meeting. On Monday August 3rd, 2026.
This is a virtual meeting occurring both
in person at Village
And then you can either watch our live
stream now on our YouTube channel or
check us out later.
It's 6:30, so I'll call the meeting to
order.
We have a quorum and the agenda was
properly posted. So, we'll stand for the
Pledge of Allegiance.
» I pledge allegiance to the flag of the
United States of America
and to the Republic for which it stands,
one nation under God, indivisible, with
liberty and justice for all.
» All right. This is the public
appearances public's opportunity to
speak. We ask that you say your name,
address, and limit your comments to no
more than 3 minutes. Um we'll start with
anyone in the room who'd like to give
public comment and then move to Zoom and
individuals on Zoom can hover over the
react button and use the raise hand
feature so we can unmute you.
Is there anyone in the room that would
like to speak?
Is there anyone on Zoom?
Not seeing any. All right. We're going
to move on to discuss the minutes of the
Village Board meeting on July 20th,
2026.
Are there any comments um on the meeting
minutes as presented?
Seeing none, we're going to move on to
consider the minutes of the Village
Board meeting on July 20th, 2026.
>> I move approval of the minutes of the
Village Board meeting on July 20th,
2026.
>> And I would second. Motion by
Severson, second by Murphy. Any other
discussion?
All those in favor?
>> Aye.
>> Opposed? Abstain? Motion carries.
Um moving on to unfinished business. We
have discussed the traffic impact
analysis um regarding Cottage Grove
School and we have our Village Engineer
Josh and a Director of Public Works
Kayla on um the Zoom call, so I'd let
them unmute. Um we also have two
documents linked in the agenda um for
review.
» Hi everyone. Um so this was previously
discussed at the Public Works Committee
level um about 2 and 1/2 months ago.
The what came out of Public Works is a
variety of things, and Josh will go in
more to the TIA analysis um from
Strand's point of view. But what came
out of Public Works is in discussions
with Chief Gary, who was also on the
call at the Public Works Committee, was
that we were going to look to see how
traffic ended up
playing out once school started. There
was no reason given in the TIA why they
moved a right in, right out um for
circulation at the Cottage Grove School.
We believe that it helps traffic flow on
their parking lot side. However,
there is a level of service at the Well
Bridge zone that is failing based on
their analysis. So from there, we're
going to see how traffic actually flows
because while TIAs are very beneficial,
sometimes you never know how
drop-offs actually occur with school
zones. With that, I'll let it you go,
Josh.
» Thanks, Kayla. Can [clears throat] you
hear me okay?
» Yep, we can hear you.
>> Yeah, okay. So, you know, like Kayla
said, um as part of that site plan kind
of modification that they have there,
um the Plan Commission and the Board
asked them to put together kind of a
traffic analysis. They put together a
technical memorandum. It's just kind of
one intersection, similar to like a TIA,
just kind of a uh
a kind of a
tighter summary of just the one
intersection. Um you know, we reviewed
the we reviewed the summary, and they
kind of came up with some of the same
conclusions we did. Um if you recall,
the site now is going to instead of
having two two entrances to the school,
you'll only have one, the south one. The
north one will kind of be reconfigured
for the buses only to enter. The buses
can enter both left and right, but the
school entrance one will be right in,
right out. So everybody will have to
approach the school from the south and
they'll have to exit the school going
north.
Um that's just for the peak hours. So
it's just for drop-off
and pick-up. Otherwise, you can go in
and out of that driveway
um however you would like the rest of
the day.
So as part of that, um obviously we knew
that traffic was going to be rerouted.
You know, everybody from the north that
wants to get to the school is going to
have to work their way around. Um
that's obviously going to be down alley
or or somewhere over in that side just
to the west of of Main Street and it's
going to end up at the Well Bridge
Taylor um Main Street intersection. So
they looked at that and what they found
um their traffic engineer found that the
existing building
had roughly the AM peak is really the
critical one. Um but the AM peak had
roughly 374 trips in the morning today
um from 294
enrolled students. Some of those are
people coming to school or the teachers
coming to school as well.
The evaluation added an additional 223
morning trips.
Or I'm sorry, 223 new students for an
addition of 116 new trips.
So um it was quite a few new trips, but
the biggest thing is the pattern
difference, right? And and
um they looked at that specifically
and
you know, what they found in the AM
is that, you know, right now at Well
Bridge down there, I'm just kind of
summarizing,
in the AM peak,
so the peak hour in the AM, 16 people or
16 vehicles take a left turn out of
there.
Once that school peak he he hits, it's
going to change to about 233 vehicles
trying to take a left out of that
intersection. So, it's a big it's a big
difference and a big number and it's a
stop controlled and everything else on
Main Street, right? Has no has no
control. So, they have to wait for a gap
to get out. And what the modeling shows
is that
um
the intersection, you know, is over
capacity on that one leg, meaning that
you know, the queues get pretty long.
The queues get up to 500 ft actually
along that route. They'll probably go
back on Wellbridge, end up Ali a little
bit depending on where vehicles are
coming. And on average it exceeds about
a 3-minute wait. Now, again, that's for
a small period, probably 15 to 20
minutes, maybe half an hour max during
the day. But, it's a point where you
know, as we stated in our thing that
people are going to probably get a
little more aggressive, try to take some
smaller gaps. We're going to monitor the
situation, you know, as they try to turn
out of there.
In the in the afternoon, it's not as
bad, but it still has it still has about
175 ft. Overall, it operates a little
bit better and I forget the average
delay, but I think it's in half of what
it was
in the AM.
So,
um what they pointed out
in here was it was something that would
have to be monitored in in their traffic
analysis. We suggest maybe two
alternatives. You know, they looked at a
stop they looked at an all-way stop
there. The problem is
it doesn't it meets warrants for like
that 30 minutes to an hour, but the rest
of the day you know, it doesn't really
meet warrants. You know, having people
stop on Main Street for no reason at
that intersection could get frustrating
also just to the main north-south
traffic. But, that's something to
explore
maybe as we see how this unfolds um in
the fall.
Um the other two primary alternatives we
thought was, you know, if it gets to be
real bad, you know, one is posting an
officer there to direct traffic at least
it during those peak periods, which, you
know, takes a resource away from um the
village. So, maybe that isn't the best
alternative.
Um the second alternative is possibly
to, you know, go back to the school and
ask why maybe they only want right in
and what right out. You know, was the
left in allowed that bad um before and
is there a reason for it? I think some
of it was trying to get capacity at the
site.
>> park and walk drop-off as a backup if
things get hairy. So, one of the the
places that comes to mind for me is UMB
Bank
um as a um backup drop-off where kids
already are on that side of the street
and could walk up um you know, from 7:15
to 7:45, UMB doesn't open till 9:00. Um
so, could we have like a
backup remote parking lot, too, just in
our back pocket in case
I think it's wise for us to see what
actually is happening before we make any
sort of permanent changes, but maybe
just having a few
creative ideas in the background
to would help.
>> Josh, you um you mentioned reevaluating
the the site. How long do you give
school the
you know, people to work out their
routines before you start doing some
type of evaluating of the site or of
that intersection?
» I mean, obviously, I would say and and
Chief knows this, you know, probably
watch it day one as, you know, this is
going to be a new condition, you know,
change for the first week, but you
probably wouldn't actually look at some
of the cues and everything else until
you're getting into the second or third
week once people get kind of used to the
routine and adjust a little bit on their
own. I don't I I do anticipate the first
few days to be just different, right? Um
one, the school district has to get the
message out that they can't turn left
into that driveway. They have a
circulation plan that they have to get
um everybody used to as well.
There's [clears throat] new parents
obviously that probably aren't you know,
that were in a different totally
different building. So the first week
could be a little could could show the
true you know,
what it's going to be like. I would give
it a week still monitor it during that
week and have some presence there to to
help the situation of traffic it's bad
and then
probably you know, Kyle we can discuss
and the board can discuss you know,
maybe after that what what's the next
steps as far as do we count traffic? Do
we just watch some queuing too? I mean
that's easy enough to do. How far did
the queues get back during some of those
peak hours to understand like how how
much is the delay? So there's some
visual things you can just do right away
and it kind of get a feel for what the
level of service is.
>> Chief, how realistic is it to have an
officer there in the morning during that
time?
» Depending on staffing, we'll do our best
to have somebody present.
» Heidi.
>> Thanks.
Remind me I I don't recall if the school
mentioned that there'll be signs for the
right in right out during the school
drop-off times or will they have someone
out there like telling people not to
turn left in or do I don't remember if they said does it
say somewhere here or do you know of any
signs going up?
» You know, they mentioned we had some of
those same comments right at planning
commission I believe and they mentioned
that part of orientation some of the
information that they send out prior to
the school year and then they were going
to have you know, on-site
representatives that was going to help
especially that first week. I think
Heidi you know, to make sure that
everybody understands even their
internal drop-off
situation. So
they made it sound like that first week
for them too was all hands on deck sort
of thing.
>> But we won't have any signs
installed on the roadway? No. Or right
in, right out only or anything like
that?
I'm not asking that there should be. I
just wasn't sure if they were going to
be.
>> They do have Not at this time, but it's
definitely something that we can look
into.
>> Is that the village's responsibility to
put those types of signs up?
» In this case, the right out would only
would be a school district sign cuz it
would be for them.
Uh
on our end,
I would have to discuss with Aaron cuz a
lot of times that would be like a
requirement of like plan approval and I
don't remember if we ever saw anything
Josh in plan in the plan removal
requiring that.
But it's something that's not an overly
expensive ask, so we could probably talk
to the school uh school district about.
And the contractor.
>> Yeah, but definitely don't need to
decide that.
>> Are you thinking permanent signs,
Isla? Permanent signs or just signs that
they put out
they just put out boards?
>> you could put like a sandwich board out
or something, but you know, there's
always adjustments that we can make
[clears throat] after you see the real
life. Thank you.
>> Correct.
>> Yeah, I don't think they they probably
wouldn't put permanent because they want
they will allow left in the rest of the
day and left out after drop-off. You
know, if you if you were to come to the
school in the middle of the day for
whatever reason, right? To pick up your
kid to take him to an appointment or or
what, you could turn left in there.
They're not restricting access
during the day, just during drop-off and
pick-up, from what I understand
from the school district.
>> I think they do have a
right turn only sign when you're leaving
CGS. Um they do have videos and
communication that's going to be going
out to all parents that they're going to
be rolling out pretty soon and the
village has been asked to share that
information as well. So, we'll be doing
that.
Any other discussion from board members
or questions about the TIA?
» Um yeah, I guess this isn't this is just
to discuss. Um so, we're not doing any
specific action, but um I'm inclined to
agree certainly early on like for these
first couple weeks, I like the the signs
idea and potentially an officer again,
if nothing else just for this first
these first couple weeks to to make it
as little chaos as possible and then
Yeah, but it but yeah, if we're not
doing anything specific right now,
that's just my thoughts, I guess.
>> If there's uh no other discussion on the
TIA, um I'd ask the board if they'd be
amenable to having
um 7
B and B1 moved up to continue the
discussion.
Um
Trustee Stola and myself uh worked on an
some
agenda item to talk about some of the traffic and some potential measures
near CGS that we could take.
That's all right to bring that item
forward now. All right.
So, we'll move on to 7B, discuss traffic
calming at CGS.
Trustee Stola.
>> Sure. Um
so, yeah, I just
it's I mean it's I think it's pretty
clear to everyone that this is going to
be a bit of a mess to start with. So,
just wanted to talk about concrete steps
we could take to
maybe alleviate it as best we can. I
know Cindy
um curious about having
similar parking signs as the right
that's like no parking during the
drop-off times. Um we could do temporary
no left turn signs.
Um
just curious to see what everyone else thinks.
» [clears throat]
>> So, during the
So, I was on planning commission when
this first first came up and during that
discussion,
um and in the subsequent board meeting,
it seemed like everyone was very
amenable to doing the no parking on the
east side of Main Street during that
drop-off time frame. Because then that
would help with the queue, it helps get
them off the main road.
Um so, from a traffic standpoint, uh in
case we do get a backup, it's one
we have that lane that's free that they
can queue up. And that us Oh, I have to
go back and look. I Unfortunately, don't
have it in front of me.
Um close to 130 cars between what's in
the parking lot all the way down to
pretty much close to Wheel Bridge
Taylor.
Um so, most likely for that peak
drop-off,
there's a good chance that it could be
addressed by
just having the block and all Main
Street all the way down there.
» My thought on that, which I like the
idea. I'm just curious if people who are
dropping their kids off are going to see
that and think they can't queue there
cuz it says no parking during those
times. So, how will how do we tell
people that there's a difference between
parking and queuing?
I don't know.
>> So, I guess maybe this is a question for
Chief or Kyla. There are signs out there
um
along kind of the length of CGS that say
no stopping, standing, or parking.
How does that apply to a queue line?
» So, if it reads no standing, um
that would affect a queue queue line.
But, if it just says no parking,
then so, like on the west side, it says
no parking during certain hours.
That leaves the road open for the
queuing and for traffic to move through
and flow.
So, that's the way I would view it as a no parking.
>> So, I guess
>> That That one.
» Yeah, so that one should probably come
out if that's still there. But, I don't
I mean I don't know
>> So, you have the curb the curb's painted
yellow wherever that sign is, I believe,
Kyla. I think.
>> Which is the
sign? Yeah.
>> that sign's in.
>> I mean, I
>> I'm sorry, I'm sharing just so everybody
knows.
>> my question is how customizable are like
the no parking signs? Can it say no
parking, school queuing permitted, or
something like that?
» I guess I would put
>> I believe we can
do that. Oh, go ahead.
>> No, go ahead, Kyla.
>> Um I believe you can make that sign. It
just
I would recommend that it would be used
in very limited spaces cuz it is not a
standard DOT kind of regulation sign.
Chief?
» I was just going to say I'd I'd use the
signs similar to what are on the west
side that have the hours already spelled
out of no parking.
>> [clears throat]
>> I mean, I think it's only going to be a
problem for the first
couple weeks, and then people will after
that people will understand that it's
okay to queue there.
I just worry that they're going to
see that,
keep driving,
and get frustrated cuz they're going to
have to turn around.
>> Mhm.
>> And they'll have to turn around by going
from alley to Wheel Bridge.
>> Could we also utilize the message board
sign that we have, and then the police
department's speed sign to reinforce
those two messages?
And then one other thought I had was um
to specifically slow traffic down
um is using flexible delineator posts
um for that kind of the length of that
area, it also helps slow things down.
Um,
just as another thought.
» Additionally, I would also like to see a
striped crosswalk at the crosswalk
there.
So, it's higher visibility.
» Is it not striped? The one that's right
by the school? Oh,
» Chris, [clears throat] are you looking
for
um, striping in terms of ladder
striping?
>> Yes.
» I'd be in favor of
for high visibility crosswalks and I am
in favor and I'm
still in favor of no parking.
Um,
any other discussion on this?
>> I'd prefer a raised crosswalk, but I'm
willing to to compromise and just have a striped
crossing.
» Um, let's move on to consider traffic
calming at Cottage Grove School.
And entertain a motion.
» Okay, I'll make the motion to put the no
parking signs with the appropriate times
and the striped So, on the west side of
or sorry, east side of Main Street,
school side, from the school all the way
down to uh,
Wheelbarrow Taylor.
And
put the striped crosswalk or make sure
that crosswalk is striped up by the
school.
» I would second.
>> Motion by JP, second by Seaverson.
Debate on the motion.
>> Can I just ask
>> Can I ask the clerk Can I ask a
clarifying, Cindy?
>> Yep.
>> Um Chris, just so I don't mispaint this
and have staff paint it, are you is the
village board interested in having this
one green? It would be the only green
crosswalk that we have in the middle of
a street. Um
but since we're going to have to
restripe it, I thought I would throw
that out there
The green would match the bike path
green that is along the bike path on
Cottage Grove Road that we just did in
front of driveways for the commercial
areas.
>> I mean, I I don't know.
Uh is I I don't I was under the
impression that greens usually mean
green usually means bikes and that's not
really
connecting bike paths, but I mean, if
it's
I don't know the standards from the
MUTCD, but
um
I'm fine with it.
>> I was going to suggest type is yellow to
match the crosswalk sign that's right
there.
» Yellow's not a standard, so it would not
be yellow. That would be conflicting
with the road. Um
I can I will look into it. It will be
striped and I will confirm if we go
green or yellow green or white, but I
just wanted to throw that out there um
for discussion if it's interested in
being green. It would kind of throw
everything off compared to every other
school zone that we have. I probably
wouldn't suggest it, but since we did
just paint green and I know Chris, you
like green.
>> Do you like Do you have any leftover
from the last paint job?
>> You're on duty.
>> I do like green. Um do you have any
leftover from the last paint job on the
um multi-use path?
>> We do, yeah.
>> Okay.
Yeah, I mean, I
Go ahead, Jamie.
>> So, Chris, would you
um agree with the amendment to the
striping to say that conforming to
this is where I'm going to need some
assistant.
>> I'm your guy.
>> Oh, sorry. Sorry.
Would you agree to uh make them the
change to straight the striping in
conforming with the DOT regulations or
the appropriate entity which I don't
know
exactly what that is.
>> I I'm going to say sure and just trust
that you know what you're talking about.
Okay.
>> Kyla's nodding, so I think
>> Yeah, okay.
>> I think Kyla gets it and then
>> I'll make sure it's right.
>> All right.
Um any other debate on the motion?
All those in favor?
>> Aye.
>> Opposed? Abstain? Motion carries. And
then just to summarize, too, um we do
have a discussion about crosswalks with
the schools and they have been sending
us communications, so we're going to
start getting rolling all of that
information out after we meet with them,
but then I'll bring up this list, too,
of um creative ideas and then also some
asks for signage or, you um just in
updating them, too, on our discussion
and then,
you know, how will we monitoring this
and then maybe have to, you know, meet
and make some pivots um
in the next first couple weeks of
school.
All right. Let's pop back up to 6B,
which is discuss the Deer Grove EMS
Intergovernmental Agreement, um which
has been edited. Rick.
>> So, the draft tonight is kind of a blend
of the proposal that was presented last
week and the original agreement. So, the
original had a 2-hour limitation for
attorney time for the EMS district for
commissioners.
So, this reduces it to 1 hour, but
allows the commissioner uh but allows
the commission to vote to exceed that
1-hour time limit
to incorporate some of the elements of
the previous draft. Uh basically
clarified that the commission chair or
the EMS chief then forwards that request
to legal counsel
and uh notification is also provided to
the commissioners right away. So, the
other communities have not acted on this
or the commission hasn't acted on this
proposed amendment. I think
if it's approved tonight, it would then
go back to those other entities for
consideration.
>> Any discussion on the the amendments?
Can move on to consider the IGA
amendment.
>> I move approval of the Deer Grove EMS
intergovernmental agreement amendment as
presented.
>> I'll second.
>> Motion by Murphy, second by Erlingson.
Any debate on the motion?
All those in favor?
>> Aye.
>> Opposed? Abstain? Motion carries.
Seventh, new business, our annual review
is of service providers are kicking off
tonight. Um, and our first one up is
Cities and Villages Mutual Insurance
Company. Um, there's a PDF linked in the
agenda as well as some documents
um, on the table for you. And I invite
our presenter up.
I'll let Cameron introduce and then you
just need to have your microphone on.
>> So, just to kind of kick off because
it's our first service provider review.
So, again, this is kicking off that
annual process um, for our service
providers. Um,
SIVMAC was happy and excited to go very
first and the only one tonight. Um,
picked a good meeting, short meeting.
Um, one of the tentative changes to the
process this year, um, and I'll send out
in a formal memo, um, to the rest of the
providers, but I did send it in an email
today,
um, was to include the general fund and
water and sewer portion of the cost
related to the service provider. Um,
you know, and then kind of just give a
little mini preview to kind of looking
into what potential changes might be
happening in 2027. Um, so today,
obviously, we have SIVMAC. Um, on August
17th we have Palaterry, Johnson Block
and Strand, and then on September 8th is a little bit of an extended list, but
Ellers, Baker Tilly, Colonial Club,
Stafford, General Engineering and
Associated Appraisal. Um Associated
Appraisal may be uh kicked back until
November 2nd,
um but right now they're on the list for
September 8th.
Um so, please ask um ask our providers
lots of questions tonight. Um nothing's
off limits. If you have something for
staff direction,
um for future agenda, um please mention
that under future agenda items on how
you would what what you would want staff
to do and and bring back as, you know,
and get some sense of consensus as a
board, so.
With that said,
um
take it away.
>> Well, good evening. Thank you for having
me speak. My name is Andrew Taylor. I
work with Cities and Villages as Cameron
just said.
Uh I'm picked the right day. I'm glad
this is I saw those hefty lists, so I'll
try to make it a memorable first one for
you. So, uh first of all, who are we,
right? Cities and Villages Mutual
Insurance Company is your insurance
company. Uh the village is a 157th
member owner of our pool. So, we are a
mutual insurance company. Our goal is to
provide you great insurance and great
service.
It's your money. It's your taxpayers'
money that funds this pool.
It is yours. Any profit, so to speak,
any extra comes back to you in the form
of our surplus, our ability to pay
claims, or in the form of service. And
so, what's nice about working with
SIBMIC, we'd like to think, is that all
of that is your resources. I've had a
pleasure of working with a number of
your uh village staff in a number of
trainings. It's nice to see some
familiar faces.
And what we do is hopefully represent
your interest by providing great
insurance and providing service.
So, what I'd like to do is just run you
through a little bit of how that works,
kind of what you have with us, and and
how that goes. And of course, at any
time, if you have questions, please feel
free. This is of course your your
meeting.
Um and I'm happy to answer them.
So, I'm Andrew. I've been with SIBMIC
for about 10 years. I am our member
engagement manager. I'm also our
full-time leadership and training
trainer. So, I'm the person that does a
lot of your uh leadership and
communication training. So, I have the
pleasure of working with all 57 members
across our state, and I do a lot of the
public speaking and training for them.
So, I'm typically working with city
staff or village staff. Uh I'm always
happy to work with elected officials,
too, though, if you're interested in
attending webinar or training. That's
always, of course, open to, as well. Uh
in front of you, you've got a couple
books. You've got the insurance guide
and the service guide. These are the
documents that we send out to our
membership, as well as any prospect
municipalities that were to think about
joining SIBMIC. Just kind of explain
what we are. So, a lot of what I'm
talking about today, you'll see in the
service guide.
So,
first and foremost, we are your
insurance partner. All right. So, we
like to think that as your insurance
provider, we're able to provide you a
number of things that uh hopefully
increase your peace of mind. Your
primary insurance with us is probably
what you think of as your liability
insurance. That includes any of your
liability that comes from your general
liability, your auto liability, your
public officials, your um
your EPL, your HR-related claims. So,
for instance, if you've got um
you know, any kind of major lawsuit
where someone's blaming the village and
saying that you're at fault, the
liability insurance likely covers.
Um, and so, that's your primary
coverage. That's what every SIBMIC
member has to have to be a part of our
pool. Most or all of our members also
work with us for the workers'
compensation insurance. So, you're
probably familiar with the work comp
side of things. Um, as well as our auto
physical damage program for your
vehicles. So, if you were to get any
kind of accidents or totaled out a
vehicle, that's what we're doing on the
insurance side. SIBMIC also acts as your
go-between to the larger insurance
market. By working with those other 56
municipalities across the state, you're
able to get the power of pooling on your
behalf to get you better rates uh in the
group purchase space. So, you have a
number of what we call group purchases,
where we kind of take that power of
pooling. 25% of the state's population
as was said by Mick. We have almost
20,000 plus employees that work for the
cities and villages that make up our
pool. And so insurance providers get you
much better rate than you'd likely be
able to find on your own. So you have uh
a number of those group purchases
including pollution coverage, crime
coverage, equipment breakdown, some of
those.
So those coverages are placed with
SIBMIC. We're happy to work with you. If
there's stand-alone policies that you
need for things like a fuel tank or
anything like that, we can work with our
broker to secure those coverages.
So that's the insurance part, maybe a
little humdrum. I don't know if that's
really exciting. But the that's the
hopefully that peace of mind part that's
behind the scene. If you're looking at
the book that says
uh insurance
uh more than insurance
you've got uh the insurance guide
rather, sorry, with the green cover. Uh
that's the one that kind of breaks
through those coverages if you wanted to
see that in more detail.
So I want to just kind of walk through
just real briefly. I know you want to be
respectful of your time. Uh SIBMIC uh is
a pool. I mentioned we have 57 members.
You can see uh on the slides here that
we're sharing that those 57 are listed
on the screen. Cottage Grove joined in
2004. We're very excited to have you
join throughout 2023 and your policy uh
started on January 1, '24. So it's been
uh we'd like to hope some good 2 and
1/2, almost 3 years of working with you.
And so you can see that we are governed
by municipal municipalities. I mentioned
before, we are member-owned.
So seven each one of our villages and
cities has a member rep that represents
your village. In this case that's Inga.
And of those 57 member reps, seven of
them sit on our board of directors. And
so you can see on our board of directors
list included Inga who uh joined this
year at the at-large seat. Kind of helps
represent your village and make sure
that you're uh getting all your
services. So you're well represented.
So we like to say our members are our pool is governed by people that are
in a very similar position to your
village staff. These are folks that
understand the municipal needs of
Wisconsin because well, they're
municipalities.
So SIBMIC does offer a number of
services. I wanted to kind of highlight
those for you tonight so you just had a
sense of kind of what we're doing for
you beyond the insurance piece. Of
course our hope and I'm sure yours is
that you never actually have a claim.
So, what are the services that you're
using, right? Are the things that you're
taking advantage of? So, one of the big
things that we offer our membership is
what we call our technology suite. We
offer you the NeoGov suite. So, NeoGov
is provided to all our members at no
additional charge. That's included with
being a member. And that's often how our
members both post positions and hire,
bring them on through onboarding,
and then train them up and get them into
compliance with the learning management
system. So, that NeoGov suite is paid
for by Sivic. That is available to all
of your village staff. And that's
something that we offer right away. We
also offer our risk reimbursement
program.
That's a 50/50 matching grant program.
So, as you spend things to increase
safety in your village, you can submit
those receipts and get that
reimbursement.
Uh probably what we're most known for is
training. This is the thing that I have
the pleasure of working with my fellow
loss control team members on is that we
work with our cities and villages both
on site. You might see us in your break
rooms or in your, you know, boardrooms
doing training. But, we also offer
programming both on the Zoom space as
well
as in our training center in Milwaukee.
So, if you're familiar with the
Milwaukee County Zoo, our building is
right across the street. We have what
we'd like to think is a fairly
state-of-the-art training center. And
so, we can be working with anywhere from
20 to 40, 50 plus people doing round
tables, connections, trainings, anything
you name it.
So, we offer a variety of safety
programming to reduce your work comp
claims and hopefully your liability
claims as well. So, anything from
chainsaw training to blood borne
pathogen
all the way ranging to those more HR
topics including
FMLA, ADA, anti-harassment training,
those pieces.
So, Sivic is proud to provide you that
training. We offer it both in person and
online. That learning management system
has all those e-learnings and programs
that many of your your
village employees use as part of their
onboarding. And then as part of any
other annual training initiative.
We also include cyber and volunteer
insurance for all of our members. By the
way, this is a lot of information. So,
if anytime you want to jump in, please
feel free.
The volunteer and cyber is included as
part of the Sivic membership. So, we
recognize we are in an evolving cyber
space with a lot of risk. We're seeing
that roughly once a month we have a
member with what would be considered a
significant or close to significant
cyber breach. And so we offer that
proactively to our membership. That
comes with all that cyber support if
there is a breach, but in in advance as
well as training. We also provide system
scanning for your village so that you
can get a chance to have your external
system scanned by a third-party expert
and let you know about any
vulnerabilities. So it's a bad day when
there's ransomware or any threat like
that to your village. We want to make
sure that never happens or at least we
try to make sure it never happens. And
that's what we offer with our cyber.
We're also big supporters of the law
enforcement space.
SIMUWIG is a proud partner with WILEAG,
the Wisconsin Law Enforcement
Accreditation Group. We host their
meetings in our building. We have a
staff spot, a board spot for our member
members represented on the board, which
is nice. We also have a number of
training opportunities through WILEAG.
We can connect with groups like Lexipol
and other groups at our training site.
More importantly though, we're with your police and fire protective
services um
through how we offer any critical
incident support if there is an
incident, how we offer peer support,
training, as well as if there's media
training or critical incident. So on the
unlikely and hopeful never event that
you have any type of major
officer-involved shooting or a major
public safety crisis, SIMUWIG steps in
with that media coach and tries to
provide you with all that support.
We also have dedicated service team,
which is working directly with your team
on site, pretty much one phone call
away. I'll be brief in some of this, but
that dedicated service team is what we'd
like to think keeps us
really connected with you as a village.
So you have a number of
employees working directly with you. And
the goal is to be on site meeting your
needs. So we have a safety and risk
management specialist that works with
you to provide all that safety training,
risk management consultant. You might
see them doing playground inspections or
ergonomic assessments in your building.
They're the ones doing your fume hood
testing and all that. So that's about
keeping your building safe.
And you can see that they offer quite a
few services. We also have an HR advisor
that works directly with your leadership
team to help work through members with
your employees
issues rather with your employees and
make sure that if there's any needs that
those are solved as well.
And so our HR advisors are hopefully
almost an extension of your HR team.
They can be on site doing file, you
know, file reviews. They can be helping
you write policies, talking through
difficult employee situations, anything
like that.
So I mentioned the leadership training
before. We have a number of
certification programs both virtually
and online. I mentioned a few of the
city staff in this village staff rather
in this room have attended which is
always great to see and so we're very
proud of being able to prevent what we
hope our claims or miscommunication or
any issues with your employees in
advance. So we spend a lot of time doing
training
and it's nice to connect with your
leaders that way.
So long and short of it is we are here
hopefully working with you and for you.
We try to connect through our member
connection forums, roundtables,
providing your staff an opportunity to
connect. We have a number of important
roundtables that we do like law
enforcement, fire roundtable, our HR
roundtable, park and rec roundtable and
the goal is to connect and and stay with
you, find out what you need. We do a lot
of different programming including our
newsletters and our semi-annual meetings
really just trying to bring our
membership together to share best
practices. In the greater Dane County
area, a number of your neighbors and
kind of communities nearby are part of
Civic including Stoughton, if we look
around kind of go around Fitchburg,
Verona, Monona, Sun Prairie,
Waunakee,
Middleton. We have a number of Madison
area members and so it's nice when we
get together and you can share those
best practices and learn from each
other. We're proud to be able to provide
that space for you.
My last slide for you tonight before we
take any questions of course feel free
please to ask if any that you have are
the services that we offer to your
village. You'll see that there's been a
number of really successful programs
here throughout the two and a half years
that the village has been with Civic.
Sorry.
Let me go backwards. Just moving that
out of the way.
So we've done about 150 trainees and over 177 total
hours of training. We've got on-site
services ranging from those ergonomic
assessments, salary assessor reports,
your playground inspections, your sound
level testing, your HR advisors work
directly with your HR team for a total
of 8 hours. And then you've had a number
of employees already go through our
leadership certification programs, which
is pretty special.
So, it's nice to work with a village
that's well engaged. I would argue that
your employees are doing a great job.
Your village is doing a really nice job
of leveraging Civic resources. We'd like
to think that that partnership helps
keep your claims down, keep your costs
down, and help your employees improve.
>> I do see one thing missing from there.
So, each year we've taken full advantage
of the 5,000 risk reimbursement. So,
we've we've applied and and gotten
$15,000
in total over the last 3 years.
>> Thank you, Kim, for calling that out.
It's a good call. We also have a $2,500
annual law enforcement reimbursement
grant, which I believe you've used as
well for a total of 7,500. Yeah.
» Thank you.
>> Yeah.
>> I'm opening it up to
board members for questions or comments.
Go ahead, Casey.
>> Um apologize, this is a slight curveball
to start you with, but in
Does Civic use any sort of AI, [snorts]
and I'm not talking about, you know,
like Copilot's kind of built into
everything Microsoft Office has, but
like in terms of generating trainings or
reviewing claims or anything like that would be, you know, an in-house
sort of thing.
>> Yeah, it's a good question. I think like
many organizations, Civic is trying to
figure out how is it appropriate to use
AI for that type of thing. The nature of
a lot of our data, of course, is that
it's it's
fairly
sensitive, right? So, the last thing we
want to do is get that out there, have
any kind of leak. We use AI in a very
minimal capacity. I won't be lying if I
said we weren't exploring opportunities
to try to use it more.
But, what we've been trying to do is
train our members on AI liability. We've
got a lot of members that jumped feet
first with AI, maybe didn't realize some
of the risks. And so, we come in and do liability training, make sure they
understand what they're getting
themselves into. Most of what we use AI
for is that you mentioned, probably
search tools within Outlook, you know,
building images for PowerPoints,
uh basic data analysis or certain like
spreadsheet enhancements. That's
probably about the most of it. We
haven't moved to any type of AI agent or
any type of deep data projects with AI
or anything like that. But, it's a good
question.
>> Okay, thanks.
>> Yeah, certainly.
» Are there any services that are
underutilized that you would like staff
to
>> That's a good question. Well, thank you
for that one. Uh you know, as someone
who does a lot of the training, it would
always be nice to see more people You
guys I would say the village is doing a
fine job. Uh we offer a number of
different things that are available as
needed. So, things like e-learning or
streaming video are available. I would
say those are the types of things we
would tell any member they may be used
more of.
Um we naturally, as your insurance
company, love the idea that employees
are getting trained and hopefully making
good decisions in advance. And so, I
wouldn't suggest that you haven't done
that. You have. I think the data shows
your your employees have uh been well
trained. But, the hope, of course, is
that they could always do more, right?
That's something I'd always tell our
members, like, feel free to explore more
of those programs and and attend more of
what we're doing. We like to offer uh
what we hope is like a good enriching
webinar every month. We bring in outside
speakers or in-house experts to talk
about evolving issues.
Um and and that's one of those things
that we would uh we would always
encourage more of.
Yeah.
>> [clears throat]
>> Thank you for asking.
>> We do have an employee communications
newsletter that goes out every month
that highlights many of your trainings
for the employees.
>> Thank you.
» Paula, back to cybersecurity. Um are we
actively using their
system for this?
>> Um a combination. So,
All right. We primarily utilize the
tools that Johnson Block has. Um
primarily because they do both do the
same thing.
And what we do on the Johnson Block side
will get us an extra million dollars of
cyber coverage. Um so, it's kind of
accumulating as much coverage as as
possible. Um,
so what where is helpful is like from a
policy creation perspective, we've
tapped into them. Like we're currently
kind of
in progress the AI policy and things to
protect village data. Um, so very
mindful on, you know, data segregation
and things that we can do to
protect the villages' data.
Um,
they also have
um,
you have a couple things. Do you have
the the the Kindle tool? Is that that's the um, that's the tool that we
aren't taking advantage of currently um,
because it's duplicative of what is
currently being done.
>> Thank you. And then another
cybersecurity question. Um, are you
doing anything kind of proactively in
terms of um,
like utility systems? We, you know, we
saw the cyberattacks and and water
systems in Minnesota. Are you doing
anything to address that specifically?
>> Yeah, that's a great question. So beyond
what Cameron mentioned, which was that
third-party site scanning, all that uh,
the carrier's Tokyo Marine, but the
carrier will work with us to provide all
that training and the fishing training
all the things you can do in advance if
you wish. Uh, just on Friday we we sent
out a message to our entire membership.
Our team and I was putting that together
about 5:00 on Friday saying, "Hey, we
saw a rash of attacks across the country
including Minnesota." I'm sure many of
you are aware of that. And so we sent
that out to our membership to try to
make them aware of those types of
programs. The other thing that we're
doing that we think uh, kind of an
example of what we talked about before.
Not only are we putting out model
policies and training for you, but we're
also putting together group like the IT
round table. So one of the things that
we do is bring our membership together
on a monthly basis talking to each other
about what are some of those IT best
practices, connect with those state
agencies, provide those training
programs and support. Uh, that's part of
where Kind came from and some good ideas
from our members. And so those round
tables are often a great opportunity for
IT leaders to speak. Whether you use it
in-house or a third-party for that IT
contracting, we always think it's a good
idea to be aware of what your IT is
doing, have a good honest faith check on
them, make sure that you're you're
protected. And so that's what we try to
do with our members. So yeah, as much as
we can in advance we try to. It's always
a lot easier to prevent them than deal
with them afterwards.
Yeah.
>> So on the utility IT side, um because
the vast majority of our SCADA stuff is
um
LWA Allen is kind of the contractor that
works on it. Um so both Larry and myself
get uh CISA notifications whenever
there's any type of municipal
infrastructure attack. Um
the biggest I would say risk on the IT
environment is aging infrastructure.
Um so that's something where we've
recommended a replacement often times a
year or two before the absolute latest
replacement is because a lot of it's
exploiting uh technology especially with
the way that AI can penetrate um
dated systems. Um cuz it lacks the
complexity, you know, it used to be
eight characters, 16 characters, now
characters aren't enough, so passkey and
then passkey and password's not enough,
so
um
you know, so just trying to stay on top
of that. So when we're the board has done a really good
job of making sure that we have an IT
budget that's efficient to make sure
that we're keeping up with that
technology. Um
there are um systems um that LWA Allen
will let the utilities know
that if they're up for
um
updates.
Um I guess I would be curious, do you
guys do any type of site anal- like
on-site analysts for vulnerabilities?
That would be something.
>> It's a good question. I I don't know
that we've had that question before.
Um I would have to check with my IT
team. I don't have the answer for you
prepared on the camera, I'm sorry.
>> Yeah, I think the the physical the
physical IT risk would be something I'd
be interested in.
>> Okay.
>> I Any other comments from board members
who haven't spoken?
>> Do you have another one?
>> I have more questions. Um
so are there in terms of like our
premiums, are there additional actions
that we could be taking
um, to reduce our premiums? And then I
think of like workers comp, are there
additional things that we could be doing
that we currently aren't with you um, to
reduce those claims?
>> Yeah, that's a wonderful question. I would say the first thing is a lot of
the a lot of insurance so I'm sure most
of you know this already. I don't mean
to
say anything you don't already know, but
uh, you know, the workers compensation
program is all regulated by the state.
Every employer in the state of Wisconsin
is following those same statutes. And so
one of the things that we talk a lot
about is our experience modification and
how do we help keep your mod rate, so we
call it mod rate, uh, lower so that you
pay less insurance or you pay less
premium for the same insurance. So one
of the things that we'd recommend of
course is that you have strong culture
of safety, that you work together with
your safety, you know, committee, that
you work proactively to try to prevent
those claims. That's all something that
we do with our members. Um, other lines
of insurance that are more mod kind of
experience mod based would be like your
driving, your auto physical. So when we
have fewer claims, fewer crashes, fewer
incidents, uh, then your village would
see a a lower rate increase or hopefully
no rate increase uh, year over year. And
so so a lot of the insurance partnership
and one of the things that we think
makes this pool so special is it is the
partnership. When we work together and
bring those service teams on staff, when
your staff is attending these programs,
coming to our round table, sharing those
best practices,
we're hoping, right, it leads to fewer
claims. As officers or other drivers for
instance are uh, you know, more aware
and more senior and more trained then in
theory we have few fewer issues. So I
would say across the board, right, um,
attending those programs and focusing on
the kind of the culture that we build,
that's a big part of what we hope to do
and that prevents claims. Uh, in terms
of the liability side, you know, between
the statutory protections that the um,
you know, the village has already,
there's a number of things that you're
kind of already protected from, um, but
we try to keep a real steady rate
increase, a nice low increase across our
pool. That's always been our model. It's
like a two or three percent increase
annually is really our our goal when the business kind of support that.
Um and so thankfully historically we
haven't really had to raise rates very
high in the liability space. Uh and that
continues to be our model moving forward
where
owned by municipalities. We know how
important it is during budget season to
keep rates stable so that you can
project those costs into the next year.
And so that's kind of what we try to
focus on. So I would say the village is
doing a good job, right? Our goal is to
continue to be that partner for you and
keep those rates low, but that proactive
attitude is what keeps rates down. So
that's great.
>> And since you mentioned rates, um can
you talk a little bit we're currently
like in a $1,000 deductible per instance
on auto. What
um what could happen if we moved let's
say to a $2,500 deductible and what that
might do to some of our pricing and
such?
>> Sure, that's a great question. That's a
question we encourage every one of our
members to explore annually is what's
your risk appetite. So naturally if you
take on a little bit of a higher
deductible or a higher level of
self-insured retention, you pay less
premium. But then of course if there is
that accident or that then in theory
that you you have more of that
responsibility. So a lot of of our most
of our members, especially of the size
roughly the same size population kind of
budget of Cottage Grove, is probably
working within that $1,000 deductible
with an auto. That's pretty standard. Um
and so that's something that we would
encourage uh you know, Cameron or anyone
from the finance team to work with our
underwriter and our insurance to help
you analyze those numbers. Some
communities are are interested in maybe
taking on a little bit more of that
risk, self-insuring a little bit more
um in the unlikely event that there is a
claim maybe so that they can save some
money on the premium. So I would say
that analysis is a great question to ask
and is one we encourage our members to
talk to our team about every year.
Mhm.
» Any other questions or comments?
Thank you for coming tonight.
>> Thank you for having me. Appreciate it.
>> Um so just so the board is aware, so um
AMPEK is while we get our property
insurance from them and it's kind of
through Sevmic, um they are technically
a separate provider. If the board's
interested, um, we can also have MPIC
come in and speak. Um, but currently we
just have Sedgwick speaking kind of on
behalf of insurance. So, we would just
need direction to bring MPIC in if the
board would be interested.
» Is there interest from the board?
I'm seeing shaking heads, no. Yeah.
Where am I?
All right.
Uh, we already talked about traffic
calming at CGS.
Um, so we are on um, 7C, which is
discuss the minimum parking mandates in
the village code, which is Trustee Stoa,
who's stepped out for the moment.
Um,
so we can uh,
» JP, do you want to take it or motion to
postpone?
>> I think I hear I hear the door.
>> Is he coming back? Okay.
>> Chris, you're up.
We're just saying.
We have um, 7C, discuss the minimum
parking mandates in the village code.
There's a um,
a memo in the agenda and this is
presented by Trustees Stoa and JP.
>> Thank you. I love everybody waiting
around for me to come back. That's
not embarrassing at all.
Um, okay, I'm going to read from a
prepared statement cuz this is uh, too
important to me to just wing, so bear
with me.
So, this is the first in what I hope is
going to be a series of code changes
aimed at um, affordability. This one
would eliminate government parking
mandates in the village. Um, so let me
start by first stating what this is not.
It's not eliminating parking. It's not
telling anyone that they have to
decrease the amount of parking that they
already have.
It's not telling anyone that they have
to redevelop their lot. All this is, I
think, is bringing the
starting to bring the village code into
the 21st century. Uh property owners go
through a lot of due diligence when
developing their properties. They have a
business model or a home building plan
that they go over extensively when they
are getting ready to build.
They're well aware of the costs of the
projects and the parameters they need to
meet in order to make their business,
home, or property successful. The
Village of Cottage Grove should not
undermine their efforts by forcing them
to build more park- parking spots than
they might deem necessary.
>> [sighs and gasps]
>> Forced minimum parking mandates mean
that a business may have to either buy
more land or shrink the size of their
planned development to meet an arbitrary
stall requirement. This can cost a lot
more money either in upfront costs or in
reduced income due to a smaller business
building footprint.
Uh the village should let property
owners decide for themselves how much
parking they need to help their
businesses survive.
Uh parking affects every- a lot of
everyday life. It determines the size,
shape, and cost of new buildings, the
fate of old ones, patterns of traffic,
viability of transit, life of our public
space, character of neighborhoods, and
affects the budget as well.
There's no denying the need for parking
space, especially in a place like
Cottage Grove, which is heavily
car-dependent.
But we have to examine what too much
parking caused by parking mandates can
lead to. You know, parking is never
free. Too much can increase the cost of
a building development, which we all pay
for, whether that's through increased
rents or mortgages or higher costs of
goods so that business owners can pay
their rents.
that may be higher due to
unnecessary parking requirement. Those
costs are then passed on to consumers.
It can lead to the consumption of
valuable land by impervious surfaces,
which it also can lead to more runoff,
more pollution, and heat island effects.
It leads to sprawl, forcing more land to
be used for asphalt instead of homes,
businesses, or nature, which means to
meet demand for additional
homes and businesses, uh um additional
farm land's going to um need to be
developed if if that's the way they're
going. It can stifle small business
growth. It's It's hard enough to start a
small business, harder still if you have
to buy more land or asphalt than you
need because of government mandates.
It can stifle not only new business
development, but also business or
residential infill.
If a business in a building goes under
and another business that might be a
different use of the building wants to
locate there, there could be additional
parking spots that are required that
they might not be able to afford. Or if
a home wants to evolve or simply
renovate to be a little larger, they
might need to add more parking spaces
because of its size.
Uh simply put, we should entrust
property owners to evaluate how much
parking they need, not mandate it based
on nothing but gut feelings.
Letting property owners decide for
themselves might not change how they
operate, but it could. And letting
people build smaller, more affordable
development saves homeowners and
businesses and business owners money,
helps preserve farmland, and prevents
sprawl, lessens runoff and pollution.
Getting rid of parking mandates is a
free market decision that is
pro-business, pro-affordability,
pro-infill, pro-sustainability, and
pro-environment.
Thank you.
» JP, since you
are the second on this, do you have
anything you'd like to add before
opening it for discussion?
>> No, and again, I think Chris covered it
very
or I say not really, but um Chris really
did a good summary in there. Um the one
thing I'll just kind of expand is um
as he mentioned, this is not a new
concept. This is actually happening
across the nation and many
municipalities, cities, villages, even
towns
um have been making this transition and
there's plenty of instances that show
that it's been a positive change. There
hasn't been uh any negative consequences
to that.
And the other thing is is still we still
have the ability to do dilige- do
diligence, ask the questions, confirm
with developers whether they have the
appropriate um parking based on their
needs in there. So, we can still have
that conversation, but it's is longer
mandated in there that they have to have
XYZ based on square footage, etc., etc.
» Open it up to the rest of the board for
discussion.
Aaron?
>> Uh yeah, just had a couple thoughts. Um
I I like it. I think Chris did a great
job putting this together.
Um
couple things just to think about if we
choose to go through the process here.
Um
I guess my only concern about leaving it
up to the developer is that with
construction costs being so high, this
could be a place where they cut corners
and
um could go below what they actually
need.
Um
you know, another way to do this would
be to
have a minimum but write into the
ordinance that the plan commission and
board can allow them to go under it if
they
can kind of make a case to us that
they don't need what's in the ordinance.
Um
but I know other places just get rid of
it all together. So, it's I think
something we can look at both options
moving forward.
Um
and I guess the other thing just to keep
in mind, you know, parking lots are also
often a way for emergency vehicles to
get close to the building and if parking
lots get smaller, we just want to make
sure we're still
you know,
allowing the vehicles to navigate
through them properly. So.
» Chris?
>> Yeah, I I mean I think we're still going
to have to
they'll still have to follow the fire
code. And
>> [clears throat]
>> as far as cutting corners, I think
I
>> [clears throat]
>> I mean I I think they're going to do
what they need to do in order to attract
the customers they need to have a
successful business. I think if they try
to cut corners and they don't build
enough, they're
going to fail.
So, I mean in the end I I I trust that I
trust that businesses are going to
do what they need to do to succeed in
the village.
» Heidi?
I guess I'd like to see this be sent
over to plan commission and maybe look
at some case studies and
uh comparisons and make a recommendation
back back up to us if um you know,
eliminating altogether or
Garen, another idea, minimum but allow
to go under with approval or
I guess I'd you know, to kind of toss
this back to committee level to make a
recommendation.
>> I think it for sure needs to go to plan
commission. Um
my concern about still having a minimum
but letting them
go under is
I think it's a half measure and I think
it still leaves a door open to
weaponization.
Um
by trying to defeat a development that
maybe you don't like, you can use
parking as a
uh as a sort of cudgel to try to
kill that.
Um
yeah. Again again, it's just
my preferred outcome would be parking
maximums, but I'm trying to come to a middle ground here.
Um
and yeah, this in the end this is this
is
it's a it's a it's a it's free market,
right?
>> Paula, I have a question on the flip
side of that. So, what if if we take
this away, um take this away and and and
a developer comes and it's pretty clear
that we don't
that they don't have enough, right? Um
what is our recourse if if we remove this requirement?
>> Why does there need to be a recourse?
>> So, okay, so if we take the minimum
parking requirements [snorts] away and a
developer comes forth to the plan
commission and it's clear that they
don't have enough.
What I mean, what do we have in terms of
remedy in that if we remove this
provision.
>> What
I I I mean I guess I don't know how
we'll know if it's enough. Again, that's
just sort of an arbitrary
gut feeling saying that I don't think
this is enough.
I think we should trust businesses to to
do what's right for their
business.
I mean I guess a worst case scenario is
someone
says, "I don't need any parking. We're
just going to have street parking." And
then it's a place where we don't want
people parking on the street.
>> Um
>> But then we've kind of given our away
our opportunity to say no, you can't do
that, right? I mean
>> Yeah, I guess that was kind of my
concern and we just I want some kind of
safeguard against that, however we
choose to do it.
>> I mean
we have on-street parking
>> right?
>> Like like taking this to the extreme, we
have on-street parking. We have really
wide roads. Those roads are not
aesthetic, they're functional, right? So
they should
in theory be able to park on those
roads.
I don't think we're going to get another
authentic that's like, "I don't want
parking." I don't think that'll happen
because they won't get anybody. People
like to park at their house, right? Or
their residence. I don't think they're
going to not have that there. You might
get one or two room apartment may Excuse
me.
Maybe that is thinking about it, but
again, if that's probably going to be on
a residential street that can handle it
with
street parking.
>> And Casey had his hand up.
>> Yeah. So, um this is sort of for Rick
and or Aaron. I mean, so yeah, say
there's some extreme example, you know,
a very large business says we're going
to have no parking whatsoever. Um I
imagine we could still impose conditions
on their their plan developer agreement,
something at level, even though we don't
have a mandatory minimum, we could say
we could impose that even without this.
Rick, you're shaking your head at me.
>> I
It would depend [clears throat] on where
you're at at the stage. So, if let's say
somebody has a
parcel that's zoned just like rural
holding, and they come and they
have a proposal to rezone it,
at that point, we could, you know,
potentially look at uh imposing a
requirement as part of like the rezoning
condition.
But if the parcel's already like zoned
for their
use,
um and all they need is a site plan,
really, we can only apply the ordinance
standards that are applicable when they
apply for their site plan. So, there's
going to be less If you don't have a
parking requirement, you can't impose a
parking requirement as part of the site
plan.
>> I see. Okay.
» I had a couple other questions for
Chris. So, do you have an example of
another municipality in Dane County
that's implemented this?
>> Fitchburg.
>> And it was it recent?
>> 2025, I think.
>> So, do we have any sort of feedback or
data that can be shared in terms of how
that's gone?
>> I don't have it on me. I'm sure we could
ask. I mean, at at this point, it's
probably 2025, and what there might not
be enough data to be worth anything, but
>> Yeah. I I was just kind of doing some
checking. Like, Sun Prairie, Waunakee,
DeForest, Madison all have those minimum
requirements, and so I just kind of
wanted to kind of get more information
about that. Um
>> I hear a lot that we don't want to be
Sun Prairie, so.
>> Um
So, the other question is perhaps we put
this in the comp plan survey. You know,
I know you're talking about modernizing
different things with code before we get
to the comp plan, but I think
personally, I think the the feedback
from the public should inform our code
decision-making and such. So, maybe if
we put it in the comp plan survey and
get some feedback on it, that would also
help us.
» My thought is we got feedback in April.
» Not on this particular issue.
>> We had three people elected in April.
>> On this issue? I don't remember ever
hearing about this issue.
>> talked about it, but that's what the
trustee model of
representation is that they trust you to
represent them.
>> No, and I get that. I'm just saying
we're having a comp plan and we're doing
a survey to the public and hopefully we
get oversight on that survey in terms of
a governing body.
Um and it, you know, I think that's an
opportunity. I guess I have some
concerns about this. Um you know, I
think if there's spillover into
neighborhoods, um the problem is that a
future correction could be costly or it
might not even be possible. I think that
um
we don't have mass transit. So, if I
look at a municipality that has mass
transit, this makes a lot more sense,
right? That we could reduce parking lot
sizes and such, but you even said
Cottage Grove is car heavy. So, that's a
concern of mine.
Um you know, the different land uses
have different needs, so we kind of take
that piece out of it. Um and again, I
think we should be getting feedback um
from the community through the comp plan
process before we make code changes is
my opinion.
>> I mean, there is a public hearing
requirement for code changes, so that's
part of it. Um and like like I said,
excuse me.
Cottage Grove is car heavy and I think
developers understand that and they're
not going to just
skirt any parking. So, I think they take
that into account when they
develop here.
>> Do you think the next steps are
having staff direct language by having a
conversation at plan commission? We're
not going to be able to get this on
with documents on the agenda for plan
commission next week, but if we could
have the first discussion at plan
commission just as a discuss,
um and then if there was draft language
to take a look at at a future meeting.
Um I know there has to be a public
hearing at plan commission and then it
would would come back to the board.
>> Yeah.
>> kind of the path that you have here?
>> Yeah, that's kind of what I was hoping
for.
>> Okay.
Casey.
>> Um I would just add on to that. I mean
um I've you know done a lot of research
on this as well. You know looking at
like the U W annex and then other
municipal white papers and things like
that. Um but I imagine that I would hope
that we could uh include as part of the
staff direction to have some of that
research take a look at you know where
this has been done, what the results
have been. You know JP you alluded to
some of this and we could have that at
Plan Commission and then in turn back to
the board. Um
I don't know if that would be part of
whatever motion we'd be putting on now,
but that's my suggestion.
>> If there's no more discussion on the
item, we could move on to the consider
staff direction on the parking minimum
mandates.
I'm seeing nodding heads.
Okay.
So I'd entertain a motion.
» Um um make the motion to direct staff to
do the research draft potential
languages to kind of take those next
steps um regarding removing the minimum
parking requirements in village code and
place it as a discussion item at an
uh
upcoming plan commission agenda.
» I'll second.
>> Motion by JP seconded by Erlandson.
First off, is that clear to staff?
>> Yeah, I mean we can have it on the
agenda next week if we can just use your
memo.
>> Yeah, that's fine. It just they might if if you're able to get any research on
Yeah. Other municipalities well then
yeah.
>> Okay.
All right, any other debate on the
motion?
Otherwise, all those in favor?
Aye.
>> Opposed? Nay. Abstain?
Motion carries.
Did you get all votes?
>> I didn't hear the
nays.
>> Yes.
>> Thank you.
>> All right.
So, we'll see you that item on plan
commission for the next for the next
agenda which is next Wednesday.
All right. We have
moving on to 7D discuss direction to
draft emergency services building
service dog policy. I wrote a memo
that's in the agenda.
Basically, we have a collaborative draft
from May
that our HR and some staff have looked
at. We have not run
this draft past legal. So, I think the
direction that I'm looking forward
tonight is to
um
take the current draft but then allow
employment law to kind of finalize a
professional
emergency services building policy for a
service dog and then bring that back to
the board for discussion and
consideration at a future meeting.
» Can you clarify for me what draft you're
talking about cuz I know there's a
couple floating out there.
>> Sure. So, there was
a draft from May that
both
chiefs had sat down with but also had
worked with our um
>> [clears throat]
>> um HR with Inga and some staff. Um that
was um
>> [clears throat]
>> edited I think through fire commission
which is on a separate is another agenda
item tonight. Um and we can give
[snorts]
all three drafts to our labor attorney
but it needs to go through a labor
attorney in order to write um a
village uh policy.
>> So, is Okay. So, this is not the ESB
policy. This is a village policy?
>> This is a ESB policy building policy,
but it's written with the village in
mind since that's our entity. And I can
let Rick um weigh in on that as well.
» Yeah, so
basically the the ESB, right? And I'm
not
qualified to review review the policy to
sort of go to labor person, but the ESB is jointly owned by the village
and town.
Um I guess we have
two tenants, right? Which would be the fire district or the fire uh
department and the EMS.
So, basically if we were to come up with
a policy that would apply to the ESB
building, it would need to be approved
by the village and town. So,
each entity can have its own policy that
it wants, right? I mean, EMS could have
its own policy that applies just for
EMS, fire department could have its own
that just applies to fire department,
but I guess the goal would be to have uh
a policy that would be, you know,
agreeable for the town and all parties
involved. It just has sort of like a
collaborative policy that
um
governs the whole building.
>> And CSIA made aware of this.
» So, um the the fire department's
attorney took that original draft from
me and kind of beefed it up quite a bit
in terms of including, you know, ADA
process, written accommodation requests,
um that sort of thing. So, it feels like
he's done a lot of that work already for
us
um
at the fire department's expense, right?
So, I
is he is our labor attorney just going
to kind of look that over and go yes or
no, or is this something different, or
do we not agree with those
recommendations from the fire attorney?
>> Uh I don't know how like
how the a attorney would look at it,
right? I mean, it's
not a contract, but it you know, there
could be differing opinions on best ways
to handle it or you know, they're
looking at it through the lens of the
village as the owner of the building,
right? So, who knows what the labor
attorney might view
as important for the policy to have or
things that may or may not be included,
but you know, I can't speak to that.
That's sort of outside my wheelhouse.
>> And is the idea that whatever policy is
instituted for this also is for all
village buildings then as well? Like
every
Is this
got implications beyond just ESB, I
guess?
» Uh so, I guess the agenda item tonight
would just be for ESB. I
don't know if the village already has a
policy in place regarding service
animals, but um just given the unique
nature of this building that it's a
joint jurisdictional building,
um it may be you know, it may be that
the policy that they've proposed is
perfectly fine, uh but we don't know
unless the village's labor attorney has
looked at it.
» Any other discussion on the drafting
request to draft the service dog policy
for ESB?
>> I I feel [clears throat] like we spent a
lot of time on this at JFC. I know that
um
their attorney tried to um
connect at that meeting,
um but
to add to what Paula said, I I their
attorney did put a great deal of thought
and consideration
into this, which is
um
really following the ADA
guidelines, which had a large component.
So, um
I have
I'm interested in, you know, where where
are we going to go if the
>> [clears throat]
>> labor attorney I I feel like we're all not on the same page.
» Casey.
>> Um
I think that given that this is a very
unique building that is jointly leased
and
sorry, jointly owned and then also in
turn jointly leased by two further
separate entities. Um I think it is very
important that we have a a labor
attorney and specifically, you know,
someone who's familiar with with ADA
case law and so on that that drafts this
and reviews this. Um I
uh
I watched the you know, the the fire
commission meeting. I appreciate that
the
uh fire department attorney, you know,
um put forth their draft and and put uh
a lot of work into it, but they are
the there are many many different types
of law and and labor law and ADA is
what's relevant here.
They're attorneys for a fire department.
They have
maybe some
information in that, but it's not it's
not their expertise. So, I think it's
most appropriate to have this done by a
labor attorney. So, in general I'm I'm
in favor of this.
>> Any other discussion?
JP.
» Irrespective of whatever policy kind of
moves forward either way from a process
standpoint, we are going to need a
policy that is approved by the village
board and can in conjunction with the
town in order to be applicable to ESB.
Um so, I feel like yes, I again I've
said this in the joint fire commission.
Um I really did appreciate um their
labor in putting forth the draft. Um
there are some questions I have about
it. Just things that need to be
clarified and I know further discussions
happening there. Um but either way
um
we need to take the next step forward in
having a policy brought forward that is
approved by both the village and the
town so that it can be enacted um
for ESB's specifically to
um um
I think
just in case there is any points of
conflict between the two entities that
are currently occupy the building,
having a process laid out so that
everyone agrees a policy that over kind
of helps oversee that um is fair across
the board that follows ADA um is
absolutely needed.
» Heidi.
>> Yeah, I would just add on that I think
ESB policies and procedures, this uh
would definitely be one of those to to
document.
Like JP was saying, you know, if there's
um how to handle those kind of
interdepartmental. And so, there may be
some additional policies or procedures
that each entity within might feel is
also applicable like just within their
entity and then kind of bringing those
together. So, it they all may be, you
know, the same or similar, but there
might be additional considerations as
building owner versus employer. So, I
think the best course is to have our
labor attorney
um
work on this with specialty in ADA and
um
and then
if we can distribute that to all the the
stakeholders in the facility um
you know, draft so we can get
any um
concerns addressed um throughout the
process.
» Since you mentioned Steve Anders knows
about this, is the town board also going
to be doing
running this by their legal counsel?
>> He didn't respond.
Okay. Because I'm
thinking, I mean, ideally we we also
need to have something that the town's
going to agree to. Is it better to try
to do this as a joint effort rather than
us running it through, paying the full
cost, and then them basically saying
up or down
um
I would think this would be a joint
venture and a joint cost.
I I hate for us to Basically, we have a
document that kind of does a lot of
this. They could certainly take that
July 27th draft from the fire department
as as a
beginning a point, right, for the labor
attorney.
Um
but at the end of the day, if the town
doesn't agree, have we just
thrown money away?
» I mean, I think that protecting our
village employees with service animals
and there's public spaces there.
Um
there's EOC that can occur there.
There's you know, other entities that
are coming in there making sure at least
from a village perspective that we have,
you know, our bases covered is is
important. Um this has also been going
on for
like 5 months.
And it needs to be wrapped up and we
need to uh you know,
move this forward and the way we can
move this forward is by having our labor
attorney
take a look at, you know, take all three
drafts and the information and work for
us to make, you know, an actual policy.
Any other discussion?
>> Is it Correct me I'm asking for um
legal parameters, but the fire district,
they also deal with ADA
concerns regarding fire district. So,
I kind of feel like maybe it is a
duplication of services, but
I I don't know.
Is Rick, can you answer that?
>> I I think basically it comes down to the
village's comfort level of relying
another attorney that doesn't represent
you to draft something on your behalf,
right? So,
um if you want to have your own attorney
review it to see that it is in the
village's best interest, you know,
that's what I'm always going to
recommend, but that's just because I'm
attorney probably. But um
that's basically the comfort level of
the village board though, if they want
to rely on the work of another lawyer
that represents a different entity.
>> I I kind of feel like we're asking that
of
the town, but you haven't had a
conversation with Steve, so I kind of
feel like we're almost at an impasse
here. I mean
I I I agree, this has gone on for a long
time and this does need to be resolved,
but it feels like there's a lot of back
and forth and I'm wondering how we can
bring it together and work together. I
know that the fire chief and the EMS
chief have worked
put a lot of time and effort into
working together to resolve this.
» Any other discussion on the item?
Otherwise, we can move on to consider
direction to draft emergency services
building dog service dog policy.
» I'd make the motion to send the
emergency services building uh facility
service dog policy to
attorney specializing in
labor and ADA
um
sending the
all previous drafts of the policy
along in the package to the attorney.
» You have that?
» I'll second.
>> All right, motion by Murphy, second by
Arlington. Any debate on the discussion
or on the motion?
Otherwise, I'll
Oh, I was just going to say, could we
maybe either in part of the motion or
the direction utilize the July 27th,
which is the most comprehensive version
as the starting point for that person to
review?
>> I think it's important context to have
the other versions that were worked on,
too. So, I think the whole package of
all versions should be sent, and they
could see that, you know, they're dated
the most recent, I guess,
is the
>> I'm just trying to
reduce the legal bill, right, and work
more efficiently. So, working off of one
of the drafts, but
Yeah. Any other discussion?
>> Yeah, that's a good point. It's becoming
like a I don't know, $20,000 dog.
» All right, all those in favor?
>> So, sorry, Cindy, you you mentioned
three drafts. Um
>> So, I think there's the um
already [clears throat] approved EMS
Commission draft. There's this draft
that um is from the Joint Fire
Commission from the last meeting. And
then there's the one that our um staff
worked on that had some of the um
important village-related
language in there.
>> Yeah.
>> We want to make sure that all all three
of those go
to Troy.
>> Got it.
>> All right.
All those in favor?
>> I.
>> Opposed?
>> Nay.
>> Abstain?
Motion carries. All right, so we're
going to move on to uh
I scribbled all over my paper. Discuss
2026 WEC election security subgrant.
Lisa.
>> Thank you.
There's a memo in the packet
that explains um a little bit of what
the grant is. Um we have had the
opportunity of applying for this um two
other times and have benefited from it.
Um again, this they have funds that they
are opening up to municipalities, so
we're asking for permission to apply for
this grant.
>> All right, any dis-
Any discussion on the grant or questions
for Lisa?
All right, seeing none, we'll move on to
the the 2026 um security sub grant.
» Make a motion to approve the 2026 WEC
election security sub grant as
presented.
>> I'll second.
>> Motion by Murphy, second by JP.
Any uh
debate on the motion?
All right.
All those in favor?
>> Aye.
>> Opposed? Abstain? Motion carries.
Uh number eight, reports from villages,
boards, commissions, and committees. We
have the emergency management committee.
JP, you want me to do that one?
>> Yeah, I will.
Um okay, so the emergency management
committee met on Thursday, July 23rd at
2:00 p.m. here at Village Hall.
Uh we had um this is the first time this
committee uh makeup has met and with our
new name and our new website and our new
plan and all the things that we approved
um earlier this year.
Um we didn't have any public
appearances. Um we they appointed me as
chair and Paula as vice chair.
Um we just um approved the minutes from
the old committee and then um we uh
you know, talked to Lieutenant Wagner
and gave him some direction on community committee expectations and
some objectives. Um and you know, a
couple of those that came out were um
you know, making sure he has dedicated
time to work on his to become a
certified emergency manager
um and continue with um trainings and
come up with you know, budget requests
um etc. Um
as far as
um
you know, emergency management in the
village goes. Um we talked about um
priorities for planning and coordination
of training exercises um and kind of
landed on that we would do some
um at our next meeting, which is most
likely going to be quarterly. Um
do a little you know, exercise training
with the committee after each of those
meetings um and working up towards live
exercises and additional tabletops um
throughout maybe 2027
um
as as we can.
Um we talked about
I mean, you know, Lieutenant Wagner gave
an update on the natural hazard
mitigation plan and our participation,
which opens us up to new grant funding
um and also training opportunities.
Uh we discussed um recommendations for
the emergency management website and
what we'd like to see um up there and we
gave that direction to staff.
Uh we talked about um budget and capital
needs for emergency management within
the village and if we continue to do um
you know, additional exercises and um
trainings that most likely this board
will see um increased um budgets um
coming forward for the next year.
Um
we talked about our tornado sirens,
where their placement. Um we have three
of them in the village now that are all
operational um and you know, eventually
looking forward to an additional um in
future budgets, you know, that could be
another potential um capital request.
And we scheduled the next date uh
meeting date for October 29th um at 3:00
p.m.
Anything to add?
Okay. Any questions about emergency
management committee?
Right. Parks and Rec Committee, Heidi.
>> Yep, thank you. Uh we met on Thursday,
July 23rd. We had a relatively brief
meeting this month. Um
Sean's still working on gathering
information about uh
cottonwood tree ordinances that um any
surrounding communities may have or any
feedback for the committee to talk about
as that came um
through the committee from a resident.
Um we also talked about the Shady Grove
Park update because they were finishing
up the
uh, shelter and kind of the final
checklist at Shady Grove Park.
We talked about the Juniper Fields
Parkland update and uh, just updated the
committee that the board approved to go
ahead with the master planning process.
Uh, so we're going to start that uh, in
August and then went through Shawn's
report of all the
excellent activities, um,
the recreation department's putting on
and uh, happenings in the park. Uh, we
did have um, report of um, some
vandalism at the Lions shelter. Some of
the um,
facilities had been smashed inside. Um,
so those I'm not sure if they're
repaired yet. They were working on
repairs. Um,
and
you know, Shawn's consideration um, from
the committee was to perhaps close that
shelter a little bit earlier since we
don't have cameras um, at that facility.
Um, future agenda items, uh, working on
the Juniper Fields Parkland and then the
cottonwood trees update um, ordinance
um,
update. It's kind of like if you would
treat
require treatment of cottonwood trees or
uh, just policies like we wouldn't plant
them on
um, municipal property.
Um, and our next meeting is moved uh, to
Wednesday the 26th, the day before our
usual meeting
um, due to I believe the 27th is the
Rock 'n' Roll Back In. Um, so our
meeting is at 5:00 on the 26th.
And that about wraps it up unless Shawn
had anything to add
or if there's questions.
>> Open it up to questions.
All right. Hearing none, we can move on
to Landfill.
Heidi.
>> Yep.
>> Landfill met on Monday, July 27th.
And
we approved the bills. There were new no
new monitoring results. We talked about
the committee meeting frequency.
And so the town had come we were three member
committee that evening because Steve had
an unexpected
event that he was late to the meeting.
So but the
they did bring forward that the town
agreed to reduce frequency to an annual
meeting
where we would go over annual testing
results and the the budget for the next
year.
And
a special meeting would be called if
anything
came up that needed urgent
addressing from the committee. And which
is kind of how it would work now anyway.
We generally wouldn't wait two months to
meet if there was something urgent that
came up. So
that's kind of the direction. It sounds
like we would need some kind of
adjustment in the agreement. So that's
still
pending if
you know that agreement does get
changed.
>> Any questions about Landfill?
All right.
Um Cottage Grove Fire District
Commission.
Heidi.
>> Yep. So after
>> invite Chief up to the front or unless
you want to stay sitting there?
» So right after that big Landfill joint
fire
commission met,
we had the chief's report which was
attached in the packet if you're
interested in the stats for the year.
Um
And up a little bit there's
um statistics about the types of calls
that responded to, times of day,
information about vehicles, um and uh
staffing. We then talked about the roof
vent prop um MOU, which um
the
department and uh the commission
approved using Pleasant Springs funds to
jointly purchase a uh kind of training
prop. It's a trailer that has um
the ability to have training uh events
built on it using a various pitch of a
roof line, so you can practice different
training um scenarios um on it. So, uh
back in March, the
um the commission approved um
using Pleasant Springs funds to fund
half of that, and then um
the Cottage Grove Volunteer Firefighters
um
paid for the other half.
And um looking so the
volunteer fire department is looking to
enter into an agreement about the use
and ownership of the roof vent prop. So,
I wrote a memo. Um I'm going to go
through the rest of the agenda um and
then we can come back to that. Um so, we
discussed that at length. Um we also
talked about the service animal policy.
Um and then we talked about a plumbing
maintenance item approved um the use of
uh funds to do a plumbing repair uh kind
of a rooter-rooter
um
situation. We talked about the length of
service awards, which uh the village
board had been in favor of. Uh there's a
state um matching for um
length of service uh that would go into
a retirement type account for
firefighters
um and
through feedback from the department
um
and the the town hasn't always been as
supportive of moving forward with the
LOSAP, we decided to not include that in
next year's budget. So, um
we also talked about the paper call and
how that's affecting responses. Um we
decided that maybe we'll collect more
data and see um how the
how effective the paper call is at
increasing turnout. Um
we're going to keep meeting at Town Hall
because ESB has um
EMS training on the fourth Monday.
And we did move uh a couple of meeting
dates in September and October uh due to
a few conflicts.
So, that sums up the meeting.
Um and then we can go back to the rough
vent prop um
ownership, which I did include a memo
that kind of summarized that history of
the
equipment, which um as discussed at
joint fire um is the ownership of
miscellaneous equipment and personal
property not described above shall be
determined by the district, um which is
in the agreement from the volunteer fire
department Inc. Um so,
you know, that's kind of where this MOU
started um
under the understanding of that portion
of the agreement. But, I would welcome
Rick's um input on that.
» Uh so, I I
believe that's correct. So, the fire
department agreement So, the agreement
basically between the municipalities and
the volunteer fire department cuz the
volunteer fire department is a non-stock
corporation. um Um
so that agreement says and sort of lays
out these different scenarios of how
ownership of the equipment is
determined. So basically everything is
supposed to be based on our funding
formula for like major equipment purpose
purchases.
Specialized equipment for the town is
owned by the town. Specialized equipment
for the village is owned by the village.
Then there's sort of this sort of
catch-all phrase that says any other
equipment
um
will be determined by the district. So
if this was strictly a purchase by the
volunteer fire department, I would say
ownership is clearly volunteer fire
department. Um here because you have
sort of like blending of funds, I think
best interpretation of it is that it's
set by the district. So I guess the
village could provide direction to say
look, we're just going to treat this as
a volunteer fire department asset or it
could say we want to treat it as a
um district asset.
If it wants to go that route, I'd
probably just want to make a couple
changes to the MOU. I haven't spent a
whole lot of time
looking at it, but I think just
clarifying the ownership
um
in the MOU of how that would work out uh
for the entities involved
would make sense. But basically it's
just a policy call for the village to
well, technically it says district, but
the village can sort of
make its opinion known about how it
views the ownership of the asset um and
working with
the volunteer fire department on how to
either structure the MOU or just
basically say no, it's yours regardless
of we just treat it as a donation.
>> And that is
I'm
that is something that I was going to
point out earlier. That was something
that uh we talked about at the
commission as well that the perhaps we
other option exactly that that we could
consider just um the owner is you know,
the department.
>> Did we contribute funds?
» The Pleasant Springs funds were half.
>> But those aren't our funds. The Those
are coming from fees from the town of
Pleasant Springs. Those aren't coming
from our taxpayers, right?
>> Um, so the way that basically the
agreements all work together, it
believe it would still fall under the
general ownership structure for the
district. So, even though it's a
Pleasant Springs
um, funds, they are contributed to
district capital. So, the capital
equipment that's purchased by the
district is,
um,
the ownership percentage is based on
the, um,
like the budget apportionment.
» My understanding of the Pleasant Springs agreement, um, that was
signed in 2014 by Diane Weinan back and
Chris Hampton, is that it allows for the
department
to make the determination where to spend those funds.
Um,
so I guess my my inclination is just
to say let the fire department own it. I
mean, they're already providing the
insurance and all of the things that has
to do with it.
It's it's a specialized piece of
equipment. Like, I don't think the
police are going to train on vent
prop, right? I mean,
>> Actually, the fire
uh, fire department offered for us to be
able to utilize it as a training aid.
>> Well, that's nice. Good. Yes.
>> [laughter]
>> Um, but I mean, from a village
perspective, this is really a
firefighter piece of equipment. I I
guess
let and given the fact that it came from
Pleasant Springs funds, which comes from
their user fees, we didn't put any money
towards this. I don't think we should be
taking any ownership of it. That's just
my opinion.
» I think it came before
um the commission and then to the boards
because that is kind of a gray area that
in the
that we're able to determine
the ownership
through the agreements that that that we
can determine that. So, I think that's
why we're
talking about it.
>> Um
So, in looking at the Pleasant Springs
funding, it's that remaining fees should
be applied towards capital expenses, but
is the training prop So, it's a
miscellaneous
equi- Is that not considered capital?
And should those fees actually not be
used for this
purpose?
I know what legally.
» Right. So, it's basically the
Pleasant Springs funds go first to the
operational expenses of actually
providing the the service. And then
after that, it would go towards capital
expenses.
But the capital expenses
I mean, basically the capital expenses
are equipment owned by the the dist- or
by the village and town based on the
agreement, the fire district agreement
itself.
» And then there's a capital plan
that was presented last year that has
the capital purchases that are upcoming
for the next
10 years.
I'm making that up.
But this wasn't This wasn't on the list. Chris.
>> Um
What's the lifespan of it and how much
did it did it cost?
» 92,800.
And I believe it's a metal structure.
So, I mean, outside of the boards being
replaced,
I would do like 40 years.
» There's no I haven't found any data that
says how long they're lasting because
they're pretty new. So, I mean
depends on how well it's maintained. It
could be up to 40 years. It could be 20.
Depends on how bad it's used.
>> Yeah, I I think So, I think the with the fire district here is that
you know, the volunteer fire had
donation donated funds. So, what they
don't want to have happen and I know
they're sitting behind me is they don't
want us to make a decision that we're
going to sell this asset and they're out
the 40-some thousand of their
contribution.
Um so, you know, when looking at an MOU,
I think spelling out that any basis that
would get
from a sale would go directly back to
them. I think that makes complete sense.
I think as far as an asset ownership
perspective, um
it doesn't really
matter. I mean, I I would say the fire
district is serving the Cottage Grove
and Pleasant Springs community. So, that
asset and that was way those assets were
fundraised for, that was the purpose of
those funds.
Um so, I think when we're looking kind
of at this and other examples, I think
we're going to want to be consistent in
the treatment of assets like this.
Um furthermore, um in any budget
request, I I do think the uh village
board and town board should be aware of
all purchases being made regardless of
funding source because I think, you
know, in this case, um
preserving the fundraising funds for
other maybe more operational purposes
that enhance their service levels where
this is something the town and village
could have came together and contributed
the entirety amount. And so, having
those conversations during budget cycle,
especially going on, I think is is going
to be very important. Um so, if we do
keep it as
uh and I'm going to use different terms
here, a fiscal agent asset, which is a
town and village asset, I think there
definitely should be an MOU in place on
what happens if at disposal of the
asset.
>> [snorts]
>> If it's gone goes as a volunteer um equipment, I would say
we would also want similar protections
that if it was get if the fire district
got rid of it, we would want our port
proportionate share of the basis back.
Um so, kind of in consideration, just
something to consider.
» Other questions? Casey.
>> Um
Rick, I'll put you on the spot and if
the answer is I don't know, I haven't
had time to read it, that's fine. Um
with the MOU, so it lists
uh
you know, the the purchase option and
basically giving the fire department
like right of first refusal that if it
were to be sold and sorry, if the MOU's
in place, first of all, and then if it
were to be sold, they get right to
purchase it, but then also
mentions earlier uh
under no one approved transfer that it
shall not be sold without the
uh
written and unanimous consent of the
village, town, and the fire department.
Does that kind of preclude the right of
first refusal if the fire department
have to has to sign off on it first?
Doesn't that make it not get to that
point?
» Um theoretically, I mean, maybe there's
scenarios where
I mean
basically, you
want to make sure that it's not sold
without their consent, right? So, they
may this at least gives them a legal
right and like an additional legal
right, so I don't see anything wrong
with including both.
>> Okay, I wasn't sure if it was redundant
or one of them nullified the other in
some way, so that makes sense. And then
uh
well, I guess I'll sort of echo what uh
Cameron and what you said and what was
sort of said at the fire commission.
I don't know if we could put anything in
writing for this, but yeah, we should
not do this going forward, this way of
purchasing and funding things cuz
if there's any way to make that more
forceful or some sort of memo or
recommendation, I think maybe that's
worth considering so we don't do this
again cuz yeah, this is a mess.
>> It was definitely talked about at
commission that um
this kind of arrangement is not
probably wouldn't um
go about that again.
And then I wanted to give Chief
Archibald, I know you've been waiting a
little bit, a chance. Did I miss
anything from the
um
from the discussion there that you
wanted to touch on?
>> No, I mean you summed it up pretty well.
It's just if the agreement is decided that the
fire department has to give up their
ownership of it, we just want
protections that
one, it's not sold without our
permission and two, like
the use of it just because we put a lot
of money into it. So, like
if somebody just decides next week that
we're going to sell it, like the fire
department doesn't want to be out all
that money without any kind of
repercussions. So, that's really all it
was about.
Um and to your point, Casey, uh yeah,
we've already discussed we're not going
to do anything like this again. We're
either going to buy it outright
ourselves or we'll put it in a budget
item for the municipalities to buy it.
>> And I think Nick, to that point, you
know, as we talked about, um it would be
helpful for the village and town to know
what all the purchases are because we
wouldn't expect the the fire
department to come up with $92,000
of of equipment. Um we you know, we want
obviously those to be enhancements of
funds. The intent is never to have your
association fund raise for everything.
Um
so, that was another part of this is
kind of getting better visualization in
what those requests are.
>> Sure.
» Ricky, you mentioned that um, if we went
ahead with the MOU, you would want to
make some changes. What would those be?
>> Uh, so, I haven't spent a whole lot of
time looking at it. The first thing I
know is just it doesn't spell out who
actually owns the equipment. So, just
specifying
who owns it is the biggest thing that
jumped out to me.
>> I I guess I my recommendation was
simplification. Just
asset ownership is X. If the asset is
sold at the sole discretion of the fire
department Inc., the village and town
would
receive or return the proportionate
share of proceeds. Just a two-liner.
Something very simple. I think we start
talking about tax treatment and other things and I
think that as we start to get into an
agreement that's much more complicated
as opposed to just saying
it's up to them. They have the first use
of the equipment. They are the sole
deciders on if the equipment gets sold.
And if they it does get sold, they get
their funds back.
>> Can you and this is maybe where a
disconnect is happening to me, where
you're saying that if they sold the
piece of proper- the piece of equipment
that the village would get their share
back, but we didn't put any money into
it. Like I that's where the disconnect
is.
>> Yeah, so so, Kim calculated by year the
Pleasant Springs funds that were
calculated and calculated what
technically is the village's and what's
technically the town.
I don't like the Pleasant Springs funds
how they're treated. I think they should
offset operating costs and then we don't
these funds that are being held
by the town are creating these
additional conversations that frankly I
think you could these can just come in
budget requests. So, my my personal
opinion is if you have an operating
budget of $350,000 from the fire
department, we should just be taking all the funds that are getting received
by Pleasant Springs, and that's what our
community should be levied, and then we
just levy for or capital requests as
they come in. Because right now, what's
happening is this pool of money is being
held, and both communities have to
approve how it's being spent, and it's
creating an extra layer of
organizational administrative work.
And where that further gets complicated
is now that we're transitioning sort of
from the
volunteer model, there's the operating
costs are going to be starting to
increase incrementally.
And so, that model of having that
Pleasant Springs bucket just build up
doesn't, in my opinion, doesn't make
sense anymore. I don't think I don't
think it makes sense to have something
just sit be sitting in an account.
Um especially because, you know, we've talked about the the intent or the
spirit of those funds are for equipment
that should be responding to Pleasant
Springs, and so when we start tying more
and more of administrative strings to
funding, it just
it's makes it harder to manage those
funds. And, you know, if you have
turnover at municipalities, remembering
what those all of those little functions
are.
If that makes sense.
>> It does. I guess I I I see this as um
when we're talking about pouring it back
into the vehicles or whatever capital
servicing Pleasant Springs. Like, I
think about this as a sinking fund
where, you know, we know that our
engine, you know, we have an engine
coming up I think in the next couple
years, um
where we we basically take these funds,
set them aside, and that replaces the
engine, and there's a direct
benefit to Pleasant Springs. So, I think
that's a bigger conversation, obviously,
than this one, you know, piece of it,
but
I
>> 100% agree, and I think um
when we're when we kind of talk about
that, each individual
I think that's something we could even
do from a mechanic perspective. So, we
can hold like those funds don't
necessarily be have to be held by the
fiscal agent if we want to be dumping it
into a sinking fund because as you'll
see on the monthly reports that Kim
provides, it does she does calculate it
a village portion and a and a town
portion of that asset. Um but we
obviously have no control. Like I can't
say Kim cut a check for $230
$239,000. I want to use it for the
ladder truck even though you guys want
to wait and use it on a squad or X. So,
I think
opening up that flexibility, whatever it
is, something I think should be
considered.
>> Heidi.
Um Pleasant Springs uses 2% dues to help
pay their contracts. Does that factor
into how it can be used or like 2% dues
can only be used in capital? Is that my
correct understanding?
>> in the room. Capital, inspections,
um certain training,
apparatus.
I always ask April cuz she's the one who
knows the most on it. I mean, I think to
that point though, you you talk about
insp- things that are inspection and
um there's enough costs. I think they're
What is it? 50,000 a year is the
Yeah, contract.
>> 20, but then they're splitting that up
between two municipalities.
>> Yeah.
>> We have to really work with Pleasant
Springs to identify what's going on
there and I think that
is real critical.
>> Yeah.
So, good good good comment.
>> Thank you.
Okay. Any other
>> But I definitely think it's worthwhile
when we have a joint meeting to talk
have a good a discussion about the
future of this.
» Should we move on to consider ownership
of the roof vent prop?
I would make the motion that we allow
the
um Keg Grove Volunteer Fire Department
to be the owner of this vent prop
equipment.
>> I'll second the motion.
>> Motion by Sieverson, second by Wenzel.
Uh debate on the motion.
» I guess I would just ask that maybe we
consider having
a similar type of agreement to have
funds go back in the Pleasant Springs
account if
it's sold or you know, like a similar
kind of agreement. Or yeah,
proportionally.
>> I would amend my motion to um include
that if the fire department were to sell
the asset that the Pleasant Springs
portion be returned to the Pleasant
Springs fund.
>> In full or with it? Is there a
depreciation that happens?
>> 50% cuz if the asset was split 50/50, so
50% of the proceeds be returned to the
Pleasant Springs fund.
>> you.
>> Yes.
» I would agree.
Do you have that, Lisa?
>> And then my follow-up question is that
something that we need to
draft something on to be signed or
» I hate overcomplicating things.
Um
Yes. I mean, for something to be like
that legally enforceable, um Yes. I
mean, like we don't control the asset,
right? They own it. Um
From a logistical standpoint, you know,
it probably
comes out through the budget process. Um
So, we could put something together if
the if that's the direction the Village
Board wants. Um
otherwise we're just sort of doing a
handshake agreement that that's the way
it'll be done.
» Is the town board about this this
evening?
>> Maybe as part of their report. It wasn't
a certain agenda item.
» Mhm.
>> I feel like to prevent any
interpretation, especially looking at
our agreement with um the fire
department, um we should have an MOU
that states that we are officially
giving it to them so that there's no
It's all cut and dry. I know one of the
biggest concerns too was registration of
it. Um that's how this all came up is in
order for the department of They went to
go to register and they
really couldn't because of all this gray
area. So, like it needs to be explicitly
clear for all elements in there that we
are giving them of the ownership.
And at the same time we're asking for
the similar protections in there.
So, I just ask.
>> So, I'll amend my motion my motion to
>> [laughter]
>> to give them asset ownership um to um
have the ability to return 50% of the
proceeds to Pleasant Springs fund in the
event it's sold, and um
And yeah,
institute an a memorandum of
understanding that outlines the two
measures.
>> I agree.
Does anyone need that
read back to them or does everyone in
understanding what they're voting on?
All those in favor?
>> Aye.
>> Opposed? Abstain? Motion carries. All
right, law enforcement committee, Chris.
» We met
on Oh, I closed it. One second. We met
on
July 28th at Village Hall at 5:30.
Um
we approved the minutes.
We got a police station construction
update.
We approved a new
sex offender appeal board form.
We went over the year-to-date budget
status and how much of that has been
used.
Talked about community night out August
19th from 5:00 p.m. to 8:00 p.m.
Got the chief's reports.
And we adjourned.
>> Questions for Chris on law enforcement.
>> I don't necessarily have a Well, I don't
know if you can answer this, Chris, but
I'm just reading through and and maybe
this is more of a Chief Gary I'm looking
through the rolling summary numbers
and the check property is really high in
comparison to the other numbers. Is that
an accumulation of
I guess can you explain exactly what
check property is?
>> Simple terms, proactive policing.
>> Okay, can you explain what that means?
>> Checking properties throughout the
village.
>> Is that like
people
>> Residences, residences, businesses,
whether people are calling village
property.
>> So people are people are calling in and
asking for property checks?
>> There's vacation checks, there's
business checks.
So yes.
>> Okay. [clears throat]
And if anyone's watching online, there's
actually you can go on their website and
you can fill out a form and then they
come and look at your property and you
they appear on your ring camera.
» And I will say that I appreciate it when
they stop by the banks proactively
and credit unions.
>> [laughter]
>> With the police update, there is on the
village's Cottage Grove transparency
portal
project page dedicated to the police
station that we're updating monthly from
a financial update. So we have all
update pictures on there. So, to kind of
supplement Chief Gary's monthly report
at LEC, we're updating on a monthly
basis the financials.
Um and I was going to try to share my
screen, but I'm not going to make it.
So, we don't have to wait for me. We can
move on to the next item.
>> Which is reports from village officers,
and we'll start with Rick.
In [clears throat] the hot seat, right
next to me.
>> Uh I have nothing for tonight.
Hopefully, I can have the uh federal
housing bill update um for the next
meeting.
Um it's
fairly comprehensive, so I'm just going
to do sort of like a high-level
overview. Um
and if there are like further direction
to look at the things after that, we can
explore them.
>> Okay.
Um village administrator, Matt.
» Thanks. Um
couple things from the uh projects
tracker, Juniper Fields
um
construction is planned to start this
month, potentially in a couple weeks. Um
our 2026 uh streets and pedestrian
projects are on track to be
substantially complete by the end of the
month.
Um and by and large, all of our uh
capital projects, as I as sent to you
guys, uh happy reporter coming in at and
many times uh well under budget.
Um and then highlighting um
staff years of service um
for the month of August, Forester uh
James Rathman is um in his 27th year
with the village.
>> 27?
>> Yes.
» Any questions or comments for Matt?
>> Hello.
>> Yeah, I have two questions. On your
monthly briefing um that you emailed
out, you mentioned that a draft survey
um for the comp plan is being reviewed
by staff, and then that group intends to
put that public. But, are we going to
get the opportunity to comment on that
survey cuz they're only doing one,
right?
>> Yeah, I believe it's one survey. Um
Aaron's going to be sending this week um
to planning commission and the board to
um for you guys to submit any kind of
comments that you have and we'll
certainly incorporate, you know, themes
of responses.
>> Okay.
>> Yeah.
cuz we did that with the housing
chapter update as our committee kind of
worked on that survey, so it'd be nice
to have that opportunity. And then the
second question I had was on the
development projects. Um
you said the water main looping project
was completed on July 16th. So, I know
that more of East Gaston was paved than
just the looping area.
Um and I know that was a bid alternative
from the utility commission, but I know
we never got a developer's agreement to
get them to pay for that. So, now that
172,000 that we spent on that paving,
who who's going to be paying for that?
» Um I believe that's the utility for the
short term and I don't know if Rick or
Cameron can jump in, but we can
potentially recover that through
um
you know, any upcoming
development that comes in the area cuz
there's there's likely
um
depending on the type of development,
since it's going to be probably more
intensive use, so probably be be more
substantial roadway improvements out
there.
>> And I guess I don't remember the extent
of the
um paving out there on Gaston, but the
pre-annexation agreement still has those
requirements that run with the property.
So, any future development is still on
the hook for any improvements that were
placed
I remember the specifics, but basically
they involve Gaston Road and um like
future water main looping through that
property. So, those are all requirements
that run with the property.
>> So, just kind of a little bit of a
history, um it's really good that our
water and sewer department works really
well with public works. It's kind of a
joke because it's one person, and that's
why I would never recommend separating
it. In many communities, unfortunately,
if water and sewer are separate,
sometimes you have projects done where
the utilities are done, but the road's
not planned, and unfortunately, it's
essentially the utility if it's a
utility-only project, the utility ends
up paying for the cost of the road.
Um
in this case, we do have an option, as
Rick mentioned, to eventually recover a
proportionate share of that that cost.
So, I'm working on keeping track of
that. I do know as part of that, some of
the backfilling of that um of that
change order was a little bit higher
than
the road cost was a little bit less, but
the backfill and the granular fill was
more to stabilize the um actual looping,
and Kyla knows way more than I do.
Um but I think she's dropped off by now.
So, um we'll get a we'll get an update.
» Any other questions on the village
administrator report?
>> So, I'm trying to mentally catch up. Um
was this originally part of what was to
be the Creed? Is that part of what he
the developer was agreeing to pay for?
>> This project was always going to be done
regardless if it was just like perfect
timing that if that project happened, we
could get them to pay for something that
we already knew we were going to pay
for.
Um so, it was kind of like a benefit of
just working in the same area.
There's going to be additional work that
needs to be done out there anyways, um
eventually. Um but this helps create
that kind of a looping in that
infrastructure in that area, some a
little bit of a redundancy.
But when this project was originally
proposed, Creed wasn't even in the
picture. I guess to put people's minds
at ease, this this was not um the
looping portion of the project that we
would have done or the additional
looping that we would have done we
didn't do to service the project because
the project didn't move forward. Does
that make sense? We didn't extend the
utilities as part of this project as if
we would have had to if the Creed
development would have happened.
>> Okay. I'm I'm confused because I just
remember having that conversation
when
before Creed
when we were having
before the development agreement um
and the board
I don't recall approving that specific
at that I don't I don't know that the
board ever approved that.
>> The the utility did.
It's a utility project.
>> [snorts]
>> So when the utility
ne tears up a road to
put the utilities in they're responsible
for
fixing the road. This was an opportunity
to lessen that cost because the timing
of development going in the same time.
>> I guess I should have clarified. Not the
water looping, I know about that. I'm
talking about the extra paving that went
up and around beyond the water looping.
As as
>> Yeah, and that's still an obligation of the property.
>> Okay.
>> Yeah.
>> All right.
Can we move on to uh the assistant
administrator finance director
presentation of 2026 Q2 budget to actual
reports?
» Okay. In the packet um you'll see the
quarter two interim reports. Um the
first half of the year is going well in
comparison to the budget. Um
in August we'll get our final tax
payment from the county of about 3.2
million. Um as Matt said, most projects
are coming in favor favorably.
And um just a couple of days the
stormwater management plan is with the
DNR for review once it's approved then
we'll request funds for the grant and
then
the DNR Streetlight project hasn't
started yet but it's actively being
worked on so that'll start soon.
Is there any questions that you guys
had?
>> Yeah and
so the DNR
Trailhead Grant
there's just some things that with some
of the decorative lighting it takes a
little bit so we ordered those waiting
on it a line is actually running that
whole project for
so we'll get invoiced approximately
49,000 and then we have a sign MOU with
DNR to return
the remaining 30,000.
Um.
I'm really proud of all of our staff for
managing the really turbulent first and
most of second quarter with increasing
in price like major increasing in prices
and proactively managing
those costs really the only thing we saw
was a little bit of fuel surcharging
coming from garbage and recycling and a
little bit of fuel cost which you know
we're we're able to to eat here so
really happy
about everybody's kind of group
mentality for for improvement there.
Um.
While um.
As we kind of mentioned with the capital
projects really we we schedule a lot of
our projects to finish up with
substantial completion in August so
typically what we see is a first
financial management plan that doesn't
include a lot of unspent bond proceeds
or debt proceeds to offset future costs
and then in September
kind of when I feel a little bit more
comfortable about presenting a number
that that gets added in to reduce the
tax impact
very we're on pace for to
significantly beat
you know what our budgeted numbers are
especially especially in vehicles.
Um
So, excited about that. Um
obviously, um
kind of we can kind of loop the kind of
the budget cycle
the the next kind of agenda point under
my item cuz they kind of go hand in
hand. Um
So, you know, we had about 369
.8 million dollars of net new
construction. Obviously, a vast majority
of that's attributed to the Amazon
warehouse facility. Um 23.924%
net new construction. Um if you don't
include Cottage Grove, the Dane County
average is 1.7%.
Um what is kind of a a better statistic
that I like to look at is our
residential equalized value
um in 2025 was roughly 72% of our um
makeup as a village, and that has now
been reduced to 58.33%.
While I understand the Amazon facility
is not hitting the tax roll for the
general tax roll next year, this will
really provide relief, and this is a
much more sustainable percentage than
85%, 87% just 10-15 years ago. Um so,
making sure that we kind of have that
diverse tax base to to spread out the
cost.
Um kind of if we're looking at our next
budget meetings, um
with the budget update, um the financial
management plan will be presented um to
budget review committee on August 18th.
Um
>> [clears throat]
>> And then come here to Village Board on
September 8th. Um so, right now that net
new construction is being factored in.
Um so, what what we'll end up doing, um
you know, is bringing forward a a plan
that's consistent with the
capital prioritization plan.
Um And again, start it starting off with
being conservative on the unspent debt
proceeds, but knowing that that will
likely get added back in Um
probably closer to that September 8th
just with the way deadlines are due
but make sure that we're describing that
process.
Any other questions I'll I'll kind of
loop those both in with the quarterly
report or
budget process update cuz we're going to
meet every day in September and October.
» Questions for Cameron.
Paula.
>> Um so
do you expect any departments to kind of
run over budget year-end and
you know do we need to like are we going
to get more budget amendments?
I know it's forecasting so
>> So you'll get So I anticipate a larger
So the next budget amendment that will
be coming forward is primarily TID
based. So it will chew up kind of all
the final TID related activity.
I do anticipate there being a budget
amendment for recommendation of
essentially unrestricted reserves.
So once we kind of have a clarified area
of where the general fund's going to end
up there might be a budget amendment
recommending either a transfer to debt
service or capital project fund. There
could be
um
Right now everything else is tracking
but interest income is one that is
likely going to be end up more favorable
than than anticipated. I think
we avoided a lot of the capital project
change orders. So I'm not really worried
about diving in there. We're sitting
really good in our building maintenance
fund.
Um
Yeah.
So doing doing really well right now.
>> And I know our legal fees are kind of
trending over budget. Is that mostly
court driven or
>> So, yeah, um municipal courts I got is
always one that
it's a little bit easier because there's
typically corresponding revenue that
offsets the municipal court cost. Um
the cost for municipal court is trending
a little high compared to where it is
mostly because of a relatively large
January invoice. Um the general legal
line that's sitting in the under
financial and professional services is
actually sitting because it's aggregated
with a whole bunch of other professional
services. There's things that have come
significantly less than budgeted. So,
that line should be okay um
just depending on the the rest of the
year if there's any major issues. Um
definitely something I I put some
thought from a budget perspective like
should we be beefing up like ordinances
or you know, trying to pull things out
so like kind of the board has a better
feel of what funds are available for
certain initiatives
um and kind of proactively planning as
part of that budget process. But, yeah,
um
we should be okay on the professional
services.
» I can just give a little comment on the
prosecution as well because
the January [clears throat] invoice like Cameron mentioned was higher, but
that was because we had sort of a
rare event where we had to go do a
circuit court trial.
Um so, there's just added expense with
having to go to circuit court. So,
that was
in the five years that we've represented
the village, I don't know if we we've
maybe had one other one. So, they're a
rare event, but
they do happen if we're not able to
resolve it. And like Aaron mentioned,
it's kind of hard to tell. I mean, if
a lot of tickets are written and they um
we have a lot of people contesting them.
I mean I just
it's hard to really judge how the the
municipal court
how that will go year over year.
>> And I'll say this a million times, no
one ever makes money on municipal court,
no matter how many tickets, how many
parking tickets, it's not a revenue
generator.
We're lucky to break even on municipal
court. You
know, Rick and I talked to about some
efficiencies and in municipal court, you
know, possibly if there's another avenue
that is more prosecutor focused,
something that could be explored as
well. And I appreciate that that
recommendation, Rick.
>> Any other comments for Cameron?
All right.
Communication and miscellaneous
business, discuss approval of vouchers,
bills list in the agenda.
Any discussion on the bills list?
Otherwise, we'll move on to 10 A 1,
consider approval of vouchers.
>> Move approval of vouchers as presented.
>> Second.
>> Motion by Murphy, second by Severson.
Any debate on the motion?
All those in favor?
Aye.
Opposed? Abstain? Motion carries.
Correspondence.
Anyone have anything?
>> You betcha. We held a public information
session on the storm water utility.
I have seen a fair amount of questions
kind of come up. We're planning on
putting Q&A together. We'll add that to
the board. Didn't want to be too far
ahead of it cuz obviously the board
hasn't heard the any presentations on
this yet, but we'll work on getting some
Q&A
frequently
questions and answers added to the
website.
Certainly forward any questions that you
have have to us as as I they come.
» Anyone else have anything for
correspondence?
Upcoming community events.
» Community night out,
August 19th,
5:00 to 8:00. Come on out and see your
neighbors.
» Rockin' at Bacon is August 27th from
food carts at 5:30, uh music from 6:00
to 8:00.
» And then the library board's final music
in the grove with Angela Porta uh is
happening on
uh Thursday, August 20th at 6:00 p.m. in
Dublin Park.
And then lastly, we established this
past week um October 1st will be the
budget listening session. We have one
morning session from
um 11:30 to 1:00 and then an evening
session from 5:30 to 7:00. Again, that's
October 1st. Um and then we have the
budget feedback form already available
on the website um for suggestions. So,
please if you you know, you're talking
to residents, have them fill out fill
that out because that really helps.
» Okay.
Future agenda items. Uh we'll have
Rick's going to be busy cuz we have the
uh landfill amendments,
um the minimum parking requirement
language, the ESB policy for service
animals, and the MOU for the prop.
>> And the housing bill presentation.
>> Oh, and housing bill presentation.
>> Just so you didn't forget about that,
right?
>> Yep. And then we also have the edited
handbook coming back for approval um at
a future meeting. Other future agenda
items.
>> Um as a follow-up to the Civic, I'd like
to um discuss like the deductible um
the thousand versus 2500.
>> Uh we can put like a little presentation
together next. Just a it's not going to
be a super It's just going to be a
here's the options at different premium
levels at different deductible levels
for the next more meeting.
>> Can you put that under your finance
director
agenda?
>> We can put it under our HR
communication manager update. I'm going
to I'm going to delegate.
>> All right.
Otherwise, we can move on to number 11.
Motion to adjourn.
» Second.
>> Mark and JP, non-debatable. All those in
favor?
>> Aye.
>> Thanks, everyone.