[0:01] Welcome everyone. Hello. Thank you for being here and [0:05] coming to the candidate information session for the 2026 general local [0:08] election. Please note that this session is being [0:11] recorded and will be made available on the District of Ucluelet's YouTube [0:15] channel for anyone who is unable to attend or would like to review the [0:18] information after today's session. My name is Florence Pulsifer and I serve [0:23] as the deputy chief election officer and deputy corporate officer for the [0:26] District of Ucluelet and uh joining me today we have Ed Caulder the district's [0:31] chief election officer and corporate officer, Daria Popova who's our [0:35] executive assistant and presiding officer. [0:38] We are also pleased to welcome Heather Zenner who's the uh manager of [0:41] administrative services for the ACRD and Paula Mason who's the manager of [0:46] corporate services for the SD70 oh sorry, ACRD and SD70. [0:50] Uh Heather and Paula will be joining us later in the presentation to provide an [0:54] overview of a few slides um for their uh respective election processes. [1:01] So, the purpose of today's session is to provide prospective candidates with [1:05] information about the election process, key requirements, and what to expect if [1:08] you choose to run for office. We hope that this will be an interactive session [1:12] so if you have any questions, please feel free to ask um raise your hand and [1:16] yeah, ask them. Next slide please, Daria. [1:24] So, candidate eligibility. So, to run for mayor or council you need to um meet [1:30] a few requirements so you need to be 18 years of age, a Canadian citizen, a BC [1:34] resident for 6 months before nomination, and not disqualified by law for voting [1:38] in an election in BC, or from being nominated for, elected to, or holding [1:43] elected office. Candidate residency in the jurisdiction [1:46] is not required. Next slide please. [1:51] One of the most important things for anyone considering running for council [1:55] is uh understanding the time commitment involved. Being an elected official is a [2:01] significant responsib- responsibility that requires a consistent commitment [2:05] throughout the year. Um [2:07] it does demand time for meetings, preparation, and community engagement. [2:11] In a typical year, council members attend approximately 22 uh regular [2:15] council meetings, three to four committee of the whole meetings, three [2:18] to four harbor authority meetings, special public meetings and public [2:22] hearings as needed, council orientation sessions, budget review and planning [2:27] sessions, council strategic planning sessions, local and regional community [2:31] meetings, um different public appearances, events, and political [2:35] events, and several annual conferences as well. [2:40] Um >> [clears throat] [2:41] » pardon me. However, the commitment extends beyond attending the meetings [2:45] and events. Council members are expected to review agendas and supporting [2:49] materials beforehand so they can participate in informed discussions and [2:53] make thoughtful decisions. So, the agendas are distributed five days before [2:57] the council meeting, so that's typically the Thursday afternoon, [3:00] and they may be several hundred pages in length, so reviewing the agenda package [3:04] in advance helps council members come to meetings well informed and prepared for [3:08] discussions, which is very important. Next slide, please, Daria. [3:15] Um so, as I mentioned before, council members are being appointed to [3:19] committees and they will have to attend committee meetings. [3:23] Um I won't go through all the committees that are that there are. You can see the [3:27] list on this slide here. Um council typically determines committee [3:31] assignments each year. While appointments are reviewed annually, [3:34] members often remain on the same commit- committees throughout their term to [3:38] build expertise, ensure continuity, and make their contributions more [3:42] meaningful. Next slide, please. [3:46] So, we're just going to go over a few of the 2026 general election key dates. So, [3:51] September 1st until September 11th is a nomination period. [3:55] September 11th um is declaration of candidates day. [3:59] September 11th, we also have the ballot draw by lot. So, the order in which [4:04] candidates names appear on the ballot will be determined by a random draw [4:09] conducted by the chief election officer or the deputy, myself. [4:13] September 18th, 2026 is the uh close of withdrawal period. So, [4:18] um it it at 4:00 p.m. you have the candidate nomination withdrawal [4:22] deadline. So, that's the very last mhm [4:26] time that anyone who has submitted their nomination can withdraw. [4:31] October 7th, 2026 is advanced voting day. October 17th, 2026 is general [4:37] voting day. October 21st, 2026 is the last day to [4:42] declare the official results. On November 2nd, 2026 we have a council [4:46] orientation session with um a consultant that will come in. November [4:52] 3rd, 2026 is the inaugural council meeting. [4:56] Next slide, please, Daria. [5:00] So, we're just going to quickly go over the role of election officials here. [5:04] Um the chief election officer administers the election and delegates [5:08] responsibilities and powers to other election officials. The deputy chief [5:11] election officer performs the duties of the chief election officer when the CEO [5:16] is absent or unable to act and uh also exercises delegated authorities. The [5:22] presiding election official supports the CEO and DCEO in overseeing the vote and [5:27] exercises delegated authorities as assigned as well. [5:30] And then we have also several election officials that will be [5:34] appointed um and they oversee the vote and exercise delegated authorities. So, [5:39] as I mentioned at the very beginning of this session, Ed Chow is the chief [5:42] election officer, I'm the deputy, and Daria is the presiding election [5:46] official. [5:49] Voters, so we do have two types of voters, resident electors and [5:53] non-resident property electors. So, to be eligible um to be a voter as a [6:00] resident elector, you need to live in Ucluelet and meet all the other [6:03] qualifications. So, be 18 years of age or older when they register to vote or [6:07] 18 years of or older on general voting day. Be a Canadian citizen, have been a [6:13] resident of BC for at least 6 months immediately before they register to [6:17] vote, not be disqualified under the Local Government Act or any other [6:21] enactment from voting in local elections, or be otherwise disqualified [6:25] by law. So, non-resident property electors are [6:28] people who own property in Ucluelet but live elsewhere and meet all the other [6:33] qualifications that I just mentioned. So, the same as the resident electors [6:36] above. It's important to note that non-resident [6:39] property electors cannot vote more than once in the same jurisdiction. [6:44] Meaning you can only cast one vote in Ucluelet regardless of how many [6:48] properties uh you own there. For example, [6:51] if you live in Nanaimo and own one vacation property in Ucluelet, you may [6:55] vote once in Nanaimo as a resident elector and once in Ucluelet as a [6:59] non-resident property elector. Um if a property is in Ucluelet is owned [7:05] by more than one person and none of the owners live in Ucluelet, only one of the [7:10] owners can use that property to qualify as a non-resident property elector. So, [7:15] the owners of that property will um have to decide who that person will be [7:20] and the choice must be supported in writing by a majority of owners. And um [7:25] that form needs to be brought at on the day of voting. [7:31] Um it's also important to note that a person cannot vote on behalf of a [7:35] corporation or as a non-resident property elector based on a property [7:39] owned wholly or in part by a corporation. [7:44] So, candidates are entitled to have a copy of the voters list. Candidates are [7:48] responsible for protecting the personal information that is on said list, and [7:54] they are also responsible for ensuring that any campaign workers provided [7:57] access to the list are informed of the permitted uses of the list, understand [8:03] its confidential nature, track its provision, access, and distribution. [8:08] Um you can refer to the candidate acknowledgement of receipt of floor in [8:12] the nomination package. Um we have several copies at the back as well if [8:15] you haven't grabbed one yet. [8:19] So, candidates can appoint certain representatives to assist with the [8:23] administration of their election campaign and act on their behalf during [8:26] parts of the election process. Candidates can appoint a financial [8:31] agent. So, the financial agent is responsible to meet all financial [8:35] requirements of the local election campaign financing act. It can also be [8:39] the candidate themselves or someone that they appoint, and um that's done through [8:45] submitting form C4 of the nomination package to the chief election officer. [8:52] Um candidates can appoint an official agent, uh and that official agent can be [8:59] a person appointed by the candidate to act on the candidate's behalf during the [9:02] election process. For example, the official agent may submit nomination [9:07] documents on behalf of the candidate. They may act as the candidate's [9:11] representative with election officials, receive communications related to the [9:14] candidate's nomination or campaign, attend certain election proceedings on [9:19] the candidate's behalf when permitted. Um and that is done through submitting [9:25] form C5 of the to the chief election officer. [9:28] The candidate can also appoint scrutineers. Um scrutineers will observe [9:34] the vote and ballot counting during voting days. Um each candidate may [9:38] appoint one scrutineer for each ballot box, and that is done through submitting [9:42] form C6 to the Chief Election Officer. Scrutineers must sign this solemn [9:48] declaration. Next slide, please. The campaign period the campaign period [9:54] begins at 12:01 a.m. on September 19th, 2026, and it ends at 4:00 p.m. on [10:00] October 17th, 2026. The expenses used in this period are subject to an expense [10:05] limit and must be reported on the campaign financing disclosure statement. [10:10] And um so we have the numbers here for uh the [10:14] candidate expense limits for You Kulet. And if you have any questions, please [10:18] contact Elections BC directly. [10:23] Election financing, it's important that candidates are aware of their campaign [10:27] responsibilities under the Local Elections Campaign Financing Act and [10:31] associated regulations. Financial agent duties, either once [10:36] again, either the the candidate themselves or appointed individual. [10:39] Um we'll go through them right now. So, the candidates must open and manage a [10:43] separate campaign bank account that is used exclusively for the candidate's [10:47] election campaign. They must accept and record all income. They must approve the [10:53] expenses, and they must file a campaign financing report with um Elections BC [10:59] within 90 days after the general election on October 17th, which brings [11:03] us to January 15th, 2027. And they must also find maintain [11:07] financial records uh in uh British Columbia. [11:11] So, um pardon me. [clears throat] Candidate [11:14] must retain all financial records for 5 years after the general election. [11:18] Once again, please see the information on the Elections BC website. [11:26] Election advertising. So, election advertising includes any paid [11:30] communication to the public including canvassing so meaning going door-to-door [11:35] calling visiting businesses to talk about your campaign face-to-face [11:39] conversations that promotes or opposes the election of a candidate or an [11:43] elector organization during the pre-campaign period or campaign period. [11:48] When candidates are conducting election advertising the message must include [11:52] sponsorship information that indicates the ad is authorized by the financial [11:57] agent includes the name of the financial agent [12:01] and provides a BC phone number BC mailing address or email address where [12:05] the financial agent can be contacted about the advertising. [12:09] Um election advertising must not be just distributed or transmitted on general [12:14] voting day. So it election advertising must not sponsor [12:20] Sorry, candidates must not sponsor election advertising saying on general [12:23] voting day except for certain activities. [12:26] So the following activities are permitted provided they are located more [12:29] than a 100 m from the voting place which is Ucluelet Community Centre [12:33] here. Um [12:35] So I'll just go through the list with you here. We have free social media [12:38] posts, live person-to-person telephone calls or emails and text messages on a [12:43] non-commercial basis online advertising that was published before general voting [12:47] day and not changed on general voting day online advertising with the sole [12:52] purpose of encouraging voters to go vote in the election [12:56] in-person campaigning activities such as door-to-door canvassing handing out [13:00] brochures placing election signs or posters main streeting which means like [13:04] sign waving um [13:06] attending public campaign meetings or or rallies. [13:11] Next slide, please. Election signage so when it comes to the [13:16] installation and the removal of it it must not be displayed before September [13:20] 19th, 2026 and it must be removed by October 19th, 2026. [13:26] The 100 m rule is that election signage must not be placed within 100 m of the [13:32] Colwood Community Centre during voting days on October 7th and October 17th. [13:37] Yes. [13:45] Yeah, that's a good question. [13:48] » Uh we will probably provide a mapping but at at a later time. Yeah. [13:53] Yeah. >> Yeah. [13:55] That's fair. [13:59] It's just the legal >> Uh yeah, uh [14:01] you actually were subject to some fines. And we [14:05] probably will have to take them and then call you to pick them up, but then you [14:09] may subject to some fine. [14:13] » Thank you. And so, um you can see the district sign bylaw number 1060 20 20 [14:20] 2007, pardon me, which is available on the district website, and there's an [14:24] excerpt in the nomination package. And please see the Ministry of [14:29] Transportation and Transit Policy on highway rights-of-way for any signage [14:34] that is on the highway. [14:39] So, now we will go over a few election offenses, um as set out in part three, [14:45] division 18 of the Local Government Act, and in part seven of the Local Elections [14:50] Campaign Financing Act. So, here are a few of the most common ones, [14:55] um some more subtle than others. [14:59] So, vote buying, accepting an inducement to vote, [15:03] intimidation, advertising on general voting day except [15:07] as permitted under the exceptions out outlined on slide 13th, [15:12] um falsely withdrawing a candidate or an endorsement, so meaning making a false [15:17] statement that a candidate has withdrawn from the election or that an endorsement [15:20] of a candidate has been withdrawn in an attempt to mislead voters, [15:25] fraudulent voting, interfering with ballots or ballot [15:30] boxes, canvassing advertising within 100 m of a voting place, any other activity [15:35] contrary to the Local Government Act. Next slide, please. [15:41] The municipality will not host an all candidates meeting. Um if a local group [15:46] is hosting an all candidates meeting, they will be in touch with candidates [15:49] directly. Next slide, please. [15:56] For after the election, so um all candidates must file a campaign [16:01] disclosure statement with Elections BC by January 15th, 2027. [16:06] And then if you're late, penalties with a will apply. [16:10] Um the council orientation session will take place on November 2nd, 2026, and [16:15] the first council meeting following the election is on November 3rd, 2026. That [16:20] is when council members will take their oath of office at the inaugural council [16:23] meeting on November 3rd. I will now turn it over to Heather [16:29] and Paula afterwards. [16:34] » Thank you, Florence. Um so my name is Heather Zinner. I work [16:38] for the Alberni-Clayoquot Regional District. I'm the manager of [16:41] administrative services, and I'm the deputy chief Oh, did I press the wrong [16:45] button? >> No. [16:49] » I need to get closer. Okay. And I am the deputy chief election [16:52] officer for the upcoming election for the regional district electoral areas, [16:57] as well as the school district uh trustee election. [17:01] Next slide, please. So I'll just share a little bit of [17:05] information about the regional district. So we were formed in 1966 by the [17:09] province of BC. We're governed by the Local Government Act and the Community [17:14] Charter, and we provide services to our 13 member jurisdictions jurisdictions as [17:19] shown on the screen. We have six electoral areas, three municipalities, [17:23] and four treaty nations. Next slide, please. [17:28] So, the composition of the regional board is made up of 14 directors. [17:32] So, the six electoral areas are elected. So, one director for each electoral [17:37] area. And uh there are four directors from [17:40] municipalities. So, the district of Ucluelet and Ucluelet and Tofino each [17:44] have one director on our board, and the city of Port Alberni because they have a [17:47] larger population, they have two directors on our board. [17:51] And each treaty First Nation has four or each treaty nation has one director on [17:56] our board. And the municipalities and treaty [17:59] nations are all appointed by their councils. [18:03] Next slide. [18:06] So, the uh school board is governed by the School Act, and the school district [18:11] has two uh geographic areas. So, the Alberni Valley and Bamfield is the first [18:16] area, and they elect six trustees in that area. [18:20] And then the West Coast, which includes the district of Ucluelet, Tofino, and [18:23] the Long Beach electoral area, they elect one trustee [18:27] for a total of seven trustees making up the school board. [18:31] Next slide. Um this map just shows the six electoral [18:35] areas as well as the treaty First Nation lands in the regional district. [18:42] So, the time commitment for the regional district directors [18:46] is also significant. Um we have two board meetings per month, which are [18:50] scheduled. Uh we hold our board meetings on Wednesday afternoons. [18:55] We have uh committee of the whole meetings are um quarterly, as well as [19:00] West Coast committee meetings and electoral area director meetings are [19:03] also on a quarterly basis. There are are other committee [19:06] appointment responsibilities. Um in addition, there's always public [19:11] events, uh invitations to community events, annual conference, and public [19:15] hearings that require to be facilitated. All of our meetings are held in a hybrid [19:20] format. So, we have our meetings in Port Alberni and directors are also able to [19:25] attend via Zoom. [19:29] Next slide. Yeah, the school district time commitment. [19:33] So, the monthly meetings include one public board meeting as well as one in [19:37] camera board meeting. There's two standing committees and [19:41] additionally there may be other special board or committee meetings scheduled [19:44] throughout the year. There are monthly school visits that the [19:48] trustees will attend. There are also conference opportunities. [19:52] Some are intended for all trustees and some are for specific trustees. [19:57] And they're all there are other internal external committee appointments in [20:00] addition to public appearances, advocacy work, and invitation to community [20:05] events. [20:09] So, nomination packages for the regional district electoral area directors and [20:14] school district trustees will be available on Tuesday, August 18th. [20:18] They're available Monday through Friday during regular office hours. [20:21] They can be picked up at the regional district office or if you reach out to [20:25] us, we can send one to you electronically. [20:29] As Florence mentioned, the nomination period is September 1st through 11th. We [20:34] encourage potential um [20:38] folks running running in the election to reach out to us, set up an appointment [20:41] so that we can review your nomination packages, ensure that everything is [20:45] filled out correctly, and give you time to adjust if necessary. [20:51] The campaign period September 19th through voting day on October 7th. [20:57] Elections BC sets expense limits as shown on the screen and more information [21:02] can be found by visiting the Elections BC website. [21:09] So for the voting opportunities in the regional district on October 7th, we [21:13] will be here in Ucluelet and Tofino as well as at the ACRD office for advanced [21:18] voting. We have a second advanced voting [21:20] opportunity on October 14th at the regional district office in Port [21:24] Alberni. Um general voting day is October 17th [21:28] and we will have multiple voting locations throughout the regional [21:31] district. Um those have not yet been determined and will be determined after [21:35] the candidate candidates have been declared. [21:38] We also offer mail ballots. So anybody choosing to vote in the regional [21:42] district or school district trustee election can request a mail ballot mail [21:46] ballot by reaching out to our office. [21:50] And next slide, please. Uh so after the election, the inaugural [21:54] board meeting for the regional district is November 12th and we will start um [21:59] training in November and continue through December. [22:03] The inaugural school board meeting is November 3rd and November will start [22:09] their uh trustee orientation. And I just really appreciate the [22:15] District of Ucluelet staff for giving us time to speak tonight, but I will invite [22:18] Paula Mason up from the school district to um to speak to the next slide. [22:29] » Thank you. I just wanted um to introduce myself quickly. I'm Paula Mason, the [22:33] manager of corporate services for um Pacific Rim School District. Um I'm just [22:38] I would just wanted to note um a couple of things briefly about the opportunity [22:42] to run for school trustee in the upcoming election. [22:46] Um school trustees play an important role in public education. [22:51] As members of the Board of Education, they help to set the strategic direction [22:55] of the school district uh and to make decisions that support the success and [22:59] well-being of all the students. Uh you don't need to be an educator to [23:04] uh, run for trustee. Uh, boards benefit from people with all [23:08] different backgrounds, experiences, and perspectives, and most importantly, a [23:12] genuine interest in their community and in public education. [23:17] Excuse me, I left my glasses in the car last minute, so I've zoomed in on my [23:21] notes [laughter] here. [23:28] If you're even thinking about running uh, um, to be a school trustee, I would [23:31] encourage everybody to uh, to seek more information about it. Um, we've prepared [23:37] a candidate information guide, which is a little bit more specific to um, the [23:41] school district as an organization, um, and to what's involved in the role. Um, [23:45] we do have a a different um, legislation. Uh, we're governed by the [23:49] School Act as um, Heather mentioned. [23:53] Um, and uh, she also reviewed um, what the time commitments are. The candidate [23:58] information guide kind of goes into a little bit more depth about the [24:00] organization and what can be expected. Um, it is on our website, um, and if you [24:06] uh, I do have some paper copies here with me, as well as the QR code on [24:11] screen. Uh, feel free to um, [24:15] take a uh, shot of that, and it'll bring you right to the link on our website. [24:20] Um, if you have any questions, um, we'll be here for a few minutes after. [24:24] I'm happy to answer. Um, and other than that, thank you for [24:28] considering the opportunity to serve the students and our future community. [24:33] Thanks for the time. >> Thank you, Paula. [24:35] I'm just going to add a few um, more pieces of information regarding the [24:40] nomination packages. So, the the nomination packages um, will [24:44] be available for download on the district website, or for pick up at the [24:48] district office as of Thank you, Daria. Um, as of tomorrow morning. And we also [24:53] have a few hard copies in the back there. You're more than welcome to grab [24:57] one. So, candidates may submit their nomination documents to the chief [25:00] election officer in person, by mail, or electronically, so long as the documents [25:06] are received by the end of the nomination period, which is 4:00 p.m. on [25:09] September 11th. So, between September 1st 9:00 a.m. September 11th 4:00 p.m. [25:13] Candidates are no longer required to deliver deliver the originals of [25:17] nomination documents submitted by fax or email. So, that's new in the legislation [25:20] as of 2025. So, please note if submitting the nomination package by [25:25] email, candidates must make the required solemn declaration before a commissioner [25:29] for taking affidavits for BC, so either a lawyer or a notary. [25:34] Adam and myself are also commissioners for taking affidavits in BC as corporate [25:38] officers. So, you're more than welcome to book an appointment with either of us [25:42] during the the nomination period so we can take care of solemn declaration and [25:45] sign it. Um, it's also [25:49] important to note that candidate personal information such as personal uh [25:53] telephone numbers, residential addresses will be redacted [25:57] um because some portions of the nomination package will be made [26:00] available for public inspection on the website and um in person. [26:05] And um as per the district election and assent [26:10] voting bylaw, the minimum number of qualified nominators required to make a [26:15] nomination for office is two. And so, that's uh [26:21] Um and yeah, to nominate a candidate for local office, a nominate a nominator [26:25] must be 18 years of age or older or older, pardon me, be a Canadian citizen, [26:30] have been a resident of BC for at least 6 months, be a resident in the [26:33] municipality or electoral area for which the nomination is being made, or in the [26:38] case of a non-property resident elector um owning [26:44] real estate in the municipality. And thank you. Adam, did you want to add [26:50] anything? >> Yeah, so minimum is two nominator, but [26:54] we do recommend you get a couple more because we do [26:58] want to make sure the nominator actually is eligible, right? Living within UK. [27:03] And another is appointment because if you feel you make appointment, we can go [27:08] through all the papers. If you need a missing anything, we can do it the right [27:11] away rather than wait to the deadline. Thanks. [27:18] » Any questions? Yes. [27:23] Yes. [27:34] » You want Yeah, no, we are not allowed. Yeah, district municipality, we all a [27:39] neutral party. We uh [27:42] uh organize the election meeting, but we cannot do a all candidate forum because [27:47] all candidate forum usually is done by a third party like a chamber of commerce [27:52] or some other organization, right? Uh there is a [27:56] like a legal implications because municipality [28:00] cannot show favor toward any candidate. So, if we are the one organize all [28:05] candidate forum, some people may attend, some people may not attend. That will be [28:10] perceived some sort of a sponsorship, advertising, [28:14] uh you know, so we we do not host uh not only us. Like I'm not aware of any [28:20] municipality in BC they host all candidate forum. [28:29] Oh, that'll be good. That'll good to know. Yeah. [28:35] That'll be good. [28:43] » Any other questions? [28:47] Okay, well, thank you very much for attending today's session. We appreciate [28:51] it and um >> The slides and the recording will be [28:55] available on the website. >> Yeah. [28:58] Yeah. >> Thanks for attending. Thank you.