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a city council meeting here we've got a
few members

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connecting over the telephone
and we have one council member who's on

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his way should be here in a few minutes

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but again bear with us this is a this is
a different

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um type setting but we're used to it
we've

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been doing this for quite a while but um
if you would uh please stand

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i'm going to leave the invocation and
then we'll

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recite the pledge of allegiance
lord god we just thank you for today

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thank you for the many blessings that
you've given us

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god thank you for the responsibility
you've chosen us for to lead this city

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we just thank you for
just guiding us and granting us the

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wisdom to make good decisions for the
citizens of this community

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and we're very thankful for that
opportunity we pray for those who are

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sick those who are going through
difficult times lord help us to be there

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for them
and to help us to honor you in

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everything we do in jesus name

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[Music]

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and amen the republic for which it
stands one nation

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under god indivisible with liberty and
justice for all

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thank you

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will the clerk please call the roll
council member dodson

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council member nealand

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council member petty
council member sparkman

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council member swain
councilmember wood

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thank you the next item on the agenda is
the

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consent agenda this includes minutes
from the last meeting on august 24th

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a resolution accepting a highest bidder
in fact fixed assets

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our regular financial statements that we
have at every meeting the department of

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reports and a strict closing request
from top do i hear a motion to approve

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the consent agenda

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we have a motion

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we have a motion in a second
all in favor of the motion

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can you pose declare the motion carried
thank you

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the next item on the agenda is a
resolution to authorize

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the city to enter into an agreement with
hawkins ware engineers for a downtown

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drainage project
i'll ask the clerk to please read the

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resolution
being enacted by the city council for

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the city of van buren arkansas a
resolution to be entitled

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a resolution authorizing the mayor to
enter into a contract for engineering

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services
for the city of bangor and arkansas and

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for other purposes whereas the city of
baker and arkansas has 2012

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sales tax initiative funds available for
the chad calling park access road

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project
and whereas in order to commence the

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project the city is in native
professional engineering services

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for the development of plans and designs
cost estimates and supervision for safe

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project
now therefore be resolved by the city

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council of the city of van buren
arkansas

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that section one the mayor is authorized
to enter into a contract

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exhibit a with hawkins square engineers
incorporated to provide engineering

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services for the development of plans
and specifications

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for the chad crawley clark access rogue
project and shall not exceed 5

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700 including reimbursable expenses

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thank you for that mr saller you're here
to represent

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hawkins where before i start talking
about things i probably don't understand

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very well or can't articulate as good as
you would you'd like to just give us

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kind of a heads up or
just a summary of what this project's

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about
sure and and this one is the chat valley

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park first is that the one where

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the ones you read i think it's chad
cauley parks mom

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uh chad colley park access road project
okay

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yeah sorry about that sure uh that
project uh

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we've been assisting the city uh with
that joint project between the city and

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county
to construct the access road and park uh

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parking lot improvements there for the
chad colley park

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that consists of both surveying design
elements and producing plans that will

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ultimately be used
in their construction efforts we're

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limiting our scope
in that project to just what's

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essentially needed by the city and the
county to construct these improvements

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[Music]
so it has a lot of elements that we

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wouldn't normally have in a publicly
bidded project that's going out

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to area contractors because they're
intending to do this with their own

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forces so
i'll be willing to answer any questions

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y'all may have about that specific
project

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that covers our services in basic terms
i appreciate that this is a this is a

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project that's been
really on a lot of our minds for a while

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now we've been delayed
because of various issues that we've had

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not
because of construction or anything from

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the engineers but just from
either mother nature flooding or the

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pandemic
as money has become more available

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through this this year it was time to
proceed with this project and we're

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excited about it this is a trails
project that's

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got a lot of partnerships it's got
donations from the community from

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various groups and
we've worked when mayor freeman was here

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that was when the original plan that the
city council approved that

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the city's portion of that has always
been the

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entrance and the access and that's what
we're working on

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here and another another
great benefit to this just like the

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other project we're going to talk about
later is the drainage

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we've said that a few times before that
we've got some drainage issues

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in the in the city and anytime that we
can address that drainage and improve

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that
we're going to try to do that and

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there's a lot of drainage issues in this
area as well behind the houses

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and so many of the residents that i've
spoken to they're really excited about

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that
not only just the trails but but also

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the drainage improvements
that'll be going on so we're excited to

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get this going and
i appreciate hawkinswear and their

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guidance in this

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any other questions comments
we have a motion to approve uh council

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member swain
in a second by council member dotson uh

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will the clerk please call the roll
council member swain

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council member wood

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council member neyland

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councilmember dodson aye
okay the eyes have it therefore declare

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the resolution number

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9-2-20-20
9-2-20-20 has passed

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on to our other project with hawkinswear
this is the next item on the agenda's

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resolution to authorize entering into an
agreement with hawkinswear for

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other drainage improvements these are
going to be downtown

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i'll ask the clerk to please read the
resolution

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being enacted by the city council for
the city of bangor and arkansas a

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resolution to be entitled
resolution authorizing the mayor to

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enter into a contract for engineering
services for the city of van buren

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arkansas and for other purposes
for as the city of bayview and arkansas

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has received federal aid transportation
alternatives program grant funds for a

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downtown streetscape project
and whereas the downtown streetscape and

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drainage improvements project requires
a drainage evaluation and report to

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address necessary stormwater
drainage improvements affecting the

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downtown and whereas for
storm drainage lines in the system need

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to be cleaned and inspected to clean the
evaluation of the downtown storm

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drainage
system not therefore be it resolved by

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the city council of the city of banvier
and arkansas

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that section one the mayor is authorized
to enter a contract

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exhibit a with hawkins where engineers
incorporated to provide engineering

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services for the development of plans
and specifications for the downtown

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drainage cleaning
and cctv inspection project payment

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shall not exceed 27 000
plus any applicable reimbursable

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expenses
very good this is again mr saller is

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here to discuss this project and
this is a project that we first

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discussed this quite a while back with a
grant that we received

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from the arkansas department of
transportation

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for downtown streetscape improvements
there was at the time there was a

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plan for drainage improvements at the
same time

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and then as we've looked really more
into it

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that project continues to get bigger
and there's a lot of drainage issues

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that we're going to try to address here
i'm really excited about this but kyle

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would you uh
sure thank you mayor yeah

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as the mayor mentioned this is an
extension of the initial main street

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escape
project drainage evaluation what we

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discovered
in trying to address the drainage needs

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for that project
the existing drainage that runs along

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washington street
and ultimately goes under simmons food

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before it goes
to the river that line was undersized in

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part of our survey effort we have found
an existing drainage system that

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takes off from that same line and
conveys water to another location

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in town ditch it appears that the
line has been in there for some time we

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don't know the condition of it
and this project is to go in and not

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only clean the line because
right now you can't access the line

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because a lot of the debris that's in
the line

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and not only clean it but go in and do a
cctv inspection to determine if the

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condition of this
pipe will ultimately benefit the main

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street
project so that we can tie in our

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drainage on the downstream in and
ultimately get that out to the river

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and hopefully minimize some flooding
that's been happening in those areas in

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the past
so this covers an area between

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washington street and sycamore
along 2nd street corridor so this is if

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you can envision paralleling the
railroad tracks and the levee system in

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downtown
um and has a combination of pipe sizes

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we've really only got three entry points
where we've been able to to get in and

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take a look at it
but we're talking about some pretty

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large diameter lines that were designed
years ago to essentially be the artery

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for drainage down in the downtown area
so we feel like these are vital

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to the city on being able to address
drainage needs long term down there and

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hopefully
like i mentioned earlier will help

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alleviate some flooding that you'll see
in the past

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our services will take it through field
survey

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final design advertising and bidding and
construction management

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so that's what's included in our
proposed fee

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very good thank you kyle any other
questions

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comments for anyone

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i also appreciate wally all his work in
the planning department

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[Music]
we also got another piece to this in the

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future that we're applying for a grant
to address

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more drainage issues in the downtown
area so

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we're going to address this with the
streetscape and

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and some drainage with this grant
but there's as we know there's more

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drainage issues to address and we're
excited about that opportunity

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for the future so we'll be back probably
again soon to

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to get your blessing on that
if that's it then we need a motion to

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approve
we have a motion from council member

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dotson

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we have a second by council member wood
will the clerk please call rob

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councilmember swain

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council member wood

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councilmember nealon
councilmember dodson

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that's for the eyes habit and therefore
declare the resolution number

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9-3-20-20.
9-3-2020 has passed

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thank you very much

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the next item is our
commission appointments there's one

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appointment and one reappointment
the reappointment is for ms this is

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mindy london she's on the advertising
and promotion commission

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she's done a really good job with her
tenure so far and

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she'd be willing to serve again and so
we're going to consider her

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reappointment
the other appointment is actually for

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the van buren municipal utilities
commission

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mr dufresne is here to maybe give some
comments but

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we'll be considering the appointment of
tracy barba

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who coincidentally is the first female
appointed to this commission in the

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history
of our city we're really excited about

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adding her to the commission a lot of
important things going on

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and she has a lot of expertise in this
area and

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we're excited about it i guess the sad
thing about this

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is we will be losing jw floyd who
has been on this commission for 30 years

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nearly every
day yeah so so we're sad to see him go

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but
we appreciate his service and everything

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that he's done for this community
but we're excited about the future and

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excited for miss
miss burba um mr dufresne do you have

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anything else you want to do
uh no just that the the commission

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permission is met with
miss burma and we're i think she will be

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a good addition
uh we've got a got a good strong

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commission
and we've got a lot of good a lot of

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good moving parts right now getting a
lot of stuff down

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so we'll need a motion to approve the
reappointment

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and the appointment for mindy london and
tracy burba

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we have a motion to approve

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and a second all in favor of the motion
in the impose i declare the motion

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carrying

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that's essentially the end of our normal
business

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i did want to mention
as we've been navigating this pandemic

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of course the finances has been
a big question and it's caused the city

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to
delay many projects and just try to see

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what sort of finances and revenue that
will be having

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to come in the good news is even though
we've had

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delays in projects the good news is that
we're

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at this point in the year compared to
last year were

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11 above where we were last year
in our sales tax from the city and our

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county sales tax
so we're really excited about that this

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past month
um the county was up 14.8

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compared to 2019 and the city was up 8.2
so we're excited about that we're

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excited even though in these difficult
times that

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in some ways we're saving money for the
future but also we still have money to

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employ our great employees and haven't
had to let anyone go for that

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so we're excited and thankful for sure
any questions about that anyone

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and i also did want to just remind
everyone

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that as i'm still talking through a mask
that we're still in phase two

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of the pandemic and we are still needing
to be vigilant to wear masks to

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physically distance to wash our hands
and be as

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hygienic as possible in this time and i
just want to encourage everyone to

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continue that
don't let up even though some things are

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opening up more
it's still a serious issue and we wanted

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to do what we can to help each other and
keep each other healthy

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so thank you for that the
last thing before we hear a motion to

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adjourn
i want to recognize miss jennifer froud

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who is uh in the back there with the
mask on

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um this will be her last council meeting
and

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she has been with the city for uh
it's about 10 and a half years almost 11

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years and
um i know just we we actually started

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nearly the same time when i worked
started working for the city in june um

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that you were in march
and i can tell you she's just provided

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such a great service to this community
i've talked to mayor freeman

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uh who she worked predominantly
predominantly for

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um and he just had the glowing remarks
possible to say about jennifer

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i'm going to present her with something
in a second but i just want to say that

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in 10 and a half years

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you've done so much and i've kind of
pulled different people

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on the staff and throughout the
community and

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most people are like what jennifer's
leaving how are you going to survive

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talking to candace earlier she's very
concerned about that

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as well she should but i can tell you
just in a year and a half or so that

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we've been working together
i absolutely could not have done it

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without without jennifer
she does so much that many of us don't

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know about
but she's she's really served this

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community
and that's why i want to present her

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with the key to the city
and so jennifer come up here and i'll

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read this
[Music]

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she didn't have to

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so it says this key to the city of
america and arkansas is hereby presented

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to jennifer froud
uh in in appreciation for 10 years of

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outstanding service to the city
um hereby presented this 28th day of

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september 2020.
so thank you jennifer for everything

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you've done

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appreciate that and
unless there's anything from the public

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or any other comments
from council members we're going to need

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a motion to adjourn
so councilmember penny with the motions

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and council member dobson with the first
dance secretary

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so all in favor of the motion
can you vote go to the motion carrier

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[Music]
this morning