[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.] [0:04] All right. Department updates. All right. Well, good evening. Thank you all for being here. [0:13] We just have a few updates of kind of what's going on this summer. So we are in the middle [0:20] of July's Parks and Recreation Month, as you can see on Carol's shirt, the power of Parks [0:23] and Recreation. So we've done about half of our event. So last week we had a copy [0:30] in the park, Out in Harmony had some good conversation there. [0:33] We had a great time at the family day out last Saturday, or not this Saturday, the one [0:42] before that. [0:42] That's what that picture is right there. [0:45] And so there was a really good turnout there, didn't realize you could get snow cones in [0:49] like a Caprice Unpouch now, so that was a really big hit. [0:54] But what we have coming up is this week, we have our dive-in movie at the community [0:58] pool on Friday. [0:59] So the gates will open at 730. [1:02] There'll be open swim for about an hour or so until it's dark enough for us to start the movie, which will be Luca. [1:09] This is a free event for anyone in the community. [1:13] So we're looking forward to that. [1:15] And then on Saturday morning, we have backyard painting. [1:19] This is going to take place at Chofi Club Park, kind of in that pavilion area right when you enter the park. [1:26] Just some fun kind of outdoorsy type crafts for the kiddos. [1:31] Last year we had some birdhouses and rocks to paint, so things similar to that as well. [1:37] And then we'll finish out Parks and Rock Month with Treats and Tales next Wednesday out at the dog park. [1:44] So it will be treats for humans and dogs. [1:47] I love your titles, Dive-In Movie. [1:50] Yeah, that one I feel like is one of our least original ones because there's a lot of other [1:55] communities that do the dive-in movie but I was giving props for the treats and tails and [2:00] backer painting. I think Daniel came up with all that. So he's the one who designs this nice [2:05] flyer for us every year. So we're having fun for sure. [2:11] Then just wanted to give you a quick [2:13] week, recap of July 4th. It was a long but very fun day. Honestly, it was hot, but it [2:21] was really great weather for all of our events. If you remember last year, there was a nice [2:25] downpour of rain at about 4.30, so we were thankful we didn't have that this year. [2:30] So the Patriot 5K and Fun Run, we moved that location to the pool this year. We have [2:36] still struggled with Byron Elson being closed and finding how to best do that 5K. [2:41] And so some of the feedback last year when we did it at Beck was just trying to get out [2:46] once he finished the race. [2:47] So by moving it to the pool, that helped us with traffic flow tremendously. [2:51] So if you were a fast runner, you could get your medal and your snacks and leave. [2:56] So yeah, it was good. [2:58] We had about 563 participants register for the 5K. [3:03] Then moving on to the parade of Patriots. [3:06] We had 42 entries, but that doesn't necessarily mean 42 cars. [3:09] that's probably, I mean, one entry could have three or four or five, you know, [3:13] jeeps or Broncos or something like that. So we're on par with about what we do [3:19] every other year. So that was a great time. And then we moved into our [3:23] celebration. The kind of new element that we had this year was a Ninja [3:28] obstacle course. Oh, sorry. No, I was just, as far as the parade, there [3:35] There always seems to be a problem with a length of time between one part and the other [3:40] part. [3:41] And I was on the Parkview side. [3:44] So we had no idea what was going on. [3:47] The delay. [3:48] On the delay. [3:49] And so people got, I mean literally, they were like, is that it? [3:53] Is it over? [3:54] Yeah, you're like, where are the floats go? [3:56] Huh? [3:56] You're like, where are the rest of the floats, right? [3:58] I know, exactly. [3:59] And then I realized talking to a guy yesterday and he goes, well, there was a float that [4:05] was too tall that ran into the tree or some damn thing. [4:08] Yeah, I think part of it kind of flew away [4:11] into the tree a little bit, too. [4:14] So that's something that kind of lesson learned on that. [4:17] We do have height requirements on that. [4:19] We went ahead and let it in this year. [4:21] And so we'll probably just hold it a little bit tighter [4:23] to that in the future because it did cause some issues. [4:26] Which float was it? [4:27] I think it was Barra's. [4:29] Was it the big cake one? [4:31] Mm-hmm. [4:31] Yeah, it was it was a really cool [4:35] I flowed I mean at least part of it, but it seems like even with the homecoming [4:40] There's always a gap for some reason. I don't know what it is. I don't know if we can have [4:45] People along the way that can just keep the traffic flowing or something [4:50] But especially on the back side where we have no idea what's going on, right on [4:55] Tropic Club Drive. Yeah, we're just like I like I don't know [5:00] That's good feedback. Yeah, we'll try to keep refining that to keep the flow going for sure. [5:06] Was the amount of floats more or less? [5:10] We usually average around the 50 mark, so somewhere in that 45 to 50, so we were pretty [5:15] on par with what we've done in the past. [5:23] Just back to the celebration, kind of our new element was that Ninja course, so we had fun [5:29] kind of testing that out and had a few thousand people enjoying the fireworks and [5:34] went off off a little bit closer to the time frame they were supposed to this [5:38] year so yeah it was a good time. Are there any other questions or feedback [5:43] related to July 4th or anything? I saw the city manager shooting t-shirts and [5:48] then fall and trip. Yeah. So there are not going to be any workers comp claims from the manager. [5:52] Oh my gosh, on this street. Wait, the city manager, he's the one that fell? Yeah. [5:56] Oh, really? He's not giving up that T-shirt gun, so you'll have to take whatever injury comes. [6:02] He had his little clan that were following him. [6:05] Yeah, yeah. So he had them at the parade as well, yeah. [6:10] So he, off the council float, they shot a bunch of them, and then he had some at the celebration as well that he was shooting off. [6:17] It was actually our Texas Town of Patriotism shirts, so we officially have a logo of the Texas Town of Patriotism, [6:25] And so, we had some shirts that were, you know, but yeah, so this year he actually, yeah, [6:32] we had to get some backup cannons because last year he ran out and didn't have enough juice [6:36] to shoot all the t-shirts, so. [6:39] How come that float was so far in the back? [6:42] Normally the city council float is like in the, it wasn't, it was towards the front. [6:48] Not the one I saw, it was in the back, it was in the second tier of people that [6:53] came through. [6:54] So we have like a group of dignitaries that go first and then council follows behind them. [7:00] So there's usually the fire truck, the police truck, some of our dignitaries, some veteran [7:05] groups and then council follows behind them. [7:08] It was in the back, if you would check, because I was surprised how far back it was. [7:12] Okay. [7:13] So. [7:14] Yeah. [7:15] All righty. [7:17] I just wanted to highlight the Tritons. [7:21] They on July 11th and 12th attended the regional swim meet. [7:26] So we had 114 athletes compete at regionals, which is one of the largest teams to participate. [7:33] So we definitely have a really big showing of athletes in the TAP program. [7:40] So that was over two different days. [7:42] And then we are sending 65 athletes to the state competition, [7:48] which will happen July 30th through August 2nd. [7:51] So in order to get to the state competition, [7:53] you have to be fast enough and qualify at regionals. [7:56] And so we had 65 athletes who qualified, [8:01] and multiple of them qualified in multiple events. [8:04] So we are very proud of them. [8:07] And that includes both youth and masters level summers. [8:09] So it's cool to see some of them are families going down where it's a mom and a dad and [8:15] Both their kids all qualifying for the state meet and so they'll get to go down [8:19] To college station and compete and hopefully make some memories and have a good time [8:28] So this is to you. I guess sorry. Oh, yes. Okay. All right on to [8:33] well [8:35] Department updates number two recap of the recreation facility public hearing and town council discussion [8:42] at the July 13th Council meeting. [8:45] Yes, so you all have already heard a lot about this, [8:49] and this presentation was very similar to what you guys experienced with the joint meeting with Council. [8:55] So that was what was presented last Monday and a public hearing a chance for people to come up [9:00] and voice either positive feedback or concerns regarding the rec facility. [9:06] There was only two people that came up and provided public comment, and it was all positive. [9:10] And so there was a little bit of discussion, but just to kind of run through what Council [9:16] saw last week as a reminder, this all kind of stemmed from the strategic plan which helped [9:21] guide our parks and rec master plan to establish a space for all ages and abilities for educational [9:28] and recreational recreation activities. [9:33] We are still supporting the master plan through this process. [9:36] That was something that was very heavily highlighted once that was published as [9:43] that the need for this space for all ages and so we're really looking to expand [9:50] our recreational opportunities to add more community programming to just [9:56] overall increase the quality of life for participants. So this is a similar [10:02] side to what you saw with council as well. Just as a reminder, why this facility is so [10:09] great is that it helps solve our need with camp, right? We have a facility that right [10:15] now at the annex building doesn't easily fit the number that we need for summer camp, doesn't [10:21] have enough restroom facilities, isn't really conducive to super hot days like this week [10:26] for being outside and so this facility would provide an indoor gymnasium. It has two classes [10:34] that are off of the gymnasium to provide additional space, has plenty of restrooms. There's a restroom [10:41] in each of the classrooms as well as in the indoor gym. There are multiple furnishings [10:49] and equipment already there so we bought the building as is. So Daniel and I were [10:53] talking about, we're a little excited, a little nervous to get into the building and kind of [10:57] just see all that's in there and pull it all out and see what's salvageable. But having been a [11:03] previous daycare center, we think that there's a good amount of stuff that will help save us [11:07] some money that we can still use. We love, love, love the location. It's about as central as [11:12] you can get in Shopee Club. And so some people, and I didn't even really notice this until [11:18] we start talking about it, that when you think about hot works and kind of those buildings [11:23] you forget that there's all this space behind it where this building is. And so it's a pretty [11:27] kind of expansive space back there. So this would give us up to 8,600 square feet of [11:33] usable space, which is more than what we have now. So not only does this help solve [11:39] our problem with camp, but it provides a space for us to do year round programming [11:43] for all ages, which is just not really what we've been able to do right now. [11:49] Madison, what's the game plan for the other facility? [11:53] So essentially, we'd break the lease, and then I believe it's the mud will be working [11:59] with the active adult group to still provide a space for that to be used in that way. [12:05] It turned out to be a win-win, because what we do is a lot quieter, and the space [12:11] is perfect for us. We're going to knock down a few walls, but other than that. [12:16] So I guess I'm confused. Why couldn't we work with the mud? [12:22] It's not that we couldn't work. It was that it was the space even to renovate it for the [12:28] money that we were going to put in probably still wouldn't meet what we're getting with [12:31] this building for the same amount of money, if that makes sense. So it wasn't that [12:35] we couldn't necessarily. It was that even if you expanded it, the amount of parking [12:39] that we have at this new facility and like getting buses in an hour and having the playground [12:44] that's already built on the outside of this facility that we'll still be able to use. [12:49] We're just getting more bang for the buck basically. [12:52] So the Act of Adult Facilities completely off the seas books, that's their own deal. [12:57] That we're going to be working and partnering with the MUD, yes, and off of ARC, yes. [13:00] So they are? [13:01] The Act of Adult Group, yes. [13:03] Not to partner with ARC. [13:04] Correct. [13:05] and we will still be providing active adult programming and so something that [13:13] we've talked about is that we will have a gym space right so something that we've [13:19] struggled with in that facility is exercise classes right there's not [13:23] there's conference rooms right there's not really a space to do it's really [13:26] office yeah exactly Tai Chi or yoga or chair yoga or whatever so it's not [13:32] that we are not going to be doing active adult programming. We will just be doing some [13:37] different programming than what that group is looking to do over there. [13:40] So you're not, the city is not subsidizing them at all? [13:43] Not at the same time. [13:44] And hasn't to date. [13:46] Okay. [13:48] Now that no budget at all, in the two years we've been open. [13:53] We have purchased supplies over time and things of that nature, but Carol's right, [14:01] there hasn't been staff provided to them at this point in time. [14:06] Thank you. [14:07] Yep. [14:10] So this is just another view of that. [14:13] So you can see the gem right here. [14:15] This is like a little hallway, the two classrooms. [14:18] This would be like the entrance right here. [14:20] And then there's a little bit of an office space right here. [14:23] And then this is when you're coming over to a club drive. [14:27] This is the building right here. [14:29] And this right here is the playground area that is part of the agreement for us to [14:33] be able to use. [14:34] We're not purchasing the playground it will still stay tied to this building for I don't know just helping them sell but [14:41] They are giving us access to basically lease or without a cost use this side of the facility [14:48] Are you going to be adding any kind of food prep or snack prep space there because we noticed there wasn't a kitchen [14:55] No, there is not a kitchen and we won't be adding that there is a [15:00] In this little room right here there's a sink and space for a mini-fridge, but that's kind [15:07] of the extent of what we'll have there. [15:13] So this is just a concept rendering, but all of [15:18] this is pretty accurate, minus these tables in the middle of what this classroom looks [15:22] like. So again, we're just excited about the potential to continue expanding programming [15:28] for all ages, all groups, all different activities. [15:32] And then the ability to increase revenue, right? [15:34] So these are rentable spaces. [15:36] I had somebody reach out today looking for a space [15:38] for their mother's 90th birthday party, right? [15:42] And we don't really have a space to provide somebody [15:44] to do that right now. [15:46] And so when we have availability, [15:47] we'll be able to do things like that. [15:51] So just to kind of recap on meeting community demand [15:54] and the camp right now, [15:57] we can only max out at 60 children in the mud and X building related to our [16:04] students of care and the number of bathrooms we have. This facility would [16:09] allow us to definitely increase that closer to 100 if we wanted to. If we [16:14] might not start there, we might incrementally go up a little bit, but [16:18] we're able to further meet the demand of the community. Our camp sells out [16:22] quickly. There's always a demand for more spots, so we're excited to be [16:26] able to provide more space for that. [16:29] So once you close escrow, do you have a time frame? [16:34] Yeah, we'll talk about it in just a minute. [16:35] Yep, it's on there. [16:38] And this is just to give you some numbers, [16:40] comparison-wise, of different camps in the area. [16:43] I will say places like Great Vine, [16:46] they have multiple different camps, right? [16:48] They can have 30 to 45 or more or can't do it all [16:53] or something like that. [16:53] they have multiple camps going on at the same time so they're being able to [16:58] host even more kids than what is listed here. So financial strategies, so the [17:04] town has about 2.2 to purchase a building, make renovations for this [17:11] project. So our purchase price was 1.8 estimated closing costs are [17:17] 25,000. And then we've set aside about 275 for property improvements. So the good thing [17:26] about this building is that it is already wired with an alarm system. It had a camera [17:30] system, so it's just upgrading it to our needs and our equipment. Looking to replace [17:38] the flooring in there. The carpet's pretty bad. Want something that's a little bit [17:42] more kid-friendly, easier to pick up the spills, things like that. [17:47] And then just general equipment. [17:50] We'd also love to get a partition in the gym so that we can have two usable spaces at [17:55] once. [17:56] You could have a soccer practice on one side and a basketball skills practice on another [18:00] side, things like that. [18:03] So when we're talking about operational costs, over here this is kind of what we've [18:08] estimated for both a full-time and then four to five part-time staff, as well as [18:14] utilities, supplies, equipment, and then the maintenance fee for the group of [18:21] buildings over here. So and then what we're hoping to bring in is about 37.5 [18:27] for operating revenue. So we feel like there's a lot of potential for rental [18:35] revenue for program revenue. So we're excited about being able to offset that a little bit. [18:47] So just updates. This is a little bit different I think than the last time we all talked together, [18:51] but on the due diligence items, the inspection did come back and there is one HVAC unit that is [18:58] not operational. So we will have a company come out and repair that. So we've been factoring [19:05] that into our repair cost. The foundation inspection came back and was in good condition. [19:12] We are in the middle of a leak inspection, so there's one spot pretty much right where [19:17] this HVAC unit is for one of those front rooms where it looks like there's a dried water [19:21] spot in the ceiling. And so it doesn't look like it's an active leak, so we're kind [19:26] of betting it's related to the HVAC when it went out. So we're still waiting on [19:30] the results of that. And then the appraisal did come back, and it was finalized at $1,815,000, [19:40] so we were pleased with that. And then our survey update is still in progress. [19:47] Any questions [19:48] on those items? Why are you laughing? [19:52] It always seems to work out that way. [19:57] So the town has created a webpage to keep people informed. There's also a spot on [20:02] there for anyone who has ideas of what they'd like to see in the building to submit some [20:07] feedback to us. [20:09] So we're really excited about getting this off the ground and running. [20:14] And so to answer your question about timeline a little bit, I might have skipped over it [20:19] in here. [20:19] But as far as closing, we will close right now. [20:25] The goal is August 31st is the anticipated close date. [20:28] So, it was going to be a couple days sooner, but the previous owner has some rentals and [20:33] events going on in there, and we were like, we'll just wait till those are done so that [20:37] those, we don't take that on. [20:39] So August 31st is the anticipated closed day at this point in time. [20:43] So the city owned the building, but who's managing the parking lot? [20:47] Is that like an HOA type of business arrangement? [20:49] I don't know exactly what they're called. [20:52] It's like a condominium. [20:53] Yeah, condominium. [20:54] All right. [20:55] And so that's where there's like a $20,000 fee per year. [21:00] And so we won't even be responsible for maintaining [21:02] the landscaping or anything like that. [21:04] That fee covers the maintenance of all of that. [21:06] Is there a, do you have an idea when you're going to let [21:10] the public in to just kind of see what it looks like, [21:13] not necessarily close on it, but just kind of get it [21:15] that way you might solicit some additional ideas [21:19] as far as things that you might be able to use it for? [21:23] So we're kind of hoping to get that from these presentations and things like that. [21:27] I don't know that there will be a time in the state that it is right now that we'll let the public through, [21:32] but we will definitely be posting updates on our project page and stuff like that. [21:36] As far as opening the facility for use, we're anticipating about six months of project time and kind of innovations. [21:49] So, you know, late January, early February, we might do a little bit of a soft opening [21:53] in the sense of accepting some rentals and opening the space for that. [21:56] But our true kickoff that we would be aiming for is in March with a spring break camp, [22:02] which would be the first time we've done a spring break camp. [22:05] And then we would do a ribbon cutting at that time. [22:08] And that would be a time to really make sure we had programs lined up for the spring. [22:12] And so once that spring break camp hit, we would kind of be full fledged, ready [22:16] to go with programs already lined out for the spring and then into the summer. [22:20] And Chase has mentioned this before, but like we've done for the summer, we'll have a program [22:24] guide where people can get all that information ahead of time, see what classes will be available. [22:30] The thing with recreation program, especially since we haven't had a rec facility before, [22:35] it's going to take a little bit of time to kind of figure out what people want to [22:38] see in there, right? [22:38] So there will be lots that we will offer. [22:42] There might be some classes that get canceled due to low enrollment, and that's kind [22:45] of our cue back of hey that's not the class that we need to offer here so it'll be a little [22:50] bit of trial and error for a little bit until we kind of figure out what people really want [22:54] to see. [22:55] Is there is Brandon set cost recovery goal for you guys? [22:59] So not as like for the building as a whole but we will follow what we adopted in the [23:04] master plan. [23:05] Program? [23:05] Yeah the rec program plan so we will be using that to outline our fees and you [23:12] know class sizes and things like that. [23:16] Parks Board, one of the best things that you guys can do is help us share the information [23:21] about the Rec Facility as we're soliciting information for it, sharing it on Facebook [23:25] when you see posts from the town and whatnot to all the private groups at Tropic Club that [23:28] we can't post in. [23:29] It's really a great way to help us out in spreading the word not just about the [23:33] Rec Facility but other programs we're doing as well. [23:36] I will say we had a coffee in the park last week and it was a topic of conversation [23:41] and it was interesting to hear that everybody seemed to have heard about it, right? [23:46] and so the word is definitely out there about this building. We just want to make [23:49] sure we're bringing the programs that people want to see and getting to use it [23:53] the way that they really want to see it be used. So yes, definitely to Daniel's [23:57] point. And this website is a great place to direct them to. It has all the [24:01] information that we have laid out in this presentation and we've talked [24:04] about at Park Board meetings and Council. And then it also has ways to [24:08] connect with us or submit suggestions on there. [24:15] Any other questions or [24:17] discussion. Can you give us an update on the pool? Yes, so we are currently [24:25] waiting on some stage structures so if you've noticed I've been out there in [24:29] the last week there are some new structures over on the kiddie pool. [24:35] There's the big pavilion, I think it's a 12 by 12 and there's four smaller [24:40] pavilions that are bordering the kiddie pool. When they went to go install [24:46] the poles, there were some bolts issues, so they corrected those, USA Shade did, installed [24:52] the poles, poured the concrete, so the structures are stable, but the shades did not arrive [24:57] at the same time as the poles, so those are set to be installed on Wednesday this week. [25:05] Then the connected shade structure, which is between the kiddie pool and the lap pool, [25:10] If you go out there, you see a bunch of squares all lined between there. [25:14] That is set to start on Tuesday next week. [25:18] So that will take a couple of days because they will have to, again, pour concrete, wait [25:21] for it to dry before they can set the shade on there. [25:24] But hopefully by the end of next week, you'll see that middle connected shade structure [25:29] in there as well. [25:30] And then the last one will be the one that goes over the kiddie pool. [25:34] I believe it's August 7th, 6th or 7th around there, where they are set to begin installation [25:43] of that structure. [25:47] How's the attendance been so far? [25:50] At the pool? [25:51] Yeah. [25:52] I would say just about average, I don't know that we've seen a massive increase or anything [25:57] like that, but I do think that that kiddie pool is being heavily used. [26:02] It's very popular. [26:03] I know for me, when I take my daughter out there, I can't get her back to the splash pad. [26:08] So yeah, the kiddie pool has definitely been a hit for sure, and we definitely see a lot [26:13] more people sitting in the shade structures that are up now, even when we're talking about [26:18] some lessons in the morning or some team and stuff like that, the parents are choosing [26:22] to sit over there. [26:24] So definitely having the extra shade has been helpful for sure. [26:27] Did we host a meeting at the pool this year? [26:30] We did. [26:31] How did that go? [26:31] how was the extra pool deck? [26:33] It was really good. [26:36] So what people ended up doing is just posting up [26:38] underneath the pavilions in that grass area where they normally [26:40] would have just set up a tent. [26:42] And I think some people still put their tent in there, [26:44] because they could. [26:45] The pavilions were tall enough. [26:47] We actually hosted more swimmers this year [26:50] than we did last year. [26:51] So what we did differently is we [26:54] did open the gates to the splash pad. [26:57] We put staff out there to make sure nobody got in the water. [26:59] but we opened the space around it and then put a speaker system out there to [27:04] allow people space to expand. So, and it didn't take over our whole splash pad [27:10] either, so it still worked out really well. Great. Yeah, and we ended up the [27:14] loungers that are in front of that flower bed right now. We removed all of [27:18] that. We removed all the stuff underneath basically almost all the [27:22] furniture to make room for all the tents and it still worked out. [27:25] Awesome. Good questions. Anything else? I did get a comment from a neighbor about [27:34] the trails in the park. Okay. About how right now they're off limits to mountain [27:40] bikes. Okay. And his his request and this is probably not sure what that [27:46] process is but is to find a way to split time between mountain bikes and [27:50] horses just a comment okay yeah that's good feedback I appreciate that even if [27:56] it was like you know every other day odd days even days yeah in a way that you [28:02] know that mountain bikers can go use those trails okay yeah we'll make note of [28:05] that we'll bring it up with Chase and the crew yeah we really only have one [28:09] designated mountain bike trail it's I think it's that Lakeview trail that [28:12] goes around and it's pretty flat mountain biking trail yeah has a nice view but [28:16] it's pretty far. Okay. Thank you. Any other comments? All right. Moving on to regular items. [28:26] Consider approval of the June 15th, 2026. Joint parks and recreation board slash town [28:34] council regular meeting minutes. Make a motion. Okay. All [28:42] right. All right. All in [28:47] All in favor? [28:48] Say aye. [28:49] Aye. [28:50] Aye. [28:50] All right. [28:51] All those, say. [28:54] Motion passes. [28:55] All right. [28:56] I think that's all we've got. [28:58] All right. [28:59] Do I get a motion to adjourn? [29:01] Errol. [29:02] All right. [29:02] Second. [29:03] Second. [29:04] All right. [29:05] All in favor? [29:06] Aye. [29:07] All right. [29:08] That's a wrap. [29:09] Thank you guys. [29:10] Awesome. [29:11] Good job. [29:13] Yay. [29:13] You