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uh it is now time for a regular council
meeting we want to say good evening to

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all of you and thank you so much for
coming to uh this special council

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meeting we hereby call the council
meeting to

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pray uh if we could all please stand and
let us repeat the Lord's Prayer in

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unison and let us remain standing for
the pledge of allegiance to the flag of

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the United States of America let us pray
together Our Father in Heaven be th name

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th Kingdom th will be on Earth as it is
in heav give us this our daily for our

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trespasses as we for those who Tres
against us us not into temptation but us

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from evil the kingdom the power and the
glory forever amen I to the flag of the

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United States of America and to the
Republic for which it stands one nation

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under God indivisible with liy and
justice for

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all roll call thir you be can enough to
follow the rooll Mayor Ford here mayor

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protim ha good presid council member
Moon here council member Whitehead pres

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council member
Lee please let the Min reflect that the

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full council is here Council Lee just
steep out for a minute but he is present

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chair will entertain a motion for
approval of the

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agenda I move move by Council lady
whad CH second

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second by Council lady Moon questions
comments those in favor motion please

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give the sign of IES n so be agenda is
adopted approval of the minutes for July

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13 2016 chair will entertain a motion
minutes have been circulated chair will

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entertain a motion for approval with any
necessary Corrections Council lady

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Whitehead shall we entertain
second second second by Pro Tim

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questions comments in favor motion
please give the sign of i i i poses nay

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so minutes are adopted citizens
Communications 3 minutes for any citizen

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wishes to
speak any citizen who wishes to speak

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any citizen who wishes to speak any
citizen who wishes to speak okay move to

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the next item we are ready for uh
Communications I have none at this point

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we go to uh Council work session uh you
have already indicated to the city

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managing uh the areas of concern council
member Lee you were not here during the

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work session do you have
anything

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okay uh item nine tgaa other agencies
Communications Etc chair uh is there

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anyone representing uh any those
agencies or the of the University n

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we'll go then to the next item uh city
manager communication Mr city manager

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all right thank you Mr Mayor and good
evening everyone good evening good

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afternoon I'm sorry just have a couple
of three things there I'd like to talk

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about uh we just finished a u short
discussion on one of the things that we

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need to uh requesting approval on
tonight and that is the uh the approval

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on the uh pole workers for the upcoming
March 23rd 2016 city election so that is

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in the pack the council August 23rd I'm
[Music]

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sorry uh second thing I want to just uh
remind Council our budget development

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timeline uh we have already sent out to
each department head the sheets the

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summary sheets to get their uh projected
uh expenditures and their uh forecast

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for 2017 budget uh this week we
expecting all most of not all of them to

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be in uh m u m Frankie Willams and I
will sit down uh and we will actually

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pull all of that information then we'll
meet with the department heads the week

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of August the 1st after that on August
the 9th we'll present the first draft to

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council for review after that uh we will
schedule meetings with council with the

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department heads to go over and they can
ask specific uh

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information make recommendations the
center ET to the budget afterwards a

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budget hearing will be scheduled and the
scheduled for August 20th and we will be

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requesting approval the uh first meeting
in September which is September

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13th that's the uh budget preparation
timeline anybody have any questions on

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that

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councel okay if not then um hold one
minut said September 13th uh September

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13th would be
yes for approval is that to is

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that I'm
sorry I thought that was it will be the

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first council meeting whatever that's
not the 13th it it is the

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13 tues
okay

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okay thank
you any comments or questions on the

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proposed budget
schedule okay proceed Mr all right thank

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you Mr Mayor next item uh just an update
on the swimming pool donation uh we have

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received the cash or check a total of
11,606 there's another 116 in uh pledges

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that are still outstanding combined uh
actual receed plus pledges outstanding

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total

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$2,712 and that's um pretty close to the
amount that we projected for uh the full

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8 weeks but as I said last council
meeting we are okay to go ahead for the

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full 8 weeks that's not an issue at this
point but I would urge everyone if here

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tonight if you have not pleaded your
pledge not paay the pledge we would like

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you to go ahead and complete that pledge
so we can uh we can give you full

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credit uh those are the three items
under Council updates and concerns are

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there any concerns anybody Council would
have that they' like to share with me

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now follow up I have one more you your M
okay I have one

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more
also on McKenzie Street I mentioned the

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street sign but they also have a
drainage problem and a water is coming

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down and settling into a church yard on
the Kon Street and they want something

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to that okay still on K One Church on
the right on that street all right have

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our guys take a look at and also the the
uh street sweeper if we have one live

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like to have something done on P
Street that Cur in this

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area yes is the street working do you
know that's I I don't know if it's

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working now I know it's there but I
don't know if it's working that's what

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I'm going to look into when she mention
that go ahead please let us know we have

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to make major expenditures every time we
had to deal there Street s last time we

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spent $111,000
and I just didn't see it um

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unfortunately I agree with Miss White
here it was working but I hope we don't

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have to spend a lot of money like
before uh one concern I would have that

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I was uh requested to bring the
attention of the city manager is um

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making sure that we have the ability to
detect carbon monoxide from the fire

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department and perhaps even from the
police department uh Mr Hunter on uh

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South M Street had a problem with carbon
monoxide present in his house he called

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the fire department and they indicated
that they could not detect they couldn't

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tell whether there was a problem with
carbon

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monoxide and to my understanding he says
just a small detector that we have to

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get to do that and say that we didn't
have that ability he called a gas

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company they came out and found out he
might have had a small leak from his

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stove but he wanted to make sure that we
understood that's something needs to be

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addressed okay and yeah he went through
that situation fortunately it wasn't a

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major leak but there was a leak there
and so we may need to check on our

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equipment for carbon monoxide detection
for the police fire department

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particularly in the police department
this is a note and they can check with

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Mr Hunter on South M if they need
information on that okay thank you got

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it great re see you Mr manager are there
any concerns further concerns from

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Council no
all right the next item in the packet

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would be your financial excuse me the
street uh maintenance report and uh this

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report covers uh July 7th through 13th
trash pickup Street repairs grass

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cutting
um any any questions at all on the

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Street Maintenance
report I

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think okay if not then we'll move right
on into the financial report and and as

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we covered in the work session uh we
went through the financial report uh the

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three items overall summary which shows
that um our account payable balances uh

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currently at the end of June was
$497,000 and uh with a notation that uh

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we're not able to reduce our tables as
quickly as before primarily because of

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the shortfall experience as a result of
the CO's uh escro ruling uh we were at a

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point where we were almost near the top
of the just about ready to get out so

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now we're not going to get out as
quickly and in fact just be honest over

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the next month or so until we build the
3% factor in um which we're probably

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going to go a little bit in the ho
little bit further in the hold total

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revenues uh for June
377,000

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uh plus an additional 170 for the
occupational and gas tax uh which total

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54757 uh bringing about a year-to-date
revenue for the city of $

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00:11:03,680 --> 00:11:12,200
7,229
196 just looking at June uh June last

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year our year-to dat totals was
7,587

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770
uh compared this year's revenues are

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less by 358,000 and a major reason for
that is again the loss of revenue from

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the 5% franchise fee we have not gotten
the payment for uh May uh nor June so

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the two months missing out of out of our
Revenue the last couple of months I just

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went back and looked at 2015 for May and
June uh we did a combin

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215,000 franchise tax in those two
months a year ago so this has been a a a

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pretty big hit to our Revenue scream
here uh expenditures uh we're still

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holding the landine on expenditures uh
year to date we're down over a million

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um we're still continuing to keep our
expenditures in line only necessary

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essential spending um that's that's been
the uh that's been the approach since uh

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almost since day one since I moved in
and we're going to continue that uh

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moving forward uh just looking at
expenditures and and revenue for the

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month of June itself we had a negative
year and it's

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$11,533 meaning revenues were less than
expenditures for the month of June not a

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surprise because here again the uh
franchise be um ESR

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situation and uh the next item here we
went through the payables and

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everybody city manager pro thank you Mr
Mayor Mr manager I did want to address

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that so we are $151,000 in the r this
past month the past month

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indicated and um primarily due to to the
loss of the franchise Fe

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yes okay so Council we are come to a
point that we knew R to to meet at some

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00:13:07,440 --> 00:13:13,800
point I think we need to take note of
that cuz we're going into a deficit

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situation which I hope we would have
avoided by changing to the 3% which we

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would have been able to collect at this
point we're not collecting

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anything 3% was an allowable collection
according to what appeared there we're

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not collecting anything putting us in a
hold at this time it's not a good

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position for the city I hope that we'll
take a look at this as we go forward in

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the future and we ask the attorney after
we finally pass the 3% which I had

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recommended probably 6 months ago and we
asked the attorney recently to take

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action on that the attorney hasn't P
that and we not here at this point to

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give us an update on where we are so
we're continuing to go into the hole

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that's going to cause US
problems those are the kinds of things

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that I think that we should think about
when we make our decision gods to the

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recommendation for anyone else the bound
decisions come to us because now we're

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going to have to look at next month if
we continue like this we could be as

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much as $300,000 in a hole which is
going to seriously impact this city I

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mean some hard decisions for the city
manager this Council and I don't think

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it was the best advice at the time to
come and say don't do something that we

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were allowed to do which wouldn't have
us in as bad position so I hope as we go

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forward we take a closer look what our
options are not be so anxious to just do

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00:14:31,759 --> 00:14:38,440
whatever someone says without
considering what the long-term effect is

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we're going into the whole right now
we'll go into the hole next month more

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than likely after this month and that's
going to put real strain on the city and

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00:14:45,519 --> 00:14:50,800
its Financial condition which is not
very

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00:14:48,240 --> 00:14:55,519
strong so I hope we'll continue to look
at this closely make the decisions we

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00:14:53,440 --> 00:14:58,800
need to make and ask the questions that
we need to ask regardless of whatever

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00:14:57,120 --> 00:15:02,399
recommendations may be cuz it just
recommendation in the end we have to

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00:15:00,839 --> 00:15:05,560
make the
decision thank

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00:15:08,920 --> 00:15:17,800
you receive Mr city manager okay thank
you Mr Mayor uh we did indeed have quite

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00:15:15,160 --> 00:15:24,920
a discussion on the uh the accounts
payable the uh open items and we briefly

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00:15:21,399 --> 00:15:32,480
touched on the uh ge to date U
expenditures versus budget by department

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00:15:28,160 --> 00:15:36,720
and uh we are entering into the U into
the budget development season so each

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department has their year to date they
know where they are they projecting

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00:15:38,360 --> 00:15:43,920
where they're going to be at the end of
the fiscal year they're putting together

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00:15:41,560 --> 00:15:49,440
their numbers for the upcoming fiscal
year I does anyone have any questions on

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00:15:46,959 --> 00:15:52,199
the detail there the departmental detail
actual versus

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00:15:56,079 --> 00:16:02,959
budget any questions council member MERS
proceedes all right if not Mr Mayor we

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00:16:01,480 --> 00:16:07,480
would ask Council to receive the
financial

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00:16:04,959 --> 00:16:13,680
report chair entertain a motion that
receive the financial report I move move

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00:16:10,800 --> 00:16:20,480
by Council lady white here second second
by the appr questions comments all in

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00:16:17,160 --> 00:16:25,800
favor motion give a sign of I I opposes
Nate so be

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00:16:23,000 --> 00:16:31,839
it receive M all right Mr Mayor the next
item is a head report and the SP is here

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00:16:29,759 --> 00:16:35,079
executive director and she is going to
pres present her

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00:16:36,920 --> 00:16:43,360
report good
afternoon

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00:16:41,160 --> 00:16:48,759
director
work be council members city manager

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00:16:46,519 --> 00:16:54,160
city clerk citizens good
afternoon even good

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00:16:51,680 --> 00:16:59,160
evening still in work
mode um tonight you have three items on

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00:16:57,480 --> 00:17:05,439
your agenda
um but I just noticed and would like to

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00:17:01,920 --> 00:17:11,439
request um an amendment to number two in
your packet you actually have the

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00:17:08,520 --> 00:17:16,400
executive director's report the revenue
and expenditure report including credit

191
00:17:13,959 --> 00:17:21,000
card report and the teaching strategies
goal assessment report um there's no

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00:17:19,319 --> 00:17:25,559
enrollment and attendance report school
is

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00:17:21,839 --> 00:17:32,440
not so that may just be a slight
typo um but as you normally review the

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00:17:30,679 --> 00:17:36,880
revenue and expenditure report if you
have any questions concerning the report

195
00:17:34,440 --> 00:17:40,919
I'll be glad to answer them but the only
other item that you have is a teaching

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00:17:38,720 --> 00:17:45,120
strategist gold assessment report that's
the final overall progress to show you

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00:17:43,559 --> 00:17:50,640
the growth of our children from the
start of school to the end of school and

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00:17:47,640 --> 00:17:53,720
you will see the central domains on
where the children are

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00:17:54,600 --> 00:18:01,919
assessed that ends the report are there
any questions

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00:17:59,120 --> 00:18:07,520
Madam executive director um chair will
entertain a motion that we accept the

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00:18:05,039 --> 00:18:13,880
report move by Mr
Lee second by Council lady Whitehead

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00:18:11,000 --> 00:18:18,320
questions comments good job as usual M
executive director all in favor motion

203
00:18:16,720 --> 00:18:26,840
please give the sign of
ioses n so great thank you so much thank

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00:18:22,400 --> 00:18:31,559
you right now we go to the proceed Mr
May next item m there's the

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00:18:28,720 --> 00:18:35,240
announcements August 88 2016 is the last
St for Council to approve pole workers

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00:18:33,520 --> 00:18:41,280
and we had short discussion earlier
regarding the pole workers uh August 9th

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00:18:38,880 --> 00:18:46,360
is the last day to register to vote for
the 2016 Municipal general election so

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00:18:44,600 --> 00:18:53,000
those are the two announcements that we
have and U next item here would be the

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00:18:50,080 --> 00:18:57,320
resolution termination regarding the U
the

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00:18:54,120 --> 00:19:04,919
submitted approval for
po sh and a motion for adoption of the

211
00:19:00,880 --> 00:19:10,760
resolution so move move by a good second
by Moon questions comments those in

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00:19:07,640 --> 00:19:15,159
favor motion give the sign of I iOS his
name so be it City attorneys reported he

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not
here um other

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business yes I I just before I know
we've already passed the head SL report

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but I wanted to call the council's
attention to one real important thing if

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you notice in the fall of the winter the
children were B

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meeting and at the end we were exceeding
am I reading that correctly I think that

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yes ma'am deserves a round of

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applause that's wonderful so the
children exceeded all our strategies and

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assessments good work as usual Madam
executive director thank you we have a

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good team
question okay city manager well that's I

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don't have anything else with May okay
councel any other

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actions chair we entertain a motion for

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jour