busy. Jim, I just noticed that it was 601. So, why don't you go ahead and call
the meeting to order and Jim, would you do us the honor of
the invocation tonight? >> Certainly. Wonderful. Thank you.
» Everybody, please rise to state standing for the pledge of allegiance.
» Yeah. So, cheese, please bow your heads. Gracious heavenly father, we thank you
for bringing us here this evening. We thank you for uh a little bit of
breakage weather for some of the neighbors to this community. Um there a
lot of lightning and traffic lights out and a lot of rain. So please keep all
those who are traveling safe. Please be with those who could not be here this
evening. Give them uh traveling mercies. Please be with all those who are here.
um provide guidance and wisdom for the
council to make the most appropriate decisions for the benefit of the
citizens and the businesses here in this community and certainly continue to
bless us and the ones we love. We ask all this in your son's precious name.
Amen. >> Amen.
I allegiance to the flag of the United States of America and to the republic
for which it stands. One nation under God, indivisible, with liberty and
justice for all. >> Thank you.
» Okay, for the roll call, we are down one tonight. Eric is one with us tonight of
town. We move on to agenda approval.
I don't have any changes to make to the agenda. Appropriate such
um is there a motion to approve the agenda?
» So move second. >> Any discussion?
Okay. If there's none, all in favor of approving the agenda, please raise your
hands.
Let's move on to the consent agenda. Is there a motion?
» Yes, mayor. I'll make a motion to approve the consent agenda as is.
Second.
Any discussion? All in favor, please raise your hand.
Moving along. There's some many reports. Rachel is thinking the TDA. No, ma'am.
No, mayor. We don't think new report this month.
Move on to Mr. Walter, the planning and zoning commission.
» Mayor, council, good to see you all again. I have uh I prepared an updated
zoning administrative report. Tried to catch up on some things that were um
were happening. I know there's some items that'll be discussed later on the
business agenda. So, I just sort of noted them there. And I was just having
a conversation with um Joe about Stonehaven. So, we were discussing that
that was our sidebar. So, I'm going to do some research and follow up with him
on some questions. Um, other than that, we don't really have any plans under
review other than we have um I think we finally got the storm sewer as bills
approved for Walnut Grove commercial center and u there may be another of
some of these projects may not be still active. I just need to follow up with
staff on that. But right now I think folks are just kind of waiting and
seeing on activity here between that and the roundabout construction.
» Anybody have any questions? >> Um there are a couple of things that are
there being stone that was down to completion.
» Okay. Sometimes we refer to things here and I don't have a clue what it is.
Stone heavy would be an example that would be related.
» Okay. Thank you. It started last
diamond creek. >> Yeah. But now
» question
mayor. Well, since I have y'all hear the you said there were some on the action
that could be moved to >> Church of the Grove.
» Church of the Grove is complete. I'll move it.
» Okay. Guess it's completing they are worshiping there. So,
all right. I'll move there.
» One of those things we need to get information on to be able to I'll follow
up with J when I look up this other item and we can make sure. Um, thank you.
» Thank you. Hey,
move on to the library for Dana. Come on up, Dana.
» Thank you. >> Thank you for being here.
» I'm so happy to be here. It was a great day. I got to work on a book order for
this month. >> You're welcome.
» Um, ma'am, >> we finally got all the kinks worked out
with the new publishing company with accessing books from the library. So, I
had several hundred books arrive the past couple of weeks. And today I get to
do another large order um to get a lot more books for our library. The
turnaround time has been great, too. So, we're getting them approximately a month
after I ordered them, which is fabulous. Way faster than I've ever received them
before. Uh summer reading has been going really great. We will actually wrap up
summer reading program on July 29th. I think that's Yeah, it's a Wednesday. And
I just found out today that we might be able to do a small school supply
giveaway that day. Uh we'll limit the items to a certain number per person
that comes into the library. Maybe five five items per person that comes in for
our summer reading program that day. But I I'm just working out all the details
since the person who is donating those just contacted me today and said they
would definitely be able to have them within two weeks by the time we have
that summer reading program. Today we had Santa John and we um celebrated a
special Christmas in July story time. His wife Mrs. Claus wrote a new book
about snowflakes that she shared with our patrons and we had a really good
turnout for that. Normally it's a small crowd, but we had about 29 people come.
So that really surprised me. Um and and that was good for such a kind of niche
event to have at the library, especially on a Thursday morning. Um we do have a
great turnout for our Tuesday morning story time. We have 30, 40, 50 people
come every single week for that. So, but um other story times sometimes it's a
little hit or miss how many people will attend. And we also had yesterday we had
Bonnie Kes is doing some financial literacy um trainings for us at the
library and she started off yesterday with one with the children called
growing money. It's a Baron Stain Bears program that they have and it's about
saving and she did a great job and I do want to highlight that she'll be back in
August at the end of August on the 26th with a financial literacy program called
building a better budget and then from those um
programs that she does, she will do other programs as well based off of what
the community wants to hear about. So it might be, you know, how to purchase your
first home or how to save for your children to go to college or whatever
the community wants. She will tailor those financial literacy programs for
what the community is wanting to learn more about. And she does a great job and
a lot of you probably already know her because she does every outreach outreach
event that I go to, she's there. Um, we also have tomorrow is Filmer Food Pantry
Day. Donations have been good though. Um, but back when I planned this a month
and a half ago, which is how far in advance I plan our calendar, uh, it was
getting a little low. So, we're still going to have our food pantry day
tomorrow because we'll you'll use the donations. They always go, but I will
say I'm I'm pleased that our community has really stepped up this whole entire
summer and we've done a great job supplying food for our community. Uh,
let's see what else we have. Children's and Music and Movement used to be a
Friday morning program. Uh Miss Jenny now has a full-time job during the week.
So, she has moved those to Saturdays. So, they're on Saturday mornings once or
twice a month. She normally does almost every other, but uh for July, she'll do
a special mermaid story time in two weeks time instead of a children's music
and movement. So, she does a lot of really special events for us as well.
winter >> and we tend to get a good turnout for
those, but it has been an adjustment going from Fridays to Saturdays. So,
it's a little bit of a different crowd. Um, next week on Wednesday, July 15th,
we have a library library love book drive. The purpose of that is to
replenish all the books we've been giving away for our summer reading
program. So, every 10 books that a child reads, they get a free book all summer
long. And every five books that a teen or a young or an adult reads, they get a
free book also involved. We have tons of adult prizes, by the way. There, that's
never a problem. But the children's books go very quickly. Um, so I'm doing
like a replenishment for that. And then whatever doesn't get used up this month,
we will save for next summer. So I spend a whole year collecting those prizes.
And um so we might build this library love book drive in maybe quarterly to
help get really great prizes for our children. And we did get a lot of
compliments this year on the prizes that we've had and the books that we've had
for them. So that's been great. Um Mayor Mree Reading Club is now meeting on
Thursdays and July 23rd is also >> National Vanilla Ice Cream Day. So we
will give away ice cream >> um to everybody who attends their M cru
story time that day. >> Uh so we love to do special events and
our friends of the library um has no problem covering special little treats
and things like that for us. So basically how that works is through our
book sale that we goes into the friends and then the
friends in turn gives it right back to us to do special little events and
programs like that one. So, excited about that. Um, my team worked really
hard this summer. We were down a 10-hour position all summer long and they really
stepped up and did a great job with working extra hard all summer long,
including today when I left them there and I'm just so proud of them. So, we do
have a position posted right now and the only way to apply for that is online.
The applications go to our regional office and then they forward them to me.
So we are hiring. Does anybody have any questions for me?
» Jazz hour. >> What's up?
» Jazz hour. >> Jazz hour is going great. We just play
jazz music for 1 hour. Normally it's on a Friday afternoon because most people
are not working or studying on a Friday afternoon right before closing time and
we've gotten a lot of positive feedback from that. So it's just very relaxing.
We wanted to have some music in the library just once a month just to like
make it a little bit lively and [clears throat] we really enjoy it and
the patrons have so far too. >> That's right.
» Will the teen meeting start up again when school starts?
» Yes. As a matter of fact, there'll be a teen advisory board meeting. We have two
coming up. One is this month on Wednesday, July 22nd at 4:30.
And then um the teens have requested to do a Saturday book club. So in August um
when school starts back, the teen advisory book club will meet on
Saturday, August 15th at 11:00 a.m. and they will decide on which book they're
going to do. They have some options. So at the meeting this month, they'll make
a decision on the options they were given and then they'll probably meet and
discuss that in August. So yeah, take advantage.
» Very good. >> Thank you. Thanks.
I can talk to you about the movie projector screen.
» About what projector screen? >> Sure. Making requests from regional.
Just let me know. >> Thanks.
Okay. Public comment on anything on the agenda.
Hey, we'll move on. Old business. Yeah. I'm going to ask you to come up.
You have to be review.
Hello.
» So, what we have first is uh we have two zoning applications that were initiated
by the city uh regarding bikes tire as it moved to the need for conditional
use. And the reasoning is why they were outside of the family radio.
Uh we advertised for a public hearing uh more than 15 days out from the public
hearing date for the planning zoning commission held the public hearing had
no comment during the public hearing. Um after the hearing both zoning actions
were recommended for approval by members commission.
So at this time I'm going to ask there is a motion regarding the downtown
overly boundary amendment to reinccorporate the tax particles into
the downtown overlay. So move is there a second?
Any discussion? All in favor?
And then we're going to go ahead and move on to the next topic. And I'm going
to ask if there's a motion on the removal of conditional use for tax
barcel tax parcel WG10256
motion again.
outside
please raise your hands
and Joe give us a brief
global life insurance.
So uh global life supplement for uh giving me the proper name for health
care like supplemental insurance >> right so um there's a lot of options in
here with cancer insurance um and uh accident protection services it's
very similar to other things that you told us not to talk about like
» um but essentially what the it would work is they come in and take it need by
need basis a plan for each individual. Um the only reason the council has to
approve approve it is because it is us endorsing it to our employees
and it does come out of payable >> and this is something our employees
would sign up for them themselves. They would pay for themselves if they found
they paid out the need for any of these kind of insurance policies. group.
Any questions for
Is there a motion on the globe supplemental insurance and bringing it
to the city? Make a motion to approve
second.
I'm just waiting for any discussion on David, please.
Thank you. I think that's a great thing to be able
new business timeline and topics discussion for just
say in your packet show
» um as we've talked about and while we've been talking about an update to slightly
conservation of the discussion of it. Um I'm a firm believer in this process
taking a long time that have opportunity for discussion and then for all opinions
to be reviewed. Uh inside this timeline, it's giving us a structure of how
important. Um so if you'll see here, all the data
has been gathered for the compensation review that I'm doing. Um I'm going to
put that data in a more refined format that way it's easier to understand. And
on July 30th, I'll be presenting it during my work session to show where we
are compared to similar size cities or cities of similar scope.
Um, also on June 30th, we're going to determine if any more data is needed or
desired by council. On August 27th, discuss and debate the
validity of changes to compensation to include health if applicable, uh, wages
and other benefits. Also on August 27th, discuss and establish
final proposal during an open work session. Um September 10th, formalize
proposal and open meeting. Uh September 10th, this is also optional. I just gave
it there for if council decides to create this. Establish and nominate
persons to be on a special committee to advise on proposed changes.
and then advertising a public hearing in our leaving Oregon by September 13th. Uh
October 1st, if we do decide to have any kind of special committee, uh hold an
open meeting in a public hearing and offer their recommendation to council.
Um advertise public hearing for three consecutive weeks from October 14th to
November 4th. Then on November 5th, full public hearing on the notes of intent
and then on December 10th, uh for vote on the proposal itself.
» Okay. >> I will add one uh detail
as council may have noticed through the years and my year and a half here
committees are not filled right. Um with this timeline, I will say that it's not
impossible, but it would be challenging to fulfill a committee to a special
purpose. But I did want it to be an option for
council sign >> and you'll have that data for us for the
meeting so we can review it and just
any questions for Joe on that. >> No, this looks great though. I like that
we have a structured plan. Thanks.
» It's not an election. >> No, it's not.
All
right, we're going to go ahead and move on to the reports for the works.
Hello, Brad. I like to
mellow. Um, I had a good conversation, a couple
of good conversations with Brad this week, uh, regarding the approved budget,
what we're going to be able to do with it, and, uh, we're already developing
plans to start executing that budget. Um, we are going to be having a paving
meeting soon uh, for internal planning of what was
approved in the um, uh, capital improvement plan. Uh on top of that,
we're going to also pull in uh the county so we can start coordinating with
them on their RFP to start getting this established.
Then we've been talking about different areas that needed some attention as we
were uh assessments such as the reef here, the pavilion, um seeing any damage
that professional licensed contractors see. So, we have been having them come
out do their assessments so we can see if there's anything to the survey any
part is there. >> Um, we're also going to be coming up
with a phase proposal soon. Uh, and that's going to also encompass the mayor
as well. We're going to sit down and have a phase proposal for the uh public
works building. That way we don't keep allocating money to fix it, but not fix
it. So, um, public works have been very busy with all this planning on top of
grass cutting season. So um troopers
» they're doing a great job. They are stretched the city never see tall grass
any wonder
start with uh citations. We had six Walton County citations
and none from New York State Patrol. And as far as runs go, there was four
for the pavilion and only 12 um in the month of June for baseball softball
because um it's kind of winding down right now. But um we had a softball team
book July 3rd through December 18th and they already paid. They paid on June
11th. $1,250.
» Fantastic. >> And the accounts, uh, the general
operating account, $557,63466.
Sewer operating account, $2,536.
Splash 2019, um, $947,91826.
Money Market account 1,466,63264.
The DBA account $89,785.96.
The new sewer mini market account, $91,86.3.
the LA L sewer expansion um $26,553
and then splash uh splash to the 2025 is 368,1347.
» Thank you
again. Hello again. Sorry.
» I have a really good joke to go along with this unless you see the rest
and if we would straight into code enforcement see [laughter]
thanks. >> It's even funny to explain.
» So this report uh shows some of the activity through since our last meeting.
As you're noticing more grass, weeds and cultivated areas are starting to pop up
on this. Um, one I wanted to point out is another
location with a live-in RV. >> Uh, that one went to court and is being
taken care of. The RVs are gone and now they're in their own
space. >> Uh, so that one got handled. Um, and
then it's it's working faster this year than it did last year. The second he has
a conversation or actually sends out a notice violation of grasses complex. I
think uh people are getting pretty afraid of the nickname of the land man.
» Is that what his nickname is? >> We've seen it on Facebook a couple
times. >> The land.
» Um who's doing great work continuing to do.
And then uh one thing to add to this is some of the bigger things are starting
to get worked out between our public works manager or building grants manager
and our code enforcement officer. Some uh areas where um
being properly on properties um some uh storm water infrastructure in private
areas. Those are starting to get a lot more attention and we start working on
those for those. >> Keep in mind too, you're only seeing
seven here. Yeah, sometimes like the first one on the list can take
weeks and um Craig is constantly following up on these things. like if I
man somebody mentioned somebody when I was in dollar the other day came in and
I said something to him because I told them citizen
then what's going on with this one and he goes we had that we sat down and
talked about so he's very much on top of everything going on which is doing great
» and these were just the ones that escalated to a notice most of the time
it's a simple conversation all the next thing
» yeah and that's that's what I like to hear that's awesome I'm giggling these
dates on >> the first years. Yeah.
[laughter]
» All right. We're ready for you. >> All right. My favorite part. Um,
so, uh, we've had a a greater influx of open records and, uh,
I briefly spoke with Jay about it and it doesn't appear that there's anything
preventing an open rate both this way, but we're getting them from AI sources
through companies. >> Uh, regarding RFPs from 5 years ago, and
they build databases to help other people's uh, when they're preparing
their own bids. Uh, so it's not a bad thing at all. But um we might start
thinking about taking a break that way where it's just automated.
» Yeah. >> Um
that's interesting. >> We just talked about code actions uh
permits issued and ready. There was 12. A lot of them were um sheds, things of
that nature, signs. It's always a common one. Um
so in uh as far as projects and tasks so some of the highlights
um I've suspended drafting ordinance for B County
Sheriff's Department regarding some of our ordinances for parking and things of
that nature because they exist already. >> Um I'm going to be sending them a
compilation of things that they may see and where to find it. Uh because that's
the meeting we did have see that they had enforcibility but they they
» uh America 250 celebration happened >> and it was fantastic.
» If you didn't go just kidding >> uh sanitation billing we are going to be
sending out a gentle reminder tomorrow >> uh regarding accounts that are still not
paid. Uh, inside of that letter is everything they need to know. Um, the
consequences of not paying. Uh, but it does have a soft.
» Yeah. I want to go over one thing. So, council. So, there still will not be
late fees for the first two quarters. Okay. If it does not get paid by the
21st of July and it becomes if it does not get paid in the toll the two words
there will be a dis it will be cancelled and then there will be a revenue
and that's a $20 $20.
» So being cancelled >> not cancelled but they will not have
garbage collection. >> Right. That's what I'm saying. They
don't have garbage collection and if they choose to haul it off themselves,
is that okay? Since we have contracts or not okay,
» they absolutely have that right. Um, >> and opt out, right?
» They can opt out. We do have that, but we do need it on our records because
it's currently we're getting charged from sanitation company by being
» um and that that's been advertised as well.
I just want you to know by the 21st if they do not get paid up and hold there
won't be any late fees but there will be a rec
» how long is that list is there an estab
» I didn't get an exact number and I definitely don't want to tell you what
definitely like
» it's going to be very busy in the city hall from 21st Yeah, I will also say
half of them on the list have paid before.
So, it's not an issue of not knowing. >> It's there. It's good.
» Um, student employees, uh, they're working on turnover duties right now.
Um, and when's M's last? 22nd. >> 22nd.
» Mesa's last day is 22nd. We invite the council to city hall that day.
» I'll let you know. little celebration fair and the time if you're interested.
» Um, we did welcome a new student employee. I believe everyone mentioned
uh at call a jamboree uh American 250
celebration. >> Yeah.
» Um we approved the fiscal year 2017 that's complete. Yeah.
» Um, in our next work session, you will see a new solid waste policy with
updates from our current ordinance to encompass what we've been working on the
past year. >> Um, my goal is to also have a sewer
proposal and uh that means I will be talking to Mr. Walter a lot in recent in
probably into next week if he'll take my phone calls. He always has. [laughter]
» Yeah. Just if you give me don't don't call me tomorrow. I think you'd be
through if we get to Monday, we'll absolutely
» be more than happy to talk to you. >> Um,
workforce management, we do have the new classifications created and the jobs
posted. We are getting they've been posted for two days and we've already
gotten seven on the one and five on the other
qualified candidates. >> It's uh it's amazing to see.
And then the last thing is uh just to put in everyone's head, we have seven
military still. >> Wait, what?
» We have seven military and 9,500. Um so that's going to be coming up.
» Isn't there a possibility of calling? >> Yes.
» Yes. So there's a possibility for
my stuff since already took one of this um
I wanted to let Joe and I
folks from um
CCA sorry um about becoming a g community and we have turned in a letter
of intent to ask to be considered. Um, and that's why I gave it this packet
right here. It's a three-year program. And there's it takes it gives us
training and it gives us technical assistance um and different
advantages when it comes to funding if we come and we're accepted. They usually
take about 15 communities. But we met with Beth from the DCA and he was from
the NEGRC and we sat down with them, got the letter done and got it in on time
and hopefully we'll be considered. They come to the cities if they are
considering you and take a look around and look at your ideas and what you're
thinking of doing. We have an application for by the end of this month
which Drew and I are going to be working on and hopefully we will do that and
then if we become a big community be really great um after the three-year
period we can stay on as an alumni and still get those benefits of funding and
grants and and so it's it's I know Monroe is a big community and there's a
lot of other communities that are also involved and it's been very good for
them but it has some examples of cities too in that can I say something about
this? Um, this is one of those examples of how uh going to training and further
education really benefits our city. Uh, this is something we brought back from
small cities conference this year and I'm
really happy to see us taking this initiative. So, yeah. Thanks. Thanks,
Steph. >> Yeah, absolutely. Um, and with that in
mind, I know at a previous meeting I said uh, council members um, need to be
taking a look at committees or a committee they would like to serve on. I
know you Maxine, you're serving on the finance committee. I am going to be
serving on the community involvement and working with Miss Lynn Fer on community
events. um this DIC um possibility is another community or committee that
somebody can serve on. So um that's there if you're interested.
» Yeah, I'm curious since I'm not familiar with this. Um so it's primarily
residential >> or it's a lot of residential, but it's a
lot of um infrastructure planning, commercial, all stuff. They they bring
in experts from all different areas. um to help you learn about these things
and how it can all come together for
um another thing to keep in mind, I'm going to be planning a retreat for
council which I talked about before with Shane Short um speaking on um
development of the city and Jay's going to be there talking about a few items
and then we also asked Joe to speak about um planning and zoning and things
to look at and things to uh where to look for ordinances and what to look
for. Um just a little training that we can get done. We're going to invite our
planning and zoning commission to come to that too. Awesome. So, I will keep
you guys updated with that. I'll be getting in touch about good dates for
everybody. Um the retreating the comprehensive plan update is ongoing. I
left you a flyer for open houses. The survey is open until July 14th if you
want to. I encourage people to fill that out. the um steering committee next
meeting will be on August 3rd if anybody's interested. Everybody's always
welcome to come at 10:00 a.m. on August 3rd at the new county courthouse up on
the third floor and you get off the elevator just right there. Um and we
talk about all different aspects of the the comprehensive plan. That's that. And
then last but certainly not least is the 250 celebration. And I just want to say
kudos to Lynhur for all your hard work in getting in those vendors with not one
single scent that by the city that uh it's basically unheard of and we had
some a great turnout. I think some people said over a thousand people came
even with a little storm before us. So thank goodness for that storm for the
weather. >> Thank goodness. It was a really nice
event. Adventurers were just thrilled. Um it was just a great event and we are
very very fortunate to have that growar >> in our city and be able to use it when
they've got a bunch of other stuff coming up and we're going to start doing
some stuff over there too. >> Yeah. So that's it for me basically. Now
this is the town hall and I know there's somebody in our audience who wants to
talk to us.
want to come up >> me
place Joe and I afterwards >> we haven't forgotten about you. I do
have your email. We haven't forgotten. We just been getting through the budget
and some other things and seeing what kind of finances we have over there, but
we'll chat afterwards. Okay. All right. Um any council comments? Linda?
I don't have anything. Okay, [laughter] our city sure looks great. I'm super
proud of uh everything I've seen happening and all here. So really nice.
» Love our love our neighbors. Love your families.
» Maxine. >> Oh, let's see. Conference was great
overall and two great classes. One not so great. So I will give feedback on
that one. Um it it was a good class. It just didn't really apply to us and that
wasn't clear in some of the literature. But overall have a lot that I'm still
kind of sorting out and trying to figure out how to bring that into Joe or
mayor or whoever or the council wherever it needs to go from there.
And I'm thankful for great neighbors who helping take care of me. I've had a
rough week. [laughter] So I've had neighbors step up and help
me out. I appreciate that. >> Okay. um executive session. We do have
something tonight that we're going to discuss.
Tonight, we are going to I need to u make a motion. Would somebody like to
» I will make a motion that we uh adjourn to executive session.
Second, second. All in favor? >> Okay. We're going to go into executive
session, guys. It's could be five minutes, it could be 20 minutes. I
couldn't tell you, but we will be coming back after.
» Yeah, stay if you like. If you don't want to stay, feel free to go. Okay,
guys.
» No, no, that's fine.
Well, if it's okay, I'll scoot on, but
I have a deadline tomorrow.
Trying to run
What's 5 minutes?
The camera is not coming back on.
There it is. You did it.
Technology is such a blessing, but at the same time, it can also be so
frustrating when it has to do with what you want.
We all said >> y Thank you.
» Make your motion that we return to regular session from executive session.
There a second.
All in favor?
There a motion to enjure. So
second all in favor
it's unanimous. Thank you everybody.
Athens of Wiki.