[0:09] uh it is now time for a regular council
meeting we want to say good evening to
[0:13] all of you and thank you so much for
coming to uh this special council
[0:18] meeting we hereby call the council
meeting to
[0:22] pray uh if we could all please stand and
let us repeat the Lord's Prayer in
[0:27] unison and let us remain standing for
the pledge of allegiance to the flag of
[0:33] the United States of America let us pray
together Our Father in Heaven be th name
[0:41] th Kingdom th will be on Earth as it is
in heav give us this our daily for our
[0:50] trespasses as we for those who Tres
against us us not into temptation but us
[0:58] from evil the kingdom the power and the
glory forever amen I to the flag of the
[1:08] United States of America and to the
Republic for which it stands one nation
[1:15] under God indivisible with liy and
justice for
[1:25] all roll call thir you be can enough to
follow the rooll Mayor Ford here mayor
[1:32] protim ha good presid council member
Moon here council member Whitehead pres
[1:39] council member
Lee please let the Min reflect that the
[1:43] full council is here Council Lee just
steep out for a minute but he is present
[1:49] chair will entertain a motion for
approval of the
[1:52] agenda I move move by Council lady
whad CH second
[2:01] second by Council lady Moon questions
comments those in favor motion please
[2:05] give the sign of IES n so be agenda is
adopted approval of the minutes for July
[2:12] 13 2016 chair will entertain a motion
minutes have been circulated chair will
[2:18] entertain a motion for approval with any
necessary Corrections Council lady
[2:23] Whitehead shall we entertain
second second second by Pro Tim
[2:28] questions comments in favor motion
please give the sign of i i i poses nay
[2:34] so minutes are adopted citizens
Communications 3 minutes for any citizen
[2:41] wishes to
speak any citizen who wishes to speak
[2:47] any citizen who wishes to speak any
citizen who wishes to speak okay move to
[2:54] the next item we are ready for uh
Communications I have none at this point
[3:02] we go to uh Council work session uh you
have already indicated to the city
[3:09] managing uh the areas of concern council
member Lee you were not here during the
[3:14] work session do you have
anything
[3:18] okay uh item nine tgaa other agencies
Communications Etc chair uh is there
[3:27] anyone representing uh any those
agencies or the of the University n
[3:34] we'll go then to the next item uh city
manager communication Mr city manager
[3:40] all right thank you Mr Mayor and good
evening everyone good evening good
[3:43] afternoon I'm sorry just have a couple
of three things there I'd like to talk
[3:46] about uh we just finished a u short
discussion on one of the things that we
[3:51] need to uh requesting approval on
tonight and that is the uh the approval
[3:57] on the uh pole workers for the upcoming
March 23rd 2016 city election so that is
[4:04] in the pack the council August 23rd I'm
[Music]
[4:09] sorry uh second thing I want to just uh
remind Council our budget development
[4:14] timeline uh we have already sent out to
each department head the sheets the
[4:19] summary sheets to get their uh projected
uh expenditures and their uh forecast
[4:25] for 2017 budget uh this week we
expecting all most of not all of them to
[4:31] be in uh m u m Frankie Willams and I
will sit down uh and we will actually
[4:38] pull all of that information then we'll
meet with the department heads the week
[4:41] of August the 1st after that on August
the 9th we'll present the first draft to
[4:47] council for review after that uh we will
schedule meetings with council with the
[4:52] department heads to go over and they can
ask specific uh
[4:57] information make recommendations the
center ET to the budget afterwards a
[5:01] budget hearing will be scheduled and the
scheduled for August 20th and we will be
[5:06] requesting approval the uh first meeting
in September which is September
[5:11] 13th that's the uh budget preparation
timeline anybody have any questions on
[5:17] that
[5:20] councel okay if not then um hold one
minut said September 13th uh September
[5:28] 13th would be
yes for approval is that to is
[5:32] that I'm
sorry I thought that was it will be the
[5:37] first council meeting whatever that's
not the 13th it it is the
[5:41] 13 tues
okay
[5:46] okay thank
you any comments or questions on the
[5:51] proposed budget
schedule okay proceed Mr all right thank
[5:57] you Mr Mayor next item uh just an update
on the swimming pool donation uh we have
[6:03] received the cash or check a total of
11,606 there's another 116 in uh pledges
[6:11] that are still outstanding combined uh
actual receed plus pledges outstanding
[6:17] total
[6:19] $2,712 and that's um pretty close to the
amount that we projected for uh the full
[6:25] 8 weeks but as I said last council
meeting we are okay to go ahead for the
[6:29] full 8 weeks that's not an issue at this
point but I would urge everyone if here
[6:35] tonight if you have not pleaded your
pledge not paay the pledge we would like
[6:39] you to go ahead and complete that pledge
so we can uh we can give you full
[6:44] credit uh those are the three items
under Council updates and concerns are
[6:48] there any concerns anybody Council would
have that they' like to share with me
[6:52] now follow up I have one more you your M
okay I have one
[6:58] more
also on McKenzie Street I mentioned the
[7:03] street sign but they also have a
drainage problem and a water is coming
[7:08] down and settling into a church yard on
the Kon Street and they want something
[7:15] to that okay still on K One Church on
the right on that street all right have
[7:22] our guys take a look at and also the the
uh street sweeper if we have one live
[7:29] like to have something done on P
Street that Cur in this
[7:41] area yes is the street working do you
know that's I I don't know if it's
[7:46] working now I know it's there but I
don't know if it's working that's what
[7:50] I'm going to look into when she mention
that go ahead please let us know we have
[7:53] to make major expenditures every time we
had to deal there Street s last time we
[7:58] spent $111,000
and I just didn't see it um
[8:02] unfortunately I agree with Miss White
here it was working but I hope we don't
[8:07] have to spend a lot of money like
before uh one concern I would have that
[8:12] I was uh requested to bring the
attention of the city manager is um
[8:18] making sure that we have the ability to
detect carbon monoxide from the fire
[8:23] department and perhaps even from the
police department uh Mr Hunter on uh
[8:28] South M Street had a problem with carbon
monoxide present in his house he called
[8:34] the fire department and they indicated
that they could not detect they couldn't
[8:39] tell whether there was a problem with
carbon
[8:42] monoxide and to my understanding he says
just a small detector that we have to
[8:46] get to do that and say that we didn't
have that ability he called a gas
[8:50] company they came out and found out he
might have had a small leak from his
[8:53] stove but he wanted to make sure that we
understood that's something needs to be
[8:57] addressed okay and yeah he went through
that situation fortunately it wasn't a
[9:02] major leak but there was a leak there
and so we may need to check on our
[9:05] equipment for carbon monoxide detection
for the police fire department
[9:10] particularly in the police department
this is a note and they can check with
[9:15] Mr Hunter on South M if they need
information on that okay thank you got
[9:21] it great re see you Mr manager are there
any concerns further concerns from
[9:27] Council no
all right the next item in the packet
[9:32] would be your financial excuse me the
street uh maintenance report and uh this
[9:37] report covers uh July 7th through 13th
trash pickup Street repairs grass
[9:43] cutting
um any any questions at all on the
[9:49] Street Maintenance
report I
[9:53] think okay if not then we'll move right
on into the financial report and and as
[9:59] we covered in the work session uh we
went through the financial report uh the
[10:04] three items overall summary which shows
that um our account payable balances uh
[10:10] currently at the end of June was
$497,000 and uh with a notation that uh
[10:15] we're not able to reduce our tables as
quickly as before primarily because of
[10:20] the shortfall experience as a result of
the CO's uh escro ruling uh we were at a
[10:26] point where we were almost near the top
of the just about ready to get out so
[10:31] now we're not going to get out as
quickly and in fact just be honest over
[10:35] the next month or so until we build the
3% factor in um which we're probably
[10:40] going to go a little bit in the ho
little bit further in the hold total
[10:44] revenues uh for June
377,000
[10:48] uh plus an additional 170 for the
occupational and gas tax uh which total
[10:58] 54757 uh bringing about a year-to-date
revenue for the city of $
[11:03] 7,229
196 just looking at June uh June last
[11:09] year our year-to dat totals was
7,587
[11:14] 770
uh compared this year's revenues are
[11:20] less by 358,000 and a major reason for
that is again the loss of revenue from
[11:26] the 5% franchise fee we have not gotten
the payment for uh May uh nor June so
[11:33] the two months missing out of out of our
Revenue the last couple of months I just
[11:38] went back and looked at 2015 for May and
June uh we did a combin
[11:45] 215,000 franchise tax in those two
months a year ago so this has been a a a
[11:50] pretty big hit to our Revenue scream
here uh expenditures uh we're still
[11:55] holding the landine on expenditures uh
year to date we're down over a million
[12:00] um we're still continuing to keep our
expenditures in line only necessary
[12:04] essential spending um that's that's been
the uh that's been the approach since uh
[12:10] almost since day one since I moved in
and we're going to continue that uh
[12:15] moving forward uh just looking at
expenditures and and revenue for the
[12:19] month of June itself we had a negative
year and it's
[12:24] $11,533 meaning revenues were less than
expenditures for the month of June not a
[12:30] surprise because here again the uh
franchise be um ESR
[12:38] situation and uh the next item here we
went through the payables and
[12:44] everybody city manager pro thank you Mr
Mayor Mr manager I did want to address
[12:50] that so we are $151,000 in the r this
past month the past month
[12:56] indicated and um primarily due to to the
loss of the franchise Fe
[13:02] yes okay so Council we are come to a
point that we knew R to to meet at some
[13:07] point I think we need to take note of
that cuz we're going into a deficit
[13:11] situation which I hope we would have
avoided by changing to the 3% which we
[13:16] would have been able to collect at this
point we're not collecting
[13:20] anything 3% was an allowable collection
according to what appeared there we're
[13:24] not collecting anything putting us in a
hold at this time it's not a good
[13:28] position for the city I hope that we'll
take a look at this as we go forward in
[13:33] the future and we ask the attorney after
we finally pass the 3% which I had
[13:38] recommended probably 6 months ago and we
asked the attorney recently to take
[13:43] action on that the attorney hasn't P
that and we not here at this point to
[13:47] give us an update on where we are so
we're continuing to go into the hole
[13:51] that's going to cause US
problems those are the kinds of things
[13:55] that I think that we should think about
when we make our decision gods to the
[13:59] recommendation for anyone else the bound
decisions come to us because now we're
[14:03] going to have to look at next month if
we continue like this we could be as
[14:08] much as $300,000 in a hole which is
going to seriously impact this city I
[14:13] mean some hard decisions for the city
manager this Council and I don't think
[14:18] it was the best advice at the time to
come and say don't do something that we
[14:21] were allowed to do which wouldn't have
us in as bad position so I hope as we go
[14:26] forward we take a closer look what our
options are not be so anxious to just do
[14:31] whatever someone says without
considering what the long-term effect is
[14:36] we're going into the whole right now
we'll go into the hole next month more
[14:40] than likely after this month and that's
going to put real strain on the city and
[14:45] its Financial condition which is not
very
[14:48] strong so I hope we'll continue to look
at this closely make the decisions we
[14:53] need to make and ask the questions that
we need to ask regardless of whatever
[14:57] recommendations may be cuz it just
recommendation in the end we have to
[15:00] make the
decision thank
[15:08] you receive Mr city manager okay thank
you Mr Mayor uh we did indeed have quite
[15:15] a discussion on the uh the accounts
payable the uh open items and we briefly
[15:21] touched on the uh ge to date U
expenditures versus budget by department
[15:28] and uh we are entering into the U into
the budget development season so each
[15:34] department has their year to date they
know where they are they projecting
[15:38] where they're going to be at the end of
the fiscal year they're putting together
[15:41] their numbers for the upcoming fiscal
year I does anyone have any questions on
[15:46] the detail there the departmental detail
actual versus
[15:56] budget any questions council member MERS
proceedes all right if not Mr Mayor we
[16:01] would ask Council to receive the
financial
[16:04] report chair entertain a motion that
receive the financial report I move move
[16:10] by Council lady white here second second
by the appr questions comments all in
[16:17] favor motion give a sign of I I opposes
Nate so be
[16:23] it receive M all right Mr Mayor the next
item is a head report and the SP is here
[16:29] executive director and she is going to
pres present her
[16:36] report good
afternoon
[16:41] director
work be council members city manager
[16:46] city clerk citizens good
afternoon even good
[16:51] evening still in work
mode um tonight you have three items on
[16:57] your agenda
um but I just noticed and would like to
[17:01] request um an amendment to number two in
your packet you actually have the
[17:08] executive director's report the revenue
and expenditure report including credit
[17:13] card report and the teaching strategies
goal assessment report um there's no
[17:19] enrollment and attendance report school
is
[17:21] not so that may just be a slight
typo um but as you normally review the
[17:30] revenue and expenditure report if you
have any questions concerning the report
[17:34] I'll be glad to answer them but the only
other item that you have is a teaching
[17:38] strategist gold assessment report that's
the final overall progress to show you
[17:43] the growth of our children from the
start of school to the end of school and
[17:47] you will see the central domains on
where the children are
[17:54] assessed that ends the report are there
any questions
[17:59] Madam executive director um chair will
entertain a motion that we accept the
[18:05] report move by Mr
Lee second by Council lady Whitehead
[18:11] questions comments good job as usual M
executive director all in favor motion
[18:16] please give the sign of
ioses n so great thank you so much thank
[18:22] you right now we go to the proceed Mr
May next item m there's the
[18:28] announcements August 88 2016 is the last
St for Council to approve pole workers
[18:33] and we had short discussion earlier
regarding the pole workers uh August 9th
[18:38] is the last day to register to vote for
the 2016 Municipal general election so
[18:44] those are the two announcements that we
have and U next item here would be the
[18:50] resolution termination regarding the U
the
[18:54] submitted approval for
po sh and a motion for adoption of the
[19:00] resolution so move move by a good second
by Moon questions comments those in
[19:07] favor motion give the sign of I iOS his
name so be it City attorneys reported he
[19:14] not
here um other
[19:19] business yes I I just before I know
we've already passed the head SL report
[19:24] but I wanted to call the council's
attention to one real important thing if
[19:29] you notice in the fall of the winter the
children were B
[19:35] meeting and at the end we were exceeding
am I reading that correctly I think that
[19:42] yes ma'am deserves a round of
[19:46] applause that's wonderful so the
children exceeded all our strategies and
[19:55] assessments good work as usual Madam
executive director thank you we have a
[20:00] good team
question okay city manager well that's I
[20:06] don't have anything else with May okay
councel any other
[20:11] actions chair we entertain a motion for
[20:18] jour