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Okay, it's 2 o'clock, we're online. We'll call the meeting order at 2 o'clock. And before we get to the agenda, just 2 quick announcements. We do have a birthday boy here. Councilor McDuff, happy birthday sir.

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So, it was last Friday, and I believe you're the youngest year ever going to be, is what you've told me several times.

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So happy birthday and just for one listening and for our member in the gallery it's

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September 3rd we are having our inaugural homecoming celebration event so if you have

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the opportunity, grab a ticket 20 dollars and come on down and see Nate Haller I believe

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It's gates open at 530 and the concert starts at 7.

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So if you haven't had the chance yet,

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go online to Everbright, I believe.

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Evenbright.

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Everbright.

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Eventbrate.

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Eventbrate.

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No.

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Not the lifebrate.

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So yeah, so it's going to be a great time

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and a great time for us to celebrate our students returning

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to town for school and our first time students coming

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into our town.

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Look for it to be in there and look for it to see in everyone there with that

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We have the agenda. Is there any additions to the agenda?

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See in no additions? Can I have somebody motion to accept the agenda?

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Council clerk

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I'm moved that the agenda be approved is presented

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Perfect. Thank you. We will move on. Oh, I guess we need the motion

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It's been a while. It's been a while, so I'll then pay for it to accept the agenda

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Well, both seem not carried, well, it's been a long summer apparently, and when we want

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to delegations, 4.1 stars annual update, and I'll turn it over to administration.

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Thank you, Mayor Snow.

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So our first delegation today is Jackie Seely from Stars Air ambulance.

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The Stars plays a vital role in providing critical care and emergency medical transport

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services across Alberta serving residents in rural and remote communities when minutes

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matters most. Today's delegation will share information regarding their services, accomplishments,

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and ongoing impact within our region and across the province.

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Can you hear us, Jackie?

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Thank you, might be on mute.

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Just give us a little help. Try now.

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Hello?

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Can you hear anything? We got you now.

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Jackie, it seems the screen is frozen if you can hear us.

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Are

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we did you just send her a message?

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There you are.

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Hello.

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Can you hear me now?

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We can hear you.

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Excellent.

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Thank you for joining us today.

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You're very welcome.

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I'm going to turn up my speakers so I can hear you a little bit better.

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There we go.

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Right.

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Are you ready for me?

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Here we are.

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We'll turn it over to you.

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All right, excellent.

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Okay, so thank you for the opportunity to join you remotely.

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I was already out in the town of, or in the city of Chester, Mayer this morning,

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and back in my hometown of Basana, where I worked fully remotely for stars and travel all

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over Alberta visiting municipalities.

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So much like you, I know what is like to live in a very rural area and count on stars

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for life-saving service.

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So, as you're going to be went to here today,

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we'll get a book on what match for Frischer, okay?

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Jackie, you're breaking up again.

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A good idea.

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We could sing happy birthday, what will we wait?

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I think Shannon just won't hear it.

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It wasn't post as a question.

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let's see.

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Okay,

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it's like it froze again.

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Are you there?

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I'll be the best way to go.

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Hello. Hey.

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Got your low knowledge.

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Sometimes rural internet is challenging.

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Well, we've turned off our cameras, so hopefully that helps with any broadband issues.

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Yes, okay. I turned mine off as well.

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thinking of it. So with that, I will try and share the presentation here.

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They will see a helicopter on the screen now.

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Nothing yet did

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we lose or again?

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Are you still there, Jackie?

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It might be easier for us to put the presentation on this.

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That's what I was thinking too. Yeah, but I think we lost her.

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But she comes back. We'll suggest that.

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Do you want to maybe message that to her when she jumps on?

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So she doesn't go straight into trying.

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Jackie, we see her names back up there.

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We can do the presentation from our side.

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The slideshow if you just want to talk through it.

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All right, okay sounds good.

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So hopefully I heard my intro, okay?

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We got most of it, I think.

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All right, yes, okay.

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So just to kind of recap some of information

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We may have shared with you before, but last year started celebrated 40 years of our lifesaving mission.

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And as a charitable organization, we have flown over 66,000 missions since the very beginning.

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And, and no cost to the patient remarkably, after all of this time.

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Our foundred stars believe that no matter who you are or where you are, you deserve the access to critical care when you need it most.

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To the next slide is our CEO Dr. John Fro, a former chief medical director at stars since 2012,

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he took the helmet stars in January 2025, and is very much a critical care expert like our founder Dr. Val.

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Next slide, please.

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Sadly, Dr. Powell did pass away at the end of April 2025.

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His fashion first stars are for a helicopter,

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their ambulance service started many years ago,

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and it happened when a woman from a rural community

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who was pregnant, she died from blood loss after giving birth.

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And she, because she could not make it to the care that she needed in time, and so for Dr. Powell and his other colleagues at Foot Hills emergency,

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they said something has to be done. The death rate was very high in the 70s and 80s.

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And so they rolled up their sleeves to get stars off the ground. Next slide, please.

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And so on December 1st of 1985, our first mission was flown to left-bridge Elbert, our first mission ever,

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for critically ill newborn Kelly Walton.

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So this photo shows Kelly with her husband and kids, and she has a business down in left-bridge,

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and it's something to reflect on the ripple effect of life saved and the positive impact that has on a community.

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down on the bottom right you can see a helicopter with the lions logo on it and some of you

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made all this already but originally we were lions there ambulance and that's because that's where some

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initial funding came from lions of Alberta to help us lease a helicopter and in back in those days we even had

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volunteer pilots and nurses. So things have sure come a long way from one base and

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to now serving Western Canada. In the middle, you can see that the helicopter was painted red and that's when

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made became stars, shock trauma air rescue service. That was our BK117 helicopter that served as well for 37 years.

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And then, in 2021, we began facing in the H145 helicopter, which you can see on the top right, and so it's

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the newer version of the DK117 and similar in size and weight and just two feet longer in the tail.

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Fives that operate from our six basis in Western Canada. So three in Alberta, Calgary, Edmonton, and Grand Prix. Two in Saskatchewan, Saskatoon, and Regina. And then one in Winnipeg, Manitoba.

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So wherever you have not only area residents supported where they live, but wherever they may travel across Western Canada. Next slide, please.

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We do work with multiple partners in the Chancellor Bible, first and foremost, your fire department for, you know, they help with the safe landing at the helicopter, especially out in, you know, out in your very rural areas, we're landing either on the highway or in the field and then of course a number of missions to your local hospital.

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But everything is made possible and giving the patient the best chance by working with all of our partners, whether it be police or CMP, search and rescue, ground ambulance or even Alberta Health Services, X-wing,

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so people were given a much better chance after SARS was off the ground.

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We do have the night vision goggle capability, and with more than half of our calls being at night, this is essential.

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Next slide, please.

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The next slide shows the different types of missions that we fly for.

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Cardiac is number one compared to what we showed you last year.

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And then vehicle incidents is 18% so still a lot of highway and railroad collisions and accidents.

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And then all of the other critical ill and injured type of missions fall into these other categories.

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So, of course, we only fly for critical patients.

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The next slide shows a five-year mission overview within the County of Burmellian River.

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As you've been to the...

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We might have lost you again there, Jackie.

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Just still on the Zoom link?

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My goodness, I've never had this much trouble with the internet.

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But now we are on the five-year mission overview slide and you may or may not have heard me say that they're within the last five years since 2021 to the end of 25 that have been 70 missions flowed throughout the county of Burmellian River.

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And so that's an average of about 6, apart from 14 missions a year, and then we've had 6 so far

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in 2020, 6, up to August 7. I also included the Lloyd Minister, Minister, hospital, critical

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transfers, because again, similar to Romanian hospital patients are brought in by ground and

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they're taken by stars. So just because it's most important for the patient to be stabilized

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in a rural hospital first. So then on a left-hand side, we have a chart there that shows,

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you know, a visual, basically, of all the mission locations that are on those blue dots.

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And just to speak to what I said mentioned earlier is that vehicle instance,

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our second type of mission that we fly for, well you can see right along the highway there

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that there's a number of missions and so that includes over the last five years there.

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Next slide shows how stars is funded. This has changed and will be changing again soon.

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Unfortunately, I didn't receive our most recent financial slide in time to before I sent this

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presentation. So previously we're reported to you that we required 34.2 million to operate

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3D data. Well then that took 36.6 million to operate 3.0 million per base.

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This is

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you. Next year we'll show that it is not going to be costing 12.8 million per base to operate.

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So we are heavily in the butt.

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Jackie, I don't know if you can hear us, but we lost you again.

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Well, I'm back again.

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Are you there? We are here.

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Can you hear us? Hello. Hello. Can you hear us?

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Hello.

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Hello, I'm back again. We're getting closer to the end, so hopefully we can hang in there.

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Okay, sounds good.

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Well, I was just saying that our costs have changed actually since this financial slide, we do have a new one coming out.

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So this shows 36.6 million to operate in Alberta. That has changed from 12.2 million per base up to 12.8 million.

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So I believe that'll be over 38 million men to operate.

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We still receive the same amount in government funding from Alberta Health Services.

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It's block funding under our current agreement.

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So 15 million per year regardless of the number of missions that we fly.

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And so that provides a big chunk of sustainability for us,

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still there we must

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Over 10 million coming from the start of lottery. And after that, we have donations from corporate business and individual donations.

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Community driven fundraisers, like their million lines, glove that put on the golf tournament this year. We greatly appreciate that.

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And then our municipal initiative that we have over 95% of Alberta municipalities has part

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up.

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So if you can flip forward to the map of Alberta and Northeast BC, you can see the different

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levels of support across the province.

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So Alberta municipalities recognize stars as an essential service that is an extension

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to their emergency services. And with that, over 95% in a life-saving partnership with us.

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So I'll show the different levels. Some levels that are shown on the map in the light gray

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are under the $2 per capita. And then we have our regional leaders that are shown in the navy blue.

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And that is anywhere from $2 per capita up to $110 per capita in some of the very remote areas.

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really recognizing that we are a lifeline for their community.

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Our provincial leaders are shown in the T.L.B.

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And this is where the counties around these that are at the higher level of support.

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And have reached milestones, like a minimum of 500,000,

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where they've been honored with a local unveiling on the helicopter.

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And then, so this last year, very close to you, we recognized special areas 2, 3 and 4 with a logo on billing for reaching 500,000, so they get their logo on the helicopter at that point.

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We just finished recognizing Rocky, you count you last year.

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Well, this year we recognized Rocky part of the Mountain View County as well and later this year

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Foot Hills County, so it's really is a united effort to maintain this robust health and safety network for Rural Alberta

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Next slide please

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Virtual care now. This is a huge asset to your local hospital

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Virtual care is available through stars, and basically what it does, as you can see on the screen there,

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the medical professional is holding a device.

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We send them a link through our Good Sam program.

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They click on the link, and now our stars transport physician at the Calgary base can see the patient on the screen.

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And they can either help assess that patient, or they can help the medical professional walk through a difficult procedure

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that may not have to perform very often.

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So we have reached over 1,000 virtual care consultation calls now.

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And so that's really having an impact on the rural areas.

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When we are not either vary it with the helicopter,

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or perhaps we're on another call,

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or the patient just needs that quick that we're doing it virtually with them.

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back to another like crew

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again, we do have a class crew and so every year they go to a annual

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air medical transport conference where there's an international.

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We lost here again in

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there, Jackie.

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We'll see you right? No. Let's leave.

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We're all those old phone commercials. Can

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hear me now?

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It wasn't the answer good.

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Jackie, can you hear us?

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Yes, I can hear you loud and clear, so that's good.

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Just about done here.

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So basically, what I wanted to share about our air medical crew is in the 24 years that we've been competing.

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We've always been within the top three.

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And nine of those years, we have been in first place.

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And we've been holding that record for the last couple of years, first place.

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So, very proud of what the crew can do, but if you decide to support at some point, this is what you're supporting, is the fact that when we arrive or when we are attending the virtual care through your hospital, is that you're getting world-class critical care right in the most rural parts of Alberta.

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So we appreciate your consideration, eventually, on partnering with SARS, basically I wanted to hop on this call to bring you an annual update to keep you well informed on what's happening at stars.

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If we can move to the last slide,

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SARS is your best hope in a worst case scenario, and we're proud to serve you for over 40 years now at no cost to the patient.

226
00:28:38,780 --> 00:28:45,040
We do have a very blended funding model that we rely on to help keep us in the air.

227
00:28:45,720 --> 00:28:52,940
And we are available 24-7, so you are served also from two star spaces, Edmonton and Saskatoon.

228
00:28:53,360 --> 00:28:57,880
Only a couple of calls I would ask a tune that I looked up for you guys.

229
00:28:58,540 --> 00:29:01,340
And we were born out of necessity to serve you.

230
00:29:02,020 --> 00:29:05,900
So I would like to save every day and partnerships make it possible.

231
00:29:05,900 --> 00:29:12,400
We're thankful that Berlin Alliance held their fundraiser and has costs increased.

232
00:29:12,460 --> 00:29:17,720
We will continue to advocate and try and get more municipalities on board.

233
00:29:18,140 --> 00:29:27,680
I understand that our letter came a little bit later in February, so we're not eligible to apply for funding right now, but I thought it would.

234
00:29:33,590 --> 00:29:35,090
We lost you again, Jackie.

235
00:30:18,890 --> 00:30:19,410
Hello,

236
00:30:23,270 --> 00:30:29,970
it looks like a glitched out right at the end, unable to catch the end of the presentation.

237
00:30:29,970 --> 00:30:34,750
We lost your mid-sentence, they're just at the end, so, well.

238
00:30:36,190 --> 00:30:40,530
All right, so I was just explaining our gratitude for a million

239
00:30:40,530 --> 00:30:46,950
legions, for part of Main Line's Club, for running their fundraiser for stars, and just

240
00:30:46,950 --> 00:30:53,750
mentioned that as costs increase, for us with going from 12.2 million per base to 12.8 million

241
00:30:53,750 --> 00:30:59,390
per base, we will continue to try and continue building our full regional partnerships.

242
00:31:03,230 --> 00:31:04,270
I think

243
00:31:12,720 --> 00:31:14,700
we lost you again,

244
00:31:20,880 --> 00:31:23,580
I think that's where we'll get her back and just say thank

245
00:31:55,930 --> 00:31:57,010
you.

246
00:32:03,320 --> 00:32:06,620
Oh my goodness, hopefully you heard the end of that.

247
00:32:06,820 --> 00:32:14,700
I think we got the gist of it, Jackie, and we'll probably, I think we'll probably hold any comments or questions.

248
00:32:14,700 --> 00:32:20,840
And if we have questions as a council will email them, just in case we keep going in an

249
00:32:20,840 --> 00:32:21,940
out here.

250
00:32:22,440 --> 00:32:22,480
What?

251
00:32:22,480 --> 00:32:22,700
Yes.

252
00:32:22,880 --> 00:32:27,860
I absolutely be open to answering any questions that you have.

253
00:32:27,980 --> 00:32:31,680
I'm very interested in your thoughts and opinions around it.

254
00:32:32,100 --> 00:32:37,080
And hopefully next year I can attend in person while I'm visiting the county of

255
00:32:37,080 --> 00:32:37,760
Berlin River.

256
00:32:38,880 --> 00:32:41,520
We appreciate your time today and thank you for your presentation.

257
00:32:42,080 --> 00:32:44,900
All right, thank you very much, have a great day.

258
00:32:45,160 --> 00:32:46,160
Use well.

259
00:32:46,160 --> 00:32:46,800
Bye-bye.

260
00:32:54,690 --> 00:32:57,570
Okay, we'll move on to 4.2, our next delegation

261
00:32:57,570 --> 00:32:59,050
I'll turn it over to administration.

262
00:33:11,080 --> 00:33:12,160
Thank you, Mayor Snow.

263
00:33:12,460 --> 00:33:15,080
So we are pleased to welcome Chad Holman, Vice President

264
00:33:15,080 --> 00:33:16,640
from Jenny Burn and Associates.

265
00:33:16,840 --> 00:33:18,480
They're firm brings extensive experience

266
00:33:18,480 --> 00:33:20,660
in government relations, strategic communications,

267
00:33:21,000 --> 00:33:23,840
stakeholder engagement, and public affairs across Canada.

268
00:33:24,280 --> 00:33:25,680
They are closed session delegation.

269
00:33:25,900 --> 00:33:27,620
We'll provide an overview of their services

270
00:33:27,620 --> 00:33:31,820
and discuss opportunities to support advocacy efforts and advanced municipal priorities

271
00:33:31,820 --> 00:33:35,800
through strategic government relations and stakeholder engagement.

272
00:33:36,200 --> 00:33:42,620
Thank you, and thank you, Chad, for joining us today, and we'll just get a motion to go in

273
00:33:42,620 --> 00:33:45,860
camera. We're one of the counselors like to make motion.

274
00:33:48,360 --> 00:33:52,300
All in favor? Okay, we will take

275
00:33:52,300 --> 00:33:58,120
in camera break here. So we'll last the gallery. Larry, thank you.

276
00:34:12,790 --> 00:34:15,030
We are back into session.

277
00:34:15,730 --> 00:34:19,190
Thank you for your patience. Everyone that was waiting while we're in close session.

278
00:34:19,990 --> 00:34:25,410
We will move on to five business arising from prior meetings, 5.1,

279
00:34:25,730 --> 00:34:31,130
CAO compensation policy number 26, 06. I'll turn it over to administration.

280
00:34:32,550 --> 00:34:33,810
Thank you, Mayor Snow.

281
00:34:34,310 --> 00:34:38,750
The CAO Compensation Review Policy has been developed at the direction of Council following

282
00:34:38,750 --> 00:34:43,510
the CAO Performance Evaluation Process conducted on June 23, and July 14.

283
00:34:44,130 --> 00:34:47,930
The policies intended to complement the provisions of the CAO Biola by establishing

284
00:34:47,930 --> 00:34:50,970
and clearing consistent framework for the review of CAO Compensation.

285
00:34:52,130 --> 00:34:55,970
The budget impacts associated with this policy will be aligned with the outcomes of

286
00:34:55,970 --> 00:35:00,130
the CAO Compensation Review Process, compensation adjustments approved by Council would

287
00:35:00,130 --> 00:35:04,950
incorporated into the annual operating budget. And the CAO by law requires that the annual performance

288
00:35:04,950 --> 00:35:09,850
review be conducted on a before June 30th annually, leaving the necessary time for administration

289
00:35:09,850 --> 00:35:15,670
to make the necessary adjustments. So it's a very short and sweet policy. There wasn't a ton

290
00:35:15,670 --> 00:35:21,690
to put in there given the direction of council. And so I would welcome any questions or any additions

291
00:35:21,690 --> 00:35:26,850
or amendments to the policy as you see fit. I'll turn it over to council for any questions.

292
00:35:30,850 --> 00:35:37,770
Seeing none, and I know we have lots of discussions about this already, so if there's no questions,

293
00:35:38,070 --> 00:35:44,830
can we get somebody to move to bring it this September 15th, Deputy Mayor Martin?

294
00:35:45,350 --> 00:35:49,590
Sure, I moved out the committee of a whole direct administration to bring the chief administration

295
00:35:50,750 --> 00:35:58,030
administrative officer compensation review policy to the September 15th, 2026 council meeting for approval as per Senate.

296
00:35:58,030 --> 00:35:59,510
All in favour?

297
00:36:00,610 --> 00:36:01,010
Opposed?

298
00:36:01,290 --> 00:36:01,910
Seeing none, carry.

299
00:36:02,450 --> 00:36:03,030
Thank you.

300
00:36:04,450 --> 00:36:05,210
Six new business.

301
00:36:05,530 --> 00:36:08,170
6.127 corporate service policy,

302
00:36:09,050 --> 00:36:09,970
resending report.

303
00:36:10,450 --> 00:36:12,050
And again, I'll turn over to administration.

304
00:36:16,410 --> 00:36:17,670
Good afternoon, Mayor and Council.

305
00:36:18,590 --> 00:36:19,050
My apologies.

306
00:36:19,330 --> 00:36:21,610
It's the 2026 resending report.

307
00:36:22,030 --> 00:36:24,850
We've been working on 2027, but I have the wrong hearing.

308
00:36:26,370 --> 00:36:27,010
Thank you.

309
00:36:27,430 --> 00:36:31,650
The recommendation before you today is to receive this report as information.

310
00:36:31,650 --> 00:36:35,510
and that we would bring forward to a future council meeting for decision.

311
00:36:36,270 --> 00:36:38,770
Administrations reviewing the town's governance documents.

312
00:36:39,330 --> 00:36:43,870
The town's governance model includes a variety of bylaws, policies, and directives.

313
00:36:44,590 --> 00:36:50,930
So bylaws are a formal legal enforceable law approved by council, often includes fines

314
00:36:50,930 --> 00:36:53,110
and penalties and does impact the public.

315
00:36:53,850 --> 00:36:58,550
Policies are more public facing standards and rules that are approved by council and that

316
00:36:58,550 --> 00:37:00,570
do impact council or the public.

317
00:37:00,570 --> 00:37:15,790
So we've got some examples there, and then a directive is approved by the CAO, and that's really an internal rule, or a guideline on how staff would perform any work in accordance with a policy or a by-law.

318
00:37:16,470 --> 00:37:25,110
So some examples there is we have a directive on pay codes, so a list of all the pay codes that staff use, and things like that that are more internal in nature.

319
00:37:26,290 --> 00:37:27,090
we did a review

320
00:37:30,000 --> 00:37:37,360
Policies that were previously reviewed by Council, some were found to be redundant, outdated, or non-longer required.

321
00:37:38,720 --> 00:37:42,120
And as a good practice, I'll policy should be reviewed every three years.

322
00:37:43,320 --> 00:37:47,100
So we are proposing that the following policies be rescinded.

323
00:37:48,020 --> 00:37:57,580
Hours of work policy, that administration has created a new personnel handbook, which is an internal directive because it impacts only internal staff.

324
00:37:58,160 --> 00:38:01,640
And so that would encompass the hours of work policy.

325
00:38:02,340 --> 00:38:04,420
You're going to see that trend on most of these policies

326
00:38:04,420 --> 00:38:07,200
or just being incorporated into the new personnel handbook.

327
00:38:07,700 --> 00:38:11,180
So the earned time off policy, recognize leave policy,

328
00:38:11,460 --> 00:38:12,740
health and wellness policy,

329
00:38:13,420 --> 00:38:15,680
annual recognition and service awards policy,

330
00:38:15,940 --> 00:38:18,560
the organizational hiring and structure policy,

331
00:38:19,280 --> 00:38:20,360
temporary pay policy,

332
00:38:21,180 --> 00:38:23,640
LAPP policy for the pension plan,

333
00:38:23,980 --> 00:38:26,240
as well as the fire department member policy.

334
00:38:26,240 --> 00:38:29,200
So those are all included in our new personnel handbook.

335
00:38:30,020 --> 00:38:34,940
Promotional attire policy we're proposing to be rescinded because it's just no longer required.

336
00:38:34,960 --> 00:38:47,380
It's more of an internal procedure on how we handle if departments are using items out of the town's promotional attire and how it's handled financially in the background.

337
00:38:48,180 --> 00:38:52,020
Communication plan, community response policy and social networking policy.

338
00:38:52,020 --> 00:38:59,860
We're proposing those to be rescinded as well because we have a new communications policy that was approved by Council in December of 2025.

339
00:39:02,290 --> 00:39:07,270
And lastly, we're proposing that the building access and security of town buildings policy be rescinded.

340
00:39:07,830 --> 00:39:18,970
This policy is pretty procedural in nature, and it really just isn't required to be a Council policy to state that members of administration would be giving keys to access the town buildings.

341
00:39:20,050 --> 00:39:25,890
So following the reasoning of the above policies, if approved by Council, that leaves us three

342
00:39:25,890 --> 00:39:30,470
corporate services policies that remain outstanding for us to complete a review and update,

343
00:39:31,150 --> 00:39:34,470
they're not listed in the table because we want to make sure that we retain those policies

344
00:39:34,470 --> 00:39:36,470
and keep them in our policy library.

345
00:39:37,110 --> 00:39:41,750
So that's our tangible capital assets policy, purchasing policy, and disposal assets policy.

346
00:39:42,650 --> 00:39:46,570
So following review and update of those policies, they will be brought forward to Council.

347
00:39:46,570 --> 00:39:50,050
We just haven't had a chance to review and update those ones either.

348
00:39:50,770 --> 00:39:54,830
And any of the other policies that Council has reviewed and approved recently will remain

349
00:39:55,410 --> 00:39:56,270
in our books.

350
00:39:56,450 --> 00:40:00,610
We just didn't list every single policy, but these are all the ones that we're proposing to

351
00:40:00,610 --> 00:40:01,290
recent.

352
00:40:01,930 --> 00:40:03,910
So I now turn it back to Council for any questions.

353
00:40:05,030 --> 00:40:06,850
Hello, Council for questions.

354
00:40:08,230 --> 00:40:09,130
Deputy Mayor Martin.

355
00:40:10,310 --> 00:40:15,570
Just want to start off with the same thanks for all the hard work looking into all these policies

356
00:40:15,570 --> 00:40:18,950
I'm sure there's pages more yet to come, unfortunately.

357
00:40:21,050 --> 00:40:24,910
Would it be possible in the end to see the handbook, I know it's in the midst of creating

358
00:40:24,910 --> 00:40:29,030
or whatever, just so that it's just a good refresher to the foreword.

359
00:40:32,060 --> 00:40:33,260
Yes, we can't do that.

360
00:40:35,100 --> 00:40:37,880
I'm just the note on the handbook as well, so we did talk about the tip of the last

361
00:40:37,880 --> 00:40:44,760
council meeting, but our office will be closed tomorrow afternoon from noon until 430 as

362
00:40:44,760 --> 00:40:48,420
we'll be presenting the personnel handbook to staff, so they've already had the communication

363
00:40:48,420 --> 00:40:53,880
piece that it is coming out, but all members of the ELT will be presenting a four and a half hour.

364
00:40:53,880 --> 00:40:57,780
Over view of what the personnel had, but it looks like we're going to be answering all of the questions,

365
00:40:58,500 --> 00:41:02,740
with staff from not only the town hall, but our community services department,

366
00:41:03,200 --> 00:41:05,980
our public works and planning and infrastructure departments.

367
00:41:06,440 --> 00:41:08,480
I'm just making sure that everybody's getting the clear consistent message,

368
00:41:08,600 --> 00:41:11,020
and everybody will get a bound copy of that personnel handbook.

369
00:41:11,180 --> 00:41:14,780
It'll also be utilized for new hires, so when people are coming into the organization,

370
00:41:15,280 --> 00:41:18,020
that they know exactly what the expectations are,

371
00:41:18,020 --> 00:41:22,080
what their entitlements are, and then as we need to amend that from time to time that will make

372
00:41:22,080 --> 00:41:26,040
those necessary revisions, we've also had it reviewed by legal to ensure that we are

373
00:41:26,040 --> 00:41:30,920
meeting all of our statutory and legislative requirements, so it does need all of those things

374
00:41:30,920 --> 00:41:31,360
as well.

375
00:41:31,580 --> 00:41:36,460
So we're pretty excited to roll this out to staff, I think it'll assist just in consistency and

376
00:41:36,460 --> 00:41:40,680
delivery of information, and then as we need to make adjustments to it, we can, and it's

377
00:41:40,680 --> 00:41:43,740
just more clear for the members that work for the town of Relyon.

378
00:41:44,340 --> 00:41:51,080
I think the handbooks are great, addition, it gives that clear, concise communication, everyone

379
00:41:51,080 --> 00:41:55,880
has the same information, so I think that's great, step forward administration.

380
00:41:56,340 --> 00:41:57,640
Thank you.

381
00:41:57,760 --> 00:41:59,180
Councillor Snell Grove?

382
00:41:59,900 --> 00:42:06,720
Yeah, I concur with Deputy Mayor Martin's point that can we see the hand, but but also even

383
00:42:06,720 --> 00:42:10,880
if we agree with when I do agree with the intention of this policy recent and moving

384
00:42:10,880 --> 00:42:15,920
to end, okay, I think it'd be beneficial at town, but will it be a consistent touch point

385
00:42:15,920 --> 00:42:19,920
for council to see any updates like once every three years, like a policy update, to make

386
00:42:19,920 --> 00:42:24,120
sure that there's not changes that we may not have agreed with, because we don't no longer

387
00:42:24,120 --> 00:42:26,740
actually have an act of looking to it.

388
00:42:31,010 --> 00:42:35,290
Yes, so as the, like, as the handbook would be updated, I would brief council on any updates

389
00:42:35,290 --> 00:42:36,230
that are made to it.

390
00:42:36,450 --> 00:42:38,170
Yeah, it's going to be a living document, right?

391
00:42:38,270 --> 00:42:41,850
Like, we'll review it annually to make sure that it's still aligning with the organizational needs.

392
00:42:41,850 --> 00:42:47,250
If we find that after, you know, we introduce it tomorrow, we use it for a year that changes are required,

393
00:42:47,430 --> 00:42:50,870
then we'll make those necessary changes and then we would brief counsel on that as well.

394
00:42:51,270 --> 00:42:53,930
It's not a document that would be available to the public.

395
00:42:55,150 --> 00:42:58,990
It's obviously confidential in nature due to the personnel stuff that is in there,

396
00:42:59,110 --> 00:43:00,290
but we will share it with counsel.

397
00:43:03,640 --> 00:43:04,460
Any other questions?

398
00:43:07,340 --> 00:43:11,380
Somebody like to motion to bring a forward to September 15th meeting,

399
00:43:11,700 --> 00:43:14,620
or to a future meeting for decision.

400
00:43:15,780 --> 00:43:20,900
Deputy Mayor Martin, I'm going to have the committee of the whole receive the corporate

401
00:43:20,900 --> 00:43:25,820
services policy rescinding report is information and administration shall bring the

402
00:43:25,820 --> 00:43:28,580
item forward to a future meeting for decision.

403
00:43:29,400 --> 00:43:29,840
All in favor,

404
00:43:40,790 --> 00:43:43,830
we're looking for a friendly amendment or that was just, that was a friendly

405
00:43:43,830 --> 00:43:44,190
joke.

406
00:43:44,550 --> 00:43:45,330
Friendly amendment.

407
00:43:45,330 --> 00:43:46,030
Friendly amendment.

408
00:43:47,310 --> 00:43:47,530
All right.

409
00:43:47,670 --> 00:43:48,970
I asked all in favor.

410
00:43:50,550 --> 00:43:51,250
Thank you.

411
00:43:51,370 --> 00:43:51,770
Opposed?

412
00:43:51,770 --> 00:43:53,730
See, and none carried.

413
00:43:59,460 --> 00:44:00,540
6.2.

414
00:44:01,480 --> 00:44:03,500
27 costs live in allowance.

415
00:44:04,080 --> 00:44:05,260
I'll turn it over to administration.

416
00:44:06,800 --> 00:44:07,320
Thank you.

417
00:44:07,460 --> 00:44:12,860
Before you today is a recommendation on the 2027 cost of living or cola allowance.

418
00:44:13,760 --> 00:44:17,740
This report is to provide council with the cost of living information and to obtain

419
00:44:17,740 --> 00:44:24,380
direction from council on what the cost of living would be for 2027's operating budget for municipal staff.

420
00:44:25,740 --> 00:44:32,900
Approval in September of 2026 will allow us to accurately incorporate the salary expectations into our draft operating budget.

421
00:44:34,160 --> 00:44:41,480
Currently, there is no standard for determining the cost of living allowance for employees at the town of Remy that we were able to find.

422
00:44:41,480 --> 00:44:47,440
Administration reviewed the Government of Alberta's Economic Dashboard Alberta's Consumer Price Index,

423
00:44:48,080 --> 00:44:54,800
as that specific to our province, and we also did review the Bank of Canada's projections for the future years,

424
00:44:55,100 --> 00:44:57,280
which we are going to be budgeting for.

425
00:44:57,880 --> 00:44:58,600
So the data is...

426
00:45:00,000 --> 00:45:16,720
And as of June of 2026, Alberta's CPI was 3.4% increase from last year to this year, and Alberta showed an increase of 2.7% year to date for 2026 and overall Canada was 2.6.

427
00:45:16,720 --> 00:45:23,000
The Bank of Canada is projecting inflation to East Lightly in 2027 to be 2%.

428
00:45:23,000 --> 00:45:28,800
Administration is proposing to average the Alberta CPI of 2.7%.

429
00:45:28,800 --> 00:45:32,760
And the Bank of Canada's 2027 projection of 2%.

430
00:45:32,760 --> 00:45:39,460
And provide town of Emileen staff with 2.35% cost of living for the 2027 operating budget.

431
00:45:40,740 --> 00:45:44,700
Moving forward Administration is proposing the use of the June values

432
00:45:44,700 --> 00:45:49,960
when the end to use the average of the Alberta CPI and the Bank of Canada's projection each year

433
00:45:49,960 --> 00:45:54,280
when determining cost of living. It's very important that we have consistency, especially as

434
00:45:54,280 --> 00:45:59,220
we're working through our budgets every year. I now turn it back to council for any questions.

435
00:46:00,820 --> 00:46:01,560
Can you sum it up?

436
00:46:03,900 --> 00:46:08,740
This is always a very good result. She and I'm glad you're probably

437
00:46:09,320 --> 00:46:12,740
getting something that's going to be more consistent for the employees.

438
00:46:13,580 --> 00:46:24,620
When I read the more consistent for the employees, when I read this, we had an increase from

439
00:46:24,620 --> 00:46:33,200
last year, and I can't expand my screen of a 3.4 percent.

440
00:46:35,800 --> 00:46:41,720
What kind of an increase did they get last year of the call-up?

441
00:46:42,520 --> 00:46:50,080
Last year included in the budget was 2.5 percent, and that was not a formal motion outside

442
00:46:50,080 --> 00:46:53,720
from Council, which is the process we're looking to incorporate this year.

443
00:46:54,500 --> 00:46:57,380
So where was that number right that?

444
00:46:57,700 --> 00:47:03,620
That number was arrived at in September of 2025.

445
00:47:05,220 --> 00:47:11,460
Canada's was listed at 2.4% and in general our budget we try to for when

446
00:47:11,460 --> 00:47:16,860
budgeting future years do a 2.5% just to have our multi-year budget for items

447
00:47:16,860 --> 00:47:19,500
that we don't have firm data on.

448
00:47:19,720 --> 00:47:21,880
And so we use 2.5 percent.

449
00:47:22,480 --> 00:47:27,420
It wasn't based out of any specific formula like this last year.

450
00:47:27,720 --> 00:47:29,920
Unfortunately, the finance management team just

451
00:47:29,920 --> 00:47:31,620
started in August and September.

452
00:47:31,620 --> 00:47:34,420
So we didn't have a lot of time to get it put together

453
00:47:34,420 --> 00:47:35,120
and into the budget.

454
00:47:35,260 --> 00:47:44,140
My concern is that if the increase was 3. whatever percent

455
00:47:44,140 --> 00:47:48,180
And you're only giving them 2.5, they're going to fall behind,

456
00:47:50,300 --> 00:47:51,180
don't understand.

457
00:47:53,940 --> 00:47:59,180
I don't know if I'm coming from the right place, but if I was there, we know there's

458
00:47:59,180 --> 00:48:03,840
not going to be a lot of deflation, inflation might slow down.

459
00:48:04,260 --> 00:48:12,140
But if I made a hundred bucks a day last year, and I needed a hundred and three,

460
00:48:15,560 --> 00:48:15,560
I think

461
00:48:21,450 --> 00:48:27,530
What it comes to Cola can be a particularly sensitive topic, both politically and administratively.

462
00:48:28,050 --> 00:48:33,670
So we do tend to air on the side of being a bit more reserved with the proposals that we're bringing forward to Council.

463
00:48:33,890 --> 00:48:37,830
It's certainly Council's purview to make whatever decision Council would like to move forward with.

464
00:48:38,330 --> 00:48:41,030
But that was our rationale for bringing that number forward.

465
00:48:41,030 --> 00:48:44,870
No, I understand, I understand, and I'm glad you went through the process,

466
00:48:47,720 --> 00:48:53,730
and I'm happy to give, last.

467
00:48:56,890 --> 00:49:00,960
Are they overpaid?

468
00:49:02,870 --> 00:49:03,570
Councillor Snow Grove?

469
00:49:03,770 --> 00:49:04,390
I can't.

470
00:49:04,390 --> 00:49:04,510
I can't.

471
00:49:04,870 --> 00:49:05,650
You can't hear me, go.

472
00:49:06,490 --> 00:49:08,350
I thought it was a difficult question.

473
00:49:09,870 --> 00:49:10,250
Go ahead.

474
00:49:11,170 --> 00:49:17,210
So staff, similar to myself, are paid based on the 50th percentile of comparable municipalities,

475
00:49:17,210 --> 00:49:20,930
50% of the salaries are higher and 50% are lower.

476
00:49:21,250 --> 00:49:23,610
So we're in line with the market comparables

477
00:49:23,610 --> 00:49:25,590
and also the region as a whole.

478
00:49:25,770 --> 00:49:28,710
So making sure that we're not overpaid or underpaid,

479
00:49:28,750 --> 00:49:31,730
but making sure that we are paying at a relatively

480
00:49:31,730 --> 00:49:35,210
consistent basis that we're able to attract and retain,

481
00:49:35,390 --> 00:49:37,810
which is the biggest thing is good talent

482
00:49:37,810 --> 00:49:39,470
because we don't just want anybody

483
00:49:39,470 --> 00:49:42,010
for the job we want the right people in the right jobs.

484
00:49:43,150 --> 00:49:49,510
Councillor Snowgrew. I agree with the idea of building a consistent policy so the numbers

485
00:49:49,510 --> 00:49:56,170
not surprising to anyone. We have something to go off of. And I doubt it would happen if

486
00:49:56,170 --> 00:50:05,190
the Alberta price index and the Bank of Canada rates are very wildly you might get a number

487
00:50:05,190 --> 00:50:09,550
of the surprises and it might look at some flexibility for counsel to make a decision either

488
00:50:09,550 --> 00:50:15,430
So we're not tied into our budget, but in general I think I think the idea of the policy is solid

489
00:50:18,380 --> 00:50:19,860
and the other

490
00:50:19,860 --> 00:50:20,920
Councillor Collin

491
00:50:21,480 --> 00:50:27,700
How much are a 2.35% increase affect the budget? Do you have a number on that?

492
00:50:29,820 --> 00:50:32,340
I don't handy, but I can get you one.

493
00:50:36,190 --> 00:50:39,650
Yeah, I just be interesting to see how much it goes up every year

494
00:50:45,710 --> 00:50:57,010
So to that point, if Councilor Common in all accounts will be okay with it, we would bring that number in line with our budget presentation and just align it at that time it wouldn't come back as a separate line item.

495
00:50:57,190 --> 00:50:58,870
I think that's right.

496
00:51:01,500 --> 00:51:09,520
Yeah, I think this is a good way to approach Cola instead of just kind of picking a number.

497
00:51:09,520 --> 00:51:15,060
there's some rational behind it. There's a formula. So I'm all for this.

498
00:51:17,260 --> 00:51:18,160
Any other questions?

499
00:51:20,530 --> 00:51:23,810
If not, can I get some to make motion?

500
00:51:25,410 --> 00:51:26,450
Councillor Snell Grove.

501
00:51:27,450 --> 00:51:31,270
Move that committee of whole receive the 2027 cost of living allowance,

502
00:51:31,270 --> 00:51:38,610
call up report as information on favor post none carried

503
00:51:41,810 --> 00:51:46,040
6.3 draft patron

504
00:51:46,040 --> 00:51:50,400
kondra conduct policy i'll turn over to administration

505
00:51:51,040 --> 00:51:56,220
thank you mayor and council before you today is a draft patron conduct policy for

506
00:51:56,220 --> 00:52:01,240
information as part of our ongoing review of governance documents the town did not have a

507
00:52:01,240 --> 00:52:06,840
seek governing the conduct of customers and patrons as suspension from town facilities if required.

508
00:52:07,900 --> 00:52:13,820
The town is committed to providing a safe, welcoming and accessible public facilities and services.

509
00:52:14,440 --> 00:52:18,720
While the majority of interactions between residents and the town are respectful and productive,

510
00:52:19,380 --> 00:52:25,100
we did have a recent situation where a member of the public was banned from town properties due to safety concerns.

511
00:52:25,100 --> 00:52:28,600
It was important for administration to establish a patron call.

512
00:52:30,000 --> 00:52:40,340
It's clear expectations, ensures consistent application of the policy, and also supports staff, as well as those being suspended from facilities with some guidelines.

513
00:52:41,500 --> 00:52:51,380
The proposed policy includes that town management shall have the authority to suspend customers and patrons' access to facilities, programs and services, and when it's deemed appropriate.

514
00:52:51,380 --> 00:52:56,460
And when providing longer suspensions, the patrons shall be provided with written notice,

515
00:52:56,660 --> 00:53:01,200
the details, the reason, duration, and the affected facilities and programs,

516
00:53:01,680 --> 00:53:03,820
as well as any applicable appeal process.

517
00:53:04,840 --> 00:53:08,260
The appeals is proposed in this policy, or heard by the CAO,

518
00:53:08,620 --> 00:53:14,640
who has the option to establish an appeal review panel of management at the CAO's discretion.

519
00:53:15,460 --> 00:53:19,240
All decisions of the appeals are final and not further appealable.

520
00:53:19,240 --> 00:53:22,440
I now turn it back to Council for any questions.

521
00:53:23,320 --> 00:53:25,540
Council, is there any questions?

522
00:53:27,120 --> 00:53:28,080
Councillor Clark.

523
00:53:29,600 --> 00:53:34,220
Just I guess due to the nature to some of these, I can appreciate some confidentiality

524
00:53:34,220 --> 00:53:34,940
and all that.

525
00:53:34,980 --> 00:53:38,100
How is this communicated to staff if it individual is banned?

526
00:53:38,360 --> 00:53:40,260
And to possibly Council as well?

527
00:53:41,500 --> 00:53:48,240
procedurally we would share it. We would share it out to staff. We haven't come up with the

528
00:53:48,240 --> 00:53:54,580
exact procedure. Other experience I have at other municipalities is there would be a shared

529
00:53:54,580 --> 00:54:00,420
folder where we would just keep bands and limit it to only certain facility managers or

530
00:54:00,420 --> 00:54:04,220
those employees that would need to have access to no.

531
00:54:04,220 --> 00:54:06,100
Thank you.

532
00:54:06,540 --> 00:54:07,600
Any other questions?

533
00:54:09,140 --> 00:54:09,760
Councillor Snowler?

534
00:54:10,940 --> 00:54:16,420
This policy is specific to individual people and not groups.

535
00:54:16,840 --> 00:54:23,340
I know we've had some debates to whether who is allowed or when to grant our facilities outfall in a different policy.

536
00:54:23,700 --> 00:54:23,980
Correct.

537
00:54:24,400 --> 00:54:29,340
This is only if there is uncivil behavior by an individual in our facilities,

538
00:54:31,590 --> 00:54:34,650
which we've been very fortunate to not have to deal with very often.

539
00:54:34,650 --> 00:54:39,810
we don't want to create an issue that we don't already have in this town, and so we try

540
00:54:39,810 --> 00:54:43,950
to keep this policy pretty high level, and it's there if we need it, but we hope we

541
00:54:43,950 --> 00:54:44,270
don't.

542
00:54:46,930 --> 00:54:53,390
The other questions, I guess I just have two, I think the policy is really good, and I think

543
00:54:53,390 --> 00:54:55,770
it's something to need it.

544
00:54:56,270 --> 00:55:03,650
Is there similar policies that you guys know of for other municipalities, or we kind of breaking

545
00:55:03,650 --> 00:55:04,350
ground here?

546
00:55:04,890 --> 00:55:13,130
There are some, I likely after the recent pandemic, we saw an increase of more, the city

547
00:55:13,130 --> 00:55:18,550
legislature as a policy, Jasper, and Pentecden were two that we pulled a lot of their

548
00:55:18,550 --> 00:55:20,470
information out into this one as well.

549
00:55:20,710 --> 00:55:23,650
So you don't see them a lot, but there are, there'll be coming more common.

550
00:55:24,490 --> 00:55:25,390
I appreciate that.

551
00:55:25,510 --> 00:55:31,590
And I ask, just, because I assume that was the answer, just so public can know it's, you

552
00:55:31,590 --> 00:55:37,950
this is not a reactive measure to any current incidents that we're mentioned. This is just

553
00:55:37,950 --> 00:55:43,970
best practice and moving forward. And I guess my last question would be on the appeal process

554
00:55:43,970 --> 00:55:51,130
and I know the appeal goes through the CAO but being as these might be residents that are

555
00:55:51,130 --> 00:55:58,850
appealing wouldn't it wouldn't there be a logic to bring it to council for the appeal?

556
00:55:58,850 --> 00:56:03,450
Generally, with my experience, it is held at the administrative level.

557
00:56:04,190 --> 00:56:09,730
If the CIO feels there would be a conflict with the patron that's being suspended,

558
00:56:10,430 --> 00:56:13,050
or perhaps they just want more feedback,

559
00:56:13,630 --> 00:56:19,190
then she does have the ability to have a panel of management pulled in to hear the appeal.

560
00:56:19,650 --> 00:56:23,050
In my experience, I would accept the appeals.

561
00:56:23,570 --> 00:56:26,370
I wouldn't sit on it. I would put together an appeal board

562
00:56:26,370 --> 00:56:30,790
of manage like senior management in my previous experience and then they would give the

563
00:56:30,790 --> 00:56:33,450
direction back to me and I'd be the liaison back.

564
00:56:35,690 --> 00:56:43,410
I guess I'm just asking because in other situations of appeal within the town, often it goes

565
00:56:43,410 --> 00:56:48,690
to administration, they review it, comes to counsel for discussion and so.

566
00:56:49,370 --> 00:56:54,010
Some of these situations, which I hope we don't have to deal with, but in other municipalities,

567
00:56:54,010 --> 00:56:59,010
There are situations that you likely wouldn't want to talk very public about in some situations.

568
00:57:00,010 --> 00:57:01,070
Okay, very enough.

569
00:57:01,550 --> 00:57:02,450
Any other questions?

570
00:57:04,740 --> 00:57:05,300
Councillor Conlon.

571
00:57:06,260 --> 00:57:10,860
Just to follow up with that, I think the path, what you have down here is just fine,

572
00:57:11,320 --> 00:57:14,160
but should that individual, if anything happens in the future,

573
00:57:15,460 --> 00:57:17,640
they always have the right to appeal to Council.

574
00:57:17,860 --> 00:57:20,420
Just as anyone does for anything, is that not correct?

575
00:57:20,900 --> 00:57:25,180
If you want to bring anything to Council, you can put it on the minutes or as for a...

576
00:57:25,180 --> 00:57:27,540
I lost words, I was for a delegation.

577
00:57:27,700 --> 00:57:29,660
Delegation, yes, that's what I'm looking for.

578
00:57:29,780 --> 00:57:33,160
They could, and then it's up to probably the mayor

579
00:57:33,160 --> 00:57:35,560
and Deputy Mayor and Council, if they want to add them onto the agenda.

580
00:57:35,900 --> 00:57:39,420
So the way that I see this is perfectly fine, and there's always that option,

581
00:57:39,680 --> 00:57:41,400
should an individual than anyone, like to do that.

582
00:57:41,780 --> 00:57:42,940
That's always the option for delegation.

583
00:57:46,950 --> 00:57:50,190
If no other questions, can I get someone to make a motion?

584
00:57:50,430 --> 00:57:52,110
Can some Martin beat you to it?

585
00:57:54,440 --> 00:57:57,100
I move that the committee of the whole received the draft,

586
00:57:57,100 --> 00:58:01,940
and contact policy as information and direct administration to bring it to a future meeting

587
00:58:01,940 --> 00:58:03,380
for decision.

588
00:58:04,580 --> 00:58:14,660
All in favor, post-CNN carried 6.4 draft video surveillance in public area policy, and

589
00:58:14,660 --> 00:58:15,960
I'll turn it over to the administration.

590
00:58:17,940 --> 00:58:18,760
Thank you, Mayor and Council.

591
00:58:19,320 --> 00:58:23,980
Before you today is a draft video surveillance in public areas policy.

592
00:58:23,980 --> 00:58:35,440
This is a policy that administration was internally reviewing and developing because the town did not have a policy governing the installation operation and management of video surveillance systems.

593
00:58:36,720 --> 00:58:45,260
We currently do utilize some video surveillance systems in select public facilities and locations, mostly to protect the municipal assets and deterbandalism.

594
00:58:45,260 --> 00:58:49,840
as I'm sure most people are aware of we recently had some situations of vandalism at

595
00:58:49,840 --> 00:58:56,220
town office and some videos surveillance was handy in that situation. So municipalities are

596
00:58:56,220 --> 00:59:00,800
required to ensure that personal information collected through surveillance is managed

597
00:59:00,800 --> 00:59:07,620
appropriately and in compliance with all the provincial privacy legislation. The proposed policy

598
00:59:07,620 --> 00:59:12,580
just provides clear standards and responsibilities, requires public notifications through

599
00:59:12,580 --> 00:59:23,240
Where there is surveillance, protection of individual privacy by ensuring cameras are positioned to avoid private property and privacy exists for our patrons.

600
00:59:23,660 --> 00:59:41,920
Limiting access to the surveillance system operation and recordings, having a secure storage and retention of all of our surveillance as well as guidance that all locations and systems have to be approved by the CAO as well as installed by IT so that we can have staff putting up trail cameras.

601
00:59:41,920 --> 00:59:44,620
that are part of our proper system.

602
00:59:45,300 --> 00:59:49,600
So, administration is bringing this forward for Council's review and comments, and I turn

603
00:59:49,600 --> 00:59:50,900
it back to you for any feedback.

604
00:59:50,900 --> 00:59:55,520
We'll be able to Council. Any questions? Council Clerk.

605
00:59:57,730 --> 00:59:58,490
We'll be an example.

606
01:00:01,700 --> 01:00:08,400
That would be the live barn that's available in the stadium. I'm not sure if it's in the arena as well for live streaming of hockey.

607
01:00:08,920 --> 01:00:12,500
Okay. And I guess for a number four, reasonable expectation of privacy.

608
01:00:12,900 --> 01:00:20,980
I suppose as far as down the rabbit holes I went with that. But do we need to define what that is in this as well? Or is it implied?

609
01:00:22,100 --> 01:00:25,020
I just see that being subjective to some people.

610
01:00:25,020 --> 01:00:30,360
Yeah, generally the word reasonable is, with reasonable to one, may not be to the other.

611
01:00:31,220 --> 01:00:34,640
We can adjust that wording or define it to make it more clear.

612
01:00:40,140 --> 01:00:43,460
Just to touch on what Maryland just clarified there.

613
01:00:43,800 --> 01:00:48,440
When it comes to privacy in the workplace or at facilities privacy is extremely limited,

614
01:00:48,860 --> 01:00:51,840
so although we may feel that we have an inherent right to privacy,

615
01:00:52,420 --> 01:00:54,420
that work on our computers, all those things,

616
01:00:54,420 --> 01:00:57,360
Um, that doesn't necessarily exist in the workplace.

617
01:00:57,480 --> 01:00:59,780
So when you are here, yes, you are in your office.

618
01:00:59,860 --> 01:01:02,580
You're doing what you need to do, um, but at the same time,

619
01:01:02,900 --> 01:01:06,200
anything that you're doing on town, time or town business is the property

620
01:01:06,200 --> 01:01:07,060
of the town of Orleans.

621
01:01:07,340 --> 01:01:08,800
So we have to be just very conscious of that.

622
01:01:10,740 --> 01:01:11,660
Any other questions?

623
01:01:13,360 --> 01:01:15,900
Just had one, and that may be I didn't read it in there.

624
01:01:16,020 --> 01:01:23,380
But is there an, um, an expiry time for how long we keep video?

625
01:01:24,420 --> 01:01:32,400
copies, like digital copies, and a lot of places will say we retain the video for one year,

626
01:01:32,480 --> 01:01:34,120
six months, five years.

627
01:01:36,320 --> 01:01:40,360
We are currently working on a new record's retention by law and policy and procedure.

628
01:01:41,480 --> 01:01:44,940
So in this policy, we just have that it's just subject to a applicable legislation.

629
01:01:45,820 --> 01:01:50,420
And so if there is legislation, for example, under a piece of surf, if there's a body-war

630
01:01:50,420 --> 01:01:56,420
camera that would be different and sometimes that's legislated by the province. Whereas our internal

631
01:01:56,420 --> 01:02:02,060
legislator, our internal surveillance would be legislated under our records retention policy,

632
01:02:02,840 --> 01:02:08,520
which we're still in the works of finalizing. I don't believe the current, I'd have to look back,

633
01:02:08,640 --> 01:02:12,940
but I don't believe the current by-law for records retention for the town includes surveillance videos.

634
01:02:12,940 --> 01:02:19,580
Because I'd probably be nice to have some boats or valence, I think that's a fair thing

635
01:02:19,580 --> 01:02:23,580
that's typically as people don't want their images kept forever.

636
01:02:24,220 --> 01:02:30,480
No, and we made sure that this is very locked down on where it is stored in a locked secure

637
01:02:30,480 --> 01:02:33,940
area, and it's very limited on who can have access to it as well.

638
01:02:35,220 --> 01:02:36,000
Councilen, right off?

639
01:02:37,470 --> 01:02:42,750
Which buildings currently have surveillance besides this one?

640
01:02:42,750 --> 01:02:44,110
This one we are.

641
01:02:44,830 --> 01:02:46,950
I believe there's some in our wreck facilities.

642
01:02:47,290 --> 01:02:51,790
We're looking at putting some outdoor cameras in the 2027 budget.

643
01:02:51,790 --> 01:02:52,910
You'll see that proposed.

644
01:02:53,930 --> 01:02:57,350
And we're looking at putting up some cameras at other facilities,

645
01:02:57,570 --> 01:03:00,090
especially after the most recent events here.

646
01:03:00,890 --> 01:03:04,910
For town office, we're doing just internally with staff.

647
01:03:04,910 --> 01:03:10,730
doing a little bit of a security review and audit on what we have and where we could improve

648
01:03:10,730 --> 01:03:16,610
based on where we found gaps after the incident, and then we'll look at what we can do in

649
01:03:16,610 --> 01:03:19,170
other facilities to help protect them at the better as well.

650
01:03:22,240 --> 01:03:24,980
Any other questions? If not,

651
01:03:25,040 --> 01:03:30,660
can I have someone make a motion? Councillor Conland. How moved that committee of a whole

652
01:03:30,660 --> 01:03:34,720
received the draft video surveillance and public areas policy is information and directed

653
01:03:34,720 --> 01:03:37,700
administration to bring it back to future meeting for discussion.

654
01:03:38,520 --> 01:03:39,620
All in favor?

655
01:03:40,540 --> 01:03:42,120
Opposed, see, and none carried.

656
01:03:47,220 --> 01:03:51,820
6.5, municipal collections, services, delivery options.

657
01:03:51,900 --> 01:03:53,240
I'll turn over to administration.

658
01:04:00,050 --> 01:04:00,950
I'll take that one.

659
01:04:02,130 --> 01:04:03,890
Thank you, Mayor Council.

660
01:04:04,610 --> 01:04:05,970
Yeah, let me have before you today

661
01:04:05,970 --> 01:04:10,470
is speaking about our way of collections, delivery services.

662
01:04:11,890 --> 01:04:13,290
The purpose of burying this forward today

663
01:04:13,290 --> 01:04:18,670
to discuss how we're delivering municipal waste collection before we commit to replacing

664
01:04:18,670 --> 01:04:24,530
our vehicle. As you can see in the information, I done that our waste collection vehicle is

665
01:04:24,530 --> 01:04:31,970
now exceeding 10 years in age about 14,000 hours and it's reaching its end of useful life.

666
01:04:32,010 --> 01:04:36,970
It's the only vehicle we have for providing collection services so dependability is very important

667
01:04:36,970 --> 01:04:45,010
of that. In addition, our waste collection contract for collection services for materials that are

668
01:04:45,010 --> 01:04:49,870
not collected by the town, essentially the town, as you can see in the report collects garbage,

669
01:04:50,650 --> 01:04:56,690
we collect from residential and commercial sector, and we have an outside contract that collects

670
01:04:56,690 --> 01:05:06,970
for organics and the Cardboard OCC, our board bins for commercial side, and as you may

671
01:05:06,970 --> 01:05:11,190
be aware of the province, to go over responsibility for the curbside blue bay connection,

672
01:05:11,630 --> 01:05:15,990
collection, and a fine instance, side of that. Since our contract is coming up in April,

673
01:05:16,250 --> 01:05:20,550
it gives us an opportunity to maybe look for some efficiencies, and to look at whether

674
01:05:20,550 --> 01:05:26,950
can providing collecting services internally, purchase a new vehicle and make that investment

675
01:05:26,950 --> 01:05:32,950
in its best option for the town. So what I wanted to discuss with Council was the idea

676
01:05:32,950 --> 01:05:39,030
that perhaps we put out a tender, we test the market, take a look and see what we can get back

677
01:05:39,030 --> 01:05:45,710
for some price in from contractor and evaluate that against our present costs and some of the

678
01:05:45,710 --> 01:05:50,770
we have associated with just providing collection and house with one vehicle.

679
01:05:50,970 --> 01:05:56,750
You know, as you may be aware of where we had that incident to a little over two years ago,

680
01:05:57,350 --> 01:06:00,530
where our collection truck was at a service for a while due to a fire.

681
01:06:00,830 --> 01:06:02,990
We're seeing a lot more items.

682
01:06:03,150 --> 01:06:04,870
We're not sure what they would cause of that fire was.

683
01:06:05,910 --> 01:06:09,090
Sometimes it could be hot embers of people are burning stuff.

684
01:06:09,430 --> 01:06:10,790
A lot of times batteries these days.

685
01:06:10,950 --> 01:06:13,130
There seems to be a lot of issue with batteries, creating fires.

686
01:06:13,450 --> 01:06:15,070
There's a lot of risks to associate with that.

687
01:06:15,070 --> 01:06:21,550
That being said, during that time, we were in a particular committee where we had one vehicle and it was other

688
01:06:21,550 --> 01:06:21,790
service.

689
01:06:21,950 --> 01:06:26,590
We ended up renting a vehicle because of their time frame involved to get that back in service.

690
01:06:27,090 --> 01:06:31,050
And that was significant one budget expense that we had to incur.

691
01:06:31,830 --> 01:06:37,150
Based on that experience, we budget it and made arrangements for existing contracts that

692
01:06:37,150 --> 01:06:44,810
does provide collection for the, um, for the, um, for the organics and the cardboard, um, to be

693
01:06:44,810 --> 01:06:49,310
available if we need them to provide resident collection on the emergency basis. So we have

694
01:06:49,310 --> 01:06:53,010
a little bit of, uh, kind of a memorandum of understanding with them that if we do have a problem

695
01:06:53,010 --> 01:06:57,830
with their truck, they can step in at a cost, obviously, but at least we can provide continuity

696
01:06:57,830 --> 01:07:06,790
of service. So, um, what I'm asking for here is that, um, um, councils to consider, um, given

697
01:07:06,790 --> 01:07:11,390
direction for administration to go. Put a tender out, get a look at some pricing, we'll

698
01:07:11,390 --> 01:07:15,310
come back to council with those results and take a look at that as it compares to our

699
01:07:15,310 --> 01:07:20,450
internal costs and then ultimately decide how we want to proceed with collection in the future.

700
01:07:21,350 --> 01:07:25,650
And as I mentioned the timing, but that's important to the expiry of the existing collection

701
01:07:25,650 --> 01:07:27,350
contract for April of next year.

702
01:07:30,080 --> 01:07:33,260
We'll open up for questions. Councilor McDuff?

703
01:07:36,210 --> 01:07:49,050
Thank you for that. My question is what do we pay for the collection of the organics, which not everybody puts out?

704
01:07:49,290 --> 01:07:58,190
A lot of people don't put out organics, but in what is the approximate price if our government

705
01:07:58,190 --> 01:08:03,030
What would it cost for a month?

706
01:08:04,070 --> 01:08:07,590
I'm having trouble, excuse me, I haven't trouble hearing you.

707
01:08:08,370 --> 01:08:10,110
Okay, that's that's strange.

708
01:08:10,430 --> 01:08:11,490
Did you just have to see anything?

709
01:08:15,870 --> 01:08:18,830
My first question is, how much is a cost

710
01:08:21,070 --> 01:08:24,610
per month when they're picking up the organics?

711
01:08:24,610 --> 01:08:32,570
And my second question is, how much would it cost if the contractor was to pick up garbage

712
01:08:32,570 --> 01:08:35,030
for a month if our truck would do?

713
01:08:36,350 --> 01:08:42,450
I don't have the monthly cost for a GANIX in front of me here at the moment.

714
01:08:43,730 --> 01:08:48,810
I do can tell you the arrangement we have regarding if the contractor was picking it up.

715
01:08:49,390 --> 01:08:55,590
It would be $1,500 a day if they were to provide collection services for waste.

716
01:08:55,590 --> 01:09:02,150
if they had to step in to provide that service roughly $3,000 a week

717
01:09:04,230 --> 01:09:10,810
because they pick up garbage three times a week for commercial right

718
01:09:10,810 --> 01:09:16,160
we got 15 times five days

719
01:09:16,160 --> 01:09:19,120
right let's go

720
01:09:19,680 --> 01:09:25,400
cancel calling just my missing something there if it's $500 a day but it costs

721
01:09:25,400 --> 01:09:28,880
$150,000 less than the truck went down for four months.

722
01:09:30,580 --> 01:09:36,020
That was rental fees and other costs incurred with the rental of the truck.

723
01:09:37,660 --> 01:09:41,660
How come we didn't just have them pick up the garbage instead of renting a truck?

724
01:09:43,930 --> 01:09:49,670
I, it predated my time here so I can't speak to that decision once made that way.

725
01:09:50,310 --> 01:09:53,030
I just want to keep in mind that we're not committing ourselves to anything here.

726
01:09:53,030 --> 01:09:57,010
just getting a look at some numbers and then we'll be able to compare against our numbers,

727
01:09:57,150 --> 01:10:01,810
which I can report. Obviously when we get due to yourselves, I don't have the details

728
01:10:01,810 --> 01:10:04,810
with that. In front of me, it's just really at the planning stage right now.

729
01:10:09,020 --> 01:10:15,020
I remember when we switched from the big dumpsters to the little cans, it was quite the

730
01:10:15,720 --> 01:10:19,880
community uprising. When that happened, I would say probably for the better in the long run.

731
01:10:20,580 --> 01:10:30,800
I guess so I just want to be aware like or I guess ensure like if we're going to look at contracting like those services have to be I think consistent going forward.

732
01:10:31,140 --> 01:10:36,280
I don't think we want to change the size of our waste cans for the entire community again and all that.

733
01:10:36,540 --> 01:10:41,740
And just to be aware of like the community collaborations, I know I missed the last council meeting where everybody is raving about the fair.

734
01:10:41,740 --> 01:10:46,840
But I know that there's a large waste collection service, the town provides the access

735
01:10:46,840 --> 01:10:47,260
ID.

736
01:10:47,680 --> 01:10:51,540
And so we wouldn't want to make sure we interrupt that without at least giving them a good

737
01:10:51,540 --> 01:10:52,180
heads up.

738
01:10:52,340 --> 01:10:55,880
And any other organizations that the town collaborates with in that scenario as well.

739
01:10:56,640 --> 01:11:01,640
So mostly just raising concerns on 100% for sourcing the code, I think the time is right.

740
01:11:02,080 --> 01:11:03,820
Giving the other contract renewal and all that stuff.

741
01:11:05,100 --> 01:11:08,860
But just making sure we're checking boxes and bringing what we know of the community forward

742
01:11:08,860 --> 01:11:10,040
for you as well.

743
01:11:12,460 --> 01:11:17,040
We'd be short of hearing that into our discussions with any contractor about how we would handle that.

744
01:11:18,260 --> 01:11:23,000
So, you know, we aware of that too that we do provide a lot of services and there's little nuances there.

745
01:11:23,480 --> 01:11:33,120
So, we're not looking, we'd want to try to do our best to kind of ensure that service delivered to the commercial and residential sector remains at the same standard that I do use to see now.

746
01:11:36,220 --> 01:11:40,620
I don't think it hurts to go put out a request for a proposal so we can have access to

747
01:11:40,620 --> 01:11:42,640
a current market rate would be for the service.

748
01:11:43,040 --> 01:11:46,220
The more information we have the council, the better decision we can make, whether we keep

749
01:11:46,220 --> 01:11:48,460
it in the House or I, I don't want to support the administration.

750
01:11:49,540 --> 01:11:50,540
Get an information.

751
01:11:52,140 --> 01:11:52,700
Thank you.

752
01:11:52,980 --> 01:11:53,560
Councillor Merden.

753
01:11:54,440 --> 01:11:55,220
I just have a comment.

754
01:11:55,380 --> 01:12:02,860
Have we done any consideration as to how often in the winter months the green bin or the

755
01:12:02,860 --> 01:12:11,300
organic business being collected by, or being used by residents. I know myself, and I know

756
01:12:11,300 --> 01:12:17,900
others, the green bins parked in the back, you know, they don't use it at all. So I'd

757
01:12:17,900 --> 01:12:21,560
like to see that consideration as well, when we're...

758
01:12:22,140 --> 01:12:26,920
I'll have to see that data is available. I know in a new contract we would have that

759
01:12:26,920 --> 01:12:33,740
of data available, vehicle CSAs are equipped with, you know, technology that can track how often

760
01:12:33,740 --> 01:12:39,460
they left, how often they pick up. We know that there is, um, tonnages track now in terms

761
01:12:39,460 --> 01:12:43,400
of how much, and we do reduce it, as you may be, where our collection, from my,

762
01:12:43,540 --> 01:12:48,900
because you monthly, during the winter service, but, um, my experience is set to, uh, two

763
01:12:48,900 --> 01:12:54,820
people are doing it in town, they expect us to be there to collect it. Um, so when some people

764
01:12:54,820 --> 01:12:59,500
So pretty adamant and committed to diverting your organic soil, you're long to as well.

765
01:13:00,160 --> 01:13:09,360
But I still say, in all of your respect, in the winter months, your organic input into those

766
01:13:09,360 --> 01:13:14,120
bins that's got to be reduced from cotton grass and taken up gardens and trimming edges

767
01:13:16,420 --> 01:13:18,840
to just house waste, right?

768
01:13:18,840 --> 01:13:26,620
So, you know, if we can reduce our pickup in those winter months to say cost, that's where I'm coming from.

769
01:13:27,160 --> 01:13:31,820
We can look at how we might want to incorporate that into a tender as an option, you know,

770
01:13:32,180 --> 01:13:34,720
that there is flexibility that we can pull back on that.

771
01:13:35,980 --> 01:13:44,120
But that's a level of service that we'd have to bring back to Council for Council to decide if that's something that they'd like us to do in terms of how we deliver service.

772
01:13:47,700 --> 01:14:14,020
I'm just going to touch on that and say that we have had this discussion at council before and that part of our budget review and part of our contract review will entail whether or not we do reduce that level of service once we have the numbers to be able to provide that to council and to see if it is worthwhile to continue on with multiple pickups per month or if we want to scale that back based on youths and whether that would have been a great question also that we could probably put in our survey this year that we obviously omitted.

773
01:14:14,120 --> 01:14:19,700
But that's certainly something that we could do a community kind of feedback and see what

774
01:14:19,700 --> 01:14:23,280
people would rather and then incorporate that in our budget deliberations over the next

775
01:14:23,280 --> 01:14:24,320
couple of months.

776
01:14:24,980 --> 01:14:26,000
Thank you.

777
01:14:26,420 --> 01:14:27,280
Any other questions?

778
01:14:29,680 --> 01:14:31,760
See, and none can I get somebody to make a motion?

779
01:14:31,980 --> 01:14:33,000
Council on my stuff.

780
01:14:35,060 --> 01:14:39,760
I'd like to move that the committee of the whole, we see the municipal wage collection service

781
01:14:39,760 --> 01:14:45,380
delivery options report as information and to direct administration to seek the proposals

782
01:14:45,380 --> 01:14:47,820
or alternate weight collection services.

783
01:14:48,740 --> 01:14:49,640
All in favor?

784
01:14:50,500 --> 01:14:52,220
Post and see and uncary.

785
01:14:54,520 --> 01:14:58,600
We will move on to 6.6, water and waste, water, utility.

786
01:15:02,400 --> 01:15:12,700
This item is, we've taken a look at the existing bylaw that was approved in 2020 and we've identified

787
01:15:12,700 --> 01:15:18,320
some areas where we would like to see some improvements in terms of how accounts are established

788
01:15:18,320 --> 01:15:24,580
and managed. We want to look at clarifying responsibilities. We want to look at vacant properties,

789
01:15:24,580 --> 01:15:31,360
water restrictions just some ways to refine and better manage how we're looking after our utility

790
01:15:31,360 --> 01:15:38,320
accounts and services and how we're delivering service. So what you have before you is a new draft

791
01:15:38,320 --> 01:15:45,140
by law that we're proposing for Council to consider and to stage I'm open any questions,

792
01:15:45,560 --> 01:15:51,100
Council, I assume at a time to review that. Thank you and all over up to Council for questions.

793
01:15:52,200 --> 01:15:53,180
It sounds so clerk.

794
01:15:54,580 --> 01:15:58,780
This is maybe more of a curiosity thing, but I noticed a lot of this is probably owner like

795
01:15:58,780 --> 01:15:59,080
singular.

796
01:15:59,600 --> 01:16:04,600
Is there a reason that we don't use plural, like, for example, I'm not on my water

797
01:16:04,600 --> 01:16:06,340
bill, but my wife is kind of thing, right?

798
01:16:07,180 --> 01:16:16,900
So is it a system thing or is it just one on us to that person, just curious why you don't

799
01:16:16,900 --> 01:16:22,240
have the ability to have more than one property owners on the, in the document.

800
01:16:23,800 --> 01:16:24,680
Property owner,

801
01:16:27,480 --> 01:16:31,780
I guess we could always change that if that was a request by council.

802
01:16:35,260 --> 01:16:39,240
You know, I think that's, we look at this property and I guess owner owner,

803
01:16:39,380 --> 01:16:41,060
so I guess this one we have looking at it.

804
01:16:41,060 --> 01:16:42,860
When we speak to that, we're speaking to the property.

805
01:16:43,160 --> 01:16:44,700
And I think that is implied.

806
01:16:44,700 --> 01:16:52,560
I get that, but I guess sometimes when you put two people's names in the bill, your money comes a little quicker to you sometimes in my experience.

807
01:16:53,160 --> 01:17:00,640
So I just mostly, like I say, curious if it was because it was owner for a reason if there's a system restriction or if it was just the way it was.

808
01:17:01,180 --> 01:17:06,320
No, there was no restriction on whether that needs be owner or owner or owner or owner.

809
01:17:08,140 --> 01:17:09,300
Any other questions?

810
01:17:11,740 --> 01:17:17,620
I appreciate your time and administrations, time and catching these errors and these gaps.

811
01:17:18,760 --> 01:17:25,080
Just always looking at our practices and making sure we're doing the best in our bylaws and policies.

812
01:17:25,720 --> 01:17:26,740
Thank you.

813
01:17:27,420 --> 01:17:30,360
If there's no other questions, can I get somebody to make a motion?

814
01:17:31,260 --> 01:17:31,580
Councillor Martin.

815
01:17:33,260 --> 01:17:35,620
I move that the committee of the whole directive administration

816
01:17:35,620 --> 01:17:40,400
to bring the water and waste water by the utility file onto the regular council meeting on September

817
01:17:40,400 --> 01:17:42,640
15th, 2026 for first reading.

818
01:17:43,840 --> 01:17:44,380
All in favour?

819
01:17:45,620 --> 01:17:45,940
Opposed?

820
01:17:46,600 --> 01:17:47,300
Seeing none, carried.

821
01:17:57,090 --> 01:17:57,830
6.7.

822
01:17:58,030 --> 01:18:01,450
Seeing railway, building facility assessment and feasibility.

823
01:18:02,550 --> 01:18:03,790
I'll turn it over to administration.

824
01:18:06,260 --> 01:18:07,360
Thank you, Mayor Council.

825
01:18:08,260 --> 01:18:09,760
This is another information item.

826
01:18:10,300 --> 01:18:14,200
This is talking about the C.M. railway building.

827
01:18:15,280 --> 01:18:17,760
And if a facility assessment and feasibility study,

828
01:18:17,840 --> 01:18:19,160
it's completed by the province.

829
01:18:20,140 --> 01:18:21,840
This will provide a council for information.

830
01:18:23,280 --> 01:18:30,040
The study evaluated the existing building and everyone's aware,

831
01:18:30,300 --> 01:18:37,000
there's some concerns with that and it has limited use right now and is in need of some attention

832
01:18:37,000 --> 01:18:39,540
as it needs to be protected from the elements.

833
01:18:40,200 --> 01:18:43,460
And so anyway part of this feasibility survey was to look at options

834
01:18:43,460 --> 01:18:47,480
from the promised perspective at that time in terms of what could be done with that facility.

835
01:18:49,340 --> 01:18:54,280
If you had a look at the report and I tried to summarize it just briefly here in the information sheet.

836
01:18:55,120 --> 01:19:01,480
The feasibility study came back and it came back with the four options essentially for what to do with that building.

837
01:19:01,640 --> 01:19:09,340
A talk about minimum safety and cold compliance and to allow some continued use to the main floor level.

838
01:19:09,340 --> 01:19:15,740
that had a cost item of about 270,000, and then it went on to a more comprehensive rehabilitation

839
01:19:16,500 --> 01:19:22,580
work, and about a million dollars, and it got into full rehabilitation of the whole building

840
01:19:22,580 --> 01:19:28,020
itself, which would be 1.8 billion. The details are in the feasibility study, both the type

841
01:19:28,020 --> 01:19:33,400
of what's going to be each one, and then it talked about option four that looked every placing it.

842
01:19:33,560 --> 01:19:37,920
And then it talked that some pricing ahead and then there for a similar size new building,

843
01:19:37,920 --> 01:19:45,040
at about 1.8, it talked about main floor replacement of a building about the size of the main floor

844
01:19:45,040 --> 01:19:50,980
at about 1.15 and perhaps a smaller building that might suit some of the activities

845
01:19:50,980 --> 01:19:58,100
taking place there now at about $650,000. One thing to note, there is mention and there's

846
01:19:58,100 --> 01:20:02,200
a little bit of an inconsistency in there that is not our document. It's a bit of somebody else

847
01:20:02,200 --> 01:20:08,140
talk about demolition. It did identify about 116,000 demolition costs. It's not clear where

848
01:20:08,140 --> 01:20:13,500
those sit within that. I don't know what it's exactly within those three but three options

849
01:20:13,500 --> 01:20:18,980
under four. But it also identified there are some, if you get into demolition, there's concerns

850
01:20:18,980 --> 01:20:23,240
with some hazardous material that would have to be addressed. I don't believe that's when

851
01:20:23,240 --> 01:20:29,900
cost it in here as well and it's a bit of an unknown at this stage. So, so this has been repowered

852
01:20:29,900 --> 01:20:33,700
for counsel, for information, and if you have any questions, I can answer

853
01:20:33,700 --> 01:20:36,420
a basic my knowledge of the field.

854
01:20:37,100 --> 01:20:38,520
A little for no, for any questions,

855
01:20:41,050 --> 01:20:41,990
Councillor McDuff,

856
01:20:46,870 --> 01:20:48,810
I can't turn your mic on, it's

857
01:20:48,810 --> 01:20:49,530
that's there you go.

858
01:20:49,890 --> 01:20:56,170
I believe there's a society being formed to look after this project.

859
01:20:56,910 --> 01:21:01,170
They have a copy of this report, do you know?

860
01:21:01,530 --> 01:21:01,990
Yes, I do.

861
01:21:02,850 --> 01:21:04,310
Okay, thank you.

862
01:21:07,030 --> 01:21:18,230
When this report was initially sent over to us, I talked to the folks that were starting that committee and they'd asked for a copy, so we shared one with them.

863
01:21:18,230 --> 01:21:32,710
I just, it's, it's interesting to read, I think the full document, this one says 180 or 84 pages like the full one was 120 plus, but it's interesting to see their options.

864
01:21:33,370 --> 01:21:43,130
I know and speaking to the group that Councillor McDuff was talking to and the copious amounts of groups that have come in and chat with me.

865
01:21:43,710 --> 01:21:47,970
There's a high interest in our community not to have that building torn down, right?

866
01:21:48,450 --> 01:21:54,290
We've really taken it on as a heritage building in our community and for folks listening,

867
01:21:54,550 --> 01:21:59,430
that's also what we represented, when we spoke to the Minister of Forestry and Parks,

868
01:21:59,930 --> 01:22:03,410
is that I believe in Councilor Martin.

869
01:22:03,410 --> 01:22:07,570
I think you have a lot of heritage and background in that building,

870
01:22:08,150 --> 01:22:11,450
but believe it was built a year before the town was incorporated.

871
01:22:11,450 --> 01:22:17,250
so it does have a big connection to our community. So definitely don't think we need the biggest

872
01:22:17,250 --> 01:22:22,330
option when we're working with the province. I believe it included an elevator, but

873
01:22:22,330 --> 01:22:28,610
having some nice bathrooms on a new carpet would be great. Any other questions? Council calling?

874
01:22:30,000 --> 01:22:51,620
And the exact spot where it says it on here, where the $270,000 option one has some very minimal stuff like positive drainage, a fan install, and then it says replacement of all electrical wiring, which is confusing, because then if I can't find it here, but if you scroll down, it did say something about for future expansion has to be replaced.

875
01:22:51,620 --> 01:22:53,460
So is this actually needed?

876
01:22:54,200 --> 01:22:58,120
Like it seems like this is an over-inflated cost for something that doesn't need to be done

877
01:22:58,120 --> 01:23:02,900
As they're expecting us to redo the entire building when I don't think it needs to actually happen.

878
01:23:03,680 --> 01:23:14,580
I've noticed a few little inconsistencies in the report as well, and we haven't communicated with the authors of the report as to why that is, so I can't speak to that.

879
01:23:15,380 --> 01:23:19,620
And does a second question, did this study was this the Alberta government?

880
01:23:21,140 --> 01:23:27,160
Yeah, it was completed to understand by a little bit of force to be in parks.

881
01:23:28,020 --> 01:23:30,340
Yeah, it just seems like a very over-inflated government project.

882
01:23:31,060 --> 01:23:34,720
Like this doesn't need to happen, so I'm just concerned here with these prices and

883
01:23:35,580 --> 01:23:36,340
their options.

884
01:23:36,960 --> 01:23:40,380
Like they even said in their poor, which can't find it, the black nose has been remediated

885
01:23:40,380 --> 01:23:41,140
with the windows.

886
01:23:41,660 --> 01:23:46,080
So yeah, I'm just very inconsistent, seemingly like the one I spent a ton of money, as

887
01:23:46,080 --> 01:23:47,340
do typical government projects.

888
01:23:47,340 --> 01:23:53,360
So I'm just concerned with it. That's my concerns and I could be wrong. It's very large reports. I'm trying to go back and forth.

889
01:23:54,800 --> 01:23:57,420
But yeah, there's inconsistencies inside of it.

890
01:24:02,780 --> 01:24:07,660
What's the electrical in 1985 when it was redone and when it was moved?

891
01:24:09,040 --> 01:24:10,520
It's still not up to code.

892
01:24:14,410 --> 01:24:20,830
I would share some of the cost concerns with this, but I think this is exactly why we have committee formed.

893
01:24:20,830 --> 01:24:24,950
that we don't have to get into the details of council here both the best ways to fix the

894
01:24:24,950 --> 01:24:29,910
electrical at this point. There's a group forming that cares about saving this building.

895
01:24:30,310 --> 01:24:35,190
Let's let them come up with the polls and that's the way to do it because we're not going to solve it here today.

896
01:24:36,310 --> 01:24:42,470
I agree 100% that is the intent of having a committee. I think our role is to support that committee

897
01:24:42,470 --> 01:24:49,350
and support their endeavors working with the province to ensure we have a good heritage building in our

898
01:24:49,350 --> 01:24:55,850
community, but that's I think that's exactly it. Any other questions?

899
01:24:58,090 --> 01:25:03,990
Well Shannon, go ahead. So just to touch on that. So the report obviously was prepared for

900
01:25:03,990 --> 01:25:08,590
the provincial government because it is currently their asset. So if they were to obviously

901
01:25:08,590 --> 01:25:13,230
fix that asset, they would do it to whichever standards that they would see fit in that report.

902
01:25:13,830 --> 01:25:18,150
Given the results of that report, they didn't endeavor to move forward with it, hence the engagement

903
01:25:18,150 --> 01:25:23,370
with the town. So now it's up to us whether or not the town wants to take over that asset and

904
01:25:23,370 --> 01:25:27,430
take over those liabilities. And then if we want to proceed with any of those options or

905
01:25:27,430 --> 01:25:32,110
a combination or a reduction of those options, if we're assuming liability over that asset

906
01:25:32,110 --> 01:25:35,930
that we can certainly do that because it would be on the town and no longer on the province

907
01:25:35,930 --> 01:25:40,590
through a disposition agreement. So essentially what we're looking for for council today as

908
01:25:40,590 --> 01:25:45,890
the society is in the process of being incorporated. They don't have everything kind of finalized yet

909
01:25:45,890 --> 01:25:48,390
but that is in the works as I understand it.

910
01:25:48,690 --> 01:25:53,750
So essentially what we're looking for from administration perspective is whether or not council

911
01:25:53,750 --> 01:25:59,210
is wanting us to proceed in getting that agreement and getting things rolling with the

912
01:25:59,210 --> 01:26:02,830
provincial government to get that asset turned over to us that when the committee is formed

913
01:26:02,830 --> 01:26:06,730
that they can move ahead or if we want to wait until that committee has been established

914
01:26:06,730 --> 01:26:12,490
to then have the discussion with the province to take over that asset because right now

915
01:26:12,490 --> 01:26:23,430
It's not ours. We can't do anything with it. My recommendation would be that we wait until the committee's formed until we appoint a council representative see what their plans are and then bring it back to council

916
01:26:23,430 --> 01:26:30,610
chat with council and say, is our contribution going to be in kind? Is it going to be a financial contribution? What is that contribution going to look like?

917
01:26:30,870 --> 01:26:39,270
And then enter into the negotiations with the province to say, okay, we now know what the full picture looks like. We are prepared to take over the building.

918
01:26:39,270 --> 01:26:44,710
the the the associate and land next to it and then kind of finalize that agreement because

919
01:26:44,710 --> 01:26:49,810
once it's ours it's ours and it's going to be probably a 510 maybe 25-year term depending

920
01:26:49,810 --> 01:26:53,870
on what the province has come to rule with but they've expressed great interest in wanting

921
01:26:53,870 --> 01:26:57,820
the town to take it over and I think we definitely have a lot of heritage, a lot of roots

922
01:26:58,250 --> 01:27:02,530
and a lot of investment from our community members in wanting that asset so just a matter of what

923
01:27:02,530 --> 01:27:07,330
it looks like and as we obviously go into budget 2027 we want to be cognizant that if council wants

924
01:27:07,330 --> 01:27:12,170
make any financial contributions that we are encompassing it there, and then again, if not,

925
01:27:12,330 --> 01:27:16,850
then that's perfectly acceptable as well. So essentially just bringing that report for Council's

926
01:27:16,850 --> 01:27:21,570
information so you have an idea and there's no surprises later down the line as we get further

927
01:27:21,570 --> 01:27:28,390
and further into these discussions. Well said, thank you. Any other questions, comments?

928
01:27:29,890 --> 01:27:32,350
If not, could I get somebody to make a motion?

929
01:27:35,470 --> 01:27:39,310
Can't say this part, thank you sir, kind of just been waiting to the wheels and so fast

930
01:27:39,310 --> 01:27:39,790
in the draw.

931
01:27:41,110 --> 01:27:46,210
I make the motion that the committee of the whole receive the CN Engineering Report as

932
01:27:46,210 --> 01:27:47,110
information.

933
01:27:47,950 --> 01:27:51,090
All in favor, pose, none carried.

934
01:27:53,250 --> 01:27:54,090
Seven correspondence.

935
01:27:54,450 --> 01:27:56,070
I see there's none on my list.

936
01:27:56,330 --> 01:27:59,530
Is there any correspondence that comes in since?

937
01:28:00,770 --> 01:28:05,390
Okay, we'll move on and we'll go to a closed session.

938
01:28:05,730 --> 01:28:08,550
So can I have a motion to go into closed session?

939
01:28:08,730 --> 01:28:09,490
Deputy Mayor Martin.

940
01:28:10,310 --> 01:28:12,750
I moved to go into closed session at 420.

941
01:28:13,010 --> 01:28:13,250
Awesome.

942
01:28:13,570 --> 01:28:16,530
Maybe we can take a five minute mile break.

943
01:28:18,460 --> 01:28:19,320
Oh, all in favor?

944
01:28:20,780 --> 01:28:21,660
Second time I did that.

945
01:28:23,320 --> 01:28:24,000
Thank you.

946
01:28:24,000 --> 01:28:24,600
Thank you.

947
01:28:25,440 --> 01:28:26,680
Larry, thank you for coming out.