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We will call this meeting toward at 601. Can is there any additions to the agenda?

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Seeing none? Can I ask somebody in motion to accept the agenda?

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So I'll get on some of my stuff on the favor, post none carried moving on to adoption

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of the previous minutes for July 14th, 2026, did anyone notice errors, one of missions,

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any corrections?

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See, none can ask, Sherry, wow, we are on the ball, Councilor Martin, sorry I called you

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your first name, Council Martin. Go ahead. I move that the Council for the Town of

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the Million approved the minutes from the regular Council meeting dated July 14th,

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2026 as presented. All in favour? Opposed. Seeing none, carried. And we will move on to

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five delegations. I'll turn it over to administration. Thank you, Mayor. We have one

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delegation this evening. Madison Black Emergency Management Coordinator for the City of

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Minister and our Regional Emergency Management Collective Partner. We'll provide an overview of the borderlands mutual aid agreement and discuss the towns involvement and potential participation

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Excellent. Welcome Madison. Thank you for joining us tonight

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Don't mind the roof

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The mice are quite heavy enough

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We have the same problems and Lloyd no problem. Yeah, that's great

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So I'll turn it over to you. Thank you for joining us tonight. Thank you for having me here worship and council

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I'm here today with a recommendation that Council authorized the signing of the Borderlands Mutual Aid Agreement and that the mayor and CAO be authorized to sign and seal all town documents.

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It is our recommendation that the town of a million enter into the Borderlands Mutual Aid Agreement for emergency management with participating municipalities in north, eastern, central Alberta, as well as north, eastern and western Saskatchewan.

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Today, we have received 29 signatures from other communities in both Alberta and Saskatchewan

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who have signed on to the agreement.

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The mutual aid agreement is a critical component of emergency management operations in

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both Alberta and Saskatchewan.

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The agreement establishes a formal framework for participating municipalities to request and provide mutual

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aid assistance, resources, personnel, and expertise in coordination during emergencies and

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disasters that exceed the capability of the requesting municipality.

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It ensures that during time-sensitive incidents, response partners can deploy resources quickly

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without administrative delays.

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By having all operational details clearly defined in advance, municipalities can focus solely

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on response, knowing these elements are already addressed.

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Signing onto this agreement reinforces our shared commitment to supporting each other across

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the region.

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The Borderlands Mutual Aid Agreement was originally created by the City of Woodmenster back in 2016.

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After the agreement was formulated, the Government on Alberta, specifically Alberta Emergency Management Agency, assumed responsibility for administering the agreement.

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Earlier this year, it was transferred back to the City of Woodmenster.

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Earlier in the spring of this year, so around like February.

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And we sent it out for re-signature. They agreement hadn't previously been resigned or updated since 2020, so it had been about a six-year period that had gone without updating of the agreement.

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So historically, only a small number of municipalities were part of the agreement, which is why this year we focused on both incorporating both Alberta and Saskatchewan communities into the agreement.

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Emergencies don't stop at just provincial borders, so it's important to recognize they can cross-circuit

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jurisdictions and require a coordinated response.

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The agreement does not obligate a municipality to provide assistance,

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where doing so would compromise its own operational requirements.

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Rather, it establishes a framework that enables assistance when resources are available.

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By entering into this agreement, the town of Remelian will enhance regional resilience

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improve access to specialized personal and equipment, strengthen inter municipal relationships,

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and support a more effective and efficient response to emergencies in our region.

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The agreement aligns with emergency management best practices that encourage neighboring jurisdictions

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to establish rapid deployment of resources before during and after an emergency event occurs.

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And with that, I'll turn it back to your worship for any questions.

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I'll open up the Council of questions as he counts on my stuff.

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Did we sign it back in 2006?

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I'm sorry, Councilor Doug?

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Did we sign it back in 2016?

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It's a mine, all it's, I think you did.

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Yeah.

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Thank you.

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Any other questions?

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Councilor Snowgrove?

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How many times have we used the mutual aid agreement, kind of, or an estimate on an annual basis?

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How many times would we call upon it as the down from mine?

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Thank you, Councilor Snowgrove.

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So, the town of Ramilian hasn't, you, it like, in, you utilize the agreement within the last few years.

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However, the City of Lake Minster has used it twice within the last two years.

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So, in 2024, the Regional Municipality of Wood Buffalo reached out to the City of Lake Minster.

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And we deployed two members of our administration to work in their emergency operations center during the Rocky River fires that lasted for about seven days.

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And then last summer in 2025, the Village of Boyle requested mutual aid.

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And we sent two members of our administration to work in their instant command post,

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due to a wildfire and evacuation of the Village of Boyle.

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So I think it depends on what's kind of occurring in the summer,

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what different types of resources already deployed and like already available for a response that people would go.

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and also the availability of whichever municipality is requesting resources or requesting for

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participation in the agreement.

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Any other questions?

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Yes, I think this is a great idea.

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I think in our current climate in Alberta and Canada, we're seeing more and more situations

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where we need to work together and in going over the agreement, obviously there's it's

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clear that if we need services here, we're going to keep them here, but if we have the availability,

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of course, I think we should be making ourselves available and having other services available

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to us as well. So I think it's a great step forward and any other questions?

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Well, I guess that's it for questions, I would have a bit more, but that's us right on.

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It is.

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Yeah.

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Don't much of a good argument about whether there is supply in the end.

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Thank you, Councillor McDuff.

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Yeah, the agreement, the benefit of the agreement is that it really

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reduces administrative delays during emergencies. We've really learned from emergencies that have

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been occurring in Alberta, BC, all throughout Canada that sometimes when you require resources

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in emergencies, a big part of delay can be the administrative burden and that's what this agreement

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gets rid of. It eliminates that so that it's already ready to go and then you can deploy whatever

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resources you need in a more effective and a quicker manner, which can really make it make a big

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in emergency. It's a very beneficial agreement. So thank you for your time.

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Deputy Mayor Martin. Yeah, you're totally right, Madison. You know, the resources might

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not be just boots on the ground. It's in the office too, right? So I think 2016 we deployed to

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Wood Buffalo. And I know we've had other members go to Jasper in different places throughout the

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province. So yeah, it's, like you say, an agreement's pretty straightforward and we're always

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here to help us bumps in the road is worth it so yeah thank you very much appreciate you

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taking the time yeah I think we all agree this is this is a great step forward and I'm not sure

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why we weren't signed up before but it's good that we're getting on there now and yeah in 2016 yeah

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Yeah.

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It's just not in the 2020.

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Yeah.

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Yeah.

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So, I don't know.

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Yeah.

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Thank you.

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Okay.

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Thank you so much.

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Okay.

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We will move on to 5.2, the resigning the border agreement.

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And I'll turn it over to administration again.

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Thank you, Mayor Snow.

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In consideration of the presentation by Madison Black, we would now ask if Council would

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in agreement of approving the town of Remelien's participation in the Borderlands mutual aid agreement and if so then we would

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I would sign and then we would ask that you would sign as we already said I think it's a great idea

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I think it's a good step forward that we need to do to protect our own community

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But also to ensure that we are there to support those around us as well

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So any other discussions?

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I think administration has already talked with Madison and stuff over some other events that we've had in our town so to have that open communication and that availability to more infrastructure if needed to help out in the emergency response, it's always a good thing so.

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Thank you. Councillor Connell.

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Is there any costs associated with this signing?

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No.

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I just don't know.

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And I do appreciate that the agreement does outline a cost recovery as well in there.

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So it's very as a few kilisters have said it's very thorough and straightforward equally.

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How does this tie in with our current emergency management agreements with the communities in this region?

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So that's one of the separate, so our regional emergency management collective agreement is independent from this agreement, but as part of that collective, the recommendation was brought forward to participate in this.

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Some of the members that are part of the Borderlands Agreement are not part of the regional emergency agreement.

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It is also covered under our inimitable collaboration framework, so we reference a disaster services agreement within that agreement, and that would be referencing the borderlands, mutual aid agreement if we so choose to participate.

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Thank you. Any other questions?

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I guess I just have one more. Do we have any information on why we never resigned up in 2020?

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I do not, and if I located at some point in time, I'd be sure to share it, but as of right now I wasn't able to locate anything as to why we didn't sign in the past.

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Perfect, thank you.

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Okay, I'll ask for a motion. Councilor Conlon.

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I move to the council for a 10 or a million approved mayor in CAO to sign onto the Borderlands Mutual Aid Agreement.

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Questions? All in favor?

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Opposed?

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see a nun carried excellent

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six point or six business arising from

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prior meetings I see there's nun and we'll move on to seven new business seven point one

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twenty twenty seven budget survey results. I'll turn it over to administration.

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Thank you very soon and I will turn it over to Maryland.

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Thank you, good evening Mayor

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Council. The town of Vermilion conducted its 2027 municipal budget survey between July 7th

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and July 31st to better understand the resident priorities and expectations for the municipal

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services, infrastructure investments, and long-term financial planning. A total of 143 responses

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were received, which it matches the participation levels from the previous year's survey,

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and it provided valuable insight into the community preferences as well as the budget priorities.

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These findings will help inform the development of the 2027 operating and capital budgets,

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while ensuring that the community's perspectives remain an important component in the budget decision-making process.

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We'd like to start by thanking everyone who took time to participate in providing your inputs and to help shape the future of the town of our millions budget.

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Survey participation reflected a broad cross-section of the community with particularly strong representation

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From resident homeowners and working age adults providing council and administration with valuable insight into the community priorities for 2027.

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The town has worked to improve the way that the town communicates with the public with the aim of ensuring that information is shared often and is clear and concise.

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The survey showed that residents generally feel informed and satisfied with the town's communications which is also in alignment with feedback that

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administration has received from residents throughout the year as well.

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As with anything, there is always an opportunity to strengthen transparency and administration

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is committed to doing so in the future.

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Social media, as well as utility bill inserts, do remain the most preferred method of communication

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by our residents.

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In reviewing what is important to the community for priorities, the community was consistent

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on wanting to see the town focus on expansion of residential housing units, maintaining

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transportation infrastructure and business attraction and retention.

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It is important for the

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town to provide ongoing maintenance and necessary improvements and repairs to town facilities

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throughout the life of the asset. This is important to maintain the asset and extend its life.

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As infrastructure ages, capital expenditures are required to ensure that our facilities remain safe,

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functional and capable of meeting our future needs. When asked which facilities

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the public would like to see the town focus improvements on or possible

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expansions if required. The arena stadium was the top choice very closely followed by the

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fire hall. Next was the Midtown Medical Clinic closely followed by the airport.

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These are facilities that administration had also identified internally and plans to

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proceed with facility condition assessments in 2027, pending budget approval.

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This will help us gain a comprehensive understanding of the current facility condition and help identify future capital and maintenance requirements to support long-term asset management.

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The survey also asks residents where they would like to spend more, less or maintain current service levels when it comes to the number of infrastructure and maintenance services.

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Overall, the results showed strong support for maintaining core infrastructure services with little support for reductions.

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Sidewalk and snow removal show the strongest support for increased spending, indicating that

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these are key service areas that the public finds value in any additional investment

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if required.

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In 2026, Council Administration increased funding and service levels for snow removal and

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this survey, as well as feedback received throughout last winter, does show that the change

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was welcomed and the community would like to see that continue.

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Across all categories relatively few respondents supported major spending reductions, this will indicate that residents generally value these services and want to maintain or slightly enhance the community's infrastructure and maintenance programs will balancing the affordability considerations in the budget process.

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The next section of the survey did ask residents about funding priorities for parks, wreck and community beautification programs.

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Overall, the strongest trend across all categories was to support the maintaining of current

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service levels, indicating, again, that residents are generally satisfied with these services

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the town is providing.

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The provincial parks throughout is one of the areas with the strongest support for increase

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investment.

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This confirms that the park is a value community asset and many residents see opportunities

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for future enhancement or development.

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Being the park is owned by the province and the town is limited on enhancement.

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However, administration has been working closely with the province on the operations as the park, as well as the future opportunities for the park.

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The town was also pleased to bring back the ice cream sales to the park this year, which appears to have been a positive addition to the park space as well.

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Neighborhood Parks and Playgrounds also received very strong support overall, and this demonstrates the importance that residents place on accessible recreational spaces, family amenities, and the overall neighborhood quality of life.

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Overall, residents express broad satisfaction with current parks, wreck and beautification services, as maintaining existing spending levels was the most common response across all of the categories.

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For million provincial park, arena and recreation facilities and parks and playgrounds and

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tree care showed the strongest interest for additional investment, whereas residents were

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more likely to support maintaining or potentially slight decrease in spending on seasonal

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flowers and grass cutting.

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We then asked the public if they would support a modest increase to

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user fees if it would potentially offset a property tax increase. This was an important question

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because it speaks directly to how the...

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While property taxes are paid with all by all property owners, user fees apply more directly to individuals who access specific programs or services.

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The responses indicate that residents are willing to consider changes to user fees as part of the town's overall funding model.

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Provided there is a clear connection to maintaining the service levels and managing those tax implications and impacts.

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These results provide valuable insight into the community's expectations around our municipal finances.

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Residents understand the need to balance our service delivery affordability and long-term sustainability.

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As a administration and council consider our future budget, these results will help us inform the decisions

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about the appropriate balance between property tax revenue as well as our user supported fees.

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We asked the public how important it was to invest in long-term infrastructure and this

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was important because this is the infrastructure that our residents rely on every day, such

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as our roads, sidewalks, parks, underground facilities, recreation facilities.

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The survey shows that the importance of continuing to build on reserves, plan for future

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capital needs and make informed investment decisions around the community assets.

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While affordability remains important to the community, there is a clear recognition that maintaining and replacing assets at the right time is essential.

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Lastly, we did ask residents to consider a difficult but very real decision that municipalities face every year in the budget discussions and it is a municipal tax increase.

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So respondents were told that a 1% increase in municipal taxation would generate approximately $62,000 in additional revenue for the town.

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41% showed support for higher taxes to move forward with priority projects, and 59% indicated

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they would prefer to delay projects to keep our taxes lower.

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Administration felt this question was a very important question to include in the budget

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process to show the public how much a 1% tax increase would create in the general revenue

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for the municipality.

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This was not to advocate for large tax increases, but it was meant to provide context

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so the residents can understand the scale of municipal finances,

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as well as the limited revenue that a tax adjustment will generate.

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For example, the town is currently addressing any margin and unplanned bleak at the stadium and curly ranked ice plants.

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And we need to fix this to ensure that our municipality can operate those facilities in our upcoming winter season.

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The repairs are estimated at $52,000.

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Presenting this information in this manner helps us to illustrate the financial realities and how even relatively small capital repairs or unexpected emergencies can quickly consume the revenue generated from even a modest tax increase.

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While the majority of survey respondents, favored delay in projects, the results do not suggest that

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it residents necessarily oppose investment altogether. In fact, in the survey, residents

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expressed strong support for maintaining infrastructure and long-term asset management. What the

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results suggest is that the residents want to see those investments be carefully planned, be

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phased out, and balance the community needs as well as the towns affordability.

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This question is

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to clearly relevant to the town of Ermilian, earlier this year, through our audit and annual

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financial reporting to the province.

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The province did flag that the town's infrastructure assets are depreciating faster than

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the Airbnb renewed or upgraded.

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In simple terms, our roads, facilities, and overall infrastructure is wearing out faster than

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the town has been reinvesting in our assets.

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Now, that doesn't necessarily mean previous council or administration was negligent.

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It's just a challenge that's being experienced by every municipality in Alberta, as our maintenance and replacement costs increase in our infrastructure ages.

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However, it does indicate the importance for the town to invest in 18 infrastructure before it's too late, and then we are set with full replacements instead of maintenance and upgrades.

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As many municipalities across Alberta are experiencing infrastructure continues to age and replacement costs continue to rise.

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Delane necessary projects can sometimes provide short-term tax relief, but it can also

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create larger financial pressures in the future, and that's one item that we wanted

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to flag for consideration.

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Deferred investments can result in faster infrastructure deterioration, reduced reserve

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balances, increasing emergency repairs, higher replacement costs, and fewer options when

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our assets eventually do need replacement.

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Overall, this 2027 budget survey demonstrated that residents understand there are trade-offs

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every budget decision.

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While a majority would prefer lower taxes overall where possible, they also recognize the need

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to maintain an investing critical infrastructure where it is properly planned and thoughtful

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and strategic.

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They want to see that our projects are properly prioritized, cost communicated clearly,

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and the investments are faced in plan appropriately.

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There is support in maintaining important infrastructure, and the public expects the town

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to carefully manage the timing and the financial impact

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of those investments.

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So our challenge during this budget season

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is going to be finding the right balance

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between affordability today and sustainability

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for tomorrow.

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I now turn it back to you for any questions.

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I hope to cancel for questions.

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Because one question I had to have is,

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did we get any feedback from the public

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on how they felt the survey benefited them

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or if they liked it or if they didn't like it?

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I did not in administratively. I'm not sure if Council did hear any feedback.

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Councillor Snowcroft.

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Yeah, thanks for the presentation. This is a lot of good information we can use in our deliberations

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going forward. A couple of questions I had. Do we kind of track any changes from public opinion

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like the previous year survey? I think one specific example would have been the

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how people feel about our transparency

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is that increasing decreasing and, you know,

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a lot of indicators.

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I know we asked slightly different questions every year

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that would be similar, but is there any major changes

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year over year?

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We did try to have some different questions to get the data

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that's important to this administration,

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but also try to keep a lot of the questions the same,

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so we could see trends from the communications standpoint.

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We were seeing a slight increase

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in the satisfaction of the communications,

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but when it came to how residents wanted to be communicated,

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It was pretty straight across the board from last year to this year.

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Another one of particular importance was user fees.

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So last year's budget there was not a large survey response in favor of increasing user fees.

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They would actually rather not increase user fees and instead increase taxes.

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Whereas this year we saw the complete opposite with the same number of respondents.

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Any other questions?

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Yes, this was excellent and I think it's important to put these surveys out to hear from

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our residents.

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Number of respondents last year and this year. So to the folks that responded, thank you guys very much.

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It does help administration and council make decisions moving forward.

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If there's no other questions, I'll ask somebody to receive this as information.

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Councillor Conlon.

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I moved at the council for town of Remyon, received the 27 budget survey results report as information.

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All in favour? Opposed? Seeing none, agreed.

304
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We'll move on to 7.2. Amendment to sign in authority

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policy number 25-11.

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I will turn it back over to Maryland. Thank you. The town of

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Vermilion, signing authority policy was approved at the June 24th 2025 regular council meeting.

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Since that time, the organizational structure of Townsend Administration has changed with the addition of a reclassification for a finance manager.

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As such, administration is proposing some amendments to the policy to align with our current organizational structure.

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Some amendments include a finance manager is now added as the legal financial signing authority.

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investments required two signatures from finance manager, ELT or the CAO.

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Land agreements were changed to be the economic development officer or an ELT member,

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plus the CAO has to be the second signature.

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And then we updated void to be renamed to align with the recent legislative changes.

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So I now turn it back to council for any questions.

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How will prop to Council?

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Deputy Mayor Martin.

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With those changes from what was their previous, I was trying to remember that going into the.

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Was, do we just not have finance manager as a title in there?

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Was that the biggest change per se?

321
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That is the biggest change.

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It wasn't included.

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We have also implemented with some financial institutions for our investments,

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the signing authority being the finance manager or myself as well as the CAO and in the event

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because it needs two signatures that one of us is a way we could go to another ELT member

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in trying to update all the other financial institutions that the town does have funds currently

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held with. Some required an update in the policy to specify the finance manager on there so that's why

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We're mostly bringing it forward.

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Also, investments used to be the same as some of the other financial items like banking

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institutions and checks in the policy, where it was two legal financial signatories,

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which includes the mayor, because the mayor signs checks, but we took the mayor off of

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investments and kept it strictly at the administrative level.

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Any other questions?

334
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Can we scroll down because I would be good to anyone watching or the folks in the gallery.

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I know you actually have in red the areas that have been changed.

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Also, Lansale agreements previously were two legal financial signing authorities, which included

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the mayor or another member of the executive team, but we felt it was important that the CIO

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for sure be able to sign every land agreement, so that was one of the main drivers behind that change as well.

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Any other questions?

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Deputy Mayor Martin?

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I guess not only question my line on that planning and development, does it need to have a,

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I guess you have the ELT member and CEO for your land salaryments, but would you want

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here financial manager or yourself to be part of that?

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Did you are handling the money side of the world?

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Yes, for the actual signing, we left it more open, so it could be the development, the economic

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Development Officer or any ELT member, as well as Shannon.

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The CIO and the Economic Development Officer, as well as the Planning and Development Officer,

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are very good at keeping the finance manager and myself involved in all of the land sale

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negotiations.

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And as soon as they are signed, they do provide us with copies so that we can be tracking the

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payments.

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So, administratively, this works for us.

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I guess with the spot where we've removed the mayor's signing, is that's kind of the representative of Council.

354
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What's the general practice for most municipalities?

355
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I know in the past that I always seem like you have the representative of Council sign as well as administration.

356
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It kind of brings up both the governance and administration together on a document.

357
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What's the general practice for municipalities our size?

358
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Are you thinking from the investment side or the land sales side or from the land sales side?

359
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We'll give in that there is a land sales policy and there is Shannon can correct me if I'm incorrect.

360
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But the council passes the lot the lot sales prices and there is a policy that guides administration on how to negotiate those land sales.

361
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So as long as it's within Council's policy, I believe it would be fine to be approved by administration.

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Generally, a Councillor or Mayor would sign an item that is approved by Council.

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And if not all the land sales come to Council, then we just thought it would make sense to have it administrative approved.

364
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And for the investment side?

365
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And from the investment side, we just did that purely from an administrative operational standpoint.

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So, when we had first started here, our finance manager in myself, we had set up with the one investment firm to be two signatures from ELT finance manager or CAO, my previous experience I've never had.

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I remember of council signing when it comes to investments, they come up quite frequent that we're reinvesting and we just felt that it was more appropriate for administration as opposed to having to call a member of council into sign.

368
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that's perfect. Thank you. I just wanted to bring clarification for any one listening.

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Any other questions?

370
00:36:34,840 --> 00:36:40,590
Okay, if not, can I have somebody move to accept this?

371
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Or to motion at my apologies? Can Deputy Mayor Martin?

372
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I moved at the council for the town of Ramayana, approved the signing authority policy number 25-11 as presented.

373
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All in favor?

374
00:36:57,140 --> 00:36:57,740
Opposed?

375
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Seeing none carried.

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7.3,

377
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Vermillionsian Station Preservation Society.

378
00:37:11,080 --> 00:37:13,000
I'll turn it over to administration.

379
00:37:13,900 --> 00:37:14,720
Thank you, Mayor Snow.

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So the next item before Council relates to the newly established Vermillionsian Station Preservation Society.

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They're a non-profit organization focused on preserving and supporting the future of the Vermillionsian station.

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Council representative to participate as a member of the organization. As appointments to external boards and organizations are made by council, the request is before council for consideration.

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A point in the representative would help maintain a connection between the society and the town.

384
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It would support communication between the two groups and keep Council informed of the society's activities and objectives.

385
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Council's role this evening would be to determine who if anyone will serve on that board.

386
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And then that will help us in our ongoing negotiations and discussions with the province as it relates to the future of this year's station.

387
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I would turn it over to for any questions.

388
00:38:05,660 --> 00:38:15,920
Thank you. And I'd open up for any nominations or volunteers. I can answer my

389
00:38:15,920 --> 00:38:20,540
stuff with your question. How soon do they want this representative on the board

390
00:38:20,540 --> 00:38:23,720
can update to the organization and I'll talk about

391
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it.

392
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So they didn't specify a specific timeline by which they wanted a pointed representative.

393
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That being said, administration plans on bringing the engineering report and an overview

394
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of that report regarding the condition of the CN station to our September 2st, I've been

395
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messing this up all week. The first committee meeting of the month in September, I believe

396
00:38:46,920 --> 00:38:51,920
it might be the first of September, so my apologies there for the air. But we plan on bringing

397
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that report to that meeting for Council's consideration. And then if Council were to

398
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appoint a member today, that would serve to guide those discussions between now and

399
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October, as we are working with the province on whether or not they are going to be transferring

400
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that asset to us. So we are hoping that at the organizational meeting once Council has a thorough

401
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understanding and discussion of what the implications are of that report. By the following

402
00:39:13,480 --> 00:39:18,780
meeting in September we'll be able to make a determination as to whether or not Council will be

403
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approving any financial contributions or in-kind contributions as part of the 2027 budget which will

404
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determine how active we are in participating in the preservation of the CN station.

405
00:39:33,840 --> 00:39:35,120
Thank you. Any other

406
00:39:35,120 --> 00:39:42,160
questions. Councillor McDuff is a society, a society, and they've been approved by the

407
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Alberta government. I did not do a paperwork check, but they did come forward with

408
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that name. So I'm hoping and assuming that they have all their documents in order, but

409
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I cannot confirm that at this time. I can speak to that. So they had a meeting with the

410
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public to discuss if they want to have a society. The group had that meeting confirmed

411
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they all voted on it that they do want to have a society now they have to move forward with

412
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the paperwork.

413
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So I believe they're using a lady from community development with the government of Alberta

414
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and she's going to help them through the process of establishing a proper society so it's

415
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a non-profit.

416
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But they do have a plan for their first meeting where they're going to be electing their executive

417
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so a chairperson, vice chair, chair, chair, and they'll be going forward from there.

418
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So I'm guessing we'll be getting some more information on that as they become more

419
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established.

420
00:40:45,590 --> 00:40:50,810
Deputy Mayor Merton, since it's kind of at the start of the inception, would it be wise to

421
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put it as almost like a subcommittee under Parks Reck and Culture until they are set up

422
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and then our reorganization on the hot October to a point, just so that we do have representation,

423
00:41:00,110 --> 00:41:05,830
you know myself and Councilor Clark can attend if they have any meetings coming up and

424
00:41:05,830 --> 00:41:11,190
we'll see you to say it for me because I'm here in Clark's not but just a thought

425
00:41:11,190 --> 00:41:16,490
anyway is not until they're set up but thank you.

426
00:41:17,730 --> 00:41:21,030
Was there any does anyone want to respond sorry

427
00:41:23,780 --> 00:41:24,500
Councilor Snowberg?

428
00:41:24,700 --> 00:41:29,280
Yeah I think Deputy Mayor Martin raises a reasonable point right we don't

429
00:41:29,280 --> 00:41:34,100
exactly all of this committee looks like yet and if we are set for a re-organized year

430
00:41:34,100 --> 00:41:36,520
if we change committees it might make sense at that point all at once.

431
00:41:36,780 --> 00:41:40,480
I'm in support of the idea, I think we probably should have representative on the committee.

432
00:41:41,900 --> 00:41:44,660
It's so early in the process, do we have to make a decision tonight?

433
00:41:45,180 --> 00:41:48,120
It might be better just to do it as a larger part.

434
00:41:48,360 --> 00:41:53,340
If we've got it on our schedule coming up to do a bit of a re-organized work well.

435
00:41:55,880 --> 00:41:56,680
Thank you.

436
00:41:57,560 --> 00:41:59,860
I think that's a good idea and I think that's what I'm hearing.

437
00:41:59,860 --> 00:42:02,020
I'll just finish please.

438
00:42:02,800 --> 00:42:07,960
That's what I'm hearing across the council is, you know, they, and I think it makes sense

439
00:42:07,960 --> 00:42:13,940
to have them establish their parameters first and come to us and then put that request

440
00:42:13,940 --> 00:42:18,320
in once they've established what their board and their committee looks like.

441
00:42:18,320 --> 00:42:24,840
And I agree 100% I think at that time it would be very valuable for us to be involved

442
00:42:24,840 --> 00:42:32,020
that I know as the town we have a big connection to the sea and station. We would be involved in

443
00:42:33,840 --> 00:42:40,220
possibly taking it from the province and working with the nonprofits to take it over. Go ahead, Chen.

444
00:42:41,200 --> 00:42:46,660
I'm only coming to Councillor Martin's suggestion is that if we are going to proceed in that direction

445
00:42:46,660 --> 00:42:51,780
in terms of appointing, I'm a member from the Parks and Culture to attend, we'll need a motion from

446
00:42:51,780 --> 00:43:00,700
council to ensure that remuneration is paid. If we don't appoint a council member through a committee appointment, then it would not be an eligible expense under council remuneration.

447
00:43:00,880 --> 00:43:06,020
So just making sure that we're clear that this would be an approved expense for those per DMs for attending those meetings.

448
00:43:09,810 --> 00:43:10,490
Deputy Mayor.

449
00:43:13,200 --> 00:43:20,360
Just to that point, if it was myself coming through parts of Iraq, I probably wouldn't worry about remuneration till their reorganization.

450
00:43:20,360 --> 00:43:27,520
As of being the inception, it's, you know, you're still worth to be done and there's no need to be funding that way for me anyway.

451
00:43:28,080 --> 00:43:29,580
So yeah.

452
00:43:30,220 --> 00:43:42,640
My thought is, if we're not going to move forward with this night that we stay out of it until they actually come to us with a proper committee and have everything in place.

453
00:43:42,640 --> 00:43:47,760
I feel like if we just kind of bump it to Parks and Rec and then change it later, we kind

454
00:43:47,760 --> 00:43:50,680
of cause a little bit of confusion that's maybe not needed.

455
00:43:51,240 --> 00:43:57,420
If they have a plan and they come to Council or to Administration to Council and say,

456
00:43:57,500 --> 00:44:04,700
here's our structure, we, so we've built a committee, it has a chairperson, it has a vice

457
00:44:04,700 --> 00:44:10,860
chair and so on and so on and we would like representation on this committee or board at

458
00:44:10,860 --> 00:44:16,600
time. I think that's when we should maybe move forward with this. I feel like just because

459
00:44:16,600 --> 00:44:23,020
if we have representation from one committee as kind of a sub project and then halfway through

460
00:44:23,020 --> 00:44:29,160
their process, a point to different member of council, it does kind of muddy it a bit.

461
00:44:43,350 --> 00:44:43,950
Can't

462
00:44:43,950 --> 00:44:49,190
and it's we're so active members of the community we can participate regardless if we're

463
00:44:49,190 --> 00:44:53,610
appointed by council if there's one or two meetings. I think that some of the council's

464
00:44:53,610 --> 00:44:56,710
at least I believe some of you've made the last meeting.

465
00:45:00,000 --> 00:45:05,100
I think it's best just to leave it blank until we do the official appointment.

466
00:45:06,100 --> 00:45:15,780
I agree with that. I think that's probably, instead of putting the car before the horse.

467
00:45:16,640 --> 00:45:23,260
Any other questions? Then we'll need a motion. Our deputy member and my apologies.

468
00:45:23,260 --> 00:45:34,740
I'll get the move that the council for the town of Ramilian received the request to appoint a council member as represented to this Ramilian C& Station Preservation Society as information.

469
00:45:35,760 --> 00:45:36,660
All in favor?

470
00:45:37,920 --> 00:45:38,240
Post.

471
00:45:38,880 --> 00:45:39,880
Seeing none, carried.

472
00:45:41,880 --> 00:45:51,080
I do look forward to them bringing it back because I think it's a great opportunity for our community and to see and I don't know.

473
00:45:51,080 --> 00:45:56,700
Councilor Martin, if you want to speak to it, but to see the involvement that that first meeting was very impressive.

474
00:46:00,780 --> 00:46:06,120
Yes, so the mayor and I attended the CN station meeting on August 11th.

475
00:46:08,160 --> 00:46:18,000
And I would say there was about 40 plus people at that meeting, all very enthusiastic about which I am as well.

476
00:46:18,000 --> 00:46:18,680
So,

477
00:46:21,000 --> 00:46:27,900
if I am on the town, representing the town that's fine, if I'm not, I'm still gonna go

478
00:46:27,900 --> 00:46:33,740
the meetings because I have a real interest in that building. I told the mayor, my great

479
00:46:33,740 --> 00:46:40,380
grandfather was one of the last station agents in that building, William Waterfield. So, yeah,

480
00:46:40,980 --> 00:46:47,100
I'd like to bring it back to its former glory and I'm sure my husband and son had a bridal

481
00:46:47,100 --> 00:46:52,940
are like when he was getting married I'm sure the bridal shower was in that building so it's

482
00:46:53,460 --> 00:46:58,340
uh that's my neighbor too right I like to walk by when I go down to the park so be nice to

483
00:46:58,340 --> 00:47:07,130
be able to have access to it again and see it so yeah thank you okay we'll move on 7.4

484
00:47:08,170 --> 00:47:13,630
northeast Alberta Information Hub Committee Council appointments turn over to administration

485
00:47:13,630 --> 00:47:26,130
Thank you, Mayor Snow, so before you is another committee appointment change, Councillor Bruce McDuff is currently appointed as the town's representative on the North East Alberta Information Hub Committee.

486
00:47:26,670 --> 00:47:35,010
Since that appointment was made, Mayor Roberts Snow has now assumed the role of chair, and we're excited about that, that's a big change for us.

487
00:47:35,010 --> 00:47:39,290
I think prior to that, it was Gerald Ors from the City of Lloyd Minister for quite some

488
00:47:39,290 --> 00:47:39,610
times.

489
00:47:39,810 --> 00:47:42,850
So it's a great honor for the town of Remelian to be represented in that capacity.

490
00:47:43,170 --> 00:47:44,390
So thank you.

491
00:47:45,070 --> 00:47:49,510
Administration is now recommending that Council update our appointment to reflect the committee's

492
00:47:49,510 --> 00:47:50,590
current leadership structure.

493
00:47:51,010 --> 00:47:56,030
So the proposed change would be to appoint Mayor Snow as the town's representative and thereby

494
00:47:56,030 --> 00:48:00,090
replacing Councillor Bruce McDuff as our committee's structure currently stipulates only

495
00:48:00,090 --> 00:48:02,110
one member of Council with sit on that board.

496
00:48:02,110 --> 00:48:05,230
I'll turn it over to Council for discussion.

497
00:48:06,730 --> 00:48:13,330
I'll just say we kind of did a little backwards but the movement came up and I appreciate

498
00:48:13,970 --> 00:48:18,950
conversations with Councillor McDuff and we kind of thought it was for the best.

499
00:48:19,790 --> 00:48:20,950
So here we are today.

500
00:48:21,150 --> 00:48:23,770
Councillor McDuff, did you want to speak to it at all?

501
00:48:23,770 --> 00:48:25,890
Sure, I

502
00:48:30,180 --> 00:48:46,060
think that the mayor, because when I was mayor, I was on that board so I think the mayor should be one of the representatives because I think it's a very important group and I will graciously redelent my position to you.

503
00:48:47,420 --> 00:48:47,940
Thank you, sir.

504
00:48:49,160 --> 00:48:51,160
Any other questions, comments?

505
00:48:52,600 --> 00:48:53,920
Can that someone make a motion?

506
00:48:54,260 --> 00:48:54,900
Councillor Conwell?

507
00:48:56,000 --> 00:49:01,280
I move the Council for the Town of Remelian approved the revised committee listing as presented,

508
00:49:01,720 --> 00:49:08,520
appointing Mayor Robert Snow as the Town of Remelian Representative to the North East Alberta Information Hub Committee.

509
00:49:09,880 --> 00:49:10,620
All in favor?

510
00:49:11,680 --> 00:49:12,200
Opposed.

511
00:49:12,700 --> 00:49:13,460
Seeing none carried.

512
00:49:14,440 --> 00:49:15,000
Thank you.

513
00:49:15,200 --> 00:49:15,360
Council.

514
00:49:15,660 --> 00:49:16,100
Thank you.

515
00:49:16,760 --> 00:49:19,360
Give in me that opportunity.

516
00:49:21,750 --> 00:49:27,870
7.5, Parks Recreation Culture and Environmental Committee Terms of Reference and Bi-Law

517
00:49:28,470 --> 00:49:29,030
Repeal.

518
00:49:29,030 --> 00:49:30,490
I'll turn over to administration.

519
00:49:31,310 --> 00:49:33,450
Thank you, Maristole, and I will turn it over to you, Hen.

520
00:49:35,390 --> 00:49:36,550
Good evening, Mayor and Council.

521
00:49:37,070 --> 00:49:42,530
I bring forward to you this evening for the request for a decision of the Parks Recreation

522
00:49:42,530 --> 00:49:46,650
Culture and Environment and Environmental Committee Terms of Reference and Bi-Law

523
00:49:46,650 --> 00:49:53,270
appeal. A little bit of background overall administration has completed a review of the Parks

524
00:49:53,270 --> 00:49:58,390
Recreation Culture Board as well as the Environment Committee and attempt to formalize the

525
00:49:58,390 --> 00:50:02,490
composition and roles of the committee. Administration has brought forward a new terms of

526
00:50:02,490 --> 00:50:07,830
reference for the Parks Recreation Culture and Environment Committee. The terms of reference

527
00:50:07,830 --> 00:50:14,650
were emailed out to the committee Friday August 7th and with feedback requested by Monday August 10th

528
00:50:14,650 --> 00:50:17,970
In hindsight, this timeline was rather short as such.

529
00:50:18,290 --> 00:50:26,330
We welcome feedback beyond August 10th through to August 17th at the March 30th Parks Recreation

530
00:50:26,330 --> 00:50:29,590
Culture and Committee meeting held at the Vermillion Public Library.

531
00:50:29,810 --> 00:50:33,250
The committee reviewed the current bylaw and recommended several amendments.

532
00:50:33,670 --> 00:50:37,370
The first proposed amendment would allow the committee chair to be a member of Council

533
00:50:37,370 --> 00:50:42,430
aligning with the committee structure with that of the other town advisory and external committees.

534
00:50:42,430 --> 00:50:50,810
The second proposed amendment would revise the board composition and these provisions would identify specific categories of public members for appointment.

535
00:50:51,070 --> 00:50:59,930
The committee recommended that the board consists of no more than 15 members and they're included in this RFD.

536
00:51:01,230 --> 00:51:07,030
The committee also recommended amending the board's powers and duties and selection to include environmental services.

537
00:51:07,030 --> 00:51:12,510
that we revised the wording would state that the board is responsible for advising matters,

538
00:51:12,770 --> 00:51:16,630
affecting parks, recreation, culture and environmental services in the town and support

539
00:51:16,630 --> 00:51:22,950
of the town's strategic plan as amended from time to time. Well, the committee may recommend

540
00:51:22,950 --> 00:51:27,650
amendments authority to approve changes to the bylaw in the terms of references,

541
00:51:28,470 --> 00:51:33,630
rest with town council. Administration has no concerns with proposed amendment allowing

542
00:51:33,630 --> 00:51:38,250
council member to serve as chair and notes that this would be a straightforward revision

543
00:51:38,250 --> 00:51:44,370
to the terms of reference, although it might cause some conflicting views with other members

544
00:51:44,370 --> 00:51:52,370
within the committee. Administration does however note that the proposed changes to the board

545
00:51:52,370 --> 00:51:57,490
composition could create the challenges in maintaining full membership of qualified candidates

546
00:51:57,490 --> 00:52:01,550
from the specified groups are unavailable or unwilling to serve.

547
00:52:02,310 --> 00:52:06,210
More general wording provides greater flexibility in appointments and helps ensure the

548
00:52:06,210 --> 00:52:11,010
committee can maintain quorum and have a full competent panel of members.

549
00:52:11,490 --> 00:52:16,310
That said, she counseled wish to adopt the more perspective composition proposed by the committee

550
00:52:16,310 --> 00:52:19,330
and administration can incorporate those changes into the terms of reference.

551
00:52:20,250 --> 00:52:24,430
Administration is undertaking a review of committee governance and is proposing that the

552
00:52:24,430 --> 00:52:27,150
transition from bylaws to the terms of reference.

553
00:52:30,000 --> 00:52:44,780
The terms of reference provide a more flexible framework in allowing updates to committee mandates, composition, operational requirements without necessitating formal bylaw amendments each time changes are required.

554
00:52:45,400 --> 00:52:53,620
This also ensures bylaws that are being repealed and multiple bylaws for the same purpose as this case here aren't affected at the same time.

555
00:52:53,620 --> 00:53:02,780
Council approval of the terms of reference would formalize the establishment of roles of the committee as such the original bylaws for the committee's established would no longer be required

556
00:53:02,780 --> 00:53:12,620
Administration is recommending the appeal of the outdated bylaws should Council approve the terms of reference to remain consistent with the committee structure and to ensure the towns governing documents are current.

557
00:53:14,080 --> 00:53:15,640
I pass it back to you.

558
00:53:15,900 --> 00:53:16,360
Thank you.

559
00:53:16,360 --> 00:53:18,220
Now, I'll open up for questions.

560
00:53:21,490 --> 00:53:22,970
Council and Mactaf.

561
00:53:23,650 --> 00:53:28,030
I'd like to ask you, administration, if all of the advisory committee,

562
00:53:28,030 --> 00:53:31,630
so that may have to do believe the airport's advice,

563
00:53:31,890 --> 00:53:33,730
we can then push that up under.

564
00:53:41,050 --> 00:53:42,510
I can answer that question.

565
00:53:43,690 --> 00:53:46,250
So the airport advisory committee, Vermilion River,

566
00:53:46,430 --> 00:53:47,750
regional alliance, physician,

567
00:53:47,890 --> 00:53:50,750
health, and retention and recruitment committee,

568
00:53:51,170 --> 00:53:52,050
are all terms of reference.

569
00:53:52,050 --> 00:53:58,450
most I think in reviewing the town bylaws, the Park's Reck and Culture is one of the only external

570
00:53:58,450 --> 00:54:01,950
committee boards and appointments that are governed by a bylaw, everything else is a terms

571
00:54:01,950 --> 00:54:06,930
of reference. They're just easier to amend, so if we need to make a change, we can make it easier

572
00:54:06,930 --> 00:54:09,770
without having to do one, two, three readings of the bylaw.

573
00:54:12,130 --> 00:54:13,870
Any other questions, Councilor Snowgirl?

574
00:54:15,710 --> 00:54:20,590
Yeah, more of Mr. Satan that I agree with administration's recommendation of moving this in terms of

575
00:54:20,590 --> 00:54:27,110
reference, and I agree that using the more general terms and wording would be beneficial.

576
00:54:28,870 --> 00:54:32,510
If you get too prescriptive of any policy, it really can box you in and make it harder to work.

577
00:54:32,850 --> 00:54:35,650
And I don't think that's the intent of this committee, right?

578
00:54:35,670 --> 00:54:38,570
We want to get people involved as much as we can.

579
00:54:38,770 --> 00:54:41,270
So I agree with administrations recommendations.

580
00:54:42,330 --> 00:54:43,210
Thank you.

581
00:54:43,430 --> 00:54:43,990
Councillor Collin?

582
00:54:44,710 --> 00:54:46,750
I just thought it was kind of as cool as I was reading through this.

583
00:54:46,750 --> 00:54:49,930
Well, it goes all the way back to 1987 with Mayor Hughes.

584
00:54:50,850 --> 00:54:54,590
There's quite a few mayors signed in here and got Mr. McDuff,

585
00:54:54,890 --> 00:54:55,490
comes from the Bufswick.

586
00:54:56,350 --> 00:54:58,230
But yeah, it's interesting to see how far back this goes.

587
00:54:58,370 --> 00:55:01,810
And this committee's run very deep in the community for many, many years.

588
00:55:01,970 --> 00:55:05,270
So I think this will streamline it as time has changed.

589
00:55:07,130 --> 00:55:08,010
Thank you.

590
00:55:08,370 --> 00:55:09,210
Deputy Mayor Martin.

591
00:55:10,250 --> 00:55:14,670
Yeah, I think the administration has done a good job of kind of going through all the historical

592
00:55:14,670 --> 00:55:21,590
bylaws and trying to associated and get them up to date and now understanding the terms of

593
00:55:21,590 --> 00:55:27,010
reference being a little bit more like you say don't get too early down the rabbit hole right

594
00:55:27,010 --> 00:55:32,950
so no I think this is a good move some some don't like change but it's better change going forward

595
00:55:33,990 --> 00:55:41,810
so. Thank you. I know you said you put a ole for feedback and then extended it to the 17th.

596
00:55:41,810 --> 00:55:44,430
What was some of the feedback that you guys received?

597
00:55:46,650 --> 00:55:54,930
One particular mention was the question regarding whether a member of council should

598
00:55:54,930 --> 00:55:57,150
be a chair on the board.

599
00:55:57,910 --> 00:56:03,750
Now with that for the advisory committees to be chaired by a public member rather than elected

600
00:56:03,750 --> 00:56:07,650
official because it reinforces the committee's role as an independent advisory committee

601
00:56:07,650 --> 00:56:13,910
and council member serves as a chair rather than can be perceived that council is directing

602
00:56:13,910 --> 00:56:20,350
the committee and with a public member that would allow that information to be brought

603
00:56:20,350 --> 00:56:21,190
forward to council.

604
00:56:21,550 --> 00:56:25,590
So using the council members as more as like a liaison in that position.

605
00:56:26,670 --> 00:56:26,830
Excellent.

606
00:56:27,010 --> 00:56:27,850
Thank you.

607
00:56:28,490 --> 00:56:31,230
If there's no other questions, can I have a motion?

608
00:56:32,830 --> 00:56:36,650
Councilor McDuff. I'd like to move to the Council of the

609
00:56:36,650 --> 00:56:39,550
Town of the Millions through the Part Regulation Conference of

610
00:56:39,550 --> 00:56:43,950
Larmach, many terms of reference as presented and I'd also like to

611
00:56:43,950 --> 00:56:46,930
move to the Council for the Town of the Millions you're first reading to

612
00:56:46,930 --> 00:57:01,210
receiving a bylaws 6-2-0-26 being a bylaw and to the field final number 12-19-7-5-1-9-9-3-

613
00:57:01,210 --> 00:57:08,050
Number 5, 2010 and by law number 4, 2014.

614
00:57:09,910 --> 00:57:11,110
Thank you.

615
00:57:11,750 --> 00:57:15,950
On favor, opposed sin none carried.

616
00:57:19,910 --> 00:57:24,570
Can we go into second and third for that repeal or do we have to wait?

617
00:57:25,770 --> 00:57:26,810
Oh, sorry, go ahead.

618
00:57:27,210 --> 00:57:32,150
You do not have to wait, but we did not include second and third just based on Council's previous

619
00:57:32,150 --> 00:57:37,270
direction of not bringing forward all three readings and administratively. If we want to proceed,

620
00:57:37,730 --> 00:57:42,250
it's quicker on RN to get those moving forward and get those repealed. If not, they will come

621
00:57:42,250 --> 00:57:50,290
to the September meeting, which I believe is on the 15th. Okay. I looked at council further and put

622
00:57:50,290 --> 00:57:58,070
I know we went to the second and third postponed because of financial and consideration for stuff

623
00:57:58,070 --> 00:58:01,250
that we wanted to fall over and get more information back,

624
00:58:01,530 --> 00:58:05,450
but I feel like repealings not in the same context.

625
00:58:07,650 --> 00:58:08,410
Councilor Colin?

626
00:58:09,570 --> 00:58:10,910
I'm okay with continuing some,

627
00:58:10,930 --> 00:58:13,110
the only thing I would say is that since this is

628
00:58:13,110 --> 00:58:16,070
in the community so deep all the way back to 1987,

629
00:58:16,550 --> 00:58:19,290
I'm further, I believe, maybe it's okay to wait

630
00:58:19,290 --> 00:58:19,990
till the next one case,

631
00:58:20,110 --> 00:58:21,610
somebody else does have any more things to be informed,

632
00:58:21,670 --> 00:58:24,630
because that is very old bile to been here

633
00:58:24,630 --> 00:58:26,170
in a very long-standing committee.

634
00:58:26,970 --> 00:58:28,030
That's fair enough.

635
00:58:29,450 --> 00:58:30,650
Will Councillor Snowberg?

636
00:58:31,550 --> 00:58:31,950
Yeah.

637
00:58:32,230 --> 00:58:33,170
I agree with that.

638
00:58:33,270 --> 00:58:34,550
Send them from Councillor Fondland.

639
00:58:35,090 --> 00:58:38,610
I think it's just good government to process to give the community time to react.

640
00:58:39,370 --> 00:58:43,710
And so we've indicated what this council wants to do.

641
00:58:44,150 --> 00:58:49,070
And now our community members have time to digest that information and provide more feedback

642
00:58:49,070 --> 00:58:50,010
if they feel differently.

643
00:58:50,810 --> 00:58:56,630
I think that's both of those are good advice and look forward to it coming back to our next

644
00:58:56,630 --> 00:58:56,910
council.

645
00:58:56,950 --> 00:58:57,750
We need to

646
00:59:04,730 --> 00:59:11,270
fund to 7.6, approval of new in-term cemetery fees and charges, and I'll turn

647
00:59:11,270 --> 00:59:12,250
over to administration.

648
00:59:13,670 --> 00:59:16,030
Thank you, Mayor Snow, and I will turn it back over to you, Hen.

649
00:59:19,950 --> 00:59:20,610
Hello again.

650
00:59:20,630 --> 00:59:22,510
This is my second to three.

651
00:59:24,570 --> 00:59:30,350
So this is for the approval of the new in-term cemetery fees and charges, and so administration

652
00:59:30,350 --> 00:59:35,130
has completed a review of the town of a million semeteries fees and charges to ensure that the fees

653
00:59:35,130 --> 00:59:42,430
associated with cemetery operations maintenance and perpetual care appropriately reflect the costs

654
00:59:42,430 --> 00:59:48,490
of providing these services. The current cemetery free structure has not undergone a comprehensive review

655
00:59:48,490 --> 00:59:55,990
for several years and no longer reflects the current operational and service delivery costs. The proposed

656
00:59:55,990 --> 00:59:57,590
if he's scheduled establish a

657
01:00:00,000 --> 01:00:02,500
Range of Cemetery Services, which are attached,

658
01:00:07,280 --> 01:00:10,400
including, so in the attached segment, there is

659
01:00:11,440 --> 01:00:18,960
a column-barium services such as niche pricing, maintenance, engraving, opening closing services,

660
01:00:19,540 --> 01:00:29,600
cemetery plot services for full-barials or urn-barials. And also, as seasonal weekday or weekend or holiday rates

661
01:00:29,600 --> 01:00:31,600
that are subject to that.

662
01:00:32,420 --> 01:00:36,820
Administration is also currently developing a comprehensive fees and charges by law that

663
01:00:36,820 --> 01:00:40,220
will consolidate applicable municipal fees and charges into one document.

664
01:00:40,560 --> 01:00:44,620
This by law is anticipated to be brought forward to Council for consideration in the upcoming

665
01:00:44,620 --> 01:00:44,960
months.

666
01:00:45,160 --> 01:00:53,900
Once we finalize for the 2027 fiscal year and the fees and charges being represented to

667
01:00:53,900 --> 01:00:57,640
counsel at this time will be incorporated into that final fees and charges by law to ensure

668
01:00:57,640 --> 01:01:02,420
the consistency and a centralized administration for the town's fee structure.

669
01:01:03,000 --> 01:01:07,960
One of the biggest mechanisms that brought this forward today is we actually took on a new

670
01:01:07,960 --> 01:01:12,780
column barium which is at a higher cost compared to the column barium in the past.

671
01:01:13,500 --> 01:01:20,980
And from there I did a comprehensive review through different motions over the years and I tried

672
01:01:20,980 --> 01:01:24,720
to find supporting documentation of cemetery rates,

673
01:01:25,160 --> 01:01:27,200
but they weren't to be unfound.

674
01:01:28,300 --> 01:01:30,300
So therefore I thought it would be a good practice

675
01:01:30,300 --> 01:01:31,960
to bring them forward for you today,

676
01:01:32,040 --> 01:01:35,500
because I felt to continue on.

677
01:01:35,820 --> 01:01:38,960
We need to, we have a high interest of filling the current

678
01:01:38,960 --> 01:01:40,640
columnbarium that we have in put up for sale.

679
01:01:40,860 --> 01:01:42,020
So after tonight's decision,

680
01:01:42,280 --> 01:01:43,920
I'd hope to open that up.

681
01:01:45,510 --> 01:01:46,930
I'll give forward it back to you.

682
01:01:47,630 --> 01:01:48,950
I appreciate you doing that.

683
01:01:49,150 --> 01:01:51,330
I think that's good administration.

684
01:01:52,070 --> 01:01:58,370
I'll open up the Council for any comments, questions, Deputy Mayor Martin.

685
01:01:59,830 --> 01:02:04,370
I know you're saying that we'll be coming forward with another by-law for fees and services anyways.

686
01:02:06,830 --> 01:02:13,370
Is it worth waiting or this is kind of proactive to, you know, we might be months away from another one or whatever.

687
01:02:14,430 --> 01:02:21,190
In particular, the columbarium that if we were to proceed with the council motions that are in the past.

688
01:02:21,190 --> 01:02:29,090
The town would be losing money on this new columbarium due to the cost that we've incurred of purchasing this new columbarium and

689
01:02:29,690 --> 01:02:32,310
the costs that are

690
01:02:32,310 --> 01:02:34,470
represented previously would not

691
01:02:35,130 --> 01:02:37,210
Would just put us at a deficit and

692
01:02:38,170 --> 01:02:45,650
the other fees in terms of the full service could be potentially moved to the fees and charges, but again

693
01:02:45,650 --> 01:02:50,730
as reflected in this request for decision that that could be potential of

694
01:02:51,710 --> 01:02:59,390
The services rendered would result in a little bit of a money loss, like no cost recovery in that motion.

695
01:02:59,710 --> 01:03:01,270
Thank you.

696
01:03:01,810 --> 01:03:02,710
Any other questions?

697
01:03:04,510 --> 01:03:04,950
Councilman.

698
01:03:05,370 --> 01:03:06,550
When was the last time?

699
01:03:11,380 --> 01:03:23,500
So after reviewing some motions the last motion that was carried was in it be March 6 where Council

700
01:03:23,500 --> 01:03:28,780
will approve the town of a million to increase the cemetery rates by 3% and that was January

701
01:03:28,780 --> 01:03:30,120
1st of 2019.

702
01:03:31,720 --> 01:03:37,300
And so I tried to look back for supporting documentation of what those rates were, but the

703
01:03:37,900 --> 01:03:45,080
agenda was not attached to that motion so I could not use those rates so I had to reconstruct

704
01:03:45,080 --> 01:03:45,860
them.

705
01:03:48,620 --> 01:03:49,400
Any other questions?

706
01:03:56,500 --> 01:03:57,400
Yeah, I agree.

707
01:03:58,240 --> 01:04:01,400
If no other questions, can I get somebody to make the motion?

708
01:04:02,660 --> 01:04:03,140
Councillor Conlon?

709
01:04:04,380 --> 01:04:05,980
I'm going to have to counsel for the time of a million.

710
01:04:06,140 --> 01:04:09,960
Approved the proposed in-term cemetery fees and changes as presented.

711
01:04:10,280 --> 01:04:18,180
Effective August 18, 2026, and directed administration to incorporate the fees into the town's fees and charges schedule.

712
01:04:19,960 --> 01:04:20,600
All in favour?

713
01:04:21,960 --> 01:04:27,040
Post, want to post, carry moving

714
01:04:30,940 --> 01:04:35,580
on to 7.7, buy back for four cemetery plots per million

715
01:04:35,580 --> 01:04:36,500
public cemetery.

716
01:04:38,020 --> 01:04:39,760
Again, I'll turn over to the administration.

717
01:04:40,760 --> 01:04:44,160
Thank you, Mayor Snow, and I will turn this one over to your hand as well.

718
01:04:46,480 --> 01:04:53,540
So the next request for a decision I have for you this evening is that the recommendation

719
01:04:53,540 --> 01:05:04,220
in that council for the town of Ramilion approve the buyback of block 3A plot number 32343536 in the

720
01:05:04,220 --> 01:05:10,620
Ramilion public cemetery and authorized administration to assure refund of representing

721
01:05:10,620 --> 01:05:16,920
amount of up to 50 percent of the current fee for four plots in accordance to the cemetery

722
01:05:16,920 --> 01:05:23,220
bylaw 3-2010. So a little bit of a background on this administration has received a request from

723
01:05:23,220 --> 01:05:27,780
authorized representative of the Cemetery plot holder for the town of Remeling to buy back

724
01:05:27,780 --> 01:05:34,140
the four unused cemetery plots located in the blocks and plots that I indicated before.

725
01:05:34,600 --> 01:05:39,740
The four plots were originally purchased on August 1st of 1973, along with an adjoining

726
01:05:39,740 --> 01:05:46,420
fifth plot, which was utilized. At the time of purchase, each plot was valued at $20 for a total

727
01:05:46,420 --> 01:05:52,540
purchase price of $100 for all five plots, the adjoining fifth plot is currently occupied

728
01:05:52,540 --> 01:05:58,160
while the four plots subject to this request are unused administration is in advice that

729
01:05:58,160 --> 01:06:03,160
the remaining plot holders no longer reside in the area and do not intend to use these four

730
01:06:03,160 --> 01:06:08,220
unused plots. As a result the request had been submitted for the town to buy back the plots.

731
01:06:08,380 --> 01:06:14,500
The town's current cemetery fee is $600 in five dollars per plot consisting of the following

732
01:06:14,500 --> 01:06:20,860
indeed, which is the land acquisition of 135 perpetual care and yearly operation.

733
01:06:22,490 --> 01:06:24,510
I'll send it back to you.

734
01:06:24,550 --> 01:06:25,770
Well, enough to counsel.

735
01:06:30,310 --> 01:06:35,530
I guess this is maybe a silly question, but why would we just buy it back for what we sold

736
01:06:35,530 --> 01:06:36,270
it for?

737
01:06:36,890 --> 01:06:48,090
The by-law indicates, in the three dash 2010, it indicates that the town council will buy

738
01:06:48,090 --> 01:06:54,970
purchase back the plot up to 50% at the current, okay, so it's a current crisis. Yes,

739
01:06:55,630 --> 01:07:00,890
Councillor Snowgrove? Yeah, I would go with their recommendation on 50% of the land,

740
01:07:00,890 --> 01:07:05,030
land acquisition costs as administration laid out in the proposal. I think that's more than a

741
01:07:05,030 --> 01:07:11,470
fair offer instead of the full perpetual care and yearly operations included, like we've

742
01:07:11,470 --> 01:07:18,010
made data for 53 years now, so I think they got good value for their $100. And then it is to

743
01:07:18,090 --> 01:07:24,070
That's the president of the Belanda Acquisition, to take the position of that, I think, is a fair number to go with.

744
01:07:24,190 --> 01:07:27,410
Yeah, I agree with that, on the percent. Any other questions?

745
01:07:30,000 --> 01:07:35,980
I'm sure in looking back to this, I'm sure we haven't done a whole lot of bi-backs over the years of this circumstance.

746
01:07:36,320 --> 01:07:40,840
I don't know if you found any history on that of having much for bi-backs.

747
01:07:41,160 --> 01:07:46,240
There was one in particular, and I did not have that prepared for tonight.

748
01:07:46,760 --> 01:07:47,600
Well, what's that?

749
01:07:49,080 --> 01:07:49,880
Councillor Comer?

750
01:07:50,520 --> 01:07:54,180
Unless I missed it, are they not allowed to sell to somebody else?

751
01:07:54,420 --> 01:07:56,220
Or does that have to go back to the town? It's not using it.

752
01:07:56,320 --> 01:07:57,120
How does that work?

753
01:07:57,120 --> 01:08:05,340
I can't directly speak on that particular question, but I couldn't get back to you on that one.

754
01:08:06,180 --> 01:08:12,280
But for my understanding, the particular case, like in the biologists, stipulates that the town

755
01:08:12,280 --> 01:08:16,540
by a back at up to 50%.

756
01:08:16,540 --> 01:08:21,350
And that would be the $100 per law.

757
01:08:21,350 --> 01:08:29,330
It would be, like, I guess, subjective to interior interpretation of what the $20

758
01:08:30,310 --> 01:08:37,550
consisted of back in the day as well. So it could be seen as the deed, but at that

759
01:08:37,550 --> 01:08:40,110
time, they spent $20 for those plots.

760
01:08:44,210 --> 01:08:45,690
Councilman MacDuff

761
01:09:38,100 --> 01:09:55,360
So, as this by-law dates back to 2010, it will form part of our upcoming by-law review, so if Council does want to make any changes to buy back pricing or amounts there too, we can certainly have those discussions at a later date, but until such time we are subject to the by-law that's currently in place.

762
01:09:56,830 --> 01:10:04,750
Thank you. Just to clarify, Councillor Snow Grove, when you were talking the land acquisition

763
01:10:04,750 --> 01:10:16,970
fee, that was the 135 correct, not the other price. Yeah. Yeah, and I'm more in favor of

764
01:10:16,970 --> 01:10:23,110
that direction than the other option of which is significantly higher.

765
01:10:27,140 --> 01:10:27,540
Would you like to

766
01:10:27,540 --> 01:10:28,000
the modest

767
01:10:30,080 --> 01:10:31,360
the

768
01:10:36,700 --> 01:10:38,100
iro's

769
01:10:38,100 --> 01:10:39,220
the

770
01:10:39,220 --> 01:10:39,360
th

771
01:10:39,360 --> 01:10:42,080
0-0034.00

772
01:10:42,080 --> 01:10:45,080
or to 380

773
01:10:45,080 --> 01:10:46,200
some other

774
01:10:46,200 --> 01:10:46,880
st

775
01:10:46,880 --> 01:10:48,000
the

776
01:10:48,000 --> 01:10:48,320
steering

777
01:10:48,320 --> 01:10:49,360
b

778
01:10:49,360 --> 01:10:55,340
dollars representing 50% of the current land acquisition fee of $135 per plot in accordance

779
01:10:55,340 --> 01:11:07,850
with bylaw 3-2010. Any questions? All in favour? Opposed? So, okay. All in favour?

780
01:11:08,690 --> 01:11:08,990
Carried.

781
01:11:15,740 --> 01:11:22,980
And moving on to 8, 8.1, July 2026, Accounts Payable Listings, General

782
01:11:22,980 --> 01:11:26,820
to administration. Thank you, Mayor Snow, and I'll turn it over to Maryland.

783
01:11:30,140 --> 01:11:31,320
Thank you. The July

784
01:11:31,320 --> 01:11:35,960
Accounts Pable Listing is attached to the agenda, and I'm available for any questions if you

785
01:11:35,960 --> 01:11:40,980
have any on any of them. I'll interrupt the council. Councillor McDuff.

786
01:11:46,770 --> 01:11:48,570
First one is to the

787
01:11:48,570 --> 01:12:00,700
the probability of Alberta. Was that a long payment for sending them the education tax?

788
01:12:05,160 --> 01:12:07,780
Sorry, which line was the first line?

789
01:12:09,520 --> 01:12:13,180
Zero zero two six three or zero two two. Yep.

790
01:12:13,400 --> 01:12:14,020
I'm

791
01:12:20,130 --> 01:12:21,110
just pulling it up.

792
01:12:25,560 --> 01:12:28,140
That is the agreement for policing.

793
01:12:33,070 --> 01:12:34,190
Any other questions,

794
01:12:38,450 --> 01:12:39,070
Councillor Conlon?

795
01:12:39,070 --> 01:12:44,030
Just what is the Sunset Memorial and Stone fee?

796
01:12:44,550 --> 01:12:48,530
That was the third remainder payment for the new Columberian.

797
01:12:49,010 --> 01:12:49,610
Thank you.

798
01:12:54,760 --> 01:12:59,500
Just give Council a minute to have any other questions?

799
01:13:03,610 --> 01:13:07,710
Seeing none, can I ask for a motion for accept as information?

800
01:13:07,710 --> 01:13:09,270
Councillor Collin.

801
01:13:10,090 --> 01:13:15,890
I'm over the council for the time of her million received a July 26 account payable listing as information.

802
01:13:17,090 --> 01:13:20,590
All in favor, opposed in none, carried.

803
01:13:23,080 --> 01:13:28,120
We will move on to 2026 second quarter financial report.

804
01:13:28,780 --> 01:13:30,020
Turn over to administration.

805
01:13:30,960 --> 01:13:33,820
Thank you, Mayor Snowman. I will again turn this one over to Maryland.

806
01:13:35,500 --> 01:13:35,900
Thank you.

807
01:13:35,900 --> 01:13:41,580
The financial reports for the second quarter of 2026 are being presented to Council on the Public

808
01:13:41,580 --> 01:13:42,180
Information.

809
01:13:43,060 --> 01:13:47,360
These reports are presented and posted to the town's website quarterly once they are

810
01:13:47,360 --> 01:13:47,920
prepared.

811
01:13:48,920 --> 01:13:53,700
Following the last quarterly report, administration has added the year to date values from

812
01:13:53,700 --> 01:13:56,340
the previous year's budget as requested from Council.

813
01:13:57,340 --> 01:14:04,200
I will note when you are looking at the year to date from 2025 comparisons that in the 2026

814
01:14:04,200 --> 01:14:04,520
budget.

815
01:14:04,520 --> 01:14:11,340
we did adjust some budgets and some gls around so they may not give you a true reflection

816
01:14:11,340 --> 01:14:16,040
and a true comparable, but it'll still provide the information as requested by Council.

817
01:14:17,860 --> 01:14:24,120
Following the review of the Quarterly Financial Statements, I will note that as part

818
01:14:24,120 --> 01:14:34,500
of the presentation of the reserves previously to Council, it was identified that one

819
01:14:34,500 --> 01:14:41,820
and the financial finalization of the financials from 2025, and we consulted with the auditors.

820
01:14:42,180 --> 01:14:48,780
It is being recommended that the negative balance be allocated across the remaining

821
01:14:48,780 --> 01:14:51,660
reserves, using a percentage-based waiting.

822
01:14:53,140 --> 01:14:57,600
The previous administration from what we could find, it looked like...

823
01:15:00,000 --> 01:15:08,320
Our purchasing for land development and the intent was to replenish the reserve and the funds back into the reserve based on lotsales.

824
01:15:08,960 --> 01:15:15,540
However, the lot sales appeared that they were recorded as revenue and not allocated directly into the reserve.

825
01:15:16,260 --> 01:15:25,680
And so we are recommending an adjustment. It will reduce each reserve balance, but it will eliminate the negative balance from the towns reserve listing.

826
01:15:25,680 --> 01:15:31,520
And it'll just give us more accurate reflection of the towns overall reserve position.

827
01:15:33,840 --> 01:15:42,000
So moving into the quarterly financial statements, we did include based on feedback from council after the last quarter financial statements.

828
01:15:42,300 --> 01:15:48,600
We included the percent collected and expanded for the general government reserve, general government budget.

829
01:15:49,440 --> 01:15:53,920
You will note that the revenues are a little bit higher than we anticipated in the budget.

830
01:15:53,920 --> 01:16:01,260
And it just means we've received a little bit higher taxation revenues than originally anticipated likely due to assessment changes.

831
01:16:03,620 --> 01:16:09,420
The council in CAO budget are coming in at total expenditure of 39.3%.

832
01:16:12,160 --> 01:16:18,940
The corporate services is slightly higher than what you generally would see at a 50% when you're halfway through the year.

833
01:16:18,940 --> 01:16:25,520
We had some high quarter-one expenses that just come in quarter-one throughout the years, such

834
01:16:25,520 --> 01:16:28,940
as insurance, or insurance premiums as a good example.

835
01:16:29,340 --> 01:16:32,640
We pay those at the very start of the year, and they're not seen throughout the year.

836
01:16:32,840 --> 01:16:37,800
So we have some higher expenses in the earlier in the year, and then it'll taper off as we

837
01:16:37,800 --> 01:16:38,780
go through the year.

838
01:16:41,120 --> 01:16:45,160
Moving on to community and protective services, community and protective services is a

839
01:16:45,160 --> 01:16:50,940
at 40% of their budget expanded, and infrastructure and planning is at 38.42.

840
01:16:54,100 --> 01:17:00,000
So that is the operating budget. Next we have the capital budget, and this provides a

841
01:17:00,000 --> 01:17:06,860
listing of each of the projects that is on the capital budget for 2026. You'll see that some

842
01:17:06,860 --> 01:17:13,540
are complete, a lot are in progress, some just haven't started yet, just due to waiting for staffing

843
01:17:13,540 --> 01:17:18,740
to arrive so that we can start procuring projects, as well as the timeiness of some of those

844
01:17:18,740 --> 01:17:19,620
projects.

845
01:17:20,740 --> 01:17:25,320
Happy to answer any questions you may have on any capital projects at this point for any

846
01:17:25,320 --> 01:17:28,040
project updates that we can help answer.

847
01:17:29,660 --> 01:17:30,560
Welcome up to Council,

848
01:17:34,620 --> 01:17:35,480
Councillor Snowgrew.

849
01:17:36,700 --> 01:17:41,460
I just had some questions about the reserve balances, are we paying interest on that 2.9

850
01:17:41,900 --> 01:17:50,300
of a negative balance currently and do we know how many years that we were paying like

851
01:17:50,300 --> 01:17:53,940
what years, fiscal years, but where does that mindset is going into revenues?

852
01:17:56,980 --> 01:17:59,360
Not that I'm aware of that, we're not paying interest on that.

853
01:17:59,560 --> 01:18:01,540
It's been quite a few years,

854
01:18:04,040 --> 01:18:06,660
I want to say around 2012, I believe, is when this first

855
01:18:06,660 --> 01:18:13,540
occurred when the reserve went into a negative position, and so the intent was over those

856
01:18:13,540 --> 01:18:16,940
ten plus years to replenish it back, but that was not occurring.

857
01:18:18,520 --> 01:18:22,760
So, it was over, but we're not making that monthly interest payment on that negative 2.9

858
01:18:22,760 --> 01:18:23,480
no note balance.

859
01:18:23,660 --> 01:18:24,440
No, we are not.

860
01:18:29,680 --> 01:18:31,640
Any other questions, Councilor?

861
01:18:31,780 --> 01:18:32,860
I think that's

862
01:18:37,460 --> 01:18:42,500
not sure I understand the way you do things, but it is our actual revenues

863
01:18:42,500 --> 01:18:45,860
for bond current, your general government,

864
01:18:48,070 --> 01:18:48,490
actually

865
01:18:48,490 --> 01:18:54,250
in the company, 9 million, the expenses were 1.2 million

866
01:18:54,250 --> 01:18:56,370
and earned that negative number.

867
01:19:00,620 --> 01:19:04,740
Oh, that is just because the revenues exceeded the expenses.

868
01:19:06,820 --> 01:19:10,660
In the future, we can remove the negatives to make it more clear.

869
01:19:10,660 --> 01:19:11,500
Okay,

870
01:19:14,300 --> 01:19:28,900
go to the council and see A.O., revenue is $500, and expenses are $140, $1,000, and it's a positive, $435.

871
01:19:29,540 --> 01:19:31,220
That's just the way you do things.

872
01:19:33,560 --> 01:19:40,900
Yes, the general government budget overall is the majority of it is revenues, so it's going to show a little different.

873
01:19:40,900 --> 01:19:46,420
And then the other ones and the other ones are your higher expenses and your smaller revenues.

874
01:19:47,040 --> 01:19:49,720
But we can do some changes to them.

875
01:19:49,740 --> 01:19:52,560
I just want to understand what

876
01:19:54,640 --> 01:19:59,280
I do revenues, that's a plus for expenses or negative fruits.

877
01:20:00,000 --> 01:20:03,240
So I've got no more revenue, that's a plus for my set.

878
01:20:05,180 --> 01:20:12,320
Now, on account of the GAO, revenue is only $0.5600, but the expense is $440,000,

879
01:20:13,220 --> 01:20:16,320
and yet the net is a positive $435,000.

880
01:20:17,400 --> 01:20:17,960
And I just

881
01:20:20,520 --> 01:20:22,260
have,

882
01:20:26,870 --> 01:20:28,070
yeah, go ahead, China, sorry.

883
01:20:29,190 --> 01:20:33,170
So I think what may be happening here is we pull this information directly from our spreadsheets,

884
01:20:33,310 --> 01:20:35,250
and we live in the Davidson credits world.

885
01:20:35,990 --> 01:20:39,290
And so, in terms of finances, those are opposite.

886
01:20:39,290 --> 01:20:45,450
in accounting. So what we could do is just amend it so that we're not showing those negatives

887
01:20:45,450 --> 01:20:50,210
because when we do pull it directly from the Excel, I can see how you're reading that way.

888
01:20:50,870 --> 01:20:54,510
So that could just be the way that we're pulling it and we're putting it into the spreadsheet.

889
01:21:00,650 --> 01:21:04,750
Well, in our Excel and in our software, yeah, and then we're generating this report for Council's information,

890
01:21:05,010 --> 01:21:07,650
but we can definitely look at the way it's being displayed.

891
01:21:10,870 --> 01:21:17,770
I think just Councillor McDuff's point two, this does go out to the public so they can

892
01:21:17,770 --> 01:21:24,690
view it. So ensuring that it's the most comprehensible version that we can submit would

893
01:21:24,690 --> 01:21:32,190
make sense. A lot of people would probably see it similar where the negative typically means

894
01:21:32,190 --> 01:21:39,070
negative. So yeah, that would be awesome. Councillor Conlon. Just the clarification as well

895
01:21:39,070 --> 01:21:47,470
when it says, Council and CEO revenues, but governments are an expense. So am I missing

896
01:21:47,470 --> 01:21:52,650
why it's a revenue? Or is that just when it's about these numbers again, how they are different

897
01:21:52,650 --> 01:21:53,890
from the outside world?

898
01:21:56,590 --> 01:22:00,690
Under Council and CEO, the economic development budget is under Council

899
01:22:00,690 --> 01:22:08,250
there is some revenues for advertising and facility rent and so it's the overall revenues that would include mostly your economic development.

900
01:22:09,130 --> 01:22:10,670
Okay, thank you for clearing that up.

901
01:22:13,920 --> 01:22:22,120
And I have a question that's probably pretty simple or I'm just missing it but going back to the capital budget.

902
01:22:22,840 --> 01:22:27,620
So if we look at the first line in community services tractor came in

903
01:22:30,000 --> 01:22:48,220
The budget's expectation was just good, because that means we got it cheaper than we expected. What happens with any remaining funds, so if we budget 100,000, and it comes in at 70,000, what happens with that remaining 30,000 that we budget it?

904
01:22:48,220 --> 01:22:58,880
So, at the end of the year, when the financial audit is completed, then that's when we would bring back a recommendation to Council of where you would want to put those into a resource.

905
01:22:58,900 --> 01:23:05,820
So, to be putting to a reserve transfer at the end, it would go into your year-end surplus and then get transferred into reserves.

906
01:23:06,380 --> 01:23:09,670
Thank you. Any other questions?

907
01:23:13,080 --> 01:23:20,420
Just a comment, I think these quarterly reports and the way you guys lay them out is great. It's great for the public to see as well.

908
01:23:20,420 --> 01:23:24,820
and where can the public access this report?

909
01:23:27,320 --> 01:23:32,020
They are posted following council presentation on the town website

910
01:23:32,020 --> 01:23:35,860
under council administration and then budget and financial reports.

911
01:23:36,420 --> 01:23:38,020
Perfect, thank you.

912
01:23:38,580 --> 01:23:38,940
Yeah, absolutely.

913
01:23:39,060 --> 01:23:40,660
Councillor Snowgirl, go ahead.

914
01:23:42,020 --> 01:23:45,820
Do we have an intention, I guess, to be more in the next budget process,

915
01:23:46,000 --> 01:23:50,820
or council above using the subdivision lands reserve again and building that back up?

916
01:23:50,820 --> 01:23:53,140
or is it a reserve that is going to go away?

917
01:23:53,560 --> 01:23:55,780
Because if we're going to zero it out,

918
01:23:56,380 --> 01:23:58,660
I almost feel like it'd be better for us to leave the negative there,

919
01:23:58,840 --> 01:24:02,000
just as a reminder of what poor budget and process is

920
01:24:02,000 --> 01:24:05,820
doesn't build it back up to at some point.

921
01:24:06,680 --> 01:24:10,860
I guess we're going to, I don't know, it's a counting trick,

922
01:24:11,240 --> 01:24:12,040
but it's just one of them.

923
01:24:12,040 --> 01:24:13,720
Do we have an attention of using that reserve again?

924
01:24:17,900 --> 01:24:19,220
So we could certainly leave it open.

925
01:24:19,360 --> 01:24:22,120
That's up to council, and in terms of any reserve contributions

926
01:24:22,120 --> 01:24:23,400
that would be by motion.

927
01:24:23,400 --> 01:24:31,880
So we would bring we could amend our schedule with our target balances and then include a target balance for the subdivision lands reserve if we want to do that.

928
01:24:32,760 --> 01:24:39,560
We obviously in looking through the historical records there because it had the accounting hasn't been done over the years.

929
01:24:39,700 --> 01:24:46,320
We wanted to clean it up so to speak, but if council would prefer to leave it in a negative and you know work over the next

930
01:24:46,320 --> 01:24:57,860
10, 20, however many years it would take to replenish that reserve, we could certainly do that as well, or we could zero it out, and then we could work towards rebuilding that in the future if we need to use it for that purpose.

931
01:25:02,790 --> 01:25:07,290
Yeah, the questions, Councillors, my stuff, sorry.

932
01:25:09,840 --> 01:25:13,060
Councillors, no, no, because that brings up a good question.

933
01:25:15,810 --> 01:25:21,030
I know of people that would like us to require some more land just to build a road.

934
01:25:24,880 --> 01:25:26,980
Also, there would be available lots there too.

935
01:25:27,660 --> 01:25:30,180
How would we proceed to do those things?

936
01:25:35,910 --> 01:25:39,310
More right now, it's not in the immediate plans.

937
01:25:39,490 --> 01:25:40,890
It's not in the immediate budgets.

938
01:25:42,170 --> 01:25:46,270
So, realistically speaking, if we wanted to take on those projects, other things would have

939
01:25:46,270 --> 01:25:47,070
to take a back seat.

940
01:25:47,730 --> 01:25:54,010
That's certainly up to council, whatever council decides in terms of project and taxation

941
01:25:54,010 --> 01:25:57,630
revenue a lot, and where we put those money, that's completely up to council.

942
01:25:58,290 --> 01:26:01,570
It can change from year to year if that's the direction that we want to go in.

943
01:26:01,570 --> 01:26:06,430
But as of right now, there is no money set aside for future land acquisition.

944
01:26:06,430 --> 01:26:17,270
We're really in the state right now that we're looking to rebuild and replenish those reserves while addressing those capital projects that need to be addressed in the immediate future.

945
01:26:17,730 --> 01:26:20,290
But again, it's Council's budget and it's Council's decision.

946
01:26:21,230 --> 01:26:26,310
So if Council changes the way in which we want to do it, then administration will make sure that happens.

947
01:26:29,960 --> 01:26:31,740
any other questions?

948
01:26:34,110 --> 01:26:39,410
If not, somebody make the motion to accept this as information.

949
01:26:41,760 --> 01:26:48,980
Deputy Mayor Merton, I move that to council for the town of R9 or see the 2020-26 second

950
01:26:48,980 --> 01:26:56,100
second quarter financial report as information. On favor, pose, say, and none, carry.

951
01:26:57,700 --> 01:27:09,340
Okay, 8.3 property tax penalty cancellation request roll number 0,000, 0,000, 2, 3, 2, 0, 0, 0.

952
01:27:11,040 --> 01:27:11,500
Good.

953
01:27:12,540 --> 01:27:20,620
If I may, is Council going to consider the second motion before them as it relates to the distribution of the negative balance,

954
01:27:20,620 --> 01:27:26,080
or are we leaning into counselor, snowgirls comments in that we want to leave it as a negative

955
01:27:26,080 --> 01:27:30,400
balance and replenish it over the next year is just so we have some direction in terms of

956
01:27:31,140 --> 01:27:32,300
2020-27 budget.

957
01:27:32,700 --> 01:27:36,700
Sir, sir question, did you want to make a motion towards that or

958
01:27:41,480 --> 01:27:47,130
well, I would lean towards my personal preference would

959
01:27:48,290 --> 01:27:53,630
to leave at least until in any year adjustment or in our budget process and discuss it more

960
01:27:53,630 --> 01:28:02,150
And just this kind of reminder that maybe we shouldn't be land developers and it's just it's sitting there and what it costs us to do things and if

961
01:28:03,490 --> 01:28:10,750
It's a reminder all our taxpayers that what we're trying to respond with the money we've done a lot of work to build up a resource for things we want to do and

962
01:28:10,750 --> 01:28:18,810
I know it's at account in the x we don't have that money, but we're gonna take away from those reserves that we're building up and so if we want to make prior to paid off

963
01:28:18,810 --> 01:28:20,010
We should do in steps

964
01:28:20,490 --> 01:28:22,430
I understand administrations want

965
01:28:22,430 --> 01:28:29,150
To clear it out, it does make sense. I just think it might be a nice, not a nice reminder, but a reminder that

966
01:28:30,230 --> 01:28:36,730
Not everything's been exactly as stated in this town for a few years and that we're dealing with it

967
01:28:36,730 --> 01:28:44,830
We're not ignoring it. We see it, and we can correct it through a budget process or an year adjustment with an author's recommendation of best practices

968
01:28:44,830 --> 01:28:50,290
And then it can be fully independent and verified. This is what best practices. This is what you should do

969
01:28:51,230 --> 01:29:01,390
I'll just go back to maybe Maryland can speak to this, but was this not the auditor's recommendation to go in this direction or it?

970
01:29:01,390 --> 01:29:11,810
It is. Discussion we had with our auditors and asked them what should we do about a negative reserve balance because that's not common practice to have that.

971
01:29:11,810 --> 01:29:17,890
And so when we did suggest the even distribution, he said that would be a good way to handle it.

972
01:29:18,530 --> 01:29:24,290
He's the only caution to gave us was it obviously has to be approved by Council and we can't make any adjustments unless Council directs us.

973
01:29:25,990 --> 01:29:33,150
But we can definitely wait and wait until the budget process and the year and process and revisit this again, it's not going anywhere.

974
01:29:34,270 --> 01:29:56,350
And I guess I would be to Councillor Snowgirl's point, it's not that it's going anywhere, it's not impacting us, it is nice to have a good reminder, but the flip side is, we can also have that reminder now and if the auditor is suggesting this is a good process, but I also would be fine with for a long end to the budget.

975
01:30:00,000 --> 01:30:22,700
We're already in our next budget here and now we have this reminder. We still got to deal with this and what's it. And we can make the adjustment. I'm not a pulse to making the adjustment. I just think it's kind of something else. We deliberate where we put in our reserves. We have that active reminder that we've got the negative balance that we should deal with and our rate payers should recognize that we're dealing with it in a certain way.

976
01:30:25,360 --> 01:30:26,760
Any other?

977
01:30:27,700 --> 01:30:28,400
Deputy Mayor Martin?

978
01:30:29,880 --> 01:30:30,360
Yeah.

979
01:30:30,500 --> 01:30:32,440
I think I agree with Councillor Snell Road

980
01:30:32,440 --> 01:30:35,480
to leave table this to our September meeting

981
01:30:35,480 --> 01:30:37,740
and just have more discussions through the budget process.

982
01:30:39,320 --> 01:30:40,720
That way it makes sense.

983
01:30:41,360 --> 01:30:42,660
Chairman, I saw you acting up.

984
01:30:43,780 --> 01:30:47,040
No, I'm just again to Councillor Snell Road's point

985
01:30:47,040 --> 01:30:49,700
is that if we were to make the adjustment per se

986
01:30:49,700 --> 01:30:51,580
and again, that's Councillor's decision.

987
01:30:52,740 --> 01:31:02,160
Those reserves that we would be adjusting to account for that difference would be first on the priority to replenish as part of the annual budget process.

988
01:31:02,300 --> 01:31:13,120
So if we would be reducing those reserves for different percentages, we would be looking to replenish those reserves on a priority basis to make sure that they're topped up before we start contributing necessarily to other reserves.

989
01:31:13,120 --> 01:31:17,900
pending Council direction. So if Council, obviously, wanted to deviate from that recommendation

990
01:31:17,900 --> 01:31:21,660
they could, but our recommendation would be just our replenishing those reserves that we

991
01:31:21,660 --> 01:31:27,340
would be adjusting for to remove this negative balance off the books. Just for context.

992
01:31:29,880 --> 01:31:31,280
Can you answer some of our questions?

993
01:31:31,720 --> 01:31:36,260
Yeah, and I think as we do that, actually, when we're delivering our budget, we could

994
01:31:36,260 --> 01:31:41,160
administer and bring forward what the percentage rollback, the actual number, if we apply this

995
01:31:41,160 --> 01:31:44,180
$1.9 million adjustment on a percentage of basement.

996
01:31:44,740 --> 01:31:47,420
What that rollback gets us to and then we're building our budget.

997
01:31:48,160 --> 01:31:53,860
How we want to achieve going forward, it's just options just to be a little more transparent

998
01:31:53,860 --> 01:31:56,040
open with what our plan is.

999
01:31:58,590 --> 01:32:02,850
And the other questions or comments, Councillor McDuff?

1000
01:32:06,500 --> 01:32:17,660
going to scheduling under utilities, the capital, we have a good balance of $2.4 million

1001
01:32:19,060 --> 01:32:28,780
of which I do believe in the name of us of $2 million is going to be paid shortly when

1002
01:32:28,780 --> 01:32:32,480
to a frontline soldier gets finished,

1003
01:32:34,920 --> 01:32:42,620
and if you applied adjustment to it, would that not be in a deficit at that time?

1004
01:32:47,720 --> 01:32:49,460
Sir, I'm just calling up our research.

1005
01:32:49,700 --> 01:32:57,620
So the utility reserve, it has included in the swarm water, the water, the wastewater, and then the recycling program.

1006
01:32:57,620 --> 01:33:03,100
and the 2.25 million you're talking about for the sanitary trunk line is a

1007
01:33:03,100 --> 01:33:07,820
debenture that we took out so it's not showing in this. It's completely

1008
01:33:07,820 --> 01:33:08,300
separate.

1009
01:33:13,810 --> 01:33:16,030
Any other questions or comments?

1010
01:33:19,660 --> 01:33:23,060
Would somebody like to? I guess we

1011
01:33:23,060 --> 01:33:27,960
have to rescind the previous motion because we already accepted it as

1012
01:33:27,960 --> 01:33:28,700
information.

1013
01:33:31,080 --> 01:33:34,740
Go ahead. There are two separate motions. So if Council does not want

1014
01:33:34,740 --> 01:33:39,840
endeavor to leave their reserve balances and make those adjustments, then we just wouldn't

1015
01:33:39,840 --> 01:33:44,020
make that motion and we would leave it as is, so that negative would appear on the reserve

1016
01:33:44,020 --> 01:33:47,180
balances going forward until such time that we're directed otherwise.

1017
01:33:47,840 --> 01:33:48,840
Thank you.

1018
01:33:50,220 --> 01:33:52,460
Councillor Snell Grove, would you like to make that motion?

1019
01:33:55,840 --> 01:33:58,600
Well, just yes, just not even making motion, right?

1020
01:34:01,910 --> 01:34:03,410
We just did that.

1021
01:34:04,670 --> 01:34:09,930
So just to clarify, I was asked for a second motion by administrations, so.

1022
01:34:11,340 --> 01:34:15,540
I was just asking a council wanted to consider that motion or not.

1023
01:34:16,240 --> 01:34:17,920
Because of the comments made by a councillor,

1024
01:34:18,140 --> 01:34:21,060
now, if we wanted to consider that motion or if not,

1025
01:34:21,100 --> 01:34:24,160
and if we were choosing not to, then no motions required.

1026
01:34:24,960 --> 01:34:26,900
I'm just unclear on the direction from council.

1027
01:34:29,100 --> 01:34:31,100
So at this time, you're not wanting to make,

1028
01:34:31,580 --> 01:34:33,080
okay, then let's move on.

1029
01:34:35,170 --> 01:34:37,370
We already did.

1030
01:34:37,410 --> 01:34:40,990
That's where I'm confused because that's for a second motion.

1031
01:34:40,990 --> 01:34:48,110
but we're good. We got it. We got us. Okay, we will move on to 8.3 property tax penalty

1032
01:34:48,110 --> 01:34:56,090
cancellation request. Rule number 0000232000. I'll turn it over to administration.

1033
01:34:57,470 --> 01:35:03,570
And I will turn it over to Maryland. Thank you. Earlier this year, the town of

1034
01:35:03,570 --> 01:35:10,070
Rameleon sent out approximately 2,000 property tax notices with a deadline for payment of July 15.

1035
01:35:10,810 --> 01:35:17,310
140 properties remained unpaid after the deadline for payments and they received penalties applied to them.

1036
01:35:18,530 --> 01:35:23,950
Administration has received five requests to cancel the property tax penalties on six separate properties.

1037
01:35:25,230 --> 01:35:31,050
I will go through each item separately so that Council can discuss and make a decision on each request separately.

1038
01:35:31,670 --> 01:35:37,210
However, I'm not going to repeat the information in each one because they're all very common and very similar.

1039
01:35:37,210 --> 01:35:44,210
Um, tax notices were sent to property owners on May 14th with the deadline of July 15th.

1040
01:35:44,310 --> 01:35:51,650
The town advertised the mailing of tax notices and the property tax deadline through six separate posts on the town's Facebook page.

1041
01:35:52,210 --> 01:35:54,070
Two advertisements in the local newspaper.

1042
01:35:54,690 --> 01:35:58,490
We had a notice posted on the town's website when the notices were mailed.

1043
01:35:59,050 --> 01:36:02,470
And we had content in both the June and July talk of the town newsletters.

1044
01:36:02,470 --> 01:36:08,370
So, over the eight week period, that is the advertising that we did provide to residents for the text deadline.

1045
01:36:10,070 --> 01:36:21,230
This property of 0000232 0000. The taxes were not paid by the deadline and it had the penalty applied to the account.

1046
01:36:21,230 --> 01:36:28,630
Administration has since received a penalty request for the owner to counsel the $308.75

1047
01:36:28,630 --> 01:36:31,310
since property tax payment that was applied.

1048
01:36:32,790 --> 01:36:37,530
I will note that property tax penalties are intended to encourage timely payment of taxes

1049
01:36:37,530 --> 01:36:42,150
and ensure fairness and consistency with all property owners as well as the administration

1050
01:36:42,150 --> 01:36:44,030
of the taxation process.

1051
01:36:44,030 --> 01:36:51,830
The towns by law number 2-97 for the town of Remelian states that a penalty of 12% shall

1052
01:36:51,830 --> 01:36:58,070
be applied upon taxes that remain unpaid after the 15th day of July or 30 days from the

1053
01:36:58,070 --> 01:37:00,510
date of mailing of the notice, whichever is longer.

1054
01:37:01,210 --> 01:37:07,530
So the tax payment deadline of July 15th has not considerably changed since 1997.

1055
01:37:08,890 --> 01:37:15,670
Under the MGA, the Municipal Government Act, Council has the option to cancel, reduce refund or

1056
01:37:15,670 --> 01:37:17,030
defer property taxes.

1057
01:37:17,570 --> 01:37:19,850
This is not within the purview of administration.

1058
01:37:21,250 --> 01:37:27,590
The town of Vermillion also has a late tax penalty or payment cancellation policy that states that

1059
01:37:30,920 --> 01:37:45,880
And council make consider requests if there is a death within 30 days of the deadline. The notice was sent to an incorrect address or the property owner can provide documentation showing that the payment was made at a financial institution on or before the payment deadline.

1060
01:37:47,700 --> 01:37:58,700
We do recognize the circumstances outlined by this property owner as well as all of the requests before us tonight, but we are not recommending as administration the cancellation of any property tax.

1061
01:37:59,800 --> 01:38:00,400
penalties.

1062
01:38:01,500 --> 01:38:05,980
A pervine request for property tax cancellation when the by law was correctly applied may

1063
01:38:05,980 --> 01:38:11,040
create an inequity amongst taxpayers who have met their payment deadlines, and also those

1064
01:38:11,040 --> 01:38:15,540
who have previously incurred penalties under the same circumstances yet paid them in past

1065
01:38:15,540 --> 01:38:16,080
years.

1066
01:38:16,980 --> 01:38:22,360
A pervine the request may also create expectations for similar relief in future cases where penalties

1067
01:38:22,360 --> 01:38:25,020
work correctly applied in accordance with the by law.

1068
01:38:26,400 --> 01:38:30,900
I now turn it back to you for any questions you may have on this first request.

1069
01:38:31,600 --> 01:38:32,460
Councillor McDuff?

1070
01:38:35,470 --> 01:38:43,930
In the advertising, or on the tax statement, does it say 12% penalty will be applied?

1071
01:38:45,730 --> 01:38:51,670
It does state it on the tax notices, and most of our communications did I can't guarantee

1072
01:38:51,670 --> 01:38:54,630
every single one did, but the majority does.

1073
01:38:56,700 --> 01:38:57,480
You read all them?

1074
01:38:57,700 --> 01:38:58,100
Okay, thank you.

1075
01:38:58,100 --> 01:39:01,420
Any other questions?

1076
01:39:02,240 --> 01:39:02,760
Councillor Stilver?

1077
01:39:04,380 --> 01:39:12,560
How does our late payment policy compare to similar municipalities to the 12% penalty on the

1078
01:39:12,560 --> 01:39:18,360
day after is that a common practice among municipalities of our size or neighboring jurisdictions?

1079
01:39:19,480 --> 01:39:23,700
I haven't done a comparison, but I can gather that information and bring it back to council.

1080
01:39:24,520 --> 01:39:30,700
I do know from a couple that I'm familiar with, it's not too far off from where they are as well.

1081
01:39:32,060 --> 01:39:37,520
But we can gather more detail of comparable municipalities and regional municipalities as well.

1082
01:39:40,740 --> 01:39:41,620
Deputy Mayor Martin.

1083
01:39:43,990 --> 01:39:47,070
So with online payments, I know it's depending on your financial institute.

1084
01:39:47,450 --> 01:39:52,170
It's three to five business days and depending on when July 15th lands.

1085
01:39:52,850 --> 01:39:55,410
If it's a Friday, you're technically seven days past.

1086
01:39:55,410 --> 01:39:59,930
But do we have any tolerance for that financial institute

1087
01:39:59,930 --> 01:40:04,050
that if you pay on the night of the 14th or the 15th

1088
01:40:04,050 --> 01:40:07,210
that you have three to five businesses to see it hit the bank?

1089
01:40:08,070 --> 01:40:10,550
We go by the date that the payment was made.

1090
01:40:10,850 --> 01:40:13,430
And so it should show on our end.

1091
01:40:13,630 --> 01:40:14,870
But if there's any discrepancies,

1092
01:40:15,170 --> 01:40:17,530
we leave it up to the resident of the property owner

1093
01:40:17,530 --> 01:40:20,410
to show us that it was paid by that date.

1094
01:40:21,170 --> 01:40:23,990
When it comes to receiving payments by mail,

1095
01:40:23,990 --> 01:40:28,550
go by the dates down but from the post office and the actual date that it was

1096
01:40:28,550 --> 01:40:37,780
mailed because we will get those a few days later. Thank you. Councilor Snowgrave.

1097
01:40:38,440 --> 01:40:43,560
I guess this is a boy to ask in this question five times in a row or a couple of them.

1098
01:40:44,920 --> 01:40:50,860
All these have been subsequently caught up in paid. I'm guessing because that's

1099
01:40:50,860 --> 01:40:53,440
of any of them ever done this before?

1100
01:40:57,210 --> 01:40:57,230
No.

1101
01:40:58,750 --> 01:41:00,330
They haven't done this before.

1102
01:41:01,590 --> 01:41:03,810
And in talking with a couple of them that asked,

1103
01:41:03,950 --> 01:41:05,690
they asked, should I pay this right away?

1104
01:41:05,850 --> 01:41:08,890
And I said, well, the next penalty goes on after council

1105
01:41:08,890 --> 01:41:09,750
would make their decision.

1106
01:41:10,250 --> 01:41:12,370
So instead of making the payment of the penalty,

1107
01:41:12,530 --> 01:41:16,330
and then if council decides that you want to waive it,

1108
01:41:16,330 --> 01:41:17,510
then we'd have to issue a refund.

1109
01:41:17,570 --> 01:41:19,370
And it's just more mystery libertadism.

1110
01:41:19,410 --> 01:41:21,590
So most have not paid their penalty at this point.

1111
01:41:21,590 --> 01:41:23,550
they're waiting to hear from council's decision.

1112
01:41:25,350 --> 01:41:28,350
Okay, and the next the next date was September 15th.

1113
01:41:28,410 --> 01:41:29,930
They were with the next penalty date.

1114
01:41:29,970 --> 01:41:31,650
January would be the next penalty.

1115
01:41:32,370 --> 01:41:35,050
Okay. I'm just kind of wrestling with this because I actually, I agree.

1116
01:41:35,590 --> 01:41:37,110
Administration applies by-law perfectly.

1117
01:41:37,810 --> 01:41:42,330
I do have some thoughts that are by-law may be overly punitive on the day-up,

1118
01:41:42,610 --> 01:41:45,290
but that's a different debate to be have.

1119
01:41:45,290 --> 01:42:00,250
And so I've wrestled with this, I can see the desire to be fair, because at the end of the day we are public servants, we're supposed to serve these people are our bosses, but we have to treat it fair.

1120
01:42:00,510 --> 01:42:02,830
So administration has done their job applied.

1121
01:42:03,390 --> 01:42:14,230
Fairity, I think there is probably a better way we can design our by-law to impose a smaller fine and encourage payment quicker, but that might be a discussion left for another time.

1122
01:42:15,960 --> 01:42:17,200
Councillor McDuff.

1123
01:42:20,270 --> 01:42:28,650
It's on. It was on. I wrestled with this also, and I said to myself,

1124
01:42:30,030 --> 01:42:38,250
what's a good way to get people to pay on time? The large penalties are rebate. So do you add

1125
01:42:38,250 --> 01:42:43,050
15% to the tax and give them a 10% break if they pay on time?

1126
01:42:45,110 --> 01:42:48,910
Or do you give them a 12% 10% penalty if they

1127
01:42:48,910 --> 01:42:55,750
don't pay on that. I'm still resting. I'm not sure how it goes. But the town of

1128
01:42:55,750 --> 01:42:57,590
Ramellian is not a bank.

1129
01:43:00,660 --> 01:43:04,320
Councilman. So I'm going to agree with you, Bruce, we're

1130
01:43:04,320 --> 01:43:09,760
not a bank, but I think what's fair, you have to be fair to everybody. This is my

1131
01:43:09,760 --> 01:43:21,740
point of view. And if you're struggling to make your taxes, pay the monthly, set up a

1132
01:43:21,740 --> 01:43:29,140
I suggested it to that particular person, so I mean, if we've been the rules, when you stop

1133
01:43:30,220 --> 01:43:30,780
been.

1134
01:43:31,360 --> 01:43:32,240
Thank you.

1135
01:43:35,890 --> 01:43:37,850
Sorry, I just did one to flag.

1136
01:43:40,680 --> 01:43:46,460
The results of payment of taxes is quite good at the town, like that of 2000, roughly

1137
01:43:46,460 --> 01:43:50,720
tax notice the sent out, only 140 weren't paid on time.

1138
01:43:50,960 --> 01:43:55,020
And out of those 140, only six have requested a cancellation of a penalty.

1139
01:43:57,500 --> 01:43:58,080
Thank you.

1140
01:43:58,880 --> 01:44:04,880
I guess my thought it like wouldn't, there's cut and dry black and white and then there's

1141
01:44:04,880 --> 01:44:06,540
the whole gray area, right?

1142
01:44:07,140 --> 01:44:14,160
People don't pay their taxes on time and they say, I forgot or I didn't see the sign.

1143
01:44:15,860 --> 01:44:18,420
I can't say that to my utilities bill.

1144
01:44:18,520 --> 01:44:22,580
I can't say that to my internet bill or my cable bill.

1145
01:44:22,580 --> 01:44:28,720
We're expected to fare our bills on time, but I think there has to be some understanding

1146
01:44:28,720 --> 01:44:35,440
and grace when there's just legitimate errors and mistakes that happen.

1147
01:44:35,880 --> 01:44:42,480
I think there is times where we should, as Council say, you know what that just made sense,

1148
01:44:43,920 --> 01:44:51,480
something happened, be it, they were away, or I know in one situation it got dropped in the

1149
01:44:51,480 --> 01:44:57,600
by accident and it wasn't, there's no postage stamp on it and I think

1150
01:45:00,000 --> 01:45:28,920
I think that's why people have the option to bring it to us to appeal because we should be able to say, yes, there is a black and white area. If you're just negligent in paying your bills or, or you have an excuse that doesn't seem legitimate, we're sorry, but you got to pay your bills and there is a cost. If I don't pay my bills, there's an interest as well, but there should be times where we stop and say, does this make sense?

1151
01:45:28,920 --> 01:45:31,200
And I think that's why we have these six here.

1152
01:45:31,300 --> 01:45:37,240
We have to look at them and say could they have done it?

1153
01:45:37,540 --> 01:45:42,600
Or was this an actual like slip up that somebody made?

1154
01:45:43,260 --> 01:45:47,040
Again, referencing the one where they meant to deliver it

1155
01:45:47,040 --> 01:45:50,680
and put it in the mailbox and so obviously it has no stamp on it.

1156
01:45:50,680 --> 01:45:52,900
It comes back two weeks later.

1157
01:45:54,360 --> 01:45:58,340
And I appreciate the argument and I know I've had this discussion

1158
01:45:58,340 --> 01:46:06,040
with people before, well, if you pay a day before the due date, that's what happens, but

1159
01:46:06,040 --> 01:46:11,800
on a technicality, if you pay a day before the due date, you're still early. The due dates

1160
01:46:11,800 --> 01:46:19,900
of due dates. So I struggle with that a bit. I think to count as our snow grows point,

1161
01:46:25,260 --> 01:46:25,920
down

1162
01:46:25,920 --> 01:46:33,920
why we're using the penalties, how we're using them and make sure that we're not overly assertive in it.

1163
01:46:34,520 --> 01:46:37,460
The penalties are meant to encourage people to pay on time.

1164
01:46:38,520 --> 01:46:42,480
But I think if we look at the by-law down the road, we also need to acknowledge that.

1165
01:46:42,500 --> 01:46:48,140
Sometimes it's not that they intentionally or negligently didn't pay on time.

1166
01:46:49,020 --> 01:46:51,980
Something occurred that interrupted that.

1167
01:46:55,730 --> 01:46:56,590
Can't answer snowgrew?

1168
01:46:57,810 --> 01:47:03,210
Yeah, that's kind of, I agree with the points you're trying to make there and like some of the penalties are quite punitive,

1169
01:47:03,470 --> 01:47:13,730
like it would be some of the biggest fines or towns, like you don't anything, and it's a big number, and I think we could probably have better or falsie,

1170
01:47:14,250 --> 01:47:22,850
but my other question to administration is there been, this is my first year on council going through, this has there any been past history of councils making exceptions,

1171
01:47:22,850 --> 01:47:24,910
or is it pretty cut and dry?

1172
01:47:29,830 --> 01:47:34,670
It's... it's just... it's just the... it's very... I've just confirmed that

1173
01:47:34,670 --> 01:47:40,290
historically Council sometimes has waived some penalties. I wouldn't have the exact stats on that.

1174
01:47:42,890 --> 01:47:46,870
Council are calling me not to say anything up next. Yeah, I was just going to say I actually don't

1175
01:47:46,870 --> 01:47:53,310
remember reading any penalties unless my memory fails me. But I knew remember that in the past

1176
01:47:53,950 --> 01:47:58,850
something was different on the tax system. Of course, administration at the time... yeah

1177
01:47:58,850 --> 01:48:04,890
It is different back then, so now I understand there might be more of a discussion around it.

1178
01:48:05,410 --> 01:48:09,970
But unless the other Councillors are around before, remember different, I don't remember forgiving any,

1179
01:48:12,150 --> 01:48:12,350
but.

1180
01:48:12,390 --> 01:48:13,670
Deputy Mayor Martin.

1181
01:48:14,470 --> 01:48:18,310
Yeah, I'm trying to remember back, I know we've had some discussions over the, like,

1182
01:48:18,310 --> 01:48:22,430
press term of a couple that have brought requests back, but they don't know in the waving.

1183
01:48:23,230 --> 01:48:25,030
The fees are the penalty.

1184
01:48:25,030 --> 01:48:32,250
like I know myself having a penalty in the past, when it was paid in term right, so.

1185
01:48:33,930 --> 01:48:34,490
Shannon.

1186
01:48:36,470 --> 01:48:44,450
So one that I can remember as I, I believe I was the one who brought it forward is we did wave a penalty in 2025 and that was because

1187
01:48:44,450 --> 01:48:53,190
payment was remitted for multiple properties on one rule number, but it was because it was two one rule number and not the specific rule number.

1188
01:48:53,690 --> 01:48:57,490
One of the role numbers for that property owner had a credit and then the other role number

1189
01:48:57,490 --> 01:48:59,650
had a penalty and the amount was outstanding.

1190
01:49:00,590 --> 01:49:04,570
So administratively in terms of our customer service, we definitely had an opportunity there

1191
01:49:04,570 --> 01:49:08,390
to transfer that amount to the correct role number and notify the property owner.

1192
01:49:08,970 --> 01:49:10,650
Again, this happened before my time.

1193
01:49:10,730 --> 01:49:11,710
I just like that disclaimer.

1194
01:49:12,210 --> 01:49:14,030
We did not elect to do that.

1195
01:49:14,310 --> 01:49:18,390
And so we did bring forward that request and we did ask that council forgive that penalty.

1196
01:49:18,390 --> 01:49:27,350
But when we do notice things like that, if a owner has, you know, six different role numbers and they're applying it all to one, we do ask that they specify

1197
01:49:27,970 --> 01:49:39,270
Every single role number and what amount should be applied there and then issues say they're $20,000 check just to make sure that we are applying it to the correct role number because there are some instances where property owners want to make over payments.

1198
01:49:39,270 --> 01:49:44,890
So we certainly don't want to be adjusting amounts for those over payments if we're not directed to and from an

1199
01:49:44,890 --> 01:49:54,210
auditing perspective, we're not at liberty to. So unless we have clear instructions to apply a payment to a specific tax roll or move it to a specific tax roll, we can't make those adjusting entries.

1200
01:49:54,670 --> 01:50:03,250
So that is the situation in which we adjusted the penalty and that was in 2025, but again, the funds had been received by the town. They were just sitting in a different account.

1201
01:50:04,030 --> 01:50:04,830
Thank you.

1202
01:50:05,090 --> 01:50:05,570
Councillor Connell.

1203
01:50:07,370 --> 01:50:11,210
When I was reading this, I just wanted to clarify with the administration, is this exactly

1204
01:50:11,210 --> 01:50:16,210
how it played out as it is written of you conferred with the front, it just says the girl

1205
01:50:16,210 --> 01:50:20,570
the town office, but has this been confirmed like this is the timeline and it was intended

1206
01:50:20,570 --> 01:50:25,670
that everything was paid up and then it was a mistake, is that how this is interpreting

1207
01:50:25,670 --> 01:50:26,210
it?

1208
01:50:26,210 --> 01:50:46,950
So, in talking with the staff that handled this particular tax payment, it was a busy time at the front in the day and this person has multiple properties and so it was a lot of tax notices and a larger payment and they said you can just mail me my receipt afterwards and so they had left.

1209
01:50:46,950 --> 01:50:52,970
We processed the payment. I'd notice that one property was missing on the payment. It was a newer property.

1210
01:50:53,170 --> 01:50:54,750
They had just acquired this year.

1211
01:50:55,510 --> 01:51:01,170
And so when the member of administration prepared the receipt, they wrote a handwritten note on it,

1212
01:51:01,350 --> 01:51:06,030
noting that this one property was misbeen paid and they mailed it back to the resident.

1213
01:51:07,310 --> 01:51:11,830
And you can see in here they talked about getting the receipt and they filed it away.

1214
01:51:11,830 --> 01:51:17,330
And so I'm not sure if they really did notice or read the note that was written for them.

1215
01:51:17,950 --> 01:51:27,350
We have had internal discussions from this particular instance of administratively everything was done properly.

1216
01:51:27,990 --> 01:51:37,910
We provided good customer service by, you know, not making them wait for a super long time to issue their tax payment and by making the note on the receipt that there was one missing.

1217
01:51:38,610 --> 01:51:44,170
could we have maybe made a phone call, we could have tried that, we've talked about it internally,

1218
01:51:44,630 --> 01:51:51,610
and we'll try to heighten customer services much as we can, but by no means do we believe

1219
01:51:51,610 --> 01:51:54,870
that anything was done incorrectly by administration at this point.

1220
01:51:56,150 --> 01:52:00,110
When you own multiple properties, I myself own multiple properties and multiple municipalities,

1221
01:52:01,050 --> 01:52:06,030
and I know how many properties I own, and how many I'm going to be paying for, and

1222
01:52:08,200 --> 01:52:19,620
And I think this is one of those cases like there is an expectation for people to follow up with it if if I have multiple properties and I'm bringing in multiple

1223
01:52:21,540 --> 01:52:22,580
tax bills

1224
01:52:23,460 --> 01:52:27,600
You go through them and you check them right so there is you know, I don't think

1225
01:52:30,020 --> 01:52:35,640
Taking away any expectations from the public to pay them, and to follow through with their responsibilities.

1226
01:52:37,800 --> 01:52:42,240
So, I agree. I think the administration did everything they were expected to do.

1227
01:52:42,540 --> 01:52:43,160
Councillor McDuff.

1228
01:52:46,260 --> 01:52:54,480
In this letter, they stated that they did not receive tax bill at their address, but it was into a box number.

1229
01:52:56,310 --> 01:53:03,710
The judge because they put it down to lots of number when they did the transaction, which you say was fairly recent.

1230
01:53:04,530 --> 01:53:13,910
Yes, this was a more recent property that they took over, and our tax rules are aligned with land titles and the address is what's at land titles.

1231
01:53:14,290 --> 01:53:19,870
And so when they purchased the property, that's the address that must have been provided to land titles.

1232
01:53:20,350 --> 01:53:22,450
And so that's what we have mirrored.

1233
01:53:22,770 --> 01:53:27,710
They did note that their utility bill goes to a different property, but they can change their utility address.

1234
01:53:28,230 --> 01:53:32,290
But tax roll-wise, we like to make sure that it's the same and consistent with land titles.

1235
01:53:50,100 --> 01:53:55,140
If a resident wants to change their address for their tax roll, then they would have to fill out a form,

1236
01:53:55,140 --> 01:53:57,480
And then we also recommend that they also update

1237
01:53:57,480 --> 01:54:00,040
my entitles as well for consistency purposes.

1238
01:54:00,700 --> 01:54:02,640
No, what I'm saying is a buy command.

1239
01:54:03,860 --> 01:54:06,140
And say, what are my taxes?

1240
01:54:06,480 --> 01:54:07,540
Do I have to go up my bill?

1241
01:54:08,020 --> 01:54:11,340
Can you look at them under my name?

1242
01:54:12,020 --> 01:54:15,200
What do they have to go up by each tax rule 19?

1243
01:54:16,100 --> 01:54:18,540
We can look up by name or by property.

1244
01:54:19,140 --> 01:54:23,060
But it would be unique in the situation of what name

1245
01:54:23,060 --> 01:54:23,880
is under the properties.

1246
01:54:23,880 --> 01:54:29,340
if there's multiple owners, then it may be a little bit more difficult or financial system

1247
01:54:29,340 --> 01:54:35,240
sometimes a little bit cumbersome when it comes to inquiries, but we would do our best to confirm

1248
01:54:35,240 --> 01:54:40,540
okay so we have four properties showing is that what you have and if they say no I have five

1249
01:54:40,540 --> 01:54:42,860
then we do our best to try find the last one.

1250
01:54:46,510 --> 01:54:50,170
Any other questions on this Councillor Collin?

1251
01:54:51,270 --> 01:54:57,610
My only recommendation, maybe, to we are allowed to reduce my suggestion would be to half

1252
01:54:57,610 --> 01:55:02,610
this bill, just because it is the owners who are sensibly done or sent to me properties

1253
01:55:02,610 --> 01:55:07,590
they do have, but I do see that the had full intention of paying everything on time.

1254
01:55:08,210 --> 01:55:12,870
It was a mistake, so my recommendation would be to half this bill.

1255
01:55:12,870 --> 01:55:18,950
thank you. Any feedback or thoughts on

1256
01:55:23,400 --> 01:55:24,640
any other recommendations?

1257
01:55:27,860 --> 01:55:28,740
I'll ask somebody to

1258
01:55:28,740 --> 01:55:31,760
make a motion regarding this request for decision.

1259
01:55:36,430 --> 01:55:38,670
Councillor Con. Okay, go ahead

1260
01:55:38,670 --> 01:55:41,390
Councillor McDuff. Is this letter

1261
01:55:44,240 --> 01:55:47,080
the representation of what happened?

1262
01:55:53,080 --> 01:55:54,600
Yes, when they did come

1263
01:55:54,600 --> 01:56:02,720
in the front counter position was busy and so the resident did say you can just mail me my

1264
01:56:02,720 --> 01:56:08,920
receipt as indicated in this letter and so we processed the payment after the property owner

1265
01:56:08,920 --> 01:56:17,360
had left town office and then we did as indicated in the letter we did send them a receipt

1266
01:56:17,360 --> 01:56:22,380
which I believe I just have to find it here exactly they say that they had filed it away yet they

1267
01:56:22,380 --> 01:56:28,360
received a few days later. The receipt was received before the penalty deadline and the

1268
01:56:28,360 --> 01:56:34,980
property tax payment deadline. So had they noticed the note on the receipt, then they had

1269
01:56:34,980 --> 01:56:37,140
the opportunity to pay before the penalty was applied.

1270
01:56:42,630 --> 01:56:44,430
Any other questions?

1271
01:56:46,870 --> 01:56:47,670
So I'd like to

1272
01:56:47,670 --> 01:56:50,790
So for a motion moving forward on this decision,

1273
01:56:55,100 --> 01:56:55,900
Councillor Conlon.

1274
01:56:59,840 --> 01:57:06,780
I move that the council approved the property on, sorry.

1275
01:57:10,240 --> 01:57:16,060
So I'd like to make a motion to half this property tax penalty.

1276
01:57:17,700 --> 01:57:26,980
roll number five zeros two three two zero zero zero oh not up for discussion

1277
01:57:26,980 --> 01:57:27,820
we're

1278
01:57:31,920 --> 01:57:36,640
discussion okay I think I'm thinking of all these in the context

1279
01:57:36,640 --> 01:57:42,540
like the next snowberg four decisions we got to make here enough and so I'm

1280
01:57:42,540 --> 01:57:48,100
weighing the precedent of making this decision and how it will affect the ones

1281
01:57:48,100 --> 01:57:54,140
coming after. So I'm still waiting how I feel about it. I want to support

1282
01:57:54,140 --> 01:57:56,880
administration because I do believe they applied the by-law perfectly.

1283
01:57:59,060 --> 01:57:59,480
And I want

1284
01:57:59,480 --> 01:58:04,080
to do also have some reason for our ratepayers and towns. So it's making that

1285
01:58:04,080 --> 01:58:09,340
balancing as we go when I die. And it just did here when my other colleagues

1286
01:58:09,340 --> 01:58:10,340
think of it.

1287
01:58:15,650 --> 01:58:18,190
Kills are murdered. Well I'm going to go back to my previous

1288
01:58:18,190 --> 01:58:24,270
comment I think you know it's you gotta be fair for all the rate payers and

1289
01:58:24,890 --> 01:58:32,630
they have two months you know the noses were sent out two months prior and I

1290
01:58:32,630 --> 01:58:38,890
agree with Councillor Snell Grove administration did their job so I would

1291
01:58:38,890 --> 01:58:41,330
I would I would vote up hold it

1292
01:58:43,570 --> 01:58:46,310
Councillor Collins I end up there don't I

1293
01:58:46,310 --> 01:58:49,710
just going to reiterate kind of my explanation and understanding

1294
01:58:49,710 --> 01:58:52,970
yes, this kind of, it's a precedent for each one, but if I've learned

1295
01:58:52,970 --> 01:58:57,050
in any council, every request to receive is to be a differently based

1296
01:58:57,050 --> 01:58:58,210
on different circumstances.

1297
01:58:59,050 --> 01:59:02,110
So it can set a precedent, but I can also see their side of each

1298
01:59:02,110 --> 01:59:05,770
situation is different, and everybody has a different experience.

1299
01:59:05,770 --> 01:59:08,830
As we'll see in the next ones, each one does have a different explanation.

1300
01:59:09,810 --> 01:59:14,730
My only take is that it was intended to be fully paid, and when I left

1301
01:59:14,730 --> 01:59:19,010
they thought they had fully paid their taxes before the deadline, which I believe was too

1302
01:59:19,010 --> 01:59:23,050
extra prior to this happening. It is their mistake for not receiving the mail, so I can

1303
01:59:23,050 --> 01:59:27,370
definitely see the validity in understanding how many properties you have and what the other

1304
01:59:27,370 --> 01:59:32,670
counselor said about upholding the full property tax penalties. So, my thoughts.

1305
01:59:38,340 --> 01:59:44,140
Deputy Mayor Martin. Yeah, it's let me say you do one, you know, four more to go.

1306
01:59:46,180 --> 01:59:47,140
I'm in a

1307
01:59:47,140 --> 01:59:57,600
with administration for following the rules of our tax system for sure, right, so they did have this opportunity to pay it prior to.

1308
02:00:00,000 --> 02:00:05,440
Do it sometimes to use your receivet, you know, it's a receipt, you throw it in the file, if it's right

1309
02:00:05,440 --> 02:00:11,520
file, but if you don't open it and then you find that it's a mistake or whatever, but I'm

1310
02:00:11,520 --> 02:00:15,660
kind of with Council Martin to uphold the public taxi as it's presented here today.

1311
02:00:18,560 --> 02:00:22,200
Council. Councilor McDonald, do you want to weigh in on your opinion?

1312
02:00:25,390 --> 02:00:32,610
If I happen to miss a bill, I pay the interest that they require when they send their next statement

1313
02:00:32,610 --> 02:00:41,350
So it doesn't happen often because I don't like being interest and I did have to pay

1314
02:00:41,350 --> 02:00:47,430
a lead penalty on a tax bill a long time ago and I switched it to monthly because

1315
02:00:47,430 --> 02:00:53,510
it doesn't cost anymore and it's nobody's fault for it not being paid at the correct

1316
02:00:53,510 --> 02:00:55,030
time but my own.

1317
02:00:58,530 --> 02:00:59,510
Thank you.

1318
02:00:59,510 --> 02:01:03,610
And I kind of agree with this one as well.

1319
02:01:03,950 --> 02:01:08,290
I think there's an expectation to check to make sure

1320
02:01:08,290 --> 02:01:13,650
your payments and your invoices and your bills all line up.

1321
02:01:14,750 --> 02:01:17,610
And, you know, it's unfortunate that it happened to them,

1322
02:01:18,630 --> 02:01:21,590
but at the end of the day, if you have multiple properties,

1323
02:01:21,930 --> 02:01:25,450
there is an expectation to go and check and make sure

1324
02:01:25,450 --> 02:01:28,770
that everything went through is a process to check your bank account.

1325
02:01:28,770 --> 02:01:37,080
but so but we do have a motion on the floor so so if you wouldn't mind repeating your motion if

1326
02:01:38,370 --> 02:01:43,770
we'll have to vote on that one then we can move forward with a different motion if it's the

1327
02:01:43,770 --> 02:01:46,770
or accept it, we can move on.

1328
02:01:47,790 --> 02:01:49,010
So I move that the council

1329
02:01:51,120 --> 02:01:57,140
discuss proper interquest and have the property tax,

1330
02:01:57,140 --> 02:02:04,180
penalty roll number 0, 0, 0, 0, 2, 3, 2, and these 0, 0, 0, 0, 0.

1331
02:02:04,180 --> 02:02:07,040
Thank you. All in favor of that motion?

1332
02:02:08,460 --> 02:02:09,660
One, opposed,

1333
02:02:13,080 --> 02:02:13,760
five.

1334
02:02:15,100 --> 02:02:15,600
Motion defeated.

1335
02:02:16,980 --> 02:02:32,260
So, I guess we'll return to this, would somebody like to make a motion, it sounds like Council was favorable for following the recommendations of administration, would somebody be willing to make that motion?

1336
02:02:33,560 --> 02:02:34,120
Councillor Martin?

1337
02:02:35,280 --> 02:02:40,440
I move that the Council for the time of really not pulled the property tax penalty, levied against rule.

1338
02:02:40,700 --> 02:02:46,640
Number zero zero zero zero zero two three two zero zero zero zero zero.

1339
02:02:46,640 --> 02:02:50,660
on favor carried.

1340
02:02:53,460 --> 02:02:58,900
Thank you. I know this is tough discussions, and we want to be as fair as we can, and

1341
02:02:58,900 --> 02:03:05,400
as gracious as we can, but I think the best thing we can do is have good discussions about it.

1342
02:03:08,710 --> 02:03:20,190
Okay, moving on 8.4, property tax penalty cancellation request, roll number 0000669000.

1343
02:03:20,830 --> 02:03:22,930
I will turn it over to administration.

1344
02:03:24,270 --> 02:03:24,990
Thank you, Erin.

1345
02:03:25,410 --> 02:03:28,410
I'm just going to start turning it over to Maryland, sir.

1346
02:03:28,650 --> 02:03:30,330
I'm going to view them coming up here.

1347
02:03:31,310 --> 02:03:40,230
So for roll number 006066900, the property taxes were not paid by July 15th,

1348
02:03:40,270 --> 02:03:41,970
and a penalty was applied to the account.

1349
02:03:42,550 --> 02:03:46,330
Administration received a request from the owner of this residential property

1350
02:03:46,330 --> 02:03:54,470
to cancel the $182 and 28 cents penalty that was applied to the account. This is a situation

1351
02:03:54,470 --> 02:04:01,190
for this one where it is a residential property and in preparation for their move is indicated

1352
02:04:01,190 --> 02:04:07,230
in our letter they had sent in a request to cancel their utilities and the effective date of the

1353
02:04:07,230 --> 02:04:16,290
sale was July 23rd. They had received an notice from us but the penalty was applied and the

1354
02:04:16,290 --> 02:04:23,350
access were not paid and they I believe understood that PSM law was looking after that for them

1355
02:04:23,350 --> 02:04:30,490
as part of the sale. I will note that the sale was July 23rd which is approximately

1356
02:04:30,490 --> 02:04:35,630
week after the deadline. So property taxes still have to be paid even if you're selling

1357
02:04:35,630 --> 02:04:40,470
your property after the property tax deadline. However in these situations when there is a sale

1358
02:04:40,470 --> 02:04:46,910
transaction date very close to a deadline, generally the legal firms will look after any

1359
02:04:46,910 --> 02:04:50,090
adjustments has required, but that did not occur in this situation.

1360
02:04:50,670 --> 02:04:52,090
So I turn it back to you for any questions.

1361
02:04:52,410 --> 02:04:53,130
Thank you.

1362
02:04:53,290 --> 02:04:55,590
I'll open up the council for any discussions.

1363
02:04:59,900 --> 02:05:00,880
Deputy Mayor Martin.

1364
02:05:02,360 --> 02:05:07,060
Yeah, I think to administration for bringing this forward, yeah, this is a little different

1365
02:05:07,060 --> 02:05:12,740
than the last being is you're selling your property in a long term resident or whatever, but

1366
02:05:12,740 --> 02:05:19,980
Yeah, it might have been oversight on the other side, but like you say taxes have to be paid accordingly, so

1367
02:05:22,140 --> 02:05:23,500
Thank you

1368
02:05:23,500 --> 02:05:25,500
I think we're else Councilor McDuff

1369
02:05:27,040 --> 02:05:29,280
I'm questioning the

1370
02:05:31,520 --> 02:05:35,360
You and you require to cancelation of pre-authorized payments

1371
02:05:36,100 --> 02:05:37,580
I'd like to start

1372
02:05:38,040 --> 02:05:41,040
Did you request them?

1373
02:05:48,150 --> 02:05:53,640
Yes, she had sent an email stating that quote.

1374
02:06:00,000 --> 02:06:03,480
So she had requested cancellation as of July 23rd.

1375
02:06:04,600 --> 02:06:05,440
Mm-hmm.

1376
02:06:06,720 --> 02:06:07,840
Kills are still growing.

1377
02:06:09,840 --> 02:06:16,500
Um, I'm assuming this was a countless paid monthly at $435 a month.

1378
02:06:16,640 --> 02:06:20,340
Is that, is that how that, or $253?

1379
02:06:21,060 --> 02:06:25,380
And so, is the penalty based on the remaining balance or the total tax bill?

1380
02:06:25,380 --> 02:06:28,000
The total percent. The remaining balance.

1381
02:06:35,860 --> 02:06:36,980
It's more than 12 percent.

1382
02:06:43,750 --> 02:06:45,210
It's just playing up their count.

1383
02:06:52,820 --> 02:07:02,640
The monthly payment was 253 dollars and 17 cents for their monthly payment plan.

1384
02:07:03,320 --> 02:07:09,500
And the monthly payment plan doesn't. It runs with the calendar year. It doesn't run with the tax year.

1385
02:07:09,500 --> 02:07:16,120
And so, if you're on the payment plan, your taxes aren't technically paid and full, come

1386
02:07:16,120 --> 02:07:16,840
the deadline.

1387
02:07:18,940 --> 02:07:25,320
You have until December 31st to continue paying them, which is an item that we'll probably

1388
02:07:25,320 --> 02:07:27,020
be bringing back for discussion in the future.

1389
02:07:37,460 --> 02:07:37,900
Yes.

1390
02:07:41,560 --> 02:07:42,580
Any other questions?

1391
02:07:46,140 --> 02:07:49,700
Somebody like to make a motion on this recommendation.

1392
02:07:58,930 --> 02:08:00,650
No, thank you sir.

1393
02:08:01,550 --> 02:08:04,290
I move the council for the out of a million uphold the property tax granted.

1394
02:08:04,290 --> 02:08:10,930
Let me guess, roll number 0, 0, 0, 0, 0, 0, 0, 6, 6, 9, 0, 0, 0.

1395
02:08:12,190 --> 02:08:18,830
Thank you, and I appreciate this as a tough, tough meeting to have, nobody wants to be the one.

1396
02:08:19,630 --> 02:08:25,150
We have motion on the floor, all in favor, opposed, none carried.

1397
02:08:30,120 --> 02:08:31,540
We're getting there.

1398
02:08:32,180 --> 02:08:39,160
8.5, property tax penalty, cancellation, roll number 0, 0, 0, 0, 0, 1, 9, 9,

1399
02:08:39,160 --> 02:08:42,700
3-0-0-0. I'll turn over to administration.

1400
02:08:45,960 --> 02:08:50,180
Thank you. The next one is for a non-residential property.

1401
02:08:50,900 --> 02:08:54,020
And so, this rule number was not paid by the deadline.

1402
02:08:54,840 --> 02:09:01,000
And so, as such, this non-residential property received a penalty in the amount of $6,409.

1403
02:09:01,420 --> 02:09:05,960
And they are requesting cancellation of their penalty.

1404
02:09:05,960 --> 02:09:14,720
I will note just being that this one's non-residential, the town's property tax cancellation policy

1405
02:09:14,720 --> 02:09:21,740
does state that council will not typically support a penalty cancellation for non-residential property.

1406
02:09:22,500 --> 02:09:30,040
This is one situation where this business received their tax notice shortly after they had issued a check

1407
02:09:30,040 --> 02:09:37,480
and they took the checkaway and they had intentions of submitting it by the deadline and they got busy

1408
02:09:38,540 --> 02:09:45,180
and they had asked someone to take it to the mail or send it in the mail and there was no stamp on it.

1409
02:09:45,360 --> 02:09:48,260
So by the time the post office brought it back to advise and there was no stamp,

1410
02:09:49,440 --> 02:09:51,840
the tax penalty had been applied because it was after the deadline.

1411
02:09:53,660 --> 02:09:55,920
I now turn it back to you for any discussion or questions.

1412
02:09:55,920 --> 02:09:58,960
all up to council for any questions.

1413
02:10:02,200 --> 02:10:04,760
So I kind of read this as they weren't taken

1414
02:10:04,760 --> 02:10:08,900
into it the carrier but they typically in the past have dropped it off here

1415
02:10:08,900 --> 02:10:15,940
directly and my misreading that and it looks like a male carrier picked it up by

1416
02:10:15,940 --> 02:10:20,320
accident because that changes the dynamics for me a little bit.

1417
02:10:22,490 --> 02:10:23,310
So we've gone back and

1418
02:10:23,310 --> 02:10:28,390
forth with this non-residential property owner a few times on this request to make sure

1419
02:10:28,390 --> 02:10:33,950
that the intent of what they want to explain to Council in the public is what is putting

1420
02:10:33,950 --> 02:10:36,310
being put on the website and in the agenda.

1421
02:10:38,070 --> 02:10:43,790
In previous discussions, it was mentioned that they gave it to their one-staff member

1422
02:10:43,790 --> 02:10:49,250
and said, take this down to the post office and then this one's talking about that they

1423
02:10:49,850 --> 02:10:54,110
put it on the counter to get dropped off, but mistake was given to the mail carrier.

1424
02:10:54,110 --> 02:11:06,010
So, I'm not exactly too sure what happened inside that business on that day, but there could have been an intent to drop it off here or an intent to give it to the mail carrier, what happened was it was given to the mail carrier.

1425
02:11:07,450 --> 02:11:21,450
Yeah, because the way I read it was there is no stamp on it because it was being dropped off here and that does change the dynamics a little bit in my mind if the mail carrier picked it up and there's no stamp on it.

1426
02:11:21,450 --> 02:11:25,590
obviously it's not going to be mailed out. And two weeks later you will be getting a back.

1427
02:11:26,430 --> 02:11:33,510
So anyways, that's just my challenge with that is I feel if it unintentionally was picked

1428
02:11:33,510 --> 02:11:35,570
up by the male carrier.

1429
02:11:37,690 --> 02:11:42,210
That's kind of puts things out of their hands a little bit. And

1430
02:11:44,130 --> 02:11:52,590
like, technically, puts it out of their hands, but, uh, and not, like, unforeseen challenges

1431
02:11:53,570 --> 02:12:01,010
and incidents, that's where I struggle with, making payments or charging penalties.

1432
02:12:01,070 --> 02:12:06,190
If there's an unforeseen incident that you can't intervene on,

1433
02:12:08,620 --> 02:12:10,040
so that's where I struggle

1434
02:12:10,040 --> 02:12:11,200
with this one.

1435
02:12:11,200 --> 02:12:13,820
Yeah, but all over the Council, Councilor Snow Group.

1436
02:12:14,460 --> 02:12:20,160
Yeah, this is one where I kind of see the need to update our policy a little bit, because

1437
02:12:20,160 --> 02:12:25,320
I think the penalty is so punitive for the action, and my question would be to administration

1438
02:12:25,320 --> 02:12:31,440
be, what is the incentive for this rate pair to pay any of that proper tax prior to the next penalty date?

1439
02:12:36,460 --> 02:12:41,000
The situations where they've already been issued a penalty, if Councilor doesn't waive the penalty and

1440
02:12:41,000 --> 02:12:45,760
holds it. We likely will see payment closer to the January next penalty deadline.

1441
02:12:46,260 --> 02:12:50,500
But it's not teach. That'd be a significant outstanding balance judging by the percentage

1442
02:12:50,500 --> 02:12:55,440
of the penalty. That would be money that would be not coming towards the down because there

1443
02:12:55,440 --> 02:13:00,480
would be no incentive for them to pay it as quickly as possible. Their incentive would be to

1444
02:13:00,480 --> 02:13:08,900
keep it as long as possible again. So that's where it's the policy should be how do we bring

1445
02:13:08,900 --> 02:13:13,180
people into Communities is quickly as possible. And that's where the failure is. And it's

1446
02:13:13,180 --> 02:13:17,680
not administration's fault. They have applied through roles exactly right. There's no way

1447
02:13:17,680 --> 02:13:22,820
to confirm a story as staff was not put on or whatever. That's not up to us to be the

1448
02:13:22,820 --> 02:13:32,580
arbitrary of that case. But this is a significant penalty for any resident or non-resideness. It's

1449
02:13:32,580 --> 02:13:40,820
that stings to any operation in town. And so it's, I, I struggle with them all. And I, then I remind

1450
02:13:40,820 --> 02:13:44,940
ourselves where supposed to be the public servants here were not the overlords of the town. We

1451
02:13:44,940 --> 02:13:49,500
have to design a better policy. But unfortunately, we're not there yet. And we have to deal with the

1452
02:13:49,500 --> 02:13:50,680
rules we currently have.

1453
02:13:53,010 --> 02:14:00,330
Well said. Deputy Mayor Martin. When was payment made on that one? I know

1454
02:14:00,330 --> 02:14:05,170
They say it was missed by two days, almost like it was paid on the 17th or something.

1455
02:14:11,830 --> 02:14:12,810
We're just pulling it up once.

1456
02:14:17,020 --> 02:14:20,800
July 17th, so they received it back and then they brought it over.

1457
02:14:24,460 --> 02:14:27,480
I don't know if I need to sort of do these, like we kind of talked about it.

1458
02:14:28,520 --> 02:14:32,660
Yeah, so yeah, it's a nice part of both being in town, things are quite quicker.

1459
02:14:33,120 --> 02:14:33,560
Yeah,

1460
02:14:36,350 --> 02:14:38,070
any other comments,

1461
02:14:42,950 --> 02:14:46,710
somebody we willing to make a motion regarding this recommendation?

1462
02:14:53,670 --> 02:14:54,830
Councilor Conor.

1463
02:14:54,990 --> 02:14:57,590
Can I make a motion again to...

1464
02:15:02,100 --> 02:15:22,560
Just with its significance, I make a motion that council approve the property owner's request with a modification for half of the property tax penalty on roll, number zero zero zero, one nine nine three zero zero zero.

1465
02:15:22,560 --> 02:15:29,740
Thank you, and we'll, since it's changed, we'll open up for discussion, if there's any discussion, can some work tough?

1466
02:15:54,450 --> 02:15:55,150
Got it.

1467
02:15:58,840 --> 02:16:05,580
Yeah, this is a significant penalty, but 1802 dollars might have been a significant penalty for the other person also.

1468
02:16:06,280 --> 02:16:07,040
I don't know.

1469
02:16:12,490 --> 02:16:18,830
This one is more difficult because they had full intentions of being there on time.

1470
02:16:20,610 --> 02:16:23,010
somebody somewhere did not,

1471
02:16:25,280 --> 02:16:30,520
to be hand delivered, in the right place, or somebody got to

1472
02:16:30,520 --> 02:16:31,740
put a stamp on it.

1473
02:16:35,890 --> 02:16:41,390
They did have the intention to bid, but the other individual who paid $30,000 was also

1474
02:16:41,770 --> 02:16:44,070
of the intention of getting it paid.

1475
02:16:44,770 --> 02:16:46,570
Didn't have the coffee at the time.

1476
02:16:46,570 --> 02:16:47,230
These

1477
02:16:49,860 --> 02:16:53,880
are very, very difficult situations for

1478
02:16:56,530 --> 02:17:01,170
no one to say I'm really struggling.

1479
02:17:04,110 --> 02:17:08,210
I think we're all feeling that sentiment. Nobody wants to.

1480
02:17:08,390 --> 02:17:12,030
I think somebody already said it like the gatekeeper and the decision maker,

1481
02:17:12,530 --> 02:17:17,590
and it's because we don't want to put hardships on anyone, but we also want to be absolutely fair

1482
02:17:17,590 --> 02:17:21,830
and respect that administration has absolutely done the correct job.

1483
02:17:21,830 --> 02:17:26,470
and so it's a tough decision to make, so thank you for that honesty.

1484
02:17:27,790 --> 02:17:39,850
Any other comments regarding the motion on the floor or anything, I, as well as struggle

1485
02:17:39,850 --> 02:17:47,510
with it, Councilor McDuff, and I've been, as we've mulled over this, because we've had

1486
02:17:47,510 --> 02:17:54,450
for a while trying to look at every situation and try to figure out what's obviously and we've

1487
02:17:54,450 --> 02:17:58,630
said it several times. Administration has done exactly what they're supposed to do and we

1488
02:17:58,630 --> 02:18:06,070
followed our process. But in bringing it to us, how do we make decisions on which ones we should

1489
02:18:06,070 --> 02:18:12,930
forgive, which ones we shouldn't, which ones we should amend. And the end of the day, there's going

1490
02:18:12,930 --> 02:18:18,270
be some people that aren't happy with our decisions and some that are, but I think we just

1491
02:18:18,270 --> 02:18:23,410
make the decision based off of what we feel the information has been provided for us.

1492
02:18:23,910 --> 02:18:32,670
And for me today in context to this decision, I don't know the back stories of what other

1493
02:18:32,670 --> 02:18:42,910
discussions have come up and what other justifications have come up but the one that was

1494
02:18:42,910 --> 02:18:49,030
for me there's plausibility and that could have actually happened and hey you know what

1495
02:18:49,030 --> 02:18:55,390
I put it on the counter for employee gym to take over but in employee Jane through it in the

1496
02:18:55,390 --> 02:19:02,910
mail instead that I could see that happening at my place of business not that I'm way in it

1497
02:19:02,910 --> 02:19:06,670
again so I shouldn't have said it that way I can see that happening at a place of business my

1498
02:19:07,610 --> 02:19:13,820
And so for that purpose, I support the motion that's on the floor.

1499
02:19:18,680 --> 02:19:19,200
Councillor Merden.

1500
02:19:19,660 --> 02:19:21,880
Well, I'm going to stick with my guns with what I've been saying.

1501
02:19:22,980 --> 02:19:25,540
I still think we have to support our administration.

1502
02:19:26,540 --> 02:19:29,160
And yes, probably somebody's going to be very upset with what I'm going to say.

1503
02:19:30,820 --> 02:19:37,140
But, you know, we're dealing with the bylaws, the way they are.

1504
02:19:37,140 --> 02:19:45,600
And if it was somebody's job to bring it down here, they've had two months to get it down

1505
02:19:45,600 --> 02:19:46,160
there.

1506
02:19:46,700 --> 02:19:48,640
So I'm sorry, but that's my feeling.

1507
02:19:48,680 --> 02:19:53,820
You don't have to say, sorry, we're all elected to bring, represent the opinions we have.

1508
02:19:54,800 --> 02:19:56,540
Maybe we'll just go around Councillor Snow Grove.

1509
02:19:57,280 --> 02:20:03,820
Yeah, like I said before, I feel like this is overly punitive, but that's the bylaw that

1510
02:20:03,820 --> 02:20:04,440
exists.

1511
02:20:05,860 --> 02:20:16,840
I can see plausibility in all of this and like I really do want to revisit our our by law for groups that made an error and

1512
02:20:16,840 --> 02:20:20,730
If they've come up full payment within the next week or whatever that you can either

1513
02:20:22,540 --> 02:20:28,760
Resin the penalty to a to a point or apply to next to your tax roll. There's boss options that you can throw out there if

1514
02:20:28,760 --> 02:20:34,420
That would be more beneficial to bring people as polite quicker, but I don't have those rules in front of me

1515
02:20:34,420 --> 02:20:37,600
also I can't apply them.

1516
02:20:40,460 --> 02:20:44,960
This penalty is over, but that's a big number, but it also implies

1517
02:20:44,960 --> 02:20:53,420
that there's a large property tax too. So I think as a council consistency is important,

1518
02:20:55,460 --> 02:20:59,960
which is why I will probably stay with my vote, but I'm uncomfortable doing it, because

1519
02:20:59,960 --> 02:21:03,860
I think it is not already being the policy, but that's for the one we have.

1520
02:21:04,400 --> 02:21:05,640
Thank you.

1521
02:21:05,760 --> 02:21:07,020
Deputy Mayor Martin?

1522
02:21:09,060 --> 02:21:09,460
Yes.

1523
02:21:10,020 --> 02:21:14,700
It's definitely a high tax penalty, for sure on this property.

1524
02:21:16,040 --> 02:21:21,120
I agree with Councillor Snowberg about revisiting this by law going forward and I'm sure

1525
02:21:21,120 --> 02:21:26,960
administration doesn't want the conversations at the front going good and bad, right?

1526
02:21:28,060 --> 02:21:33,860
But, yeah, uniformity through some of these tougher decisions sometimes is where we are,

1527
02:21:34,380 --> 02:21:38,400
but good old one discussion whether it be good or bad is a good way to use them.

1528
02:21:39,860 --> 02:21:47,240
Okay, we have a motion on the floor to charge half of the penalty.

1529
02:21:47,860 --> 02:21:54,480
So, I'll ask all in favor, a post for a post defeated.

1530
02:21:55,120 --> 02:22:00,340
Can I ask somebody to make a motion on the recommendation?

1531
02:22:11,910 --> 02:22:12,850
Yeah, definitely Mayor Martin.

1532
02:22:13,490 --> 02:22:15,650
I mean, he's pointing at that point, but that's okay.

1533
02:22:16,110 --> 02:22:20,950
The council for the town of Remain uphold the property tax penalty levied against

1534
02:22:20,950 --> 02:22:26,250
Rule number 0, 0, 0, 0, 1, 9, 9, 3, 0, 0, 0.

1535
02:22:30,400 --> 02:22:34,040
Opposed, one, opposed, carried.

1536
02:22:40,830 --> 02:22:52,250
We're getting there. 8.6, property tax penalty cancellation, request, roll number, zero, zero, zero, zero, zero, zero, zero, zero,

1537
02:22:56,690 --> 02:23:05,120
Thank you, Mayor and Council. This request is for two properties. So, this property, both

1538
02:23:05,120 --> 02:23:09,600
these properties, the payments were not made by the July 15th payment deadline and

1539
02:23:09,600 --> 02:23:15,140
administration had applied penalties to the accounts. We did receive a request from the owner

1540
02:23:15,140 --> 02:23:23,900
of both these properties which are non-residential to cancel the property tax payments that were

1541
02:23:23,900 --> 02:23:30,120
is $1,510.44 and the other penalties by $131.9.

1542
02:23:32,940 --> 02:23:38,860
For this particular situation, the property owner had filled out a form for utility

1543
02:23:38,860 --> 02:23:44,060
pre-authorized payments to come out every month, and they were under the understanding that

1544
02:23:44,060 --> 02:23:48,700
that possibly was also their taxes, which it was not because it's a completely separate

1545
02:23:48,700 --> 02:23:54,760
application and system. The property tax notice is also get mailed to a different property

1546
02:23:54,760 --> 02:24:00,160
for the property owner, which is out of province. So I turn it back to council for any questions.

1547
02:24:04,260 --> 02:24:11,740
So I just want to clarify it. We mailed the taxes to the wrong address, or was it their address

1548
02:24:11,740 --> 02:24:16,620
just out of province? There are address for land titles, which is what we have for tax roll.

1549
02:24:16,620 --> 02:24:26,940
Is out of province and so it had been mailed there and so they said that they received received a, you know, the week before they wrote this letter

1550
02:24:26,940 --> 02:24:29,560
But it was mailed to the property

1551
02:24:29,560 --> 02:24:32,580
Address that is correct on land titles

1552
02:24:32,580 --> 02:24:34,920
Okay, thank you

1553
02:24:34,920 --> 02:24:36,940
Deputy Mayor Martin, I saw your head there. Yeah

1554
02:24:36,940 --> 02:24:44,700
So in a circumstance that you went from a saying annual pay to switching over the monthly say as of today

1555
02:24:45,900 --> 02:24:53,520
Would you just be putting payment away for the next five months till your new calendar year?

1556
02:24:53,700 --> 02:25:02,120
Since you've already paid up for that term, or do you have to change to a monthly plan at a certain point of time?

1557
02:25:04,720 --> 02:25:10,000
Authorities or preauthorized payment applications can be accepted between January and April of the year.

1558
02:25:10,000 --> 02:25:17,040
And so, if somebody wanted to apply now, we would just advise them to come January we'd be able to set them up on that.

1559
02:25:21,220 --> 02:25:23,620
And the other questions or comments,

1560
02:25:28,600 --> 02:25:33,620
deputy mayor, have they filled out the according forms going forward?

1561
02:25:34,860 --> 02:25:35,620
Yes, they did.

1562
02:25:40,630 --> 02:25:41,450
Councillor McTuff?

1563
02:25:43,420 --> 02:25:46,320
We're both of these toxic illnesses in the same envelope.

1564
02:25:49,120 --> 02:25:49,520
Same address?

1565
02:25:50,580 --> 02:25:51,420
Yes, they were.

1566
02:25:52,480 --> 02:25:55,400
And they're saying they didn't get the

1567
02:25:59,460 --> 02:26:02,220
tax return letter to last week.

1568
02:26:04,230 --> 02:26:07,610
The letters that they would have gotten the week before this likely would have been a letter

1569
02:26:07,610 --> 02:26:10,610
advising them that they are in a rears and penalty was applied.

1570
02:26:15,370 --> 02:26:17,390
Councillor Conland?

1571
02:26:18,630 --> 02:26:24,150
This might be the only one I'm in favor of upholding just because there's a business owner

1572
02:26:24,150 --> 02:26:31,270
If you obviously have a bonus of $1,500 or yeah, $1,500 every month, it seems like that's

1573
02:26:31,270 --> 02:26:36,390
more of something they should have caught, because that's a seemingly large number of bills

1574
02:26:36,390 --> 02:26:37,170
they weren't paying.

1575
02:26:37,510 --> 02:26:40,150
So I think this could have been more caught on them.

1576
02:26:42,940 --> 02:26:45,440
Councillor McDonough, did you have your hand up against, sorry?

1577
02:26:48,010 --> 02:26:48,970
Any other comments?

1578
02:26:51,810 --> 02:26:54,730
If not, can I have somebody make a motion on the recommendation?

1579
02:26:58,300 --> 02:27:00,020
Councillor Snowgirl, thank you, sir.

1580
02:27:00,020 --> 02:27:03,360
Yeah I'm going to set the council for the town perfect manually and up pop with dropped

1581
02:27:03,360 --> 02:27:12,000
this levy against rolled number zero zero zero zero zero zero 0 0 to zero zero, the same

1582
02:27:12,000 --> 02:27:18,360
0 zero zero zero, zero, zero zero, zero, zero, zero, zero, zero, zero, zero, zero,

1583
02:27:18,360 --> 02:27:28,680
of zero. It's a lot of zero. Thank you for making that motion. All in favor, posed in

1584
02:27:28,680 --> 02:27:29,400
none carried.

1585
02:27:33,530 --> 02:27:37,580
Eight points. Eight points. Eight points. Eight points. I think you can't

1586
02:27:37,580 --> 02:27:47,080
sum it up. The property tax penalty cancellation request roll number 0000210020. I'll turn

1587
02:27:47,080 --> 02:27:48,120
over to the administration.

1588
02:27:50,780 --> 02:27:54,360
So just for Council's information and just in listening to the

1589
02:27:54,360 --> 02:27:59,400
discussion that we're having about the property tax cancellations. Under the MGA,

1590
02:27:59,480 --> 02:28:04,180
mail is deemed to have been received by residents seven days after it is mailed. So that's

1591
02:28:04,180 --> 02:28:07,920
usually the time that we go by as long as we're mailing it under the MGA, it's deemed

1592
02:28:07,920 --> 02:28:10,860
to be received seven days later. Thank you.

1593
02:28:13,610 --> 02:28:16,250
I'll turn it over to you. Thank you. Sure. Thank you.

1594
02:28:17,490 --> 02:28:25,030
This is the last penalty cancellation request on the agenda for today. And tax rule number 0000

1595
02:28:25,030 --> 02:28:32,970
was 0, 2, 1, 0, 2, 0, 0 was not paid by the July 15th payment and that property is a residential

1596
02:28:32,970 --> 02:28:39,570
property and received a penalty of $760 in 19 cents that was applied to their account.

1597
02:28:40,370 --> 02:28:46,190
They did stop into the office and asked if we would waive the penalty which we explained

1598
02:28:46,190 --> 02:28:50,550
that we cannot under legislation and it needs to come to council, so it is before you

1599
02:28:50,550 --> 02:28:57,450
night for decision and this was a situation where the resident touched us for

1600
02:28:57,450 --> 02:28:58,190
button.

1601
02:28:59,450 --> 02:29:00,390
Thank you.

1602
02:29:00,490 --> 02:29:05,210
I'll open up to Council for comments or questions.

1603
02:29:10,660 --> 02:29:15,220
Seeing none, I will ask for the motion on the recommendation.

1604
02:29:17,540 --> 02:29:18,420
Councillor McDuff.

1605
02:29:18,420 --> 02:29:19,080
Move

1606
02:29:21,800 --> 02:29:27,360
to the council for the town of Ramellian uphold the property tax penalty levied against roll number

1607
02:29:27,360 --> 02:29:34,480
0 0 0 2 1 0 2 0 0 0

1608
02:29:34,480 --> 02:29:36,180
All in favor?

1609
02:29:37,720 --> 02:29:38,260
Opposed

1610
02:29:38,900 --> 02:29:39,960
Want to pose?

1611
02:29:40,220 --> 02:29:40,700
Carried

1612
02:29:43,550 --> 02:29:51,390
Okay, well, I'm just going to make a comment here. Thank you council. I know this is very tough. I know and I already said it once but

1613
02:29:51,850 --> 02:29:57,590
We don't make these decisions lightly and we don't want to be judged in jury either, but we will try to

1614
02:30:00,000 --> 02:30:06,340
We can see that it was tough to go through this tonight, so thank each one of you, and for public

1615
02:30:06,340 --> 02:30:10,640
watching, just know that we do take this very seriously into our public and the gallery.

1616
02:30:12,140 --> 02:30:14,440
And we're trying to do what's best for the community.

1617
02:30:14,860 --> 02:30:15,680
Thank you administration.

1618
02:30:15,940 --> 02:30:21,940
I think you guys are very fair and follow the rules accordingly in everything that you guys did.

1619
02:30:22,780 --> 02:30:29,980
And any decisions discussed were not a reflection of any doubts on our side, so thank you

1620
02:30:30,780 --> 02:30:32,700
We will move on to round table.

1621
02:30:33,300 --> 02:30:33,960
We're going to start.

1622
02:30:34,080 --> 02:30:37,100
We messed it up last time when we threw deputy mayor off.

1623
02:30:37,240 --> 02:30:39,240
So we're going to start back with councilor.

1624
02:30:39,240 --> 02:30:40,240
Still a growth.

1625
02:30:42,910 --> 02:30:43,610
Thank you, Mr. Mayor.

1626
02:30:44,710 --> 02:30:47,390
For me, as far as official meetings since our last council meeting,

1627
02:30:47,650 --> 02:30:48,170
that was pretty quiet.

1628
02:30:48,230 --> 02:30:53,220
I had one library meeting where we went over the proposed budget for the upcoming year,

1629
02:30:53,970 --> 02:30:56,090
which will be getting presented to council coming soon.

1630
02:30:57,730 --> 02:30:58,470
I'll have been not.

1631
02:30:58,990 --> 02:31:01,050
It's like a lot of people that really fare.

1632
02:31:01,050 --> 02:31:06,370
took up a lot of my time since the last council meeting and I would like to thank all accounts of the

1633
02:31:06,370 --> 02:31:10,990
administration for their efforts putting on that show. I can say every single council member I've seen

1634
02:31:10,990 --> 02:31:16,550
volunteer at some fashion and fair along with self-members administration. It's very much appreciated. It was a

1635
02:31:16,550 --> 02:31:21,690
great event for a community. It goes to show why we have such a great community that the time all the

1636
02:31:21,690 --> 02:31:28,350
people give. That's followed up by another event for for the high school finals rodeo national finals.

1637
02:31:28,350 --> 02:31:33,480
another lot of volunteers there, lots of people down. Very good event. Thank everyone for their help there.

1638
02:31:34,890 --> 02:31:39,270
And after that, I did attend Feast on the Farm with Mayor and several members.

1639
02:31:40,050 --> 02:31:45,250
Council on there. And it was a very good event. It shows the support we have for college. It's such

1640
02:31:45,250 --> 02:31:51,570
an important part of our town. I think it's the right idea for the town to be there. But also

1641
02:31:51,570 --> 02:31:55,770
as members of the council to actually pay our own way to get there. I think it's that's a good

1642
02:31:55,770 --> 02:32:01,690
President that both we have down there and that our council also is going to invest in

1643
02:32:01,690 --> 02:32:03,850
the important things in our community.

1644
02:32:04,970 --> 02:32:05,650
Thank you.

1645
02:32:05,970 --> 02:32:11,370
It was very neat to see the high school finals here and just to see our fairgrounds being

1646
02:32:11,370 --> 02:32:12,610
used to that capacity.

1647
02:32:13,110 --> 02:32:20,130
It looked like there's a whole second fair going on that are eye-growns council-murton.

1648
02:32:21,370 --> 02:32:39,410
So, going back to, since we've had a council meeting on June 15th, I volunteered at Camp Day at Tim's with some of administration, June 21st, I jumped in a truck with some fellow counselors and we went and met

1649
02:32:39,410 --> 02:32:41,830
minister Dan Williams and Kitskati.

1650
02:32:43,910 --> 02:32:47,750
And then the fair hit. So I was happy to be part of the

1651
02:32:47,750 --> 02:32:55,430
parade. And on the Sunday I volunteered in the morning from 730 to 11 at Legion for the

1652
02:32:55,430 --> 02:33:00,550
pancake breakfast. And later that day I volunteered to sell tickets for the friends of

1653
02:33:00,550 --> 02:33:03,570
million booth for their fundraiser.

1654
02:33:06,290 --> 02:33:09,770
As I previously mentioned, I voluntarily went to the

1655
02:33:09,770 --> 02:33:16,630
CN Station meeting on August 11th. August 12th, I was with Councillor Snell Grove with

1656
02:33:16,630 --> 02:33:24,930
the library meeting. And yeah, that's it for what I've done. We've got a whole bunch

1657
02:33:24,930 --> 02:33:30,010
of meetings ahead of us. But the one thing I will point out that isn't a meeting that

1658
02:33:30,010 --> 02:33:35,010
can forward to going to is art in the park on September the 12th.

1659
02:33:37,220 --> 02:33:38,440
Thank you, Kielsen Martin.

1660
02:33:39,180 --> 02:33:39,900
Kielsen Conland.

1661
02:33:41,320 --> 02:33:41,480
Thanks.

1662
02:33:42,500 --> 02:33:47,000
Well, the really unfair of the 120th is coming on once again.

1663
02:33:48,420 --> 02:33:49,380
Fantastic event.

1664
02:33:49,700 --> 02:33:50,500
Great parade.

1665
02:33:50,880 --> 02:33:53,860
I think next year I'm going to buy some better cowboy boots because

1666
02:33:53,860 --> 02:33:57,020
that was a tough haul and boots that don't fit right.

1667
02:33:59,400 --> 02:34:04,160
Peter just recovering but yeah thank you to all the volunteers and everyone that makes the

1668
02:34:04,160 --> 02:34:08,960
fair happen every single year it's a fantastic and I think everybody knows it's the event

1669
02:34:08,960 --> 02:34:15,540
that I look forward to every single year so yeah thank you to everybody that attended and the

1670
02:34:15,540 --> 02:34:22,420
volunteers make what it is and then after that like we discussed high school rodeo that was

1671
02:34:22,420 --> 02:34:25,400
fantastic event and a massive event.

1672
02:34:25,640 --> 02:34:27,740
It really brought a lot of people to our community.

1673
02:34:28,200 --> 02:34:30,380
Got a lot of recognition and so thank you to everybody

1674
02:34:30,380 --> 02:34:32,080
to made that happen as well.

1675
02:34:32,740 --> 02:34:35,340
I believe that's a three year contract.

1676
02:34:35,640 --> 02:34:37,120
So I'm looking forward to that again next year.

1677
02:34:37,180 --> 02:34:39,520
I'll have to plan a little better on the attending more events

1678
02:34:39,520 --> 02:34:42,640
of that because it's a look at really great time.

1679
02:34:43,900 --> 02:34:47,680
I missed my good life meeting, but I did call page.

1680
02:34:47,820 --> 02:34:49,360
And I got some information on that.

1681
02:34:49,360 --> 02:34:53,860
And upcoming is art in the park from 11 to 4 on September 12.

1682
02:34:53,980 --> 02:34:55,260
So if you're able to attend that,

1683
02:34:55,260 --> 02:35:00,620
another fantastic event that I usually attend every year also upcoming.

1684
02:35:00,760 --> 02:35:07,420
September 3rd is the inaugural hometown celebration with Nate Haller.

1685
02:35:07,700 --> 02:35:09,560
So it's going to be a fantastic concert.

1686
02:35:10,180 --> 02:35:12,740
So please get your tickets and I look forward to seeing you all there.

1687
02:35:13,120 --> 02:35:15,700
It's a new event as you welcome all the college students,

1688
02:35:15,700 --> 02:35:20,840
back to our community, new and old, and everybody in the whole community is allowed to come.

1689
02:35:21,340 --> 02:35:25,280
So this is going to be a really good event, and I'm looking forward to it.

1690
02:35:25,800 --> 02:35:33,640
And upcoming, school starting, so I'll remember to pay attention to our roads a little more as

1691
02:35:33,640 --> 02:35:38,620
kids will be running around and getting excited for that. Thank you very much. Thank you.

1692
02:35:38,860 --> 02:35:45,400
Deputy Mayor Martin. We might sound like a broken record here tonight, but yeah, we went to

1693
02:35:45,400 --> 02:35:52,080
meet with Minister Dan Williams in Kitskati with her fellow administration as well as counselors

1694
02:35:52,080 --> 02:36:01,300
with Premiering Kitskati Mar Wayne ourselves there. Yeah it was good to have the time we did

1695
02:36:01,300 --> 02:36:04,460
have with him. I know it was short because he was trying to get everywhere in the province.

1696
02:36:05,140 --> 02:36:10,900
For sure, so it's good to have that communication. Yeah, the fair is always always good.

1697
02:36:11,040 --> 02:36:15,700
I think I meet more non-residents and people from around and I think maybe our locals

1698
02:36:15,700 --> 02:36:22,660
dispense for the weekend. Which is really good. There's so many people that drive quite the

1699
02:36:22,660 --> 02:36:30,820
distances for our fair. And just want to thank the ex-sidey and their leaders that bring out

1700
02:36:30,820 --> 02:36:36,620
the volunteers for that event. Every year it's... they seem to want up themselves every time.

1701
02:36:36,700 --> 02:36:42,940
And I'm sure there's a few stumbling steps on the way. But they pulled off all the time.

1702
02:36:42,940 --> 02:36:47,580
rodeo was good to see I think there was more campers and all the trailers and there was the fairtime

1703
02:36:48,720 --> 02:36:51,800
but I don't know where they found all the panels but all is good

1704
02:36:52,420 --> 02:36:54,240
did to see it for the next couple of years

1705
02:36:54,780 --> 02:37:01,660
there was technically two rodeos but yeah it was good like we had a gentleman that spoke the one day and he was

1706
02:37:01,660 --> 02:37:07,920
all the way from Georgia and we have right from M in Burntah Marwain here look representation and

1707
02:37:07,920 --> 02:37:15,400
to see the signs all up and down that road. So feast on the farm. Yes, it was very another

1708
02:37:15,400 --> 02:37:20,060
well attended event, kind of caught off guard that when he swiss part of the presentation on the

1709
02:37:20,060 --> 02:37:27,200
video won by, so it was not prepared for that, but it was good to see that it impacts a lot of people for

1710
02:37:27,200 --> 02:37:27,600
Thank you for watching, and I'll see you in the next video, and I'll see you in the next video.

1711
02:37:30,000 --> 02:37:53,980
Said we have the big September 3rd. There's many people out as you can to fill the ground stand and hopefully Mother Nature commits to not like the other outdoor events that emits and holds and gets rained out or anything like that. But yeah, be good to see. So, and harvest and school is starting. So, the roads will be busy. Thank you. Thank you, Deputy Mayor. Council, my tough.

1712
02:37:54,940 --> 02:38:00,280
I'm going to repeat the thought everything that was there since our last meeting in July.

1713
02:38:01,220 --> 02:38:08,900
I attended cancer age the next day and worked for one hour, but not as hard as the mayor did.

1714
02:38:09,580 --> 02:38:10,760
You guys worked the window.

1715
02:38:12,800 --> 02:38:22,840
July 21st, we went to Kidcati, the county office, and met with the Minister of Municipal Affairs Dan Lyons,

1716
02:38:22,840 --> 02:38:35,680
With the County Bremenian, the County Town of Mar Wayne and ourselves and the administration attended the fair for three days.

1717
02:38:37,320 --> 02:38:53,720
I worked at a rotary booth on the Thursday and most of the people that came through were all heading to the midway and the people my age just seemed to go home because of the age.

1718
02:38:54,840 --> 02:38:59,900
It was not a good day for the ticket sales.

1719
02:39:02,380 --> 02:39:09,500
I also attended the feast on the farm, I have done several times, and I agree with the

1720
02:39:09,500 --> 02:39:15,200
councillors now growth that we should attend it, and we should attend it on the long

1721
02:39:16,540 --> 02:39:25,200
I'm looking forward to part of the part that I'm going to be giving out to cinnamon mutants.

1722
02:39:26,500 --> 02:39:27,920
And again, we attend that regularly.

1723
02:39:31,440 --> 02:39:42,490
I don't know if we're going to be available for September 3rd party.

1724
02:39:43,350 --> 02:39:46,230
I'm actually going to be at the league.

1725
02:39:54,110 --> 02:39:54,750
Thank

1726
02:39:58,370 --> 02:39:59,850
you for your report.

1727
02:40:04,890 --> 02:40:09,170
I'm going to copy almost everything so a few things to note.

1728
02:40:09,550 --> 02:40:13,730
I had the privilege of going on the curb price show with mayor Albers.

1729
02:40:14,290 --> 02:40:20,450
As many of you already know while we all know here as council that we gave a letter to support

1730
02:40:20,450 --> 02:40:26,170
looking into trying to give via up on the North line here and so

1731
02:40:26,170 --> 02:40:31,190
her price reached out and asked if Mayor Albers and myself would like to chat

1732
02:40:31,750 --> 02:40:38,170
on a show and so we had a really good discussion and it's nice to see our two

1733
02:40:38,170 --> 02:40:44,370
communities working together and pick in items that we can work on. I also attended

1734
02:40:44,370 --> 02:40:50,590
camp day as as a few mentioned already and I'll tell you what's there's one thing harder

1735
02:40:50,590 --> 02:40:57,930
than debating taxes that's working at the drive through window okay that is both the hardest

1736
02:40:57,930 --> 02:41:05,430
thing I've ever had to go through so kudos to all the ladies and men out there that worked

1737
02:41:05,430 --> 02:41:11,810
drive through because I feel they're on appreciate it so if they're listening thank you I appreciate

1738
02:41:11,810 --> 02:41:13,210
with Tim Horton's everyday.

1739
02:41:14,890 --> 02:41:20,030
Had a chamber of commerce, strategic planning meeting, and this was really good.

1740
02:41:20,090 --> 02:41:26,410
I know we've had discussions quite often at that board level, and at this council level of,

1741
02:41:27,030 --> 02:41:33,590
how does the chamber fit into our community, and the board decided, let's have a strategic

1742
02:41:33,590 --> 02:41:40,610
plan, planning event, and see what our priorities should be for the next four years, and

1743
02:41:40,610 --> 02:41:47,870
So it was really good to see that discussion come up and change from, how do we survive?

1744
02:41:47,950 --> 02:41:48,950
How do we make money?

1745
02:41:49,150 --> 02:41:57,970
How do we really support our businesses and ensure that we offer viable solutions and support

1746
02:41:57,970 --> 02:41:59,830
to those businesses so they thrive?

1747
02:42:00,170 --> 02:42:06,990
So it's really neat to be a part of that, like many of our already said, we met with Minister

1748
02:42:06,990 --> 02:42:10,570
Dan Williams, and I won't go too much in thought because we've already

1749
02:42:10,570 --> 02:42:14,730
been there and you guys have already talked about it but the one thing I'd like to point out is

1750
02:42:15,670 --> 02:42:22,050
hats off to our administration and to our council because we had this meeting with several

1751
02:42:22,050 --> 02:42:29,490
other municipalities and we made a conscious decision to address regional issues. We brought up some

1752
02:42:29,490 --> 02:42:34,890
of our own but we made a conscious effort to address regional issues and I think that really shows

1753
02:42:34,890 --> 02:42:40,430
the intent of our municipality that we want to work with our municipal neighbors and within

1754
02:42:40,430 --> 02:42:47,160
region so we can all succeed and thrive. So hats off to you guys for that. Thank you.

1755
02:42:48,350 --> 02:42:53,770
I had a meeting, Alberta Hub. As we had already talked about, I've been elected to that

1756
02:42:53,770 --> 02:43:00,670
position. Chair, we had our executive meeting this last month and just talked about some of the

1757
02:43:00,670 --> 02:43:08,210
challenges in our region. Some of the challenges that came up were obviously, as we know, the

1758
02:43:08,210 --> 02:43:17,630
be funding readers after 2027 so we need to figure out how do we ensure either the government

1759
02:43:17,630 --> 02:43:23,950
funds that or we find funding from other opportunities and so some of the discussions came

1760
02:43:23,950 --> 02:43:35,690
up about inviting businesses and other stakeholders into provide feedback with us so it was a

1761
02:43:35,690 --> 02:43:41,250
good conversation and I think the one thing that I take away from the hub is exactly what I said

1762
02:43:41,250 --> 02:43:48,330
about us going to our meeting with the minister Williams there is the goal is to see the whole

1763
02:43:48,330 --> 02:43:55,370
region grow. When we grow together we grow stronger and so we had some really good conversations there.

1764
02:43:56,550 --> 02:44:04,130
Also thank you to administration for inviting me to to the park with a forestry and park

1765
02:44:04,130 --> 02:44:10,910
deputy minister. I don't know how to pronounce his name to Sony. I believe. Thank you. That

1766
02:44:10,910 --> 02:44:11,870
not was a sharing.

1767
02:44:13,990 --> 02:44:19,530
But I thought it was a really good opportunity to showcase our not only

1768
02:44:19,530 --> 02:44:26,550
our park, their park, but to showcase the CN station, to showcase our ice cream. We definitely

1769
02:44:26,550 --> 02:44:32,650
the Yohan did a great job, I think you missed your call in, you are definitely an ice cream

1770
02:44:32,650 --> 02:44:33,270
slinger.

1771
02:44:34,450 --> 02:44:37,650
We just missed the candy stripe both fit, that would have been perfect,

1772
02:44:40,070 --> 02:44:41,290
but budget item for

1773
02:44:41,290 --> 02:44:49,130
2027, but it was excellent and administration represented our community and our community's

1774
02:44:49,130 --> 02:44:55,010
needs in the park. Very professionally and so I can

1775
02:44:55,010 --> 02:44:57,590
see enough about that made and I thought it went over very well.

1776
02:45:00,000 --> 02:45:15,060
We rose well to discuss the stiff funding and why we were not successful. I'd asked him to speak with the ministry and see if there are things we could do to improve our chances in the future.

1777
02:45:15,480 --> 02:45:22,260
If there were something that held us back and asked him to provide that information to the administration when it comes back.

1778
02:45:22,260 --> 02:45:33,760
And as usual, MLA was always been very open to discussion and offered to some digging for us.

1779
02:45:35,140 --> 02:45:41,460
I went to where you discussed it earlier tonight, but that's the CN Station public meeting,

1780
02:45:41,960 --> 02:45:44,800
where they formally decided to form an association.

1781
02:45:45,620 --> 02:45:52,200
And they're going to be setting up a meeting to take the next steps to determine what a board looks like,

1782
02:45:52,200 --> 02:45:54,960
and what the executive on that board looks like.

1783
02:45:55,280 --> 02:45:57,220
Feast on the farm, that was my first time attending

1784
02:45:58,660 --> 02:46:00,100
and amazing event.

1785
02:46:00,680 --> 02:46:05,060
I was privileged to go and have the tour before hand

1786
02:46:05,500 --> 02:46:08,520
and we all got on to the dark holiday bus,

1787
02:46:08,680 --> 02:46:11,200
which is a huge bus, and I think drove straight

1788
02:46:11,200 --> 02:46:12,380
through the dairy farm.

1789
02:46:13,360 --> 02:46:14,820
That's how big the dairy farm is.

1790
02:46:14,840 --> 02:46:16,240
Just blew me away, that was that big.

1791
02:46:16,380 --> 02:46:18,260
From the road, it doesn't seem that big,

1792
02:46:18,500 --> 02:46:20,360
but that bus could drive straight through the center

1793
02:46:20,360 --> 02:46:30,400
blew me away. But a great event, great time to not only network with ourselves and other

1794
02:46:30,400 --> 02:46:37,940
municipalities, but with folks from the college, folks from the ag society. Again, we already

1795
02:46:37,940 --> 02:46:43,820
hit on it, but the fair this year, you know, it's just a staple in our community when, you

1796
02:46:43,820 --> 02:46:49,340
know, when I had the opportunity to speak about or to speak on the opening night ceremonies,

1797
02:46:49,340 --> 02:46:54,060
the one thing that came up was the town and the

1798
02:46:54,060 --> 02:46:59,340
anxiety essentially were both birth at the same time and immediately the

1799
02:46:59,340 --> 02:47:03,500
fair started happening. So this fair has been part of our community in one

1800
02:47:03,500 --> 02:47:09,640
form or another. I believe it's the third oldest standing agricultural

1801
02:47:09,640 --> 02:47:15,700
fair in the province, or the country I'm not sure about that part, but

1802
02:47:16,920 --> 02:47:28,020
Just on that note, August 27, the town of Ormillian does turn 120 years old, so that's kind of a neat milestone for our community.

1803
02:47:29,460 --> 02:47:41,820
Attendant Good Life meeting on behalf of Councillor Conlin, and it was great to be there, and just to see the excitement from that committee talking about saver that's coming up obviously art in the park.

1804
02:47:41,820 --> 02:47:48,080
And just how they feel those events really bring value to our community was great.

1805
02:47:48,960 --> 02:47:58,780
And I'm going to end with the last, but very much the most entertaining one today was our CEO, Shannon and myself,

1806
02:47:59,460 --> 02:48:02,740
had the privilege of doing a CBC radio interview.

1807
02:48:02,740 --> 02:48:12,140
So hats off to Shannon because she definitely presented well and gave a lot of really good information.

1808
02:48:12,660 --> 02:48:19,660
CBC reached out and just wanted to know a little bit of what the town's involvement is with our park.

1809
02:48:19,660 --> 02:48:22,660
How do we manage it? How do we partner with the province?

1810
02:48:23,740 --> 02:48:25,800
And yeah, I thought it was really good.

1811
02:48:25,800 --> 02:48:33,000
I was happy we did not have to be on TV, but radio was, that's my report.

1812
02:48:34,940 --> 02:48:35,220
Yes.

1813
02:48:36,060 --> 02:48:39,620
Can I just ask where we get the tickets for eight hours? Where can people get the tickets?

1814
02:48:41,000 --> 02:48:47,780
They are on eventbrates, so we have a link on our Facebook page, so you can just click that link, and there's also posters up with QR codes.

1815
02:48:48,000 --> 02:48:52,080
So if anybody's looking for them, we can certainly get them in touch and get their tickets.

1816
02:48:52,760 --> 02:48:53,660
Thank you.

1817
02:48:54,360 --> 02:49:01,520
We will move on to 10 correspondence, and because time is getting late, I'll just say

1818
02:49:01,520 --> 02:49:08,820
there is presented, does anyone have any questions regarding the correspondence that have

1819
02:49:08,820 --> 02:49:09,440
been provided?

1820
02:49:12,760 --> 02:49:12,920
No,

1821
02:49:15,700 --> 02:49:19,760
close correspondence, and we will move on to close session.

1822
02:49:20,420 --> 02:49:23,400
Can I have somebody motion us into close session?

1823
02:49:26,070 --> 02:49:26,670
Deputy Mayor.

1824
02:49:27,370 --> 02:49:33,230
I moved the Council for the John of Rameleon, moving to closed session at 846, thank you.

1825
02:49:33,370 --> 02:49:35,530
Maybe we'll take a five minute battle break.

1826
02:49:36,370 --> 02:49:37,650
Larry, thank you for coming, sir.

1827
02:49:38,330 --> 02:49:39,230
Glad to see you back.

1828
02:49:40,630 --> 02:49:41,270
No, we're gonna go.