1 00:09:12,300 --> 00:09:40,020 All right, we're ready when you are. Well, thank you. Well, good morning, and welcome to the Strategic Planning Committee meeting for the May 16, 2024. Christy, will you please call the roll? Director Goldas, here. Director McConaghey, here. Director Speedy. Here. Here. Here. Here, here, here, here, here. Here. Here. Here, here, here. Thank you, Christy. So, our first order of business today is public comment. During this portion of the meeting, members of the public are invited to address the committee. 2 00:09:40,020 --> 00:09:43,460 We ask that speakers please limit their remarks to three minutes. 3 00:09:43,820 --> 00:09:47,060 Is there anyone present who wishes to address the committee at this time? 4 00:09:49,910 --> 00:09:52,490 Thank you. Let's move on to section four of the agenda. 5 00:09:53,890 --> 00:09:57,750 Well, good morning again and thank you to the board, our tollway leadership and staff 6 00:09:57,750 --> 00:09:58,950 for being here this morning. 7 00:10:00,000 --> 00:10:29,940 Please to recognize this inaugural meeting of the recently formed strategic planning committee or SBC. Coming out of our board retreat, we established this ad hoc committee to help provide the policy direction and support needed in developing both our strategic plan and our capital planning efforts. And I think, you know, as we think about the important work that we collectively do here at the agency, but as a board and leadership team, when you think about offering our next strategic plan and our next capital plan, 8 00:10:29,940 --> 00:10:32,460 and we will certainly put those right at the top of the list, 9 00:10:32,540 --> 00:10:34,240 but I know we're up for the challenge. 10 00:10:35,140 --> 00:10:36,860 I personally have had the opportunity 11 00:10:36,860 --> 00:10:38,060 to hear from our stakeholders, 12 00:10:38,660 --> 00:10:40,440 participated in some of the outreach efforts, 13 00:10:41,240 --> 00:10:44,080 and attend the inaugural stakeholder advisory team meeting, 14 00:10:44,480 --> 00:10:46,320 which I know we will learn about shortly. 15 00:10:46,720 --> 00:10:48,500 Thank you to those of you who have been able 16 00:10:48,500 --> 00:10:51,200 to participate in some of those engagements, 17 00:10:51,200 --> 00:10:55,260 and what I was really impressed by with our SAT team, 18 00:10:55,500 --> 00:10:57,160 and remember that's, we don't have 19 00:10:57,160 --> 00:10:59,960 and 43 stakeholders representing a broad and diverse 20 00:11:00,760 --> 00:11:03,300 array of industry segments from labor to business 21 00:11:03,300 --> 00:11:04,620 to the environment to workforce. 22 00:11:05,540 --> 00:11:07,320 And the recurring theme at the end of that first meeting 23 00:11:07,320 --> 00:11:07,980 was thank you. 24 00:11:08,400 --> 00:11:10,180 Thank you for executing this process. 25 00:11:10,400 --> 00:11:11,980 Thank you for getting us to see the table. 26 00:11:12,160 --> 00:11:15,380 Thank you for giving us a voice in this next capital plan. 27 00:11:15,400 --> 00:11:16,420 And so that was great to hear. 28 00:11:16,580 --> 00:11:17,960 So I want to commend the totally staff 29 00:11:18,480 --> 00:11:20,380 for their excellent work and issuing these important 30 00:11:20,380 --> 00:11:23,120 discussions with our stakeholders and executive director 31 00:11:23,120 --> 00:11:25,200 Rouse for her enthusiastic commitment 32 00:11:25,200 --> 00:11:29,980 it's developing a capital plan that thinks bigger, bolder, and beyond the current system. 33 00:11:30,660 --> 00:11:32,420 I've told Cassandra this is like a second job. 34 00:11:32,680 --> 00:11:36,580 We'll be able to do this in a minute, and so thank you, Cassandra, for your leadership 35 00:11:36,580 --> 00:11:36,980 on this. 36 00:11:37,480 --> 00:11:41,100 With that, I have no additional items this morning, so I'd like to turn it over to our executive 37 00:11:41,100 --> 00:11:44,980 director, who will give the committee an update on where we are in this process, Cassandra. 38 00:11:45,600 --> 00:11:46,980 Thank you so much, director Paddy. 39 00:11:47,520 --> 00:11:51,840 So, as you know, we are in the 13th year of our 16th year, we're going to do a capital 40 00:11:51,840 --> 00:11:52,420 program. 41 00:11:52,420 --> 00:11:59,600 83% of our program has been committed and 75% of that work is in place. 42 00:12:00,460 --> 00:12:04,520 And so with that obviously it's time for our agencies to think about what is next. 43 00:12:05,260 --> 00:12:11,180 And so additionally it's important for the agency to update not only our capital plan 44 00:12:11,180 --> 00:12:14,220 but what's next but also the agency's strategic plan. 45 00:12:14,920 --> 00:12:19,040 So at the center of our next strategic and capital plan is stakeholder engagement which 46 00:12:19,040 --> 00:12:21,580 is a really critical piece of the what's next. 47 00:12:22,500 --> 00:12:26,620 This input, you will go to help shape the agency's vision 48 00:12:26,620 --> 00:12:29,220 and goals and values for our agency 49 00:12:29,220 --> 00:12:32,980 to reflect our employees, our community, and our drivers. 50 00:12:33,700 --> 00:12:36,540 Toa staff, as mentioned, has already been at heart of work 51 00:12:36,540 --> 00:12:38,580 since last year, meeting with stakeholder groups 52 00:12:38,580 --> 00:12:41,220 from the counties, the 12 counties that we serve, 53 00:12:41,840 --> 00:12:43,740 unless the officials, local mayors, 54 00:12:44,180 --> 00:12:45,800 transportation and engineering organizations, 55 00:12:45,800 --> 00:12:51,820 Council of Governments and the general public to listen to what they want in the next 56 00:12:51,820 --> 00:12:55,900 capital plan and how they envision the future of the tollway. 57 00:12:56,680 --> 00:13:03,160 So we really appreciate the board's support, commitment to this shared goal of delivering 58 00:13:03,160 --> 00:13:08,460 the next capital and strategic plans and we look forward to our productive and comprehensive 59 00:13:08,460 --> 00:13:09,420 planning process. 60 00:13:10,100 --> 00:13:15,960 So today, I will provide the committee with the overview of our efforts and our progress 61 00:13:15,960 --> 00:13:16,460 to date. 62 00:13:17,100 --> 00:13:22,380 I'm also excited really to kick off this effort with the Strategic Planning Committee. 63 00:13:23,020 --> 00:13:25,940 Really to share in our methodology and our process. 64 00:13:26,620 --> 00:13:30,540 Again, the chairman on the end of last year, you know, picked off the Strategic Planning 65 00:13:30,540 --> 00:13:30,980 efforts. 66 00:13:31,920 --> 00:13:36,920 And today, I will share an overview of the planning efforts, Karen, who's actually for 67 00:13:36,920 --> 00:13:43,800 planning will discuss our ongoing outreach and providing update on the workflows that are the other 68 00:13:43,800 --> 00:13:49,460 way at the agency with our external stakeholders. So in this time I'd like to turn our attention to 69 00:13:49,460 --> 00:14:00,070 the presentation. So I'm glad to when we talk about the overview as we've mentioned we have both 70 00:14:00,070 --> 00:14:07,250 the strategic planning effort going on from an agency standpoint and then we also have the parallel 71 00:14:07,250 --> 00:14:13,530 plan. Both of these work streams will come together and really help provide us with 72 00:14:13,530 --> 00:14:19,790 a planning framework to evaluate and execute on our external and strategic goals. 73 00:14:21,970 --> 00:14:23,210 Next slide please. 74 00:14:25,920 --> 00:14:29,180 So as noted on the prior slide, the agency is utilizing our strategic 75 00:14:29,180 --> 00:14:34,940 and our capital planning process that help really envision the future of the agency. The internal 76 00:14:34,940 --> 00:14:39,220 Strategic Plan is a guide that provides really a fresh look at the agency's 77 00:14:39,220 --> 00:14:44,140 mission, vision, and guiding values of its own way. The Strategic Plan in the 78 00:14:44,140 --> 00:14:48,660 process will help us inform our operational goals and ensure that we are 79 00:14:48,660 --> 00:14:53,440 developing, delivering, and tracking our progress into the future. Our 80 00:14:53,440 --> 00:14:58,080 Strategic Plan for the agency will encompass a vision for the agency as 81 00:14:58,080 --> 00:14:59,400 I respect your bar employees. 82 00:15:00,000 --> 00:15:28,980 And it helps serve as our north star as we deliver for our customers and communities. And simultaneously, as I mentioned, we are delivering the capital plan. That will serve really as a group, group grant for investing in our system, identifying the projects and initiatives that will help us reach our goals. The capital planning process brings together again our stakeholders, our partners and communities to help us envision the future while addressing the infrastructure priorities for the region. 83 00:15:30,420 --> 00:15:31,960 Next slide please. 84 00:15:34,520 --> 00:15:40,420 The government fiscal, really kicked off the agency capital planning efforts by identifying 85 00:15:40,420 --> 00:15:45,280 four guiding principles for the tone way to incorporate in the plan. 86 00:15:46,280 --> 00:15:54,860 Those four guiding principles are innovation, diversity and inclusion, sustainability and 87 00:15:54,860 --> 00:15:57,820 economic, equitable economic development. 88 00:15:58,880 --> 00:16:01,020 So when we look at the four guiding principles, 89 00:16:01,920 --> 00:16:04,780 the personal innovation, we want to challenge to think 90 00:16:04,780 --> 00:16:07,280 about what do we mean by innovation. 91 00:16:08,280 --> 00:16:11,180 It is really identifying new and efficient ways 92 00:16:11,180 --> 00:16:13,260 of delivering infrastructure and services. 93 00:16:13,960 --> 00:16:15,100 And this includes considerations 94 00:16:15,100 --> 00:16:18,160 such as utilizing the technologies to improve our system, 95 00:16:19,040 --> 00:16:21,060 enhancing partnerships that also transform 96 00:16:21,060 --> 00:16:24,620 of solutions and approving access to communities. 97 00:16:26,040 --> 00:16:29,340 Diversity and inclusion is furthering our commitment 98 00:16:29,340 --> 00:16:32,960 to prioritize diverse inclusion opportunities. 99 00:16:33,720 --> 00:16:36,220 And this can include ensuring diverse participation 100 00:16:36,220 --> 00:16:38,100 in totally project and investment, 101 00:16:38,940 --> 00:16:41,340 enhanced opportunities for DPE participation, 102 00:16:42,140 --> 00:16:44,120 ensuring that totally is affordable and accessible 103 00:16:44,120 --> 00:16:47,220 to all drivers, and creating quality jobs 104 00:16:47,220 --> 00:16:48,860 through workforce development. 105 00:16:50,460 --> 00:16:56,100 Sustainability is considering both the financial and environmental sustainability of our system. 106 00:16:56,480 --> 00:17:02,820 We want the toe-way to the economic and sustainable long-term, where all climate advising impact on the environment. 107 00:17:03,560 --> 00:17:09,700 And this can be done through identifying the revenue stream, enhancing institutional transit, and protecting our environment. 108 00:17:10,420 --> 00:17:14,700 And the fourth guiding principle is equitable economic development. 109 00:17:14,700 --> 00:17:19,740 And this is really unlocking the opportunities in growth in our communities so that everyone 110 00:17:19,740 --> 00:17:23,160 can experience the economic benefits that the Toeway provides. 111 00:17:24,160 --> 00:17:30,100 This could be done by prioritizing and enabling equitable and inclusive growth, unlocking 112 00:17:30,100 --> 00:17:34,480 growth in disadvantaged communities, and providing new economic opportunities. 113 00:17:36,020 --> 00:17:37,100 Next slide. 114 00:17:37,100 --> 00:17:43,360 What other key component of this strategic planning after really is the identification 115 00:17:43,360 --> 00:17:45,780 of the stakeholder advisory team? 116 00:17:46,700 --> 00:17:52,380 So in a democratic commission, we've assembled a team of 43 leaders in organization. 117 00:17:53,760 --> 00:18:00,380 This team comprises representatives from labor, industry, advocacy groups, environmental 118 00:18:00,380 --> 00:18:03,260 organization, business and regional entities. 119 00:18:03,260 --> 00:18:10,120 And we have now with the State Code Advisory Team to really expand upon the four guiding 120 00:18:10,120 --> 00:18:13,280 principles that the Governor has provided us. 121 00:18:14,480 --> 00:18:21,900 This information that the State Code Advisory Team will help us inform our technical and 122 00:18:21,900 --> 00:18:22,940 our finance reviews. 123 00:18:24,000 --> 00:18:29,360 The track before you will be highlighting the members, the organizations that are involved 124 00:18:29,360 --> 00:18:32,420 in this process and participating in our sessions. 125 00:18:33,260 --> 00:18:35,140 Again, the first session was held in April 126 00:18:35,560 --> 00:18:37,640 and the next one is scheduled for early June. 127 00:18:39,000 --> 00:18:41,660 This echo advisory team will really break out 128 00:18:42,160 --> 00:18:45,080 the four principals and really help us understand 129 00:18:45,080 --> 00:18:48,680 what projects and programs we can deliver for the agency 130 00:18:49,260 --> 00:18:54,460 again to help drive economic growth within our region 131 00:18:54,460 --> 00:18:58,140 as well as ultimately delivering a capital plan. 132 00:18:58,140 --> 00:19:04,280 So at this time, I would like to invite Archie Goplan and Karen to provide an update regarding 133 00:19:04,280 --> 00:19:09,280 our ongoing outreach efforts and how does an outreach fit into a larger planning efforts 134 00:19:09,280 --> 00:19:11,360 for the strategic bank capital play? 135 00:19:11,900 --> 00:19:12,120 Great. 136 00:19:12,380 --> 00:19:12,980 Thank you, Cassandra. 137 00:19:13,240 --> 00:19:14,560 If we could go to the next slide. 138 00:19:15,220 --> 00:19:20,520 So as you can see on this slide, these are the many aspects of our ongoing outreach efforts, 139 00:19:20,960 --> 00:19:25,240 engaging with our stakeholders and our customers is really going to be the foundation of our 140 00:19:25,240 --> 00:19:26,620 capital plan development. 141 00:19:26,620 --> 00:19:31,760 We're utilizing this multi-tiered approach to ensure that we capture input and ideas from 142 00:19:31,760 --> 00:19:34,520 a wide array of our stakeholders throughout the region. 143 00:19:35,060 --> 00:19:38,960 Currently, we're focused on outreach endeavors that gather input and suggestions from our 144 00:19:38,960 --> 00:19:43,860 stakeholders, including elected officials, our county and agency partners, and communities 145 00:19:43,860 --> 00:19:44,900 along our system. 146 00:19:45,620 --> 00:19:49,880 This is going to be a continuous process, but we believe that by fostering open communication 147 00:19:49,880 --> 00:19:54,420 and collaboration with all of our stakeholders, that we're ensuring that we have a comprehensive 148 00:19:54,420 --> 00:19:58,080 of an inclusive approach to our capital planning and decision-making process. 149 00:19:58,880 --> 00:19:59,980 We can go to the next slide. 150 00:20:01,240 --> 00:20:29,940 So I think this is a good message point for us as the board is worth merchandising this a little bit. This goes way beyond the 43 SAT, right? I mean, anyone who wants a voice in this process should have it through these different opportunities. Thank you. So this slide provides an overview of the workflow that we have going on for both the strategic and capital planning processes. That purple section on the top is for our internal strategic 151 00:20:29,940 --> 00:20:33,740 plan development and as Cassandra mentioned this includes a review of our mission 152 00:20:33,740 --> 00:20:38,020 and vision. It establishes a guiding framework and will provide policy and 153 00:20:38,020 --> 00:20:42,260 operational recommendations for the board's review. The process will include the 154 00:20:42,260 --> 00:20:47,600 input of the board, the executive office and our staff. Below that shown in blue we 155 00:20:47,600 --> 00:20:50,900 have the capital planning process which is really going to build off the 156 00:20:50,900 --> 00:20:55,120 four guiding principles to develop value statements and recommendations. I'm in 157 00:20:55,120 --> 00:20:59,900 partnership with our stakeholder advisory team. The SAT's work along with the 158 00:20:59,900 --> 00:21:03,660 feedback that we've received throughout the outreach efforts that we are undertaking 159 00:21:04,040 --> 00:21:07,360 will serve as the framework that we build our next capital plan around. 160 00:21:08,580 --> 00:21:12,520 In addition, our capital planning efforts will also include a technical and financial 161 00:21:12,520 --> 00:21:17,580 review, and ultimately, all of these efforts will come together to result in the development 162 00:21:17,580 --> 00:21:19,960 of a multi-year capital plan. 163 00:21:20,420 --> 00:21:24,460 This committee will be evaluating a monitor in our progress throughout this process and 164 00:21:24,460 --> 00:21:27,880 recommendations for both the strategic and capital plans. 165 00:21:27,880 --> 00:21:32,160 We'll go from this committee to the full board for discussion review and adoption. 166 00:21:33,000 --> 00:21:36,040 So with that, I'm going to hand it back over to Cassandra to talk more about the committee. 167 00:21:37,160 --> 00:21:38,660 Thank you very much. 168 00:21:39,020 --> 00:21:44,860 So from a committee standpoint, the committee's next steps really are to oversee, again, the agency 169 00:21:44,860 --> 00:21:49,580 strategic capital and planning process and provide really good work. 170 00:21:50,220 --> 00:21:56,840 It's not true for the board to provide input into how the staff should advance the strategic priority. 171 00:21:57,520 --> 00:22:03,500 So we are looking to bring a lot of the important aspects of the next plan to this committee 172 00:22:03,500 --> 00:22:07,920 to really help shape again the policy direction that's needed for the agency. 173 00:22:08,800 --> 00:22:14,960 So at this time I will include and open the floor for any comments or questions. 174 00:22:14,960 --> 00:22:15,700 You 175 00:22:19,760 --> 00:22:26,700 know, sometimes it's kind of like, I call you an ex-go to an ex-go team, you have to 176 00:22:26,700 --> 00:22:33,480 have an air in here, but this is really great to do that we are thinking that some all 177 00:22:33,480 --> 00:22:49,000 stakeholders, our users, business groups, just call it round-to-and-param, make sure that it's 178 00:22:49,000 --> 00:23:04,780 I know that's something that's really processed, looks very well thought out and sounds like the steps that you're taking are really going to go on or a good reaction and build a great, great support from the community for what we're doing. 179 00:23:05,140 --> 00:23:15,220 One question I do have, what sort of, not a detailed sort of timeline, when do we expect that we will actually make any question? 180 00:23:15,220 --> 00:23:21,940 One of this, why don't we expect that this work, the full work, will actually be voting on the news group, okay? 181 00:23:22,900 --> 00:23:33,800 So at this time, from a time-long standpoint, we're looking at, you know, 2025, you know, possibly some word for middle of the year. 182 00:23:33,800 --> 00:23:40,160 And as far as an internal strategic plan, we hope to bring some of the deliverables related 183 00:23:40,160 --> 00:23:43,820 to that sometime in the October or November timeframe, but this year. 184 00:23:45,740 --> 00:23:51,480 So our idea is that we would hope that in the two-way overall strategic plan, we're 185 00:23:51,480 --> 00:23:55,320 really also going to help inform the agency capital plan. 186 00:23:56,000 --> 00:24:01,860 So the delivery of a draft agency plan, and toward the end of the year, we'll admit the 187 00:24:01,860 --> 00:24:06,820 to kind of just help us, you know, move through the capital, yes, planning process. 188 00:24:07,440 --> 00:24:13,520 And I think we're smartly leveraging a lot of outside agency industry expertise if you 189 00:24:13,520 --> 00:24:16,300 can talk just a little bit about some of the agency partners you're using to help us 190 00:24:16,300 --> 00:24:16,860 through this process. 191 00:24:17,100 --> 00:24:17,480 Absolutely. 192 00:24:18,140 --> 00:24:28,140 So we are using our internal partners that have worked with us from a internal strategic planning 193 00:24:28,140 --> 00:24:28,540 process. 194 00:24:28,540 --> 00:24:32,580 as we are utilizing WSB for the capital planning process. 195 00:24:32,760 --> 00:24:37,360 We are utilizing HNTV along with the Boston Consulting Group 196 00:24:38,040 --> 00:24:41,620 working together to really help bring in the industry experts 197 00:24:41,620 --> 00:24:44,320 on the practice leaders from their various organizations 198 00:24:44,640 --> 00:24:48,740 to really help provide us the best practice that we need 199 00:24:49,120 --> 00:24:52,520 to really shape what we're planning for the agency. 200 00:24:52,800 --> 00:24:54,900 Because of course, it's a very transformed 201 00:24:54,900 --> 00:24:59,700 a more transformational discussion, you know, especially with the leaders of Tuesday. 202 00:25:00,000 --> 00:25:23,300 We're representing across the four principles. We are really engaging on, you know, challenging, you know, topics that, you know, will help inform us as we look not just for the near term, five years from now, but really, of outward, you know, 15, 20, 30 years, you know, and how do we, you know, really plan for our transportation system that really, you know, provides for all. 203 00:25:26,070 --> 00:25:32,090 Yeah, I think the last comment I'll make is we've really been challenged. I think we're the administration with really think out of the box on this one. 204 00:25:32,090 --> 00:25:35,870 Right, it's really leveraging technology, right? 205 00:25:36,350 --> 00:25:38,950 Fiber optic technology, an infrastructure that's built 206 00:25:38,950 --> 00:25:40,910 throughout the solar system, as an example. 207 00:25:41,210 --> 00:25:44,590 So I just want to remind everyone, it's an exciting 208 00:25:44,590 --> 00:25:47,670 opportunity and work for the test. 209 00:25:48,010 --> 00:25:49,010 And I think we're going to look back 210 00:25:49,010 --> 00:25:51,610 and be really happy and proud of what we come up with. 211 00:25:52,750 --> 00:25:55,490 Any other questions for the board or any question? 212 00:25:56,970 --> 00:25:57,270 OK. 213 00:25:57,770 --> 00:26:00,270 Well, again, thank you, Cassandra, for your leadership on this. 214 00:26:00,270 --> 00:26:05,270 thank you Karen for the overview shared and thanks to all the staff. I think this time we'll skip on a 215 00:26:05,270 --> 00:26:10,730 finished business as this is our inaugural meeting of the committee and next is new businesses or any new 216 00:26:10,730 --> 00:26:11,970 business we wish to discuss. 217 00:26:14,640 --> 00:26:20,280 Hearing none, may I have a motion to adjourn? Is there a second? 218 00:26:21,440 --> 00:26:24,340 It's been moved and seconded. All those in favor signify by saying aye. 219 00:26:25,280 --> 00:26:29,720 Any opposed? Say nay. Motion passes. We're adjourned. Thank you.