[0:08] hi Cheryl how are
[0:23] you
[0:24] okay thought I could get my headset on
[0:27] but let's proceed not to keep every
[0:30] everybody too late this evening um so
[0:33] the first item on the agenda is Lessons
[0:37] Learned From marel day
[0:41] so uh unfortunately I was not able to
[0:43] attend so I didn't know how
[0:47] things how the execution of Marvel day
[0:50] went so I really need y'all's
[0:52] feedback um I
[0:56] will I will tell you this though um I
[1:00] did get some feedback
[1:03] um from few people one was that we
[1:08] needed more activities for kids right
[1:13] um and more
[1:17] performances um and then someone
[1:20] mentioned the fact that they felt that
[1:23] the food truck prices
[1:26] were a little high right um I we really
[1:31] I don't know what we can do with that
[1:33] but um so those were three things not
[1:37] enough kid activities and not enough uh
[1:43] performances and also the pricing of the
[1:46] food so
[1:50] um thoughts inputs any additional
[1:55] comments as far as performances Cityline
[2:00] jazz band I did like them but I remember
[2:04] Lisa when you wanted to have we thought
[2:06] we'd have a DJ and you wanted to get his
[2:09] playlist um Cityline band probably
[2:12] should have had a livelier more dancing
[2:15] kind of playlist right okay I like the
[2:18] jazzy songs but it should have been more
[2:23] playful okay so a playlist from them
[2:25] would have been great or anybody playing
[2:27] music would be good to have from now on
[2:34] okay I didn't see any of the kids
[2:36] activities I didn't go well we only had
[2:40] um unfortunately only had the um Moon
[2:44] bouns we were were trying to get art on
[2:48] the on the rooll through the county but
[2:51] that fell through because we didn't
[2:55] um follow up in time and it was
[3:00] the going back and forth whether we had
[3:02] the money in the budget and then by the
[3:04] time
[3:06] we finally made the
[3:09] decision um Carol was gone so and it was
[3:14] too late um so that was one of the
[3:18] activities that we were going to try to
[3:20] do
[3:22] um I'm sorry go ahead I did I did see
[3:26] there was a moon bounce and then it was
[3:28] something else like a maze yes so they
[3:32] were there were two things for the kids
[3:35] yeah and we're not counting the face
[3:37] painter because he was charging right
[3:40] and people thought that he was expensive
[3:42] I don't I saw some of his work on his
[3:45] website it wasn't like the normal
[3:48] drawing of a butterfly on your face kind
[3:50] of thing you know I thought he did
[3:53] really extensive characters does anybody
[3:56] recall that or saw that
[4:00] he did creative faces but I we're not
[4:03] counting him as activities for kids of
[4:04] freebie things because he charged so
[4:07] right right but let me ask you this so
[4:10] um people said that he was a little um
[4:14] the pricing structure but I felt like I
[4:17] said I don't he was doing actual
[4:19] characters you know on people's faces so
[4:22] it's more elaborate um yeah as a
[4:25] character say that again Brenda a
[4:28] character more like
[4:32] right so okay any other so a playlist
[4:36] from the DJ a playlist from any live
[4:39] entertainment we decide to do going
[4:42] forward um what about
[4:47] uh the for kids let's add in some uh
[4:52] free crafts to make something summer
[4:55] timey I guess um or some painting little
[4:59] paint by number of pictures something
[5:01] small
[5:09] okay in regards to setup and takeown
[5:15] yes I had to borrow a uh heavy duty
[5:20] truck cart from the Red Cross they
[5:22] happened to have one and I use that for
[5:25] moving tables and chairs
[5:28] around um the mayor has thought of maybe
[5:32] having them bring their own tables and
[5:35] chairs but I don't know how many people
[5:39] would be able to do
[5:41] that you I think if if you're getting a
[5:45] U-Haul truck or to maybe get some truck
[5:49] cards with
[5:50] them and that way we can help people set
[5:53] up faster and you can also use them to
[5:56] take them down afterwards okay so let me
[5:58] make sure I understand you correctly so
[6:01] even though we were giving tables you're
[6:03] saying there was a difficulty with
[6:05] helping
[6:06] people get the tables and setting up the
[6:09] tables because we didn't have enough
[6:12] manpower or carts to help facilitate
[6:16] that right you you didn't have any truck
[6:19] carts I mean okay my S team's got a
[6:22] small one but I don't know if it can
[6:23] really haul around St that
[6:27] size um otherwise I was car up and okay
[6:31] some of the people that you have showing
[6:33] up um they're not going to be capable of
[6:36] carrying those big tables around okay
[6:40] and uh was Public Works not
[6:43] available I'm sorry what's that was
[6:46] Public Works not there like was Darnell
[6:49] or any of his team
[6:51] there uh they probably were but they
[6:53] weren't doing anything with that that
[6:55] was pretty much just me doing that
[6:57] really I I asked to of the guys who were
[7:01] sitting at the beginning if they could
[7:03] bring two chairs to our town tent and
[7:06] they I mean I don't know who they were
[7:08] but they kind of like shun ignored me
[7:12] they didn't help actually Sarah brought
[7:15] two table h two chairs over for our tent
[7:19] because she was standing
[7:21] nearby okay
[7:22] so okay well that's I I wasn't aware
[7:26] I I had a I hate using that word assume
[7:31] because I came I came from these two
[7:34] just weren't very helpful when I asked
[7:36] them to if they would please bring two
[7:38] chairs over they just didn't the Public
[7:42] Works guys we're not help okay I I don't
[7:45] they had on the vest I don't know if
[7:47] they were under Darnell I have no idea I
[7:50] just know they were there doing things
[7:53] okay but they just did
[7:55] not help me with two chairs so okay
[8:00] I don't know okay well that's
[8:02] disappointing um right it was just a
[8:04] non- nice thing that's all I maybe they
[8:08] were with the uh
[8:10] stage maybe they weren't setting up the
[8:13] stage they were on the side with the
[8:14] tables and chairs
[8:16] just actually sitting okay and I just
[8:19] came up and asked could they bring two
[8:21] chairs over and they just didn't really
[8:25] well I okay I mean it's it's okay I'm
[8:28] just saying just a non nice
[8:30] I don't know who they belong to though
[8:31] but I knew they were working they did
[8:33] some work right so but to the overall
[8:36] point um is the setup we definitely need
[8:40] more manpower more people more you call
[8:43] them truck
[8:45] carts M okay to help
[8:48] facilitate um you know because it it is
[8:52] it I mean as a vendor if you have to
[8:54] carry a
[8:55] table and you know you don't have the
[8:59] add additional help that becomes a
[9:01] problem um but I had assumed that you
[9:04] know our Public Works team was going to
[9:06] be there because last year they did help
[9:09] move tables right Wanda I thought they
[9:12] they they did yeah they did a lot we but
[9:15] I think we had a lot more manpower at
[9:16] the beginning yes and you know and also
[9:19] as I say that last year we only had the
[9:22] festival we did not have the parade
[9:25] right so that also put a strain on re
[9:29] sources is because people had to go help
[9:32] over with the parade and make sure the
[9:35] roads were closed down so um and you
[9:41] know anything that happen there and the
[9:44] other thing you have to consider is not
[9:45] only are
[9:47] people not likely to be able to set that
[9:51] stuff up they're not likely to carry
[9:54] that stuff back to where they got it
[9:55] from because they just want to pack up
[9:57] and go home yeah abolutely so that's
[10:01] part of set up and take
[10:05] down um so it's either the vendors have
[10:08] to bring their own stuff or you're GNA
[10:10] have to have more manpower to help
[10:13] people set up yeah
[10:16] yep okay well that's good feedback um
[10:19] Cheryl are you there you're from
[10:21] Providence right yes okay and this was
[10:24] your first year what and I you know let
[10:27] me just say this full transparency if
[10:29] you all felt like that the coordination
[10:32] on my part was not up to par you can
[10:35] tell me you're not going to hurt my
[10:37] feelings I really need honest feedback
[10:41] um so let that go too if you want to say
[10:45] something but Cheryl uh going back since
[10:47] this was your first time at the event
[10:49] what were your
[10:51] thoughts yeah why you say that with just
[10:53] before you asked
[10:56] me oh okay well maybe no it's fine no I
[11:00] mean it's fine I really you know go
[11:03] ahead I I do have
[11:06] um well for me because I'm A
[11:14] administrative assistant so let me just
[11:16] put that out there because that's how I
[11:18] am it's like I it was a struggle for me
[11:21] because the information was not getting
[11:24] back to us soon enough so being my first
[11:27] time doing this with the church chch
[11:29] this was my first out the box thing and
[11:33] I felt I was very stressed because it's
[11:35] like I couldn't give them the
[11:37] information that they were asking for
[11:40] like how many
[11:41] volunteers um you know a lot of the
[11:44] information you know we didn't know and
[11:48] like I asked the choir I asked them kind
[11:50] of like at the last minute but they were
[11:52] okay with it you know but it's just the
[11:55] planning like if if we knew better and
[11:59] also the day of the event if if I really
[12:03] hadn't known I would have we would have
[12:05] asked for more volunteers from the
[12:07] church because just getting into the
[12:10] event it was it was a lot to me for
[12:13] Brenda and the police officer just to be
[12:17] there by themselves so I think if we
[12:19] could have helped with volunteers more
[12:22] volunteers if we knew but as far as our
[12:25] table getting the tables and chairs
[12:26] there was not a problem we brought a
[12:28] table
[12:29] and we were also showing where the other
[12:32] tables were so we just got our table and
[12:36] chair you know and um but um for me I'm
[12:40] just being honest the the you know just
[12:43] getting it together never I have never
[12:46] been to the Maro day and so I wanted to
[12:50] make this a good event for us to and to
[12:52] see what it was all about and it's just
[12:55] like I I just need more information CU
[12:58] like I was out of town and I ended up
[13:01] flying back home because I was just so
[13:03] uncomfortable with the way things was I
[13:06] just wanted to make sure that what we
[13:08] were doing that you know we had it all
[13:11] together and I I feel like at the end
[13:15] everything flowed like you said you know
[13:18] but again I wanted to be in this meeting
[13:22] because I was like we needed more
[13:24] volunteers because I feel like you were
[13:27] killing the ones that were there and
[13:29] it's like the um I could have put it out
[13:32] to the church and said we need
[13:35] volunteers to help with set up this that
[13:37] and the third you know but I really
[13:40] would it not would it being my first
[13:41] time I wasn't sure and I I tried to say
[13:45] in my Lane I don't want to overstep
[13:47] anyone but Lisa for you I felt
[13:49] comfortable with every time I sent you a
[13:52] sidebar question you know because you
[13:54] know I have many questions every time I
[13:56] sent you a email you responded and like
[13:59] that it didn't even matter what time of
[14:01] night it was you responded and so that
[14:03] helped me you know it brought my anxiety
[14:06] down a little bit you know like I said
[14:09] this being my first rodeo but now like
[14:12] we as a team we just had a meeting a
[14:16] couple weeks ago to talk about on our
[14:19] Point ourside what we think we could
[14:21] have did better or whatever and to like
[14:24] start planning now like right now for
[14:28] next year okay
[14:30] so okay okay well that's that's good
[14:34] um thank you for that feedback um but
[14:37] going back to you had said something
[14:39] about I know Brenda did vendor check in
[14:43] was and you you thought that was a
[14:47] little discombobulated or just not
[14:50] flowing
[14:51] correctly can I share a little bit on
[14:54] that yeah sure go ahead so at the
[14:56] beginning so Brenda was there at her
[14:59] spot for the check-in so we were getting
[15:01] ready to do all of that and then it got
[15:03] it got started the mother daughter um
[15:06] Duo were with me for vendor placement
[15:09] and so then we get a call on the radio
[15:11] you know I don't know how many minutes
[15:13] later saying Brenda needed some more
[15:15] help there because they were all lined
[15:17] up and just ready to get in I even had a
[15:20] couple of
[15:22] vendors make a note to tell me that
[15:25] there were still cones blocking the way
[15:28] that may have been with not having
[15:29] enough more manpower I don't and I don't
[15:31] know where the coms were but anyway the
[15:33] mother daughter Duo I sent them I told
[15:35] them go help Brenda she needs help down
[15:37] there to get them through up to us okay
[15:40] and So eventually they came back to me
[15:43] but after Brenda got them through in
[15:45] flowing then it was on to placement so
[15:49] were there okay thank you so were there
[15:51] people Brenda that had
[15:53] arrived really early and were were they
[15:57] just waiting to get into the f area or
[15:59] was just the backup because of checking
[16:02] in it was excuse me can you hear me it
[16:04] was a backup more or less okay I was by
[16:08] myself until I called Wanda said look
[16:10] hey I need some help here so after what
[16:14] was the the chief he also helped as well
[16:17] to help bring did were you checking
[16:19] people in with Kyle's phone through the
[16:21] Eventbrite app you did right that for a
[16:25] minute and then I had to go to the list
[16:27] because some of the things weren't on
[16:28] there right there were a couple people
[16:30] that weren't right okay excuse yeah I
[16:34] was checking them off on the list and
[16:35] also Nina I don't know what her
[16:37] daughter's name she was also checking
[16:39] off on the on on the list as well okay
[16:42] so we got everybody checked in I it got
[16:46] it got a little busy there for a minute
[16:48] till they came to help because I was by
[16:50] myself once they started flowing after
[16:52] the checking then I had the backup for
[16:54] placement but we kept we kept them
[16:56] moving as fast as we could
[16:59] right right right okay so we need to
[17:01] kind of iron out the the check-in
[17:04] process well one it obviously it's the
[17:07] resources right it's not having enough
[17:10] people um let me ask you this Cheryl are
[17:13] is your do you received the eblast from
[17:16] the town with with regards to the town
[17:20] event and the request for volunteers did
[17:23] are you on that eblast or no I'm not
[17:27] sure if I'm on that or not um but I know
[17:31] I do get emails from the town um like
[17:34] for the next event that's coming up we
[17:37] we're already working on
[17:39] that okay um didn't want you guys to see
[17:43] my like that but yeah I do get emails
[17:46] from them from stuff that's coming up
[17:48] and plus I get your um emails so we try
[17:52] we're trying very hard just to stay on
[17:54] top of everything that we see that comes
[17:57] from you guys so if we want to be a part
[17:59] of it we can um you know let you know
[18:02] yeah okay and the reason why I'm asking
[18:05] that question is um you know we had I'm
[18:09] on the email list I know there was
[18:10] emails going around about volunteers and
[18:14] then still you know about the festival
[18:16] and pointing everybody to the website
[18:19] right so I have made a comment uh from
[18:23] last year
[18:25] that I know personally well not
[18:28] personally but in my opinion I should
[18:30] say that um emails can get lost into
[18:34] your junk email right and a lot of that
[18:38] I think might have
[18:40] happened it could have happened in this
[18:42] particular case with this event because
[18:45] last year I would send out
[18:47] emails and people would say oh I didn't
[18:49] get that oh it was in my my spam or my
[18:52] junk folder right so I had made a
[18:55] recommendation either we set up some
[18:58] type of
[18:59] texting um I'm really talking about the
[19:02] vendors and the nonprofits the people
[19:04] that are wanting to come and showcase
[19:07] their product or service that we would
[19:09] be able to text people or actually call
[19:12] people and leave a a a robo call right
[19:17] um whether we're going to have a meeting
[19:19] about the vendor setup or whether you
[19:22] know um there's been a change in the
[19:25] time or whatnot like you know not in
[19:28] something like an emergency alert but I
[19:31] mean some people are better with
[19:32] checking their emails or they're just
[19:34] overwhelmed with emails and they respond
[19:38] better to text or phone calls that's my
[19:41] point so
[19:43] um but I it but to your bigger point the
[19:46] communication could have been a little
[19:48] bit more um
[19:51] proactive on on our part okay um and
[19:55] then the resources not having enough
[19:58] volunteers
[20:00] okay
[20:01] um I felt like that maybe the um the
[20:06] responses as far as the vendors and
[20:08] whatnot was like what was holding up on
[20:12] you know getting some
[20:14] stuff um finalized because you weren't
[20:17] really sure you know so um but on our
[20:22] part all we needed to know that was that
[20:24] we were in yeah you know so I I mean for
[20:28] the planning for it being the first year
[20:31] again like I said we already had a
[20:33] meeting and we're like um like November
[20:37] December we're going to be planning what
[20:40] we're going to do and you know to be a
[20:43] part of it because it it was good the
[20:46] one thing for me I didn't get a chance
[20:49] to go around to all of the vendors and
[20:51] stuff because you know we had a table so
[20:53] you try to make sure that your table is
[20:55] covered but from what I could see in the
[20:58] parade I mean I really enjoyed it okay I
[21:01] mean I had a good day I don't know about
[21:03] anybody else but I had a good day but I
[21:06] did really feel sorry for Brenda when I
[21:08] got there I wanted to get out the truck
[21:09] and help her yeah yeah well you know um
[21:15] I mean it's it's series of events happen
[21:19] we I I honestly thought that we you know
[21:23] as I look back on with your feedback one
[21:26] we had our vendor meeting really late
[21:29] right we and also we had extended the
[21:31] registration time beyond our time to
[21:36] really
[21:38] um we we probably should have closed the
[21:43] the event down a little sooner and we
[21:47] didn't I mean we were looking to get a
[21:48] lot of people but also with that with
[21:51] the limited resources that impacts how
[21:53] you can service your vendors right so um
[21:58] the week before we thought we were going
[22:00] to have the administrator and John the
[22:03] town clerk so that's with two people
[22:05] that that were definitely taken off and
[22:08] then I wasn't going to be there from the
[22:10] beginning um because this was a change
[22:13] in the date from last year so I'm just
[22:16] giving you some insight as to why
[22:19] things you know well
[22:23] Lisa Lis I can say that practically
[22:26] every vendor
[22:28] who came through for placement still
[22:30] needed to be
[22:32] told um a number of certain things yeah
[22:35] three certain things yeah I mean I know
[22:38] all of them didn't make the meeting
[22:41] didn't read their material but
[22:43] practically every vendor I had to tell
[22:44] them just to keep them moving and get
[22:46] them in a place off the street they did
[22:49] a very good job with unpacking and
[22:51] getting their car off the street so that
[22:52] went well okay yeah and I just think I
[22:57] well not I think I know last year we had
[22:59] more than one vendor
[23:01] call we we we had like two at least two
[23:04] or three right but we had also cut off
[23:08] the registration beforehand
[23:11] so um okay that's good feedback anything
[23:15] else anyone um this this was my first
[23:19] maror day I've never did it before okay
[23:22] um so I worked at the Town tent um
[23:27] overall I think it went well I mean once
[23:29] um the only thing I heard I I heard the
[23:32] mayor say that the parade which I didn't
[23:35] see because I was working a tent yeah
[23:38] that there weren't that
[23:39] many mayor Franklin was saying that she
[23:42] noticed this year the attendance to the
[23:46] parade has dropped from past years yeah
[23:50] she was saying that not many people have
[23:52] been coming out to the parades I guess
[23:55] in the past years it's been dwindling
[23:58] yeah
[23:59] Okay but well you know and it is and to
[24:03] you know it is
[24:04] a you mean to watch it to watch the
[24:08] parade yeah I guess like most of the
[24:11] people were over on our street where the
[24:13] vendors were oh um once once the
[24:16] afternoon rolled around it seemed to
[24:19] pick up crowds and it to me it it looked
[24:21] like the event was a success so okay so
[24:25] let me make sure how I'm interpreting we
[24:28] had more
[24:29] vendors but not enough Spectators for
[24:32] the parade is that basically what you're
[24:34] saying yeah it's
[24:37] yes she was saying that the crowds that
[24:40] used to come out and watch for the
[24:42] parade parade is a lot
[24:45] smaller yeah so yeah that'll be yeah
[24:50] people might not be into parades like
[24:53] used to
[24:55] be I don't know it was a very hot day
[24:58] they probably was waiting until you know
[25:00] later on to come out to see the vendors
[25:02] and things there wasn't that many people
[25:04] looking at the parade yeah so I had one
[25:08] I had one comment about uh they somebody
[25:11] thought told me that they thought it
[25:13] should be shorter yes shorter I thought
[25:16] it was already short as it was that was
[25:19] a comment I got that I heard well
[25:21] because the the festival ran from 11 to
[25:25] almost
[25:26] three right right
[25:28] was well actually two we kind of credit
[25:31] short I think yeah well so then to that
[25:34] person's point you know it could have
[25:35] been
[25:36] shorter
[25:38] um okay well that's all of this is great
[25:42] feedback um I will say I did briefly
[25:45] talk to Mayor
[25:48] and the resources and the
[25:52] volunteer is if we don't have enough
[25:55] volunteers even going forward like for
[25:57] movie night
[25:58] which we need to select a movie for um
[26:02] we may have to cancel events you know
[26:05] they did cancel the county fair because
[26:07] they don't have enough people
[26:08] volunteering right so it's you know I
[26:12] think not a all people are stepping up
[26:15] to volunteer people want to get paid
[26:17] Lisa these
[26:20] days I want to get paid right no I hear
[26:24] you yeah so but but thank you I I wanted
[26:28] to just tell you that because I hear
[26:29] everything you're saying about the
[26:30] resources the
[26:32] volunteer and we appreciate the feedback
[26:35] and so um okay so in regards go ahead in
[26:42] regards to um Bend replacement are they
[26:45] supposed to know ahead of time where to
[26:47] set up their table they don't know the
[26:50] spot that they were they will be
[26:52] receiving so um we do instruct them how
[26:57] to ENT enter the festival area right and
[27:01] that they have to be placed by the
[27:04] vendor Placer which is Wanda um because
[27:08] you know she does review the list of
[27:10] vendors so you're not going to have two
[27:12] people that are selling the same
[27:15] product you know they're not going to be
[27:17] sitting by them by by each other so um
[27:20] so she's very mindful of that so they
[27:22] don't know where they'll be uh placed
[27:25] but they we did go over how to enter the
[27:27] festival
[27:28] area um and you know the requirement of
[27:31] what you needed in order to enter so
[27:35] um and they are told that their space is
[27:38] a parking their placement is in a
[27:40] parking space that is their space yeah
[27:44] how was it um because this year we had
[27:48] over
[27:50] 30 last year we only had 15 about 15 20
[27:54] people how was the placement with the
[27:57] additional vendors Wanda it went up to
[28:02] on the Darnell's chance
[28:04] entrance um yeah we had vendors on both
[28:08] sides not a lot on the building side got
[28:12] it but they were stretched around both
[28:14] corners and then of course we had the
[28:17] they ended at the um for Elm Street
[28:21] uhhuh not not at quite the end but they
[28:24] were in that area Okay the post it was
[28:28] good placement okay were they tight were
[28:30] they like really no they weren't they
[28:33] weren't tight tight together like one on
[28:35] top of each other T over 10 so okay they
[28:38] had a little space okay and what did you
[28:41] all think as volunteers the parking at
[28:44] the the cab parking garage how did that
[28:46] work out for everybody was that clear
[28:48] for everyone I mean I think also you had
[28:50] the parking passes for Darnell chance so
[28:53] yeah I was Darnell
[28:55] okay okay I parked near the 7-Eleven oh
[29:00] okay I got dropped
[29:02] off I think our parking our parking was
[29:04] fine Lisa I think I have a question is
[29:08] there a feedback from uh list well
[29:11] something sent out to the vendors for
[29:13] their feedback do you do that no
[29:16] actually I I am gonna um draft up a
[29:21] survey and send it out to them that
[29:24] would be you hear what they have to say
[29:27] so and I'll send that to Wanda well I'll
[29:30] send it to everybody you know the
[29:31] questions and if you want to add
[29:33] questions feel free
[29:35] um as well but yeah Survey Monkey you
[29:39] can you know start Drafting and then ask
[29:43] for feedback and I actually might call
[29:45] people as well just to make it more
[29:48] personable um to get their feedback so
[29:51] we'll do a both okay that'd be great
[29:55] yeah okay so uh if we're done with the
[30:00] feedback our next uh action is uh
[30:04] selecting of the movie
[30:08] Nights for July and August so if you
[30:11] want to can you all does the chat work
[30:14] oh the chat doesn't work on here if
[30:16] y'all can give me some feedback on what
[30:18] you think will be some good movies um so
[30:21] the first one's July 13 right yes and
[30:24] yes and but but be mindful if we don't
[30:26] have enough volunteers
[30:28] we may end up cancelling it but it will
[30:30] be July 13th which is next Saturday well
[30:34] how how many volunteers are you looking
[30:35] for at leis well she mayor was saying
[30:39] well the last time I did a movie night
[30:41] we only had people staff the town tent
[30:43] and then we also had the C team Michael
[30:46] did anybody reach out to you so I'm kind
[30:48] of
[30:50] unclear about our Communications with
[30:52] the 1 team because I thought that that
[30:53] was handled by Chief burst is that
[30:56] correct or no uh uh normally Chief B
[31:00] would talk to yes yeah so we I don't
[31:03] know if you have the Manpower for July
[31:05] the 13 I know the one movie night that I
[31:08] went to last year you all helped direct
[31:12] people to their seats and make sure the
[31:14] lighting was
[31:16] correct
[31:18] um uh I will I will have to check my
[31:21] team normally we have about four
[31:25] okay okay
[31:30] we don't we don't really do much
[31:35] we yeah the V we have the tent so we
[31:38] need people to man The Town tent um and
[31:42] as far as I know that's really all that
[31:43] the volunteers did so I I I can't say we
[31:46] need 10 volunteers I I don't really
[31:49] think that that would be the case but
[31:52] um Wanda what what's your opinion about
[31:55] the amount of volunteers
[31:58] you know we don't need that many uh like
[32:00] I said until the movie starts after the
[32:03] movie starts we're really not doing
[32:05] anything but watching the movie so even
[32:07] if you had a few people at the tent
[32:09] answering some questions and giving out
[32:10] some info and just saying hello to folks
[32:13] that's about it yeah but also I think um
[32:17] the takedown right um one I need to know
[32:22] if Town staff would be there and then
[32:25] secondly uh taking down of the
[32:29] Etc I don't know that would necessarily
[32:31] be volunteers or the staff like you know
[32:34] Public Works would do that so I'll make
[32:37] sure to follow up on that or maybe we
[32:40] should postpone this one and just do one
[32:42] in
[32:43] August I don't we should we probably
[32:45] don't need to postpone we just need to
[32:46] know if we have enough people yeah so we
[32:50] don't even know that
[32:51] yet probably last year I did one I
[32:56] worked at the tent it was at the Town
[32:59] Hall yeah and that's where it's gonna
[33:01] that's where it's probably going to be
[33:02] this year as well because that's a more
[33:04] confined space but it look it looked
[33:07] like um Public Works were the people
[33:10] that put up the the movie screen and all
[33:13] stuff all that right but it's whether
[33:16] they'll they're going to be there till
[33:17] the end because I felt like at the end
[33:19] we were lugging things into the town
[33:23] hall um and so
[33:28] I need Clarity if we're if they're gonna
[33:31] set up and take down or is it all going
[33:33] to have to be on the volunteers to take
[33:35] down because we usually stay until the
[33:38] end of the me of the movie
[33:40] so
[33:41] um well last year the U volunteer I
[33:45] remember help putting out the snacks and
[33:47] all like that yeah setting the table up
[33:50] and things like that yeah but not as far
[33:53] as putting putting up the table just we
[33:56] decorated the table right
[34:03] yeah say that again
[34:05] Andrea I remember bringing some stuff
[34:08] back into the town hall yeah I remember
[34:10] that too we had to bring in yeah yeah I
[34:12] remember some of
[34:14] that um so I I I will get clarity on the
[34:17] Staffing because I also think um as you
[34:20] might know might not know we are looking
[34:22] for public work people and a Town
[34:25] Administrator and a town clerk so so
[34:28] yeah if you know any of anyone they can
[34:31] go to the website and see the job
[34:33] descriptions but so I'll get
[34:36] confirmation about if Public Works would
[34:38] be there and then how would the
[34:39] volunteers need to other than man the
[34:42] table what else would they need to do
[34:44] after the
[34:45] event um okay okay with that being said
[34:49] anyone have ideas for
[34:52] movies I have a few
[34:55] so um it's it's called migration it's
[34:59] you know a bird M these are all
[35:01] familyfriendly it's a bird movie I don't
[35:03] know where they're going I guess they're
[35:04] flying south I don't
[35:06] know um one of the Inside Out movies I
[35:09] guess maybe the first one we've never
[35:11] shown that one inside it's inside out
[35:15] it's where they the cre the the emotions
[35:18] and feelings are inside a kid and they
[35:20] go through anger and that you you have
[35:23] to just read the description least I
[35:25] can't find okay it's called inside out
[35:28] okay inside out migration
[35:32] migration maybe a toy the latest Toy
[35:36] Story that we could get Toy Story three
[35:39] four I don't know how many they have out
[35:41] there
[35:43] now okay so those are the ones I thought
[35:46] of what
[35:49] despicables
[35:50] three despicable the
[35:52] minions yeah
[35:55] yeah out okay any of the
[35:58] Despicable right me the latest one the
[36:02] latest version we can get because I
[36:04] don't think the very get four four is
[36:08] the new one
[36:13] yeah Mike you have any Jackson you have
[36:17] any Mike's like
[36:20] no I had to put you on the
[36:22] side no it's fine okay well those are I
[36:25] I thought of migration myself so yeah I
[36:28] think that would be I I'll I'll what I
[36:30] do so I have to go we have a company
[36:33] that we work with to get the copyright
[36:36] and the DVDs so I'll email them the list
[36:38] it's migration inside out a two uh Toy
[36:42] Story three or four whatever the latest
[36:45] is and Despicable
[36:47] Me whatever lat
[36:50] is
[36:53] okay um good choice all righty uh next
[36:58] item
[37:00] is so the Trunk or Treat I don't
[37:04] according to the website there is not a
[37:08] date for Trunk or Treat so I don't think
[37:11] we can
[37:12] really plan anything um why is that why
[37:16] didn't I put a date with it I I don't
[37:20] know not even sure because I'm thinking
[37:23] the 26th that's a Saturday
[37:27] is when is hallowe what Daye is
[37:30] October October 26 that's a Saturday
[37:33] because Halloween is on October 31st
[37:39] Thursday okay so I'll put that out there
[37:43] Halloween we we would like to see if it
[37:46] could be October 26 I had it was TB TBD
[37:50] on the website so um right it's still
[37:52] like that
[37:54] TVD maybe decided not to pick a date
[37:57] just let us do it but who
[37:59] knows well that wasn't communicated to
[38:02] me so I'm not sure why we never picked
[38:04] the date but October the 26 let's hope
[38:08] we have um the Manpower and the
[38:10] resources and the volunteers and the
[38:12] whole shebang yeah that was pretty and
[38:16] plus we did a farmers market um so I'm
[38:19] gonna have to
[38:20] start I feel like we really can't
[38:24] do I mean a lot of combo events right
[38:27] because resources is always going to be
[38:29] an issue so okay um so more to come on
[38:33] the trunk or treat um that was I last
[38:36] year we did it and it was crazy busy
[38:39] like it was it was kids in free candy is
[38:45] just it was fun it was and we we
[38:50] definitely need a lot of Manpower on
[38:52] that one um for that one I mean I'm
[38:55] thinking about this place is do you know
[38:58] if it was discussed if we still need to
[39:00] have it in that parking lot I no I have
[39:03] not heard that okay yeah but I'm sure we
[39:07] we could have it in that parking lot but
[39:09] we have to expand the length between the
[39:12] cars because we got really jammed up at
[39:14] that what about what about having where
[39:17] we had the maror day on that street um
[39:20] that's that could be um okay that's a
[39:24] good suggestion down where o Odin Buoy
[39:28] Drive right in front of the lake Pond
[39:31] yeah yeah I can ask
[39:34] that um I think and we can we can
[39:41] um do the same thing that we did for the
[39:44] marble day right the I think the concern
[39:47] as far as security is because people you
[39:50] know we want to be able to control the
[39:52] crowd a little bit better um and at the
[39:54] time we did it in the parking lot
[39:56] because we were down um some critical
[39:59] people so but I I'll definitely put that
[40:02] out there October the 26th and having it
[40:05] where we have marble
[40:07] day yep yeah if we have back on the Main
[40:11] Street back where it was you know year
[40:14] before can can we go back to main street
[40:17] I can ask that question too
[40:23] y excuse me the reason they put it the
[40:26] parking lot was so that they wouldn't
[40:28] have to close down any
[40:29] streets is that why well it was it was
[40:33] that's a good I don't know I do know
[40:35] that we were doing a farmers market and
[40:38] so we tried to combine the farmers
[40:41] market and the Trunk or Treat event and
[40:43] that was a central location also there
[40:46] we were down um a police officer so it
[40:52] was you know when when Chief burst has
[40:54] to go out and get people to come other
[40:57] police departments you know I'm not sure
[40:59] if that's free I don't know I don't know
[41:02] how that works but I think he you know
[41:04] it was a more of a
[41:07] security issue and plus what I
[41:10] understand about Trunk or Treat it's
[41:12] like 10 times more people than even for
[41:15] marble day because it's kids it's tons
[41:18] of kids coming right tons of kids with
[41:20] their parents
[41:22] and yeah it is was it is normally more
[41:25] people at Trunk or Treat marble day I
[41:28] felt yeah always I mean l you saw how we
[41:32] were with the prize wheel yeah the candy
[41:35] wheel yeah so you gotta you know you
[41:38] have to worry about security and the
[41:40] climate that we're in now you know just
[41:42] it's
[41:43] extra but I will um definitely take back
[41:46] the October the 26 being the date we
[41:50] have it at Governor Odin booby drive or
[41:52] back on Main
[41:54] Street Okay Okay Okay so sound good and
[42:00] so that's it I think we just have a
[42:03] general discussion any um other feedback
[42:07] anything else you want to discuss any
[42:09] items that are not on the agenda that
[42:11] you felt should have been on the
[42:12] agenda can I um ask you about August 6
[42:17] National Night
[42:19] Out National Night Out is actually
[42:22] handled by another individual that's the
[42:26] county of
[42:28] um and I have been in contact with the
[42:32] person or actually I they they have my
[42:34] information and they'll let us know if
[42:36] there's anything that the town needs to
[42:39] do to support them but that is handled
[42:41] by um the county and a different person
[42:45] um Michael is that we normally have a
[42:47] table at the uh Dutch Village the town
[42:50] we would have a town tent but nothing
[42:51] that we need to coordinate is that your
[42:54] question
[42:55] Cheryl yeah because thought that
[42:58] um that we would have the church come
[43:01] out I thought um it was something with
[43:03] the police officers and stuff talking to
[43:06] people in the community so I wanted us
[43:09] to get involved I didn't know what the
[43:11] process is for that um I can find out I
[43:15] do have the contact so I I'll find out
[43:17] how people can sign up to be part of
[43:20] National Night Out sure Sher most people
[43:23] some people they just walk around and
[43:25] hand out whatever they got the hand out
[43:28] flyers or whatever they don't even set
[43:30] up a table you know okay like the
[43:33] volunteers at your church you have
[43:36] something to hand
[43:37] out uh that's basically what they've
[43:40] been doing okay mostly like mostly
[43:43] County County people set up tables there
[43:46] yeah okay they set up tables and you can
[43:48] walk around to their tables right you
[43:50] can
[43:53] walk collect a lot of stuff yeah but
[43:56] it's like freeall
[43:58] basically and it's at the
[44:02] market it's where sorry we were breaking
[44:04] the dutchville yeah the Amish Market the
[44:07] Dutch on that parking lot
[44:11] yeah okay okay but I can I'll definitely
[44:14] follow up for you chery because I I I
[44:15] don't know what the town would need
[44:18] other than uh maybe the C team I don't
[44:21] Mike do you normally I know you asked me
[44:23] about it but I've never the town has
[44:25] never coordinated that so yeah usually
[44:27] the C team is there at the table the
[44:30] town has a table and the Historical
[44:34] Society has a table yeah right yeah and
[44:37] we didn't have any yeah okay okay well
[44:39] that's good to know I so more to come on
[44:42] on on that um but it's like I said it's
[44:46] not something that the town
[44:48] coordinates we just there and that's
[44:51] August the six first Tuesday in August
[44:55] right yes
[44:58] okay any other any other questions any
[45:01] points
[45:03] anything I guess another question I have
[45:06] sorry for having so many questions but
[45:08] um on the trunk or treat um how is the
[45:13] candy or whatever Supply where does that
[45:16] come from um so we asked people to bring
[45:20] their own candy we have Supple we have
[45:23] supplied additional candy but it is at a
[45:27] cost for the town so I'm not even sure
[45:28] if that would be something that we'll be
[45:31] providing but most people that bring
[45:33] their um Vehicles they provide their own
[45:37] candy oh okay so they just set their
[45:39] vehicles up and there's candy in their
[45:42] trunks or whatever yes uhuh that's
[45:45] pretty and so what I have uh some
[45:49] actually vendors will come and give out
[45:51] candy and then promote their business um
[45:54] so that might be something you know the
[45:56] church would want do as well um you
[45:58] don't have to give out candy but you you
[46:01] know well we
[46:03] should kids want I mean I don't I mean
[46:07] yeah you should it's trunk or tree
[46:09] but yeah yeah
[46:14] um
[46:16] okay uh if there's nothing else I think
[46:20] uh we can end this meeting um our next
[46:23] be meeting will
[46:27] August the
[46:30] 1st and uh that'll be more towards you
[46:35] know hope I I'll send more information
[46:36] about the National Night Out even though
[46:38] we don't do that but hopefully by August
[46:40] we'll we will be able to start really
[46:42] planning for uh Trunk or
[46:46] Treat okay okay um alrighty and like I
[46:51] said if you want to email me and say
[46:54] anything else uh feel free and I'll take
[46:57] any feedback and all
[47:01] feedback okay all right good night all
[47:04] righty thank you everybody have a good
[47:06] evening good night all righty bye thank
[47:09] you to good night
[47:11] everybody good night