[0:02] good afternoon I'd like to call the
Middleville Village Council Committee of
[0:05] the whole meeting to order Ronda may I
have roll call please Mike Kramer here
[0:10] Steve baldry here Robert Bishop here
Richard Hamilton here McKenzie
[0:15] Peters Kevin Smith here Ann
Williams both McKenzie and an have
[0:22] provided explanations for their absence
so if anybody felt so inclined a motion
[0:26] would be an order I move that we excuse
them
[0:30] support we have a motion with support to
excuse McKenzie Peters and Anne Williams
[0:34] from the meeting tonight any further
discussion before we vote hearing none
[0:39] all those in favor I I oppos motion
carries please rise for the
[0:46] pledge I pledge Al to the flag of the
United States of America and to the
[0:52] Republic for which it stands one nation
God indivisible with liy and justice for
[0:58] all thank you
[1:02] right everyone should have a copy of the
agenda in front of
[1:14] them um just one note that is an amended
agenda sorry I forgot I amended it uh it
[1:19] said 2023 instead of 24 well actually it
didn't even have a year it does now is
[1:27] this one says 24 yeah so it's
technically amended
[1:31] a motion to approve the agenda as
printed as amended as amended support
[1:36] support have a motion support to approve
the agenda as amended any further
[1:40] discussion before we
vote hearing none all those in favor I
[1:46] opposed motion carries public
comment anybody has anything to speak on
[1:53] welcome take the
[1:56] podium really excited I don't have to
ask Zoom for today
[2:01] amen all right moving on I see Brandon
is not here Craig do you want to take
[2:06] that update or do you want to um I don't
have any additional updates at this
[2:11] moment we're working uh getting High
Street ready to be let out for bid uh
[2:16] waiting on the results of the drinking
water assessment as far as you know
[2:20] identifying all the uh lines and then
we're just getting ready for um
[2:25] completing the wastewater treatment
plant complete complet and
[2:30] the other projects that we're working
on anybody have any questions on Village
[2:35] projects before we move
[2:38] on all right we will turn it over to
Mark discuss Council rules of
[2:46] procedures you you have a microphone you
don't have to move okay I'm gonna go
[2:51] with the village president's
recommendation well good afternoon um
[2:58] happy New Year um pleasure to be here
it's like my annual not my annual visit
[3:03] but um uh so been asked to kind of go
over our rules of procedure uh and give
[3:11] some background to Council on open
meetings act issues Foya issues and and
[3:17] if you will some kind of best practices
as an elected Village official uh Craig
[3:22] distributed kind of my outline that I've
used um in the past you'll note that it
[3:28] talks about the village plan I'm not
going to address any of that today um
[3:32] but this is kind of intended you could
use this as a guide um I'm not going to
[3:36] go line by line and read every page I'll
just kind of Hit the high points okay
[3:42] and um whenever you want me to stop just
tell me to stop um but we'll just go
[3:47] over this for a couple minutes um it
occurred to me and I know it's noted at
[3:52] the top of the rules of procedure but we
basically went to uh Committee of the
[3:56] whole approach um just about about 12
years ago and little little editorial um
[4:05] in history so prior to that uh you know
Council had individual committees like
[4:12] Finance ordinance um and uh the village
adopted the practice of the committee of
[4:18] the whole uh basically borrowing it from
uh the County Board and it was felt that
[4:24] that would be a better way for all
members to be kind of up to speed and up
[4:29] to date on the the goings on of the
village as opposed to the silos of the
[4:33] individual committees um and again
here's the editorial par comment I think
[4:38] it's worked well um from what I've seen
from the council members over the years
[4:42] um and it is kind of unique not a lot of
uh villages or even cities utilize it um
[4:49] with with on a recurring basis so um way
to stick with it um I think it I think
[4:55] it really has been helpful in terms of
making sure that everybody's on the same
[4:58] page um so the village uh as you can
guess is guided and and mandated um by
[5:08] uh federal and state law uh Michigan
Constitution provides for the
[5:12] establishment of of villages uh provides
certain uh rules and and uh guidance for
[5:18] villages in the Constitution and also
then obviously state law not only the
[5:23] general law Village act um but um
obvious some some other statutes the
[5:27] open meetings act um the revenue Bond
act gives authority to the Village
[5:32] whether or not the village is issuing
bonds but it gives you Authority and and
[5:36] sets out a process for doing certain
things like adopting and amending your
[5:41] sewer and water ordinance provisions of
the village code whole host of other
[5:46] statutes that apply in your personnel
area with respect to how you uh treat uh
[5:51] Village employees which you can cannot
do there so a lot of um stfe law
[5:56] guidance uh that has to be considered
when the village takes its actions and I
[6:00] think the village has generally been
well served by its staff over the years
[6:05] that when you have questions if staff
doesn't know it then questions come to
[6:08] me and I can help provide that guidance
um so that's kind of the the general
[6:13] overview and let's take a look you know
what is the expectation in terms of your
[6:18] role as Village
trustees
[6:22] um not a lot but they're important right
you're making decisions on behalf of the
[6:27] village using your judgment based on
input that you're getting from your
[6:32] constituents your village residents um
and so it's not only it's a it's a
[6:37] two-way role where you're listening um
but also communicating back uh to those
[6:42] residents and we're going to talk a
little bit towards the end as long as I
[6:46] don't forget I put my a note but um it
it's fascinating right now in this
[6:51] sphere of public officials and
communication with the public with that
[6:56] wonderful wonderful um tool social
social media and you may have heard that
[7:02] there are cases winding their way up to
the US Supreme Court about government
[7:07] officials and use of social media and
when does that use of like a private
[7:13] social media page turn into creating a
public forum that has certain
[7:19] constitutional restrictions on the use
of that page so we'll touch a little bit
[7:23] on that just something kind of a best
practice something to keep in mind um
[7:28] but that social media has certainly
become a great way to communicate what's
[7:32] going on with the village what you as an
elected official might be advocating for
[7:37] be working towards um for The
Village at the bottom of page two on
[7:42] this outline talk about the role of uh
the village president that's set forth
[7:46] under uh the general law Village act he
is the Chief Executive Officer of The
[7:50] Village presider at Council meetings
voting member of council that's always a
[7:55] question I get with smaller
municipalities about I'm the village
[7:58] president do I I get to vote on this do
I have to vote on this can I stain from
[8:01] this Village president is a trustee has
an obligation to vote um and then the
[8:07] general law Village act says that it's
required to give Council information
[8:11] concerning Affairs of the village and
recommend measures which he she
[8:14] considers
expedient in addition to that state law
[8:19] that
Constitution our ordinances that we
[8:22] adopt also can Empower Council or
officers to do certain things and are
[8:29] rules of procedure um rules of procedure
are required to be adopted uh pursuant
[8:34] to the general law Village act um it is
uh and I can't recall if we adopt them
[8:41] every year or not but we certainly do
when there's a a new after you know new
[8:46] council members are elected and seated
um typically reviewed and
[8:50] updated um so these rules of procedure
have been around for about um going on
[8:56] 12 years and um there have been some
modifications we most recently modified
[9:01] them at the beginning of last year um
and it sets forth basically how Village
[9:06] Council is going to conduct its Affairs
and its
[9:09] business one thing that um we always
talk about and reiterate with this
[9:15] Committee of the whole practice is um we
generally use the committee of the whole
[9:21] as an opportunity to discuss issues and
make a recommendation for formal action
[9:25] by Council that then's taken up at a
formal council a regular scheduled
[9:30] council
meeting however since your Committee of
[9:33] the whole meeting is a properly
noticed uh open meeting of the Village
[9:41] Council this Village Council can make um
binding decisions at your Committee of
[9:47] the whole it is your practice not to do
so but if necessary and we have had
[9:52] occasion where we can't wait another
week um to make this decision it's a
[9:57] Grant application that has to be
submitted or an appointment that has to
[10:00] be made you can in your Committee of the
whole make those decisions um and they
[10:06] can be final decisions they don't have
to be recommendations okay but again
[10:10] general practice has been that they're
just recommend recommendations to your
[10:13] full Council and your regular meetings
okay uh let's
[10:22] see oh with respect to the council rules
of procedure uh also specifying kind of
[10:27] uh the roles of the village president
there chief presider of the council
[10:32] meetings enforces rules you serve as the
parliamentarian the president serves as
[10:35] the parliamentarian unless the Village
Council designate somebody else um and
[10:41] uh you know works with Village staff
with respect to setting the agenda for
[10:46] your
meetings like I said I'm going to skip
[10:49] over all the Planning Commission
materials Craig and Ronda feel free to
[10:54] share this with the Planning Commission
members um talk a little bit about
[11:00] because I know questions always arise
about public comment and public hearings
[11:05] and interaction with the public during
those two parts of the meeting um I like
[11:10] to say that those opportunities public
comment and public hearing is for the
[11:17] public to make comments to you you to
receive those comments and then if
[11:22] there's followup if there are questions
that are being asked um or there needs
[11:25] to be some followup to to look into
that's something that you know Council
[11:30] can direct staff to do or individual
council members to do but it's not
[11:35] intended to be an opportunity for debate
and I know that a lot of times uh when
[11:41] there's maybe a a public Improvement
project that's going to involve tearing
[11:45] up the streets uh maybe you're proposing
a special millage of some sort uh in a
[11:51] community there is a desire for Council
Members well I want to respond to that
[11:57] comment that was made and and my
recommendation is and it's not it's not
[12:01] a you know in the law or anything but my
recommendation is to say thank you for
[12:05] your comment take a note then on your
Council agenda you have Council comments
[12:11] you can respond at that point or after
the meeting go up to the person if
[12:16] they're still there and say I heard your
comment I heard your question we'll get
[12:20] back to you or refer them to the the
manager but try to keep that one it's
[12:25] it's a kind of an efficiency thing keep
the meeting moving along um and two hold
[12:30] true to that it's public comment it's
opportunity for the public to comment to
[12:34] you and then you can respond um my
grandfather who was not involved in
[12:40] politics um I like Politics as a kid and
and he always said to me if you ever get
[12:45] elected to an office I will never run
for office um and somebody asks you a
[12:50] question you make sure you look him in
the eye and you tell them I don't know
[12:53] the answer but I will get back to you
and so that's what your opportunity is
[12:57] when those things come up in public
comment and the public hearing processes
[13:01] public hearings can be you know like um
I do a lot of special assessment
[13:07] proceedings where they're initiated by
petitions of property owners this
[13:12] happens a lot in
townships and um there can be
[13:16] flexibility certainly like if you have
an engineer who's saying okay we're
[13:19] going to put in the sewer project and
your sewer assessment is going to be
[13:22] $10,000 that is going to get a property
owner potentially pretty uh hot wanting
[13:29] questions answered you can structure a
public comment period as like a public
[13:34] information session for question and
ansers um but what you're trying to do
[13:39] is really keep that meeting moving um
get information uh to to the public uh
[13:45] that they need and then following up
with questions without bogging down that
[13:49] that process
okay
[13:53] um so uh I noted on page four in terms
of public hearings providing that
[13:59] opportunity uh to gain information and
listen um and if questions are asked
[14:06] probably best to to um have followup
outside of that that public hearing
[14:11] process um with respect to council then
obviously once your public hearing is
[14:18] over or it's time to make a decision
then that's the opportunity for you guys
[14:22] obviously to debate and the thing to
always keep in mind
[14:26] is and and this is under um state law
that your comments are directed to the
[14:31] chair of the meeting right and and the
chair because the chair is responsible
[14:36] for maintaining the order in the meeting
comments uh and debate should be
[14:41] directed through the chair um keeps it
even keeps it fair ask for recognition
[14:48] now in all my years working with the
village it's been pretty informal
[14:53] haven't had any issues that I can think
of and um so it's worked out pretty well
[14:58] so it's not you know Mr Speaker I would
like to be recognized you know and yes
[15:03] you're yielded five minutes or anything
like that um but you do want obviously
[15:07] the recognition chair calls and you then
make and if there are two people at the
[15:11] same time chair gets to call make make
the determination as to who who goes
[15:17] first
um I think the Village Council has has
[15:22] done it pretty well in terms of
understanding that uh well there are
[15:26] kind of two ways to deal with voting on
an issue
[15:29] Robert's Rules would say that an item is
brought up okay next we'll discuss the
[15:36] budget but you don't have a discussion
on that until there's a
[15:41] motion before the board uh before the
council um not many places Hue to that
[15:48] rule uh and in instead what happens is
hey we're going to discuss the budget
[15:53] okay this is the outline of the budget
this is well and then you'll have
[15:55] comments about well I think this is good
this is bad this should be changed I
[15:58] like this um and through that discussion
then somebody says okay I'll make a
[16:04] motion either of those approaches is
fine and generally I'd say that the
[16:09] village has uh gone with that second
approach of we're going to talk about
[16:13] the budget there are questions there are
comments uh I like this I don't like
[16:17] that and then there's a motion I think
that's fine okay but ultimately there
[16:22] has to be a motion you act by motion
either to adopt an ordinance move to
[16:28] adopt or 2035 as uh presented adopt
resolution 24-2 as presented U you need
[16:35] a second and then there's an opportunity
for further discussion on that specific
[16:39] motion call for a vote determine whether
there's a roll call vote required or not
[16:44] under our rules of procedure ordinances
and resolutions are done by roll call
[16:49] okay what's the difference between
ordinance resolution and the motion well
[16:53] a
motion is the the way in which um the
[17:00] action to be taken by council is
presented
[17:06] so I know you guys mostly know this
sorry but you know motion to adopt the
[17:12] resolution okay the official
action is that the resolution as
[17:18] presented is being adopted okay but it's
the
[17:22] motion to adopt that resolution that
puts it into effect motion to adopt that
[17:27] ordinance okay
um and then some things you'll just do a
[17:33] motion I motion you know uh that we
direct the manager to have a meeting
[17:38] with TK school superintendent over
crosswalks okay it doesn't have to be by
[17:43] resolution doesn't have to be
coordinates so some things under state
[17:47] law have to be done by ordinates you can
only amend an existing ordinance with an
[17:52] ordinance you can only take certain
zoning actions with the adoption of a
[17:57] zoning ordinance and in certain
ordinances um there's a certain
[18:02] procedure like you can't uh adopt an
amendment to your zoning ordinance
[18:07] unless a public hearing has been held
and that can be be held at the uh
[18:11] Planning Commission level um but if you
haven't held that public hearing you
[18:17] can't finally adopt that zoning
ordinance um with just as a little bit
[18:22] of background so a Charter
Township um says you can't adopt an
[18:28] orance at the same meeting at which it's
introduced Village Council and general
[18:34] law Village you can do that you can
consider an ordinance for the first time
[18:39] and finally adopt at same meeting
General law Township you can do the same
[18:43] thing Charter Township you need two
readings first reading second reading
[18:48] okay um there are uh Provisions about um
once an ordinance is adopted and how it
[18:55] gets published whether it can be done by
a summary or whether you have to publish
[18:58] a whole darn thing um we hate that
provision um so uh you know it's both
[19:06] state law and rules that will dictate uh
when uh certain things are required
[19:12] whether it's ordinance resolution or by
motion question yeah it might be think
[19:18] but when you second or support an a
motion if if you support a motion when
[19:25] it comes to vote you can't change your
mind and V can sure you can you can sure
[19:29] you can second okay yeah is that we
learned different than that at a a
[19:35] different training okay no I mean
because you're the point of again the
[19:41] motion just introduces the topic right
and so it's like okay I'm I'm ready for
[19:46] Council to make a decision on this so
I'm going to make the motion or support
[19:51] the motion okay but doesn't mean that
you're bound then to okay support it
[19:55] you're just saying I want Council to
finally consider this and kind of cut
[19:59] off theb thank you apprciate
that um on page five under uh c1c I note
[20:10] in terms of the um roll call votes that
are uh taken typically for adoption of
[20:15] the budget expenditure of funds going
into Clos session um clo the open
[20:19] meetings act specifically says with
respect to uh purposes of going into
[20:23] close session that has to be done by a
roll call vote and certain
[20:28] uh types of closed sessions require
different vote requirements so to go
[20:34] into consider an attorney client
privilege communication you need five of
[20:38] seven votes of the council um for other
exceptions that escape me right now you
[20:44] can just do it by a simple majority of
council okay anytime you're going to go
[20:49] into close
session guys give me a call right we can
[20:54] talk and and you've been really good
about that um just to go go over those
[20:58] vote requirements um because some do
require um can just be done by a
[21:03] majority
okay uh conflicts of
[21:08] interest avoid them if you have a
question about it um and uh the the time
[21:15] to raise that is not at the meeting it's
before the meeting so that because those
[21:20] conflict of interest questions are
oftentimes um very fact specific and um
[21:27] there is
a good amount of guidance on conflict of
[21:31] interest questions uh from opinions of
the Michigan attorney general um and
[21:37] gets into very kind of specific um uh
things that we can then draw upon to and
[21:44] to anal
analogize uh about so um the more notice
[21:50] you can provide hey I think I've got
this issue um I you know we're we're
[21:55] we're proposing to enter into a snow
removal contract and my brother owns the
[22:00] company okay is that a conflict um the
answer would be no we've had um unless
[22:06] you own a portion of the company um
we've had an interesting uh case in the
[22:11] past where you had a village employe
whose um s partner was on the council
[22:19] and is that a conflict um and
interestingly again say no um so the
[22:28] more notice you can provide on those um
conflict questions the better and again
[22:33] um ask early ask often okay there are a
couple of different state statutes and
[22:39] what's interesting about these State
statutes and conflict of interest is
[22:43] some um state that they only apply to
State officials and that local Municipal
[22:49] officials officials are not included as
um State officials but yet the attorney
[22:56] general has taken the opinion that that
no they apply to Municipal public
[22:59] officials so just because a statute says
it doesn't apply doesn't mean that it
[23:04] doesn't necessarily
apply makes it fun and
[23:09] providing uh guidance
right uh let's see skipping page eight
[23:16] uh open meetings act information act so
obviously um open meetings act applies
[23:23] to meetings of uh a quorum of members of
a public body so a quorum of the village
[23:30] of Middleville Council subject to open
meetings act where you're deliberating
[23:35] towards making a decision um all of your
deliberations are to be in public with
[23:41] the exception of those um very narrow uh
exceptions to the open meeting act which
[23:47] we can go into close session um for
Robin Steve you guys are new here um i'
[23:55] would say we probably go into to close
session once or twice a year maximum um
[24:01] and
typically um that is to review a Written
[24:07] Letter From Me To The Village Council
providing legal advice about your
[24:12] options on some legal issue or question
and so when we're in close session you
[24:19] don't make a decision the only decision
I I always frame it when we start the
[24:23] only decision you make in closed session
is the decision to come out of closed
[24:26] session and return to open session
that's it um but I give advice I outline
[24:31] options and then Council comes out and
and typically then considers uh the
[24:35] options and directs me typically to take
one of those options that I
[24:40] described um there are other exceptions
to the open meetings act to meet and
[24:45] close session and like I said if if we
need to um examine those we do that
[24:51] ahead of time and and set that up so I
can tell you you know what the motion is
[24:54] what the vote will be um and and how we
go about but um and I candidly I always
[25:01] have to look I think it's sale of real
property um negotiating bargaining
[25:06] collective bargaining uh sessions um
periodic Personnel
[25:11] evaluation uh those are all those are
the the main reasons that the village
[25:16] has used and that most municipalities
use for going into close session
[25:19] purchase of real property not sale
that's that's the one I always I always
[25:23] have to look at it so we're doing that
just to me okay well then look at that
[25:28] and I'll have an answer for
[25:32] you um my confidence is shaking right
now
[25:36] no I asked the same I asked him that
question he's like no actually we can
[25:40] did I say okay for the purchase of but
not for the sale
[25:44] and are those you have to
or option option to correct correct so
[25:52] so just because the open meetings act
allows you to go into Clos session you
[25:57] don't have to be okay um I will say
though when it is to review an attorney
[26:03] client privileged communication I
strongly strongly strongly recommend
[26:07] that you go into close session um
because otherwise I say okay you can
[26:12] review my opinion in Open Session you
could review it so everybody reads the
[26:16] letter you're all done reading the
letter put it down you can't ask me
[26:22] questions about it right um and the
concern is that there would be a waiver
[26:26] of the attorney client privileg
and so we don't want that all right
[26:31] because then all of your discussions and
deliberations with me about that can be
[26:36] subject to disclosure which is why we
wait we go in a Clos session we
[26:40] distribute the letter we review it
discuss it and then return it correct
[26:44] yep yep okay now I'm
shook I pay
[26:54] attention um let's see where oh so open
meetings at
[27:00] um There Are Rules uh for the public um
that apply um and it you have to keep in
[27:08] mind that the open meetings Act is a pro
public disclosure Pro
[27:13] transparency uh statute so um you can't
bar anybody from attending unless they
[27:21] have been ruled disorderly uh and that's
a specific definition under state law um
[27:27] a member of the public has the right to
come in and audio or video
[27:32] record um the public body can make rules
reasonable rules and regulations about
[27:40] that type of thing so I actually had a
client where a member of the public was
[27:44] coming up with their camcorder I
remember of those things and they were
[27:48] standing right in front of the table and
videotaping everybody like seven inches
[27:52] away from their face and we basically
said okay that's unreasonable so we said
[27:56] we're going to set up a box box okay a 6
foot by6 foot box and that's where you
[28:01] can set up your camera to record because
that's where the outlets were so we
[28:06] didn't have cords running all over the
place and it wasn't disruptive of the
[28:09] meeting so state law recognizes that you
can establish um reasonable rules and
[28:13] regulations you can't prohibit it but
you can regulate it okay um and uh they
[28:20] don't have if they want to come in and
record they don't have to get your prior
[28:23] approval okay other than to make sure if
you've establish rules and regulations
[28:27] that those rules and regulations so
since we are recording and streaming and
[28:33] sending this out are is that part of
your discussion on a public forum for
[28:38] later or well
um no but happy to to talk about it kind
[28:44] of like you you know so it's it is um it
is an accommodation that's being made by
[28:51] The Village it's not legally required um
obviously communities have gotten used
[28:56] to it and residents and Vo have gotten
used to having that access postco um but
[29:01] if the Village Council wanted to
not um broadcast its proceedings you're
[29:08] not
required so transparency is key I think
[29:12] that's huge my concern down the road is
is the public forum issue eventually
[29:18] we're going to have a hop on topic that
this is going to get shared on someone's
[29:21] social media page there's going to be a
pile of comments that are not on a
[29:24] government page it's on someone's
personal page and I mean if two members
[29:29] are commenting on that that's that's
where does that get sticky I mean really
[29:33] none of us should be commenting on it
yeah so um let's talk about yeah let's
[29:40] just talk about that now um
so the village to my knowledge we
[29:46] prepared I think you adopted a social
media policy okay that policy though is
[29:51] only with respect to Village staff
sanctioned run sites okay okay and and
[29:59] um in that policy basically we say it's
one-way communication it's pushing out
[30:04] information on that social media page
Facebook saying up there's the farmers
[30:09] market okay or up there's the the
Heritage Days festival coming up and
[30:14] there is an opportunity for people who
see that on that Facebook page to
[30:17] respond and say hey what what are the
times or can we move it to another
[30:22] weekend or I hate this event you know
clogs up
[30:26] downtown
we disable those comments why because
[30:29] once you allow those comments you have
created under the federal First
[30:34] Amendment a public forum and if there's
a comment in there of sorry I'm gonna
[30:40] pick on you Kevin you know I think
Village Middleville is great except for
[30:43] Kevin Smith he's a jerk right and you go
well that's terrible we're going to
[30:47] delete that comment you can't do that
because you've created a public forum
[30:51] okay and now you're doing Viewpoint uh U
discrimination okay
[30:57] I like Kevin but but if we did it if we
just disabled it right up front no harm
[31:02] no foul then then it just takes care of
itself correct and and where communities
[31:06] can run into a problem is it's not it's
not prohibited but where you run into a
[31:11] problem is if you have an allowed
two-way communication people posting
[31:16] comments and then you go nope we're not
doing this anymore again you can do it
[31:20] there is a way to do it but you have to
be very careful about that because
[31:23] you're essentially taking away that
public form that that existed so if we
[31:27] have our own and to that point though
like if we have our own Facebook page or
[31:31] whatever and we're creating and and it
would be highly encouraged
[31:36] for members to read but not comment so
that we're not engaging in communication
[31:41] because that's when it to your point
right like that's where it gets sticky
[31:44] but exactly I think if we're opening
ourselves up for public commentary that
[31:49] we do it on our own turf if you will on
our own Facebook page or whatever and we
[31:53] can do whatever now now the question
mark is is that that if we are on our
[31:58] own private yet public Facebook
page uh if we in fact disabled comments
[32:06] on in that space um that's not subject
to the same so couple of different
[32:14] things it it it is as clear as like beef
barley soup right I mean I just said
[32:19] that
for um the there are cases winding their
[32:25] way up through the Supreme Court um
you know former president Trump and his
[32:30] Twitter and he had official pus Twitter
and then he had Donald Trump Twitter and
[32:35] he was commenting making statements
about public matters on his private
[32:41] Twitter account people were commenting
and he was deleting or having comments
[32:46] deleted and the question is okay wait a
second you've created a public forum one
[32:51] of the arguments is and so now you are
violating People's First Amendment
[32:56] rights by deleting
certain comments or getting rid of
[32:58] certain comments so the issue that you
face as elected officials with the
[33:04] social media presence is does your
private social media page cross that
[33:12] line into a public forum such that if
you are doing content uh
[33:18] uh being Discerning about comments that
are posted then are you somehow crossing
[33:24] the line in terms of a First Amendment
violation because it is you're acting in
[33:28] your official capacity all right it's
not a village maintained social media
[33:33] website but your
position as an elected Village official
[33:37] has does that wind up creating um the
look that someone well he calls himself
[33:43] Village trustee Village Middle trustee
and he's posting about Village items and
[33:48] he's giving his opinion on things here
um is this not an official Village page
[33:53] and from from as a village attorney I
look at it I go okay wait a second
[33:57] second Rhonda doesn't have anything to
do with monitoring that or Craig doesn't
[34:01] have anything to do with monitoring that
what if there's a foyer request in for
[34:05] you know the the posts that you've done
in the past 30 days we don't have those
[34:11] documents that's my first response you
know it's not ours to to manage
[34:16] but it's it's less than clear so an
approach would be you have your personal
[34:23] Facebook page keep it personal you can
have a um kind of public
[34:29] official uh social media page and then I
think I would probably be make that
[34:34] one-way communication just like the
village does okay then you've avoided
[34:38] that issue but you keep them separate
that your personal page is for personal
[34:43] stuff it's the the dinner you made it's
the trip you went on it's the birth of
[34:47] the grandkid or whatever and then your
your public uh trustee Facebook page is
[34:55] just here's Heritage days
calendar or this is what I'm working for
[35:01] period but no comments so and you know
then good oldfashioned kind of door
[35:07] to-door personal interaction and then
people can either give you a thumbs up
[35:11] or thumbs
down so fair that's thanks that's
[35:16] actually really helpful to be quite
it'll be interesting to see what happens
[35:20] you know in terms of the Supreme Court
cases and the federal cases because
[35:23] there's a split in that treatment and
that's why the Supreme Court is going to
[35:26] be laying in
right okay
[35:32] um are we in
[35:36] time uh I mentioned um you can't exclude
somebody from a public meeting um unless
[35:42] the phrase I'm sorry was breach of the
peace actually committed in the meeting
[35:46] that's a defined term so just that
somebody's um being loud um or
[35:51] disruptive not enough breach of the
pieace um that that and that's a pretty
[35:56] far our line like there's imminent um
danger resulting uh to that second
[36:04] amendment
auditing they're disruptive frequently
[36:10] and they test boundaries frequently um
how how does that get handled in a
[36:16] public
forum because they are being disruptive
[36:19] that does enable us to remove them from
the hearing or do we just have to sit
[36:25] and grin and barar it I mean I I think
that that pendulum is kind of swinging
[36:31] both directions at this stage yeah I
mean the the lousy practical advice I'm
[36:35] going to give is the first time you let
it go the second time um if if if if
[36:41] you're aware that it's that they might
be attending you have the sheriff's
[36:46] deputy here um but it's it's a it's a
pretty far line um and I I can't sit
[36:53] here and say today this is the line and
if they cross it but it really is almost
[36:58] like imminent physical harm I would have
to say at this point we probably have
[37:01] not reached that in our meetings we've
had or people we've had disruptive
[37:06] people but I don't think we've reached
the point where we don't feel safe or we
[37:11] have Sergeant escort anyone else
physical security gener would be the
[37:17] would be the I mean at this stage the
the Baseline right for correct for
[37:21] grounds to remove okay got it that's
actually really good information and I
[37:25] mean you know it is not isn't enough
yeah yeah right you know I don't want to
[37:30] bore you with my experiences but I mean
I've
[37:34] been um at meetings where there's a
proposed you know $20 million sewer
[37:39] project around the lake and Sewer
special assessments are going to be 16
[37:44] $18,000 it's a lot of money and you have
400 property owners in a gymnasium on a
[37:50] Hot August Night really bad
timing um and um
[37:57] you know part of it is you just got to
let the process roll through people are
[38:01] going to be upset and they're going to
be Bing and cranky and that's their
[38:06] opportunity at that public hearing
through that process to voice their
[38:10] displeasure to ask those questions and
um the best you know if you start
[38:15] getting into a a back and forth like I
said in terms of trying to nitpick or or
[38:21] or
respond the process just devolves and so
[38:24] if everybody knows he the ground rules
you get to make your public comment you
[38:28] have this much time we want to get
through as many people as we can and you
[38:33] stick to
that then that's the way I generally
[38:37] seem best best served
okay um let's see oh yeah real property
[38:46] purchase
[Laughter]
[38:50] yeah um that's what you told me right
right
[38:55] um we can't do remote participation
anymore uh for uh um elected officials
[39:03] in order to count them towards a quorum
and vote uh The Only Exception is for
[39:07] active military service there are always
bills floating around the legislature to
[39:13] uh allow for remote participation of
elected officials um don't see that
[39:18] they're going any place although there
was State ad board uh just basically got
[39:23] in an amendment to allow them to do some
remote participation um but I don't
[39:27] think we're going to expand that or
broaden that through our municipalities
[39:31] but something that we can keep it our
keep our eye on uh lastly I'll mention
[39:35] in terms of the Freedom of Information
Act um it it obviously applies it uh is
[39:41] for that public transpar transparency
Sunshine Law uh after post
[39:47] post-watergate uh basically so all uh
public records which can be writings
[39:53] electronic uh uh photocopies documents
that are prepared owned used retained by
[40:00] uh the public body are subject to
disclosure under Foya uh there can be
[40:04] some exceptions from
disclosure um and we have to look at
[40:08] those uh very carefully um but just know
that basically if it's a piece of paper
[40:12] that's touched your hands related to
Village business it's generally
[40:15] considered a public record subject of
disclosure under
[40:19] foil um your rules of procedure I think
um are in Fairly good order and have um
[40:27] you know serve the council well um I'm
not aware necessarily of any specific
[40:33] questions this time around but um know
that our rules of procedure can be uh
[40:38] revised from time to time uh just
because we've adopted adopted them
[40:43] doesn't mean you're locked into them um
they they can be changed um and let's
[40:50] see anything else
that no we don't have anything else that
[40:54] we've heard of from anybody so okay um
you know again I think the the village
[41:00] is
um for me it's been a bright spot in
[41:03] terms of clients to work with because
everybody's always been um very um
[41:08] professional and cordial and um
understands you know the big picture um
[41:12] and so it makes my job uh easy and and
Craigs easy as well so um but happy to
[41:20] answer any questions that you might have
either now or another time
[41:26] and welcome Sten welcome
[41:33] again I don't think so this is really
I'd love to take a deeper dive into that
[41:37] whole farming discussion from the
municipal update oh okay and and figure
[41:43] out what we can do to prevent that
because like someone goes and just buys
[41:47] a rogue chicken and all of a sudden
they're commercial Farms they sell Nega
[41:50] month yeah what the nonsense is
[41:55] that
yeah well and then I mean there's a
[41:58] whole bunch of um aspects in state law
of you know preemption of local control
[42:04] as as we've mentioned in our updates and
newsletters and sessions where you know
[42:09] solar uh Farms wind energy um all that
renewable energy type of legislation
[42:14] that's coming down questions about you
know regulating short-term rentals um so
[42:19] it's always something that's changing we
got to keep our
[42:23] eyes anybody else have any questions
all right thank you Mark you're wel
[42:29] thanks
help all right we are going to move on
[42:34] to the discussion on 213 West Main
Street and while Craig's moving over
[42:38] there um so I'm reading this and when we
interview someone for a position we
[42:43] cannot ask them if they're single or
married but we call out that Mr
[42:46] Banbridge is married on our sales
document yeah is that because the spouse
[42:52] has a vested interest in the property
dollar rights right okay
[42:56] I was I was thinking that might be but I
caught that I was like we can't ask that
[43:00] question how why is this on
[43:05] here um that's it I'm good a man has the
right to buy property but not sell
[43:11] property on his own if he's
married a a woman can buy and or sell
[43:16] without the permission of her
husband so when Danielle tries to sell
[43:22] my truck to the construction workers she
has every right to do so trucks are not
[43:27] included in that just real property I
mean it's it's real just
[43:30] [Laughter]
there well I was going to move George up
[43:35] to ahead of me I was going to offer but
he walked out I know and then he left so
[43:39] if he gets back here we can do that but
the what you have in front of you
[43:42] regarding the sale of 213 West Main
Street are um documents that need to be
[43:48] approved and we'll have them um if
you're okay with them um move to the
[43:54] next meeting uh January 9th for approval
and then we can schedule a closing as
[44:00] soon as possible to to get this wrapped
up so uh
[44:06] the the pro or the items included are
the quick claim dat ordinance purchase
[44:10] agreement and resolution for
213 and so right now you'd be adopting
[44:16] the well having it go on to the next
Council but it's a two-step process when
[44:21] we do the sale so it's a resolution to
approve the form of the purchase
[44:25] agreement um and then once that's signed
then we do the ordinance y so can we do
[44:32] them all the same me you're you're not
you're not adopting you wouldn't on at
[44:38] your January 9 meeting you would not be
adopting your ordinance unless you have
[44:43] ass signed purchase agreement by then we
could have one by then so but we have to
[44:48] start with the resolution correct okay
okay any questions
[44:58] seem pretty straightforward I'll move to
uh support the
[45:04] resolution move forward all the
[45:08] documents could you roll scroll down so
that we have the uh recommended action
[45:13] at the top there we
[45:18] go correct so yeah so it's basically a
mo move to approve the resolution to
[45:24] authorize the sale
[45:30] and and with that it's going to include
the form of the purchase agreement in
[45:34] the form of the quick claim
[45:38] deed we can get
the so so right now we're approving the
[45:44] documents as printed so that we can
approach the
[45:47] seller I I think what we I think what
we're trying to do here is um we need to
[45:52] approve the resolution authorizing the
sale of 2113 West Main Street once we've
[45:57] done that then we go back and then we
can and then we can act on your um
[46:04] motion to approve the ordinance quick
claim D purchase agreement am am I right
[46:10] on
that because I thought they use
[46:13] resolution my motion was to approve the
resolution oh Roger that resolution
[46:17] approves the purchase agreement which
has as an attachment to the purchase
[46:21] agreement form of the quit claim deed
plus quit claim yep so
[46:27] um that authorizes to get that purchase
agreement
[46:32] signed by both parties once that's
signed then it's in order for the
[46:37] council to consider the
ordinance um and I I think because
[46:42] you're looking at it tonight that
ordinance can come back and either if if
[46:47] you have the signed purchase agreement
at the meeting on the 9th you could do
[46:49] the ordinance on the night got it okay
so that's all we're doing do moving
[46:54] things forward to the next
[46:59] Mee to get it signed we have to yeah we
have to sign it we have to get them to
[47:04] sign it first so the purchase agreement
isn't signed then you won't do an
[47:07] ordinance okay but it doesn't have to be
at this meeting as a resol i
[47:18] that's counil the
[47:23] resolu I think that's what Mr Hamilton
said
[47:26] that is exactly what I
[47:32] heard second a second you did or maybe
actually Steve name of the paper you
[47:40] have it yeah give it to Steve
Jesus where's the
[47:46] scoreboard all right we have a motion
with support to approve the resol or to
[47:50] move the resolution and supporting
documents onto the next full council
[47:54] meeting any further discussion before we
vote hearing none Ronda oh I know we
[48:01] don't we're moving it all those in favor
I I opposed motion carries
[48:08] welcome all right next up I've got uh
George holworth here who is our
[48:13] wastewater treatment plant operator if
you haven't met him yet here's your
[48:16] opportunity come on up George and he'll
introduce the topic of the aqu proposal
[48:22] and I think has that through
okay everybody lay down she's got
[48:31] this all right so uh my name is George
holsworth superintendent of the
[48:36] Wastewater Plant and I answer to uh Alec
and I believe this is my first time
[48:42] meeting most of you
so um what I'm here to seek is uh your
[48:50] agreement to enter into a contract with
a startup company called aqueduct
[48:56] um I'm not sure how many of you are
familiar uh with the differences between
[49:01] say an Excel spreadsheet everybody knows
how to run one of those and a
[49:06] database um so Excel the information is
contained within that cell if you want
[49:12] to find it you have to reference that
cell um
[49:18] there's you
know the the main difference uh with say
[49:23] a database is you ass assign it uh you
assign a value a tag so if I'm looking
[49:29] for the pounds per day average of
influent suspended solid something like
[49:35] that I'm going to give that a tag and
then all I have to do to look for that
[49:43] information is give it a DAT specify
that tag number give it a date range and
[49:48] all my information is automatically
pulled out and I can Trend very easily
[49:52] with that um when I first fired on I was
trying to look on um getting some
[49:58] training on an access database um but
the advantages with this Aqueduct system
[50:07] is um for instance if I was to go out
and get trained in and be very
[50:13] proficient with an access database I
could
[50:16] do the the trending and things that I
want to do just for the for the
[50:20] Wastewater Plant uh and that's it
the Aqueduct system can also U do asset
[50:30] management and a whole slew of other uh
features and they're going to give us a
[50:36] pretty good deal uh they're startup
company they came in and met with a
[50:41] number of us and
reviewed uh what they're
[50:45] offering
and with my help to show them what we
[50:52] want and how to how it all gets laid out
they will build out the system for us
[50:58] and everything you know it'll be in use
for for a period of time while we're
[51:03] building it out and only once we're
satisfied with that final product then
[51:09] the contract
starts um and if we go to um I'm going
[51:14] to jump around here a little bit
here
[51:19] the last P basically the second to the
last
[51:22] page uh under the terms and renewal uh
there there was a lot of that language
[51:28] that I added in in order protect vill
what number of pages that second or last
[51:33] page uh it doesn't really it's it it
says order form on the very this one
[51:41] okay there you go a number uh quite a
bit of this language under terms and
[51:46] renewal is uh is language that I added
in and it will uh protect the The
[51:52] Village by specifying uh um just when
the when the contract starts under what
[51:59] terms uh we move forward and how it
automatically renews and what the value
[52:05] of the contract would be going forward
under the renewal
[52:09] terms um and then the ter uh the
conditions uh are pretty
[52:15] straightforward so jumping back to some
of the features that it can do it'll do
[52:21] all the
um data management that I'm looking for
[52:27] it'll also do uh start generating work
orders um so under um what's called the
[52:36] npdes permit it's a national discharge
elimination system permit that's issued
[52:40] by the uh by the EPA and it's
administered by each of the states so
[52:45] the um Eagle uh administers that program
and I have to comply with all the terms
[52:51] and conditions of that under what's
called an npds permit ours is a
[52:55] groundwater discharge permit so all
permits going forward beginning a few
[53:02] years back will now be required to have
Asset Management within them going back
[53:08] to say the 70s when they first issued a
bunch of the money for the Clean Water
[53:13] Act they didn't make that a requirement
and for those that did have it they
[53:21] didn't enforce it so communities left
and right bu buil all these wonderful
[53:26] wastewater treatment plants to protect
the environment and then staffed them
[53:30] with untrained unqualified people and
then didn't maintain them in part
[53:35] because you had the wrong
people bringing that information to
[53:39] council and then in other cases Council
was simply unwilling to spend any money
[53:44] so these places that they spent millions
of dollars building started to crumble
[53:50] apart so EPA got smart started making
that part of the
[53:55] uh permit renewal
process so we have to maintain um the
[54:02] asset management it's going to go
through everything from all the name
[54:05] plate data on the pumps and the motors
the valves uh the pipes age condition
[54:11] everything um then we can based on the
manufacturers recommended uh intervals
[54:18] generate work orders and then track that
and that all of that then is just
[54:23] volumes of paperwork that the EPA is
going to want to
[54:26] see um it'll also do the the uh report
generating it'll also set up all my uh
[54:35] scheduling um the permit basically tells
you when you can make schedules or or
[54:39] when you can take samples and where to
take them and all that but it's
[54:44] very
uh broad it doesn't really make any
[54:50] specifications based on what our staff
schedule is uh things like this we can
[54:55] then go in and just say Okay on on
Monday every Monday we're going to
[54:59] collect this this this and this um once
a month we have to collect this once a
[55:04] year we have to collect this but only on
these particular monitoring Wells etc
[55:08] etc so this program once it's set up and
they'll be doing all that set up I just
[55:13] tell them what I want to
see um all of that will then
[55:16] automatically be generated each employee
would then have uh access to it uh on
[55:23] their phones or on a tablet and and it
can uh when they log in to say we did
[55:28] this all of that is trapped so if you're
doing rounds it says okay who did the
[55:35] rounds on this date because we've got a
problem okay now we know who did that um
[55:40] so it's going to track all that kind of
information much more efficiently and be
[55:45] able to generate reports much more
efficiently than I could ever do on my
[55:49] own
um benefits again uh it's going to
[55:54] retain your institutional knowledge
um you know uh I plan on being here for
[56:02] a good while uh but you know when
Charlie was stepping out if you were if
[56:06] you were going to have a a fresh
brighty eager but clueless employee
[56:13] you're losing all that information and
that's what usually
[56:17] happens
so being able to have all that
[56:21] information and all that new guy has to
or girl has to know is how to get to it
[56:28] you know just where to look it up and
it's much uh much better for that for
[56:33] that type of uh information retention
long term for any
[56:38] Village
um we can use that information also
[56:42] moving forward when we're um assessing
Water and Sewer rates that we going to
[56:46] propose to you forward and things like
that right and you're going to be able
[56:50] to generate that type of information um
that you you know if you have questions
[56:54] on
um you know they're going to be doing a
[56:58] rate assessment or a
review they want to know the age and
[57:05] condition of the pipe all that kind of
stuff the the reports that are being
[57:09] able to be pulled out with this type of
database are pretty slick you'll be able
[57:15] to go out and say show me all the pipe
that was in the ground since
[57:18] 1960 is it Dr Lon is a transite is a
c900 you know all kinds of different
[57:29] things this is $5,800 if I'm reading
that correct is that accurate and it's
[57:34] free setup free set up 50 5800 once it's
set up and running the way I want it
[57:40] yeah and and with regard to things like
pipe inventory and things like that
[57:44] obviously that's stuff that happens over
time but that that stuff you'll end up
[57:48] having to work with alacon is that
accurate like when you say we have at
[57:51] lead pipes or something like that yes
well we have that inventory we have we
[57:56] have some inventory uh when we you know
when we're talking mostly on the water
[58:00] side uh we've got a system um and most
of the guys are pretty proficient with
[58:05] it uh and it's got some good features
this um has other features that we're
[58:12] going to be using but it also has that
because that's strictly for Asset
[58:15] Management if this can do all of that
well then at some point we might decide
[58:20] okay we're going to to let that go by
the wayside and portal all that
[58:25] information into here all right that's
not a guarantee we might say well we
[58:30] like everybody's familiar with that and
we're just going to use this for my
[58:34] asset management and um uh
data and work orders and whatnot like
[58:41] that is this is this in the cloud by the
is this in the cloud or does this get
[58:46] stored on our
server uh I believe the cloud uh but you
[58:52] just went over my head a little bit so
yeah stored locally or is it a software
[58:57] in the in like you log into a website
basically right got you but you know it
[59:02] and again with most of these uh type
systems um say we terminate their
[59:06] contract we're just not satisfied or
whatever whatever whatever information
[59:10] that had been generated um that's that
that's ours got
[59:16] it so that point it be local storage but
yeah should fit on just a hard drive so
[59:20] again it'll go over um work orders Asset
Management
[59:25] um report Generation all of
that so use your very uh from what we're
[59:32] go ahead what I what I'm able to
understand from it so far from what
[59:36] they've showed us it's very uh user
friendly and very intuitive I've used
[59:41] uh a few different uh systems in the
past
[59:47] uh uh there's a hawk whims out there
that uh that kind of program they're
[59:51] expensive number one uh anything from
Hawk is it's a good product but it only
[59:56] does the the data generation and
tracking it doesn't do asset management
[1:00:01] or any of that other stuff um so this
has uh and it's this is much more
[1:00:08] intuitive
uh there's U uh the same can be said for
[1:00:14] the
uh um maintenance management type
[1:00:17] programs there's there's a thousand
different programs out there um but
[1:00:23] they're Standalone systems they just do
that aspect this sort of covers all of
[1:00:28] bases so I'm I'm quite eager to get
started with this and uh I think it'll
[1:00:35] be uh a good asset for the
city is there any
[1:00:40] questions I think at the end of the day
Mr President I do we need to delay on
[1:00:45] moving this to a coun full Council or do
you think we could just get them access
[1:00:50] to this they think the sooner the better
right and it's January opion the sooner
[1:00:54] the better yeah and it's January and
probably get a nice roll into the into
[1:01:00] the coming year if you started now right
if we had if you had the availability
[1:01:04] yeah B basically is uh what I've we've
been kicking this around for a few
[1:01:10] months so I I tried to promise him that
I'd have an answer for him
[1:01:15] shortly so they're building this from
scratch they would built this from
[1:01:19] scratch yes so we spent a lot of time
and effort getting our inventory to the
[1:01:24] G is there any because I'm guessing this
is going to be an application user based
[1:01:29] this people can get to it on their
tablet so if they're doing a work order
[1:01:31] on a valve can is there a like a process
where we link that to all that work we
[1:01:36] did with the gis system this is the
valve there's a there's an inventory
[1:01:41] item that we put in there we click on
that valve it takes us to the gis which
[1:01:45] we've gone through and meticulously made
sure we have the identification where
[1:01:47] the valve is where the street is is that
again that's that that feature right now
[1:01:52] is is probably what we're going to start
on last because we've already got a
[1:01:56] system that does that yep and if we find
out that we're very pleased with all the
[1:02:00] information that we've been generating
to date um mostly on the Wastewater side
[1:02:06] um then we're going to start migrating
it over to the water side expanding it
[1:02:11] um but I my understanding is is that
information is uh very similar you know
[1:02:16] you just uh you track it the same way
use it the same way as long as the
[1:02:21] possibility is there I'm good with it
yes I believe the possibility I have a
[1:02:24] quick question sure um is this was this
built into our budget it was not built
[1:02:30] into the budget yet this is the water
budget right we have in the water
[1:02:34] budg
[1:02:38] ability any other questions I like what
I hear I have one I do too this was no
[1:02:43] cost until you approve the the final
Bild so to speak that's
[1:02:53] correct
they presented it to George and to Alec
[1:02:57] and then Alec and George presented it to
me and you know was the last step for
[1:03:02] that Mr President could we make this
contingent on making it in terms of
[1:03:08] paying could could we hear a report from
you on what your experience is like
[1:03:15] prior to us approving it to be executed
you know in terms of making payment I
[1:03:19] think it would be nice my understanding
is is that we would just uh sign the
[1:03:23] order form now
and
[1:03:25] then we start building out the system
and nothing has to be signed um going
[1:03:31] forward until I'm happy with the system
but simp make it subject to to his s to
[1:03:37] our satisfaction I I think what I'm
saying I mean just for clarity we would
[1:03:41] love since because this is a new system
for you and it seems like it's going to
[1:03:45] be really beneficial to you I think it
might be nice for us to hear a report
[1:03:49] from you on how the experience was and
and the data that you're getting from it
[1:03:53] if that makes any sense I I think that
would be really helpful for us to just
[1:03:59] are you asking for that to be contingent
upon final for us to begin paying for it
[1:04:04] like before we cut a check let's make it
contingent before we cut a check to them
[1:04:08] for finishing up their work could we
hear a report from you to just just to
[1:04:13] go over the system or maybe just show
some sample reports or whatever just to
[1:04:17] show that it's working into to your
satisfaction I think at that point we
[1:04:20] could just say when you're ready to say
this is a good product come back and say
[1:04:24] I I what they're what they're looking
for is um and I would tend to agree
[1:04:30] with they're looking for an approval
right now description their side of
[1:04:34] things is what I'm I'm seeking is that
authorization to spend the $1,500 at
[1:04:42] some point and that some point in the
future I could simply say between you
[1:04:48] and me that I'll generate the report
that you are asking come back and and
[1:04:53] give you guys my blessing so to speak
and but the but the paperwork is already
[1:04:59] in place for that commen uh for that
contract to commence from that point
[1:05:03] does that that was going to be my
question is when does his expectations
[1:05:08] get met and when do he pay is there
something
[1:05:11] of I think we're saying the same thing
it's what is the what is your final bill
[1:05:18] what are you expecting you know that the
vendor provide you when are you going to
[1:05:23] be satisfied is going to be
accepted and what's the future support
[1:05:28] once it's what you're what you're giving
I'll break it down a little bit here
[1:05:33] what you're coming to us for is approval
to move forward with a piece of software
[1:05:38] it's open it's very open-ended with
regard to their performance so what
[1:05:42] we're trying to do is protect you yes by
saying what expectations at what point
[1:05:49] do they hit that Mark because it anytime
there's a zero setup fee and there's
[1:05:55] this
unlimited Runway you could you could put
[1:05:59] them through their Paces to the point
where they're just like seriously if he
[1:06:02] calls me one more time I'm going to you
know what I mean like I think what's
[1:06:05] really helpful for us is is that we
don't mind approving the 5800 I think
[1:06:09] it's I think it's phenomenal I think
it's going to help you considerably I
[1:06:13] think it to protect you in a contractual
agreement is what is the what are the
[1:06:18] landmarks that we have to hit for them
to to for us to move to payment
[1:06:24] summarize that I would say right there
Kevin termination for the first six
[1:06:28] months following the commencement date
this agreement may be terminated by
[1:06:31] authorized representatives either Party
by submitting a written notice of
[1:06:34] termination we're fine yeah that's part
of that
[1:06:37] [Laughter]
language with respect to benchmarks
[1:06:43] things that I'm going to be looking at
are
[1:06:46] um what you don't you can spare us I I I
I think whatever is important to you we
[1:06:51] believe that that's what's going to
happen I think what what we're just
[1:06:54] looking for is hey if they don't hit
their Mark right we want to be able to
[1:06:57] stand behind you and say enough is
enough we don't so that's that's really
[1:07:02] what we're trying to get here okay so I
think and we we just nailed it so this
[1:07:06] is a really uh this is a Kev proof uh
agreement I love that it's
[1:07:13] phenomenal uh can we say not not to
exceed $5,800 would you be comfortable
[1:07:17] with that that's what we're asking for
for the first year yeah yeah then then
[1:07:21] there's uh you know uh cost of living
increases yeah then if if George is
[1:07:27] happy with it after that we can build it
into subsequent budgets
[1:07:31] fa are you looking for a decision today
then or can we make the decision next
[1:07:38] week can can we just give you the
authorization to collect this to to sign
[1:07:42] them for I mean can we do that I I I
would I would just like to make a motion
[1:07:46] for to to empower George to get the
agreement signed well then we're going
[1:07:51] to empowering or C Craig
Village staff so the recommendation in
[1:07:57] your pack is approval of terms of
service with Aqueduct systems yes not to
[1:08:01] exceed not to exceed
[1:08:05] $80000 all right thank you George for
that it's thank you exciting to get that
[1:08:10] that tool in place for you I'm
sure all right we have a motional
[1:08:15] support to approve the terms and
services with Aqueduct any further
[1:08:19] discussion before we
vote hearing none rondom roll call
[1:08:24] please Steven baldry hi Robert Bishop hi
Richard Hamilton
[1:08:30] hi Kevin
Smith
[1:08:34] I Ann Williams I Mike Kramer I motion
carries congratulations thanks
[1:08:51] George we're all on YouTube
I
[1:08:57] know a mess Mr Powers good evening
Council uh so at the previous meeting we
[1:09:04] had discussed about some of the issues
associated with uh parking enforcement
[1:09:09] so during the December 12th uh 2023
meeting to be precise uh parking
[1:09:14] enforcement was discussed and staff was
directed to investigate current
[1:09:17] processes to bring back before the
council while reviewing regulations
[1:09:22] multiple options became apparent that
required further discussion prior to
[1:09:27] Preparing a recommendation so what I am
what my recommendation is is for the
[1:09:32] Village Council to establish an ad hoc
committee uh to review or prepare
[1:09:37] parking enforcement within the village
including the following staff members
[1:09:42] being two council members uh Alec
bellson Scott wear and myself uh so this
[1:09:48] will be more of a workshop to evaluate
uh the challenges that we have currently
[1:09:53] with with the parking where that way we
could prepare recommendations to the
[1:09:57] appropriate bodies and do what needs to
be
[1:10:01] done so I would love to volunteer for
this because you know dick took my spot
[1:10:06] on Planning Commission so I don't get to
stare at ordinances as often as I used
[1:10:10] to and I think I saw Kevin's hand come
up unless anybody else would like
[1:10:14] to it's going to be a lot of May shall
shall not there might even be a
[1:10:22] shant
you never know how old the ordinances
[1:10:27] are uh nobody
else so I didn't hear what you said um
[1:10:34] he wants an ad hoc committee for parking
right so I just said that you stole my
[1:10:38] spot on Planning Commission so I don't
get to St at ordinances anymore other
[1:10:41] than reading your minutes so I'm on it
no he wants to be on it oh you you want
[1:10:46] to be on I want to be on this I miss
ordinances do you want to be on it no I
[1:10:52] sh it says I'm not listening throws that
right back I was listening where where I
[1:11:00] fell out I would based on the last me I
would recommend if Kevin's available
[1:11:05] Kevin
and we we have the most experience with
[1:11:09] parking issues in the village as of the
past 10 years so it seems fair yeah any
[1:11:15] any any discussion anybody else want
to feel good about it I'll make the
[1:11:21] motion yeah but if you want to one of
the two no no go
[1:11:27] ahead I'll make the motion that we
appoint an ad hoc committee to review
[1:11:33] prepare enforcement within the village
for parking including um president protm
[1:11:38] Smith and
myself support and and the staff that's
[1:11:43] listed on
support we have a motion with support to
[1:11:47] appoint an ad hoc committee any further
discussion before we
[1:11:52] vote so making a committee do I need a
roll call on that okay uh you just have
[1:11:58] to ad to all the rules afterward have
[Laughter]
[1:12:08] sh all right all those in
favor post motion carries um if you want
[1:12:15] to I'll get in touch with you send out a
doodle poll to all those involved and
[1:12:18] we'll figure out when we can
meet
[1:12:22] perfect
all right we are down to your final
[1:12:27] public
comment
[1:12:31] Joe all right Jason that's all
public all
[1:12:37] right final Council comments anybody
would like to
[1:12:43] start dick no I good Bob I'm good Steve
I'm good Kevin none for me an nope wow
[1:12:54] other than happy New Year yeah there you
go Happy New Year hope everybody's
[1:12:57] healthy hope my house gets healthy
[1:13:02] soon all
right that's all we've got thanks for
[1:13:06] your time thanks for your patience the
motion will be in order Mr President I
[1:13:09] would like to make a motion to
adjourn
[1:13:12] supp we have a motion with support to
journ any further discussion before we
[1:13:16] vote hearing none all those in favor I
opposed motion carries thank you
[1:13:24] I can't wait to be YouTube famous this
is going to be
[1:13:30] great typically taken the position of
sub
[1:13:34] Council not Reed
to nth