[0:00] Board of Trustes meeting to
[0:04] order. Uh with roll call. Trusty Johnson
[0:08] >> here.
[0:09] >> Trusty Greavves
[0:10] >> here.
[0:10] >> Trusty Owens
[0:12] >> here.
[0:12] >> Trusty Woods
[0:13] >> here.
[0:14] >> Trusty Edelin
[0:16] >> here.
[0:17] >> Um and President Montgomery and Trustee
[0:20] Thompson are excused. Uh if everyone
[0:23] could stand for the pledge of
[0:24] allegiance, please.
[0:29] I pledge allegiance to the flag of the
[0:32] United States of America and to the
[0:36] republic for which it stands, one nation
[0:39] under God, indivisible, with liberty and
[0:43] justice for all.
[0:48] Before we get to public comments, uh we
[0:51] have our village president and our vice
[0:53] chair absent tonight. Um, so I would ask
[0:56] for the village board to make a motion
[0:59] for uh someone to preside over the
[1:02] remaining part of the meeting.
[1:06] I'd like to go ahead and make the motion
[1:08] that we have the most senior person on
[1:10] the board serve as chair for this
[1:13] meeting, which would be
[1:16] trusty Owens.
[1:18] >> Is there a second?
[1:19] >> Second.
[1:20] >> Any other discussion?
[1:23] All in favor? I
[1:25] >> any opposed?
[1:28] >> Okay, Trusty Owens, you have the floor.
[1:33] >> First of all, I want to say thank you to
[1:36] having
[1:38] Okay, the next thing on the agenda
[1:42] is uh item number three, please be heard
[1:45] by heard.
[1:47] >> Yes, there are three. Uh first, Rob
[1:49] Gilbert, 8041 North Cedarberg Road.
[1:55] I guess the building. You only got two
[1:57] minutes. Three.
[2:01] [laughter]
[2:01] >> I just wanted to see if you knew.
[2:04] >> Okay.
[2:05] >> I'm actually speaking for Jim and me
[2:07] tonight, but we're going to take turns.
[2:09] >> So, um, thanks for listening. Two weeks
[2:12] ago, we sent an email to all the board
[2:14] members about our concerns regarding
[2:17] subsidized housing in the village. Um,
[2:21] in that email that you read, we were
[2:23] shocked to find that Arnold Village is
[2:24] now over 33%
[2:26] subsidized low-income housing as a total
[2:30] units. Um, city of Milwaukee is half
[2:35] that number.
[2:37] So, in our opinion, high concentrations
[2:39] of low-income housing place a lot of
[2:41] burdens on schools, on the police, on
[2:44] community services,
[2:46] not to mention the adverse impact on our
[2:51] financial demographics, and our desire
[2:54] to attract new businesses.
[2:57] Adding even more will almost certainly
[2:58] derail the work that's being done to
[3:00] enhance our convention, get new
[3:02] businesses to counter.
[3:05] Uh, we've opened our gates to more than
[3:07] enough low-income housing over the
[3:09] years. I think we're super saturated
[3:11] with it. In addition to our own hundreds
[3:14] of subsidized apartments, we are boxed
[3:17] in on the south and the west by many
[3:20] other affordable housing apartments. And
[3:23] the latest news, which you probably have
[3:25] heard, is that two large apartment
[3:27] complexes just to our west, which are
[3:31] St. James Place and Arbor Ridge totaling
[3:34] 374 units are now slated to be converted
[3:38] to lowincome units despite the uh city
[3:42] of Milwaukee County Council not
[3:45] approving it and that in and that was
[3:47] led by alder person Loressa Taylor.
[3:52] Um, but the Beverly Hills, California
[3:55] based developer, which is called Bedford
[3:57] Affordable Holiday, circumvented the
[4:00] city of Milwaukee by finding a loophole
[4:03] in the state of Wisconsin. So, almost
[4:05] 375 more units on their way to being
[4:10] subsidized housing right next door to
[4:11] us.
[4:13] We strongly encourage you to implement a
[4:16] moratorum on any more subsidized housing
[4:19] units in the village for any age group,
[4:23] for families, for uh seniors, for any
[4:27] age group, either new construction or
[4:30] conversions
[4:31] or plans begin for the Hansen storage
[4:34] site.
[4:35] Thank you.
[4:41] Uh, next is Jim Farmer, 841 North
[4:44] Cedarberg Road.
[4:46] >> Thank you. Good evening. Um, I wanted to
[4:49] I'm here to present an issue um for
[4:52] consideration and I but before you just
[4:55] want to acknowledge because I don't want
[4:58] Matthew to think that I'm circumventing
[5:00] you because you've been very responsive
[5:01] and I'm going to tell you that I
[5:02] appreciate everything.
[5:06] So, um, what I wanted to talk about is
[5:09] that as many of you probably know, Rob
[5:12] and I and other volunteers pick up trash
[5:14] almost daily. We have found that every
[5:18] construction site, every road
[5:20] construction sites or road repair site
[5:24] is treated as a landfill by the workers
[5:26] on these projects. They throw all their
[5:29] beverage containers and food wrappers
[5:31] all around the site and boarding
[5:33] bordering vegetation as well as empty
[5:37] their pop tubes, their insulation and
[5:39] all this other debris. It's all thrown
[5:41] around. A lot of the lightweight debris
[5:44] becomes airborne and ends up elsewhere
[5:46] or is crushed by passing cars. We assume
[5:50] that the village has some sort of
[5:51] ordinance to prevent this behavior and
[5:54] if not we should write one. The
[5:57] challenge is also to find a way to
[6:00] monitor and enforce that the sites be
[6:03] kept clean with ample penalties if
[6:06] necessary. Recently, I walked down the
[6:08] Tatonia Road project picking up trash. I
[6:12] found over two dozen bottles alone
[6:16] thrown in the vegetation under railroad
[6:18] tracks. I picked up along there six bags
[6:22] of trash and debris. And that was just
[6:25] on the east side the project. The west
[6:29] side I didn't even get to. On Monday,
[6:32] August 10th, I picked up a full bag of
[6:35] trash from the roundabout to the
[6:37] community center because of that road
[6:40] project. And then on Thursday, August
[6:43] 13th, I picked up eight bottles and food
[6:46] packages at an unrelated road repair
[6:49] site at the Metro Storage on Antonio.
[6:52] Now, we've also had our volunteers pick
[6:55] up trash resulting from the JFS Wooddale
[6:58] project, the Townole project, and also
[7:01] when they started tearing down Target.
[7:03] Dozens of bags and debris have been
[7:05] collected. And before Target and those
[7:08] new apartments are started, I hope we
[7:10] can have a process in place. I actually
[7:13] hope a solution to be found which will
[7:16] keep the village clean and not turning
[7:18] into a landfill. I feel that we need to
[7:21] have these sites weekly inspected and
[7:25] finds assessed after a certain number of
[7:28] warnings. Thank you.
[7:32] >> Thank you.
[7:34] And lastly, Michael Jansen, 8184 North
[7:38] 44th Street.
[7:44] [clears throat]
[7:46] My wife and I did buy a house in Brown.
[7:49] We moved a house into Brown 47 years
[7:52] ago. We are concerned with the increase
[7:55] in apartment development in the village.
[7:58] What is the benefit to the homeowners?
[8:01] Will our taxes increase to cover added
[8:04] police, fire, and school needs?
[8:07] What is wrong with affordable homes or
[8:10] sidebyside town houses and future
[8:12] developments?
[8:14] What is the ratio of homes to apartments
[8:16] in Brown compared to other comm
[8:19] communities? What is the long range plan
[8:22] for housing in Brown?
[8:25] We need to find a reasonable solution to
[8:28] these questions. Thank you very much for
[8:30] your time.
[8:39] That's it.
[8:53] Sure.
[9:01] So move down to
[9:14] » I'm good.
[9:21] » Was it the course?
[9:23] >> No, it was just me.
[9:29] There's no comments or questions on the
[9:31] uh elected official or office staff.
[9:35] Just going to be
[9:36] >> Yes.
[9:38] >> Uh before we move on to the consent
[9:40] agenda, I just want to take a moment to
[9:41] publicly recognize Nate Petroski. This
[9:44] is going to be Nate's last uh village
[9:46] board meeting after well over 20 years
[9:49] working for the village of Brown Deere.
[9:52] Um, as I talk with people, you know,
[9:54] especially managers and other
[9:56] professionals, municipal government,
[9:58] Nate's established a regional and even
[10:01] statewide reputation
[10:04] as being one of the most gifted
[10:05] community development directors in the
[10:07] state of Wisconsin and it he's he's had
[10:11] his hands in a lot of things in Brown
[10:13] Deere and a lot of the momentum we have
[10:15] today is all things because of Nate. So,
[10:18] uh, we wanted to take a moment just to
[10:20] recognize Nate. Nate's had a little fun
[10:22] joke uh where he want
[10:26] about Nate's way and having a street
[10:28] named after him. Well, one of the going
[10:30] away presents
[10:49] You can put that in your office to
[10:53] [laughter]
[10:53] >> Thank you.
[10:54] >> But Nate, this is a a letter from the or
[10:57] card from the board and on behalf of
[10:59] everyone, we're going to miss you and
[11:00] don't be a stranger. I
[11:02] >> will not appreciate it. Thank you.
[11:06] Any final words before?
[11:09] [laughter]
[11:13] I I do not have prepared remarks. I uh I
[11:17] long have joked about uh having a street
[11:21] name, but uh I really have valued all of
[11:26] the time that I've spent in Browner.
[11:29] It's tough to leave. I will miss the
[11:30] community. Uh it has a special place in
[11:32] my heart. I think we've been able to
[11:36] achieve with multiple boards and various
[11:37] staff members throughout these few
[11:39] decades a lot of awesome uh and powerful
[11:44] redevelopment. And I think the
[11:46] foundation's been laid here. There's a
[11:48] great team that remains that can help
[11:51] see a lot of this through to completion.
[11:53] And I will uh definitely kind of keep an
[11:57] eye out for Braum Deere. I'm not far
[11:59] away and happy to uh help and assist if
[12:02] there's anything uh that I can do uh
[12:06] once I'm not here or if there's just
[12:08] simple questions uh moving forward. So
[12:11] um I I really really thank you all and
[12:15] uh we'll we'll miss Brown here.
[12:18] >> Thank you.
[12:27] Okay, next moving on to item five which
[12:30] is consent agenda
[12:32] to consideration of the minutes and
[12:35] approval of professional services
[12:37] agreements.
[12:40] Are there any questions or comments?
[12:49] Seeing none and we move to approve the
[12:53] consent agenda.
[12:55] >> I move we approve the consent agenda.
[12:58] >> Second.
[12:59] >> Okay. Moved and seconded that we approve
[13:02] the consent agenda. All those in favor
[13:05] say I. I.
[13:07] >> Any oppos?
[13:09] It passes.
[13:11] Okay. Next on to item six which is the
[13:14] new new business.
[13:17] >> [clears throat]
[13:17] >> Item A is present and accept for 2025
[13:20] annual comprehensive with schools.
[13:25] >> Christina, you want to take it away?
[13:29] >> Sure. Sounds good.
[13:31] >> Thank you for your time this evening and
[13:34] for allowing me to present your audit
[13:37] results for your fiscal year ended
[13:39] December 31st, 2025 uh financial
[13:42] information. My name is Christina Dmer.
[13:45] I'm a CPA with Lauderbach and Aean. Many
[13:48] of you have seen me present on the
[13:49] villages audit before and I'm happy to
[13:53] report that we are completed with the
[13:56] audit process and um have the annual
[14:00] financial report, your board
[14:02] communication letter and then um uh a
[14:05] management letter as well. And you know
[14:08] just to start the presentation I'm going
[14:10] to go over what our you know targeted
[14:12] finalization and goal is for a municipal
[14:18] village audit in Wisconsin. You know the perfect timeline would be as it is
[14:24] before you here and I think historically
[14:26] the village of Brown Deere has normally
[14:29] finalized the audit in August uh which
[14:32] also works within your schedule to get
[14:33] it ready for board preparation. Um, so
[14:36] I'm happy to show that we are in line
[14:40] with that timeline and we'll continue to
[14:43] um make progress in getting the audit to
[14:46] finalize as soon as possible
[14:49] um in future years as well. However, I
[14:52] do think that this, you know, late July,
[14:55] early August timeline works for you as a
[14:59] village and has over the past several
[15:01] years. And I know we were a little bit
[15:03] later the past couple of years. So, I'm
[15:05] happy that we are back on track. Um, the
[15:08] one thing that is in your financial
[15:10] statements that is really large numbers
[15:13] that I kind of want to get out of the
[15:15] way is the Wisconsin retirement system
[15:18] information. And I just want to make
[15:21] sure that you're aware as a trustee that
[15:24] as long as the village is making uh
[15:27] contributions into that plan, the
[15:29] village is not on um you know on notice
[15:32] to to fund it and to make sure that it's
[15:35] managed. It's the state that takes care
[15:37] of that and we are in one of the best
[15:40] managed retirement systems in the
[15:42] country. So, as long as we are paying
[15:44] in, even though there's some big numbers
[15:47] in your, you know, governmentwide
[15:49] financial statements, um, it's really
[15:52] well managed and well funded. So, we
[15:54] shouldn't have to worry about retirement
[15:56] for our employees. So, that's just
[15:58] something I wanted to get away and get
[16:00] out of the way right up front. Um, and
[16:02] on top of the annual financial report,
[16:04] we also have board communication letters
[16:06] that we present. And I'm happy to report
[16:09] that for the third time that we've been
[16:12] working together, the village does not
[16:13] have a SAS 115 letter, which means we
[16:17] did not have any material weaknesses or
[16:19] significant deficiencies to report. Um,
[16:22] we do issue a SAS 114 letter, which is
[16:25] your board communication. That's just
[16:28] jargon. tells you what the audit is
[16:30] about and the fact that management is
[16:32] responsible for the financial
[16:34] information and we're responsible for
[16:36] the audit opinion that tells you that
[16:38] it's accurate. Um, so that's just jargon
[16:42] and the biggest piece of that letter for
[16:44] you to think about is that if there were
[16:47] any difficulties or disagreements
[16:49] encountered with management, we would
[16:50] have to note them there and we don't
[16:52] have anything noted. Um, and sorry about
[16:55] that. That's a typo there for fiscal
[16:57] year ended December 31st, 2025. And then
[17:00] we didn't have a SAS 115 letter. So
[17:02] again, another piece of good news. The
[17:05] management letter that we provide for
[17:07] management to review is more of a
[17:08] housekeeping letter. So there's some
[17:10] minor comments there that we're
[17:12] continuing to work on addressing with
[17:14] the villages management. Um the biggest
[17:17] things to report there is the bank
[17:19] wrecks are um expected to and um have
[17:22] been working better in 2026 due to some
[17:25] staffing changes. And then um the
[17:28] biggest uh item there is to address some
[17:30] negative fund balances and capital
[17:32] improvement and debt service funds which of course management is also aware
[17:36] of. And so as you look at that through
[17:38] your budget process that's upcoming
[17:41] there um may be some detail about that
[17:44] as well. However, the rest of the
[17:46] comments are, you know, related to
[17:48] policies and things of that nature that
[17:49] we don't really need to dive into in
[17:52] detail here and management continues to
[17:54] work with us on implementing those
[17:56] comments of a detailed nature.
[18:00] And as I mentioned, I'm happy to report
[18:02] we officially dated the report August 6,
[18:04] 2026.
[18:06] And you got, as always, a clean opinion,
[18:09] which is technically termed an
[18:11] unmodified opinion. Um, and you know, as
[18:14] I mentioned, we are just right on time
[18:17] to where where you had been uh many
[18:20] years ago and then had some turnover in
[18:23] the finance realm. So now we're back on
[18:25] track and I'm happy to report that we're
[18:27] back on track and we'll continue to be
[18:29] working to um get this to be completed
[18:33] faster and faster as the upcoming years
[18:36] continue. Um the clean opinion states
[18:40] that management is responsible of course
[18:43] for the financial statements. So
[18:46] management prepares the trial balance.
[18:48] We audit the trial balance and then the
[18:51] result is this opinion before you that
[18:53] tells you that the line items that are
[18:55] presented in this report are fairly
[18:57] presented in accordance with generally
[18:59] accepted accounting principles.
[19:02] If we look at sort of the summary of the
[19:05] highlights of your annual financial
[19:07] report, if you will, obviously the
[19:10] biggest one is um things that happen in
[19:13] the general fund. So on page 12, you've
[19:16] got this resource flow statement for the
[19:19] general fund. So all of your revenues
[19:21] and expenditures, your resource inflows
[19:23] and outflows, and you had a net increase
[19:26] in fund balance reported of 289,000 with
[19:29] an ending accumulated fund balance of
[19:31] 9.2 million. As a portion of that, 6.5
[19:35] million is non-spendable for advances to
[19:37] other funds and a portion of it is
[19:40] restricted and detailed on page 48 for
[19:43] police donations that occurred and the
[19:45] remainder is unassigned in the amount of
[19:47] 2.5 million. do have a policy that
[19:50] states that your general fund fund
[19:52] balance should cover 15% of your
[19:55] budgeted expenditures and currently that
[19:57] 2.5 million is within those parameters.
[20:00] Um so that again is is a target that is
[20:03] a positive to continue maintaining in
[20:06] order to weather any you know future
[20:10] fluctuations in the economy and uh cash
[20:14] flow fluctuations that could occur as a
[20:16] result of that.
[20:19] Uh the budgetary schedule then for the
[20:21] general fund can be found on page 72. So
[20:23] that's going to flow into your next
[20:25] budget period as you begin that in this
[20:28] um September October time frame.
[20:31] The other uh sort of highle thing that
[20:35] I'd like to look at in annual financial
[20:37] report is how your utilities are doing.
[20:39] And the biggest indicator of that is uh
[20:42] your statement of cash flows to see
[20:44] whether or not what you are charging for
[20:47] your services is able to cover your
[20:49] operating activities. Um so as you can
[20:52] see the only one that's in the negative
[20:54] a little bit is the sewer utilities. So
[20:56] if um you know fi finance department
[21:00] suggests any increases in your sewer uh
[21:04] charges for services and your fees that
[21:08] may be as a result of the cash flows
[21:10] that we're noting here in 2025
[21:13] not completely covering your sewer
[21:16] operations. Um but for storm water and
[21:19] water uh things still look steady. So um
[21:22] you know this is a very small 115,000
[21:26] uh negative balance there and you know
[21:29] as long as you keep an eye on it and
[21:31] make sure that uh that doesn't continue
[21:33] to grow you should still be d you know
[21:37] trending in the right direction there
[21:39] but it is something to keep an eye on
[21:41] for the sewer utility there. Um and then
[21:45] uh the last part of your financial
[21:47] statements is really the notes which
[21:49] show you uh a summary of the significant
[21:52] accounting policies and basically how we
[21:55] determine how certain things are
[21:57] reported in the financial statements.
[21:59] And then there's a lot of detail on the
[22:01] line items in the financial statements
[22:03] in greater detail like all of your
[22:05] capital assets, you know, did you add
[22:08] new roads and that sort of thing. Um,
[22:11] and then your long-term debt as well.
[22:13] It's all detailed in the footnotes.
[22:16] There wasn't anything uh significant
[22:18] that really popped out this year for us
[22:21] to um, you know, show you on a separate
[22:25] slide, but of course those financial
[22:26] statements are all available to you as
[22:28] well. And if you have any questions
[22:31] about how anything is determined or the
[22:33] detail in the financial statements, I'm
[22:35] here tonight and also available to you
[22:37] after the meeting as well. Um but as I
[22:40] mentioned the overall result is your um
[22:43] unmodified audit opinion and this year's
[22:47] other years we have found the finance
[22:50] department to be uh very easy to work
[22:52] with. Derrick's got a great team over
[22:54] there and especially with some of the
[22:57] new staff that have come on we can tell
[22:59] that things are going to trend in the
[23:00] right direction in order for him to
[23:02] continue um keeping the finance
[23:05] department at the highest level of
[23:07] functionality. Um, I'm happy to answer
[23:10] any questions if you have them at this
[23:12] time. Otherwise, um, I'll I'll be going
[23:14] and wish you a short meeting.
[23:19] » Any questions?
[23:23] » I have a question related to the timing
[23:26] of the audit. You mentioned something
[23:28] that August is a fine time, but it
[23:32] shooting for a lot earlier time
[23:36] completed. So,
[23:38] What are you thinking that will fall in
[23:40] line with other municipalities?
[23:45] >> Um, typically, uh, municipalities are
[23:49] finalizing their audit between
[23:52] June through August or September as a
[23:56] target. So, we're right in the middle of
[23:59] that. um you're a smaller village, so I
[24:01] would expect that we can continue
[24:03] getting it to be earlier and earlier if
[24:06] we are able to get information related
[24:10] to um capital asset changes and things
[24:13] like that in a more timely manner. As
[24:15] and as I mentioned with the staff in
[24:18] finance being built out, I think that is definitely a possibility to keep
[24:23] getting this to be sooner and sooner.
[24:26] However, August 6th is really really
[24:28] positive. So, I don't want to downplay
[24:31] that [laughter] um as a you know, as a
[24:34] success that we should uh you know,
[24:37] celebrate. But as an auditor, I want to
[24:40] try to get you your financial statements
[24:42] earlier and earlier as we continue
[24:44] working together.
[24:49] » Thank you.
[24:51] >> I just want to make comment to you. I'm
[24:54] from Milwaukee County. We used to try to
[24:56] get our audience out by uh July by July,
[25:03] first part of July. That way it gave you
[25:06] an opportunity if there was some things
[25:08] that were going on, some issues or what
[25:11] had a chance to to work on. And I
[25:14] appreciate uh the new u audit firm for
[25:18] saying that because previous to I mean
[25:22] we would lucky if we got the audit done
[25:25] uh in September or even at all during
[25:28] some years. So I I I appreciate you
[25:30] doing that.
[25:33] >> Any other
[25:34] >> Thank you. We'll continue doing our best
[25:36] to get it to be earlier.
[25:44] With that being said,
[25:47] we need a motion to uh accept the uh
[25:51] 2025 annual comprehensive financial
[25:54] report.
[25:57] I move we accept the 2025 annual
[26:01] comprehensive
[26:03] financial report.
[26:06] Second.
[26:07] >> Second.
[26:09] >> It's been moved and seconded that we
[26:11] accept the 2025 annual confidential
[26:14] financial report. All those in favor say
[26:17] I.
[26:18] >> I.
[26:21] Motion carries.
[26:24] Next item, item B, consider approval of
[26:28] a development agreement with Donut
[26:30] Monster LC for restaurant and bakery at
[26:34] 8725
[26:36] North Dearwood Drive.
[26:41] See you on that introduce the uh topic
[26:44] and then we also have Sarah Woods, the
[26:45] owner and operator of Dut Monster on
[26:48] call. Uh this proposal did go before our
[26:51] plan commission was unanimously
[26:53] recommended for approval. It goes
[26:55] handinhand with the next item on your
[26:57] agenda which is a resoning of the same
[27:00] parcel. Uh as you are aware we have
[27:03] accepted an offer to sell the building.
[27:06] uh and Donut Monster in this particular
[27:08] case uh needs to go through a process
[27:11] where essentially we are pulling out
[27:13] their building uh and a small amount of
[27:16] land adjacent to the building out of
[27:18] community square uh and our public park.
[27:21] And so by doing that uh we need to
[27:24] reszone their property to original
[27:26] village plan development uh which is the
[27:28] zoning of all the adjoining properties
[27:30] in the area. And when we have the plan
[27:33] development district, we need to create
[27:34] a development agreement to authorize the
[27:37] use. Uh that agreement is here before
[27:40] you and is recommended from the planning
[27:42] commission for approval. A few of the
[27:44] questions that came up uh in very
[27:47] limited discussion prior to approval was
[27:50] uh regarding u how baking and delivery
[27:54] would occur uh during later evening
[27:58] hours. And uh Miss Woods described how
[28:00] it was really going to be internal to
[28:02] the building with limited staff and and
[28:04] kind of only one delivery driver coming
[28:06] and going at those late hours. So having
[28:08] very minimal impact. And then there was another question about how the pizza business would operate. And
[28:14] essentially uh that would be a lunchtime
[28:17] through dinner element that would pick
[28:20] up once the donut and bakery and
[28:24] breakfast items uh stopped after the
[28:27] morning hours. So uh with that we'd be
[28:31] recommending uh from the planning
[28:32] commission for approval of this
[28:33] agreement. And then the second item uh
[28:36] that you'll see on the agenda is the
[28:39] reasonzoning and that really uh
[28:42] similarly was uh recommended for
[28:45] approval with very limited questions. It
[28:47] is kind of a necessity to make this
[28:50] happen.
[28:54] » All right. With that being said, any
[28:56] comments or questions?
[29:04] » [laughter]
[29:06] >> Well, I'll head to since you said no.
[29:09] >> Okay.
[29:09] >> Uh, I think one of the things that did
[29:11] come before the bank
[29:13] commission and we are excited about this
[29:16] project um because I think it would
[29:18] bring a breath of fresh air to that area
[29:21] but also the owners have been very
[29:23] involved in the development part.
[29:26] There's been a number of sessions that
[29:27] have been held and they have been at at
[29:30] least one of them that I've been at. So,
[29:33] I'm excited to have this project happen,
[29:36] but I'm also more excited about tasting
[29:38] your donuts. [laughter]
[29:44] » Uh, I don't know about PC. I'm overd.
[29:48] [laughter]
[29:54] » Hi everyone, it's Sarah. I just wanted
[29:55] to say thank you.
[30:02] request
[30:05] if not
[30:08] a motion to approve
[30:11] our development date.
[30:14] I move we approve the development
[30:17] agreement with Donna Hawker for the
[30:20] restaurant and bakery at 872500
[30:23] drive. Second.
[30:25] >> It has been moved and seconded that we
[30:28] approve the development of
[30:33] restaurant bakery at 8725.
[30:37] Here we come. All those in favor.
[30:41] >> Any oppose.
[30:43] Motion passes.
[30:46] Okay. The next item is item C. Consider
[30:48] approval of ordinance number 26-05
[30:52] and ordinance to reszone a parcel of
[30:54] land in 8725 in Dearwood Drive from E
[30:59] Park to OBPD. Okay. Original build
[31:04] village plan.
[31:06] I think Native just commented on that.
[31:08] So yes, any questions or
[31:12] regards to that?
[31:16] And we need a motion
[31:18] to consider the approval of the
[31:21] ordinance.
[31:24] I'll make the motion. I move we approve
[31:28] ordinance 26-09.
[31:31] Uh an ordinance to reszone parcel land
[31:34] at 8725 Dearwood Drive from Peart to OB.
[31:42] » I second.
[31:44] It's been moved and seconded that we
[31:46] approve the ordinance number 26-05, an
[31:49] ordinance to resc
[31:51] 8725 North De Park to the original
[31:56] village land. All
[31:58] >> in favor
[32:01] roll call. I'm sorry.
[32:03] >> Yeah. Point point of correction. It's 09
[32:05] on the ordinance number
[32:09] 26.
[32:11] Oops.
[32:13] >> You said 06, but 09. I just want to make
[32:15] sure for the Okay.
[32:20] » So, we need a roll call since it's an
[32:24] ordinance.
[32:25] >> Correct.
[32:26] >> Okay.
[32:29] Johnson,
[32:35] I'm sorry.
[32:42] Jack,
[32:46] » I
[32:48] >> sorry about the names. Trusty Owens. Hi.
[32:54] » I know you guys are facing everything
[32:58] tonight. The names are
[33:01] >> sometimes you're up on the spot. Okay.
[33:03] All right. We got through
[33:07] that time with that time. Uh it passes.
[33:14] Okay. The next item is consider approval
[33:17] of a development agreement with
[33:19] Institute of Technology
[33:22] and Academics for School at 8900 North
[33:26] all morning.
[33:28] So I just want to announce to the board
[33:29] that this item will be pulled. um
[33:32] they're p they pulled their application
[33:34] um and won't be on the agenda tonight.
[33:36] So, we can defer that item.
[33:40] All right. Since that item is going to
[33:42] be deferred, the next item will be item
[33:45] B, consider approval of amendments to
[33:48] the piece there.
[33:53] So, I can uh begin here. Trusty Owens,
[33:57] this is a effort to uh update the fee
[34:01] schedule in light of a few items that uh
[34:05] Tyler and I recognized as well as Derek.
[34:08] Um as my time here was winding down,
[34:11] thought it best to bring forward now uh
[34:14] and not leave this kind of hanging or
[34:16] outstanding for our new development
[34:18] director uh when we normally update the
[34:20] fee schedule in uh later towards the end
[34:23] of this year. Uh all because of some
[34:26] recent changes with uh BSNA, there's a
[34:29] substantial increase in cost for that
[34:31] software uh were in need of trying to
[34:35] recoup some of that expense through
[34:37] additional fee uh building permit fees.
[34:40] And so the changes that are in uh the
[34:44] packet this evening are tracked within
[34:46] the fee schedule. Uh there are several.
[34:49] The first is adding an administration
[34:52] fee of 20%
[34:55] to the uh fee schedule. This would be
[34:59] for every permit that is issued. This is
[35:02] really the effort to recoup that
[35:04] additional cost that we're seeing being
[35:06] passed through to us from the permitting
[35:08] software BSNA. Effectively, that would
[35:11] make our minimum permit fee, which is
[35:13] right now $75, it would push it to $90
[35:18] for all permit types. And then, of
[35:21] course, as you
[35:24] expend more dollars on permits at 20%
[35:27] just hits proportionally. The other
[35:30] change that we have is uh Kirk, our
[35:34] building inspector has identified that
[35:37] uh in other municipalities they have the
[35:39] flexibility to
[35:42] either charge a price per square foot or
[35:46] commercial manufacturing building
[35:47] permits or uh a dollar per value amount.
[35:53] And uh what that flexibility does is it
[35:57] provides the ability
[35:59] to really more accurately reflect time
[36:03] and material and expect of doing
[36:05] inspections particularly when you have a
[36:07] smaller uh development. This came to the
[36:09] forefront with Seven Brew. Uh a very
[36:12] small building as you've probably all
[36:15] seen but still has the exact same
[36:17] amounts of inspection that a building 5
[36:20] six seven times as large would have. Uh
[36:24] and so right now our fee uh schedule
[36:27] only contemplates 35 cents per square
[36:30] foot and we wind up with about uh $1,000
[36:36] permit which does not really cover our
[36:38] expenses. If we were to go on value, it
[36:41] would be much better in terms of
[36:43] covering Burk's time and resources. And
[36:46] so that is uh one of the changes that
[36:49] you'll see. And then there are two other
[36:52] very great minor changes in that we're proposing to increase the cost for
[36:57] zoning verification letters. It's
[36:59] currently $50 per letter, but
[37:02] recognizing that it does take a fair
[37:04] amount of time to research a lot of
[37:06] these inquiries back in our records.
[37:09] It's more appropriate to cover staff
[37:12] time, especially at benefit rate of uh
[37:16] $100 is what we're proposing instead of
[37:17] the $50. And hopefully that may
[37:20] discourage uh the growing creep of
[37:23] requests that we've had here uh that
[37:26] have kind of come in uh I think taking
[37:29] advantage of the the lower cost. And
[37:32] then lastly uh our fee schedule
[37:34] incorporated inspection hourly
[37:37] inspection rates for all of our
[37:39] utilities.
[37:40] We've come to realize with Matthew and
[37:44] city water that we really are relying
[37:48] almost solely on outside contractors for
[37:52] these inspection efforts and they are
[37:55] charging us their normal engineering or
[37:59] consultant fees which were much higher
[38:02] than what we were showing in our fee
[38:04] schedule. Generally, we have been at
[38:07] about $50 uh per hour. And that is
[38:11] woefully under what the consultants are
[38:14] charging these days, probably 100 or 100
[38:17] plus an hour. And so what we've elected
[38:20] to do instead is simply write it into
[38:22] our fee schedule as a pass through.
[38:25] basically stating because we are using
[38:27] these contractors are going to be
[38:29] subject to the billing passed through to
[38:32] you at the contract at the contracted
[38:35] hourly rate. Uh that way it is not a
[38:39] loss for the village as it has been uh
[38:42] until now. So that's just some of the
[38:44] changes. I can answer any questions that you might have or maybe Matthew or
[38:47] Tyler.
[38:50] Are there any questions?
[38:59] Not then we need a motion to approve
[39:02] amendments to the E schedule.
[39:07] I move to approve the amendment to the E
[39:10] schedule.
[39:13] A second
[39:16] move by firsty Greavves and
[39:20] seconded by firsty Johnson.
[39:23] All those in favor
[39:25] I those oppos
[39:28] motion passes.
[39:30] Okay. The next item is to consider the
[39:33] approval of the contract with J&H
[39:36] heating to replace village hall
[39:39] number one and two. They can take this.
[39:43] Um we have I'll just give a brief uh
[39:48] summary of how some of the mechanicals
[39:50] work over here at village hall. Um there
[39:54] are four total boilers that we have and
[39:58] then there's also the AC chiller. Two of
[40:02] the boilers are up in the police uh
[40:06] section and operate the police
[40:08] department. And then there's two more
[40:10] down in the basement here at Village
[40:12] Hall and that operates the rest of the
[40:14] hall and some of the police department.
[40:16] So there's two in the basement. It's
[40:18] about 75% of the building and two in PD
[40:21] are smaller and they operate about 25%.
[40:24] Boilers are not just for heating. They
[40:27] also are responsible for the air
[40:29] conditioning. So the water will get sent
[40:32] to the AC chiller chilled and then
[40:34] what's cooling the hall right now.
[40:38] These boilers in the basement, they are
[40:41] about 17 18 years old. Um, they were due
[40:45] for replacement. Um, and we had it
[40:48] included into the CIP for 2028.
[40:54] All these things instantly knew that
[40:56] they were going to get replaced, right?
[40:57] So, they decided to stop working sooner.
[41:00] And so, we were aware of the condition.
[41:03] J&H routinely will do maintenance on
[41:06] them. Um, and there was a lot of repair
[41:10] work that was being needed. And a
[41:12] boiler, there's really like three main
[41:14] components to it. It's really a tank,
[41:16] right, for the water in there. There's a
[41:18] heat exchanger, and then there's a
[41:20] computer. So, those are kind of the the
[41:22] major components. And what failed boiler
[41:27] number one, the heat exchanger failed.
[41:31] Um, so right now the hall is just
[41:34] operating on boiler number two.
[41:36] that didn't go out the other day, but we
[41:39] were able to repair it. They're taking
[41:41] parts out of boiler one to use as
[41:45] um donor pieces to boiler number two.
[41:48] Okay. Um so, at the recommendation of
[41:51] J&H, they said, "Look, uh the heat
[41:54] exchanger, they don't even make any uh
[41:57] they would have to rig something else
[41:59] up." And at that cost, he said, "You
[42:02] need to replace the whole." Well, if
[42:05] you're going to do boiler one, you might
[42:07] as well go in there and do boiler two
[42:08] right away. Um, and so it's a very large
[42:11] expense, unbudgeted, unexpected, but
[42:15] that's what's before you tonight. Um,
[42:18] and I know Derek and Tyler were
[42:22] considering there's another borrowing
[42:23] that's coming up and that the village
[42:25] would include this loss in that future
[42:29] borrow
[42:31] to pay for it.
[42:34] And then two of these are proprietary to
[42:36] J&H the boiler system here and J&H does
[42:40] do all of the HVAC work at Village Hall
[42:43] here. So that's why we have through J&H
[42:49] any question.
[42:55] Mr. Chair, I do have a
[42:57] question related to actually financing
[43:00] the project. I know it was scheduled for
[43:02] 2028
[43:03] >> and I also see something in the notes
[43:05] related to first citizen
[43:08] development
[43:09] >> packing up to that paid for it. you need
[43:12] to kind of give me a breakdown of the
[43:15] means.
[43:17] >> Well, as a summary, initially we were
[43:20] going to have this part of the levy in
[43:22] the CIP for 28. So that uh but
[43:26] understand there's only so much levy
[43:28] amount that we have per year. Um and we
[43:31] already set that aside
[43:34] um in [clears throat] our plan for 20
[43:38] well 26. We've already funded a lot of
[43:40] the projects through the levy. So we
[43:42] don't have that option for 26. So the
[43:45] only other option is necessarily
[43:46] borrowing which right for the economic
[43:48] development with the Riverside Landing.
[43:50] Yeah, we'll have another debt issuance
[43:52] coming up. So that's really the only f
[43:56] you know financial option. Uh we have
[43:58] enough cash on hand that we'll be able
[44:00] to make this work now. Um, and this will
[44:04] just be identified as a, you know,
[44:06] something like this is always a capital
[44:08] fund purchase. So, it'll be something
[44:10] that's funded through the capital fund.
[44:12] Uh, you saw in the audited results that and the debt service are right now
[44:15] in a deficit, but with the large fund
[44:18] balance in the general fund, that is
[44:21] well more than enough to
[44:23] um to help uh the deficits in those two
[44:26] funds and then some. So from an
[44:29] accounting perspective, that's how you
[44:30] would see it on the sheet um as a
[44:33] capital fund expense. But yeah, this is
[44:35] just going to be lumped in in a much
[44:36] larger debt issuance package uh with the
[44:40] site incorporated with the Riverside
[44:42] Landing Development.
[44:45] >> What is the schedule for replacement?
[44:47] And is this going to happen within
[44:49] months, weeks?
[44:51] >> Oh, um yeah, there was no there's there
[44:54] is a lead time on this. Um, I think it
[44:58] was three weeks if I recall.
[45:04] » So, yeah, three weeks.
[45:08] >> I had a question about the warranty
[45:12] final
[45:14] warranty. So, how long is a warranty on
[45:17] a unit like that?
[45:18] >> Typically, it's three years.
[45:20] >> Three years.
[45:20] >> Yep. Now, is there a maintenance
[45:22] agreement? Anything that you guys
[45:24] include with this?
[45:24] >> That's separate. Yep. So J&H right now
[45:27] is um annually they do um an HVAC
[45:31] preventative maintenance on it and
[45:33] that's how we were first like alerted to
[45:35] some of the issues with the boiler and
[45:37] why we had scheduled it for replacement.
[45:42] Any other comments questions?
[45:49] If not, do I need a motion to approve
[45:52] the contracting J&H meeting to replace
[45:55] the village hall order number two?
[46:02] I'll make a motion. I move to approve
[46:04] the contract of J&H heating to replace
[46:08] all in the village hall and authorize
[46:10] staff to borrow funds in the next debt
[46:15] to pay for this expense. and second
[46:20] been moved by Don and seconded by Trusty
[46:24] Grievous approve the contract to Jamie
[46:26] cheating to person
[46:29] one
[46:32] include
[46:34] next contract.
[46:37] >> Yep. Next step the insurance process.
[46:40] >> All those in favor
[46:43] those opposed
[46:45] motion carries.
[46:48] Okay, the next item
[46:50] which everybody wants to get to
[46:53] [laughter]
[46:55] the meeting is at 6:47.
[46:58] Thanks everybody for coming.
[47:00] >> Thanks everyone.