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Directors Estremera, Shuea, Karemen, Lizotte, Santos, Varela, Chair Keegan.

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Here.

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We have a quorum present.

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Thank you. The Board of Directors is now going to meet in closed session in accordance

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with the Ralph M. Brown Act. Following the conclusion of closed session agenda, the Board

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will return for the remaining items on the regular meeting agenda. We'll be discussing

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item 2.1, closed session with legal conference, pending litigation, 2.2, closed session public

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employee appointment, and 2.3, closed session conference with labor negotiators. I've had

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a request to move item 2.3 ahead of 2.2. So if there's no objections from the rest

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of the board, we'd like to do that. Okay. We'll now recess to closed session. Thank

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you.

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Okay,

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the board has returned from closed session, item 2.4, district council report.

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Thank you, Madam Chair.

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With respect to the three items in closed session, direction was given to staff.

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All board members were there, except Director Kremen.

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That's all.

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Thank you.

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So at this point, district council, can we solicit public comments on item 2.2?

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At this point, can we solicit public comment on item 2.2?

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Madam Chair, I would just go follow the agenda.

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And when you hit that particular item, then go ahead and do it.

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Okay. Thank you very much.

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All right. Item 2.5, Pledge of Allegiance.

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Please join me.

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Pledge of Allegiance to the fire of the United States of America

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and to the republic over which it stands, one nation under God, invisible with liberty and justice for all.

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Okay, it is now time for public comment on any item not on the agenda.

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I'm going to call out your name. I will call out two names at a time.

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When I call out your name, the first person, please speak.

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The second person, please be ready to make their comments.

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So our first speaker is Marles Lee, followed by Arlene Getze.

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Hello, Ms. Lee.

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Good evening, world.

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I'm a wellness advocate and live in Armageddon Valley.

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The nation is rightfully shocked by the lead crisis in Flint

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and the systematic failure of health authorities to prevent it.

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But the problem with lead poisoning is not a Flint problem.

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It's a national problem.

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Lead service pipes were banned only in 1986, but America's water infrastructure is still

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laden with lead containing pipes and fixtures.

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The fluoride circulating through those aging pipes intensified their corrosion according

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to laboratory experiments.

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Studies have found that children living in areas with fluoride-treated water have higher

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levels of lead in their blood.

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Data collected by the Centers for Disease Control show the children drinking water treated

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with fluoride are 20% more likely to have dangerous levels of lead in their blood.

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The CDC has yet to warn the public about the fluoridation and lead risk.

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Now a little history.

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Since the invention of commercial toothbrushes and toothpaste, oral hygiene has improved.

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That is a reason for less cavities and not fluoride in the water.

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A timeline in the late 1800s, the popularity of toothbrushes in England

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grew parallel to the rise in availability and use of refined sugar.

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In 1896 Colgate introduced toothpaste in a collapsible tube.

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In 1938, the invention of nylon bristles

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allowed for simpler, cheaper mass production of toothbrushes.

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Brushing teeth was not popularized in the United States

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until soldiers returned from World War II brought the habit home

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adopting the Daily Dental Hygiene Regiment

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that had been required in the Army.

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In 1948-45, the first U.S. city was validated.

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In 1949, tooth brush pioneer Robert Hudson, a dentist from San Jose, invented OLB.

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Fluoride toothpaste was invented in the 50s.

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In 2003, the tooth brush was selected as the number one invention in America.

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And Americans couldn't live without it, but they still don't brush the teeth twice a day.

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Most countries in Europe have experienced substantial declines in cavities without the use of water

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fluoridation.

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Tooth decay rates remain stable or continue to decline after water fluoridation stopped.

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This shows that brushing teeth is what lowers tooth decay.

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You can save our money, our health by not adding fluoride to our water.

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Please, thank you.

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Thank you, Ms. Lee.

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Arlene Getze, followed by Ms. Maureen Jones and Ms. Jones, if you could line up over there, thank you.

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Good evening.

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Arlene Getze, no toxins for children.

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You have a handout on which the water commissioner of Flint, Michigan, considers removing fluoride from Flint water,

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because it has a chemical reaction with chlorine,

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which requires that they use phosphates, as you tell me you will be using, to

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reduce corrosion, which they say creates corrosion. It's very unusual for a water

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commissioner to admit that.

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And NBC reports on 150 year-old water pipes in

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our Bay Area. It says that the San Jose Water Company had 182 breaks last

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year and that broken pipes were 55 years old on average which means there were as

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many older than 55 than younger. So when you give us fluoride, you will give us

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more phosphates like are in Coca-Cola to fix the anti-corrosion. So we'll send

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us a water then be called guilty of the lead that leaks into my grandson's

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instead of you. For four years, I've brought

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credible evidence to you on the risks and failures of fluoride.

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In that time, I have never heard one word of sympathy or of even concern

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for 50, 40 percent of the teens in this country who have stains and pits on their teeth,

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especially kids of color, or the ones who struggle in school because of lead in their blood.

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We often hear how our kids aren't learning well,

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Well, even now in Flint, I have not heard a single word of concern from any of your board

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members, from first five, your donor's ADA, or from the public health that concerns the

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health of these teenagers who are damaged.

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Why is it that you see no value in the fact that they're all walking around with fluorosis

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and lower IQs?

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The groups you rely on like Public Health to help you notify parents have not done it

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up to now with fluoridated areas, so why do you think they're going to give any publicity

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or list any of the risks for the people like my daughter and grandson on Meridian?

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You admit you know nothing about fluoride,

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You persist in playing doctor and giving us a horrendous waste product regardless of whatever

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health problems we have.

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When will you start thinking about the health effects on our children instead of the political

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aims of your donors?

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It was politics that got public health to put fluoride in water in 1950.

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Your letter does not answer my questions that you sent to me, Madam Chair.

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It just implicates you further as you go on the road, on the pathway to unclean water.

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You have handouts. One tells you about nine other towns who are giving up fluoride. Idaho stops it.

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And Flint is now thinking about stopping it even though that is not the primary lead in their water.

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And yes, the Bay Area has lots of old pipes, especially San Jose water, who had no vote in putting fluoride in its water.

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Seven of you vote. None of the water companies and none of the city councils in this town

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have had a vote in whether or not they get fluoride in the water and have to repair their pipes.

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That's not your concern. So you have recent research on silicon fluorides and lead.

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Thank you for listening to me.

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Thank you, Ms. Getze. Now Ms. Maureen Jones. Good evening, Maureen.

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Good

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evening.

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You have a handout from me? The top page of the handout is a study

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conducted at the School of Dentistry, University of Sao Paulo, Brazil. It was

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published in the journal Toxicology February 2010. The researchers found that

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higher blood lead concentrations were found in the fluoride plus lead group

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compared to the lead group alone. They also found two to three fold higher lead

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concentrations in the calcified tissues in the fluoride plus lead group

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compared to the lead group alone.

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The study used, believe it or not, it's the

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first study that ever used fluosilicic acid in an animal study. That doesn't happen. They

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always used deionized water. So this was a real breakthrough. So this is the water that

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kids drink and it certainly does support the two lead studies that I gave you a few

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weeks ago, the Massachusetts and the state of New York, the Dartmouth, you might recall

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had big Dartmouth abstract on the front exactly supports that completely. Behind

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this wonderful lead is this awesome booklet only it's copied out. This is a

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1964 booklet a chuck full of comments about water fluoridation in 1964 by

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scientists, doctors, dentists, researchers, they are absolutely appalled at the idea of

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water fluoridation.

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And the disregard for medical ethics and the breach of the precautionary principle, I mean,

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it's just incredible to read.

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And this put together with the other booklet that contained signatures of 750 physicians

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and Dennis from New York and New Jersey pretty much alone.

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I gave that to you a couple of months back.

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All 750 names and they were rebelling.

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They just didn't understand.

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It wasn't just politics.

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It was never about teeth.

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This was the Manhattan Projects idea.

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They were protecting Dupont and all the other uranium hexafluoride processors

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from lawsuits. DuPont had 12 lawsuits. They had to do something.

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General Leslie Gross, please read the fluoride teeth in the atomic bomb.

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Thank you. Thank you, Ms. Jones.

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The next comment I've been asked to read into the record, it's from Diane Strutz.

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I do not wish to address the board slash committee.

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However, I would like to have the following questions answered.

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By what medical authority does the Board have permission to administer fluoride to the general population?

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How will you defend yourselves from a fluoride class action lawsuit if staff could reply to Ms. Strudtson writing?

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Thank you.

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Okay, we are now moving on to the Consent Calendar, items 3.1 to 3.4.

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Does any member wish to pull any items from the Consent Calendar?

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All right, we have a motion to approve in a second.

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All those in favor?

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Aye.

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Any opposed?

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None opposed.

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That carries.

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Thank you.

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Item 3.2, semi-annual lobbyist activity report for the period July 1, 2015 through December 31, 2015.

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Madam Clerk, do you have anything?

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Oh, I'm sorry. Sorry about that. Item 4.1, interim chief executive officer appointment.

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Are there any members of the public here that would like to address the board on this item?

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Okay, seeing none, the staff recommendation is consider adopting a resolution approving

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interim chief executive officer and approving employment agreement.

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any comments from the board?

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So, District Council, should I ask for a motion for a resolution

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to approve an interim CEO? Oh, Director Estremaire would like to say, why don't you, okay, Director

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Estremaire?

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I didn't know if you wanted the Council to describe the process that we use for review.

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I'd be happy to Mr. Osterman.

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The district board is at a very trying, I'd say now, 60-day process by which they wanted

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to fill the interim CEO position because of all the challenges that they had for the

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district.

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The district board wanted to do this as quickly as possible and they pursued that effort.

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We've gone through a recruitment process that I think has been challenging in many respects.

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But today we have placed an opportunity on the board's agenda to place a person's name

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in nomination for appointment as the interim CEO.

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And if it is, in fact, the Board's desire to do so, I suggest a resolution be presented

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for the Board's consideration to include an employment agreement.

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And we can lay out the terms and conditions of that particular employment agreement

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if the Board gets to that point.

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Director Estramara, did you wish to say something?

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Yes, thank you Madam Chair.

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I did want to, as the council expressed, we had a pretty extensive search.

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It was somewhat quick because we limited the candidacies to internal candidates.

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We interviewed five applicants. We had five applicants and the board decided to interview

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all five applicants when we did two weeks ago. And of the five applicants, I would like to

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the applicants. We learned an awful lot through our interviews from the different folks that

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we interviewed and I have to say I thought it was an excellent process. It was open.

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We allowed anybody that felt they were eligible to apply and then later we interviewed every

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single person that did apply. I was particularly moved by actually all of the

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applicant, so I learned a lot from all of them, particularly the members of our

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leadership team, the three chiefs that applied, and so I felt that at a minimum

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every one of our chiefs could do this job and overall I looked at the challenges

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that we have before us and I felt that our Chief Norma Camacho would probably be

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able to stand up to the challenge that we have this year including a pretty

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extensive search we believe for a regular CEO that should take over. I know we used to

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say permanent, but with our experiences I would just call it regular. That's why I say

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regular just for those of you out there. And so, as I said, I was pretty satisfied that

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any of our chiefs could do this job. But I felt based on the kinds of challenges

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challenges that we have before us that Chief Camacho, she actually was willing to step

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up to the challenge as we're the other chiefs. So I would move that we appoint her interim

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and that you execute an employment agreement with.

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Mr. Director Santos.

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Yes, thank you Madam Chair. Yeah, I'm always impressed by all five applicants, but I really

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like the way the board allowed the freedom and that people express what they

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wanted to say and that's really comforting. I thought everybody was I'm sure

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they were nervous but they all acted seem like they have confidence in what

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they said and we have a good pool of people and again I just respect them

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all for applying I'm glad we were able to select someone here I hope it

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continues but you never know what goes down the road but again to all the

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board members who conducted themselves and supported the process

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just appreciate that very much.

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Mr. Council?

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Madam Chair, with that name being presented to the board,

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my suggestion is that that resolution also

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present a start date of March the 9th, 2016,

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that the compensation for that position

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be at the rate of $10,104.90 by weekly,

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which would be equivalent to an annual 262.727.28, and that upon the execution of this agreement

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by the Chair, we would make this agreement available to the public.

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Thank you. I just would like to echo some of the comments that Director Estramara made.

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It was very gratifying for me personally to see the depth and breadth of talent in the organization.

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And I learned something from every single person that we interviewed.

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And so I think that that was a successful process.

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I very much appreciate everyone taking the time to submit an application and to come in and be interviewed.

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And I think it's something to be proud of, that we have people in this organization that

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were ready, willing, and able to step up to the plate in this regard.

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So that's a good thing in an organization.

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It's good to have depth and breadth of experience, and we do have that.

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I think Mr. Director Varela, would you like to speak?

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Yes, thank you.

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00:43:43,990 --> 00:43:48,390
The process was actually quite fascinating for those of us that were involved in this

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process.

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The district should be very proud of the leadership that is part of this organization.

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The candidates that were interviewed were spot on with their knowledge, their history,

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their passion and their perseverance of what they represent as leadership in this organization.

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And making the decision was not an easy choice.

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It was a very interesting process and the result being as it was just announced.

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So as a director, as a board member, I was particularly proud and pleased to be part

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of the process in selecting Norma as the interim.

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Is that the correct title?

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Yes, that's the correct title.

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We're struggling with the title.

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00:44:27,430 --> 00:44:31,670
So I just want to put that, just want to make that comment, thank you.

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So we have a motion and a second on the floor.

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00:44:37,710 --> 00:44:41,470
This will be a roll call vote, so Madam Clerk.

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Directors Estremera, Shuea, Kremen, Lizzat, Santos, Borrella, Chair Keegan.

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Yes.

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00:45:00,210 --> 00:45:05,370
If interim CEO Kamacho would like to say a few words.

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Thank you, Chair. And again, I'm really honored that the Board has selected me to take on this duty during the interim period.

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But I really do look at it as a team effort with myself and all the Chiefs with both Jim and Jesus here and Melanie as well too.

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I think it's going to take all of us to work together in collaboration to get

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through this gap period and to continue on the good work of the district.

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And so, that's how I view it as this solid team and that we're going to continue to work together

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to really push forward on the large projects that are going to be facing us in the future.

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And then we're going to be able to then, at the end of this process,

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Whoever the chief executive officer may be at the time,

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what we're going to be handing to that person is a solid organization that has accomplished much

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and is going to be working in harmony.

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Thanks.

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Thank you very much.

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Our next item is Item 5.1, Consultant Agreement with GEI Consultants Incorporated

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00:46:20,280 --> 00:46:30,140
for design services for Guadalupe Dam, Seismic Retrofit Project, Project Number 918-94002.

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Good evening, Chair Keegan. My name is Bal Ganju. I'm a senior project manager with

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Water Utilities Capital Division, and I'm here to present the Item 5.1, which is the

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consultant agreement with GI Consultants Inc. for the design services for Guadalupe Dam seismic

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retrofit project. Star's recommendation is for the board to approve the consulting agreement

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00:47:02,260 --> 00:47:08,760
with GI Consultants Inc. for the design services for the Guadalupe Dam seismic retrofit project

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00:47:08,760 --> 00:47:14,580
for a not to exceed fee of five million nine hundred one thousand two hundred and

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00:47:14,580 --> 00:47:20,740
eighteen dollars and that's all I have to say I'm here for any questions that you

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may have.

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00:47:25,680 --> 00:47:29,320
Director Estramara. Thank you Madam Chair, motion for approval.

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00:47:34,060 --> 00:47:34,480
Do we

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have any comments? Any questions from the public?

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00:47:39,840 --> 00:47:41,560
Okay we have a motion and a

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00:47:41,560 --> 00:47:48,080
second. All those in favor? All those opposed? The motion carries.

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00:47:50,520 --> 00:47:55,140
My apologies to my fellow board members. I don't think my screen here is working.

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00:47:55,520 --> 00:48:01,780
So if you want to talk, please let me know and I will recognize you.

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00:48:05,060 --> 00:48:05,900
I guess it will.

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00:48:07,860 --> 00:48:17,300
Watersheds, item 6.1, proposed change control processes for the Safe Clean Water and Natural Flood Protection Program.

288
00:48:17,300 --> 00:48:29,330
Good evening, Chair Keegan and members of the board. Item 6.1 is to request board consideration

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00:48:30,120 --> 00:48:37,870
and approval of processes for making changes to the safe clean water program. With that,

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I'm going to request Ms. Jessica Collins, Senior Management Analyst for the Office of

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00:48:49,190 --> 00:48:54,410
background information and to go over the proposed processes for board's consideration.

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00:49:03,340 --> 00:49:09,280
I apologize, the PowerPoint is not displayed currently so I'm going to have our staff assist

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00:49:09,280 --> 00:49:09,720
with that.

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00:49:11,300 --> 00:49:12,860
Oh, there we go,

295
00:49:15,220 --> 00:49:15,680
very good.

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00:49:16,440 --> 00:49:20,460
Good evening Chair Keegan and members of the board, I'm pleased to be here this evening

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00:49:20,460 --> 00:49:25,620
to present to you the change control processes for the Safe Clean Water and Natural Flood

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00:49:25,620 --> 00:49:26,340
Protection Program.

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00:49:28,780 --> 00:49:30,840
With this presentation, I'll give a brief overview

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00:49:30,840 --> 00:49:32,200
of the Safe Clean Water Program,

301
00:49:32,400 --> 00:49:34,620
the public hearing requirements, and the program cycle.

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00:49:35,540 --> 00:49:37,540
In reviewing the proposed change control processes,

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I will first differentiate between adjustments

304
00:49:39,720 --> 00:49:42,220
and modifications, and then present the proposed

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00:49:42,220 --> 00:49:43,980
processes for adjustments, modifications,

306
00:49:44,420 --> 00:49:45,320
and non-implementation.

307
00:49:46,220 --> 00:49:48,240
These processes have received stakeholder review

308
00:49:48,240 --> 00:49:50,180
and CEO approval, and tonight we are asking

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00:49:50,180 --> 00:49:51,060
for the board's approval.

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00:49:54,180 --> 00:49:57,020
As you all know, on November 6th, 2012,

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00:49:57,020 --> 00:49:59,140
12, voters approved the Safe Clean Water Program

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00:49:59,140 --> 00:50:00,780
as a county-wide special parcel tax

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00:50:01,140 --> 00:50:04,720
for 15 years with a sunset date of June 30th, 2028.

314
00:50:05,520 --> 00:50:08,160
Each of these priorities has specific operational

315
00:50:08,160 --> 00:50:09,920
and capital projects which have descriptions,

316
00:50:10,660 --> 00:50:12,860
benefits, key performance indicators and schedules

317
00:50:12,860 --> 00:50:14,740
or program-identified completion dates.

318
00:50:15,340 --> 00:50:17,840
Each project also has a funding allocation

319
00:50:17,840 --> 00:50:19,220
for the 15-year program.

320
00:50:19,880 --> 00:50:21,420
To ensure transparency and accountability,

321
00:50:22,080 --> 00:50:24,120
the District Board appointed an independent monitoring

322
00:50:24,120 --> 00:50:28,440
committee of volunteers external to the district operations to provide an independent voice

323
00:50:28,440 --> 00:50:33,160
in reviewing progress and expenditures throughout the duration of the Safe Clean Water Program.

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00:50:33,880 --> 00:50:39,240
Each year, district staff prepares an annual report on a fiscal year basis reporting

325
00:50:39,240 --> 00:50:43,960
on all projects in the Safe Clean Water Program, which the board uses along with the district's

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00:50:43,960 --> 00:50:48,760
annual budget documents to perform a detailed review of the performance, financial analysis,

327
00:50:49,260 --> 00:50:51,420
and strategies of the Safe Clean Water Program.

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00:50:51,420 --> 00:50:56,660
As set forth in the program document over the course of the program, there may be cases

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00:50:56,660 --> 00:51:02,560
in which adjustments may be necessary in project or program funding, resource allocation, or

330
00:51:02,560 --> 00:51:03,540
key performance indicators.

331
00:51:04,180 --> 00:51:11,500
In these cases, the Board will provide direction to staff as to its preferred strategy based

332
00:51:11,500 --> 00:51:15,940
on staff analysis and recommendations and any additional information brought forward by

333
00:51:15,940 --> 00:51:19,140
the community, stakeholders, or the Independent Monitoring Committee.

334
00:51:19,140 --> 00:51:27,920
adjustments to the program will be made by the board during board meetings and the changes will be reflected in subsequent annual reports and five-year implementation plans.

335
00:51:31,880 --> 00:51:39,960
Resolution number 1262, Section J, established the public hearing requirement for modification or non-implementation of proposed projects.

336
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Here we have the Safe Clean Water Program cycle, where in each year in May we will kick off the developments of the Safe Clean Water Annual Report

337
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During the development of the report and the assessment of each project's status,

338
00:51:56,700 --> 00:52:00,060
project managers may determine that the project needs to be adjusted or modified.

339
00:52:00,820 --> 00:52:05,320
Identified adjustments to budget and schedule and proposed modifications should be highlighted in the report

340
00:52:05,320 --> 00:52:08,940
under the progress on KPIs and or opportunities and challenges sections.

341
00:52:09,640 --> 00:52:12,480
Adjustments to text that do not impact the project's deliverables

342
00:52:12,480 --> 00:52:16,480
can be submitted as an attachment to the Safe Clean Water Annual Report agenda item,

343
00:52:16,860 --> 00:52:19,260
and if approved will be incorporated into the report.

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00:52:19,820 --> 00:52:23,600
While adjustments don't require a public hearing, they do require the Board's approval during

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a board meeting, which can be accomplished through the budget approval process, the adoption

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00:52:27,940 --> 00:52:32,140
of the Capital Improvement Plan, as part of the Safe Clean Water Annual Report approval,

347
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or through a separate agenda item.

348
00:52:34,860 --> 00:52:38,420
By including proposed modifications in the Safe Clean Water Annual Report, this will,

349
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one, give the Board a heads up of both the proposed changes in pending public

350
00:52:42,340 --> 00:52:46,560
hearing, two, allow them to ask questions or weigh in, which in turn gives the

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project managers time to refine the modifications,

352
00:52:49,380 --> 00:52:52,060
and three will provide the IMC with the advance notice

353
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of proposed modifications and give them the opportunity

354
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to make their recommendations.

355
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This will all occur prior to the proposed annual public

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hearing, and by holding an annual public hearing

357
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for the proposed modifications, this will,

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one, save taxpayer dollars by reducing the cost

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00:53:07,320 --> 00:53:09,960
of advertising, two, increase transparency by

360
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consistently holding the public hearings at the same time

361
00:53:12,340 --> 00:53:14,900
every year, providing the community and stakeholders

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00:53:14,900 --> 00:53:19,840
with an opportunity to weigh in, and three, occur prior to the budget review, allowing

363
00:53:19,840 --> 00:53:24,000
for acceptance or rejection of proposed modifications to be incorporated in the next year's budget.

364
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Adjustments are non-substantive changes to the project that do not or will not impact

365
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the project's deliverables as established by the description, benefits, KPIs,

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or the program-identified completion dates. Modifications are substantive changes

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00:53:40,960 --> 00:53:45,260
that impact the project's deliverables. For instance, adjustments to text

368
00:53:45,260 --> 00:53:49,840
texts include edits for correction of grammatical errors, information or data updates, and overall

369
00:53:49,840 --> 00:53:56,900
readability. While modifications to texts are those that change a project's deliverables,

370
00:53:57,080 --> 00:54:02,360
including description, benefits, or KPIs. Schedule adjustments are those that do not

371
00:54:02,360 --> 00:54:05,980
impact the program-identified completion date. While changes to completion dates

372
00:54:05,980 --> 00:54:11,860
specifically identified by the program are considered modifications. Adjustments to

373
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funding are those that increase the project's budget or budget transfer is

374
00:54:14,820 --> 00:54:19,800
greater than 100,000 but stay within the 15-year program allocation or

375
00:54:19,800 --> 00:54:23,880
increases to the 15-year funding allocation that do not impact deliverables

376
00:54:23,880 --> 00:54:28,280
of safe clean water projects. If increases to the 15-year funding allocations

377
00:54:28,280 --> 00:54:32,020
impact the deliverables of safe clean water projects, it will be considered

378
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a modification and require a public hearing.

379
00:54:36,570 --> 00:54:37,630
Processes for adjustments.

380
00:54:39,230 --> 00:54:45,370
For edits to text for correction of grammatical errors, information or data updates and overall

381
00:54:45,370 --> 00:54:49,290
readability, board approval will be sought at the time of the draft Safe Clean Water Annual

382
00:54:49,290 --> 00:54:54,110
Report is presented for approval. Board approved adjustments to text will be updated in the

383
00:54:54,110 --> 00:54:58,890
five-year implementation plan and included in future Safe Clean Water Annual reports,

384
00:54:59,290 --> 00:55:04,630
which will both be posted to the project's website. Adjustments to project schedule that

385
00:55:04,630 --> 00:55:10,690
program identified completion dates will be accomplished for capital project schedules

386
00:55:11,290 --> 00:55:16,110
through the capital improvement plan approval. Schedule comparison to the project's prior

387
00:55:16,110 --> 00:55:21,090
fiscal year CIP will be included in the Safe Clean Water Annual Report which will be posted

388
00:55:21,090 --> 00:55:24,370
to the program's webpage and updated in the five year implementation plan.

389
00:55:24,690 --> 00:55:29,910
Ms. Collins, I have a question on that. I thought that the board's previous direction

390
00:55:29,910 --> 00:55:36,590
had been that where the schedules changed to Safe Clean Water Annual Report that there

391
00:55:36,590 --> 00:55:40,910
should be a reference back to the original report or the original schedule rather.

392
00:55:41,210 --> 00:55:46,610
And the way I'm reading this is it seems to be how we've practiced it in the past

393
00:55:46,610 --> 00:55:52,310
that we'll move the schedule and then that revised schedule becomes the baseline rather

394
00:55:52,310 --> 00:55:53,090
than the original.

395
00:55:53,370 --> 00:55:55,190
So I'm a little unclear about this.

396
00:55:55,190 --> 00:56:01,450
So the original schedule for the Safe Clean Water programs were included in the program

397
00:56:01,450 --> 00:56:08,010
document and the five-year implementation plan as I believe they were considered suggested

398
00:56:08,010 --> 00:56:13,170
schedules at that time and within the annual report each year what we do is a comparison

399
00:56:13,170 --> 00:56:17,890
between the prior years capital improvement schedule that was approved by the board

400
00:56:19,250 --> 00:56:22,230
and then the current capital improvement schedule.

401
00:56:22,230 --> 00:56:26,830
I think we're going to have to need to talk further about this because I don't think it's

402
00:56:26,830 --> 00:56:28,670
being particularly transparent.

403
00:56:29,350 --> 00:56:36,390
The reality is that we could continue to adjust the schedule on an annual basis and the public

404
00:56:36,390 --> 00:56:44,490
and our stakeholders really wouldn't be getting a true sense of what happened to that baseline

405
00:56:44,490 --> 00:56:44,950
schedule.

406
00:56:45,290 --> 00:56:51,670
So I think as part of any motion we make for approval, I think we'll have to say

407
00:56:51,670 --> 00:56:53,590
is something about further discussion about this item.

408
00:56:53,850 --> 00:56:55,030
Please continue with your presentation.

409
00:56:55,270 --> 00:56:55,950
Thank you very much.

410
00:56:56,030 --> 00:56:58,010
And we can make that adjustment accordingly.

411
00:56:59,030 --> 00:56:59,450
Thank you.

412
00:57:00,170 --> 00:57:05,510
Let's see, moving on with 15 year funding allocations.

413
00:57:06,770 --> 00:57:10,530
So for adjustments to project budget

414
00:57:10,530 --> 00:57:12,750
or transfer within fund between operating

415
00:57:12,750 --> 00:57:14,790
and capital projects or transfer within fund

416
00:57:14,790 --> 00:57:17,470
between capital projects greater than 100,000,

417
00:57:18,110 --> 00:57:20,450
staff will complete a budget adjustment form.

418
00:57:21,010 --> 00:57:24,430
and approval will be sought during a board meeting.

419
00:57:25,010 --> 00:57:27,450
Annual and cumulative financial summary information

420
00:57:27,450 --> 00:57:29,910
will be included in the Safe Clean Water Annual Report,

421
00:57:30,030 --> 00:57:32,470
which will be posted to the program's webpage.

422
00:57:33,470 --> 00:57:35,890
For increases to the 15 year funding allocations,

423
00:57:36,390 --> 00:57:38,670
approval through the district's annual budget process

424
00:57:38,670 --> 00:57:41,490
will be sought with analysis provided as to the impact

425
00:57:41,490 --> 00:57:43,170
on overall Safe Clean Water Fund.

426
00:57:43,850 --> 00:57:45,810
If deliverables to Safe Clean Water projects

427
00:57:45,810 --> 00:57:48,110
are impacted, a public hearing will be required,

428
00:57:48,110 --> 00:57:51,230
and annual and cumulative financial summary information

429
00:57:51,230 --> 00:57:53,550
will be included in the Safe Clean Water Annual Report

430
00:57:54,210 --> 00:57:56,890
for 15 year allocations that are approved by the Board

431
00:57:56,890 --> 00:58:00,870
that do not impact other project deliverables.

432
00:58:01,750 --> 00:58:04,990
And those will also be posted to the project's webpage

433
00:58:04,990 --> 00:58:07,170
and included in the five year implementation plan

434
00:58:07,170 --> 00:58:08,090
and annual reports.

435
00:58:11,660 --> 00:58:13,460
Resolution 1262, Section J,

436
00:58:13,780 --> 00:58:15,520
requires that to modify or not implement

437
00:58:15,520 --> 00:58:16,600
a proposed project,

438
00:58:16,760 --> 00:58:18,440
the Board must hold a formal public hearing

439
00:58:18,440 --> 00:58:18,980
on the matter,

440
00:58:18,980 --> 00:58:25,120
which will be noticed by publication and notification to interested parties before adoption of any such decision.

441
00:58:29,100 --> 00:58:34,760
Above are samples from the modification of the San Francisco Creek flood protection project which occurred in June 2014

442
00:58:35,220 --> 00:58:40,420
that show the edited project excerpt with strike-through of removed text and red font for added text,

443
00:58:40,560 --> 00:58:42,900
as well as the public notice add and add placement schedule.

444
00:58:42,900 --> 00:58:51,520
Again, this is an example of the modification process that was completed for San Francisco

445
00:58:51,520 --> 00:58:51,960
Doe Creek.

446
00:58:55,280 --> 00:58:59,360
By setting an annual public hearing for the last board meeting in April each year, we

447
00:58:59,360 --> 00:59:04,080
will accomplish reduced cost for ad placement by consolidating, consistency for interested

448
00:59:04,080 --> 00:59:08,360
stakeholders who wish to participate on an annual basis, acceptance or rejection of

449
00:59:08,360 --> 00:59:11,860
proposed modifications prior to the budget hearings allowing for a board's direction

450
00:59:11,860 --> 00:59:16,400
to be incorporated into the next year's budget, and an annual opportunity for project managers

451
00:59:16,400 --> 00:59:20,460
to address needed modifications that incorporate both the Board's review of the annual report,

452
00:59:21,300 --> 00:59:26,060
the independent monitoring committee's recommendations, and management's or staff's response to those

453
00:59:26,060 --> 00:59:26,860
IMC recommendations.

454
00:59:28,440 --> 00:59:33,800
The annual public hearing will be set every April during an open session board meeting,

455
00:59:34,480 --> 00:59:39,320
and each item will include as attachments an original safe clean water program report

456
00:59:39,320 --> 00:59:44,620
project excerpt, or edited project excerpt with strike-through of removed text and red

457
00:59:44,620 --> 00:59:47,140
font for added text, and a clean copy of the proposed changes.

458
00:59:48,220 --> 00:59:52,500
For the public notice add, placements of ads will be consistent with California Government

459
00:59:52,500 --> 00:59:54,000
Code section 6066.

460
00:59:54,840 --> 00:59:59,180
They will be in color with a map of the project or projects if applicable and include a

461
00:59:59,180 --> 00:59:59,940
summary of the project.

462
01:00:00,000 --> 01:00:04,460
of the proposed modifications, and they will be placed in newspapers throughout the county

463
01:00:04,460 --> 01:00:09,420
and translated into Vietnamese and Spanish and published in ethnic media newspapers as well.

464
01:00:10,220 --> 01:00:14,940
There will also be an email sent out to the Safe Clean Water Program's Independent Monitoring

465
01:00:14,940 --> 01:00:19,700
Committee and Blue Ribbon Committees, and email notices will be sent to all project

466
01:00:19,700 --> 01:00:20,140
stakeholders.

467
01:00:21,320 --> 01:00:21,760
If you need more.

468
01:00:21,760 --> 01:00:27,680
One additional thing that I wanted to add, and this may be implied in here, but I

469
01:00:27,680 --> 01:00:30,220
I didn't hear it specifically spelled out.

470
01:00:30,640 --> 01:00:33,620
I think that to the extent where we're having projects,

471
01:00:33,840 --> 01:00:37,320
and particularly if they are capital projects,

472
01:00:37,500 --> 01:00:39,980
actual construction in the ground, so to speak,

473
01:00:41,180 --> 01:00:44,660
I think it's very important that we make sure

474
01:00:44,660 --> 01:00:47,160
that we have direct contact with the cities

475
01:00:47,160 --> 01:00:49,400
in which those projects are located,

476
01:00:49,800 --> 01:00:52,200
both on a political level, the elected officials,

477
01:00:52,640 --> 01:00:54,640
as well as the appropriate party,

478
01:00:54,720 --> 01:00:56,160
whether it be the Public Works Department

479
01:00:56,160 --> 01:01:01,560
or planning department or whatever, just to make sure we might not necessarily always

480
01:01:01,560 --> 01:01:05,240
be in agreement with them, but we want to make sure that we have that two-way communication.

481
01:01:05,500 --> 01:01:05,900
Absolutely.

482
01:01:06,240 --> 01:01:06,420
Thank you.

483
01:01:07,260 --> 01:01:08,960
We'll make sure to call that out specifically.

484
01:01:09,340 --> 01:01:13,660
I think it was implied in the project stakeholders, but it's a good point.

485
01:01:13,920 --> 01:01:14,520
Thank you very much.

486
01:01:15,420 --> 01:01:19,000
If the need for a modification occurs outside of the annual process, project managers

487
01:01:19,000 --> 01:01:21,220
may pursue the modification via public hearing.

488
01:01:21,700 --> 01:01:24,020
They must, however, justify the timing and cost impacts.

489
01:01:28,630 --> 01:01:33,870
With the exception of establishing an annual public hearing process for proposed modifications

490
01:01:33,870 --> 01:01:39,050
to the Safe Clean Water Program, the change control processes presented here tonight for

491
01:01:39,050 --> 01:01:43,050
adjustments and modifications are incorporating the district's existing processes, including

492
01:01:43,050 --> 01:01:47,410
those for budget adjustments and approvals, approval of capital project schedules through

493
01:01:47,410 --> 01:01:48,550
the capital improvement plan.

494
01:01:49,390 --> 01:01:52,730
Tonight we are recommending that the board approve the proposed change control processes

495
01:01:52,730 --> 01:01:56,310
for the Safe Clean Water and Natural Flood Protection Program, which again include

496
01:01:56,310 --> 01:01:59,890
processes for making adjustments to text schedule and funding and the proposed

497
01:01:59,890 --> 01:02:03,770
annual public hearing for modifications and non-implementation. Thank you very

498
01:02:03,770 --> 01:02:06,570
much. Director Shwaya.

499
01:02:09,700 --> 01:02:14,400
Thank you Chair. Jessica I have a couple questions. We go

500
01:02:14,400 --> 01:02:16,960
back to slides number six.

501
01:02:21,740 --> 01:02:26,700
Yes. Okay so so we're trying to provide a definition

502
01:02:26,700 --> 01:02:29,800
of adjustments and modification.

503
01:02:30,900 --> 01:02:33,380
So under this adjustment section

504
01:02:33,380 --> 01:02:36,100
and related to funding,

505
01:02:37,620 --> 01:02:40,620
this first block says within the program

506
01:02:40,620 --> 01:02:43,640
is 15 year funding allocations of blah, blah, blah.

507
01:02:44,740 --> 01:02:46,680
So first of my first comment is

508
01:02:46,680 --> 01:02:50,300
this is very insider language.

509
01:02:52,360 --> 01:02:55,220
I don't think all that people will understand

510
01:02:55,220 --> 01:02:57,100
and what we're trying to say here.

511
01:02:57,720 --> 01:03:02,180
So I think first of all, we need to make it a more user-friendly

512
01:03:02,180 --> 01:03:04,660
language to explain what we're trying to say here.

513
01:03:05,060 --> 01:03:05,260
OK.

514
01:03:05,960 --> 01:03:10,340
And then secondly, it's really a question

515
01:03:10,340 --> 01:03:16,320
that I understand what we're trying to say here.

516
01:03:16,920 --> 01:03:19,300
However, I cannot find it.

517
01:03:19,300 --> 01:03:27,520
I mean, just like these conditions that for example,

518
01:03:27,720 --> 01:03:29,920
there's an increase in project budget

519
01:03:30,510 --> 01:03:34,360
or transfer within funds between operating capital projects.

520
01:03:35,020 --> 01:03:40,060
To me, there seems to be like pretty significant changes

521
01:03:40,060 --> 01:03:41,700
to the Q&A program.

522
01:03:42,400 --> 01:03:44,700
And then we're defining this as adjustment

523
01:03:44,700 --> 01:03:46,200
and not modification.

524
01:03:46,200 --> 01:03:55,100
So just wondering, am I missing something or can you give me an example for changes that

525
01:03:55,100 --> 01:04:01,940
fit with the discipline here and then it's really adjustments and then not affecting the

526
01:04:01,940 --> 01:04:04,700
overall 15-year goals and objectives?

527
01:04:06,050 --> 01:04:06,480
Certainly.

528
01:04:06,980 --> 01:04:10,360
So I apologize for the confusing text.

529
01:04:10,540 --> 01:04:14,440
We are directly referencing our budget adjustment form.

530
01:04:14,440 --> 01:04:20,460
and so that was the purpose of using that language was to tie it into our existing process.

531
01:04:21,140 --> 01:04:25,260
However, again we can refine that to make it more reader friendly.

532
01:04:25,480 --> 01:04:37,040
In terms of the budget adjustment, so again each project is given a 15-year funding allocation

533
01:04:37,040 --> 01:04:45,000
And so here with the budget adjustment, the idea is if the project stays within that 15-year funding allocation,

534
01:04:45,640 --> 01:04:53,460
even if a budget is increased during a particular fiscal year, so long as it does not impact the overall 15-year funding allocation

535
01:04:53,460 --> 01:05:00,580
or, again, any sort of project deliverables or KPIs, it would then be considered a budget adjustment.

536
01:05:00,740 --> 01:05:06,140
And that is consistent with the Safe Clean Water Program document which called out budget adjustments.

537
01:05:10,530 --> 01:05:20,510
So for instance, and again, this would come to the Board's review in a public board meeting.

538
01:05:20,850 --> 01:05:23,390
I think Ms. Camacho would like to interject something.

539
01:05:24,090 --> 01:05:29,770
I think one of the examples, a good example would be like in our grant programs.

540
01:05:30,670 --> 01:05:35,870
And initially what we did with the 15-year program is we took the allocation

541
01:05:35,870 --> 01:05:40,310
and divided it by, let's say, every two year increments.

542
01:05:41,250 --> 01:05:42,310
But on specific years,

543
01:05:42,390 --> 01:05:45,350
depending on the types of applications that we do get,

544
01:05:45,510 --> 01:05:49,010
the board may want to allocate more in a particular year

545
01:05:49,010 --> 01:05:51,090
or less in a particular year,

546
01:05:51,390 --> 01:05:54,930
thereby staying within the 15 year budget,

547
01:05:55,250 --> 01:05:58,150
but still moving those funds as appropriate

548
01:05:58,540 --> 01:06:01,030
to serve the needs from that particular year.

549
01:06:01,510 --> 01:06:04,190
And so that's where we look at that as an adjustment

550
01:06:04,190 --> 01:06:07,670
and flexibility that allows the Board to move forward

551
01:06:07,670 --> 01:06:09,910
with programs to meet the ultimate KPI.

552
01:06:13,300 --> 01:06:14,640
Here, thank you so much.

553
01:06:16,790 --> 01:06:19,390
Yeah, thank you, and that's a good example.

554
01:06:20,130 --> 01:06:24,150
And then the reason I asked the question is that

555
01:06:24,450 --> 01:06:27,870
I don't see this as for Board's use.

556
01:06:28,130 --> 01:06:31,550
I mean, we have many ways to, for example,

557
01:06:31,630 --> 01:06:35,670
through budget adjustment to approve changes

558
01:06:35,670 --> 01:06:37,470
on schedule for funding funding.

559
01:06:37,470 --> 01:06:48,250
I see this is more for external purpose that people approve the Safe Clean Water Program.

560
01:06:49,790 --> 01:07:01,930
It's for us to be clear about what kind of changes that's happening in our implementation of what we promised in 2012.

561
01:07:01,930 --> 01:07:06,790
So that's a good example.

562
01:07:07,430 --> 01:07:12,410
But then I think our language really needs to be more user-friendly,

563
01:07:12,630 --> 01:07:15,230
so everybody reaches understand what we're talking about.

564
01:07:15,670 --> 01:07:22,190
So this can easily be interpreted as the project schedule is three years down the road,

565
01:07:22,310 --> 01:07:27,190
but then it's still within the original 15-year allocation,

566
01:07:27,410 --> 01:07:29,530
so it's adjustment, it's not a modification.

567
01:07:29,530 --> 01:07:34,830
And then for external people, I think if we delay the project schedule by three years,

568
01:07:35,070 --> 01:07:36,530
I think it's a significant thing.

569
01:07:36,670 --> 01:07:40,270
It needs to be defined as modification instead of adjustments.

570
01:07:42,030 --> 01:07:43,090
Does that make sense?

571
01:07:47,980 --> 01:07:50,620
Are there any other board member comments?

572
01:07:52,400 --> 01:07:53,480
Can I?

573
01:07:53,660 --> 01:07:54,040
Yes.

574
01:07:54,300 --> 01:07:54,720
Can I request?

575
01:07:54,720 --> 01:08:00,000
Yes, and then so related to my earlier comment,

576
01:08:00,520 --> 01:08:04,660
I think the next item on this slide,

577
01:08:04,900 --> 01:08:09,280
this funding increase to 15 year funding allocation

578
01:08:10,000 --> 01:08:14,260
that do not impact deliverables of safe clean water projects.

579
01:08:14,660 --> 01:08:17,440
And I'm sure there's probably a good example

580
01:08:17,440 --> 01:08:19,120
that fit under this description,

581
01:08:19,240 --> 01:08:21,840
but then for external people reading this,

582
01:08:21,840 --> 01:08:28,320
It can be interpreted as we increase funding for a particular project and then it's really

583
01:08:28,320 --> 01:08:33,180
just minor adjustments, it's not a modification to what we promised to people.

584
01:08:33,360 --> 01:08:37,480
So maybe it's just the language, but then I think the language is really important

585
01:08:37,480 --> 01:08:38,180
in this case.

586
01:08:41,160 --> 01:08:45,260
I think Director Shwaya brought up some excellent points.

587
01:08:46,460 --> 01:08:50,600
I am very glad to see this presentation tonight.

588
01:08:50,600 --> 01:09:00,100
The audit of the original Clean Safe Creeks did point out as a problem.

589
01:09:00,320 --> 01:09:06,060
They identified as a problem the fact that we did not have a formal way of making modifications.

590
01:09:07,060 --> 01:09:15,100
And one of the things that I remember as a good example of how a program can make changes

591
01:09:15,100 --> 01:09:21,060
was the original traffic authority when they were building 85,

592
01:09:21,360 --> 01:09:25,720
widening 101, doing a lot of other transportation projects within the county.

593
01:09:26,260 --> 01:09:30,380
That was a program that ran out of money at a certain point,

594
01:09:30,700 --> 01:09:36,840
and so they actually had to go through processes not just to adjust their schedule,

595
01:09:37,120 --> 01:09:44,300
but actually they had to rescope some of the projects and trim them, if you will.

596
01:09:44,300 --> 01:09:57,460
But what they did was they had an inclusive kind of process like we're describing here where we engage with the public, the ones that actually voted for this ballot measure.

597
01:09:57,640 --> 01:10:07,960
And so I think some of the comments that Director Shwaya brought up and that I brought up are really about, you know, what's the purpose behind what we're doing here.

598
01:10:07,960 --> 01:10:19,780
And the purpose is to keep faith with the public and to explain if we have to make any adjustments

599
01:10:19,780 --> 01:10:21,700
or if adjustments are being recommended.

600
01:10:21,960 --> 01:10:23,680
It's not change for its own sake.

601
01:10:24,200 --> 01:10:30,160
It is how do we deal with the natural change that happens over a 15-year time period.

602
01:10:30,820 --> 01:10:33,900
And I think this gets to Director Shway's comments.

603
01:10:33,900 --> 01:10:42,480
How do we relay that information in this document so it's very clear to the public what is it that we're actually recommending?

604
01:10:42,760 --> 01:10:51,920
And so I think that's kind of a global comment here and I think this could stand to be a little bit tweaked in terms of making it,

605
01:10:52,120 --> 01:10:58,980
you know, putting it not so much in bureaucraticries language and more in regular English.

606
01:10:58,980 --> 01:11:05,220
So I think Director Shwaya wants to chime in here.

607
01:11:06,240 --> 01:11:14,880
Thank you, Chair. And I want to echo Chair's comment that I'm actually very happy to see this agenda.

608
01:11:15,500 --> 01:11:21,840
This is a general memo that because it's something that I've worried about it for some time.

609
01:11:22,180 --> 01:11:26,940
How do we make changes and how do we document changes? I know there's going to be many changes.

610
01:11:26,940 --> 01:11:30,060
So just don't take my comment as negative.

611
01:11:30,320 --> 01:11:33,460
I'm actually very happy that staff took the initiative

612
01:11:33,460 --> 01:11:35,360
and then brought this to the board.

613
01:11:35,840 --> 01:11:40,300
And then I have another, I guess,

614
01:11:40,400 --> 01:11:43,020
question or comment that I forgot to mention earlier.

615
01:11:44,160 --> 01:11:49,220
There are items that in the 15 year program,

616
01:11:50,540 --> 01:11:54,600
it's not determined exactly what to do,

617
01:11:54,600 --> 01:11:57,180
but with the only funding allocated to it,

618
01:11:57,460 --> 01:11:59,620
or a part of money allocated to it, to it.

619
01:12:00,180 --> 01:12:05,380
For example, we have one line item talked about

620
01:12:06,240 --> 01:12:07,500
through one project,

621
01:12:08,880 --> 01:12:14,140
through one creek and lake separation project.

622
01:12:15,480 --> 01:12:18,780
And that's an example that we're studying,

623
01:12:19,060 --> 01:12:19,820
Elmonton Lake.

624
01:12:20,180 --> 01:12:22,600
I know the project is only in the planning phase.

625
01:12:22,600 --> 01:12:25,840
construction is not funded yet.

626
01:12:26,500 --> 01:12:28,840
So there needs to be a decision making process

627
01:12:28,840 --> 01:12:33,360
to decide that is the project under safe clean water program.

628
01:12:33,720 --> 01:12:36,820
It's a lake creek separation project.

629
01:12:37,360 --> 01:12:41,140
So what's the board's role in that decision making

630
01:12:41,600 --> 01:12:42,960
and then what's the process?

631
01:12:43,300 --> 01:12:46,760
And I think that's another piece that needs to,

632
01:12:47,340 --> 01:12:49,680
I don't know if it needs to be a separate piece

633
01:12:49,680 --> 01:12:57,880
So incorporating into what you presented here, but that's something that I think we need to think about it.

634
01:12:57,980 --> 01:13:06,820
And then particularly the board's role in making those decisions for that particular project.

635
01:13:07,000 --> 01:13:15,540
We did include in the safe clean water annual report for FY 15 addressing that particular KPI that it would require the board's

636
01:13:15,540 --> 01:13:19,580
approval to select which project would be constructed.

637
01:13:20,660 --> 01:13:23,800
And so in alignment with this particular process,

638
01:13:24,060 --> 01:13:29,000
it would likely be through the capital improvement plan

639
01:13:29,640 --> 01:13:31,740
and your adoption of that that you would then

640
01:13:32,600 --> 01:13:34,620
approve which project would be constructed.

641
01:13:34,620 --> 01:13:36,900
I'm just using that as an example.

642
01:13:37,300 --> 01:13:37,660
Very good.

643
01:13:37,700 --> 01:13:41,220
Other items in the 15-year program pretty much

644
01:13:41,220 --> 01:13:46,080
I mean, it's like saying category that if it's general description, what needs to be done,

645
01:13:46,240 --> 01:13:48,200
you'll need to be determined.

646
01:13:48,580 --> 01:13:53,120
However, there's a amount of money that's allocated to that category.

647
01:13:53,860 --> 01:13:57,780
So just so the process of decision-making needs to be worked out.

648
01:13:57,980 --> 01:14:00,660
So I'm just more of a general comment.

649
01:14:01,160 --> 01:14:04,000
CEO Kamacho would like to say something.

650
01:14:04,980 --> 01:14:05,300
Yeah.

651
01:14:05,380 --> 01:14:08,620
I think what might address your concerns,

652
01:14:10,160 --> 01:14:20,240
Perhaps we could develop some type of document or decision-making document to try to collect all the future decisions that the board would have to make as part of this program.

653
01:14:20,600 --> 01:14:28,580
And just about when they would have to be made to help inform the board on those decisions that are going to be coming up.

654
01:14:28,580 --> 01:14:38,820
And sometimes in the capital process, you might be making a decision when you're not aware that you're actually making it on behalf of the Safe Clean Water Program.

655
01:14:39,000 --> 01:14:48,460
And so perhaps we could make it more transparent by lining out what those decisions are and bringing it to the board and reminding that we're going to be coming to a decision point.

656
01:14:48,460 --> 01:14:53,460
I believe staff probably need to sit down and think it through.

657
01:14:54,280 --> 01:14:56,700
I don't need the answer right now.

658
01:14:57,080 --> 01:14:58,020
I'm just bringing it up.

659
01:15:03,340 --> 01:15:10,060
So I don't see any other comments here. Director Shoaia, it seems like between your comments

660
01:15:10,060 --> 01:15:15,900
and my comments, we may not be able to go with the staff recommendation, which is asking us

661
01:15:15,900 --> 01:15:21,160
to approve these proposed change control processes for the Safe Clean Water and Natural Flood

662
01:15:21,160 --> 01:15:26,780
Protection Program, which include, A, where I think we have the biggest issue, perhaps

663
01:15:26,780 --> 01:15:31,820
the processes for making adjustments to tax schedules and funding and be process

664
01:15:31,820 --> 01:15:36,180
for annual public hearings for modifications and non-implementation. So

665
01:15:36,180 --> 01:15:41,760
do you have any suggestions as to I'm assuming you'd like to make a motion? I

666
01:15:41,760 --> 01:15:51,160
guess I'll make a motion that staff consider boards feedback and comment on

667
01:15:51,160 --> 01:15:55,540
the proposal and then come back for the discussion.

668
01:15:57,820 --> 01:15:59,560
Is there a second for this?

669
01:16:00,440 --> 01:16:01,160
Okay.

670
01:16:01,680 --> 01:16:05,640
Board Member Varela, Vice Chair Varela has seconded that.

671
01:16:05,840 --> 01:16:07,020
Do we have any further discussion?

672
01:16:08,500 --> 01:16:09,020
All right.

673
01:16:09,500 --> 01:16:10,560
All those in favor?

674
01:16:11,220 --> 01:16:11,480
Aye.

675
01:16:12,440 --> 01:16:13,160
Any opposed?

676
01:16:14,280 --> 01:16:16,700
Seeing none opposed, that motion carries.

677
01:16:17,280 --> 01:16:24,020
I have a request to speak that came in late, and I think it's item 2.7.

678
01:16:25,280 --> 01:16:29,960
So I would like to ask this individual, they wanted to make some general comments.

679
01:16:30,300 --> 01:16:35,960
So rather than making them wait until the end of the meeting, if Mr. James Stewart is here.

680
01:16:38,340 --> 01:16:39,240
Okay, thank you.

681
01:16:40,440 --> 01:16:46,340
All right, we will go on to item 7, Chief Executive Officer 7.1.

682
01:16:46,340 --> 01:16:48,960
Chief Executive Officer report, Ms. Camacho.

683
01:16:50,300 --> 01:16:54,800
Yes, we have some report outs from communications and if Marty Grimes could provide those reports.

684
01:16:55,700 --> 01:17:00,860
Good evening, Chair Keegan, members of the board. I have four things to report out on from communications.

685
01:17:01,660 --> 01:17:11,320
First, on the 3rd of March, we hosted our quarterly neighborhood update meeting for the Reliability Improvement Project at Rinconato Water Treatment Plant.

686
01:17:11,320 --> 01:17:15,300
staff provided a progress update on the project, addressed questions and updated

687
01:17:15,300 --> 01:17:19,320
the members of the community on what to expect in the next few months in

688
01:17:19,320 --> 01:17:23,420
relation to construction activity. About a dozen residents attended and what was

689
01:17:23,420 --> 01:17:26,820
interesting was that mostly these were new residents that hadn't attended other

690
01:17:26,820 --> 01:17:32,200
meetings and we thank Director Sway for attending that meeting. Secondly, on

691
01:17:32,200 --> 01:17:36,820
Saturday the Water District participated in the San Jose's 2016 State of the

692
01:17:36,820 --> 01:17:40,820
City resource fair which followed the Mayor's State of the City address. We

693
01:17:40,820 --> 01:17:45,260
We had an informational table on purified water, flooding, drought, and general water district

694
01:17:45,260 --> 01:17:50,860
functions and information and we thank Director Borrella for attending that and visiting

695
01:17:50,860 --> 01:17:51,160
our booth.

696
01:17:52,740 --> 01:18:00,500
Coming up on March 17th, the Wolf Road Recycled Water Pipeline project will be presented

697
01:18:00,500 --> 01:18:06,520
to a Rainer Park and Birdlands Neighborhood Associations at the Rainer Park Community

698
01:18:06,520 --> 01:18:11,240
community room. These neighborhood associations have combined meetings for a presentation

699
01:18:11,240 --> 01:18:16,820
on the Wolf Road Recycle Water Project. This is the fourth of a series of five public meetings

700
01:18:16,820 --> 01:18:20,880
to inform Sunnyvale residents of the project. And all of these presentations are being done

701
01:18:20,880 --> 01:18:25,540
in collaboration with the City of Sunnyvale and Director Sway and Santos have been attending

702
01:18:25,540 --> 01:18:31,260
those meetings. And finally, very related to that, the City of Sunnyvale is having

703
01:18:31,260 --> 01:18:40,520
a public meeting for their draft EIR for the master plan for their water pollution control

704
01:18:40,520 --> 01:18:46,560
plant which has a component of course that relates to our purified and recycled water

705
01:18:46,560 --> 01:18:46,900
program.

706
01:18:47,600 --> 01:18:48,080
And that's all I have.

707
01:18:48,320 --> 01:18:49,880
Director Santos has a comment.

708
01:18:50,240 --> 01:18:50,840
Hi Madam Chair.

709
01:18:50,980 --> 01:18:55,700
Yeah, Marty on the 11th, Friday night, 7 p.m., the San Miguel neighborhood.

710
01:18:56,120 --> 01:18:57,120
That's the Sunnyvale also.

711
01:18:57,360 --> 01:18:58,560
Same topic with Road.

712
01:19:00,650 --> 01:19:01,070
Yes.

713
01:19:01,250 --> 01:19:01,570
Thank you.

714
01:19:01,570 --> 01:19:03,530
That will be the fifth of those five meetings.

715
01:19:03,730 --> 01:19:03,990
Thank you.

716
01:19:04,550 --> 01:19:11,250
Marty, before you go, I just wanted to say that I have been using on my Facebook page

717
01:19:11,250 --> 01:19:17,070
copying and sharing the districts posting, particularly things like the wind advisory

718
01:19:17,070 --> 01:19:19,350
and flooding kinds of things.

719
01:19:19,910 --> 01:19:22,470
For those of you who are at all active on social media,

720
01:19:22,890 --> 01:19:27,830
I've gotten a very good response from the public in terms of being interested

721
01:19:27,830 --> 01:19:29,470
in finding that information informative.

722
01:19:29,910 --> 01:19:30,410
So thank you.

723
01:19:30,410 --> 01:19:34,570
Thank you. I really appreciate that you're making use of those links.

724
01:19:37,740 --> 01:19:40,760
Also, we have Chief Fiedler who has a report on water utility.

725
01:19:44,350 --> 01:19:45,250
Good evening, Ms. Chung.

726
01:19:46,070 --> 01:19:48,110
Good evening, Chair Keegan and members of the board.

727
01:19:48,670 --> 01:19:52,990
I'm Angela Chang, Deputy Operating Officer for the Water Utility Operations and Maintenance Division.

728
01:19:54,010 --> 01:20:01,150
I wanted to inform the board that there was an agenda item on the San Benito County Board of Supervisors meeting earlier today

729
01:20:01,150 --> 01:20:03,990
about the status of zebra mussel eradication

730
01:20:04,450 --> 01:20:07,330
and what the risks are if San Juso Reservoir

731
01:20:07,330 --> 01:20:08,870
is reopened to recreation.

732
01:20:09,730 --> 01:20:12,890
The mayor of Hollister and some of the citizens in Hollister

733
01:20:13,270 --> 01:20:15,550
are asking the county to reopen the reservoir

734
01:20:15,550 --> 01:20:16,230
to recreation.

735
01:20:17,170 --> 01:20:20,730
The Bureau of Reclamation, San Benito County Water District

736
01:20:20,730 --> 01:20:23,130
and the California Department of Fish and Wildlife

737
01:20:23,490 --> 01:20:25,690
are all opposed to reopening the reservoir,

738
01:20:25,750 --> 01:20:27,150
particularly because zebra mussels

739
01:20:27,150 --> 01:20:28,410
are still present in the reservoir.

740
01:20:29,770 --> 01:20:32,370
CEPA Muscles was found in the reservoir in 2008.

741
01:20:32,570 --> 01:20:35,090
It has remained closed to recreation up until this point.

742
01:20:35,770 --> 01:20:38,170
The district is monitoring the situation very closely

743
01:20:38,170 --> 01:20:41,530
because our reservoirs in San Luis Reservoir

744
01:20:41,950 --> 01:20:44,570
are in close proximity to San Juso Reservoir.

745
01:20:45,070 --> 01:20:48,790
We are drafting a letter from our interim CEO,

746
01:20:49,310 --> 01:20:51,510
Norma Camacho, to David Morello,

747
01:20:52,490 --> 01:20:54,730
the regional manager for Bureau Reclamation,

748
01:20:55,810 --> 01:20:57,850
stating our concerns and asking

749
01:20:57,850 --> 01:21:01,490
that they continue to oppose reopening the reservoir.

750
01:21:02,590 --> 01:21:04,090
With that, I'll stand for any questions.

751
01:21:06,510 --> 01:21:07,050
Thank you.

752
01:21:08,770 --> 01:21:12,790
And we also have a report out from Acting Chief Melanie Richardson.

753
01:21:14,450 --> 01:21:17,410
Yes, good evening Chair Keegan and members of the board.

754
01:21:17,850 --> 01:21:23,410
First, I believe that all of you have a copy of the storm report from March 3rd through 7th.

755
01:21:23,450 --> 01:21:24,670
Did everyone get a copy of this?

756
01:21:25,530 --> 01:21:27,910
I just wanted to call your attention to this.

757
01:21:27,910 --> 01:21:32,890
This was pretty much mostly good news with really no bad news.

758
01:21:33,010 --> 01:21:35,650
We had no flooding that occurred during this time.

759
01:21:35,970 --> 01:21:41,730
We got over 100% of our seasonal average to date rainfall at all four of our gauges.

760
01:21:42,290 --> 01:21:53,670
And as you can see, the rain also generated 40% of supply in district water supply in the major reservoirs

761
01:21:53,670 --> 01:21:55,310
and also added to our local storage.

762
01:21:55,310 --> 01:21:58,470
And if you have any other questions, staff is available to answer.

763
01:22:01,580 --> 01:22:06,780
No questions, but I would like to point out to the public that our website does provide

764
01:22:06,780 --> 01:22:11,360
information on the elevation of water at all of our reservoirs.

765
01:22:11,400 --> 01:22:13,500
And some of them, the smaller ones, are at capacity.

766
01:22:14,480 --> 01:22:14,960
Thank you.

767
01:22:16,300 --> 01:22:22,040
One other item that I wanted to report out is last week, members, various members of

768
01:22:22,040 --> 01:22:28,040
our staff met with the new acting regulatory chief of the U.S. Army Corps of Engineers,

769
01:22:28,280 --> 01:22:35,140
Mr. Aaron Allen. And Mr. Allen came in to replace Ms. Tori White, if all of you recall, she had

770
01:22:35,140 --> 01:22:40,400
been the acting chief for six months. The Army Corps is still in the process of filling

771
01:22:40,400 --> 01:22:44,440
the permanent position. They believe that they will have that position in place at

772
01:22:44,440 --> 01:22:49,740
the end of Mr. Allen's term, which runs for three months. Mr. Allen is from the

773
01:22:49,740 --> 01:22:56,540
LA district and he was very knowledgeable about permitting processes, about assisting

774
01:22:56,540 --> 01:23:01,660
us with the other federal agencies and he was very willing to work with us on all of

775
01:23:01,660 --> 01:23:06,640
our issues so we had a very positive meeting with him, we made some progress on our policy

776
01:23:06,640 --> 01:23:12,000
issues as well as project issues and we hope that these meetings and the final appointment

777
01:23:12,000 --> 01:23:17,600
with the Army Corps, you know, turns out well. So that's it for me.

778
01:23:17,600 --> 01:23:18,400
Thank you.

779
01:23:19,520 --> 01:23:20,080
Anything else?

780
01:23:20,080 --> 01:23:21,220
Let's conclude our report.

781
01:23:22,640 --> 01:23:23,580
Thank you very much.

782
01:23:24,400 --> 01:23:29,460
Item 8.2, fiscal year 2014-15, year-end closing budget adjustment,

783
01:23:29,640 --> 01:23:33,580
and fiscal year 2015-16, mid-year budget adjustment.

784
01:23:34,160 --> 01:23:35,200
Excuse me, Madam Chair.

785
01:23:35,540 --> 01:23:36,960
We skipped item 8.1.

786
01:23:37,240 --> 01:23:37,980
Oh, I'm sorry.

787
01:23:38,560 --> 01:23:41,620
I don't know why I'm messing up tonight, but okay.

788
01:23:42,160 --> 01:23:46,140
Maybe it was because we've had some technology issues tonight,

789
01:23:46,140 --> 01:23:47,560
so I'm kind of blanking out on it.

790
01:23:48,480 --> 01:23:51,120
Okay, item 8.1, Board of Directors,

791
01:23:51,300 --> 01:23:55,280
Meeting Room Technology Upgrade, HD Broadcast System.

792
01:23:58,010 --> 01:23:59,550
Good evening, Chair Keegan.

793
01:23:59,770 --> 01:24:01,610
I guess today is probably a good day

794
01:24:01,610 --> 01:24:03,530
to talk about this technology upgrade.

795
01:24:04,430 --> 01:24:06,730
And members of the board, my name

796
01:24:06,730 --> 01:24:09,810
is Ashu Tikkikar, Deputy Administrative Officer, IT.

797
01:24:10,890 --> 01:24:12,690
Helping me with the presentation today

798
01:24:13,270 --> 01:24:16,470
and answer any questions of Frank Fung, our IT

799
01:24:16,470 --> 01:24:22,930
infrastructure services manager, and Phil Ferlino, our design and technical consultant

800
01:24:22,930 --> 01:24:24,390
from RGD Acoustics.

801
01:24:25,570 --> 01:24:30,650
Before I start our presentation this evening, I want to extend my appreciation and thank

802
01:24:30,650 --> 01:24:33,390
you to the AV team who run the board meetings.

803
01:24:34,330 --> 01:24:40,510
Also a special thank you to Ray Corral for his dedication and support of the audiovisual

804
01:24:40,510 --> 01:24:41,930
operations in the district.

805
01:24:41,930 --> 01:24:49,110
project. Today we are requesting the board to approve a $600,000 technology upgrade project

806
01:24:49,110 --> 01:24:54,110
for the board room. There is adequate reserve in the IT fund for this upgrade.

807
01:24:57,300 --> 01:24:57,840
As stated

808
01:24:57,840 --> 01:25:03,600
in the report, the current AV system was designed in 1997 and implemented in 2000.

809
01:25:04,820 --> 01:25:10,490
It has gone through many minor technology upgrades over the years, but the core is

810
01:25:10,490 --> 01:25:16,770
still the same that was deployed in year 2000. Technology has moved ahead since and it is

811
01:25:16,770 --> 01:25:22,910
time to consider this upgrade. Also one of the findings of the master plan of 2012 that

812
01:25:22,910 --> 01:25:29,970
was developed for IT, one of the findings was, unlike traditional infrastructure and

813
01:25:29,970 --> 01:25:36,370
real estate, the district does not treat information technology as a critical asset.

814
01:25:41,930 --> 01:25:42,410
With that

815
01:25:42,410 --> 01:25:43,510
I'll start the presentation.

816
01:25:46,190 --> 01:25:48,990
Today the system uses soon-to-be obsolete analog

817
01:25:48,990 --> 01:25:55,710
video broadcast technology and I will now ask Phil to elaborate a little bit on

818
01:25:55,710 --> 01:26:03,190
that. Thank you Ashu. Yeah the current the current audio visual system uses an

819
01:26:03,190 --> 01:26:08,390
analog video switching and distribution system. This technology is

820
01:26:08,390 --> 01:26:12,930
gradually being phased out in the audio visual industry on the whole in

821
01:26:12,930 --> 01:26:21,090
favor of digital systems. This is evident as designers. We see the quantity of equipment

822
01:26:21,090 --> 01:26:27,410
and systems that are manufactured and installed that utilize digitally based sources and signal

823
01:26:27,410 --> 01:26:28,510
distribution hardware.

824
01:26:30,800 --> 01:26:33,820
Since our involvement in the project, we have been engaged in an

825
01:26:33,820 --> 01:26:39,980
objective interview process of 13 stakeholder groups involving close to three dozen people.

826
01:26:39,980 --> 01:26:45,360
During these interview sessions, certain upgrades to the system's capabilities have been identified

827
01:26:45,730 --> 01:26:51,860
and have been summarized in the stakeholders matrix, which is a document that is attached.

828
01:26:53,020 --> 01:26:59,220
Many of these requested system upgrades coupled with the general AV industry trends toward

829
01:26:59,220 --> 01:27:05,700
digital systems warrant the migration at this time to a digital video distribution system.

830
01:27:05,700 --> 01:27:06,780
Our

831
01:27:09,500 --> 01:27:15,320
firm, RGD Acoustics, consists of independent acoustical and audio-visual design consultants.

832
01:27:16,080 --> 01:27:21,940
We have a lot of experience in spaces including high-level conference rooms, board rooms, and council chambers.

833
01:27:23,440 --> 01:27:30,520
As designers, only most of our work involves the engagement in a design bid-build structure

834
01:27:30,520 --> 01:27:36,020
with a formal RFP process where there's no conflict of interest with contractors.

835
01:27:37,100 --> 01:27:45,120
We developed design bid documents including drawings, specifications, equipment lists, and estimated installed system costs.

836
01:27:47,080 --> 01:27:47,460
Thank you.

837
01:27:50,530 --> 01:27:58,870
IT has spent over $185,000. My apologies there. The packet says $200,000. That's a typo.

838
01:27:59,590 --> 01:28:03,530
We have spent all this money on repairs and maintenance since 2006.

839
01:28:04,170 --> 01:28:07,190
And I will ask Frank here to shed some light on this matter.

840
01:28:07,190 --> 01:28:19,240
Good evening, Chair Keegan and members of the board. My name is Frank and I'm one of the unit managers with the Information Technology Division.

841
01:28:20,220 --> 01:28:27,380
Back in February 2006, the board approved $93,000 for repair and upgrades to the audio-visual systems in the boardroom.

842
01:28:28,020 --> 01:28:36,280
Over the course of 10 years, this district has spent another $92,000 in repairs and parts in maintaining the audio-visual systems.

843
01:28:36,280 --> 01:28:41,520
This does not include district labor, electrical or cabling work.

844
01:28:42,300 --> 01:28:47,220
The equipment, even though not failing because of the good work performed by the AV staff,

845
01:28:47,980 --> 01:28:50,420
has a shelf life or a support life.

846
01:28:51,160 --> 01:28:56,560
Therefore, it is our recommendation to proceed with replacing the audio-visual equipment for normal wear and tear

847
01:28:56,560 --> 01:28:58,260
and return of vendor support.

848
01:29:01,130 --> 01:29:05,930
Currently, internet streaming is the only option available to broadcast meetings real-time,

849
01:29:05,930 --> 01:29:12,310
thereby missing out on the broader community who may prefer TV as a mode of communications

850
01:29:12,910 --> 01:29:15,910
to get to, you know, world news and everything else.

851
01:29:16,050 --> 01:29:19,150
So we do not have a community channel for the district.

852
01:29:20,850 --> 01:29:26,070
And finally, there is lack of support for AV equipment from the manufacturers and vendors.

853
01:29:26,490 --> 01:29:29,450
So once again, I'll ask Frank to elaborate a little bit on that.

854
01:29:29,450 --> 01:29:39,190
In November 2011, IT submitted an RFQ for a third party to maintain repair and support the audio visual systems in the boardroom.

855
01:29:39,830 --> 01:29:40,930
No bids were received.

856
01:29:42,330 --> 01:29:49,570
The RFQ was re-sent out in December 2011 and again in January 2012.

857
01:29:50,410 --> 01:29:55,190
After the third RFP, the district received one bid.

858
01:29:56,110 --> 01:29:59,530
And the bit basically contains a timing material repair.

859
01:30:00,000 --> 01:30:05,380
But do not include any type of maintenance support or any guarantee of availability for services.

860
01:30:06,240 --> 01:30:09,880
IT contacted the vendors on why they were not interested in the business.

861
01:30:10,260 --> 01:30:20,000
And the common theme was the appointment was to vote, availability of a spares, and the lack of manufacturers support placed too much of a risk to the vendors.

862
01:30:20,380 --> 01:30:22,420
Therefore, they did not want the business.

863
01:30:24,870 --> 01:30:28,490
So with that context, let's move on to the benefits of the upgrade.

864
01:30:29,510 --> 01:30:34,610
The upgrade will provide an enhanced viewer experience with bright crisp and high resolution

865
01:30:34,610 --> 01:30:40,490
displays, split-screen views, and multiple preset cameras for delivery of HD broadcast

866
01:30:40,910 --> 01:30:46,550
to various distribution channels, such as Internet, cablecast, podcast, and SAMLcast.

867
01:30:48,690 --> 01:30:54,170
The new CSIM will be easy to operate, media-friendly, and reliable to conduct board meetings and

868
01:30:54,170 --> 01:30:55,290
other community meetings.

869
01:30:55,290 --> 01:31:00,850
It will also be more friendly for persons with disabilities with features such as ADA

870
01:31:00,850 --> 01:31:06,330
compliant lectern, featuring pneumatic lift for height adjustments, wheelchair access,

871
01:31:06,970 --> 01:31:11,750
optimum viewing angles, and easy access to USB ports to connect flash drives.

872
01:31:15,540 --> 01:31:21,080
With production quality broadcast system, this upgrade may allow us to acquire PEG

873
01:31:21,080 --> 01:31:26,840
TV, the public education and government access TV channel that can be used to broadcast

874
01:31:26,840 --> 01:31:32,300
broad community meetings for the benefit of seniors and elderly, thereby increasing

875
01:31:32,300 --> 01:31:37,840
our outreach. Our communications team can also benefit from this channel to

876
01:31:37,840 --> 01:31:40,660
promote conservation and other water-saving programs.

877
01:31:43,710 --> 01:31:44,410
The new design

878
01:31:44,410 --> 01:31:48,050
also takes into account all requirements presented to us in the

879
01:31:48,050 --> 01:31:52,530
stakeholder matrix that is in the attachment to. If need be, we will

880
01:31:52,530 --> 01:31:56,490
update this matrix with the additional feedback before finalizing the

881
01:31:56,490 --> 01:31:56,850
design.

882
01:31:58,960 --> 01:32:02,880
And finally we'll be able to run the system that is fully supported by a vendor

883
01:32:02,880 --> 01:32:06,260
maintenance contract with full support from manufacturers.

884
01:32:09,970 --> 01:32:11,550
With that I conclude our presentation

885
01:32:11,550 --> 01:32:14,310
and we are here to answer any questions you may have.

886
01:32:14,510 --> 01:32:15,290
Director Lizont.

887
01:32:16,910 --> 01:32:20,470
Thank you for the presentation. I wanted you to go back to the last slide.

888
01:32:27,130 --> 01:32:27,330
Thank

889
01:32:27,330 --> 01:32:33,790
you. So there's a lot of benefits that you have up there. I'm just wondering how

890
01:32:33,790 --> 01:32:38,070
How heavily you're relying on the third one, which is to acquire and broadcast PegTV channel.

891
01:32:39,650 --> 01:32:40,550
Have we been successful?

892
01:32:40,850 --> 01:32:45,150
I know we're successful with something that we have on regularly, which is meet your water

893
01:32:45,150 --> 01:32:45,510
people.

894
01:32:47,110 --> 01:32:52,430
So how much are you relying on this as a potential benefit?

895
01:32:52,630 --> 01:32:54,450
Because you said you may acquire.

896
01:32:55,490 --> 01:32:58,370
So I want to make sure that this isn't a hope.

897
01:32:58,810 --> 01:32:58,930
Yes.

898
01:32:58,930 --> 01:33:02,130
So the only reason I put it there as a maze

899
01:33:02,130 --> 01:33:07,710
is because we have to go through all the application process

900
01:33:07,710 --> 01:33:10,510
to the cable company and acquire that channel.

901
01:33:10,930 --> 01:33:12,810
But from our end, we are going to be ready

902
01:33:12,810 --> 01:33:16,050
because the system that we're going to replace it with

903
01:33:16,050 --> 01:33:19,190
is going to be ready for broadcast quality

904
01:33:20,370 --> 01:33:22,010
of the board meetings.

905
01:33:22,690 --> 01:33:24,650
So with the result, we would be ready.

906
01:33:25,170 --> 01:33:28,190
We will make every effort to get our application approved

907
01:33:28,190 --> 01:33:33,430
through Comcast, which is one of the cable providers, and get that channel so we can stream

908
01:33:33,430 --> 01:33:33,830
to them.

909
01:33:34,110 --> 01:33:37,030
But it's not a driver of this decision?

910
01:33:37,090 --> 01:33:37,330
No.

911
01:33:37,850 --> 01:33:38,590
It's not a driver.

912
01:33:38,650 --> 01:33:43,170
Because I know how, as a council member, I had to negotiate with the cable company to

913
01:33:43,170 --> 01:33:47,530
get Peg channels, and it's next to impossible.

914
01:33:48,070 --> 01:33:50,950
And so you've got a long road to hoe.

915
01:33:51,210 --> 01:33:55,870
Yes, so when I was in Redwood City, I was also part of the negotiating team, and

916
01:33:55,870 --> 01:33:58,750
And we did get the PEG channel for Redwood City.

917
01:33:59,170 --> 01:34:04,570
So I know the process a little bit, so I will kind of drive our district to get one as well.

918
01:34:04,630 --> 01:34:06,130
I think it's really beneficial.

919
01:34:06,390 --> 01:34:06,590
Okay.

920
01:34:06,890 --> 01:34:07,210
Thank you.

921
01:34:10,940 --> 01:34:13,420
I actually have a couple of questions.

922
01:34:16,040 --> 01:34:23,660
When is that, when we're, you know, talking about the current challenges and the benefits

923
01:34:23,660 --> 01:34:24,560
of the upgrade.

924
01:34:24,560 --> 01:34:38,370
I was expecting to kind of see some cost analysis relative to the fact that we're making an investment in new infrastructure.

925
01:34:38,970 --> 01:34:49,370
And is that going to be offsetting some of our staff costs because the new system will be more effective

926
01:34:49,370 --> 01:34:54,150
and it will require less than the way of resources to try and cobble things together.

927
01:34:54,150 --> 01:34:59,230
That wasn't something that I saw really directly discussed.

928
01:35:00,530 --> 01:35:10,030
Well, we have really no way of identifying exactly how much labor costs we have incurred over so many years with a system like this.

929
01:35:10,670 --> 01:35:16,950
So we really couldn't bring to the board as to what the impact on labor is going to be.

930
01:35:17,070 --> 01:35:21,490
But one of the things that is part of the design is it is going to be easy to operate.

931
01:35:21,490 --> 01:35:27,190
It's going to be more like you come into the boardroom and, you know, press one or two

932
01:35:27,190 --> 01:35:29,470
buttons and get the system operational.

933
01:35:30,290 --> 01:35:33,110
So it's going to be more streamlined and more effective.

934
01:35:33,110 --> 01:35:39,130
So I'm hoping that there are going to be some labor implications of that, but we're going

935
01:35:39,130 --> 01:35:44,730
to save on labor in terms of setting up the audiovisual piece of the boardroom every

936
01:35:44,730 --> 01:35:45,810
time a meeting happens.

937
01:35:47,670 --> 01:35:50,970
There's a couple of other people who wish to talk.

938
01:35:52,310 --> 01:35:56,650
Chief Nava wants to say something followed by Director Varela, but I did just want to

939
01:35:56,650 --> 01:36:03,210
say one thing, which is when I was at Sunnyvale, and this was almost when I left there was

940
01:36:03,910 --> 01:36:10,950
close to 10 years ago, but the technology there did allow for having people's titles

941
01:36:10,950 --> 01:36:12,110
come up on the screen.

942
01:36:12,210 --> 01:36:13,330
And that is part of that.

943
01:36:13,330 --> 01:36:19,470
It didn't require having two people handling the audio visual.

944
01:36:19,730 --> 01:36:27,830
In fact, it was an assistant to the clerk that actually did that, as well as assisting the clerk during the meeting itself.

945
01:36:28,090 --> 01:36:40,850
So I just think that as we're putting money in place anytime that we can make things, you know, simpler to manage, less repairs, things like that,

946
01:36:40,850 --> 01:36:48,470
that that's something that's important to discuss because there's an actual benefit to the recommendation

947
01:36:48,470 --> 01:36:54,910
that we're making. And I know a former district employee, Mr. Golds, has commented on this,

948
01:36:55,050 --> 01:37:03,570
and he's posted quite a bit on social media about this. And the way I'm interpreting

949
01:37:03,570 --> 01:37:12,250
reporting his comments and this may be correct or incorrect, that yes, the district can get

950
01:37:12,250 --> 01:37:18,170
by or manage with the existing equipment that we have, but it requires a lot of extra effort

951
01:37:18,170 --> 01:37:27,530
and duplicative processes and that our goal should always, I believe, to find the simplest

952
01:37:27,530 --> 01:37:31,790
process that's going to give us the best outcome and that if you make a certain

953
01:37:31,790 --> 01:37:39,810
financial investment that that can pay off in terms of reduced operating costs or potentially

954
01:37:40,410 --> 01:37:44,670
reduced costs as we are hiring AV consultants and things like that.

955
01:37:44,830 --> 01:37:49,310
So I think Chief Nava wants to respond to that and then Director Varela would like to

956
01:37:49,310 --> 01:37:49,530
speak.

957
01:37:49,810 --> 01:37:51,450
Yes, let me defer to the Director first.

958
01:37:52,070 --> 01:37:52,530
Okay.

959
01:37:53,970 --> 01:37:55,730
Director Varela, Vice-Chair Varela.

960
01:37:55,830 --> 01:37:56,810
Yes, thank you.

961
01:37:57,390 --> 01:38:01,670
One of the first things I thought when I was interviewed for this position was we've got

962
01:38:01,670 --> 01:38:05,450
to upgrade this technology and this where we're at.

963
01:38:05,590 --> 01:38:08,830
So a couple of questions in reference to this is a capital investment.

964
01:38:09,090 --> 01:38:09,850
This is a direct purchase.

965
01:38:10,850 --> 01:38:14,270
Is this what is going to be suggested of this technology?

966
01:38:14,690 --> 01:38:21,230
Well, we're going to use the IT fund that was established a while back to use those

967
01:38:21,230 --> 01:38:23,270
funds and apply it towards this project.

968
01:38:23,270 --> 01:38:27,850
Okay, are you familiar with power purchase agreements and leases of technology?

969
01:38:28,930 --> 01:38:29,630
Are you familiar with that?

970
01:38:30,270 --> 01:38:31,330
A little bit, yes.

971
01:38:31,690 --> 01:38:39,430
In many cases, technology began to be upgraded at least under a period of time, anywhere from 5, 10, 15, 20 years.

972
01:38:40,110 --> 01:38:42,870
And there's minimal to zero cost up front on this.

973
01:38:43,370 --> 01:38:52,290
And the ownership is based on the contractor that is providing that with no cost at all to the purchaser.

974
01:38:52,290 --> 01:38:57,310
And it also includes an updated contract where the technology is constantly updated and kept

975
01:38:57,310 --> 01:39:01,730
current based on trends and being that where we are in Silicon Valley, as you're well aware,

976
01:39:02,410 --> 01:39:06,890
updating of technology is onerous at best because it's constantly changing.

977
01:39:07,530 --> 01:39:13,670
So from a director's perspective, I would like us to look into these opportunities to versus

978
01:39:13,670 --> 01:39:19,230
a direct purchase because this all allows us to have minimal or no investment upfront with

979
01:39:19,230 --> 01:39:24,070
a contract that makes sure that the purchases or the lease equipment under the

980
01:39:24,070 --> 01:39:27,810
power purchase agreement would be maintained and upgraded throughout the

981
01:39:27,810 --> 01:39:31,330
length and the term however it's negotiated. That would be something I would

982
01:39:31,330 --> 01:39:35,250
like us to look into versus a direct capital of purchase. So are you

983
01:39:35,250 --> 01:39:39,890
referring to power leasing agreements where you actually have somebody come

984
01:39:39,890 --> 01:39:44,010
in and you know provide a leased system? That's what I'm suggesting. In the

985
01:39:44,010 --> 01:39:50,210
The solar industry, it's quite popular today, whereas as a matter of fact we said in a presentation

986
01:39:50,210 --> 01:39:55,350
a week ago with Skraw and Gilroy, where they are looking at a major investment with this

987
01:39:55,350 --> 01:40:00,330
type of an agreement, where it's minimal dollars out of pocket, with a capitalization of the

988
01:40:00,330 --> 01:40:05,550
project being close to $10 million, but the buyback in the end of 20 years would

989
01:40:05,550 --> 01:40:10,170
be like $100,000 if or the provider would take back the equipment at that point

990
01:40:10,170 --> 01:40:15,910
if the particular public entity did not choose to continue in the purchase plan of that particular

991
01:40:15,910 --> 01:40:21,630
aged material. But in that, the provider of that technology will keep it current, will

992
01:40:21,630 --> 01:40:25,850
keep it fresh, and will keep it maintained and operable during that term. So it's something

993
01:40:25,850 --> 01:40:30,170
I think we really need to look at to see if that exists in the technology field that

994
01:40:30,170 --> 01:40:31,330
we're looking at improving.

995
01:40:31,650 --> 01:40:33,270
Yes, and we will definitely do that.

996
01:40:33,930 --> 01:40:34,310
Thank you.

997
01:40:36,070 --> 01:40:36,830
Chief Nava.

998
01:40:37,730 --> 01:40:42,730
Yes, just a little perspective. So every time we have a meeting and something doesn't work,

999
01:40:42,910 --> 01:40:47,870
then for the next couple of days we're all running around trying to see why it doesn't work.

1000
01:40:48,250 --> 01:40:51,010
And we have work orders and we have people come in.

1001
01:40:51,110 --> 01:40:56,970
A good example is the sound box in the Director Santos area where we've spent a number of hours

1002
01:40:56,970 --> 01:41:01,630
looking at that and digging into why it's not working, why it's working and so forth.

1003
01:41:01,630 --> 01:41:08,430
The bottom line is the equipment is just very, very old and it's not supported by anyone anymore.

1004
01:41:08,710 --> 01:41:16,430
So we are dealing with antiquated equipment of which there is no vendor support of which we're patching together to keep it working.

1005
01:41:16,850 --> 01:41:22,110
And it takes a lot of time, energy and effort even for minor things to get fixed.

1006
01:41:22,670 --> 01:41:28,690
So what we're telling the board is this is the main method by which the board communicates with the public.

1007
01:41:28,690 --> 01:41:32,650
Therefore it is extremely vital and important that it works properly.

1008
01:41:33,390 --> 01:41:41,790
If we have a system that is modern and that works well for us, it also helps in not taking up our time every time something breaks

1009
01:41:41,790 --> 01:41:45,050
or we have to run around to see why it's not functioning.

1010
01:41:45,630 --> 01:41:52,250
So we believe that the path forward that we've provided for you is a good one and we believe it is prudent.

1011
01:41:52,510 --> 01:41:53,670
We've cut down the cost.

1012
01:41:53,670 --> 01:42:01,710
We've looked at all the equipment and are just proposing to replace the essentials that are necessary in order for the board to conduct its business.

1013
01:42:02,450 --> 01:42:05,430
Chief Camacho, sorry, CEO Camacho.

1014
01:42:07,070 --> 01:42:11,110
Yeah, just to add to what Chief Nava was saying.

1015
01:42:12,450 --> 01:42:19,590
I think what we can do is to track the cost and try to track the savings and really do report out to the board.

1016
01:42:19,590 --> 01:42:25,790
because I think we can go back and look with our overall IT costs are in terms of all of

1017
01:42:25,790 --> 01:42:27,110
this equipment in this room here.

1018
01:42:27,390 --> 01:42:32,190
And I think that we could do an analysis going forward to really show to the board what type

1019
01:42:32,190 --> 01:42:34,370
of payback we're getting in terms of savings.

1020
01:42:34,950 --> 01:42:39,930
And it might not be a direct cost, but at least we could also show the real allocation

1021
01:42:39,930 --> 01:42:44,670
of staff, so staff is free to do other more vital things within the organization

1022
01:42:44,670 --> 01:42:45,210
as well.

1023
01:42:45,210 --> 01:42:49,390
but certainly we could come back with that cost as we implement this program

1024
01:42:49,390 --> 01:42:52,650
and with those savings to show what our return has been.

1025
01:42:53,010 --> 01:43:01,670
I think that that would be helpful, but I would caution that I don't think we need to spend incredible amounts of staff time to pull something together,

1026
01:43:01,890 --> 01:43:09,390
but just something to give the board and the public a framework on what truly are the benefits of moving in this direction.

1027
01:43:09,390 --> 01:43:14,450
a director Santos thank you madam chair not to net pick this I want to make

1028
01:43:14,450 --> 01:43:17,650
sure you know Jesus and everybody else we've been to us about five years ago

1029
01:43:18,330 --> 01:43:22,890
few board members here went to this whole thing about outdated all that kind of

1030
01:43:22,890 --> 01:43:26,530
stuff so we've been to the whole thing and we spend in a whole bunch of money

1031
01:43:27,110 --> 01:43:30,770
and it's hard for having the committees to come here and sit out there and they

1032
01:43:30,770 --> 01:43:34,070
got to press that thing to their finger go through the floor before it works so

1033
01:43:34,070 --> 01:43:38,550
when you spend it $600,000 I think a chief commando just made a good

1034
01:43:38,550 --> 01:43:42,970
good suggestion. I'm with you guys. I'm not like everybody here. OK, Corral does a real

1035
01:43:42,970 --> 01:43:47,730
good job, you know. But we've been through all this. This is nothing new. And it was

1036
01:43:47,730 --> 01:43:52,390
Zeth Johnson was in charge, and we did the whole thing. It's been on how much money

1037
01:43:52,390 --> 01:43:56,650
sent him down to LA, came back to us. We finally got a handle on it. The only thing

1038
01:43:56,650 --> 01:44:01,330
that we ever did is extended these die-ass of about 10 feet. Communication has not

1039
01:44:01,330 --> 01:44:04,710
been good. So we need to make it better. I'll support this as a motion.

1040
01:44:04,710 --> 01:44:13,240
I will say that as I'm looking out at my microphone and my fellow board members' microphone,

1041
01:44:13,800 --> 01:44:20,760
and they're bound by black electrical tape, it does not indicate that we have state-of-the-art communications here.

1042
01:44:21,080 --> 01:44:21,780
So thank you.

1043
01:44:21,960 --> 01:44:24,980
So we have a recommendation and a second.

1044
01:44:26,700 --> 01:44:27,340
Okay.

1045
01:44:27,680 --> 01:44:28,460
All those in favor?

1046
01:44:29,000 --> 01:44:32,440
With the comments, essentially, that we have made.

1047
01:44:32,940 --> 01:44:33,820
All those in favor?

1048
01:44:34,260 --> 01:44:34,800
Aye.

1049
01:44:34,800 --> 01:44:37,700
Any opposed? That motion carries.

1050
01:44:38,220 --> 01:44:40,540
Thank you very much. Really appreciate it.

1051
01:44:40,940 --> 01:44:50,940
The next item is fiscal year 2014-15, year-end closing budget adjustment and fiscal year 2015-16, mid-year budget adjustment.

1052
01:44:51,600 --> 01:44:52,840
Good evening, Mr. Chiu.

1053
01:44:53,180 --> 01:44:55,340
Good evening, Chair Keegan and members of the board.

1054
01:44:55,340 --> 01:44:59,660
Major on shoes CFO agenda item 8.2 provides.

1055
01:45:00,000 --> 01:45:07,560
Last year's fiscal year ending 2015, closing budget adjustments, and concurrently this year's

1056
01:45:07,560 --> 01:45:16,120
FY16 midyear budget adjustments for board approval. The board agenda memo provides a description

1057
01:45:16,120 --> 01:45:24,460
of each budget adjustment along with additional details in attachment 1, reporting FY15 year

1058
01:45:24,460 --> 01:45:30,800
budget adjustments and attachment to reporting FY 16 mid-year budget

1059
01:45:30,800 --> 01:45:35,000
adjustments. Staff recommends the board's approval of these adjustments.

1060
01:45:35,680 --> 01:45:38,440
If there are any questions I can take them at this time.

1061
01:45:44,630 --> 01:45:46,330
Okay, we have a motion

1062
01:45:46,330 --> 01:45:50,210
and a second to approve staff's recommendation. Are there any comments

1063
01:45:50,210 --> 01:45:57,350
from any board members or questions? Seeing none, we have a motion and a

1064
01:45:57,350 --> 01:45:58,610
Second, all those in favor?

1065
01:45:59,270 --> 01:45:59,670
Aye.

1066
01:46:00,250 --> 01:46:00,930
Any opposed?

1067
01:46:01,670 --> 01:46:02,910
That carries unanimously.

1068
01:46:03,550 --> 01:46:03,950
Thank you.

1069
01:46:05,690 --> 01:46:09,670
Okay, we are now finished with our regular business.

1070
01:46:09,950 --> 01:46:11,750
The next item would be district council.

1071
01:46:12,390 --> 01:46:14,150
Is Mr. Stewart still here?

1072
01:46:14,310 --> 01:46:16,550
If he is, this would probably be the appropriate time

1073
01:46:16,550 --> 01:46:18,430
for him to address the board.

1074
01:46:22,040 --> 01:46:23,860
Does that mean that you're not interested

1075
01:46:23,860 --> 01:46:24,700
in speaking tonight?

1076
01:46:25,440 --> 01:46:26,240
Okay, thank you.

1077
01:46:30,480 --> 01:46:38,900
Okay, nine district council, nothing to report. Item 10.1, board member, reports and announcements,

1078
01:46:39,220 --> 01:46:39,720
Director Santos?

1079
01:46:42,720 --> 01:46:46,960
First of all, I want to say I see Liz is back and she had the flu, so nice seeing you and

1080
01:46:46,960 --> 01:46:51,240
that Chris, Elias, his mom has been deathly sick and we wish her nothing but the best,

1081
01:46:51,660 --> 01:46:53,240
along directly with Lizat's mom.

1082
01:46:53,860 --> 01:46:58,420
So with that, I'll go into, I went to all kinds of meetings but do a couple of landscaping

1083
01:46:58,420 --> 01:47:05,260
and Scrawl with Vice Chair Varela, and he also went to the Santa Clara County Operations

1084
01:47:05,260 --> 01:47:09,680
Council, Emergency Council, with the Chair King and being there, and I think Dale was

1085
01:47:09,680 --> 01:47:10,440
here, is he still here?

1086
01:47:10,620 --> 01:47:11,200
Yeah, Dale Jobs.

1087
01:47:11,380 --> 01:47:15,460
He did a great job for the water district in terms of making a presentation about our

1088
01:47:15,460 --> 01:47:19,720
emergencies and what we do during all the, really excellent job during, talking about

1089
01:47:19,720 --> 01:47:22,920
super bowls and floods and everything else, and we did a, he did a great job to make

1090
01:47:22,920 --> 01:47:24,400
us all look good, so we appreciate that.

1091
01:47:27,020 --> 01:47:33,180
Oh, and then I had a chance to go with the staff out there and purification plan to welcome

1092
01:47:33,180 --> 01:47:40,000
the Marin Municipal Water Agency and their staff and CEO to take a tour.

1093
01:47:40,100 --> 01:47:42,380
They're very impressed and appreciate the staff's work.

1094
01:47:42,640 --> 01:47:42,800
Thank you.

1095
01:47:47,370 --> 01:47:48,250
Director Lazat.

1096
01:47:54,100 --> 01:47:54,520
There we go.

1097
01:47:55,240 --> 01:47:57,160
I think we need some new equipment up here.

1098
01:47:58,540 --> 01:48:00,980
So I had a meeting with Ms. Camacho.

1099
01:48:00,980 --> 01:48:07,820
I had a speaking engagement yesterday, meeting with our HR director, attended the recycling

1100
01:48:07,820 --> 01:48:12,080
waste reduction committee meeting, had a meeting with staff regarding an update on Lake Almedin,

1101
01:48:12,720 --> 01:48:17,720
attended the elected officials briefing given by the San Jose Water Company, and attended

1102
01:48:17,720 --> 01:48:22,540
the state of the town address in Los Gatos by my friend Barbara Specter, who is now

1103
01:48:22,540 --> 01:48:22,820
the mayor.

1104
01:48:24,420 --> 01:48:25,460
Director Verralla.

1105
01:48:25,460 --> 01:48:27,900
Yes, a couple

1106
01:48:30,050 --> 01:48:32,270
of meetings that attended last week.

1107
01:48:32,750 --> 01:48:42,350
The South County Regional Recycled Water Project, which was presented at the South County Regional

1108
01:48:42,350 --> 01:48:47,830
Waste Water Authority, and also to the City Council, Morgan Hill City Council, and it

1109
01:48:47,830 --> 01:48:54,390
will be also a public meeting posted for Monday the 14th to learn from the residents

1110
01:48:54,390 --> 01:49:00,410
from South County to participate and learn more about this particular endeavor that the

1111
01:49:00,410 --> 01:49:04,330
Water District and the cities are moving forward on.

1112
01:49:05,610 --> 01:49:14,390
Friday attended an amazing event, the well event, water education for Latino leaders,

1113
01:49:15,070 --> 01:49:19,670
and these were people from up and down the state of California that came together from

1114
01:49:19,670 --> 01:49:24,950
mayor, city council member, water district folks that all were talking about the issues

1115
01:49:25,470 --> 01:49:31,110
and I'll say this to you that the Santa Clara Valley Water District is one of the best organized

1116
01:49:32,130 --> 01:49:37,870
districts in the state of California listening to some of the issues and problems that are

1117
01:49:37,870 --> 01:49:41,510
prevalent throughout our state that we're doing a fine job here.

1118
01:49:42,170 --> 01:49:48,270
And then lastly I did attend Mayor Ricardo's state of the city address and it was absolutely

1119
01:49:48,270 --> 01:49:52,570
phenomenal very positive messages that were coming forward and hopefully he'll

1120
01:49:52,570 --> 01:49:57,110
be able to sustain and move forward on that and I did also walk through the

1121
01:49:57,110 --> 01:50:02,190
resource fair that was presented there after the meeting and I was able I was

1122
01:50:02,190 --> 01:50:09,510
given one of these and but I know what this is yeah that's a recycled water

1123
01:50:09,510 --> 01:50:14,410
bottle that was presented and also I received several little five minute

1124
01:50:14,410 --> 01:50:19,150
at timers, shower timers, which mine got stuck, I don't know why, but it just did.

1125
01:50:19,950 --> 01:50:25,270
And so it went on a few minutes longer for my shower, but just to let you know that these

1126
01:50:25,270 --> 01:50:27,750
things, you know, I think it might have been defective, I'm not sure.

1127
01:50:28,030 --> 01:50:31,810
But just to let you know that the district is putting out some really powerful positive

1128
01:50:31,810 --> 01:50:35,170
messages and good job, good work.

1129
01:50:36,210 --> 01:50:39,630
Madam Chair, my apologies, and I'd like to just add something.

1130
01:50:39,630 --> 01:50:44,950
and I forgot because I had so many meetings and I had a chance to go to the two-day, it's

1131
01:50:44,950 --> 01:50:50,670
called water education, Latino leadership, and of course Director Restamira, brought all

1132
01:50:50,670 --> 01:50:54,250
the economy, brought everybody down from elected officials throughout the state of California.

1133
01:50:54,870 --> 01:50:56,610
Our people did a fantastic job.

1134
01:50:56,730 --> 01:51:01,330
It was a four-star event at the San Jose Hilton, but Tony's leadership really had

1135
01:51:01,330 --> 01:51:06,130
all kinds of people in the number one of just water and all the stuff and we got

1136
01:51:06,130 --> 01:51:10,370
so many ideas from all over the state, so I want to tell Tony what a great job, but thank

1137
01:51:10,370 --> 01:51:10,790
you Madam Chair.

1138
01:51:12,730 --> 01:51:13,670
Thank you.

1139
01:51:14,410 --> 01:51:17,870
I had, as we all have, a variety of meetings.

1140
01:51:20,330 --> 01:51:26,430
The county-wide emergency operations meeting was my first time attending, and that was

1141
01:51:26,430 --> 01:51:27,050
very informative.

1142
01:51:27,330 --> 01:51:35,810
And I echo Director Santos's comments about the very good presentation made by our staff.

1143
01:51:35,810 --> 01:51:42,210
so thank you Dale. One thing that was a little out of the ordinary was I was invited by Professor

1144
01:51:42,210 --> 01:51:53,970
Terry Trumbull to talk to his environmental class at San Jose State and it was a seminar

1145
01:51:53,970 --> 01:52:03,170
class and so half the time was the staff engaging but I was there for about 45 minutes talking

1146
01:52:03,170 --> 01:52:07,610
about all kinds of water related things and they were all required to ask me a

1147
01:52:07,610 --> 01:52:11,650
question as part of their assignment so that meant I had to tap dance around

1148
01:52:11,650 --> 01:52:17,710
quite a bit but it's very it is very interesting and I always enjoy those

1149
01:52:17,710 --> 01:52:21,670
opportunities where we're able to get out there and really be ambassadors for

1150
01:52:21,670 --> 01:52:25,370
the water district. Director LaZot you wanted to add something? Yeah I wanted to

1151
01:52:25,370 --> 01:52:31,610
just add this weekend I'm going to be attending the water reuse California

1152
01:52:31,610 --> 01:52:39,070
annual conference in Santa Rosa and at that conference, the Recycle Water

1153
01:52:39,070 --> 01:52:43,290
Community Outreach and Public Education Program of the Year is going to none

1154
01:52:43,290 --> 01:52:46,930
other than the Santa Clara Valley Water District's Pure Water Silicon Valley

1155
01:52:46,930 --> 01:52:52,570
Outreach Program. So I wanted to congratulate Teresa and her team for the

1156
01:52:52,570 --> 01:52:56,730
outreach and the public education that's happened so far. I see Marty

1157
01:52:56,730 --> 01:52:59,830
back there with a thumbs up. So congratulations to us.

1158
01:53:00,530 --> 01:53:06,870
And I will be along with Director Lazat accepting that award on behalf of the district. Thank

1159
01:53:06,870 --> 01:53:07,070
you.

1160
01:53:07,590 --> 01:53:08,470
Director Estramarra.

1161
01:53:11,440 --> 01:53:19,340
Thank you Madam Chair. I had a successor agency, a San Jose successor agency meeting

1162
01:53:20,420 --> 01:53:26,860
last Thursday, and of course we did the CEO interviews on Friday, and I was at La Jaza.

1163
01:53:30,660 --> 01:53:48,660
Board roundtable, who had a number of statewide speakers, Secretary of State came, and a few

1164
01:53:48,660 --> 01:53:55,660
presentations. Then on Tuesday we had our recycle committee meeting which was

1165
01:53:55,660 --> 01:54:03,080
wonderful to get back to. It was a very extensive, substantive meeting. We all

1166
01:54:03,080 --> 01:54:11,540
enjoyed getting back to the coordinating aspects of recycle for us. Let's see and

1167
01:54:11,540 --> 01:54:15,700
Then I attended the World Conference.

1168
01:54:16,060 --> 01:54:18,980
We were the host district this year.

1169
01:54:19,900 --> 01:54:24,260
They've had statewide conferences in Sacramento,

1170
01:54:25,280 --> 01:54:29,220
Sacramento, Palm Springs, Los Angeles,

1171
01:54:30,180 --> 01:54:32,080
now San Jose, and next year in San Diego.

1172
01:54:32,920 --> 01:54:38,220
And we have about 200 folks stay most of two days.

1173
01:54:39,360 --> 01:54:45,220
about 80% of them were mayors and council folks from all around the state.

1174
01:54:45,880 --> 01:54:49,260
A couple of water districts and some from the valley, small water districts.

1175
01:54:50,060 --> 01:54:52,260
So it was a real good event.

1176
01:54:52,840 --> 01:54:55,980
We always enjoy sharing our experiences with everybody.

1177
01:54:56,160 --> 01:55:02,040
We do so as you all know on all the panels in all the different conferences in the state.

1178
01:55:02,720 --> 01:55:04,900
So this was a particularly good one.

1179
01:55:04,900 --> 01:55:19,580
And one of the things that we continually point out at the wealth conferences is that any public official who has more than 10 or 15 percent Latinos living in their district, they represent that many folks.

1180
01:55:20,260 --> 01:55:21,460
They are Latino leaders.

1181
01:55:22,440 --> 01:55:29,420
And one of the things that the organization has wanted to do is talk to public officials

1182
01:55:29,420 --> 01:55:36,400
on a local level who end up at the legislature and as all of us know, only until recently

1183
01:55:36,400 --> 01:55:42,400
have we had anyone in the legislature that was elected from a water district board or

1184
01:55:42,400 --> 01:55:47,020
had any experience in water districts, most come from everywhere else but there.

1185
01:55:47,020 --> 01:55:54,060
and so it's really important for us to start getting some of the smaller city

1186
01:55:54,060 --> 01:56:00,900
council and mayors used to the issues that we deal with every day so that when

1187
01:56:00,900 --> 01:56:05,120
they go to Sacramento they kind of get an idea of what it is that's going on and

1188
01:56:05,120 --> 01:56:09,700
secondly as we know especially here in Silicon Valley and with our district

1189
01:56:09,700 --> 01:56:13,780
because we work with all 15 cities and they're public officials they're a lot

1190
01:56:13,780 --> 01:56:18,720
little water districts all over the state and they don't generally have the same

1191
01:56:18,720 --> 01:56:24,740
connection and communication with their local public officials we do. So this is

1192
01:56:24,740 --> 01:56:32,300
a way of also orienting these council folks from small cities who don't have

1193
01:56:32,300 --> 01:56:37,320
a lot of experience in dealing with water district issues although it affects

1194
01:56:37,320 --> 01:56:40,780
them they don't really have a good orientation about these issues to be

1195
01:56:40,780 --> 01:56:46,220
able to share that. So that's why that conference is very important. And I know we also have

1196
01:56:46,220 --> 01:56:56,300
had regional meetings, again, where we have council folks and other public officials from

1197
01:56:56,300 --> 01:57:02,480
small districts to meet and talk about these war issues. So it's a very important conference

1198
01:57:02,480 --> 01:57:07,840
and I was very proud that we were able to host it and also to staff it. And they

1199
01:57:07,840 --> 01:57:11,340
They were all very grateful for the work that we did in supporting them.

1200
01:57:13,560 --> 01:57:14,440
Thank you.

1201
01:57:14,680 --> 01:57:15,180
Director Shwaya.

1202
01:57:22,180 --> 01:57:23,100
Thank you, Chair.

1203
01:57:23,600 --> 01:57:33,760
Since our last regular board meeting, I attended the Lowth Road public meeting with community

1204
01:57:33,760 --> 01:57:41,440
and also public meeting for the Rinconada Water Treatment Plan construction.

1205
01:57:41,720 --> 01:57:42,900
This is the quarterly update.

1206
01:57:43,860 --> 01:57:52,560
I want to thank construction staff or all the design team staff that's managing the project

1207
01:57:52,560 --> 01:57:59,520
and the consultant, really doing a good job with almost $200 million construction going

1208
01:57:59,520 --> 01:57:59,980
on.

1209
01:58:00,620 --> 01:58:06,560
We have very, very little concerns or complaints from the neighborhood.

1210
01:58:06,560 --> 01:58:11,980
put people who attended meetings, it's not a large crowd,

1211
01:58:12,180 --> 01:58:16,940
but at the end of the meeting, the attendees actually

1212
01:58:18,140 --> 01:58:22,440
ordered the presentation team, and then everybody thanked

1213
01:58:22,440 --> 01:58:24,020
while they were doing a good job,

1214
01:58:24,100 --> 01:58:27,040
so I'm just very happy with that.

1215
01:58:27,660 --> 01:58:32,140
And I also attended City of Saratoga State of the City

1216
01:58:32,140 --> 01:58:42,220
thing and the landscape advisory committee and the special district association meeting.

1217
01:58:44,580 --> 01:58:46,060
I think that's it.

1218
01:58:48,940 --> 01:58:49,520
Okay.

1219
01:58:50,040 --> 01:58:51,400
Thank you very much.

1220
01:58:51,660 --> 01:58:55,400
Item 10.2, clerk review and clarification of board requests.

1221
01:58:55,980 --> 01:58:56,800
Thank you Madam Chair.

1222
01:58:56,920 --> 01:59:01,280
The only request I have is the one that you asked for during public comment for staff

1223
01:59:01,280 --> 01:59:04,940
to respond to Ms. Diane Strutt's question that she asked during public comment.

1224
01:59:06,280 --> 01:59:11,920
Thank you very much. Item 10.3, the board will now adjourn.