All right. Department updates. All right. Well, good evening. Thank you all for being here.
We just have a few updates of kind of what's going on this summer. So we are in the middle
of July's Parks and Recreation Month, as you can see on Carol's shirt, the power of Parks
and Recreation. So we've done about half of our event. So last week we had a copy
in the park, Out in Harmony had some good conversation there.
We had a great time at the family day out last Saturday, or not this Saturday, the one
before that.
That's what that picture is right there.
And so there was a really good turnout there, didn't realize you could get snow cones in
like a Caprice Unpouch now, so that was a really big hit.
But what we have coming up is this week, we have our dive-in movie at the community
pool on Friday.
So the gates will open at 730.
There'll be open swim for about an hour or so until it's dark enough for us to start the movie, which will be Luca.
This is a free event for anyone in the community.
So we're looking forward to that.
And then on Saturday morning, we have backyard painting.
This is going to take place at Chofi Club Park, kind of in that pavilion area right when you enter the park.
Just some fun kind of outdoorsy type crafts for the kiddos.
Last year we had some birdhouses and rocks to paint, so things similar to that as well.
And then we'll finish out Parks and Rock Month with Treats and Tales next Wednesday out at the dog park.
So it will be treats for humans and dogs.
I love your titles, Dive-In Movie.
Yeah, that one I feel like is one of our least original ones because there's a lot of other
communities that do the dive-in movie but I was giving props for the treats and tails and
backer painting. I think Daniel came up with all that. So he's the one who designs this nice
flyer for us every year. So we're having fun for sure.
Then just wanted to give you a quick
week, recap of July 4th. It was a long but very fun day. Honestly, it was hot, but it
was really great weather for all of our events. If you remember last year, there was a nice
downpour of rain at about 4.30, so we were thankful we didn't have that this year.
So the Patriot 5K and Fun Run, we moved that location to the pool this year. We have
still struggled with Byron Elson being closed and finding how to best do that 5K.
And so some of the feedback last year when we did it at Beck was just trying to get out
once he finished the race.
So by moving it to the pool, that helped us with traffic flow tremendously.
So if you were a fast runner, you could get your medal and your snacks and leave.
So yeah, it was good.
We had about 563 participants register for the 5K.
Then moving on to the parade of Patriots.
We had 42 entries, but that doesn't necessarily mean 42 cars.
that's probably, I mean, one entry could have three or four or five, you know,
jeeps or Broncos or something like that. So we're on par with about what we do
every other year. So that was a great time. And then we moved into our
celebration. The kind of new element that we had this year was a Ninja
obstacle course. Oh, sorry. No, I was just, as far as the parade, there
There always seems to be a problem with a length of time between one part and the other
part.
And I was on the Parkview side.
So we had no idea what was going on.
The delay.
On the delay.
And so people got, I mean literally, they were like, is that it?
Is it over?
Yeah, you're like, where are the floats go?
Huh?
You're like, where are the rest of the floats, right?
I know, exactly.
And then I realized talking to a guy yesterday and he goes, well, there was a float that
was too tall that ran into the tree or some damn thing.
Yeah, I think part of it kind of flew away
into the tree a little bit, too.
So that's something that kind of lesson learned on that.
We do have height requirements on that.
We went ahead and let it in this year.
And so we'll probably just hold it a little bit tighter
to that in the future because it did cause some issues.
Which float was it?
I think it was Barra's.
Was it the big cake one?
Mm-hmm.
Yeah, it was it was a really cool
I flowed I mean at least part of it, but it seems like even with the homecoming
There's always a gap for some reason. I don't know what it is. I don't know if we can have
People along the way that can just keep the traffic flowing or something
But especially on the back side where we have no idea what's going on, right on
Tropic Club Drive. Yeah, we're just like I like I don't know
That's good feedback. Yeah, we'll try to keep refining that to keep the flow going for sure.
Was the amount of floats more or less?
We usually average around the 50 mark, so somewhere in that 45 to 50, so we were pretty
on par with what we've done in the past.
Just back to the celebration, kind of our new element was that Ninja course, so we had fun
kind of testing that out and had a few thousand people enjoying the fireworks and
went off off a little bit closer to the time frame they were supposed to this
year so yeah it was a good time. Are there any other questions or feedback
related to July 4th or anything? I saw the city manager shooting t-shirts and
then fall and trip. Yeah. So there are not going to be any workers comp claims from the manager.
Oh my gosh, on this street. Wait, the city manager, he's the one that fell? Yeah.
Oh, really? He's not giving up that T-shirt gun, so you'll have to take whatever injury comes.
He had his little clan that were following him.
Yeah, yeah. So he had them at the parade as well, yeah.
So he, off the council float, they shot a bunch of them, and then he had some at the celebration as well that he was shooting off.
It was actually our Texas Town of Patriotism shirts, so we officially have a logo of the Texas Town of Patriotism,
And so, we had some shirts that were, you know, but yeah, so this year he actually, yeah,
we had to get some backup cannons because last year he ran out and didn't have enough juice
to shoot all the t-shirts, so.
How come that float was so far in the back?
Normally the city council float is like in the, it wasn't, it was towards the front.
Not the one I saw, it was in the back, it was in the second tier of people that
came through.
So we have like a group of dignitaries that go first and then council follows behind them.
So there's usually the fire truck, the police truck, some of our dignitaries, some veteran
groups and then council follows behind them.
It was in the back, if you would check, because I was surprised how far back it was.
Okay.
So.
Yeah.
All righty.
I just wanted to highlight the Tritons.
They on July 11th and 12th attended the regional swim meet.
So we had 114 athletes compete at regionals, which is one of the largest teams to participate.
So we definitely have a really big showing of athletes in the TAP program.
So that was over two different days.
And then we are sending 65 athletes to the state competition,
which will happen July 30th through August 2nd.
So in order to get to the state competition,
you have to be fast enough and qualify at regionals.
And so we had 65 athletes who qualified,
and multiple of them qualified in multiple events.
So we are very proud of them.
And that includes both youth and masters level summers.
So it's cool to see some of them are families going down where it's a mom and a dad and
Both their kids all qualifying for the state meet and so they'll get to go down
To college station and compete and hopefully make some memories and have a good time
So this is to you. I guess sorry. Oh, yes. Okay. All right on to
well
Department updates number two recap of the recreation facility public hearing and town council discussion
at the July 13th Council meeting.
Yes, so you all have already heard a lot about this,
and this presentation was very similar to what you guys experienced with the joint meeting with Council.
So that was what was presented last Monday and a public hearing a chance for people to come up
and voice either positive feedback or concerns regarding the rec facility.
There was only two people that came up and provided public comment, and it was all positive.
And so there was a little bit of discussion, but just to kind of run through what Council
saw last week as a reminder, this all kind of stemmed from the strategic plan which helped
guide our parks and rec master plan to establish a space for all ages and abilities for educational
and recreational recreation activities.
We are still supporting the master plan through this process.
That was something that was very heavily highlighted once that was published as
that the need for this space for all ages and so we're really looking to expand
our recreational opportunities to add more community programming to just
overall increase the quality of life for participants. So this is a similar
side to what you saw with council as well. Just as a reminder, why this facility is so
great is that it helps solve our need with camp, right? We have a facility that right
now at the annex building doesn't easily fit the number that we need for summer camp, doesn't
have enough restroom facilities, isn't really conducive to super hot days like this week
for being outside and so this facility would provide an indoor gymnasium. It has two classes
that are off of the gymnasium to provide additional space, has plenty of restrooms. There's a restroom
in each of the classrooms as well as in the indoor gym. There are multiple furnishings
and equipment already there so we bought the building as is. So Daniel and I were
talking about, we're a little excited, a little nervous to get into the building and kind of
just see all that's in there and pull it all out and see what's salvageable. But having been a
previous daycare center, we think that there's a good amount of stuff that will help save us
some money that we can still use. We love, love, love the location. It's about as central as
you can get in Shopee Club. And so some people, and I didn't even really notice this until
we start talking about it, that when you think about hot works and kind of those buildings
you forget that there's all this space behind it where this building is. And so it's a pretty
kind of expansive space back there. So this would give us up to 8,600 square feet of
usable space, which is more than what we have now. So not only does this help solve
our problem with camp, but it provides a space for us to do year round programming
for all ages, which is just not really what we've been able to do right now.
Madison, what's the game plan for the other facility?
So essentially, we'd break the lease, and then I believe it's the mud will be working
with the active adult group to still provide a space for that to be used in that way.
It turned out to be a win-win, because what we do is a lot quieter, and the space
is perfect for us. We're going to knock down a few walls, but other than that.
So I guess I'm confused. Why couldn't we work with the mud?
It's not that we couldn't work. It was that it was the space even to renovate it for the
money that we were going to put in probably still wouldn't meet what we're getting with
this building for the same amount of money, if that makes sense. So it wasn't that
we couldn't necessarily. It was that even if you expanded it, the amount of parking
that we have at this new facility and like getting buses in an hour and having the playground
that's already built on the outside of this facility that we'll still be able to use.
We're just getting more bang for the buck basically.
So the Act of Adult Facilities completely off the seas books, that's their own deal.
That we're going to be working and partnering with the MUD, yes, and off of ARC, yes.
So they are?
The Act of Adult Group, yes.
Not to partner with ARC.
Correct.
and we will still be providing active adult programming and so something that
we've talked about is that we will have a gym space right so something that we've
struggled with in that facility is exercise classes right there's not
there's conference rooms right there's not really a space to do it's really
office yeah exactly Tai Chi or yoga or chair yoga or whatever so it's not
that we are not going to be doing active adult programming. We will just be doing some
different programming than what that group is looking to do over there.
So you're not, the city is not subsidizing them at all?
Not at the same time.
And hasn't to date.
Okay.
Now that no budget at all, in the two years we've been open.
We have purchased supplies over time and things of that nature, but Carol's right,
there hasn't been staff provided to them at this point in time.
Thank you.
Yep.
So this is just another view of that.
So you can see the gem right here.
This is like a little hallway, the two classrooms.
This would be like the entrance right here.
And then there's a little bit of an office space right here.
And then this is when you're coming over to a club drive.
This is the building right here.
And this right here is the playground area that is part of the agreement for us to
be able to use.
We're not purchasing the playground it will still stay tied to this building for I don't know just helping them sell but
They are giving us access to basically lease or without a cost use this side of the facility
Are you going to be adding any kind of food prep or snack prep space there because we noticed there wasn't a kitchen
No, there is not a kitchen and we won't be adding that there is a
In this little room right here there's a sink and space for a mini-fridge, but that's kind
of the extent of what we'll have there.
So this is just a concept rendering, but all of
this is pretty accurate, minus these tables in the middle of what this classroom looks
like. So again, we're just excited about the potential to continue expanding programming
for all ages, all groups, all different activities.
And then the ability to increase revenue, right?
So these are rentable spaces.
I had somebody reach out today looking for a space
for their mother's 90th birthday party, right?
And we don't really have a space to provide somebody
to do that right now.
And so when we have availability,
we'll be able to do things like that.
So just to kind of recap on meeting community demand
and the camp right now,
we can only max out at 60 children in the mud and X building related to our
students of care and the number of bathrooms we have. This facility would
allow us to definitely increase that closer to 100 if we wanted to. If we
might not start there, we might incrementally go up a little bit, but
we're able to further meet the demand of the community. Our camp sells out
quickly. There's always a demand for more spots, so we're excited to be
able to provide more space for that.
So once you close escrow, do you have a time frame?
Yeah, we'll talk about it in just a minute.
Yep, it's on there.
And this is just to give you some numbers,
comparison-wise, of different camps in the area.
I will say places like Great Vine,
they have multiple different camps, right?
They can have 30 to 45 or more or can't do it all
or something like that.
they have multiple camps going on at the same time so they're being able to
host even more kids than what is listed here. So financial strategies, so the
town has about 2.2 to purchase a building, make renovations for this
project. So our purchase price was 1.8 estimated closing costs are
25,000. And then we've set aside about 275 for property improvements. So the good thing
about this building is that it is already wired with an alarm system. It had a camera
system, so it's just upgrading it to our needs and our equipment. Looking to replace
the flooring in there. The carpet's pretty bad. Want something that's a little bit
more kid-friendly, easier to pick up the spills, things like that.
And then just general equipment.
We'd also love to get a partition in the gym so that we can have two usable spaces at
once.
You could have a soccer practice on one side and a basketball skills practice on another
side, things like that.
So when we're talking about operational costs, over here this is kind of what we've
estimated for both a full-time and then four to five part-time staff, as well as
utilities, supplies, equipment, and then the maintenance fee for the group of
buildings over here. So and then what we're hoping to bring in is about 37.5
for operating revenue. So we feel like there's a lot of potential for rental
revenue for program revenue. So we're excited about being able to offset that a little bit.
So just updates. This is a little bit different I think than the last time we all talked together,
but on the due diligence items, the inspection did come back and there is one HVAC unit that is
not operational. So we will have a company come out and repair that. So we've been factoring
that into our repair cost. The foundation inspection came back and was in good condition.
We are in the middle of a leak inspection, so there's one spot pretty much right where
this HVAC unit is for one of those front rooms where it looks like there's a dried water
spot in the ceiling. And so it doesn't look like it's an active leak, so we're kind
of betting it's related to the HVAC when it went out. So we're still waiting on
the results of that. And then the appraisal did come back, and it was finalized at $1,815,000,
so we were pleased with that. And then our survey update is still in progress.
Any questions
on those items? Why are you laughing?
It always seems to work out that way.
So the town has created a webpage to keep people informed. There's also a spot on
there for anyone who has ideas of what they'd like to see in the building to submit some
feedback to us.
So we're really excited about getting this off the ground and running.
And so to answer your question about timeline a little bit, I might have skipped over it
in here.
But as far as closing, we will close right now.
The goal is August 31st is the anticipated close date.
So, it was going to be a couple days sooner, but the previous owner has some rentals and
events going on in there, and we were like, we'll just wait till those are done so that
those, we don't take that on.
So August 31st is the anticipated closed day at this point in time.
So the city owned the building, but who's managing the parking lot?
Is that like an HOA type of business arrangement?
I don't know exactly what they're called.
It's like a condominium.
Yeah, condominium.
All right.
And so that's where there's like a $20,000 fee per year.
And so we won't even be responsible for maintaining
the landscaping or anything like that.
That fee covers the maintenance of all of that.
Is there a, do you have an idea when you're going to let
the public in to just kind of see what it looks like,
not necessarily close on it, but just kind of get it
that way you might solicit some additional ideas
as far as things that you might be able to use it for?
So we're kind of hoping to get that from these presentations and things like that.
I don't know that there will be a time in the state that it is right now that we'll let the public through,
but we will definitely be posting updates on our project page and stuff like that.
As far as opening the facility for use, we're anticipating about six months of project time and kind of innovations.
So, you know, late January, early February, we might do a little bit of a soft opening
in the sense of accepting some rentals and opening the space for that.
But our true kickoff that we would be aiming for is in March with a spring break camp,
which would be the first time we've done a spring break camp.
And then we would do a ribbon cutting at that time.
And that would be a time to really make sure we had programs lined up for the spring.
And so once that spring break camp hit, we would kind of be full fledged, ready
to go with programs already lined out for the spring and then into the summer.
And Chase has mentioned this before, but like we've done for the summer, we'll have a program
guide where people can get all that information ahead of time, see what classes will be available.
The thing with recreation program, especially since we haven't had a rec facility before,
it's going to take a little bit of time to kind of figure out what people want to
see in there, right?
So there will be lots that we will offer.
There might be some classes that get canceled due to low enrollment, and that's kind
of our cue back of hey that's not the class that we need to offer here so it'll be a little
bit of trial and error for a little bit until we kind of figure out what people really want
to see.
Is there is Brandon set cost recovery goal for you guys?
So not as like for the building as a whole but we will follow what we adopted in the
master plan.
Program?
Yeah the rec program plan so we will be using that to outline our fees and you
know class sizes and things like that.
Parks Board, one of the best things that you guys can do is help us share the information
about the Rec Facility as we're soliciting information for it, sharing it on Facebook
when you see posts from the town and whatnot to all the private groups at Tropic Club that
we can't post in.
It's really a great way to help us out in spreading the word not just about the
Rec Facility but other programs we're doing as well.
I will say we had a coffee in the park last week and it was a topic of conversation
and it was interesting to hear that everybody seemed to have heard about it, right?
and so the word is definitely out there about this building. We just want to make
sure we're bringing the programs that people want to see and getting to use it
the way that they really want to see it be used. So yes, definitely to Daniel's
point. And this website is a great place to direct them to. It has all the
information that we have laid out in this presentation and we've talked
about at Park Board meetings and Council. And then it also has ways to
connect with us or submit suggestions on there.
Any other questions or
discussion. Can you give us an update on the pool? Yes, so we are currently
waiting on some stage structures so if you've noticed I've been out there in
the last week there are some new structures over on the kiddie pool.
There's the big pavilion, I think it's a 12 by 12 and there's four smaller
pavilions that are bordering the kiddie pool. When they went to go install
the poles, there were some bolts issues, so they corrected those, USA Shade did, installed
the poles, poured the concrete, so the structures are stable, but the shades did not arrive
at the same time as the poles, so those are set to be installed on Wednesday this week.
Then the connected shade structure, which is between the kiddie pool and the lap pool,
If you go out there, you see a bunch of squares all lined between there.
That is set to start on Tuesday next week.
So that will take a couple of days because they will have to, again, pour concrete, wait
for it to dry before they can set the shade on there.
But hopefully by the end of next week, you'll see that middle connected shade structure
in there as well.
And then the last one will be the one that goes over the kiddie pool.
I believe it's August 7th, 6th or 7th around there, where they are set to begin installation
of that structure.
How's the attendance been so far?
At the pool?
Yeah.
I would say just about average, I don't know that we've seen a massive increase or anything
like that, but I do think that that kiddie pool is being heavily used.
It's very popular.
I know for me, when I take my daughter out there, I can't get her back to the splash pad.
So yeah, the kiddie pool has definitely been a hit for sure, and we definitely see a lot
more people sitting in the shade structures that are up now, even when we're talking about
some lessons in the morning or some team and stuff like that, the parents are choosing
to sit over there.
So definitely having the extra shade has been helpful for sure.
Did we host a meeting at the pool this year?
We did.
How did that go?
how was the extra pool deck?
It was really good.
So what people ended up doing is just posting up
underneath the pavilions in that grass area where they normally
would have just set up a tent.
And I think some people still put their tent in there,
because they could.
The pavilions were tall enough.
We actually hosted more swimmers this year
than we did last year.
So what we did differently is we
did open the gates to the splash pad.
We put staff out there to make sure nobody got in the water.
but we opened the space around it and then put a speaker system out there to
allow people space to expand. So, and it didn't take over our whole splash pad
either, so it still worked out really well. Great. Yeah, and we ended up the
loungers that are in front of that flower bed right now. We removed all of
that. We removed all the stuff underneath basically almost all the
furniture to make room for all the tents and it still worked out.
Awesome. Good questions. Anything else? I did get a comment from a neighbor about
the trails in the park. Okay. About how right now they're off limits to mountain
bikes. Okay. And his his request and this is probably not sure what that
process is but is to find a way to split time between mountain bikes and
horses just a comment okay yeah that's good feedback I appreciate that even if
it was like you know every other day odd days even days yeah in a way that you
know that mountain bikers can go use those trails okay yeah we'll make note of
that we'll bring it up with Chase and the crew yeah we really only have one
designated mountain bike trail it's I think it's that Lakeview trail that
goes around and it's pretty flat mountain biking trail yeah has a nice view but
it's pretty far. Okay. Thank you. Any other comments? All right. Moving on to regular items.
Consider approval of the June 15th, 2026. Joint parks and recreation board slash town
council regular meeting minutes. Make a motion. Okay. All
right. All right. All in
All in favor?
Say aye.
Aye.
All right.
All those, say.
Motion passes.
All right.
I think that's all we've got.
All right.
Do I get a motion to adjourn?
Errol.
All right.
Second.
All right.
All in favor?
Aye.
All right.
That's a wrap.
Thank you guys.
Awesome.
Good job.
Yay.
You