1 00:00:00,000 --> 00:00:08,000 Good morning. Welcome to the Board of Commissioners Weekly meeting. Today is Wednesday, August 19th. 2 00:00:09,220 --> 00:00:21,950 And I'm going to call the order, call the meeting to order. First thing we'll do is approve the agenda and make motion to approve the agenda. 3 00:00:21,950 --> 00:00:32,390 Second, with the modification that will have a non-public session, to discuss two contracts 4 00:00:34,070 --> 00:00:38,850 and we'll have that non-public session, we'll adjourn and go to the office because we'll 5 00:00:38,850 --> 00:00:39,690 write letters. 6 00:00:40,290 --> 00:00:42,690 Then we'll become public documents once we finish them. 7 00:00:43,030 --> 00:00:43,150 Yes, 8 00:00:47,810 --> 00:00:49,950 second and I. 9 00:00:49,950 --> 00:00:52,130 I guess I second date with those modifications. 10 00:00:52,670 --> 00:00:52,710 Right. 11 00:01:03,420 --> 00:01:04,420 Are you going to say aye? 12 00:01:04,640 --> 00:01:04,860 Aye. 13 00:01:08,540 --> 00:01:15,160 All right, so next we will move on to approval of the minutes of August 12th, got a couple 14 00:01:15,160 --> 00:01:23,220 of small things, make a motion to approve and to discuss and approve the minutes of August 15 00:01:24,120 --> 00:01:24,390 12th. 16 00:01:24,390 --> 00:01:36,730 all right right at the beginning for the approval of the event the agenda for our last 17 00:01:36,730 --> 00:01:46,630 week the non public session was for reputation in contracts it has I think I told 18 00:01:46,630 --> 00:02:01,610 employee yesterday, but that so we'll correct that. Then on the second page under Mark's 19 00:02:01,610 --> 00:02:02,650 Commissioners report, 20 00:02:05,410 --> 00:02:06,810 got a couple little things. 21 00:02:15,480 --> 00:02:18,340 It's like the full offline on the second page. 22 00:02:18,340 --> 00:02:29,360 It starts with August 31st, 2027, and to put a article is what the minutes say, it's a war 23 00:02:29,360 --> 00:02:38,680 article, not just warped, so it's warped article, to cover the costs associated with replacing 24 00:02:38,680 --> 00:02:40,120 color it's next year. 25 00:02:43,790 --> 00:02:52,130 The next line says that there's a vote auction will happen. It says 26 00:02:52,130 --> 00:03:00,310 September 15th. It was August 15th. So we'll correct that date. And on the next line, it says 27 00:03:00,310 --> 00:03:08,610 the no parking signs have been posted on the two beach locations. It's iOS Beach. It's the 28 00:03:08,610 --> 00:03:18,990 access road and it's not no parking, it says well there is no parking on the roads, but the new signs say 29 00:03:18,990 --> 00:03:21,830 drop off pickup only and 30 00:03:27,270 --> 00:03:29,970 then under my report 31 00:03:32,600 --> 00:03:35,640 line starts with fancy we'd like to have 32 00:03:35,640 --> 00:03:43,340 drive way inspections later this week the commission workers worked six hours on the capital 33 00:03:43,340 --> 00:03:52,440 asset and depreciation, schedule, it's commissioners and that's all I had with those little 34 00:03:52,440 --> 00:04:01,520 things. So when you read the, when you fixed the parking one to do say that it was just drop off pick up 35 00:04:01,520 --> 00:04:08,780 ball that it's no parking drop off pick up only. You didn't take the parking no parking out of that to do. 36 00:04:08,780 --> 00:04:16,420 No, I said there's already a no parking on the road sign. Okay, so well fixed that so the new signs say no parking 37 00:04:16,420 --> 00:04:21,480 Drop off pick up on with okay. I didn't want you to take these no parking power off 38 00:04:21,480 --> 00:04:23,560 It just needs that out of it on. Okay, and 39 00:04:25,660 --> 00:04:30,120 So I vote yes to prove these modified minutes. I 40 00:04:30,980 --> 00:04:32,020 Two zero. 41 00:04:34,130 --> 00:04:35,430 All right 42 00:04:35,430 --> 00:04:39,270 We will move to the approval of the manifest. 43 00:04:39,690 --> 00:04:50,430 First we have an operations manifest in the amount of 60-2,000-3 dollars and 72 cents. 44 00:05:05,330 --> 00:05:10,670 Make a motion to approve and to discuss and approve the operations manifest. 45 00:05:10,670 --> 00:05:13,030 Sorry, okay. 46 00:05:16,340 --> 00:05:24,320 Nothing really. The biggest thing is the page, the check for our 47 00:05:26,400 --> 00:05:38,440 25,000, 25,000, 25,000, 582, 582, 50. 48 00:05:40,580 --> 00:05:44,300 So that's a great split between some of the 49 00:05:44,300 --> 00:05:44,780 FEMA, 50 00:05:46,920 --> 00:05:56,960 money that we've received, as well as highway subcontract and general expenses for the 51 00:05:56,960 --> 00:06:07,700 highway, and we do follow the FEMA roads specifically when we separate something to FEMA. 52 00:06:07,700 --> 00:06:17,680 Then there's some gravel, Coleman rental, payroll, the United 53 00:06:20,530 --> 00:06:24,530 Rental Port of bodies at the beaches. 54 00:06:26,310 --> 00:06:36,410 There was a five, that's 3,494 dollar bill for our Mark Motor. 55 00:06:36,410 --> 00:06:45,490 that's for the 2018 RAM that continues to cost us lots of money and then just for the 56 00:06:45,490 --> 00:06:50,930 copy up is the other expense covered under this. 57 00:06:55,620 --> 00:06:56,980 So I vote yes or no. 58 00:07:12,270 --> 00:07:13,730 Next we're going to go to 59 00:07:13,730 --> 00:07:15,150 the water manifest, 60 00:07:19,110 --> 00:07:24,950 water manifest, I'm going to make a motion to discuss and approve the water 61 00:07:24,950 --> 00:07:29,090 manifest in the amount of 13,100. 62 00:07:30,000 --> 00:07:37,040 And seventy-two dollars and eighty cents. This is two months of simply water billing. 63 00:07:41,060 --> 00:07:41,400 Hi. 64 00:08:03,850 --> 00:08:10,170 The third manifest this week is payroll in the amount of fourteen thousand 65 00:08:12,540 --> 00:08:16,520 sixty-four dollars and twenty-five cents. 66 00:08:16,980 --> 00:08:22,160 Make a motion to approve and discuss the payroll summary. 67 00:08:24,660 --> 00:08:43,220 There was an error that we found when Paywell had first originally got into ADP yesterday and so at the bottom of the signature page there are some additions and that's the corrections of the era. 68 00:08:43,220 --> 00:08:55,220 We had missed some overtime for Brandon on the original that went into ADP. 69 00:08:55,340 --> 00:09:01,500 We were able to get that corrected because it was the same day that the original went in. 70 00:09:03,020 --> 00:09:10,540 So the actual amount is that 14,000 that is shown on the agenda. 71 00:09:12,040 --> 00:09:14,160 I'm sure I'll go down this mirror fast. 72 00:09:15,620 --> 00:09:16,100 Yes. 73 00:09:16,100 --> 00:09:17,420 I vote yes. 74 00:09:17,560 --> 00:09:18,040 Aye. 75 00:09:19,040 --> 00:09:19,440 Two zero. 76 00:09:26,480 --> 00:09:27,480 I need to. 77 00:09:27,600 --> 00:09:27,980 Okay. 78 00:09:31,240 --> 00:09:35,680 Next is the DPW report. 79 00:09:37,360 --> 00:09:39,820 Jeff is not going to be here today. 80 00:09:40,000 --> 00:09:43,000 I didn't know if you had anything you wanted to 81 00:09:47,350 --> 00:09:48,210 discuss on that. 82 00:09:51,810 --> 00:09:52,010 No. 83 00:09:52,130 --> 00:09:54,050 I covered things in my commissions report. 84 00:09:56,410 --> 00:09:56,850 Okay. 85 00:09:57,050 --> 00:09:58,370 He sent me a report to her. 86 00:09:58,370 --> 00:10:05,970 he did before you left. Yes, and he also sent the updated information on 87 00:10:07,090 --> 00:10:15,930 Dr. Trock. So any mileage for the new truck and all the information on the 88 00:10:15,930 --> 00:10:20,810 international that's required through the clean fleet. 89 00:10:28,460 --> 00:10:29,100 Because of it, 90 00:10:29,100 --> 00:10:31,640 you know. Yeah, they do. 91 00:10:34,160 --> 00:10:39,540 All right so moving on next is the Commissioner's report will start with 92 00:10:39,540 --> 00:10:40,080 Mark. 93 00:10:45,260 --> 00:10:53,240 I listen to the Selectman's meeting last night and I think they are going to ask us if we 94 00:10:54,080 --> 00:11:02,860 could ask our auditor to complete the MS-535 and get it into the DRA but we'll verify that after the 95 00:11:02,860 --> 00:11:05,660 before we go to the non-public session at the office. 96 00:11:06,840 --> 00:11:06,900 Okay? 97 00:11:07,920 --> 00:11:08,560 We'll go upstairs. 98 00:11:10,540 --> 00:11:23,210 And the engineer is trying to finalize his submittal to New Hampshire D.E.S. 99 00:11:23,450 --> 00:11:32,750 Environmental Services for a revision to the permit to put a new covert solution in 100 00:11:33,550 --> 00:11:47,610 This has been worked on since the 2023 storm that wiped that out the first time and it got wiped out again this year. 101 00:11:47,610 --> 00:12:03,850 The DPW has been stockpiling ditching material that as they follow the FEMA program of re-establishing the ditches all over the village. 102 00:12:05,410 --> 00:12:15,810 They need to make the end of Gresson where the cover is damaged, suitable for them to pile snow into the dead end. 103 00:12:15,810 --> 00:12:26,970 So that would be, we didn't want to fix the road because we're hoping to have a solution that would rip that road out intentionally by contractors and build a new comfort solution. 104 00:12:27,850 --> 00:12:34,750 So we didn't want to waste money rebuilding a road that we weren't able to open because it has sink holes in it in the middle of a carbon area. 105 00:12:34,750 --> 00:12:40,470 So, this file, we have to squeeze into this schedule to let them have time to move the ditching 106 00:12:40,470 --> 00:12:47,230 material that they've selected, the stockpiles, over the gristen, and prepare the dead end 107 00:12:47,230 --> 00:12:52,290 for snow storage, we have to place the pile. 108 00:12:55,490 --> 00:13:05,370 The ditching project we finished with the contractor on the last Friday, the 14th, as we saw 109 00:13:05,370 --> 00:13:17,450 how quickly Fimo was going to be turning money around. Turns out they're much faster than they were last year because the state and the hamster is in the 110 00:13:17,450 --> 00:13:27,370 budget dilemma they were in the middle of the summer and the Washington DC was also closed. That's no longer the case right now. 111 00:13:27,370 --> 00:13:38,210 And so we got a large check from FEMA for over $100,000 last week, direct a pause in the 112 00:13:38,210 --> 00:13:47,430 bank, and the contractor said that he may be able to come back, mid July to do the last 113 00:13:47,430 --> 00:13:52,790 two roads, last three roads, at the highest elevations, and then the project will be completed. 114 00:13:52,790 --> 00:14:05,650 It turns out that we have the FEMA, a lot of the budget of 483,820 dollars in 50 cents 115 00:14:05,650 --> 00:14:09,770 for us to ditch most of the roads that they examined. 116 00:14:11,840 --> 00:14:19,680 I think that I think this 48 roads they identified and documented exactly how many cubic 117 00:14:19,680 --> 00:14:27,160 of ditching material would be taken out with GPS coordinates. Of the 48 we have three left, 118 00:14:27,720 --> 00:14:37,000 eight of Bowden, Biasca, and partial exclamation on a closet, which is difficult because that's 119 00:14:37,900 --> 00:14:45,200 way down hill by itself, and a hotline material up a steep slope road. The good thing is the road 120 00:14:45,200 --> 00:14:45,980 straight. 121 00:14:48,040 --> 00:14:57,740 So there's about $38,000 left to be billed to FEMA of which still reimbursed 122 00:14:57,740 --> 00:14:59,180 a 75% of that. 123 00:15:00,620 --> 00:15:05,620 We'll see how much our DBW can do, but they have a long list of things that they need to get done. 124 00:15:07,720 --> 00:15:12,020 So, hopefully, we can get that work done by a contractor. 125 00:15:16,160 --> 00:15:28,980 The crack sailing on Blinden has been finished by our CHP and that was a contract price of $17,000. 126 00:15:28,980 --> 00:15:36,230 and we'll be paying that next week. We have the invoice from them. 127 00:15:37,850 --> 00:15:49,510 The burden construction call us to say they are shooting for a stock time, a stock date, 128 00:15:49,990 --> 00:15:56,690 to do the COMO project, which is a large PR Revolt, pressure reducing valve vaults. 129 00:15:56,690 --> 00:16:02,730 That will be installing on this little roll call combo that's between St. Maritz and hot-willed 130 00:16:03,410 --> 00:16:07,910 And I notified the water operator that 131 00:16:08,950 --> 00:16:16,550 The vault is going to try to get a stop date sometime to be announced after Labor Day 132 00:16:18,540 --> 00:16:22,810 We had the boat auction last Saturday night of clock 133 00:16:23,740 --> 00:16:28,380 I think ten and twelve people showed up for that. We had seven boats 134 00:16:28,680 --> 00:16:38,080 of different sizes and condition of the $75 auctioned off for total of $515. 135 00:16:41,060 --> 00:16:46,580 And to the boats, to the canoes, no one was interested in. 136 00:16:47,820 --> 00:16:52,520 So they were either going to go to the transfer station after we had to cut them up. 137 00:16:52,520 --> 00:17:04,680 Or we put them out in front of the DPW entrance, the office entrance with free signs on them and they were taken within the hour. 138 00:17:06,180 --> 00:17:07,160 So that was great. 139 00:17:07,240 --> 00:17:11,680 We didn't have to bring anything to the transfer station and the transfer station didn't have to deal with it. 140 00:17:12,220 --> 00:17:21,880 And there were a couple of happy people because they got boats that they can do a little work on and make them better looking. 141 00:17:25,780 --> 00:17:28,160 That's all I have. 142 00:17:29,040 --> 00:17:29,060 Okay. 143 00:17:31,520 --> 00:17:32,960 I got. 144 00:17:34,430 --> 00:17:38,090 We received an email from six Gretchen. 145 00:17:41,080 --> 00:17:44,100 The resident at that house. 146 00:17:45,100 --> 00:17:45,880 She's not the owner. 147 00:17:46,420 --> 00:17:47,640 I don't believe. 148 00:17:49,020 --> 00:17:52,920 It has asked that we send ad her to the email. 149 00:17:53,480 --> 00:17:58,060 Because the primary owner is going to be in Florida 150 00:17:58,060 --> 00:18:04,020 for the next for the winter and she wants to know if there's anything going on with the water 151 00:18:04,020 --> 00:18:09,800 system or there's so we'll be able to have her to the male champ one of the other things 152 00:18:09,800 --> 00:18:18,080 that's question she's asking about oil or propane notices and those are the type of things 153 00:18:18,080 --> 00:18:25,640 that the district does for notifications because we're not in control of any of that. 154 00:18:26,620 --> 00:18:34,140 So we will send her or make a motion to send her an email to let her know that we will 155 00:18:34,140 --> 00:18:42,880 add her to the MailChimp for district information regarding water and road issues. 156 00:18:43,460 --> 00:18:48,540 MailChimp is the email blasting system that we use to send out to an entire mail and mailing list 157 00:18:48,540 --> 00:18:50,800 of several hundred people. 158 00:18:52,540 --> 00:18:57,500 We'll also try to get more email addresses from property owners on to that list. 159 00:18:57,920 --> 00:18:58,060 Yes. 160 00:18:58,740 --> 00:19:03,600 If as many as we can, so that was a motion. 161 00:19:06,620 --> 00:19:08,500 To add two systems to the list. 162 00:19:08,580 --> 00:19:13,420 Yeah, to add further and to let her know that it will only be a video we water in road issues, 163 00:19:13,920 --> 00:19:17,020 because we're not responsible for paying our oil. 164 00:19:19,840 --> 00:19:23,240 I guess. Okay, 165 00:19:31,040 --> 00:19:39,200 we got a quote from Bryant paving that we're going to need a lot more detail on. 166 00:19:40,700 --> 00:19:52,020 So that'll be simply held until we get the additional information that we need to actually approve or look at that quote. 167 00:19:52,020 --> 00:20:05,100 We got an email from seven middle shore and in this correspondence from this property owner. 168 00:20:06,220 --> 00:20:08,480 At one point, it says the water line. 169 00:20:08,700 --> 00:20:14,240 At one point, it says runoff of water. 170 00:20:14,240 --> 00:20:26,160 So I'm not sure if there's something if the actual curve stop is now exposed or more exposed because that's the second house on middle show 171 00:20:26,160 --> 00:20:29,360 And we have to move that curve stop 172 00:20:30,080 --> 00:20:32,960 Because it was in the middle of the ditch line 173 00:20:32,960 --> 00:20:36,280 I think that was last year that we did that 174 00:20:37,980 --> 00:20:40,140 Is that sounds familiar? 175 00:20:43,080 --> 00:20:45,880 Yeah, we have to move it further 176 00:20:48,060 --> 00:20:50,600 onto the idea of the property. 177 00:20:50,920 --> 00:20:55,780 This isn't at the corner of Geneva and that can't be number 7, that's too far down. 178 00:21:00,240 --> 00:21:01,440 Right, 16 of those else. 179 00:21:01,900 --> 00:21:02,860 That's when you're talking about? 180 00:21:02,920 --> 00:21:04,500 Yeah, we didn't move the curb stop. 181 00:21:04,640 --> 00:21:05,000 Oh, okay. 182 00:21:05,400 --> 00:21:09,900 They extended the pipe past with the curb stop was, 183 00:21:11,680 --> 00:21:16,160 and so the erosion can happen on with the curb stop was. 184 00:21:16,180 --> 00:21:18,000 Okay, that's number 7, huh? 185 00:21:18,000 --> 00:21:31,100 Yeah, so I wasn't, like I said, I wasn't sure reading it because at one point I talked about like ground water and just general water on the lot and then another point it specifically says water line. 186 00:21:32,740 --> 00:21:34,960 So, do you follow my description of what they did? 187 00:21:35,060 --> 00:21:35,380 Yes! 188 00:21:36,600 --> 00:21:39,000 Yeah, so I don't think it would be the water line. 189 00:21:40,860 --> 00:21:43,460 What is she? What's the issue, erosion? 190 00:21:43,460 --> 00:21:48,500 erosion. Yeah, so we will just simply make sure that it's on the, I believe 191 00:21:48,500 --> 00:21:55,000 they'll show us on the list for looking at to make sure that for driveways and 192 00:21:55,000 --> 00:21:58,000 some other erosion issues 193 00:22:00,150 --> 00:22:03,330 that has been put together, there's a bunch of 194 00:22:03,330 --> 00:22:09,610 roads on that, including right now. Somebody actually questioned whether or not 195 00:22:09,610 --> 00:22:13,350 right app was on the list, and it is. 196 00:22:15,940 --> 00:22:19,200 So I think the email from a right app owner, 197 00:22:20,140 --> 00:22:22,380 he is concluding that he might need a cover 198 00:22:22,380 --> 00:22:26,700 because he sees coverage on that road 199 00:22:26,700 --> 00:22:29,900 that causing the problem. 200 00:22:30,000 --> 00:22:36,420 Okay, sorry. So it's reaching the conclusion that we're reaching on probably a hundred houses. 201 00:22:37,000 --> 00:22:47,300 Yeah, that it's going to need a call, but that is something that will, when they're up in that area, we'll have the DPW take a look at it. 202 00:22:54,640 --> 00:22:54,640 Okay. 203 00:22:57,980 --> 00:23:09,480 On the water manifest, we actually saw, with this week's manifest, a couple of work orders. 204 00:23:10,400 --> 00:23:18,080 and the finishing of the work orders and what I noticed when I was looking at the 205 00:23:18,080 --> 00:23:28,800 simply water bill is that there's a 75 dollar charge for a water turn on at 49 206 00:23:28,800 --> 00:23:36,580 Oak Ridge and 3-Pard Shore and I believe that's something that we build to the home 207 00:23:40,460 --> 00:23:46,560 That hasn't happened but we will get that bill to the homeowner at the same time. 208 00:23:46,740 --> 00:23:58,760 I also noticed that there was $75 for one burn drive for checking out the water going into 209 00:23:58,760 --> 00:24:05,720 his basement to make sure that it wasn't part of the water that it wasn't water made. 210 00:24:05,720 --> 00:24:15,320 water main problem. That was also $75 and I think that's also something that we historically 211 00:24:15,320 --> 00:24:23,160 built to the homeowner because there's another one at 14 D's back for the same issue that was 212 00:24:23,160 --> 00:24:32,660 not a water line issue. So, gonna make a motion that these three charges be built to the 213 00:24:32,660 --> 00:24:33,360 the owners. 214 00:24:36,310 --> 00:24:37,130 The motion, second. 215 00:24:52,890 --> 00:24:58,310 Okay. We have received a, oh my. 216 00:25:00,410 --> 00:25:01,710 Ian has sent us 217 00:25:01,710 --> 00:25:13,690 information that he's going to be working on 42 hotwell for its water connection and when I was 218 00:25:13,690 --> 00:25:22,910 looking through the file. I could not find a printout of approval from the engineer. So I sent 219 00:25:22,910 --> 00:25:30,070 the engineer in a message yesterday. He responded last night. Yesterday I blink yesterday afternoon 220 00:25:30,070 --> 00:25:42,950 and said that it has been approved and so I didn't have a chance to get the water to get the 221 00:25:42,950 --> 00:25:45,690 Form that the commission is signed. 222 00:25:48,610 --> 00:25:52,490 For final approval of a water connection, put together. 223 00:25:52,830 --> 00:25:54,950 So I'd like to get that put together. 224 00:25:55,610 --> 00:25:57,350 And then we could sign it out of session. 225 00:25:58,850 --> 00:26:02,210 Okay, so I'm going to make a motion that we approve the water connection 226 00:26:02,210 --> 00:26:05,490 for 42 hot well and sign it out of session. 227 00:26:06,930 --> 00:26:07,210 Hi. 228 00:26:27,510 --> 00:26:28,890 I think that's everything I had. 229 00:26:41,360 --> 00:26:43,720 Moving on on the agenda next is water. 230 00:26:43,720 --> 00:26:51,440 Mark already commented on the PRV fit for September. 231 00:26:55,380 --> 00:27:03,560 Next is Administrators report, nothing to report there. 232 00:27:06,680 --> 00:27:10,020 Old business tables, item, the audit is still. 233 00:27:10,360 --> 00:27:18,080 We're still working with the auditors to get everything put into them so that they can 234 00:27:18,080 --> 00:27:23,440 Finalize and do the audit of 2025, 235 00:27:25,680 --> 00:27:34,120 and hopefully we're getting pretty close because it's time. 236 00:27:37,740 --> 00:27:44,620 Signature items, of course, will be the manifests and checks, which have already been approved. 237 00:27:45,840 --> 00:27:54,000 I've already covered correspondence and no non-agent, or do you have a non-agent, I guess? 238 00:27:54,200 --> 00:28:07,100 I'm wondering if we should make a motion to send an email to the auditor if the town needs us to expedite a 535 into the DRA. 239 00:28:07,520 --> 00:28:13,060 So we do that the south and the road if we find out after this meeting that they do need that. 240 00:28:13,060 --> 00:28:16,870 Just second and I. 241 00:28:16,870 --> 00:28:18,090 I've all used to. 242 00:28:30,080 --> 00:28:31,320 Public comments. 243 00:28:33,540 --> 00:28:34,560 This game? 244 00:28:35,160 --> 00:28:35,180 No. 245 00:28:38,980 --> 00:28:39,660 No. 246 00:28:40,180 --> 00:28:41,520 So, no public comments. 247 00:28:43,700 --> 00:28:47,860 So, at this point, I believe we can 248 00:28:47,860 --> 00:28:52,740 recess to go to the office for, 249 00:28:54,140 --> 00:28:56,080 well, it's kind of both. 250 00:28:56,420 --> 00:28:58,000 We're going to go into non-public session 251 00:28:58,580 --> 00:29:08,880 in the office for contractors so we're resescing to the office. Yes. Yes, where we will go into 252 00:29:08,880 --> 00:29:11,160 I'm public session. I'll second our motion. 253 00:29:13,800 --> 00:29:14,360 Nice. 254 00:29:14,700 --> 00:29:14,880 Yeah.