[0:09] So, should we call it to order?

[0:15] Here, we're ready to call to order.

[0:25] This is the Vanguard Academy Board Meeting, April 14th, 2026, held at Vanguard Academy. In time of 6.30 p.m. we will start by the pledge of allegiance.

[0:47] I pledge allegiance to

[0:48] to the flag of the United States of America, and to the cozy form of the state'sood

[0:54] discrimination under God ASV, and in visible freedom in the United States of France.

[1:01] Okay.

[1:02] We'll go around and do the roll call next.

[1:05] I've just got Kingston Board Vice Chair.

[1:09] Chapter Kingston Director.

[1:11] Prince Benchel Quart Scherser.

[1:12] Hello, do you want Prince's booklet?

[1:14] Prince Benchel Board Member.

[1:16] Darryne Genkens Board Member.

[1:18] There's a big bottle of board mover.

[1:22] Okay.

[1:24] If the roll call being done, we will just move through the agenda.

[1:28] So the first item on the agenda is public comments.

[1:33] And it doesn't affect there are any public comments.

[1:41] So maybe we will move on to the next item on the agenda.

[1:45] It items of excellence.

[1:47] Done by Grace.

[1:52] Well, it looks like that we have received more than $500,000 in scholarships so far.

[2:01] I think that's actually in place more than that.

[2:04] We have quite a million out in scholarships, scholarship money, that the kids have received

[2:10] just by being who they are, being excellent, you know, academically, is not going to add in a part.

[2:19] And the Vanguard teachers.

[2:21] And the Vanguard teachers, absolutely.

[2:23] And they say that they have to speak, they're going to be quite in time with them to highly receive a lot more.

[2:29] So our kids are really going to get into scholarship here.

[2:34] We had to set a goal that we should get on scholarship.

[2:37] it's three million. So 1.8 I think right now. One of those scholarships is the Daniel

[2:47] scholarship and it's a very prestigious scholarship.

[2:54] It is based on ethics and integrity, honesty,

[2:59] respect for others, entrepreneurial spirit and commitment to community and a driver excellence.

[3:04] And so one of our students married the students and received that scholarship this year. So we're really

[4:00] So we have a motion to approve the meeting minutes from March 3rd, 2026 and a second

[4:08] by Grace. Take a vote. All in favor.

[4:13] All opposed. So the voting is unanimous and those minutes are approved.

[4:24] We'll move on to the next item on the agenda. Director's report. That's by Jackie.

[4:31] Based on it to show you guys where we ended on 3rd quarter with our grades. So we have our

[4:37] department averages here.

[4:43] We are falling within the 80 to 90 range on most

[4:47] subjects. Math is a little bit lower and we are working with our math teachers

[4:50] to help that come up for fourth quarter. But this is why our department

[4:55] averages fell.

[4:58] So this is the fourth quarter? Third quarter. Okay. So third

[5:02] quarter ended in March.

[5:13] So when we do our state testing, then we are really high enough.

[5:21] Throughout the year, the math tends to be the one that the students are struggling in

[5:26] and they're cross-rates. But we are working with our teachers, with our teachers' mentors

[5:37] Also graduation is May 15th at 4.30 and all of you guys are invited and should definitely come.

[5:46] So it's going to be at the rec center and it's earlier this year than it usually is.

[5:52] So just keep that in mind. It's at 4.30 instead of it's usually 5.30 or 6.

[5:57] So yeah, and then the last part was the risk assessment and I was hoping that Hayden could jump in and help with that piece.

[6:08] So I'm okay with you Hayden.

[6:11] Definitely, do you want me to share my screen at all?

[6:14] Yeah, that would be nice.

[6:28] So the FY26 frogwoods, because you guys feel this out for a year, you're all looking at it to do this every year.

[6:37] It's essentially a self-procure assessment that goes through some key points to the

[6:42] computer's website.

[6:44] You were guys' external auditors asked for this, and then it's also uploaded to the State

[6:50] Auditors website as well.

[6:53] So for FY26, you guys scored a 355, so very low, so this is the highest category to be

[7:02] in.

[7:03] Think they're low.

[7:03] So, as you look through this, so it's piece up, I'm just going through, you know, basic

[7:10] separation of duties, you guys have a governing body adopted to rid policies in bio-conventures,

[7:19] procurement, fraud and abuse, personal use, IT cash, all those things, you can see in those

[7:25] Those are on mark, does the entity license CPA, CMA, CIA, CFE, we've got a CPA that works

[7:36] at our firm, so we qualify for that for you guys, you know, just the members of the

[7:42] management team have at least bachelor's degree in accounting, yes, more of the employees

[7:47] been led to the officials required to annually come in and write a good bye-bye statement

[7:51] But behavior, do you know how does the government board go through your data's trainings?

[7:58] Let's see, regardless of any high school formal education, does at least one member of the

[8:04] management team receive 40 hours of formal training related to accounting, but they are

[8:08] financial. It is every month in the state that's on a training, actually just yesterday they had

[8:16] for big spring finance training so they usually have spring and fall finance training every year.

[8:22] We attend those at Red Apple for you guys so the two that you missed and Jackie correct me if

[8:28] I'm wrong on this one but the promote of fraud hotline usually it's down on the website. I couldn't

[8:34] find it. Is there one on the website? We don't currently have that we need to add it. Yeah so that's

[8:42] That's just one key element that was missed there, and then the other one does the end

[8:47] to have a formal internal audit function.

[8:50] You guys are not required by audit happens.

[8:53] This is actually more a district portion where if you have an enrollment count of 10,000 or more,

[9:03] that's when an internal audit community function actually has to happen.

[9:06] And so a lot of charter schools actually don't have ox-8 check on from the Christian.

[9:13] And then do you guys have a formal just right?

[9:16] So that's a yes.

[9:18] So let's just sign off by myself, Jackie, and then this just goes the basic separation

[9:23] of duties, you know, essentially saying the person that writes the check, also the person

[9:46] So that's all for the progress investment in doesn't mean to be a voting item or anything.

[9:59] Okay, so that's it for the direct pressure part. Thank you, Hayden.

[10:02] Thank you.

[10:03] That being said, one of the ones on the next item, which is the budget review from Hayden.

[10:39] So this budget report is as of March 3, 1, 20, 20, 6

[10:46] and do this.

[10:49] So everything in regards to revenue transactions are from the March 3, 1 statement so as we go

[10:55] through this, the comparison that you want to be looking at is 75% on that far right.

[11:00] call them as we work through the whole of the revenue and expenses and we will work through

[11:06] this and answer any questions if you come. Starting off with your guys' revenue, your local

[11:12] revenue, current year-to-day act, 365,000, 664, on the 490, 2005, we're going to do it.

[11:20] There's 74.3% there, so looking healthy again, anything in regards to 75% is what we like to

[11:27] see at this point of the fiscal year.

[11:29] So we're free course of the way through.

[11:31] School looking great there.

[11:33] We've done to the state for the food.

[11:35] Six clean, three hundred, thirty,

[11:37] one thousand, seven hundred and ten dollars

[11:38] for the elections.

[11:41] Forecasted in eight,

[11:43] twenty, thousand, one night, eight.

[11:45] So it's 33.5% of the thing coming over,

[11:48] it'll walk in memos on those food 12 improvements.

[11:51] And then wrap it up, your federal revenue,

[11:53] 290-2201 on a 680-1,000 or budget in 48% as you guys are aware of the new are all

[12:03] municipal programs, some type EAA type of one, those all have to be received for reimbursement

[12:13] benefits.

[12:14] But we've got some of that in there, some worship and free fiscal year, anything that not

[12:21] at this

[12:28] period, 97,000, and 800 to $172 budget,

[12:35] 71.4% even with that outlier from the budget.

[12:41] I'm moving out here to the end of the salary,

[12:44] currently at $3,000, 81,000, 1P5,

[12:47] on a 3,800, 95,000, 5,000, 5,000 out of budget,

[12:50] it's a 79.1%, so a little bit on high side,

[12:54] and we'll continue to monitor that,

[12:55] usually during the months of summer,

[12:57] your hourly employees are working, so that usually helps out a little bit. Moving

[13:04] down to the benefits now, the 200s. This is all your FICA headquarters on

[13:09] I'm flooring 67 on a 655 dollar budget. So same thing there. I'll continue to monitor

[13:17] that. Make sure to go too far out of line. I'm going to do 300 professional tech

[13:23] services, 450,960 dollars on a 656 dollar budget.

[13:28] it's a 68.1 percent. This consists of all of the original education. There's

[13:34] fully training development, any official apps,

[13:40] and then spent services, audits,

[13:42] services, IT services, those all go to 300 instead.

[13:46] Moving to the purchase property, mainly in order to fill

[13:56] out the budget, it's a 66.0 percent.

[13:59] or in the income pool or under the

[14:04] facility.

[14:06] And then along with that will be your regular utilities

[14:09] repairs and maintenance, custodial costs,

[14:11] any more

[14:15] 400s there.

[14:17] Moving down to the flight on other services,

[14:21] 1,400, 3216,000, 5,000 budget, it's 62.1%.

[14:28] This is where your property and liability insurance

[14:30] come out of as well as any tuition

[14:34] you help pay with the student transportation piece and any staff travel and mileage reimbursement.

[14:41] So we'll play in room there for the last couple months as things trickling.

[14:46] We've done two supply materials, 1 million 43,000 E-101 on a 1 million 365.

[14:53] If you don't want to budget, it's 75%.

[14:56] Um, again, anything closest to that is what we like to see.

[15:00] This is everything from your general supplies, classroom supplies, graduation year books, curriculum, maintenance supplies, so everything that operates, operationally, you know, led and performed. We know it's the property equipment. This is usually your bigger time purchases. So, land and site improvements, any technology hardware, software, or furniture, fixtures, $215,114 on a $430,000.

[15:29] and 500 dollar budgets are 50% there.

[15:32] Looking in regard to that, usually these items are depreciated

[15:36] because it's your bigger scale items.

[15:39] And then finishing up your debt service in this lenius,

[15:41] $30,000, $93 on a fixed dollar budget.

[15:44] Really, this is just your banking account fees,

[15:48] QuickBooks fees, all of those fees that are, you know,

[15:51] reoccurring.

[15:52] So overall total expenses, $6,000, $3,000, $3,000, $3,000,

[15:56] $3,000, $3,000, $3,000, and then you can see

[15:58] your net income from operations, sitting at that $63,742.

[16:05] Any questions with that budget table

[16:08] with more events to the rest of things?

[16:20] Moving along, this is just a pie chart,

[16:24] you know, basic visual of where your guys is,

[16:28] usually ask for our reference position.

[16:30] Pie chart, below that, you're monthly revenue to expenses.

[16:34] As you see from March revenue,

[16:35] it's seen that expenses in regards to that

[16:38] blue and red line, far right or some right shoes.

[16:43] I know you guys don't have a bond or a bank loan or anything like that.

[16:46] But it's always just good to know where you're at.

[16:48] So your desk service coverage chase catch your hand.

[16:50] Those are two things that are a little bit when meeting bond

[16:54] a couple of things like that.

[16:56] And you guys are at 92 days cash on hand.

[16:58] Usually around 50 to 75.

[16:59] So what they like to see.

[17:01] And then desk service coverage.

[17:02] You guys are right around 1.04 right now.

[17:07] Moving down here to the bottom, your day-scaster on hand just listed again at $2 million, $392,000, $809, $92 day-scaster on hand.

[17:17] This is kind of the trend of the high- and low bank accounts.

[17:19] Plates member drop 0.5, and then you guys are used to get

[17:30] in public treasure investment fund.

[17:32] the per-mallion staff of March 31st was one million or

[17:38] 43,000, probably $1,000

[17:43] invested into the

[17:44] account and at the year end we're looking to be somewhere in the ballpark about 1 million,

[17:49] 400, 400, 600, 75 dollars. The PKIF account has taken a little bit of a drop in in regards to

[17:57] interest, you know, your interest percent is

[18:03] 8-5 right now, so not the best we've seen it,

[18:07] But again, the PTAF is really a little bit where you can go in, essentially call money out and then it can be in your checking account the next day.

[18:17] So then

[18:20] in one of the lives, Jackie, you want to give the enrollment update where you guys are at.

[18:28] We're currently at 659.

[18:31] So 59?

[18:32] Yeah, so we've had two students unenrolled within the last month or so, but that's where we're at.

[18:38] Okay,

[18:42] so that's all I have for you guys for the for the budget and financials. There's any questions that

[18:48] on

[19:06] the federal, but on the federal funding, we just not apply through some of the funding.

[19:10] I also put on my questions. Didn't you say it was reimbursement? So, once you spend it, you get it.

[19:15] I just spent it and then I've got not applied for it. Have we already spent it?

[19:21] And we just need to apply for it.

[19:26] And they know.

[19:26] I say that one more time, what was that?

[19:30] Have we already spent it and we just need to apply for it?

[19:35] Correct, yes.

[19:36] So for kind of one in the idea being the biggest part is a little bit from that to a more

[19:43] one benefits.

[19:44] And since we don't do your guys payroll still, the time and efforts that were created to

[19:50] on point for him to send those over for us to get re-versed in.

[19:55] So I know we've asked this before, but in some of the categories, like 600, where we're

[20:02] over budget, is there any red flags there, or are we able to shift things around even

[20:09] lower, over on some and under on others?

[20:12] Yeah, we can repurpose them within that, when it comes down to the APR, the biggest thing

[20:22] we're being in total expenditures within the header accounts is what we call these.

[20:30] You guys are on track by looking at like the subcategories that are very spent most.

[20:36] So for instance, like the curriculum, that's something that one time really big.

[20:43] It doesn't go back, but for like, even when you program, that will need to be increased

[20:49] and we can hold funds from, you know, another program within the 600, it's been just repurposed.

[20:57] That's right, they're doing good, they're doing good.

[21:01] Any

[21:08] other questions on the budget?

[21:15] Okay.

[21:16] Any questions from Aaron?

[21:18] Sorry, there are no other questions.

[21:23] I appreciate that.

[21:24] Thank you, Hayden, for doing that.

[21:25] That's that presentation.

[21:28] Thank you, guys.

[21:29] All right.

[21:31] If we're looking at the budget, we move on to the next item, which is the school land trust.

[21:40] That's presented by Jackie.

[21:43] Since our board now functions as our land trust committee, then we need to improve the land trust line and budget.

[21:55] So we have this.

[22:05] Can you guys have any questions on any of the items in the room?

[22:28] Jackie, would you

[22:32] vote if you approve this?

[22:34] Yes.

[22:36] We might just take a guess through it.

[22:38] Yeah.

[22:40] So we have, first of all, been our goal.

[22:45] It's to increase for the natural regions by 35%.

[22:49] And then in order to do that, in our plan,

[22:51] it's to purchase particular text, materials, supplies, and software.

[22:54] And they will include books for our ELA students,

[22:58] supplies for science classes and labs and then software for individualized student learning and

[23:02] mastery tracking. So if you see our budget then software is at 15,500 and we would use that

[23:09] for fields like Alex which our students use in their math classes for individualizing and then also

[23:15] for mastery commit which our teachers use for mastery tracking. And then the next category is books,

[23:22] E-books, online curriculum and descriptions, and we would use that to purchase some of

[23:27] our ELA curriculum and books, and we also wanted to use this to purchase classroom libraries

[23:33] that would have books that uphold our crocheted graduate values for our students to be able

[23:40] to group, and then that would also help with our ELA versus ELA classes and testers that way.

[23:51] Next, then we have expendable items that are consumed, worn out, worn loose, identity

[23:57] through loose.

[23:58] So, for example, food for cooking class, a club trip, or a parent night, and this would

[24:02] just be classroom supplies for children's health pencils, and it looks expendable things

[24:09] that are consumed throughout the year, and then we have technology related supplies.

[24:14] So this one's pretty low, but it beings like e-readers, flash drives, tables,

[24:21] monitor sounds, and then salaries and benefits would help cover the cost of a

[24:26] future mentor. Is there any guidance to say that these things are

[24:32] acceptable or for Zera? I don't know. There are budgets in the last year that we've

[24:40] prepared to create this. Yes. So this is very similar to our budget of last year

[24:45] and I have it right here. I have a copy of everyone. The only categories that have changed

[24:51] from last year are salaries has gone up by about 2000.

[25:05] So our total budget went from 96,000

[25:08] to 124,000. So we added those things to salaries and benefits to books. And that was our biggest

[25:19] increased, we went from 25,000 to 48,000, and that's for books and curriculologists, and

[25:29] then software is the same, technology related surprises the same, and expendable items

[25:37] went from 23,000 to 25,000.

[25:46] Any other questions on

[25:52] it?

[25:54] To the online raise.

[25:57] It looks like it.

[26:00] It looks like it.

[26:01] And on our budget last year, what was the actual comparatively budget

[26:05] between each budget?

[26:07] We just got to know that.

[26:08] So we're still passifying our purchases from this year into these numbers.

[26:12] Are we really trying to do that?

[26:14] Did you see a marked improvement on the schools?

[26:17] So we did in some classes, so we're looking at what we do in those classes and transfer

[26:22] knowledge to the rest of them.

[26:25] Which are department, most of them are general person.

[26:29] So science had the biggest growth, math performed with us, science had the biggest growth,

[26:34] and then in ELA we had one grade that went up to significant read and rest for the other

[26:40] thing.

[26:42] Great.

[26:46] We're going to figure out the one-grade having the full success rate and maybe if we next

[26:51] time we look at it, we can have a report for the shows where we were and what we've

[26:55] gotten to.

[26:56] Okay.

[26:58] Okay.

[27:01] It's one of the easier to understand, but let's see the supporting items.

[27:10] This does look reasonable.

[27:11] So we're looking for a motion to approve the land trust plan and budget.

[27:18] I'm motion to approve the school and trust budget plan for 2020.

[27:25] Is this 2627?

[27:28] Also we're okay.

[27:31] Motion to approve by Grace, seconded by Darren.

[27:36] All in favor?

[27:38] Hi.

[27:39] Hi.

[27:39] Hi. Any opposed?

[27:43] I think there's no one opposed. The voting is unanimous, so we will

[27:46] I guess the land trust plan is approved. Moving on to the next item on the agenda, possible

[27:53] post session and I don't. Is there any reason why we should go into a post session this time?

[28:03] Okay. If not, then we will entertain motions to adjourn.

[28:08] Motion to adjourn by Darren, second by Grace. All in favor?

[28:16] Aye.

[28:20] And then the meeting is adjourned.

[28:22] Do you want me to stop this man?

Vanguard Academy Board Meeting

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