1 00:00:02,360 --> 00:00:07,759 good afternoon I'd like to call the Middleville Village Council Committee of 2 00:00:05,359 --> 00:00:12,880 the whole meeting to order Ronda may I have roll call please Mike Kramer here 3 00:00:10,280 --> 00:00:19,840 Steve baldry here Robert Bishop here Richard Hamilton here McKenzie 4 00:00:15,560 --> 00:00:24,519 Peters Kevin Smith here Ann Williams both McKenzie and an have 5 00:00:22,560 --> 00:00:29,279 provided explanations for their absence so if anybody felt so inclined a motion 6 00:00:26,400 --> 00:00:32,840 would be an order I move that we excuse them 7 00:00:30,720 --> 00:00:36,320 support we have a motion with support to excuse McKenzie Peters and Anne Williams 8 00:00:34,879 --> 00:00:42,200 from the meeting tonight any further discussion before we vote hearing none 9 00:00:39,040 --> 00:00:45,239 all those in favor I I oppos motion carries please rise for the 10 00:00:46,360 --> 00:00:55,760 pledge I pledge Al to the flag of the United States of America and to the 11 00:00:52,320 --> 00:01:01,920 Republic for which it stands one nation God indivisible with liy and justice for 12 00:00:58,920 --> 00:01:01,920 all thank you 13 00:01:02,559 --> 00:01:06,680 right everyone should have a copy of the agenda in front of 14 00:01:14,040 --> 00:01:23,280 them um just one note that is an amended agenda sorry I forgot I amended it uh it 15 00:01:19,759 --> 00:01:29,000 said 2023 instead of 24 well actually it didn't even have a year it does now is 16 00:01:27,040 --> 00:01:33,320 this one says 24 yeah so it's technically amended 17 00:01:31,240 --> 00:01:38,600 a motion to approve the agenda as printed as amended as amended support 18 00:01:36,720 --> 00:01:42,520 support have a motion support to approve the agenda as amended any further 19 00:01:40,600 --> 00:01:50,840 discussion before we vote hearing none all those in favor I 20 00:01:46,439 --> 00:01:56,360 opposed motion carries public comment anybody has anything to speak on 21 00:01:53,799 --> 00:01:56,360 welcome take the 22 00:01:56,799 --> 00:02:05,320 podium really excited I don't have to ask Zoom for today 23 00:02:01,320 --> 00:02:09,479 amen all right moving on I see Brandon is not here Craig do you want to take 24 00:02:06,880 --> 00:02:13,560 that update or do you want to um I don't have any additional updates at this 25 00:02:11,200 --> 00:02:18,160 moment we're working uh getting High Street ready to be let out for bid uh 26 00:02:16,160 --> 00:02:23,239 waiting on the results of the drinking water assessment as far as you know 27 00:02:20,360 --> 00:02:27,440 identifying all the uh lines and then we're just getting ready for um 28 00:02:25,480 --> 00:02:32,800 completing the wastewater treatment plant complete complet and 29 00:02:30,480 --> 00:02:38,560 the other projects that we're working on anybody have any questions on Village 30 00:02:35,680 --> 00:02:38,560 projects before we move 31 00:02:38,959 --> 00:02:48,239 on all right we will turn it over to Mark discuss Council rules of 32 00:02:46,280 --> 00:02:55,080 procedures you you have a microphone you don't have to move okay I'm gonna go 33 00:02:51,360 --> 00:03:00,680 with the village president's recommendation well good afternoon um 34 00:02:58,120 --> 00:03:07,920 happy New Year um pleasure to be here it's like my annual not my annual visit 35 00:03:03,920 --> 00:03:14,040 but um uh so been asked to kind of go over our rules of procedure uh and give 36 00:03:11,360 --> 00:03:19,440 some background to Council on open meetings act issues Foya issues and and 37 00:03:17,360 --> 00:03:25,440 if you will some kind of best practices as an elected Village official uh Craig 38 00:03:22,959 --> 00:03:30,159 distributed kind of my outline that I've used um in the past you'll note that it 39 00:03:28,439 --> 00:03:34,200 talks about the village plan I'm not going to address any of that today um 40 00:03:32,480 --> 00:03:40,000 but this is kind of intended you could use this as a guide um I'm not going to 41 00:03:36,720 --> 00:03:45,120 go line by line and read every page I'll just kind of Hit the high points okay 42 00:03:42,439 --> 00:03:50,640 and um whenever you want me to stop just tell me to stop um but we'll just go 43 00:03:47,760 --> 00:03:54,439 over this for a couple minutes um it occurred to me and I know it's noted at 44 00:03:52,360 --> 00:04:00,040 the top of the rules of procedure but we basically went to uh Committee of the 45 00:03:56,920 --> 00:04:09,159 whole approach um just about about 12 years ago and little little editorial um 46 00:04:05,120 --> 00:04:16,959 in history so prior to that uh you know Council had individual committees like 47 00:04:12,319 --> 00:04:21,680 Finance ordinance um and uh the village adopted the practice of the committee of 48 00:04:18,600 --> 00:04:26,240 the whole uh basically borrowing it from uh the County Board and it was felt that 49 00:04:24,520 --> 00:04:31,639 that would be a better way for all members to be kind of up to speed and up 50 00:04:29,039 --> 00:04:36,479 to date on the the goings on of the village as opposed to the silos of the 51 00:04:33,440 --> 00:04:40,400 individual committees um and again here's the editorial par comment I think 52 00:04:38,160 --> 00:04:46,240 it's worked well um from what I've seen from the council members over the years 53 00:04:42,840 --> 00:04:53,120 um and it is kind of unique not a lot of uh villages or even cities utilize it um 54 00:04:49,720 --> 00:04:57,039 with with on a recurring basis so um way to stick with it um I think it I think 55 00:04:55,360 --> 00:05:04,560 it really has been helpful in terms of making sure that everybody's on the same 56 00:04:58,560 --> 00:05:11,280 page um so the village uh as you can guess is guided and and mandated um by 57 00:05:08,800 --> 00:05:15,520 uh federal and state law uh Michigan Constitution provides for the 58 00:05:12,560 --> 00:05:20,520 establishment of of villages uh provides certain uh rules and and uh guidance for 59 00:05:18,400 --> 00:05:25,840 villages in the Constitution and also then obviously state law not only the 60 00:05:23,199 --> 00:05:30,319 general law Village act um but um obvious some some other statutes the 61 00:05:27,759 --> 00:05:34,639 open meetings act um the revenue Bond act gives authority to the Village 62 00:05:32,440 --> 00:05:39,520 whether or not the village is issuing bonds but it gives you Authority and and 63 00:05:36,960 --> 00:05:43,319 sets out a process for doing certain things like adopting and amending your 64 00:05:41,639 --> 00:05:49,360 sewer and water ordinance provisions of the village code whole host of other 65 00:05:46,440 --> 00:05:53,759 statutes that apply in your personnel area with respect to how you uh treat uh 66 00:05:51,919 --> 00:05:58,600 Village employees which you can cannot do there so a lot of um stfe law 67 00:05:56,680 --> 00:06:01,840 guidance uh that has to be considered when the village takes its actions and I 68 00:06:00,600 --> 00:06:07,280 think the village has generally been well served by its staff over the years 69 00:06:05,240 --> 00:06:11,319 that when you have questions if staff doesn't know it then questions come to 70 00:06:08,720 --> 00:06:16,240 me and I can help provide that guidance um so that's kind of the the general 71 00:06:13,759 --> 00:06:20,599 overview and let's take a look you know what is the expectation in terms of your 72 00:06:18,919 --> 00:06:26,039 role as Village trustees 73 00:06:22,520 --> 00:06:31,199 um not a lot but they're important right you're making decisions on behalf of the 74 00:06:27,759 --> 00:06:35,440 village using your judgment based on input that you're getting from your 75 00:06:32,560 --> 00:06:40,240 constituents your village residents um and so it's not only it's a it's a 76 00:06:37,000 --> 00:06:44,199 two-way role where you're listening um but also communicating back uh to those 77 00:06:42,560 --> 00:06:49,639 residents and we're going to talk a little bit towards the end as long as I 78 00:06:46,000 --> 00:06:54,120 don't forget I put my a note but um it it's fascinating right now in this 79 00:06:51,960 --> 00:06:59,400 sphere of public officials and communication with the public with that 80 00:06:56,400 --> 00:07:04,039 wonderful wonderful um tool social social media and you may have heard that 81 00:07:02,199 --> 00:07:10,360 there are cases winding their way up to the US Supreme Court about government 82 00:07:07,360 --> 00:07:17,400 officials and use of social media and when does that use of like a private 83 00:07:13,800 --> 00:07:21,400 social media page turn into creating a public forum that has certain 84 00:07:19,520 --> 00:07:25,440 constitutional restrictions on the use of that page so we'll touch a little bit 85 00:07:23,199 --> 00:07:30,160 on that just something kind of a best practice something to keep in mind um 86 00:07:28,080 --> 00:07:34,919 but that social media has certainly become a great way to communicate what's 87 00:07:32,479 --> 00:07:39,759 going on with the village what you as an elected official might be advocating for 88 00:07:37,400 --> 00:07:44,319 be working towards um for The Village at the bottom of page two on 89 00:07:42,080 --> 00:07:48,639 this outline talk about the role of uh the village president that's set forth 90 00:07:46,120 --> 00:07:53,440 under uh the general law Village act he is the Chief Executive Officer of The 91 00:07:50,319 --> 00:07:56,879 Village presider at Council meetings voting member of council that's always a 92 00:07:55,720 --> 00:08:00,280 question I get with smaller municipalities about I'm the village 93 00:07:58,720 --> 00:08:04,520 president do I I get to vote on this do I have to vote on this can I stain from 94 00:08:01,960 --> 00:08:09,520 this Village president is a trustee has an obligation to vote um and then the 95 00:08:07,520 --> 00:08:12,560 general law Village act says that it's required to give Council information 96 00:08:11,199 --> 00:08:15,560 concerning Affairs of the village and recommend measures which he she 97 00:08:14,319 --> 00:08:20,080 considers expedient in addition to that state law 98 00:08:19,319 --> 00:08:26,199 that Constitution our ordinances that we 99 00:08:22,440 --> 00:08:32,200 adopt also can Empower Council or officers to do certain things and are 100 00:08:29,280 --> 00:08:39,000 rules of procedure um rules of procedure are required to be adopted uh pursuant 101 00:08:34,560 --> 00:08:43,880 to the general law Village act um it is uh and I can't recall if we adopt them 102 00:08:41,440 --> 00:08:48,360 every year or not but we certainly do when there's a a new after you know new 103 00:08:46,279 --> 00:08:53,040 council members are elected and seated um typically reviewed and 104 00:08:50,480 --> 00:08:59,160 updated um so these rules of procedure have been around for about um going on 105 00:08:56,160 --> 00:09:04,560 12 years and um there have been some modifications we most recently modified 106 00:09:01,160 --> 00:09:08,760 them at the beginning of last year um and it sets forth basically how Village 107 00:09:06,880 --> 00:09:13,120 Council is going to conduct its Affairs and its 108 00:09:09,720 --> 00:09:19,600 business one thing that um we always talk about and reiterate with this 109 00:09:15,600 --> 00:09:23,920 Committee of the whole practice is um we generally use the committee of the whole 110 00:09:21,839 --> 00:09:28,480 as an opportunity to discuss issues and make a recommendation for formal action 111 00:09:25,920 --> 00:09:31,360 by Council that then's taken up at a formal council a regular scheduled 112 00:09:30,279 --> 00:09:38,200 council meeting however since your Committee of 113 00:09:33,839 --> 00:09:45,920 the whole meeting is a properly noticed uh open meeting of the Village 114 00:09:41,959 --> 00:09:49,760 Council this Village Council can make um binding decisions at your Committee of 115 00:09:47,680 --> 00:09:55,360 the whole it is your practice not to do so but if necessary and we have had 116 00:09:52,680 --> 00:09:58,760 occasion where we can't wait another week um to make this decision it's a 117 00:09:57,519 --> 00:10:03,279 Grant application that has to be submitted or an appointment that has to 118 00:10:00,440 --> 00:10:08,000 be made you can in your Committee of the whole make those decisions um and they 119 00:10:06,560 --> 00:10:12,000 can be final decisions they don't have to be recommendations okay but again 120 00:10:10,240 --> 00:10:17,279 general practice has been that they're just recommend recommendations to your 121 00:10:13,760 --> 00:10:20,839 full Council and your regular meetings okay uh let's 122 00:10:22,000 --> 00:10:29,680 see oh with respect to the council rules of procedure uh also specifying kind of 123 00:10:27,880 --> 00:10:34,560 uh the roles of the village president there chief presider of the council 124 00:10:32,079 --> 00:10:37,320 meetings enforces rules you serve as the parliamentarian the president serves as 125 00:10:35,880 --> 00:10:44,360 the parliamentarian unless the Village Council designate somebody else um and 126 00:10:41,560 --> 00:10:47,880 uh you know works with Village staff with respect to setting the agenda for 127 00:10:46,480 --> 00:10:52,240 your meetings like I said I'm going to skip 128 00:10:49,839 --> 00:10:56,600 over all the Planning Commission materials Craig and Ronda feel free to 129 00:10:54,880 --> 00:11:02,440 share this with the Planning Commission members um talk a little bit about 130 00:11:00,200 --> 00:11:07,160 because I know questions always arise about public comment and public hearings 131 00:11:05,399 --> 00:11:14,440 and interaction with the public during those two parts of the meeting um I like 132 00:11:10,959 --> 00:11:20,160 to say that those opportunities public comment and public hearing is for the 133 00:11:17,240 --> 00:11:23,519 public to make comments to you you to receive those comments and then if 134 00:11:22,040 --> 00:11:28,519 there's followup if there are questions that are being asked um or there needs 135 00:11:25,680 --> 00:11:33,959 to be some followup to to look into that's something that you know Council 136 00:11:30,720 --> 00:11:38,360 can direct staff to do or individual council members to do but it's not 137 00:11:35,800 --> 00:11:43,480 intended to be an opportunity for debate and I know that a lot of times uh when 138 00:11:41,200 --> 00:11:47,760 there's maybe a a public Improvement project that's going to involve tearing 139 00:11:45,079 --> 00:11:55,120 up the streets uh maybe you're proposing a special millage of some sort uh in a 140 00:11:51,560 --> 00:11:59,519 community there is a desire for Council Members well I want to respond to that 141 00:11:57,000 --> 00:12:03,880 comment that was made and and my recommendation is and it's not it's not 142 00:12:01,880 --> 00:12:09,440 a you know in the law or anything but my recommendation is to say thank you for 143 00:12:05,320 --> 00:12:15,399 your comment take a note then on your Council agenda you have Council comments 144 00:12:11,880 --> 00:12:18,560 you can respond at that point or after the meeting go up to the person if 145 00:12:16,959 --> 00:12:22,199 they're still there and say I heard your comment I heard your question we'll get 146 00:12:20,279 --> 00:12:27,199 back to you or refer them to the the manager but try to keep that one it's 147 00:12:25,240 --> 00:12:32,600 it's a kind of an efficiency thing keep the meeting moving along um and two hold 148 00:12:30,959 --> 00:12:38,360 true to that it's public comment it's opportunity for the public to comment to 149 00:12:34,199 --> 00:12:44,000 you and then you can respond um my grandfather who was not involved in 150 00:12:40,680 --> 00:12:47,560 politics um I like Politics as a kid and and he always said to me if you ever get 151 00:12:45,839 --> 00:12:51,880 elected to an office I will never run for office um and somebody asks you a 152 00:12:50,600 --> 00:12:55,160 question you make sure you look him in the eye and you tell them I don't know 153 00:12:53,079 --> 00:12:58,560 the answer but I will get back to you and so that's what your opportunity is 154 00:12:57,320 --> 00:13:04,199 when those things come up in public comment and the public hearing processes 155 00:13:01,519 --> 00:13:09,399 public hearings can be you know like um I do a lot of special assessment 156 00:13:07,000 --> 00:13:13,360 proceedings where they're initiated by petitions of property owners this 157 00:13:12,120 --> 00:13:18,199 happens a lot in townships and um there can be 158 00:13:16,399 --> 00:13:21,160 flexibility certainly like if you have an engineer who's saying okay we're 159 00:13:19,800 --> 00:13:25,720 going to put in the sewer project and your sewer assessment is going to be 160 00:13:22,959 --> 00:13:32,240 $10,000 that is going to get a property owner potentially pretty uh hot wanting 161 00:13:29,399 --> 00:13:36,880 questions answered you can structure a public comment period as like a public 162 00:13:34,320 --> 00:13:42,440 information session for question and ansers um but what you're trying to do 163 00:13:39,279 --> 00:13:47,360 is really keep that meeting moving um get information uh to to the public uh 164 00:13:45,440 --> 00:13:51,600 that they need and then following up with questions without bogging down that 165 00:13:49,199 --> 00:13:56,959 that process okay 166 00:13:53,360 --> 00:14:02,480 um so uh I noted on page four in terms of public hearings providing that 167 00:13:59,079 --> 00:14:09,279 opportunity uh to gain information and listen um and if questions are asked 168 00:14:06,279 --> 00:14:15,880 probably best to to um have followup outside of that that public hearing 169 00:14:11,279 --> 00:14:21,040 process um with respect to council then obviously once your public hearing is 170 00:14:18,120 --> 00:14:24,920 over or it's time to make a decision then that's the opportunity for you guys 171 00:14:22,839 --> 00:14:29,880 obviously to debate and the thing to always keep in mind 172 00:14:26,560 --> 00:14:34,440 is and and this is under um state law that your comments are directed to the 173 00:14:31,680 --> 00:14:39,279 chair of the meeting right and and the chair because the chair is responsible 174 00:14:36,079 --> 00:14:45,680 for maintaining the order in the meeting comments uh and debate should be 175 00:14:41,920 --> 00:14:51,120 directed through the chair um keeps it even keeps it fair ask for recognition 176 00:14:48,720 --> 00:14:55,199 now in all my years working with the village it's been pretty informal 177 00:14:53,120 --> 00:15:00,959 haven't had any issues that I can think of and um so it's worked out pretty well 178 00:14:58,199 --> 00:15:04,759 so it's not you know Mr Speaker I would like to be recognized you know and yes 179 00:15:03,120 --> 00:15:10,199 you're yielded five minutes or anything like that um but you do want obviously 180 00:15:07,480 --> 00:15:13,920 the recognition chair calls and you then make and if there are two people at the 181 00:15:11,759 --> 00:15:19,199 same time chair gets to call make make the determination as to who who goes 182 00:15:17,160 --> 00:15:24,079 first um I think the Village Council has has 183 00:15:22,199 --> 00:15:28,160 done it pretty well in terms of understanding that uh well there are 184 00:15:26,440 --> 00:15:34,399 kind of two ways to deal with voting on an issue 185 00:15:29,759 --> 00:15:39,000 Robert's Rules would say that an item is brought up okay next we'll discuss the 186 00:15:36,440 --> 00:15:44,319 budget but you don't have a discussion on that until there's a 187 00:15:41,040 --> 00:15:51,560 motion before the board uh before the council um not many places Hue to that 188 00:15:48,800 --> 00:15:54,720 rule uh and in instead what happens is hey we're going to discuss the budget 189 00:15:53,040 --> 00:15:57,440 okay this is the outline of the budget this is well and then you'll have 190 00:15:55,920 --> 00:16:02,600 comments about well I think this is good this is bad this should be changed I 191 00:15:58,959 --> 00:16:08,040 like this um and through that discussion then somebody says okay I'll make a 192 00:16:04,759 --> 00:16:12,480 motion either of those approaches is fine and generally I'd say that the 193 00:16:09,920 --> 00:16:15,720 village has uh gone with that second approach of we're going to talk about 194 00:16:13,800 --> 00:16:20,079 the budget there are questions there are comments uh I like this I don't like 195 00:16:17,800 --> 00:16:25,560 that and then there's a motion I think that's fine okay but ultimately there 196 00:16:22,839 --> 00:16:31,600 has to be a motion you act by motion either to adopt an ordinance move to 197 00:16:28,040 --> 00:16:37,680 adopt or 2035 as uh presented adopt resolution 24-2 as presented U you need 198 00:16:35,319 --> 00:16:42,279 a second and then there's an opportunity for further discussion on that specific 199 00:16:39,959 --> 00:16:46,560 motion call for a vote determine whether there's a roll call vote required or not 200 00:16:44,360 --> 00:16:51,040 under our rules of procedure ordinances and resolutions are done by roll call 201 00:16:49,040 --> 00:16:55,560 okay what's the difference between ordinance resolution and the motion well 202 00:16:53,720 --> 00:17:03,439 a motion is the the way in which um the 203 00:17:00,639 --> 00:17:09,120 action to be taken by council is presented 204 00:17:06,039 --> 00:17:15,520 so I know you guys mostly know this sorry but you know motion to adopt the 205 00:17:12,160 --> 00:17:21,919 resolution okay the official action is that the resolution as 206 00:17:18,559 --> 00:17:25,000 presented is being adopted okay but it's the 207 00:17:22,640 --> 00:17:29,520 motion to adopt that resolution that puts it into effect motion to adopt that 208 00:17:27,160 --> 00:17:35,600 ordinance okay um and then some things you'll just do a 209 00:17:33,200 --> 00:17:41,640 motion I motion you know uh that we direct the manager to have a meeting 210 00:17:38,559 --> 00:17:45,160 with TK school superintendent over crosswalks okay it doesn't have to be by 211 00:17:43,640 --> 00:17:49,799 resolution doesn't have to be coordinates so some things under state 212 00:17:47,240 --> 00:17:54,640 law have to be done by ordinates you can only amend an existing ordinance with an 213 00:17:52,440 --> 00:18:00,280 ordinance you can only take certain zoning actions with the adoption of a 214 00:17:57,080 --> 00:18:05,760 zoning ordinance and in certain ordinances um there's a certain 215 00:18:02,000 --> 00:18:09,320 procedure like you can't uh adopt an amendment to your zoning ordinance 216 00:18:07,039 --> 00:18:14,960 unless a public hearing has been held and that can be be held at the uh 217 00:18:11,320 --> 00:18:20,120 Planning Commission level um but if you haven't held that public hearing you 218 00:18:17,880 --> 00:18:25,280 can't finally adopt that zoning ordinance um with just as a little bit 219 00:18:22,840 --> 00:18:31,720 of background so a Charter Township um says you can't adopt an 220 00:18:28,360 --> 00:18:37,559 orance at the same meeting at which it's introduced Village Council and general 221 00:18:34,520 --> 00:18:41,440 law Village you can do that you can consider an ordinance for the first time 222 00:18:39,080 --> 00:18:45,240 and finally adopt at same meeting General law Township you can do the same 223 00:18:43,200 --> 00:18:53,039 thing Charter Township you need two readings first reading second reading 224 00:18:48,080 --> 00:18:56,960 okay um there are uh Provisions about um once an ordinance is adopted and how it 225 00:18:55,559 --> 00:19:02,559 gets published whether it can be done by a summary or whether you have to publish 226 00:18:58,400 --> 00:19:10,480 a whole darn thing um we hate that provision um so uh you know it's both 227 00:19:06,480 --> 00:19:15,080 state law and rules that will dictate uh when uh certain things are required 228 00:19:12,360 --> 00:19:22,480 whether it's ordinance resolution or by motion question yeah it might be think 229 00:19:18,159 --> 00:19:27,520 but when you second or support an a motion if if you support a motion when 230 00:19:25,480 --> 00:19:33,280 it comes to vote you can't change your mind and V can sure you can you can sure 231 00:19:29,919 --> 00:19:38,000 you can second okay yeah is that we learned different than that at a a 232 00:19:35,120 --> 00:19:43,840 different training okay no I mean because you're the point of again the 233 00:19:41,559 --> 00:19:48,400 motion just introduces the topic right and so it's like okay I'm I'm ready for 234 00:19:46,039 --> 00:19:52,679 Council to make a decision on this so I'm going to make the motion or support 235 00:19:51,000 --> 00:19:57,640 the motion okay but doesn't mean that you're bound then to okay support it 236 00:19:55,159 --> 00:20:02,440 you're just saying I want Council to finally consider this and kind of cut 237 00:19:59,320 --> 00:20:12,799 off theb thank you apprciate that um on page five under uh c1c I note 238 00:20:10,200 --> 00:20:16,960 in terms of the um roll call votes that are uh taken typically for adoption of 239 00:20:15,000 --> 00:20:21,799 the budget expenditure of funds going into Clos session um clo the open 240 00:20:19,960 --> 00:20:25,320 meetings act specifically says with respect to uh purposes of going into 241 00:20:23,840 --> 00:20:31,400 close session that has to be done by a roll call vote and certain 242 00:20:28,679 --> 00:20:36,400 uh types of closed sessions require different vote requirements so to go 243 00:20:34,559 --> 00:20:42,240 into consider an attorney client privilege communication you need five of 244 00:20:38,480 --> 00:20:46,280 seven votes of the council um for other exceptions that escape me right now you 245 00:20:44,440 --> 00:20:50,600 can just do it by a simple majority of council okay anytime you're going to go 246 00:20:49,200 --> 00:20:56,240 into close session guys give me a call right we can 247 00:20:54,760 --> 00:21:01,240 talk and and you've been really good about that um just to go go over those 248 00:20:58,720 --> 00:21:05,440 vote requirements um because some do require um can just be done by a 249 00:21:03,880 --> 00:21:10,360 majority okay uh conflicts of 250 00:21:08,080 --> 00:21:19,039 interest avoid them if you have a question about it um and uh the the time 251 00:21:15,960 --> 00:21:23,159 to raise that is not at the meeting it's before the meeting so that because those 252 00:21:20,799 --> 00:21:28,600 conflict of interest questions are oftentimes um very fact specific and um 253 00:21:27,520 --> 00:21:34,880 there is a good amount of guidance on conflict of 254 00:21:31,960 --> 00:21:41,679 interest questions uh from opinions of the Michigan attorney general um and 255 00:21:37,640 --> 00:21:45,919 gets into very kind of specific um uh things that we can then draw upon to and 256 00:21:44,159 --> 00:21:51,720 to anal analogize uh about so um the more notice 257 00:21:50,080 --> 00:21:57,559 you can provide hey I think I've got this issue um I you know we're we're 258 00:21:55,559 --> 00:22:03,799 we're proposing to enter into a snow removal contract and my brother owns the 259 00:22:00,520 --> 00:22:09,240 company okay is that a conflict um the answer would be no we've had um unless 260 00:22:06,400 --> 00:22:14,840 you own a portion of the company um we've had an interesting uh case in the 261 00:22:11,679 --> 00:22:23,799 past where you had a village employe whose um s partner was on the council 262 00:22:19,799 --> 00:22:30,559 and is that a conflict um and interestingly again say no um so the 263 00:22:28,200 --> 00:22:37,919 more notice you can provide on those um conflict questions the better and again 264 00:22:33,799 --> 00:22:41,039 um ask early ask often okay there are a couple of different state statutes and 265 00:22:39,799 --> 00:22:46,679 what's interesting about these State statutes and conflict of interest is 266 00:22:43,320 --> 00:22:54,120 some um state that they only apply to State officials and that local Municipal 267 00:22:49,720 --> 00:22:58,200 officials officials are not included as um State officials but yet the attorney 268 00:22:56,480 --> 00:23:02,840 general has taken the opinion that that no they apply to Municipal public 269 00:22:59,679 --> 00:23:06,520 officials so just because a statute says it doesn't apply doesn't mean that it 270 00:23:04,640 --> 00:23:12,200 doesn't necessarily apply makes it fun and 271 00:23:09,159 --> 00:23:20,880 providing uh guidance right uh let's see skipping page eight 272 00:23:16,640 --> 00:23:28,440 uh open meetings act information act so obviously um open meetings act applies 273 00:23:23,760 --> 00:23:32,919 to meetings of uh a quorum of members of a public body so a quorum of the village 274 00:23:30,320 --> 00:23:39,159 of Middleville Council subject to open meetings act where you're deliberating 275 00:23:35,320 --> 00:23:45,799 towards making a decision um all of your deliberations are to be in public with 276 00:23:41,880 --> 00:23:50,840 the exception of those um very narrow uh exceptions to the open meeting act which 277 00:23:47,360 --> 00:23:56,960 we can go into close session um for Robin Steve you guys are new here um i' 278 00:23:55,279 --> 00:24:02,000 would say we probably go into to close session once or twice a year maximum um 279 00:24:01,039 --> 00:24:10,320 and typically um that is to review a Written 280 00:24:07,000 --> 00:24:16,039 Letter From Me To The Village Council providing legal advice about your 281 00:24:12,520 --> 00:24:21,320 options on some legal issue or question and so when we're in close session you 282 00:24:19,320 --> 00:24:25,240 don't make a decision the only decision I I always frame it when we start the 283 00:24:23,679 --> 00:24:28,039 only decision you make in closed session is the decision to come out of closed 284 00:24:26,679 --> 00:24:33,240 session and return to open session that's it um but I give advice I outline 285 00:24:31,200 --> 00:24:38,960 options and then Council comes out and and typically then considers uh the 286 00:24:35,840 --> 00:24:43,880 options and directs me typically to take one of those options that I 287 00:24:40,640 --> 00:24:47,960 described um there are other exceptions to the open meetings act to meet and 288 00:24:45,159 --> 00:24:53,080 close session and like I said if if we need to um examine those we do that 289 00:24:51,080 --> 00:24:58,000 ahead of time and and set that up so I can tell you you know what the motion is 290 00:24:54,880 --> 00:25:03,360 what the vote will be um and and how we go about but um and I candidly I always 291 00:25:01,000 --> 00:25:10,240 have to look I think it's sale of real property um negotiating bargaining 292 00:25:06,480 --> 00:25:13,919 collective bargaining uh sessions um periodic Personnel 293 00:25:11,799 --> 00:25:18,399 evaluation uh those are all those are the the main reasons that the village 294 00:25:16,320 --> 00:25:21,840 has used and that most municipalities use for going into close session 295 00:25:19,960 --> 00:25:26,240 purchase of real property not sale that's that's the one I always I always 296 00:25:23,360 --> 00:25:31,279 have to look at it so we're doing that just to me okay well then look at that 297 00:25:28,279 --> 00:25:31,279 and I'll have an answer for 298 00:25:32,559 --> 00:25:38,600 you um my confidence is shaking right now 299 00:25:36,039 --> 00:25:42,120 no I asked the same I asked him that question he's like no actually we can 300 00:25:40,399 --> 00:25:48,799 did I say okay for the purchase of but not for the sale 301 00:25:44,200 --> 00:25:55,000 and are those you have to or option option to correct correct so 302 00:25:52,960 --> 00:26:01,320 so just because the open meetings act allows you to go into Clos session you 303 00:25:57,399 --> 00:26:05,600 don't have to be okay um I will say though when it is to review an attorney 304 00:26:03,520 --> 00:26:10,360 client privileged communication I strongly strongly strongly recommend 305 00:26:07,720 --> 00:26:14,840 that you go into close session um because otherwise I say okay you can 306 00:26:12,240 --> 00:26:18,480 review my opinion in Open Session you could review it so everybody reads the 307 00:26:16,600 --> 00:26:24,760 letter you're all done reading the letter put it down you can't ask me 308 00:26:22,480 --> 00:26:28,600 questions about it right um and the concern is that there would be a waiver 309 00:26:26,360 --> 00:26:34,559 of the attorney client privileg and so we don't want that all right 310 00:26:31,760 --> 00:26:38,960 because then all of your discussions and deliberations with me about that can be 311 00:26:36,840 --> 00:26:42,279 subject to disclosure which is why we wait we go in a Clos session we 312 00:26:40,640 --> 00:26:49,679 distribute the letter we review it discuss it and then return it correct 313 00:26:44,559 --> 00:26:53,039 yep yep okay now I'm shook I pay 314 00:26:54,600 --> 00:27:04,799 attention um let's see where oh so open meetings at 315 00:27:00,080 --> 00:27:11,320 um There Are Rules uh for the public um that apply um and it you have to keep in 316 00:27:08,440 --> 00:27:18,120 mind that the open meetings Act is a pro public disclosure Pro 317 00:27:13,760 --> 00:27:24,360 transparency uh statute so um you can't bar anybody from attending unless they 318 00:27:21,440 --> 00:27:29,880 have been ruled disorderly uh and that's a specific definition under state law um 319 00:27:27,960 --> 00:27:38,480 a member of the public has the right to come in and audio or video 320 00:27:32,840 --> 00:27:42,200 record um the public body can make rules reasonable rules and regulations about 321 00:27:40,480 --> 00:27:46,600 that type of thing so I actually had a client where a member of the public was 322 00:27:44,679 --> 00:27:50,120 coming up with their camcorder I remember of those things and they were 323 00:27:48,080 --> 00:27:54,200 standing right in front of the table and videotaping everybody like seven inches 324 00:27:52,720 --> 00:27:59,120 away from their face and we basically said okay that's unreasonable so we said 325 00:27:56,480 --> 00:28:04,679 we're going to set up a box box okay a 6 foot by6 foot box and that's where you 326 00:28:01,240 --> 00:28:07,519 can set up your camera to record because that's where the outlets were so we 327 00:28:06,200 --> 00:28:11,799 didn't have cords running all over the place and it wasn't disruptive of the 328 00:28:09,159 --> 00:28:16,039 meeting so state law recognizes that you can establish um reasonable rules and 329 00:28:13,840 --> 00:28:21,960 regulations you can't prohibit it but you can regulate it okay um and uh they 330 00:28:20,880 --> 00:28:25,600 don't have if they want to come in and record they don't have to get your prior 331 00:28:23,200 --> 00:28:30,399 approval okay other than to make sure if you've establish rules and regulations 332 00:28:27,080 --> 00:28:36,080 that those rules and regulations so since we are recording and streaming and 333 00:28:33,360 --> 00:28:41,159 sending this out are is that part of your discussion on a public forum for 334 00:28:38,080 --> 00:28:49,559 later or well um no but happy to to talk about it kind 335 00:28:44,360 --> 00:28:54,559 of like you you know so it's it is um it is an accommodation that's being made by 336 00:28:51,559 --> 00:28:57,880 The Village it's not legally required um obviously communities have gotten used 337 00:28:56,279 --> 00:29:04,120 to it and residents and Vo have gotten used to having that access postco um but 338 00:29:01,240 --> 00:29:09,240 if the Village Council wanted to not um broadcast its proceedings you're 339 00:29:08,519 --> 00:29:15,120 not required so transparency is key I think 340 00:29:12,320 --> 00:29:20,039 that's huge my concern down the road is is the public forum issue eventually 341 00:29:18,159 --> 00:29:22,720 we're going to have a hop on topic that this is going to get shared on someone's 342 00:29:21,360 --> 00:29:25,760 social media page there's going to be a pile of comments that are not on a 343 00:29:24,519 --> 00:29:32,120 government page it's on someone's personal page and I mean if two members 344 00:29:29,120 --> 00:29:35,679 are commenting on that that's that's where does that get sticky I mean really 345 00:29:33,840 --> 00:29:43,440 none of us should be commenting on it yeah so um let's talk about yeah let's 346 00:29:40,240 --> 00:29:47,880 just talk about that now um so the village to my knowledge we 347 00:29:46,240 --> 00:29:54,600 prepared I think you adopted a social media policy okay that policy though is 348 00:29:51,559 --> 00:30:02,080 only with respect to Village staff sanctioned run sites okay okay and and 349 00:29:59,519 --> 00:30:07,320 um in that policy basically we say it's one-way communication it's pushing out 350 00:30:04,440 --> 00:30:11,799 information on that social media page Facebook saying up there's the farmers 351 00:30:09,279 --> 00:30:15,840 market okay or up there's the the Heritage Days festival coming up and 352 00:30:14,080 --> 00:30:20,720 there is an opportunity for people who see that on that Facebook page to 353 00:30:17,880 --> 00:30:25,080 respond and say hey what what are the times or can we move it to another 354 00:30:22,399 --> 00:30:27,760 weekend or I hate this event you know clogs up 355 00:30:26,240 --> 00:30:32,600 downtown we disable those comments why because 356 00:30:29,960 --> 00:30:38,000 once you allow those comments you have created under the federal First 357 00:30:34,880 --> 00:30:41,799 Amendment a public forum and if there's a comment in there of sorry I'm gonna 358 00:30:40,080 --> 00:30:46,679 pick on you Kevin you know I think Village Middleville is great except for 359 00:30:43,200 --> 00:30:49,760 Kevin Smith he's a jerk right and you go well that's terrible we're going to 360 00:30:47,799 --> 00:30:56,000 delete that comment you can't do that because you've created a public forum 361 00:30:51,919 --> 00:31:00,679 okay and now you're doing Viewpoint uh U discrimination okay 362 00:30:57,960 --> 00:31:04,799 I like Kevin but but if we did it if we just disabled it right up front no harm 363 00:31:02,840 --> 00:31:09,080 no foul then then it just takes care of itself correct and and where communities 364 00:31:06,559 --> 00:31:14,200 can run into a problem is it's not it's not prohibited but where you run into a 365 00:31:11,200 --> 00:31:18,120 problem is if you have an allowed two-way communication people posting 366 00:31:16,159 --> 00:31:21,960 comments and then you go nope we're not doing this anymore again you can do it 367 00:31:20,200 --> 00:31:25,080 there is a way to do it but you have to be very careful about that because 368 00:31:23,720 --> 00:31:29,360 you're essentially taking away that public form that that existed so if we 369 00:31:27,440 --> 00:31:33,919 have our own and to that point though like if we have our own Facebook page or 370 00:31:31,600 --> 00:31:39,480 whatever and we're creating and and it would be highly encouraged 371 00:31:36,360 --> 00:31:42,880 for members to read but not comment so that we're not engaging in communication 372 00:31:41,200 --> 00:31:46,519 because that's when it to your point right like that's where it gets sticky 373 00:31:44,320 --> 00:31:52,000 but exactly I think if we're opening ourselves up for public commentary that 374 00:31:49,559 --> 00:31:55,880 we do it on our own turf if you will on our own Facebook page or whatever and we 375 00:31:53,840 --> 00:32:02,720 can do whatever now now the question mark is is that that if we are on our 376 00:31:58,200 --> 00:32:10,559 own private yet public Facebook page uh if we in fact disabled comments 377 00:32:06,799 --> 00:32:17,559 on in that space um that's not subject to the same so couple of different 378 00:32:14,120 --> 00:32:20,760 things it it it is as clear as like beef barley soup right I mean I just said 379 00:32:19,679 --> 00:32:27,639 that for um the there are cases winding their 380 00:32:25,200 --> 00:32:33,760 way up through the Supreme Court um you know former president Trump and his 381 00:32:30,480 --> 00:32:38,240 Twitter and he had official pus Twitter and then he had Donald Trump Twitter and 382 00:32:35,880 --> 00:32:43,600 he was commenting making statements about public matters on his private 383 00:32:41,000 --> 00:32:49,000 Twitter account people were commenting and he was deleting or having comments 384 00:32:46,760 --> 00:32:54,440 deleted and the question is okay wait a second you've created a public forum one 385 00:32:51,799 --> 00:32:57,559 of the arguments is and so now you are violating People's First Amendment 386 00:32:56,000 --> 00:33:02,200 rights by deleting certain comments or getting rid of 387 00:32:58,840 --> 00:33:08,799 certain comments so the issue that you face as elected officials with the 388 00:33:04,200 --> 00:33:14,600 social media presence is does your private social media page cross that 389 00:33:12,120 --> 00:33:21,120 line into a public forum such that if you are doing content uh 390 00:33:18,320 --> 00:33:26,320 uh being Discerning about comments that are posted then are you somehow crossing 391 00:33:24,360 --> 00:33:31,480 the line in terms of a First Amendment violation because it is you're acting in 392 00:33:28,720 --> 00:33:34,919 your official capacity all right it's not a village maintained social media 393 00:33:33,480 --> 00:33:41,399 website but your position as an elected Village official 394 00:33:37,880 --> 00:33:45,919 has does that wind up creating um the look that someone well he calls himself 395 00:33:43,720 --> 00:33:50,960 Village trustee Village Middle trustee and he's posting about Village items and 396 00:33:48,519 --> 00:33:55,639 he's giving his opinion on things here um is this not an official Village page 397 00:33:53,799 --> 00:33:59,480 and from from as a village attorney I look at it I go okay wait a second 398 00:33:57,080 --> 00:34:03,200 second Rhonda doesn't have anything to do with monitoring that or Craig doesn't 399 00:34:01,080 --> 00:34:08,280 have anything to do with monitoring that what if there's a foyer request in for 400 00:34:05,960 --> 00:34:13,639 you know the the posts that you've done in the past 30 days we don't have those 401 00:34:11,560 --> 00:34:21,520 documents that's my first response you know it's not ours to to manage 402 00:34:16,399 --> 00:34:26,520 but it's it's less than clear so an approach would be you have your personal 403 00:34:23,440 --> 00:34:33,159 Facebook page keep it personal you can have a um kind of public 404 00:34:29,280 --> 00:34:36,520 official uh social media page and then I think I would probably be make that 405 00:34:34,960 --> 00:34:41,760 one-way communication just like the village does okay then you've avoided 406 00:34:38,800 --> 00:34:45,639 that issue but you keep them separate that your personal page is for personal 407 00:34:43,879 --> 00:34:50,280 stuff it's the the dinner you made it's the trip you went on it's the birth of 408 00:34:47,280 --> 00:34:57,720 the grandkid or whatever and then your your public uh trustee Facebook page is 409 00:34:55,200 --> 00:35:05,599 just here's Heritage days calendar or this is what I'm working for 410 00:35:01,240 --> 00:35:10,200 period but no comments so and you know then good oldfashioned kind of door 411 00:35:07,359 --> 00:35:13,200 to-door personal interaction and then people can either give you a thumbs up 412 00:35:11,680 --> 00:35:18,599 or thumbs down so fair that's thanks that's 413 00:35:16,320 --> 00:35:22,119 actually really helpful to be quite it'll be interesting to see what happens 414 00:35:20,640 --> 00:35:24,960 you know in terms of the Supreme Court cases and the federal cases because 415 00:35:23,320 --> 00:35:27,440 there's a split in that treatment and that's why the Supreme Court is going to 416 00:35:26,079 --> 00:35:31,760 be laying in right okay 417 00:35:32,960 --> 00:35:36,440 um are we in 418 00:35:36,560 --> 00:35:44,200 time uh I mentioned um you can't exclude somebody from a public meeting um unless 419 00:35:42,839 --> 00:35:48,599 the phrase I'm sorry was breach of the peace actually committed in the meeting 420 00:35:46,599 --> 00:35:53,839 that's a defined term so just that somebody's um being loud um or 421 00:35:51,520 --> 00:36:00,000 disruptive not enough breach of the pieace um that that and that's a pretty 422 00:35:56,560 --> 00:36:06,839 far our line like there's imminent um danger resulting uh to that second 423 00:36:04,920 --> 00:36:14,280 amendment auditing they're disruptive frequently 424 00:36:10,160 --> 00:36:17,079 and they test boundaries frequently um how how does that get handled in a 425 00:36:16,280 --> 00:36:22,960 public forum because they are being disruptive 426 00:36:19,720 --> 00:36:27,440 that does enable us to remove them from the hearing or do we just have to sit 427 00:36:25,280 --> 00:36:33,520 and grin and barar it I mean I I think that that pendulum is kind of swinging 428 00:36:31,240 --> 00:36:37,640 both directions at this stage yeah I mean the the lousy practical advice I'm 429 00:36:35,920 --> 00:36:44,560 going to give is the first time you let it go the second time um if if if if 430 00:36:41,599 --> 00:36:49,079 you're aware that it's that they might be attending you have the sheriff's 431 00:36:46,400 --> 00:36:56,920 deputy here um but it's it's a it's a pretty far line um and I I can't sit 432 00:36:53,560 --> 00:37:00,440 here and say today this is the line and if they cross it but it really is almost 433 00:36:58,680 --> 00:37:03,480 like imminent physical harm I would have to say at this point we probably have 434 00:37:01,720 --> 00:37:08,240 not reached that in our meetings we've had or people we've had disruptive 435 00:37:06,800 --> 00:37:14,200 people but I don't think we've reached the point where we don't feel safe or we 436 00:37:11,839 --> 00:37:19,560 have Sergeant escort anyone else physical security gener would be the 437 00:37:17,520 --> 00:37:23,319 would be the I mean at this stage the the Baseline right for correct for 438 00:37:21,400 --> 00:37:27,520 grounds to remove okay got it that's actually really good information and I 439 00:37:25,359 --> 00:37:33,160 mean you know it is not isn't enough yeah yeah right you know I don't want to 440 00:37:30,480 --> 00:37:37,200 bore you with my experiences but I mean I've 441 00:37:34,200 --> 00:37:41,880 been um at meetings where there's a proposed you know $20 million sewer 442 00:37:39,160 --> 00:37:48,000 project around the lake and Sewer special assessments are going to be 16 443 00:37:44,359 --> 00:37:54,000 $18,000 it's a lot of money and you have 400 property owners in a gymnasium on a 444 00:37:50,920 --> 00:37:59,720 Hot August Night really bad timing um and um 445 00:37:57,480 --> 00:38:02,800 you know part of it is you just got to let the process roll through people are 446 00:38:01,599 --> 00:38:08,400 going to be upset and they're going to be Bing and cranky and that's their 447 00:38:06,400 --> 00:38:13,520 opportunity at that public hearing through that process to voice their 448 00:38:10,040 --> 00:38:18,680 displeasure to ask those questions and um the best you know if you start 449 00:38:15,720 --> 00:38:21,960 getting into a a back and forth like I said in terms of trying to nitpick or or 450 00:38:21,160 --> 00:38:26,920 or respond the process just devolves and so 451 00:38:24,800 --> 00:38:30,280 if everybody knows he the ground rules you get to make your public comment you 452 00:38:28,560 --> 00:38:34,319 have this much time we want to get through as many people as we can and you 453 00:38:33,079 --> 00:38:40,880 stick to that then that's the way I generally 454 00:38:37,400 --> 00:38:47,770 seem best best served okay um let's see oh yeah real property 455 00:38:46,640 --> 00:38:53,599 purchase [Laughter] 456 00:38:50,480 --> 00:38:57,960 yeah um that's what you told me right right 457 00:38:55,000 --> 00:39:04,960 um we can't do remote participation anymore uh for uh um elected officials 458 00:39:03,200 --> 00:39:10,319 in order to count them towards a quorum and vote uh The Only Exception is for 459 00:39:07,319 --> 00:39:15,599 active military service there are always bills floating around the legislature to 460 00:39:13,440 --> 00:39:20,079 uh allow for remote participation of elected officials um don't see that 461 00:39:18,640 --> 00:39:24,839 they're going any place although there was State ad board uh just basically got 462 00:39:23,000 --> 00:39:29,680 in an amendment to allow them to do some remote participation um but I don't 463 00:39:27,400 --> 00:39:33,079 think we're going to expand that or broaden that through our municipalities 464 00:39:31,560 --> 00:39:37,599 but something that we can keep it our keep our eye on uh lastly I'll mention 465 00:39:35,960 --> 00:39:44,319 in terms of the Freedom of Information Act um it it obviously applies it uh is 466 00:39:41,480 --> 00:39:50,960 for that public transpar transparency Sunshine Law uh after post 467 00:39:47,359 --> 00:39:57,319 post-watergate uh basically so all uh public records which can be writings 468 00:39:53,640 --> 00:40:01,800 electronic uh uh photocopies documents that are prepared owned used retained by 469 00:40:00,319 --> 00:40:06,000 uh the public body are subject to disclosure under Foya uh there can be 470 00:40:04,400 --> 00:40:11,400 some exceptions from disclosure um and we have to look at 471 00:40:08,160 --> 00:40:14,240 those uh very carefully um but just know that basically if it's a piece of paper 472 00:40:12,920 --> 00:40:17,359 that's touched your hands related to Village business it's generally 473 00:40:15,880 --> 00:40:23,599 considered a public record subject of disclosure under 474 00:40:19,960 --> 00:40:30,520 foil um your rules of procedure I think um are in Fairly good order and have um 475 00:40:27,400 --> 00:40:36,079 you know serve the council well um I'm not aware necessarily of any specific 476 00:40:33,440 --> 00:40:40,800 questions this time around but um know that our rules of procedure can be uh 477 00:40:38,640 --> 00:40:45,760 revised from time to time uh just because we've adopted adopted them 478 00:40:43,240 --> 00:40:52,359 doesn't mean you're locked into them um they they can be changed um and let's 479 00:40:50,200 --> 00:40:58,119 see anything else that no we don't have anything else that 480 00:40:54,880 --> 00:41:01,520 we've heard of from anybody so okay um you know again I think the the village 481 00:41:00,079 --> 00:41:05,760 is um for me it's been a bright spot in 482 00:41:03,880 --> 00:41:10,480 terms of clients to work with because everybody's always been um very um 483 00:41:08,079 --> 00:41:16,560 professional and cordial and um understands you know the big picture um 484 00:41:12,880 --> 00:41:23,240 and so it makes my job uh easy and and Craigs easy as well so um but happy to 485 00:41:20,359 --> 00:41:31,040 answer any questions that you might have either now or another time 486 00:41:26,880 --> 00:41:31,040 and welcome Sten welcome 487 00:41:33,359 --> 00:41:40,040 again I don't think so this is really I'd love to take a deeper dive into that 488 00:41:37,920 --> 00:41:45,480 whole farming discussion from the municipal update oh okay and and figure 489 00:41:43,200 --> 00:41:49,119 out what we can do to prevent that because like someone goes and just buys 490 00:41:47,800 --> 00:41:54,720 a rogue chicken and all of a sudden they're commercial Farms they sell Nega 491 00:41:50,599 --> 00:41:54,720 month yeah what the nonsense is 492 00:41:55,240 --> 00:42:02,119 that yeah well and then I mean there's a 493 00:41:58,240 --> 00:42:07,400 whole bunch of um aspects in state law of you know preemption of local control 494 00:42:04,839 --> 00:42:12,720 as as we've mentioned in our updates and newsletters and sessions where you know 495 00:42:09,480 --> 00:42:16,400 solar uh Farms wind energy um all that renewable energy type of legislation 496 00:42:14,480 --> 00:42:20,880 that's coming down questions about you know regulating short-term rentals um so 497 00:42:19,400 --> 00:42:23,359 it's always something that's changing we got to keep our 498 00:42:23,480 --> 00:42:31,920 eyes anybody else have any questions all right thank you Mark you're wel 499 00:42:29,839 --> 00:42:36,079 thanks help all right we are going to move on 500 00:42:34,000 --> 00:42:41,960 to the discussion on 213 West Main Street and while Craig's moving over 501 00:42:38,280 --> 00:42:44,839 there um so I'm reading this and when we interview someone for a position we 502 00:42:43,559 --> 00:42:49,920 cannot ask them if they're single or married but we call out that Mr 503 00:42:46,520 --> 00:42:53,839 Banbridge is married on our sales document yeah is that because the spouse 504 00:42:52,240 --> 00:42:59,359 has a vested interest in the property dollar rights right okay 505 00:42:56,920 --> 00:43:04,160 I was I was thinking that might be but I caught that I was like we can't ask that 506 00:43:00,800 --> 00:43:04,160 question how why is this on 507 00:43:05,079 --> 00:43:13,319 here um that's it I'm good a man has the right to buy property but not sell 508 00:43:11,200 --> 00:43:19,760 property on his own if he's married a a woman can buy and or sell 509 00:43:16,559 --> 00:43:24,480 without the permission of her husband so when Danielle tries to sell 510 00:43:22,040 --> 00:43:29,079 my truck to the construction workers she has every right to do so trucks are not 511 00:43:27,240 --> 00:43:32,640 included in that just real property I mean it's it's real just 512 00:43:30,590 --> 00:43:36,839 [Laughter] there well I was going to move George up 513 00:43:35,200 --> 00:43:41,520 to ahead of me I was going to offer but he walked out I know and then he left so 514 00:43:39,520 --> 00:43:45,400 if he gets back here we can do that but the what you have in front of you 515 00:43:42,880 --> 00:43:51,480 regarding the sale of 213 West Main Street are um documents that need to be 516 00:43:48,480 --> 00:43:58,640 approved and we'll have them um if you're okay with them um move to the 517 00:43:54,920 --> 00:44:03,280 next meeting uh January 9th for approval and then we can schedule a closing as 518 00:44:00,880 --> 00:44:08,800 soon as possible to to get this wrapped up so uh 519 00:44:06,119 --> 00:44:13,880 the the pro or the items included are the quick claim dat ordinance purchase 520 00:44:10,839 --> 00:44:19,440 agreement and resolution for 213 and so right now you'd be adopting 521 00:44:16,960 --> 00:44:23,720 the well having it go on to the next Council but it's a two-step process when 522 00:44:21,359 --> 00:44:28,599 we do the sale so it's a resolution to approve the form of the purchase 523 00:44:25,000 --> 00:44:35,559 agreement um and then once that's signed then we do the ordinance y so can we do 524 00:44:32,079 --> 00:44:40,400 them all the same me you're you're not you're not adopting you wouldn't on at 525 00:44:38,599 --> 00:44:46,319 your January 9 meeting you would not be adopting your ordinance unless you have 526 00:44:43,440 --> 00:44:53,079 ass signed purchase agreement by then we could have one by then so but we have to 527 00:44:48,960 --> 00:44:57,960 start with the resolution correct okay okay any questions 528 00:44:58,160 --> 00:45:08,359 seem pretty straightforward I'll move to uh support the 529 00:45:04,359 --> 00:45:08,359 resolution move forward all the 530 00:45:08,800 --> 00:45:16,559 documents could you roll scroll down so that we have the uh recommended action 531 00:45:13,240 --> 00:45:16,559 at the top there we 532 00:45:18,640 --> 00:45:27,880 go correct so yeah so it's basically a mo move to approve the resolution to 533 00:45:24,359 --> 00:45:27,880 authorize the sale 534 00:45:30,160 --> 00:45:38,160 and and with that it's going to include the form of the purchase agreement in 535 00:45:34,920 --> 00:45:38,160 the form of the quick claim 536 00:45:38,599 --> 00:45:46,400 deed we can get the so so right now we're approving the 537 00:45:44,000 --> 00:45:50,079 documents as printed so that we can approach the 538 00:45:47,839 --> 00:45:54,760 seller I I think what we I think what we're trying to do here is um we need to 539 00:45:52,960 --> 00:46:00,280 approve the resolution authorizing the sale of 2113 West Main Street once we've 540 00:45:57,760 --> 00:46:07,280 done that then we go back and then we can and then we can act on your um 541 00:46:04,559 --> 00:46:11,160 motion to approve the ordinance quick claim D purchase agreement am am I right 542 00:46:10,000 --> 00:46:15,400 on that because I thought they use 543 00:46:13,359 --> 00:46:19,720 resolution my motion was to approve the resolution oh Roger that resolution 544 00:46:17,559 --> 00:46:23,839 approves the purchase agreement which has as an attachment to the purchase 545 00:46:21,599 --> 00:46:31,040 agreement form of the quit claim deed plus quit claim yep so 546 00:46:27,280 --> 00:46:35,599 um that authorizes to get that purchase agreement 547 00:46:32,599 --> 00:46:40,079 signed by both parties once that's signed then it's in order for the 548 00:46:37,400 --> 00:46:44,040 council to consider the ordinance um and I I think because 549 00:46:42,599 --> 00:46:48,520 you're looking at it tonight that ordinance can come back and either if if 550 00:46:47,200 --> 00:46:52,079 you have the signed purchase agreement at the meeting on the 9th you could do 551 00:46:49,920 --> 00:46:57,800 the ordinance on the night got it okay so that's all we're doing do moving 552 00:46:54,960 --> 00:46:57,800 things forward to the next 553 00:46:59,400 --> 00:47:05,920 Mee to get it signed we have to yeah we have to sign it we have to get them to 554 00:47:04,079 --> 00:47:10,480 sign it first so the purchase agreement isn't signed then you won't do an 555 00:47:07,240 --> 00:47:15,359 ordinance okay but it doesn't have to be at this meeting as a resol i 556 00:47:18,480 --> 00:47:22,520 that's counil the 557 00:47:23,400 --> 00:47:29,880 resolu I think that's what Mr Hamilton said 558 00:47:26,880 --> 00:47:29,880 that is exactly what I 559 00:47:32,800 --> 00:47:43,280 heard second a second you did or maybe actually Steve name of the paper you 560 00:47:40,359 --> 00:47:48,079 have it yeah give it to Steve Jesus where's the 561 00:47:46,160 --> 00:47:52,800 scoreboard all right we have a motion with support to approve the resol or to 562 00:47:50,800 --> 00:47:57,480 move the resolution and supporting documents onto the next full council 563 00:47:54,359 --> 00:48:03,760 meeting any further discussion before we vote hearing none Ronda oh I know we 564 00:48:01,040 --> 00:48:11,400 don't we're moving it all those in favor I I opposed motion carries 565 00:48:08,920 --> 00:48:14,640 welcome all right next up I've got uh George holworth here who is our 566 00:48:13,000 --> 00:48:17,920 wastewater treatment plant operator if you haven't met him yet here's your 567 00:48:16,160 --> 00:48:27,640 opportunity come on up George and he'll introduce the topic of the aqu proposal 568 00:48:22,079 --> 00:48:34,680 and I think has that through okay everybody lay down she's got 569 00:48:31,720 --> 00:48:40,599 this all right so uh my name is George holsworth superintendent of the 570 00:48:36,400 --> 00:48:46,000 Wastewater Plant and I answer to uh Alec and I believe this is my first time 571 00:48:42,520 --> 00:48:53,400 meeting most of you so um what I'm here to seek is uh your 572 00:48:50,920 --> 00:48:58,880 agreement to enter into a contract with a startup company called aqueduct 573 00:48:56,599 --> 00:49:03,160 um I'm not sure how many of you are familiar uh with the differences between 574 00:49:01,160 --> 00:49:10,799 say an Excel spreadsheet everybody knows how to run one of those and a 575 00:49:06,359 --> 00:49:15,680 database um so Excel the information is contained within that cell if you want 576 00:49:12,559 --> 00:49:20,200 to find it you have to reference that cell um 577 00:49:18,000 --> 00:49:26,480 there's you know the the main difference uh with say 578 00:49:23,559 --> 00:49:33,280 a database is you ass assign it uh you assign a value a tag so if I'm looking 579 00:49:29,920 --> 00:49:41,200 for the pounds per day average of influent suspended solid something like 580 00:49:35,839 --> 00:49:45,640 that I'm going to give that a tag and then all I have to do to look for that 581 00:49:43,200 --> 00:49:50,359 information is give it a DAT specify that tag number give it a date range and 582 00:49:48,240 --> 00:49:56,119 all my information is automatically pulled out and I can Trend very easily 583 00:49:52,480 --> 00:50:03,760 with that um when I first fired on I was trying to look on um getting some 584 00:49:58,880 --> 00:50:10,920 training on an access database um but the advantages with this Aqueduct system 585 00:50:07,839 --> 00:50:15,240 is um for instance if I was to go out and get trained in and be very 586 00:50:13,119 --> 00:50:18,359 proficient with an access database I could 587 00:50:16,000 --> 00:50:24,440 do the the trending and things that I want to do just for the for the 588 00:50:20,200 --> 00:50:33,760 Wastewater Plant uh and that's it the Aqueduct system can also U do asset 589 00:50:30,440 --> 00:50:38,559 management and a whole slew of other uh features and they're going to give us a 590 00:50:36,720 --> 00:50:43,000 pretty good deal uh they're startup company they came in and met with a 591 00:50:41,280 --> 00:50:47,480 number of us and reviewed uh what they're 592 00:50:45,240 --> 00:50:55,880 offering and with my help to show them what we 593 00:50:52,119 --> 00:51:01,319 want and how to how it all gets laid out they will build out the system for us 594 00:50:58,520 --> 00:51:06,960 and everything you know it'll be in use for for a period of time while we're 595 00:51:03,839 --> 00:51:10,680 building it out and only once we're satisfied with that final product then 596 00:51:09,280 --> 00:51:16,720 the contract starts um and if we go to um I'm going 597 00:51:14,440 --> 00:51:21,839 to jump around here a little bit here 598 00:51:19,119 --> 00:51:26,079 the last P basically the second to the last 599 00:51:22,920 --> 00:51:31,920 page uh under the terms and renewal uh there there was a lot of that language 600 00:51:28,640 --> 00:51:36,040 that I added in in order protect vill what number of pages that second or last 601 00:51:33,400 --> 00:51:39,920 page uh it doesn't really it's it it says order form on the very this one 602 00:51:41,200 --> 00:51:49,200 okay there you go a number uh quite a bit of this language under terms and 603 00:51:46,079 --> 00:51:56,799 renewal is uh is language that I added in and it will uh protect the The 604 00:51:52,839 --> 00:52:02,760 Village by specifying uh um just when the when the contract starts under what 605 00:51:59,760 --> 00:52:07,440 terms uh we move forward and how it automatically renews and what the value 606 00:52:05,640 --> 00:52:13,559 of the contract would be going forward under the renewal 607 00:52:09,680 --> 00:52:18,599 terms um and then the ter uh the conditions uh are pretty 608 00:52:15,799 --> 00:52:23,160 straightforward so jumping back to some of the features that it can do it'll do 609 00:52:21,480 --> 00:52:30,200 all the um data management that I'm looking for 610 00:52:27,000 --> 00:52:38,599 it'll also do uh start generating work orders um so under um what's called the 611 00:52:36,040 --> 00:52:44,000 npdes permit it's a national discharge elimination system permit that's issued 612 00:52:40,920 --> 00:52:49,880 by the uh by the EPA and it's administered by each of the states so 613 00:52:45,920 --> 00:52:53,200 the um Eagle uh administers that program and I have to comply with all the terms 614 00:52:51,760 --> 00:52:59,680 and conditions of that under what's called an npds permit ours is a 615 00:52:55,319 --> 00:53:05,359 groundwater discharge permit so all permits going forward beginning a few 616 00:53:02,040 --> 00:53:11,920 years back will now be required to have Asset Management within them going back 617 00:53:08,839 --> 00:53:18,160 to say the 70s when they first issued a bunch of the money for the Clean Water 618 00:53:13,799 --> 00:53:23,960 Act they didn't make that a requirement and for those that did have it they 619 00:53:21,040 --> 00:53:27,559 didn't enforce it so communities left and right bu buil all these wonderful 620 00:53:26,079 --> 00:53:32,720 wastewater treatment plants to protect the environment and then staffed them 621 00:53:30,240 --> 00:53:37,599 with untrained unqualified people and then didn't maintain them in part 622 00:53:35,440 --> 00:53:41,799 because you had the wrong people bringing that information to 623 00:53:39,920 --> 00:53:47,040 council and then in other cases Council was simply unwilling to spend any money 624 00:53:44,440 --> 00:53:54,280 so these places that they spent millions of dollars building started to crumble 625 00:53:50,720 --> 00:53:57,640 apart so EPA got smart started making that part of the 626 00:53:55,720 --> 00:54:03,559 uh permit renewal process so we have to maintain um the 627 00:54:02,200 --> 00:54:07,040 asset management it's going to go through everything from all the name 628 00:54:05,040 --> 00:54:14,760 plate data on the pumps and the motors the valves uh the pipes age condition 629 00:54:11,040 --> 00:54:20,880 everything um then we can based on the manufacturers recommended uh intervals 630 00:54:18,040 --> 00:54:24,799 generate work orders and then track that and that all of that then is just 631 00:54:23,000 --> 00:54:31,280 volumes of paperwork that the EPA is going to want to 632 00:54:26,000 --> 00:54:37,440 see um it'll also do the the uh report generating it'll also set up all my uh 633 00:54:35,000 --> 00:54:42,319 scheduling um the permit basically tells you when you can make schedules or or 634 00:54:39,680 --> 00:54:46,400 when you can take samples and where to take them and all that but it's 635 00:54:44,680 --> 00:54:52,599 very uh broad it doesn't really make any 636 00:54:50,000 --> 00:54:58,359 specifications based on what our staff schedule is uh things like this we can 637 00:54:55,799 --> 00:55:02,680 then go in and just say Okay on on Monday every Monday we're going to 638 00:54:59,760 --> 00:55:06,760 collect this this this and this um once a month we have to collect this once a 639 00:55:04,799 --> 00:55:11,680 year we have to collect this but only on these particular monitoring Wells etc 640 00:55:08,720 --> 00:55:14,880 etc so this program once it's set up and they'll be doing all that set up I just 641 00:55:13,200 --> 00:55:19,760 tell them what I want to see um all of that will then 642 00:55:16,920 --> 00:55:25,640 automatically be generated each employee would then have uh access to it uh on 643 00:55:23,119 --> 00:55:32,319 their phones or on a tablet and and it can uh when they log in to say we did 644 00:55:28,839 --> 00:55:36,799 this all of that is trapped so if you're doing rounds it says okay who did the 645 00:55:35,000 --> 00:55:42,400 rounds on this date because we've got a problem okay now we know who did that um 646 00:55:40,640 --> 00:55:46,880 so it's going to track all that kind of information much more efficiently and be 647 00:55:45,039 --> 00:55:51,039 able to generate reports much more efficiently than I could ever do on my 648 00:55:49,440 --> 00:55:58,720 own um benefits again uh it's going to 649 00:55:54,200 --> 00:56:04,359 retain your institutional knowledge um you know uh I plan on being here for 650 00:56:02,000 --> 00:56:10,520 a good while uh but you know when Charlie was stepping out if you were if 651 00:56:06,640 --> 00:56:15,720 you were going to have a a fresh brighty eager but clueless employee 652 00:56:13,799 --> 00:56:19,079 you're losing all that information and that's what usually 653 00:56:17,359 --> 00:56:24,960 happens so being able to have all that 654 00:56:21,960 --> 00:56:30,280 information and all that new guy has to or girl has to know is how to get to it 655 00:56:28,480 --> 00:56:36,079 you know just where to look it up and it's much uh much better for that for 656 00:56:33,200 --> 00:56:40,039 that type of uh information retention long term for any 657 00:56:38,520 --> 00:56:44,799 Village um we can use that information also 658 00:56:42,520 --> 00:56:48,760 moving forward when we're um assessing Water and Sewer rates that we going to 659 00:56:46,440 --> 00:56:52,359 propose to you forward and things like that right and you're going to be able 660 00:56:50,079 --> 00:56:56,200 to generate that type of information um that you you know if you have questions 661 00:56:54,640 --> 00:57:02,119 on um you know they're going to be doing a 662 00:56:58,359 --> 00:57:06,680 rate assessment or a review they want to know the age and 663 00:57:05,280 --> 00:57:12,440 condition of the pipe all that kind of stuff the the reports that are being 664 00:57:09,599 --> 00:57:17,280 able to be pulled out with this type of database are pretty slick you'll be able 665 00:57:15,680 --> 00:57:23,359 to go out and say show me all the pipe that was in the ground since 666 00:57:18,920 --> 00:57:27,799 1960 is it Dr Lon is a transite is a c900 you know all kinds of different 667 00:57:29,760 --> 00:57:38,559 things this is $5,800 if I'm reading that correct is that accurate and it's 668 00:57:34,319 --> 00:57:43,160 free setup free set up 50 5800 once it's set up and running the way I want it 669 00:57:40,760 --> 00:57:46,240 yeah and and with regard to things like pipe inventory and things like that 670 00:57:44,760 --> 00:57:50,160 obviously that's stuff that happens over time but that that stuff you'll end up 671 00:57:48,480 --> 00:57:53,920 having to work with alacon is that accurate like when you say we have at 672 00:57:51,599 --> 00:57:58,720 lead pipes or something like that yes well we have that inventory we have we 673 00:57:56,440 --> 00:58:04,000 have some inventory uh when we you know when we're talking mostly on the water 674 00:58:00,359 --> 00:58:08,880 side uh we've got a system um and most of the guys are pretty proficient with 675 00:58:05,440 --> 00:58:14,280 it uh and it's got some good features this um has other features that we're 676 00:58:12,440 --> 00:58:18,559 going to be using but it also has that because that's strictly for Asset 677 00:58:15,799 --> 00:58:22,680 Management if this can do all of that well then at some point we might decide 678 00:58:20,599 --> 00:58:27,960 okay we're going to to let that go by the wayside and portal all that 679 00:58:25,160 --> 00:58:32,599 information into here all right that's not a guarantee we might say well we 680 00:58:30,319 --> 00:58:38,400 like everybody's familiar with that and we're just going to use this for my 681 00:58:34,520 --> 00:58:44,200 asset management and um uh data and work orders and whatnot like 682 00:58:41,319 --> 00:58:48,119 that is this is this in the cloud by the is this in the cloud or does this get 683 00:58:46,240 --> 00:58:54,280 stored on our server uh I believe the cloud uh but you 684 00:58:52,119 --> 00:58:59,160 just went over my head a little bit so yeah stored locally or is it a software 685 00:58:57,079 --> 00:59:04,440 in the in like you log into a website basically right got you but you know it 686 00:59:02,000 --> 00:59:08,359 and again with most of these uh type systems um say we terminate their 687 00:59:06,760 --> 00:59:13,400 contract we're just not satisfied or whatever whatever whatever information 688 00:59:10,319 --> 00:59:18,799 that had been generated um that's that that's ours got 689 00:59:16,079 --> 00:59:23,839 it so that point it be local storage but yeah should fit on just a hard drive so 690 00:59:20,720 --> 00:59:29,400 again it'll go over um work orders Asset Management 691 00:59:25,559 --> 00:59:34,760 um report Generation all of that so use your very uh from what we're 692 00:59:32,960 --> 00:59:38,559 go ahead what I what I'm able to understand from it so far from what 693 00:59:36,559 --> 00:59:44,799 they've showed us it's very uh user friendly and very intuitive I've used 694 00:59:41,799 --> 00:59:49,839 uh a few different uh systems in the past 695 00:59:47,240 --> 00:59:54,200 uh uh there's a hawk whims out there that uh that kind of program they're 696 00:59:51,760 --> 00:59:59,280 expensive number one uh anything from Hawk is it's a good product but it only 697 00:59:56,680 --> 01:00:04,480 does the the data generation and tracking it doesn't do asset management 698 01:00:01,240 --> 01:00:10,359 or any of that other stuff um so this has uh and it's this is much more 699 01:00:08,760 --> 01:00:15,359 intuitive uh there's U uh the same can be said for 700 01:00:14,319 --> 01:00:19,839 the uh um maintenance management type 701 01:00:17,960 --> 01:00:25,520 programs there's there's a thousand different programs out there um but 702 01:00:23,000 --> 01:00:32,240 they're Standalone systems they just do that aspect this sort of covers all of 703 01:00:28,920 --> 01:00:37,839 bases so I'm I'm quite eager to get started with this and uh I think it'll 704 01:00:35,200 --> 01:00:43,520 be uh a good asset for the city is there any 705 01:00:40,319 --> 01:00:48,079 questions I think at the end of the day Mr President I do we need to delay on 706 01:00:45,799 --> 01:00:52,160 moving this to a coun full Council or do you think we could just get them access 707 01:00:50,319 --> 01:00:57,280 to this they think the sooner the better right and it's January opion the sooner 708 01:00:54,200 --> 01:01:02,799 the better yeah and it's January and probably get a nice roll into the into 709 01:01:00,000 --> 01:01:08,640 the coming year if you started now right if we had if you had the availability 710 01:01:04,720 --> 01:01:12,720 yeah B basically is uh what I've we've been kicking this around for a few 711 01:01:10,000 --> 01:01:18,079 months so I I tried to promise him that I'd have an answer for him 712 01:01:15,440 --> 01:01:22,240 shortly so they're building this from scratch they would built this from 713 01:01:19,839 --> 01:01:26,280 scratch yes so we spent a lot of time and effort getting our inventory to the 714 01:01:24,200 --> 01:01:30,640 G is there any because I'm guessing this is going to be an application user based 715 01:01:29,440 --> 01:01:35,000 this people can get to it on their tablet so if they're doing a work order 716 01:01:31,960 --> 01:01:38,760 on a valve can is there a like a process where we link that to all that work we 717 01:01:36,680 --> 01:01:43,240 did with the gis system this is the valve there's a there's an inventory 718 01:01:41,079 --> 01:01:46,480 item that we put in there we click on that valve it takes us to the gis which 719 01:01:45,079 --> 01:01:50,359 we've gone through and meticulously made sure we have the identification where 720 01:01:47,880 --> 01:01:54,160 the valve is where the street is is that again that's that that feature right now 721 01:01:52,640 --> 01:01:59,000 is is probably what we're going to start on last because we've already got a 722 01:01:56,440 --> 01:02:03,319 system that does that yep and if we find out that we're very pleased with all the 723 01:02:00,640 --> 01:02:08,839 information that we've been generating to date um mostly on the Wastewater side 724 01:02:06,640 --> 01:02:14,079 um then we're going to start migrating it over to the water side expanding it 725 01:02:11,799 --> 01:02:19,599 um but I my understanding is is that information is uh very similar you know 726 01:02:16,640 --> 01:02:23,000 you just uh you track it the same way use it the same way as long as the 727 01:02:21,720 --> 01:02:28,039 possibility is there I'm good with it yes I believe the possibility I have a 728 01:02:24,920 --> 01:02:32,240 quick question sure um is this was this built into our budget it was not built 729 01:02:30,559 --> 01:02:37,359 into the budget yet this is the water budget right we have in the water 730 01:02:34,359 --> 01:02:37,359 budg 731 01:02:38,520 --> 01:02:47,119 ability any other questions I like what I hear I have one I do too this was no 732 01:02:43,880 --> 01:02:50,240 cost until you approve the the final Bild so to speak that's 733 01:02:53,359 --> 01:02:59,240 correct they presented it to George and to Alec 734 01:02:57,440 --> 01:03:05,720 and then Alec and George presented it to me and you know was the last step for 735 01:03:02,400 --> 01:03:11,559 that Mr President could we make this contingent on making it in terms of 736 01:03:08,839 --> 01:03:17,480 paying could could we hear a report from you on what your experience is like 737 01:03:15,160 --> 01:03:21,079 prior to us approving it to be executed you know in terms of making payment I 738 01:03:19,760 --> 01:03:24,960 think it would be nice my understanding is is that we would just uh sign the 739 01:03:23,160 --> 01:03:28,359 order form now and 740 01:03:25,720 --> 01:03:34,279 then we start building out the system and nothing has to be signed um going 741 01:03:31,520 --> 01:03:38,760 forward until I'm happy with the system but simp make it subject to to his s to 742 01:03:37,160 --> 01:03:43,960 our satisfaction I I think what I'm saying I mean just for clarity we would 743 01:03:41,520 --> 01:03:47,240 love since because this is a new system for you and it seems like it's going to 744 01:03:45,400 --> 01:03:52,119 be really beneficial to you I think it might be nice for us to hear a report 745 01:03:49,200 --> 01:03:57,440 from you on how the experience was and and the data that you're getting from it 746 01:03:53,920 --> 01:04:01,400 if that makes any sense I I think that would be really helpful for us to just 747 01:03:59,880 --> 01:04:06,680 are you asking for that to be contingent upon final for us to begin paying for it 748 01:04:04,359 --> 01:04:10,319 like before we cut a check let's make it contingent before we cut a check to them 749 01:04:08,799 --> 01:04:15,240 for finishing up their work could we hear a report from you to just just to 750 01:04:13,319 --> 01:04:19,000 go over the system or maybe just show some sample reports or whatever just to 751 01:04:17,119 --> 01:04:22,359 show that it's working into to your satisfaction I think at that point we 752 01:04:20,760 --> 01:04:27,039 could just say when you're ready to say this is a good product come back and say 753 01:04:24,520 --> 01:04:33,279 I I what they're what they're looking for is um and I would tend to agree 754 01:04:30,960 --> 01:04:38,880 with they're looking for an approval right now description their side of 755 01:04:34,799 --> 01:04:45,520 things is what I'm I'm seeking is that authorization to spend the $1,500 at 756 01:04:42,680 --> 01:04:51,119 some point and that some point in the future I could simply say between you 757 01:04:48,359 --> 01:04:56,680 and me that I'll generate the report that you are asking come back and and 758 01:04:53,279 --> 01:05:01,000 give you guys my blessing so to speak and but the but the paperwork is already 759 01:04:59,039 --> 01:05:04,880 in place for that commen uh for that contract to commence from that point 760 01:05:03,599 --> 01:05:09,680 does that that was going to be my question is when does his expectations 761 01:05:08,000 --> 01:05:13,440 get met and when do he pay is there something 762 01:05:11,279 --> 01:05:20,559 of I think we're saying the same thing it's what is the what is your final bill 763 01:05:18,319 --> 01:05:25,799 what are you expecting you know that the vendor provide you when are you going to 764 01:05:23,079 --> 01:05:31,480 be satisfied is going to be accepted and what's the future support 765 01:05:28,640 --> 01:05:36,359 once it's what you're what you're giving I'll break it down a little bit here 766 01:05:33,279 --> 01:05:41,000 what you're coming to us for is approval to move forward with a piece of software 767 01:05:38,720 --> 01:05:45,839 it's open it's very open-ended with regard to their performance so what 768 01:05:42,760 --> 01:05:53,000 we're trying to do is protect you yes by saying what expectations at what point 769 01:05:49,960 --> 01:05:56,200 do they hit that Mark because it anytime there's a zero setup fee and there's 770 01:05:55,279 --> 01:06:00,480 this unlimited Runway you could you could put 771 01:05:59,000 --> 01:06:03,640 them through their Paces to the point where they're just like seriously if he 772 01:06:02,039 --> 01:06:07,400 calls me one more time I'm going to you know what I mean like I think what's 773 01:06:05,440 --> 01:06:11,319 really helpful for us is is that we don't mind approving the 5800 I think 774 01:06:09,559 --> 01:06:16,160 it's I think it's phenomenal I think it's going to help you considerably I 775 01:06:13,920 --> 01:06:21,480 think it to protect you in a contractual agreement is what is the what are the 776 01:06:18,799 --> 01:06:26,319 landmarks that we have to hit for them to to for us to move to payment 777 01:06:24,400 --> 01:06:29,760 summarize that I would say right there Kevin termination for the first six 778 01:06:28,480 --> 01:06:33,000 months following the commencement date this agreement may be terminated by 779 01:06:31,000 --> 01:06:36,960 authorized representatives either Party by submitting a written notice of 780 01:06:34,160 --> 01:06:40,960 termination we're fine yeah that's part of that 781 01:06:37,510 --> 01:06:44,480 [Laughter] language with respect to benchmarks 782 01:06:43,200 --> 01:06:49,039 things that I'm going to be looking at are 783 01:06:46,039 --> 01:06:52,200 um what you don't you can spare us I I I I think whatever is important to you we 784 01:06:51,039 --> 01:06:55,799 believe that that's what's going to happen I think what what we're just 785 01:06:54,319 --> 01:07:00,000 looking for is hey if they don't hit their Mark right we want to be able to 786 01:06:57,599 --> 01:07:04,319 stand behind you and say enough is enough we don't so that's that's really 787 01:07:02,559 --> 01:07:11,039 what we're trying to get here okay so I think and we we just nailed it so this 788 01:07:06,839 --> 01:07:15,920 is a really uh this is a Kev proof uh agreement I love that it's 789 01:07:13,760 --> 01:07:19,680 phenomenal uh can we say not not to exceed $5,800 would you be comfortable 790 01:07:17,839 --> 01:07:25,200 with that that's what we're asking for for the first year yeah yeah then then 791 01:07:21,839 --> 01:07:28,640 there's uh you know uh cost of living increases yeah then if if George is 792 01:07:27,359 --> 01:07:34,640 happy with it after that we can build it into subsequent budgets 793 01:07:31,200 --> 01:07:40,720 fa are you looking for a decision today then or can we make the decision next 794 01:07:38,720 --> 01:07:44,880 week can can we just give you the authorization to collect this to to sign 795 01:07:42,960 --> 01:07:50,240 them for I mean can we do that I I I would I would just like to make a motion 796 01:07:46,400 --> 01:07:55,119 for to to empower George to get the agreement signed well then we're going 797 01:07:51,599 --> 01:07:59,400 to empowering or C Craig Village staff so the recommendation in 798 01:07:57,720 --> 01:08:04,640 your pack is approval of terms of service with Aqueduct systems yes not to 799 01:08:01,599 --> 01:08:04,640 exceed not to exceed 800 01:08:05,440 --> 01:08:13,480 $80000 all right thank you George for that it's thank you exciting to get that 801 01:08:10,559 --> 01:08:17,159 that tool in place for you I'm sure all right we have a motional 802 01:08:15,480 --> 01:08:21,799 support to approve the terms and services with Aqueduct any further 803 01:08:19,799 --> 01:08:27,920 discussion before we vote hearing none rondom roll call 804 01:08:24,239 --> 01:08:31,799 please Steven baldry hi Robert Bishop hi Richard Hamilton 805 01:08:30,000 --> 01:08:38,199 hi Kevin Smith 806 01:08:34,000 --> 01:08:42,159 I Ann Williams I Mike Kramer I motion carries congratulations thanks 807 01:08:51,960 --> 01:09:01,960 George we're all on YouTube I 808 01:08:57,040 --> 01:09:06,520 know a mess Mr Powers good evening Council uh so at the previous meeting we 809 01:09:04,759 --> 01:09:11,920 had discussed about some of the issues associated with uh parking enforcement 810 01:09:09,120 --> 01:09:16,359 so during the December 12th uh 2023 meeting to be precise uh parking 811 01:09:14,319 --> 01:09:19,799 enforcement was discussed and staff was directed to investigate current 812 01:09:17,920 --> 01:09:25,400 processes to bring back before the council while reviewing regulations 813 01:09:22,839 --> 01:09:30,759 multiple options became apparent that required further discussion prior to 814 01:09:27,199 --> 01:09:34,920 Preparing a recommendation so what I am what my recommendation is is for the 815 01:09:32,920 --> 01:09:39,520 Village Council to establish an ad hoc committee uh to review or prepare 816 01:09:37,480 --> 01:09:44,600 parking enforcement within the village including the following staff members 817 01:09:42,040 --> 01:09:51,480 being two council members uh Alec bellson Scott wear and myself uh so this 818 01:09:48,600 --> 01:09:55,960 will be more of a workshop to evaluate uh the challenges that we have currently 819 01:09:53,520 --> 01:09:59,800 with with the parking where that way we could prepare recommendations to the 820 01:09:57,760 --> 01:10:04,400 appropriate bodies and do what needs to be 821 01:10:01,679 --> 01:10:08,000 done so I would love to volunteer for this because you know dick took my spot 822 01:10:06,760 --> 01:10:12,520 on Planning Commission so I don't get to stare at ordinances as often as I used 823 01:10:10,239 --> 01:10:18,280 to and I think I saw Kevin's hand come up unless anybody else would like 824 01:10:14,840 --> 01:10:21,960 to it's going to be a lot of May shall shall not there might even be a 825 01:10:22,640 --> 01:10:30,199 shant you never know how old the ordinances 826 01:10:27,840 --> 01:10:36,440 are uh nobody else so I didn't hear what you said um 827 01:10:34,080 --> 01:10:39,440 he wants an ad hoc committee for parking right so I just said that you stole my 828 01:10:38,239 --> 01:10:44,120 spot on Planning Commission so I don't get to St at ordinances anymore other 829 01:10:41,440 --> 01:10:47,960 than reading your minutes so I'm on it no he wants to be on it oh you you want 830 01:10:46,080 --> 01:10:51,640 to be on I want to be on this I miss ordinances do you want to be on it no I 831 01:10:52,640 --> 01:11:02,960 sh it says I'm not listening throws that right back I was listening where where I 832 01:11:00,320 --> 01:11:07,199 fell out I would based on the last me I would recommend if Kevin's available 833 01:11:05,040 --> 01:11:12,040 Kevin and we we have the most experience with 834 01:11:09,840 --> 01:11:18,159 parking issues in the village as of the past 10 years so it seems fair yeah any 835 01:11:15,280 --> 01:11:23,880 any any discussion anybody else want to feel good about it I'll make the 836 01:11:21,520 --> 01:11:27,440 motion yeah but if you want to one of the two no no go 837 01:11:27,600 --> 01:11:34,760 ahead I'll make the motion that we appoint an ad hoc committee to review 838 01:11:33,120 --> 01:11:39,960 prepare enforcement within the village for parking including um president protm 839 01:11:38,520 --> 01:11:44,920 Smith and myself support and and the staff that's 840 01:11:43,360 --> 01:11:49,159 listed on support we have a motion with support to 841 01:11:47,719 --> 01:11:51,880 appoint an ad hoc committee any further discussion before we 842 01:11:52,080 --> 01:12:03,420 vote so making a committee do I need a roll call on that okay uh you just have 843 01:11:58,480 --> 01:12:11,800 to ad to all the rules afterward have [Laughter] 844 01:12:08,400 --> 01:12:17,400 sh all right all those in favor post motion carries um if you want 845 01:12:15,840 --> 01:12:20,719 to I'll get in touch with you send out a doodle poll to all those involved and 846 01:12:18,840 --> 01:12:25,440 we'll figure out when we can meet 847 01:12:22,480 --> 01:12:29,159 perfect all right we are down to your final 848 01:12:27,400 --> 01:12:35,239 public comment 849 01:12:31,080 --> 01:12:39,320 Joe all right Jason that's all public all 850 01:12:37,080 --> 01:12:41,719 right final Council comments anybody would like to 851 01:12:43,760 --> 01:12:56,040 start dick no I good Bob I'm good Steve I'm good Kevin none for me an nope wow 852 01:12:54,320 --> 01:13:01,560 other than happy New Year yeah there you go Happy New Year hope everybody's 853 01:12:57,639 --> 01:13:01,560 healthy hope my house gets healthy 854 01:13:02,000 --> 01:13:07,280 soon all right that's all we've got thanks for 855 01:13:06,239 --> 01:13:10,639 your time thanks for your patience the motion will be in order Mr President I 856 01:13:09,120 --> 01:13:14,719 would like to make a motion to adjourn 857 01:13:12,679 --> 01:13:20,400 supp we have a motion with support to journ any further discussion before we 858 01:13:16,679 --> 01:13:26,400 vote hearing none all those in favor I opposed motion carries thank you 859 01:13:24,679 --> 01:13:28,880 I can't wait to be YouTube famous this is going to be 860 01:13:30,520 --> 01:13:37,760 great typically taken the position of sub 861 01:13:34,440 --> 01:13:41,360 Council not Reed to nth