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I think we have a very good group.

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Sorry.
Prepare

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Good evening, ladies and gentlemen. The
time is 6:31. Let the record indicate

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that a quorum plus uh an alternate is
here tonight and that the agenda has

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been duly posted.
And Alex, did we have anybody sign up

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for citizens communication?
>> No, sir.

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Okay. So, we will move on to consent
agenda and we have one item on there

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which I assume nobody wants to pull off
for individual consideration.

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If not, uh I will entertain a motion.
>> Move to approve the consent agenda item

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3A.
>> All right. Is there a second?

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» I'll second that.
>> There's a motion, second on the floor.

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All in favor signify by saying I. I. Any
opposed or abstain? Motion carries

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unanimously. At this time, we will move
on to our regular agenda, item 4 A,

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which is consider and make
recommendations to city council about

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the church, church of uh Jesus Christ
later Latterday Saints located on the

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northwest corner of Waco and Village
Parkway. Alex,

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» thanks very much, chairman. This is the
request as you say it is a for a site

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plan for the Latterday Saints church
that's located on the northwest corner

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of Waco and village. Uh this is the
aerial image of the subject property the

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8 acre 8 acres in question. Uh you have
the site plan before you. It shows an

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approximately 21,000 square foot uh
church the associated elevations uh as

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well as the 300 proposed parking spaces.
Uh there is a detention pond on the far

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south edge of the property. Uh and this
request is in conformance with the

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resoning request that was approved by
city council back in October. Uh so city

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city city staff is recommending approval
of this site plan as recommended as

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presented. Glad to answer any questions
you may have.

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» Is there a representative from the
church here tonight?

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» Yes, sir.
>> Would you like to add anything to what

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Alex said?

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» All right. As we get into discussion, we
might have some questions.

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» Thank you,
>> Alex. Okay, I'll open it up to

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commissioners for questions.
>> Alex, is this any different than what

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was proposed earlier?
>> Uh, no. There was a slight relocation of

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the the dumpster. Um, otherwise, no,
it's essentially

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» still open spaces on either end. And
>> Yes, sir.

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» Parking lot hadn't changed. None of
that.

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» No, sir. They added some parking
landscape parking islands islands per

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the PD uh approval.
And we had talked about deceleration

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lanes and things like that. I don't see
these in there. Is that off the table or

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where are we with that?
>> I would defer to the uh the consulting

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engineer on this one. They are still
work the civil uh plans are still under

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review with text dot and city staff.
They're not reflective on the site plan,

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but they the applicant can comment on
where they are with text and uh any

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warrants for del lanes uh for this
subject property.

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» All right. Do you have an answer to
that?

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» Sir, can you please step up to the
microphone so we can

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maybe state your name and for the for
the record again once again?

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» Thank you. Um Brian Boro with Bowman
Consulting Group uh here as the civil

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engineers on the project. Um to answer
your question, uh we're working with Tex

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Dot as well as city staff. Um as of
right now, uh the deceleration lanes

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will be part of the design. Um but
nothing is um until we go through

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further comments, we can't um I can't
comment whether it's there or not.

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» So if text dot allows it,
>> yes.

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» Do you plan on having deceleration lanes
and acceleration lanes?

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» Yes.
>> Okay.

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» Yeah.
>> All right.

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» Do we need to put that in the
recommendation? That's probably going to

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happen.
>> So, I do have a question though.

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» Okay.
>> When you added the islands, did that

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parking spots
>> description says 300 spots. When I count

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them all, it's only
>> um so we're going through some

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iterations. The last one that we did,
we've added um an extra row uh closer to

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the detention pond on the east side, uh
closer to Village Parkway. Um, so the

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what you see here is going to be
evolving as we go through review with

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city staff.

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» Other questions, comments, concerns.
>> Okay, back to what he just said though.

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If once we if this is the site plan,
this is the site plan. It doesn't

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change. Correct.

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» I can use this microphone. So we are
recommending approval of this the um we

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did receive the site plan 30 days ago
and by uh operation of law we're

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presenting the site plan uh the
recommendations of approval are on the

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screen before you and it's it is subject
to engineering review. So to the extent

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that during civil review diesel lanes
are added or parking is added that

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becomes reflective in the plan set but
nothing fundamentally um in terms of

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increased building area, additional
structures or anything more intense to

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the property can be uh changed without
planning and zoning commission approval

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» such as parking that he said. Did you
just

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» Yeah, additional additional parking to
the south end of the site, additional

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row of parking would be considered a
minor deviation that would be approvable

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through our engineering process.
>> So, based upon what I'm hearing, he's

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adding 20 parking places that are not
reflected in the site plan. Is that

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correct?
So, um my response is once we go through

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city um review and it is noted that we
require an additional amount of parking

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spaces, uh we will do so.
>> This is a city review, is it not?

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» It is. It's this is a recommendation to
the city council to approve.

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» So, do we need to make that
part of our conditions on our motion?

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I believe the conditions currently there
um are established with what we we'll go

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through with civil engineering review.
>> I would concur with that that the that

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the condition of approval that this is
subject to textile and city engineering

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review and approval would would capture
the the the additional parking.

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» Okay. But it would not catch the
acceleration and deceleration lanes. So

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we can add that as a
>> I believe it would actually be part and

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parcel of the review by texttop. But if
you would like to make it expressly an

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expressed condition of approval so that
it's clear and obvious that's the con

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that's certainly the purview of the
commission

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» unless unless text dot says no.
>> Correct.

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» Okay.
>> Yeah. Anything else from the commission?

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I would entertain a motion to
approve

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this item with the two staff
recommendations plus

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uh adding acceleration and deceleration
lanes along uh highway five as allowed

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by text.
>> So move.

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» Okay. Is there a second?
>> Second.

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» There's a motion and second on the
floor. Is there any further discussion?

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If not, all in favor signify by saying
I.

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00:09:01,839 --> 00:09:07,839
» I.
>> Any opposed or abstain? Motion carries

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unanimously. We really appreciate it. We
welcome you to town.

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» Thank you so much. Have a good evening.
>> Thank you.

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» At this time, we will move on to item
4B, which is to make a recommendation,

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city council, regarding a site plan for
a convenience store, which would be a

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711 with fuel pumps at Panther Parkway
and Kelly Lane. and this is NRJ.

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» Thanks very much, chairman. As you
stated, this particular item on the

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agenda, item 4B, is a request for a site
plan recommendation to city council

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regarding a 7-Eleven. It is located
within the Manua Mud District. Um,

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before I begin, uh, I did just want to
state that both items, uh, 4B and 4C on

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your agenda this evening are for site
plan approval. And effectively what the

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site plan approval as we sort of just
discussed is this is a document that

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ensures compatibility of the site layout
with the development agreement that was

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approved back in 2008. Uh and so for
example that the land uses are

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permitted, the parking that's provided
is adequate, that the the setbacks are

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satisfied and so forth and so on. And so
I just wanted to be clear that the the

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two items on the ag on the agenda are
for recommendation approval of the site

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plans. Um but uh before we get into the
specific items uh related and relevant

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to the site the site plan consideration
is obviously the adjacent roadway and

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the other adjacent roadway is Kelly
Lane. Uh, as you can see here on the

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I've pieced together the two site plans
and on the east side of the property you

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can see that um both site plans are
reflective of 45 feet of rideway

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dedication for Kelly Lane. Uh so I just
want to take a moment and provide a

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little bit of information and hopefully
clarification on uh where things stand

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with Kelly Lane. Uh because last week
the city council did consider a few

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items related to Kelly Lane. Uh the city
council did not consider the site plans.

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Site plans go before the planning and
zoning commission prior to going to the

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city council. And so I want to make sure
that it's clear the various and

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different requests that are being
presented before the various bodies.

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Uh so I'll start uh with the fact that
Kelly Lane

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depending on which document plan exhibit
plat that you look at there have there

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have historically been variable and
different alignments of Kelly Lane. Uh

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you can see on the far left side the
original 2008 agreement shows Kelly Lane

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veering off to the southeast. the 2003
comprehensive plan and the master

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thoroughfare plan within that shows
Kelly Lane aligned due south in this the

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current alignment of Kelly Lane. Um also
the the ride ofway widths and sections

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have been variable. Uh last week at city
council, the city council did approve a

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formal amendment request to the
development agreement, an amendment to

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the 2008
development agreement that effectively

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showed Kelly Lane aligned due south
along the current alignment of Kelly

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Lane and also defined it as a as a
four-lane divided roadway within within

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that within that 90 ft of rideway.
Um so that that amendment um did take

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place and was approved. Um as a
companion item to that, the city council

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did also consider a memorandum of
understanding from the developer uh

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regarding the construction of Kelly
Lane. And uh as you can see on the this

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the slide at the the top end of this uh
particular page um it Kelly Lane

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adjacent to this the subject property
the 26 acres has been divided into three

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segments. Uh the developer and applicant
at the city council meeting were

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effectively requesting to allow for the
construction of Kelly Lane in three

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segments.
Um, and along the the the bottom part of

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the slide here, you'll see a a current
proposal for uh the construction of two

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additional lanes of concrete adjacent to
uh the urgent care, which is on your

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agenda this evening, as well as the
7-Eleven site plan. Uh in the midst of

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cons in the midst of discussion at the
city council meeting, there was some

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confusion about whether or not and how
much many of the two existing lanes of

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asphalt would remain during
construction. So, the item was tabled

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and since that meeting, city staff, our
engineers have met with the developer,

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their engineers, and we've been able to
confirm that the proposal on the table

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00:14:00,000 --> 00:14:06,560
uh that will go to city council next
month would be to allow for two

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00:14:03,680 --> 00:14:11,519
additional concrete lanes of Kelly Lane
to be constructed

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while the two existing asphalt lanes
that are currently there would remain

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open uh and functional throughout the
construction phase. So ultimately

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meaning there would be four lanes of
vehicular traffic adjacent to this

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property. Uh and further furthermore the
applicant will uh request city council

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consider that the two adjacent segments
uh follow later. So I just wanted to be

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abundantly clear about the site plans
are on the agenda tonight. The

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00:14:34,959 --> 00:14:42,000
development agreement that was approved
uh and the memorand of understanding

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that's still uh in consideration.
>> Let me make sure that I heard it

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correctly. They are asking to do it in
three sections. Is it still in three

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sections or is it down to two sections?
>> Three.

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» Three. Okay.
>> The first segment being the far south

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end adjacent to the proposed
developments that are on your agenda.

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00:15:02,480 --> 00:15:10,160
Uh any development that occurs north of
the urgent care would prompt segment two

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00:15:07,680 --> 00:15:13,279
which goes north of Thompson Drive
encompasses the intersection so there

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can be circulation through to Thompson
Drive and any any adjacent any

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development north of Thompson Drive
would trigger the third and final

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segment. So
if 7-Eleven comes a year ahead of urgent

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00:15:25,920 --> 00:15:35,519
care, they still have to do the cement
through to past urgent care.

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00:15:33,920 --> 00:15:40,560
» Yes, the there would be an obligation
that that segment that's shown in the

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00:15:38,560 --> 00:15:48,120
red box that would extend up to the
north of the urgent care even if the

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urgent care were not to develop.

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00:15:49,440 --> 00:15:57,199
That's proposal.
>> So question

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00:15:55,040 --> 00:16:03,120
that's dealing with the current plaques
that we're looking at or the site plans

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00:15:59,519 --> 00:16:08,320
we're looking at and then they wanted to
continue to build out the road as the

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00:16:05,680 --> 00:16:13,040
land develops. Is there any kind of
assurance or any kind of plan as to how

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00:16:10,959 --> 00:16:16,880
they develop the next part of that?
Because if they go back and they develop

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00:16:14,639 --> 00:16:19,839
the the the end on the far north side
first, are they going to leave the gap

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00:16:18,720 --> 00:16:24,320
in the middle? Are they going to
complete both sections at the same time?

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00:16:22,160 --> 00:16:29,680
Or are they going to develop from south
to north in order? Because if they go in

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00:16:28,240 --> 00:16:35,519
there and they develop towards the
towards section three, the far north end

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00:16:33,120 --> 00:16:39,759
first and they don't do the whole road,
that's going to be a problem. Uh the

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00:16:37,600 --> 00:16:44,399
memorandum of understanding does include
a term that says that that all that the

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00:16:42,320 --> 00:16:46,480
roadway has to remain contiguous.
>> Okay.

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00:16:44,800 --> 00:16:50,160
» And expressly goes on to state that if
you were to get a development at the far

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00:16:48,639 --> 00:16:52,720
north end, it would trigger the
construction of the whole road.

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00:16:51,440 --> 00:16:56,480
» That's that's what I was asking. Thank
you.

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00:16:54,399 --> 00:17:02,160
Alex, you stated that the asphalt
current asphalt,

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00:16:59,440 --> 00:17:06,880
» what about after? It would remain after
construction uh as as the two northbound

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00:17:04,959 --> 00:17:12,480
lanes. Uh the two new concrete lanes
would remain as southbound lanes and it

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00:17:08,959 --> 00:17:16,160
would remain there if and until property
adjacent to it developed or the county

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00:17:14,640 --> 00:17:19,439
or
got funding or it was annexed into the

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00:17:18,079 --> 00:17:26,079
city and the city had funding, but there
there would be no imminent plans that

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00:17:21,439 --> 00:17:32,960
I'm aware of to improve the east lanes
at this time. Um, so how are you going

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00:17:29,760 --> 00:17:38,880
to move
five? How how many feet is that? 300

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00:17:34,799 --> 00:17:43,160
feet. So you're going to have
got 300 feet of new concrete.

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00:17:43,679 --> 00:17:51,600
Let's say it's 300 feet.
Um, so you're going to have two

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00:17:48,720 --> 00:17:59,720
northbound lanes of Kelly Lane for 300
ft. Then you're going to bottle it down

212
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to one lane. concrete goes away.

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» Much like on Lincoln Park.
>> Yeah, except you got a lot more traffic.

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» More traffic,
>> but that gives you a stick.

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» Okay, Alex, we're sorry to interrupt.
>> I just wanted to provide some context

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some to some of the discussions in terms
of what's on the agenda this evening.

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And again, those that that those items
were pertinent to this discussion. Uh

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the 7-Eleven does it's a 4,800 um square
foot convenience store, six fuel

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islands, 12 pumps uh with 36 parking
spaces. Uh jumping ahead to the next

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item on your agenda, just to to get it
out there, the the medical office or

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urgent care is an 8,500 square foot uh
facility with 43 parking spaces. And I

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will note too, I I guess it's shown on
the earlier exhibit, there is cross

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access uh that's that's required and
you'll see in staff recommendations

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later that uh we are recommending that
the 7-Eleven be uh approved amongst

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other things with the condition that
there is a sec that second point of

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access out to Henry Hines Expressway be
provided so that there are two points of

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access.
>> What about turning left off of Kelly

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Lane into those two office two
businesses?

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There would be two points of access, one
on the urgent care and another on Kelly.

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» So, so if I'm going north on Kelly Lane
and I want to turn into the 7-Eleven,

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how do I do that?
>> You can see there's a black asphalt

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transition um that would be provided to
allow for that left turn movement.

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» So, does this still include half a
median?

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» Not quite. It's about 4.5 ft and we've
discussed that. We will have to pick up

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the remainder of the median um with the
eastern lanes if once they're developed

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east side.
>> But we have there is the requirement for

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a curb on the
east side of the southbound lanes. That

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would effectively be the edge of the
future median

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» except for where the opening would come
across.

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» Oh, correct. Yes, sir.
>> I don't

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just I don't think one section is going
to be enough. I think it needs to be the

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whole.
>> Well, but that's not what we're here.

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» I know. I know. I know.
>> Has Alex finished his presentation?

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» Uh, yes, sir. I mean, with that, I do
have um slides at the end that have

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staff recommendations which are not too
dissimilar to the ones in our previous

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item, subject to engineering, subject to
other things, but we can get to that.

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Um, but those effectively uh conclude my
comments um with the construction of

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Kelly Lane. Uh, however, uh, the city
council sees fit to approve it in

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conjunction with the site plans as you
have before you. Uh, these site plans do

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meet the terms of the development
agreement. Uh, and so with that, I would

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conclude my comments. Gladly answer any
questions. Uh, you do have

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representation from the developer in
attendance. Uh, and should there be any

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further discussion, I've got additional
slides and aerials if the commission

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needs to see them.
>> I do want to ask so

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you're going to have

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they're going to put in a
construction equipment.

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And with Tinsley Meadow, we did have a a
routing plan for construction traffic. I

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will I will let the developer discuss
sequencing and and um circulation of

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construction traffic. I'm I'm just not
aware of what the intent is.

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» Okay.
>> One more question on the median. If they

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only have to put in four and a half feet
and it's scheduled for 17 feet, who's

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responsible for the rest of that?
>> The eastern adjacent property.

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» So, they're going to have to put up for
more than half the meeting.

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» Yes, sir. And and that's a that's a
great point. It's it's a function of the

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situation we're in. But yes, sir. And
we've just we have we've sort of started

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toiling in some of the details about
lighting and landscaping and other

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features like that that those are going
to be significant considerations that

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need to be made. But yes, sir.

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Okay.
Let's get the question that was asked

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over here by
representative the developer

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here.
Are they

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Okay, please state name and who you're
with.

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» Uh Tom Coppen with Kimley Horn and
Associates were representing the urgent

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care property.
>> Okay.

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» And Irwin GMA with Guggenheim
Development Services representing the

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developer for 7-Eleven.
>> Okay. And the question was asked which

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the development that was
north of this

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we required to put in the entrance to
uh that subdivision

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from the service road before
the development. and that that was

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clearly marked as a construction
entrance.

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Uh, and I would imagine that that's
going to be made as a recommendation

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tonight. Is that an issue?
>> That's acceptable. As you've seen out

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there over the last few months, uh,
there's been sewer infrastructure being

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put in the ground. Obviously, the
detention basin to the south has been

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00:23:31,600 --> 00:23:38,880
constructed in preparation for these uh
these improvements and access for all of

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00:23:36,720 --> 00:23:43,280
that work was off of the frontage road.
>> Okay. Thank you.

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Open up to commissioners for other
questions, comments.

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00:23:51,760 --> 00:24:01,120
» All right, we have
staff making four recommendations.

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00:23:58,720 --> 00:24:07,039
uh which are pretty standard. Approval
of civil engineering plans. Uh receipt

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00:24:04,720 --> 00:24:14,320
review and approval of road plans for
Kelly. A second point of access for on

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00:24:11,120 --> 00:24:18,320
75 and approval of a plat subject to
property and adjacent detention pond

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00:24:16,640 --> 00:24:23,679
including easement and rideway
dedication necessary for development.

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00:24:21,200 --> 00:24:30,799
And a fifth one that would be added to
that in our motion, I would assume,

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would be that all the that it have a
clearly marked construction entrance off

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00:24:32,799 --> 00:24:36,120
of 75

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00:24:36,799 --> 00:24:47,120
with that. Would somebody like to make a
motion? move to recommend and we

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00:24:44,480 --> 00:24:52,640
city council to approve with the staff
recommendations and the addition that we

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00:24:49,520 --> 00:24:56,000
have a construction entrance to clearly
enabled and installed before they begin

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vertical construction.
>> Is there a second to that motion?

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00:24:58,000 --> 00:25:03,200
» Second.
>> Okay, there's a second at the other end

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00:25:01,600 --> 00:25:07,600
of the table. Is there any further
discussion?

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00:25:05,679 --> 00:25:09,520
» Hearing none. All in favor signify by
saying I.

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00:25:08,640 --> 00:25:16,960
» I.
>> Any opposed? All right.

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00:25:11,440 --> 00:25:22,880
» Any abstain? Motion carries 410.
Uh and

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00:25:19,760 --> 00:25:28,559
that is that on that one and we will
move on to item 4 C which is the same

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00:25:25,679 --> 00:25:34,640
location in the
uh urgent care.

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00:25:31,360 --> 00:25:38,159
And I think Alex, you've already said
what you want to say on that one.

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00:25:36,720 --> 00:25:41,520
Correct.
And

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00:25:40,080 --> 00:25:45,919
we would have the same four
recommendations from staff plus the one

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00:25:45,279 --> 00:25:50,240
from
>> slightly different recommendations just

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00:25:47,600 --> 00:25:53,799
based on the location. Okay, then let me
move down to

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00:25:59,919 --> 00:26:06,720
So there would be a staff
recommendations of approval of the civil

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00:26:03,919 --> 00:26:12,080
engineering receipt and reviewing of
road plans for Kelly and approval of

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00:26:09,440 --> 00:26:17,039
plat subject uh property including
easement and rideway dedication

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00:26:14,240 --> 00:26:23,520
necessary for the development and one
added by commission would be the

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00:26:21,039 --> 00:26:30,080
uh construction entrance. Is there any
further discussion on this item?

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00:26:26,799 --> 00:26:34,720
I'll entertain a motion uh that to
approve this with the three staff

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00:26:32,240 --> 00:26:41,600
recommendations plus the recommendation
from commission that uh has construction

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00:26:39,039 --> 00:26:46,880
entrance.
I recommend that we uh make a motion to

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00:26:44,480 --> 00:26:52,919
approve or recommend the city council we
approve with the three staff

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recommendations.

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00:26:54,400 --> 00:27:00,400
» Is there a second?
>> I'll second.

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00:26:58,799 --> 00:27:03,039
» Okay, there's a motion and a second on
the floor. Is there any further

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00:27:01,520 --> 00:27:06,960
discussion
hearing? None. All in favor signify by

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00:27:05,039 --> 00:27:13,279
saying I. I
>> opposed. I

326
00:27:08,480 --> 00:27:16,799
» Any abstain? Motion carries 410.
Thank y'all. Appreciate it.

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00:27:15,200 --> 00:27:25,960
» Appreciate it. Thank you.
>> Okay. And we're on to commission and

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00:27:21,039 --> 00:27:25,960
staff comments. Alex,

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00:27:28,640 --> 00:27:35,200
thank you chairman. I don't have many
comments uh to make this evening. Um it

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00:27:32,880 --> 00:27:39,600
is the intention of uh city staff to
bring a draft of the comprehensive plan

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00:27:37,840 --> 00:27:44,799
to the planning zoning commission
meeting at your at your next regularly

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00:27:41,520 --> 00:27:51,440
scheduled meeting. Um so we will
continue to work on on that. Um

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00:27:49,360 --> 00:27:57,760
otherwise I think that that pretty much
concludes any comments I may have.

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00:27:53,840 --> 00:28:03,360
» Okay. I have a couple uh one audience
and commission and anybody in hearing

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00:28:00,720 --> 00:28:12,880
distance. There is a meeting on March
9th at 12 noon that will be at the south

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00:28:07,120 --> 00:28:20,120
campus that is text dot to talk about
uh our intersection. Do I need to define

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00:28:16,080 --> 00:28:20,120
what I'm talking about by intersection?

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00:28:20,720 --> 00:28:27,840
» Okay. And
I think we really need to have a good

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00:28:25,760 --> 00:28:32,320
turnout. So invite your neighbors,
friends, puppy dogs. You can bring your

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00:28:29,760 --> 00:28:41,919
lunch with you. Do whatever you can to
get there. There is also a link on the

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00:28:37,279 --> 00:28:50,399
uh on the city's Facebook for a survey
that Tex dot is doing. Uh that is about

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00:28:45,440 --> 00:28:51,440
bike trails. And so uh you might
uh

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00:28:50,880 --> 00:28:53,440
» What time is it?
>> There's a presentation

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00:28:52,880 --> 00:28:55,440
» noon.
>> That's at noon.

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00:28:54,720 --> 00:29:01,679
» Noon.
>> Yes. And they say you can bring your

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00:28:57,279 --> 00:29:08,799
sack lunch or whatever. Uh,
and

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00:29:04,559 --> 00:29:14,559
let's see. Oh, and one other thing is,
uh, I talked to Alex about it and like

348
00:29:11,600 --> 00:29:21,120
to put it on public record that we start
adding to our agenda each month. Uh,

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00:29:18,799 --> 00:29:25,440
some preliminary planning on our
overlays.

350
00:29:22,720 --> 00:29:29,679
uh getting ready for we don't want to
approve anything before our

351
00:29:27,360 --> 00:29:36,000
comprehensive plan is finished but we
can get a head start

352
00:29:32,960 --> 00:29:42,159
uh and with commission's approval
uh I'd like to direct uh our planning

353
00:29:40,000 --> 00:29:47,919
department to start that process to
where we put in 30 or 45 minutes at each

354
00:29:44,799 --> 00:29:54,399
meeting. Uh, and I think the thing to
start with is is downtown and work our

355
00:29:51,120 --> 00:30:01,200
way out for all the overlays that we
have. Is that agreeable to everybody?

356
00:29:57,840 --> 00:30:05,600
» Okay. I will now open it up to any other
commissioner for any closing comments.

357
00:30:03,440 --> 00:30:09,799
» Well, that was on that was at the South
Gring.

358
00:30:06,799 --> 00:30:09,799
» Yes.

359
00:30:12,000 --> 00:30:18,080
» Hearing none. I
>> you can in about two minutes.

360
00:30:16,799 --> 00:30:24,080
» Okay.
>> Uh at this time I will declare this

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00:30:21,279 --> 00:30:27,880
meeting adjourned at 7 o'clock. That's
nice round timing.