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There we go.

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And roll call, I see Mac, Gloria, and that's all I see because everybody else is in the room, who is.

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Speedy's here, phobia.

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Shannon. Yeah,

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correct.

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Okay. So we still have a quorum. Are there any potential?

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conflicts of interest?

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Okay then let's start with the Waldorf verse. The healthy social life is found

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when in the mirror of each human soul the whole community finds its reflection and when in the

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community the strength of each one is living.

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So the first order of business is the vote for a new

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leadership, which puts me as the chair person. And I'm still laughing at this. Vice chair

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Smith-Monson, Treasurer Mack Golan, and Secretary Gloria Pack.

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What am I supposed to say?

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I do vote for those positions. Second. Thank you. Any? I'll ask for discussion.

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I'm sorry?

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rules are we we motion we second and then we discuss and then we go okay is there any discussion

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okay all in favor hi hi hi hi okay that's it I'm it all right um so in that case I'd like to make

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a few remarks um the first one is um just my introduction and my goals um I've really only been on the

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board for a little over a year, but because I worked at

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Walsuch Waldorf for eight years, I have some institutional

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knowledge. So that's what got me in the position, I think.

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One of the things I'd like to do is continue to explore the

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fundraising ideas that was one of Max Gold's last year. We met

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informally at the beginning of the month and talked about having

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a fundraising goal, which we found out was 50,000.

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And one of the questions I have that I'd like to put to a vote next meeting is, one,

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should we create a separate committee and who should be on it?

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We did look at this over the summer, where the original charter said that there should

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be two to three governing board members, one who serves as a chair.

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The foundation director, one to two foundation board members, the executive director, a pedagogical

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director, volunteer and events coordinator or admin assistant and the family council chair.

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We can choose to have all of these or some of these and this could be an email discussion

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that we have during the month to kind of figure out what everybody feels would be best.

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So that's one option. We can also continue to have individual board members create ideas for

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sustainer events and run them. So Gloria did a wonderful event this spring with yoga and mindfulness

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illness and that was well attended. I believe that Smithy is going to do a pizza night

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and Mac is going to do a stargazing night. So these two, like B and C, do not have to

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be one or the other. We could choose to do both. And then I'm open for any new ideas

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that we might want to discuss throughout the month. But I think by the next meeting we

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We should have some idea of where we want to go as a board to work towards this 50,000.

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Does anyone have any ideas right now?

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I'd like the idea of having, I think we talked about having a kind of like a one event

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It would be every year, but it would be as big as the gala or something like that and

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not as difficult to organize.

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We talked about it being like a fun run or a walk at Fox Hollow.

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And I think that would be like a really nice event in the fall or spring, but so this time

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probably best for the spring.

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But I kind of like that idea still and we could and I think part

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of it was like the board members could if if they wanted to could or could try to organize

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different fundraising ideas for that event like if someone wanted to try to organize a silent auction

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they could, you know, the understanding that that's a difficult task, but, you know, believing

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it kind of more open to individual board members, desires, I guess. But on the pizza night,

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I'm not sure that I know that that's a good fundraising event because it actually will cost

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some money to have those two. I can't get the piece of free so or I can or I can dig up some

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well. But I know. Yeah. Okay. I think I think part of it is, you know, if we're each coming up with

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small events, it should be something that we have, you know, high interest in and motivation and one

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of the things that happened in the past where people got burnt out. So we definitely want to make this

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easy, simple, and something that people want to do. And then, you know, I know you had talked about the pizza party and if the pizza is too expensive, we can brainstorm other ideas, or maybe somebody knows a pizza person who's willing to give us a better price on them.

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So just food for thought and things that we should think about and I think I'll start an

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email chain throughout the month to kind of get more ideas and then just solidify what

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we really are going to do for the year by next month.

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So I'll put that on next month's agenda.

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Yeah.

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So how much money do we typically raise at harvest festival?

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About 17, 16, 17,000.

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Okay.

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So that's in that number two and Vivian asked for a number right now.

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Sustainers, I think 32,000 total, but I don't we'd have to go look at what the annual.

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That's part of the stress plus the standards of 32,000.

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No, the sustainer's 32,000 on its own, but that might be a total that it's earned since we started it.

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So on this new platform, I can look that up and then I just wanted to say out loud.

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Emily and I are going to do a joint letter follow up from Farm to Future and with more of an ask and

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ideas of how people can support us. So like in kind donations companies that maybe want to sponsor some things like that. So

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So that's going to all gel in together for me right now until like an annual fund Tuesday giving Tuesday

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Candace who does all our graphics. She's already on it thinking about it

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it. So hopefully this year we can even push it more. Yeah, I'm really glad that way. I

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think $800 total, but that included a $5,000 donation from a company.

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Yeah, and I remember

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last year, we also talked about like some companies that we might work for doing a match.

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And I don't know how that works, but I can look into it. I know that a lot of companies

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We'll do a match. Yeah, and we even have a special thing set up on donor box so you can look your company up.

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Okay.

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All right.

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So that's food for thought on the continuation of one of max goals.

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One of my goals is to recruit two new board members a year.

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Because our school is new, we had all these board members and then they left and then all of a sudden everybody was leaving at the first,

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You know, a similar times if we have a goal to recruit two new board members a year probably about six months apart as people, you know, go on.

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I see that you're moving the camera there.

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We'd like to recruit Kevin Harris right now who's in the room with everybody who would be an awesome board member.

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I think each chair, I'm sorry, I lost myself, Smitty stopped doing that.

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So if we do that, we would be able to cycle through board members in a way where people

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aren't doing, in a way where people aren't doing things that they shouldn't be doing too

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soon, like being the board chair, right? But you get some knowledge. So my idea is that the first

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year of any board member should be a year where you just listen, you know, obviously definitely

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give input, but listen and learn, which means that each person for the first year should at least

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sit in on the committee once during that year. No one's checking up on you, but just kind

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of one of those things you should do, because at some point you'll be asked to join a committee,

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and if you've already been to a committee meeting and you understand how that committee works,

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you're more likely to do or to join something that you're more interested in.

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So in order to do that, we, as all the chairs of the committees, need to communicate to the entire

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board when the meetings are because I don't think we've done that in the past. You're just

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communicate to the people who are in your meeting. So in general, if you have a meeting, send

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the meeting invite to all board members so that any of us could join if we wanted to join and see

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what's going on. So I think that would help for like the future of our board and make a stronger,

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more intelligent board. The other thing about that would be I talked about deep

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dives last time we met too, which means that in each meeting a committee would

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talk a little bit about what they're doing. So I put up the schedule on

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September it would be finance committee, October policy, then fund raising,

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foundation, and then it goes back to finance. During the finance ones there are

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also the ones that Brian meets with us. So I figured that would help out

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doing that. And this is a brief overview of what your committee does and what

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you're currently working on. Maybe like five minutes. Does that make sense?

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Okay.

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And then I also wanted to remind everybody that there is yearly board trainings

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and I listed all your board trainings here. They need to be done by April 15th of

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of next year. So you have some time, but don't leave them all to the end. And I'll just keep on reminding everybody about this.

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Once you do, they're all on that board spreadsheet. One of the tabs is for board training.

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So once you do a training, just put the date and your initials next to it and we can get that done.

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And then we have the annual board meeting calendar so you can write down all the dates that we will be meeting this year.

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Next, I'd like to approve the meeting minutes from June.

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Okay. What's the wording again, Max? Sorry.

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I think you just, you just need to ask for a motion.

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Okay, I'll let like a motion to approve the June meeting.

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Four minutes.

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Well, I don't know if I'm still a board member.

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Tell us what else to do.

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I know.

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I'm going to start over there.

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I'm going to bring the June for minutes.

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Well, second.

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Oh, in favor.

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Hi.

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Any against.

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Okay, then the June board meetings are minutes.

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are approved. You can move to an option for public participation. Does anyone have anything

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that they'd like to add?

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Yes, she has. Sorry. Sorry. What did you say Heather? I'm running

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Brianna and in, but I just... Oh, she's ready.

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Yes, she was running late. Is she in? There she

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Yes, yeah, okay.

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Okay.

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Arianna, are you in?

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Yes, I mean, you're out of mute.

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She's in the waiting room again.

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She moved on.

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Does she show up?

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I know.

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She's showing up?

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Yep.

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Oh, is she?

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She is.

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Oh, maybe there's some.

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She has another, I don't know, I don't know.

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Hmm.

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Are you there, Rianan?

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Thank you. In the chat.

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Yes. Okay, great. All right. We are up to the executive

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director reviews. So Mack and I met with Heather Campbell earlier or last week. And she had

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very positive review from us as a board and the staff as well. We have a staff, we did

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the staff survey. And I will be sharing the staff survey with the staff since they were

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kind enough to complete the survey. I think they need to get the results of the survey.

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But one of the things I wanted to show you was we ask every year for like one word that

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describes the school or the executive director. And this was the word bank that came up.

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The bigger words were collaborative, supportive, warm. This is a big change from last year.

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It wasn't nearly as positive. So Heather has really done a great job this year in creating

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having a really good environment where people feel safe and comfortable. That was one of

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the things that we found about that. And then, we're over to committee discussions which

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is the same link. Does anybody have any questions about that?

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Okay. So policy committee.

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Oh thank you, you know. Mark was saying something.

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Seconds about this stuff.

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But stop everything, Mark. Go ahead, say something kind of about Heather.

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Thank

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you. Yeah, nice job, Heather.

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Very much. Sitting on the other side of the chair here is kind of weird too.

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because how they're going to do this for me. So there we go. All right, policy committee.

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So there were three policies up for review. I wanted to express appreciation for Conner

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who is going to be helping out with the policy committee going forward. So he and I are going to figure

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kind of a time to meet and then open it up to the rest of the board when I won't know when that is. So we've been joining us.

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The, the three that we have are the attendance policy, the channel abuse and neglect reporting policy and the assessment of student achievement policy.

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Conor did a lot of updates and I didn't give him enough ahead lead time to kind of gracefully incorporate them.

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So the changes that we have are kind of fair minimum to meet regulations. His suggestions were more expansive.

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And so maybe you'll see these three come up again soon.

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But for now, at least the updates more or less bring us into requirement.

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The first student really have any significant policy changes.

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So we just added a kind of design for the executive director for the attendance policy.

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The attendance policy mostly is just that we're going to track and see reporting or see student attendance.

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and then reported out to the state as required.

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Child abuse and neglect reporting doesn't have any updates

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because it was basically all all procedures.

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So the policy, I can't over that.

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The policy is basically,

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there will be procedures put in place by the administration

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to keep us in compliance with the regulations.

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And so most of that is kind of in the procedure camp.

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So the policy is pretty minimal and it didn't require any changes.

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There were a lot more changes with the assessment of students' achievements.

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A lot of it revolving around just kind of clarifications and definitions and then making

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sure that the reporting requirements from the state are part of the, what expressly written

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up in the policy.

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So things like does a report that's due by August 15th that says we've done all of the training

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and the sign-offs for all of the educators who are involved, etc.

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So that was just we didn't have explicitly in the policy and we've added it, but we have been doing it all along.

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So in terms of compliance, we've been in compliance. Now we just have those things that we've been doing in the policy.

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I'm excited to see how this works out with the first kind of iteration of this specific

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member popping up.

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Yeah, Connor is a new not board member, but board volunteer, which we are also looking

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for. So just people who might not want to make a full commitment to the board unlike

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Kevin Harris who wants to make a full commitment to the board or just help out. So anything

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like that is wonderful. So thank you to Connor for that help. I make a motion to vote on all

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these changes for the three policies. All in favor? Anyone against? Okay then they move

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forward.

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Audit Finance Committee, only one month, so no significant insights. Foundation

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an update. Oh, I did not get that slide updated. Oh, okay. What would you like to say?

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We have not had our first meeting of the year yet.

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Christian A. spoke briefly after our retreat to the first of this month.

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I was just asking her about harvest festival. The one update that I could provide from

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Harvest Festival is so foundation is holding Harvest Festival but asking for help from other groups

220
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and one of the things that Trisha would like our board told the government board hope is perhaps

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serving some birthday cake or some kind of recognition of the 10th anniversary of the school and then

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she also said I think this is amazing Jill is thinking about the possibility of a corn maze and

223
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tractor rides at the farm. Oh that sounds wonderful. I can also get a

224
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lack of natural horse carriage. She said no pettings in.

225
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This car is right. No

226
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a carriage ride. Oh okay. Like what? On a miniature horse carriage.

227
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But I don't know what liability issues be made.

228
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I can't like

229
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We don't ask permission anymore, Canberra.

230
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That's true.

231
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There's a weird thing.

232
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Just hang on.

233
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Look in it up.

234
00:22:51,280 --> 00:22:53,100
What do you need to know vendors by?

235
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Is it a horse rider or a horse drawn carriage, Betty?

236
00:22:58,940 --> 00:22:59,920
It's a horse.

237
00:23:00,280 --> 00:23:02,480
It's a miniature horse drawn carriage.

238
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Okay.

239
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Okay.

240
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I assume for children, right?

241
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Yeah, I could pull, I mean, yeah, pull like three kids, three or four kids, Henry, I don't go on it.

242
00:23:12,780 --> 00:23:13,900
Yeah, excuse me.

243
00:23:15,000 --> 00:23:16,400
That was from New York.

244
00:23:16,640 --> 00:23:18,140
Oh, yeah, I read it.

245
00:23:18,480 --> 00:23:19,460
Come on.

246
00:23:20,600 --> 00:23:22,540
I mean, it's not like.

247
00:23:24,760 --> 00:23:27,180
But I might be able to get three of them.

248
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Because I have two other people.

249
00:23:30,600 --> 00:23:33,860
How do you talk about using the lines called parking lot too?

250
00:23:34,780 --> 00:23:36,700
No, I just don't know about this.

251
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We were paying ten minutes.

252
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Pretty penny for 15 parking spots over there.

253
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So we didn't.

254
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Yeah.

255
00:23:43,380 --> 00:23:45,600
But maybe I don't know if just a thought about location.

256
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If we're at the Farmfield anyway.

257
00:23:50,720 --> 00:23:51,800
Yes, that's really nice.

258
00:23:52,840 --> 00:23:55,180
So also what I see here are like new ideas,

259
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which is wonderful.

260
00:23:56,720 --> 00:23:59,300
But I think you're looking for help even with the old ideas.

261
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You're looking for people, aren't you?

262
00:24:05,340 --> 00:24:10,440
I will want to meet in with Trisha and Kourtney more and then give back to everybody on what

263
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the specific needs might be.

264
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Okay.

265
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Get her out.

266
00:24:15,480 --> 00:24:21,960
So I reached out to Sarah Gonzalez and she said she was trying to typically willing to

267
00:24:26,860 --> 00:24:39,600
Is that if you want me to pursue or someone else, no sir, sorry, maybe, sorry, Sarah

268
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Gonzalez is the vendor coordinator for this year, she's committed to that.

269
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What I was going to say was the board wanted in some way to sort of bring a spotlight

270
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on sustainer, and that's a really nice role for them to have during the harvest festival.

271
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Last year, when you all did it, it just seemed a little, it was a little isolated.

272
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It didn't really tie in with anything else that was related to the harvest festival.

273
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So as I was thinking about what the board could potentially help with having sort of all

274
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of the sustainer materials, but also being the place where maybe you're handing out some

275
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10th anniversary, 10th birthday thing, like birthday cake or something like that, then

276
00:25:32,540 --> 00:25:40,400
people would want to come to you and talk about, you might get more traffic for sustainers

277
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if you're giving out birthday cake.

278
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So that's where that was going, so Vivian not necessarily something new, but sort of trying

279
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to figure out how to how to make the sustainer pitch by the board more enticing at the harvest festival.

280
00:25:57,020 --> 00:26:03,360
You can. Yeah, that's us. Minotaur, it becomes a stinger. Nope. That's it.

281
00:26:04,340 --> 00:26:10,740
I think that's a great point, Trisha. Like, we did struggle a bit last year.

282
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It's signing people up and even talking to people.

283
00:26:15,040 --> 00:26:25,520
So we need to find a way to, I think cake is a great idea to draw it, and then we can think about if we want to just keep with the mugs and we have some journals.

284
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I don't think we have a ton of them.

285
00:26:27,460 --> 00:26:33,020
No, but as someone signed up, like you gave them a piece of cake, they sign up for being a saunter.

286
00:26:33,180 --> 00:26:35,000
Oh, here's a journal for that.

287
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Do it that today.

288
00:26:36,600 --> 00:26:45,760
Yeah, I was just going to say do we want to come up with a new swag item because we had the mugs and then we had the socks like should there be a new item each year?

289
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We had four new members.

290
00:26:50,820 --> 00:26:52,180
We had a lot of mugs.

291
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Go back to mugs because we didn't give them that last year.

292
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I don't know.

293
00:27:00,160 --> 00:27:01,400
Everyone think on that.

294
00:27:02,420 --> 00:27:10,280
Yeah, and I also think, oh, photo booths. That's a good idea too. I'm wondering if whatever we do,

295
00:27:10,400 --> 00:27:15,080
if it's cake or whatever, rather than board members signing up for a bunch of different things,

296
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maybe all board members are there because we might have a lot of people coming for cake,

297
00:27:20,120 --> 00:27:27,500
so we need all of us to be talking in one location. So that might be a better way of having us

298
00:27:28,360 --> 00:27:35,980
work that section of the harvest festival. But again, food for thought. Will we

299
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have another board meeting before the harvest festival? No, right? One more.

300
00:27:41,580 --> 00:27:50,680
One more? I'm not sure the dates. Yeah, what's the harvest festival date? October 10th.

301
00:27:51,280 --> 00:27:55,940
October 10th and the next board meeting. We'll have a September. Yeah, so the thing is

302
00:27:55,940 --> 00:28:02,200
two, I will not be at the September board meeting. I'm really sorry. My first one I have

303
00:28:02,200 --> 00:28:08,340
to go zoom last minute. And now I have a trip to Southeast Asia plan for the entire month

304
00:28:08,340 --> 00:28:13,920
of September. But it's something that we can discuss. I can help make the agenda for

305
00:28:13,920 --> 00:28:18,880
that. And we could figure out how to handle all that. But I will be back for the harvest

306
00:28:18,880 --> 00:28:19,360
festival.

307
00:28:19,360 --> 00:28:20,420
Okay,

308
00:28:24,600 --> 00:28:25,420
anything else on that?

309
00:28:29,190 --> 00:28:37,450
Okay, the last slide was the results from the EC review and then back

310
00:28:39,560 --> 00:28:43,000
here, we're at the executive director report.

311
00:28:46,750 --> 00:28:54,770
So just real quick, I did look at sustainer and since April 2024, we've raised $33,000.

312
00:28:55,310 --> 00:28:57,030
Nice. Okay.

313
00:28:57,030 --> 00:28:57,090
Okay.

314
00:28:57,570 --> 00:28:58,590
Recurring monthly donations.

315
00:28:58,850 --> 00:29:00,950
So that's not one annual amount.

316
00:29:01,250 --> 00:29:04,630
It's probably about 20,000 is my guess annual.

317
00:29:12,320 --> 00:29:12,640
Okay.

318
00:29:14,380 --> 00:29:20,480
So we're at that weird time of year for enrollment where people haven't told us they're not coming back.

319
00:29:21,220 --> 00:29:25,300
And so we figured that out as we go through these first couple of weeks of the school.

320
00:29:25,560 --> 00:29:30,620
So our goal is to be at 680, but we're right now at 672.

321
00:29:30,620 --> 00:29:37,540
And so we're talking about some strategies to work on that that we haven't really landed on yet

322
00:29:37,540 --> 00:29:43,040
It's always tricky at this time of year people don't really believe the school they chose yet for the year

323
00:29:43,040 --> 00:29:44,940
So we'll have to

324
00:29:45,800 --> 00:29:50,320
We'll have to just see Kara's work. She's in Hawaii right now, but she's still working on enrollment from there

325
00:29:52,160 --> 00:29:53,280
Because that's what we do

326
00:29:57,280 --> 00:29:59,340
Yeah, for the budget

327
00:30:00,000 --> 00:30:02,460
That's just a budget. The 690 is our max.

328
00:30:04,820 --> 00:30:25,400
And we are we've reopened enrollment for the hybrid program as well. And we had about seven students on that wait list and about one or two took it up. It's really a lower uptake at this time of year, even for the homeschool group. But we will we can keep looking toward that. We have until October 1st that we're we're going to be plugging away enrollment.

329
00:30:27,800 --> 00:30:29,540
So we'll continue with that.

330
00:30:31,340 --> 00:30:37,860
and so we had our Waldorf training this summer for two weeks and Kevin I don't

331
00:30:37,860 --> 00:30:44,140
know if you know but we started a Waldorf teacher training so everyone who I

332
00:30:44,660 --> 00:30:49,480
know right it's about time we have people here who can teach yeah so it's

333
00:30:49,480 --> 00:30:54,260
exciting we're doing our own Waldorf certification pilot program it's not

334
00:30:54,260 --> 00:30:58,600
accredited right now but we're looking at maybe some avenues toward that if it feels

335
00:30:58,600 --> 00:31:04,520
like it's successful. And we're hopeful that maybe we'll pull in some teachers from another school

336
00:31:04,520 --> 00:31:12,460
that's down in Utah County. We'll see. We had a few people, quite a few, I don't know, five to ten

337
00:31:12,460 --> 00:31:17,020
people from out of state who came for the two week training this summer. So that was really exciting.

338
00:31:17,660 --> 00:31:27,920
Yeah. No, but it was, yeah. We did not send as many people to Colorado for training this year.

339
00:31:27,920 --> 00:31:34,580
So that was a savings which then we invested and all in people and I think that's a good way to spend our money.

340
00:31:35,000 --> 00:31:35,020
Yeah.

341
00:31:38,120 --> 00:31:43,580
The POC met a couple of times for anyone who doesn't know that's our pedagogical administrative council.

342
00:31:44,140 --> 00:31:46,800
Those are our teacher leaders and our administrative team.

343
00:31:47,480 --> 00:31:55,000
We had a couple day long meetings so we could really work through a bunch of items that hadn't been on the agenda for a while.

344
00:31:55,000 --> 00:32:00,760
and lots of things to get going for the start of the year, including identifying who is the

345
00:32:00,760 --> 00:32:07,100
team lead for which group of upgrade teachers or specialty teams. So that's all been worked on

346
00:32:07,660 --> 00:32:14,640
and I think worked out. It's tricky to schedule to make sure everyone has time to meet together

347
00:32:14,640 --> 00:32:20,180
in the week. It's a really hard thing in a school. We had the farm to future event. Thank you all for

348
00:32:20,180 --> 00:32:28,260
coming. It was beautiful and just really fun. It was great. It was nice to have Emily and her

349
00:32:28,260 --> 00:32:35,440
family around for a little bit too. And then she's planning, we're planning to do that follow-up

350
00:32:35,440 --> 00:32:41,920
letter. And then we'll just see how that goes. A new parent orientation was really well attended,

351
00:32:41,920 --> 00:32:48,400
as usual. We had to meet the teacher night. And the most exciting thing is that the road expansion

352
00:32:48,400 --> 00:32:53,680
is done and so while it's not perfect still for drop off and pick up it is

353
00:32:53,680 --> 00:32:59,760
available at least and Shannon how's it going drop off and pick up Janne? Do you

354
00:32:59,760 --> 00:33:08,020
like to comment on that? I guess not that great. I don't think it's any slower than

355
00:33:08,020 --> 00:33:15,300
past players it's just if we could find any ways to move it along because this is

356
00:33:15,300 --> 00:33:20,180
the first year that I've timed it a few times. Yeah, from the point we get in line to the point

357
00:33:20,180 --> 00:33:28,300
that our kids are out of the car out of just 10 minutes and when you're sitting there in line and

358
00:33:28,300 --> 00:33:33,040
you've stopped for the third time and there's a car that stops for the third time and you're sitting

359
00:33:33,040 --> 00:33:38,860
there watching their first break or just very slowly make it out of the car with all the people behind

360
00:33:38,860 --> 00:33:45,160
just a little painful. Well, you're taking down to the meeting, you can't be too early. Yeah, that's

361
00:33:45,160 --> 00:33:50,720
stressful. Do we know of any schools that do this successfully? Because I worked at another school

362
00:33:50,720 --> 00:33:56,080
and it was awful also, whenever I've got to Utah. Like, is there any school that knows how to do this?

363
00:33:56,160 --> 00:34:03,140
Can we emulate that? Well, obviously many come in. It's actually because I pick up my niece at her

364
00:34:03,140 --> 00:34:08,240
school too and I just think it's school as a professor. We're actually the least chaotic.

365
00:34:08,600 --> 00:34:14,760
Yes. I would say schools have experience. Wow. That's slow. Yeah. Okay. So, I think

366
00:34:14,760 --> 00:34:20,320
like that first graders. That looks like we could just look for students. Slow is safer than chaotic.

367
00:34:20,740 --> 00:34:31,040
Let's just let's call that a win. It could be dangerous. Yeah. So important aspect of the school.

368
00:34:32,340 --> 00:34:38,780
and yeah, we're thinking on different ideas, but one is just being more assertive and smile.

369
00:34:39,300 --> 00:34:43,720
When we're out there, it's actually hard to be that person, like you're saying to her.

370
00:34:48,100 --> 00:34:52,460
And you can't see if the kids are in the car, so it's hard to know if their child is even in there,

371
00:34:52,500 --> 00:34:56,440
and if they've let them out or not, and they're supposed to, and then you're like, please don't do that.

372
00:34:56,440 --> 00:35:03,800
Yeah, but good morning. And Ramy and Theo, by the way, are always at the very, they follow all the way up.

373
00:35:05,100 --> 00:35:08,880
He's so good. I just want you to know, Lewis, if you should get a cookie or something.

374
00:35:11,740 --> 00:35:24,460
Okay, so we'll keep working on that. And construction update, we are all of our designs and everything got submitted today for the final permit through the state board of education.

375
00:35:24,460 --> 00:35:41,140
I believe I keep thinking we've done that already, but we haven't done that one yet. So that's the final final so all the information is getting sent out to the contractors who are then getting it out to the subcontractors and then we'll get what's called the GMP.

376
00:35:41,140 --> 00:35:41,360
key.

377
00:35:44,440 --> 00:35:52,420
What is it? What is it Vivian GMP? It's the greatest, the maximum amount. So yeah,

378
00:35:52,440 --> 00:35:56,600
I forgot what the maximum price is going to be. The maximum price is going to be of

379
00:35:56,600 --> 00:36:01,820
the project. So finally, we'll get like a real number that will sort of do not exceed.

380
00:36:02,220 --> 00:36:08,140
Is that what it's like a automatic seed case? Like that. Yeah. It's a GMP and I'd never know

381
00:36:08,140 --> 00:36:14,380
all their acronyms, but I'll learn them. So, um, so that's happening. Um, and they think

382
00:36:14,380 --> 00:36:19,620
it will start around September 14th or 21st in that window with the breaking ground out

383
00:36:19,620 --> 00:36:25,500
there on the new gym and the new classrooms. So, and then the the field is gone.

384
00:36:27,560 --> 00:36:32,540
So prison's gone at least. Uh, Shannon was telling us her son's calling it's the prison yard.

385
00:36:35,840 --> 00:36:43,300
and there's a big fence around there right now. So that's, I heard it's muddy too because

386
00:36:43,300 --> 00:36:47,880
the spreadler system keeps going on. We've got a lot of stuff in here. Yes, they're going

387
00:36:47,880 --> 00:36:55,700
to regrade it. Thank you. I should have known. I'm the greatest something guaranteed maximum

388
00:36:55,700 --> 00:37:04,000
price GMP. We sent out our staff exit survey, which we always have to do by law for any staff who

389
00:37:04,000 --> 00:37:09,860
are not returning. It was sent to 10 people, which are both full-time and part-time. Two people

390
00:37:09,860 --> 00:37:18,380
responded with about what you can imagine, both were people who were not invited back to this school.

391
00:37:20,080 --> 00:37:26,180
nothing egregious at all. I'm just not happy with this. Upcoming events we

392
00:37:26,180 --> 00:37:30,240
have back to school evening on September 1st and very excited that we're

393
00:37:30,240 --> 00:37:34,100
going to have another print newsletter available to go out that night. We

394
00:37:34,100 --> 00:37:40,160
might even have a little flyer about attendance and the importance there of the

395
00:37:40,160 --> 00:37:45,920
Catherine's helping with Liz Bevin. I am in touch with her to see when she can come

396
00:37:45,920 --> 00:37:51,700
back and visit with us. I keep looking up there to see them. That's weird because they can't see me.

397
00:37:52,060 --> 00:37:58,280
And I'm ready. Liz Bevin wants to come back. I've asked her if she can come back for the board

398
00:37:58,280 --> 00:38:03,580
meaning on the 23rd so that she could come sit and speak with all of you again and then have her stay

399
00:38:03,580 --> 00:38:09,460
through the 25th, which is our all staff faculty meeting and have everyone be able to hear from her

400
00:38:09,460 --> 00:38:14,440
and ask her questions. So hopefully that'll be a nice bookend on her review that she's done on

401
00:38:14,440 --> 00:38:14,780
our school.

402
00:38:18,780 --> 00:38:24,720
Priorities and proof attendance, that's a big one. We're going to work on that again.

403
00:38:25,920 --> 00:38:30,580
For me and for the board is to update the strategic plan. We have a strategic plan that's

404
00:38:30,580 --> 00:38:36,480
pretty old and finished. I think the end date of on is like 2027, so I think we should just kind of

405
00:38:36,480 --> 00:38:42,440
reset and look at things from here moving forward. It's nice because a lot of things we've had as

406
00:38:42,440 --> 00:38:51,420
priorities are being done. So that's great. There's no high school still though. So you might want to figure out if we want that on the long term plan or not.

407
00:38:58,160 --> 00:39:04,740
So the church needs to sell their land first. Then we can do it.

408
00:39:06,440 --> 00:39:12,180
staff concerns, human resources, Vivian sending out this survey, I put the PSD community

409
00:39:12,180 --> 00:39:15,120
report in here for all of you to look at if you'd like.

410
00:39:16,080 --> 00:39:19,460
Angela Mars, the one who started that last year, puts it together every week.

411
00:39:19,880 --> 00:39:20,520
It's beautiful.

412
00:39:24,300 --> 00:39:28,940
Yep, still, we're still doing last-minute tweaks of the schedule.

413
00:39:29,700 --> 00:39:30,560
It's been really great.

414
00:39:30,740 --> 00:39:34,720
I don't know if you guys remember, but I hired Shannon Demiko last year.

415
00:39:34,720 --> 00:39:39,480
as the administrative assistant is kind of an experiment to see if that would be helpful and

416
00:39:39,480 --> 00:39:45,440
it's proven to be wonderful. She's helping a lot, she's really tech, she's really good photographer

417
00:39:45,440 --> 00:39:52,540
personal so we get her photos and then she's been great at helping with the inventory and the furniture

418
00:39:52,540 --> 00:39:59,080
and helping Sue manage the requests, the many, many requests for the facility and so she just kind

419
00:39:59,080 --> 00:40:04,700
of jumps into each thing and marketing. She helps a lot with any of the visuals that we've

420
00:40:04,700 --> 00:40:06,020
from producing and things like that.

421
00:40:06,380 --> 00:40:11,220
So that feels like a successful experiment.

422
00:40:13,620 --> 00:40:17,120
Discipline report, it's not so great this year, unfortunately.

423
00:40:18,040 --> 00:40:19,500
And it felt like it last year,

424
00:40:19,620 --> 00:40:21,860
we had a lot more in school suspensions.

425
00:40:22,520 --> 00:40:28,480
We had 29 students in school suspensions last year.

426
00:40:28,580 --> 00:40:31,000
We really are pushing hard to do in school suspension

427
00:40:31,000 --> 00:40:34,740
if we can because sometimes we just get to that point

428
00:40:34,740 --> 00:40:36,880
with the behavior that we have to separate them

429
00:40:36,880 --> 00:40:42,960
from their class. And so we try to find things for them to do around the school buddy classes,

430
00:40:43,480 --> 00:40:49,360
projects, things like that. And no, we can't always do that. So sometimes there are out-of-school

431
00:40:49,360 --> 00:40:55,220
suspensions and there were 23. And then physical restraints and holds were up and mostly it was for

432
00:40:55,220 --> 00:41:01,140
three specific students. There were 16 conducted. There's a new state law. It's pretty rigorous.

433
00:41:04,240 --> 00:41:21,620
And we have to report to the state any time we do a physical restraint or a hold on a student, that includes transporting them so if you think hold them on the shoulder and move them because they're needing to get into a safe space, that then goes in these records as well now.

434
00:41:21,620 --> 00:41:32,380
So, um, but we did, we had a, we had three students in particular who had pretty, pretty severe physical aggression in the spring.

435
00:41:33,680 --> 00:41:45,100
Um, do any of these increases, um, do they reflect trends, do they affect insurance rates, what, what's, no, that's a great question.

436
00:41:45,100 --> 00:41:46,740
and I haven't seen that yet,

437
00:41:46,740 --> 00:41:48,520
but that could very well be with the new reporting

438
00:41:48,520 --> 00:41:50,040
being that's required.

439
00:41:50,860 --> 00:41:52,880
I haven't heard a scene that any increases

440
00:41:52,880 --> 00:41:55,740
because of it or the report so.

441
00:41:56,020 --> 00:41:59,640
No, to the state though, so feasibly they could

442
00:42:00,300 --> 00:42:02,140
solicit the numbers.

443
00:42:02,860 --> 00:42:06,720
All of our many staff who are safety care trained,

444
00:42:06,900 --> 00:42:08,720
which is a really rigorous training.

445
00:42:08,820 --> 00:42:11,660
They have to do every year and then get recertified every year

446
00:42:11,660 --> 00:42:32,500
And they have very strict reporting measures that they have to follow as well so and it's the last resort. It's never anything anyone wants to do but it's a matter of the child being safe and the children that the safety of themselves and the children around them or the adults.

447
00:42:32,500 --> 00:42:42,020
Did you learn a total explanation as to why it was such a subject in the last year?

448
00:42:43,120 --> 00:42:43,720
Um,

449
00:42:50,060 --> 00:42:54,060
I mean, is it because of COVID cancer?

450
00:42:54,780 --> 00:42:57,800
I mean, one is in that grade.

451
00:42:58,320 --> 00:43:00,100
One of them is in that grade.

452
00:43:00,380 --> 00:43:05,280
And there's just three kids with some serious two with serious trauma.

453
00:43:05,280 --> 00:43:11,860
and one with a series disability that is known to be explosive, that that's part of the syndrome

454
00:43:12,540 --> 00:43:20,980
and the parents choose us. So the 16-hole transport that restraints war for three kids? Three kids.

455
00:43:21,540 --> 00:43:27,200
Yeah, I wanted you to know that because it wasn't as if... What about the suspensions? Those are...

456
00:43:27,200 --> 00:43:35,220
those are different, 29 students and 23 students. Oh, I,

457
00:43:37,610 --> 00:43:40,730
we could try to extrapolate data a little

458
00:43:40,730 --> 00:43:48,950
more to see which students in particular we had two classes in particular last year. It's just

459
00:43:48,950 --> 00:43:57,730
this increase in meanness. Like we actually had bullying investigations that produced the result

460
00:43:57,730 --> 00:44:07,150
bullying. And so then what do you do? So we had, it was, yeah, it was just, it was a different year

461
00:44:07,150 --> 00:44:11,590
for sure, and I don't know if there was an influx of students that created that or if it was

462
00:44:11,590 --> 00:44:16,230
these couple of classes that really struggled and not quite a few of those students actually left

463
00:44:16,230 --> 00:44:22,870
this year, so that's part of our enrollment issue. And we're kind of okay with that.

464
00:44:22,870 --> 00:44:29,230
But yeah, I could try and look at it and dissect it a little more.

465
00:44:30,190 --> 00:44:34,310
Also, I just want to say our staff reported way better last year.

466
00:44:34,830 --> 00:44:40,270
So I think there's a variable there in the fidelity of the reporting in our educator's handbook system.

467
00:44:41,130 --> 00:44:45,950
We had, we went from like 400 reports to a thousand something last year.

468
00:44:45,950 --> 00:44:54,010
So, but suspensions and out of school and out of school are pretty well-tracked every year.

469
00:44:57,960 --> 00:44:59,980
Another question? Now that's a big one.

470
00:45:03,310 --> 00:45:12,910
And now we're hoping that we have just put so many people through training that everyone in the school has prepared. That means nothing will happen and it'll be fine. Yes.

471
00:45:15,650 --> 00:45:30,530
We have really creative solutions to any of these children are actually being worked with pretty heavily. And very much focused on this year as far as safety plans and what we're going to do for them. We have safety care training coming up. Yep.

472
00:45:31,310 --> 00:45:35,830
You'll have another 10 or there's 10 more people that you need to make.

473
00:45:36,930 --> 00:45:42,250
But there's also, I guess, not just like Holt, it's all of the work up until that moon

474
00:45:42,250 --> 00:45:47,170
as well, which is just great, like preventative, and I'm not to escalate.

475
00:45:48,850 --> 00:45:56,170
Okay, human sexuality and maturation curriculum committee, we need you to vote and approve that.

476
00:45:58,350 --> 00:46:03,030
We have a bunch of different teachers, also who are parents.

477
00:46:03,910 --> 00:46:06,350
If anyone else here wants to be in it, I offered it.

478
00:46:07,130 --> 00:46:08,150
Smitty, you accepted.

479
00:46:09,070 --> 00:46:11,870
Last year Vivian joined social worker.

480
00:46:13,910 --> 00:46:15,290
Admin, our school nurse.

481
00:46:16,870 --> 00:46:22,030
And then the documentation is here that we actually what will review the policies

482
00:46:22,030 --> 00:46:23,750
and then the curriculum that we use.

483
00:46:25,900 --> 00:46:32,340
And then employment of relatives, disclosure, it's always a fun one at our school and

484
00:46:32,340 --> 00:46:32,640
I did.

485
00:46:32,820 --> 00:46:37,220
I told you about my husband has been hired as a special ed teacher who specializes in

486
00:46:37,220 --> 00:46:37,680
behavior.

487
00:46:40,840 --> 00:46:44,640
Yeah, fully trained, yeah, it's kind of nice actually.

488
00:46:48,460 --> 00:46:55,380
So, yeah, he was all part of that beefing up that entire system.

489
00:46:58,300 --> 00:47:01,900
And then a site specific license for Stacy Trevino.

490
00:47:02,720 --> 00:47:05,060
She is a part day kindergarten teacher.

491
00:47:05,240 --> 00:47:10,140
She has taught in the grades at her school for I think a year and then taught in special

492
00:47:10,140 --> 00:47:10,980
ed as well.

493
00:47:10,980 --> 00:47:39,580
She had an associate educator license and then went and taught in the preschool and so that educator let that AEL has now expired and so to get her back in this year we want to do a site specific license through the school while she gets on boarded for her licensure or she'll do early childhood Waldorf training but she's also interested in moving into the grades eventually maybe so she's wonderful. She's been working for Trisha for a little while.

494
00:47:41,500 --> 00:47:46,460
Okay, so we need to vote on that and the maturation committee members, correct?

495
00:47:47,060 --> 00:47:47,240
Yes.

496
00:47:48,140 --> 00:47:54,680
Okay, so I make a motion to approve the maturation committee members.

497
00:47:57,000 --> 00:47:57,700
Second map.

498
00:47:59,240 --> 00:48:00,500
Everyone in favor?

499
00:48:01,640 --> 00:48:01,860
Hi.

500
00:48:03,440 --> 00:48:04,200
Hi.

501
00:48:05,400 --> 00:48:06,580
Anyone against?

502
00:48:08,700 --> 00:48:13,280
Okay, and then approve for a site-specific license

503
00:48:13,280 --> 00:48:20,340
for Stacy Trevino. I make a motion for that. All in

504
00:48:25,680 --> 00:48:29,720
favor? Aye. Aye. Anyone

505
00:48:29,720 --> 00:48:30,160
against?

506
00:48:32,620 --> 00:48:38,120
Okay. Those are the only two we had to vote on, right? Heather? Yes.

507
00:48:38,880 --> 00:48:46,500
Here's the last one in the minutes. In the minutes. I'm sorry? Yes. That's all

508
00:48:46,500 --> 00:48:48,100
need to better. Okay.

509
00:48:51,900 --> 00:48:56,700
Anything else other? I think I have anything right now.

510
00:48:57,700 --> 00:49:04,780
Okay. Is it planned? Would you prefer that we talk about that in future meetings or to have

511
00:49:04,780 --> 00:49:13,140
separate meetings to assess the plan? Yeah, I mean it might be nice to have a separate meeting.

512
00:49:13,860 --> 00:49:19,260
I don't strategize. I was planning on putting something together and then maybe I could

513
00:49:19,260 --> 00:49:26,160
pull people together after that. And then we can hash it out. Pretty simple, the current

514
00:49:26,160 --> 00:49:31,020
one. And what's that for specifically because I'm going to add that to the action items?

515
00:49:31,440 --> 00:49:37,760
The school's strategic plan. Okay. The last one was from 2023.

516
00:49:43,830 --> 00:49:45,290
And Heather, you're going

517
00:49:45,290 --> 00:49:51,010
to kind of start that. Yeah, I'll draft something up and then ask you all for a meeting.

518
00:49:51,690 --> 00:49:57,350
Okay, a working meeting. We can do that right technically. Yeah.

519
00:49:58,910 --> 00:49:59,930
Right. Um,

520
00:50:02,280 --> 00:50:04,280
do we need a closed session for anything today?

521
00:50:07,700 --> 00:50:08,160
Do not.

522
00:50:10,490 --> 00:50:14,110
Okay. Then, um, I've just added

523
00:50:14,110 --> 00:50:18,630
this to the bottom. I'm going to put it on all the agenda. It's just a review of action items.

524
00:50:20,350 --> 00:50:26,270
So Gloria, you're going to need to send the new leadership information so that we can update the website.

525
00:50:26,530 --> 00:50:29,770
I don't know who is in charge of the website. Does anybody know that?

526
00:50:30,130 --> 00:50:31,530
And it's the awareness can update.

527
00:50:32,650 --> 00:50:33,690
Okay. Do you have a person?

528
00:50:33,790 --> 00:50:34,290
You ever eat back?

529
00:50:34,290 --> 00:50:35,210
Yeah. I do.

530
00:50:35,310 --> 00:50:36,590
Okay. I can send that to her.

531
00:50:37,770 --> 00:50:44,630
Okay. And then Heather, you'll work on getting us all together for this school strategic plan meeting.

532
00:50:46,090 --> 00:50:48,710
Is there anything else than

533
00:50:51,680 --> 00:50:55,000
I motion to a journal in our meeting?

534
00:51:03,800 --> 00:51:09,900
It's a very quiet today, or maybe it's just because I'm over here and not in space.

535
00:51:10,460 --> 00:51:11,160
Many seconded.

536
00:51:11,960 --> 00:51:12,140
Okay.

537
00:51:12,460 --> 00:51:12,980
Thank you.

538
00:51:13,140 --> 00:51:13,260
Perfect.

539
00:51:14,380 --> 00:51:18,780
I guess you could stop the recording now and we could all say goodbye.

540
00:51:18,780 --> 00:51:23,180
but I just wanted to say a quick thank you to Kevin for joining us.