[9:39] Mhm.
[10:54] » A special meeting council order for
[10:55] Tuesday, August 4th.
[10:58] A waiver of notice of meeting. Let me
[11:00] put the recommendation on the floor that
[11:01] council waves the notice of meeting
[11:03] requirements as permitted under section
[11:05] 127.4 of the community charter. Seconded
[11:08] Council Marbury. Discussion.
[11:10] Call the question. All in favor?
[11:13] Carried. Take approval of agenda,
[11:14] please. Council Marbury.
[11:16] >> Thank you, Mayor, that the August 4th,
[11:17] » Thank you, Mayor, that the August 4th,
[11:17] 2026 special council meeting agenda be
[11:19] approved as presented.
[11:20] >> Seconded.
[11:22] » Seconded.
[11:22] Councilor Hoffman. Discussion.
[11:27] Call the question. All in favor?
[11:29] Carried.
[11:31] Consent agenda. Take the recommendation,
[11:32] please.
[11:33] Councillor Knoxsena.
[11:35] >> That the items in the August 4th, 2026
[11:37] » That the items in the August 4th, 2026
[11:37] consent agenda be moved for information.
[11:40] >> Seconder.
[11:41] » Seconder.
[11:41] Councillor Norbury. All in favor.
[11:44] Carried. Any items council would like to
[11:45] bring forward for discussion?
[11:48] Councillor Norbury.
[11:50] >> Thank you, Mayor. 3.2 for discussion.
[11:53] » Thank you, Mayor. 3.2 for discussion.
[11:53] >> Seconder. Councillor Knoxsena.
[11:55] » Seconder. Councillor Knoxsena.
[11:55] All in favor.
[11:57] Carried. Councillor Norbury.
[11:59] >> Thank you, Mayor. I'll motion that the
[12:00] » Thank you, Mayor. I'll motion that the
[12:00] District of Tumbler Ridge grant
[12:01] municipal significance designation for
[12:03] the Conuma Resources 10th Anniversary
[12:05] celebrations to be held at the Tumbler
[12:07] Ridge Fairgrounds on Saturday, August
[12:08] 22nd, 2026 and Saturday, August 29th,
[12:11] 2026.
[12:12] >> Seconder.
[12:14] » Seconder.
[12:14] Councillor Knoxsena.
[12:15] Any discussion?
[12:17] Call the question. All in favor.
[12:19] Carried.
[12:21] Second item, Councillor Norbury.
[12:22] >> Thank you, Mayor. 3.3 for discussion.
[12:25] » Thank you, Mayor. 3.3 for discussion.
[12:25] >> Seconder. Councillor Knoxsena. All in
[12:26] » Seconder. Councillor Knoxsena. All in
[12:26] favor.
[12:28] Carried. Councillor Norbury.
[12:29] >> Thank you, Mayor. I'll motion that
[12:31] » Thank you, Mayor. I'll motion that
[12:31] that the District of Tumbler Ridge grant
[12:32] municipal significant designation for
[12:34] the TR Strong Benefit Concert and Fall
[12:36] Fair to be held at the Tumbler Ridge
[12:38] Fairgrounds on Saturday, September 5th,
[12:39] 2026.
[12:40] >> Seconder. Councillor Knoxsena.
[12:42] » Seconder. Councillor Knoxsena.
[12:42] Discussion.
[12:43] Call the question. All in favor.
[12:45] Carried.
[12:47] Uh new business, NDIT grant application
[12:50] support recreation infrastructure 2026.
[12:52] Report dated August 4th, 2026 from the
[12:54] Director of Operations and
[12:55] Infrastructure regarding the NDIT grant
[12:58] application support recreation
[13:00] infrastructure 2026. Recommendation,
[13:01] Councillor Knoxsena.
[13:03] >> That council supports the District of
[13:04] » That council supports the District of
[13:04] Tumbler Ridge's application to the
[13:06] Northern Development Initiative Trust
[13:07] Recreation Infrastructure Program for a
[13:09] grant of up to $300,000 towards the
[13:12] construction of the Tumbler Ridge
[13:13] covered driving range and golf cart
[13:14] storage facility and that staff be
[13:16] authorized to submit the application and
[13:18] any supporting documentation required by
[13:20] Northern Development Initiative Trust.
[13:22] >> Seconder. Councillor Hoffman.
[13:24] » Seconder. Councillor Hoffman.
[13:24] Discussion, Councillor Norbury.
[13:27] >> Thank you, Mayor. Um I'm actually going
[13:29] » Thank you, Mayor. Um I'm actually going
[13:29] to be voting in opposition to this. Um
[13:31] since our discussions about the golf
[13:33] cart storage, which I was in favor of,
[13:36] I've been having discussions with
[13:37] different golf um users.
[13:40] And
[13:41] the majority don't actually support this
[13:43] project. They think it's They think it's
[13:45] cost too much. It doesn't fit the needs
[13:46] that they want. Uh
[13:48] you know, and this is a mix of people
[13:49] who already have golf carts in the
[13:51] storage, people who are on the waiting
[13:54] list.
[13:55] And um you know, I want to really know
[13:57] like
[13:58] I'm I'm fine spending money on a project
[14:00] that people want. But I can't find
[14:02] anybody who actually wants this project
[14:04] for the price it is. They'd rather see
[14:06] something um more more targeted. Um even
[14:10] recognizing that we can receive a
[14:11] significant grant to reduce the project.
[14:14] Um you know, they're just not in favor
[14:16] of it. So, at this point time, I cannot
[14:17] support it. Thank you.
[14:18] >> Thank you. Councilor Arjulick.
[14:20] » Thank you. Councilor Arjulick.
[14:20] >> Um yes, I also will be voting against
[14:22] » Um yes, I also will be voting against
[14:22] it. I just feel that we could use this
[14:24] $300, $300,000 towards another um
[14:28] infrastructure program.
[14:30] Uh for the recreation. And um I would
[14:33] say that I also align with Councilor
[14:35] Norbury on his reasoning for not
[14:37] supporting it.
[14:37] >> Thank you. Councilor Hoffman.
[14:39] » Thank you. Councilor Hoffman.
[14:39] >> Thank you, Mayor.
[14:40] » Thank you, Mayor.
[14:40] Uh I'm actually in support of this. I am
[14:43] I'm not sure it's exactly what I would
[14:44] want or exactly what needs to be there,
[14:46] but if we can get 300,000 towards a
[14:49] project of this nature,
[14:50] uh I think there isn't any reason to go
[14:52] for it. The golf course needs some
[14:54] upgrades, one of which is the driving
[14:56] range.
[14:57] Um and we've also identified that we do
[15:00] need more storage space.
[15:02] Um I mean, if you tell me that it has to
[15:04] be exactly this if we get the the grant,
[15:06] then I'll be less supportive of it. But
[15:09] uh I I think with the last few years how
[15:12] the golf course is going, we need to
[15:13] look seriously at uh
[15:15] at what do we need to do there to to
[15:17] keep the usage up and keep the interest
[15:20] up. Um
[15:21] And investing in the golf course is just
[15:24] either we invest in it or we let it go.
[15:26] And I think uh just locally there's
[15:28] enough support for investing in it and I
[15:30] think we're also becoming a regional uh
[15:32] interest, especially if we did have a
[15:34] covered driving range that could be used
[15:36] year-round.
[15:37] Thank you.
[15:37] >> Thank you. Counselor Roxburgh and then
[15:39] » Thank you. Counselor Roxburgh and then
[15:39] Counselor Hoffman. Or Counselor Norbury,
[15:41] sorry.
[15:42] >> Thank you. Um I'm not in favor of this.
[15:44] » Thank you. Um I'm not in favor of this.
[15:44] I wasn't in favor of the building to
[15:45] start and since the budget passed with
[15:48] the building, the new building in it,
[15:50] I've received significant feedback from
[15:53] people who are really not happy with a
[15:55] million dollars being spent on a
[15:56] building for storage. Um I get the
[15:59] covered driving range part. People would
[16:00] love to see that, but the cost is just
[16:02] too high for what we're going to get.
[16:04] >> Thank you. Counselor Norbury.
[16:06] » Thank you. Counselor Norbury.
[16:06] >> Thank you, Mayor.
[16:07] » Thank you, Mayor.
[16:07] Uh
[16:08] you know, going back to my previous
[16:09] statements, I'm sure there are people
[16:10] who are in favor of this. I think
[16:13] you know, I over spoke a little bit
[16:14] there. But realistically, when you know,
[16:16] talking to people and and real
[16:18] the cost recovery time line is too big
[16:20] for us. You know, we're estimating a
[16:22] cost recovery time of 20 years um if we
[16:24] can get all the spots filled. And
[16:27] realistically,
[16:28] if people aren't happy with this,
[16:29] they're not going to subscribe to the
[16:30] building. Um you know, we had
[16:34] you know, I I think when we first looked
[16:35] at this project back in the winter time
[16:37] of you know, a simpler design building
[16:39] by the old building, that was probably
[16:42] the probably the best option that we
[16:43] could that we could have had. Maybe we
[16:45] should be looking at uh at those options
[16:47] again.
[16:48] I realize things have changed since the
[16:49] snow melt, but uh yeah.
[16:51] Thanks.
[16:52] >> Thanks. I'll be supporting the motion on
[16:53] » Thanks. I'll be supporting the motion on
[16:53] the floor.
[16:55] The people [clears throat] I've talked
[16:55] to, the people that reached out, I mean,
[16:56] obviously have concerns about the price
[16:58] and I think that's why staff is is
[17:00] looking at grants and this won't be the
[17:01] probably the only grant they look at.
[17:03] So, this is an initiative to bring down
[17:04] the cost of of the budget.
[17:07] So, [clears throat]
[17:08] to me it's this is only one. This is uh
[17:10] there's other grants out there and I
[17:11] think
[17:13] this grant is it does not guarantee
[17:14] success. This gives it direction that we
[17:17] asked for in the budget first off to
[17:18] start looking at reaching out for
[17:20] grants.
[17:21] Um so this is what they've come forward
[17:22] with in regards to applying for the
[17:24] grants as requested in the budget by
[17:26] council that was passed. Um so the
[17:29] concern I have is that the people that
[17:31] have reached out to me are concerned
[17:32] with the price and I think this is the
[17:33] way of getting the price down as staff
[17:35] looks for other grants within the
[17:37] in the realm of this concept of the
[17:38] drawing of the covered range with golf
[17:40] cart storage. So I'll be supporting it.
[17:43] Any other discussion?
[17:44] Call the question. All in favor?
[17:47] Opposed? Councillor Jewell, Councillor
[17:49] Nuxoll, and Councillor Norbury opposed.
[17:50] Motion is defeated.
[17:54] Golf course tournament package report
[17:55] dated August 4th, 2026 from the Chief
[17:57] Administrative Officer regarding golf
[17:59] course tournament package
[18:00] recommendation.
[18:04] Councillor Norbury.
[18:06] >> Thank you, Mayor. Um Councillor receives
[18:07] » Thank you, Mayor. Um Councillor receives
[18:08] this report for discussion.
[18:09] >> Seconder, Councillor Nuxoll. All in
[18:11] » Seconder, Councillor Nuxoll. All in
[18:11] favor?
[18:13] Opposed?
[18:14] Carried.
[18:15] Councillor Norbury.
[18:17] >> Thank you, Mayor. Um
[18:18] » Thank you, Mayor. Um
[18:18] so you know, we had uh we had IMW come
[18:21] in asking for
[18:23] reduction on cart fees for users that
[18:25] have brought in carts.
[18:27] Um can we get a little more explanation
[18:29] on like the
[18:30] how that fee structure would look? You
[18:33] know, I I did have an opportunity to
[18:34] talk with Miss Scott about fee
[18:36] structures and I think it's important
[18:37] for people to to hear it. Um you know,
[18:40] from my understand is if
[18:42] somebody brings their own cart
[18:45] um and we waive that fee, then they
[18:47] would have to pay their trail fees.
[18:49] Um so the cost for that participant may
[18:52] actually go up um even if they brought
[18:54] their own cart if they don't already
[18:56] have their trail fees. So maybe we can
[18:57] get an explanation of how the the trail
[18:59] fees work um
[19:01] and the and the cart fees work for um
[19:04] these tournaments. Thanks.
[19:05] >> Thanks. Miss Olson.
[19:08] » Thanks. Miss Olson.
[19:08] >> Thank you, uh Mayor and Council. Uh
[19:11] » Thank you, uh Mayor and Council. Uh
[19:11] as far as my understanding is the trail
[19:13] fees are paid
[19:15] per cart at the beginning of the season.
[19:18] So, I think it would be different. I
[19:20] don't think that they would divide up a
[19:21] tournament and in any way that
[19:24] some people would pay a different fee
[19:27] than others that were in the tournament.
[19:28] The organizer would
[19:30] have a general um
[19:32] fee structure for the whole thing, but I
[19:35] will ask uh acting director of community
[19:38] services Bradley if he would like to
[19:40] chime in.
[19:43] » Thank you, Ms. Olson.
[19:45] Mayor and Council,
[19:47] um yeah, so the trail fees
[19:50] uh
[19:51] my understanding is it's it's a flat
[19:53] fee. This this tournament fee is a $45
[19:56] um
[19:57] that is for each participant. Uh that
[19:59] covers our administrative and event
[20:01] coordinating fees, uh administrative
[20:03] assistance with preparation of the
[20:05] proxies,
[20:06] uh course preparation, uh event
[20:08] management, um and then exclusive access
[20:12] to the whole course.
[20:14] Um
[20:15] due to the fact that we're having a
[20:16] shotgun start for most of these
[20:17] tournaments, uh we shut the course down
[20:19] 2 hours previous
[20:21] uh to allow time for,
[20:23] you know, the course to be emptied by
[20:24] the time the tournament goes on.
[20:26] Uh
[20:27] now my understanding with if you come
[20:29] there with your own uh golf cart, uh
[20:32] it's still the same fee for yourself.
[20:34] Um
[20:35] just kind of as an administrative cost
[20:37] for a tournament.
[20:39] Um
[20:40] understanding that yes, uh some of the
[20:42] users are going to be using
[20:44] uh district carts. Some of them will
[20:46] have their own.
[20:47] Uh
[20:48] the way that I was
[20:50] explained it is that uh
[20:52] this fee
[20:54] kind of breaks down everybody's
[20:55] administrative costs on our end.
[20:57] Uh to be able to break this down even
[20:59] further,
[21:00] uh to have
[21:02] like be able to pick and choose who has
[21:04] their own cart, who doesn't, we don't
[21:06] see who's on the tournament
[21:08] uh schedule. Uh that is done by the
[21:10] tournament coordinators as far like the
[21:13] organizers. Uh
[21:15] It's like for example, the Legion IMW uh
[21:20] they would have those lists of entrants
[21:23] um for the district to be able to police
[21:24] that, monitor that.
[21:26] Uh
[21:27] it would be
[21:28] a bunch of extra work for our district
[21:30] staff.
[21:32] >> Thank you.
[21:36] » [clears throat]
[21:36] >> Let me make a couple comments. I
[21:37] » Let me make a couple comments. I
[21:37] wouldn't think staff would have to uh
[21:40] police it. To me, the the only concern I
[21:42] have I guess is when we look at I mean
[21:44] we're using IMW but IMW in the fitting
[21:46] tournament is for a fundraiser for
[21:48] charity or cars and we're charging for
[21:49] cars that they're not using. I think
[21:51] last year
[21:52] there was comments made that they used
[21:53] eight carts.
[21:55] To me that that governing body would
[21:58] supply a list of carts they need. They
[21:59] need six carts.
[22:01] Would be no
[22:03] to me extra man time when when the
[22:04] tournament organizer would state that
[22:06] they need six carts. It sounds to me
[22:08] that if we shut the course down 2 hours
[22:09] beforehand, there'd be six carts ready
[22:11] to go. Those ones would be charged a
[22:13] full rate.
[22:14] I guess my biggest thing is when it's
[22:15] going to a non-for-profit as a
[22:17] fundraiser. It's not so so much if it
[22:19] was, you know, independent businesses
[22:20] that are throwing golf tournaments on
[22:22] for their their companies.
[22:24] To me it's when we see it being done as
[22:25] a fundraiser to help a non-for-profit
[22:28] organization raise as many funds.
[22:31] Like and you know, in the same aspect
[22:33] and understanding from staff that
[22:34] they've set a rate
[22:36] >> [clears throat]
[22:36] » [clears throat]
[22:37] >> to kind of
[22:38] » to kind of
[22:38] offset the cost of admin for for helping
[22:40] with the proxies and and such like that.
[22:42] So I I think it's a a tougher scenario
[22:44] than
[22:45] just yanking out golf cart um
[22:48] fees out of a tournament fee of of the
[22:50] 45 bucks that was mentioned by staff.
[22:53] But I understand where the delegation
[22:55] came in and was looking at that in
[22:56] regards to
[22:58] it's a cost that they pay but they they
[23:00] use.
[23:01] But they I don't [clears throat] think
[23:02] maybe it wasn't going to be honest. I
[23:03] think during the delegation I didn't
[23:05] until this came out didn't have all the
[23:07] information in front of me when we talk
[23:08] about there's a side cost to that with
[23:10] administration cost, but also the the
[23:12] concept of shutting the course down 2
[23:14] hours ahead of time for that shotgun
[23:16] start. So, I think there just needs
[23:18] maybe a bit more communication back to
[23:20] the
[23:21] organizations of that are planning one
[23:23] that's going to all the funds are going
[23:24] to go to a non-for-profit. Or council
[23:26] looks at a different different view of
[23:29] how to direct that to to staff in
[23:31] regards to um
[23:33] not charging, you know, for
[23:35] non-for-profits for for the carts that
[23:36] they don't use um when it's run by
[23:39] companies that are doing it for the
[23:40] non-for-profit. Councilor Hoffman.
[23:42] >> Thank you, Mayor.
[23:44] » Thank you, Mayor.
[23:44] Um for me, I think we're just looking at
[23:45] this wrong.
[23:47] We're just trying to do a fair
[23:48] administrative co- cost per participant.
[23:52] And if that's $40, that's fine. And if
[23:54] we just don't use golf carts very often
[23:56] and we call it $40 because we've looked
[23:58] at the last five or 10 tournaments and
[24:00] we just don't use the golf carts, then
[24:02] that's fine. I the the process and and
[24:05] the the adding more things to do for
[24:09] organizers of
[24:11] private golf cart, public golf cart, no
[24:13] golf.
[24:14] I think the the point is really just
[24:15] having a number that's fair as an
[24:18] administrative cost, and then that's it.
[24:20] That's why we charge that per person per
[24:23] tournament, whether it's 36 or 72 golf
[24:26] or whatever it ends up being.
[24:27] Um
[24:28] and I I mean, I have no problem looking
[24:30] back and seeing what the golf cart usage
[24:32] is per tournament and saying, "Yeah,
[24:34] okay, we're we're overestimating or
[24:37] we're reasonable or we're not." Um but
[24:39] to just change the rules and every time
[24:41] there's a tournament to start counting
[24:42] golf carts, I I just I don't see a need
[24:45] for that. I don't see how that's adding
[24:46] anything. Um but if 45 is too much of an
[24:50] administrative fee and we want to look
[24:52] at that, then let's look at that.
[24:54] Thanks.
[24:54] >> Thanks. Any other discussion by council?
[24:59] Okay.
[25:01] Moving on.
[25:02] Appointment of Deputy Chief Election
[25:04] Officer report dated August 4th, 2026
[25:06] and Director of Corporate Services
[25:08] regarding appointment of the Deputy
[25:09] Chief Election Officer recommendation.
[25:11] Please Councillor Norbury.
[25:12] >> Thank you, Mayor. That council appoint
[25:14] » Thank you, Mayor. That council appoint
[25:14] appoints Katherine Selfox Selfox, Human
[25:16] Resources Manager, as a Deputy Chief
[25:18] Election Officer for the 2026 General
[25:21] Local Election pursuant to section 58 of
[25:23] the Local Government Act.
[25:25] >> Seconder, Councillor Knoxedahl.
[25:26] » Seconder, Councillor Knoxedahl.
[25:26] Discussion?
[25:29] Councillor Hoffman?
[25:30] >> I just want it on the record that Ms.
[25:32] » I just want it on the record that Ms.
[25:32] Selfox is actually okay with this and is
[25:34] willing to be a deputy before I say yes,
[25:36] she is.
[25:38] >> Ms. Olson?
[25:39] » Ms. Olson?
[25:39] >> Uh I'd like to pass this question on to
[25:41] » Uh I'd like to pass this question on to
[25:41] the Director of Corporate Services.
[25:44] >> Thank you, Ms. Olson. Yes, she is.
[25:46] » Thank you, Ms. Olson. Yes, she is.
[25:46] >> Thank you.
[25:47] » Thank you.
[25:47] Any discussion?
[25:49] Call the question. All in favor?
[25:51] Carried.
[25:54] Uh Ms. Olson, any emailed in questions?
[25:59] » No.
[26:00] >> Thank you.
[26:02] » Thank you.
[26:02] Take adjournment, please.
[26:04] Councillor Knoxedahl.
[26:07] » That the August 4th, 2026 Special
[26:09] Council meeting be adjourned.
[26:11] >> Seconder, Councillor Hoffman. All in
[26:13] » Seconder, Councillor Hoffman. All in
[26:13] favor?
[26:14] Carried.