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Okay, we're going to get started with
the Committee of the Whole meeting.

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Okay, good evening. It's 6:57 p.m. on
Monday, August 10th, 2026. I'd like to

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call to order the Village of Brookfield
Committee of the Whole meeting.

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Mike, will you roll call for the
committee, please?

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» Trustee Katchmar.
>> Here.

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» Trustee Whitehead.
>> Here.

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» Trustee Hendricks.
>> Here.

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» Trustee Nerematsu. Trustee Gilhooley.
>> Here.

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» Trustee Kalo.
>> Here.

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» President Garvey.
>> Here.

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» Thank you, Mike. Okay, well, we have one
item up to discuss under regular

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business, a discussion concerning
November referendum to finance a 25-year

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bond improvement program.
Um, this has been an obviously ongoing

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discussion. The board previously
approved the language for the ballot

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question.
Um,

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had a very very good conversation at the
previous Committee of the Whole meeting

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about um, what steps can be taken going
forward if if the referendum pass, and

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there's some talk about the education
campaign. We have a very detailed memo,

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and uh I'm going to Tim, you want to
take the lead? I'm going to turn it over

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to Tim to kind of
let us know what's happened information

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since the last board meeting, what's uh
what the next steps recommended for the

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board are.
>> Thank you, President Garvey. As as

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you've said, we've had a lot of
discussion about the referendum program,

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and a lot of progress. We have a
question that's been filed

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to be put on the ballot for the
referendum has been filed with the

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county. So, we're all set in that
regard. We are ready to work with Mek

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first strategies to start. We've already
started a little bit of the public

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education campaign, but I would like to
finish that, and then then obviously

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continue with that as we lead up to
November.

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Um,
it really

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the lion's share of the money for this
referendum is going to be for roads. We

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we all know that and and that's I think
clearly understood.

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Where we've had a lot of discussion and
a lot of good lively debate is should we

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include an alley program with that? The
challenge is we don't know what the

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alley program is going to consist of
yet. And clearly staff, we don't know

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yet. We we don't know what it should or
would consist of. The board is I think

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grappling with that. And so I understand
that and it's logical that at this point

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in time
that's that's that's the reality of

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where we are.
So we've met. Staff has met since last

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board meeting with our consultants. And
it is our collective recommendation to

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at this point
start the public education campaign.

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Focus on where the lion's share of the
money is going and that is the roadway.

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And talk about
the what we're how we're going to

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maintain the road in a 25-year road
program. How that is going to be funded

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consistently through this funding source
without raising properties taxes on our

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residents.
Um

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and then in the public education
campaign say that if the referendum

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passes, we commit and the village board
commits to holding uh public workshops,

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public meetings, and having more
discussion about what and how should our

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alley program consist of as we move
forward. And uh we can lay out all the

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options there. We can have more
uh comments, more analysis much as we'd

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like. Um at least we'll know then if we
have this money available, it won't be

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all the cut-offs and what-ifs and
should-ofs. It'll be this is the money

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we have. This is the best way to spend
it. And then we'll come back after these

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workshops, come back to the village
board, we'll have further discussions

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about that.
So campaign, focus on the road program,

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alley program
we commit to having more public

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discussion about it and then public
input coming back to the board for a

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final call on that.
Okay. Questions or comments from the

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board?

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» I I know there was a I know this has
been in the works for quite a while and

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I know there's a
kind of an education campaign and

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strategy, um which I think was already I
know it's already started with the basic

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uh first post and email.
Um

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I assume there's a like a regular
schedule or information we're going to

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get out that include I mean and I know
staff does a good job of as the board

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has anticipating frequently asked
questions and those are things that

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you'll be able to address in the
materials.

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» Yeah, this is the uh the same slide we
showed a couple meetings ago, the our

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intended public outreach schedule.
Uh we're going to focus the rest of the

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summer into the September on additional
website updates, social media posts.

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Uh
we were going to host uh pop-up events

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at probably the farmers market and
identify other suitable events as well,

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but farmers market seems to be the most
logical place to do this.

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A big push and a big uh obvious
our one piece of of written information

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that gets mailed out, the only piece
that gets mailed out to every home in

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and every property owner in Brookfield
is the is the Brookfielder. That's

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coming out in the fall. We would have a
an article in the next edition of that.

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And then in October
uh our idea is to host an open house

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here in this room. Uh be available, have
the key individuals available for

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questions and answers.
Again, another website update in

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October. Um and then in middle to late
October, we're going to be sending out

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an information pamphlet every home in
every property owner in Brookfield.

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And then obviously the referendum then
is November 2nd. Or I'm sorry, the

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referendum is November 3rd, Tuesday.
That's the schedule that we talked about

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in the past.
>> Okay.

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All right. I mean, that so staff's
recommendation and you know, the last

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meeting there was a lot of conversation
about this and I think it was

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clear from the board there wasn't a
clear-cut decision made, but I also

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thought there was a clear direction from
the board that

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we would need more public input on any
decision on any what an alley paving

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program would look like in terms of
funding and cost match or anything like

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that. And I think
thought there was a kind of consensus

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that that really couldn't be worked out
or agreed in this period of time and

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couldn't be done without I mean, I
envision that being a pretty large

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public input, maybe a special meeting or
a special committee of the whole item

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where it's advertised that we're talking
about that dedicate a lot of time to

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taking public input on any program going
forward. So

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» Yeah, I agree. I I know we've heard
consistently from staff that it's the

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the number one issue that they hear
about from residents. And I know we've

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gotten a few public comments at our
board meeting discussions, but

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um certainly not, you know, the level of
comment that I think is represented of

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the community as a whole. So I feel like
if we're going to

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before we can make uh
decisions about the specific structure

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of the program and the cost share, I
feel like we need to hear more from

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residents, particularly if our if our
goal is to ultimately get more alleys

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paved. We want to know how they feel
about uh you know, residents taking on

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portion of the cost and the the
associated timeline or the village's

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role. Um so I I think this is the
the right approach in terms of uh the

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high-level messaging on the alleys and
if the referendum were to pass

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um to work out the details
collaboratively with residents.

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» Uh I I agree. I I like the approach of
taking more time and getting more

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village um property owner input. We have
seen only two submissions to the current

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program in quite a while. So that either
says either people don't want their

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alleys paved or they that program isn't
working for them. So clearly we need

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some other options and it would be great
to hear from people and see which way

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they're leaning um and any other ideas.
I know we have also a lot of creative

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people and and talented professionals in
the community that I'm sure have some

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some ideas to share or maybe they've
lived in other communities that have

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had other solutions. So I'd I'd love to
hear more from the people.

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» I would agree with all that's been said.
But adding on to that, I think we have

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to
put our focus on

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the referendum passing and what that's
about because that's about the streets.

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Um

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You know, when we in 2016,
we we went to referendum for the series

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of bonds that were issued. Those bonds
are expiring now.

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There is no continuing source of revenue
for streets after these bonds are little

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the bonds
I think it was over what? Two uh

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six years that we issued them two years
apart. Three issues so that you know,

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the
the payments gradually went up and the

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payments are gradually coming down.
This would take the place of that. If if

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we do not do this, there isn't a funding
source for continuous street

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improvements.
I think that has to be the largest part

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of our education cuz if you simply read
the question that's being put out there

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to the voters,
it's pretty hard to understand what that

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means. And I mean, we explained it with
the you know, the question and answer

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and that. We got to keep putting that
out there time after time after time

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explaining what the question is, what
it's about. Um

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you know, the idea that your taxes will
not go up with this, that's key to it. I

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mean, that this is taking the place of
paying off the bonds.

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That should be our chief focus with
this.

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Uh the other thing I mentioned,
President Garvey mentioned at the last

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meeting, looking at the dates of the
postings in that, do we remember the

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early voting?
So, I don't know if that's 30 days prior

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to that,
but some of these things might be a moot

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point
if it's coming out, you know, the day

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before election day, cuz people been
voting for a month.

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» Yeah, I thought that early voting is
important because I I don't know all the

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exact numbers, but I know this is in
general the Village of Brookfield

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site for early voting is one of the more
popular ones in the

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suburbs, and if people are going to if
more Brookfield residents are going to

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take advantage of that, um
it does change the timetable and

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schedule in terms of getting
the message out. I mean, we've dealt

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with this over the years in, you know,
local elections and things you the whole

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the whole timetable changed a little bit
with early voting, and when you have an

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early voting site that's convenient and
accessible,

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um I know there's still people that like
to vote on election day, and I'm one

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that tends to do that. I think I voted
early voting last year for

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due to a schedule conflict, but there's
a lot of people that like to vote on

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election day, but there are also a lot
of people that vote early, and they've

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already obviously voted and made up
their mind before some of this has come

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out, so that's why I, you know, raised
the issue, and I think that's an

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important part of the education campaign
is to get [clears throat] the

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information out there
as early as possible and maybe expedite

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the schedule and the dot in terms of the
key pieces getting out there and

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continue all the way through to election
day in terms of getting the education

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materials out there.
And again, just to echo Trustee

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Ketchmark's point, I mean,
you were on the board I think you were

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president in 2016, so he he was
something in 2016.

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He was sitting in he was sitting in this
seat. He's

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He's been something for a long time.
>> [laughter]

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[snorts]
>> But we, you know, and I was I was on the

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board also and and we did talk about
that that that that referendum was

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necessary
to and Barb you've been around too. You

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this was to this was we portrayed it and
it was true at the time. This was at

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that point we were doing a catch-up from
years of not funding streets properly.

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So this large bond issue was needed to
get the streets to a level

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um that they should be at and we did
live up to that commitment

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and um
did what we said we were going to do

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with the bond money and we did improve
the streets but staff was very clear and

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Derek from Hancock Engineering and Dan
have been very clear that

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the streets have a useful life and we do
maintain them. We do take good care of

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them
but they don't last forever. It's it's

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like owning a house when you replace the
roof, you know,

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you hope you don't have to replace it
again for however how many years but you

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know at some point if you're going to be
around long enough and

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Barb I hope none of us get hit by a bus
and I hope a lot of us serve around.

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I'd like to be around to see some
streets get done too. So uh

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but it's our obligation to plan for the
future even if some of us might not be

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around.
We can't just say, well, we got us

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through this you know, 20-year period.
We got the streets fixed over 20 years

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and now
whoever's in next figure it out how to

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do it. We do have to give them
a source of revenue to do this and Barb

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I know you look at your tax bill and I
look at my tax bill and you could say

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how much your village
tax bill went up over the years and I

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don't doubt your numbers and figures but
other taxing bodies their their rates

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have gone up also and what you get out
of your village taxes, I know you're a

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very careful person who looks at things
and watches things but you know that

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that line item for your property tax
bill for the Village of Brookfield go

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they're going to add
more tax dollars to other things but

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I am certain that we need these funds
from the referendum to keep the streets

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at the level that we have them now and
improve them over the next, you know,

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the the plan we have to improve them
over the next 25 years is what we need

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to do to be responsible.
I think the easiest thing in the world

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for some of us to do is say, "Look, we
got us to this point. Let's just step

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back and forget it. Let the next group
figure it out."

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That's not how this board has worked and
that's not how the staff has worked. We

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plan for the future and this is part of
our planning for the future. We're going

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to try and educate the residents and put
out the best information we can and

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we're going to explain
if it passes, this what's going to

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happen. We will also be very honest and
say if it doesn't pass, that this is the

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problem and this is what's going to
happen. Streets will not be able to be

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maintained at the level recommended
going forward and then,

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you know, there might have to be cuts in
other areas or different things. I'm

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never going to be able to come up with
an additional $2 million

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um that we need to do the streets. We'll
do the best we can, um but it's just the

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streets aren't going to be maintained
the proper way without some other cuts

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or other significant changes. So,
I think that's what this is all about.

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Trustee Catchmark keeps hitting on it
and I think

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the board agrees, it's an education
campaign. We're going to make our case.

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This is why it's needed. This is what
it's needed for.

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And what we said back in 2016, we lived
up to and we meant it.

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A lot of things have changed in the
world in 2000 since 2016. There's been a

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lot of things that have changed the
financial impact and cost for everyone.

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And I know homeowners face large
increased costs and large increased tax

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bills and
more money at the pumps and more money

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at the grocery stores, but we as a
village with your money face the same

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things. Our vehicles cost more. Our gas
for those vehicles cost more.

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Our employee, we have to pay our
employees to keep them. Those Those

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costs also go up for the village. We
kind of

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we treat the village like you treat your
family budget. We have to do the same

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thing. We have to keep up. So, as costs
have increased for everyone, we've tried

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to do the best we can to be responsible,
so

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we'll do the best we can with the
education campaign and let the voters

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decide.

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» On the education campaign, I I feel like
um

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in particular the article in the
Brookfield err and the direct mail piece

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to residents will be critical in terms
of informing folks.

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I know we have social media in here and
I know there's always online chatter

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about ideas like this, but I think we
need to keep in mind that that's a

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really limited audience the people who
are engaging with this content on

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on social media.
Um so I I I trust we'll be putting

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proper attention and resources into the
direct mail piece and the Brookfield err

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article and I hope that we as a board, I
don't know if it's in one of our

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September meetings, have an opportunity
to provide input maybe on the direct

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mail piece. I understand we're not going
to be advocating for voting uh one way

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or another, but as as Trustee Ketchmark
and and others have said the referendum

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question itself is
not self-explanatory, right? So we need

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to make sure um that residents
understand what they're voting on and I

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think in particular the direct mail
piece and the Brookfield err article um

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will be critical to achieving that goal.

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» And I I hope people understand, we've
said this several times,

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we didn't choose that language on the
ballot by choice. We didn't get to write

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our own language. That's what's required
by state statute and it's it we admit

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that it's confusing, but we didn't
choose that language to confuse anyone.

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We could have put it a lot simpler, but
uh

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when lawyers and legislators get
involved, things get messy. I mean, we

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could we if we chose the language we
wanted, I think it would be a lot

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clearer what what the vote's about, so I
hope people I hope the residents

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understand that.

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Other questions or comments from the
board?

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Okay.
Well, thank you for the informational

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update. I think there's a clear
con- consensus on the direction. I You

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know, as the you know, information about
the you know, education campaign goes

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forward, information that can and should
be shared with the board, please do so.

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Um
I I know we have consultants and I know

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we have very knowledgeable staff,
but we also have board members up here

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who are familiar with the community and
familiar with uh

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and I think they could give some good
input. So, uh if there's any

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opportunity for input from the board, uh
please reach out to the board and give

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them the opportunity to do that. So.
And I know there's been a lot of time

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spent on this already and I know there's
going to be a lot of time spent on it

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going forward. So, thank you.
All right. Anything else from anybody on

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this topic?
Okay.

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Um that's the only item we had up for
discussion tonight. I'm going to once

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again open it up to public comment. I'm
going to switch. First time, anybody on

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this side?

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Anybody on this side?
Okay, hearing no public comment. Tim, is

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there need for executive session?
>> No.

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» Okay.
At 7:16 p.m. I'd entertain a motion to

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adjourn the committee of the whole
meeting.

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» So moved.
>> So, it's Trustee who was

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Trustee Klusena and then who was Trustee
Nerematsu or Trustee Katchmar? Motion by

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Trustee Klusena, second by Trustee
Katchmar. Roll call, please.

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Trustee Katchmar.
>> Aye.

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» Trustee Whitehead.
>> Aye.

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» Trustee Hendricks.
>> Aye.

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» Trustee Nerematsu.
>> Aye.

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00:18:41,240 --> 00:18:43,160
» Trustee Kahoun.
>> Aye.

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» Trustee Klusena.
>> Aye.

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» Motion carries. Okay, we're adjourned at
7:16 p.m. Thank you for coming.