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Drew. Yeah,

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>> it was good. We were coming started

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showing me some more photos to

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>> Oh, did they I'll have to send them some

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more and it has the line app. But yeah,

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they were

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so homework.

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Yeah, I recognize that handwriting.

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We are thinking we're wrap up at one or

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which we were so taken back to take

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that.

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>> We'll see how long the conversation goes

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but we may be a little bit after one.

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I would have never imagined

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we don't have to finalize anything

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today. It's just more of kind of giving

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that initial brainstorming what we

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really want to dive into the next.

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» Yeah.

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It's really hard to if you

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haven't, you know, if you're not used to

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hearing a non-native English speaker

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trying to talk through and sometimes,

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especially Morami, he can be like overly

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confident in English sometimes.

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>> Oh, no. He was teaching us Japanese.

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Okay.

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>> That was the lesson we had.

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>> Well, good luck with that. Yeah,

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>> I didn't teach you. I failed it in high

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school. you know.

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>> Yeah.

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That was the funny thing in my

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lesson is like I'm speaking you well

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enough now they think I know more than I

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know. And so they'll just start going

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off and definitely like I know like

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every third word you're saying like yeah

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can we dial it back a little bit. So

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>> but I appreciate

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>> I did ask him three times what he did.

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Oh,

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>> he dodged the question third time. He

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said, "I have erased my memory." I was

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like,

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"Oh, well sounds like a professional

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landscaper. He's amazing."

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>> Yes. Yeah. He was showing us.

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>> Yeah. Trying to think,

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but I can't remember.

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It was

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» Paul is an associate pler there right

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now.

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>> Oh, really?

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>> Coordinating with them and getting him

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connected.

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>> Very nice. Yeah. Well, when they come

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here, whoever comes, having to help us.

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>> Yeah. I was like, "Oh, you came to

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Vancouver, you saw our fort, right, for

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our history compared to the large

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Buddha, right?

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>> The fort's pulled up."

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>> Absolutely. Absolutely. Yes.

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>> Haven't seen it before. Look like

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everyone else had gone there kid.

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>> Yes. Exactly.

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>> New and exciting.

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>> Well, what we had temple after temple

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visit. So,

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>> well, no, they were very he was very

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complimentary about his time and how

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generous you were with your time, too.

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>> Yeah. That's the note takingaking. Oh.

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back to Tokyo.

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Ready to go?

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>> All right, we're ready to go, guys. Um,

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welcome to our tax advisory committee

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meeting. And today, what are March 11th?

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All right, let's get started with a roll

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call.

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Right. Uh, chair Fox here. Janick Nevki,

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>> Mike Fo,

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>> present.

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>> Carrie Robinson

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>> here virtually.

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>> Uh, Kyle Bird

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>> here virtually.

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>> Temple Lens

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>> here virtually

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>> and Christy Russ

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>> here.

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Right. Do we need to excuse any

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absences?

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Janet. Do we She's not going to join us

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for sure. Okay.

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Would anyone like to make a motion?

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to excuse. Janet.

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>> Seconds.

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>> Second.

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>> All right. Got a motion and a second to

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excuse Janet from the meeting. All in

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favor?

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>> I.

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>> Any opposed?

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» Okay. Uh Janet's excused.

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All right, let's move on to approval of

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the minutes. Did everyone get a chance

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to read the minutes?

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>> Yes,

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» I did one small amendment that I sent to

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Cali already. So, I don't know if we

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need a formal amendment or anything, but

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noting that.

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>> Okay. What was the amendment?

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>> Just a name change or name correction on

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attendees. So,

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>> never mind. Yeah.

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>> Okay.

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>> So, it's just a spell.

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Did we get the uh the changed minutes

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sent to us?

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>> Um not yet. I just fixed them and then I

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was like, "Okay, I'll right after."

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>> Okay. Well, why don't you make a motion

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then to amend the minutes?

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>> Move to amend the minutes to correct the

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board members present to Mike Bumar from

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Matt Bart.

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>> All right. I'll second that. Um any

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discussion?

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No, you can't change your name.

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>> All right. All in favor of of

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the amendments.

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>> I

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>> That's unanimous. All right. Now, a

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motion to approve the amended minutes.

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>> So moved.

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>> All right. Second.

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>> Second.

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>> All right. Motion and a second. All in

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favor?

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>> I

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>> That's unanimous again. All right, we'll

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move on to community communications

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>> and no one contacted.

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>> No contact. All right, we don't have

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anyone that wanted to join us or

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communicate with us today other than

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ourselves. So, we will move on to the

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next item. All right, number four,

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contract status.

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>> Yes. Um, so this will be a pretty quick

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update. um uh the community career

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network opted not to move forward with

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um submitting a an updated application

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at times. So their money will be just

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carried forward to future grant cycles.

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Um,

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and as far as the rest of the

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contracting status, uh, we have all the

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contracts out with the exception of one,

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which is the October best. And it's just

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a matter of getting the updated budget

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from the applicant to reflect what their

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actual award amount was and how they

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want to use the ELAC funds with the

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reduced dollar amount relative to what

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their application stated. So, um, yeah,

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pretty quick and easy on that one. Um,

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>> do they have a deadline for when they

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have to send amendments to just sure

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that it's all final?

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>> Um, I need to put a harder deadline on

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them with this at this point in time.

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Email communication has been a bit

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spotty. That's been the biggest

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obstacle. So, I think putting a hard

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firm date hopefully would encourage

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response.

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>> Maybe the date can be related to the

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date that we advertise for the next

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round of grants.

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>> Okay. Yeah. So we know how much funding

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we have and

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>> Yep. Yeah. And it's not something that

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we leave that out there in perpetuity.

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It's just since their event is later in

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the year, it was not as high of a

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priority to push it through with the

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earlier in the year contracting events.

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But yes, I do think that we would want

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to have execute everything executed

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before we even start talking about next

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year's funding available to us.

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» All right.

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>> Any questions or thoughts?

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» No. Okay. Uh, moving on to program

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requirements, past guidance, and

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context.

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>> Yeah. So, today, um, I I know this feels

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like a bit of a deep dive into some

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pretty heavy content, especially for the

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newer folks. Um, so we're going to be

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providing some background and context on

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this. Um, really what this is diving

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into is what you all expressed as the

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priority of creating more formalized or

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at least updated, uh, program criteria

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and those pieces. Um,

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keep in mind,

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um, so what we're going to do is we're

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going to look at some of the past

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guidance that we've had around what ELTC

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requirements were. Um, then we're going

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to touch base on why there would be a

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need for an update, which is the the for

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the new folks, we went through a whole

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um grant revisioning process in 2024.

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And so we've gone through two cycles of

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grants at this point in time with the

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new approach. Um, so I want to kind of

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talk about what those approaches are.

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Um, how scoring may have changed since

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then. Um, and then how that would impact

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what kind of um, requirements we would

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want to put on grant applicants going

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forward. So this, like I said, this is

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kind of a deep dive into content, but

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hopefully um, I will be able to provide

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you enough background and context and

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also ask any questions um, and I will do

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my best to answer them so that we can

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move move this forward. Um but and then

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we have kind of an open-ended couple

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slides at the end of this that are a

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little bit more working slides yet

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again. Um the intent of this meeting is

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just to kind of have a rough outline of

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the things that we really want to

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address and then our next meeting how I have things planned out at this

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00:09:18,480 --> 00:09:20,320
point in time would be that more deep

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00:09:20,320 --> 00:09:23,200
dive workshop of actually finalizing

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what we want to what we want to put on

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00:09:26,399 --> 00:09:28,000
um our grant recipients as far as

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requirements. Um so yeah, we'll run

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through just kind of some of this

248
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background first. Um and I'll highlight

249
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the things that we that have been

250
00:09:36,080 --> 00:09:38,399
brought up by the committee um as far as

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things that we may want to look at

252
00:09:39,600 --> 00:09:44,880
evaluate uh changes from the past. So um

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the eligible applicants um that's pretty

254
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straightforward.

255
00:09:50,560 --> 00:09:52,959
>> Yeah. Yeah. Um, so I know we've talked

256
00:09:52,959 --> 00:09:56,720
about this quite often, but I didn't um

257
00:09:56,720 --> 00:09:58,720
understand that we had definitively said

258
00:09:58,720 --> 00:10:01,839
they must be a marketing organization,

259
00:10:01,839 --> 00:10:06,320
municipality, or a nonprofit. Um, so did

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00:10:06,320 --> 00:10:08,240
we determine that they can't be a

261
00:10:08,240 --> 00:10:09,120
corporation?

262
00:10:09,120 --> 00:10:11,680
>> So, so this this slide right here, the

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00:10:11,680 --> 00:10:13,200
content is pulled from a document that

264
00:10:13,200 --> 00:10:14,800
was created in 2019, okay,

265
00:10:14,800 --> 00:10:16,399
>> as the program guidelines. And I should

266
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have explained that context.

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>> Okay. Um so

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00:10:20,640 --> 00:10:22,399
um

269
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that is an RCW piece with a bit of

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flexibility within it. Um

271
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>> when we reviewed with legal in the past

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year there um they they did mention that

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it doesn't necessarily have to be a

274
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nonprofit

275
00:10:36,320 --> 00:10:38,079
>> as far as a grant recipient. That was

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just a program specific requirement that

277
00:10:39,839 --> 00:10:41,440
we put on folks. And that's that's part

278
00:10:41,440 --> 00:10:43,040
of what this dialogue and conversation

279
00:10:43,040 --> 00:10:44,640
about like how much of these do we want

280
00:10:44,640 --> 00:10:47,279
to maintain? what areas need may need to

281
00:10:47,279 --> 00:10:48,720
change and then we want to double check

282
00:10:48,720 --> 00:10:50,000
that to make sure that it's allowable

283
00:10:50,000 --> 00:10:51,040
within the RCW.

284
00:10:51,040 --> 00:10:54,240
>> Sure. Sure. So for those that are newer

285
00:10:54,240 --> 00:10:56,959
to the community, my concern is if

286
00:10:56,959 --> 00:10:59,600
eliminating a corporation, you know,

287
00:10:59,600 --> 00:11:02,079
each destination has very distinct

288
00:11:02,079 --> 00:11:04,079
amenities that they can offer. So a

289
00:11:04,079 --> 00:11:07,120
large corporation could come here and we

290
00:11:07,120 --> 00:11:08,800
may not have something that another

291
00:11:08,800 --> 00:11:11,200
destination has or a large sporting

292
00:11:11,200 --> 00:11:14,959
event might be a corporation like a

293
00:11:14,959 --> 00:11:18,000
triathlon. And so to use the word must

294
00:11:18,000 --> 00:11:20,320
is what I feel like we might limit

295
00:11:20,320 --> 00:11:22,000
ourselves some from something much

296
00:11:22,000 --> 00:11:24,800
bigger that as a destination we may need

297
00:11:24,800 --> 00:11:29,519
to help contribute to get it here.

298
00:11:29,519 --> 00:11:32,640
>> That's a good point.

299
00:11:32,640 --> 00:11:34,320
Thank you.

300
00:11:34,320 --> 00:11:36,640
Um

301
00:11:36,640 --> 00:11:38,079
the other piece is we've also talked

302
00:11:38,079 --> 00:11:40,000
about what other kind of financial

303
00:11:40,000 --> 00:11:41,519
commitment we want to see from our

304
00:11:41,519 --> 00:11:43,279
applicants. How much would be supported

305
00:11:43,279 --> 00:11:46,000
by ELTAC versus those things? Um in the

306
00:11:46,000 --> 00:11:48,320
past it was encouraged but not required.

307
00:11:48,320 --> 00:11:50,000
Do we want to build out a more formal

308
00:11:50,000 --> 00:11:52,959
structure around mass requirements

309
00:11:52,959 --> 00:11:54,800
um or

310
00:11:54,800 --> 00:11:57,360
um kind of keep it more loose as it is

311
00:11:57,360 --> 00:11:59,920
right now? Uh in the past they also

312
00:11:59,920 --> 00:12:01,600
stated a grant minimum. We do not have

313
00:12:01,600 --> 00:12:04,079
that at this point in time. Um,

314
00:12:04,079 --> 00:12:05,680
obviously I think with the length of our

315
00:12:05,680 --> 00:12:07,279
application and pieces like that, people

316
00:12:07,279 --> 00:12:08,560
are probably not filling it out for

317
00:12:08,560 --> 00:12:13,760
$500, but um, at the same time, again,

318
00:12:13,760 --> 00:12:15,360
that was something that was put forward

319
00:12:15,360 --> 00:12:17,519
in the past as a requirement. We do not

320
00:12:17,519 --> 00:12:18,800
have that in place at this point in

321
00:12:18,800 --> 00:12:20,639
time. I don't know if we need to or want

322
00:12:20,639 --> 00:12:21,839
to do that.

323
00:12:21,839 --> 00:12:24,079
>> Um, the next one is something that we've

324
00:12:24,079 --> 00:12:26,880
talked about a lot. Um, would be the

325
00:12:26,880 --> 00:12:29,600
idea of where the event is located. Um,

326
00:12:29,600 --> 00:12:31,600
so this is one of the key pieces that we

327
00:12:31,600 --> 00:12:33,120
talked about wanting to formalize this

328
00:12:33,120 --> 00:12:35,360
year of if an event happens outside of

329
00:12:35,360 --> 00:12:38,079
Vancouver. Um, what is our comfort level

330
00:12:38,079 --> 00:12:39,920
funding something like that or what if

331
00:12:39,920 --> 00:12:42,000
we are interested in funding events that

332
00:12:42,000 --> 00:12:43,600
happen outside of the city limits of

333
00:12:43,600 --> 00:12:46,240
Vancouver? Um,

334
00:12:46,240 --> 00:12:47,680
what kind of requirements would we want

335
00:12:47,680 --> 00:12:49,360
to put on the applicants? We do have a

336
00:12:49,360 --> 00:12:51,920
current grant right now that happens

337
00:12:51,920 --> 00:12:54,480
outside of the city limits of Vancouver.

338
00:12:54,480 --> 00:12:57,040
um we put the requirement on them asking

339
00:12:57,040 --> 00:13:00,079
them to uh have a block of rooms

340
00:13:00,079 --> 00:13:01,839
reserved within the city limits of

341
00:13:01,839 --> 00:13:04,079
Vancouver so that there is still the the

342
00:13:04,079 --> 00:13:06,320
benefit within the tax collection area

343
00:13:06,320 --> 00:13:11,350
but that was not a formalized use

344
00:13:11,360 --> 00:13:12,560
» I don't know if you want me to ask

345
00:13:12,560 --> 00:13:14,000
questions at the end so I don't want to

346
00:13:14,000 --> 00:13:15,920
keep interrupting

347
00:13:15,920 --> 00:13:18,240
>> um so one thing to keep in mind is that

348
00:13:18,240 --> 00:13:20,480
we do have a very large facility within

349
00:13:20,480 --> 00:13:23,440
the county the county's event center and

350
00:13:23,440 --> 00:13:26,720
So, if we restrict to the city limits,

351
00:13:26,720 --> 00:13:28,720
then we would be eliminating any

352
00:13:28,720 --> 00:13:30,959
opportunities. I think there was a large

353
00:13:30,959 --> 00:13:34,399
bodybuilding um uh event that didn't end

354
00:13:34,399 --> 00:13:37,040
up applying but was looking at us for a

355
00:13:37,040 --> 00:13:40,000
destination and there's not a lot of

356
00:13:40,000 --> 00:13:43,360
hotel rooms in that area. So, we could

357
00:13:43,360 --> 00:13:45,519
then require anything that was getting a

358
00:13:45,519 --> 00:13:47,440
grant for the event center to have the

359
00:13:47,440 --> 00:13:49,920
guest rooms in the city limits, which

360
00:13:49,920 --> 00:13:52,079
would be kind of a natural selection for

361
00:13:52,079 --> 00:13:57,590
them.

362
00:13:57,600 --> 00:14:00,959
Um, also within the the previous old

363
00:14:00,959 --> 00:14:02,560
requirements, it stated that the grant

364
00:14:02,560 --> 00:14:04,160
funds had to be expended within the

365
00:14:04,160 --> 00:14:07,519
calendar year uh of the award year. So,

366
00:14:07,519 --> 00:14:10,480
um, if we if it was a 2026 grant, all

367
00:14:10,480 --> 00:14:12,480
funds needed to be expended within that

368
00:14:12,480 --> 00:14:15,600
year. Um, we we've had a little bit

369
00:14:15,600 --> 00:14:17,519
different flexibility or approaches with

370
00:14:17,519 --> 00:14:19,839
some of that. Um, again, we have a

371
00:14:19,839 --> 00:14:24,320
current pending contract for a an event

372
00:14:24,320 --> 00:14:26,320
that will be happening at January of

373
00:14:26,320 --> 00:14:27,920
2027.

374
00:14:27,920 --> 00:14:31,360
So, the expenses will happen in 2026,

375
00:14:31,360 --> 00:14:33,360
any of the marketing and those pieces,

376
00:14:33,360 --> 00:14:36,079
but the event won't happen until 2027.

377
00:14:36,079 --> 00:14:37,920
So, do we want to have kind of a

378
00:14:37,920 --> 00:14:39,519
criteria around how to handle those

379
00:14:39,519 --> 00:14:41,440
early in the year events to give them

380
00:14:41,440 --> 00:14:43,760
more flexibility with what they need?

381
00:14:43,760 --> 00:14:46,240
Um, another piece with that is obviously

382
00:14:46,240 --> 00:14:47,680
when we're talking about more of the

383
00:14:47,680 --> 00:14:50,639
capital projects and those pieces when

384
00:14:50,639 --> 00:14:52,399
uh more of those proposals come through,

385
00:14:52,399 --> 00:14:53,680
that's not going to get done within a

386
00:14:53,680 --> 00:14:55,839
calendar year most likely. Um, an

387
00:14:55,839 --> 00:14:57,920
example of that would be the civic plaza

388
00:14:57,920 --> 00:15:01,440
that was approved um for Waterfront

389
00:15:01,440 --> 00:15:04,000
Gateway two years ago. At this point in

390
00:15:04,000 --> 00:15:05,920
time, those funds have not been

391
00:15:05,920 --> 00:15:08,320
expended, but there is still the plans

392
00:15:08,320 --> 00:15:10,160
to move forward with that project and

393
00:15:10,160 --> 00:15:12,800
utilize th those funds to support that

394
00:15:12,800 --> 00:15:14,399
process.

395
00:15:14,399 --> 00:15:17,440
>> Do we have u going back to kind of the

396
00:15:17,440 --> 00:15:18,880
reporting that we need to do from the

397
00:15:18,880 --> 00:15:20,959
state side, is there a restriction on

398
00:15:20,959 --> 00:15:23,440
how long we can hold funds and not spend

399
00:15:23,440 --> 00:15:26,470
them?

400
00:15:26,480 --> 00:15:28,639
» Is there a limit to how much of a kind

401
00:15:28,639 --> 00:15:31,920
of bankroll we can have? Um from what I

402
00:15:31,920 --> 00:15:33,680
have seen there is not we can do a

403
00:15:33,680 --> 00:15:35,040
little bit of additional research on

404
00:15:35,040 --> 00:15:37,120
that. Um

405
00:15:37,120 --> 00:15:39,680
one of the the pieces of extra

406
00:15:39,680 --> 00:15:43,440
consideration with that is um

407
00:15:43,440 --> 00:15:45,279
the city is required to maintain a

408
00:15:45,279 --> 00:15:47,120
reserve to support debt service for the

409
00:15:47,120 --> 00:15:50,800
convention center center. Um, so it

410
00:15:50,800 --> 00:15:52,639
doesn't state that it has to be from the

411
00:15:52,639 --> 00:15:54,880
tourism fund, but if that is the the

412
00:15:54,880 --> 00:15:56,800
decision that is made, then x amount of

413
00:15:56,800 --> 00:15:58,639
dollars need to be held in reserve to

414
00:15:58,639 --> 00:16:00,560
support future debt service obligations

415
00:16:00,560 --> 00:16:05,350
for that. Um,

416
00:16:05,360 --> 00:16:08,160
so we we are sitting on older funds at

417
00:16:08,160 --> 00:16:10,480
this point in time. Um, there's not a

418
00:16:10,480 --> 00:16:12,639
timeline of if it's collected within

419
00:16:12,639 --> 00:16:14,480
this year, it needs to be extended. And

420
00:16:14,480 --> 00:16:16,399
you're not sure if all of that reserve

421
00:16:16,399 --> 00:16:21,360
is entirely funded by this fund.

422
00:16:21,360 --> 00:16:23,360
>> I I know that there is a cash reserve

423
00:16:23,360 --> 00:16:26,880
for the tourism fund which is what funds

424
00:16:26,880 --> 00:16:30,320
the ELAC activities. Um

425
00:16:30,320 --> 00:16:31,920
in the past information that was shared

426
00:16:31,920 --> 00:16:34,000
with the committee in 2024 is 9.4

427
00:16:34,000 --> 00:16:35,839
million of that was being held in

428
00:16:35,839 --> 00:16:37,440
reserve for debt service obligations for

429
00:16:37,440 --> 00:16:41,430
the convention center.

430
00:16:41,440 --> 00:16:44,240
So just for clarity on the funds must be

431
00:16:44,240 --> 00:16:45,680
spent within the calendar year of award

432
00:16:45,680 --> 00:16:48,959
year that is the current policy or

433
00:16:48,959 --> 00:16:52,000
>> that is the 2019 policy. We've been a

434
00:16:52,000 --> 00:16:54,320
bit more flexible with that and

435
00:16:54,320 --> 00:16:54,800
>> Okay.

436
00:16:54,800 --> 00:16:55,759
>> Yeah.

437
00:16:55,759 --> 00:16:58,639
>> So there are we do anticipate what I

438
00:16:58,639 --> 00:17:01,199
heard is that there's some that have

439
00:17:01,199 --> 00:17:02,560
previously received it that we'll be

440
00:17:02,560 --> 00:17:04,480
spending in either this year or future

441
00:17:04,480 --> 00:17:06,720
years and that we're accounting for that

442
00:17:06,720 --> 00:17:12,470
appropriately.

443
00:17:12,480 --> 00:17:14,959
And and so with that piece too, that's

444
00:17:14,959 --> 00:17:17,120
also how we would communicate with folks

445
00:17:17,120 --> 00:17:20,240
through the grant process of if if they

446
00:17:20,240 --> 00:17:21,839
have that flexibility, we probably

447
00:17:21,839 --> 00:17:24,400
should share that. That way some of the

448
00:17:24,400 --> 00:17:25,919
bigger events like the the one that's

449
00:17:25,919 --> 00:17:28,559
looking at happening in January is um a

450
00:17:28,559 --> 00:17:30,559
soccer tournament. And so obviously that

451
00:17:30,559 --> 00:17:31,919
takes a pretty substantial amount of

452
00:17:31,919 --> 00:17:33,520
planning, that takes a lot of time to

453
00:17:33,520 --> 00:17:38,000
market. Um, so

454
00:17:38,000 --> 00:17:40,640
if they know, they'll know in far enough

455
00:17:40,640 --> 00:17:42,240
in advance that they could apply for a

456
00:17:42,240 --> 00:17:45,360
grant at an earlier date just to make

457
00:17:45,360 --> 00:17:46,960
sure that they have those secured funds

458
00:17:46,960 --> 00:17:50,240
and can plan larger events like that.

459
00:17:50,240 --> 00:17:52,240
Um,

460
00:17:52,240 --> 00:17:53,760
another area that has come up for

461
00:17:53,760 --> 00:17:57,520
discussion um is also the idea of credit

462
00:17:57,520 --> 00:18:01,200
for lodging tax expenditures. Um, in our

463
00:18:01,200 --> 00:18:03,600
contract we state that it is a required

464
00:18:03,600 --> 00:18:05,840
thing that all written materials will

465
00:18:05,840 --> 00:18:08,160
credit the city of Vancouver lodging tax

466
00:18:08,160 --> 00:18:12,799
committee. Um, or lodging tax grant. Uh,

467
00:18:12,799 --> 00:18:15,039
the amount of enforcement on that has

468
00:18:15,039 --> 00:18:17,760
been variable. Um, so we would want to

469
00:18:17,760 --> 00:18:20,559
talk about maintaining that requirement.

470
00:18:20,559 --> 00:18:23,360
Um, how we would want to enforce it. Um,

471
00:18:23,360 --> 00:18:25,440
those those kind of considerations

472
00:18:25,440 --> 00:18:26,320
around that.

473
00:18:26,320 --> 00:18:28,240
>> Yeah. Do we have a logo for our

474
00:18:28,240 --> 00:18:29,039
committee?

475
00:18:29,039 --> 00:18:34,950
>> They they use the city of Vancouver.

476
00:18:34,960 --> 00:18:36,880
» Do we provide that proactively then when

477
00:18:36,880 --> 00:18:38,799
somebody receives a grant?

478
00:18:38,799 --> 00:18:40,960
>> Um that that would be a piece of the

479
00:18:40,960 --> 00:18:42,880
process that be good for process

480
00:18:42,880 --> 00:18:48,470
improvement. Yes.

481
00:18:48,480 --> 00:18:51,760
Uh let's and then again looking at the

482
00:18:51,760 --> 00:18:54,960
old requirements um the demonstrate

483
00:18:54,960 --> 00:18:56,559
potential to result in economic benefit.

484
00:18:56,559 --> 00:18:58,160
This is a part of our evaluation. This

485
00:18:58,160 --> 00:18:59,919
is a piece of why I sent out like the

486
00:18:59,919 --> 00:19:01,760
scoring rubrics of some of the

487
00:19:01,760 --> 00:19:03,600
additional evaluation that we do for all

488
00:19:03,600 --> 00:19:05,679
of this. Again, didn't expect you all to

489
00:19:05,679 --> 00:19:07,440
read that. I wanted to kind of touch on

490
00:19:07,440 --> 00:19:10,720
them at a high level here. But um I I

491
00:19:10,720 --> 00:19:12,480
feel like that was helpful background

492
00:19:12,480 --> 00:19:14,400
and context especially for for people

493
00:19:14,400 --> 00:19:15,360
that are trying to catch up to

494
00:19:15,360 --> 00:19:17,200
everything that we're trying to do here.

495
00:19:17,200 --> 00:19:18,960
Um

496
00:19:18,960 --> 00:19:21,360
so that's a high level just kind of the

497
00:19:21,360 --> 00:19:24,160
past program requirements. Uh the next

498
00:19:24,160 --> 00:19:26,160
step the next slide will be going into

499
00:19:26,160 --> 00:19:29,120
just kind of why now is the good time to

500
00:19:29,120 --> 00:19:32,640
re-evaluate this and change. Um and as I

501
00:19:32,640 --> 00:19:34,720
mentioned we went through in 2024 we

502
00:19:34,720 --> 00:19:36,320
went through kind of a reinvisioning of

503
00:19:36,320 --> 00:19:38,320
grant process. through that we changed

504
00:19:38,320 --> 00:19:39,679
the structure of our grants pretty

505
00:19:39,679 --> 00:19:41,760
considerably. The amount of money that

506
00:19:41,760 --> 00:19:43,520
we have available to us is quite a bit

507
00:19:43,520 --> 00:19:45,440
more as well. Um I just recently did a

508
00:19:45,440 --> 00:19:49,120
five-year um analysis of funds or

509
00:19:49,120 --> 00:19:51,600
lodging tax and just the tourism fund in

510
00:19:51,600 --> 00:19:54,880
general. Um and back in 2021 we were we

511
00:19:54,880 --> 00:19:58,080
only awarded about $250,000.

512
00:19:58,080 --> 00:20:01,600
And so this last year we awarded

513
00:20:01,600 --> 00:20:03,840
uh for 2026 we awarded a little bit over

514
00:20:03,840 --> 00:20:06,720
$1.7 million. So this this grant program

515
00:20:06,720 --> 00:20:09,280
has grown a lot. So with that, I think

516
00:20:09,280 --> 00:20:10,720
formalizing and updating our

517
00:20:10,720 --> 00:20:12,080
requirements to kind of reflect that

518
00:20:12,080 --> 00:20:13,760
increased financial capacity is really

519
00:20:13,760 --> 00:20:17,360
important. Um

520
00:20:17,360 --> 00:20:19,200
Andrew, was that a reflection of COVID

521
00:20:19,200 --> 00:20:21,919
or pandemic impacts in terms of capacity

522
00:20:21,919 --> 00:20:24,400
or are there other factors that you

523
00:20:24,400 --> 00:20:24,880
would

524
00:20:24,880 --> 00:20:27,440
>> um it it was I believe a big piece of

525
00:20:27,440 --> 00:20:29,280
that was building the the fiscal reserve

526
00:20:29,280 --> 00:20:32,559
for the debt service piece. So um the

527
00:20:32,559 --> 00:20:34,080
amount that was made available to

528
00:20:34,080 --> 00:20:37,440
committee was not necessarily equal to

529
00:20:37,440 --> 00:20:39,600
um the amount of revenue that was coming

530
00:20:39,600 --> 00:20:41,280
in.

531
00:20:41,280 --> 00:20:41,919
>> Yeah.

532
00:20:41,919 --> 00:20:44,799
>> And also occupancy in Vancouver grew

533
00:20:44,799 --> 00:20:46,400
substant substantially with the

534
00:20:46,400 --> 00:20:49,840
waterfront hotels from that time.

535
00:20:49,840 --> 00:20:50,400
>> Thanks.

536
00:20:50,400 --> 00:20:53,840
>> Probably new hotels have opened too

537
00:20:53,840 --> 00:20:54,159
maybe.

538
00:20:54,159 --> 00:20:57,990
>> Yes.

539
00:20:58,000 --> 00:21:01,360
» All right. Um, so with this new vision,

540
00:21:01,360 --> 00:21:03,200
uh, we divided things up into four

541
00:21:03,200 --> 00:21:04,640
different categories. There's different

542
00:21:04,640 --> 00:21:08,000
requirements for each category. Um,

543
00:21:08,000 --> 00:21:09,520
again, all of this is on the the web

544
00:21:09,520 --> 00:21:11,919
page, but I'll I'll dive into it just at

545
00:21:11,919 --> 00:21:13,520
a high level just so we can get to kind

546
00:21:13,520 --> 00:21:15,280
of the next step of talking about what

547
00:21:15,280 --> 00:21:17,520
we want to do next. Um, what we really

548
00:21:17,520 --> 00:21:19,600
want to address. But, um, with these

549
00:21:19,600 --> 00:21:21,200
four different grant types, uh, the

550
00:21:21,200 --> 00:21:22,880
cultural enrichment grant is meant to be

551
00:21:22,880 --> 00:21:24,559
kind of more of an incubator grant. It's

552
00:21:24,559 --> 00:21:26,880
smaller scale. This one is the only one

553
00:21:26,880 --> 00:21:30,799
that we have a grant maximum. That is a

554
00:21:30,799 --> 00:21:35,600
recommendation, not a firm amount. Um,

555
00:21:35,600 --> 00:21:37,360
but there, like I said, there at this

556
00:21:37,360 --> 00:21:38,960
time there's no minimums. In the past,

557
00:21:38,960 --> 00:21:41,760
they stated a minimum of $5,000 for the

558
00:21:41,760 --> 00:21:43,919
cultural enrichment grant. The cap is at

559
00:21:43,919 --> 00:21:45,600
$5,000.

560
00:21:45,600 --> 00:21:48,159
um unless there is a demonstrated

561
00:21:48,159 --> 00:21:50,400
need and justification for additional

562
00:21:50,400 --> 00:21:52,000
funds and there are funds available and

563
00:21:52,000 --> 00:21:54,640
Eltech recognizes the significance

564
00:21:54,640 --> 00:21:56,159
behind those

565
00:21:56,159 --> 00:21:58,320
>> or we can encourage them to apply for

566
00:21:58,320 --> 00:22:00,159
the large event. Right.

567
00:22:00,159 --> 00:22:00,799
>> Right. Yeah.

568
00:22:00,799 --> 00:22:03,520
>> Yeah. Yeah. The large event and festival

569
00:22:03,520 --> 00:22:05,200
is a little bit more open-ended. Um

570
00:22:05,200 --> 00:22:06,880
cultural enrichment grant also another

571
00:22:06,880 --> 00:22:08,640
key element that we don't necessarily

572
00:22:08,640 --> 00:22:14,000
need to formalize within our standards and criteria but we do

573
00:22:14,000 --> 00:22:17,200
would want to finalized as we get closer

574
00:22:17,200 --> 00:22:20,320
to the grant process. Um if the cultural

575
00:22:20,320 --> 00:22:23,039
enrichment grant has three year we asked

576
00:22:23,039 --> 00:22:24,880
that they received the grant no more

577
00:22:24,880 --> 00:22:28,240
than three times. Um so there is term

578
00:22:28,240 --> 00:22:31,120
limits in theory with that as well. Um

579
00:22:31,120 --> 00:22:33,760
the large event we stated two years so

580
00:22:33,760 --> 00:22:36,559
we have different or two times receiving

581
00:22:36,559 --> 00:22:39,039
the award. So we have different numbers

582
00:22:39,039 --> 00:22:41,760
of awards that based on the category.

583
00:22:41,760 --> 00:22:44,159
Um, and now that we're in year two of

584
00:22:44,159 --> 00:22:45,520
following these new standards and

585
00:22:45,520 --> 00:22:47,120
criteria, we are actually coming up to

586
00:22:47,120 --> 00:22:49,280
the deadline where we'll have to start

587
00:22:49,280 --> 00:22:50,720
making some of those tougher decisions

588
00:22:50,720 --> 00:22:53,200
about how we want to enforce that

589
00:22:53,200 --> 00:22:56,320
two-year limit um or how we want to

590
00:22:56,320 --> 00:22:58,960
evaluate um this because we do state

591
00:22:58,960 --> 00:23:01,600
that if there's a 20% increase, if they

592
00:23:01,600 --> 00:23:03,600
can demonstrate new programming that

593
00:23:03,600 --> 00:23:06,960
result in a 20% increase in attendance

594
00:23:06,960 --> 00:23:11,120
or reaching a a different um population

595
00:23:11,120 --> 00:23:14,960
or dem demographic um that they would be

596
00:23:14,960 --> 00:23:16,640
able they'll be able to continue

597
00:23:16,640 --> 00:23:19,039
applying for the grant. So, we'll need

598
00:23:19,039 --> 00:23:20,559
to formalize a little bit more of that

599
00:23:20,559 --> 00:23:24,159
process as we get closer uh to the grant

600
00:23:24,159 --> 00:23:26,880
timeline. Um if it if we have the time

601
00:23:26,880 --> 00:23:28,400
and bandwidth to incorporate all of that

602
00:23:28,400 --> 00:23:30,080
into our policies and procedures, we can

603
00:23:30,080 --> 00:23:33,200
do that now. Um I feel like that's a

604
00:23:33,200 --> 00:23:34,559
pretty nuanced question and it's going

605
00:23:34,559 --> 00:23:37,520
to take a lot of um a lot of extra work

606
00:23:37,520 --> 00:23:39,280
on our part. Um, really quick, I'll just

607
00:23:39,280 --> 00:23:41,600
kind of run through uh the folks that

608
00:23:41,600 --> 00:23:45,120
will be impacted by this going forward.

609
00:23:45,120 --> 00:23:46,640
Um,

610
00:23:46,640 --> 00:23:49,760
we have the four days of Aloha um that

611
00:23:49,760 --> 00:23:51,440
has received the grant two times since

612
00:23:51,440 --> 00:23:54,159
we implemented this policy. Um they have

613
00:23:54,159 --> 00:23:57,520
been a year after year recipient

614
00:23:57,520 --> 00:23:59,520
applicant recipient

615
00:23:59,520 --> 00:24:01,200
delivering

616
00:24:01,200 --> 00:24:02,960
um as one of the committee members last

617
00:24:02,960 --> 00:24:06,400
time stated kind of a marquee event for

618
00:24:06,400 --> 00:24:09,520
the the Vancouver area. So if we're

619
00:24:09,520 --> 00:24:11,120
looking at no longer funding them, we

620
00:24:11,120 --> 00:24:13,440
are funding them at $50,000 this year.

621
00:24:13,440 --> 00:24:16,240
That would be just a consideration that

622
00:24:16,240 --> 00:24:18,320
we would want to have of what kind of

623
00:24:18,320 --> 00:24:20,080
impact taking away a funding source like

624
00:24:20,080 --> 00:24:22,400
that may have on some of those events.

625
00:24:22,400 --> 00:24:23,120
Um

626
00:24:23,120 --> 00:24:25,679
>> with that one too, we they've been

627
00:24:25,679 --> 00:24:27,760
longstanding in addition to our

628
00:24:27,760 --> 00:24:30,799
requirements, but believe we um weighed

629
00:24:30,799 --> 00:24:32,320
heavily that they were adding new

630
00:24:32,320 --> 00:24:34,559
programming with the what was the drain

631
00:24:34,559 --> 00:24:35,600
machine.

632
00:24:35,600 --> 00:24:39,600
>> Um yeah. So, um I don't know if we'd

633
00:24:39,600 --> 00:24:42,799
want to consider if they received it one

634
00:24:42,799 --> 00:24:45,840
year, grew attendance by 20% one year,

635
00:24:45,840 --> 00:24:48,880
then didn't grow again, would they be on

636
00:24:48,880 --> 00:24:52,240
year two of whatever we're measuring

637
00:24:52,240 --> 00:24:54,799
them on?

638
00:24:54,799 --> 00:24:57,600
>> Yeah. And does the does the time the

639
00:24:57,600 --> 00:25:00,640
count start over increase by 20%. And

640
00:25:00,640 --> 00:25:01,120
then

641
00:25:01,120 --> 00:25:01,440
>> Yeah.

642
00:25:01,440 --> 00:25:03,600
So, just formalizing all those

643
00:25:03,600 --> 00:25:05,279
elements of how we want to enforce those

644
00:25:05,279 --> 00:25:08,480
limits. Um, Vancouver Go Fest will be at

645
00:25:08,480 --> 00:25:10,400
year would be at year three for this

646
00:25:10,400 --> 00:25:13,520
application. Um, Vancouver Holiday

647
00:25:13,520 --> 00:25:16,720
Market as well. Um,

648
00:25:16,720 --> 00:25:19,120
Vancouver Arts and Music Festival. Uh,

649
00:25:19,120 --> 00:25:22,480
and there they receive

650
00:25:22,480 --> 00:25:25,279
they received $95,000 this year. So

651
00:25:25,279 --> 00:25:29,200
again, that's another um big piece of

652
00:25:29,200 --> 00:25:32,159
funding, but also um the impact on the

653
00:25:32,159 --> 00:25:34,720
event. uh Apple Tree Marathon has

654
00:25:34,720 --> 00:25:36,720
received it two years since we've

655
00:25:36,720 --> 00:25:38,480
implemented this. Same with the Columbia

656
00:25:38,480 --> 00:25:41,520
River Triathlon.

657
00:25:41,520 --> 00:25:44,559
So, u just thinking about that context

658
00:25:44,559 --> 00:25:47,360
as we're looking at um those things and

659
00:25:47,360 --> 00:25:49,360
I we can provide a little bit more

660
00:25:49,360 --> 00:25:51,120
financial analysis as we dive into this

661
00:25:51,120 --> 00:25:53,840
a little bit more um as far as how much

662
00:25:53,840 --> 00:25:56,320
of the event funding is coming from

663
00:25:56,320 --> 00:25:59,200
Eltac versus um what they're able to

664
00:25:59,200 --> 00:26:00,960
generate through ticket sales or other

665
00:26:00,960 --> 00:26:02,559
event revenue.

666
00:26:02,559 --> 00:26:06,000
Um, so but again, I just wanted to give

667
00:26:06,000 --> 00:26:07,760
you kind of a general overview of what

668
00:26:07,760 --> 00:26:10,080
kind of events will we may be facing

669
00:26:10,080 --> 00:26:14,080
some tougher decisions on this year.

670
00:26:14,080 --> 00:26:16,320
Um,

671
00:26:16,320 --> 00:26:19,440
the tourism program and facility pieces,

672
00:26:19,440 --> 00:26:21,840
that's kind of two separate projects,

673
00:26:21,840 --> 00:26:24,400
but they fall under the same

674
00:26:24,400 --> 00:26:26,480
um grant category. The tourism program

675
00:26:26,480 --> 00:26:29,440
is a short-term marketing program um to

676
00:26:29,440 --> 00:26:33,679
boost tourism and there's no caps on

677
00:26:33,679 --> 00:26:35,919
that as well. Um for facility that needs

678
00:26:35,919 --> 00:26:38,559
to be either a city-owned

679
00:26:38,559 --> 00:26:41,679
or public facilities districtowned

680
00:26:41,679 --> 00:26:44,799
facility for capital improvements. Uh if

681
00:26:44,799 --> 00:26:47,840
it's just operating then it can be a

682
00:26:47,840 --> 00:26:49,840
tourism organization that's operating a

683
00:26:49,840 --> 00:26:51,679
facility. But as far as capital

684
00:26:51,679 --> 00:26:53,360
improvements to a facility, that needs

685
00:26:53,360 --> 00:26:55,760
to be municipal or public facilities

686
00:26:55,760 --> 00:26:57,279
district owned.

687
00:26:57,279 --> 00:27:00,080
>> When you say tourism organization, I

688
00:27:00,080 --> 00:27:02,480
know we just had the one tourism

689
00:27:02,480 --> 00:27:03,919
organization,

690
00:27:03,919 --> 00:27:07,679
>> but I remember the Aloha group, they had

691
00:27:07,679 --> 00:27:10,400
also proposed a van and I was wondering

692
00:27:10,400 --> 00:27:13,600
if they if that was could maybe in the

693
00:27:13,600 --> 00:27:15,440
future be considered kind of a tourism

694
00:27:15,440 --> 00:27:18,080
organization if they are just doing van

695
00:27:18,080 --> 00:27:20,720
tours, right? I I think I mean we can

696
00:27:20,720 --> 00:27:22,799
look a little more closely at the RC but

697
00:27:22,799 --> 00:27:25,200
I think I mean it's it fulfills the

698
00:27:25,200 --> 00:27:27,679
tourism promotion element which is the

699
00:27:27,679 --> 00:27:29,360
primary requirement for Eltech. So I

700
00:27:29,360 --> 00:27:30,880
mean tourism organization is really

701
00:27:30,880 --> 00:27:32,400
whoever's delivering.

702
00:27:32,400 --> 00:27:34,559
>> That's not a special designation by the

703
00:27:34,559 --> 00:27:35,440
state or something.

704
00:27:35,440 --> 00:27:39,520
>> No. um not like the um not like the

705
00:27:39,520 --> 00:27:44,880
destination um marketing organization

706
00:27:44,880 --> 00:27:47,360
that visit Vancouver does have a special

707
00:27:47,360 --> 00:27:49,440
designation and that's what the tourism

708
00:27:49,440 --> 00:27:51,840
organization operating

709
00:27:51,840 --> 00:27:55,600
um grant program is for those with that.

710
00:27:55,600 --> 00:27:58,080
>> Oh, so the ban would not fit that

711
00:27:58,080 --> 00:28:01,679
tourism organization operating category.

712
00:28:01,679 --> 00:28:10,070
>> No, it would be a tourism program. Yeah.

713
00:28:10,080 --> 00:28:14,549
Sorry, I misunderstood that question.

714
00:28:14,559 --> 00:28:17,840
Um, and then also, uh, just jumping into

715
00:28:17,840 --> 00:28:19,600
the scoring criteria as well, which

716
00:28:19,600 --> 00:28:21,360
would I feel like if we're scoring folks

717
00:28:21,360 --> 00:28:22,880
on things, we probably should have some

718
00:28:22,880 --> 00:28:25,520
policies or at least criteria about how

719
00:28:25,520 --> 00:28:27,840
that is working. We do have that

720
00:28:27,840 --> 00:28:29,440
outlined a little bit in the scoring

721
00:28:29,440 --> 00:28:32,159
rubric, but um this is an opportunity

722
00:28:32,159 --> 00:28:33,840
for us to improve the process of sharing

723
00:28:33,840 --> 00:28:35,279
that with applicants so there's a little

724
00:28:35,279 --> 00:28:36,799
bit more transparency of what they're

725
00:28:36,799 --> 00:28:39,760
being measured on and make it a little

726
00:28:39,760 --> 00:28:42,320
more formal as well. Um so just at a

727
00:28:42,320 --> 00:28:44,320
high level, the alignment with the visit

728
00:28:44,320 --> 00:28:46,720
Vancouver destination master plan. Um so

729
00:28:46,720 --> 00:28:49,679
that's those elements um are outlined in

730
00:28:49,679 --> 00:28:51,200
the application for folks. They have

731
00:28:51,200 --> 00:28:55,120
access to that um process. Um, and then

732
00:28:55,120 --> 00:28:56,640
we're talking about the alignment of the

733
00:28:56,640 --> 00:28:58,240
city strategic plan. I did this to

734
00:28:58,240 --> 00:28:59,600
shorten the number of bullets on here,

735
00:28:59,600 --> 00:29:01,600
but that encompasses a large amount of

736
00:29:01,600 --> 00:29:03,440
what our scoring criteria are. So, that

737
00:29:03,440 --> 00:29:05,919
would be the equity piece. That would

738
00:29:05,919 --> 00:29:09,360
be, um, the sustainability,

739
00:29:09,360 --> 00:29:11,600
um, climate change initiatives, uh,

740
00:29:11,600 --> 00:29:13,120
transportation,

741
00:29:13,120 --> 00:29:15,200
all of those pieces are tied into the

742
00:29:15,200 --> 00:29:21,590
city of Vancouver strategic plan.

743
00:29:21,600 --> 00:29:23,200
See,

744
00:29:23,200 --> 00:29:26,399
we also are evaluating the seasonality

745
00:29:26,399 --> 00:29:29,600
and location part. Um, that's been

746
00:29:29,600 --> 00:29:30,960
stated by the committee that that's a

747
00:29:30,960 --> 00:29:34,240
huge priority of really driving more

748
00:29:34,240 --> 00:29:37,120
non- peak season events and more events

749
00:29:37,120 --> 00:29:39,440
outside of the city of Vancouver. So,

750
00:29:39,440 --> 00:29:40,720
how can we communicate that more

751
00:29:40,720 --> 00:29:42,720
effectively with grant recipients? How

752
00:29:42,720 --> 00:29:46,399
can we create policies or criteria that

753
00:29:46,399 --> 00:29:48,960
truly is moving that forward with growth

754
00:29:48,960 --> 00:29:50,240
would be a part of the kind of the

755
00:29:50,240 --> 00:29:54,159
dialogue around that. Um we do measure e

756
00:29:54,159 --> 00:29:58,000
economic impact. Um this last year we

757
00:29:58,000 --> 00:29:59,520
provided an opportunity for folks to

758
00:29:59,520 --> 00:30:01,600
consult with visit Vancouver as part of

759
00:30:01,600 --> 00:30:03,520
their application to go through just

760
00:30:03,520 --> 00:30:06,000
kind of the a more um an algorithm

761
00:30:06,000 --> 00:30:08,320
analysis of what the financial impact of

762
00:30:08,320 --> 00:30:11,760
their events would be. Um,

763
00:30:11,760 --> 00:30:14,799
so I I think we may want to look a

764
00:30:14,799 --> 00:30:17,360
little bit more closely about what kind

765
00:30:17,360 --> 00:30:19,360
of impact we're trying to make. Um, and

766
00:30:19,360 --> 00:30:21,200
also

767
00:30:21,200 --> 00:30:22,960
um

768
00:30:22,960 --> 00:30:24,720
what level of confidence do we have in

769
00:30:24,720 --> 00:30:28,880
some of those those measures? Um,

770
00:30:28,880 --> 00:30:30,880
also how much do we really want to

771
00:30:30,880 --> 00:30:32,960
emphasize and priority local vendors and

772
00:30:32,960 --> 00:30:35,200
those kind of considerations and what

773
00:30:35,200 --> 00:30:37,679
can how can we communicate again as part

774
00:30:37,679 --> 00:30:39,760
of our criteria and standards? How can

775
00:30:39,760 --> 00:30:40,880
we communicate that with grant

776
00:30:40,880 --> 00:30:43,120
recipients? Make that clear from the

777
00:30:43,120 --> 00:30:43,919
start.

778
00:30:43,919 --> 00:30:46,240
>> Last year, we only had a few that

779
00:30:46,240 --> 00:30:48,960
actually met with Visit Vancouver,

780
00:30:48,960 --> 00:30:51,200
right? Out of all of the applications.

781
00:30:51,200 --> 00:30:53,279
>> Yeah, I'm not sure the the actual

782
00:30:53,279 --> 00:30:53,679
number.

783
00:30:53,679 --> 00:30:55,600
>> I think it was only like three or four.

784
00:30:55,600 --> 00:30:56,720
>> Okay.

785
00:30:56,720 --> 00:30:59,200
>> Do you guys remember? I think more did

786
00:30:59,200 --> 00:31:01,520
than what they represented. And it would

787
00:31:01,520 --> 00:31:04,799
be great to see how they retained or was

788
00:31:04,799 --> 00:31:08,240
executing that advice or guidance too in

789
00:31:08,240 --> 00:31:09,919
a presentation. So I don't know if

790
00:31:09,919 --> 00:31:12,880
there's more suggestions we can put into

791
00:31:12,880 --> 00:31:14,640
I don't want to require more things if

792
00:31:14,640 --> 00:31:17,440
they don't have that ability but uh

793
00:31:17,440 --> 00:31:20,080
suggest for them to include that in the

794
00:31:20,080 --> 00:31:24,070
presentation.

795
00:31:24,080 --> 00:31:26,080
» And then um a couple other scoring

796
00:31:26,080 --> 00:31:28,080
criteria would be just the uniqueness of

797
00:31:28,080 --> 00:31:30,399
the event

798
00:31:30,399 --> 00:31:33,440
and the marketing reach. a demonstrated

799
00:31:33,440 --> 00:31:35,039
marking plan showing that they are

800
00:31:35,039 --> 00:31:36,640
intentionally trying to draw folks from

801
00:31:36,640 --> 00:31:38,080
outside of the area which are some of

802
00:31:38,080 --> 00:31:39,919
the key measures for the state

803
00:31:39,919 --> 00:31:43,679
reporting. Um

804
00:31:43,679 --> 00:31:44,799
>> Andrew, can you help me understand

805
00:31:44,799 --> 00:31:46,640
uniqueness a little bit and the value of

806
00:31:46,640 --> 00:31:48,799
having a unique event? I mean I get it

807
00:31:48,799 --> 00:31:50,480
from an injury standpoint but not

808
00:31:50,480 --> 00:31:53,440
necessarily from an impact.

809
00:31:53,440 --> 00:31:58,880
>> Yeah. So the idea is um

810
00:31:58,880 --> 00:32:01,600
bringing in events that are not just the

811
00:32:01,600 --> 00:32:04,320
same ones. Like if we're looking at a

812
00:32:04,320 --> 00:32:06,320
lot of times we'll have four or five

813
00:32:06,320 --> 00:32:09,919
applications for a marathon or a 10K or

814
00:32:09,919 --> 00:32:11,279
something like that. Obviously that's

815
00:32:11,279 --> 00:32:13,519
not an exceptionally unique um

816
00:32:13,519 --> 00:32:16,480
application. So something that's

817
00:32:16,480 --> 00:32:18,240
providing something new or the

818
00:32:18,240 --> 00:32:19,519
opportunity to draw a different

819
00:32:19,519 --> 00:32:22,880
population to be

820
00:32:22,880 --> 00:32:24,960
>> there was a time where you could see a

821
00:32:24,960 --> 00:32:26,960
lot of the events in Esther Shore Park

822
00:32:26,960 --> 00:32:29,039
not related to Eltech funds but it was

823
00:32:29,039 --> 00:32:31,120
like a brewfest after brew fest after

824
00:32:31,120 --> 00:32:34,000
brewfest which they were all great but a

825
00:32:34,000 --> 00:32:35,679
little bit of diversity in there would

826
00:32:35,679 --> 00:32:36,640
be good.

827
00:32:36,640 --> 00:32:37,760
>> Yeah I think what you said about

828
00:32:37,760 --> 00:32:39,360
reaching different populations or

829
00:32:39,360 --> 00:32:40,960
different interest groups has I can see

830
00:32:40,960 --> 00:32:42,720
the value in that so that's helpful.

831
00:32:42,720 --> 00:32:44,559
Thank you.

832
00:32:44,559 --> 00:32:47,600
What just to put this out there um to

833
00:32:47,600 --> 00:32:52,480
tie this back to the to the rate payers

834
00:32:52,480 --> 00:32:55,919
um is is there an opportunity to um have

835
00:32:55,919 --> 00:32:57,840
consideration for the overnight stays

836
00:32:57,840 --> 00:33:00,880
that it would generate or is that in the

837
00:33:00,880 --> 00:33:05,830
alignment with the strategic plan?

838
00:33:05,840 --> 00:33:11,120
» Um yeah, so the paid lodging nights is a factor on the scoring criteria. Um,

839
00:33:11,120 --> 00:33:12,159
>> okay.

840
00:33:12,159 --> 00:33:15,519
>> It's probably

841
00:33:15,519 --> 00:33:17,200
>> Yeah, that was a little bit more of a

842
00:33:17,200 --> 00:33:19,440
straightforward cut and dry. I mean, we

843
00:33:19,440 --> 00:33:21,760
could also look at how what kind of

844
00:33:21,760 --> 00:33:24,240
requirements we do want to put on that.

845
00:33:24,240 --> 00:33:27,279
Um, but the scoring rubric does break it

846
00:33:27,279 --> 00:33:30,480
down. Uh, let's see. Um,

847
00:33:30,480 --> 00:33:32,720
if it generates less than 25 rooms a

848
00:33:32,720 --> 00:33:34,960
night, it would receive one point in the

849
00:33:34,960 --> 00:33:37,519
scoring criteria. If it does 26 to 50

850
00:33:37,519 --> 00:33:39,120
night room nights, it would get two

851
00:33:39,120 --> 00:33:41,840
points. Um and just kind of a scale from

852
00:33:41,840 --> 00:33:45,200
there up to five points. Um

853
00:33:45,200 --> 00:33:46,960
>> Oh, that's great. Thank you.

854
00:33:46,960 --> 00:33:50,799
>> Yeah. Uh again, that can be evaluated a

855
00:33:50,799 --> 00:33:53,840
little bit more. Um that is one of the

856
00:33:53,840 --> 00:33:56,399
largest fiscal impacts of if people are

857
00:33:56,399 --> 00:33:57,919
actually coming in town and staying

858
00:33:57,919 --> 00:33:59,919
overnight, eating in our restaurant,

859
00:33:59,919 --> 00:34:03,360
shopping and the shops. So definitely is

860
00:34:03,360 --> 00:34:05,840
a big um element. So, it is captured in

861
00:34:05,840 --> 00:34:06,880
a couple different areas because that

862
00:34:06,880 --> 00:34:08,720
also does factor into the economic

863
00:34:08,720 --> 00:34:10,879
impact measure as well when you're

864
00:34:10,879 --> 00:34:17,030
looking at um the overnight stays. So,

865
00:34:17,040 --> 00:34:18,879
let's see.

866
00:34:18,879 --> 00:34:22,399
Uh yeah. So, are at this point I know

867
00:34:22,399 --> 00:34:23,760
I've run through a lot of different

868
00:34:23,760 --> 00:34:24,720
things and a lot of different

869
00:34:24,720 --> 00:34:26,159
information. Is there any other

870
00:34:26,159 --> 00:34:28,320
questions, concerns? Uh, do we feel

871
00:34:28,320 --> 00:34:30,960
comfortable jumping into just kind of

872
00:34:30,960 --> 00:34:33,520
seeing talking about what areas we want

873
00:34:33,520 --> 00:34:39,829
to address or

874
00:34:39,839 --> 00:34:41,440
» one question real quick? Do we distill

875
00:34:41,440 --> 00:34:43,280
or break down the strategic plan at all

876
00:34:43,280 --> 00:34:45,280
within the application or provide a link

877
00:34:45,280 --> 00:34:48,560
or is there a summary or do they have to read the entire strategic

878
00:34:48,560 --> 00:34:50,720
plan essentially to figure out?

879
00:34:50,720 --> 00:34:54,399
Yeah, there there is a link um and I

880
00:34:54,399 --> 00:34:56,000
think I believe there's a fact sheet

881
00:34:56,000 --> 00:34:58,560
that at least identifies like the highle

882
00:34:58,560 --> 00:35:04,480
pieces of what the elements are. I don't

883
00:35:04,480 --> 00:35:06,480
I would be very surprised if anyone sat

884
00:35:06,480 --> 00:35:07,920
down and read through the whole

885
00:35:07,920 --> 00:35:11,359
document. Um but I I'll look a little

886
00:35:11,359 --> 00:35:12,640
bit more closely than they should. was

887
00:35:12,640 --> 00:35:13,599
actually

888
00:35:13,599 --> 00:35:15,920
>> it was originally me.

889
00:35:15,920 --> 00:35:16,880
Um

890
00:35:16,880 --> 00:35:18,240
>> maybe I need to leave the room so you

891
00:35:18,240 --> 00:35:24,950
guys can talk about me.

892
00:35:24,960 --> 00:35:30,079
» Um but yeah, so a link is provided and I

893
00:35:30,079 --> 00:35:31,920
do think there is that high level

894
00:35:31,920 --> 00:35:34,079
summary of what at least the main areas

895
00:35:34,079 --> 00:35:36,800
that we're trying to address right

896
00:35:36,800 --> 00:35:41,349
within that. So

897
00:35:41,359 --> 00:35:44,960
right um I think we are at the point

898
00:35:44,960 --> 00:35:47,520
where we could just jump into doing some

899
00:35:47,520 --> 00:35:49,599
work. Uh no other questions at this

900
00:35:49,599 --> 00:35:52,320
point in time.

901
00:35:52,320 --> 00:35:54,800
All right. Um I'll I'm going to take

902
00:35:54,800 --> 00:35:57,839
over the sharing screen really quick and

903
00:35:57,839 --> 00:36:02,390
hopefully it's really quick.

904
00:36:02,400 --> 00:36:04,079
and team. I'm gonna have to excuse

905
00:36:04,079 --> 00:36:07,920
myself for a a personal um situation.

906
00:36:07,920 --> 00:36:10,079
So, uh but I'll look forward to the

907
00:36:10,079 --> 00:36:12,160
recording in the in the minutes. Thank

908
00:36:12,160 --> 00:36:13,280
you.

909
00:36:13,280 --> 00:36:13,839
>> Thanks, Carrie.

910
00:36:13,839 --> 00:36:16,560
>> Thanks, Gary.

911
00:36:16,560 --> 00:36:20,079
>> All right. Um, so this is um a pretty

912
00:36:20,079 --> 00:36:23,440
similar um

913
00:36:23,440 --> 00:36:25,839
setup to what what what I did last time

914
00:36:25,839 --> 00:36:28,079
is I have a couple ideas on here for

915
00:36:28,079 --> 00:36:30,800
things that we

916
00:36:30,800 --> 00:36:32,400
just kind of prompt to start the

917
00:36:32,400 --> 00:36:35,359
conversation. Um,

918
00:36:35,359 --> 00:36:38,240
but yeah, I I'd like to open it up. Like

919
00:36:38,240 --> 00:36:40,000
I said, I know we just worked through a

920
00:36:40,000 --> 00:36:42,000
whole bunch of background information.

921
00:36:42,000 --> 00:36:43,760
Um,

922
00:36:43,760 --> 00:36:46,320
just yeah, I' I'd like to hear your

923
00:36:46,320 --> 00:36:48,800
thoughts about what we may want to keep,

924
00:36:48,800 --> 00:36:52,560
what we want different, um, or things

925
00:36:52,560 --> 00:36:53,920
that we may not have even talked about

926
00:36:53,920 --> 00:36:58,950
at all that are important to add in.

927
00:36:58,960 --> 00:37:00,560
Well, with your first the grants

928
00:37:00,560 --> 00:37:04,560
minimum. Um, I think that based on just

929
00:37:04,560 --> 00:37:06,560
the variations of the grants and where

930
00:37:06,560 --> 00:37:09,200
our festivals are at, I don't know if we

931
00:37:09,200 --> 00:37:12,400
need a minimum or maximum with the

932
00:37:12,400 --> 00:37:15,119
exception of the festival or the the

933
00:37:15,119 --> 00:37:17,760
cultural events since they we are more

934
00:37:17,760 --> 00:37:19,760
generous with our flexibility of rating

935
00:37:19,760 --> 00:37:22,240
them because they're just starting to to

936
00:37:22,240 --> 00:37:24,240
um

937
00:37:24,240 --> 00:37:29,430
get their feet under them.

938
00:37:29,440 --> 00:37:34,880
Does um so if no minimum is needed as

939
00:37:34,880 --> 00:37:38,079
far as the stated criteria um does

940
00:37:38,079 --> 00:37:40,560
continuing to have a maximum or at least

941
00:37:40,560 --> 00:37:43,119
a recommended maximum amount for the

942
00:37:43,119 --> 00:37:45,440
cultural enrichment grant continue to

943
00:37:45,440 --> 00:37:48,880
make sense to everyone? I think it helps

944
00:37:48,880 --> 00:37:52,240
convey to the grantee what they can

945
00:37:52,240 --> 00:37:54,800
expect is if they're coming in and

946
00:37:54,800 --> 00:37:57,599
thinking they're going to get a $100,000

947
00:37:57,599 --> 00:37:59,119
grant.

948
00:37:59,119 --> 00:38:01,520
>> Yeah. And we doubled it. It started out

949
00:38:01,520 --> 00:38:09,510
at $2500. So increasing it to the 5,000.

950
00:38:09,520 --> 00:38:11,599
» So I'm tracking appropriately. We

951
00:38:11,599 --> 00:38:14,079
currently or previously had had 5,000 as

952
00:38:14,079 --> 00:38:16,079
a minimum. Correct. And we're saying we

953
00:38:16,079 --> 00:38:18,400
don't need that. Have we ever before the

954
00:38:18,400 --> 00:38:22,950
recent history not had a minimum

955
00:38:22,960 --> 00:38:25,200
um

956
00:38:25,200 --> 00:38:27,119
the level of enforcement on some of

957
00:38:27,119 --> 00:38:30,079
these program guidelines was always a

958
00:38:30,079 --> 00:38:32,079
little bit um so I would say even going

959
00:38:32,079 --> 00:38:33,839
back over the last four years we've had

960
00:38:33,839 --> 00:38:36,720
grants under $5,000 the last four or

961
00:38:36,720 --> 00:38:40,240
five years so even when we had that as a

962
00:38:40,240 --> 00:38:42,960
stated requirement it didn't always be

963
00:38:42,960 --> 00:38:45,040
enforced. Maybe instead of it being a

964
00:38:45,040 --> 00:38:47,119
requirement, maybe it's just putting out

965
00:38:47,119 --> 00:38:49,200
what the amount of the grants could be.

966
00:38:49,200 --> 00:38:51,440
So again,

967
00:38:51,440 --> 00:38:53,280
someone applies for a grant and we turn

968
00:38:53,280 --> 00:38:54,720
around and say, "We'll give you a

969
00:38:54,720 --> 00:38:57,599
thousand." Like now they felt like they

970
00:38:57,599 --> 00:38:59,119
wasted their time, right?

971
00:38:59,119 --> 00:39:03,270
>> Yeah.

972
00:39:03,280 --> 00:39:05,280
I think similar to councelor B's

973
00:39:05,280 --> 00:39:06,560
comments, I would just want to set the

974
00:39:06,560 --> 00:39:08,560
right expectations and use whatever

975
00:39:08,560 --> 00:39:11,040
guidelines we have. set the right

976
00:39:11,040 --> 00:39:12,960
expectations and and for from

977
00:39:12,960 --> 00:39:14,480
administrative side not getting a lot of

978
00:39:14,480 --> 00:39:16,640
$100 grant requests or things like that

979
00:39:16,640 --> 00:39:18,480
too.

980
00:39:18,480 --> 00:39:19,359
To your point, there's kind of a

981
00:39:19,359 --> 00:39:20,800
built-in with the application probably

982
00:39:20,800 --> 00:39:24,160
the deterrence there, but want to see

983
00:39:24,160 --> 00:39:27,200
200 applications or something

984
00:39:27,200 --> 00:39:35,510
that follow the spirit of the 10.

985
00:39:35,520 --> 00:39:39,520
Um I uh I think that having a minimum

986
00:39:39,520 --> 00:39:42,640
can be helpful uh again for expectation

987
00:39:42,640 --> 00:39:46,560
setting. Also um for the most part

988
00:39:46,560 --> 00:39:47,680
larger and more established

989
00:39:47,680 --> 00:39:49,200
organizations aren't going to ask for

990
00:39:49,200 --> 00:39:51,599
less than 5,000 anyway, but if it's a

991
00:39:51,599 --> 00:39:54,400
smaller organization that does uh the

992
00:39:54,400 --> 00:39:56,160
city also does have other grant

993
00:39:56,160 --> 00:39:58,640
programs. They have the community I

994
00:39:58,640 --> 00:40:00,160
don't remember the exact name for it,

995
00:40:00,160 --> 00:40:01,599
but the community grants that can I

996
00:40:01,599 --> 00:40:04,320
think could be 500 or 5,000.

997
00:40:04,320 --> 00:40:12,160
um it's not a direct uh lodging tax uh overlap, but for a lot of these

998
00:40:12,160 --> 00:40:14,880
smaller nonprofits, they probably that

999
00:40:14,880 --> 00:40:17,599
intersection can probably work. So, if

1000
00:40:17,599 --> 00:40:20,400
we're looking to um improve tourism in

1001
00:40:20,400 --> 00:40:21,760
the community, I think it's reasonable

1002
00:40:21,760 --> 00:40:23,680
to think that an organization should be

1003
00:40:23,680 --> 00:40:25,280
looking for maybe more than more than

1004
00:40:25,280 --> 00:40:29,280
5,000. Um so, as a as a guideline, at

1005
00:40:29,280 --> 00:40:33,200
minimum, uh a minimum could be good. Uh

1006
00:40:33,200 --> 00:40:35,520
and on the on the maximum, I'd also

1007
00:40:35,520 --> 00:40:42,160
suggest uh that helps with expectations. We do have

1008
00:40:42,160 --> 00:40:45,040
applicants who will ask for

1009
00:40:45,040 --> 00:40:49,839
uh as as much as possible. Um, and

1010
00:40:49,839 --> 00:40:53,920
that's fine, but it uh it

1011
00:40:53,920 --> 00:40:56,240
I think that conversations we've had in

1012
00:40:56,240 --> 00:40:57,359
the past, and I know we have different

1013
00:40:57,359 --> 00:40:59,359
folks on the committee, so it's worth um

1014
00:40:59,359 --> 00:41:02,240
discussing what our goals are, but uh

1015
00:41:02,240 --> 00:41:04,000
that these are supposed to kind of help

1016
00:41:04,000 --> 00:41:05,680
things get started. They're not supposed

1017
00:41:05,680 --> 00:41:09,040
to be full funding. Um that they're

1018
00:41:09,040 --> 00:41:10,720
supposed to be a part of bringing this

1019
00:41:10,720 --> 00:41:15,119
thing to to fruition. So, uh, some kind

1020
00:41:15,119 --> 00:41:18,640
of a cap or recommended cap. Maybe a lot

1021
00:41:18,640 --> 00:41:20,400
of these should be recommendations as

1022
00:41:20,400 --> 00:41:22,079
opposed to requirements. That was my

1023
00:41:22,079 --> 00:41:24,800
thinking on other parts of the list. Uh,

1024
00:41:24,800 --> 00:41:27,599
we probably do limit ourselves if we put

1025
00:41:27,599 --> 00:41:30,079
strict requirements on things, but I

1026
00:41:30,079 --> 00:41:31,920
think some of these guidelines exist for

1027
00:41:31,920 --> 00:41:33,920
a reason that we can talk about when we

1028
00:41:33,920 --> 00:41:40,390
get to the other specific ones.

1029
00:41:40,400 --> 00:41:42,640
I was I was thinking about the questions

1030
00:41:42,640 --> 00:41:44,480
around the alignment to the strategic

1031
00:41:44,480 --> 00:41:47,440
plans both to the cities and the um

1032
00:41:47,440 --> 00:41:50,880
destination master plan. It didn't feel

1033
00:41:50,880 --> 00:41:54,000
to me that most of the applicants had

1034
00:41:54,000 --> 00:41:56,480
reviewed them or they didn't respond to

1035
00:41:56,480 --> 00:41:59,200
them at all. And so as a reviewer I felt

1036
00:41:59,200 --> 00:42:02,240
like I was doing some you know research

1037
00:42:02,240 --> 00:42:04,319
to see if I could how much alignment I

1038
00:42:04,319 --> 00:42:07,040
saw with their proposal. So I am

1039
00:42:07,040 --> 00:42:10,480
wondering uh how valuable that is at the

1040
00:42:10,480 --> 00:42:12,640
end of the day. Uh it felt like a lot

1041
00:42:12,640 --> 00:42:15,920
more work on on me than than maybe I

1042
00:42:15,920 --> 00:42:17,440
needed to do but because I wanted to

1043
00:42:17,440 --> 00:42:20,880
give them some points. So versus I think

1044
00:42:20,880 --> 00:42:22,560
if I was like a teacher, which I've

1045
00:42:22,560 --> 00:42:24,240
never been a teacher, I would have just

1046
00:42:24,240 --> 00:42:25,839
failed them and given them no points

1047
00:42:25,839 --> 00:42:27,280
because they had not addressed it.

1048
00:42:27,280 --> 00:42:29,920
Right. That's that was my role.

1049
00:42:29,920 --> 00:42:34,150
>> Yeah.

1050
00:42:34,160 --> 00:42:35,839
What did anyone else have any thoughts

1051
00:42:35,839 --> 00:42:37,760
on that one?

1052
00:42:37,760 --> 00:42:39,680
>> I have thoughts on you.

1053
00:42:39,680 --> 00:42:40,720
>> Mine was going to be more on the

1054
00:42:40,720 --> 00:42:42,319
maximums. I don't know if we'd put

1055
00:42:42,319 --> 00:42:44,880
anything about typical grant ranges. Um

1056
00:42:44,880 --> 00:42:47,599
I think I agree with with Temple's

1057
00:42:47,599 --> 00:42:49,359
comments, but also just wonder if we

1058
00:42:49,359 --> 00:42:52,160
could retain some flexibility by just

1059
00:42:52,160 --> 00:42:54,240
like setting some expectations but not

1060
00:42:54,240 --> 00:42:57,760
setting requirements. And there might be a way to approach it on the

1061
00:42:57,760 --> 00:43:01,200
master plan. I agree. I think I my

1062
00:43:01,200 --> 00:43:03,680
preference would be they do the work and

1063
00:43:03,680 --> 00:43:06,960
articulate some way how that is tied to

1064
00:43:06,960 --> 00:43:08,240
both. But

1065
00:43:08,240 --> 00:43:10,240
>> and if they don't do the work, do we

1066
00:43:10,240 --> 00:43:14,000
just not give them points? That's the

1067
00:43:14,000 --> 00:43:15,920
>> I mean, I think that's fair. I haven't

1068
00:43:15,920 --> 00:43:17,200
subject

1069
00:43:17,200 --> 00:43:20,000
>> the wrath of a a upset applicant yet.

1070
00:43:20,000 --> 00:43:20,800
So,

1071
00:43:20,800 --> 00:43:22,960
>> well,

1072
00:43:22,960 --> 00:43:25,200
I'll give you I'll give you an example.

1073
00:43:25,200 --> 00:43:28,960
So let's say um the applicant didn't you

1074
00:43:28,960 --> 00:43:31,280
know it's a pretty good application

1075
00:43:31,280 --> 00:43:33,520
um you know they're scoring well on time

1076
00:43:33,520 --> 00:43:36,720
of year and and number of heads in beds

1077
00:43:36,720 --> 00:43:38,880
and so it's looking pretty good but they

1078
00:43:38,880 --> 00:43:40,880
didn't fill out anything at all for the

1079
00:43:40,880 --> 00:43:43,359
point value for strategic plan

1080
00:43:43,359 --> 00:43:45,359
alignment. So now they've just lost some

1081
00:43:45,359 --> 00:43:49,359
points and um and so now they might not

1082
00:43:49,359 --> 00:43:50,880
be in the top 10 that we're going to

1083
00:43:50,880 --> 00:43:53,119
fund. So, you're kind of like, well, but

1084
00:43:53,119 --> 00:43:55,200
then you can clearly see from reviewing

1085
00:43:55,200 --> 00:43:57,119
their application that they are in

1086
00:43:57,119 --> 00:43:59,920
alignment with some of these. Of course,

1087
00:43:59,920 --> 00:44:01,599
they are because they've scored well.

1088
00:44:01,599 --> 00:44:03,760
Um, so that that would be my leaning for

1089
00:44:03,760 --> 00:44:06,160
filling in where they didn't. But then

1090
00:44:06,160 --> 00:44:08,480
we've also had a couple applications and

1091
00:44:08,480 --> 00:44:10,800
these are perhaps some of those that

1092
00:44:10,800 --> 00:44:14,079
were angrier with us. But they in their

1093
00:44:14,079 --> 00:44:16,800
opinion thought that they met all of the

1094
00:44:16,800 --> 00:44:18,960
all they were in full alignment with the

1095
00:44:18,960 --> 00:44:22,160
entire strategic plans of both like they

1096
00:44:22,160 --> 00:44:24,560
came in they came in strong and they

1097
00:44:24,560 --> 00:44:28,160
said we meet every single one of these

1098
00:44:28,160 --> 00:44:30,000
points that you have in your tourism

1099
00:44:30,000 --> 00:44:32,480
destination master plan. Now whether or

1100
00:44:32,480 --> 00:44:34,160
not we agreed with that or not was where

1101
00:44:34,160 --> 00:44:36,000
again as a raider I was like well I

1102
00:44:36,000 --> 00:44:37,760
don't really agree right and so I would

1103
00:44:37,760 --> 00:44:40,079
I didn't give them full as full of

1104
00:44:40,079 --> 00:44:42,400
credit as they thought they should get.

1105
00:44:42,400 --> 00:44:45,200
So those are my two kind of not sure it

1106
00:44:45,200 --> 00:44:48,240
was super valuable again given how much

1107
00:44:48,240 --> 00:44:51,440
energy it was around that question.

1108
00:44:51,440 --> 00:44:54,319
>> We have uh the opportunity to send it

1109
00:44:54,319 --> 00:44:59,040
back to them for like reiteration. So,

1110
00:44:59,040 --> 00:45:01,119
for example, the example that you gave

1111
00:45:01,119 --> 00:45:02,720
where it was a good application, but

1112
00:45:02,720 --> 00:45:05,760
maybe they missed linking it to the the

1113
00:45:05,760 --> 00:45:08,400
plan, can you send it back and say,

1114
00:45:08,400 --> 00:45:11,599
"Hey, we're missing this whole section.

1115
00:45:11,599 --> 00:45:13,520
You know, you got 48 hours or something

1116
00:45:13,520 --> 00:45:21,270
like that.

1117
00:45:21,280 --> 00:45:23,359
Historically, we've not sent back

1118
00:45:23,359 --> 00:45:26,480
applications. Um the the area that we've

1119
00:45:26,480 --> 00:45:28,079
been able to get additional context on

1120
00:45:28,079 --> 00:45:29,680
some of those things would be during

1121
00:45:29,680 --> 00:45:31,920
presentations from the organizations and

1122
00:45:31,920 --> 00:45:34,480
we have sent targeted questions that

1123
00:45:34,480 --> 00:45:36,160
asking them to address those during

1124
00:45:36,160 --> 00:45:38,079
their presentation.

1125
00:45:38,079 --> 00:45:39,040
>> Um

1126
00:45:39,040 --> 00:45:40,880
>> and they're able to make up points

1127
00:45:40,880 --> 00:45:43,359
during that presentation then on

1128
00:45:43,359 --> 00:45:48,160
evaluations or is that separate?

1129
00:45:48,160 --> 00:45:50,160
>> It's more along the lines of how much

1130
00:45:50,160 --> 00:45:51,680
funding.

1131
00:45:51,680 --> 00:45:53,440
Usually the presentations are more about

1132
00:45:53,440 --> 00:45:58,000
the funding level at that point. Yeah.

1133
00:45:58,000 --> 00:45:59,599
>> Okay.

1134
00:45:59,599 --> 00:46:00,720
>> Christie, you

1135
00:46:00,720 --> 00:46:04,160
>> Yeah. Um the sustainability question um

1136
00:46:04,160 --> 00:46:05,280
being in alignment with our

1137
00:46:05,280 --> 00:46:07,839
sustainability goals sustainability is

1138
00:46:07,839 --> 00:46:10,560
very important but to acknowledge that

1139
00:46:10,560 --> 00:46:14,240
events it's very difficult to enforce

1140
00:46:14,240 --> 00:46:16,800
sustainability and it's also very costly

1141
00:46:16,800 --> 00:46:19,280
for an event and sometimes we're limited

1142
00:46:19,280 --> 00:46:23,839
to the the um structure and the um the

1143
00:46:23,839 --> 00:46:27,359
services that are around that event

1144
00:46:27,359 --> 00:46:29,359
location. So I found it very

1145
00:46:29,359 --> 00:46:31,760
challenging. Each one of them would say

1146
00:46:31,760 --> 00:46:33,599
I'm using, you know, waste connections

1147
00:46:33,599 --> 00:46:34,960
for example and we're going to have

1148
00:46:34,960 --> 00:46:37,760
recycling. So that's a requirement of

1149
00:46:37,760 --> 00:46:40,880
the event, but is that really focusing

1150
00:46:40,880 --> 00:46:43,599
on some sustainability efforts? So I

1151
00:46:43,599 --> 00:46:45,440
just by the nature of events, it's

1152
00:46:45,440 --> 00:46:48,000
really hard to score them knowing what

1153
00:46:48,000 --> 00:46:49,680
they're up against trying to be

1154
00:46:49,680 --> 00:46:52,319
sustainable.

1155
00:46:52,319 --> 00:46:53,599
there was

1156
00:46:53,599 --> 00:46:55,920
>> that's something that everybody is going

1157
00:46:55,920 --> 00:46:59,520
to have the same trouble with, right? So

1158
00:46:59,520 --> 00:47:01,040
if if we have somebody though so

1159
00:47:01,040 --> 00:47:02,880
everybody's going to get essentially the

1160
00:47:02,880 --> 00:47:05,040
same score, but then if you have

1161
00:47:05,040 --> 00:47:07,599
somebody that's able to do a better job

1162
00:47:07,599 --> 00:47:10,319
or has better tools, then they would get

1163
00:47:10,319 --> 00:47:12,319
more. So it's it doesn't really like

1164
00:47:12,319 --> 00:47:14,400
hurt anybody

1165
00:47:14,400 --> 00:47:16,880
abnormally, does it?

1166
00:47:16,880 --> 00:47:18,800
>> That would be if we're all scoring the

1167
00:47:18,800 --> 00:47:19,680
same.

1168
00:47:19,680 --> 00:47:20,880
>> Oh, okay.

1169
00:47:20,880 --> 00:47:23,359
>> Yeah. Yeah. And there are some events

1170
00:47:23,359 --> 00:47:25,040
like for example the arts and music

1171
00:47:25,040 --> 00:47:28,560
festival they heavily work with seat to

1172
00:47:28,560 --> 00:47:31,839
encourage the wrership there versus

1173
00:47:31,839 --> 00:47:34,800
parking and individual cars those types

1174
00:47:34,800 --> 00:47:36,720
of things. So there are some that do

1175
00:47:36,720 --> 00:47:41,359
extra effort to um reduce their um

1176
00:47:41,359 --> 00:47:44,079
carbon footprint but for the most of

1177
00:47:44,079 --> 00:47:46,160
them they just don't have necessarily

1178
00:47:46,160 --> 00:47:49,670
the resources.

1179
00:47:49,680 --> 00:47:51,760
Yeah, there was a a few proposals where

1180
00:47:51,760 --> 00:47:54,319
they hire they were planning to hire uh

1181
00:47:54,319 --> 00:47:56,560
this consultant group that had I

1182
00:47:56,560 --> 00:47:57,839
actually looked up that group. I can't

1183
00:47:57,839 --> 00:48:00,079
remember their name now, but they were

1184
00:48:00,079 --> 00:48:03,040
supposedly known for

1185
00:48:03,040 --> 00:48:06,319
adding that extra green sustainability

1186
00:48:06,319 --> 00:48:09,520
element to events.

1187
00:48:09,520 --> 00:48:11,280
But like I said, at what cost? I don't

1188
00:48:11,280 --> 00:48:12,960
know. Mhm.

1189
00:48:12,960 --> 00:48:14,640
>> Well, even just tickets, you know, there

1190
00:48:14,640 --> 00:48:16,240
are several of them that are still paper

1191
00:48:16,240 --> 00:48:19,119
tickets versus that's expensive to go on

1192
00:48:19,119 --> 00:48:21,200
to like a ticket master system or

1193
00:48:21,200 --> 00:48:24,160
whichever the electronic options. It's

1194
00:48:24,160 --> 00:48:27,119
just a lot of extra expenses that they

1195
00:48:27,119 --> 00:48:29,440
could be asking for funds for, but it

1196
00:48:29,440 --> 00:48:31,599
just it's really hard on the event side

1197
00:48:31,599 --> 00:48:37,589
to navigate through sustainability.

1198
00:48:37,599 --> 00:48:39,119
But when I was looking at that

1199
00:48:39,119 --> 00:48:41,920
particular one, I to your point, Kyle, I

1200
00:48:41,920 --> 00:48:45,599
think most of them, it wasn't um it

1201
00:48:45,599 --> 00:48:47,839
didn't hurt them if they just said waste

1202
00:48:47,839 --> 00:48:50,160
connections as far as whatever base

1203
00:48:50,160 --> 00:48:52,000
score I was giving them. All all of them

1204
00:48:52,000 --> 00:48:53,520
that said waste connections all got the

1205
00:48:53,520 --> 00:48:56,000
same score, but it was the ones that

1206
00:48:56,000 --> 00:48:58,240
showed that extra effort that got more

1207
00:48:58,240 --> 00:48:59,839
points. You know, they had hired that

1208
00:48:59,839 --> 00:49:02,160
other firm or they mentioned Sean or

1209
00:49:02,160 --> 00:49:04,000
they mentioned car pooling or something

1210
00:49:04,000 --> 00:49:08,000
that they got additional points.

1211
00:49:08,000 --> 00:49:10,960
I agree with that and um I think since

1212
00:49:10,960 --> 00:49:12,720
it's one of the city's priorities to

1213
00:49:12,720 --> 00:49:15,040
emphasize sustainability that that's

1214
00:49:15,040 --> 00:49:17,200
part of the reason this is in here is to

1215
00:49:17,200 --> 00:49:19,599
continue to make these um events align

1216
00:49:19,599 --> 00:49:21,520
as best as possible with those city

1217
00:49:21,520 --> 00:49:24,319
priorities. So part of it is having you

1218
00:49:24,319 --> 00:49:26,079
know is ensuring that they're thinking

1219
00:49:26,079 --> 00:49:29,680
about it uh and that they answer the

1220
00:49:29,680 --> 00:49:32,319
question seriously. So whether or not

1221
00:49:32,319 --> 00:49:34,720
they can I think I think it's true that

1222
00:49:34,720 --> 00:49:38,160
you know or rather I agree with uh with

1223
00:49:38,160 --> 00:49:41,280
uh councelor Fox I I the folks who

1224
00:49:41,280 --> 00:49:43,280
really just did the bare minimum kind of

1225
00:49:43,280 --> 00:49:44,720
got the same score. The folks who did a

1226
00:49:44,720 --> 00:49:46,480
little bit more got more for me. The

1227
00:49:46,480 --> 00:49:48,880
folks who didn't even acknowledge it did

1228
00:49:48,880 --> 00:49:50,480
get less because they should at least be

1229
00:49:50,480 --> 00:49:52,000
acknowledging it even if there isn't as

1230
00:49:52,000 --> 00:49:54,319
much that they could do to align with

1231
00:49:54,319 --> 00:50:00,549
those city priorities.

1232
00:50:00,559 --> 00:50:02,880
Do we know if like the parks and

1233
00:50:02,880 --> 00:50:05,920
recrecks department have any um

1234
00:50:05,920 --> 00:50:08,400
resources or guidance on how to make

1235
00:50:08,400 --> 00:50:10,880
your event more sustainable? So, we

1236
00:50:10,880 --> 00:50:13,520
could put some supplementary documents

1237
00:50:13,520 --> 00:50:16,559
on the site that encourages them to

1238
00:50:16,559 --> 00:50:18,720
think about different things.

1239
00:50:18,720 --> 00:50:26,390
>> I I can follow up with the events team.

1240
00:50:26,400 --> 00:50:36,470
» Um see, are there any other

1241
00:50:36,480 --> 00:50:38,240
The other piece we have is formalizing

1242
00:50:38,240 --> 00:50:40,160
the criteria about being inside or

1243
00:50:40,160 --> 00:50:43,200
outside the city limits. I've noted that

1244
00:50:43,200 --> 00:50:47,109
we should talk about

1245
00:50:47,119 --> 00:50:50,559
» yes. Um,

1246
00:50:50,559 --> 00:50:53,280
>> and I I just put out that I at least

1247
00:50:53,280 --> 00:50:54,800
from a lot of our discussions, it seems

1248
00:50:54,800 --> 00:50:56,400
like we're all pretty much in alignment

1249
00:50:56,400 --> 00:51:02,000
that uh if it's that we could we could

1250
00:51:02,000 --> 00:51:03,920
be in favor of an event outside the city

1251
00:51:03,920 --> 00:51:08,240
limits if and then the actual mitigation

1252
00:51:08,240 --> 00:51:10,720
measure would be the room blocks. That's

1253
00:51:10,720 --> 00:51:13,599
what I've been hearing from everyone.

1254
00:51:13,599 --> 00:51:15,680
If you guys don't agree, it's time to

1255
00:51:15,680 --> 00:51:17,280
talk.

1256
00:51:17,280 --> 00:51:18,880
>> Yeah, I would definitely support if it

1257
00:51:18,880 --> 00:51:20,319
didn't have a room if it's outside the

1258
00:51:20,319 --> 00:51:22,079
city limits didn't have a dedicated room

1259
00:51:22,079 --> 00:51:23,760
block that we wouldn't consider it. I

1260
00:51:23,760 --> 00:51:26,160
think that's fair and reasonable.

1261
00:51:26,160 --> 00:51:27,920
And my other question is just I don't

1262
00:51:27,920 --> 00:51:30,559
know does any other jurisdiction collect

1263
00:51:30,559 --> 00:51:32,559
besides Vancouver collect lodging tax

1264
00:51:32,559 --> 00:51:34,720
funds like CAS or any other of those

1265
00:51:34,720 --> 00:51:37,280
yet?

1266
00:51:37,280 --> 00:51:38,160
>> Cameas does.

1267
00:51:38,160 --> 00:51:39,119
Okay.

1268
00:51:39,119 --> 00:51:40,079
>> But that's just because I work for

1269
00:51:40,079 --> 00:51:41,280
Camas.

1270
00:51:41,280 --> 00:51:43,520
So, we may also want to, and I don't

1271
00:51:43,520 --> 00:51:44,800
want to get too far in the weeds, but we

1272
00:51:44,800 --> 00:51:46,319
may also want to say, you know, we can't

1273
00:51:46,319 --> 00:51:48,640
do it for anybody that collects, you

1274
00:51:48,640 --> 00:51:50,160
know, so within another jurisdiction

1275
00:51:50,160 --> 00:51:51,839
that also collects lodging tax or

1276
00:51:51,839 --> 00:51:53,520
something like that, right?

1277
00:51:53,520 --> 00:51:55,680
>> So, uninorporated is probably still in

1278
00:51:55,680 --> 00:52:02,790
play, but maybe not other

1279
00:52:02,800 --> 00:52:04,480
Sorry, I didn't articulate that great,

1280
00:52:04,480 --> 00:52:11,190
but I think you know what I meant.

1281
00:52:11,200 --> 00:52:15,040
Yeah. No, it makes sense.

1282
00:52:15,040 --> 00:52:16,720
So the event would not be within other

1283
00:52:16,720 --> 00:52:19,920
jurisdictions like Alic lodging tax.

1284
00:52:19,920 --> 00:52:21,920
That's the theory is the resources are

1285
00:52:21,920 --> 00:52:27,829
already there for them. Yeah. So yeah,

1286
00:52:27,839 --> 00:52:30,000
I know Battleground collects lodging tax

1287
00:52:30,000 --> 00:52:33,430
as well.

1288
00:52:33,440 --> 00:52:36,079
But again, so many of the areas here,

1289
00:52:36,079 --> 00:52:38,400
there's so few lodging options. What is

1290
00:52:38,400 --> 00:52:40,400
the actual revenue stream? But Camas

1291
00:52:40,400 --> 00:52:44,480
would have a revenue stream.

1292
00:52:44,480 --> 00:52:45,599
>> Um, all right.

1293
00:52:45,599 --> 00:52:46,720
>> I think generally that just kind of

1294
00:52:46,720 --> 00:52:48,720
encourages to be as close as possible to

1295
00:52:48,720 --> 00:52:50,400
I mean there's other economic benefits

1296
00:52:50,400 --> 00:52:52,400
besides the the root blocks too. So I

1297
00:52:52,400 --> 00:52:54,800
think that that is a fair limit.

1298
00:52:54,800 --> 00:52:57,280
>> I think another easy one for us to cover

1299
00:52:57,280 --> 00:53:00,079
would be that calendar year question.

1300
00:53:00,079 --> 00:53:01,920
Mhm.

1301
00:53:01,920 --> 00:53:04,160
>> So when you are advertising for these

1302
00:53:04,160 --> 00:53:06,559
grants, is it just a matter of you

1303
00:53:06,559 --> 00:53:10,559
saying that they need to utilize the

1304
00:53:10,559 --> 00:53:13,119
funds within that calendar year? And so

1305
00:53:13,119 --> 00:53:16,240
maybe we just need to say uh maybe

1306
00:53:16,240 --> 00:53:18,240
within

1307
00:53:18,240 --> 00:53:21,920
um I'd say, you know, because we're

1308
00:53:21,920 --> 00:53:23,440
trying to hit that that winter, right?

1309
00:53:23,440 --> 00:53:25,680
We want to have some winter events. So

1310
00:53:25,680 --> 00:53:28,480
the event has to be between, you know,

1311
00:53:28,480 --> 00:53:33,280
January 2026 and February 2027 or or

1312
00:53:33,280 --> 00:53:36,720
something like whatever that, you know,

1313
00:53:36,720 --> 00:53:39,119
14 15 month time frame instead of a 12

1314
00:53:39,119 --> 00:53:48,400
month time frame. Maybe that cover us or maybe we say it's between fe like if

1315
00:53:48,400 --> 00:53:51,839
we're doing 2026 like a February 2026 to

1316
00:53:51,839 --> 00:53:54,640
uh February 2027.

1317
00:53:54,640 --> 00:53:56,880
Maybe that makes more sense. We just

1318
00:53:56,880 --> 00:53:59,760
change our 12 month

1319
00:53:59,760 --> 00:54:01,280
period.

1320
00:54:01,280 --> 00:54:03,119
I don't know. Doesn't seem like it seems

1321
00:54:03,119 --> 00:54:11,109
to matter from a accounting standpoint.

1322
00:54:11,119 --> 00:54:13,839
And the only area that there there was a

1323
00:54:13,839 --> 00:54:15,280
little bit of a sticking point and at

1324
00:54:15,280 --> 00:54:18,400
this point it's a non-issue but it was

1325
00:54:18,400 --> 00:54:20,559
going to require additional research or

1326
00:54:20,559 --> 00:54:24,079
at least additional guidance from uh the

1327
00:54:24,079 --> 00:54:26,000
reporting the state reporting mechanism.

1328
00:54:26,000 --> 00:54:29,440
Um they the reports are what lodging

1329
00:54:29,440 --> 00:54:31,200
taxes were expended this year what were

1330
00:54:31,200 --> 00:54:33,040
the outcomes associated with those. So

1331
00:54:33,040 --> 00:54:34,720
obviously if a lodging tax is expended

1332
00:54:34,720 --> 00:54:35,920
in one year but the outcomes don't

1333
00:54:35,920 --> 00:54:37,280
happen until the next year what would

1334
00:54:37,280 --> 00:54:39,599
that reporting look like? But that being

1335
00:54:39,599 --> 00:54:42,160
said the state has suspended all um

1336
00:54:42,160 --> 00:54:44,640
reporting on launching tax dollars at

1337
00:54:44,640 --> 00:54:46,960
this point in time. So um I will be

1338
00:54:46,960 --> 00:54:50,800
giving additional guidance at least on

1339
00:54:50,800 --> 00:54:53,440
what we should be colle if we need to

1340
00:54:53,440 --> 00:54:55,520
continue collecting the same data and

1341
00:54:55,520 --> 00:54:56,960
are there going to be other reporting

1342
00:54:56,960 --> 00:54:58,400
requirements around that? Do we just

1343
00:54:58,400 --> 00:55:01,599
need to maintain that record? Um, and

1344
00:55:01,599 --> 00:55:03,440
then I can a little bit more to the

1345
00:55:03,440 --> 00:55:05,119
bottom of like if there are expenses

1346
00:55:05,119 --> 00:55:06,319
that happen one year, but outcomes

1347
00:55:06,319 --> 00:55:08,000
another, but I'm I'm sure that's not a

1348
00:55:08,000 --> 00:55:10,160
unique scenario. I'm sure they have a

1349
00:55:10,160 --> 00:55:13,680
best practice of app report for that.

1350
00:55:13,680 --> 00:55:16,240
So,

1351
00:55:16,240 --> 00:55:17,520
>> yeah. So, it might be nice to just

1352
00:55:17,520 --> 00:55:20,319
explore if we can change our 12 month

1353
00:55:20,319 --> 00:55:24,880
period to not be a calendar year.

1354
00:55:24,880 --> 00:55:26,800
Yeah, I'd certainly support any language

1355
00:55:26,800 --> 00:55:28,800
that helps basically give enough runway

1356
00:55:28,800 --> 00:55:31,359
for all seasons. That would make sense.

1357
00:55:31,359 --> 00:55:33,440
I wonder if

1358
00:55:33,440 --> 00:55:34,960
not making it too complicated, if you

1359
00:55:34,960 --> 00:55:37,680
would just say any kind of the extension

1360
00:55:37,680 --> 00:55:39,440
beyond that would require like Elac

1361
00:55:39,440 --> 00:55:41,280
coming back to LTAC with an explanation

1362
00:55:41,280 --> 00:55:43,680
of why you weren't able to so at least

1363
00:55:43,680 --> 00:55:46,000
incentivizes them but doesn't block if

1364
00:55:46,000 --> 00:55:48,559
there's some valid reason why they would

1365
00:55:48,559 --> 00:55:52,950
need to extend.

1366
00:55:52,960 --> 00:55:54,960
I think our last and new question which

1367
00:55:54,960 --> 00:55:57,280
I've left for exactly one o'clock almost

1368
00:55:57,280 --> 00:56:00,319
um was we were talking about what are

1369
00:56:00,319 --> 00:56:02,079
they going to do about the regular

1370
00:56:02,079 --> 00:56:05,599
events that are

1371
00:56:05,599 --> 00:56:10,549
coming up on their two second year

1372
00:56:10,559 --> 00:56:13,119
I wasn't I wasn't part of that original

1373
00:56:13,119 --> 00:56:16,640
conversation so I am not definitely have

1374
00:56:16,640 --> 00:56:18,240
no

1375
00:56:18,240 --> 00:56:22,000
loyalty to two years and why why two

1376
00:56:22,000 --> 00:56:24,480
years was picked. I guess maybe that

1377
00:56:24,480 --> 00:56:26,079
would be a good place to start.

1378
00:56:26,079 --> 00:56:26,480
>> Yeah.

1379
00:56:26,480 --> 00:56:28,319
Um

1380
00:56:28,319 --> 00:56:30,960
I think the for the history of these

1381
00:56:30,960 --> 00:56:32,640
funds that have been received even

1382
00:56:32,640 --> 00:56:34,720
before our committee, you know, even

1383
00:56:34,720 --> 00:56:37,119
though there's a few of these that have

1384
00:56:37,119 --> 00:56:39,119
um had the they're on the two-year mark,

1385
00:56:39,119 --> 00:56:42,079
they're on a, you know, five 10. It was

1386
00:56:42,079 --> 00:56:46,079
a significant year um of funding. But

1387
00:56:46,079 --> 00:56:50,880
the caveat to that to not um eliminate

1388
00:56:50,880 --> 00:56:53,119
them is to really show that growth that

1389
00:56:53,119 --> 00:56:56,240
20% growth. So I don't think we have to

1390
00:56:56,240 --> 00:56:59,359
go into the mindset that these these um

1391
00:56:59,359 --> 00:57:03,680
five are a no. It's that do we somehow

1392
00:57:03,680 --> 00:57:05,839
communicate with them advance to say

1393
00:57:05,839 --> 00:57:08,319
this is where you're at and your you

1394
00:57:08,319 --> 00:57:10,240
know planning for the event really needs

1395
00:57:10,240 --> 00:57:13,440
to focus on that 20% attendance

1396
00:57:13,440 --> 00:57:17,440
increase. Um, what I recall a lot of the

1397
00:57:17,440 --> 00:57:19,520
conversations about that and Temple can

1398
00:57:19,520 --> 00:57:22,160
kind of chime in here too is that just

1399
00:57:22,160 --> 00:57:24,880
trying to make sure that we were not

1400
00:57:24,880 --> 00:57:27,839
just refunding the same events over and

1401
00:57:27,839 --> 00:57:30,400
over again and giving other events that

1402
00:57:30,400 --> 00:57:33,839
exposure, but we also aren't seeing an

1403
00:57:33,839 --> 00:57:36,880
overwhelming amount of applications um

1404
00:57:36,880 --> 00:57:40,480
for new large equivalent events, too.

1405
00:57:40,480 --> 00:57:43,520
So, I don't know if you have any

1406
00:57:43,520 --> 00:57:44,319
thoughts that

1407
00:57:44,319 --> 00:57:47,599
>> Yeah, I um I I agree that that's that's

1408
00:57:47,599 --> 00:57:50,880
where a lot of this came from is that um

1409
00:57:50,880 --> 00:57:54,160
uh well, it came from seeing a lot of

1410
00:57:54,160 --> 00:57:57,280
recurring applicants and

1411
00:57:57,280 --> 00:57:59,440
being concerned both that continuing to

1412
00:57:59,440 --> 00:58:00,960
fund the same organizations over and

1413
00:58:00,960 --> 00:58:02,799
over limits opportunity for others to

1414
00:58:02,799 --> 00:58:06,559
get in there. Um, and also I well coming

1415
00:58:06,559 --> 00:58:08,319
from a nonprofit perspective, well of

1416
00:58:08,319 --> 00:58:10,079
course one of the best things you can

1417
00:58:10,079 --> 00:58:13,680
get is ongoing funding. Uh, if the

1418
00:58:13,680 --> 00:58:17,119
nonprofits start to rely on that as

1419
00:58:17,119 --> 00:58:19,280
recurring funding and begin to kind of

1420
00:58:19,280 --> 00:58:21,599
think of that as always going to get it,

1421
00:58:21,599 --> 00:58:23,359
then that creates a lot of instability

1422
00:58:23,359 --> 00:58:24,880
actually. And so if it doesn't go and

1423
00:58:24,880 --> 00:58:26,640
since this is a volatile funding source

1424
00:58:26,640 --> 00:58:29,119
theoretically um where the amount we

1425
00:58:29,119 --> 00:58:31,920
have available can change yeartoyear uh

1426
00:58:31,920 --> 00:58:33,440
I don't think that it's responsible

1427
00:58:33,440 --> 00:58:36,240
necessarily for us to create the

1428
00:58:36,240 --> 00:58:38,400
appearance that this can become a

1429
00:58:38,400 --> 00:58:42,240
sustainable recurring funding source um

1430
00:58:42,240 --> 00:58:44,079
at risk of you know at risk of these

1431
00:58:44,079 --> 00:58:46,400
nonprofits and their stability. But uh

1432
00:58:46,400 --> 00:58:48,400
also though at the same time that that

1433
00:58:48,400 --> 00:58:50,640
conversation was occurring as I recall

1434
00:58:50,640 --> 00:58:52,160
the amount of funds that we were talking

1435
00:58:52,160 --> 00:58:54,880
about dispersing was a lot lower. Uh

1436
00:58:54,880 --> 00:58:56,480
some of the reason that fund was lower

1437
00:58:56,480 --> 00:58:58,240
was because there weren't the new hotels

1438
00:58:58,240 --> 00:58:59,520
those sorts of things coming out of

1439
00:58:59,520 --> 00:59:01,839
COVID but also the amount that the city

1440
00:59:01,839 --> 00:59:04,960
gave us access to was lower. So we were

1441
00:59:04,960 --> 00:59:07,200
in that much smaller range. So when you

1442
00:59:07,200 --> 00:59:08,799
have this more competitive pool of

1443
00:59:08,799 --> 00:59:12,799
funds, um wanting to open it up to allow

1444
00:59:12,799 --> 00:59:14,720
other opportunity was I think a part of

1445
00:59:14,720 --> 00:59:18,319
it. Uh from from my perspective, I think

1446
00:59:18,319 --> 00:59:20,000
that the adding some kind of a change,

1447
00:59:20,000 --> 00:59:23,119
whether it's growth of event or adding a

1448
00:59:23,119 --> 00:59:25,200
new component or program to show that

1449
00:59:25,200 --> 00:59:27,839
it's continually changing is a is an

1450
00:59:27,839 --> 00:59:29,040
interesting way to get about it. We're

1451
00:59:29,040 --> 00:59:30,559
not saying this organization can't

1452
00:59:30,559 --> 00:59:33,839
apply. were saying, "Show us how the

1453
00:59:33,839 --> 00:59:36,400
event is changing from the benefit of

1454
00:59:36,400 --> 00:59:40,720
these funds to allow that to happen."

1455
00:59:40,720 --> 00:59:43,040
>> I did appreciate that as a challenge

1456
00:59:43,040 --> 00:59:47,839
question to some of those uh events when they because it felt like they rose

1457
00:59:47,839 --> 00:59:49,599
to the challenge and said, "Yes, because

1458
00:59:49,599 --> 00:59:51,599
we we want to get continue getting this

1459
00:59:51,599 --> 00:59:53,440
grant fund. Here's the new thing that

1460
00:59:53,440 --> 00:59:55,040
we've proposed." And I thought that was

1461
00:59:55,040 --> 00:59:56,880
actually pretty interesting.

1462
00:59:56,880 --> 00:59:58,720
>> I don't know how many times we expect

1463
00:59:58,720 --> 01:00:00,799
them to innovate, though. you know, I'm

1464
01:00:00,799 --> 01:00:03,040
not an event person, so I don't know how

1465
01:00:03,040 --> 01:00:05,680
difficult of a lift that is. It felt

1466
01:00:05,680 --> 01:00:07,599
like felt like it might have been a

1467
01:00:07,599 --> 01:00:09,760
pretty big lift.

1468
01:00:09,760 --> 01:00:12,240
>> Uh, I agree with that. And coming again

1469
01:00:12,240 --> 01:00:13,839
from the perspective of an agency that

1470
01:00:13,839 --> 01:00:15,280
could could apply for some of these

1471
01:00:15,280 --> 01:00:17,119
funds, that expectation of continue to

1472
01:00:17,119 --> 01:00:18,960
innovate, continue to grow is pretty

1473
01:00:18,960 --> 01:00:23,599
burdensome. But, uh,

1474
01:00:23,599 --> 01:00:25,520
that's also from the perspective of I

1475
01:00:25,520 --> 01:00:28,640
want to go back to this well over and over again and now they're

1476
01:00:28,640 --> 01:00:31,280
telling me I can't, I'm upset about

1477
01:00:31,280 --> 01:00:32,799
that. I mean, like, you know, we've had

1478
01:00:32,799 --> 01:00:37,119
that conversation here. Um, but

1479
01:00:37,119 --> 01:00:40,640
if part of our goal is to increase

1480
01:00:40,640 --> 01:00:43,359
access and opportunity, we should cons

1481
01:00:43,359 --> 01:00:46,880
we should consider that. I I can argue

1482
01:00:46,880 --> 01:00:49,680
both ways.

1483
01:00:49,680 --> 01:00:52,559
the the the part of growing the event um

1484
01:00:52,559 --> 01:00:55,520
by the 20% too is that there are very

1485
01:00:55,520 --> 01:00:58,640
few applicants that truly do hit the

1486
01:00:58,640 --> 01:01:01,119
mark on the overnight guest rooms. And

1487
01:01:01,119 --> 01:01:05,599
for them to attract that individual to

1488
01:01:05,599 --> 01:01:07,359
actually stay the night, there does need

1489
01:01:07,359 --> 01:01:10,880
to be some significant change to events

1490
01:01:10,880 --> 01:01:13,040
because when we go through that

1491
01:01:13,040 --> 01:01:15,119
evaluation process, you will see that's

1492
01:01:15,119 --> 01:01:18,559
why we have started from 0 to 25, right?

1493
01:01:18,559 --> 01:01:20,319
If you looked at the ratio of the funds

1494
01:01:20,319 --> 01:01:24,720
that we're um distributing to the tax

1495
01:01:24,720 --> 01:01:26,480
dollars that they're generating, it's

1496
01:01:26,480 --> 01:01:29,040
very out of sync. So to challenge them

1497
01:01:29,040 --> 01:01:31,680
to really get past that, to innovate I

1498
01:01:31,680 --> 01:01:36,710
think is very important.

1499
01:01:36,720 --> 01:01:38,240
» Yeah, I agree with what's been said. I

1500
01:01:38,240 --> 01:01:40,400
would say perhaps we just note that

1501
01:01:40,400 --> 01:01:43,920
either 20% growth or new audience like

1502
01:01:43,920 --> 01:01:45,440
so something that's going to attract a

1503
01:01:45,440 --> 01:01:47,359
new or out of area audience something

1504
01:01:47,359 --> 01:01:48,480
like that

1505
01:01:48,480 --> 01:01:51,760
>> would be consideration. Yeah. How are we

1506
01:01:51,760 --> 01:01:54,960
comfortable with their estimation that

1507
01:01:54,960 --> 01:01:57,599
they're going to bring in 20% more?

1508
01:01:57,599 --> 01:02:00,400
>> That part to me, I wasn't really

1509
01:02:00,400 --> 01:02:02,160
sure how

1510
01:02:02,160 --> 01:02:03,680
>> again

1511
01:02:03,680 --> 01:02:05,599
how what what's the basis? How are we

1512
01:02:05,599 --> 01:02:07,839
saying we feeling confident that they

1513
01:02:07,839 --> 01:02:10,079
truly are going to bring in 20% more?

1514
01:02:10,079 --> 01:02:12,480
>> Yeah. Um that's a great question. I

1515
01:02:12,480 --> 01:02:15,119
think for the example I would use that

1516
01:02:15,119 --> 01:02:17,520
four days of aloha was one of them to

1517
01:02:17,520 --> 01:02:20,160
reference that in where they said that

1518
01:02:20,160 --> 01:02:22,079
they were targeting they haven't

1519
01:02:22,079 --> 01:02:25,520
contracted yet but that new performer

1520
01:02:25,520 --> 01:02:27,920
would then make me feel confident that

1521
01:02:27,920 --> 01:02:30,240
they are um doing the efforts to

1522
01:02:30,240 --> 01:02:32,079
increase that attendance. So I think

1523
01:02:32,079 --> 01:02:33,680
we're looking for something very

1524
01:02:33,680 --> 01:02:38,079
significantly changing that um structure

1525
01:02:38,079 --> 01:02:41,839
that encourages it but of course it's

1526
01:02:41,839 --> 01:02:44,240
hard to measure too. Right? So, if it's

1527
01:02:44,240 --> 01:02:47,680
someone that has received it based on

1528
01:02:47,680 --> 01:02:50,559
that, let's say um they said they were

1529
01:02:50,559 --> 01:02:53,200
going to grow by 20%. Then if they were

1530
01:02:53,200 --> 01:02:55,680
applying again, I would want to see some

1531
01:02:55,680 --> 01:02:58,480
sort of proof and ticket sales um the

1532
01:02:58,480 --> 01:03:00,400
measurements that Viz Vancouver is

1533
01:03:00,400 --> 01:03:02,559
allowing them to have access to of that

1534
01:03:02,559 --> 01:03:04,720
point in time data, those types of

1535
01:03:04,720 --> 01:03:09,510
things.

1536
01:03:09,520 --> 01:03:12,000
Do we have

1537
01:03:12,000 --> 01:03:15,039
um any thoughts around the what is it

1538
01:03:15,039 --> 01:03:18,559
called the cultural um kind of going

1539
01:03:18,559 --> 01:03:22,160
back to that one why I was thinking we

1540
01:03:22,160 --> 01:03:24,400
should go back to that is someone had

1541
01:03:24,400 --> 01:03:27,200
said um I think it was temple but it's

1542
01:03:27,200 --> 01:03:29,680
you know we don't want to be a fund that

1543
01:03:29,680 --> 01:03:32,480
um folks totally rely on but then I was

1544
01:03:32,480 --> 01:03:36,160
thinking if you are one of the the uh

1545
01:03:36,160 --> 01:03:38,240
organizations that's proposing a new

1546
01:03:38,240 --> 01:03:42,160
event. Um, you actually could use some

1547
01:03:42,160 --> 01:03:44,880
stability. And so I'm wondering how

1548
01:03:44,880 --> 01:03:47,920
comfortable we feel with and if we even

1549
01:03:47,920 --> 01:03:50,079
can do this, but actually give them

1550
01:03:50,079 --> 01:03:51,599
assurance that they've just won a

1551
01:03:51,599 --> 01:03:53,440
two-year award instead of a one-year

1552
01:03:53,440 --> 01:03:56,000
award. So, they're still getting a

1553
01:03:56,000 --> 01:03:59,359
$5,000 award for one year, but they also

1554
01:03:59,359 --> 01:04:01,839
now can count on that $5,000 award for

1555
01:04:01,839 --> 01:04:04,400
next year. Just throwing it out there.

1556
01:04:04,400 --> 01:04:07,839
like a stability for a new

1557
01:04:07,839 --> 01:04:11,359
event to get going.

1558
01:04:11,359 --> 01:04:14,400
>> I definitely can see that and um work

1559
01:04:14,400 --> 01:04:16,960
often with groups that have a need for

1560
01:04:16,960 --> 01:04:19,440
that. I would say we would really want

1561
01:04:19,440 --> 01:04:21,440
to look at the contracting process of

1562
01:04:21,440 --> 01:04:24,000
their venues. I think we've seen a lot

1563
01:04:24,000 --> 01:04:26,480
of variation from application to

1564
01:04:26,480 --> 01:04:28,000
actualization

1565
01:04:28,000 --> 01:04:31,039
and I I'm not even sure if venues are

1566
01:04:31,039 --> 01:04:34,079
contracting that far out. Um, so the

1567
01:04:34,079 --> 01:04:36,559
commitments that they would need to make

1568
01:04:36,559 --> 01:04:38,319
to say that they were going to actually

1569
01:04:38,319 --> 01:04:40,640
do it under the that scope of work too,

1570
01:04:40,640 --> 01:04:44,240
I think would need to be um part of our

1571
01:04:44,240 --> 01:04:51,190
consideration.

1572
01:04:51,200 --> 01:04:52,799
» Yeah, I think that's a lot of good

1573
01:04:52,799 --> 01:04:54,720
things for us to discuss. Um, and just

1574
01:04:54,720 --> 01:04:56,559
kind of

1575
01:04:56,559 --> 01:04:57,839
hopefully the next meeting will get us

1576
01:04:57,839 --> 01:04:59,440
to the point where we're closer to a

1577
01:04:59,440 --> 01:05:01,680
final list. Um,

1578
01:05:01,680 --> 01:05:03,119
I I just want to look really quick on

1579
01:05:03,119 --> 01:05:04,400
the process improvement. I know we're

1580
01:05:04,400 --> 01:05:06,880
past 1:00. Uh, I know we're technically

1581
01:05:06,880 --> 01:05:09,680
booked until 1:30, but we'll I just want

1582
01:05:09,680 --> 01:05:12,319
to do just kind of quick run through on

1583
01:05:12,319 --> 01:05:13,599
some of the other process improvement

1584
01:05:13,599 --> 01:05:17,200
items that we could talk about. Um, part

1585
01:05:17,200 --> 01:05:18,880
of that is the credit clause obviously

1586
01:05:18,880 --> 01:05:21,680
in our contract. Um,

1587
01:05:21,680 --> 01:05:24,240
do are there any initial um, thoughts,

1588
01:05:24,240 --> 01:05:26,240
feelings about how we would want to

1589
01:05:26,240 --> 01:05:29,920
enforce that? Um,

1590
01:05:29,920 --> 01:05:31,440
like I said, historically it's been a

1591
01:05:31,440 --> 01:05:34,960
little hit or miss. Um, at this point in

1592
01:05:34,960 --> 01:05:37,760
time, the idea is that we require them

1593
01:05:37,760 --> 01:05:39,920
to submit any written materials that

1594
01:05:39,920 --> 01:05:43,520
they've developed with our with their uh

1595
01:05:43,520 --> 01:05:46,880
final report. Um,

1596
01:05:46,880 --> 01:05:48,160
again, sometimes that might be a little

1597
01:05:48,160 --> 01:05:50,240
late in the game to truly evaluate like

1598
01:05:50,240 --> 01:05:51,760
we may have already reimbured them at

1599
01:05:51,760 --> 01:05:54,400
that point in time. Um the other side of

1600
01:05:54,400 --> 01:05:57,760
it too is it is a contracting clause but

1601
01:05:57,760 --> 01:06:01,520
so how can we enforce that? Um or what

1602
01:06:01,520 --> 01:06:04,799
is our level of interest in doing it as

1603
01:06:04,799 --> 01:06:06,160
a punishment or would it be something

1604
01:06:06,160 --> 01:06:08,160
that would potentially impact future

1605
01:06:08,160 --> 01:06:09,599
applications like we saw that you

1606
01:06:09,599 --> 01:06:12,000
received this award. We didn't see any

1607
01:06:12,000 --> 01:06:13,280
credit on any of your marketing

1608
01:06:13,280 --> 01:06:16,720
materials. This would result in this

1609
01:06:16,720 --> 01:06:18,960
kind of impact on your scoring for your

1610
01:06:18,960 --> 01:06:22,559
next round. Uh so just kind of multiple

1611
01:06:22,559 --> 01:06:24,240
different ways that we can look at it.

1612
01:06:24,240 --> 01:06:25,760
Again, we don't need to dive into it in

1613
01:06:25,760 --> 01:06:29,359
incredible depth right now. Um

1614
01:06:29,359 --> 01:06:31,119
next meeting, like like I said, it's

1615
01:06:31,119 --> 01:06:33,119
going to be more of a final workshop to

1616
01:06:33,119 --> 01:06:34,799
work through. Try to get as much final

1617
01:06:34,799 --> 01:06:37,359
detail on these things as possible. Um

1618
01:06:37,359 --> 01:06:40,240
and then from there we would um well

1619
01:06:40,240 --> 01:06:42,880
I'll I'll do that on the final um on the

1620
01:06:42,880 --> 01:06:43,680
next

1621
01:06:43,680 --> 01:06:45,520
>> quick recommendation

1622
01:06:45,520 --> 01:06:47,359
right now would be just kind of a

1623
01:06:47,359 --> 01:06:50,559
percentage perhaps penalty if if it is

1624
01:06:50,559 --> 01:06:54,880
caught before you fully paid the grant.

1625
01:06:54,880 --> 01:06:57,200
And then if you have already paid the

1626
01:06:57,200 --> 01:06:58,960
grant, then to your point, maybe it's

1627
01:06:58,960 --> 01:07:01,760
the future application

1628
01:07:01,760 --> 01:07:05,599
that where they get a a deduction.

1629
01:07:05,599 --> 01:07:08,160
And yeah, if we have to want to fully

1630
01:07:08,160 --> 01:07:09,520
discuss this next time, maybe that's

1631
01:07:09,520 --> 01:07:12,880
something we can think about.

1632
01:07:12,880 --> 01:07:15,119
>> Um, another piece that came up this year

1633
01:07:15,119 --> 01:07:17,119
of just identifying the kind of things

1634
01:07:17,119 --> 01:07:18,960
that would constitute a scope change.

1635
01:07:18,960 --> 01:07:21,119
Um, obviously like when what we ran into

1636
01:07:21,119 --> 01:07:24,559
with the Queer Community Network, um,

1637
01:07:24,559 --> 01:07:26,240
them needing to scramble and find a

1638
01:07:26,240 --> 01:07:28,240
completely different location or date or

1639
01:07:28,240 --> 01:07:30,799
the combination of the two. Um, that was

1640
01:07:30,799 --> 01:07:32,319
a pretty substantial scope of change.

1641
01:07:32,319 --> 01:07:33,520
So, we wanted to have a little bit more

1642
01:07:33,520 --> 01:07:37,200
of a formal process with it. Um, but it

1643
01:07:37,200 --> 01:07:38,720
would be good for us to kind of build

1644
01:07:38,720 --> 01:07:40,960
out how we want to approach those things

1645
01:07:40,960 --> 01:07:42,799
in the future.

1646
01:07:42,799 --> 01:07:48,079
Um, any other items that

1647
01:07:48,079 --> 01:07:51,200
we feel like we would want to formalize

1648
01:07:51,200 --> 01:07:55,589
a little bit more.

1649
01:07:55,599 --> 01:07:56,960
I'm not sure if it falls under this

1650
01:07:56,960 --> 01:07:58,319
category or not, but we've talked about

1651
01:07:58,319 --> 01:08:01,039
a outside of the debt obligation, a

1652
01:08:01,039 --> 01:08:02,960
reserve fund.

1653
01:08:02,960 --> 01:08:04,880
And so I don't think it needs to be in

1654
01:08:04,880 --> 01:08:06,079
an application or anything like that or

1655
01:08:06,079 --> 01:08:08,319
for the process for the applicants, but

1656
01:08:08,319 --> 01:08:11,599
>> or just our ability to have that

1657
01:08:11,599 --> 01:08:13,520
flexibility, but not necessarily. We

1658
01:08:13,520 --> 01:08:15,039
could talk more in depth about whether

1659
01:08:15,039 --> 01:08:17,440
or not we want that, but

1660
01:08:17,440 --> 01:08:18,640
>> that's interesting. particularly for

1661
01:08:18,640 --> 01:08:20,799
like a catalyst type, you know, holding

1662
01:08:20,799 --> 01:08:23,040
some type of non-restricted reserve fund

1663
01:08:23,040 --> 01:08:24,480
for some larger catalyst, you know,

1664
01:08:24,480 --> 01:08:26,080
where there's a sporting event, a FIFA

1665
01:08:26,080 --> 01:08:27,199
type, you know, thing.

1666
01:08:27,199 --> 01:08:31,269
>> Yes.

1667
01:08:31,279 --> 01:08:34,239
» We know it's coming.

1668
01:08:34,239 --> 01:08:35,839
>> Some of those have very long runways too

1669
01:08:35,839 --> 01:08:41,269
on them.

1670
01:08:41,279 --> 01:08:45,120
» Okay. Absolutely. Um or even for just

1671
01:08:45,120 --> 01:08:46,640
years, right? So you think you know

1672
01:08:46,640 --> 01:08:48,319
pandemic or some other outside force

1673
01:08:48,319 --> 01:08:51,120
causes a lower number of hotels for for

1674
01:08:51,120 --> 01:08:52,880
a single year just to create some

1675
01:08:52,880 --> 01:08:55,520
stability to be able to generate not be

1676
01:08:55,520 --> 01:08:57,040
lagging in terms of our ability to

1677
01:08:57,040 --> 01:08:59,440
create some impact for future years.

1678
01:08:59,440 --> 01:09:01,600
>> And that was one consideration with the

1679
01:09:01,600 --> 01:09:03,679
awards this last year is um with the

1680
01:09:03,679 --> 01:09:05,679
industry projecting 3% decrease in

1681
01:09:05,679 --> 01:09:08,400
overnight stays, we held in reserve. We

1682
01:09:08,400 --> 01:09:10,239
didn't fully fund all of the amount of

1683
01:09:10,239 --> 01:09:11,920
dollars that we had available to us. And

1684
01:09:11,920 --> 01:09:13,759
so, yeah, having a more strategic

1685
01:09:13,759 --> 01:09:16,880
reserve like that makes a lot of sense.

1686
01:09:16,880 --> 01:09:19,440
Um, okay. Uh, like I said, I know we're

1687
01:09:19,440 --> 01:09:20,960
getting closer to time, so we don't need

1688
01:09:20,960 --> 01:09:24,239
to spend a lot of time on this. We'll devote the majority of next

1689
01:09:24,239 --> 01:09:26,000
meeting to talking about all of these

1690
01:09:26,000 --> 01:09:27,839
topics again, but hopefully get it a

1691
01:09:27,839 --> 01:09:30,239
little more clarity and true guidance of

1692
01:09:30,239 --> 01:09:33,359
what we want to enforce. Um, so just a

1693
01:09:33,359 --> 01:09:35,920
quick upstep overview. Next one's going

1694
01:09:35,920 --> 01:09:37,600
to be that workshop style meeting where

1695
01:09:37,600 --> 01:09:40,080
we're sitting down and hopefully having

1696
01:09:40,080 --> 01:09:43,040
a final list and final decision on what

1697
01:09:43,040 --> 01:09:46,640
each one of those items are. Um, we've

1698
01:09:46,640 --> 01:09:48,319
kind of done that initial brainstorming.

1699
01:09:48,319 --> 01:09:50,080
We presented some different ideas. Um,

1700
01:09:50,080 --> 01:09:51,600
so we would want to get as close to

1701
01:09:51,600 --> 01:09:54,159
final as that as possible. Um, from

1702
01:09:54,159 --> 01:09:55,760
there the next step would be finalizing

1703
01:09:55,760 --> 01:09:57,360
the standards and criteria. And we can

1704
01:09:57,360 --> 01:09:59,120
talk about whether we want to do that as

1705
01:09:59,120 --> 01:10:00,480
if we get it far enough in the next

1706
01:10:00,480 --> 01:10:01,840
meeting. Is it just a matter of staff

1707
01:10:01,840 --> 01:10:03,600
compiling the document and then sharing

1708
01:10:03,600 --> 01:10:05,360
it out for approval or is it something

1709
01:10:05,360 --> 01:10:07,360
that might require additional work still

1710
01:10:07,360 --> 01:10:08,800
and then we might want to look at having

1711
01:10:08,800 --> 01:10:10,960
a subcommittee work group to just kind

1712
01:10:10,960 --> 01:10:12,560
of get things across the finish line

1713
01:10:12,560 --> 01:10:14,080
take all the feedback from all of the

1714
01:10:14,080 --> 01:10:16,640
different members. Um that would be a

1715
01:10:16,640 --> 01:10:18,880
again staffled idea but we can talk

1716
01:10:18,880 --> 01:10:20,320
about that next meeting what our comfort

1717
01:10:20,320 --> 01:10:24,000
level with that is. Um, and then, uh,

1718
01:10:24,000 --> 01:10:26,480
depending on that piece, um, if it is

1719
01:10:26,480 --> 01:10:27,920
just something that staff can quickly

1720
01:10:27,920 --> 01:10:30,320
compile, we'll be approving kind of the

1721
01:10:30,320 --> 01:10:32,480
guideline document at the May 13th

1722
01:10:32,480 --> 01:10:36,239
meeting. If it takes additional work, we probably be pushing that back to June

1723
01:10:36,239 --> 01:10:37,840
10th. That way, it's all ready and

1724
01:10:37,840 --> 01:10:43,840
available for us for the next grant cycle that starts in August. Um,

1725
01:10:43,840 --> 01:10:46,480
really quick, I'm gonna I just want to

1726
01:10:46,480 --> 01:10:48,719
give you all a

1727
01:10:48,719 --> 01:10:50,640
more thorough overview of kind of what

1728
01:10:50,640 --> 01:10:53,760
the next steps are.

1729
01:10:53,760 --> 01:10:54,960
add the contract

1730
01:10:54,960 --> 01:10:57,440
>> and I I'll add to you um next meeting

1731
01:10:57,440 --> 01:11:00,880
too is kind of what I had asked last my

1732
01:11:00,880 --> 01:11:03,600
first meeting with you guys was um if we

1733
01:11:03,600 --> 01:11:05,440
do have this scoring system and we feel

1734
01:11:05,440 --> 01:11:07,760
confident with it would we actually have

1735
01:11:07,760 --> 01:11:10,560
some applicants that are they've met the

1736
01:11:10,560 --> 01:11:12,960
scoring um and they just immediately are

1737
01:11:12,960 --> 01:11:14,320
awarded and they don't have to come in

1738
01:11:14,320 --> 01:11:17,440
for the interview

1739
01:11:17,440 --> 01:11:20,239
>> just throw that out there

1740
01:11:20,239 --> 01:11:22,000
>> threshold the rest of you still

1741
01:11:22,000 --> 01:11:23,840
>> we'll dive into the the grant process a

1742
01:11:23,840 --> 01:11:25,360
little bit more in June as well. Okay.

1743
01:11:25,360 --> 01:11:26,239
Um

1744
01:11:26,239 --> 01:11:28,640
>> so some of those pieces might fall under

1745
01:11:28,640 --> 01:11:29,920
a little bit more into the grant

1746
01:11:29,920 --> 01:11:31,520
process, but um this is just kind of a

1747
01:11:31,520 --> 01:11:33,520
highle overview of taking what you all

1748
01:11:33,520 --> 01:11:35,600
shared with us last meeting. I wanted to

1749
01:11:35,600 --> 01:11:37,360
give you a little bit of a quick

1750
01:11:37,360 --> 01:11:39,280
picture. Um this is still not final. It

1751
01:11:39,280 --> 01:11:42,560
can be adjusted. Um and this is very

1752
01:11:42,560 --> 01:11:46,080
tiny. So see if I can get this big

1753
01:11:46,080 --> 01:11:50,640
enough. Um anyways, so uh for the April

1754
01:11:50,640 --> 01:11:52,320
meeting, we're looking at a standards

1755
01:11:52,320 --> 01:11:55,840
and criteria workshop. Um then

1756
01:11:55,840 --> 01:11:58,080
determining the next steps. May 13th at

1757
01:11:58,080 --> 01:12:01,600
this point in time um visit Vancouver's

1758
01:12:01,600 --> 01:12:02,719
going to come in and they'll do a

1759
01:12:02,719 --> 01:12:05,120
presentation on just the state of

1760
01:12:05,120 --> 01:12:08,239
tourism um and destination master plan

1761
01:12:08,239 --> 01:12:11,199
progress for you all. Um also what I

1762
01:12:11,199 --> 01:12:13,120
would like to do is I want to do kind of

1763
01:12:13,120 --> 01:12:15,840
more of a partner recipient panel. Um,

1764
01:12:15,840 --> 01:12:17,199
Visit Vancouver's already committed to

1765
01:12:17,199 --> 01:12:18,719
being a part of that. I was thinking we

1766
01:12:18,719 --> 01:12:21,360
could invite someone um like four days

1767
01:12:21,360 --> 01:12:24,640
of Aloha to come in and um talk about

1768
01:12:24,640 --> 01:12:27,760
what they're doing. Um maybe VDA to talk

1769
01:12:27,760 --> 01:12:30,080
about um what I want to use this panel

1770
01:12:30,080 --> 01:12:31,520
for is kind of an opportunity for us to

1771
01:12:31,520 --> 01:12:34,080
pick people's brains about what has made

1772
01:12:34,080 --> 01:12:36,800
the event successful or what is working

1773
01:12:36,800 --> 01:12:38,880
in different areas of town that could be

1774
01:12:38,880 --> 01:12:41,440
implemented to increase events outside

1775
01:12:41,440 --> 01:12:44,960
of downtown or offseason events. Um, and

1776
01:12:44,960 --> 01:12:48,000
also I was considering um, inviting Sean

1777
01:12:48,000 --> 01:12:50,400
from Permit, the special events team,

1778
01:12:50,400 --> 01:12:52,320
just to talk about maybe what facilities

1779
01:12:52,320 --> 01:12:53,920
are available outside of the downtown

1780
01:12:53,920 --> 01:12:56,480
area. Um, other barriers or obstacles

1781
01:12:56,480 --> 01:12:58,239
that you may have run into working with

1782
01:12:58,239 --> 01:13:00,480
people that are applying for permits um,

1783
01:13:00,480 --> 01:13:03,199
for offseason or out of downtown events

1784
01:13:03,199 --> 01:13:05,920
as well. Um, so if you all have any

1785
01:13:05,920 --> 01:13:07,199
other ideas for folks that you might

1786
01:13:07,199 --> 01:13:09,040
want to hear from, that's just kind of a

1787
01:13:09,040 --> 01:13:10,480
rough outline of what I was thinking for

1788
01:13:10,480 --> 01:13:13,120
the May meeting. Um,

1789
01:13:13,120 --> 01:13:14,480
but yeah.

1790
01:13:14,480 --> 01:13:14,960
>> Okay.

1791
01:13:14,960 --> 01:13:18,159
>> And then for June, like I said, that's

1792
01:13:18,159 --> 01:13:19,760
when we're going to really dive into a

1793
01:13:19,760 --> 01:13:21,199
little bit more of the grant application

1794
01:13:21,199 --> 01:13:24,320
process. Um, and just the budget

1795
01:13:24,320 --> 01:13:27,920
picture. Um, all budget uh requests are

1796
01:13:27,920 --> 01:13:30,080
due by June 21st. So, this meeting is a

1797
01:13:30,080 --> 01:13:31,920
good is good time for that so that we

1798
01:13:31,920 --> 01:13:33,920
can kind of formulate what kind of um

1799
01:13:33,920 --> 01:13:36,800
requests we want to submit for the

1800
01:13:36,800 --> 01:13:38,480
committee funds. At that point in time,

1801
01:13:38,480 --> 01:13:41,679
I'll provide um a lot of the information

1802
01:13:41,679 --> 01:13:43,360
that I that I've found from the

1803
01:13:43,360 --> 01:13:44,800
five-year analysis and just kind of give

1804
01:13:44,800 --> 01:13:46,560
you a current snapshot of what the

1805
01:13:46,560 --> 01:13:49,120
fiscal picture is for the funds. Um what

1806
01:13:49,120 --> 01:13:51,120
may be happening going forward and then

1807
01:13:51,120 --> 01:13:52,719
we're going to do the goal strategies,

1808
01:13:52,719 --> 01:13:56,000
those pieces uh for application. Um so

1809
01:13:56,000 --> 01:13:57,520
this calendar that I built out, it's

1810
01:13:57,520 --> 01:13:58,880
combination of meeting schedule, but

1811
01:13:58,880 --> 01:14:00,640
then all the orange events are specific

1812
01:14:00,640 --> 01:14:04,239
to the grant process. Um, at this point

1813
01:14:04,239 --> 01:14:07,520
in time, this is they c they can be open

1814
01:14:07,520 --> 01:14:08,560
to change, but we're looking at

1815
01:14:08,560 --> 01:14:10,080
cancelling the July and August meeting.

1816
01:14:10,080 --> 01:14:11,440
That way, you all have kind of the

1817
01:14:11,440 --> 01:14:13,840
summer months to do your thing. We'll

1818
01:14:13,840 --> 01:14:16,719
post and get the applications out very

1819
01:14:16,719 --> 01:14:18,000
beginning of August because we're

1820
01:14:18,000 --> 01:14:19,360
looking at getting them to council the

1821
01:14:19,360 --> 01:14:22,960
first week of or um yes, the first

1822
01:14:22,960 --> 01:14:25,120
meeting of December.

1823
01:14:25,120 --> 01:14:27,440
So, second week, but first meeting of

1824
01:14:27,440 --> 01:14:29,040
December.

1825
01:14:29,040 --> 01:14:30,960
Um

1826
01:14:30,960 --> 01:14:33,040
and then

1827
01:14:33,040 --> 01:14:35,120
uh right before we start the scoring

1828
01:14:35,120 --> 01:14:40,800
process uh we'll do um

1829
01:14:40,800 --> 01:14:43,120
again we'll talk about just the grant um

1830
01:14:43,120 --> 01:14:46,480
we'll look at what okay sorry um so in

1831
01:14:46,480 --> 01:14:48,400
June um we'll kind of start that initial

1832
01:14:48,400 --> 01:14:49,600
conversation of putting holds on

1833
01:14:49,600 --> 01:14:51,760
calendars for the review process for

1834
01:14:51,760 --> 01:14:54,080
presentations those kind of things

1835
01:14:54,080 --> 01:14:55,600
understanding that things will change so

1836
01:14:55,600 --> 01:14:57,600
we'll review we'll revisit that again in

1837
01:14:57,600 --> 01:14:58,719
September just make sure there aren't

1838
01:14:58,719 --> 01:15:00,640
any major conflicts that we need to

1839
01:15:00,640 --> 01:15:02,719
change those dates or move things

1840
01:15:02,719 --> 01:15:05,040
around. Um,

1841
01:15:05,040 --> 01:15:06,719
I'm looking to get some guidance from

1842
01:15:06,719 --> 01:15:08,480
the city manager's office at this point

1843
01:15:08,480 --> 01:15:10,000
in time on just kind of funding

1844
01:15:10,000 --> 01:15:12,080
priorities of the city. That way we can

1845
01:15:12,080 --> 01:15:14,960
kind of get a a more general snapshot of

1846
01:15:14,960 --> 01:15:16,560
really what areas they're trying to

1847
01:15:16,560 --> 01:15:18,640
emphasize and what they envision these

1848
01:15:18,640 --> 01:15:21,600
funds supporting. Um,

1849
01:15:21,600 --> 01:15:23,440
>> city council.

1850
01:15:23,440 --> 01:15:28,400
>> Yes. Okay. Yeah. Um, and then

1851
01:15:28,400 --> 01:15:30,719
from there, uh, we'll probably do kind

1852
01:15:30,719 --> 01:15:32,000
of an update of some of the city

1853
01:15:32,000 --> 01:15:35,840
projects and priorities. Um, and then

1854
01:15:35,840 --> 01:15:38,080
may may bring in, uh, parks again to

1855
01:15:38,080 --> 01:15:40,400
talk about the permitting process. Um,

1856
01:15:40,400 --> 01:15:43,679
we we'll see about time constraints or

1857
01:15:43,679 --> 01:15:47,520
whether that fits or not. Um, and then

1858
01:15:47,520 --> 01:15:49,360
October is going to be October, November

1859
01:15:49,360 --> 01:15:51,920
is a heavy heavy two months for us. Um,

1860
01:15:51,920 --> 01:15:55,120
at this point in time, I already I I

1861
01:15:55,120 --> 01:15:56,880
noticed going through this process, we

1862
01:15:56,880 --> 01:15:58,400
have a meeting scheduled for Veterans

1863
01:15:58,400 --> 01:15:59,760
Day. That's we're going to have to

1864
01:15:59,760 --> 01:16:02,480
cancel that. Um, but that is right in

1865
01:16:02,480 --> 01:16:03,840
the middle of our whole application

1866
01:16:03,840 --> 01:16:05,360
process reviewing time. So, I feel like

1867
01:16:05,360 --> 01:16:06,800
we can fill that in when we're talking

1868
01:16:06,800 --> 01:16:09,040
about the June event, um, the June

1869
01:16:09,040 --> 01:16:10,239
scheduling just to make sure that we

1870
01:16:10,239 --> 01:16:12,640
have enough days and holds put on the

1871
01:16:12,640 --> 01:16:16,320
calendar. So, um, there there will there

1872
01:16:16,320 --> 01:16:18,320
will be three LTE meetings most likely

1873
01:16:18,320 --> 01:16:20,480
coming off of your calendar. uh the

1874
01:16:20,480 --> 01:16:23,120
July, August, and November ones. Uh

1875
01:16:23,120 --> 01:16:24,880
November will be replaced by multiple

1876
01:16:24,880 --> 01:16:28,719
ones. Um and yeah,

1877
01:16:28,719 --> 01:16:30,159
>> were you planning to be in front of city

1878
01:16:30,159 --> 01:16:32,560
council like in May or June time frame?

1879
01:16:32,560 --> 01:16:34,719
Is that how you're going to get

1880
01:16:34,719 --> 01:16:36,000
feedback?

1881
01:16:36,000 --> 01:16:39,679
>> Um or it would be more of a memo

1882
01:16:39,679 --> 01:16:42,880
process. Um

1883
01:16:42,880 --> 01:16:45,120
and yeah, if you want to help facilitate

1884
01:16:45,120 --> 01:16:47,120
or give me ideas about how we can best

1885
01:16:47,120 --> 01:16:48,880
do that, that would be

1886
01:16:48,880 --> 01:16:51,120
>> all right. that would be helpful. Um

1887
01:16:51,120 --> 01:16:52,480
that that way I mean we're making

1888
01:16:52,480 --> 01:16:54,080
recommendations to city council. We want

1889
01:16:54,080 --> 01:16:55,120
to make sure that that what we're

1890
01:16:55,120 --> 01:16:58,000
recommending aligns with what forward.

1891
01:16:58,000 --> 01:17:00,000
So

1892
01:17:00,000 --> 01:17:01,679
that's just kind of a high level of

1893
01:17:01,679 --> 01:17:04,400
where the year is going. Um if this it I

1894
01:17:04,400 --> 01:17:05,600
can share this with you all if it

1895
01:17:05,600 --> 01:17:06,719
doesn't meet what what you're thinking

1896
01:17:06,719 --> 01:17:08,560
or what you're looking for. Um it's

1897
01:17:08,560 --> 01:17:10,640
flexible and we move things around. Try

1898
01:17:10,640 --> 01:17:12,320
to be somewhat intentional with how we

1899
01:17:12,320 --> 01:17:14,239
built out the timeline and the process

1900
01:17:14,239 --> 01:17:15,760
with it so it actually applies to what

1901
01:17:15,760 --> 01:17:18,320
we're most focused on during that time.

1902
01:17:18,320 --> 01:17:19,920
But yeah,

1903
01:17:19,920 --> 01:17:22,560
>> that's where we're going. Um, and then

1904
01:17:22,560 --> 01:17:25,199
just the last um just reminder for you

1905
01:17:25,199 --> 01:17:28,640
all, we are still um recruiting for two

1906
01:17:28,640 --> 01:17:30,880
new board members. Uh the very last

1907
01:17:30,880 --> 01:17:32,560
slide of the presentation that I sent

1908
01:17:32,560 --> 01:17:34,480
out to you all has a link to the boards

1909
01:17:34,480 --> 01:17:36,080
and commissions web page. If you know

1910
01:17:36,080 --> 01:17:37,440
anyone that you want to send that link

1911
01:17:37,440 --> 01:17:42,000
to, great. Um I will also I'll be at an

1912
01:17:42,000 --> 01:17:45,679
event next Wednesday or um just an open

1913
01:17:45,679 --> 01:17:46,880
boards and commissions general

1914
01:17:46,880 --> 01:17:49,920
openhouse. Um, so if you have anyone

1915
01:17:49,920 --> 01:17:51,840
that's near the Cascade Park Library and

1916
01:17:51,840 --> 01:17:54,000
you want to send them, I I can talk to

1917
01:17:54,000 --> 01:17:57,520
them. So,

1918
01:17:57,520 --> 01:17:59,199
>> well, I think that's all our business

1919
01:17:59,199 --> 01:17:59,679
then, right?

1920
01:17:59,679 --> 01:18:00,800
>> Yeah. Okay.

1921
01:18:00,800 --> 01:18:02,719
>> All right. Let's uh adjourn. Thank you

1922
01:18:02,719 --> 01:18:03,679
everybody.

1923
01:18:03,679 --> 01:18:07,270
>> Thank you.

1924
01:18:07,280 --> 01:18:10,000
» So, are you familiar with the

1925
01:18:10,000 --> 01:18:14,229
circulatory?

1926
01:18:14,239 --> 01:18:18,800
» I've heard of it. that. So I would