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This conference will now be recorded.
>> I won't say anymore

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after we're done.
>> Call to order the special council

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meeting on July 3rd, 2026 at 10 p.m.
Meeting call to order.

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» 10 a.m. 10 a.m. [laughter]
>> Clock does say 10 p.m. So there you go.

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» So, uh, need to approve the agenda.
I move to approve the agenda as written.

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» So moved. Second. I'll
>> second. Seconded by councelor Weller.

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» All those in favor by saying I
>> I

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» I
>> I

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» I.
>> Motion carried. Moving right into new

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business. First of all, I'd like to
thank everyone for

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for uh being present at this meeting
because we kind of got caught off guard.

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I just happened to look looked at my
email yesterday morning from got an

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email from Tyler Miller
saying that there's a deadline uh Friday

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and so I uh immediately called Joelette.
I didn't mean to bother you yesterday

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but it was pretty important. So, we
decided to

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um in light of the vote last Monday,
there was one uh nay

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uh
uh we thought we it would behoover our

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council and city to have a special
meeting to make sure that uh we're doing

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this the right way. And um and so here
we are. And um

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to me it's uh after reading it, it's it
it's

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um would really benefit our city. Um
it's kind of like a donation of

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$56,414.50

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for with no string attached. It's just
products only. Um,

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so it it's it's a good thing. Um,
Joseette, you want to have Sure.

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» So, um, this one is going to be the
leading agency is going to be Columbia

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County Sheriff's. The participating
agencies are City of St. Helens Police

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Department and Renown Police Department.
um answers to the questions from last

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time because it's just products. There
is has been no cost overruns in the

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past. These are not estimates. They're
actual

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costs for specific numbers of radios.
So, uh Tyler said it's almost unheard of

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because there's nothing to overrun on
the costs. And in relation to fire

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departments,
these grants through the brine um

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statewide crisis intervention program
are specific to law enforcement, not

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fire departments, but the fire
departments have the assistance to

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firefighters grant that they can go
through. They said they have their own

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grant person who's going to be doing
their grants for their radio upgrades.

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So, those are the two questions you guys
wanted answers to before we were to sign

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for anou. Um, does anyone have any other
questions?

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» Go ahead and
Sean, they're all good as far as

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changing frequency and all that. I'm
>> Yeah, it's the goal of I mean, there's a

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couple things the the upgrades to the
towers are going to be this. So, if we

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hold out and don't go for a grant, we're
going to be kind of on our own to

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eventually buy
our own, which is that's kind of not

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reality for us. Um, I think everyone was
a little hesitant at first. They

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thought, "Oh, we're going to have to be,
you know, it's going to be like

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Washington County owns us or there was
all these kind of fears associated with

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it that I think most of them in their
chief's meetings." and then their fire

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department chief meetings that kind of
talked through those issues. Um, so and

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Sean's real concern was that the city of
Scapus's council president who was is

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Tyler Miller had a communications
company and whether or not that was some

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sort of conflict of interest for him to
be pushing for these radios and own a

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company. But he is not associated with
that company anymore. Um, and as theou

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states, it's Communications Northwest or
Raycom who will be doing and others

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could do it too, the programming, but
those are the two that they're working

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with to program these radios because
they have a specific encryption key that

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not all the little communication
agencies have. There's specific ways to

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encrypt them. I guess
>> it's a security thing. They don't want

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it everywhere. Yeah, they don't want
everyone to have the specific channel.

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» Sure.
>> ID. So,

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» that makes sense.
>> Um, after kind of that, we there isn't

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really like a
you know, we do have working radios

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right now, but those working radios
could go to some other agency. So the

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police department potentially could get
s council could surplus those and the

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police department could um you know sell
those and then have that money go into

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the police department. So yeah, there's
not really the pickup the same as there

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was originally.
>> Do you know what kind of cost is

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involved in changing out switching the
radios?

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» You mean what?
>> Well, like installing them in in the

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vehicles. Well, so we have docks in the
vehicles. Um, I don't know. I' We'd have

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to ask John if those I'm thinking
they're the Motorola Tate type, so I

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think they're pretty similar, but I'd
have to ask him if there's a docking

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change.

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I could text him and ask him. I did talk
to Tyler yesterday to con tell him what

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we're having a special meeting and he
mentioned that Shawn is totally on board

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with this and very excited about it. So
>> though he's talked to Sean.

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» Yes.
>> Okay.

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» So yeah, and that's the thing I think
jurisdictions get kind of

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um what do I want to say? Proprietary
and like not us. We're not going to do

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right. But as a system,
we really need to be on board with what

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the bigger system is changing to. Even
if it has growing pains for us, because

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ultimately we'll be the odd man out if
the system isn't is reads ours less and

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less and less over time as it gets
upgraded. That's only just bad for us

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instead of getting ripping off the
band-aid. So, I'm I'm a rip off the

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band-aid type of mom. Like, I don't pull
it slowly. I just real quick. So the

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change might have growing pains, but
it's not going to be long term.

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» So So you mentioned that the uh change
of the frequency in the towers is

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already baked into
>> well that that's budget or

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» that's where CCOM is going, right? So we
have a number of things that are on the

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list of things to do at emergency
management and SECOM, right?

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one the first and we've had multiple
directors which have all had their own

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direction.
We've gotten away from changing. First

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it was spend all the money on the actual
pods that the 911 dispatchers take like

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the whole that whole thing. They've gone
away from that and now they're talking

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because those were not the most
upto-date but they weren't fa flailing

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right. So now they've gone to that
they're trying to do more to power

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connectivity and upgrade there. And so
with everyone once everyone is switched

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then those bigger things can happen
to upgrade the two towers that we need.

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We they own land for other towers that's
kind of on the back burner because

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there's one like out towards Baker Point
that they own land but they don't have a

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tower there. And that would be really
the final connectivity of getting all

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the line of sight reading going on. Um
but we could also have when emergency

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management we could have them come and
um CCOM give us a presentation of that

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breakdown. But it's been up and down as
the different directors kind of push

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what they want to do. Um, but that's the
goal. If we can get everyone on the

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same, then we can make some less extreme
changes that make our system better

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before the bigger, you know, the
finalized closing the loop, so to speak,

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changes that are what they see as
costing us the most money.

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» I mean, I just I mean, it's it's into
the nitty-gritty. It just seems to me

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that
you got one tower. I don't know how many

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transmitters they actually have. I mean,
do they run the old one and then

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implement the new one? I mean, it's got
to be some type of handoff, but you

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can't have agency down here, one up
here.

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» Well, I know that some of our towers
already have that type of transmitter

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because other agencies
>> put them up for their use in our area.

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Oh,
>> so there I think there's some of that

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piggybacking till our like that version
because I know like the dead zone

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between us and Washington County is only
dead because it our radios don't go

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where their radios go. And so when they
looked at like they laid out an over map

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of and I wish I would have given that to
you guys the last version we saw, but

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they basically laid out Columbia County
and it showed where the dead zones were

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and like a good chunk of that was
covered by the other version, not our

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version. And so it minimizes the dead if
we can

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» if we go to the 800.
>> Yeah. if we can get to the what everyone

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else is using because they're already
kind of putting it in for themselves and

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they're way bigger agencies where they
can put something so that they have the

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spread all the way out to edge of banks,
right? Or wherever where we don't have

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that same monetary
>> Yeah.

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» Sorry.
>> I mean, I'm just curious. I mean I

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what's going on here was what
SECOM was pushing for

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you know there were the director they
were I mean it was a big conversion I

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think over there but it was to go to the
new radios

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so it was like I'm I'm a little like
where are they where's where where's

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Secom going to get their money to do
their transition part of this

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» right but I think a lot of All of this
also, which they're trying to get this

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part of the infrastructure done through
free money.

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» Yeah.
>> And then just the built-in

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infrastructure is what we have to the
taxpayer has to worry about, right?

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Because I think it was like $33 million
or some crazy number,

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» right,
>> they had on it. Um, but that was like

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full boat everyone
>> like a whole switch out all at once.

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» Yeah. And so I think they're slowly
trying to just get what they can get for

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free and then we'll have a final nut we
have to pay for.

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» And then correct me if I'm wrong and you
might check on this, but I think I

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remember Tyler talking about if we did
accept this and we're awarded the grant,

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they would do the installation also.
>> Yeah,

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» that might answer your question a little
bit. So I think I mean and you know

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cross your fingers we get the grant it's
it's a grant application. So if we don't

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get it then we come back to the drawing
board and are redising all these same

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things again. Um
>> I think the voters really told

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911 you got to get your act together. We
can't we're not going to fund some pie

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in the sky version. And I think that's
this is their movement towards that is

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like the different agencies figuring out
how to get the smaller agencies

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equipped. So then we can start chunking
away these things with grant money

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instead of just out of everyone's
pockets. But

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» so I guess if we get this grant, we'll
have technically we'll have the radios.

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We won't install them until we're
capable. Maybe capable now. And I can

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get I can get that answer for you. I
>> It does. It's kind of a mute point

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because if it's not capable, we're not
going to install them.

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I don't know what ramifications of that
are, but

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» uh well,
>> evidently they have somebody has a plan

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to do that because
>> or it's or or it's already up there and

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it's just not being used by
information while this is being applied

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00:13:48,240 --> 00:13:54,720
for too. Yeah, it's just kind of
technical end of it and um we have to

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kind of put some faith into the people
that are rolling this out that they've

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already answered those
>> for our services. I mean, the ones we

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00:14:00,639 --> 00:14:05,360
own, we still own.
>> Yeah.

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00:14:02,639 --> 00:14:09,760
» So, you know, come say they
>> we wouldn't put them in.

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00:14:06,560 --> 00:14:12,399
» They stall on bringing it to fruition up
there. We still have we're still covered

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on our own.
>> Yeah. Side. until we get

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00:14:14,880 --> 00:14:19,519
» Well, the city of Scapus, Rainineer, and
Columbia City are already on board.

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00:14:19,040 --> 00:14:21,120
» Yeah.
>> Already been

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00:14:20,720 --> 00:14:23,040
» Yeah.
>> awarded.

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» Yeah.
>> And we're we're trailing behind.

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00:14:27,040 --> 00:14:33,839
» Yeah. We're the second ask. So,
>> with with St. Helens,

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00:14:32,000 --> 00:14:38,480
» St. Helens signed yesterday.
>> Yeah. I have the the one I'm If you guys

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00:14:36,880 --> 00:14:41,040
approve it, I'm signing the one they
already signed. Good.

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00:14:40,240 --> 00:14:44,959
» He sent me.
>> That's what he wanted.

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00:14:43,600 --> 00:14:49,040
So,
>> when uh when does it come word with with

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00:14:47,680 --> 00:14:52,959
the grant being awarded?
>> This doesn't I didn't get that. I'll

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00:14:51,040 --> 00:14:59,279
have to get that from Sheriff Pixley. I
don't know what the return

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00:14:55,440 --> 00:15:04,639
is. I looked into this program and they
fund a ton of different things. I was

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00:15:01,519 --> 00:15:08,880
chasing chasing down all these watching
all these videos of what they f and I

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00:15:06,800 --> 00:15:15,519
was like this is confusing to me because
I couldn't get specific like timelines

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00:15:12,480 --> 00:15:21,440
for each one but they fund a lot of you
know emergency crisis law enforcement

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00:15:18,320 --> 00:15:27,880
stuff. So
>> but makes sense it's a you know kind of

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statewide program. out.

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Any other questions?

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00:15:32,959 --> 00:15:38,680
Okay.
Anyone like to make a motion?

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00:15:41,600 --> 00:15:47,199
I guess I'll move.
>> Okay. Yeah.

190
00:15:44,320 --> 00:15:52,560
» Authorized city administrator sign theou
for the Ryan statewide crisis

191
00:15:50,320 --> 00:15:56,959
intervention program grant application
as a participating agency.

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00:15:55,680 --> 00:16:03,360
» I'll second that.
>> So moved and thank you. Seconded. All

193
00:16:00,160 --> 00:16:05,920
those in favor signify by saying I.
>> I.

194
00:16:04,320 --> 00:16:10,480
» I.
Motion carried.

195
00:16:08,160 --> 00:16:14,959
You already signed it. No, I'm I was
just [laughter] I was I was writing

196
00:16:12,959 --> 00:16:17,981
motion carried. I'm gonna sign it right
now. [laughter]

197
00:16:19,120 --> 00:16:24,480
» Well, thank thank you very much you
guys. And

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00:16:21,920 --> 00:16:27,839
» and thank you to that again coming in on
>> Yes.

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00:16:25,519 --> 00:16:31,279
» not feeling very well and sounds you
sound better today.

200
00:16:29,120 --> 00:16:36,000
» It's because I just woke up Rick. I told
him sleep. He's like you don't sound

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00:16:33,680 --> 00:16:39,440
very good. I'm like I just woke up. I'm
sorry.

202
00:16:37,839 --> 00:16:42,560
» Thank you again, Joe, for
>> you were pulling the tail.

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00:16:40,560 --> 00:16:46,079
» I mean, we [laughter]
we almost

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00:16:44,320 --> 00:16:51,040
» we might have missed it.
>> Yeah. Players here. So, [laughter] thank

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00:16:48,720 --> 00:16:55,440
you for again for taking your time out
in your holiday. So, I will adjourn the

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00:16:53,519 --> 00:16:58,560
meeting at 10:15.
You journ.

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» Thank you, Susan.
>> Oh, you're welcome. Oh,

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00:17:03,839 --> 00:17:08,120
cool. It's fun.