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Okay, we can get started. I would like to call the July 30th, 2025, Madame Board of Commissioners meeting to order. Administrator, please take the role.

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Brandon Airendel. Here. Cynthia Bailey. Here. Emily Greer. Brian Marflette. Jackson McNeil. Here. Anna McQuiston. Here. Dana Pointer. Maya Figures. Here. Sandy Clink. Here. You have a quorum.

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Thank you. First item up on the agenda is approval of the June 2025 meeting minutes.

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Do I have a motion?

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So moved.

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Thank you. Thank you. That was made by McNeill and seconded by

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stickers. Any discussion, corrections, questions?

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Okay, I think we're ready to vote.

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All right, the minutes are passed unanimously. Next item up on the agenda is the

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the acknowledgement of public comment.

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Before we start with a public comment,

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though, I do have a statement,

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public statement from the Board of Commissioners

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that I would like to read.

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And then we will move on to public comment.

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The Madam Board of Commissioners acknowledges receipt

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of the financial lookback report prepared by PWC.

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We take the findings and recommendations

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in the report very seriously.

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As a public agency,

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MATTA is committed to upholding transparency, accountability, and adherence to all established

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policies and procedures.

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We will conduct a thorough review of the report's content and collaborate with the City of

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Memphis to assess any opportunities for strengthening internal controls and improving financial oversight.

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Our focus remains on serving the public responsibly and restoring trust through continuous improvements

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and responsible stewardship.

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A few reminders about the report.

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The transactions under review occurred under former leadership who was no longer employed at the agency.

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None of the practices reflect actions by current matter leadership or the current board.

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In October of 2024, Mayor Young and the City Council replaced the entire matter board of commissioners.

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We, the new board, have been working closely with interim leadership to update protocols,

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strengthen oversight and ensure full compliance with fiscal and operational standards.

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Number three, we have filled the chief financial role with a permanent hire, the first in over two years, and expect to be able to introduce the new CFO to the public by August 11th.

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And number four, recruitment is underway for a permanent CEO.

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We are conducting a national search for a permanent CEO who will bring the integrity, experience, and stability that Matt and needs at this critical juncture in its history.

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We recognize the gravity of the audit findings and the impact that has on public trust.

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The current leadership is committed to moving MATA forward with honesty, transparency,

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and professionalism.

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As the new board we are working with the MATA staff to diligently implement updated internal

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controls, provide rigorous financial oversight, and standardize procurement and expense policies.

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As I mentioned, the CEO's search process is underway and we expect to appoint a permanent

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leader soon.

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We are prioritizing the following criteria in our search for a new CEO, transparency,

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fiscal responsibility, writer service, and community trust.

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The MATA Board of Commissioners is committed to delivering reliable, safe, and fiscally responsible

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transit service to Memphis.

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We will continue to address past issues head on,

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institute new leadership, and work to rebuild the agency's integrity.

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We welcome direct feedback from writers, city officials,

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neighborhood groups, and community stakeholders as we chart a new course from Memphis Transit.

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And we appreciate the community's patience as we complete this turnaround and restore public confidence in MATA.

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Thank you.

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We'll move forward with public comment.

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Looks like we've got five people here.

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We'll do these in three at a time.

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First up, I have is Susan Morris,

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Sammy Hunter, and Johnny Mosley.

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Good afternoon, Madam Board.

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Always nice to see you.

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I have two comments.

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One is, I assume you think you have plenty of things

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to worry about and don't need one more thing.

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but I don't see the board or MATA working toward any kind of long-term goal like

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you don't have a plan like what you'd like to see transit be like say in 15

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20 years you wanted to cover the whole city and be accessible and affordable or

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you want to concentrate on certain areas or do you want everyone to get from

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everywhere to everywhere or just I really don't know what you do what you want. And I was told that

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there is a plan in Memphis 3.0 but if there is I don't know what it is and I don't know that you're

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working toward it so I recommend you do that. And the second thing is I know that the the audit

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things, saying how people sort of misspent money or whatever they did doesn't refer to any of you,

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but I think you really should look at criminal charges. They stole a lot of money, and

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that's what I think.

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Thank you. Good evening. My name is Sam Hunter. I'm the co-chairman of

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Mythos Bus Riders Union. I want to come to you today, boy, and I want to let you know, whoever you choose

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to a CFO or CEO, make sure that he has a relationship with these bus riders and with the public.

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Because these last two CEOs, they have been off the train.

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They didn't have no kind of relationship with these bus riders and

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turn their nose up at us like we want nothing, but we're people.

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We've been out here, we've been struggling.

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We've been sent that these bus stops two or three hours waiting on buses.

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people have lost jobs because of this, this audited job guy, y'all see me and Mr.

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Mosley, the Psyllas and the Federal Service, we didn't want to expose this thing.

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You know, we didn't want to tell you in the City Council, hey, hold amount of

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countable for the money that it was given.

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So all I'm saying to you all is that they pick it out the back of the brush

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runners and the citizens.

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And we no longer want this no more.

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We want something better going to come in and it's going to do the job.

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This is no time for anybody coming in and doing what has happened.

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We don't want this transparent.

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The person that comes in here needs to get a ratio with the bus riders and

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the people of the city of Memphis because they're trying to look what happened to the

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trotters, the merchants downtown, they lost business because of this.

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This is unheard of and the people are outraged about it, they're frustrated and

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everything.

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I know you all don't have anything to do with this but going forward, we need to straighten this thing out.

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Thank you.

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Thank you, Mr. Hunter.

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Mr. Mosley.

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Johnny Mosley, I found a term to sit in some better service.

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Let me say that first of all, I appreciate the statement that was read.

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And secondly, I want you all to know that I read the report.

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Was I surprised? No.

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For years, I have been talking about how Malah has been balancing this budget

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in the backs of the bus rise of this city.

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For years, I have been telling the Memphis City Council and past mayors that need to tighten

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up on the Memphis area of transit authority because it was something funny going on

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at the Memphis area of transit authority.

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I always knew I was close because, you know, when you get an email from one of the former

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CEO that said that I didn't have an idea of what I was talking about, I knew I was getting

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close. When you get another email from a former CEO who had the audacity to call Miss

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Cynthia Baylor, Mr. 700, several pointed leaders, I knew I was close. So the fact that all

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this information in this report doesn't surprise me, and I'm still calling upon the City

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Council in the mail to have time control on the Memphis area transit order. I believe

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That's the only way they people in this city are going to get a fair shake. You're talking about building our trust

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Well, you might have gotten rid of the previous leadership, but you still have people in rank and file

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Who back up the previous leadership?

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Who even said things like

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We were trying to railroad certain people. Those folks are still here. I

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Think some he is still a chill role in order to build that trust

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And I'm looking forward to working with this board.

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But at the same time, I'm willing to continue to stand up

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for the ridership to make sure that they are no longer

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treated as second-class citizens.

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I am so sick and tired of getting telephone call from riders

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who are being dog out at the transit center.

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I'm sick and tired of hearing about how folks in Maryland try to act like the victim when

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those writers speak up for the rights.

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They shouldn't have to call me.

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They shouldn't have to come up to you.

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But until those issues are fixed, we're still going to have the same role problems.

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And I'm sick and tired of folks in Maryland looking down on folks because they don't have the

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tied up the education or the ability to articulate, but when they invest with me, they invest with

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the right person because I am on that level. And I'll do whatever I have to do to make sure

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that people are treated with a sense of human dignity and respect.

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Thank you, Mr. Masley.

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The next people that I'd like to call.

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Call up or Mike, Dorothy Conner and Mel, I don't want to take a, I don't think I can pronounce this last name. You'll have to tell us how to pronounce it when you get up here, Mel. And while they're coming out, Board of Ministry, if you could let the record reflect that Commissioner Pointer has arrived.

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Mr. Conner, do you want to go ahead and speak since your party up here? Will that Mr. Williams join us?

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Well, good afternoon. I'm Dorothy Conner, and I am a bus rider.

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and I would like whoever you're choosing to be a people person.

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The heat index now is 115.

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Monday, when I coughed the 50, it was only one bus on the route.

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After I finished my doctor's appointment, I came back out, the tracker just showed one

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bus.

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bus. I call the bus going in the opposite direction and road around because I could not stand

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in a hundred and fifteen degree weather for two hours.

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Sometimes there is just one bus,

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the one union, one on the route, frequency every hour, every hour and a half to two hours.

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the 50 popular, that's the most frequented bus in the system.

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When I got to the end of the line, coming back,

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it was so many people on the bus,

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the body heat made it feel like it was no air conditioning.

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That's how crowded the bus was.

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Check and see how many emergencies you have at the station.

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people when they make it to the station faint fallout regurgitate have seizures

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because they cannot stand this heat. They have stood in the heat maybe two

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hours and that 10 minute ride or 15 minute ride to the station doesn't cool

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them down. They faint and fall out at the station. We deserve better for our

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money. Our taxes support the system. We need somebody concerned about the people. A

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people person, a person service oriented. This is proved. The on demand service is a good

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service but it's micro transit. It's not capable of handling mass transit. I do appreciate the 23

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rights we have as a lockdown schedule. But we need to get back to 2009 when we had fifty

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seven routes and you could go anywhere you wanted to in the city buses started running

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at 5 a.m. They stopped running around midnight. The bus frequency was every 20 to 30 minutes

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We need access to our city, we need somebody who knows how to handle public transportation and knows how to properly manage the funds that's entrusted with them.

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This is our city, our money, and we need access to it.

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Thank you, Mr. Hunter.

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I

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don't. It's getting worse. Security overgressing. You got to go in through the bag, though.

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Hunter people on the bus. Perfect. I say you're loud. It doesn't get worse.

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Thank you, sir.

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Hey, my name is Mel Othirio. I'm a bus rider and I run the

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Instagram account of Thedemata and I just wanted to come up here with some concerns.

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So first thing I'd like to mention is I've noticed a lot about eviencies like for example a bus

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that's supposed to run on South Front Street, was running on, which I forgot throughout,

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was running on BB King.

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I see the stage 40, like South of Williams has a Trans Center, which online it only shows

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it running like North Memphis.

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And also I saw the Mallory bus on Chelsea.

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So that was like, I don't know if it's just like a wrong signage, but just wanted to bring

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that up.

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Secondly, the tracker app is like, that is how I get around, but a lot of times especially

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on phone.

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It is like really troublesome and trying to find the route that comes next. Sometimes I've missed my bus because that like

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The website just is not working or it's being real

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lacking and I just wanted to talk about them out of bus tracker and maybe you know either

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Integrating with the app where I don't have to go to a different website and it's really finicky and another thing is like a lot of other writers

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Been saying it is like really hot outside. I know y'all are a new commission and I know y'all are inheriting a

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literal budget crisis and a PR crisis, but it is insanely hot. I did out there for like 10 minutes

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I'm already drenched in sweat, but waiting for the union bus to get here. And I

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Know y'all don't have that lot of fun. So we have to like do something whether we just put shelters in place

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Because I also work downtown. So I see a lot of ambulance is at William Hudson Transit Center at other stops where there's frequent riders and

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You know, it's

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If I have a car or a bus, I'm not going to be sitting out there like 30 minutes in

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a 115 degree weather because it's been really hot this week and just in Memphis in

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general during summer, so I just wanted to bring up those grievances, I just wanted to

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bring up the tracker app and wanted to bring up like some scheduled VVNCs and again thank

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y'all for their hair to the crisis and I know because I spoke with some of y'all this week

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that y'all are you know at least committed and y'all seem energetic to get

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this mission done but we need to do something with or be with the 42 bus

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shelters that you'll still have in storage or just at least getting a few more

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routes running during summer I don't know but thank you thank you okay

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thank you

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very much for your comments we appreciate you coming down and sharing that with

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us the next thing on the agenda or committee reports do any of the chairs have

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committee reports to give? No from finance? Anything?

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Our transit service planning chair, Brian Marthlach, wasn't able to be here but wanted me to

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provide just a brief overview of what we covered during our committee meetings last week,

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the week before, whenever that was. So the first thing is that we reviewed, did an end-up

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review of on-time performance by route and we'll continue to get this level of analysis

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this monthly, Matatins communicated that they're working on the lowest performers to

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put action plans in place.

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We also reviewed the proposed service changes that we'll see you again today, and that

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we are our next step for the Transit Advisory Committee proposal is to get that to the

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community to review, to get feedback on, and that we'll hope to have that done by the end

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into the month to, or sorry, by next month,

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so that probably means by the end of next month.

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Since it's July 30th, just as we continue

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to move that process forward and hope to have that,

221
00:23:06,500 --> 00:23:07,860
I think, wrapped up by the end of the year.

222
00:23:09,120 --> 00:23:10,380
Thank you, Commissioner McNeil.

223
00:23:10,440 --> 00:23:11,400
Any questions for him?

224
00:23:13,880 --> 00:23:14,520
Commissioner Porter?

225
00:23:15,060 --> 00:23:15,920
No official report.

226
00:23:16,280 --> 00:23:17,940
Just there will be a couple of resolutions

227
00:23:17,940 --> 00:23:20,080
that we discussed and we are bringing forth

228
00:23:20,080 --> 00:23:22,200
to full board in the Finance and Audit Committee.

229
00:23:22,520 --> 00:23:23,500
Okay, thank you.

230
00:23:23,500 --> 00:23:25,480
Commissioner Siggers, anything from your committee?

231
00:23:26,480 --> 00:23:27,360
No, I want more points.

232
00:23:27,760 --> 00:23:28,480
Okay, thank you.

233
00:23:29,240 --> 00:23:32,020
Next thing on the agenda are information items.

234
00:23:32,140 --> 00:23:33,820
Does anyone have anything under this category?

235
00:23:36,440 --> 00:23:38,520
Okay, then moving on to the action items.

236
00:23:39,240 --> 00:23:41,900
I believe the first action item we have is,

237
00:23:42,520 --> 00:23:44,240
let me pull it up so I get the right number.

238
00:23:49,070 --> 00:23:52,270
25, 20, resolution to approve the August,

239
00:23:52,490 --> 00:23:53,990
2025 service improvements.

240
00:23:56,870 --> 00:23:59,270
Thank you, Madam Chair, this item was brought

241
00:23:59,270 --> 00:24:20,950
Before the Transportation and Service Committee, last week, the purpose of the proposed service changes include improvements on 10 routes that allow for consistent headways, modifications for construction activity in the addition of early morning and late night trips.

242
00:24:20,950 --> 00:24:31,010
The totality of these changes are revenue neutral, but allow us to add some efficiency to

243
00:24:31,010 --> 00:24:37,870
address some of the concerns that we've heard from riders in terms of the effectiveness

244
00:24:37,870 --> 00:24:39,350
of some of these routes.

245
00:24:39,870 --> 00:24:50,130
We've also performed customer outreach as required under our Title VI policy and

246
00:24:50,130 --> 00:24:56,630
incorporated many of the items and the issues that we've heard into the service changes.

247
00:24:57,210 --> 00:25:03,370
So with that, we ask that the board move approval of the August 10 service changes.

248
00:25:05,340 --> 00:25:06,240
Do I have a motion?

249
00:25:08,960 --> 00:25:09,340
Some move.

250
00:25:09,800 --> 00:25:11,080
Commissioner Pointer, in a second.

251
00:25:11,400 --> 00:25:11,580
Second.

252
00:25:12,440 --> 00:25:13,040
Commissioner McNeil.

253
00:25:13,820 --> 00:25:14,360
Any discussion?

254
00:25:17,890 --> 00:25:18,450
Commissioner Pointer.

255
00:25:19,910 --> 00:25:21,370
Could you refresh our memory?

256
00:25:21,370 --> 00:25:28,170
Is there, would there be any changes or deviations from the current budget, fiscal year 26 budget,

257
00:25:28,350 --> 00:25:29,550
as a result of these changes?

258
00:25:29,930 --> 00:25:32,210
No, these changes are revenue neutral.

259
00:25:32,890 --> 00:25:33,010
Okay.

260
00:25:33,390 --> 00:25:36,610
And so they will fit within the current budget a lot.

261
00:25:37,810 --> 00:25:38,330
Okay.

262
00:25:38,470 --> 00:25:38,750
Thank you.

263
00:25:40,680 --> 00:25:42,420
Any other questions or further discussion?

264
00:25:44,120 --> 00:25:44,640
Okay.

265
00:25:44,820 --> 00:25:45,580
Let's call for a vote.

266
00:25:52,800 --> 00:25:54,140
Motion passes unanimously.

267
00:25:54,140 --> 00:26:02,180
Lastly, next step is Resolution 2522 to authorize the purchase of ultra-low-sulfer diesel.

268
00:26:03,180 --> 00:26:03,700
Mr. Lewis?

269
00:26:04,400 --> 00:26:08,980
Chair, this item also went before the Finance Committee.

270
00:26:09,520 --> 00:26:16,380
This is our annual fuel allotment, both for diesel and the later item will be for gasoline.

271
00:26:16,380 --> 00:26:25,080
This item covers our year, a full year's purchase of fuel for our operations.

272
00:26:25,800 --> 00:26:33,180
This comes within our allotment, our budgeted allotment for fuel.

273
00:26:33,840 --> 00:26:44,220
This item allows us to lock in a per gallon equivalent for

274
00:26:44,220 --> 00:26:52,160
for the majority of our fuel usage, but also gives us some flexibility to buy fuel off

275
00:26:52,160 --> 00:27:01,480
of the spot market if we see large fluctuations to the benefit of motto in the fuel market.

276
00:27:02,080 --> 00:27:06,400
So with that, we ask if there are no questions, we ask the board move to approve.

277
00:27:06,400 --> 00:27:09,020
Do I have a motion?

278
00:27:14,290 --> 00:27:14,710
So moved.

279
00:27:15,170 --> 00:27:16,390
Commissioner McNeill, second.

280
00:27:17,230 --> 00:27:20,330
Commissioner Pointer, discussion, questions, comments.

281
00:27:26,340 --> 00:27:27,540
There are being no additional questions.

282
00:27:27,720 --> 00:27:29,400
Let's call for a vote that

283
00:27:34,420 --> 00:27:35,520
passes unanimously.

284
00:27:36,920 --> 00:27:40,040
Next is Resolution 2523, which is a resolution

285
00:27:40,040 --> 00:27:42,120
to authorize the purchase of unleaded gasoline.

286
00:27:42,740 --> 00:27:43,160
Mr. Lewis?

287
00:27:44,060 --> 00:27:47,140
I'm Chair of the same parameters as was outlined

288
00:27:47,140 --> 00:27:49,660
for our diesel fuel purchase.

289
00:27:49,660 --> 00:28:02,880
This will allow us to lock in fuel purchase for gasoline utilization, both at a locked-in price and at a flexible allocation allows us to buy off the spot market.

290
00:28:03,940 --> 00:28:08,380
So if there's no question from the board, we ask that you move approval of the item.

291
00:28:09,300 --> 00:28:10,140
Do I have a motion?

292
00:28:13,050 --> 00:28:15,810
So move. Commissioner Siggers, do I have a second?

293
00:28:16,150 --> 00:28:16,490
Second.

294
00:28:17,030 --> 00:28:17,950
Commissioner Erin Dill.

295
00:28:19,370 --> 00:28:21,270
Any discussion or questions?

296
00:28:24,750 --> 00:28:25,810
We'll call for a vote.

297
00:28:30,680 --> 00:28:32,100
The motion passes unanimously.

298
00:28:34,600 --> 00:28:37,340
Next resolution up is Resolution 2524.

299
00:28:37,920 --> 00:28:39,900
Resolution to authorize insurance changes.

300
00:28:41,500 --> 00:28:44,860
Madam Chair, we bought this item before the Finance Committee.

301
00:28:45,500 --> 00:28:51,220
During the last week we had our insurance coverage

302
00:28:52,080 --> 00:29:02,240
expires on August 1st or it expires the 30th first but at the time our third party administrator

303
00:29:02,240 --> 00:29:09,860
did not have final numbers for the committee to consider. We asked the committee to give

304
00:29:09,860 --> 00:29:14,640
us flexibility to continue to move the item to the board and we would bring final numbers

305
00:29:14,640 --> 00:29:17,640
to the board for your review.

306
00:29:18,040 --> 00:29:21,780
We do have those numbers and they were included in the item.

307
00:29:22,360 --> 00:29:27,780
The numbers do fit within our budget allocation for next year.

308
00:29:27,920 --> 00:29:30,300
And you will see in the item the final,

309
00:29:31,190 --> 00:29:38,860
the individual line items and costs for each of those insurance line items in that.

310
00:29:40,060 --> 00:29:42,420
And so we understand there may be some questions.

311
00:29:42,420 --> 00:29:48,820
We have staff that will be available to answer any questions as a result of those final numbers

312
00:29:48,820 --> 00:29:52,440
If you need to take a minute to review those

313
00:29:52,440 --> 00:29:58,630
I think first when we need a motion being going to move

314
00:30:00,000 --> 00:30:06,280
Commissioner Pointer, in a second. Second. Commissioner Bailey. Any questions, comments?

315
00:30:09,860 --> 00:30:23,040
Look at me a second. Okay. I'll just, the one question I had is, do we know why the general liability may not be the largest jump? Do we know what the, the reasoning behind that was 18% seems pretty, pretty large in one year?

316
00:30:23,040 --> 00:30:25,940
For Trina and you, in the audience.

317
00:30:37,330 --> 00:30:38,590
For Trina, the Chamber's Director Grant.

318
00:30:40,210 --> 00:30:42,550
The general liability increase,

319
00:30:51,250 --> 00:30:56,590
it looks like it went from $6,500 to $312,000 to $18% increase.

320
00:31:03,750 --> 00:31:14,350
Yes, according to our broker, that is the rate that we received from the policy person who's going to offer us the policy.

321
00:31:14,690 --> 00:31:16,330
That was the best rate we could get at the time.

322
00:31:16,330 --> 00:31:19,570
I'm going to think that that's just because of the market.

323
00:31:20,010 --> 00:31:26,770
The market increased for that particular line item, so it increased by 18%.

324
00:31:29,220 --> 00:31:34,620
Were you presented with more than one option for insurance coverage?

325
00:31:35,260 --> 00:31:39,800
No, not for general liability, and I think for the full policy.

326
00:31:40,060 --> 00:31:43,420
No, this was the, well there are other options, but this was the best option.

327
00:31:43,540 --> 00:31:44,800
We chose the lowest option.

328
00:31:46,700 --> 00:31:53,380
And as far as coverage is coverage the same as the existing on all lines.

329
00:31:53,520 --> 00:31:53,680
Yes.

330
00:31:54,220 --> 00:31:55,160
Everything is the same.

331
00:31:55,300 --> 00:31:55,860
All the coverage.

332
00:31:55,940 --> 00:31:59,060
All of coverage limitations are the same as what we have existing.

333
00:31:59,860 --> 00:32:07,680
Except for additional vehicles and all of that information was updated, all the new vehicles

334
00:32:07,680 --> 00:32:13,180
that were added to the fleet buses or vans or service vehicles that were added that were

335
00:32:13,180 --> 00:32:17,300
or not included in the previous insurance was added to this year.

336
00:32:17,680 --> 00:32:20,480
And then those that we have disposed up or removed?

337
00:32:21,000 --> 00:32:23,020
Yeah, well, the disposal vehicles,

338
00:32:23,120 --> 00:32:26,560
once the vehicles meet their useful life,

339
00:32:27,820 --> 00:32:29,920
they're not included on the insurance.

340
00:32:30,880 --> 00:32:33,560
Only the active vehicles that still have useful life,

341
00:32:33,760 --> 00:32:35,220
those vehicles are included in the insurance.

342
00:32:36,200 --> 00:32:38,340
And the retention is the same.

343
00:32:38,720 --> 00:32:39,980
The deductibles are all the same.

344
00:32:40,100 --> 00:32:41,060
The deductibles are existing.

345
00:32:41,480 --> 00:32:41,580
Yes.

346
00:32:41,580 --> 00:32:48,440
Could you explain the process, you say that there was several, there was more than one

347
00:32:48,440 --> 00:32:48,960
option.

348
00:32:49,260 --> 00:32:50,580
We chose the lower one.

349
00:32:51,360 --> 00:32:57,120
What is the methodology, how you determine, which I mean obviously cost is a huge, you know,

350
00:32:58,180 --> 00:33:03,060
criteria, but also we want to make sure that we aren't losing any type of coverage.

351
00:33:04,020 --> 00:33:07,620
So what is the methodology that you think that decision?

352
00:33:07,620 --> 00:33:12,140
Arthur J. Gallagher, they're the ones who go through the policy and make sure that we

353
00:33:12,140 --> 00:33:17,200
receive the best rates and make sure we stay in our parameters and make sure that we

354
00:33:17,200 --> 00:33:21,460
have the best coverage that we can have. So we have a contract with them and they make

355
00:33:21,460 --> 00:33:26,760
those determinations and they take, run those determinations by us and we approve them or

356
00:33:26,760 --> 00:33:26,940
not.

357
00:33:28,120 --> 00:33:30,840
So they make recommendations and then we approve you approve and house.

358
00:33:31,160 --> 00:33:31,320
Yes.

359
00:33:32,420 --> 00:33:33,240
Okay, thank you.

360
00:33:39,380 --> 00:33:40,660
Any other questions or comments?

361
00:33:42,790 --> 00:33:44,270
There may be no further questions.

362
00:33:44,490 --> 00:33:45,270
We will call for it.

363
00:33:55,710 --> 00:33:56,890
The pass is unanimously.

364
00:33:59,440 --> 00:34:03,140
Next item on the agenda is the interim CEA report.

365
00:34:03,620 --> 00:34:03,980
Mr. Lewis.

366
00:34:05,400 --> 00:34:06,500
Thank you, Madam Chair.

367
00:34:07,200 --> 00:34:10,180
You can get the report on the screen.

368
00:34:22,450 --> 00:34:25,950
While staff is getting a report on the screen for those in the audience,

369
00:34:25,950 --> 00:34:27,590
just wanted to go through.

370
00:34:27,950 --> 00:34:33,270
There will be a couple of items that I will go through a normal KPIs and

371
00:34:33,270 --> 00:34:39,330
and issues, then I'll turn over to staff to ask, answer, give you an update on a couple

372
00:34:39,330 --> 00:34:49,130
of high ticket items, then I want to discuss the upcoming City Council new reporting that

373
00:34:49,130 --> 00:34:56,590
we have in front of us, and then I'm going to have Andrew go through our financial report.

374
00:34:57,090 --> 00:35:01,730
The last thing you'll see is a new addition to the report, that's our ridership report.

375
00:35:01,730 --> 00:35:09,310
Or I'm not going to go through that individual, but that's there for your information if you want to go through that later.

376
00:35:15,140 --> 00:35:21,000
So from an accomplishment standpoint, this is just a running list of accomplishments.

377
00:35:21,400 --> 00:35:25,240
I'm just going to go through real quickly new accomplishments.

378
00:35:25,600 --> 00:35:29,200
Madam Chair, as you mentioned, from a community trust standpoint.

379
00:35:29,200 --> 00:35:36,040
You mentioned earlier that we were successful in recruiting a permanent chief financial officer.

380
00:35:36,880 --> 00:35:41,940
That individual Steve Lackie will start on August 11th.

381
00:35:41,940 --> 00:35:49,800
That is the first time, as you mentioned, the first time that the agencies had a permanent chief financial officer in almost two years.

382
00:35:50,080 --> 00:35:56,380
This is an important step for particularly from the strategic management standpoint.

383
00:35:56,380 --> 00:36:04,480
point, we talk about the need for good financial, outstanding financial stewardship transparency,

384
00:36:05,000 --> 00:36:10,700
particularly as we're moving through responding towards some of the issues that were identified

385
00:36:10,700 --> 00:36:18,800
not only through staff's efforts, through our efforts, but also defined in the PWC report,

386
00:36:19,740 --> 00:36:23,600
those will be top on the priority list of our new CFO.

387
00:36:23,600 --> 00:36:33,660
Well, we have also received a verification from MX that our the credit card that was a point

388
00:36:33,660 --> 00:36:42,180
of emphasis on a lot of that spending has finally been closed that took a lot of process

389
00:36:42,180 --> 00:36:45,300
going through to get that account closed.

390
00:36:45,400 --> 00:36:52,020
We did have control of all of those cards and there was no activity on it but actually closing

391
00:36:52,020 --> 00:36:59,540
Using the account took several months to accomplish that and we had that verification and actually

392
00:36:59,540 --> 00:37:16,480
today we received the check form, I think it was $99,000 which was the last bit of refunded

393
00:37:16,480 --> 00:37:19,780
credits that were left on the account.

394
00:37:21,240 --> 00:37:27,100
I believe it's 9,000 in some change, but I will get that verified on that.

395
00:37:27,640 --> 00:37:34,200
And so that issue was finally completely closed and put aside.

396
00:37:34,920 --> 00:37:42,140
Also want to mention that not only to the board, but to the public that our customer satisfaction

397
00:37:42,140 --> 00:37:49,180
action survey team will be on the ground August 7th through the 10th. Our operations team

398
00:37:49,180 --> 00:37:57,780
is aware of this, but important one of the important aspects of the trans probe methodology

399
00:37:58,460 --> 00:38:07,200
is taking a baseline statistics of customer satisfaction and community value. At the beginning

400
00:38:07,200 --> 00:38:14,780
planning of our engagement, we did that in September of last year that was included in our phase

401
00:38:14,780 --> 00:38:22,560
one report. We are going, we're back on the ground. We'll be at the end of next week,

402
00:38:22,880 --> 00:38:31,600
taking a statistically valid survey of our riders. Our methodology is to take every fourth

403
00:38:32,460 --> 00:38:50,040
fourth person that we do, we just don't grab, you know, the first 500 people we see on the bus, but every fourth person that we see on the bus at the transit centers to ask them to participate in the survey.

404
00:38:50,200 --> 00:39:00,220
So that means if the fourth person doesn't, we don't take the next person, we wait for new people to come through, so that we get a statistically valid survey.

405
00:39:00,220 --> 00:39:04,920
and the number is greater than 500 on that.

406
00:39:05,360 --> 00:39:09,700
And we're looking forward to compare this round

407
00:39:10,020 --> 00:39:15,180
of surveys to the first round to see how we've moved the needle on that.

408
00:39:15,520 --> 00:39:22,300
Second round will be community value, which will be an online and phone survey

409
00:39:22,300 --> 00:39:23,860
of the broader community.

410
00:39:25,140 --> 00:39:27,260
So we're looking forward to that.

411
00:39:27,260 --> 00:39:31,760
We will have the results for you at the August board meeting.

412
00:39:39,700 --> 00:39:47,080
So with the people that you all have out with you all group as trans pro, would it be at different transit centers?

413
00:39:47,460 --> 00:39:51,260
Each person like three here or three there, I mean, how many of them?

414
00:39:51,320 --> 00:39:58,920
I don't know right now how many people it will take to get that, but they will be throughout the system.

415
00:39:58,920 --> 00:40:06,800
on board the vehicles at the transit centers at Hudson and American throughout the system in order to get to that number.

416
00:40:08,080 --> 00:40:14,140
So we want to get weekday, nights, weekends, all throughout the customer base.

417
00:40:21,580 --> 00:40:25,860
From a financial standpoint, optimizing the city investment in our past due,

418
00:40:26,600 --> 00:40:33,500
as a percentage of payables continues to be an issue as we continue to have a significant

419
00:40:33,500 --> 00:40:39,380
Again, past due and debt for the month of June, it's 97%.

420
00:40:40,040 --> 00:40:51,900
Administrative costs as a percent of our total operating costs have spiked a little bit, but still stays within our goal of 18 to 22% at 21%.

421
00:40:52,290 --> 00:40:59,040
Cost per hour for the month of June is at $82.87 for

422
00:41:00,820 --> 00:41:16,040
for fix route and at $157 and $2 cents for paratransit, I know I am, I've reversed that.

423
00:41:16,400 --> 00:41:23,220
Those numbers are reversed, $82.87 for paratransitant of $157.02 for fix route.

424
00:41:23,880 --> 00:41:32,300
Commissioner McNeill, you asked at during the committee hearings we could have comparisons

425
00:41:32,300 --> 00:41:34,560
from our peer agencies.

426
00:41:34,800 --> 00:41:36,820
We just received that data today.

427
00:41:37,420 --> 00:41:38,220
Steve has that.

428
00:41:38,320 --> 00:41:41,100
I'm going to have him run down the peer numbers.

429
00:41:41,420 --> 00:41:48,480
We will have that included in our KPIs for our next board meeting, but just wanted him

430
00:41:48,480 --> 00:41:51,680
to give a rundown of the statistics that we have.

431
00:41:51,680 --> 00:41:53,600
So Steve, if you wouldn't mind.

432
00:41:53,940 --> 00:41:55,300
Good afternoon, commissioners.

433
00:41:56,680 --> 00:42:01,860
To your request of comparing ourselves to peer agencies,

434
00:42:02,080 --> 00:42:03,980
we did select eight peer agencies.

435
00:42:04,960 --> 00:42:07,820
Indianapolis, Kansas City, Oklahoma City, St. Louis,

436
00:42:08,560 --> 00:42:10,860
Columbus, Cincinnati, Charlotte, and Louisville.

437
00:42:11,980 --> 00:42:14,980
And the average cost for fixed route

438
00:42:17,480 --> 00:42:25,440
expense per vehicle revenue hour for those agencies is $173.54 and currently

439
00:42:25,440 --> 00:42:29,460
Memphis is running at 157 and two cents.

440
00:42:31,480 --> 00:42:35,840
On the per transit fleet, the cost of

441
00:42:35,840 --> 00:42:44,160
revenue hour is $133.79 for our peers and we are currently running at $82.87

442
00:42:44,160 --> 00:42:50,920
sense. So that's just a snapshot. We will continue to expand that and look

443
00:42:50,920 --> 00:42:55,520
further out at additional peers, but to get us started we wanted to have

444
00:42:55,520 --> 00:43:01,760
something to bring to the board and compare it to. So we're doing fairly

445
00:43:01,760 --> 00:43:07,240
significantly better than our peers in terms of operating expense or one caveat

446
00:43:07,240 --> 00:43:12,500
on the pair transit side is it makes a huge difference whether they contract the

447
00:43:12,500 --> 00:43:14,520
service out or whether they do it in-house.

448
00:43:15,200 --> 00:43:18,840
And because I didn't really narrow the search down

449
00:43:18,840 --> 00:43:20,320
to people who would keep it in-house,

450
00:43:20,520 --> 00:43:23,860
I think going forward, we will do a further comparison

451
00:43:23,860 --> 00:43:26,120
of in-house pair of transit operations.

452
00:43:26,880 --> 00:43:29,180
Same thing goes for fixed route.

453
00:43:32,940 --> 00:43:35,440
There's not a huge fluctuation on the fixed route side,

454
00:43:35,720 --> 00:43:39,080
so I thought it was much more comparable.

455
00:43:40,460 --> 00:43:48,260
Steve, do you have the best, you gave the average, but if you give us the range from the

456
00:43:48,260 --> 00:43:53,140
best to the worst, maybe that would give a little better snapshot of.

457
00:43:53,480 --> 00:43:53,680
Sure.

458
00:43:54,080 --> 00:44:01,940
On the fixture outside, Louisville came in at 143.26, which is lowest, and Columbus came in

459
00:44:01,940 --> 00:44:05,040
at 209.31, which is the highest.

460
00:44:05,040 --> 00:44:08,120
So it, I mean, it varies a bit.

461
00:44:09,020 --> 00:44:16,080
On the paratransit side, $60.41 for Louisville, again, the lowest.

462
00:44:16,800 --> 00:44:21,340
And there was Oklahoma City running at 232.99.

463
00:44:22,080 --> 00:44:27,400
And again, I think that that is most likely because one is contracted out and the other one is done in-house.

464
00:44:29,700 --> 00:44:46,260
So I just want to say that this is, I think that this is important information for us to know as a board to communicate the fact that we are delivering competitive value or a good value for the service that we're delivering based on peers.

465
00:44:46,260 --> 00:44:59,480
So I think lots of people like to talk about the expenses and the quote-unquote ways that if we're doing a simple apples that apples as much as we can and peer-to-peer to comparison.

466
00:45:00,110 --> 00:45:09,490
I think this is good news for Mata and shows that staff's working really hard to ensure that

467
00:45:09,490 --> 00:45:13,390
we're getting good value for our service and our dollar, so thank you.

468
00:45:13,690 --> 00:45:21,390
One additional thing I wanted to add too is that the only data that was available, the

469
00:45:21,390 --> 00:45:29,590
latest most recent data is from 2023 NTD, so those are the numbers as of then. But the

470
00:45:29,590 --> 00:45:34,150
The numbers that we have provided from Memphis are true to today.

471
00:45:34,570 --> 00:45:42,050
So I think if you did a comparison back in 23, that it would probably be a little bit

472
00:45:42,050 --> 00:45:42,430
higher.

473
00:45:43,670 --> 00:45:43,830
Thanks.

474
00:45:45,530 --> 00:45:50,830
You attribute part of that difference to the in-sourcing versus outsourcing and the other

475
00:45:50,830 --> 00:45:55,190
factors you think that could explain some of that difference in our performance, just

476
00:45:55,190 --> 00:45:56,390
curious what the main variables are there.

477
00:45:56,390 --> 00:46:00,110
There's a number of factors, length of service,

478
00:46:01,190 --> 00:46:04,710
the number of hours in a day that vehicles run.

479
00:46:05,450 --> 00:46:08,010
How many vehicles are at peak service?

480
00:46:09,510 --> 00:46:13,050
There's, each city seems to have a different peak

481
00:46:13,050 --> 00:46:14,410
throughout the system.

482
00:46:15,150 --> 00:46:16,530
And they go peaks and valleys, right?

483
00:46:16,710 --> 00:46:18,490
And in the morning, when everybody's going to work,

484
00:46:18,610 --> 00:46:19,390
there's a huge spike.

485
00:46:19,850 --> 00:46:21,450
And then during the day, there's a lull.

486
00:46:21,970 --> 00:46:25,070
And that varies from city to city based on population

487
00:46:25,070 --> 00:46:27,470
and how busy the center city is.

488
00:46:28,750 --> 00:46:32,430
But for the most part, it could be fuel pricing.

489
00:46:33,430 --> 00:46:37,410
Whatever kind of deal is struck on fuel or tires.

490
00:46:38,510 --> 00:46:39,150
Maintenance costs.

491
00:46:39,510 --> 00:46:42,310
All of that goes into cost revenue hour.

492
00:46:43,670 --> 00:46:49,110
So over the next month, as we try and wash through all

493
00:46:49,110 --> 00:46:52,830
of the variables and that, we'll try and get a better snapshot

494
00:46:52,830 --> 00:47:00,010
shot of what those variables could be and give you a better understanding by the

495
00:47:00,010 --> 00:47:10,030
August meeting. Agencies count their statistics a little bit differently and one

496
00:47:10,030 --> 00:47:14,410
change in one variable can make a difference. So we want to do our best to make

497
00:47:14,410 --> 00:47:19,030
sure we're comparing apples to apples and so what we're going to do over the next

498
00:47:19,030 --> 00:47:25,510
month and we have some relationships with some of those agencies is trying to get updated

499
00:47:25,510 --> 00:47:33,790
information and compare them to the 23 information and see if we can make sure that we are getting

500
00:47:33,790 --> 00:47:36,190
a complete picture of their operations.

501
00:47:38,110 --> 00:47:45,550
Along that same vein, it would be great if we could get a picture of each peer just so

502
00:47:45,550 --> 00:47:49,810
we know exactly what we're looking at as far as the number routes they have, the number

503
00:47:49,810 --> 00:47:54,310
of buses they have on the street daily, and I'll show you may go over this in your next

504
00:47:54,310 --> 00:47:55,050
couple of slides.

505
00:47:55,230 --> 00:48:00,390
And I'd also like to see the comparison with on-time performance just to make sure that we're

506
00:48:00,390 --> 00:48:02,650
looking at, you know, the compared apples apples.

507
00:48:27,340 --> 00:48:28,000
Commissioner Rayleigh.

508
00:48:28,900 --> 00:48:34,900
Yeah, I just want to see at our last committee meeting, I remember asking you all about the

509
00:48:34,900 --> 00:48:41,320
headway that's going inbound. Remember you also use going check on that. Like the

510
00:48:41,320 --> 00:48:46,740
50 for example I'm saying like they may have a 50 comment to 15 then we see

511
00:48:46,740 --> 00:48:53,260
another 50 at 245 but coming inbound going down town we don't see that. So

512
00:48:53,260 --> 00:48:56,620
remember you say you're going to check on that. I don't know if we have an

513
00:48:56,620 --> 00:49:00,820
answer Steve. We do not. We are still evaluating that information. We're going

514
00:49:00,820 --> 00:49:11,820
I mean for every route from the beginning of the month till now to find out why that occurred or if it occurred so we're going to get back to you.

515
00:49:12,140 --> 00:49:14,400
Still working on it. I apologize for the delay.

516
00:49:22,550 --> 00:49:27,430
All right. We'll move on to fix route on time performance.

517
00:49:27,430 --> 00:49:34,990
take up a little bit in June the 63% and we'll add the on-time performance to

518
00:49:34,990 --> 00:49:41,470
our peer snapshot so we can get an understanding of how we compare from that

519
00:49:41,470 --> 00:49:51,510
standpoint. Miss trips I will is running steady at 8% I think once again until we

520
00:49:51,510 --> 00:49:57,190
get that's probably going to stay in that same range until we get that new and

521
00:49:57,190 --> 00:50:05,870
of vehicles from Louisville, and then, again, for our new vehicles as they come in in early 2026.

522
00:50:06,710 --> 00:50:08,910
But the maintenance staff continues to do.

523
00:50:09,170 --> 00:50:15,750
Yeoman's work to keep these old vehicles running and on the street, and

524
00:50:15,750 --> 00:50:20,990
operational as best as they can with the resources that they have.

525
00:50:20,990 --> 00:50:28,870
Yeah, mistrips is a relatively new phenomena from a industry standpoint.

526
00:50:29,270 --> 00:50:32,630
So that is not counted in NTD.

527
00:50:33,050 --> 00:50:42,330
So that's something that we will be difficult for us to get peer comparisons with and

528
00:50:42,330 --> 00:50:48,910
community commitment score where ours is moving up as our reliability is ticking up.

529
00:50:48,910 --> 00:50:53,830
That is also, that is a modest specific metric.

530
00:50:58,640 --> 00:51:02,700
Moving to paratransit, our on-time performance for

531
00:51:02,700 --> 00:51:08,120
paratransit increased from month of June to 96%.

532
00:51:08,120 --> 00:51:12,900
Capacity denials went up a slight bid to 3%, but

533
00:51:12,900 --> 00:51:18,800
it's been holding pretty steady over the last couple of months, around that 3% number.

534
00:51:18,800 --> 00:51:24,940
and I'm going to spill the beans a little bit.

535
00:51:25,400 --> 00:51:29,840
Staff has been working really hard on an intriguing proposal

536
00:51:30,260 --> 00:51:32,900
that they have been working with via

537
00:51:32,900 --> 00:51:36,920
that we're going to bring to the service committee in August

538
00:51:36,920 --> 00:51:39,900
that we believe gives us an opportunity

539
00:51:39,900 --> 00:51:45,760
to completely wipe out denials, and I'm going to say stay tuned.

540
00:51:45,760 --> 00:51:53,780
We're dotting our eyes and crossing tees, but we believe this is going to be a game changer from a power transit standpoint.

541
00:51:54,360 --> 00:52:06,380
I'm sorry staff, I couldn't resist, but we're going to do that, and the community commitment score was 93% from a power transit standpoint.

542
00:52:10,060 --> 00:52:17,520
So next, I'm going to turn over to Andrew, which is going to go through our cash forecast for the month.

543
00:52:33,330 --> 00:52:34,870
Good afternoon committee.

544
00:52:35,690 --> 00:52:39,410
I just give a second for everyone to get their document.

545
00:52:46,450 --> 00:52:52,690
All right, before you had cash forecast, I did previously in the finance committee, I did say

546
00:52:52,690 --> 00:52:58,990
I was going to provide a couple of more actual numbers so you can kind of see the progression of everything that's happening.

547
00:52:59,970 --> 00:53:11,030
So, this forecast is up to date till today, so right now in our cash forecast, we are in

548
00:53:11,030 --> 00:53:16,650
the positive, but as you can see going into late August with the vendor payments that

549
00:53:16,650 --> 00:53:23,570
we have been making, it is, we are going to be going into the red if we do not get influx

550
00:53:23,570 --> 00:53:24,750
of cash pretty soon.

551
00:53:24,750 --> 00:53:33,710
So we have some ways to alleviate that, but we would be kind of spread pretty thin when

552
00:53:33,710 --> 00:53:39,130
it comes to like, if we try to stay to the budget of those vendor payments that we're

553
00:53:39,130 --> 00:53:39,730
going to be making.

554
00:53:44,920 --> 00:53:53,040
So if I can interrupt, and this really is becoming, we're finding ourselves in a really tight

555
00:53:53,040 --> 00:54:05,220
situation from a cash flow standpoint and what has caused this is our the $7 million federal

556
00:54:06,760 --> 00:54:12,740
grant allocation that we believe we were going to get is taking longer for us to draw down

557
00:54:13,520 --> 00:54:20,540
than we originally thought it would. We still have, we're still eligible for it,

558
00:54:20,540 --> 00:54:35,500
We have the ability to draw down, it is just that we have to make those expenditures and we then ask get that reimbursement from those eligible expenses.

559
00:54:36,200 --> 00:54:52,240
We believe that we still will be able to do that but in this nature where we are literally living almost paycheck to paycheck, we don't have the cash float in this.

560
00:54:52,240 --> 00:55:02,920
to cover that time period, so ideally in the past the city has fronted their

561
00:55:02,920 --> 00:55:13,140
apportionment to the agency which allowed us to survive that ebb and flow of

562
00:55:13,140 --> 00:55:19,060
federal grants, but in this position where we are literally going week to week

563
00:55:19,060 --> 00:55:33,720
a month-to-month giving volumes of information to the city before we get the monthly installment

564
00:55:33,720 --> 00:55:42,100
of this really puts the kind of stress that we're in from a cash flow standpoint which

565
00:55:42,100 --> 00:55:55,720
We're either going to have to not pay vendors this month in order to meet, to stave off this negative cash flow point at the end of the month,

566
00:55:58,700 --> 00:56:03,220
or hope that the federal money comes in before that.

567
00:56:03,220 --> 00:56:04,060
So

568
00:56:08,060 --> 00:56:18,180
this is based on us only drawing down from the city to do payroll if I understand correctly, is that correct?

569
00:56:18,660 --> 00:56:38,020
That was not, that is not the requirement of the city, that's just how we have budgeted it, that the $15 million that they have allocated for the first six months, you know, $2 million, $2.1 million, I believe you, we've budgeted it.

570
00:56:38,020 --> 00:56:45,360
Just over the first seven months ends up being close to 15 million that 2.1 just generally covers

571
00:56:46,240 --> 00:56:50,720
Payroll each month. So that's how we budgeted it, but there's there's no

572
00:56:51,980 --> 00:56:56,140
stipulation from the city that it can only cover payroll, right?

573
00:56:56,780 --> 00:57:02,640
That's just how we budgeted. So have we considered going to them and asking them to cover more than payroll?

574
00:57:03,280 --> 00:57:06,180
But would then fix our cash flow issue? Well

575
00:57:07,400 --> 00:57:12,940
or they are allowing us to get

576
00:57:15,090 --> 00:57:19,050
a monthly allotment based on what we are paying that money.

577
00:57:19,740 --> 00:57:24,370
So we can only pay based on what we have from the cash flow standpoint.

578
00:57:25,610 --> 00:57:33,090
So each month, so we have to pay out and then seek the reimbursement.

579
00:57:33,090 --> 00:57:41,770
Whereas in the past, they were saying, here's $15 million, we'll see you in January for

580
00:57:41,770 --> 00:57:47,650
the other $15 million, or, you know, here's $30 million, we'll see you next fiscal year

581
00:57:47,650 --> 00:57:49,490
for the other $30 million.

582
00:57:49,710 --> 00:57:49,850
Right.

583
00:57:50,350 --> 00:57:52,130
Now it's on a monthly.

584
00:57:53,430 --> 00:57:59,010
Which I get, but it still seems like we should be able to ask them for reimbursement of things

585
00:57:59,010 --> 00:58:01,330
that we paid last month beyond payroll.

586
00:58:01,330 --> 00:58:19,330
And then, I mean, I could understand where some month we may, if with the September expenses were lower than October because the insurance premium was due or something like that, I understand where that might cause a glitch, but it seems like overall, if things are steady, you could charge that and help staunch that flow.

587
00:58:19,430 --> 00:58:25,950
I mean, I don't think the city is doing this to penalize us in terms of not being able to pay vendors, but that's not their goal.

588
00:58:25,950 --> 00:58:29,930
What are our monthly expenses on average?

589
00:58:38,600 --> 00:58:40,280
Give me one second to pull up the document.

590
00:58:53,200 --> 00:58:55,380
On a weekly basis, you want to know how?

591
00:58:55,380 --> 00:58:56,760
No, on a monthly.

592
00:58:57,060 --> 00:58:58,040
It is

593
00:59:17,140 --> 00:59:18,820
roughly five million.

594
00:59:23,640 --> 00:59:27,360
And I'm basing this off my forecast of the total,

595
00:59:30,250 --> 00:59:33,240
looking at the total cash operating disbursements.

596
00:59:33,240 --> 00:59:42,120
I told him those up for the month of October, the 16th, the 1 million 630 that's going to be

597
00:59:42,120 --> 00:59:47,260
including those payroll weeks and then on the off payroll weeks of $970,000.

598
00:59:47,420 --> 00:59:48,900
So it gets over 5 million?

599
00:59:49,280 --> 00:59:49,920
Yeah, yes sir.

600
00:59:51,100 --> 00:59:59,920
So Madam Chair, you're suggesting that rather than the 2.1 billion we're asking that we ask for the month.

601
01:00:00,000 --> 01:00:29,980
Hopefully, um, allocation from this city, rather than just the, I mean, yeah, I mean, I mean, right, me, and tell me if I'm understanding it correctly, but I think when they said you have $15 million, they didn't say you have to spread it equally across months, they said you have $15 million. And, you know, and so if we need that $15 million faster while we're waiting for the federal money to come in, then the city covers the front end of that and the federal money would come in.

602
01:00:34,400 --> 01:00:44,740
I mean, I'm asking if that's, I mean, is the federal money only allowed for certain

603
01:00:45,340 --> 01:00:45,880
expenses?

604
01:00:46,340 --> 01:00:51,100
So let's just say you were to get the $5 million from the city and try to spend on the

605
01:00:51,100 --> 01:00:56,460
backend when the federal comes if it's expenses that are not, you know, allowed by the

606
01:00:56,460 --> 01:01:00,880
grant for the funds with that being create an issue.

607
01:01:01,280 --> 01:01:12,200
The issue is that in the timing of this is we are trying to accumulate the kinds of expenses

608
01:01:12,200 --> 01:01:15,920
that allow us to draw down the federal money as cash.

609
01:01:17,320 --> 01:01:22,080
So what I'm using non-federal money is preventive maintenance.

610
01:01:22,080 --> 01:01:33,120
So, of the eligible expenses in under the 503.07 program, what they deem is preventive maintenance is essentially cash to us.

611
01:01:33,880 --> 01:01:42,860
And so, there are certain expenditures under the preventive maintenance category that allow us to use it as cash.

612
01:01:43,420 --> 01:01:51,100
But we can only use those and it's not simple as payroll is not preventive maintenance.

613
01:01:51,100 --> 01:02:07,440
as an example, so we have to accumulate those preventive maintenance expenditures and it's taking us longer than we thought then we had expected to accumulate those $7 million of preventive maintenance.

614
01:02:08,120 --> 01:02:20,200
And so that's what we need to use the city float for lack of better term to give us time to accumulate those preventive maintenance expenditures.

615
01:02:20,940 --> 01:02:28,480
because we don't want to pull it down for capital because that doesn't do us, you know, any good in this category.

616
01:02:36,020 --> 01:02:36,100
So,

617
01:02:38,690 --> 01:02:46,410
I mean, there is some little bit of risk, I mean, once again, what we're all doing is robbing Peter to pay Paul.

618
01:02:46,570 --> 01:02:52,810
There's a little bit of risk of pulling down, getting 5 million from the city, because then...

619
01:02:52,810 --> 01:02:57,830
But would that be the same risk if the city had given us the whole $15 million at the beginning?

620
01:02:58,530 --> 01:03:00,570
That would be taking the same risk, right?

621
01:03:00,850 --> 01:03:06,810
I mean, as I understand it, the city is saying we want more documentation than we have.

622
01:03:07,110 --> 01:03:12,570
I mean, that's really what they're not saying we're trying to do this to you to run a negative cash flow.

623
01:03:12,990 --> 01:03:15,090
That's not their goal, right?

624
01:03:15,890 --> 01:03:17,450
They're not trying to penalize us.

625
01:03:17,450 --> 01:03:26,550
I mean, they're trying to, you know, provide fiscal oversight, which I think all of us agree is a fine thing to ask us for right now.

626
01:03:27,890 --> 01:03:29,610
So I mean, I'm just posing the question.

627
01:03:30,830 --> 01:03:38,250
Is there a timeline for the preventive maintenance when you think that you would have it, would have accumulated the amount.

628
01:03:38,510 --> 01:03:40,270
We're trying to develop that.

629
01:03:46,140 --> 01:03:50,860
What are those categories that are included in that, trying to get a sense of what can be

630
01:03:50,860 --> 01:03:55,160
accelerated if the truth is behind the screen again?

631
01:04:04,740 --> 01:04:05,300
The

632
01:04:07,630 --> 01:04:10,950
preventive maintenance expenses, they do include some of the salaries of the maintenance

633
01:04:10,950 --> 01:04:21,450
employees, but mostly all of the maintenance costs, for instance, on tires, batteries,

634
01:04:21,450 --> 01:04:28,850
any costs associated with keeping the fleet moving or running all those expenses

635
01:04:28,850 --> 01:04:35,650
are part of the preventive maintenance and mostly we charge the mechanic

636
01:04:35,650 --> 01:04:41,350
salaries and everything that the mechanics and the maintenance department

637
01:04:41,350 --> 01:04:45,930
used for to keep the fleet going and so those all those expenses qualify for

638
01:04:45,930 --> 01:04:50,090
preventive maintenance usually in one year we have about $32 million and

639
01:04:50,090 --> 01:05:09,070
and prevent maintenance expenses, but this year we're just running a little more, and we've already drawn down pretty much that amount for the previous fiscal year and we're just now starting this year, this fiscal year, so we just haven't accumulated the expenses yet.

640
01:05:09,070 --> 01:05:14,710
So with that 13 million annually, is it pretty much even across the year?

641
01:05:17,110 --> 01:05:21,090
Basically, we received a proximity that much from this year, we've only received,

642
01:05:21,270 --> 01:05:25,910
or last year, F by 25, we received 13 million from FTA on the face.

643
01:05:26,530 --> 01:05:29,030
The year before that, we're seeing 14 million, so-

644
01:05:29,030 --> 01:05:35,430
Well, no, I mean, the 13 million that we usually spend, estimated that we usually spend about 13 million

645
01:05:35,430 --> 01:05:38,850
and preventive maintenance costs, as including maintenance salaries.

646
01:05:41,470 --> 01:05:44,930
So, is that a good indication of timing?

647
01:05:45,370 --> 01:05:51,750
So, generally, we would think it would take a six months to get $7 million.

648
01:05:53,800 --> 01:06:00,960
So, is it prudent to say that we, you know, quarterly, we could do the $3 million or so?

649
01:06:06,580 --> 01:06:14,080
We're trying to accelerate that as much as possible and so last year we didn't have

650
01:06:14,080 --> 01:06:20,480
trial as an example so as we accelerate that what can we you know what

651
01:06:20,480 --> 01:06:25,060
preventive what maintenance activities can we add on top of that to try and

652
01:06:25,060 --> 01:06:27,880
accelerate that. It's been that run rate on that.

653
01:06:30,120 --> 01:06:32,940
Just to make sure I understand correctly, even though we do accelerate, though, these,

654
01:06:33,540 --> 01:06:37,820
this is effectively reimbursement. So if we accelerate the expense, that's still casual to the door.

655
01:06:38,940 --> 01:06:40,920
Right. So it's not really a net.

656
01:06:44,270 --> 01:06:50,670
And the 13 million is the federal share. We still have to, we have to spend 20 percent,

657
01:06:50,770 --> 01:06:56,290
we have to provide 20 percent. So initially, yeah, and usually that's about 16 million.

658
01:06:56,290 --> 01:06:59,710
I mean, we have to spend in order to get the 13 billion, or some way around.

659
01:07:05,200 --> 01:07:14,500
If I could, this is actually a catch 22 for us, because as our mechanics do better at taking care of the vehicles and they stay out on the road longer.

660
01:07:15,480 --> 01:07:19,060
We're not fixing them as often, so we have fewer expenses up front.

661
01:07:19,920 --> 01:07:26,660
And so the longer we go with vehicles on the road, the less expenses we have to turn in for reimbursement.

662
01:07:28,690 --> 01:07:34,450
This brings about another question with the maintenance, and this may open a can of worms,

663
01:07:34,790 --> 01:07:44,090
but with the, what we're having to do with the trolley stations and the potential, this

664
01:07:44,090 --> 01:07:48,990
two-fold question, with the new TARC buses that we're receiving, I know there are maintenance

665
01:07:48,990 --> 01:07:49,690
costs there.

666
01:07:50,270 --> 01:07:55,150
Not sure if that money has been identified, where it's coming from because I don't think

667
01:07:55,150 --> 01:07:59,690
It's in the budget, the maintenance costs for the new buses that we're getting.

668
01:08:00,530 --> 01:08:08,510
And the repairing the lifts for the trolleys are those costs that can be accounted for in this field.

669
01:08:08,870 --> 01:08:10,490
So different parts of money.

670
01:08:10,690 --> 01:08:17,370
The trolley costs are capital funds have been identified.

671
01:08:17,810 --> 01:08:23,570
The costs associated with the tarc vehicles are most likely operating.

672
01:08:23,570 --> 01:08:33,730
and on turn the staff to answer that from costs associated with the gently used

673
01:08:33,730 --> 01:08:39,190
TARC buses coming in. I believe we've allocated for that and don't believe

674
01:08:39,190 --> 01:08:46,050
those are huge costs associated with that. The idea was that when we did the

675
01:08:46,050 --> 01:08:51,890
budgeting we had anticipated that we were going to fix our own buses and it was

676
01:08:51,890 --> 01:09:06,930
It's going to be a higher expense and now we're bringing in these gently used vehicles from TARC, so we're going to have fewer expenses associated with those vehicle repairs as opposed to repairing our own vehicles that were are now actually set for disposal.

677
01:09:07,630 --> 01:09:12,050
And are those maintenance costs that could be that would fall under this category?

678
01:09:32,210 --> 01:09:35,470
I don't know that number off the top of my head, but I will find out for you.

679
01:09:35,470 --> 01:09:55,470
I have the initial number, the initial number to bring those here because of the federal funds that we had to make up, I think it was $25,000, $28,000 total to bring them here, but then the repairs are additional, so I will have to get that number for you.

680
01:09:57,550 --> 01:10:04,750
And we, you say we had, it's pretty much built in the budget because we had over, we had a higher number built in the budget already.

681
01:10:04,750 --> 01:10:06,010
for our vehicles.

682
01:10:07,790 --> 01:10:10,250
So are we still having to repair our vehicles?

683
01:10:11,530 --> 01:10:14,670
No, we were planning just like with the trolleys.

684
01:10:14,730 --> 01:10:16,170
We brought the trolleys back from the dead.

685
01:10:16,950 --> 01:10:19,710
We were anticipating that we had a number of vehicles,

686
01:10:20,230 --> 01:10:24,370
like when we arrived here, 90 out of 98 vehicles needed engines.

687
01:10:24,910 --> 01:10:28,370
We no longer have to provide engines for a number of vehicles

688
01:10:28,370 --> 01:10:32,150
because the TART vehicles will take those vehicles place.

689
01:10:32,870 --> 01:10:35,910
And now we can dispose of those vehicles and put the TART vehicles

690
01:10:35,910 --> 01:10:40,710
in their place. We had 30% of our fleet that was down completely.

691
01:10:41,570 --> 01:10:45,830
Oh, so we're adding 12 new buses to the street. We're replacing 12.

692
01:10:46,610 --> 01:10:53,470
No, those vehicles were not on the street at all because we had 30% of our fleet that was dead and not operating.

693
01:10:54,210 --> 01:10:59,110
So we're actually adding 12 buses into service that didn't exist before.

694
01:11:01,820 --> 01:11:03,840
We had assets but they were not usable.

695
01:11:03,840 --> 01:11:03,940
Paul.

696
01:11:07,000 --> 01:11:10,900
Colleagues, if you already stated this, but what's the current cumulative preventive

697
01:11:10,900 --> 01:11:11,280
ematements?

698
01:11:11,420 --> 01:11:12,780
And then what is the threshold we have to meet?

699
01:11:13,040 --> 01:11:13,620
Is it 4 million?

700
01:11:13,780 --> 01:11:16,760
That we have to meet to get the cash received?

701
01:11:17,540 --> 01:11:22,340
Trying to get a sense of what incremental spending required for us to receive that lump sum

702
01:11:22,340 --> 01:11:22,740
amount.

703
01:11:26,260 --> 01:11:34,220
So in order to get 80, we have to spend 100, so just round math between it correct me.

704
01:11:34,220 --> 01:11:38,140
in order to get four, we have to spend six.

705
01:11:40,630 --> 01:11:41,150
Approximately?

706
01:11:41,550 --> 01:11:41,750
Yeah.

707
01:11:42,150 --> 01:11:42,370
Yeah.

708
01:11:42,770 --> 01:11:45,950
And how much we spent thus far to get it?

709
01:11:45,950 --> 01:11:49,330
So because you know that all of this $7 million

710
01:11:49,330 --> 01:11:50,350
we're trying to draw.

711
01:11:50,650 --> 01:11:53,030
How much have we drawn thus far?

712
01:11:53,430 --> 01:11:56,370
Well, the $7 million was part of a $13 million.

713
01:11:56,550 --> 01:12:00,010
It was the second half of the $13 million for FY25.

714
01:12:00,570 --> 01:12:01,350
The first didn't release.

715
01:12:01,710 --> 01:12:03,990
They only released half of it in the beginning of the year.

716
01:12:03,990 --> 01:12:06,430
and then the second half, the second half of the year.

717
01:12:06,930 --> 01:12:08,850
So this $7 million is just the balance

718
01:12:08,850 --> 01:12:10,530
of the 32 million that we received.

719
01:12:10,930 --> 01:12:14,030
It was just the timing that didn't allow us to spend it

720
01:12:14,030 --> 01:12:15,230
the way that we were supposed to.

721
01:12:15,830 --> 01:12:19,570
So we ended up spending the first, I think six or seven million.

722
01:12:19,790 --> 01:12:22,410
It was six million and federal funds

723
01:12:22,410 --> 01:12:25,090
on the first half of the preventive maintenance.

724
01:12:25,470 --> 01:12:28,130
Then we used some 503.07 funds.

725
01:12:28,370 --> 01:12:29,730
Three million of dollars just recently

726
01:12:29,730 --> 01:12:32,590
would receive for more preventative maintenance.

727
01:12:32,590 --> 01:12:40,850
So now we're in July, and we just don't have enough to draw down any funds at the time.

728
01:12:41,090 --> 01:12:43,750
But we should, we will be able to draw down some person.

729
01:12:44,830 --> 01:12:50,910
But there's no threshold, we just draw down as the expenses occur, but we have to have,

730
01:12:52,370 --> 01:13:00,270
we have to have 100% of the cost before we can even draw down the 80%, so there's really

731
01:13:00,270 --> 01:13:03,190
no real threshold to draw down.

732
01:13:03,630 --> 01:13:06,830
So if they spend 100% of that 13 before we receive?

733
01:13:07,590 --> 01:13:08,010
No, we don't.

734
01:13:08,090 --> 01:13:10,770
Whatever incremental bit we're, whatever the next check we're waiting to receive.

735
01:13:12,190 --> 01:13:13,150
I guess the question.

736
01:13:13,270 --> 01:13:18,090
Whatever the next check we receive from the federal government that is coming, how much

737
01:13:18,090 --> 01:13:19,270
more do we have to spend to get that?

738
01:13:19,390 --> 01:13:20,930
I guess that's the number I'm trying to get.

739
01:13:21,230 --> 01:13:21,510
Yeah.

740
01:13:21,650 --> 01:13:30,110
So what is your threshold for when you start to draw down the, make a draw down from

741
01:13:31,430 --> 01:13:48,050
There's no threshold, whatever, oh, I usually try to draw down a monthly basis, but for preventive maintenance, every quarter, every, no, every six months because we don't, we only charge preventive maintenance to the grant every, every six months.

742
01:13:49,170 --> 01:13:52,970
So at the beginning, because in the beginning, we only, well, for the last few years, we've

743
01:13:52,970 --> 01:13:58,290
only been getting half of it, and so we can only charge half a year or whatever the amount

744
01:13:58,290 --> 01:14:00,250
is that eligible at the time.

745
01:14:00,790 --> 01:14:05,290
So in the beginning of the year, half of it was only available, so we only charged half

746
01:14:05,290 --> 01:14:05,610
of it.

747
01:14:06,030 --> 01:14:11,510
The latter half became available, and we had already charged and used another grant to charge preventive

748
01:14:11,510 --> 01:14:12,590
maintenance for the previous year.

749
01:14:13,010 --> 01:14:15,790
So that kind of wiped us out for preventive maintenance for the previous year.

750
01:14:15,790 --> 01:14:22,210
Now we're waiting when the current year waiting on preventive maintenance charges, and so once we get those preventive maintenance charges up

751
01:14:22,210 --> 01:14:29,990
And we can try to have funds for that for this year's preventive maintenance. We can't draw down for next year of previous year anymore, because those ones are

752
01:14:30,810 --> 01:14:32,530
so hypothetically

753
01:14:33,630 --> 01:14:36,750
if we had a million dollars of

754
01:14:38,090 --> 01:14:40,530
eligible expenses by September

755
01:14:40,530 --> 01:14:42,810
Would you draw those down?

756
01:14:42,810 --> 01:14:46,050
I'm going to draw it out from the face, 800,000 of you guys.

757
01:14:46,350 --> 01:14:46,570
Right.

758
01:14:47,010 --> 01:14:51,430
So, you don't have to wait six months to do it.

759
01:14:52,170 --> 01:14:56,410
So, wood, and I'm thinking out loud, wood.

760
01:14:59,110 --> 01:14:59,990
Like, we don't want to...

761
01:15:00,000 --> 01:15:28,960
We're going to do it every $10,000 or $100,000. Would we do it every million dollars of eligible expenses? Would that be a... We could do that. Through our solar volume. And would that... And I'm making this, you know, if we were able to do that every 90 days, we don't know how long it would take to get there. But if it was reasonable to say it would take us...

762
01:15:28,960 --> 01:15:33,760
If it, if we generally can get seven million in six months,

763
01:15:33,760 --> 01:15:36,040
then maybe three

764
01:15:39,110 --> 01:15:40,530
and a half and three months,

765
01:15:40,530 --> 01:15:43,350
maybe it's a million a month.

766
01:15:44,610 --> 01:15:46,750
So maybe we can do a million a month.

767
01:15:48,110 --> 01:15:49,350
We just never did it like that.

768
01:15:49,470 --> 01:15:50,690
It's just when we received the money,

769
01:15:50,810 --> 01:15:52,670
we were already eligible for most of it.

770
01:15:52,990 --> 01:15:54,070
So we've only been drawn down.

771
01:15:54,330 --> 01:15:56,110
Let's double check that afterwards,

772
01:15:56,110 --> 01:15:58,510
but I think that's why you're headed.

773
01:15:59,290 --> 01:15:59,770
Okay.

774
01:16:02,030 --> 01:16:04,210
So that I'm just for clarity.

775
01:16:04,830 --> 01:16:07,190
In the finance committee meeting a couple of weeks ago,

776
01:16:07,310 --> 01:16:10,790
we talked about the $3 million that we could get any time now,

777
01:16:10,930 --> 01:16:11,070
right?

778
01:16:12,530 --> 01:16:13,270
And that's what-

779
01:16:13,270 --> 01:16:14,110
Based on this.

780
01:16:14,410 --> 01:16:14,550
Right.

781
01:16:14,850 --> 01:16:15,210
For now.

782
01:16:15,930 --> 01:16:20,130
But it looks like it moved to mid-September.

783
01:16:20,730 --> 01:16:22,370
But I want to say it was in August before,

784
01:16:22,490 --> 01:16:24,370
and where we said we could actually get it in August.

785
01:16:25,690 --> 01:16:28,510
So if we were able to get that money before,

786
01:16:28,510 --> 01:16:30,750
or because we're live and check to check.

787
01:16:32,630 --> 01:16:34,610
Is there a reason that we have to wait till September

788
01:16:34,610 --> 01:16:36,410
to get that because we've already been approved for that,

789
01:16:36,510 --> 01:16:36,650
right?

790
01:16:37,070 --> 01:16:38,250
So that we've been on

791
01:16:46,060 --> 01:16:46,460
tentative here.

792
01:16:46,500 --> 01:16:50,140
We have been awarded to funds from FTA,

793
01:16:50,400 --> 01:16:52,400
but FTA has to release the funds to us.

794
01:16:52,840 --> 01:16:56,040
And they release the funds by us putting in the application

795
01:16:56,040 --> 01:16:57,940
saying that we're going to use these funds

796
01:16:57,940 --> 01:16:59,100
for whatever we're going to use them for,

797
01:16:59,380 --> 01:17:00,680
then they go through the process of approval.

798
01:17:01,140 --> 01:17:02,480
And that's the process that we're going through now,

799
01:17:03,080 --> 01:17:03,720
the approval process.

800
01:17:03,720 --> 01:17:08,780
right okay that was what that was the we already got approved during the

801
01:17:08,780 --> 01:17:12,380
committee meeting and you could just make that request and it was a pretty

802
01:17:12,380 --> 01:17:16,300
quick turnaround just for the three million that we received yeah we we

803
01:17:16,300 --> 01:17:20,460
received that three million but for this remaining seven million we we haven't

804
01:17:20,460 --> 01:17:25,040
you know we have received the three million we received the the last three that

805
01:17:25,040 --> 01:17:29,120
three million reasons I don't know we received it but it's been yes

806
01:17:29,120 --> 01:17:36,640
I think she's referring to like that three million that she was referring to is the in the three million that she's shown in

807
01:17:36,640 --> 01:17:39,120
In the projection is the

808
01:17:40,620 --> 01:17:41,960
The preventive maintenance

809
01:17:42,520 --> 01:17:46,400
Originally that when I first we I was first made aware of the seven million

810
01:17:47,800 --> 01:17:53,780
I think in the previous means I was saying they would fluctuate because we wasn't entirely sure when we will be able to get it

811
01:17:53,780 --> 01:17:58,900
So we've just kind of been pushing that three million originally seven million then China said three million back

812
01:17:58,900 --> 01:18:01,280
until we can get an idea of so.

813
01:18:01,460 --> 01:18:02,720
And so that's three million,

814
01:18:03,120 --> 01:18:05,400
it's part of the seven million that's remaining,

815
01:18:05,680 --> 01:18:08,980
that's what we said that we had eligible expenses

816
01:18:08,980 --> 01:18:14,140
that we could go ahead and ask FTA to release those funds.

817
01:18:14,400 --> 01:18:15,980
Right, and I understand that,

818
01:18:16,080 --> 01:18:19,660
but I just recall and just correct me if I'm wrong,

819
01:18:19,840 --> 01:18:22,420
but that turnaround, once we request that

820
01:18:22,420 --> 01:18:24,240
which was being done a couple of weeks ago,

821
01:18:24,240 --> 01:18:25,640
that it was a really quick turnaround.

822
01:18:26,300 --> 01:18:28,080
So do you know what the turnaround is?

823
01:18:28,080 --> 01:18:33,080
Or is it going to be over six weeks from now before we can get that if we've already requested this?

824
01:18:33,300 --> 01:18:40,770
Yeah, it's going to be, I can't really say what the turnaround is going to be, but it's probably it's going to be more than six weeks.

825
01:18:41,810 --> 01:18:44,530
Yeah, because we're in the application process.

826
01:18:44,770 --> 01:18:58,440
FTA has to go through this approval process and it's just a lengthy government process and by then releasing the funds really late, that really do everything behind.

827
01:18:58,440 --> 01:19:05,130
And I have a couple of unrelated questions on the projection, thank you.

828
01:19:07,210 --> 01:19:13,270
For this week, the current week, I noticed that the collections are kind of, you know,

829
01:19:13,330 --> 01:19:14,530
they've increased quite a bit.

830
01:19:14,950 --> 01:19:19,170
Is there a specific reason or what's driving that increase for this week?

831
01:19:25,940 --> 01:19:26,760
I'm just not sure.

832
01:19:26,860 --> 01:19:29,840
You're looking at the forecast for August 1st.

833
01:19:29,840 --> 01:19:38,480
the actual $7.25, I'm sorry, I said this week, but actually last week, we had $82,000, but normally it's about $20,000.

834
01:19:39,000 --> 01:19:45,460
Just curious on what draw is that income from bus rides and fares?

835
01:19:46,020 --> 01:19:52,900
Yes, well, some bus rides, some fares, but they actually came from someone paying in advance for advertisement.

836
01:19:53,340 --> 01:19:56,780
So they just paid their full advertisement for, and that's where those funds came from.

837
01:19:58,800 --> 01:20:05,060
And this goes back to, I see that the amount was corrected, I don't know, that was different.

838
01:20:05,440 --> 01:20:14,140
For the vendor payments, I know we normally budget an accelerated amount, a much larger

839
01:20:14,140 --> 01:20:15,520
amount in vendor payments.

840
01:20:15,860 --> 01:20:19,040
Is there a reason that the vendor payments were so low last week?

841
01:20:21,280 --> 01:20:26,680
If I'm not mistaken, that someone may speak more about it, but I think it came from when

842
01:20:26,680 --> 01:20:35,520
And we did the 718 actuals, there was increased quite a bit and it was just making up for those, just trying to fluctuate it out.

843
01:20:35,660 --> 01:20:38,360
They were paid earlier than expected, okay.

844
01:20:41,140 --> 01:20:41,460
That's it,

845
01:20:49,920 --> 01:20:51,020
I did have another question, sorry.

846
01:20:51,740 --> 01:20:56,900
The $1 million is our premiums on the insurance that we just approved.

847
01:20:57,140 --> 01:21:00,940
Are we required to pay that upfront at once?

848
01:21:01,720 --> 01:21:04,200
See, there is $1 million, $822.

849
01:21:04,200 --> 01:21:11,400
Yes, ma'am. That that's has been normally come out. Is that a requirement? I'm not sure Tyler sure if it's a requirement

850
01:21:11,400 --> 01:21:18,000
But every past year that that's their yearly amount comes out like around that time around early August so

851
01:21:18,800 --> 01:21:20,880
There's an option to pay premiums

852
01:21:20,880 --> 01:21:25,500
quarterly, I mean considering that that next week we're down a million dollars

853
01:21:25,500 --> 01:21:29,120
That's something that we should probably check into if we're able to

854
01:21:30,220 --> 01:21:33,640
Spread our premiums out. Okay. Yes, ma'am. I'll look into that

855
01:21:51,800 --> 01:21:54,080
I've got one additional question for me, Vaughan.

856
01:21:56,580 --> 01:22:02,460
I mean, I know that we talked about a hypothetical in which we

857
01:22:04,320 --> 01:22:06,700
don't pay vendors because we don't have any cash.

858
01:22:07,360 --> 01:22:13,260
I mean, are we even at a point where we can do that without impacting

859
01:22:13,260 --> 01:22:17,760
service directly and very soon?

860
01:22:18,020 --> 01:22:21,220
Because as I understand it, we are only paying vendors that

861
01:22:21,220 --> 01:22:27,460
are ensuring that we're providing service each day, so I just want to make sure as we're

862
01:22:27,460 --> 01:22:35,320
talking about hypotheticals that we're considering the potential impact of that, because I know

863
01:22:36,520 --> 01:22:43,780
we're, again, prioritizing vendors that are providing on the street, kind of ensuring that

864
01:22:43,780 --> 01:22:49,460
we're providing service on the street each day. So is there any flexibility around those

865
01:22:51,540 --> 01:23:03,420
there is some flexibility on that. But in order if nothing changes in this there isn't enough flexibility to cover these red numbers.

866
01:23:16,120 --> 01:23:24,380
So my question is kind of something I've been curious about. Are you all still doing to stay applications for positions?

867
01:23:28,720 --> 01:23:38,160
Yes, we're continuing our recruiting blitz this week it was canceled due to some other

868
01:23:38,160 --> 01:23:44,620
commitments, but we have our, we're continuing our blitz for recruiting in our operations

869
01:23:44,620 --> 01:23:45,120
department.

870
01:23:45,540 --> 01:23:50,380
Yeah, because the reason I'm asking it, it seems like it's a mechanic issue.

871
01:23:50,780 --> 01:23:55,460
I know you say when you all came in, it was 65 buses that was useless, right?

872
01:23:55,460 --> 01:24:03,040
did you say that were one third of our entire fleet okay so recently since

873
01:24:03,040 --> 01:24:06,740
job and doing the application have y'all hired any mechanics yes we have

874
01:24:06,740 --> 01:24:10,900
many I don't know that number off the top of my head but we have a number of

875
01:24:10,900 --> 01:24:15,820
mechanics and a number of technicians or laborers that we have hired in the

876
01:24:15,820 --> 01:24:23,020
maintenance department okay yeah because it it just seems like that would be

877
01:24:23,020 --> 01:24:27,660
more where we need, you know, the application and the positions.

878
01:24:28,100 --> 01:24:33,780
Well, one thing that I would say to that is that when we arrived, we were short on buses

879
01:24:33,780 --> 01:24:35,820
every day for every day service.

880
01:24:36,620 --> 01:24:43,380
And since we have properly aligned our service to the public schedule, we require 54 buses

881
01:24:43,380 --> 01:24:49,460
out on the road every day, and we average 55 buses available every day when the day starts.

882
01:24:49,460 --> 01:24:52,400
as the day goes on, we have more buses that come up.

883
01:24:53,020 --> 01:24:55,760
So we haven't been short on equipment in a few weeks.

884
01:24:56,360 --> 01:24:58,600
Okay, what is the total now of mechanics?

885
01:24:58,880 --> 01:25:00,360
Do you have it off top of your head?

886
01:25:00,720 --> 01:25:01,080
I do not.

887
01:25:03,920 --> 01:25:06,900
What would be you all is thinking,

888
01:25:07,060 --> 01:25:09,340
how many would you all think that you all need

889
01:25:09,340 --> 01:25:12,640
to be able to have run this system?

890
01:25:13,680 --> 01:25:15,580
I'm sorry, I don't know that number off the top of my head.

891
01:25:16,100 --> 01:25:17,260
It changes all the time.

892
01:25:17,900 --> 01:25:19,560
It changes with our turnover.

893
01:25:20,840 --> 01:25:26,980
but our director maintenance knows those numbers and we talk every day so I do

894
01:25:26,980 --> 01:25:30,260
know that it's getting smaller and smaller as far as the gap that we have

895
01:25:30,260 --> 01:25:36,300
and we do have more people on the floor than we did before okay just a

896
01:25:36,300 --> 01:25:41,220
key reason because we are a net positive number as far as number of people coming

897
01:25:41,220 --> 01:25:46,520
on board and staying with us okay thank you it's just important enough if

898
01:25:52,410 --> 01:25:52,570
there

899
01:25:52,570 --> 01:25:56,630
There are no other questions on the cash flow report.

900
01:25:56,930 --> 01:25:57,650
I'm going to go on.

901
01:25:57,650 --> 01:26:00,570
Well, Janet, so do we feel like we have a solution?

902
01:26:00,890 --> 01:26:03,830
I mean, like if we come back in here on August 20th and nine days later,

903
01:26:03,990 --> 01:26:05,530
we're going to be negative $1.2 million.

904
01:26:05,710 --> 01:26:07,090
That doesn't seem...

905
01:26:07,530 --> 01:26:09,730
I think we have a pathway towards a solution.

906
01:26:10,030 --> 01:26:10,730
We will make that.

907
01:26:11,690 --> 01:26:18,450
I'm going to, part of my next phase is our submission to council.

908
01:26:19,130 --> 01:26:21,970
Part of that, one of the items in that submission

909
01:26:21,970 --> 01:26:24,250
is CEO's report.

910
01:26:25,410 --> 01:26:28,850
I sent that out to board members earlier today.

911
01:26:29,510 --> 01:26:31,910
I apologize, I originally sent it out yesterday,

912
01:26:32,290 --> 01:26:35,310
but the file was too large to go to interviews,

913
01:26:35,670 --> 01:26:37,930
so you didn't get it until this morning,

914
01:26:38,050 --> 01:26:43,050
but one of those items was an issues report

915
01:26:43,050 --> 01:26:44,630
from the executive.

916
01:26:45,290 --> 01:26:47,670
I'm going to, based on this conversation,

917
01:26:47,910 --> 01:26:51,730
I'm going to edit that and introduce the concept

918
01:26:51,730 --> 01:27:03,990
of what we've talked about of increasing the monthly allotment or rather than a payroll

919
01:27:04,730 --> 01:27:11,670
oriented allotment just make it a monthly expense allotment and I'm going to have to get

920
01:27:12,890 --> 01:27:19,670
some conversation with clients and how we couch that but I would imagine that'll be

921
01:27:19,670 --> 01:27:23,170
be an important part of our conversation with Council next week.

922
01:27:24,150 --> 01:27:31,390
So I will introduce that concept and all like the hood next week and see how the city

923
01:27:31,390 --> 01:27:31,790
responds.

924
01:27:32,310 --> 01:27:32,410
Okay.

925
01:27:33,030 --> 01:27:33,670
Thanks.

926
01:27:36,770 --> 01:27:43,990
With that, this is, as Board members know, the city council passed resolution a couple

927
01:27:43,990 --> 01:27:57,910
weeks ago requiring a number of reports and from the agency that the resolution required

928
01:27:57,910 --> 01:28:06,970
that information be presented on the second Monday of every month, the process that

929
01:28:06,970 --> 01:28:13,350
we put into place that Eric Stevenson is leading and we'll be moving forward.

930
01:28:13,350 --> 01:28:17,350
will be that we put the information together

931
01:28:17,350 --> 01:28:20,070
for each month, present it to the board

932
01:28:20,070 --> 01:28:22,570
for your information and your review.

933
01:28:24,270 --> 01:28:26,390
Any questions from the board?

934
01:28:26,590 --> 01:28:28,690
We will then make any adaptions

935
01:28:28,690 --> 01:28:32,330
and then have it ready for Council Submittal

936
01:28:32,690 --> 01:28:33,870
the following week.

937
01:28:34,150 --> 01:28:36,690
That will give us plenty of time to meet

938
01:28:36,690 --> 01:28:41,530
the Council's deadlines, posted deadlines on that.

939
01:28:41,530 --> 01:28:52,630
This month they moved the deadline up and so the council meeting, transportation meeting was moved from the 11th to the 5th.

940
01:28:52,710 --> 01:28:58,790
We received an email last week from the council chair asking for the information on Monday.

941
01:28:59,430 --> 01:29:05,750
Considering the volume you will see there are three very large binders on the table there.

942
01:29:06,310 --> 01:29:11,970
staff worked through the weekend and I really want to tip my head to staff.

943
01:29:12,150 --> 01:29:15,770
People worked really hard and were really diligent about getting this.

944
01:29:16,030 --> 01:29:18,830
We just couldn't get it in time for Monday.

945
01:29:19,550 --> 01:29:25,230
But I also thought it was important that board members had an opportunity to review the information.

946
01:29:26,430 --> 01:29:33,650
The vast majority of that information, two and a half of those three binders, are invoices,

947
01:29:33,650 --> 01:29:44,090
check runs and receipts. That is the volume of paper that is moved in this

948
01:29:44,090 --> 01:29:52,150
agency each month. Way too much for me to send to you by email. Just the

949
01:29:52,150 --> 01:29:59,510
reports that I sent to you, which was about 94 pages, was too much to send by

950
01:29:59,510 --> 01:29:59,890
email

951
01:30:00,210 --> 01:30:27,610
So that is almost 800 pages worth of information. You are more than welcome to, if you would like to see what's in there, we have that ready for you. But really the gist of information, I believe that council really wants to see is in the reports that I sent to you. I'm going to update the CO Issues Report tonight. We're going to have that ready. We're going to send it over to council, deliver it to council tomorrow.

952
01:30:27,610 --> 01:30:55,550
The resolution requires a hard copy and we're going to deliver that to the, by hard copy those three volumes will be delivered to the Chief of Staff of Council tomorrow afternoon along with several thumb drives of electronic copies to those that were mandated on that.

953
01:30:55,550 --> 01:31:00,330
that, and we will get receipts for those.

954
01:31:01,350 --> 01:31:06,490
And that will be the process that we will follow each month subsequent to that.

955
01:31:07,190 --> 01:31:13,550
So are there any questions from the information that we sent earlier or if you want to

956
01:31:13,550 --> 01:31:19,410
prove all the invoices that finance staff goes through that moves each month?

957
01:31:22,320 --> 01:31:25,020
I'd just like to echo your appreciation of the staff.

958
01:31:25,020 --> 01:31:30,940
I know Andrew and Kenya and I don't know if there are any other finance staff in the audience right now and just on the boards

959
01:31:30,940 --> 01:31:36,560
Perhaps just want to say thank you to for your diligence in delivering this. I know it was a heavy lift and we appreciate the effort

960
01:31:40,480 --> 01:31:42,360
Do we know the next time we're

961
01:31:42,940 --> 01:31:46,780
Madda will be before city council. I

962
01:31:46,780 --> 01:31:53,040
Believe we will be there on the fifth at the Transportation Committee

963
01:31:53,040 --> 01:32:01,780
I have not been there as a before coming down the last time I checked Council schedule it wasn't posted

964
01:32:02,800 --> 01:32:08,560
We'll continue to look and see exactly when that will a meeting will occur

965
01:32:08,560 --> 01:32:12,480
But I imagine this will be discussed at the

966
01:32:12,480 --> 01:32:16,320
August 5th Transportation Committee meeting

967
01:32:17,040 --> 01:32:20,740
Do we know if Council is expecting anything else?

968
01:32:20,740 --> 01:32:27,640
from that it seems oftentimes we end up in those meetings and there's communication issues

969
01:32:27,640 --> 01:32:34,500
to say the least. So I just want to put the question out there if we are very clear on what

970
01:32:34,500 --> 01:32:41,780
council is expecting us to deliver to them in advance and then at the meeting if we're

971
01:32:41,780 --> 01:32:47,940
expected to be in front of them on the 5th. So I don't know who that question is for necessarily

972
01:32:47,940 --> 01:32:56,240
certainly maybe all of us, but just want to emphasize that point so we can try to avoid some past issues.

973
01:32:57,560 --> 01:33:06,300
I know that based on the resolution that was passed, there will be, they are expecting City Council is expecting the MATIS CEO,

974
01:33:07,440 --> 01:33:14,680
someone from finance department, and I guess it wasn't a requirement, but any board members that actually want to appear,

975
01:33:14,680 --> 01:33:21,960
But there will be now a monthly reporting of specific information, which is what John

976
01:33:21,960 --> 01:33:26,000
has and the team has really worked hard to get done.

977
01:33:26,420 --> 01:33:31,240
So it will be monthly and the resolution is very specific in what they want to see.

978
01:33:33,600 --> 01:33:38,080
Yeah, I mean, I think there have been past discussions about us going before the council monthly,

979
01:33:38,180 --> 01:33:42,000
but we only go to the council when they ask us to come and invite us.

980
01:33:42,000 --> 01:33:46,560
So, no, we want, I mean, the board members are not included in the requirement.

981
01:33:47,520 --> 01:33:52,860
Yeah, I'm just saying there have been lots of discussions about us going to Council monthly.

982
01:33:53,200 --> 01:33:58,960
And I think we're happy to do that, but we have to be asked first, right?

983
01:33:59,080 --> 01:34:06,860
Or I don't know if we have to initiate that ask, but just I think there have been some two or three month gaps where we haven't been able to get in front of Council.

984
01:34:07,960 --> 01:34:11,260
So just if we can be proactive on that in any way.

985
01:34:12,320 --> 01:34:14,860
I think that may help our case.

986
01:34:15,880 --> 01:34:20,360
I would say thank you, Commissioner McNeill.

987
01:34:21,580 --> 01:34:29,900
We're trying to find that out and we're going to use every avenue that we can to try and get the intelligence on that.

988
01:34:34,440 --> 01:34:37,700
Commissioner Pointer to your point to your point.

989
01:34:39,880 --> 01:34:41,740
I will be at that meeting.

990
01:34:43,680 --> 01:34:48,060
Eric will be at that meeting because in all likelihood he will be sitting at

991
01:34:48,060 --> 01:34:50,080
the table at the September meeting.

992
01:34:54,990 --> 01:34:59,630
Our newly appointed CFO is supposed to start

993
01:34:59,630 --> 01:35:07,270
on the 11th. I would love to have him come but he will not be an employee.

994
01:35:13,550 --> 01:35:14,150
Maybe

995
01:35:15,850 --> 01:35:16,490
I

996
01:35:35,340 --> 01:35:52,660
have a question and I guess mine is very similar to Jackson's question as to being very specific as to what council is looking at because I'm looking at the resolution and it says that they want and submit financial and budgetary update each quarter.

997
01:35:52,660 --> 01:36:01,860
Now, well, the resolution says quarterly, but I'm asking because in this binder, I just

998
01:36:01,860 --> 01:36:09,040
can't imagine that they want to see every invoice that's gone through.

999
01:36:09,760 --> 01:36:13,060
Do you have something where they said they wanted copies of?

1000
01:36:13,940 --> 01:36:19,800
It says to be invoices, I don't have the resolution in front of me every year.

1001
01:36:19,800 --> 01:36:23,920
And that's why I was like, this is the resolution from October, so if it's a different resolution.

1002
01:36:24,060 --> 01:36:27,820
Oh no, they passed another one, yeah, two weeks ago.

1003
01:36:27,920 --> 01:36:30,080
Yeah, they passed the quarterly one was for October.

1004
01:36:30,640 --> 01:36:32,420
Oh no, this is one from last week.

1005
01:36:32,560 --> 01:36:40,700
Okay, okay, that's why I was like, I can't imagine council is actually about to look through whatever is in this binder.

1006
01:36:40,880 --> 01:36:42,020
Yeah, here's what it reads.

1007
01:36:42,260 --> 01:36:49,640
It asks each monthly report shall include, but not limited to, a financial documentation to support the grantees requested allocation

1008
01:36:49,640 --> 01:36:54,060
for each month, documentation must include receipts, invoices, and all purchase

1009
01:36:54,060 --> 01:36:54,540
requests.

1010
01:36:55,480 --> 01:37:00,620
And then B is proof of payment made to vendors by the grantee for the prior month's

1011
01:37:00,620 --> 01:37:01,580
requested allocation.

1012
01:37:04,360 --> 01:37:07,200
Yes, it asks for a hard copy and an electronic copy of everything.

1013
01:37:07,660 --> 01:37:10,200
And my, those are like the first two.

1014
01:37:10,380 --> 01:37:14,220
Okay, and then you said the resolution from about a week or so ago.

1015
01:37:14,500 --> 01:37:14,800
Yeah, okay.

1016
01:37:27,330 --> 01:37:31,390
I'm sure they'll want to go back in a minute that once they get there, find them.

1017
01:37:31,390 --> 01:37:36,850
There's a lot more that it's requested outside of the financial it's

1018
01:37:36,850 --> 01:37:39,690
There's more that's requested outside of financial

1019
01:38:13,600 --> 01:38:14,160
Right

1020
01:38:21,560 --> 01:38:25,280
Mr. Lewis you want to be ready to move on to the other questions about

1021
01:38:27,900 --> 01:38:34,780
Lastly, in your packet, you have the ridership report and I'm not going to go through that.

1022
01:38:35,020 --> 01:38:39,580
You can read that at your leisure unless you have any questions on that.

1023
01:38:40,120 --> 01:38:42,620
That'll conclude my report for today.

1024
01:38:45,390 --> 01:38:45,590
All right.

1025
01:38:45,870 --> 01:38:50,150
Are there any other questions from Mr. Lewis on his CEO report?

1026
01:38:54,410 --> 01:38:54,550
All right.

1027
01:38:54,690 --> 01:38:56,910
Next on the agenda is unfinished or new business.

1028
01:38:59,340 --> 01:39:00,440
Anyone have any items?

1029
01:39:03,020 --> 01:39:04,240
I'm lucky that they don't draw me.

1030
01:39:04,240 --> 01:39:04,340
I'm

1031
01:39:07,570 --> 01:39:22,940
happy to do that, so we have, Otis has been on site, and they actually removed a station where Otis is not a person.

1032
01:39:23,340 --> 01:39:34,060
Otis elevator, sorry, I shouldn't assume, but Otis elevator has been on site, and they did remove the ADA platform at

1033
01:39:39,730 --> 01:39:41,070
one of the stations.

1034
01:39:41,070 --> 01:39:52,110
that was faulty, and so they will be returning back tomorrow and continuing on the scope of work that's been laid out for them to get the infrastructure back in place.

1035
01:39:52,730 --> 01:40:05,290
There was a track inspection completed last week, and we don't have the official report, but the initial report says that trolleys could run up and down Main Street right now.

1036
01:40:05,290 --> 01:40:10,670
the tracks are in that good a shape so that doesn't preclude the fact that we

1037
01:40:10,670 --> 01:40:18,450
have a lot of infrastructure that needs to be repaired. There are poles and right

1038
01:40:18,450 --> 01:40:25,530
away construction it has to be done but as far as the rails go the rails excuse

1039
01:40:25,530 --> 01:40:31,090
me are in good shape. We have Shelby Electric that will be on site August 4th to

1040
01:40:31,090 --> 01:40:41,990
do the electrical work for four different station stops and the redundant braking system

1041
01:40:42,490 --> 01:40:44,490
has been completed as far as the engineering.

1042
01:40:44,710 --> 01:40:49,410
They are in production right now of the parts that we need.

1043
01:40:51,130 --> 01:40:57,950
They have been paid, so Gamako will be sending one of their engineers down to show our mechanics

1044
01:40:57,950 --> 01:41:00,330
how to install those as soon as they're all completed.

1045
01:41:01,230 --> 01:41:10,290
We think that'll probably be next week and then once the breaking systems are installed

1046
01:41:10,650 --> 01:41:15,690
we will be doing some control testing to make sure that everything works safely will

1047
01:41:15,690 --> 01:41:21,390
be disengaging the primary break system, use the backup break system to ensure that the

1048
01:41:21,390 --> 01:41:29,450
the trolleys will stop and then all of the redundant braking system should be completed.

1049
01:41:30,550 --> 01:41:33,330
As far as caps go, do you want to speak to the caps?

1050
01:41:33,950 --> 01:41:35,730
The corrective action plans.

1051
01:41:37,250 --> 01:41:43,970
So, as we know, there were a number of corrective actions that were aged to the tune of 31.

1052
01:41:44,790 --> 01:41:51,250
I think we've knocked them down to about 14 remaining, but as far as a restart for trolley,

1053
01:41:51,250 --> 01:41:54,790
there were four caps that needed to be adjusted immediately.

1054
01:41:55,530 --> 01:41:59,290
On next month, the last week of the month, there's a report

1055
01:41:59,290 --> 01:42:03,810
that go in along with everything that Chief Helen just mentioned,

1056
01:42:04,610 --> 01:42:07,890
verifying that things are in working condition at the trolley

1057
01:42:07,890 --> 01:42:11,990
and bringing T.M. for this brake testing.

1058
01:42:12,150 --> 01:42:13,530
It's one of the major hurdles.

1059
01:42:14,970 --> 01:42:17,170
So with that brake testing,

1060
01:42:17,170 --> 01:42:35,450
that they will actually put it through a simulated run with weighted simulating people on board the vehicle to make sure that the primary and backup redundant braking system meets its standards.

1061
01:42:35,450 --> 01:42:42,330
and with that, they will, that's a certification test that correct me if I'm wrong,

1062
01:42:42,490 --> 01:42:50,110
that will certify that the corrective actions that we have put in place work or don't work.

1063
01:42:50,690 --> 01:42:55,190
So that will be the thumbs up or the thumbs down for the cars.

1064
01:42:55,910 --> 01:42:57,990
So there are two steps to this.

1065
01:42:58,650 --> 01:43:04,910
We've got the cars that we're fixing, and there's the alignment that we're working on.

1066
01:43:04,910 --> 01:43:13,250
So two parallel tracks that were on, but we feel very confident that we're on the right path on both.

1067
01:43:16,820 --> 01:43:19,500
And we've asked this question a million times.

1068
01:43:20,380 --> 01:43:23,380
We have already started the clock on the six months.

1069
01:43:23,380 --> 01:43:27,420
We just have to complete all of the requirements.

1070
01:43:28,620 --> 01:43:33,780
But so, if we were to complete the steps, what is the six month date?

1071
01:43:33,780 --> 01:43:42,860
the six the six month is not as important as getting the certification done

1072
01:43:42,860 --> 01:43:49,740
because at that point the city has to find the funding source right so if we

1073
01:43:49,740 --> 01:43:53,220
were to find a finding funding source if we were to fix the lifts if we were

1074
01:43:53,220 --> 01:43:58,120
get everything repaired all the caps were clear and the 14 remaining items were

1075
01:43:58,120 --> 01:44:02,640
done when are we eligible what is the earliest date we're eligible to get

1076
01:44:02,640 --> 01:44:09,660
But to get steel, if we had all the money, to start services with steel trolleys.

1077
01:44:09,780 --> 01:44:17,140
Perfect world you're looking at the middle of November, but in all reality first of the year.

1078
01:44:17,500 --> 01:44:17,600
Right.

1079
01:44:18,220 --> 01:44:22,720
And when we talked about the lifts, because that's a major requirement, we can't do anything

1080
01:44:22,720 --> 01:44:24,540
without the lifts being function-correct.

1081
01:44:25,320 --> 01:44:26,000
The lifts.

1082
01:44:26,000 --> 01:44:33,160
No, one of the requirements is that we have a plan, a calendar plan, to get the lifts repaired.

1083
01:44:33,540 --> 01:44:41,900
They don't necessarily have to be repaired, but we have to have a plan and a calendar event for them to be repaired in order to put the system back in.

1084
01:44:42,400 --> 01:44:48,700
And they're associated funding along with it so that they know that we're serious about getting it done.

1085
01:44:48,980 --> 01:44:53,120
Okay. And we were waiting on Otis to provide a timeline.

1086
01:44:53,500 --> 01:44:54,720
Have they been able to do that yet?

1087
01:44:55,300 --> 01:44:59,960
They have not given us a calendar event, but they have acknowledged that they have this

1088
01:45:05,560 --> 01:45:07,700
Okay. Thank you.

1089
01:45:12,630 --> 01:45:34,270
I'm sure, Bailey. Yeah, I want to, I promised the operator. She told me to ask you all this. I know that you all have what one trolley out here in one bag of right. So, I mean, not trolley, but the rubber real, excuse me. So, what's the point? I guess she told me to ask you out here. What's the point of having the ban?

1090
01:45:34,270 --> 01:45:40,590
back up, because she said they weather have an extra trolley rubber wheel out here because

1091
01:45:40,590 --> 01:45:47,670
of the waiting, you know, 30 minutes there in 30 minutes back. And she says, for them

1092
01:45:47,670 --> 01:45:55,070
each operator. And she feel like the timing would be less than more weight.

1093
01:45:56,750 --> 01:46:02,470
Well, the problem with putting both of the trawles in service is that if one breaks down, we

1094
01:46:02,470 --> 01:46:06,850
We don't, we're back to only one trolley, and if that one breaks down, then we don't have any backup.

1095
01:46:07,610 --> 01:46:15,690
And again, I've talked previously about trying to get a deal brokered through T dot to get two more trolleys on site.

1096
01:46:16,950 --> 01:46:20,930
The bureaucracy there is slow, but we are working on that.

1097
01:46:21,470 --> 01:46:27,870
As soon as I have one or two more trolleys in our possession, that second trolley will go into service.

1098
01:46:27,870 --> 01:46:27,970
Yes.

1099
01:46:28,670 --> 01:46:29,090
Okay.

1100
01:46:29,330 --> 01:46:36,230
Because the thing that we're trying to avoid is not leaving the public without a trolley

1101
01:46:36,230 --> 01:46:36,510
at all.

1102
01:46:37,270 --> 01:46:42,570
If we have bull trolleys in service and for some reason one gets hit by a car and the

1103
01:46:42,570 --> 01:46:48,270
other one has a mechanical failure, we are without trolley service at all and that would

1104
01:46:48,270 --> 01:46:52,970
be much worse than having one trolley on a 30 minute headway going up and down consistently

1105
01:46:53,570 --> 01:46:56,490
and having them back up if something happens to it.

1106
01:46:56,490 --> 01:47:03,230
I got you, but still, for the operators as well, they prefer extra trolley out there.

1107
01:47:03,690 --> 01:47:10,870
I mean, I understand the procedures, but, you know, do you know when you all probably

1108
01:47:10,870 --> 01:47:16,950
have that information like when that our needs meeting about the other two trollies?

1109
01:47:16,990 --> 01:47:18,230
I should have an update, absolutely.

1110
01:47:18,790 --> 01:47:19,050
Okay.

1111
01:47:19,210 --> 01:47:20,630
I just want to refer things back.

1112
01:47:20,870 --> 01:47:23,910
If this asks to me, I want to be able to answer their questions back.

1113
01:47:24,070 --> 01:47:25,490
I will do everything I can to have an update.

1114
01:47:25,490 --> 01:47:26,490
Thank you.

1115
01:47:30,590 --> 01:47:31,170
All right.

1116
01:47:31,430 --> 01:47:34,050
Any additional questions under unfinished or new business?

1117
01:47:35,550 --> 01:47:38,130
I do have two more things if I might.

1118
01:47:40,790 --> 01:47:45,330
Commissioner McNeil, I believe you were the one that had asked for the previous OTP a

1119
01:47:45,330 --> 01:47:46,070
year over a year.

1120
01:47:46,930 --> 01:47:49,470
We did do the research on that.

1121
01:47:49,870 --> 01:47:54,190
And over the past three years, we have shown a 6% increase in OTP.

1122
01:47:55,890 --> 01:48:04,490
as of July 22, it was 57% and has increased every year to the present 63%.

1123
01:48:04,490 --> 01:48:06,690
So we are showing improvement.

1124
01:48:06,870 --> 01:48:09,650
It's incremental but it is in the right direction.

1125
01:48:11,230 --> 01:48:16,730
And then the other thing that I wanted to mention was yesterday we had a pre-production

1126
01:48:16,730 --> 01:48:22,790
meeting for our paratransit vehicles and the meeting went really well.

1127
01:48:22,790 --> 01:48:27,810
we were able to catch some things in pre-production before they're actually

1128
01:48:27,810 --> 01:48:31,690
manufactured that need to be changed. We were able to get better air

1129
01:48:31,690 --> 01:48:35,630
conditioners on the vehicles at no additional charge and they have a different

1130
01:48:35,630 --> 01:48:42,250
engine package so we have a higher performing engine and then our first

1131
01:48:42,250 --> 01:48:47,990
vehicles are going into production today and they should be arriving the

1132
01:48:50,590 --> 01:49:07,930
We need to then install IT equipment on board those vehicles and they will be in service about the first part of September, with all 15 vehicles being here by mid-September and in service the beginning of October, barring any delays in production or shipping.

1133
01:49:07,930 --> 01:49:16,910
So just to clarify, this is a rolling delivery, so as they're made their ship to us, so we

1134
01:49:16,910 --> 01:49:21,070
make it two one day, two more a couple of days later, etc.

1135
01:49:21,570 --> 01:49:24,290
They don't put off 15 of our vehicles in line.

1136
01:49:24,710 --> 01:49:28,230
They squeeze them in in between other vehicles being manufactured.

1137
01:49:35,910 --> 01:49:43,190
Unrelated to that issue, but I did want to ask about the transit shelters in storage or

1138
01:49:43,190 --> 01:49:46,730
We're on site that were mentioned in the audit and were mentioned by a member of the public.

1139
01:49:47,090 --> 01:49:53,310
Could we get some details and clarification on are those unused in plan to be used?

1140
01:49:53,310 --> 01:49:56,950
If so, is there a financial barrier to getting those on the streets?

1141
01:49:57,210 --> 01:50:02,990
I know that that's a frequent request from customers is to have more shelters.

1142
01:50:03,330 --> 01:50:05,090
So just wanted to get some information on that.

1143
01:50:07,670 --> 01:50:10,110
We do have shelters sitting in our yard.

1144
01:50:10,950 --> 01:50:12,950
I believe there's 14 or 15 of them.

1145
01:50:13,710 --> 01:50:16,950
We are in the process of doing evaluations of the current

1146
01:50:18,230 --> 01:50:19,390
shelters that are in place.

1147
01:50:20,070 --> 01:50:23,870
But in order to install a shelter, you have to have a pad put

1148
01:50:23,870 --> 01:50:26,910
it on in there are expenses that are associated with that

1149
01:50:26,910 --> 01:50:31,750
installation so not budgeted for and we need to find

1150
01:50:31,750 --> 01:50:35,170
where we can move some money around to make that happen.

1151
01:50:35,610 --> 01:50:38,990
If indeed we need additional shelters out there,

1152
01:50:38,990 --> 01:50:39,710
which I'm sure we do.

1153
01:50:39,710 --> 01:50:49,190
And the budget item is also architecture, engineering, permitting all of that.

1154
01:50:49,330 --> 01:50:54,810
It's not just going out and sticking the poles in the ground and having the engineering.

1155
01:50:55,670 --> 01:51:00,030
Do we have it in our budget to install any new shelters this year?

1156
01:51:02,980 --> 01:51:06,180
I don't know that off hand, we will have to go take a look at that.

1157
01:51:06,180 --> 01:51:13,340
Okay, yeah, that's I mean I could be wrong here, but that seems like potentially I know we're talking about a

1158
01:51:14,580 --> 01:51:16,760
Really tight cash crunch, but just as we're

1159
01:51:18,060 --> 01:51:23,420
Maybe thinking about next year's budget and coming months thinking about some low-hanging fruit that can

1160
01:51:25,560 --> 01:51:31,420
Relative little bit can go a long way in terms of providing more amenities for customers

1161
01:51:32,560 --> 01:51:36,460
So just something for us to know and consider moving forward.

1162
01:51:43,010 --> 01:51:43,910
Commissioner Bailey.

1163
01:51:44,390 --> 01:51:53,810
Yeah, this is just something I want to say to you all, and what I love to see, Mr. Redmond raised your hand or stand up.

1164
01:51:55,670 --> 01:51:58,710
I thank you so much for coming into the community.

1165
01:51:58,710 --> 01:52:06,190
That is what you call community engagement to do a right along on the bus to have first hand experience.

1166
01:52:06,190 --> 01:52:12,230
like myself to see how these buses are running, how people are waiting, you

1167
01:52:12,230 --> 01:52:17,010
experienced all that yourself. So thank you for coming out so you can share

1168
01:52:17,010 --> 01:52:21,950
with the other staff of what we really sign out here in the experience. Thank you

1169
01:52:21,950 --> 01:52:22,550
so much.

1170
01:52:27,860 --> 01:52:29,340
Any additional comments or questions?

1171
01:52:32,850 --> 01:52:34,790
That being said, I declare this

1172
01:52:34,790 --> 01:52:35,730
meeting adjourned.