All right, look at that. We're at 9 o' ready. Okay, blast off.
I'd like to call the regular morning meeting of the Tahoe Trucking Sanitation
Agency board of directors to order here at 9:00 a.m. for our August board
meeting. All right, I'll skip the signing
pledge of allegiance.
I pledge allegiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and
justice and for all
the roll call, please.
» Yes.
I spoke with you. Glad you finished. >> Oh, well,
» any public comment.
Wow. Okay. Why don't we review and adopt the
agenda? Have we done adjust or remove anything
from the agenda this morning? We appro the agenda.
» Second. All in favor? I I I motion passes. All right. Do I have to roll
call back? >> No.
» Okay, I'm gonna turn it over to Vicki who's got some professional achievement
awards for us.
» Thank you. Good morning, Vice President Clement and directors. Um,
I would like to acknowledge this morning Ryan Schulz for his 10y year
anniversary. And you don't see Ryan in the audience here because um, he is on
his way to Sacramento right now to look at motor control centers. Um, but he did
I did speak with him this morning and he did express his gratitude for receiving
his 10year anniversary. So anyway, congratulations to Ryan for his 10 year
anniversary. >> I think we should express our gratitude.
» All right. >> Thank you.
Send calendar. What I'm told is next. Anybody want to pull anything from the
consent calendar? The consent calendar. Second
favor. I >> pass.
Okay. Why don't we move over to the regular agenda? Have to talk about
employee benefits. Back to Vicki.
» Good morning, June. Directors. I just intended to provide sort of a
quick overview of what I'm noticing for today. Um, if you do have additional
questions, I can do the deeper dive. But TTSA contracts with Cal PERS for our
medical benefits. Historically, prior to now, we've had PERS platinum and PERS
gold available to us within our service district or our service zip code. Um,
the gold plan costs less than the the platinum, but also offers fewer
benefits. TTSA best save on premium costs when an employee enrolls in the
gold plan. In addition to the medical plan, TTSA
provides an HRA and the HRA um is equivalent to the deductible amount for
the chosen medical plan as well as any cost sharing if the employee opts to
enroll into a plan other than platinum. This year we'll be adding an HMO and an
EGO. Those are now available in TTSA's service zip code. So, we need to make
changes to our resolution um for employee benefits and that will
be we will be adding the EPO and the HMO and we will also be making changes to
the H contribution for those plans and we're also doing just a little bit of
minor cleanup and language within the resolution
um which is previous previous resolutions that are now kind of over
the stuff Um the recommendation is that um the
board approve um resolution 10-2026 as well as a vivid A and I can answer
any question that I >> So is it fair to assume that the plans
are cheaper than the platinum plan? >> Yes, in in general. So, so
» well the HMO plan is going to be available to employees in Nevada. So,
there'll be a Nevada network and the premium cost within Nevada for the HMO
is very similar to the platinum plan. It is very slightly less, maybe $10 a month
less. However, the HMO um rates within this um this region, region one, are
much cheaper than the platinum plan. Thank you. Anyone else have any other
questions?
Yeah. Okay. Motion. >> Move to approve.
» Second. All in favor? >> I She passes.
» Thank you. >> Okay. That was pretty straightforward.
Why don't we go over to the departmental reports? Start with the operations.
» Good morning, board of directors. Um, for you that don't know me, my name is
Greg O'Hare. I'm the chief plant operator TPSA. And, uh, I'm just filling
in for Michael today. He's on vacation. So,
uh just happy to report all discharge requirements were met for the month. Um
kind of there's a little more significance to that statement uh based
on being July and the increased loadings to the plant which causes increased
stress kind of throughout the climate. Uh there's kind of one significant thing
to update you on for the that we performed this month and that was we did
perform a plant shutdown. Uh and that was to assist in the eye department so
they could deenergize some equipment u so they can get some pictures for uh our
engineering consultants. Other than that that's kind of all I
have. I don't know if you guys have any questions on any of the data um that's
been submitted to you guys and our graphs associated with them.
point data averages and other limits
questions. Okay. Thank you. Thank you.
Good morning, board of directors. So, we seem to be filming for one of the quick
board meetings that I can recall. So, >> not so fast.
» Slow down. Good.
» We got a close session coming. >> I'm just going to do my part here to get
done. >> Okay.
All right. So for the month month of July, uh staff did provide support for
um what you're used to seeing with digestion improvements, clean water
revitalization project, which we are no longer calling in red. Um ITO domain
controller split uh the network upgrade project and the SCA upgrade project
which um has also uh gone live. So right now we're actively uh seeking a
consultant right now. also working with engineering on that for sure that I get
touched on later. Uh some of the significant task tasks
that we performed um throughout the month is that we did complete complete
the defensible space work at pond number three um and along road. We did get some
questions from uh tsd about uh some of the work that was going on out at uh the
pond. So it's pretty visible, but uh really did make a pretty big significant
difference out there. We were really able to remove a lot of the brush out
there. It's very noticeable from the highway. Um, we completed the annual
TRRI visual inspection. We send somebody out each year to go walk along, check
manholes, check for anything visible um that might have been damaged throughout
the year and the snow and debris that uh falls along the TRF.
Uh we did place a main fuel oil line um and some of the insulation. There's a
picture later in the board report for that. Um we completed construction area
of vegetation removal and clearing. I'm sure you noticed that coming into the
plant on the lefth hand side. Um that's in preparation of digestion
improvements. Uh we're going to continue doing some more uh expansion of that
area to give, you know, the crews enough room to stage all of their equipment. Uh
we replaced an oil single bearings uh on the BNR strainer. Um and we also did the
plant shutdown for switch gear number 27 for project investigation like Bar
alluded to earlier. Um, we did some scaling of some uh ammonia probe or
ammonia probe at BNR and installed a backup server enclosure the remote at a
remote location. So, um, any questions about the notable tasks
» of the pictures? >> All right. Yeah, we can jump right into
those. U, not much to report. We did have a good month. Um we we knocked out
quite a bit on uh our corrective uh work orders uh this month. So um we're able
to make a good dent in that. So um but they do tend to stay pretty flat. There
just seems to be a little bit of an uptick this time of year. Um some of the
pictures of before and after for the construction yard clearing. It's
actually uh before was on the right. Um and on the left you can see we cleared
that out. got a lot got rid of a lot of that old vegetation, the old rocks. Um I
think that's going to be a lot better for our our construction management.
Uh on the left there, we've got fuel oil line replacement. Uh uh that presented
some issues for us. Um but uh we were able to get it done and was a lot more
complex than we thought it would be. So um on the right we've got the server
enclosure um being installed. That's for one of our backup servers for all of our
SCADA systems. So that stays online just in case we have a failure. Um should
automatically transfer over working on it.
And some pictures of our switch gear investigation for one of the bigger
projects that's for clean water revitalization and our everybody's
favorite suit on the right hand side, a 40 cal suit. Everybody loves wearing
that thing when it's middle of summer. So,
and that's all we have in pictures. >> Hey, Paul.
» Yes, sir. >> Who's doing the landscaping out front?
» Uh, that would be the operations team. >> Okay.
They're doing a good job.
» They're doing a good job. >> It's looking great.
» Thank you. >> Whoever's in charge there, Greg, tell
them that uh thank you. >> Yep. It's come a long ways in the last
uh couple of months. >> Very much agree. That's great. Well
done. >> Thank you.
» Morning. I'm Kristen Davis, the lab director here for Scott. So, I will be
giving the technical services report today.
Um so starting with engineering the clean water revitalization project looks
like the preliminary design report by Corollo should be done very soon.
They'll get reviewed and then it'll be brought to the board for special study
session that has been scheduled I believe in the next month or so.
Um the digestion improvements project 60% design by Brown and Caldwell is done
and in review so we're get that. the networks upgrade project 90% design by
Jacobs is in review. Um, a lot of reviews going on right now. SCADA
upgrade project, the uh request for quote has been issued. So, waiting on
that. The TRRI rehab project. Um, they're doing a design service scoping
and drafting the request for that is engineering.
For lab, we continue to do the CDPH COVID sampling for Department of Health
that they have a a grant that goes through 2027. So, we'll be continuing to
do that and then once that ends, we will see if they get more funding for that or
not. Uh the Tiger Baron soil sampling, we do that mainly in the summer months.
That has been busy for us this year. Every month we've been getting a bunch
of samples, but continuing to do that. Everything looks good so far. We are
looking at a new VOD incubator and getting quotes. We've gotten all the
quotes. We've picked out incubator. We should be ordering that in the next week
or so. And our ion chromatography machine is very old, due for
replacement. So, that one we're getting quotes for. There's very few of those
machines out there. Um hopefully that will get replaced real soon, too.
For it, they have completed the end of life Adobe software replacement.
the continued testing of CIS computer security templates. Not really an IT
person, so let them hear if you have questions.
They're finalizing their policies for computer placements and the uh USB
storage and file storage updates they're working on. And Lucas went to the Black
Hat conference in Vegas, so he has a little mini presentation on
that. Have any questions? Hey, I got a question in regards to the
barium testing. Are they testing loads that are coming
in from excavation projects or um are they how does they how do they test? So
we do well we do the testing they the loads they bring in based on how many
loads decides how many samples we grab and we do a random sampling and then
those get sent out for burum and other metals and whatnot. Um if it comes back
hot and they clear the pile we scrape it and then we do another sampling to make
sure none is left over. Um if it comes back fine they can grade it into the
ground >> and that's every load that comes in.
It's every random sampling. >> It's random sampling. So it's every
grouping. So once a month we take how many loads came in and calculate how
many samples we do and do a random sampling between all of them.
» Now when the load comes in, do you um um identify where that load comes from?
» Mhm. >> Okay.
» Yeah. >> Thank you.
Morning
board of directors Luc specialist. Um thank you for the opportunity for being
able to go to the blackout conference in uh Las Vegas over um course of the 3rd
through 6th of beginning of this month. Um
see if I can get to um so uh at the um Black Hat uh
conference it was a combination uh started with Black Hat uh ended with
Defcon. Um what the what each of these uh conferences were um uh providing was
uh valuable insight to uh ways that uh hackers are interjecting themselves into
systems right now using aentic AIS uh to uh crack open back doors uh and be able
to control things uh within our own network. So, getting a lot of the uh
insight uh and and focusing on these training sessions that I was able to go
into, uh really got to uh we really got to dive down into the weeds on exactly
how they're doing these things so that we can be uh more in the know uh when it
comes to defending ourselves against these things and uh uh the key pieces of
uh equipment that we deploy here at TTSA that keeps us uh uh on the defense for
it. So, um, uh, again, it was a great, uh, great conference. Learned, uh, a ton
at this. The, uh, bunch of bunch of hackers, uh, much more high level than
me being around them, getting to, uh, network with them and everything was
just phenomenal. Um, but a couple of pictures for you guys from the
conference um, here. And uh one of the uh one of the
other things that uh was fun about the entire conference was the aftermath of
it was uh uh people were learning such good things there that uh one of the
Delta flights coming home to uh uh Georgia. Uh one of the folks from Black
Hat decided to hack the Wi-Fi uh deploy a uh evil twin network and
started trying to steal people's uh uh information. So again, we learned a lot
about this stuff so that we can better defend against it. So, uh, a lot of fun
and appreciate the opportunity.
Morning, Liz Cook, your fearless finance leader.
The first time I've approached the board in the meeting. I don't think that's
ever happened before. I thank you for that opportunity to only have this
report. I appreciate that. So, we're here to talk about what the
administrative team has been doing for the last month. On the risk and safety
side, uh, just this week, we held our quarterly safety committee meeting. It
might have been last week, the days run together for me. Um, there's also
working on updating the chemical business plan for Nevada County so that
folks know about chemicals we have here and how to respond to them. As well as
doing an overall audit of our individual training assignments, making sure that
everyone has access to the training that they need to take. On the finance side,
same time of year, same story. We're still wrapping up year end and preparing
for our audit that will end very soon. I have a few more reports uh to bring
forward to the board next month and we can put that to rest. We've also taken
some trainings. I attended a CIP 2-day course that a finance officers
association put on so we can learn a little bit more about developing the
structure of our CIP and I can also include some more funding information.
Um, accounting for bonds and accounting for debt funded capital assets are
something our accounting supervisor participated in so that we can up our
game for that because as you know we keep making decisions here at the board
level that cause us to have to account for things like that.
On the billing and customer service side status quo, we got all of the billing on
the tax role. The delinquencies were completed last month. And something new,
you may have noticed that there was something missing from your board packet
or maybe you didn't. There's normally billing reports included each month.
We'll now be bringing those to the full board semianually and making a more
robust report out of it. On the other items, purchasing handle
all of the POS and requisitions and general responsibilities as normal and
performed various administrative duties at the pleasure of the board and the
general manager. Happy to answer any questions.
» I'm disappointed I missed the two-day course on bond accounting. I mean to be
fair it was only portions of the day not full 10our day.
» Yeah there was a lot of information so thank you very much
going up. >> Good morning board. Um brief general
manager report. Um lot going on. Tail of the tape is obviously the traveling road
show. Um it was a great month. Went and uh spoke to several member agencies,
several local stakeholder uh groups and got pretty universal appreciation for
the project. So it sounds like people are kind of understanding. Uh it also
sounds like I hear a lot of the same story. So there's a lot of
infrastructure um that's that's in need of repair or replacement in California
and it's tough to figure out a plan to make it happen. So, we're uh we are
definitely in good company. Uh but we've been doing usual things with the
projects, meetings with Corollo. Uh you know, Scott's out at the moment, so I'm
kind of the point person for the project decisions. And uh you know, right now we
just uh initiated testing some tankage out here because we plan on reusing some
of the facility for the new facility. So, just usual stuff going on. uh public
outreach kind of calming down a little bit now as far as you know tent and
flyer type outreach. Um I think we might have one more two more the big truck and
» there's something on a Thursday night in Truckucky I
» block party. >> Yes.
» Yeah, the trucky block party. We're planning on attending that and um we've
got Michael Peak that'll be attending. So if you want he he does a great
presentation so if you want to go bother him that' be fantastic.
uh strategic plan implementation is kind of now that we're definitely rolling. Um
I've been focusing very heavily from my perspective on some of the more employee
focused um targets. So going to be putting together um this deal from TCPOD
and I'm going to create a a leadership academy voluntary um offer anyone in
need that's interested in opportunity to come learn about leadership learn about
qualities um maybe even learn some basic administrative higher level kind of
things uh things you don't always get the opportunity to look behind the
curtain on. Um maybe turn it into like a six or seven week course something they
would do kind of once a week some homework after hours. Um just uh Sean
has had really good reports from success over TCP on that. So I'm I'm going to go
ahead and emulate that where I can. Um I'm also going to be starting um
effectively a supervisor academy. Um I want to have uh all the supervisors
really strong team uh supporting each other and all on the same page. So, as
we do this process, there's likely to be several policies that get revisited and
and uh kind of codified and a little bit more specified. So, um that's going to
be kind of the brunt of my focus aside from the project right now is kind of
getting uh getting some of the more soft targets kind of uh identified and
planned for those. Um again, so I went to uh CTA,
people were excited. Went to Good Morning Truckucky. Several uh
stakeholders there had no idea who we were, what we do, why we're here. Uh it
was really good because I got Universal. I mean, they were excited about the
project, but they seemed to be very excited just to learn about what we do.
And um that was very very uh encouraging. uh both CCPUD and OBPSD I
got way more questions than I was expecting which was awesome. Uh it was a
lot of engagement a lot of highle thinking I I really appreciate that the
other boards are engaging in this and getting involved and thinking about it
and understanding some of the decisions we're making and uh it just it's a great
collaboration and it feels more like a partnership. Um again, Liz mentioned uh
quarterly safety committee meeting. We are uh we're going going to have a
really heavy focus on the safety uh meeting and the committee and the
emergency response crew because we had a a very hazardous chemical here that we
got rid of a few years ago and we had a really serious response team ready to go
in the event that that chemical were released. Well, that's no longer needed.
So, what do we need? So, we're we're trying to identify what the agency needs
and trying to identify what kinds of targets we want to maintain and how we
want to continue to keep people focused on safety and turn it into a little bit
more holistic program. Um, so more to come on that. Um, and we have been doing
some surplus sales. I I if you ever go out in AWT, it has historically been a
little bit of a boneyard for us because it's not it's a defunct facility. you
know, leak parts of vehicles out there, but we also kind of store stuff that we
don't know what else to do with. Some of it's been sitting there long enough and
uh we were able to determine it didn't have any value to the agency. So, we uh
we've been auctioning o auctioning it off and we've been doing pretty well. Um
sounds like there's one guy in particular that's very interested in
buying almost everything we have. So, that's cool. Makes it easier. Um but
that's going to continue to go on. Um so, I'm going to be continuing the
visits. We um just got engaged with Tahoe Forest. They're doing um a
symposium maybe would be the best word for it over in uh Olympic Valley that is
focused uh I believe they're calling it uh beyond possible is the theme of the
symposium and they would like us to create a project poster for the clean
water project and uh be available during lunchtime. They're going to have like
four or five major regional projects represented. One of ours, one of them is
going to be ours and we'll be there to answer any questions and um so I'll be
attending that and it's good opportunity for networking. Anyway, um CSDA annual
conference, Liz and I are both going down um we've got an extensive list of
sessions that we're trying to split up and very very beneficial uh sessions. a
lot of them relating to some of the legislative stuff that's kind of always
a little bit of a of a puzzle to try and figure out. So hopefully u make some
good contacts as well. Um you know we're we're always interested in any way we
can get better plugged into legislative affairs or any of those kinds of
statewide federal type things. Uh keep our ears a little bit better to the
railroad track funding as well. Um, and we are going to be hosting the quarterly
area boards clerk lunch budget. So, everyone's representative of the boards
clerk will be at TTSA having uh lunch. And I believe
that's that. Do you have any questions? >> I got a comment, Jason,
» sir. >> That presentation you gave um at the
Olympic Valley Public Service Disc was awesome. Got a lot of positive feedback
from it. And as we journey further into our deals with Curillo and uh the plant
rehab, and I don't want to pack your schedule, but it would be really nice to
have a follow-up presentation from the agency um at at Olympic Valley um with
the progress that we're making because um it that uh that PowerPoint
presentation was very helpful. good >> and uh it was very much appreciated and
um it'd be nice to be able to sit back and
maybe in a few months or >> yeah uh to have a followup so that um uh
our board can sit back and understand where we're headed as an agency.
» Yeah, that is not a problem. Charlie and I are are keeping it in pretty constant
communication on that. So yeah, >> um we'll let you know probably like a
60% milestone kind of a thing might make sense
or at least after we have our study session.
» Yeah. >> It was very helpful. I just want to
thank you. >> Good. That's appreciate that.
» Questions for Jason? Nope. Thank you.
All right. I'm going to move us into close session here at 9:29.