[0:04] All right. Thank you for everyone's
[0:06] patience this morning. We appreciate
[0:08] that and it just seems like IT here
[0:11] changes every month.
[0:13] So, Catherine and Renee, thank you so
[0:15] much. That's never an easy task to bring
[0:19] everybody together. We'll go ahead and
[0:22] open with a roll call.
[0:23] >> Here.
[0:24] >> Adam Fortney.
[0:25] >> Here.
[0:26] >> Clark Bullen.
[0:29] And we have
[0:29] >> Here.
[0:32] Did you hear me?
[0:33] >> Thank you. Yes.
[0:35] >> You hear me?
[0:36] >> Greg Shelton.
[0:37] >> Here.
[0:38] >> Gary Edmondson.
[0:40] Lori Stringham.
[0:43] Lisa Brinkworth.
[0:46] Lindsay Langton.
[0:47] >> Here.
[0:48] >> Marcy Hausken.
[0:50] >> Here.
[0:52] >> Matt Holton.
[0:52] >> Here.
[0:53] >> Nick Griffith.
[0:54] >> Here.
[0:55] >> Nicole Handy.
[0:57] >> Here.
[0:59] >> Perry George.
[1:00] >> Here.
[1:02] >> Tessa Stitzer.
[1:05] Zack Jacob.
[1:06] >> Here.
[1:10] » Okay. Thank you.
[1:12] Certainly enough for a uh warm warm
[1:14] today. We'll go ahead and start our
[1:16] meeting with public comments. If there's
[1:18] anyone that would like to make any
[1:20] comments online or is here today.
[1:27] Seeing that there are none, we'll move
[1:28] on to number two, the consent agenda.
[1:31] Um if are there any comments about the
[1:34] consent agenda? If not,
[1:37] I'll take a motion.
[1:45] Anyone?
[1:47] >> I would, but I wasn't here, so
[1:54] » Yeah, motion to approve.
[1:56] >> I'll make a motion to approve.
[1:58] >> I'll second.
[1:58] >> I will
[1:59] >> Oh.
[2:00] Thank you.
[2:01] >> Sorry, Marcy.
[2:03] You want to say that you got to be in
[2:04] the room with me?
[2:07] » All those in favor, say I.
[2:09] >> I.
[2:10] Any opposed?
[2:11] >> I.
[2:14] » Thank you.
[2:16] On to business items, general manager
[2:18] report, Ellie.
[2:20] >> Yes, good morning, everyone. Today, I'll
[2:22] be largely going through an update to
[2:24] the the PGI's and the fire rates goals.
[2:28] Uh the one that's a lot of content and
[2:30] columns on these, so I'll try to
[2:33] get us back up to par on our our
[2:34] timeline for today, as well.
[2:37] I do want to mention first that we we
[2:39] discussed last month
[2:41] that we were invited to submit a
[2:43] proposal for Draper City
[2:45] services. They were looking to go out
[2:48] for
[2:49] an external service provider for their
[2:51] waste and recycling collection services.
[2:54] This time, it's uh we we did not receive
[2:56] that award. It was given to it was being
[2:58] awarded to Ace
[3:01] Recycling, so we're trying to understand
[3:03] and see where we can be more competitive
[3:05] and have a dialogue with Draper City
[3:08] to better understand
[3:09] where we
[3:13] » Thank you.
[3:16] » So, unfortunate, but still was a a great
[3:18] effort and and we spent a lot of time to
[3:20] that, and it was a a rather impressive
[3:23] overall document, so
[3:25] Uh we did also recently
[3:28] submit a similar proposal for
[3:30] the RFP with West Jordan City, so we're
[3:34] waiting on that. I think that's a
[3:35] mid-August
[3:36] uh um
[3:38] like award
[3:40] for West Jordan City.
[3:42] >> Thank you. So, that is a lot of work
[3:44] that has that has gone into that. It
[3:45] really tightens up what you're doing
[3:47] here, and it always pays off, even
[3:49] though it may not have paid off the
[3:51] contract. I think it pays off with
[3:53] what we both learned. Thank you.
[3:57] >> So, I'm trying to go through the PGIs
[3:58] and if there's certain ones
[4:01] that anyone would like to discuss,
[4:02] please stop me or or let me know.
[4:05] A lot of these are more qualitative
[4:07] updates
[4:09] for for this month and so
[4:11] I think I'll start with
[4:14] admin three.
[4:17] Just to briefly touch base on this item.
[4:19] Uh we do have several interlocal
[4:22] agreements that are up for full
[4:25] expiration at the end of this calendar
[4:27] year. One of those is our recycling
[4:28] processing
[4:30] contracts. Currently, we have two
[4:31] vendors, Rocky Mountain Recycling and
[4:34] Waste Management. So, we're actually
[4:35] working on an RFP for that.
[4:37] We also have other interlocal agreements
[4:39] with Salt Lake County.
[4:41] One is for the Parks and Recreation
[4:43] services. They provide collection
[4:45] throughout Salt Lake County. There's
[4:47] also a interlocal with the County IT,
[4:51] fleets,
[4:52] Public Works, and Survey. We'll be
[4:54] working on
[4:55] So, some more to come on those.
[4:57] Lots of those items are going to take some time and and
[5:02] Megan and I are kind of leading the
[5:03] insides of most of those. The others
[5:05] that Helen and her team are leading on
[5:07] the other side.
[5:10] So, for that one, for the recycling,
[5:11] we're hoping to get that
[5:14] out on the street earlier than others.
[5:19] Let's see.
[5:22] Uh
[5:23] ADM six.
[5:25] This is an update for this particular
[5:29] half-year PGI update. So, we've we've
[5:31] started to as we did last year, we
[5:33] quantify
[5:34] the cost savings related to video review
[5:38] of reported missed pickups. So, in some
[5:42] cases, we're able to verify that those
[5:44] reports are not entirely true. and so if those pickups are identified with the
[5:51] channel is not out at the time of
[5:52] service, then we do not go back unless
[5:55] the customer wants us to have the late
[5:57] setup return pickup, which I've notified
[5:59] later [clears throat] on here as well.
[6:01] Our cost savings year-to-date
[6:04] uh for that particular video review from
[6:06] January through June
[6:08] uh is about $38,600
[6:10] for the year. So, we'll quantify that
[6:13] twice annually. Uh it would take some
[6:15] time to accurately quantify. Um Gray and
[6:18] then
[6:19] customer solutions team tracks those.
[6:22] Um so, we So, they do that on a on a
[6:23] monthly basis, which I'll be doing that
[6:25] next fiscal year.
[6:27] Admin 7, we did actually uh make some
[6:30] additional adjustments to our IT
[6:32] subscription services.
[6:34] Uh so, in the status update um today,
[6:37] we've actually uh consolidated or in
[6:41] some cases removed a total of 24 active
[6:44] directory accounts and those are uh
[6:47] with a monthly charge of about $103 per
[6:50] month. So, it's significant savings
[6:52] there. We removed two fax lines that we
[6:54] weren't using and one database um that
[6:57] has resulted in the savings that we've
[6:59] calculated here
[7:00] uh for the the year of of 2026, so the
[7:04] running savings based on the month for
[7:06] which those items were removed or
[7:08] consolidated were were almost at 35K
[7:10] this year. Ongoing is uh based on
[7:14] 12-month running is about 46,000
[7:18] for next year and the ongoing here makes
[7:19] these savings.
[7:23] Sweet.
[7:25] Uh financial uh fin.1,
[7:29] I did want to bring this to the board's
[7:30] attention. So,
[7:32] we have been quite busy this year. We
[7:33] budgeted for a
[7:35] line of service financial assessment of
[7:37] geographic service area. Uh we do have
[7:40] full intentions to move that forward and work through that. As we discussed
[7:44] before, we likely under budget for that
[7:47] this year. We have been spending money
[7:49] is in other
[7:50] needs that were or
[7:53] actually working through a lot of
[7:54] various items. One being the ongoing
[7:58] discussions with the parents city.
[8:00] So,
[8:02] we're planning to have an RFP issued
[8:04] hopefully by August as well.
[8:07] But it's likely that work will carry
[8:08] over into the 2027 budget season.
[8:10] Therefore, we won't necessarily have
[8:13] those pinpointed financials and and
[8:15] those analyses. So, we'll probably have
[8:18] some money that we'll add for next
[8:19] year's budget. We need to look at that
[8:21] further. So, that study will likely not
[8:23] be completed until after the
[8:25] [clears throat] new year.
[8:31] Uh
[8:32] then dot three, we have seen a
[8:35] substantial increase in the number of
[8:37] electronic paperless billing
[8:39] subscriptions.
[8:40] So, on the status update for date 7 20
[8:44] of 2026,
[8:46] we had at that date had 23,900
[8:48] customers signed up for paperless
[8:50] electronic billing
[8:52] uh compared to the benchmark as of
[8:54] January 20th, there were 19,000
[8:57] 487.
[8:59] Uh so, it's actually quite a substantial
[9:01] increase, 23% increase or 4,413
[9:05] new paperless subscribers since January
[9:06] 20th.
[9:08] So, we attribute that largely to our
[9:10] switch to a new bank processor. So,
[9:12] folks that are seeing their bill going
[9:14] online, they're they're signing up for
[9:16] paperless as [clears throat] well. Uh
[9:18] for the cost savings here, I did uh
[9:21] enter TBD
[9:23] because the the the below item fin dot
[9:26] four was calculating the cost savings
[9:29] for going to uh postcard billing, which
[9:32] we have implemented. And those cost
[9:35] savings are based on
[9:37] all things considered remaining equal.
[9:39] So, when we calculated 111972
[9:42] for the the one time this year, plus the
[9:45] one that we did for next year, that was
[9:47] assuming that there were were no new
[9:49] cost savings.
[9:50] Paperless electronic billing
[9:51] subscribers. And so, at the end of the
[9:54] year, Cal Water will go back and we'll
[9:55] true these numbers up. So, the more
[9:57] paperless billing that we don't have
[9:59] postage or printing, but we just make
[10:01] sure we're not double counting the cost
[10:03] savings for the the postcards. Um in
[10:06] addition to the cost savings for
[10:08] electronic
[10:09] billings and printings. So, we'll do
[10:11] that with those numbers. I don't know
[10:13] what that's going to be. Probably offset
[10:15] from the numbers that we have.
[10:16] So, we'll recalculate that that towards the
[10:19] end of the year.
[10:20] >> Just a a quick comment. Um kudos to you
[10:24] and your staff for putting that
[10:25] together. That seemed like a daunting task. Wasn't
[10:29] it like 60 $667,000
[10:33] just to send out a bill? And we've
[10:34] already And you guys have already gone
[10:36] out and switched 20,000 people. I mean,
[10:39] that's really impressive. So, good job.
[10:42] And that makes a big dent.
[10:45] Yeah.
[10:46] Thank you.
[10:47] >> And the postcards are great.
[10:48] >> They are great.
[10:49] >> They're They're They're e-
[10:51] They're great. You don't need anything
[10:52] more. I mean, it was just I'm happy we
[10:55] did it.
[10:55] >> Yep.
[10:58] » We have received a couple of concerns
[10:59] regarding them, and I think we've we've
[11:01] adequately addressed those.
[11:03] Um we're working with our printing
[11:04] services provider.
[11:06] Um there were a couple minor hiccups on
[11:08] the printing. And so, we're actually
[11:09] >> Lack of information? They wanted more
[11:11] info or something?
[11:13] >> Uh one was the way in which we're
[11:15] listing the current rates. There's a box
[11:17] that lists like the rates of green waste
[11:19] subscriptions and certainly were getting
[11:21] confused that that was part of their
[11:22] bill, even though it was just listing
[11:24] the service rates. So, we've actually
[11:26] moved that box over to another portion
[11:28] of the postcard. There were a few others
[11:30] like things that I don't don't recall.
[11:33] >> I had heard privacy concerns with their
[11:36] bill being
[11:37] there for the sleepy mailman.
[11:42] You know, so there's there is that,
[11:44] which I think I maybe raised when we
[11:46] were initially doing that if
[11:47] there were any legal
[11:49] concerns about actually listing them on
[11:51] our bill. [clears throat]
[11:53] >> We did look into that and they did not
[11:55] have any legal concerns with that.
[11:57] But I actually think that the first time
[12:00] for that reason, maybe
[12:02] I contributed to the fact that more
[12:04] people are on paperless billing because
[12:05] that's percentage of people that they
[12:07] don't want to
[12:08] >> Interesting.
[12:09] >> They can give them the email altogether.
[12:12] >> And what's our customer base, by the
[12:14] way? Do you know how many customers we
[12:17] have total?
[12:18] >> So households were slightly above 86,500
[12:22] currently, but we do have several
[12:25] AR accounts, accounts receivable for
[12:26] special services, municipalities, etc.
[12:28] So
[12:30] total household services that we
[12:31] typically
[12:33] are billing monthly which is the 911
[12:34] portion, but it's slightly over 86,500.
[12:37] >> So near by a third is paperless about
[12:39] >> Currently a third and we're
[12:41] already on
[12:42] this new system, so that's
[12:44] >> So there's even more to get there.
[12:46] More savings opportunities in the
[12:48] future.
[12:48] >> Yeah, good job.
[12:50] >> [clears throat]
[12:51] >> And some of the AR accounts we can
[12:52] actually send
[12:54] emails for for the bills to the
[12:56] customers on
[12:57] >> Do you know if there's like an industry
[12:58] standard as far as the
[12:59] >> Not industry standards, so I'm not
[13:02] worried about
[13:03] When companies do like a paperless bill
[13:05] option versus the paper bill option,
[13:08] is is there like a
[13:10] There's a spot where you won't get
[13:11] You're not going to get 100%, right? But
[13:14] is there a spot where you can reasonably
[13:15] expect to get like 80, 60%?
[13:18] You know, is there is there is there
[13:19] kind of like a take rate?
[13:22] Yeah.
[13:23] >> That's a great question I don't have an
[13:24] answer to. We can certainly we can
[13:25] certainly research on that.
[13:27] And I'll certainly tell these on even
[13:30] my cell phone service provider, I get a
[13:33] reduction if if I have like an
[13:35] electronic bill or a phone payment or
[13:37] something. I'm taking a look.
[13:38] >> I'm looking for like top down. It
[13:41] It's a third or
[13:42] >> Yeah, you can expect a fraction.
[13:44] >> I think a big portion of it depends on
[13:45] if
[13:46] So, you get a discount, I get charged if
[13:49] I
[13:50] try to stay on paperless billing. And
[13:52] it's not like a dollar amount, it's like
[13:55] >> eight bucks.
[13:55] >> Mhm.
[13:56] >> What are you suggesting that?
[13:58] >> It's on paper.
[14:00] >> To to stay on paper.
[14:02] >> Yeah, sorry.
[14:03] >> Just to be on paper though,
[14:06] um yeah, they actually charge me.
[14:08] >> For
[14:09] account
[14:10] >> is
[14:12] for which
[14:12] >> If it's a separate bill, it's
[14:14] >> for which
[14:15] >> I have bills.
[14:16] >> It's like that.
[14:17] I stake my statements and things like
[14:20] Got to be a real pain.
[14:20] >> No, no, no. And I And I wasn't
[14:22] suggesting, I was just saying like, you
[14:24] know, offering a discount is a That's
[14:26] nice. Yeah.
[14:26] >> Yeah.
[14:29] » So, we're good.
[14:30] >> What What are your comments on that? I
[14:31] don't think that we're
[14:33] maxed out on those. I think we've seen
[14:35] so many new electronic paperless billing
[14:37] subscribers. And we'll continue to push
[14:39] down a lot of our emails now. Have our
[14:43] standard signatures to sign up for
[14:44] paperless billing and go on to
[14:47] our now point pay matters that I was
[14:49] saying to you.
[14:51] >> I used 17 gallons of water to find out
[14:53] that it's about 50%.
[14:55] >> Is it achievable?
[14:56] >> Yeah, we can make it the default.
[14:58] >> I'm strong marketing for the program.
[15:00] >> You might You might get to that.
[15:02] >> Paperless billing.
[15:03] >> That's something that I
[15:04] reference on that. I don't know if you
[15:05] do that.
[15:06] >> It's a It's closed loop, Zach.
[15:08] >> It's referencing a different
[15:11] >> referencing the supplier.
[15:16] » I don't I haven't vetted that.
[15:20] » Moving on to off 1.1,
[15:23] brief update, we still have continued to
[15:25] feel a substantial increase in delivery
[15:28] container deliveries for this year's
[15:30] scrap program. Currently, we're
[15:32] averaging
[15:33] as of July 17th, 23 containers per day
[15:38] compared to the the past years of
[15:40] roughly 60 per day.
[15:42] It's It's more than a 38% increase in
[15:44] container deliveries.
[15:46] Um later this season, we'll provide more
[15:49] comprehensive update in comparison to
[15:52] the scrap program compared to 2025 as it
[15:55] relates to this year.
[15:56] Um and then
[15:57] um we're also working on a conceptual
[15:59] plan that we're we're hoping to bring
[16:01] forward next month on um
[16:04] the concept of possibly a
[16:07] curbside bulky waste program.
[16:10] Uh but there are some some minor savings
[16:11] here and I've tried to start calculating
[16:13] these as well. So, uh for scrap, we've
[16:15] actually been able to pull some scrap
[16:17] metal out, which we're avoiding landfill
[16:19] tipping fees and we're getting paid for
[16:21] the value of the scrap metal. Uh so,
[16:23] I've calculated thus far this year as of
[16:25] that date, we have about $1,860
[16:29] in savings one time. Uh going down to
[16:31] 1.2 is the new specialty curbside
[16:35] collection services programs.
[16:37] Uh
[16:37] >> [snorts]
[16:37] >> savings here that anything that we're
[16:39] not picking up, we're being
[16:41] um
[16:42] having this this cost recovery concept
[16:44] where we'd be something that we would
[16:45] pay for disposal fees with respect to
[16:48] the scrap program. Uh but year-to-date,
[16:51] this program started May 1st. As of July
[16:55] 15th, we've had 58 service orders
[16:58] where we've collected 58 mattresses,
[17:01] close to 100 appliances combined, free
[17:03] and non-free, and then about 70 tires.
[17:06] And as part of that, our combined
[17:08] service um order and revenues
[17:11] uh have been about $4,500.
[17:14] We've contracted with uh a lot of these
[17:16] vendors to actually recover and recycle
[17:19] these materials and that's a that in
[17:21] most cases I think in all cases at a
[17:24] more favorable rate than what we would
[17:26] pay if we were to give over those to a
[17:28] transfer station or to a municipal
[17:30] facility. So, so we'll continue to
[17:31] monitor that.
[17:32] >> Explain that to me. So, are we we're
[17:34] getting money from the customer to pick
[17:38] it up? Are we getting money then on the
[17:39] back end?
[17:41] What someone is paying us for it or
[17:44] >> All right. So, there there's a there's a
[17:46] base pickup fee and then we have a per
[17:48] unit fee based on the materials that
[17:50] were collected.
[17:51] So, once those are collected
[17:53] >> So, great.
[17:53] >> And then that pickup and the base trip
[17:55] fee is is intended to offset
[17:57] and then have full cost recovery for our
[17:59] administrative cost and for our cost for
[18:02] disposition of those materials. If they
[18:03] have freon, we will vendor um
[18:06] the year of the tires is a cost per ton.
[18:09] >> Yeah.
[18:09] >> Um
[18:11] various items as well. Well, we also
[18:12] once the freon is removed from freon
[18:15] appliances plus the appliances that we
[18:17] collect, we are taking that to a scrap
[18:19] metal sorting facility as well.
[18:22] >> Mhm.
[18:22] >> And uh also getting some small revenue
[18:25] stream from that. Those are not
[18:26] calculated here. Those are kind of from
[18:28] the buyer and that that's where I'm
[18:29] going to look at the metal.
[18:30] >> Very cool.
[18:32] >> So, so we're we'll continue to quantify
[18:34] these as we get more information and
[18:36] really balance those numbers out.
[18:38] Great new public program uh that seems
[18:41] to have picked up where
[18:43] it it seemed to be kind of even with
[18:45] even in the outset crazy with 100
[18:47] service orders monthly. We would have
[18:49] come up with that, but with no
[18:50] additional overhead, we're using our
[18:52] container maintenance team to provide
[18:55] that service and then we stage and and
[18:57] essentially just
[18:59] combine the light materials in our our
[19:01] yard here that we call the old 40.
[19:04] Once those containers are full, we we
[19:05] haul them directly to the disposition.
[19:07] So, so again, maximize the amount of
[19:09] efficiency to scale the program and
[19:11] manage those computer works.
[19:13] Uh opt two, we have seen also an
[19:15] increase in green waste. Um some of
[19:17] these are from the AR accounts as well.
[19:19] Uh but we've seen about
[19:23] I think we have this here. Um
[19:26] >> Interrupt for a second.
[19:28] Um
[19:30] You know, I printed the flyer
[19:33] several that we had in a mailer at the
[19:34] table. So, they said the clean up that
[19:37] and people are really excited about the
[19:38] program. I just think with me that this
[19:40] might be something that we can give to
[19:43] our code enforcements, the flyers. It'll
[19:45] go to code enforcement. Cuz I know our
[19:47] code enforcement has to deal with
[19:50] mattresses, refrigerators, tires.
[19:53] Uh they deal with a lot, but
[19:56] you know, if any of you want to reach
[19:58] out to your code enforcement and let
[19:59] them know that this service is
[20:01] available, it's a real bonus to catch to
[20:04] residents that are being told to clean
[20:06] it up and they don't know how. Okay,
[20:08] thank you.
[20:09] >> Yeah.
[20:10] >> I just wanted to say and interject that
[20:11] we also have little business cards that
[20:13] you can so I can bring you those next
[20:15] time and give them out then.
[20:17] >> Love it.
[20:17] >> But QR code and everything is on there.
[20:20] >> For this pick up program? Really?
[20:22] That's awesome.
[20:23] >> Okay.
[20:23] thank you.
[20:25] >> And and lastly, [clears throat] if you
[20:26] kind of show the heat map as to where
[20:28] the collections are occurring, so we
[20:29] continue to provide that. I just wanted
[20:31] to kind of start quantifying the the
[20:33] supplemental revenues or
[20:35] cost savings that we do with the
[20:36] meetings.
[20:38] >> Thank you.
[20:39] Anything to help our code enforcement.
[20:43] » Uh we have seen um opt out two
[20:45] additional 346 green can subscribers as
[20:50] compared to the benchmark of December
[20:52] 31st, 2025. So, I've calculated the uh
[20:58] well, estimated additional revenue for
[21:01] the year 25,000. I've not added the
[21:04] ongoing cuz that was subject to change
[21:06] uh largely with Fairmount's pending
[21:08] withdrawal from our service area. They
[21:10] currently have about 1,800 green waste
[21:12] subscribers, so that number will change,
[21:14] but for the year,
[21:16] it was
[21:17] I felt safe to say that we're generating
[21:19] additional 25k revenue for those
[21:21] services
[21:23] based on almost 2,000 subscribers.
[21:28] All right.
[21:33] Uh item 3.3 3.3
[21:38] Uh this is where we've added actually to
[21:41] where we have
[21:43] implemented the extra or late set-out or
[21:46] return pick-up fees
[21:48] uh where customers can elect to have an
[21:50] extra pick-up or they have a can set out
[21:52] late. This is an addition to their cost
[21:54] savings, but year-to-date we've had a
[21:56] total of 77
[21:59] elected late set-out or return pick-ups
[22:02] resulting in about $8,700 in revenue
[22:04] from that.
[22:06] So, that revenue item is is working and being utilized from
[22:12] the temporary tickets.
[22:15] Uh item 3.6, this is a big one. So,
[22:19] I've talked about the the radio tower
[22:21] with the county.
[22:23] The Mahoning radio tower is going to
[22:24] cost substantial money. Um
[22:28] This is a whole brand new item, so on
[22:29] the benchmark of current status
[22:32] of understanding what our cost share
[22:34] with the county before the capital
[22:35] operating costs plus our estimated cost
[22:38] for the radios,
[22:40] um we ended up kind of dialing in that
[22:41] number as about $355,000
[22:44] that it would cost us. So, David has
[22:46] been working with a variety of vendors
[22:49] and county IT,
[22:51] we are moving forward this time with the
[22:53] push-to-talk technology which would be
[22:55] basically tying to the cellular networks
[22:58] and therefore avoiding the need to
[23:00] participate in
[23:02] the the more formal radio side of things
[23:04] and the digital radios and trucks.
[23:06] There's substantial government savings.
[23:10] This number will will dial into and then
[23:12] get a little bit more precise even
[23:14] though it's to the penny. Uh but there
[23:15] may be some minor changes. It's probably
[23:17] plus or five plus or minus $5,000. But
[23:21] by us going this route, one-time cost
[23:24] savings for the year as opposed to us
[23:26] paying that whole 355,000,
[23:28] we're going to be saving about 315,000
[23:31] to to go with the switch to our second
[23:33] year.
[23:34] And to be fair, for the ongoing and new
[23:37] subscription costs, for the ongoing,
[23:40] um this does actually come at a somewhat
[23:42] of a deficit. So, I put a negative
[23:45] ongoing cost savings for this item
[23:47] uh in the amount of roughly $23,400,
[23:51] which again will will dial in on that a
[23:52] little bit better. But looking at the
[23:54] total cost, it's it's less than 25k
[23:57] per year for us to have this this new
[24:00] approved, what appears to be better um
[24:03] reception and and some cases even the
[24:05] audio technology. If we were to go with
[24:08] the tower upgrades plus all the radios,
[24:11] at 25k a year, it's it's a 15-year rate.
[24:15] And even during that time, we don't know
[24:17] whether the tower upgrades would be
[24:18] needed and there would be supplemental
[24:20] towers. They've they've talked about
[24:22] that as well so. So, we'll we'll refine
[24:24] this number, but this is this is plus or
[24:26] minus 5k for the one-time savings. And
[24:29] the ongoing um of course does come at a
[24:32] slight deficit, but overall I think this
[24:34] is a substantial enhancement and it will
[24:37] be actually better for us in the long
[24:39] term uh for our operational
[24:41] communications.
[24:43] Questions on that?
[24:48] » Thanks so much.
[24:51] Problems down here.
[24:57] I guess the last one this will be on on
[24:59] our safety items. I did provide some
[25:01] status updates on those as well. I
[25:04] reported last month that we were able to
[25:06] reduce our email experience modifier,
[25:08] which ends up in a cost savings to
[25:11] trust. I identified those savings.
[25:13] Uh which we run from July through June.
[25:16] It's a parking group our insurance.
[25:19] Uh but a total of 21,000
[25:22] 352 dollars in annual savings. So, I
[25:24] split up that amount. So, 10,000 600
[25:27] dollars for this year.
[25:29] Uh we will
[25:30] we [clears throat] will accrue up the
[25:31] ongoing but next year there's another
[25:32] 10,600 dollars uh as part of that
[25:35] ongoing savings.
[25:37] Uh and looking at the very bottom and I
[25:40] was going to compare last uh update
[25:42] before the May. I know we have
[25:44] definitely increased these numbers.
[25:46] You're looking at the very bottom of the
[25:47] totals really the green um
[25:50] cells. So, for this year
[25:52] new
[25:53] newly identified modified one-time cost
[25:56] savings for this year to date as of this
[25:59] update, uh we're at about 1.07 million.
[26:03] So, a little over a million dollars for
[26:05] one-time. Uh a lot of that amount, our
[26:09] annual ongoing savings was currently
[26:12] estimated at about 452,000.
[26:16] So, of that 1 million, about 450K will
[26:19] carry over into subsequent years for
[26:22] ongoing cost savings.
[26:24] And then we'll be combining what was
[26:25] identified from last year uh which is
[26:28] this miscellaneous stop one column. Um
[26:31] we've identified that it's ongoing over
[26:33] 1.24 million. We need to kind of go
[26:36] through this up um a little bit later.
[26:38] Those are items that we felt confident
[26:40] for this year that would constitute
[26:42] ongoing cost savings. So, adding that
[26:44] number in, this year's combined
[26:47] one-time cost savings is now roughly 2.3
[26:50] million.
[26:51] And the ongoing annual is approaching
[26:54] 1.7.
[26:59] Questions, comments?
[27:02] >> Good job.
[27:03] >> Yeah. Well, that's impressive.
[27:08] Thank you.
[27:08] >> You're welcome, America.
[27:10] >> [laughter]
[27:11] >> Thank you.
[27:12] >> I'll take an extra hour on Tuesday.
[27:16] This [clears throat] is what I've
[27:16] prepared today. We'll continue to update
[27:18] this and then review these numbers out
[27:19] there as as time goes on. I'll see
[27:21] there's some
[27:23] variability that's pending in the
[27:24] organization with with different
[27:26] services and so forth, and and largely
[27:29] and the air will withdraw. Helen will
[27:31] next present on our financial report.
[27:34] Um a lot of these savings will be spent
[27:36] in other categories this year. So, our
[27:38] financials don't necessarily reflect the amount that we're seeing here, but
[27:42] we have to spend money on other items as
[27:45] we've been actively working through
[27:49] variety of pieces largely pertaining to
[27:52] uh air and sea
[27:56] » Uh before you move on, I just would like
[27:57] to mention one thing. Clearly, you're
[27:59] doing a lot of You're all all doing a
[28:01] lot of really good work for the last
[28:02] eight months done. We all know this, but
[28:04] I
[28:06] suppose that not all of the subscribers
[28:08] to our services know that.
[28:10] So, I think it's really good for all of
[28:11] us to reiterate that in our meetings,
[28:14] but just to plant a seed
[28:17] going forward, we should think about how
[28:18] we show the customers that they are
[28:20] actually getting this value from this
[28:22] service because they're not likely going
[28:24] to know that even
[28:26] if we give long briefings at all of our
[28:28] different city council meetings, the
[28:30] customer still probably isn't going to
[28:32] ever really going to see that.
[28:34] I don't know what the answer is. I just
[28:35] want to put it out there. If anybody has
[28:37] any great ideas for how to really show
[28:39] the net value of this service to people
[28:42] rather than
[28:43] hemming and hawing over a few dollars of
[28:45] extra subscription fees at some point, I
[28:47] think it would behoove
[28:50] the longevity of the
[28:52] of how well our service is being
[28:54] uh you know, delivered to the customers.
[28:57] Just a just move your dog. Putting it
[28:59] out there. Anybody has any thoughts?
[29:02] Congratulations.
[29:04] >> Thank you. We did discuss the concept of
[29:06] uh short videos during the the board
[29:09] retreat back in April, I believe. Uh
[29:11] we're we're kind of ramping up our focus
[29:13] on a lot of ongoing education
[29:15] >> outreach initiatives.
[29:16] >> Um I have council presentations coming
[29:18] up. We also have community newsletters
[29:20] we're sending out on those. A variety of
[29:22] ways to get the word out. We're trying
[29:23] to ramp up our social media presence.
[29:26] And uh we've actually started a
[29:28] um Google review campaign to try and get
[29:31] our Google reviews improved and get more
[29:32] people uh informed and provide those
[29:34] resources on our website.
[29:36] >> Cool.
[29:37] >> You have a podcast called Trash Talk.
[29:39] >> There we go.
[29:41] >> There you go. Something like that.
[29:42] >> That'd be great.
[29:44] >> You can tell me now. Trash Talk.
[29:49] » [clears throat]
[29:50] >> Sorry. Forgot what I was doing.
[29:52] Uh
[29:53] item number three. Let's see.
[29:55] It looks like one, three point two.
[29:58] Okay.
[29:59] So, this is the second quarter for our
[30:00] after the quarter.
[30:02] Um if you go to the next page, this is
[30:04] our revenues.
[30:06] The first column is just what happened
[30:09] during the second quarter, April through
[30:10] June.
[30:11] Then you're getting actuals in January
[30:14] through June 30th. And then of course
[30:16] that's our full year budget mixed in
[30:18] there.
[30:19] And the difference between the year
[30:20] getting actuals
[30:22] and the budget.
[30:24] And then the percent of budget that we
[30:26] received or spent within the April
[30:28] through June
[30:30] And then we also have actuals year to
[30:32] date
[30:33] for 2025 for historical reference.
[30:36] Um and so through June 30th so far, um
[30:40] we're just about 50% of our revenue
[30:42] which is pretty good.
[30:44] Our non-residential waste collection is
[30:46] down a little bit. That's because we
[30:49] build
[30:50] our parks and rec and a couple of the
[30:51] other county divisions
[30:54] annually and those are built in August.
[30:56] So, those are coming up and that will
[30:57] get cleared up as we go forward.
[31:01] Uh, miscellaneous revenue is down but
[31:03] that is where we charge our late fees
[31:05] and interest on our past due bills. We
[31:08] waived those through June 30th. We're
[31:11] going to start charging them again in
[31:13] August for June services.
[31:16] So, that will start to to go up a little
[31:18] bit more but that's the reason it's down
[31:19] pretty low because we waived it for 6
[31:21] months.
[31:23] Um,
[31:24] >> Oh,
[31:25] sorry to interrupt. So, we've been
[31:27] waiving late fees with the change to
[31:29] monthly billing with the change to the
[31:30] new to Point Pay service provider.
[31:33] So, that's typically brings in a lot of
[31:36] ancillary revenue. So, just can you just
[31:39] confirm just repeat so we've we've been
[31:40] waiving late fees this year through
[31:44] current time and we plan to start
[31:47] applying late fees
[31:49] >> in August for June for June services.
[31:52] >> For July services. So, the bill will
[31:54] come out in
[31:55] >> The billing in June happens if they're
[31:57] past due they're they're due at the end
[31:59] of July. If they haven't paid by July,
[32:02] late fees will be accrued or assessed in
[32:04] August. So, the late fees would apply to
[32:07] the June bill that's coming.
[32:11] >> So, as of August 1st, 2nd, 3rd of the
[32:13] week implement this
[32:15] the next round of billing we will be
[32:17] applying a late fee. Just want to make
[32:19] sure that this this body was was aware
[32:20] of that. We have been waiving those
[32:23] which
[32:25] for for a good reason we have to
[32:27] stop waiving fine.
[32:28] >> Yes, sir.
[32:29] Yes, so we changed it and sent a short
[32:31] notice to everybody.
[32:32] >> I did receive it I did receive it.
[32:35] >> Uh, and then we have I don't know let's
[32:37] see.
[32:38] Our interest revenue is down a little
[32:40] interest for a second almost in the
[32:41] already, but interest rates are staying
[32:43] high, so that's why we're
[32:45] most of our funds are in our interest
[32:46] account.
[32:47] I was going to go over this in the
[32:48] first. They're going to stay full.
[32:51] So, that's the reason for that.
[32:54] Are there any questions on this one or
[32:56] are we ready to go?
[32:57] We'll move to the next.
[32:59] And that is personnel expenses.
[33:02] We're at 44% spent and we're pushing
[33:05] expenses. As you know, we have started
[33:07] our scrap program, which is the
[33:09] temporary labor only there.
[33:11] Um,
[33:14] let's see. I think pretty much
[33:16] everything is in line with what we'd
[33:18] expect. We have been
[33:21] short on
[33:22] a few positions throughout the year and
[33:24] that's why we're about 45% in our
[33:27] personnel expenses. We do some salaries.
[33:30] We have overtime, but we're trying to
[33:31] only have 20% of overtime. We have 80%
[33:35] of our budget in 2020.
[33:39] So, the personnel percentage is really
[33:41] good, I think.
[33:42] Things are about as expected.
[33:45] Unless we go to the next slide, are
[33:47] there any questions on this?
[33:52] And here for our other operating
[33:54] expenses, besides personnel, we're about
[33:56] 45% spent. We were up a little bit. We
[33:59] don't know if we have
[34:01] put into service some diesel trucks and
[34:03] the diesel fuel right now is a little
[34:05] bit higher. We do have a slide on fuel a
[34:07] little bit later in this presentation.
[34:09] Um, maintenance is right at 50%, which
[34:12] is really good considering we were
[34:14] getting those big increase rates for
[34:16] 2026. The county has pulled us and so
[34:19] we're we're right on track with that.
[34:24] Let's see.
[34:26] Printing and postage is a little bit
[34:28] lower than expected on that. Um, we have
[34:31] just started to close out our first
[34:32] close bill was June bill, so that's this
[34:36] whole 30% only June.
[34:38] Um,
[34:39] but a lot of it
[34:41] is almost at 50%.
[34:46] standard there.
[34:47] And then maybe super serve a little bit
[34:49] higher at 62%
[34:51] and we did that because we decided we
[34:52] wanted to go a little bit higher.
[34:54] We did the budget based on the charging
[34:55] of the actual customers. We decided we
[34:57] wanted to do that. So, that's what we
[34:59] ended up having with the beginning.
[35:01] Um, although I can tell you that the
[35:04] credit cards that I was worried about
[35:05] were called pay, the fees of the credit
[35:08] cards because they're unpredictable. Um,
[35:11] the rate that they're charging us is the
[35:13] interchange rate, which is the rate
[35:14] that's charged by the card brands
[35:16] issuing the credit card to the customer.
[35:18] Um, and that varies depending on what
[35:20] kind of credit card it is. It's varying
[35:21] with the close card that I just talked
[35:23] about.
[35:24] Um, but in addition to that, there's 15
[35:25] basis points or 0.15%
[35:28] of the dollar amount that's being
[35:30] charged plus 5 cents per transaction.
[35:32] Now, those are the fees,
[35:34] but for
[35:36] um, May and June show far,
[35:38] the average cost to us for the credit
[35:41] card
[35:42] is about almost 70 cents per card, which
[35:46] is lower than the dollar 50 that you're
[35:48] paying in charges plus 5 cents.
[35:50] So, that could change depending on
[35:51] whether or not SC will get more of their
[35:53] point of payment those months that it's
[35:55] expected to have.
[35:57] Um,
[35:58] but right now it's good.
[36:00] Not what I figured because I haven't
[36:01] really thought about it lately.
[36:03] And um, so far so good on that.
[36:05] But,
[36:06] my bad.
[36:08] >> And the preferred payment method remains
[36:11] AC image.
[36:11] >> AC image.
[36:13] Not AC image. And they did and now that
[36:16] we haven't discussed this yet, but they
[36:18] don't want to push it out until we
[36:19] handle this. But, and
[36:21] initially when we were talking about the
[36:23] budget for 2016 and finding a third of
[36:26] the transaction fee, we were hoping to
[36:28] get charged a transaction fee on all
[36:30] payments except for auto pay. Um, or I'm
[36:33] sorry, paperless ACH. And they did not
[36:36] have the technology to do that. They had
[36:38] to create that technology. So, if we or
[36:40] any of their clients decide to go
[36:42] forward in that way, they can't do that
[36:44] now. Just
[36:45] wanted to let you know that cuz I was
[36:46] talking about it.
[36:48] So, um
[36:50] And I think
[36:51] for all of that on this slide, I didn't
[36:53] have any questions or any questions at
[36:55] all actually about this slide.
[37:00] All right.
[37:02] Moving on to capital purchases. These
[37:04] are capital purchases January through
[37:06] June 2020.
[37:07] And it's exactly the same as we have
[37:10] seen during the year 2023 and our last
[37:14] um quarterly financial report, except
[37:17] that we have purchased we have paid for
[37:19] three of the
[37:22] truck bodies for 2025. Those eight
[37:24] diesel trucks we paid for three of the
[37:26] bodies. They're complete now. They're
[37:28] going to go into service very soon. That
[37:31] those three cost $552,696.
[37:36] We paid for another three in July which
[37:38] will show up on the next quarterly
[37:39] financial and then we'll pay for the
[37:41] other two on capital equipment.
[37:43] So, those are coming in and going into
[37:45] service. Other than that, this is
[37:47] exactly the same as last year.
[37:51] So, we go to the next slide. Please sign
[37:55] in some of the cash balances.
[37:58] Um
[37:59] There's no This is pretty much the same
[38:01] as what happened in the previous year.
[38:03] Our blue line at the top there is our
[38:05] current year that we're going forward
[38:07] with.
[38:08] Um
[38:08] these balances do include $3,152,000
[38:13] of unspent expended capital purchases.
[38:16] And if you go back to the slide right
[38:18] before this remaining
[38:20] that is the difference between what's in
[38:22] the green at the bottom, what we expect
[38:24] to pay, which is difficult with the
[38:26] initial budget for capital purchases,
[38:29] and what we would actually pay as
[38:30] citizens.
[38:31] So, the green is 500.
[38:33] That's what that number is.
[38:35] And if you go back to the Thank you. Um
[38:38] and so, from what we had budgeted to
[38:40] spend on capital purchases, it's an
[38:42] additional, you know, there's 4.6
[38:44] million dollars there.
[38:46] That was
[38:48] budgeted and not spent.
[38:50] So, once those capital expenditures are
[38:51] returned to operating expenditures,
[38:52] spending that
[38:54] comes will go down a little bit.
[38:56] Um but
[38:57] we're doing pretty well cap right now.
[39:02] So, if you go to the next one,
[39:05] those are our refunds just from second
[39:07] quarter. We had 32 refunds for $9,334.
[39:12] Most of those are just people who
[39:13] overpaid. There were 15 of those
[39:15] totaling $6,495.
[39:19] And there were two people who paid off
[39:20] those accounts.
[39:22] See, they had a remaining balance of
[39:24] capital expenditures that they didn't
[39:25] have, so we gave them a refund back for
[39:28] those.
[39:29] And then we had one person pay a
[39:31] complete actual
[39:33] fix and then they didn't pay the
[39:34] utility, they paid the water.
[39:35] Um and there was one that was an error
[39:38] from me. This is one where we were
[39:40] charging them as a duplex, but they were
[39:41] really a single family home, but it was
[39:43] way too short for me.
[39:45] So.
[39:46] Great.
[39:47] That's all we have for refunds for
[39:48] capital purchases.
[39:50] >> All right.
[39:51] >> Next slide is maintenance costs. Um
[39:55] our two million six hundred twenty-four
[39:57] thousand dollars for maintenance costs
[39:58] for 2026.
[40:00] Of course, this is the highest it's ever
[40:01] been in the last five years.
[40:03] Um this note on the left is the same
[40:06] note that I have in the last quarterly
[40:08] financial statement because it still
[40:10] applies.
[40:11] Um
[40:13] The maintenance expense is partly driven
[40:15] by the old ABC County shop there or in
[40:17] the increased parts You know, coupled
[40:20] with the decreased aging
[40:22] of the county fleet and increased cost
[40:23] of
[40:24] parts and wages.
[40:27] That That's really what you do kind of
[40:29] there.
[40:30] >> And this is on the PGI so we'll be able
[40:32] to kind of really start dialing into
[40:33] this. This is
[40:36] dozens if not hundreds of items that we
[40:38] would could start kind of deep diving
[40:40] into
[40:41] uh
[40:42] that this ties to
[40:44] I probably already mentioned it expired
[40:46] at the end of this year.
[40:49] The county did inform me last month that
[40:52] they're looking at another
[40:54] hourly
[40:56] rate increase for heavy duty mechanics
[40:59] upwards of $7 an hour last year. So
[41:02] um
[41:03] So
[41:04] we are meeting with them quarterly.
[41:05] Actually, our quarterly second quarterly
[41:07] meeting with them
[41:08] is this week.
[41:10] So we'll start
[41:12] and hopefully looking at this and
[41:13] finding ways to
[41:15] um
[41:15] get those numbers right. So
[41:19] » So
[41:20] we need more
[41:21] diesel
[41:23] mechanics.
[41:26] I'm sure that's a lot of them.
[41:31] Everybody heard the next cycle of these.
[41:34] As you can see this is our second
[41:35] quarter fuel and mileage. Um
[41:38] this is second quarter so it's really
[41:39] January through June.
[41:41] Uh so our fuel expenses for the people
[41:43] right now is 246. It's like 630,000
[41:46] for the second 10 offers.
[41:48] Um if you look to the right, the cost
[41:50] per gallon as you can see for diesel is
[41:52] down quite a bit. You know,
[41:54] I don't know why that is. It's $3.92
[41:57] per gallon. And then the CNG is $1.86.
[42:01] So it's so much less to run on CNG.
[42:05] Um You look at the truck fuel mileage.
[42:07] That's the miles driven on each truck
[42:08] and fuel.
[42:10] Um You can kind of see this shift
[42:12] between CNG and diesel for the 2023
[42:16] budget compared to 2022 budget.
[42:23] » No, I would imagine that diesel may be
[42:25] also tied to scrap program those miles.
[42:29] We are running more trucks over there.
[42:31] We're trying to make those the most
[42:33] efficient from a problem solving
[42:35] framework. We're doing central loading
[42:36] for example.
[42:38] For next year's budget, I do want to
[42:40] re-consider re-evaluate
[42:42] possibly come back to proposals to
[42:45] purchase CNG trucks based on the
[42:48] volatility of the fuel type. CNG seems
[42:51] fairly stable. Diesel seems to be more
[42:54] volatile.
[42:56] And so looking at the lifetime of the
[42:58] truck, how many miles would it be you
[43:01] know based on the cost of fuel would
[43:02] that offset the additional cost of
[43:06] what would certainly be more expensive
[43:07] to buy our our CNG trucks. So we'll look
[43:10] at that as well, but it's I think it's
[43:11] still good to have some level of
[43:14] diversity in our fleets. That gives us
[43:16] some opportunities to
[43:18] make adjustments as we move forward.
[43:21] We're putting a comment on that.
[43:24] Yeah, definitely on
[43:26] >> Looking at the budget.
[43:27] >> Spike in diesel for sure back to
[43:30] some of those Kobe numbers.
[43:35] » Okay, the next slide is our commodity
[43:37] trends. This is specifically trends in
[43:39] the average waste and recycling
[43:41] generation.
[43:42] Um for 2022 to 2023.
[43:46] So
[43:47] trends pretty close to the same. 2024
[43:51] waste was at 55,000 to 57,000. Went down
[43:54] a little bit in 2025 and now it's back
[43:56] up
[43:57] almost 56,000.
[43:59] While recycling is down just a little
[44:01] bit.
[44:03] So it's not a complete shift between
[44:06] recycling and waste, but
[44:07] it could be higher than it was before.
[44:10] Possibly.
[44:11] But if it's just trash every week versus
[44:13] recycling.
[44:15] Have you
[44:16] Do you have anything to say about that?
[44:18] >> Um
[44:20] I think there's a lot of factors that
[44:21] contribute.
[44:23] These kind of somewhat trends. I think
[44:26] one of the things weather related to a
[44:28] very dry year. So green waste recycling
[44:31] for example when it's raining or wet
[44:33] out. I mean if you're
[44:35] it's the moisture and that
[44:36] to make these up.
[44:38] I think it's probably where the green
[44:39] waste I think also recycling
[44:42] we've seen a
[44:43] reduction in trends.
[44:47] This is an assumption that you are
[44:48] buying less things online. There's less
[44:51] consumer spending with
[44:54] you know, some of the things we've been
[44:56] seeing lately with the inflation and
[44:57] everything people are buying more stuff
[44:59] on Amazon which means there's less boxes
[45:01] to recycle.
[45:03] That was kind of that kind of thing.
[45:05] So that's pure assumption.
[45:08] We do track these numbers quite closely.
[45:12] We're in routine and we daily we have
[45:14] various dashboards that we look at
[45:16] different trends and sometimes materials
[45:18] seen in my service area
[45:20] and on a monthly basis as well. So
[45:24] » Have you seen an increase
[45:26] in that? That's a lot of items that we I
[45:28] know staff
[45:29] It's true.
[45:31] There's a decrease in recycling. Have
[45:33] you seen an increase in
[45:35] municipal
[45:37] That would be
[45:38] just showing that people are just not
[45:40] recycling. They're just throwing it in
[45:42] the trash can.
[45:44] >> Nothing that indicates that we haven't
[45:46] seen that
[45:47] necessarily.
[45:49] You know, this this year the slight
[45:50] increase in tonnage is probably actually
[45:52] a
[45:52] more attributable to us
[45:55] maximizing our scrap and our services.
[45:58] Getting more materials that we
[45:59] are bringing. So
[46:01] um
[46:02] We haven't seen that. yet. We have our QA program. We are actively working
[46:07] on some of the areas where we have more
[46:09] contamination than others as well. So
[46:12] Nothing that we've done an analysis
[48:51] » [laughter]
[49:01] » The sound is back.
[49:09] » Mark, can you hear us?
[49:11] >> Yes.
[49:12] >> Great, thank you. Sorry, we lost
[49:16] the sound for a moment.
[49:18] >> Thank you.
[49:21] » Okay.
[49:22] Uh Helen, with our fraud assessment.
[49:26] >> Okay.
[49:27] Um
[49:29] So, I was saying this is fraud risk
[49:31] assessment and it applies by the evolution to our internal audit
[49:34] office and to the percentage of
[49:35] governing
[49:37] board for all government entities.
[49:39] Um the statement of purpose for this is
[49:41] really to protect public funds, build
[49:43] public trust, which I do believe it
[49:46] does, reduce the chance of hidden waste
[49:49] or theft by measuring internal control.
[49:52] Um all those things are important to do
[49:54] and I do think it it's satisfying
[49:57] the purpose.
[49:58] Um I also think another reason is
[50:00] because they're a lot of entities, they
[50:02] just want to make sure that the company
[50:04] auditors know
[50:06] you know, kind of what the key things
[50:07] are and some of the details that are
[50:08] going on
[50:09] and how things are being done and it
[50:11] gives you some comfort.
[50:13] Um
[50:14] for us in the the processes that we're
[50:16] doing. Um and I know that there have
[50:19] been in the past
[50:21] issues that have come up and um the
[50:23] governing board has been notified
[50:26] even about what had happened and how it came about, so.
[50:30] Um for our our score is 335. You can see
[50:34] they split the score at the very top
[50:36] there too from category that's very low, moderate, high, or very high. Ours
[50:43] is once again in the low category. It's
[50:45] the same score we've had since I think
[50:47] here for the last couple of years and I
[50:49] believe probably for many years before
[50:51] that. Um low score I've been assured by
[50:54] the auditors that that is a comfort that
[50:56] it's a thing that a low score is a good score. Um sometimes it's not it's a
[51:00] bit of a cost prohibitive to go for a
[51:02] very low score. What is that 211 81 to
[51:05] get a score that's great. Um but I'm
[51:08] that's I'm happy with the score of 335.
[51:11] And um you can see the questionnaire
[51:14] here.
[51:15] Uh if we go to the second page, we're
[51:17] going to be there next week.
[51:19] Um this is a list of
[51:22] separation of duties that we
[51:24] fill out
[51:26] to get the 200 points that are the third
[51:29] factor on
[51:30] the form itself, the product assessment
[51:33] and product sure that comes from itself.
[51:35] Um in order to do so, you have to have a
[51:37] yes for all of these four mitigating
[51:39] controls. If you don't have a yes,
[51:42] ours are all yes except we do have one
[51:44] mitigating control and that's on number
[51:46] three,
[51:48] where are all the people who are able to
[51:50] collect cash or accept payment different
[51:52] from all the people who are able to
[51:53] reject customer account.
[51:55] And the answer is for us is no. We have
[51:59] our customer service staff, customer
[52:00] resolution who
[52:03] base do take payment and they can also
[52:06] reject account for certain things.
[52:08] And so in order to mitigate that we have
[52:10] our
[52:12] billing administrator
[52:13] he goes in and he checks all of the the
[52:16] transactions of repeat transactions. If
[52:18] he doesn't catch repeat at all, he
[52:20] doesn't catch it at all.
[52:22] Um and then he sends his repeat a letter
[52:23] monthly basis.
[52:25] If we're writing things in error,
[52:26] mistakes, anything like that, he sends
[52:29] them a monthly report to myself and to
[52:31] the internal auditor.
[52:32] Um and he will do that, make sure that
[52:34] that's okay.
[52:35] And that's our mitigating control if
[52:37] it's successful from
[52:38] our auditors, our internal auditors and
[52:41] the fair auditor with that as well.
[52:44] And that's how we end up with getting
[52:46] 200 points and we meet up with our score
[52:48] of 300.
[52:49] Great.
[52:51] Any questions?
[52:52] comments?
[52:54] Okay.
[52:55] Thank you.
[52:57] >> Um what's the motion for that?
[52:59] >> Oh, yes. We do need a motion for that.
[53:01] Motion to accept.
[53:04] >> I'll move to accept the fraud
[53:07] or fraud risk assessment.
[53:08] >> Thank you Zach. What's Jordan?
[53:11] >> I can.
[53:12] >> I will second.
[53:14] more
[53:16] No. All those in favor say I.
[53:19] >> I.
[53:22] >> Any opposed?
[53:24] Excellent. Thank you.
[53:27] All right, we don't need a closed
[53:28] session
[53:30] at this time. Are there other board
[53:32] business?
[53:35] Any board members?
[53:40] I
[53:40] >> Mr. Chair, we have years, there were of
[53:42] items that we wanted to uh give it a
[53:43] point out briefly. One of them is
[53:46] um I'm going to hand one off to Rachel.
[53:47] So, part of that progress that they have
[53:49] to do with um various required annual
[53:52] training in some cases.
[53:54] Uh once per term board member training
[53:57] that I'll right now give to Rachel on
[53:58] the
[53:59] open and public meeting
[54:02] >> Yeah, so
[54:04] I'm not going to be giving the training
[54:05] today, but just mentioning it for future meetings. But, it is a
[54:10] requirement of law that uh
[54:13] all public bodies receive annual open
[54:16] and public meetings act training. And
[54:18] being as you all serve on various
[54:20] accountable boards, you probably get
[54:22] this several times a year.
[54:23] In any event, um
[54:25] it is a requirement, and we have found
[54:27] that one of the easiest ways for our
[54:29] board to
[54:30] confirm that our board members are
[54:32] getting the training is for you to ask
[54:34] for us to actually give it to you. So,
[54:36] again, you probably receive it a couple
[54:37] of times. That's what we've done in the
[54:38] past, and I think that's what we've
[54:40] planned to do in the future to help me
[54:42] get the training. But, but um that way
[54:45] we can just kind of check the box at
[54:46] least for the people that were present.
[54:49] Um but, just because we usually don't
[54:51] have 100% attendance, um that does mean
[54:53] that we're probably going to be chasing
[54:55] some of you down if you did not in that
[54:57] meeting to provide us with a certificate
[55:00] that you did that training on the state
[55:02] attorney website, or if you received it
[55:04] through another entity, you can provide
[55:06] minutes or something that showed that
[55:08] you attended the training.
[55:10] So, that that one. Do you want to speak
[55:12] to the other one as well?
[55:13] >> Sure.
[55:13] >> Okay. Um the other item is just the
[55:16] board member training.
[55:18] This is not an annual requirement, but
[55:20] there is uh
[55:21] a
[55:23] special big certain board member
[55:24] training that each of you are required
[55:26] to do.
[55:27] It's required within 1 year of your
[55:29] appointment. So, if you're a new board
[55:31] member, you get 12 months to get that
[55:34] done.
[55:35] Um and then after that, you have to do
[55:36] it once per term. And I know we normally
[55:39] don't think about you guys having terms,
[55:40] but technically you do. The law says
[55:43] that all of you are serving four-year
[55:45] terms. Often those get interrupted,
[55:47] people step down, and then the council
[55:49] will put a new person, but
[55:52] you know, all other things considered,
[55:54] technically you have a four a four-year
[55:55] term. So, once your four years is up,
[55:57] that fifth year, you'll need to
[55:59] do the board member training again. And
[56:01] I'm assuming Katrina keeps track of
[56:03] these and and where every board member
[56:05] is in this cycle.
[56:06] Um, so she'll be checking if you are uh
[56:09] independent uh financial audit every
[56:11] year, also. They often will get these
[56:13] items as as control items to make sure
[56:15] that we're doing them and then we could
[56:16] get, you know, negative findings that we
[56:18] don't show that all of our board members
[56:19] have completed their board member
[56:21] training.
[56:22] The board member training can receive be
[56:23] received in two ways. I can't give out
[56:25] one. The statute is very specific about
[56:27] how to do it, and there's only two
[56:29] methods. There's the state auditor
[56:30] website, which has uh
[56:32] um, little curriculum that you do, and
[56:34] it gives you a certificate at the end.
[56:37] Um, alternatively, you can
[56:44] » [clears throat]
[56:49] [laughter]
[56:50] >> Alternatively, if you attend the Utah
[56:53] Association of Special Districts, UASD,
[56:55] annual convention every November,
[56:58] the first day of that convention, the
[57:00] first half day, is a Wednesday half-day
[57:03] meeting
[57:04] that is the board member uh training,
[57:06] and that also gives you a certificate at
[57:08] the end. That's the other um method that
[57:10] it has been authorized by statute. It's
[57:12] completely allowed under statute of the
[57:13] state of Utah, right?
[57:15] Uh method for you to get that training.
[57:17] So, those are your two options.
[57:21] » I believe Katrina has been kind of
[57:22] developing a tracking uh for that as
[57:25] well.
[57:26] Um, they've been dealing with a lot of
[57:29] changes to the board composition this
[57:32] year. Did you have but add more.
[57:33] >> No, that's great. Thank you.
[57:35] >> So, there is an online training you can
[57:38] take for the board member training.
[57:40] It's about 16 hours, I think.
[57:44] It's uh
[57:45] and then the OPM and H training, you can
[57:47] take that for
[57:49] next month, probably with the board
[57:50] meeting, but maybe September or October.
[57:52] But, that can be done online.
[57:53] >> Yeah, if we don't do that, then
[57:56] we'll try to get people like
[57:58] Is there a bunch of other things like
[58:00] meeting?
[58:01] Um
[58:02] I'm not sure if we can do something like
[58:03] that.
[58:06] » No, you're good.
[58:11] » Um just a um a word about the upcoming
[58:14] meeting you would have at the UAFD UAFD
[58:17] meeting in November. If you haven't been
[58:19] as a board member,
[58:21] um it's really informative, not just for
[58:23] worth's worth's sake, but for elected
[58:26] officials to understand how special
[58:28] districts work. It's worth the day up
[58:31] there at the meeting.
[58:33] >> Yeah, it's a it's really good.
[58:34] >> It's a 3-day conference they usually
[58:36] hold it in late November every year. The
[58:37] first and the last days are half days,
[58:39] so it amounts to 2 days, but it's
[58:41] technically a Wednesday, Thursday, and
[58:42] Friday.
[58:43] And I'm I always encourage everyone to
[58:45] go. You learn so much and
[58:49] if you serve on special district boards,
[58:51] whether it's others, I just think it's
[58:53] really vital for you to kind of see the
[58:54] breadth of like
[58:56] oh, this is like a big thing and there
[58:57] are special districts all over the state
[58:59] and
[59:00] what we are and how we operate. And a
[59:02] lot of the stuff that you learn will
[59:04] apply across boards all of your
[59:06] governing duty, but I think it's
[59:09] by itself
[59:10] is useful for everyone to attend
[59:12] this one
[59:13] and not every year. A lot of a lot of
[59:15] people attend it every single year.
[59:17] >> And we have to sort of pay
[59:18] >> Yeah, the order of the day itself, yeah.
[59:20] >> And
[59:22] sort of the case for your registration.
[59:24] So, I'll reach out to you and then we'll
[59:26] pick a date
[59:28] please.
[59:31] » [clears throat]
[59:31] >> Early in November?
[59:33] >> The first week of November.
[59:35] Um
[59:36] >> We'll find out what we're hearing about
[59:37] it late August, September.
[59:39] >> Definitely already scheduled but I don't
[59:40] think it's not fresh in your head yet.
[59:42] >> It is
[59:44] >> Uh
[59:44] November 4th through the 6th.
[59:50] » I was confused.
[59:53] Sorry, what did I just say?
[59:54] >> 4th through the
[59:55] >> I'm confused.
[59:56] What day is it?
[59:57] >> Oh.
[59:58] >> Wait.
[1:00:00] Yeah, 4th through the 6th, sorry. Yeah.
[1:00:03] >> What position?
[1:00:03] >> And like I said, the first day and the
[1:00:05] last day are half days. So.
[1:00:09] » Okay.
[1:00:11] Um
[1:00:13] Items for subsequent board meeting.
[1:00:16] Anyone want to
[1:00:18] add anything to this list or is anyone
[1:00:21] interested or
[1:00:22] want to review of anything?
[1:00:28] Okay.
[1:00:29] Then I will call for an adjournment.
[1:00:34] » Move to adjourn.
[1:00:37] » Second.
[1:00:39] All those in favor?
[1:00:40] >> Aye.
[1:00:43] >> You guys going on leave?
[1:00:44] >> We'll see you here next month for this
[1:00:46] board.
[1:00:47] >> In honor of today's meeting
[1:00:50] >> Uh
[1:00:50] Yeah. Yeah.
[1:00:52] >> [clears throat]
[1:00:55] » I've got to get counseling.
[1:00:58] I'm in.
[1:01:00] >> Hello.
[1:01:04] » It's