[0:00] there it goes there it is okay watch
behind you all right you're
[0:08] on okay it's 3:15 we're going to call
the 3:00 meeting of the war County
[0:13] election board to
order uh first let's do the roll
[0:21] call py here Nancy here I'm here as well
all three of us are here
[0:31] um next thing on the agenda is the
approval of minutes of September 17 2024
[0:37] I'm going to ask that we uh postpone on
that so table that to the next meeting
[0:42] just because of the fact that we just
got them today had two meetings so close
[0:46] together we had a chance to read the
minutes just to confirm it rather do
[0:50] that than through it that's my motion is
that we table it do we have a second all
[0:55] right
uh all in favor say I I
[1:00] I so three
nothing okay um election day number of
[1:08] machines workers at vat
centers
[1:12] so we've done some work on that subject
over the past uh week or
[1:19] so and only PR a couple of them it's
okay people can just
[1:24] talk this is
shorthand for what's going to be changed
[1:30] in um the idea was originally so at last
week's board minut meeting we started
[1:37] off with the uh suggestion of
93 machines I think we' have now decided
[1:43] that 93 machines even at the by the end
of the meeting we had already gone up to
[1:48] 118 and now looking at things and having
received more input from the people here
[1:54] at the meeting and uh
microtee uh and further conversation
[2:00] uh the uh suggestion is now or my
suggestion is that we have 147 machines
[2:09] now there are a few things I want to
just chat through on that I have the
[2:12] list out there so everyone can see it um
one one question that I have so one of
[2:19] the ideas was is that we want to sort of
almost have too many machines or over
[2:23] have machines in a couple locations
right so we want to make sure that we
[2:26] have more machines than we need um
in some of our busiest areas right so
[2:33] what are our busiest areas are the town
of Newberg and the town or the city of
[2:38] Boonville and so the idea was that we
would have uh 20 machines which is
[2:45] basically double the original suggestion
in three different locations those
[2:51] locations are the trustees office and
the Living Word Church and at the
[2:57] Boonville Library so one research topic
that we had coming into today and I
[3:03] think that both Nancy and Patty were
going to look into this was would the
[3:08] Boonville Library be able to hold 20
machines I was there today and I'm happy
[3:15] to say that yes they will and they have
a lot of outlets as well perfect so I
[3:19] think that was a concern that a couple
people have said maybe we won't have
[3:22] enough room so it's good to hear that we
have in the room um and we're we were
[3:26] already pretty confident on the other
two I believe word church and the
[3:31] trustees office right and I do have a
phone call in to Mr Kaufman but he
[3:35] hasn't called me back yet I've spoke
with him personally this morning okay
[3:39] and he said absolutely no problem great
excellent and the idea being that if a
[3:47] smaller location gets
overwhelmed they can at least suggest to
[3:51] people that you have another location
just a few minutes away that you can go
[3:55] to um hopefully we won't need that we
are investing in having more Ma
[4:00] prepared uh so that no location will um
be um
[4:08] overwhelmed and if you'll note so the
the primary go is at 288,000 so that's
[4:16] uh um that's a high estimate we haven't
had more than 23,000 in election War
[4:23] county is growing but 23,000 I should
say in person on Election Day
[4:30] um and so but work count is growing so
we wanted to overestimate rather than
[4:40] underestimate additionally on that note
one of the things that I think the board
[4:45] has talked about is making sure that
people know about early voting where the
[4:50] early voting is we have uh flyers on
both tables and we have more here that
[4:58] people can take scan them in on social
media post them at a grocery store
[5:05] message boards but I'm hoping that
people that are invested in the election
[5:09] which be the people in this room are
sending out that message I plan on
[5:13] having that uh uh putting that on social
media tonight myself just
[5:19] personally and if I can add Paul we will
start putting out
[5:25] banners uh the Friday prior to when
early voting
[5:32] starts so at the judicial Center it'll
be the Friday
[5:37] prior they are large banners Kim me 6x4
I believe three three there 6 by3
[5:46] banners and each location will have a
banner and we kind of do the overkill
[5:53] with the small signs as well V signs
vote here we have those two there so the
[5:59] three voting places the J Center the
Township community center and the limo
[6:03] Community Center will have a b yes
sir
[6:09] perfect um so I sent this out earlier to
you guys have you two had a chance to
[6:17] look at the proposal as far as the V for
[6:22] panel I
did yes just one
[6:27] recommendation we need to make sure sure
that everyone knows that there has to be
[6:33] at least one vote on every single
machine so I talked to Steve about that
[6:40] and he said we they all machines have to
be accounted for but we don't actually
[6:43] have to have a vote at them anymore is
what he told me today because I actually
[6:48] asked that question and we can talk
about that online we can talk about that
[6:51] offline with but uh I remember what I
was talking about last week and ask he's
[6:57] like well so it was in his suggestion
was to have three machines back here uh
[7:04] that we could send out on Election Day
if it if a place was overwhelmed but
[7:10] then he also told me that um there would
be some challenges with doing that
[7:15] because we'd have to take that Boat
Center down for a little while to get
[7:19] that
boat in uh integrated into the with the
[7:25] rest of them and so it might cause more
confusion than it solves a
[7:30] while so I was actually thinking maybe
we don't do that but um do you remember
[7:38] if we did that before they've always
required one there had to be one vote on
[7:44] one machine I don't know if there I
don't know if something aware of
[7:49] something changing that there has to be
a vote on every machine so I actually
[7:53] had Steve
on uh I'll
[7:57] just do put on speaker
[8:03] phone this is our vendor Steve shamoo at
[8:10] micro hi Steve this is Paul Rudolph in
the war County election board can you
[8:14] hear me okay hey how you guys doing good
good good good so um we're just sort of
[8:21] working through the process I sort of
have my gen my my uh Excel spreadsheet
[8:27] that we had talked about previously and
one thing that Patty and I wanted to
[8:32] make sure you two were saying the same
thing maybe it's just my
[8:36] misunderstanding Patty was saying that
all panels have to have at least one
[8:40] vote recorded on them which I thought
was slightly different than what you
[8:44] said so I wanted to that that has
changed um sincey became clerk that is
[8:50] um you can um you can tally a machine
out with no votes on it um and get a
[8:59] that is readable we try to get them to
put at least one v on it in the we tell
[9:05] them in the poker
classes they set it up to atast it so we
[9:11] know certain that that machine wasi out
and we receive the card back meally
[9:21] cani perfect um is that good Patty yes
all right thank you Steve so just to
[9:29] confirm
so you were suggesting that in addition
[9:32] to the 147 panels that we've talked
about having like three in reserve that
[9:36] could be uh brought out if necessary is
that correct yeah yeah okay so that make
[9:43] us a nice even 150 I see 148 did I get
the wrong that was the old one I did a
[9:50] new one um so after I changed the mat a
little bit after talking to Steve um
[9:57] thought I have one more steal this one
[10:02] back but yes that one and that's what
everyone else has you had a higher
[10:07] version I basically only CH changed the
Elberfeld colish station because it had
[10:12] like 150 BS per person per
[10:20] pan
so 147 panels and three in
[10:27] reserve uh so are we good on
that I don't I'm sorry I don't
[10:35] understand the Elberfeld firey station
you took it back down to four to five to
[10:41] five to five oh I could read that sorry
yeah that that my printer not the best
[10:49] get yeah I had it at six and then but it
was only like 150 votes per panel while
[10:54] the other ones were higher than that uh
and for Steve just be clear takes about
[10:59] 3 minutes at a machine to vote so 3
minutes and that's with transfering in
[11:04] transfering out so give or take you can
do up to 20 an hour um for machine and
[11:10] polls are open for 12 hours
correct so you do more if you try really
[11:18] hard
but so
[11:23] 147 plus three can office how does that
seem to you guys
[11:29] N I like that number pretty
much okay Pat what do you think as
[11:37] well Steve we've always had even numbers
at the polling location that got so that
[11:45] doesn't matter no no doesn't matter at
all and as far
[11:51] as the pole pads and the number
of um
[11:58] got you'll I think when you get up to
where you have those machines that the
[12:03] where you have the locations that have
20
[12:10] and 2020 and 15 yep you you want to get
a you have plent
[12:23] ofs so
I I did not put P pads on sorry so we
[12:29] so I'll just circle them so just to be
clear we're saying Boonville Library
[12:34] Living Word Church Ohio Township
trustees office and Newberg American
[12:39] Legion would Al all receive a third
[12:49] pack
and lville library and Newberg American
[12:55] Legion would also receive two more
workers to what we already talk for go
[13:00] to 9
[13:08] seven because at that point there's more
machine volume available capacity than
[13:15] there is people so we have to add people
to make the machines or
[13:21] voters sounds weird
[13:29] how many how many early maches you
guys was it
[13:36] 20 sounds right 66 and four 66 and
four I think was more
[13:44] that
[13:56] six no we changed it to 68 and two
six where six at the judicial office
[14:04] eight in Newberg two in
[14:14] Lyon those on
Monday
[14:18] awesome
um okay
[14:23] so talked about
panels talked about uh pull pass
[14:29] talk about
workers are we good to accept this as
[14:36] it okay I'll entertain I will second
it I'll make the motion then sorry a
[14:44] second so motion made by
Paul and seconded by
[14:50] Nancy to adjust and I should probably
mention well I'll mention after the
[14:57] meeting um or not after the after the
vote to adjust to the spreadsheet as
[15:05] modified all D say I I motion carries
three to nothing um I did want to also
[15:12] mention that I took the initiative to
talk to Brad Overton president of the
[15:16] war County Council know that this would
have follow some increased expense um
[15:23] and um there was not
um that was understood so obviously you
[15:30] can't talk for the council
but having a better plan
[15:37] to um so that's the only item on the
agenda um we do have one item of
[15:44] additional
business um and I'll share that so
[15:50] um early voting bouts have been released
uh they've been received um and we have
[15:57] already identified an issue there's a
small issue in Chandler where uh
[16:03] Chandler changed from being um Precinct
where you only vote for your Precinct to
[16:09] at large rote for the entire uh town of
Chandler uh for their Town Council and U
[16:17] that changed in
2022 and our updated ballots did not
[16:22] reflect that so we are there should be
no issue for the either the early voting
[16:27] and it'll be um resolve well before the
early voting and before the day in
[16:32] voting however we will need to
reprint 30 or less ballots um and send
[16:38] those out to people uh we expect to
resolve this within the next week um and
[16:44] make sure that everyone is either
notified or has a new ballot in their
[16:47] hand at that point in time so today so
that's 9:30 is the public test we expect
[16:56] everyone to be aware of it by that or at
least to attempt to communicate with
[17:01] them can't promise that they'll receive
it in the public test is that is at
[17:07] 11:00 a.m. a week from
today um one other piece of new business
[17:14] is so um as I think most people know um
what I've have been to previous meetings
[17:19] such as the work on Council uh when the
public introduces himself or as some
[17:24] public comment uh they typically
identify themselves gives their name
[17:29] whether they live in Boonville Newberg
hler Etc um and so probably be a good
[17:33] idea for us to do the same here we did
not do that last week uh but I would
[17:39] request uh that public comment is
provided that they share their
[17:50] name is there any other additional
business can I can I add something on
[17:56] those those ballots that have already
been sent out Chandler yep so you guys
[18:01] are your plan is to submit are you ISS
new BS to everyone across theard I think
[18:07] we were only going to uh correct the the
so just to be clear uh Steve and
[18:13] everyone this only became identified
early this afternoon uh so you're
[18:18] getting new information that
we at least my original thought was we
[18:23] would only identify the incorrect
ballots and adjust those if there's that
[18:29] says we need to do otherwise uh
obviously we would entertain that but
[18:34] what do you mean by adjust them meaning
sending them new ones okay I think
[18:39] there's a I would double check with Brad
King on that
[18:44] process there's usually a a letter that
goes out that let them know there was a
[18:49] ballot error and then they um request
another
[18:54] ballot um if they want to if not that
other ballot goes in complication is is
[19:00] we we have to utilize two separate
databases to accommodate those ones that
[19:05] went out and they chose not to correct
them um but I think if you're following
[19:12] the letter of law I would definitely
confer with Brad
[19:16] king or Angie n Meer for that process
I'm just to make certain we're within
[19:21] the Lanes on that there has been a
conversation with Angie already um but
[19:26] yes more conversation again this is sort
of late breaking news so we don't
[19:30] necessarily even have um I'm wondering
do we need to vote I think we probably
[19:35] need to vote based upon the statute uh
that we're going to correct it I think
[19:39] that would make sense um so
31162 section
[19:50] A if they return the first bot and they
don't return the second one that we're
[19:56] into a slightly different
SC was
[20:06] 2 you have the right
[20:13] number so if an election board
determines that a ballot printed under
[20:16] the authority of election board does not
comply with the requirement imposed by
[20:19] this title or contains any other error
mission that might result in confusion
[20:22] or mistakes by voters the board shall
reprint or collect the correct the
[20:26] ballot is number one
um or conduct a public hearing
[20:32] so I
think
[20:36] the correct so I think we need to have a
motion to correct the
[20:43] ballot I will second that motion that
[20:50] correct so Nancy's motion to correct the
ballot all is
[20:56] seconded all in favor say i i i motion
carries three to
[21:10] nothing correct what happens is is that
uh in the past chander voted in
[21:15] districts right so district one voted
for district one representative district
[21:19] two voted for District 2's
representative etc etc uh now they're
[21:23] going to at large voting where if if
you're in Chandler you vote for all the
[21:29] representatives not just the one for
your district
[21:35] do I believe the answer is
[21:43] yes the all in one office um I have a
copy of the ordinance in front of me um
[21:51] and I believe the answer is yes to that
but let me confirm and we'll give you a
[21:57] copy of that ordinance
um it's enough pages I don't want to try
[22:02] to analyze it on the telephone with
you but I think the answer is
[22:14] yes from this point forward and it was
LGE out of orever it was
[22:23] um that um they do they have do these
have straight party AFF
[22:29] also yes okay so that disconnected from
the straight party
[22:39] voting the B 68 and
then so
[22:51] current right and now it's going to have
all three districts on it correct I
[22:56] think there are two
Chandler C up for election I think this
[23:02] election paron
correctly I think there's two in the
[23:06] presidential two in the off
[23:11] presidential
[23:18] okay
[23:21] um any other additional
[23:26] business Okay so we're going to keep you
on the phone for a minute and open this
[23:31] up to public
[23:34] comment does anyone have
a comment or
[23:43] question great Ohio Township um terms of
pole
[23:48] pads if you've got 20 voting machines
over there that means you've got a PR
[23:52] substantial line of Voters you know you
can have three four maybe even five P
[23:57] pads right
um let's see the largest the largest
[24:01] group we're going to have is going to
have nine workers which means they'll
[24:07] have in theory four qus M so we have
lots of as as
[24:18] know on October 21st myor saying is
there's no expense I was just concerned
[24:24] about having people to man multiple p ps
and just having that
[24:29] that in the judicial what's the
[24:35] point to fil through the people through
the I think we're putting a lot of
[24:39] machines out there that's great but now
I think we may have moved the point to
[24:45] the you and so three or four pull pads
would be
[24:50] great so certainly any of the ones that
we've already got to three the ones with
[24:55] 15 or 20 you know the places that have
four they going to be fine that but the
[25:00] places that
have 10 and 11 and
[25:06] 15 that's let let's feed those machines
what's your suggestion Greg um did you
[25:14] say the
lar on the
[25:19] lares so four for the with
20 again you know the inspector runs
[25:25] their runsun
um at locations I've worked at runs I'm
[25:31] sorry I couldn't hear you sorry the
inspector runs their location I'm not
[25:35] going to try to tell an inspector how to
do their job but the locations I've
[25:39] worked at you know we shift people
around you know if we've got lots of
[25:43] people stacking up and and we need to
get them onto the machines then we we'll
[25:47] take people and start all you're now a
judge we'll put people on machines um
[25:51] you know if we got a bunch of people in
line and machines are sitting empty sit
[25:55] people down and you're a clerk sign
people in you know we we try to be as
[26:00] flexible as possible to get as many
voters through the process as Qui we
[26:05] can so you would suggest four at the
ones with 20 and then three for the ones
[26:10] with 15 11 and 10 not I
mean does that complicate things P like
[26:19] does anyone feel like that's causes any
challenges logistical having more p ps
[26:25] or is it just not an issue I the only
thing I would worry about is and I did
[26:31] hear this that they were checking people
in giving them their slip of
[26:39] paper and then allowed them to sit down
or step back and what happens in that
[26:46] case is it causes the pole pads numbers
to be off from the machine numbers
[26:54] that's the only thing I ever say Kimmy
what do you say what are
[26:59] you so that our checkins are the same as
what's on the machine I just don't want
[27:09] confusion in the Boat
[27:16] Center can only Che so many at a
time how many can we well if you if you
[27:24] had the three you can check in three
people obviously and send them that you
[27:28] know that get into that process to the
[27:34] machine the judge
[27:41] actually and so
having three or four might be doable but
[27:47] no more than that
[27:58] that's
when starts that's what I was talking
[28:03] yeah the primary at Living Word it's a
very large room there lots of chairs in
[28:09] that room we had a table we would check
people in take their s on the table at
[28:15] times we had on that table those were
people who were been checked in were
[28:19] sing the chairs waiting to vote and I
really don't think that's I'm sorry
[28:24] that's sometimes how receipts get lost
why they stay right there on the table
[28:29] don't give it we don't give it to to the
person those receipts can blow off and
[28:35] that my concern is they could get lost
and I think that I remember going into
[28:40] to Living Word to deliver the two extra
machines I'm sorry we had two extra
[28:46] machines deliver during the day I yeah I
didn't bring those though I brought I
[28:51] brought something else I think it was
paper but anyway it the system looked
[28:57] good I thought but you have to worry
about losing those slips of paper and I
[29:04] mean that's just I'm just telling you my
[29:10] feelings I'm
[29:14] sorry of receips that to that receipt
because bring the
[29:21] Mach multiple encoding cards watch right
[29:34] Associated it was a great card for
us with that on the table and they
[29:40] ranged in order so that we knew next
machine's available Jo stand front of
[29:45] that group of people and Jo would stand
up and take
[29:49] over did you ever have anybody get out
of line
[29:55] and Jane blow up and the other I'm just
asking out of curiosity um I think at
[30:02] one point we had two voters with the
same name you're welcome
[30:05] bye and we
uh we identified the confusion right
[30:10] away when we pulled up we took one voter
over the machine pull up their ballot
[30:14] and it wasn't the right ballot for
them and so
[30:21] that's if you were to put it in a second
time it will not bring up a ballot corre
[30:27] so
it would have for that to happen cards
[30:31] would have
[30:34] had I don't recall if we had to manually
bring up the ballot for the voter or not
[30:40] using the MasterCard um I think we were
able to do it we were able to handle it
[30:44] without doing that we just went out and
found the second Fred snarf had brought
[30:49] him up and had him vote on the machine
that had his ballot and then the next
[30:54] machine which that other voter that was
the correct Steve uh it's Kim Kelly I
[31:00] vaguely remember in class that
throughout the years that you
[31:04] recommended not really checking in over
like seven for that reason I mean is
[31:09] that
reasonable the concern has always been
[31:13] that you know if you enter aing site and
you scan your driver's license and Che
[31:20] you can leave that s in return but once
you check in if you decide to leave
[31:26] between the che
and
[31:31] Ma you're
[31:34] not why I always try to keep an of like
people or so Che so I don't have you
[31:42] know
[31:46] subus the usually rests will be on the
of that line so if I had 20 people
[31:54] waiting after check somebody goes to the
restroom techically shouldn't be allowed
[31:59] back to the other side of the
table you know believe
[32:05] name you know get how you control the
room in the flow of the room and at
[32:10] Living Word we definitely had the
benefit of having all those chairs
[32:13] available and and that that space
available um at first Christian
[32:18] previously um you know we would
basically we would have I think four or
[32:24] five people and then we'd tell the
clerks to stop checking people in
[32:28] until we until we cleared those people
and got them onto a machine and then we
[32:31] say okay start start up again um again
it's just a matter of managing your your
[32:36] your pulling place and that's that's
really expec yeah so let me uh try to
[32:41] move this into a uh quantify this so how
did you go with four at the on with 20
[32:49] based on that or do you want to keep it
at
[32:53] three I I we could do four can you be at
each Bo Center
[33:00] FR you need to keep
some a whole bunch of really pissed
[33:07] off just the ones with 20 panels Legion
the the trustees office and the
[33:12] Boonville and then I think that maybe we
bump the ones with uh like the ones that
[33:19] have 15 11 and 10 panels to three that
would be Abundant
[33:26] Life uh uh the American
Legion and the J Community
[33:34] Center so that's a total how
[33:38] many election day you
have
[33:47] begin
correct yep and then we've added one to
[33:54] three other ones that'll be
43 okay and then
[33:58] you have a total of 47 in the
county some of those will be used for
[34:03] early voting but that is not an issue
you cannot use early voting voting
[34:10] machines again on Election Day because
of the vote type
[34:14] separ for you can Rec those from early
voting for election day but we want to
[34:22] make certain we take the proper steps to
make certain that all the early voting
[34:27] um
checkins are secure within the central
[34:31] software before we reassign it to a
location but that's it's a very simple
[34:36] process and it's very easy to verify so
and that could be done with our person
[34:41] on staff on
[34:45] Monday
elction
[34:51] perfect I think on the panels
the total is not right it's been brought
[34:57] to my attention by
[35:04] two12 42 it's possible
[35:10] 46475 y I got
151 151 plus the three I'm guessing
[35:15] there was a form ER I don't take credit
for that we take con
[35:23] and still three in reserve call
[35:29] yeah
so all
[35:33] right is there additional public
[35:37] comment
[35:44] julan the the question I'm having is
having more in leg and we had 20 30
[35:53] minute late to hold in the primary okay
and your your correction here from the
[36:01] last meeting adding the polling machines
or the panels is is is is spot on
[36:10] except we all know we all know that this
is a general election and we all know
[36:17] we're going to V more people here this
says in the
[36:20] 2020 we voted
71% okay
[36:25] and we still have 9,000 people in W town
to and and I'm using round numb
[36:34] the and I know the uh I don't want to
see any kind of U voter suppression by
[36:42] pulling up and you got a line from here
to the other block waiting to to vote I
[36:48] know the blueville library had in the
primary had an hour and a half weight
[36:52] sometimes is what I was told and they I
don't have the figures here for the uh
[36:59] machines but I respected the committee's
choice on adding machines but I still
[37:07] feel as a concerned citizen as a
concerned citizen that we're still short
[37:13] machines at some of these locations
that's going to vote these large numbers
[37:17] and they're going to be sticking out the
door because we voted 193 machines
[37:22] according to this according to this in
the uh in the 2020 General and they was
[37:29] still our weights
then you know and and I'm just W to when
[37:35] we send this out to the
public and this election board said hey
[37:40] we voted an hour and a half you guys are
the ones that are voting or are moving
[37:47] to cut
50 uh sorry 40
[37:53] 47 47 machines off from what we voted in
the other General M okay so we're we're
[38:00] voting right now 37 machine short and I
don't think that's appropriate I think
[38:05] in the primary you can look at I know
you mentioned that it takes three
[38:09] minutes to vote I'm I'm going to bag to
differ with you respectfully cuz I was
[38:15] there and there some people stood there
for 10 minutes and didn't know who they
[38:18] would V for that was a really big battle
Yeah and and you're you're absolutely
[38:24] right but I don't want to take that away
from from walking up say I'm sorry your
[38:29] 3 minutes are up you need to no I don't
either but respectfully I love the way
[38:34] you
added but I think there's still a
[38:39] problem that when we go to these board
to this election there's going to be and
[38:44] I understand people's got to wait what's
the again but by cutting this election
[38:50] short we all know how important it is
this is a huge we're going to vote more
[38:55] people than 71 this H fin so uh so in my
opinion I think we're still short on our
[39:04] machines and I know there's
room uh thank you for the time on this
[39:12] ly explanation I know there's a problem
with sitting this room as size that room
[39:17] as size but I think also the people that
are
[39:23] voting deserves the respect and the
privilege that just because it's it's
[39:29] cost $115 or $100 or whatever they
deserve that right to vote in a
[39:35] reasonable time and I understand it's be
all right we'll get those in two of them
[39:41] we're also people short from the 2020
election and people were standing
[39:49] in 70 are you meaning
[39:53] workers you're welcome that's a good
thing right that's because we got rid of
[39:57] some smaller locations and we're moving
to the boat location so I think that
[40:01] we're going to have a a staff that's
busier rather than having 40 polling
[40:05] places we're going to have 17 we have 24
poing 24 uh but still we're having less
[40:12] is as I but you're still going to have
the well on that note right so one of
[40:17] the things I said earlier is we really
need to push people into early voting we
[40:22] really need to push in more early voting
there's no reason why we should have 80%
[40:29] of the County voting on Election Day um
which is probably going to be what
[40:33] happens anyway but the the the point of
the matter we have also have space so we
[40:38] obviously have space constraints
Financial constraints people
[40:43] constraints there's a lot of moving
Parts we're not even sure that some of
[40:48] these poll locations will be I me we had
to verify in the ones we already
[40:51] increased that they were going to be
able to fit machines and so there's a
[40:55] little bit of a balancing act of all
these different things and I'm a
[41:01] little concerned about the idea of
trying to just pack panels and then they
[41:07] don't work or they don't fit or it's all
jumbled um so I do hear uh the concern
[41:14] and clear
I I trust me I consider my time valuable
[41:19] too and I hate waiting in line for an
hour um have a hard time doing that more
[41:24] people and less panels because there's
no point 20 panels there if you don't
[41:29] have the staff to get people through the
well I worked with Steve on the Staffing
[41:34] right and how many panels you need for
the staff so Steve's obviously the
[41:38] expert on that so um we did increase you
know per Steve I think his answer was 12
[41:46] uh after 12 panels you need more staff
and that's what we've done uh to the
[41:50] point we've actually added you know
almost doubled the staff at the larger
[41:54] location such as the boot of the library
uh the Living Word and trustees office I
[42:01] do have a question for Steve um on the
election summary report there's a
[42:05] there's a a a statistic uh number of
equipment programmed and number of
[42:10] equipment
reported does that mean that we had that
[42:14] many panels out in polling places in vot
centers or is that just the total number
[42:22] that were programmed and
and and not necessarily all of were
[42:27] actually out in
use I have
[42:31] many number number ma
are the way the system works we don't
[42:38] preassign a number of maches to the
software so when we a machine thatal
[42:44] number gets check into thew and then at
the end
[42:47] of when we the it automatically goes in
and puts a check next to that serial
[42:54] number so it's checked back in
if you have a discrep at the end let's
[43:00] say
you and it
[43:06] says
[43:14] of
[43:18] we
[43:21] allance for the sake of
rep we cank ased
[43:37] inated on it and did not get returned so
if there's a report out
[43:44] there there's an imbalance between those
two I
[43:49] guarantee
[43:54] numers as report okay it's it's not that
there was an between the two but there
[44:00] was just a report that I saw for an
earlier election said there was 193 and
[44:04] that that felt like a really large
number for the 2020 was the 2020
[44:09] election in 2020 we had 178 machines and
172 people what year was that
[44:17] 2020 Steve that was uh the number of
machines program plus early voting we
[44:25] called uh to verify that we talked to
and a couple days ago that was 178 for
[44:30] 2020 early voting plus plus that was on
[44:36] elal but that total that 193 is what I'm
refering
[44:41] to
[44:50] that's advance
[44:57] so Steve one of the things that you and
I talked about tell me if I'm repeating
[45:02] our conversation incorrectly is that
generally you can expect to give or take
[45:06] about 200 votes per machine on Election
Day
[45:11] yes what I consider to be that you know
what I would deem a
[45:16] disenfranchise moment would be um if you
were if you were
[45:22] expecting to get more votes on the
machine than that that's not giv the
[45:27] people their legal three minutes behind
the machine in a 12 hour day um but that
[45:33] does not take into account the volume of
people that vote for early voting and
[45:38] that's our that's our wild card in this
is that um with a stronger promotion of
[45:43] early voting we've seen counties nearly
10% for early voting in every given
[45:49] election so yeah the 240 is really high
on machine
[45:58] on an election like this but you may
have a particular R in a particular
[46:03] corner of the
[46:10] county and just to make and I believe
the statistic we had is that uh in the
[46:16] 2016 and 2020 we had give or take 22,000
to 23,000 votes on Election Day
[46:25] corre 20
you had
[46:29] 18823 and of course the Count's grown
that in of 12 on Election Day you had
[46:38] 22,999 and then in the general of 16 you
had
[46:44] 22575 so there you can see the impact of
your early voting walk early voting I
[46:51] believe your county started doing that
for the first time
[46:55] in 201
it was
[46:59] leg
[47:08] and11 12
[47:16] ands because of
the yeah and so just to be clear that
[47:22] expected votes primary that 28,000 that
would be assuming that we grew over 20%
[47:28] between 2020 and 2024 which we did not
goow over
[47:33] 20% so so that these numbers are't play
in a sort of a worst case scenario just
[47:39] to make sure everyone's
aware also to that as your early voting
[47:44] starts you know we start voting on
October
[47:47] 8 and if we see let's say you go to the
8th to the 15th and then you get to the
[47:54] 22nd and you had two weeks of
[48:08] am
[48:12] many so we would be able to examine
weeks after early voting and see if this
[48:18] spreadsheet still feels comfortable
after two weeks and then and then go
[48:23] from there but I think I'm comfortable
with the spre right now but if for some
[48:28] reason we see a very low turnout in a
particular area then we may look at
[48:32] those election dayment a little bit
different great thank you
[48:38] Steve
um should I'll go ahead and move that we
[48:43] add the six pull pads that we discussed
I think that that was a good direction
[48:49] by BR and it will help some of the
volume concerns and C that would be um
[48:55] we going to add
one more at
[48:58] Boonville one more at Liv word one more
at Ohio Township one more at Newber uher
[49:06] Legion one more Abundant Life Church and
then one more at the Chandler Community
[49:12] Center so that would get us up to the 43
we discussed
[49:17] previously
Library Health Care Living work
[49:24] Legion Abundant Life
[49:35] so do you think you'll need
[49:39] to we've already got two more people at
so of those six locations that's a good
[49:47] question so uh boonville's already at 9
so I think they're
[49:51] good Chandler is at seven so I think
they're okay
[49:58] living words at 9 Ohio townships at
9 Legions now at
[50:05] 7 and a bu of life so they already have
you've already added to their
[50:10] workers um so I guess probably already
set it up for a
[50:22] while so I need a
second yes I'll second
[50:27] okay motion by Paul and seconded by
Nancy to add six pull pads as
[50:37] discussed all in favor say I I passes
three
[50:46] nothing um didn't want to sort of put
that on hold and then went to another
[50:51] one uh wanted to address that additional
public conversation
[50:57] we go through the PO PS can you
introduce yourself I know just for
[51:04] the before we leave we go through thead
and make sure everybody the right
[51:09] number
[51:18] yep my question is Steve had said that
they can't use the same voting machines
[51:25] on Election Day as they do on early
voting correct
[51:30] so I'm assuming they use like all these
early voting dates they use the same
[51:34] machines right yep
so are they under camera surveillance
[51:41] the entire time and when are they
to these are my questions they're sealed
[51:47] every day they're sealed sealed every at
the end of the day we seal everyone
[51:53] everyone Mach report the seal and room
and then the next morning we unlock the
[51:59] room we take the machines out we report
the seal numbers and that's done by at
[52:03] least two workers one and one R and
that's recorded on a piece of paper that
[52:07] we' enter into the office at early the
machines are initialized on the very
[52:13] first day and then they are not tallied
until the Monday before the actual
[52:19] election day they are not tallied at the
location they're brought here to to
[52:23] bville and they are Ted here so they
stay at that and locked room in the cage
[52:28] there's
[52:33] room they're T that night by our by
Steve
[52:39] I but what night
election well actually they're they're
[52:45] talled throughout the day they they can
do the early voting machines earlier or
[52:50] the um absentee ballots when those are
canvas and stuff they can go ahead and
[52:56] running
on Election Day on Election
[53:00] Day okay thank
[53:04] you additional public comment my name is
mar boom Township 7 I think it was U and
[53:12] basically it's a suggestion I mean I was
a
[53:15] coworker you need better training
um and better instructions uh where we
[53:23] were at we had four machines and the
inspector went through and started we
[53:27] had them set up early we were RAR to go
but she followed the instructions and it
[53:34] wouldn't start up we were like 20
minutes late we had to call the office
[53:40] and get further instructions and they
were not what said on paper cuz I helped
[53:48] them uh so I would you know suggest that
I hope you know those instructions are
[53:54] up to date and ready to go uh and I went
to the pole worker training it's it's
[54:00] all pretty vague I mean um the people
with working on the
[54:06] iPads uh if you don't check people in
perfectly the card that comes out it's
[54:14] bad when you plug it into a machine it
locks that machine up and then
[54:20] unfortunately some of the workers said
I'll do the next machine I'll go the
[54:24] next machine I'll do the next machine we
had machines locked up for 20 30 minutes
[54:29] before we get them unlocked and that
created a
[54:33] backup
and I I got to watching what was going
[54:38] on and I had to correct some
people um when they check them in you
[54:44] got to go through every part of that or
next bad car uh and then the lady that
[54:50] kept plug or the person that kept
plugging it in whoa no once you lock one
[54:54] up let's let's don't lock them all but I
have to it's my
[55:00] job anyway I think the training needs to
be a little bit better so people can
[55:06] understand a little better I know
everybody's got a phone but the iPads
[55:10] are intimidating and just getting hooked
up to the Wi-Fi and stuff people
[55:16] were they lose it and they unplugged
iPad to charge their phone no no no no
[55:23] you can't do that anyway
you know a little little better and I
[55:29] have one question and I'm probably
ignorant in this fact I know Indiana
[55:34] changed absentee valid the way you apply
for them am I correct you have to apply
[55:41] now every voting cycle orever
voting we're used to always had to you
[55:49] always had to yeah okay so that didn't
change okay okay Steve can you address
[55:55] his issue on the the
[56:04] training probably from the encoder card
I would
[56:08] say the green yeah they get those cards
the master ones they get those mixed up
[56:14] sometimes it happens on every location
no this wasn't it
[56:26] on that
Monday I think so that's next Monday
[56:32] yeah yes they are see okay I would say
more than
[56:37] anything the we're going to send an
extra person down there for the training
[56:44] classik very famili with County
also I would
[56:50] say concerned at that moment after
class down and phally go
[56:57] steps with it after the CL or if you get
early
[57:01] grab and then there and then after you
still have concerns
[57:06] after Circle
back and then we also a Refresh on that
[57:12] Monday
afternoon before the actual election day
[57:16] itself we'll have we'll have staff down
there that day it is is unfortunately
[57:23] have got much more complicated the you
know the last 20 years than they were
[57:28] before with the introduction of more
more
[57:31] equipment one I would suggest that if
you do have I heard it mentioned
[57:38] earlier rotated a littleit in that
[57:49] one the pad and simply just not keeping
up with the pace of everything it might
[57:55] be to rotate that person out but you
know that's the job of the inspector get
[58:01] right I've seen many times where they've
been afraid to move a person out of that
[58:05] chair it's affected the whole day and
the income or the output of the
[58:13] election is that
how if training will training is
[58:20] important we need to have good training
train process I mean and I I know last
[58:24] election was your first time working
right Mark yes so what I would suggest
[58:28] come when we start early voting and we
we did this because we had some people
[58:32] that weren't aable to attend the two
classes come and come and watch uh our
[58:36] team and you you're have you're can stay
and watch the process I would advise
[58:41] that right I would do it if I were
working at first time it is
[58:46] complicated my problem was I I kind of
figured out where our problems were like
[58:52] I said they they check people in take
the card out
[58:56] coded that you put into the voting
machine that says this is uh John Doe
[59:01] John Smith this who's voting this how he
V and it would lock a machine
[59:07] up and they it they did it numerous
times and I got to watching how they
[59:13] weren't checking the people in right
yeah there's there's certain places in
[59:16] the process where you need to take a
breath and let the machine catch up to
[59:20] you right and and then take your card
out or then move on to the next step
[59:26] what you're saying yes you that's
something you teach the
[59:29] clerk it was mess up in it was a mess up
in doing it was a process issue the
[59:36] process and I had to go whoa we can't do
this and then actually then the judge
[59:42] kept locking machine I bet we did that I
bet we locked up 40 machines that
[59:47] day 40
Mach maches and we did it all morning
[59:54] until I got to watching the process and
said whoa no no no no you can't do this
[59:59] and then she start well this one's
locked up so I go no no let's lock this
[1:00:04] one up Let the inspector unlock it you
got to bring up the separate ballot for
[1:00:08] that
voter and away we went no no but it was
[1:00:14] a repetitive
[1:00:17] mistake again I mean I'm sorry where
were you at sir what location Pon B
[1:00:25] sorry
oh no and that's that's fine and like I
[1:00:29] said it was just it just made it bad
because then people had to wait that's
[1:00:34] when we start to kind of get backed up
because the inspector was having to
[1:00:38] unlock these machines all four of them
every
[1:00:42] time anyway everybody's new at this
didn't expect everybody to be perfect
[1:00:48] I'm new and I was it was a learning and
great experience for
[1:00:53] me I said the training when i w out of
the training I was a little like what
[1:00:59] just
happened no and I get it it's hard to
[1:01:04] train people like I said the
instructions I went through with the
[1:01:09] inspector line by line with those
instructions of how to start that
[1:01:12] machine up we all four of them we were
late cuz we couldn't get him to start we
[1:01:18] had to call the office I don't know who
she talk to up there but they find there
[1:01:22] was some steps that were left out of the
instructions that came with
[1:01:26] machine anyway that's all I have that
was your first time working yes it was
[1:01:32] thank
you obviously you took control of it I
[1:01:36] appreciate
[1:01:41] that is it legal for somebody to be in
the polling place that's not a voter or
[1:01:47] not a
worker they have
[1:01:50] credentials Watchers do they have
credentials have credentials
[1:01:56] go in and hang around and observe no no
okay I thought that's what you were
[1:02:00] indicating he should do early no uh he
can come in here and watch the early
[1:02:05] voting process and that's the same it's
the same process as um he would do on
[1:02:12] Election Day oh so it's so it's legal
for him to come in and watch during
[1:02:15] early voting here right okay would be
legal for him to come to like Ohio
[1:02:20] Township or lville no we prer them to
come here we we like for them to come
[1:02:25] here because we start early so they can
see I mean if he wants to go to the
[1:02:29] other one and watch as well but we would
give him a credential for that but they
[1:02:33] have to and they have to sign paperwork
to get paid I'm sorry Greg they have to
[1:02:39] sign paperwork to get paid too it's a
observation the ones we had last year
[1:02:46] was the people that or in the spring
people that were unable to attend class
[1:02:51] but you can come and watch the process
I'm not saying walk up behind the voter
[1:02:54] I'm saying watch out our team does it
and then ask them questions when they've
[1:02:59] got the voter finished so that that
would be a learning for
[1:03:03] you but there would be illegal for him
to do that on
[1:03:07] elction nobody is all he doesn't have
credentials nobody's allowed in the Bing
[1:03:11] place except the pole workers who are
credential right members of the election
[1:03:14] board who are credential pole Watchers
who are credential and of course the
[1:03:18] voters while they're
voting what' you say
[1:03:21] Steve most the problems I he describ the
voting proc
[1:03:34] they the of
[1:03:39] away
were
[1:03:49] P say lock up what the machine will do
is it will not bring up a random
[1:03:55] for to use the master to go in so I
think that would be something to in the
[1:04:00] training also just make follow the
instruction on the
[1:04:04] screen device
thanks got thumbs up over
[1:04:11] here additional public comment just want
to finish up on my question earlier yep
[1:04:16] so and and like I said the 50 panels you
added is is a positive start but just
[1:04:25] understand on my side you're still 46
less than what you had in the 2020
[1:04:30] election is that correct
no that's way I'm I'm figured we had 193
[1:04:36] so and in light of that and you say well
we I think that was early voting and
[1:04:41] regular voting 193 was
[1:04:51] yes he said 20203
[1:05:04] 2020
2020 not many
[1:05:21] in20 don't
[1:05:27] I so that number that's 193 I believe
that's both that's both early and so
[1:05:36] we're going to have
154 for just election day plus we're
[1:05:40] going to have another 16 which get you
to 170 which gets us to 170 so we're 20
[1:05:46] less with having seven less Lo you're 20
less not 46 or 47
[1:05:54] correct should say there were
178 right 178 okay and we're 154 so
[1:06:01] we're 24 less the 178 is right the 154
is the new number to compare to and and
[1:06:07] you got and and you are you you feel
secure or you feel that that number is
[1:06:13] going to handle the The public's uh uh
privilege and their their time spent
[1:06:20] voting so as Steve
mentioned we'll know better
[1:06:26] on week one or week two of this I did
hear him say that that was positive so
[1:06:30] but my suggestion is I'd love to see
everyone early voting it would be no
[1:06:34] lines on Tuesday we'll be done at 6:02
right
[1:06:40] Patty you know you know follow to follow
that up telling me to vote early you
[1:06:46] know what I'm going to say it's your
right not to thank you right I'm not
[1:06:51] going to say what I say but I am I do
vote early but you you understand I know
[1:06:56] pushing it but there's people got
families and they can't make these stuff
[1:07:01] so which is why to me it's much easier
to vote on early voting right I'm
[1:07:04] actually thinking of them because I'm
thinking it'll take them less time and
[1:07:08] it can do it on a Tuesday or Thursday or
Saturday anyway that's my I guess common
[1:07:13] sense is you can you can hope they do
but you've got a plan that they don't
[1:07:20] okay if they if they do this end is
great if you plan it that way and they
[1:07:26] don't this end is a total chaos mess for
us pole workers okay but you guys do a
[1:07:33] great job I'm just saying adding 50 was
a positive cuz I was looking these
[1:07:37] numbers for a week now and I'm going 25
was they not even halfway there we
[1:07:42] actually added 60 we were at 93 I
believe was our original proposal so we
[1:07:45] actually added 61 thank you for
considering it and making those
[1:07:49] changes do you have what would you what
what number would you be satisfied
[1:07:55] I don't I think any number less any
number less than what we had in the
[1:08:01] 2020 that was a and and I'll just say
that was a trump Biden this is going to
[1:08:07] be the same election and I think this
number of 71% that's on this paper this
[1:08:14] is going to go 80 there's no doubt
between the the Trump Harris now this
[1:08:20] number is going to go up there's no
doubt about it they're projecting it
[1:08:24] across the United States it's going to
be the largest turnout ever which is
[1:08:29] wonderful I love it vote vote vote well
one time
[1:08:36] but hey but Paul anything less than what
we had in
[1:08:41] 2020 I think is doing the war County
residents a disj Justice that even
[1:08:47] though we cut it from 24 and I say we
you cut it from 24 to 18 to 17 just just
[1:08:55] because they don't have a place to vote
and they can't get them in for
[1:08:58] electricity that's not their problem our
problem is to make sure that they vote
[1:09:03] at if you need two in Tennison put two
in tennon you need two in lynville put
[1:09:08] two in lynville places to vote but make
that available so anything less than
[1:09:13] 2020 to me is a dis trust and disj
ustice to The Ward County
[1:09:19] residents my personal opinion this is
public thank you for what you guys do
[1:09:25] and
that's my final opinion
[1:09:33] there
Mist they voted 8,000 people in four
[1:09:38] weeks
[1:09:42] ofp now it was
[1:09:47] time I think I think people go home
[1:09:55] I don't think they will
Connie I know several people there and
[1:10:01] they waited in line and they didn't
leave and they did not wait for long
[1:10:05] periods of
[1:10:11] time so and let me just summarize they
were wrapped around the
[1:10:17] building at first
[1:10:22] Christian
Daniel are
[1:10:26] um why does it change like do we not buy
the machines every time or we just rent
[1:10:31] them or what is going on oh no we own
the
[1:10:34] machines we have to program them and we
have to account for them right so cost
[1:10:40] to program each machine correct there's
there's a charge for the programming of
[1:10:46] the ballot on every Mach that is why I'm
that uh pamphlet or the piece TR I
[1:10:52] document an increase in expense right so
this point we're going to have to we
[1:10:56] have a budget that we're trying to live
within as well um and and you know I'll
[1:11:01] just sort of summarize that we're
figuring things out here there's a lot
[1:11:06] of moving Parts between vote centers to
precincts the 2020 Co election the
[1:11:11] growth of the County locations right so
I think that if I we had things that we
[1:11:17] already realized there were things we
would do differently if we did them
[1:11:19] today we only have one chance to get T
understood uh is why we're trying to
[1:11:26] balance all the factors to have this do
and we'll learn from this and have a
[1:11:31] different allocation in 26 but you can't
expect someone to have it perfect the
[1:11:36] first time 20 let's make it
civil can we not be professional you're
[1:11:41] not looking at the 2020 and how big it
was and if the actually we are looking
[1:11:48] at that so let's stop right there I
would disagree with that we are we're
[1:11:52] accounting for 15% more volume than we
had in 2020 in a county has not grown
[1:11:57] 15% in 4 years so we took the 2020 and
we increased it that's what this that's
[1:12:04] this schedule
[1:12:07] does
[1:12:12] it's we have different polling places
today we don't have some of the smaller
[1:12:17] ones we are able to be more efficient
that's one of the reasons we went to
[1:12:21] this it was originally built and I
remember being on the County Council
[1:12:24] when it was suggested to the County
Council that doing this would save the
[1:12:27] county money there are budgetary
parameters that were put in place well
[1:12:32] before this
[1:12:35] year so this is what we're told should
work is it $15 to one is that
[1:12:49] 5555 and again you have to have if you
have more people you have to have more
[1:12:52] pull pads you have more and we're trying
to make sure that all the
[1:12:56] um what's the word shrink points choke
points choke points thank you are being
[1:13:03] addressed Cindy did you have a comment
I'd love to make a comment about
[1:13:06] training Cindy Warren and I get the
Democratic co-workers training is
[1:13:11] critical very critical we have one day
two two different times on one day only
[1:13:18] and so many people will they're going to
be on vacation that day they can't do
[1:13:22] there for training the election office
and the election people have been
[1:13:27] gracious enough when that happens
sometimes they will allow like has been
[1:13:31] said earlier to have these people come
in and get trained by watching the early
[1:13:37] voting
co-workers and that was a tremendous
[1:13:41] asset as far as training goes to
actually physically see how it's done
[1:13:47] rather than sitting in a class and
listening to the instructions but the
[1:13:52] manual is very important and I would
suest somebody going through the manual
[1:13:58] every election and making sure that it
hasn't changed any at all but the
[1:14:02] training being on one day I know
budgetary allowances and all that but
[1:14:08] training is
critical that's
[1:14:15] all please introduce yourself name and
where
[1:14:20] from you you said that you're working
under the budget you got from the coun
[1:14:25] right did you guys ask an increase in
budget from last year because of the
[1:14:31] possibility of an
increase yes if the budget was increased
[1:14:35] from 2022 yes sir we inre we asked for
it did they increase it no we did ask I
[1:14:42] asked trust me I asked for I'm sorry I
don't hear it well yeah I yes we always
[1:14:48] ask for it to be increased or at least
to match it and it was not matched and
[1:14:53] we actually have
bud so did you actually save the money
[1:14:59] by La by your last election that you
went no if you don't spend the money it
[1:15:04] goes back into General general fund yes
well did you overspend from your budget
[1:15:09] last year no no we didn't have
that it was M there's a lot of factors
[1:15:16] too uh just to be clear there's like how
many days you're open right there's uh
[1:15:22] so there's not just the election day but
there's also the early election and
[1:15:27] having those you know allowing people to
vote early takes labor and all that
[1:15:32] stuff too so even though we're able to
use less machines now on Election Day um
[1:15:36] there are some other expenses that are
eating some of that up as well have you
[1:15:41] been able to compare since you started
using Mach process actually is bringing
[1:15:45] the cost down
any I mean thinking way you know the
[1:15:49] factors out in there that you're going
to have less people and less places and
[1:15:54] uh
[1:15:57] I can tell you that going to both
centers has drastically brought our
[1:16:03] numbers down which is consistent to the
research I did when we were K Democrats
[1:16:09] were discussing the conversion from
precincts to voting
[1:16:15] centers it's it's almost Statewide and
everybody but three counties in the
[1:16:19] state of Indiana use uh voting
centers all sa that was the
[1:16:28] final P you said numbers I'm assuming
you meant our expenses or our cost of
[1:16:33] running I don't want to think D down our
number
[1:16:36] ofs I think we have reached the point
where we can adjourn I'll if anyone
[1:16:43] wants to have one last comment I'll
throw one last comment and if there
[1:16:46] someone wants to do it otherwise I will
entertain a motion to adjourn I have one
[1:16:49] more
question sorry um if we how early voting
[1:16:56] early voting is is happening you know we
have Boards of people coming can we add
[1:17:02] machines Steve said we could okay Steve
said we could for some reason early
[1:17:08] voting is not coming along that that a
question
[1:17:15] I looking for a
[1:17:21] motion I'll second
motion to adjourn has been made and
[1:17:26] seconded all in favor say I I I we