much more
uncertain so
um
yeah just looking at 2.8 million and
hopeful that we can get there when we
need it so that's that's all thank you
yeah I I think to add to what Lynn said
and what Peter said
um you know I've had had discussions and
I'm having further discussions with our
uh our MPP and our MP who
um have both
um been very supportive of of the idea
and and
um
I guess giving an assurance that they
are working towards getting us some
extra funding and I I did
um have a meeting with the uh with the
Dan borwick from the county who tells me
that uh his understanding is that there
is some infrastructure money being freed
up as sort of as we speak and uh that um
you know it'll be forthcoming and we're
eligible for some of that uh funding so
I think there's a lot of avenues that um
that we can go down uh and to put you
know to Lynn and Peter's Point
um
uh my concern is if we wait much longer
then task force is going to come back
and say well it's you know we we need
another million dollars and and I
um you know this is um
I I think we've been working on this for
15 years
um I know it's it's been part of uh my
history at this Council since I I became
a counselor and um uh you know I I think
it's um
something we need and I I hope that we
can we can go forward with it counselor
English
thank you Mr Mayor you kind of answered
my question I know it does put the
municipality at some risk the 2.8
million dollars but uh
uh we did meet at Amo and Lynn put on a
great presentation and since that we
have got a letter back from the
provincial government saying to you know
start asking the federal government does
this take another letter to the federal
government how should this be dealt with
like uh you know you're only talking 2.8
million dollars for a split of federal
and provincial money here it's not a
great deal of money is our next steps a
letter to the federal government
um
I am due to have a phone conversation
with our mp uh in the next week and
that is at the top of the list on on
where we should go he was very
supportive and felt that there was
somewhere to move up there uh and uh so
I my conversation with him is going to
be where do we go and who do we talk to
and
um as I say he he felt that there was
there was room to work up there so and
when when you look at the numbers
um you know we're holding up our our
piece of the action here when when the
um you know history our original you
know our original bid was 36 million
dollars which we knew we couldn't afford
and we brought that down to 16 million
dollars
or 17 million dollars in that range of
which we were paying 55 and the FEDS in
the province were covering the other 45
percent
we were now in a position of 21 million
dollars we're still covering 55 percent
of that that money so all we're asking
the province and the FEDS to do is come
to the table with their fair share of
what the original uh deal was so
um it's what it's what's out there and
and what we're asking for as far as uh
uh fairness so
okay okay
um
counselor gettings three year worship
um I I suspect this is a lump sum
contract is there a plan in place for
scope creep
um extra cost to the original project
amount
through you you worship um that's all
part of the next the next stage as we go
forward we have a value engineering
component worked into this project we
also have a cost consultant that's
waiting to do a market analysis on as
soon as we get to the basically the 100
percent so we feel we've done our due
diligence in that that it's sitting
there waiting and the contractor is well
aware of the the urgency to keep this
project on budget I had a meeting last
Friday with their president
um and uh you know it's
it's crucial for for Trent Hills as as
the mayor has mentioned it's been you
know over 15 years that we've been
working on this project
um there's
we've been very clear from the from the
very beginning of the design process
that we need to be
um
as Frugal as possible without
compromising the you know the the
quality of the building
so you know it's it's our it's our hope
that through this process that we're
able to keep everything
within budget and uh and we're dedicated
to working towards that
thank you
uh Deputy Metcalf
thank you worship yeah just to go on you
know I asked earlier how much time
um and CAO Phelps said we have we have
two years essentially to to determine
um the funding of the 2.85 million I
know it seems like a lot
um but I think there's a lot of of
um options
um you know there's a lot of sticks in
the fire that that that we should be
able to pull out and as I I mentioned
earlier in the budget
um we may need to uh take a look at some
of some of the Avenues in which we have
historically used funds and uh and
Shuffle I'm not saying take it out of
the budget uh in particular but I think
there's some movement as to where we can
use certain funds because some some
funding is allocated specifically for
for certain use so there there is a
number of options and I think with the
two-year period we've come this far we
need to uh we need to take the the
chance and uh know that somehow we will
find that shortfall in that two-year
period I think we've just come this far
and and we we can't give up that Federal
and provincial dollars that has come our
way because it doesn't happen very often
and uh to turn that down is just not I
don't think that's something that is uh
fiscally prudent at this time to to move
that forward so those are my those are
my opinions
[Music]
councilor Savory you worship this
wellness and recreational centers long
overdue
if we can keep people healthy and happy
in our communities they're not in our
hospitals they're not taking up hospital
beds let's get her done I'm ready to get
on board the money will come
confident if it's not from the
government it'll be us as a whole in our
community the community wants it let's
get her done
thank you
councilor gettings
through your worship I mean obviously
I'm for the arena I I'm very concerned
about a starting in the winter we
discussed a little bit about that be the
time frame of the project is two winter
seasons and then the scope creep I mean
I I don't know what we can do to
mitigate that I'm for going ahead with
it but I'm definitely going to record
that I'm concerned about that this may
not be our final price
uh thank you I think that in
um your your thoughts on the winner I
think by the time we get all the eyes
dotted and T's crossed and and uh get
everything ready I I suspect it'll be a
little warmer weather before or we'll be
getting close to warm weather before we
uh start sticking shovels in the ground
seriously so but
um we're done with the uh everyone's had
to say
call a question all in favor
that's carried
okay we're at
planning report 2022-96
Severance consent application
b47-2022 and Zoning Amendment
application c34-2022
there are two motions to this resolution
the first one being be resolved in staff
report planning
2022-96 from Liz Stillman planning
coordinator Reedy Severance consent
application
b47-2022 and Zoning Amendment
application
c34-2022 for events and Maria D'Amico be
received for information and that
Severance consent application
v47-2022 be approved with the conditions
noted in the report
gotta get a mover and secondary for that
please moved by Dennis
second by Rob
councilor brahany
uh Mr Mayor I'm
I have a concern with the County's
approach to this they've talked about
the road widening which they're always
wanting their
addition at it on
but are they in favor of a an entrance
way
sometimes they've resisted entrances
that onto 45 and this case is with the
Topography of the lot is it
copacetic in their View
so through you Mr Mayor yes we have sent
it through to Northumberland for
comments and they have indicated that
they would be okay with an entrance for
that new lot
Jeff
thank you worship back in the public
meeting for this I asked the question
because the county came back uh they are
they are the um
hold the the permit policy for that
entrance they also request a one foot
Reserve along the front of the property
did we get any word back from them as to
why we need uh both a one foot
along the front of the property plus
they hold the rain Zone whether they
issue a permit for an entrance
right so
at public meeting to
the staff at Northumberland specifically
for the one foot reserve and we have not
yet heard back yet however it we did not
include it as a condition for the
severance
thank you
thanks
um I'll call the question all in favor
that's Carrie thank you the second part
of that motion be resolved that zoning
Amendment application
c34-2022 be approved that the
appropriate by Lobby brought forward for
council's consideration mover and
secondary for that please move by Rick
seconded by Gene
no questions all in favor that's carried
thank you very much
we are now at planning report
2022-97 Severance consent application
v52-2022 for Evo land Holdings
Incorporated Murray McLennan
uh be resolved in staff report planning
2022-97 for Liz Stillman from list
Allman planning coordinator ree the
severance consent application b-52-2022
for Evo land Holdings Inc Murray
McLennan he received for information
that Severance consent application
b-52-2022 for a lot line adjustment lot
Edition be approved with the conditions
noted in the report
moving secondary for that please move my
Gene second by Rob
uh councilmany just a quick question why
is the
additional half an acre needed
was there
ask through you Mr Right the purpose of
the application they are transferring
the land over to work around
environmental features on the property
so initially the two lots are in
existence already and they've been
working with the conservation authority
to put in entrances and based off of
where the best locations for the
entrances are we needed a slight lot
line adjustment to accommodate those
okay so they so you're talking two Lots
now they're not being merged no there's
two lots
yeah
thank you
call a question all in favor
that's carried thank you
report planning
2022-98 zoning Amendment application
c32-1 2022
be resolved at staff report planning
2022-98 from Liz Stillman planning
coordinator read the zoning Amendment
application
c32-2022 for Jessica and J Chris York be
received for information and that zoning
Amendment application
c32-2022 be approved a mover and
secondary for that please
moved by Mike seconded by Daniel all in
favor
that's Carrie thank you
uh we're at planning report 2022-99
application to close the road allowance
Archer
there are three motions to this
resolution
the first being be resolved the staff
report planning
2022-99 from Crystal Lancaster manager
of planning read the application to
close a road allowance Archer be
received for information and that the
north one half of the unassumed road
allowance legally described as part one
on plan 39r
13292 being part of the original Road
allowance between
part Lot 37 concession 10 in a
geographic Township of Brighton and lot
one Gore concession in a geographic
Township of Seymour be declared as
Surplus
a mover and secondary for that please
moved by Mike seconded by Daniel
a discussion all in favor
that's carried
you're opposed
okay
well you didn't you turn your button on
I'm sorry okay
that's a button I'm just curious why
we're closing our roads
selling them off
your worship
it's been um
through UT counselor Savory it's been
somewhat of a long-standing practice
with the council for the last um I'll
say
eight to twelve years to look at Road
allowances that are unnecessary to the
municipality and look at opportunities
for budding Property Owners to apply to
close them and join them to their own
lands the particular application in
question is a Boundary Road between
Trent Hills and Brighton it runs through
the farmers field and in fact I think
one of their barns is partially on the
portion of the road allowance so it's
been that way for a number of years and
they're proceeding to sort of I guess
clean up how the land is utilized
the actual roads that are utilized by
the public go around this so it's not
necessary to
um any transportation needs of the
municipality it's gone through the
public process both through the township
of Brighton and uh Municipality of tread
Hills
thanks for the clarification Jim
so carry on with the second motion we
resolved that road closure application
r02-2021
for Donna and Peter Archer be approved
that Council authorized a stop-up
closure and sale of the north one half
of part one on plan 39r 132 92 being
part of the original Road allowance
between
part Lot 37 concession 10 and a
geographic Township of Brighton and lot
one Gore concession in the geographic
Township of Seymour to the adjacent
landowner that has submitted the
complete application request and that
the appropriate by Lobby brought forward
for council's consideration and mover
and secondary Gene and Rick
on deputy
thank you worship
uh in this report and and in subsequent
reports it talks about the historic rate
of uh the value of a thousand dollars
per acre what how long has that been in
place do we know the date that that uh
thousand dollars was
set
as The Keeper of the municipal memory
I can say that it probably dates back to
uh to a fee that was established by
Seymour Council that carried forward
into amalgamation
there's been quite considerable
discussion among staff we thought at one
time we had Incorporated this in to the
fees bylaw we could not find the history
of that
but it has been the practice when people
ask what is the cost this is what the
information we've provided and this uh
has formed the impetus for a new
proposal that will be coming forward in
the fees by law for 2023.
so a long time is what you're saying
thank you
Jim's hair was a different color
I would call the question all in favor
that's Carrie thank you
and the uh
third motion be resolved that the
council established sale price the
municipal land is one thousand dollars
per acre plus HST and the council
authorized the mayor and clerk to
execute any documentary necessary to
affect the sale of the subject
properties and that the applicant be
responsible for all costs associated
with the implementation of the
application and mover and secondary
please
moved by Dennis seconded by Rick
all in favor
as carried we will now take a short
break for some lunch it's in the uh
thank you
foreign
we are yep we are live
all right we are now at planning
2022-100 application to close Road
allowance Elliott
uh three motions again
uh be it resolve the staff report
planning
2022-100 from Crystal langstra manager
of planning read the application to
close the road allowance Elliott be
received for information
and that a portion of an unassumed Road
allowance legally described as part of
Road allowance between concession 13 and
14 part 1 of 39 are
14388 within the town the geographic
Township of Seymour be declared a
surplus
a mover and a secondary please moved by
Gene seconded by Daniel
Dennis
no it's oh this book sorry the role
allowance uh mayor through Jim to Jim uh
again the it's not going to cut off
anybody else that's behind it uh that it
would affect anybody for future
development or if the robe was opened up
through your worship if you refer to the
um plan of the survey that's attached to
the report you'll see that this is a
portion of the road that comes off the
14th concession East it's mainly
comprised of
um
a canal where Storm Water Management
water or storm Waters from the fields
around go into the Trent River so we are
maintaining the portion uh with that
channel on it uh there's a house I think
you can tell that the house is quite
close to the edge of the road allowance
we are transferring
um 10 feet of the road allowance to the
property to give them some setback
and we will maintain an easement over it
that will allow us access for equipment
in the future so certainly not
interfering with anybody's access or
anything like that
do we still have a policy in place
admission regards to
um
half the road being offered to one
property owner and the other half to the
other side is that still a policy that
we haven't practiced
through you your worship it was removed
from the municipal act I think uh an
amendments in 2003 that that's no longer
a requirement it has been the practice
of council to offer
um
property to abutting landowners and
you'll see that in some of the other
applications that are coming forward
that's what initiated it but in some
cases it's uh it's not mandatory and
Council can make the decision to sell to
other
property owners in certain situations
okay and and if there's a disagreeance
between
two Property Owners on each side of the
road allowance to an interest how do
they how do we address that and how do
how do we is the first one on the gate
that gets approved we try to work it out
behind the scenes and bring it forward
to council uh usually if there's
interests it's just a matter of one
property owner owning it and the other
one having a right-of-way or an easement
over it that way they both have
continued access because I can remember
personally uh there was an unopen Road
allowance through my subdivision years
ago that was sold off and it was split
in half and half half of an owner one
owner and one side about half the other
half was bought by the other owner that
was uh
um the way it was done then I'm not sure
like you said the missile acts changed
or we or we've changed them as black
the
um it's really a change in Municipal act
but we we still work with both
landowners or however many landowners
are involved to uh come to something
that would work for everyone hopefully I
mean
yeah I mean I believe I know where
you're coming from and I
I think you know as as Council we've
looked at the you know different
situations down you know as we've worked
on these but there has to be some kind
of
um
uh
an agreement between the parties and
then and they can't all just be one way
yeah with an example a recent example I
wasn't I was uh adjoining neighbor to
um up at Silver Heights in Percy
Township the road wasn't sold to the
individual with the property owner
beside them they were they were
requested to improve the road
and and put in a two a five million
dollar insurance policy on that road
which is part of an ATV trail
and
so that robe wasn't sold to them but yet
they had to pay the improvements to open
it up and and then put in insurance
um policy on how to protect the
municipality is that correct Tim that is
through the road easement agreement
which Council had approved us being able
to utilize and so we did have a property
owner that wanted to take advantage of
that opportunity and that final report
will be coming to council I expect that
the December council meeting we now have
the final survey in place that shows the
portion of land subject to that easement
so yes the the policy is to have uh
Insurance of that level
I know that the owner had talked to me
and stated that they had to pay fifty
thousand dollars just to improve that
portion of the road to accommodate them
down to their property so that they
could potentially get a building permit
eventually and and do some expansion on
their property
and Dennis I think in this case we
should deal with what we're dealing with
here and right that that particular case
will come come forward see the
clarification how the
thank you thank you
a call a question all in favor
that's carried
part two is be resolved at road closure
application
r04-2021 Charles and Joanne Elliott be
approved the council authorizes stop up
closure and sale of part of Road
allowance between concession three
and Concession or sorry concession 13
and Concession 14 part 1 of
39r14388 within the geographic Township
of Seymour to the adjacent landowner
that has submitted the completed
complete application request
and then an easement in gross be
reserved unto the municipality over part
of Road allowance between concession 13
concession 14 part 1 of 39r
14388 within the geographic Township of
Seymour for the purpose of maintaining
the drainage ditch adjoining the subject
lands on the remainder of the Municipal
Road allowance and that the appropriate
bylaw be brought forward for council's
consideration mover and secondary please
moved by Rob
second by Dennis
all in favor that's carried and the
third motion B resolve the council
established the sale price of Municipal
land as one thousand dollars per acre
plus HST Council authorized mayor and
clerk to execute any documents it may be
necessary to affect the sale of the
subject properties that the applicant be
responsible for the consolidation of the
conveyed land and the benefiting parcel
as one property identifier number
pin to the satisfaction in municipality
and the applicant be responsible for all
costs associated with the implementation
of the application mover and secondary
please
moved by Rick seconded by Gene all in
favor
that's Carrie thank you
we are now at report planning
2022-101 rebuild 23 be resolved at staff
report planning
2022-101 from Jim Peters director of
Planning and Development rebuild 23 more
homes built faster act 2022 be received
for information
staff redirected support and reiterate
the comments provided by Northumberland
County the eastern Ontario conservation
authorities
that comments also be submitted
regarding the potential costs that could
be created by these changes and their
planning
to the environmental registry regarding
various amendments to the various
provincial legislations as proposed by
the more homes built faster act and we
were in secondary police moved by Daniel
seconded by Mike
all in favor oops sorry
um she's almost skipped over there Deb
uh could I address this before questions
come forward Mr Mayor yes thank you so
uh
this bill along with many others that
the province has put forward is probably
making
um some of the most substantive changes
we've ever seen to planning and
development in the province and because
we at the local level are the approval
Authority we're going to be the ones
that are feeling the
impacts of these changes and we've tried
to summarize them in the report and
we've added a lot of material onto the
back of the report from other
agencies with their comments
especially would refer you to the Watson
comments regarding potential loss of
revenue from development charges you'll
see that also in the report that was
taken to County Council about
loss of development charges that is
being targeted at affordable housing
which is one of the goals of this bill
um I'd say that from a municipal just to
try and summarize this and I'm sure
there'd be questions
the major impacts are
um if we don't have the ability to rely
on the conservation authorities and the
agreements we have on with them to
provide information and answer questions
and provide certain services that
burden's going to either come onto
Municipal staff or we're going to say to
the applicant you're going to have to
get a third party consultant to answer
and provide that information
um
also significant changes
um to how we deal with Heritage matters
and you can see the significant changes
in terms of
perhaps no longer any third party
appeals that is your neighbor cannot
appeal a decision of counsel to the
Ontario land Tribunal
which I think if you think about it from
a council perspective would mean a lot
more pressure
coming to be on Council because you're
essentially making the ultimate and
final decision when you consider a
matter so just leave my comments at
those and prepare to answer questions Mr
Mayor
Okay so Michael here
thank you worship uh and and thank you
Jim I know sitting currently sitting on
the autonomy region conservation
Authority I get a lot of information
uh regarding this in the last little
while
and it is very troublesome
on many aspects like you said Jim
um I I find it
and it's not just myself many people
find it very deliberate that the first
reading of this came out on October 25th
the day after I mean a municipal
election knowing that municipalities
aren't
in any order
to make comment
quickly on the matter
second reading came out six days later
um
if anyone wants to tell me that that's
that wasn't a deliberate timeline
I I'll challenge that
um
widespread planning changes uh
you know like Jim said and especially
development charges
it growth is supposed to pay for growth
and it's I mean that if you look and you
read all the documents that are are with
this report I don't know how many times
that's alluded to is is that growth pays
for growth if growth doesn't pay for
growth
your neighbor is paying
for the subdivision like the residents
of this of each municipality is is
paying for that housing development and
not the developer that could potentially
be profiting
a lot from from those development builds
putting that onus on the back of the
residents of a municipality is not
something that I would be in favor of I
question what information the province
is receiving that states that
development fees are hindering
development growth of new homes
I don't think we have seen it here that
any development charges are hindering
Developers for coming and wanting to
build
uh you know correct me if I'm wrong
but taking that
Revenue Source out of the municipality
to be able to put back into
infrastructure for all that new
development
it just seems ludicrous to me and it and
doesn't seem like it was thought out
this is coming
on the back of what we saw Bill 3 come
through it was a strong marriage bill
which is a complete attack on Municipal
democracy
I mean back to back
it uh
it's just seems like the the province is
wanting to take the power any powers
that have been given to the municipality
to determine how they're going to grow
uh away from them
so I 100 support endorsing
the county on their ladder the eastern
Ontario conservation authorities on
their letter and uh if if our our
planning staff
feel that there's you know extra points
uh of Bill 23 that we need to
put in a letter ourselves I'm I'm much
supportive of that I'll leave it at that
I I could I could go on and on uh the
letter from November 4th that received
from Minister Steve Clark
doesn't really
address anything other than well we're
going to give you a little more green
space for the stuff that we take away so
um
I see other people are in queue so
take your turn Mr Mayor I just wanted to
know as the deputy mayor did that we
also had that correspondence from
Minister Clark that relates to this
report
thank you
um thanks Michael
um Gene
the deputy mayor's comments uh I've
renamed Bill Bill 23 is bulldozer 23. uh
tied in that with the other previous
bill
and go back two years ago before the
election uh Premier Ford seemed to have
this agenda that he was going to torpedo
conservation authorities even though it
was his conservative government that
brought their Creation in 1943 or four
he's done everything in his power he's
Frozen froze their grants that they've
been getting and but they keep on
keeping on more resolutions and more
shells and more shells and
I think people have reached the
frustration point with them even on
television last night the former mayor
of Toronto who had been on the he was
the chair of conservation Ontario and he
had resigned from that but he still got
an ear onto this and he's leading the a
demonstration I believe in at Queen's
Park over it so
it's just this mindset that
it's the premier's way or Norway
you know get these MCO
legislation that they can do and do what
he wants to do and now he wants to take
away the last little bit of a
consultation we have about water and
drainage and stuff
by interpreting the conservation and
having tying their hands further so
fully support the letter and
I don't hold my breath I don't see much
good cover but that's unfortunate
thank you
Dennis yes Bill 23 is bad policy being
in real estate for 28 years and
circumventing and speeding up the
process and and possibly have regrets
and lawsuits in the future because we
didn't do our due diligence as a council
or the planning department was cut short
in time because they were rushed through
the process it could backfire on on
everybody
um the the conservation authorities are
there for a reason I totally support
what Mike says uh
there's the reason they're there is to
protect people and this legislation
would be non non-productive in this
sense in the long run it's going to do
more damage than than it's worth
thank you
yep thank you your trip
um I just need to make a couple more
points and and one of them is with the
reduction of of conservation Authority
input what's what's going to be the
future cost to the municipality uh
because as of right now we still have to
get that planning information that our
conservation Authority uh gives us that
we have a memorandum of understanding to
get that professional opinion
even if that changes what's the future
liability on the municipality
and the council when we don't have that
professional opinion and we're approving
a build a development
and we don't we don't understand what
the future of that development
consequences of putting a development in
that area may be we take that
professional those professional opinions
uh so that we can make an educated a
decision on on
these applications that that come
towards us so the liability of the
municipality down the road by rushing
through development without taking the
proper steps removing public input
to me is just mind-blowing
right now if anything you're trying to
increase that public input input so that
community members can voice their
opinion whether it's in favor or whether
it's in opposition it doesn't matter
they have that opportunity to voice
their opinion on on how we're developing
how we're growing and how we're going to
change as a municipality to just
randomly take that away and say that
that doesn't matter anymore uh to me is
going completely completely in the wrong
direction I understand that we need to
to build houses uh and and get that
whole you know the whole housing
situation cleared up but this is is not
going to be the way to do it and I think
we'll see consequences 10 15 20 years
down the road when things were rushed
through just because we need a house
um and then we'll be in that same
position 20 years from now when they
were built in the wrong spot and
as everyone knows you know
climate change or
severe weather is not doesn't seem to be
going away so to me that information and
the professional opinion is is more
important even now than any and as we
saw earlier we're going into an
agreement with lower Trent conservation
to get some flood mapping done and um
like the director said from Rice Lake
down to to Lake Ontario to update those
mappings to see all right this is where
we're this is where we're going this is
the trend and this is where we should or
we shouldn't put development so all of
this to me is is backwards and it's not
not taking
us forward in a prudent way
thank you if I could reply uh through
you your worship
um so just to clarify it's not removal
of public participation but it's
basically focusing all that public
participation at the local council's
decision-making opportunity and removing
the opportunity to appeal those
decisions to a third party
buy third parties and then just to add
to what you said certainly if we don't
have the opportunity to get the
information from the conservation
Authority as we do now and we'll have to
charge more and hire someone whether it
be a third party to do that or say to
the applicant you are responsible for
you know so you know you hire a
consultant you provide that information
now we all collect more money from you
so we can have a third party review it
to make sure it's accurate so it's I
think it will lead to a more costly
process and a slower process
Dennis yes your mayor uh
the cost of doing business such as this
is going to be
non-productive and I if this Council
would support something whether it's a
motion that goes forward that sends a
letter to uh
all municipalities of the Amo whatever
it takes uh to David Cheney's office
whatever it takes to make sure that
we're not comfortable if I'm I mean I'm
not comfortable and if this Council
supports this idea I think they need to
revisit that Bill thank you
well I think um
with this resolution
um we're actually
voicing our objections um and as the
deputy mayor said we may want to ask our
own staff to add a letter
um to this to uh make sure that
our our thoughts are heard so uh with
that I'll call the question all in favor
that's carried
we're now at planning report
2022-102 the Assumption of a portion of
a road into the Municipal Road system
be resolve the staff report planning
2022-102 from Liz Stillman planning
coordinator read the Assumption of a
portion of a road into the Municipal
Road system and be received for
information
that the land is described as part of
lot 11 concession 8 and being part five
on plan
39r14507 Geographic Township of Percy be
established and assumed into the Trent
Hills Municipal Road system that the
lands described as part of lot 6
Concession 3 being part two and three on
plan 39r-14533
Geographic Township or Percy be
established and assumed into the tread
Hills Municipal Road system that the
lands described as part of lot 15
concession one
being part three on plan
39r14458 Geographic Township of Seymour
be established and assumed into the
Trent Hills Municipal Road system
that the applicant solicitors shall be
responsible to see the registration of
the transfer and application under the
lens excuse me Land Titles Act RSO 1990
as amended to consolidate the conveyed
lands for Road widening within the
travel Road as one property identifier
number pin to the satisfaction of the
municipality
and that the applicant solicitors shall
be responsible
to the registration of the certified
copy of a bylaw is approved by Council
and at the appropriate by allows be
brought forward for council's
consideration
mover and secondary please
moved by Rick
second by Rob
discussion all in favor
that is Kerry thank you
we're at report planning 2022-103
applications for sale of a road
allowance
Sal and
pirick
two motions be resolved at Road sale
application
r10-2021 for Michael Faye and Paul and
Julie pirick be approved
the council authorized the sale of part
two and three on plan 39r 10301 being
firstly part of Road allowance between
lot 6 and lot 7 concession nine
Geographic Township of Percy secondary
secondary part lot 7 Concession 9
Geographic Township of Percy being a
force Road through as in
cl-87137 closed by cl-87137
to the adjacent landowners that have
submitted the completed application
request
and the appropriate bylab we brought
forward for councils
a mover and secondary please
move by Rob
seconded by Daniel
all in favor
that is carried
the second part be resolved the council
established the sale price of Municipal
land as one thousand dollars per acre
plus HST with a minimum purchase price
of one thousand dollars plus HST the
council authorized the mayor and clerk
to access cue any documents that may be
necessary to affect the sale of the
subject properties that the applicants
be responsible for the consolidation of
the conveyed lands and the benefiting
Parcels as one property identifier pin
number
to the satisfaction of the municipality
and that the applicant be responsible
for all costs associated with the
implementation of the application
and mover and secondary please moved by
Rick
seconded by Mike all in favor
that's carried thank you
for a report planning
2022-104
application across the road allowance
283-4540 Ontario Inc
three motions
Declaration of surface lands be resolved
at staff report planning
2022-104 from Crystal langstra manager
of planningly the application to close
the road allowance
283-4540 Ontario Inc we received for
information
and that a portion of an unassumed Road
allowance legally described as part of
Road allowance between lot 15 and lot 16
concession one Geographic Township of
Seymour part two of 38r1783
uh TW
nc281-1159 released
as to part four of
38r2099 only except easement therein
reward allowance between Lots 15 and 16
concession one be declared as Surplus
mover and secondary please
move by Gene
seconded by Dennis
um and we have a question from Michael
thank you worship uh question being in
the report it talks about uh Road access
and right-of-way and easements
and there is going to be a determination
by the applicant's lawyer if anything
was applicable
uh for this sale was did anything come
forward at all
so through you Mr Mayor that process is
currently ongoing so this application
facilitates that process once this
there's an error on title related
this is closed and conveyed the lawyers
for the applicant can begin to fix title
so that will clear up a lot of the legal
description that we just heard the mayor
go through
okay thank you
Gene
Mr bear this is the property at catch
more right
suspect
yes yes it is so I recall being there a
year and a half ago
and realize that what they were trying
to do so
what's happened in the meantime that
it's
been sitting in advance for
uh one of the things that happened in
the meantime is that the property sold
so it went from one property owner to
another this had started with one and
has continued with the other and we're
working as uh manager planning has says
with the uh
the solicitor for the current applicant
and a lot of things were done in the
past by Seymour Township and things need
to be cleaned up and it needs to be
moved from
registration to Land Titles so
a lot of work in the background
so it's a lot that's been sold not the
not the resort no it's it's the resort
oh there's our okay this is the road
allowance goes right through the resort
yeah okay
well what's left a year ago so
call and call a question all in favor
that's Carrie thank you so we're at the
be resolve the road closure application
r05-2021-283-4540 Ontario Inc be
approved Council authorized a stop up
closure and sale part of Road allowance
between lot 15 and 16. concession one
Geographic Township or Seymour part two
of 38 are 1783
twnc281159 released as to part four of
38r2099
only except easement therein be rewrote
allowance between Lots 15 and 16
concession one to the adjacent landlord
that was submitted the completed
application request that any relevant
easements on the lands be conveyed
remain intact and that the appropriate
by a lot we brought forward for
council's consideration
oh a mover and secondary for that please
moved by Rick second by Mike
no discussion all in favor
that is carried and we're at
be resolved the council established the
sale price for municipal land at one
thousand dollars per acre plus HST
and the council authorized American
clerk to execute any documents that may
be necessary to affect the sale of the
subject properties
and that the applicant be responsible
for the consolidation on the conveyed
land and the benefiting parcel as one
property identifier number pin to the
satisfaction and municipality that the
applicant be responsible for the costs
associated with the implementation of
the application before you ask for
remover and secondary on the one before
this we said there was a one thousand
dollar minimum
is that normal uh it's not it hasn't
been in the other two but it was in the
one
yeah so three Mr Mayor the body of the
report speaks to a minimum of one
thousand dollars okay for purchase
because some of them are smaller than
one acre yeah uh one of them did not
include that because it was almost
exactly an acre in size
um
it could be amended to include minimum
price of one thousand to match the other
one
if you're so inclined
Council
man
that two output
yeah it wouldn't matter
oh okay
if I could add through you Mr May at the
size for this is 0.62 Acres
so if it's a thousand per acre that's
500 dollars
so the minimum was to keep it at a
minimum of a thousand
foreign
Boomer and secondary
move by Gene
yeah I just want a second away Daniel
Rick
where is this Joe this is the McDonald's
and Shell station all right thank you
for the newbies
um
we've started this in the last Council
where at this point of the meeting you
um
you just get to give a brief report on
what's happened over the last month that
uh you know whether you you know things
you've attended and things that uh have
happened as far as your Council so um
okay we'll start with the deputy mayor
thank you worship
this will be the quickest report I ever
get to give
I do not have anything to report at this
time oh my goodness
thank you uh
Daniel uh thank you Mr Mayor um I want
to say uh pardon me um it was excited to
be a part of the the Campbellford tree
lighting ceremony on the weekend put on
by the Bia and a special mention to to
DIA D Shack for the work that was put in
and to the members of Staff who assisted
in making sure that it was done
successfully
thank you
councilor Pope
hi on November 2nd I attended the
growing oil or planning on Growing Old
at the workworth library there was a
large continue to maybe 40 seniors there
and uh I learned a lot and and they're
looking for things from us as well
thank you counselor English
thank you Mr Mayor I attended a lower
Trent meeting on the 10th
also a town of the Remembrance Day
ceremonies uh in markwith it was very
very well attended
uh attended the ioda at the count
sorry
d-e sorry
at the caliber sent it off with the
mayor and Council bradney
also did a photo op for the EV charging
station at the work of Arena and the new
message board in front of the work of
town hall
and last week attended a WBA meeting as
well thank you Mr Mayor that's it thank
you
councilmany of my report is quite
similar uh survived the election of the
last month and then it did attend the
remembrance service which was
extremely well attended and the next day
the order of independent order the
daughters of the Empire had a tribute to
a
bench of the the designed and put there
and and they made special mention of a
gentleman that is walking the block
around and I believe he's 195 or 97
years old and he walks us every day or a
couple times a day around Gary Street
down Queen Street and back and and tell
you there's a it's kind of paged off the
gentleman in England that started this
walk so
that is my report I believe
thank you yeah I have not not a whole
lot but I act to to continue Jean sought
when I attended the IOD one uh and met
that gentleman and I think he I think he
was 90.
and he he does walk that and I remember
him because the night we had the debate
in at the camelford legion I think the
first one was a sort of a nasty night as
I recall and as I was going in this
gentleman's with a walker walking his
dog and I I said to him um you know can
I give you a hand you need anything he
said no no just out for a walk with the
dog I think wow he's a dedicated man so
um but yeah who did attend the iode in
the Remembrance Day Services
um the uh I attended last Saturday and
it turns out I was my introduction was
as the mayor of Trent Hills and not as
the past warden so I'll report that
we have 94 new Canadians who took their
oath of Allegiance at the Victoria Hall
it was uh just it was moving to see
these people who were so excited I mean
I uh one I keep referring to this one
family there was a mother and father and
three daughters who I would put a 1080
and six and they were just I mean
dressed in their finest couldn't wait to
get in front of the judge to uh to
receive their certificates and then
afterwards you know
pictures upon pictures they had to have
pictures of the whole whole thing so it
was it was really a nice uh a nice thing
to attend so enjoyed it immensely and
you'll all be ready next month you'll be
prepared to tote what's happened in the
last period of time I mean it's it
happens if if you got some things to say
either you can uh you can do it and
if you don't have anything you'd be like
Mike and say I'm proud to report I have
nothing to report
yeah
uh we're at the consent agenda
it's starting to get punch drunk here
why didn't you you didn't put your
button on that button
Dennis sorry in mayor uh I just wanted
to report that um and Mike forgot but uh
Mike myself and
attended the Hastings Legion chili
cook-off contest and help clean out our
sinuses and who knows what else happened
after that so it was there's probably
about 40 odd people turned out for the
event and it was quite a quite a nice
honor to be part of that and the other
thing I wanted to let folks know here is
that the Hastings Trail town Christmas
is coming up celebrating uh from
December 1st to the 4th there won't be
door prizes that are going to be given
up by local businesses to help support
the businesses and if you shop local
then you're helping helping everyone in
in our local communities so keep that in
mind when you go you do your Christmas
shopping
thank you thank you thank you Dennis yes
we're now at the consent agenda
announcements of interest to the public
we have the Santa Claus parade on
November the 26th for Campbellford we
have the Santa Claus parade for
warkworth on December the 2nd the
Campbellford Santa Claus Parade takes
off at 2 p.m
um no actually the letter got last night
it says 145 p.m March off from Doxie and
Market
um the work with Santa Claus parade is
December the 2nd at uh it starts out at
6 p.m I don't know seven o'clock but
everybody's anybody's participating in
six feet of Jared around 6 30. 6 30 and
then seven for uh uh that one and then
the Hastings
Christmas Fest is December the 3rd and I
believe that's at the field house
yes thank you
we have correspondence from Steve Clark
Minister of municipalism Housing Bill 23
more homes built faster
correspondents from Steve Clark the
minister of Minnesota Affairs and
Housing congratulations and really
recent municipal election
um OPP
Northumberland Detachment 2021 progress
report minutes of the lower Trent
Source protection authority meeting held
um April the 28 2022
minutes of the lower Trent conservation
hearing board meeting held October the
13th 2022 minutes of the lower Trend
conservation board of directors meeting
held October the 13th 2022 minutes of
the lower Trend conservation board of
directors special ad hoc meeting held
October the 28 2022
be resolved that the staff
recommendations with respect to consent
agenda items 9B to 9h be adopted as
printed mover and secondary for that
please
moved by Mike seconded by Dennis all in
favor
that is Kerry thank you we're now at the
bylaws
[Applause]
be resolved at bylaw number
2022-126 file number
2022-127 file number
2022-128 file number
2022-129 bylaw number
2022-130 bylaw number 2022-131
pilot number 2022-132
bylaw number
2022-133 file number
2022-134 bylaw number
2022-135 file number
2022-136 file number
2022-137 bylaw number
2022-138 file number 2022-139
bylaw number 2022-140
and bylaw number 2022-142
be read a first second and third time
signed and properly sealed
either Clerk and mayor
Uber and secondary for that please
it was by Rob seconded by Gene all in
favor
that's carried thank you
there's no notice of motions there is no
concession closed session items at this
time
and we're at the confirmation by law be
resolved at bylaw number
2022-141 you buy a lot of confirmed the
proceedings of the council meeting held
on Tuesday November the 22nd 2022 be
read a first second and third time
passed property signed and sealed by the
clerk and mayor and mover and secondary
please
move by Daniel seconded by Dennis all in
favor that is carried a motion to
adjourn Rick and
Rob
uh all in favor
uh it's Kerry I want you to know that
you left the meeting early last week we
could hardly close the meeting because
nobody wanted to put their hand out
I said what's going to happen Rick's not
here