[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

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[5:39] Good evening folks. I'm Pam Carter and I'm
[5:42] substituting for Jeff Slavin tonight for a little while.
[5:47] We're, thank you for being here.
[5:49] We appreciate your attendance.
[5:51] I think that we will be starting off with some students
[5:54] from the Stuart Middle School that's gonna lead us
[5:57] in the pledge, and then after that,
[6:01] I'll have Pastor Jamie McClanahan
[6:03] from Wayne Hill Baptist Church,
[6:05] which will be leading us in prayer.
[6:07] So if the students will come forth and tell us your name
[6:10] and tell us what you want to happen when you graduate. We would really appreciate that.
[6:26] I'm Brooklyn and when I graduate I want to be an audiologist and help people to hear.
[6:35] I'm in eighth grade.
[6:41] I'm Braylin and when I graduate I want to go to cosmetology school
[6:44] and I'm in seventh grade.
[6:48] I'm Emma and when I graduate I want to become a forensic officer
[6:51] and I'm in seventh grade.
[6:55] I'm Valerie and when I graduate I would like to go to Astrology,
[7:00] we'll learn about Astrology a little more, and I am in seventh grade.
[7:05] You all have some wonderful aspirations. Proud of you.
[7:16] I pledge allegiance to the flag of the United States of America
[7:20] and to the Republic for which it stands,
[7:24] one nation, under God, indivisible with liberty and justice for all.
[7:38] Let's pray.
[7:42] Father God, we come before you in the name of Jesus and the power of the Spirit.
[7:47] We pray God for your blessing over those that are here.
[7:51] We are grateful for those who are serving in government.
[7:54] God, we pray a blessing over them tonight as they meet or that you would give them
[7:58] wisdom from on high discernment as they lead.
[8:02] We pray for protection for them and their families.
[8:06] God, we enter into a season of Thanksgiving where we just want to say thank you to them.
[8:13] Thank you for all the things that are seen and much that is not seen that they do for us.
[8:19] God, we're grateful for the freedom that we have in our country.
[8:22] We're grateful, Lord, for the ability to be able to meet like this without fear.
[8:28] And we're grateful for the ability to be able to worship as we please.
[8:33] And so, God, we just pray that we wouldn't take these for granted.
[8:36] We just, we live in a great country.
[8:39] We have many freedoms and we want to say thank you for those.
[8:42] God, I'm also thankful for the law enforcement that are here, pray that they would know how
[8:47] thankful we are for them as citizens, and God, also, that they would be protected
[8:52] as they serve, even today and this week, that as they go out, that there would
[8:57] be protection on them, that they would have wisdom and discernment to make
[9:00] difficult decisions under pressure. God, we are thankful for all that you've
[9:05] given us and we pray for a blessing over this meeting. Thank you for these men and
[9:09] women who are serving. For it's in Jesus' name we pray. Amen.
[9:17] Thanks to each of
[9:18] you for being here tonight.
[9:22] Okay, start off with our ambulance funding
[9:25] request. Chief.
[9:31] Madam Chair, members of the board, good evening. Coming for you
[9:34] this evening to request the approval to order another PL custom ambulance for
[9:38] Goodman Specialties. As you know our ambulance fleet replacement plan is a
[9:43] 10-year replacement plan. We have 10 units and currently seven which front
[9:48] line and three reserves. With that being said during their seven years of
[9:53] front line we run them up to about a hundred thousand miles we rotate them
[9:56] around the county and then the last 25,000 miles is usually through their
[10:00] reserve status. The price of this ambulance is $429,394. That includes the 1,000 HGAC.
[10:10] The estimated delivery time has reduced. Last year was 36 months. We're down to 24 to 27
[10:16] months as outlined in the memo that you should have received in your packet. I did
[10:21] do a little bit of checking, which was also in your packet from different locations.
[10:26] Chestfield Fire and EMS has ordered a P.L. Custom as well as a Horton, and there's one was 125,
[10:33] and one was 425, and the other was 450. Henrico County Fire and EMS has ordered a Horton,
[10:39] which was 421,000. Harrisonburg Rescue back in 2023, which was one we talked about last year,
[10:46] was at 4 or 5, and that was about the same as ours was last year. Churchfield Fire
[10:51] Our rescue just ordered one for $438,000.
[10:53] That was a Horton.
[10:54] Stores Traff Rescue got it to Mirrors
[10:57] the day ordered back in 23, and it was $406,000,
[11:01] which was just delivered not too long ago.
[11:03] And in Badatoc County, they're spending
[11:05] around $430,000 for theirs.
[11:08] So that's just trying to do a little bit of research
[11:11] on that and kind of see what everybody else is paying.
[11:13] So that's before you this evening.
[11:15] Misery loves company.
[11:17] Yes, it does.
[11:19] Questions for the chief from the board?
[11:23] Chief, what was the price we paid
[11:25] on the last one we ordered?
[11:28] It was, I think, 402, the last one we ordered,
[11:32] I think came in at 402.5 something.
[11:34] I don't have it right off the top.
[11:35] It's about a 6.5% increase over last year to this year.
[11:40] Did they give you a reason why they went up so much?
[11:44] No, sir, I mean, it's, like I said,
[11:46] it's average across the all all vendors right now
[11:51] did the other localities here
[11:54] did they put it out for beds or did they just I did not ask them that sir I
[12:03] know a lot of them use ACAC but I don't know how many bid it and how many use
[12:06] ACAC had
[12:10] some folks that asked me some questions in the process that we've
[12:16] been going through on order needs and I guess we've got them all from
[12:20] Goodman, hadn't we? Yes sir.
[12:25] What's the process on on doing that when we need one
[12:29] it we just call them up and tell them that we need one or? Yes since we already
[12:34] have a developed spec and it's the same spec that we've been working off of for
[12:37] the last four years which is the medic in mind they already have that spec
[12:41] set aside so as you know when we need it we sign the contract we send them a
[12:45] PO and the contract signed and say we need the next ambulance so they
[12:49] They just built it off of the specs that we've already approved that have been approved for
[12:53] three years.
[12:56] So, we never know without putting out the bids whether that price is good or bad or...
[13:03] Well, I know that HGAC has been audited quite a bit.
[13:08] I think the last audit was the end of last year to make sure it's there.
[13:12] But I have had manufacturers tell me that if we go outside of HGAC, it's going to
[13:15] cost us more than using HGAC.
[13:17] Now, that's what manufacturers are telling us.
[13:21] Well, in my opinion, you know, in order to hold these companies accountable
[13:26] and want your business, you almost have to put it into bids.
[13:30] Well, it is bided through HGAC. HGAC bids everybody.
[13:34] So they have to put in a bid and they're audited constantly by HGAC.
[13:38] So it's not just given. They have to bid on it and meet that requirement.
[13:42] So it's still a cooperative type agreement and process but it doesn't seem like that the Goodman
[13:50] should be getting the same business every every time so well I mean we're very happy with
[13:57] PO custom product I mean they're they're a very well-built ambulance we have very minimal
[14:02] issues with them especially since we switched to gas but the unit itself the build the quality
[14:08] of their their craftsmanship is outstanding and Goodman is the only one
[14:12] that can sell PL custom so in our area we cannot buy from anybody else so other
[14:24] comments or questions if you're through are you through mr. Scholl I'm sorry I'm
[14:31] still thinking okay we can come back if you think think of something else you
[14:37] You know, it's kind of, when we go buy vehicles on a personal level, we usually go to two or
[14:47] three dealers, you know, looking to see what's the best price.
[14:52] And so I'm just still kind of concerned, you know.
[14:56] So we kind of get complacent.
[15:00] In the way that we do things rather than being proactive to try to search out for the
[15:05] citizens' taxpayers to see whether we are getting the best day when things are not.
[15:11] Well, ultimately that's what I try to do. When I reached out to all the other localities because
[15:15] it was multiple vendors that have been used and they're all in the same price range. So it's not
[15:20] like they're ripping us off. So I think that when you look at it, and that's not apples to
[15:25] apples. So a lot of people's specs, ours would probably still even be a little bit more
[15:29] like the Horton at Churchville ordered similar to ours that's a complete
[15:33] different manufacturer and theirs was 438,000 ours is 429 so and their
[15:39] design was almost similar to ours so that I mean to me that's you're we're
[15:45] still kind of doing that I mean it's not through a cooperative but I mean
[15:48] reaching out to these localities find out what they're spending and if you know
[15:50] we had if I had a locality tell me that well I'm getting what getting them
[15:54] for 300,000 and my next phone call is to be wise ours for you know if
[15:58] you want to continue our business, then you need to sharpen your pencil.
[16:02] But everybody's in the same price range.
[16:09] And I don't like price either.
[16:11] I think it's ridiculous.
[16:13] What stuff costs these days?
[16:17] Yes, Madam Chairman.
[16:18] Yes, sir.
[16:19] What is it you all need?
[16:20] You need a motion to approve the contract?
[16:23] A motion to approve the contract.
[16:28] Well, I consider that price sort of a stress test to see if your heart's still pumping
[16:32] adequately but sadly tractors cost $400,000 to you so I moved except second
[16:42] okay motion's been made and properly seconded let's vote
[17:21] Okay,
[17:25] next on the agenda is the Gusset County Recreational Facilities.
[17:28] Mr. Fitzgerald?
[17:29] All
[17:34] right, before you tonight is a request in regards to a potential possibility of Augusta
[17:45] County Recreational Facility. You'll remember for years, years ago we had a plan to look
[17:52] at a rec center at the far end of our building down below Parks and Rec. Mr. Bailey was
[17:58] the board member of Beverly Manor at the time and had saved money over the years to
[18:02] to look at doing that and then elections happened and priorities changed so it
[18:08] kind of went away but there had been a group that came to me and wanting to
[18:14] discuss the possibility of having some type of rec center that would include
[18:18] some athletic fields some track space basketball course those types of
[18:25] things at the end of our building closed our new Parks and Rec
[18:29] Department and it included folks included Miss Bragg, Mr. Wells, the folks from the
[18:37] Planning Commission, Parks and Rec Commission. We had a meeting with Mr.
[18:43] Wells, the other Wells, Mr. Andy Wells at Parks and Rec. Myself, Ms. Wetzel, Mr.
[18:50] Wolf met to discuss the possibilities, what that might look like. And the
[18:56] The first step in that really is to have somebody have an engineering firm look at some concept
[19:01] planning, look at the area down there, as to what size a facility could be there, what's
[19:09] the layout might look like, how many fields could be there, those types of things.
[19:14] Really need that information ahead of time so that we can start putting together some
[19:20] ideas about what that might look like and then from that some cost estimates as
[19:25] to what that type of facility may cost to build. So the first step of that was to
[19:32] get a quote from Balzer Associates. Balzer is our on-call contractor
[19:38] for this type of scope of services and you'll find in your packet the scope
[19:44] The services are there for them to do some base mapping,
[19:49] have three to four concepts of 100,000 square foot facility
[19:53] along with the associated parking,
[19:56] multiple use fields and other amenities,
[19:59] doing an assessment of concepts relative to traffic
[20:02] and current conditions and surroundings.
[20:04] Meet with some staff to go over that
[20:06] and then refine those conceptual plans
[20:09] to basically give us a plan to consider.
[20:12] Their lump sum fee for that is $12,000 to do that planning work and in talking to
[20:19] Ms. Bragg and Mr. Wells they had asked that we put that on the agenda today for
[20:24] consideration for them to split that out of their soon parks and rec
[20:30] infrastructure funding.
[20:37] Okay. Discussion from the board? Yeah, Chairman. So what
[20:43] What is exactly being planned, or is it just up in the air?
[20:48] The concept that they're going to look at is a 100,000 square foot rec facility that
[20:56] would have indoor gym space inside.
[21:00] Ideally, there would be some track space in there as well.
[21:03] We're not certain, we'll have to do some work to figure out whether that fits and
[21:07] how that fits and what that looks like inside that recreational facility.
[21:13] And then on the outside, look at multi-use fields and what I thought would be that there
[21:21] would be more of a turf type field that could play multi-sports on it.
[21:26] You could play soccer and field hockey and whatever else on that field as you could mark
[21:31] them on the turf.
[21:33] So there'd be multi-use fields there.
[21:35] But really taking a look at that main facility as the rec center and then the associated
[21:41] of fields that may fit in around it and come back to us with basically a master plan as
[21:47] to say this is what could fit down there, this is what the layout could look like, where
[21:53] your fields would be.
[21:55] And then with that an associated cost estimate on what would something like that look like,
[22:02] how much is that, what would it take to build it, those types of things.
[22:06] And so before, you know, folks got too excited about, you know, going forward really need
[22:12] to kind of know what we're dealing with, so this is the section where we need to get them
[22:16] to take a close look at it.
[22:18] I think it'll fit down there no problem, but where it goes, how it lays out, and then
[22:22] ultimately what is going to cost us to move forward, I think is what we're looking
[22:25] for here with this scope of services.
[22:29] So are we looking at, like, a gym facility, like, you know, what I'm concerned about
[22:34] but it's competing with the private businesses
[22:37] that offer gym services all around the county there.
[22:41] So, you know, exercise bikes, you know,
[22:45] treadmills, weightlifting.
[22:47] I would be concerned about, you know,
[22:49] supporting anything that would have that
[22:50] that would compete against our private businesses
[22:52] that I think, yeah.
[22:55] Yeah, I mean, I think our group
[22:56] and Mr. Bragg and Mr. Wilson,
[22:58] I mean, we weren't really looking for a fitness center.
[23:01] Okay.
[23:01] Looking more like an opportunity to have some sports tourism in here where we'd have weekend
[23:07] basketball tournaments, weekend volleyball tournaments where folks could come in and play,
[23:12] travel, sports inside, on a court, indoor track facilities and that type of thing,
[23:18] not necessarily a fitness center, more of a recreational type of center.
[23:22] Okay, so the sports tourism, so stay away from the things that would compete with their local businesses.
[23:29] correct yeah okay correct yeah I am I'm not looking to build a physical fitness
[23:36] building down here it's more for different types of sports for our young
[23:40] people but my priority is the fields we've got young people in our community
[23:46] having to go to Crozet to play soccer I think we need to do something about
[23:50] that and I think we can do that I was educated about the use of a field
[23:58] for multi-purpose things.
[24:01] That was something new to me, that you
[24:02] can play multiple sports on one field
[24:06] by merely changing the color of the boundary lines on the field.
[24:10] And I found that very interesting.
[24:12] And that's why I'm anxious to see what
[24:14] balls we'll come up with as far as recommendations.
[24:19] Are there going to be tennis and pickleball courts
[24:24] looked at?
[24:26] That was a lot of the conversation
[24:28] on what we can and can't fit because we had lots of ideas for this little piece of property so we
[24:34] really need to go back and shape it out and see what happens. A lot of emphasis in localities now
[24:41] there's a lot of conversations about the sports tourism and our teams locally are having to go
[24:51] outside of Augusta and farther away to go to tournaments and things like that
[24:57] to have the facility locally if that's doable, like he was saying, for the volleyball, for
[25:03] the cheer competitions, for the basketball tournaments, that kind of thing.
[25:08] The schools can use it, obviously, for that kind of inner-county kind of tournaments.
[25:15] You also have the travel component.
[25:17] But when you talk to other localities, allowing for the tourism part, the travel tourism part
[25:28] helps pay for the operational costs, and depending how they do it, you know, you can, there's
[25:35] funding there that can cover some of the expenses in operating it, so.
[25:39] So this request is to figure out what we can put there, and to put you some jigsaw, a puzzle
[25:48] kind of things, and see what fits, how many fields, is it soccer, is it baseball, is it.
[25:53] I think I agree with Mr. Wells, we were talking about the multi-use, and they use the different
[25:58] color paints for the lines for the different sports, but we really were looking to see
[26:04] what's possible to be done.
[26:06] So, do we have a study that says these sports tourism activities are the most currently that
[26:17] this would be a good idea because, you know, what I know is the limited pickleball seems
[26:24] to be very big right now.
[26:26] Tennis seems to have waned a bit, no offense to the tennis players, but, you know, Wainsborough
[26:33] has just extended from four courts to eight courts taking up a couple more other
[26:39] courts maybe there more maybe it's 12 courts across is also another sport that's
[26:46] gaining popularity in the area and as mr. Fitzgerald said the group that met was
[26:53] a good cross section of different people planning commission rec committee this
[26:59] was what so was there community development was there I mean it wasn't
[27:02] just three or four people sitting there. I guess we had close to a dozen people in
[27:06] the room expressing different ideas and points of view. So we we came to the
[27:12] conclusion, well let's see what Ballzer can show. What's a could possibly fit
[27:16] down there. We'll go from there. And I know Pickleball has frequent tournaments.
[27:22] You can see them all during the summer occurring on the weekend. So
[27:25] that'd be something you know. You have Stanton has courts at Montgomery
[27:30] Hall, but the county with our 77,000 only has two courts here, so.
[27:35] In Weir's Cave.
[27:36] Yeah, in Weir's Cave.
[27:38] Right, so only two courts.
[27:39] Just as a side note with that, we had meetings today.
[27:43] There's a group in Stewart's Draft that's very interested in exploring the possibility
[27:48] of putting four courts in the Stewart's Draft Park.
[27:51] And we're just in the planning, trying to figure it out stage for that also,
[27:55] but hopefully we can get more pickleball throughout the county.
[27:59] but we are actively looking at it as Stewart-Straff Park, we hope, so.
[28:03] And then I think we were looking also at the Beverly Manor property that has
[28:08] old grown-up broken down tennis courts there that need to be mowed there. So
[28:18] but I can get behind this and I would split it with the Wayne District too.
[28:23] Thank you.
[28:26] I was going to make the offer to also contribute to this four ways.
[28:34] Well,
[28:36] can I offer to help pay for the study and vote against the project?
[28:42] If that's your prerogative.
[28:44] It is.
[28:45] Doc makes a very good point.
[28:46] I mean, I'm not sure I'd even heard of Pickleball several years ago when they wanted
[28:51] to build those courts down there.
[28:54] and people down there are nuts.
[28:57] I'm just amazed at the different ages of people that play.
[29:00] I mean, people go over and play with their grandkids.
[29:02] I mean, when many sports do you play with your grandkids?
[29:05] And there are people there all the time.
[29:07] And they're gonna now put pickleball courts
[29:09] inside the facility there.
[29:11] So, yeah, so it'll, it amazes me.
[29:16] The person who started all this,
[29:18] I just refer to as the pickleball queen
[29:19] because that's all she talked about.
[29:21] But guess what? It turned out that she was right, and we got somebody to fund it.
[29:26] And all the county got out of that was being a pain, you know, with permits and stuff, just saying.
[29:32] And go ahead and take credit for educating me that lacrosse wasn't up-and-coming sport in the area.
[29:37] Because if it hadn't been for you, I still wouldn't know that.
[29:42] Having only played this summer, pickleball, I had a seven and eight-year-old with my wife and I, pretty bad on the courts there.
[29:51] So they were pretty humiliating.
[29:54] Did you play tennis?
[29:56] I've played tennis in the past, not for the last.
[30:00] 15 years. So it does help if you know tennis. It's a wrist in there. So the plans
[30:07] that were developed back when Mr. Bailey was here, how much work was in that or
[30:16] what was the concept of that? And yeah, I'll have to check. I'm not sure they
[30:23] actually ever physically put together a plan. I know he was saving money in his
[30:28] infrastructure to to fund something but I don't I've never seen actually a set of
[30:34] plans or a layout or design or any of that I could check with with Andy to see
[30:42] if he's got something but I don't I'm not sure that exists I'm not sure it
[30:45] ever got to that point because he may recall he'd say million dollars or
[30:50] so in his infrastructure and then didn't run again and the next board
[30:54] member said that's not a priority for him and used the money elsewhere so I'm not
[30:59] certain we actually have a set of plans to look at. Well does this aspect be
[31:06] voted on tonight I'd like to see if there were a set of plans and maybe take a
[31:12] look at that before we move forward with this.
[31:23] I mean 15 years or better maybe
[31:26] 20 years I think pickleball came out in the 60s and it's been 15 at least 15
[31:33] years I doubt if they were even looking at down instructor surface or
[31:39] artificial surface back in because that's a that can be a big maintenance savings
[31:44] and
[31:47] we postponed this for two weeks and give you an opportunity to look and see
[31:50] if it is and see if it's something that we can what's the pleasure of the
[32:01] yet? No.
[32:06] It's easy to postpone it until the 21st.
[32:12] Second. Or the 20, what is it,
[32:17] 25th?
[32:22] 25th. 25th.
[32:25] Is there a second to postponing it? Yeah, second. I mean, motion to
[32:31] postpone to the 25th. And that's fine. That's what you want to do. I'm just not
[32:38] sure what a 15-year-old plan is going to. Well, it may not be a 15-year-old plan,
[32:44] but nobody's had time to look to see what it is and so you know two weeks is not going to
[32:51] Make or break this deal. So I
[32:54] Think it also would be a good. Sorry to interrupt you
[32:58] I think it also be good if we looked at our other properties that we have including the rundown gym
[33:05] That's on the Wilson property
[33:06] property,
[33:08] Wilson High School property, that I don't know how much that would cost to get
[33:14] a roof fix on it, and what we have to do with the school to get that, and if it's even realistic
[33:19] or if it's just way out of our range there to fix it.
[33:24] But it at least has walls up on it there.
[33:28] I don't know how much damage is inside, but-
[33:31] Yeah, it's got a roof, I think that-
[33:36] the courts there how much that would cost and how many things we could fit there
[33:41] I think that would be. I think staff would agree with you and that's
[33:46] leading to a recommendation you'll see with the comp plan which is a parks and
[33:52] rec master plan that would talk about all that type of stuff what you do with
[33:57] those fields what you do with the berry farm what you do with the Wilson GM tennis
[34:03] scores I think yeah we don't currently have a parts and rec master plan but we're
[34:09] going to need one moving forward so Mr. Scholl that was a motion to postpone
[34:15] and Dr. Seaton second okay let's vote okay
[34:39] we have four to two and with one
[34:42] absent to postpone all right moving along the consent agenda I'll make a
[34:51] motion that we approve the consent agenda as presented.
[34:55] Yeah, I'd like to remove a couple of items
[35:00] from the consent agenda.
[35:04] The 9-11-24 and the 10-9-24 meetings.
[35:11] I think we can do the consent agenda on the other remaining
[35:17] items.
[35:20] Dr. Seaton, is this in reference to the discussion that was held in January of this year?
[35:29] For one of them.
[35:30] And it's also related to the minutes of the meeting that were incomplete on 10-9-24.
[35:38] Which ones from were you polling because of the discussion in January?
[35:43] So the 10-9-24 doesn't accurately reflect the meeting, the motions that were made on 10-9-24.
[35:59] Relating to the January meeting?
[36:01] Related to the January meeting.
[36:05] I want to bring to your attention that the minutes were approved.
[36:12] moved. I have the duty of refusing to recognize your motion according to Robert's rules of
[36:19] order section 47.7 and also 48.2. It's frivolous and it's delitory behavior and you're wasting
[36:28] this organization's time by keep bringing it up and I'm not going to recognize it.
[36:32] So I still ask that 10-9-24 is removed from the consent agenda as well as the 10-9-11-24
[36:41] That's removed from the consent agenda. I want those voted on separately
[36:48] Did you not understand what I just said?
[36:51] It's not frivolous. I have the right to ask those removed.
[36:56] Well, I'm not going to recognize you
[37:00] So I'll just keep on going
[37:02] There so this is not a this is a right to ask those to be removed from the consent agenda
[37:10] We can remove them, but that doesn't know because we need to vote on them
[37:14] You can vote on them separately. That's my right to have the pleasure of the board. That's my
[37:19] Right to have them voted on separately.
[37:23] What's the attorney say? What's the attorney say? I made the reference to
[37:29] Robert's rules of order revised 12th edition that you can look up in section
[37:34] 47.7 and 48.2 that the chair has the right
[37:39] to not recognize your motion because it's frivolous and it's
[37:44] Dilatory and it's a waste of this board's time for you to continue to do that. So the motion that was made on
[37:51] 9 on 10 9 24 does not accurately that this the one that's in the minutes does not
[37:58] accurately reflect the minute the motion that I made if we want to play the
[38:04] recording let's play the recording the recording is totally different than what's
[38:09] in the minutes right now if you want to ignore the recording if you want to
[38:13] ignore actually what wanted what you want to do you can do that but you
[38:18] to vote on this. I just have a question if I may. Absolutely. This has been the
[38:23] same question that has been asked for almost a year and it has been denied
[38:29] for almost a year. So my question is how many more years are we going to do this?
[38:36] So the minutes need to accurately reflect what the motion was made back
[38:40] on 10 9 24 and it does not. I'm talking about the other thing that you keep
[38:46] one in the ad. So what I'm talking about is 10, 9, 24, I made a motion, these
[38:53] minutes do not accurately reflect that motion, and so it's not an accurate
[38:58] minutes. And I have the right to pull it from the consent agenda and have it
[39:02] voted on separately. I'm not preventing the will of the
[39:07] majority.
[39:09] I'm just stating that. Do you feel these minutes do not reflect your
[39:15] comments about that meeting 10 9 24 minutes do not reflect the motion that
[39:22] was made that I made on 10 9 24 regarding regarding the the items that have
[39:29] been discussed but it's the motion was made and the minutes don't reflect the
[39:34] motion that was made I mean that's the simple thing they don't reflect the
[39:38] minute the minutes the motion this has got to stop well then put the the actual
[39:46] wording of the motion into the minutes the actual wording of a motion does not
[39:52] go into the minutes it's the action of the board that goes into the minute the
[39:56] wording of the motion I'll argue with you about it the wording of motion
[39:59] rules there is there a second to approve the consent agenda but best
[40:07] specify if I mean I'm not recognizing Dr. Seaton's request. So I'm at no the
[40:13] attorney what's the rules on removing from the consent agenda I have the right
[40:17] to remove it from the consent agenda the 9-11 and the 10-9-24 meetings minutes.
[40:28] Certainly any member can request that items be removed from the consent
[40:33] agenda to be voted on separately. It's a different question as to the motion that I think Dr.
[40:43] Seton refers to. Robert's Rules of Order does speak to the content of meeting minutes.
[40:51] And 48-2 indicates that those minutes should contain what was done at a meeting and not
[40:59] what was said at a meeting. Further 48-4 indicates that secondary motions which
[41:09] would be a motion to amend, which I think is what occurred on 10-9, I believe
[41:14] that the motion was made to approve the minutes and then the secondary motion
[41:21] made by Mr. Seton, which wasn't seconded but didn't need to be, but that
[41:27] motion was lost so the motion was not stated in the minutes and they are not
[41:33] typically included in minutes according to Robert's rules of order if it was
[41:38] lost and it was it did not pass so it's thank you for that clarification so
[41:49] is
[41:49] there a motion to well Mike has made the motion to accept the consent agenda
[41:53] is published is there a second so what about the 9-11-24 if it relates to the
[42:01] January meeting I'm not 9 11 24 doesn't what's the topic I have the right
[42:09] to remove it from the agenda from the consent agenda it's not regarding the
[42:15] January 3rd meeting thank you all right we'll pull the two is there second
[42:22] where you've seconded that seconded dr. Seaton's request no
[42:33] I don't have a
[42:35] they're just removed so the motion you'd be looking for would be to do the
[42:39] consent agenda that would include the claims street addition street light
[42:44] request and then the minutes of nine twenty-five twenty-four staff and regular
[42:50] staff and regular and the ten twenty-one and ten twenty-one that would be the
[42:55] motion to approve all those you would remove 9 11 24 and 10 9 24 and vote on
[43:01] them separately. Okay, so the motion is to approve the consent agenda with the
[43:09] removal of two of those two meeting minutes. Let's vote.
[43:26] Okay, motion carries.
[43:31] Chairman, I'd like to amend the 9-11-24 regular meeting minutes on page 12. My
[43:41] statement during that meeting was not included in the minutes. I would like
[43:44] those included. My statement was, as the only veteran on the Board of Supervisors, I appreciate
[43:49] the location of the memorial being in front of the courthouse and in front of the administration
[43:54] building. Veterans deserve our recognition.
[44:01] The second thing was,
[44:05] I asked Ms. Wetzel
[44:07] about who owned the lease that had the radio tower that we voted on and she
[44:19] stated Crown Castle Delaware Corporation and I think that should be
[44:23] included in the minutes.
[44:30] It's right after it. So it might be page 13 or bottom of it.
[44:39] Again, am I not correct that we don't necessarily put word for word statements, so it reflects
[44:48] the business that was conducted?
[44:52] I mean, that is correct in terms of, again, the rules that the board has adopted to live
[44:59] by.
[44:59] Thank you very much for your time.
[45:00] Um, indicate that that is more of a transcript of the proceedings.
[45:04] Minutes are meant to be actions taken by the board.
[45:08] Um, it's the pleasure of the majority of the board.
[45:12] So it's fair to say that really none of us get basically word for word statements, it's just some of it.
[45:19] I think it's important to know who owns the, who the county was taking, leasing the, uh,
[45:27] The site from
[45:29] So is there a second to dr. Seton's motion well
[45:37] and our
[45:39] Board rules say that things don't have to be seconded at this point in time
[45:44] so let's take a vote whether to
[45:47] Approve dr. Seton's motions a
[46:01] motion did not pass
[46:03] Five to one with one abstention
[46:07] Thank you for so I'm motion. Also
[46:11] on the 10 9 24
[46:14] regular meeting. These minutes do not accurately reflect the discussion during
[46:19] the meeting regarding the various meetings before that and I make a motion
[46:24] to add these questions to the minutes that were part of the motion I made.
[46:28] Whether he would so I motion to add these questions to the minutes that were
[46:34] part of the motion and this is going to be on page 27. Whether he would vote
[46:39] For body cameras. This is regarding the chairman and he said no when he found out that the animal shelter was
[46:46] charging illegal fees, which he stated the nebulous whenever somebody else does did
[46:53] Whether he would vote to live stream the Bza and planning Commission
[46:56] And whether he tried to get a government employee fired or disciplined who has a private citizen spoke before the board by meeting with the state?
[47:05] by him meeting with the State Veterinarian, Dr. Charles Brodas, and Deputy Director David
[47:11] McGreevy at VDAC's regional office in Harrisonburg on 622-23.
[47:19] Mr. Chairman, I have a question for Dr. Seaton.
[47:23] You want, I'm curious, why do you want that in there?
[47:29] Because that was part of the January 3rd meeting and that was part of multiple meetings.
[47:34] That was part of the minutes.
[47:35] That was part of the motion that was made last meeting.
[47:38] Which two points.
[47:39] First of all, why do you want just part of your conversation and there's nothing that
[47:43] you're adding about Ms. Carter because you also asked her questions.
[47:47] So I find it interesting that you only want one set of the questions added and not the
[47:51] other.
[47:52] The second part was, and you just said, and it's actually in our minutes, that
[47:55] you moved to add the questions to the candidates and we voted no.
[48:02] But the questions themselves was part of the motion, just like I'm making today was part
[48:08] of the motion.
[48:08] But you were the losing vote, so does that mean in Robert's rule it does not come back
[48:14] up?
[48:16] No, because this is a different motion because this deals with the motion of the last
[48:20] meeting.
[48:21] Well, I don't think for the next three years we're going to sit there every single
[48:25] meeting and say, well, it's different, even though we voted on it multiple times
[48:29] and in Robert's rule, if you make a motion, it loses then the person who loses the motion
[48:37] doesn't get to bring it back up.
[48:39] This is a different motion because this applies to the last minutes and not into the previous
[48:43] minutes.
[48:44] But the question is the same and it has been for a year now.
[48:48] It's not the same.
[48:49] It's a motion that applies to these minutes and I'm asking, it's a primary motion.
[48:56] I'm asking these questions to be added to the minutes on page 27.
[49:01] I think that Robert's rules, the question that was asked that you asked was that those
[49:07] questions, and it doesn't matter if it's today, yesterday, or the day before, you've asked
[49:11] the question that they be added to the minutes, and every single time for a year, we've said
[49:18] no.
[49:19] And so this is a continuation of the same question, whether it's week after week
[49:24] week after week, it's still the same question.
[49:28] So I don't think...
[49:28] So I wasn't the one who tried to get somebody fired, who was a civilian, who was up here,
[49:34] who spoke before.
[49:37] There's been an investigation.
[49:39] There's plenty.
[49:40] Do you know anything about what happened?
[49:42] Yes, actually.
[49:43] Okay.
[49:44] I mean, I know what you said, but I'm not going to rehash it, and I think it's interesting
[49:49] again that you're only interested in one person's answers and questions being added
[49:53] and not the other persons, so it's not a question of you want accuracy in the
[49:59] in the minutes because you're not asking for everything to be included. So are
[50:05] you amending my motion? Are you making a motion to amend it to include those
[50:09] questions? No, but as chair let me tell you what I'm doing. I have the authority
[50:14] to not recognize that and I'm not going to recognize that motion. We're
[50:23] You continue to bring it up. We're going to move on to the next subject.
[50:27] So Virginia Code 22.2, 29021 of the Virginia Personnel Act.
[50:35] It is a violation of a speaker's right to engage with elected public officials.
[50:40] This is an issue where a public official is trying to suppress a speaker who's acting properly.
[50:51] So you are out of order sir matters to be presented by the public don't you have to
[50:59] don't you have two sets of minutes that we haven't passed yes we didn't we voted
[51:03] on the one and I'm what do we have this that still needs to be passed move we
[51:10] adopt. All right folks.
[51:14] Adopt as written as written currently written. Of course I said all that.
[51:47] All right the October.
[51:53] Okay matters
[51:58] from the public Mr. Fitzgerald. Do not have
[52:02] any one signed up tonight. Okay matters to be presented by the staff.
[52:10] Do have a
[52:10] couple things from staff tonight.
[52:13] First, I will share with you, just so you know,
[52:16] you'll see it on your calendar.
[52:17] But November 25th, the board had agreed that week
[52:21] to include both your meetings on the 25th.
[52:25] So just for your calendar's purposes,
[52:27] looks like we're going to be asking
[52:30] to come in at 2.30 that day for a joint board and EDA
[52:36] meeting.
[52:37] What we would do at that meeting
[52:39] is review the economic development strategic plan that has been prepared as part of our
[52:45] comp plan process. And so we'd like to present that to you and the EDA at 2.30 that day.
[52:52] We will start our work session at 4.30 that day. In this room, our other meeting will
[52:59] be in a room down the hall, but at 4.30 in this room we'll start our work session.
[53:04] do our work session till around six. We'll have entering in at seven o'clock that
[53:10] evening. We'll have our normal meeting on the 25th and that will get you all
[53:15] taken care of before Thanksgiving. So just for your calendar purposes that's
[53:19] what the thought is right now. The other thing I wanted to share with you is
[53:25] I've had some conversation with Dominion Energy. Some of you may have heard
[53:29] about this proposal, some may not, but there is a proposal out there that they have submitted
[53:35] to PGM, which is the group that manages electrical supply across Commonwealth.
[53:42] What they do is they look at areas where they see a need for additional electricity
[53:48] and then they ask power companies to, I guess, give proposals to how they could help.
[53:53] Dominion Energy has a proposal into them, very preliminary, to
[54:01] essentially add another line from Dooms to Lexington. This would be adding
[54:07] another tower beside the existing towers that are out there, which would
[54:12] also mean that they would have to widen their easements in those areas and
[54:17] do a lot of extra work. That word has kind of got around some folks that
[54:23] start asking questions and I talked to Dominion today about that and they were
[54:28] very clear to me that that was a very preliminary proposal. They won't know
[54:33] until February whether PGM even accepts that proposal. If it if it does get
[54:38] accepted it will have to go through its full project process that they
[54:44] normally would go through when they do type of project like that but I just
[54:47] put that before you. They have offered to come to the board and do a
[54:52] presentation if you'd like them to do that while it's in proposal phase or if
[54:58] you want to kind of wait to get selected about PGM in February we could bring
[55:02] them back in February to kind of talk about that project further but really
[55:06] up to you but I did want to put it on your radar that it's out there kind
[55:11] of been on the streets a little bit I talked Spencer Souter and Rockbridge
[55:14] and they've been hearing a good bit about I think Dominion went to Rock
[55:17] bridge this week and gave a little brief overview of the project and but they did
[55:23] want to make sure that you all knew that it was very preliminary it's nothing
[55:26] set in stone but it is out there for you to see but I'll be willing to bring
[55:31] them whenever you'd like to do so but the the third thing I have is a request
[55:39] that we had received from Project Groves as you know they have a lease
[55:44] over to Berry Farm and have for many many years and you know we allow them to
[55:49] build a barn over there and they would like to put solar facilities on the
[55:56] rooftop of that barn. They have an opportunity to get some grant funds and
[56:02] have been working with a company that would put rooftop solar on the barn to
[56:07] provide some power for those projects over there. Their lease with us
[56:12] requires the board to approve that so you had to approve the barn going on the
[56:17] property as part of the lease so they they've asked if if I would bring it
[56:22] back to you all essentially to allow them to work to install these solar
[56:29] panels on top of the rooftop over there if that be the board would be okay
[56:34] with that. Yes, it may be approved.
[56:41] Any further discussion? All in favor of the
[56:45] motion? Let's vote.
[56:59] Okay. 6-0 with one abstention. Absence. I'm sorry absence.
[57:06] Yep. Thank you. Okay. All right. I think that's all I have.
[57:13] Okay. Matters to
[57:14] presented by the board, Mr. Garber?
[57:21] We'd just like to say that we should all
[57:23] be pleased that we got through an election
[57:25] and we didn't shoot anybody and we didn't burn anything down.
[57:28] Obviously, there were people that were happy and people
[57:31] that weren't.
[57:31] But here's what I could tell, that a rather peaceful event
[57:35] and that's always something to celebrate.
[57:38] And I would also say that never
[57:45] mind, I can't say it.
[57:46] Just keep in mind, we're not missing somebody tonight
[57:49] out of convenience keep him in mind. First
[58:00] thing I'd like to do is congratulate
[58:03] the Stewart's Draft, Draft Express Band that they have been going through their
[58:09] competition season and they came out with the state championship for the
[58:14] Classe bands and we're very proud of that group and they work hard and
[58:19] they're a lot of fun so I want to congratulate them and something else
[58:25] just to put on our radar and start thinking about, you know, we've gone through the reassessment
[58:30] and I know that in the past there's been conversations about looking at what an in-house
[58:38] reassessment would look like and department and so forth. So I would like to ask that at some
[58:45] point we start evaluating that and determine whether that would be a better route for us to
[58:52] So I didn't want to bring that up and maybe get the wheels started on that.
[58:58] Just throwing that out there.
[59:00] Yeah, it's been under discussion.
[59:01] Okay.
[59:04] So it's already on our radar.
[59:06] Okay.
[59:06] Okay.
[59:07] And we all came back from Vaco and I think that it was a very good session.
[59:12] And I think actually I learned more this round than I have in some of the previous ones.
[59:18] So it was a good, good few days.
[59:22] Mr. Shaw?
[59:23] I don't have anything.
[59:25] Mr. Wells?
[59:27] No way.
[59:28] Dr. Seton?
[59:29] Yeah, thank you.
[59:32] Just to go over, we went to the VACO, the meetings I attended, it was kind of clear in the
[59:42] education budget, elections, conferences that we had.
[59:46] that they really hope they as the speakers, not necessarily all the representatives that
[59:55] were there, but they were hoping that a Democrat would win and they were
[1:00:00] We're looking at taxes going up by the minimum of $3 to $4 billion in Virginia, if they have
[1:00:06] a Democrat governor. So I think we should all be aware of that. That's a whole lot of taxes
[1:00:12] for us there.
[1:00:16] I was made aware tonight that the Fishersville
[1:00:18] Library Survey was completed, and so we're going to try to work with what the field,
[1:00:29] the people who keep up the field and want to see changes, we're gonna work with
[1:00:33] them to add things to the survey, make sure everything's in the right location,
[1:00:42] and then try to get this approved in the near future there. I think I had asked
[1:00:47] for it to be in the 25th, the November 25th meeting there.
[1:00:56] And thank
[1:01:02] you, that
[1:01:04] Okay, well, I've got a couple things. First of all, I wanted to brag a little bit about
[1:01:10] an activity that occurred out in Craigsville a week or so ago. I was contacted by a company
[1:01:19] and I think they contacted Mr. Wells first about the end of September about doing a
[1:01:25] – PBS wanted to do a documentary about the effects of a prison closure on a community.
[1:01:31] and they selected Craigsville to be the community that they highlighted. So very
[1:01:39] quickly their film crew came out so they I got in contact and I think it was on
[1:01:44] October 23rd and they were filming on the 25th so very quick turnaround they
[1:01:50] interviewed Mayor Fox they went over to the prison itself to take a look
[1:01:54] around they interviewed Chief Martin from the fire department myself and then
[1:02:01] they also interviewed lots and lots of the citizens to get their point of view
[1:02:06] on this documentary. It's Laura Flanagan. She's on PBS. I watched a couple of her
[1:02:13] shows so I'll be really interested to see what this how it turns out. They're
[1:02:20] planning on it to show it sometime in January. They don't have the exact date
[1:02:24] yet but once I get that date I will certainly broadcast it to you all.
[1:02:29] let you know.
[1:02:33] Second thing is I'm sorry I didn't have this before you but it's a
[1:02:38] request for some infrastructure money from the Craigsville Fire Department and
[1:02:44] it's to cover the cost of a lot of the new hose that they're going to be
[1:02:49] required to purchase and it's a total of $8,647.28 so I would like to be
[1:02:58] able to take that out of my infrastructure
[1:02:59] and cover that cost for them.
[1:03:02] Move or second whatever is needed.
[1:03:09] OK, let's vote.
[1:03:23] Thank you.
[1:03:26] And the last thing that I had was a result of the VACO
[1:03:32] conference, a discussion that happened.
[1:03:36] Evidently, we're not the only locality that's
[1:03:38] getting bombarded by FOIA request.
[1:03:41] and one of a couple of the entities said that they have decided to have a report
[1:03:50] given to the public and to the board on the top five users of FOIA and the costs
[1:03:56] that are associated with those requests, the cost to the county.
[1:04:01] And I think in the spirit of transparency for our citizens,
[1:04:05] that we should provide that information to them.
[1:04:09] And speaking with Mr. Oleg and Mr. Fitzgerald a minute to comment,
[1:04:13] but I think that our citizens might be very interested to see who all's
[1:04:21] doing four-year request and the cost to us.
[1:04:27] So you'd like that to be provided at the end of the month?
[1:04:31] How much would that be fairly easy for you to pull?
[1:04:33] We have a system that I think we could pull it very easily and pull it,
[1:04:37] you know how many hours it takes and we've got a we've got a four-year
[1:04:41] software package that Erica manages for us and Jennifer's involved in that but
[1:04:46] it's correct me if I'm wrong but I just I don't see that big issue yeah I think
[1:04:51] we have the data available to do that there's
[1:04:57] something you'd like to see at
[1:04:58] the end of the month during your staff meeting work time is that where ever
[1:05:02] suits you suit staff well let's just plan on doing it as part of a staff
[1:05:06] brief and we can put that in the report and just put it in there each month.
[1:05:10] Do we need a motion or a show?
[1:05:13] I don't think you need a motion.
[1:05:14] Is there anyone that's opposed to doing that?
[1:05:16] If that's the board's direction, that's what we'll do.
[1:05:18] Yeah, I think clarity is always good, except for I'm concerned that we're doing this
[1:05:23] to intimidate people instead of allow them.
[1:05:27] So I would vote against it.
[1:05:31] It's readily available as a FOIA request anyways.
[1:05:34] anybody could get it but I'm just concerned that this is going to this is
[1:05:39] meant to suppress people asking for a FOIA for asking for information. I would
[1:05:46] view it as a means of transparency to our citizens where their dollars are
[1:05:51] going so I guess we do need to have a motion well
[1:05:59] it's since Dr. Seton refuses
[1:06:10] is it?
[1:06:22] I had asked that they provide that at work session but Dr. Seton is
[1:06:30] against doing that so I wanted to know what the rest of the feelings of the
[1:06:37] board were.
[1:06:48] I'm not what I worry about is that this report is being obtained to
[1:06:54] to try to dox people to intimidate their ability to ask for this information.
[1:07:02] So therefore you're opposed to doing this?
[1:07:06] I would be opposed to any intimidation of citizens.
[1:07:14] Well the truth can be mighty intimidating sometimes.
[1:07:17] Now what is the motion on the floor? I've already got one.
[1:07:19] The motion is to ask staff to bring a report of the top users of FOIA for the month and the cost to the county.
[1:07:27] Okay.
[1:07:28] And Ms. Bragg made the motion it's been seconded no I'll second okay let's vote
[1:07:36] five
[1:07:48] yes one no and one absent okay
[1:07:55] any redoes I got one thing I know I know but
[1:08:03] it came in I said we didn't have anybody from the public but I did want to
[1:08:07] share with the board that we did get one e-comment today and we will send this
[1:08:14] e-comment to you on email but it it regards the sympathize that the county
[1:08:20] needs it's interesting because we talked about this earlier the county needs
[1:08:24] soccer fields desperately every other municipality around Augusta has public
[1:08:30] soccer fields Augusta County has two small fields of Sturkshraft Park
[1:08:35] Augusta United must bar fields and churches, schools, HOAs, private property owners, scrambling
[1:08:41] when weather causes disruptions, no fields with lights, in the winter months practice
[1:08:47] may be played on baseball fields.
[1:08:49] Kids need a safe alternative place for after school activities.
[1:08:54] And so this Ms. Kathleen Cavender submitted that today.
[1:08:59] So we'll send that to you on email, just a matter of the record.
[1:09:04] Mr. Fitzgerald, I got that, but I can't read it, so if you'd resend it, it was highlighted
[1:09:11] when it shows up highlighted, it might as well be blank, so if I get it some other way,
[1:09:17] I can read it.
[1:09:17] Well, we will.
[1:09:18] We will get it sent to you again.
[1:09:20] Great.
[1:09:21] Yeah.
[1:09:22] Then we do have a closed session.
[1:09:22] Thank you.
[1:09:23] Do we need a break before closed session?
[1:09:28] Okay.
[1:09:29] Mr. Shaw.
[1:09:29] All right, I move that the Board of Supervisors of Augusta County convene
[1:09:35] into closed session pursuant to one, the legal counsel exemption under Virginia
[1:09:42] Code 2.23711A7. Consultation with legal counsel and briefings by staff
[1:09:52] members or consultants pertaining to actual or probable litigation where
[1:10:01] such consultation or briefings in open meetings would adversely affect the
[1:10:09] negotiation or litigation posture of the public body. For the purposes of this
[1:10:17] This subdivision probable litigation means litigation that has been specifically threatened
[1:10:25] or on which the public body or its legal counsel has a reasonable basis to believe will be
[1:10:34] commenced by or against a known party.
[1:10:38] Nothing in this subdivision shall be construed to permit the closure of the meeting merely
[1:10:45] because an attorney representing the public body is in attendance or is
[1:10:51] consulted on a matter. A, the purpose of the closed session is consultation with
[1:10:59] legal counsel and briefings by staff members pertaining to probable
[1:11:04] litigation. The subject matter of the closed session is probable litigation
[1:11:10] between Augusta County and a certain commercial property owner
[1:11:14] are pertaining to the 2024 reassess evaluation of the owner's real estate property for purposes
[1:11:22] of taxation.
[1:11:26] Is there a second?
[1:11:29] Okay.
[1:11:30] I have a question for the attorney.
[1:11:33] So it seems to say here, how would discussing this in open session adversely affect
[1:11:41] our negotiator and our litigating posture?
[1:11:44] I mean it requires that so I need to know how it would adversely affect our
[1:11:51] negotiating, live-getting posture. I think in this situation my assessment would
[1:11:58] be that to address that issue would itself compromise our position. What
[1:12:07] issue? The issue that there is a certain commercial property owner who
[1:12:15] contests, disagrees with, continues to dispute the 2024 reassessed valuation of
[1:12:22] that owner's real property for purposes of taxation. That litigation is
[1:12:27] probable and forthcoming in all likelihood and to go further into that I
[1:12:35] think would would compromise the position of the county.
[1:12:41] Anything more
[1:12:42] specific then that I I write I think that we're our our specificity is the
[1:12:50] purpose of the session is to consult for the body to consult with legal counsel
[1:12:57] and also to receive briefings by staff and then the subject of that is the
[1:13:03] specific subject I just outlined and then we have the particular exemption
[1:13:11] from the Virginia Code also cited and I think those make it proper a proper
[1:13:19] motion and a proper closed session so we have a motion so we have a motion on the
[1:13:26] floor to enter into closed session let's vote okay
[1:13:38] six oh we're now in closed
[1:13:41] session