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e

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why she wave hard
ladies and gentlemen on Tuesday February

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18 2025 at 7 o'clock I call this meeting
to order we please have a roll call

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Nancy here
here

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excused
here

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here here here please rise for the
pledge of

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allegiance iers to the flag of the
United States America to the for it

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stands one nation God
indivisible andice for all way

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better at this time we do have a quick
edit to make to the agenda um Council

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we're going to be looking to add a 5.2
item for 2024

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2025 is it 2024 2025 update 2024 thank
you uh path Pro path reporting I'm

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looking to add a 5.2 is there any
questions on the agenda as it currently

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stands okay we're looking for a motion
to approve the agenda with that

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addition of
5.2 Mr Mayor I make the motion to

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approve the agenda um with the stated
change okay can I a second motion please

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I'll second it all in favor I all
opposed thank you the eyes habit moving

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on now to the city manager report
uh Dave you have paid

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invoices any questions yeah you have the
excuse me you have the report of each of

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the items there from you not sure if we
don't have anything necessarily to

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highlight so don't know if you had any
specific questions about any specific

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item Council any questions or concerns
on the current ones okay go ahead um all

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right JN you're on

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up good evening thank you for having me
um I feel like like I'm ending my night

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on a good note I started with County
Commissioners don't tell

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them I feel like um I do this every
couple quarters just do the rounds so

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there's been lots of presentations um
this is the 2024 annual report from

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stepping stones and I just want to point
out some of the highlevel items so the

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first page or page 2 2024 highlights
January purchased the shuttles April

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moved on site June opened the individual
shelter units and navigation Center uh

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August we had representative Marsh and
some other officials that came in toured

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and we had our first annual fundraiser
in September uh October the solar panel

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project was um started with installation
I did sign another contract today on

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that so hopefully the switch will go on
soon um and then in November we received

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word that we did get funding for the
outdoor cooking space and to finish uh

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the sprinkling in the navigation Center
so we can put the stove in there and

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then in December celebrated our second
consecutive year of or second year of

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consecutive nights
stays and then um wanted to also point

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out the so page six was the page I had
the most trouble with was how do we

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define success and I have people ask me
how many people have graduated the

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program how many successes do you have
and it's really hard to give numbers

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because every situation is so unique so
we have had successes and hopefully by

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giving some of the stories that does
show what we're working on and just how

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individual our cases
are uh and um I'm trying to do a better

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job of sharing our impact stories as
well so when I go around and talk like I

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was at Rotary last week and actually
shared the impact video that we made for

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our Gala and just being able to share
that we've had families come through and

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are now permanently housed and keep in
touch and those are those are what we're

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working for day in and day out um and so
I just want to make sure that we are we

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are showing that and sharing that
information and then I wanted to look at

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page 10 our next steps and what we're
working on this year so as I stated we

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did get funding uh I'm really
appreciative of dakot Consulting and all

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of the work that they're doing to make
sure everything's ready for the

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contractors once we get to that step uh
we continue to work on growing our

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Partnerships Financial sustainability
volunteers uh I continue to do Outreach

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and educate community visit churches
different organizations I was at s

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Optimist in Hermiston this evening so
again just getting out there and letting

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the community know what we're doing and
how they can can help and be a part of

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it so if you have any questions or Dave
if there's something I didn't touch

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on I don't have anything nope okay I was
wondering do you have any uh any

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anecdotal information about how the
other um transitional housing pilot

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projects across the state are
doing I could probably answer that a

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little bit better uh Bruce the
um so there were like I said there were

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eight that received the the funding um
two of those Pilots uh have do not exist

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today so six uh after they went through
their two-year process um not really

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sure exactly on all the reasoning behind
why the two weren't there one of them um

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combined I guess with sort of a nearby
Regional a different Regional solution

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and the other just they couldn't uh make
it work I guess so six of them are

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moving forward um our we were only one
of three out of the eight that created

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this transitional housing element others
were uh our sleep center Services only

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sort of that emergency one night only
Sheltering um they're continuing on uh

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as well and um so yeah it's been overall
it's been pretty successful our program

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with the excuse me set up this way with
transitional housing has been pretty

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unique and um one that uh Jin's made
presentations and and so have I both in

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eastern Oregon and on the west side as
well seems to be a model that um many

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municipalities throughout the state are
interested in following yeah so I just a

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side note I mean I I thought it was
really interesting so I I participated

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in that act leadership and training um
Pro you know program a year ago and had

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uh you know 15 minutes to sit down at a
large table discussion with the governor

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and I just decided I mean she you know
showed up out of you know she didn't

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have to be there but she didn't you know
a stuff was really not her cup of tea

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but I took the opportunity to you know
switch to pitch a little bit and I you

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know thanked her for you know the office
supporting the transitional housing and

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she immediately became interested in the
discussion so I I can tell you the

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governor's office is very interested in
following up on all these programs yeah

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I'll say that I mean we have our our
path meeting later this week our

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advisory uh meeting or is it next week
no this week this week There's

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um but holiday on Monday just kind of
messes with your schedule a lot so um

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right now for and we'll bring this as we
move forward in budget but we don't have

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identified funding for this facility at
all uh for next fiscal year and so uh

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when we went and visited at the loc day
at the capital this was on our list of

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priorities it's on loc's list of
priorities to continue to fund housing

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and homelessness programs and it's in
the governor's uh proposed budget to the

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legislature and so we anticipate that
we'll be be able to receive uh State

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funding uh was talking with mayor very
briefly before this some of this is a

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little bit of a qu I'll say a small if
not larger question mark because Federal

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funding programs right now are uh shut
off then back on and then shut off again

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so there's a lot of uncertainty at the
federal level which a lot of the state

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funding are State pass through funds
that are coming from um those dollars

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and so we're working continuing to work
through all of that one thing that uh

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Jess's been quite modest about is on
this page when it talks about their

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fundraising in Gala they've been very
for an

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organization um uh that's been working
with path here for a couple years they

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they've been highly successful in their
ability to to get folks to donate and

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the community's just been overwhelmingly
supportive and uh just very generous

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with with their financial donations not
only their time as well but they done

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very well with financial
donation and so we're still doing the

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trifecta or whatever it is Hermiston and
us and yilla County are still funding it

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yeah so it's um us yilla County and
Hermiston I would say are the primary

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Partners Ekko and Stanfield are also
included in that IGA and then um uh Iran

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and Borman are uh they have separate
intergovernmental agreements U non

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voting members U but have the facility
is available for their use as well

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they're like the bronze sponsor yeah
right and the silver and then the gold I

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get it

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Council any further questions oh sorry
thank you phenomenal work thank you very

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00:10:35,760 --> 00:10:41,480
much any other further questions
Council thank you for your time

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appreciate thank
you this time we have public

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comment this evening we have Mr David
Wickstrom

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and then real quick just I always forget
to read this

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script public comment section allows
community members to share their

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00:11:09,920 --> 00:11:16,839
opinions raise concerns and provide
information directed to the city council

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comments should be addressed City
related issues and must pertain to items

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not scheduled for public hearing on the
same uh evening's agenda if you wish to

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00:11:25,120 --> 00:11:32,839
speak please complete the signup form uh
included including the topic you wish to

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00:11:30,839 --> 00:11:36,720
address please Begin by stating your
name and address when call the podium

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speakers be speakers will be allotted 5
minutes unless otherwise directed please

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note comments criticizing City programs
and operations are permitted during the

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segment however criticisms of individual
city employees is not allowed during the

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public comment period concerns regarding
city employees should be submitted in

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writing to the city's human resource off
or sorry human resource manager for

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proper review thank you for your
cooperation

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Mr W good evening city council and mayy
I thank you for having me uh and thank

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you guys for your service and I mean
that uh you guys have a big job uh I

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have uh
had about every weekend about six High

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School sophomores come over to my house
and have a game night and it seems to be

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a an opinion of the middle school kids
and the high high school kids that we

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need a crosswalk uh there between that
crosses Highway 30 at jxa over to the

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Harvest Food Store they they they
Traverse that every day at school

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there's a bunch of them there it's not
highlighted the crosswalks uh that

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aren't highlighted uh are kind of an
enigma for the drivers you you you don't

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seem to notice a crosswalk unless
there's a line across of course we're

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coming out of a period where where uh
you matilla had a crosswalk at every

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intersection two of them and uh uh you
know old teacher caveat is that if

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everything's highlighted nothing's
highlighted but uh uh you know they

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think and I think we need a crosswalk
there painted at least and even better

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one like the one at Switzer and 7:30
with a with a with a painted sidewalk

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and a sign or even better yet uh the one
that's got the got the flashing light uh

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so
uh that's that issue uh uh why you got

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your paint out to paint the
sidewalk uh uh it's also kind of been a

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habit for the city to go around and
paint white circles around the chuck

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holes and the potholes uh uh I know the
one on my street they had to come around

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and paint the white circle around it
every couple of years because they get

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wore off from you driving over the
potholes and the Chug holes well at uh

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at uh McNary between uh McNary between
wamit Street and um matilla Street there

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is a lot of chuck holes all with white
circles around them in the past the

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white circles are about worn off so I
kind of think we either need to paint

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new white circles around them so they're
more identifiable when you drive over

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them or uh maybe like they did on my
street finally come along with some uh

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tarmac and film uh of course that
section Street there is so bad that it

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begs for just a a redo right there a lot
of traffic there with that new uh

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apartment complex and uh that's about
all I have thank you very much for your

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attention I did say Dave Wickstrom 500
mil Monroe Street if I if I didn't I

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apologize thank you

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sir next we have Josiah Baron

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Josiah Baron youa Chamber of Commerce
100 Klein

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Avenue thank you good evening Council
first I just wanted to start off with

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welcoming one of our new members just
just today a

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small home

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base let me start that over open open
Delights is a local bakery in Heron and

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whether you want
cookies or whoopy pie you know those

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cookies with the cream in the middle and
all types of savory

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oret you can satisfy your sweet and
check out the Sabrina's contact

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information at our website on our member
directory at umor chamber.org also

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another little plug for the human
businesses if you didn't know about

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Eastern Oregon go reader SP award I made
a list of all the um businesses that got

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nominated during the nomination period
right now there's

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voting and people can go on there and
vote I said go on there and vote support

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your you business is that you like and
it's the winners will for each best

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category will be included in the Eastern
Oregon go March

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00:16:27,160 --> 00:16:35,800
publication a reminder that covers
majority of Eastern Oregon 5 town so

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that would be some good presentation for
youa showing what great businesses that

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we have and all the great growth that
Council

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and staff has been doing with a great
local business down Ral program and

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other things going on and then right
here with our um distinguishes in award

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banquet coming up I've went around to
several of the businesses and then we

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also have it on our social media on our
website and others you can send in your

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00:17:04,120 --> 00:17:12,799
nominations for the business of the year
and citizen of the year that the awards

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will be presented at the distinguished
citizens award banquet coming up in May

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so save that date May
16th Friday and this year we'll also

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honor that once again have the school
district presenting their bridge builder

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Awards and the police department and the
fire district are joining us this year

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well so it's going to be a whole
Community award time but make sure send

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in those nomination for business of year
or citizen

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00:17:41,039 --> 00:17:50,520
year and if you don't want
to do the digital form all these signs

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00:17:47,520 --> 00:17:57,159
around town have the nice fancy digital
form but we also have paper forms and

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you can also if you don't want to go to
the chamber office there's also paper

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forms and fancy drop off at too as well
so if you're going in there making any

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deposit

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here and also wanted to mention if you
had heard about it the Eastern Oregon

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Workforce board is having their first
employers conference Eastern Oregon

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employer conference April
17 at the penlon convention center so

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this is their inaugural conference
they're going to have several speakers

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covering various
topics specifically for Rural economies

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and Regional labor information and it's
going to be a event that you won't want

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to miss for those employers out there so
if you go to the Eastern Oregon

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00:18:48,200 --> 00:18:56,240
Workforce board so eb.org they've got
their whole agenda there for the program

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and you can buy tickets for that
conference coming up in April

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00:18:58,960 --> 00:19:06,240
last thing I wanted to mention real
quick was if you're not already

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00:19:02,000 --> 00:19:10,520
subscribed to the in chamber
newsletter there's a lot of things I

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00:19:08,480 --> 00:19:16,039
just try to get put in here about things
going on we have always been working

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with the city
with or or

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Jena on our business Spotlight that's
been a great partnership they're hosting

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a business spot in the great City View
so and all kinds of

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information and I've now took the queue
from yes

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to the chamber newsletters are also
available now on the chamber website as

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well so if you didn't get it when it got
first sent out you can see

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the issues starting from this year
January and February posted up on there

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but thank you very much thanks

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okay at this time we're going to move on
to the consent agenda is there any

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question on the February 4th 2024
minutes or sorry 2025 minutes

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Council getting some head shakes okay
we're looking for a motion of this

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time I would make a motion to approve
minute for February 4th 2024 thank you

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for your motion can we get a second to
the motion please I'll second it thank

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you all in favor I I all
opposed all right the guys have it move

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mov on to new business item 8.1
resolution number uh 20

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2025 uh this is a resolution adopting
the administrative policy and procedures

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for a Public lerts Communication
plan this is Dave

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rancy or
Yia uh we'll

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have take the leave here
okayed this to you guys multiple times

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now we got feedback at the working place
on February 1st uh this is our final

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draft that we took all your
recommendations and everything you would

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needed from us and put it on um a policy
for you to Ure that you guys know we are

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taking this seriously we are in week
three of implementation already for the

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new system so we're hoping to have that
up here within about four

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weeks phenomenal and thanks for all you
guys' hard work I know this is

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definitely a good learning experience
and I'm looking forward to seeing this

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implemented and and seeing some good
change out of this council is there any

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other questions or anything pressing
want to talk about okay looking for a

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00:21:30,320 --> 00:21:37,480
motion at this time to approve 8.1 Mr
May I'd like to make a motion we approve

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00:21:34,679 --> 00:21:42,320
new business item 8.1 resolution number
20-20 25 thank you for your motion can

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00:21:40,440 --> 00:21:48,200
we get a second to the motion please
I'll second thank you all in favor I I

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all opposed you guys have it moving on
to uh

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8.2 resolution 21 2025 resolution
approving the second uh Amendment

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agreement for a long-term rural
Enterprise Zone tax abatement with

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Amazon data centers um Inc PDX
260 I I I some questions on this one I

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don't know if um we have um excuse me we
have representatives from Amazon here as

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well tonight if um you wanted to help
answer questions or I know you also were

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interested in giving a little check-in
as well so happy to co co- answer

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however you need yeah so uh my question
is like what what actually changes in

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this second Amendment and then how does
this impact the city and then in turn

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how does this impact the other taxing
districts moving forward yeah I mean I

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can answer that if you wanted to talk
about what you have on on the amendment

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why don't you go

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ahead and I can answer the other ones on
the impacts but if you want to talk

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about the specific goal of the
amendment hi there Shea Sharman with the

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economic development team um so this
amendment effectively use the microphone

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will be short there there you go thank
you uh this amendment takes us back to

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the original terms uh negotiated in the
original eles agreement that was

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executed October of
2022 um we had amended the performance

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criteria for that agreement in um I
think it was early

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00:23:18,200 --> 00:23:25,520
2023 um we did have a site build plan
change at this property um there's a

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pretty significant slope on the campus
and uh through all all of our

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engineering efforts realized that we're
not able to build out the full full four

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buildings as originally expected and so
we do have to pull the the build plan

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into two buildings at this campus
because of the slope and you want to

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speak to so it's a decrease in size of
Campus or is it a decrease in it's a

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decrease in footprint okay yeah yeah so
they still meet all the state

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requirements for uh job creation and uh
wage requirements of those positions uh

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but the way those contracts are set up
is uh their pay payments are based upon

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$5 per square foot of all uh facilities
that are constructed out there and and

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as they mentioned that big uh so this is
going to change from four buildings down

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to two um but that's not necessarily
what the contract is they had at any

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time they can change site plans or
things like that as long as they met

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those uh requirements for uh job
creation uh and and wages that are there

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um so the impacts that'll come uh from
this facility not So Much from the

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amendment that we're looking at here
today is going to be that change of of

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size of footprint that's there in the
building um this focuses back like as

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they mentioned to the original uh
agreement prior to Amendment one which

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because so the the ORS allows you to um
there's essentially two Paths of options

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that you can choose for uh to meet the
criteria for the abatement and so this

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gets us again back to that 130% and uh I
think it's a minimum of 25 job creation

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that's there so they still meet those
criteria okay so in other words this

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00:25:02,520 --> 00:25:10,399
just cuts it in half it cuts the
footprint in half the footprint in half

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00:25:07,840 --> 00:25:14,120
right okay yeah and we don't have a site
uh we don't have building plans that

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they've turned in yet I'm not sure if if
you have a different plan for if each

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individual building within the campus is
bigger or small or anything like that

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based upon what you already have but um
yeah they just don't have the ability

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00:25:25,720 --> 00:25:30,919
with the topography to be able to build
out all four

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and then go ahead I'm sorry go ahead
okay so then the second question was how

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does this how does this impact our our
future tax doll like how is this

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impacting us salware yeah so it'll the
impact will be uh from the two buildings

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not being uh constructed the

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um uh as far as the Enterprise Zone goes
and the abatements that's going to look

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uh very similar uh because um except for
those those annual payments again are

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based on $5 per square foot so
uh generally speaking uh a full campus a

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full buildout is approximately a million
square F feet um a little less than and

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so this one would be somewhere in the
ballpark of half a million square feet

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00:26:09,760 --> 00:26:17,000
give or take um and so their annual uh
payment that they in new of taxes

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they're pilt uh will will be adjusted
according to that um all the other

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00:26:20,440 --> 00:26:25,720
additional payment criteria the Student
Success fee the public safety fee

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00:26:23,640 --> 00:26:29,159
there's no changes associated with those
uh those are those are different items

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that are in those contract s this has to
do with that uh that what they call the

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00:26:31,000 --> 00:26:36,799
additional payment in the in the
contract okay Council any further

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00:26:35,640 --> 00:26:40,440
questions at this time Darren I know you
had one sorry um no that's what I was

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00:26:38,520 --> 00:26:44,520
gonna ask how is it going to impact
those uh taxing districts but it sounds

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00:26:42,520 --> 00:26:48,320
like it's really not going to change too
much it's just the size of the building

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00:26:46,559 --> 00:26:53,120
well I mean I'll be I'll be clear
looking both during the um during the

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00:26:50,799 --> 00:26:59,240
abatement program 15 years and then
afterward when it's on ADV valorum um it

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00:26:55,799 --> 00:27:04,279
will cut uh the total tax contribution
by about half but um but they like I

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00:27:02,520 --> 00:27:07,799
said they still meet all the criteria of
the state program that's there and as

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the land owner property owner service
owner they certainly have the yeah my my

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00:27:10,080 --> 00:27:16,120
only my only question is that the Matrix
stays the same it's just smaller no

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00:27:14,360 --> 00:27:20,679
change to the Met to that matrix it's
just going back to pointing to that ORS

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00:27:17,720 --> 00:27:24,720
that talks about 130% uh median income
and 25 job creation and does this impact

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00:27:23,000 --> 00:27:28,840
timeline at all or is this similar
timeline just with a reduction yeah the

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00:27:26,720 --> 00:27:33,640
timeline hasn't shifted um based on this
alone it's just we're reducing the

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00:27:30,320 --> 00:27:37,360
footprint right okay it should go faster
right yeah right if only that were the

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00:27:36,279 --> 00:27:41,440
way
work okay I'm not sure if you had

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00:27:39,679 --> 00:27:43,840
anything else we invited him here just
in case you had any other General

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00:27:42,720 --> 00:27:48,200
updates that you wanted to take
advantage of uh at the moment while we

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00:27:45,960 --> 00:27:48,200
were

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00:27:54,640 --> 00:27:59,679
here need you on the microphone Kaylee

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00:28:02,519 --> 00:28:09,120
I'm out of practice as you can tell um
but what I would share with you is um

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00:28:07,399 --> 00:28:13,960
during the last presentation we did
change our uh Community grant program to

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00:28:12,039 --> 00:28:18,360
two cycles per year so two application
Cycles so just Clos this the end of this

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00:28:16,840 --> 00:28:22,360
last week so we'll be getting together
soon to review the applications

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00:28:20,159 --> 00:28:26,960
hopefully quite a few from you matella
um and be notifying the awardees and so

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00:28:25,200 --> 00:28:30,640
that's kind of the latest update so more
to come on that front but really

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00:28:28,559 --> 00:28:36,440
appreciate the time today thank you
thank any other further questions from

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00:28:33,880 --> 00:28:38,799
Council okay um if and there's no
further questions we are looking for a

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00:28:37,760 --> 00:28:44,360
motion at this
time Mr Mayor I make a motion to approve

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00:28:41,559 --> 00:28:48,039
resolution number
21-22 thank you for your motion can we

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00:28:46,240 --> 00:28:53,679
get a second motion please I'll second
the motion all in favor I I all

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00:28:51,720 --> 00:28:55,880
opposed okay thank you so much for
presenting this evening we appreciate

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00:28:54,919 --> 00:29:02,919
your
time moving on to 8.3 resolution number

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22 2025 resolution of the city mtil
council uh calling a city measure uh

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00:29:06,720 --> 00:29:15,799
election to submit to the electors of
the city uh the question of Contracting

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00:29:12,559 --> 00:29:18,559
a general obligation Bond inbet never
even seen that word before that's a new

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00:29:17,120 --> 00:29:25,600
one
indebtedness in one or more um Series in

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00:29:23,200 --> 00:29:31,080
an aggregate principal amount not to
exceed 19 million

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00:29:28,600 --> 00:29:34,279
800,000 to finance the cost of a Capital
Construction and Capital Improvements

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00:29:32,440 --> 00:29:39,279
declaring intent to
reimburse uh

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00:29:36,200 --> 00:29:44,679
expenditures designed or designated and
and authorized representative in

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00:29:42,000 --> 00:29:49,480
delegating responsibilities and related
matters Melissa is that your mouthful

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00:29:46,760 --> 00:29:56,399
that's that's a lot that's a mouthful
that's a tough bad that was there

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00:29:53,000 --> 00:30:00,799
indebtedness that is I need to Google
that all right under I'll do a quick

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00:29:59,200 --> 00:30:05,840
introduction on this item and then
Melissa will uh go into the slide deck

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00:30:03,519 --> 00:30:10,240
presentation and we do have our bond
Council uh joining us uh on Zoom as well

348
00:30:08,399 --> 00:30:14,600
in case you had specific questions for
them um just a couple things that you'll

349
00:30:13,080 --> 00:30:19,360
see in the presentation here that looked
a little bit different than what you've

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00:30:16,000 --> 00:30:23,760
uh seen prior to um one is I'll just is
the 19.8 million uh when we presented

351
00:30:22,440 --> 00:30:26,880
this before we' were always presenting
worst case scenarios and so now that

352
00:30:25,679 --> 00:30:30,120
you've given us direction to bring
forward uh this item

353
00:30:28,480 --> 00:30:33,200
as a resolution to you we've updated
that as we've looked at Dollar spent

354
00:30:31,519 --> 00:30:39,279
today and so on you'll hear a little bit
more of that here in just a moment um um

355
00:30:36,279 --> 00:30:43,039
that and then excuse me we also are
going to take some time to to go over

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00:30:41,519 --> 00:30:46,559
just uh there were some questions last
time as to kind of the history as to how

357
00:30:44,640 --> 00:30:50,640
did we get here and so we'll talk about
that we've done um we did we have done A

358
00:30:48,399 --> 00:30:54,640
needs assessment and needs analysis uh
through this process that was presented

359
00:30:52,000 --> 00:30:58,440
the council about a year ago we have had
uh community in uh input sessions and so

360
00:30:56,880 --> 00:31:02,399
on and so you'll hear about that as well
so wanted to talk about that and then

361
00:31:00,240 --> 00:31:06,200
what this process would look like today
and and moving forward should Council

362
00:31:04,159 --> 00:31:12,320
choose to uh adopt this resolution so
I'll

363
00:31:07,440 --> 00:31:16,039
have thank you um so put this up on the
screen for me as well um as they

364
00:31:14,320 --> 00:31:20,559
mentioned we look looked at several
items related to the police department

365
00:31:18,679 --> 00:31:26,159
construction um first thing that we'll
touch on is the cost estimate timeline

366
00:31:23,559 --> 00:31:32,240
so we originally issued our RFP for
design in September 20 22 at that time

367
00:31:29,679 --> 00:31:37,639
we had a Target cost but it was really
just um a gap um and so in the RF we

368
00:31:36,200 --> 00:31:42,960
said we'd like to be able to construct
this for seven and a half million um we

369
00:31:40,519 --> 00:31:46,440
selected McKenzie um who went through
the process of conducting the needs

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00:31:44,600 --> 00:31:50,399
assessment report which was finalized in
March

371
00:31:47,559 --> 00:31:55,919
2024 that report showed a construction
only cost of 16 million but there are

372
00:31:53,519 --> 00:31:58,600
additional um costs that go with the
project so what you have here is the

373
00:31:57,480 --> 00:32:03,039
first
estimate that we got um they had done a

374
00:32:01,519 --> 00:32:07,639
little refining between the needs
assessment and that March 5th council

375
00:32:05,080 --> 00:32:15,919
meeting so the Construction Consultants
and owner cost um there had a range of

376
00:32:11,760 --> 00:32:22,360
20.7 to 25 million which
is on the worst case

377
00:32:18,320 --> 00:32:26,960
scenario um the next slide there we
received two additional cost estimates

378
00:32:24,720 --> 00:32:34,279
as we've gone through this process one
in August of 24 and one in November of

379
00:32:30,440 --> 00:32:39,080
24 um the left one was just a little bit
more refined as they work through design

380
00:32:36,919 --> 00:32:43,440
it actually went down a little to 20
million to

381
00:32:40,679 --> 00:32:50,240
24.2 um but the last component that was
added was dispatch and so that increased

382
00:32:46,559 --> 00:32:56,279
that backup to a range of 211 to
256 um when we're talking about what we

383
00:32:52,840 --> 00:33:01,440
actually need financing for
um oh I guess first before I go on that

384
00:32:59,120 --> 00:33:08,159
I do have some construction comparables
we received comments about why is this

385
00:33:03,880 --> 00:33:13,039
building higher than others um and so I
have yilla PD Milton free waterer Malala

386
00:33:11,559 --> 00:33:18,559
and Canon Beach were some of the
comparables that our Architects were

387
00:33:14,960 --> 00:33:23,720
able to provide us um and they looked at
construction costs and square footage so

388
00:33:21,720 --> 00:33:28,519
a dollar per square foot and then they
also broke out separately site cost and

389
00:33:26,480 --> 00:33:36,440
then escalated for
um comparable construction period so our

390
00:33:32,320 --> 00:33:40,240
site cost um here is really what adds
quite a bit of cost it includes all the

391
00:33:38,240 --> 00:33:47,120
owner furnish items such as Furniture
lockers training equipment AV telephone

392
00:33:44,320 --> 00:33:53,159
security um and in our case we have some
added cost with utility

393
00:33:49,240 --> 00:33:58,240
relocation um we purchased the property
behind the existing Police Department um

394
00:33:56,000 --> 00:34:02,919
so we'll have some demo there and then
as in any project in we have a

395
00:34:00,559 --> 00:34:09,599
substantial cost for monitoring we have
to have a monitor present throughout

396
00:34:05,919 --> 00:34:16,040
construction um out of the out of the
site cost um you'll see that ours it

397
00:34:13,079 --> 00:34:21,440
looks higher but we do have dispatch in
there and 1.4 million is the equipment

398
00:34:18,399 --> 00:34:26,720
needed to run a Dispatch
Center and so the final cost that we

399
00:34:23,839 --> 00:34:30,960
used um for the bond Levy was 19.8
million we took

400
00:34:28,599 --> 00:34:35,760
um expenses out that will have already
been paid for prior to construction the

401
00:34:33,399 --> 00:34:41,359
bulk of that being the design Anda
position numbers um and so that got us

402
00:34:39,040 --> 00:34:41,359
to the

403
00:34:41,520 --> 00:34:51,480
19.8 um the next slide I just show some
updates on our time frame as far as um

404
00:34:47,599 --> 00:34:56,159
Matt Donahue presenting to council um we
did ask him to update option three which

405
00:34:54,440 --> 00:35:01,960
is what you guys have guided us to
pursue using the new cost of 19.8

406
00:34:59,800 --> 00:35:07,079
million instead of that original
24.2 and it reduced it down to a levy

407
00:35:04,640 --> 00:35:07,079
rate of

408
00:35:12,480 --> 00:35:23,400
27 and then finally as I told you last
time our next was going

409
00:35:18,280 --> 00:35:27,920
toly B Council um on board so the day
after the last council meeting we

410
00:35:25,200 --> 00:35:32,119
solicited Bond Council proposals and
that were due on February 11th we

411
00:35:30,440 --> 00:35:37,320
received three highly qualified
proposals um

412
00:35:34,760 --> 00:35:43,400
and they were all very qualified we went
with the lowest proposal Ty and that was

413
00:35:40,800 --> 00:35:50,079
um with oric we previously have worked
with or they uh assisted us with the

414
00:35:47,119 --> 00:35:53,480
financing Pur and also served as
Underwriters for

415
00:35:56,640 --> 00:36:04,920
the and then the last slide that I have
here for you is just other Consultants

416
00:36:02,599 --> 00:36:10,880
um so underw writing we have selected
meso that was Matt you who presented the

417
00:36:07,560 --> 00:36:15,040
bond financing options to you um and
then we also have a couple Consultants

418
00:36:13,440 --> 00:36:20,440
that we still need to engage with so
prior to the bond uh measure we'll bring

419
00:36:18,359 --> 00:36:25,720
on a public relations consultant looking
at the waha group that's going to be

420
00:36:22,480 --> 00:36:30,319
about 30,000 but the other two we do not
need to hire until after the May

421
00:36:28,560 --> 00:36:37,079
election which would be a municipal
advisor and the credit rating

422
00:36:32,680 --> 00:36:42,160
agen um for everything but the public
relations consultant all of those fees

423
00:36:39,880 --> 00:36:46,920
are contingent on the bond sale going
through and so their payments are

424
00:36:44,079 --> 00:36:53,480
deducted at the
end um we do have um Bond Council on

425
00:36:51,440 --> 00:36:58,200
with us tonight they helped us and we
greatly appreciate how quick they were

426
00:36:55,680 --> 00:37:01,880
um we had like a one day trip to get
this resolution prepared for you guys

427
00:36:59,839 --> 00:37:05,079
and they were fantastic so we have the
resolution if you have any

428
00:37:06,040 --> 00:37:14,319
questions Council any questions at this
time no I'm I'm glad that you came down

429
00:37:12,760 --> 00:37:21,040
that's going to be more palatable I
think I think it's a better kind of see

430
00:37:17,240 --> 00:37:28,079
how it goes um I'm encouraged about the
27 cents that's that's

431
00:37:24,079 --> 00:37:28,079
substantial so

432
00:37:29,000 --> 00:37:34,839
okay any other questions or comments I
really have I don't have any okay it's

433
00:37:33,680 --> 00:37:39,760
been a conversation we've been having
for a while so it was just great to see

434
00:37:37,040 --> 00:37:47,240
yeah essentially the pretty presentation
was very nice to read anybody wants to

435
00:37:43,160 --> 00:37:52,839
remember what it's gonna look like that
yeah okay this time we are looking for a

436
00:37:50,800 --> 00:37:57,920
motion Mr Mayor I'd like to make a
motion we approve new business item 8.3

437
00:37:55,200 --> 00:38:03,000
resolution number 22-20
D or 2025 excuse me thank you can we get

438
00:38:00,599 --> 00:38:10,560
a second motion please I will second the
motion all in favor I all opposed okay

439
00:38:07,560 --> 00:38:15,240
motion carries the eyes have it um at
this next Point here we have 8.4 budget

440
00:38:13,040 --> 00:38:17,800
committee appointments um I want to say
thank you so much for staff for being

441
00:38:16,240 --> 00:38:21,280
with me on this this took a
little bit longer than I was

442
00:38:18,960 --> 00:38:26,160
anticipating
um bad answering their phones um so the

443
00:38:24,000 --> 00:38:30,079
people that I have selected for the um
budget committee this time I want to

444
00:38:27,760 --> 00:38:35,960
confirm Melissa we do have three
openings okay thank you um the people

445
00:38:33,119 --> 00:38:42,880
that I've selected is Andrea Barrera uh
Denise Pratt and Delino ororo from that

446
00:38:40,400 --> 00:38:45,760
list those are the three that I have
this time we're looking for a motion or

447
00:38:44,200 --> 00:38:50,720
any other
comments I like it okay can I get a

448
00:38:48,440 --> 00:38:50,720
motion

449
00:38:51,119 --> 00:39:00,000
please uh Mr Mayor I I make a motion we
support your selections as presented

450
00:38:57,480 --> 00:39:06,119
thank you can we a second the motion
please ahead giving that one to Ashley

451
00:39:02,599 --> 00:39:09,839
all right all in favor I all opposed you
guys have it okay

452
00:39:08,280 --> 00:39:14,599
congratulations thanks for being here
this evening Mrs

453
00:39:11,119 --> 00:39:18,000
brat okay moving on to our second public
comment section chief do you have anyone

454
00:39:15,839 --> 00:39:25,240
on the list NOP moving on thank you
appreciate it okay we've got discussion

455
00:39:20,000 --> 00:39:30,079
item 10.1 employee handbook update
discussion is oh

456
00:39:28,160 --> 00:39:36,000
is that
you have a a HR manager uh John Johnny

457
00:39:34,599 --> 00:39:41,280
again will be will lead us through this
discussion

458
00:39:38,280 --> 00:39:45,800
X Starts Here
everybody mayor members of council thank

459
00:39:43,240 --> 00:39:49,800
you so much um that time of year again
um where we come before you to update

460
00:39:47,160 --> 00:39:56,760
some handbook things um most of them are
to um just clarify some language um um

461
00:39:54,319 --> 00:39:59,599
updates to state law recommendations by
the L

462
00:39:58,040 --> 00:40:03,240
um for employee handbooks for
municipalities um briefly go over them

463
00:40:01,920 --> 00:40:08,119
if you have any questions please let me
know um starting off on pages 9 and 10

464
00:40:05,960 --> 00:40:12,040
um just updates to um the amenities and
City operation sections just to make

465
00:40:09,839 --> 00:40:16,520
sure that we were incorporating all of
the um great things to um staff has done

466
00:40:15,079 --> 00:40:22,040
in the last
year um also on page 26 on the work week

467
00:40:20,079 --> 00:40:28,560
and operating hours um as the city
continues to grow um there is need to um

468
00:40:26,119 --> 00:40:31,800
offer alternative Works uh week
schedules rather than the you know 85s

469
00:40:31,079 --> 00:40:36,480
or
410s um and so this updated language

470
00:40:34,920 --> 00:40:41,720
allows us to to be a little bit more
flexible with staff um specifically um

471
00:40:39,359 --> 00:40:47,200
it includes a 980s schedule if you're
familiar with that um which just allows

472
00:40:44,000 --> 00:40:50,560
us to um update the beginning and end of
the work week um to allow us like I said

473
00:40:49,359 --> 00:40:56,280
a little bit more flexibility to get
staff those 40 hours um in between a two

474
00:40:53,000 --> 00:41:01,040
week period still be compliant with fsla
um la

475
00:40:58,720 --> 00:41:05,960
um on page 37 just updated some language
to the attendance and punctuality um

476
00:41:03,480 --> 00:41:10,200
policy I'm just clarifying that lead
balances are the employees

477
00:41:07,800 --> 00:41:14,720
responsibility um I do my best to update
employees with their lead balances on

478
00:41:12,440 --> 00:41:18,800
every pay stub um and also as reminders
as leave expired um but the city wanted

479
00:41:16,760 --> 00:41:24,520
to make it clear that staff know that it
is their responsibility to keep their

480
00:41:20,359 --> 00:41:24,520
lead Banks um under the required

481
00:41:25,079 --> 00:41:34,079
limits um also in that same vein um an
update to our Le vacation leave um um

482
00:41:32,119 --> 00:41:38,560
there was some ambiguity on how often
staff could sell back um vacation hours

483
00:41:36,720 --> 00:41:42,920
to keep them under the limit um and so
we just made sure that that was clear

484
00:41:40,200 --> 00:41:51,480
that it is um only 80 hours uh once
purpose year um as opposed to multiple

485
00:41:46,640 --> 00:41:51,480
80 hour increments so Brandon was that

486
00:41:54,160 --> 00:41:59,920
you we haven't had any issues but we
wanted to uh

487
00:41:57,800 --> 00:42:05,000
stop those before
they

488
00:42:01,599 --> 00:42:09,839
okay um and then updates with um
protected leave both at the federal and

489
00:42:07,040 --> 00:42:13,760
state levels um the State Rec updated
their Oregon Family Leave Act um in

490
00:42:12,200 --> 00:42:20,280
conjunction with the p leave Oregon
program um so we updated our Oregon

491
00:42:17,680 --> 00:42:24,880
Family Leave Act policy to be compliant
with state law um and what you'll also

492
00:42:22,280 --> 00:42:30,280
see is the state does allow employers an
opportunity to um

493
00:42:28,079 --> 00:42:33,280
administer their own pay Oregon programs
um they call them equivalent plans um

494
00:42:32,160 --> 00:42:36,839
we've been running with the state
program for the last about two years or

495
00:42:35,559 --> 00:42:42,599
a year and a half as long as the
programs been

496
00:42:39,240 --> 00:42:46,520
um available it's a really good program
um but the city thinks we can do it

497
00:42:43,839 --> 00:42:51,839
better um and cheaper um currently the
state program costs um the employer and

498
00:42:49,040 --> 00:42:57,960
the employee 1% of their annual wage um
of that 1% uh 60% is paid by the

499
00:42:55,079 --> 00:43:02,240
employee and 40% is paid by the employ
um if we bring it inhouse and allow um a

500
00:43:00,720 --> 00:43:08,000
separate leave bank for paid leave
Oregon qualifying um conditions um the

501
00:43:05,200 --> 00:43:13,240
city can save that 1% um for both City
and staff um so we've we've looked at

502
00:43:10,839 --> 00:43:16,440
other equivalent plan options um from
other municipalities around the state

503
00:43:15,079 --> 00:43:21,160
and we feel that the plan that we have
in our handbook now as presented to you

504
00:43:18,280 --> 00:43:25,119
guys um benefits staff um one they don't
have to wait for the state to approve

505
00:43:22,920 --> 00:43:30,280
paid leave of Oregon um we've had some
recent um employees who have used used

506
00:43:27,359 --> 00:43:34,880
it where the approval process took weeks
and they couldn't go without a paycheck

507
00:43:32,359 --> 00:43:40,440
for weeks um and so we think that this
will help streamline that process quite

508
00:43:36,680 --> 00:43:48,079
a bit page is that on um that is
starting on page

509
00:43:42,400 --> 00:43:52,160
42 like stri 117 thanks us oh yeah sorry
that's might the cleaned out no you're

510
00:43:49,760 --> 00:43:57,760
okay yeah but yeah so you'll see a huge
section of crossed out and then the

511
00:43:54,960 --> 00:44:02,040
added pass that policy
um that's updating the FMLA the ofla and

512
00:44:00,240 --> 00:44:06,440
then with the new paid leave Oregon
equivalent plan for your

513
00:44:10,760 --> 00:44:17,520
[Music]
guys employees leave balance um we don't

514
00:44:15,920 --> 00:44:22,319
have access to how much they have left
and they're allowed to use Intermittent

515
00:44:19,000 --> 00:44:25,400
Leave so it makes tracking perer for us
very difficult and that would eliminate

516
00:44:24,319 --> 00:44:34,040
that as
well3 okay I one pass it okay

517
00:44:30,760 --> 00:44:39,520
awesome a few other U language type
updates um we made sure that our uh

518
00:44:36,800 --> 00:44:43,960
Communications and mobile device policy
um just included um language that

519
00:44:42,440 --> 00:44:50,680
prohibits staff from downloading any
kind of extra apps on any city issued

520
00:44:47,079 --> 00:44:57,079
phones um that way it just cleans up and
we don't get in any kind of trouble by

521
00:44:52,760 --> 00:45:01,680
download appropriate apps um clean up
some language for the bilingual

522
00:44:58,760 --> 00:45:05,680
incentive um to move that which is set
by the wage scale every year um not that

523
00:45:03,960 --> 00:45:09,400
we're proposing anything right now at
least um but just to allow us an

524
00:45:07,520 --> 00:45:14,720
opportunity to if we do decide to change
up or propose at least um a different

525
00:45:12,079 --> 00:45:21,319
bilingual incentive structure um which
just allows us to do it a little bit

526
00:45:17,240 --> 00:45:25,960
easier um also um specifically on advice
of Lo the league of Oregon cities um we

527
00:45:23,839 --> 00:45:34,599
have included on
page I want to say it's 70 65 or 70 um

528
00:45:30,359 --> 00:45:40,079
some language um about um employee
recognition um and what's allowable um

529
00:45:37,880 --> 00:45:44,880
like plaques certificates um Awards
things of that nature um length of

530
00:45:41,760 --> 00:45:49,960
service type things along with um if the
city is um hosting any of our Community

531
00:45:47,880 --> 00:45:56,359
Partners or potential clients or
franchises or anything of that nature um

532
00:45:53,040 --> 00:46:01,000
allowing the city to host a lunch um
which allows staff um particularly our

533
00:45:58,680 --> 00:46:05,599
upper management um with busy schedules
to work through their lunch um and have

534
00:46:03,400 --> 00:46:14,400
City provided
um meal um for them and the um hosted

535
00:46:12,599 --> 00:46:19,599
Partners
um also um just along those same lines

536
00:46:17,839 --> 00:46:23,599
if the city or when the city does other
events such as Landing dayses or rock

537
00:46:21,280 --> 00:46:27,680
the locks um allowing the city or
authorizing the city to purchase um

538
00:46:26,040 --> 00:46:34,119
t-shirts
Council um to identify us better um as

539
00:46:30,760 --> 00:46:37,319
staff working the events um things we've
the past but we want to make sure um on

540
00:46:35,720 --> 00:46:40,800
llc's advice that we just kind of clean
up our handbook um specifically for

541
00:46:39,559 --> 00:46:45,800
those types of
things the last thing I'll mention um on

542
00:46:43,319 --> 00:46:49,280
page 38 on the paid holiday benefit um
you'll see um later on in executive

543
00:46:48,119 --> 00:46:55,040
session when we talk about the
collective bargaining agreement um one

544
00:46:52,559 --> 00:47:00,240
of the benefits that was requested in
that bargaining group was uh Christmas

545
00:46:57,480 --> 00:47:05,480
Eve as a paid holiday um our current
Police Officers Association has that as

546
00:47:03,000 --> 00:47:09,720
a paid holiday um and so the police
sergeants the the new police Sergeant

547
00:47:07,640 --> 00:47:16,559
Association um has requested that as
well um if that's authorized um later on

548
00:47:13,920 --> 00:47:20,920
that would also uh require the city in
our Teamsters bargaining agreement to

549
00:47:19,119 --> 00:47:24,760
include that as a paid holiday for our
Teamsters members as well um and so

550
00:47:23,040 --> 00:47:29,280
we're proposing just giving it to all
staff um with more than if if approved

551
00:47:27,960 --> 00:47:32,400
that would put more than half of our
staff having that holiday off and not

552
00:47:31,319 --> 00:47:36,640
the other half so that just kind of
cleans it up to where all staff have the

553
00:47:34,640 --> 00:47:41,000
same perfect they get a celebrate my
birthday that sounds

554
00:47:38,520 --> 00:47:45,440
great Dave Mora was there anything else
that I might have

555
00:47:43,119 --> 00:47:49,079
missed Mr Mayor members of council any
questions that I can answer for you

556
00:47:46,880 --> 00:47:54,359
there no Bruce you have anything down
there okay okay no I think we're

557
00:47:54,920 --> 00:48:00,960
good looks good no concerns I think
we're good that sounds good thanks

558
00:47:58,720 --> 00:48:05,920
Jonathan good job
John okay moving on to the council uh

559
00:48:03,760 --> 00:48:10,520
sorry 10.2 Council policy and procedures
uh continued review I know on here it

560
00:48:08,000 --> 00:48:14,240
says March 4th I'm definitely leaning
towards March 18th me too because I'm

561
00:48:13,040 --> 00:48:18,559
sitting reading this one going I need
more time to keep digging so yeah yeah

562
00:48:18,920 --> 00:48:27,119
so
oh yeah so a couple things um your next

563
00:48:25,240 --> 00:48:31,480
your next meeting is is April 1 first
which I know the the policy now says

564
00:48:28,720 --> 00:48:35,720
3:31 so if you wanted I you I would
assume you could pass by motion to be a

565
00:48:33,480 --> 00:48:38,800
day late and be the next day on April 1
if that's something you want to do to

566
00:48:36,720 --> 00:48:46,680
get it updated um I think we could do
that um do that BR bring up March 4th

567
00:48:42,319 --> 00:48:50,400
for April 1 yeah yeah J so what what you
have in front of you now is very very

568
00:48:48,319 --> 00:48:56,040
very much a draft formatting for the
document is bad uh the chapters may get

569
00:48:53,680 --> 00:48:59,880
rearranged um but we wanted to keep this
moving forward as were trying to meet uh

570
00:48:58,119 --> 00:49:05,480
from the direction you provided at
workshop and other meetings after that

571
00:49:02,079 --> 00:49:08,760
and there's a color code there on second
page and this will be something that

572
00:49:07,119 --> 00:49:12,960
eventually goes away but one of the
things that we were trying to highlight

573
00:49:10,480 --> 00:49:18,880
was where did this come from and so is
was it part of loc's model if it's if

574
00:49:15,599 --> 00:49:23,520
it's their model proposed rule verbatim
then it's highlighted blue if we're

575
00:49:20,880 --> 00:49:26,839
changing it a little bit um then that
that section that's updated but it's

576
00:49:24,880 --> 00:49:30,400
still llc's proposal then it's
highlighted green so for example if

577
00:49:28,960 --> 00:49:35,040
something they set a section in the
agenda but our agenda runs slightly

578
00:49:33,079 --> 00:49:38,960
different so for example they have they
called it like the signin roster we

579
00:49:37,480 --> 00:49:42,920
don't have a sign-in roster we have a
sign-in sheet and so little things like

580
00:49:41,200 --> 00:49:47,960
that that that kind of get changed as
well if it's in your current policies

581
00:49:45,240 --> 00:49:52,280
and procedures manual it's yellow if
we're modifying a section of that a

582
00:49:50,000 --> 00:49:55,760
little bit then we're looking at it pink
and then if it's something that's all

583
00:49:53,559 --> 00:50:00,280
new proposed that's from based upon your
directions and discussion

584
00:49:57,599 --> 00:50:04,000
or may have existed in one of the other
policies that we had provided you as an

585
00:50:02,040 --> 00:50:09,640
example or it may be something that's
included in umil city code that doesn't

586
00:50:07,760 --> 00:50:12,440
uh that is also better to kind of
highlight into this manual as it's

587
00:50:11,160 --> 00:50:16,920
incorporating some of those sections so
if it's part of UCC I've put it as a

588
00:50:15,520 --> 00:50:22,319
comment section here on the side just
referencing which where this code that

589
00:50:19,440 --> 00:50:27,400
came from um and we can we can kind of
go through uh some of that too um the

590
00:50:25,880 --> 00:50:31,760
sections that are not highlighted right
now are um sections that have not been

591
00:50:29,640 --> 00:50:35,799
touched or or or reviewed by staff yet
there's not a proposal there but it's

592
00:50:33,079 --> 00:50:39,799
still included in here this it's that is
still loc's model and staff isn't

593
00:50:38,119 --> 00:50:43,359
recommending that we adopt it yet we
still just provided it to you as here's

594
00:50:41,680 --> 00:50:47,400
where that is one of the things that's
been tough through the process we talked

595
00:50:45,280 --> 00:50:51,440
about before is right now are your
current policies and procedures are

596
00:50:48,839 --> 00:50:57,200
established as they're in alphabetical
order they're not contextual or content

597
00:50:53,920 --> 00:51:02,119
based and so shifting over to this is is
um is a great idea it just um it's it's

598
00:51:00,720 --> 00:51:06,359
difficult to take well we have an
incorporated in here which sections

599
00:51:03,559 --> 00:51:09,079
should it run into and so uh for now a
lot of this you'll see a lot of

600
00:51:07,400 --> 00:51:12,040
highlighted yellows some I'm sorry
highlighted Blues some of the yellows

601
00:51:10,240 --> 00:51:16,520
are coming in one of the that's the kind
of The Next Step coming here uh that'll

602
00:51:14,200 --> 00:51:19,880
come to you next will be to continue to
grab sections that you might have in

603
00:51:17,839 --> 00:51:25,040
your existing policies and roll roll
them into here some of them are

604
00:51:22,319 --> 00:51:29,960
obviously the majority over this is
anecdotal but 70% is are in both of

605
00:51:28,200 --> 00:51:33,440
course and so some of them might be
highlighted in blue here we're just

606
00:51:31,200 --> 00:51:36,920
taking llc's model rather than taking
ours because that's um the standard

607
00:51:35,880 --> 00:51:40,839
that's essentially being followed
throughout the state through llc's

608
00:51:38,599 --> 00:51:44,559
recommendation and so we've decided to
to move that forward here if you'd like

609
00:51:42,760 --> 00:51:48,599
so that's how this is set up that's why
there's all those colors there and so if

610
00:51:46,680 --> 00:51:52,119
you have that I'll I'll walk you through
some of these uh Pages or highlights or

611
00:51:50,480 --> 00:51:57,359
if you have some and I again we
apologize we weren't able to um mail

612
00:51:55,000 --> 00:51:59,640
email attach that to you sooner we just
wanted to make sure they have this

613
00:51:58,280 --> 00:52:03,640
opportunity to walk through it so there
wasn't any confusion in the beginning so

614
00:52:01,720 --> 00:52:07,839
that we can answer those questions here
as we go through it live and then Dave I

615
00:52:05,079 --> 00:52:10,319
had a question on page 33 like some of
the things that were changed weren't

616
00:52:09,079 --> 00:52:15,040
highlighted so I was noticing like we
changed it from like attorney said 15

617
00:52:13,000 --> 00:52:19,040
minutes previously now it says two
hours like is that still what we want

618
00:52:17,480 --> 00:52:22,200
two hours or we want to back to 15
minutes yeah so I haven't highlighted

619
00:52:20,599 --> 00:52:26,640
any of that there yet so we haven't got
to that section that's an llc's model on

620
00:52:24,480 --> 00:52:30,319
page 33 and so staff we just just
haven't we haven't been able to review

621
00:52:28,240 --> 00:52:32,799
or make a proposal on that yet so if we
if we get through these highlighted

622
00:52:31,599 --> 00:52:35,799
sections today and we have a little more
time you want to keep working through

623
00:52:34,040 --> 00:52:39,200
that we certainly can come and and get
some direction from curious I think we

624
00:52:37,359 --> 00:52:45,880
just no no proposal from staff on any of
that yet okay so the front of this

625
00:52:42,400 --> 00:52:50,359
packet me this proposed uh policy manual
is very colorful um and the middle is

626
00:52:48,960 --> 00:52:53,880
sort of not so much and then there's
another section that is colorful again

627
00:52:52,480 --> 00:52:56,799
because that was based upon well it's
based on your your Workshop discussions

628
00:52:55,559 --> 00:53:04,319
and so we tried to get some of that
stuff Incorporated in there

629
00:53:00,319 --> 00:53:10,480
um all right um is there a way that we
can set aside um a workshop or something

630
00:53:08,000 --> 00:53:17,839
to where and I know we've done this in
the past you know on a Saturday or a

631
00:53:13,280 --> 00:53:22,760
Sunday and this is what we do um because
I would me personally I would feel

632
00:53:20,119 --> 00:53:28,480
better if we had
a a focused attention just to do this

633
00:53:26,640 --> 00:53:33,559
and not be distracted with everything
else agreed because I think that this is

634
00:53:30,799 --> 00:53:38,640
important for us to make sure and
because a lot of this stuff we haven't

635
00:53:34,799 --> 00:53:42,920
changed for years and and I I just think
that it's important for us to do that

636
00:53:40,520 --> 00:53:46,480
yeah we absolutely if um so you adopted
your calendar for the year and so we've

637
00:53:45,359 --> 00:53:50,200
been trying to bring this through the
calendar but yeah if you if you all want

638
00:53:48,040 --> 00:53:54,000
to create a workshop a special meeting
Workshop we can definitely figure out

639
00:53:52,000 --> 00:53:57,240
the date and time that works for all of
us preferably or most of us if we have

640
00:53:55,799 --> 00:54:00,520
to do that rout how do you feel about
that I think that's a great idea I think

641
00:53:58,559 --> 00:54:04,359
a Saturday or or a Friday afternoon at
like 5:00 you know would be great we

642
00:54:02,880 --> 00:54:08,720
could get this approved I'm good with
that f i can get a day off of work

643
00:54:07,440 --> 00:54:15,400
that's right
yeah um if if we could do that in the

644
00:54:11,240 --> 00:54:21,160
next I don't know 30 days or so is that
what we need to do 30 days and and then

645
00:54:17,799 --> 00:54:26,960
kind of be ready for April 1 yeah do we
pick the off the off Saturday so the not

646
00:54:25,200 --> 00:54:31,720
the Saturday of the 4th or Saturday of
the 15th but if we do the Saturday in

647
00:54:29,200 --> 00:54:35,400
between weeks other Tuesday I don't even
know what day that

648
00:54:32,760 --> 00:54:41,160
is we're happy to meet whatever you you
come up with um so but yeah that I I I

649
00:54:39,160 --> 00:54:44,000
agree I think that you can either do
your count like we're doing now council

650
00:54:42,559 --> 00:54:47,200
meeting now and then that Saturday then
you have the full week off or you could

651
00:54:45,559 --> 00:54:50,920
do it like we did last time when we did
our Council tour you had your tour and

652
00:54:49,359 --> 00:54:54,440
workshop and then three days four days
later three days later you came back in

653
00:54:52,480 --> 00:54:59,319
for a council meeting again so uh
whichever whichever way you'd like we I

654
00:54:56,760 --> 00:55:05,359
personally would like to do that are you
guys okay with that I'm fine the three

655
00:55:01,319 --> 00:55:12,839
days and then so would be on like March
what 28th can you uh can you yeah I

656
00:55:10,000 --> 00:55:17,440
think we get let back first is when
we're trying to approve this March 29th

657
00:55:15,359 --> 00:55:24,520
March 29th would that be a Saturday so
yeah you could do March um 29 15 that

658
00:55:21,960 --> 00:55:28,480
would be bad so if we do March 29th we
definitely could by the time we're done

659
00:55:26,480 --> 00:55:32,400
on the 29th you'd want us to make sure
that we have I'm gonna be gone 29th is a

660
00:55:30,960 --> 00:55:41,240
spring break spring
break just letting you know that that is

661
00:55:35,240 --> 00:55:41,240
like do it on Monday 31st

662
00:55:42,039 --> 00:55:49,520
um back let me go over some of the
general Logistics as well so your

663
00:55:47,359 --> 00:55:54,680
published agenda for April 1 comes out
on Friday the 28 if you wanted the

664
00:55:52,240 --> 00:55:59,440
packet to be completed by then and
included uh for review we can do that or

665
00:55:57,920 --> 00:56:03,520
we can
um in order to meet that deadline we

666
00:56:01,839 --> 00:56:08,079
typically have to have things submitted
by noon on Wednesday the 26 so that's

667
00:56:06,000 --> 00:56:12,079
that's our internal procedures to try to
get these things through I will just be

668
00:56:09,960 --> 00:56:17,440
really candid that noon on Wednesday
deadline is very squishy uh there's lots

669
00:56:15,640 --> 00:56:21,680
of there's lots of information that
comes in later that is under staff has

670
00:56:19,720 --> 00:56:26,880
no control over when it comes in you
mean like like potentially picks for a

671
00:56:23,960 --> 00:56:32,680
committee points yeah right so yeah and
it's just or yeah or after

672
00:56:29,480 --> 00:56:37,000
so it's a nice it's a nice goal for
staff to hit and I appreciate staff when

673
00:56:34,760 --> 00:56:40,920
they do hit that goal but we also need
to be realistic and recognize that

674
00:56:38,880 --> 00:56:45,559
sometimes information is Flowing later
than than our internal procedure so um

675
00:56:43,280 --> 00:56:49,760
what about the 15th or the 22nd I like
the 15th the 22nd I'll probably be gone

676
00:56:48,559 --> 00:56:53,400
because that's spring break but I think
the 15th I should be available I have to

677
00:56:52,079 --> 00:56:56,960
double check my calendar but I think the
15th I'm available

678
00:56:57,720 --> 00:57:06,079
um I have two staffs that said they
can't make the 15th work I'll be I'm

679
00:57:03,039 --> 00:57:12,839
available for that's 15th you're not
here as well okay how about the eth

680
00:57:08,680 --> 00:57:18,200
sorry my my my proposal uh counil would
would be perhaps you're you're down

681
00:57:15,920 --> 00:57:23,160
Tuesday week the evening of the 11th and
we could do dinner is that a possibility

682
00:57:20,359 --> 00:57:29,119
that's a good idea Tuesday on the 11th
yeah okay dinner on the 11 March 11th

683
00:57:26,359 --> 00:57:29,119
11th I like

684
00:57:29,599 --> 00:57:35,440
that yeah Brandon and I say that's you
know those were within days of his

685
00:57:33,799 --> 00:57:39,119
birthday in mine so we got to make sure
we're very

686
00:57:36,720 --> 00:57:44,359
efficient so the 11th is Brandon's
birthday mine's on mine's three days

687
00:57:41,400 --> 00:57:48,839
later do you want to do that at 5 on the
11th or do you want to do it a little

688
00:57:46,160 --> 00:57:53,280
earlier give us more
time uh whatever time works for for

689
00:57:51,079 --> 00:58:00,680
Council staff can be available any any
time are you guys available on at 5

690
00:57:55,760 --> 00:58:07,079
o'clock it should be so five five on the
11th okay so let's can we formulate a

691
00:58:05,200 --> 00:58:11,440
motion or a motion okay let's go ahead
and formulate a

692
00:58:08,240 --> 00:58:18,079
motion um we're looking to do a work
session on March 11th at 5 o'clock we

693
00:58:15,000 --> 00:58:22,200
need to get this through can we get a
motion for that please from someone Mr

694
00:58:19,799 --> 00:58:28,319
Mayor I make a motion that we set our
calendar for March 11th at 5:00 pm for

695
00:58:25,599 --> 00:58:32,920
special council meeting Workshop just
say just say Workshop don't say Workshop

696
00:58:30,680 --> 00:58:38,240
to go over our Council policies and
procedures

697
00:58:34,760 --> 00:58:41,760
perfect Nancy does that work okay can we
a second to that motion please I'll

698
00:58:40,000 --> 00:58:46,480
second that motion thank you Bruce all
in favor all

699
00:58:44,440 --> 00:58:51,240
opposed update your calendars people
it's gonna be a fun one okayy I if I

700
00:58:48,920 --> 00:58:57,799
could so go ahead and take the hard copy
with you it's very much draft uh read

701
00:58:53,839 --> 00:59:02,079
through scribble make notes um I like it
the uh I just wanted to do a real quick

702
00:59:00,520 --> 00:59:06,839
highlight if I if I could before we move
on the next agenda items so one of the

703
00:59:03,760 --> 00:59:12,839
bigger things that we changed in here uh
if you look on page um I guess are

704
00:59:09,880 --> 00:59:17,960
proposing to update Pages five
and where am I at sorry page six your

705
00:59:16,880 --> 00:59:22,200
order of
business is is just a couple different

706
00:59:20,160 --> 00:59:27,359
things so one of the things I added in
here is uh in the city

707
00:59:24,400 --> 00:59:30,319
Charter um the the the the introduction
of that it says as far as determining

708
00:59:29,160 --> 00:59:34,720
the order of business that the mayor
determines the order of business under

709
00:59:32,319 --> 00:59:39,400
Council rules so that's Charter 3
section

710
00:59:35,599 --> 00:59:43,119
8 uh so this section determined order of
business establishes those Council rules

711
00:59:41,200 --> 00:59:47,440
to setting the agenda so I wanted to
just be clear that what we're looking at

712
00:59:44,839 --> 00:59:51,599
is how this how our meetings are going
to flow so they have each of those

713
00:59:49,319 --> 00:59:56,319
sections I've also added in there for
example uh number 11 and and in that

714
00:59:54,319 --> 00:59:59,799
same order of businesses says old
business um there should have been a

715
00:59:58,520 --> 01:00:04,119
highlight on that that's also in your
city code um and I apologize that the

716
01:00:02,559 --> 01:00:07,799
reference isn't there it used to be I
must have hit the delete on there the um

717
01:00:06,440 --> 01:00:11,799
there's a section in code that talks
about bringing that old business in we

718
01:00:09,640 --> 01:00:16,119
we haven't had old business as an agenda
item the entire time I've been here I

719
01:00:14,359 --> 01:00:21,119
don't know when that pop when that came
off and when that got redone uh the the

720
01:00:18,960 --> 01:00:24,400
intent there and we heard it and some uh
uh public comment on that and we had

721
01:00:22,559 --> 01:00:27,960
some of our discussion we met on on on
the first is is

722
01:00:26,640 --> 01:00:31,160
the idea here and as you read through it
is that anytime that's something that we

723
01:00:29,520 --> 01:00:34,760
believe in in a two Touch system we're
trying to get any item in front of you

724
01:00:32,760 --> 01:00:37,880
at least twice so when you see it first
it'll at least show up as a discussion

725
01:00:36,280 --> 01:00:41,680
item now discussion items you may take
vote on eventually or you may not uh but

726
01:00:40,280 --> 01:00:46,160
after it's been a discussion it shows up
under new business if under new business

727
01:00:43,760 --> 01:00:49,799
you still uh feel that we have work to
do that we haven't ironed it all out

728
01:00:47,880 --> 01:00:55,520
then it moves into an old old business
item and it stays there until it's

729
01:00:51,880 --> 01:00:59,480
approved later on and so um that's sort
of the with each of those sections and

730
01:00:57,280 --> 01:01:05,720
it's defined uh throughout that and so
as you go further on uh in there each of

731
01:01:02,599 --> 01:01:10,720
these sections are then defined um as
you get

732
01:01:06,720 --> 01:01:15,640
into um cdefg it goes right through each
of those under this uh section six order

733
01:01:13,839 --> 01:01:19,359
of business it defines each section on
the agenda so I wanted you to just take

734
01:01:17,400 --> 01:01:23,960
time to kind of look that we're adding
some sections back in to get into

735
01:01:22,400 --> 01:01:27,000
compliance both with what the charter
has stated and what we currently have in

736
01:01:25,280 --> 01:01:29,839
the code
yeah I don't know why we have changed

737
01:01:28,359 --> 01:01:34,640
that either because I can remember when
I was mayor we had old business and that

738
01:01:32,720 --> 01:01:38,200
was kind of the place where we it was
the

739
01:01:35,400 --> 01:01:42,039
catchall so we had stuff that we had
discussed or somebody had brought to us

740
01:01:40,359 --> 01:01:46,440
that we wanted to review that we could
stick so one of the things that we might

741
01:01:44,119 --> 01:01:52,839
want to look at so old business is kind
of a old nomenclature right uh typically

742
01:01:50,240 --> 01:01:56,880
now that's it's uh it's showing up in uh
Municipal agendas as unfinished business

743
01:01:55,200 --> 01:01:59,200
okay um but the reason that we're
proposing it to you this way is old

744
01:01:58,200 --> 01:02:01,920
business because that's what your code
says so if you wanted to call it

745
01:02:00,359 --> 01:02:05,839
unfinished business then you need to
pass a new ordinance to update your code

746
01:02:04,200 --> 01:02:09,760
to call it unfinished business so we can
do those almost simultaneously or very

747
01:02:08,160 --> 01:02:13,720
close to each other if we wanted to do
that but at the very least we've defined

748
01:02:12,160 --> 01:02:18,279
what old business is and it basically
says it's unfinished business okay okay

749
01:02:16,079 --> 01:02:21,760
I did briefly go through this since my
computer's been restarting this whole

750
01:02:19,599 --> 01:02:26,599
time um so I did appreciate the very
beginning um where it shows how you

751
01:02:24,480 --> 01:02:30,680
implemented like the ad from based on
what we had in the charter and the code

752
01:02:28,440 --> 01:02:34,839
my question is is there any others that
we need to add in based on what our

753
01:02:32,319 --> 01:02:38,079
Charter code says or is this kind of the
meat and potatoes so this is still draft

754
01:02:36,559 --> 01:02:42,599
we haven't sent it to legal for legal
review yet um but staff review we think

755
01:02:41,000 --> 01:02:46,160
we've grabbed everything between the
charter and code that wasn't

756
01:02:44,119 --> 01:02:49,119
specifically in here but legal we will
give them that specific Direction when

757
01:02:47,520 --> 01:02:53,599
this eventually gets to legal for review
to say catch anything that we didn't

758
01:02:51,760 --> 01:02:59,240
that we missed that's in those codes
okay thank you like it

759
01:02:57,400 --> 01:03:03,680
um and then just as you again as you
read through we we talked about we have

760
01:03:01,720 --> 01:03:07,400
a lot of the uh information we spent a
lot of time on on public comment what

761
01:03:05,920 --> 01:03:11,799
that looks like and so the public
comment is like an entire page in here

762
01:03:09,640 --> 01:03:16,079
of what that looks like so take take
some extra time and it's and it's a

763
01:03:13,079 --> 01:03:19,440
hybrid of both what LCC uh proposed and
what our discussions were there so take

764
01:03:17,520 --> 01:03:24,880
take some time to review that uh when we
come to discuss again um prior to your

765
01:03:22,079 --> 01:03:30,000
meeting on uh the 11th uh for that
Workshop we will um do our best to get

766
01:03:28,359 --> 01:03:35,119
this to you we'll email this to you that
Friday before which is the 7th uh so you

767
01:03:32,960 --> 01:03:38,079
have the weekend uh to go over it but
between the 7th and even the 11th we may

768
01:03:36,799 --> 01:03:41,079
even have some updates when we bring
that to you we'll go ahead and just say

769
01:03:39,279 --> 01:03:44,599
here's the updates from the last version
that you got but we're going to try to

770
01:03:42,559 --> 01:03:49,079
get this to where majority of the work
is is or uh proposed updates and edits

771
01:03:47,599 --> 01:03:56,520
are to you when when you have that
Workshop so you can go through the whole

772
01:03:52,039 --> 01:04:00,359
packk you awesome okay
any other further questions for Dave at

773
01:03:58,039 --> 01:04:02,799
this time Council NOP thanks Dave for
preparing this this looks awesome and I

774
01:04:01,760 --> 01:04:06,680
appreciate your color blind
consideration on the well as I mention I

775
01:04:05,799 --> 01:04:12,079
have
two I'm always trying to figure out what

776
01:04:09,079 --> 01:04:15,599
the right color is like hey can you see
this always appreciate actually

777
01:04:14,039 --> 01:04:20,119
literally what I did with this time like
can you see this color because his is

778
01:04:17,480 --> 01:04:24,799
pink and gray looks exactly the same so
I get dark enough pink that he says I

779
01:04:21,839 --> 01:04:29,119
think that's red like good guess almost
almost there I'll that's great thanks

780
01:04:26,400 --> 01:04:33,680
Dave um up next we have the mayor's
message um really short and sweet thanks

781
01:04:31,960 --> 01:04:37,559
for uh Mr wick for coming out and and
presenting with some concerns about

782
01:04:34,960 --> 01:04:41,079
potholes and and uh I know we've
discussed the crosswalk a lot and I know

783
01:04:39,720 --> 01:04:45,680
that we've discussed it with OD do
because it's unfortunately it's a 7:30

784
01:04:43,920 --> 01:04:49,000
is a OD do highway so we got to work
with those guys and see if what we can

785
01:04:47,039 --> 01:04:52,400
do I know they've denied it in the past
and I know it's a bit of a civics lesson

786
01:04:50,559 --> 01:04:55,680
with the high school students to try to
get them to learn how to use their voice

787
01:04:53,760 --> 01:04:59,640
correctly and get them to start putting
complains in with OD do to get some

788
01:04:56,839 --> 01:05:02,319
change happening so we'll we'll keep
that conversation happening at the high

789
01:05:00,880 --> 01:05:06,599
school and hopefully we can get them to
file enough complaints so that that ODOT

790
01:05:04,400 --> 01:05:12,279
actually understands that it's more of a
more of a crisis not a footnote so we

791
01:05:10,240 --> 01:05:15,640
working closer with those guys on that
um I do want to give a quick shout out

792
01:05:13,559 --> 01:05:19,079
to Megan Lawrence and Heidi site for
texting me in my calendar uh during the

793
01:05:17,720 --> 01:05:23,119
meeting that I will not be available on
the 15th so I do appreciate them telling

794
01:05:20,960 --> 01:05:26,799
me that I am available on the 11th so I
I think that is great so thank you to

795
01:05:24,599 --> 01:05:33,240
those two for making sure that I know my
calendar because I frankly do not

796
01:05:31,000 --> 01:05:35,839
um that's all I have for mayor's message
and I just want to say thank you

797
01:05:34,039 --> 01:05:39,119
everyone and congratulations to miss
Pratt for joining us on the uh budget

798
01:05:37,960 --> 01:05:42,599
committee and looking forward to working
with you guys that's all I have let's

799
01:05:41,000 --> 01:05:48,559
start uh we'll start opposite end today
we're gonna ahead and start with Mr

800
01:05:45,160 --> 01:05:53,079
mlan thank you Mr Mayor um I just wanted
to comment um you know thank you to the

801
01:05:50,520 --> 01:05:57,920
city thank you to Public Works um I mean
we've just had our you know bout of

802
01:05:54,760 --> 01:06:02,920
winter weather and I think Scott's crew
you know got out and gotten in front of

803
01:05:59,760 --> 01:06:06,599
stuff as well as anybody could have you
know not knowing what that was going to

804
01:06:04,440 --> 01:06:10,400
turn into um they did a great job
dealing with the streets after they

805
01:06:08,640 --> 01:06:15,640
after they got cruddy so I just wanted
to make a special comment about that um

806
01:06:14,119 --> 01:06:19,599
other than that looks like we've got
some nice weather for a week and a half

807
01:06:17,480 --> 01:06:24,760
and then maybe a maybe another taste of
winter but uh we're quickly heading

808
01:06:21,640 --> 01:06:27,559
towards Spring I did have a question um
budget timeline

809
01:06:30,240 --> 01:06:37,680
what we'll uh take the place of your
guys's council meeting the third Tuesday

810
01:06:34,720 --> 01:06:41,119
in March okay um and then we'll get have
our second meeting the third Tuesday of

811
01:06:39,640 --> 01:06:47,559
April we'll get you a budget about a
week ahead of that okay thank

812
01:06:45,000 --> 01:06:51,760
you hey I got a question was your name
Dave by the way da where where were

813
01:06:49,880 --> 01:06:54,760
those potholes by wamit were you talking
about

814
01:07:02,400 --> 01:07:08,880
on
you okay I just want to drive up there

815
01:07:06,000 --> 01:07:08,880
and check out what you're talking

816
01:07:12,000 --> 01:07:15,079
[Music]

817
01:07:18,359 --> 01:07:23,960
about okay I just wanted to know what
you're talking about so I can go see

818
01:07:22,359 --> 01:07:28,720
them see what you're talking about stuff
because they need

819
01:07:27,240 --> 01:07:35,079
faint
lines okay

820
01:07:31,520 --> 01:07:38,559
okay yeah yeah you get lost in while
anyway thank you thank you I'm gonna

821
01:07:37,039 --> 01:07:42,359
keep it short and sweet too man i' been
up since 2:30 and snow driving and I'm

822
01:07:40,359 --> 01:07:45,440
just beat my brains fright so thanks
everyone for showing up God bless you

823
01:07:43,640 --> 01:07:50,160
all I appreciate everyone coming here
thank you

824
01:07:47,279 --> 01:07:54,760
yeah thank you mayor uh really
appreciated the annual report today from

825
01:07:53,039 --> 01:07:59,640
stepping stones and also just always
hearing from amaz on appreciate you guys

826
01:07:56,319 --> 01:08:02,440
being here uh it it's phenomenal to see
how much growth has happened with this

827
01:08:01,279 --> 01:08:06,039
and I'm really hoping and praying that
we'll continue to find funding as I know

828
01:08:04,640 --> 01:08:09,839
we've talked about being at the day of
the capital the governor this is a

829
01:08:07,760 --> 01:08:13,400
pretty high priority so hopefully that
continues to move forward but was really

830
01:08:11,680 --> 01:08:17,400
happy to see this and just all of like
she was mentioning the successes and

831
01:08:15,119 --> 01:08:21,880
whatnot um I should have asked her when
she was here but with the main phone

832
01:08:19,679 --> 01:08:25,839
number here if there is anyone that
wants to provide donations for like

833
01:08:23,960 --> 01:08:30,239
blankets for coats any sort of things
like that is that the best place for

834
01:08:27,239 --> 01:08:35,679
contacting that is yes okay
perfect that was my only question thank

835
01:08:32,560 --> 01:08:42,080
you thank you council member of Def FL
um I don't have a lot I do want to um

836
01:08:40,120 --> 01:08:47,120
ask Dave if you could follow up with the
golf course um I still don't have a

837
01:08:44,600 --> 01:08:51,960
maintenance schedule um that hasn't been
sent out yet I've been asking for it for

838
01:08:49,920 --> 01:08:56,359
a couple months and I have some golf
course members that are it'll it'll go

839
01:08:54,600 --> 01:08:59,839
out tomorrow morning thank you sir yep
we've been working on that a lot and

840
01:08:58,520 --> 01:09:05,560
there's a lot of discussion behind the
scenes there it'll okay it's heading out

841
01:09:01,880 --> 01:09:10,359
tomorrow morning no worries um and
then I really enjoy seeing the people

842
01:09:08,159 --> 01:09:15,759
here this is we haven't had this much
engagement in people here for a long

843
01:09:12,400 --> 01:09:22,000
time and I really appreciate that um
that's what this is all about and yes I

844
01:09:18,279 --> 01:09:26,040
I I also think that it's it's um nice
because we can visit and we can see

845
01:09:23,440 --> 01:09:30,400
people and we get to hear what what your
wants are because ultimately we're here

846
01:09:27,759 --> 01:09:35,440
for your needs not for our own so if you
have a say and you need something passed

847
01:09:32,799 --> 01:09:38,759
on please let us know and um this is
also a year of learning for me

848
01:09:37,040 --> 01:09:44,640
personally I just want to say that I've
learned a lot in the last year um so and

849
01:09:42,000 --> 01:09:50,960
I'm looking forward to some stuff
um so um there's just a lot of stuff

850
01:09:47,520 --> 01:09:56,600
going on it's fantastic um snow removal
yeah Scott did a great job his crew did

851
01:09:53,359 --> 01:10:00,199
a fantastic job um thank you for Amazon
for coming and talking to us we always

852
01:09:58,239 --> 01:10:05,159
love to see you guys it's wonderful
you're not the big bad Boogeyman some

853
01:10:03,600 --> 01:10:11,120
people make out to
be

854
01:10:07,239 --> 01:10:17,560
um I I do have a question if if we can
paint a

855
01:10:13,239 --> 01:10:23,239
pothole can we not fix a pothole I and
if the paint if the paint gets faded

856
01:10:20,520 --> 01:10:23,239
that that's a

857
01:10:24,000 --> 01:10:33,120
bit yeah because if I had one I'd just
go down the whole Home Depot and get a

858
01:10:30,000 --> 01:10:35,960
little maybe it's something I don't know
I know there's a lot to

859
01:10:38,280 --> 01:10:48,560
do oh yeah yeah it's bad bad spot yeah
and and I and as you said it I went oh

860
01:10:45,360 --> 01:10:55,360
yeah yeah that's yeah I get it I was
kind of being fous but not I can give

861
01:10:52,040 --> 01:10:59,560
you a specific generic answer that is
that a thing perfect Road master plan

862
01:10:57,920 --> 01:11:09,080
somewhere I'm sure yeah so there's a
couple things um uh dav's right so both

863
01:11:03,120 --> 01:11:14,719
um wamit Street and uh um Yakama
Umatilla and Columbia are all in our

864
01:11:13,400 --> 01:11:22,400
transportation master plan they've all
been identified as needing uh uh overlay

865
01:11:18,679 --> 01:11:25,600
and repavement so that's that's a that's
as close to a complete repaving of the

866
01:11:24,159 --> 01:11:30,840
whole area as you get as that and
overlay so uh we recognize that as far

867
01:11:28,640 --> 01:11:35,719
as the painting and and patching so we
do the majority not all but the majority

868
01:11:32,920 --> 01:11:42,199
of our uh pothole repair occurs in the
spring and we do that get winter because

869
01:11:39,600 --> 01:11:46,000
the asphalt expands and contracts all
winter long by us hitting it with

870
01:11:44,120 --> 01:11:50,159
chemicals nature doing what it does with
temperatures so on and so forth and so

871
01:11:48,000 --> 01:11:54,600
we kind of wait until we get past any
any sort of possibility of frost so

872
01:11:53,040 --> 01:12:00,440
typically those repairs will begin in
May um will run and uh for about six to

873
01:11:57,800 --> 01:12:05,520
eight weeks um and then we they take a
break and we do it again uh late summer

874
01:12:02,159 --> 01:12:11,120
or fall uh once again we did budget uh
quite a bit uh more this year for

875
01:12:07,960 --> 01:12:14,400
pothole repair than we have I think uh
in at least the last five years and so

876
01:12:12,719 --> 01:12:20,120
there'll be a pretty substantial effort
in that this coming spring um I don't

877
01:12:17,360 --> 01:12:25,239
have in front of me uh What uh has been
identified but those areas there are

878
01:12:22,760 --> 01:12:29,719
high traffic areas and and we there's
not much of an issue as far as I I hear

879
01:12:28,280 --> 01:12:32,800
what what's being said and I agree that
area is probably I don't have list in

880
01:12:31,679 --> 01:12:37,400
front of me but it's probably on that
list of of those holes that we're going

881
01:12:34,120 --> 01:12:42,400
to be ping there the the painting was is
done uh if we don't have the resources

882
01:12:40,280 --> 01:12:47,400
or the time to get it done as just a
additional um safety measure the major

883
01:12:46,000 --> 01:12:52,560
uh those pothole repairs is a
combination of both our crew and usually

884
01:12:50,000 --> 01:13:00,320
contracted crew which is usually through
uh the uh adults in custody uh program

885
01:12:56,199 --> 01:13:05,840
and so um those guys have uh repaired as
much of our asphalt as our crew has as

886
01:13:02,920 --> 01:13:10,719
well so uh we uh we've got them on
schedule uh for um I I believe starting

887
01:13:08,719 --> 01:13:13,239
late April for about five weeks straight
give or take a couple days here or there

888
01:13:12,199 --> 01:13:17,400
where we don't have them so I don't have
all the specifics in front of you I have

889
01:13:14,560 --> 01:13:24,400
the generic specifics perfect generic
specifics or like I said just I was

890
01:13:19,639 --> 01:13:28,800
being factious but um just yeah we go
awesome do you have you're good other

891
01:13:27,320 --> 01:13:34,080
than that I'm good to go are you sure
you have few more things down no I'm I'm

892
01:13:30,840 --> 01:13:38,800
good okay I kind of glanced overall did
okay did I see a lot so I just want to

893
01:13:35,960 --> 01:13:43,800
make sure on didn't mean Russia all
right Council M I'm GNA interrupt you no

894
01:13:40,880 --> 01:13:47,800
it's fun um yes the snow removal was
amazing thank you very much sure that

895
01:13:46,040 --> 01:13:53,199
they all know what a great job they did
we appreciate it and thank you Amazon

896
01:13:50,120 --> 01:14:00,639
for being here appreciate all you do for
school as well thank you so much much

897
01:13:56,080 --> 01:14:06,679
and the Stepping Stones um the report um
very well written and um so thankful we

898
01:14:03,560 --> 01:14:13,360
have that program so um well not program
we have the whole what's it called not

899
01:14:10,120 --> 01:14:13,360
program this

900
01:14:14,679 --> 01:14:24,480
whole project thank you sorry it's been
hard having four days

901
01:14:20,960 --> 01:14:30,239
off okay that I didn't that was mean but
um yes thank you so and thanks for um

902
01:14:27,880 --> 01:14:35,120
being willing to accommodate spring
break for the

903
01:14:32,400 --> 01:14:42,400
meeting thank
you we will now U need a motion to enter

904
01:14:38,719 --> 01:14:45,600
into executive session at this time Mr
Mayor I'd like to make a motion we leave

905
01:14:43,800 --> 01:14:50,880
a regular session and enter into
executive session can I have a second

906
01:14:47,880 --> 01:14:55,880
the motion please I'll second all in
favor all

907
01:14:53,000 --> 01:14:59,840
opposed guys have it thank thank you
thank you thank you city council now

908
01:14:57,199 --> 01:15:05,639
meet an executive session to uh session
person to ORS

909
01:15:02,120 --> 01:15:09,159
19266 02d to conduct deliberations with
persons designated by the governing body

910
01:15:07,560 --> 01:15:14,800
to carry on labor negotiations
representatives of the news media City

911
01:15:10,440 --> 01:15:21,440
attorney uh city manager Stockdale and
the uh D or Finance administrator

912
01:15:17,280 --> 01:15:21,440
director in shall be allowed

913
01:15:26,320 --> 01:15:30,639
all the members of the audience are
asked to leave the room representes of

914
01:15:29,159 --> 01:15:35,120
the news Med specifically directed not
to report on or otherwise disclose any

915
01:15:33,679 --> 01:15:37,560
deliberations or anything said about
these subjects during the executive

916
01:15:36,400 --> 01:15:40,639
session except to State the general
topic of this session as previously

917
01:15:39,000 --> 01:15:43,880
announced no decision will be made
during executive session at the end of

918
01:15:42,360 --> 01:15:46,560
executive session we will return to open
session and welcome the audience back to

919
01:15:45,159 --> 01:15:55,639
the room thank
you time time ready

920
01:15:51,639 --> 01:15:55,639
break just