1 00:00:00,320 --> 00:00:07,279 Gracious heavenly father, we come before you this morning with open hearts and 2 00:00:04,400 --> 00:00:12,880 open minds. Lord, direct us, guide us, use us to serve the citizens of this 3 00:00:09,840 --> 00:00:17,359 great county and community. Lord, we pray especially this morning for the 4 00:00:14,559 --> 00:00:22,880 school system, for all the teachers and support staff, the administration. Uh 5 00:00:20,560 --> 00:00:27,920 today is a half day, the last day of school. Um Lord, we pray for the 6 00:00:25,680 --> 00:00:34,079 students for their safety and well-being as they are obviously joyous that today 7 00:00:31,279 --> 00:00:38,160 is the last for the summer. And Lord, watch over them, protect them, guide 8 00:00:35,920 --> 00:00:44,879 them throughout their summer activities. Lord, we pray that um many good things 9 00:00:41,600 --> 00:00:49,360 will become of of the students and our administration and our teachers. Lord, 10 00:00:47,360 --> 00:00:54,719 watch over them, protect them, give them encouragement, and uh just bless them 11 00:00:51,840 --> 00:00:59,760 throughout the summer vacation and all and time off for the summer. Lord, lead, 12 00:00:57,760 --> 00:01:04,320 guide us here today. May we honor and please you in all that we do and say for 13 00:01:02,000 --> 00:01:08,320 it's in your name we pray. Amen. >> Amen. 14 00:01:05,600 --> 00:01:14,320 I pledge algiance to the flag of the United States of America and to the 15 00:01:11,119 --> 00:01:20,159 republic for which it stands. One nation under God, indivisible with liberty and 16 00:01:17,360 --> 00:01:23,840 justice for all. >> Thank you. 17 00:01:22,320 --> 00:01:28,880 With that, we'll call our meeting officially to order. And uh first on the 18 00:01:26,640 --> 00:01:34,320 agenda is the approval of the minutes of May 5th. 19 00:01:31,680 --> 00:01:37,600 » Motion to approve. Second. Okay, we have a motion and second. All in favor by 20 00:01:36,079 --> 00:01:44,000 saying I. I >> oppose. Same sign. 5. Thank you very 21 00:01:40,079 --> 00:01:48,799 much. Next on the agenda is comm is um commissioners reports and comments. And 22 00:01:47,280 --> 00:01:50,880 Commissioner Wagner, you want to go first? 23 00:01:49,840 --> 00:01:54,880 » Yeah, I'm going to make it short this morning. Good morning. Glad everybody 24 00:01:52,159 --> 00:01:56,880 could make it. Um and u I don't have any comments for this morning. 25 00:01:56,479 --> 00:01:59,600 » Okay. >> Thank you, John. 26 00:01:58,000 --> 00:02:04,479 » Randy Leman, good morning. >> Thank you, John. Good morning, everyone. 27 00:02:01,680 --> 00:02:08,399 Um, in John's Prairie, we recognized the school students today. Last day of 28 00:02:06,399 --> 00:02:12,239 school in Washington County. Wow. I'm sure our memories, all of us can go back 29 00:02:10,000 --> 00:02:13,760 to that. How exciting that was. >> Water guns. 30 00:02:13,200 --> 00:02:16,959 » I'm sorry. >> Water guns. 31 00:02:14,480 --> 00:02:20,959 » Water guns. That's right. Water guns. So, um, uh, congratulations to the 32 00:02:19,200 --> 00:02:25,440 students. Certainly wishing them a safe summer. Uh, and, uh, just a quick shout 33 00:02:23,360 --> 00:02:28,959 out to the parents, grandparents, family members. Uh, let's turn off the devices 34 00:02:27,360 --> 00:02:34,000 this summer occasionally and pick up a good book. Uh, I'm a big advocate of 35 00:02:31,200 --> 00:02:38,480 reading to our our children. So, uh, that's my my tip for the day for the the 36 00:02:36,720 --> 00:02:42,400 last day of school. Uh, I got to recognize a couple new Eagle Scouts in 37 00:02:40,319 --> 00:02:46,959 Washington County. Caleb Ritter on June 6th, uh, Scout Troop 108, 38 00:02:45,120 --> 00:02:53,120 congratulations on him becoming an Eagle Scout. Bennett Dugan on June 7th, uh, 39 00:02:49,519 --> 00:02:57,599 Troop 66, another Eagle Scout. Huge accomplishments in these young men. Very 40 00:02:55,120 --> 00:03:01,840 proud of them. And uh finally on June 4th um we had our 10th annual Washington 41 00:03:00,239 --> 00:03:07,760 County Public Safety Awards. We recognized 33 individuals or instances 42 00:03:04,400 --> 00:03:12,400 of bravery in Washington County. U it was incredible. It was just a a really 43 00:03:10,400 --> 00:03:17,360 well done event. It was at fire station 12 in Fairplay. It was hosted by the 44 00:03:14,800 --> 00:03:21,840 chamber and hats off to the chamber for once again doing a magnificent job of 45 00:03:20,000 --> 00:03:25,920 recognizing our heroes in Washington County. Um that concludes my comments. 46 00:03:24,080 --> 00:03:29,599 Thanks John. Thank you, Commissioner Parrot. 47 00:03:27,120 --> 00:03:34,319 » Well, good morning, >> Mr. Ray. Mr. Ray, please Mr. Ray, please 48 00:03:33,599 --> 00:03:40,720 sit down. >> I gave you an opportunity to stand 49 00:03:36,480 --> 00:03:44,720 against them. You said public and then you back out. 50 00:03:42,159 --> 00:03:52,640 » Mr. Rayak, >> you're out of order. Mr. Ray, 51 00:03:48,159 --> 00:03:56,959 » please leave Mr. Ray. You are given an opportunity to speak. 52 00:03:55,120 --> 00:04:02,400 » I'm gonna ask the deputy to remove Mr. Ray. 53 00:03:59,280 --> 00:04:06,080 » Where public comment is not. Imagine. Imagine how the people that are voting 54 00:04:03,840 --> 00:04:10,000 for you feel when you're afraid to even stand up against the very people that 55 00:04:08,080 --> 00:04:14,439 they don't want to vote for. That's ridiculous. Off air. 56 00:04:24,560 --> 00:04:31,040 Okay, good morning. Um, [clears throat] a lot of things that we can be thankful 57 00:04:29,360 --> 00:04:34,080 for, especially we think about Memorial Day, which was the last time that we 58 00:04:32,400 --> 00:04:39,199 were before we were here was before Memorial Day. And I want to thank uh our 59 00:04:36,240 --> 00:04:42,960 staff for a great uh parade that they helped put on. They got the Boon Parade 60 00:04:41,440 --> 00:04:46,720 and Shark Parade. I was able to be part of the the Boonboro parade. I want to 61 00:04:44,560 --> 00:04:52,800 thank both towns for hosting such great events. Also at Halfway Park, we um 62 00:04:50,560 --> 00:04:58,683 recognize Seaman Craig Wimberly and fireman Patrick Roy who were killed on 63 00:04:55,440 --> 00:05:01,600 the USS bombing. Um and also members of [clears throat] the World War II Korean 64 00:04:59,919 --> 00:05:06,320 conflict. We were to take those plaques and put them up. Uh I want to thank 65 00:05:03,840 --> 00:05:10,560 Michael Boyd and the Tech High stu Michael Boyd Tech High students for 66 00:05:08,479 --> 00:05:14,560 their role in doing this. Jim Klein with the Joint Veterans Council of Washington 67 00:05:12,400 --> 00:05:17,840 County and our own Jamie Dick with the Washington County Parks and Recreation 68 00:05:16,000 --> 00:05:21,280 and Sweeney Masonry for helping to make this happen. I think it's it's a really 69 00:05:19,919 --> 00:05:25,039 good and nice memorial. If you have a chance to go to halfway where the pool 70 00:05:23,360 --> 00:05:29,120 is, you can see where the flag is. It's right there. Really nice memorial. Also 71 00:05:27,840 --> 00:05:33,440 want to encourage everyone to vote. Voting is very important. Uh we have 72 00:05:31,759 --> 00:05:37,440 governor, congress, this board, the board of education. Uh, Democrats can 73 00:05:36,240 --> 00:05:40,560 vote on their ballot, Republicans on their ballot, and unaffiliated voters 74 00:05:38,960 --> 00:05:43,520 can also vote for the Board of Education. I encourage everyone to get 75 00:05:42,240 --> 00:05:47,840 out and vote. Early voting actually starts this Thursday. Uh, goes for one 76 00:05:45,919 --> 00:05:53,199 week, so June 11th to June 18th with election day on the 23rd. And of course, 77 00:05:50,560 --> 00:05:58,080 if someone's would rather vote by mail, they could do that as well. And one last 78 00:05:56,320 --> 00:06:02,080 thing I'd like to say is some really exciting events are coming up. Uh, July 79 00:06:00,320 --> 00:06:04,800 4th, you guys have probably seen this, but there's a big drone show and 80 00:06:03,360 --> 00:06:09,520 fireworks. Thank our staff for working on that and I encourage everyone to come 81 00:06:06,479 --> 00:06:13,280 on out and celebrate 250 years of Washington County. Thank you. 82 00:06:11,199 --> 00:06:19,840 » Thank you, Neil. Mleine. >> Yeah. Good morning everyone. Um I too 83 00:06:16,400 --> 00:06:24,240 enjoyed the parades and charts had and our county float was exceptional. So 84 00:06:22,080 --> 00:06:28,560 thanks to the staff that created that float. Over the weekend I attended the 85 00:06:26,800 --> 00:06:34,560 Humane Society of Washington County's luau was a fundraiser for the humane 86 00:06:30,479 --> 00:06:38,000 society. well attended and some very um nice volunteers who commit to that 87 00:06:36,479 --> 00:06:43,759 organization. I also um attended the Washington County 88 00:06:41,759 --> 00:06:48,639 Chambers. Thank you for our first responders down at Fair Play. Uh I think 89 00:06:46,720 --> 00:06:54,240 it was it was their 10th annual. It continues to recognize the sacrifices 90 00:06:51,600 --> 00:06:58,319 and quite frankly every day there's a miracle in Washington County from our 91 00:06:56,560 --> 00:07:03,280 first responders. Also was at Smithsburg EMS. They had a 92 00:07:01,520 --> 00:07:08,240 ceremony of bringing in their new ambulance where they have uh people push 93 00:07:06,400 --> 00:07:13,759 the ambulance in is sort of a tradition, but uh Smithsburg's come a long way in 94 00:07:11,919 --> 00:07:18,000 partnership with the county. They're now a stellar organization out there. So, 95 00:07:16,479 --> 00:07:23,680 thank you to all those people out at Smithsburg. And again, I did attend 96 00:07:21,039 --> 00:07:29,520 Memorial Day ceremonies at at Tech uh at Marty Suck Park. We raised the plaques 97 00:07:26,800 --> 00:07:33,919 off the ground for Craig Wberly and Patrick Roy and I think it was the 1940 98 00:07:31,919 --> 00:07:38,720 class of Hagerstown was also commemorated and I think Commissioner 99 00:07:35,919 --> 00:07:43,680 Barl mentioned Sweeney Masonry Tech High and Jim Klein and our recart um Jamie 100 00:07:41,680 --> 00:07:50,160 Dick and Parks and Rec who helped facilitate that project. Um 101 00:07:47,919 --> 00:07:55,520 we do have another big event going on. It started this week. It's the 102 00:07:52,560 --> 00:08:02,960 Washington County Ice Cream Trail. It's honoring our lo um 16 different ice 103 00:07:58,960 --> 00:08:07,840 cream um establishments, locally owned, uh supporting small businesses. I've 104 00:08:05,039 --> 00:08:12,639 been to about eight of them so far. And uh it's impressive to see people walking 105 00:08:10,000 --> 00:08:18,319 up with their maps already in their hand. And I think there's breaking news 106 00:08:15,120 --> 00:08:23,360 that someone's already completed all 16 locations within a week. So, I'd like to 107 00:08:22,000 --> 00:08:25,599 give that guy an award. >> That's not good for your diet there, 108 00:08:24,720 --> 00:08:30,400 Jeff. >> I'm doing fine. Um, but I want to thank 109 00:08:28,639 --> 00:08:34,039 everybody for being here today. And that concludes my report. 110 00:08:34,180 --> 00:08:41,680 [laughter] >> I got to pick on him a little bit. Um, 111 00:08:38,800 --> 00:08:47,760 » thanks for the the help with the uh memorial the uh at Marty Snook Park. 112 00:08:45,519 --> 00:08:51,519 Just a little bit behind that story, Jamie Dick from Parks and Recreation 113 00:08:50,000 --> 00:08:55,680 approached Commissioner Klein and I together at an event and said how nice 114 00:08:54,000 --> 00:08:59,200 it would be to get those memorials up off of the ground. They're covered in 115 00:08:57,120 --> 00:09:05,360 snow. They're covered in dirt. It's very disrespectful. And he said the problem 116 00:09:01,519 --> 00:09:10,560 lies with the uh students and the and the teachers at Tech High wanted to 117 00:09:08,320 --> 00:09:15,760 help, but they needed a professional mason to help them and guide them and 118 00:09:13,200 --> 00:09:20,399 give them the support. So, Commissioner Klein and I reached out to Nate Sweeney, 119 00:09:17,760 --> 00:09:24,880 Sweeney Masonry. He graciously jumped on board. Turned into a very nice project 120 00:09:23,306 --> 00:09:30,080 [clears throat] and hats off to Nate Sweeney and personally because he did he 121 00:09:28,320 --> 00:09:33,519 he worked with the students. They did an incredible job and a nice ceremony. So, 122 00:09:32,800 --> 00:09:38,640 » yes, it was. >> Y it was very nice again uh thanks to 123 00:09:36,800 --> 00:09:42,320 Sweeney Masonry and Nate Sweeney in particular. 124 00:09:40,640 --> 00:09:46,399 For me, there's a number of things the past two weeks. Um, and of course, I had 125 00:09:44,720 --> 00:09:50,800 a granddaughter that graduated from Clear Spring High School. So, there was 126 00:09:48,080 --> 00:09:54,880 an a senior awards night. One night, two nights later, there was a balariat 127 00:09:52,560 --> 00:10:00,959 service, which I think a lot of schools no longer uh participate in balariates. 128 00:09:58,160 --> 00:10:06,240 And then several days later, uh, was the, uh, annual, um, commencement at 129 00:10:04,480 --> 00:10:13,040 Clear Spring High School. So, attended all three of those events. Um the John 130 00:10:09,600 --> 00:10:18,800 Fry Awards was two weeks ago. Many of us were there. Uh a lot of nice 131 00:10:15,360 --> 00:10:23,120 presentations uh for uh awards for rehabilitation of older facilities in 132 00:10:21,360 --> 00:10:28,720 our community, both residential and commercial projects. Uh very nice and 133 00:10:26,160 --> 00:10:33,920 well attended ceremony. And hats off to the Washington County Historic 134 00:10:30,959 --> 00:10:38,079 Preservation uh folks because they they put a lot of work into that every year. 135 00:10:35,519 --> 00:10:43,120 They take applications, they review the submissions and the things that were 136 00:10:39,920 --> 00:10:48,800 accomplished and uh hand out some nice awards. Also attended the 10th annual um 137 00:10:47,200 --> 00:10:52,800 honoring the men and women of public safety in Washington County which has 138 00:10:50,399 --> 00:10:56,959 already been mentioned here. again uh some of the heroic stories that have 139 00:10:54,560 --> 00:11:03,760 taken place in the past year by our first responders in this community u 140 00:11:00,320 --> 00:11:11,279 heartwarming uh including some folks that have survived gunshots. So um it's 141 00:11:08,000 --> 00:11:16,160 uh it was a very nice ceremony. One last thing that I have this morning and I 142 00:11:13,279 --> 00:11:21,680 know we've been talking me myself personally uh pushing for water and 143 00:11:18,480 --> 00:11:25,120 sewer in our community uh jointly with the city of Hagerstown. I know there's a 144 00:11:23,760 --> 00:11:30,959 lot of folks that think we don't work together and uh we we are we're trying 145 00:11:28,240 --> 00:11:36,000 to do better at that and uh how important water is for all the citizens 146 00:11:33,680 --> 00:11:41,279 of Washington County, not just the the city of Hagerstown or Sharburg or Clare 147 00:11:39,120 --> 00:11:46,800 Spring, Williamsport. what have you. It it is uh universal across our county and 148 00:11:44,240 --> 00:11:52,880 our community. And I I follow Kippenser's letter uh religiously. Their 149 00:11:50,240 --> 00:11:58,240 accuracy accuracy rate over the past 100 years is somewhere in the 90 percentile. 150 00:11:55,440 --> 00:12:04,240 And this week uh I shared with our county administrator water systems note 151 00:12:01,600 --> 00:12:09,440 rising worries about the condition of US water and sewer systems. Only 39% of 152 00:12:06,880 --> 00:12:16,160 municipal officials rate their systems in satisfactory condition, down from 82% 153 00:12:13,279 --> 00:12:21,600 just four years ago. It also goes on to say 18% of 154 00:12:18,959 --> 00:12:27,120 respondents rate their systems not satisfactory, up from almost zero in 155 00:12:24,320 --> 00:12:31,519 2022. And in a new American Waterwork Works Association survey, respondents 156 00:12:29,279 --> 00:12:37,839 five-year outlook for the health of US water and systems dropped to the lowest 157 00:12:34,000 --> 00:12:43,200 rating in eight years. Upgrades require costly repairs or outright replacements 158 00:12:40,560 --> 00:12:48,720 of aging systems as governments face rising construction costs and difficulty 159 00:12:45,839 --> 00:12:53,760 securing financing. Other challenges for utilities, higher tariffs, supply chain 160 00:12:51,600 --> 00:12:59,200 disruptions, more frequent natural hazards, cyber threats, regulatory 161 00:12:56,160 --> 00:13:05,279 issues, and labor shortages. So, ladies and gentlemen, it is very critical that 162 00:13:02,079 --> 00:13:08,959 uh this board and the succeeding boards of county commissioners, city council 163 00:13:07,120 --> 00:13:15,680 folks, mayors and councils of the various municipalities. It is imperative 164 00:13:12,560 --> 00:13:22,480 that we communicate, collaborate, and work to better our water system and our 165 00:13:19,200 --> 00:13:28,399 sewer systems. So, that's that's my soap box for this morning. With that, I'm 166 00:13:25,760 --> 00:13:31,760 going to ask uh staff comments. Michelle Gordon. 167 00:13:29,120 --> 00:13:35,600 » Thank you. Um I also attended the Sharpsburg and Boonsboro Memorial Day 168 00:13:33,440 --> 00:13:39,600 parades. I'd like to thank u both towns for putting on uh the parades for the 169 00:13:38,079 --> 00:13:43,920 community. And I'd also like to thank our public relations staff for uh and 170 00:13:42,000 --> 00:13:48,800 our highway staff for creating the float. Um it was a big hit this year and 171 00:13:47,040 --> 00:13:55,920 uh received a lot of positive feedback from the community during both parades. 172 00:13:51,440 --> 00:14:01,519 Uh I attended the John Fry Awards. Uh let's see. I also attended the new 173 00:13:59,760 --> 00:14:05,040 burn building and fire training tower demonstration at the public safety 174 00:14:03,040 --> 00:14:09,040 training center. We had a soft opening. Uh it's part of phase one at the public 175 00:14:07,360 --> 00:14:13,600 safety training center at Tactical Village. This facility will allow our 176 00:14:11,519 --> 00:14:18,079 firefighters, law enforcement officers, as well uh emergency medical service 177 00:14:15,760 --> 00:14:23,199 providers and other emergency responders in the area to train together in 178 00:14:21,120 --> 00:14:27,279 realistic environments to strengthen communication, coordination, and 179 00:14:25,199 --> 00:14:31,279 decision-making. Uh, the tactical village provides our first responders 180 00:14:29,360 --> 00:14:36,240 with the opportunity to practice critical skills in a safe, controlled 181 00:14:34,000 --> 00:14:40,000 environment. I also attended the Memorial Day 182 00:14:37,920 --> 00:14:44,800 ceremony at Marty Snook Park where the newly constructed stonework at the 183 00:14:42,000 --> 00:14:50,959 Veterans Memorial was unveiled. I'd like to thank the students at TAC High uh a 184 00:14:48,160 --> 00:14:56,480 uh AE Sweeney Masonry as well as our parks and rec staff for their hard work, 185 00:14:53,199 --> 00:15:01,120 skill, dedication to honoring our local heroes who gave the ultimate sacrifice. 186 00:14:59,199 --> 00:15:06,160 I'd like to thank our highways crews for clear clearing roads during this 187 00:15:02,639 --> 00:15:13,760 weekend's weather events. I have one OMA opinion that I'd like to 188 00:15:08,639 --> 00:15:17,519 read. Uh let's see. dated May 20th, 2026 20-175. 189 00:15:15,760 --> 00:15:21,519 In this opinion, they addressed two complaints. The first asserts that the 190 00:15:19,279 --> 00:15:25,680 county board engaged in improper closed sessions. The second complaint alleged 191 00:15:23,839 --> 00:15:29,199 that the county board improperly removed an individual from an open session. 192 00:15:28,800 --> 00:15:32,880 » [snorts] >> uh for the first session regarding 193 00:15:31,199 --> 00:15:38,240 closed session discussions about responding to PIA requests. Uh this is 194 00:15:36,160 --> 00:15:41,920 the latest in a series of submissions by the same complaintant alleging that the 195 00:15:39,920 --> 00:15:47,839 county board improperly engaged in closed door discussion. In September 196 00:15:44,959 --> 00:15:52,480 2025, they issued an opinion addressing his allegation based on a record of 197 00:15:50,160 --> 00:15:56,720 swipes of board members assigned key cards that the three members convened in 198 00:15:54,480 --> 00:16:01,440 a secret meeting on February the 13th, 2025. 199 00:15:58,480 --> 00:16:05,040 Because they are unable to resolve uh factual disputes, they could not 200 00:16:03,360 --> 00:16:10,320 determine whether the county board met on February the 13th or whether the bo 201 00:16:07,120 --> 00:16:14,720 board or the body violated the act. for the second complaint in opinion in 202 00:16:12,560 --> 00:16:18,959 February 2026. The complainant now alleges that the 203 00:16:16,800 --> 00:16:22,800 county board violated the act by discussing the PIA request in closed 204 00:16:21,199 --> 00:16:27,680 session discussions in February and March of 2025. He says that he reviewed 205 00:16:26,079 --> 00:16:32,320 the agendas for each of the four publicly disclosed meetings in that time 206 00:16:30,000 --> 00:16:37,120 period and none he asserts indicated that the body would discuss a PIA 207 00:16:34,240 --> 00:16:41,519 request or response in closed session. He further alleges that the top that 208 00:16:39,759 --> 00:16:47,199 such a topic is not one of the reasons that a public public body may dis may 209 00:16:44,079 --> 00:16:52,079 close a session under the act. Uh returning to the complaint before them, 210 00:16:48,959 --> 00:16:55,279 they find that no violation based on the complaintant's allegation that the 211 00:16:53,600 --> 00:17:00,160 meeting agendas did not reflect the county board intended to discuss the PIA 212 00:16:57,600 --> 00:17:04,319 in closed session. Uh the act does not require the agenda to reveal anything 213 00:17:02,000 --> 00:17:08,319 about what the public body discusses or expects to discuss in the closed portion 214 00:17:06,240 --> 00:17:12,959 of the meeting. [snorts] Also, according to the board's county 215 00:17:10,240 --> 00:17:17,280 attorney, um uh an inquiry of the county board in 216 00:17:14,880 --> 00:17:22,640 relation to the PI request would have taken place in a closed session pursuant 217 00:17:19,520 --> 00:17:26,559 to um certain exceptions. In support of this assertion, the county board has 218 00:17:24,640 --> 00:17:30,559 provided copies of four written closing statements, each of which invoke the 219 00:17:28,160 --> 00:17:35,039 legal advice exception. Uh we can say as an abstract matter that 220 00:17:33,360 --> 00:17:39,360 discussions involving county board's questions about the county's response to 221 00:17:36,720 --> 00:17:44,559 the PIA request and council's legal advice in closed in response to those 222 00:17:42,400 --> 00:17:50,240 questions would fall within a legal advice exception. The county board also 223 00:17:47,919 --> 00:17:55,760 provided them uh with minutes of the four closed sessions. dis uh sessions in 224 00:17:53,360 --> 00:18:01,360 question. Closed session minutes were provided um in compliance with with 225 00:17:59,120 --> 00:18:06,400 their request. They are unable to resolve this part of this complaint. 226 00:18:04,880 --> 00:18:09,840 They stopped short of finding a violation because they cannot rule out 227 00:18:08,160 --> 00:18:13,440 the possibility that close session discussions about the PIA involved the 228 00:18:11,919 --> 00:18:19,440 performance of an administrative function, which is an allowable um uh 229 00:18:16,799 --> 00:18:23,120 task that can be performed in closed session. When a public body performs an 230 00:18:21,760 --> 00:18:27,120 administrative function, the act generally does not apply. Meaning that 231 00:18:25,280 --> 00:18:31,679 any deficiency in the minutes would not violate the act. We have previously said 232 00:18:29,360 --> 00:18:35,840 that a discussion about how to comply with the opens meeting open meetings act 233 00:18:33,760 --> 00:18:41,440 as an administrative function because the act is a law that the public body 234 00:18:38,880 --> 00:18:45,440 must consider and apply regularly. We think the same is true of the 235 00:18:42,960 --> 00:18:49,760 discussions about responding to requests under the PIA. Because the closed 236 00:18:47,919 --> 00:18:53,440 session discussions here may have been administrative, then we cannot say that 237 00:18:52,000 --> 00:18:57,840 the county board violated the open meetings act by failing to keep more 238 00:18:55,200 --> 00:19:01,600 detailed minutes of the discussions. We find no val violation here because we 239 00:18:59,840 --> 00:19:05,840 cannot rule out the possibility that the PIA related discussions were 240 00:19:03,200 --> 00:19:09,520 administrative in nation nature. We are unable to resolve this complaint. for 241 00:19:08,080 --> 00:19:13,679 the second complaint regarding the removal of an individual from a meeting. 242 00:19:11,919 --> 00:19:18,720 The second complaint which alleges that the county board violated the act by 243 00:19:15,440 --> 00:19:23,280 removing someone from a March 17th, 2026 meeting. This meeting included a public 244 00:19:21,440 --> 00:19:28,240 hearing on a proposed modification of 911 fees. The individual in question was 245 00:19:26,160 --> 00:19:32,480 among several members of the public who signed up to testify about this 246 00:19:29,840 --> 00:19:36,960 proposal. During her comments to the county board, she said that the fiscal 247 00:19:34,559 --> 00:19:41,440 crisis that prompted the proposed fee moda modifications was due in part to 248 00:19:39,440 --> 00:19:45,120 the county's lack of jurisdiction over a property that the federal government had 249 00:19:43,039 --> 00:19:49,280 recently purchased to use as an immigration detention facility. The 250 00:19:47,520 --> 00:19:53,679 board president called the speaker's name and banged his gavvel several 251 00:19:51,200 --> 00:19:57,919 times. The individual kept speaking. President then banged his gavvel again, 252 00:19:55,600 --> 00:20:01,679 saying, "You are out of order." The speaker responded that she was 253 00:19:59,360 --> 00:20:05,039 addressing the proposed 911 fee increase and continued to read her prepared 254 00:20:03,360 --> 00:20:09,360 remarks, interrupting the board president. The president banged his 255 00:20:07,120 --> 00:20:13,200 gavvel several more times and said, "I'm asking you to step away from the 256 00:20:10,799 --> 00:20:18,400 microphone." Staff apparently turned off her microphone, but the individual kept 257 00:20:15,200 --> 00:20:22,400 speaking. The board president said that that's irrelevant to the 911 fee 258 00:20:20,480 --> 00:20:26,080 increase. The board president said, "I'm going to 259 00:20:24,080 --> 00:20:30,320 ask you to sit down or please leave." The individual kept speaking. The board 260 00:20:28,480 --> 00:20:35,039 president then asked law enforcement officer to escort the speaker from the 261 00:20:32,799 --> 00:20:39,440 meeting room. Based on this record, we find no violation of the act. The 262 00:20:37,200 --> 00:20:43,440 general public is entitled to attend any open session of a public body, but the 263 00:20:41,520 --> 00:20:48,640 act does not afford the public the right to participate in the meeting. Moreover, 264 00:20:46,480 --> 00:20:52,559 that act states that if the presiding officer determines that the behavior of 265 00:20:50,559 --> 00:20:57,200 an individual is disrupting an open session, the public body may have the 266 00:20:54,799 --> 00:21:00,400 individual removed and despite several warnings that her comments were not 267 00:20:58,880 --> 00:21:04,720 pertinent to the subject of the public hearing, the individual continued to 268 00:21:02,240 --> 00:21:07,840 speak. We thus conclude that the county board was entitled to have the 269 00:21:06,159 --> 00:21:12,080 individual removed from the meeting under 3-303C. 270 00:21:10,240 --> 00:21:17,640 The county board did not violate the act by removing an individual from the March 271 00:21:14,159 --> 00:21:17,640 17th meeting. 272 00:21:18,574 --> 00:21:25,440 [snorts] I'd also like to remind everyone that we 273 00:21:22,000 --> 00:21:29,679 are having a 250th anniversary celebration at the A Center on July the 274 00:21:27,280 --> 00:21:34,480 4th. It begins at noon. It should end that evening somewhere around 9 or 10:00 275 00:21:32,080 --> 00:21:39,919 with the drone show. We have uh published uh the itinerary for the day. 276 00:21:37,840 --> 00:21:44,240 Uh we also will have free transit service available from the transit 277 00:21:42,000 --> 00:21:50,240 center located here behind our building to the a center in um on the Sharpsburg 278 00:21:47,600 --> 00:21:53,840 Pike. Uh it will run about every four I think it's about every hour um taking 279 00:21:52,320 --> 00:21:58,480 individuals back and forth between downtown Hagerstown and to the a center. 280 00:21:56,565 --> 00:22:02,000 [snorts] Lots of events happening, lots of drone shows. There'll be lots of 281 00:21:59,760 --> 00:22:05,840 vendors available to purchase food. We will have a kids zone. Um public 282 00:22:04,240 --> 00:22:08,720 relations department, our parks and recck department and many other 283 00:22:07,360 --> 00:22:11,760 departments in the county have been working very hard on this and I 284 00:22:09,919 --> 00:22:15,919 encourage everyone to attend this event. Thank you. 285 00:22:13,440 --> 00:22:21,840 » Thank you. With that, we'll move right into our agenda. Under tab one is the 286 00:22:19,520 --> 00:22:27,520 ask me uh collective bargaining memorandum of understanding approval. 287 00:22:25,120 --> 00:22:32,960 We have folks here this morning from ask me. Sam, come on up, please. 288 00:22:40,480 --> 00:22:44,360 Good morning. [snorts] >> Morning. 289 00:22:47,120 --> 00:22:53,440 » Morning. >> Okay. Uh sorry. This is a presentation 290 00:22:51,520 --> 00:22:56,480 only uh signing of the memorandum of understanding between the board of 291 00:22:54,640 --> 00:23:05,360 county commissioners and the Maryland public employees council ASME uh AFL CIO 292 00:23:00,799 --> 00:23:08,320 and local 2677 the AFL CIO uh that was formally amended and approved by the 293 00:23:06,799 --> 00:23:13,919 board of county commissioners on May the 21st 2026. We did have one minor um 294 00:23:11,440 --> 00:23:18,080 adjustment that needed to be made um and we asked um our representatives to join 295 00:23:16,480 --> 00:23:21,840 us here today so that we can have an official signing of theou. There's no 296 00:23:20,159 --> 00:23:24,400 action that needs taken today since it's already approved. This is just a 297 00:23:23,440 --> 00:23:28,320 signing. >> Okay. So, are we going to do the signing 298 00:23:26,956 --> 00:23:31,520 [clears throat] out front? >> Yes. 299 00:23:29,120 --> 00:23:35,240 » Great. >> Yep. I've got two original 300 00:24:08,480 --> 00:24:11,960 We can all gather. 301 00:24:58,960 --> 00:25:02,120 I appreciate 302 00:25:04,559 --> 00:25:07,559 you. 303 00:25:28,159 --> 00:25:31,159 picture. 304 00:25:43,840 --> 00:25:47,480 Who's the last one? 305 00:25:57,600 --> 00:26:01,799 » All right, everyone. Look here. 306 00:26:07,600 --> 00:26:11,400 Thank you very much. 307 00:26:42,559 --> 00:26:45,559 Michelle 308 00:26:52,720 --> 00:26:57,320 right there. Okay. I'm sorry. 309 00:27:00,960 --> 00:27:10,200 Okay, next on the agenda is under tab number two, youth meritorious award 310 00:27:05,120 --> 00:27:10,200 presentation. Richard, good morning. 311 00:27:14,480 --> 00:27:18,360 Morning. Morning. 312 00:27:20,640 --> 00:27:30,159 Richard Lash, grant manager, office of grant management. 313 00:27:25,600 --> 00:27:33,279 And today we are here uh to recommend an award. Throughout the school year, 314 00:27:32,159 --> 00:27:36,960 the board of county commissioners present youth meriators awards to 315 00:27:35,039 --> 00:27:41,200 students attending both public and private schools for those being 316 00:27:38,720 --> 00:27:44,960 homeschooled in Washington County. The following individual has been selected 317 00:27:42,799 --> 00:27:48,400 based on his elastic achievement, leadership qualities, community service 318 00:27:46,640 --> 00:27:52,159 performed, and other positive contributions to their school and 319 00:27:50,000 --> 00:27:55,840 community. It is my pleasure to introduce to you a 320 00:27:53,919 --> 00:28:00,880 young man who embodies the very spirit of meritorious award. Grant Semler. 321 00:27:59,120 --> 00:28:04,640 Grant is a senior this year just graduated from North Hagerstown High 322 00:28:02,559 --> 00:28:09,440 School where he has maintained a stellar reputation as a true scholar athlete. He 323 00:28:07,120 --> 00:28:13,360 is a standout left-handed pitcher for the North High varsity baseball team. He 324 00:28:12,000 --> 00:28:17,279 competes at a high level for the traveling Hagerstown team Barrel Nation 325 00:28:15,600 --> 00:28:21,039 and has already committed to continuing his academic and athletic career at 326 00:28:19,039 --> 00:28:26,480 Concord University in Athens, West Virginia next year. But what truly sets 327 00:28:24,240 --> 00:28:31,039 Grant apart is his commitment to service while managing a rigorous academic 328 00:28:28,640 --> 00:28:34,640 schedule. He dedicates time to tutoring elementary students at Fountainale 329 00:28:32,720 --> 00:28:39,120 Elementary. He understands that leadership means lifting others up. 330 00:28:37,120 --> 00:28:42,320 Furthermore, Grant is a creative force. Over the past few years, he has 331 00:28:40,480 --> 00:28:47,039 developed an expertise in digital media and production, earning a local 332 00:28:44,480 --> 00:28:52,080 recognition for his talent. It is this passion that he will pursue his degree 333 00:28:48,960 --> 00:28:55,279 in college. The future is incredibly bright for Grant and deserving a 334 00:28:53,840 --> 00:28:59,279 deserving recipient for the youth mayor's choice award. I present to you 335 00:28:57,200 --> 00:29:03,030 Grant Setler. >> Congratulations. 336 00:29:01,010 --> 00:29:03,030 [applause] 337 00:29:06,399 --> 00:29:12,855 Would Grant, would you like to say anything? 338 00:29:09,440 --> 00:29:12,855 I think I'm good. [laughter] 339 00:29:19,039 --> 00:29:25,679 » I'm honored on behalf of the county commissioners. Congratulations. I think 340 00:29:23,440 --> 00:29:31,039 you know what this means. In about 20 years, you need to be sitting up here. 341 00:29:27,600 --> 00:29:36,480 So, first of all, the coveted Porsche County pin that we all adorn every day. 342 00:29:34,640 --> 00:29:40,559 and we'd like to present you with this certificate of recognition. On behalf of 343 00:29:38,880 --> 00:29:44,799 my fellow commissioners, we present it to Grant Semler. We, the board of county 344 00:29:42,880 --> 00:29:49,360 commissioners of Washington County, to hereby recognize you for the outstanding 345 00:29:47,039 --> 00:29:54,880 achievement of being selected as a recipient of the May 2026 Youth 346 00:29:52,480 --> 00:29:59,520 Merritorious Award, North Hagerstown High School. Your academic ac 347 00:29:57,039 --> 00:30:04,240 accomplishments, humanitarian efforts, and extracurricular 348 00:30:01,679 --> 00:30:09,600 activities are to be commended by both parents and students in Washington 349 00:30:06,640 --> 00:30:14,720 County. You have proven to be a superior role model. We rec we congratulate you 350 00:30:12,720 --> 00:30:20,000 on your achievements and wish you the best in all your future endeavors. 351 00:30:16,640 --> 00:30:25,279 Awarded this 9th day of June, 2026 by the county commissioners. There's also 352 00:30:21,520 --> 00:30:28,919 an envelope back here. It's for you. So, spend it on yourself. 353 00:30:30,746 --> 00:30:32,766 [applause] 354 00:30:35,520 --> 00:30:40,840 » Come up front. Parents, come up. 355 00:30:52,720 --> 00:30:56,159 » We're going to let parents 356 00:30:58,799 --> 00:31:01,960 You stand. 357 00:31:05,440 --> 00:31:08,440 Ready. 358 00:31:14,240 --> 00:31:22,039 Commissioners could join. >> Are we going out? 359 00:31:18,880 --> 00:31:22,039 » Your turn. 360 00:31:23,919 --> 00:31:26,919 No, 361 00:31:32,880 --> 00:31:39,200 » that doesn't >> digital 362 00:31:36,960 --> 00:31:42,200 artistic. He says in the digital >> he's 363 00:31:48,559 --> 00:31:53,320 gonna pass everyone here. 364 00:31:57,200 --> 00:32:00,519 » Thank you all. 365 00:32:04,240 --> 00:32:07,559 » Oh, he does. 366 00:32:13,519 --> 00:32:16,240 Are they really? >> Wow. 367 00:32:14,799 --> 00:32:19,640 » Good for >> Thank you all. 368 00:32:31,039 --> 00:32:38,000 » Okay. Next up under tab three is the annual report from the Tri County 369 00:32:35,840 --> 00:32:41,320 Council for Western Maryland. Good morning, Elizabeth. 370 00:32:43,519 --> 00:32:52,240 » Good morning, commissioners. Thank you for having me today. Um, I started with 371 00:32:48,480 --> 00:32:56,080 Tri County Council about 16 months ago. I know Tri County Council would not has 372 00:32:54,320 --> 00:33:02,000 not come to a commissioner's meeting in some time, but we just completed our 373 00:32:58,240 --> 00:33:07,519 2025 annual report and I wanted to present that to you. Um, as you know, 374 00:33:05,440 --> 00:33:13,600 Commissioner Klene and Commissioner Leatherman are members of our 26 member 375 00:33:11,279 --> 00:33:19,679 board and Tri County Council is an instrumentality of local government that 376 00:33:16,480 --> 00:33:26,880 was established way back in 1972. Um we are uh authorized by state statute 377 00:33:23,919 --> 00:33:31,200 and we also serve as a conduit to Appalachin Regional Commission funding 378 00:33:28,880 --> 00:33:36,399 and economic development administration funding. So federal funding coming to 379 00:33:33,679 --> 00:33:41,039 the region. The reason that that we exist for that purpose is so that the 380 00:33:38,320 --> 00:33:44,559 federal government can ensure that federal dollars are being spent in 381 00:33:42,880 --> 00:33:50,399 accordance with local goals and priorities. Um a few highlights in the 382 00:33:47,600 --> 00:33:54,640 report before you. Uh, one of the EDA or economic development administrative 383 00:33:52,799 --> 00:33:59,760 administration projects that was recently commit completed was the Bowman 384 00:33:57,279 --> 00:34:04,159 Training Center. Uh, the ribbon cutting was last year and we were able to have 385 00:34:02,000 --> 00:34:11,079 our council meet, Tri County Council meeting there in December to be able to 386 00:34:06,480 --> 00:34:11,079 show that asset off to the region. 387 00:34:12,159 --> 00:34:17,839 Talk about a lot of things in this annual report and I won't go into all of 388 00:34:15,520 --> 00:34:21,839 that today. I will keep it brief. Um, but something that I'm particularly 389 00:34:19,359 --> 00:34:26,320 proud of is our revolving loan funds. So, we lend to small businesses and 390 00:34:24,399 --> 00:34:31,359 entrepreneurs in the three western Maryland counties. We do this through 391 00:34:29,040 --> 00:34:36,879 various revolving loan funds from state and federal sources. But last year, 392 00:34:34,079 --> 00:34:43,560 2025, we had a banner year and lent over $4 million to the three counties and 393 00:34:40,560 --> 00:34:43,560 $2,62,985 394 00:34:44,480 --> 00:34:50,240 was lent right here in Washington County. Uh towards the back of the 395 00:34:48,399 --> 00:34:55,040 report, there's two Washington County businesses that are highlighted. 96 396 00:34:52,879 --> 00:35:00,560 Royal Beans down here in downtown Hagerstown as well as Everyday Earth 397 00:34:57,760 --> 00:35:06,560 that's located in Booneboro. So, I'm happy to a answer any questions. 398 00:35:04,720 --> 00:35:11,440 I have a few extra copies of the report that I will leave with Michelle, but I 399 00:35:09,920 --> 00:35:15,520 thank you just very much for your time and your ongoing commitment. 400 00:35:14,320 --> 00:35:18,240 Okay. >> Thank you. 401 00:35:18,880 --> 00:35:26,320 Okay. Any any other comments? Just thank you. 402 00:35:24,320 --> 00:35:31,040 Thank you, Elizabeth. Good report. Appreciate all the work that goes into 403 00:35:28,640 --> 00:35:35,520 Western Maryland. Next up is under tab four is FY26 budget 404 00:35:34,160 --> 00:35:39,520 adjustments to the Washington County Board of Education's general fund 405 00:35:37,280 --> 00:35:42,480 budget. Good morning, gentlemen. >> Morning, commissioners. Jeff Pru, chief 406 00:35:41,200 --> 00:35:45,520 operating officer, Washington County Public Schools. 407 00:35:43,440 --> 00:35:48,880 » Uh, good morning. Eric Sysler, executive director of finance for Washington 408 00:35:47,040 --> 00:35:53,040 County Public Schools. >> Commissioner, the matter before you is 409 00:35:50,400 --> 00:35:56,640 the FY26 budget adjustments for the board of education's general fund 410 00:35:54,480 --> 00:36:00,960 budget. Uh, as I tell you, each time we come forward, the annotated code 411 00:35:58,320 --> 00:36:06,240 requires uh the local school systems to periodically reforcast and re-evaluate 412 00:36:03,599 --> 00:36:10,320 uh any necessary budget changes. Uh to that end uh you have uh changes that 413 00:36:08,640 --> 00:36:14,880 were approved by the board of education at its business meeting on May 19th, 414 00:36:13,359 --> 00:36:20,160 2026. Uh the one item I do want to highlight 415 00:36:16,640 --> 00:36:24,160 the largest uh value on this item uh is approximately a million dollar transfer 416 00:36:22,079 --> 00:36:27,359 from the category which is maintenance of plant which is our maintenance 417 00:36:25,280 --> 00:36:33,119 department to the category for food services. Our audit firm, Clifton Larson 418 00:36:29,760 --> 00:36:36,640 Allen, uh requests that uh any funds being used to support the maintenance 419 00:36:35,119 --> 00:36:39,920 within the food service department that is being done by the general fund be 420 00:36:38,560 --> 00:36:43,119 transferred to the food service category. Uh I want to make the 421 00:36:41,680 --> 00:36:46,400 distinction this is the food service category of the general fund of the 422 00:36:44,800 --> 00:36:50,400 board of education and not the enterprise fund which is the fund that 423 00:36:48,000 --> 00:36:55,839 operates the food service department. Uh in this uh in this summer, we've uh uh 424 00:36:53,440 --> 00:36:59,599 planned to do several improvements uh in in a handful of schools, adding 425 00:36:57,520 --> 00:37:03,280 additional walk-in freezers to support growing participation in the food and 426 00:37:01,119 --> 00:37:07,520 nutrition services program. And with that, we're happy to answer any 427 00:37:04,480 --> 00:37:11,640 questions that you have. >> Questions, comments? 428 00:37:11,839 --> 00:37:16,079 » Motion for >> Motion to approve the adjustment. 429 00:37:14,400 --> 00:37:22,240 » Second. Okay, we have a motion and approve and a second for approval of the 430 00:37:18,640 --> 00:37:24,240 adjustments as listed. Ready to vote? All in favor by saying I. 431 00:37:23,839 --> 00:37:28,400 » I. >> Oppos. Same sign. 5. Thank you, 432 00:37:26,960 --> 00:37:33,599 gentlemen. Commissioners. >> Thank you. 433 00:37:31,359 --> 00:37:35,680 » Uh, Zach, do we need a motion to go in to Yeah. 434 00:37:34,400 --> 00:37:38,400 » convene? Okay. >> Motion to to convene as the board of 435 00:37:37,839 --> 00:37:41,359 health. >> Okay. We have a motion 436 00:37:40,560 --> 00:37:44,720 » and a second. >> Okay. Second. All in favor by saying I. 437 00:37:44,400 --> 00:37:52,480 I >> oppos same sign. Thank you. 438 00:37:48,640 --> 00:37:58,560 Uh next this item is substance abuse uh lead uh let everyone advance with 439 00:37:55,520 --> 00:38:00,960 dignity uh program. So Earl Stoner, you're up. 440 00:37:59,119 --> 00:38:04,800 » Uh Earl Stoner, Washington County Health Department health officer. 441 00:38:02,640 --> 00:38:08,640 » Hi, my name is Laura Sheffield Bishop. Um I'm the director of behavioral health 442 00:38:06,960 --> 00:38:15,760 services in the Washington County Local Addiction Authority. Uh we are here 443 00:38:11,599 --> 00:38:21,920 today to seek approval um from the board uh for a contract uh with the uh PTOIC 444 00:38:19,520 --> 00:38:27,040 uh community services. Basically, it's to uh increase the amount of award that 445 00:38:24,320 --> 00:38:33,240 we have with them for the um lead program. Um the new award amount will be 446 00:38:30,240 --> 00:38:33,240 $18,480. 447 00:38:33,280 --> 00:38:40,720 Uh there were we had an initial contract with them um and then we had leftover 448 00:38:38,960 --> 00:38:45,760 money uh through some budget modifications and things of that nature 449 00:38:43,359 --> 00:38:51,280 at the end of the year. So instead of investing that internally, we want to go 450 00:38:48,640 --> 00:38:58,680 ahead and give $60,524 more dollars uh for that program um to 451 00:38:54,720 --> 00:38:58,680 PTOI Community Services. 452 00:38:59,200 --> 00:39:02,880 » I guess >> Oh, you have a question? 453 00:39:02,480 --> 00:39:05,440 » Question. Yeah. >> Yeah. Go ahead. 454 00:39:03,760 --> 00:39:07,760 » So, what exactly does the lead program do? What would this money go directly 455 00:39:07,040 --> 00:39:12,000 towards? >> It'll go directly towards targeted case 456 00:39:09,839 --> 00:39:17,920 management. So, the way the program works is um when police divert folks to 457 00:39:16,000 --> 00:39:22,960 the program, they'll get enrolled into peer recovery services and then have a 458 00:39:20,079 --> 00:39:26,720 case manager through case services and they'll get them like connected to 459 00:39:24,320 --> 00:39:31,359 community resources such as like behavioral health treatment, uh like 460 00:39:29,200 --> 00:39:35,920 entitlements through DSS, a lot of the basic needs that they need. 461 00:39:33,200 --> 00:39:39,599 » And this has been very successful at reducing recetivism. Is that correct? 462 00:39:38,560 --> 00:39:45,119 » That is correct. >> Okay. Within the last quarter, we only 463 00:39:42,160 --> 00:39:48,880 had I think it was two folks out of 23 that violated probation. 464 00:39:47,599 --> 00:39:53,119 » Wow. That's impressive. It >> is very Yeah. 465 00:39:50,880 --> 00:39:56,720 I just want to also reinforce that 100% of the funding for this contract is 466 00:39:54,800 --> 00:40:00,400 provided by the Maryland Department of Health Behavioral Health Administration. 467 00:39:58,720 --> 00:40:03,800 No additional funding is being requested from the county. 468 00:40:03,920 --> 00:40:08,480 » Okay. Motion to approve. >> Second. 469 00:40:06,560 --> 00:40:11,200 » And we have a motion and a second for approval as submitted. All in favor by 470 00:40:10,480 --> 00:40:11,920 saying I. >> I. 471 00:40:11,520 --> 00:40:17,200 » I. >> Opposed. Same sign. 50. Thank you. Next 472 00:40:14,720 --> 00:40:21,520 item under tab six is State Care Coordination. 473 00:40:18,800 --> 00:40:29,520 » Okay. This is a uh request for approval of a contract uh to Care First Community 474 00:40:25,040 --> 00:40:34,640 Health LLC in the amount of $118,000 uh for the state care coordination 475 00:40:31,440 --> 00:40:39,920 program. Um this is basically a recovery support program. um obviously focused on 476 00:40:38,320 --> 00:40:45,760 behavioral health, substance use disorder and um and mental health. Um 477 00:40:43,599 --> 00:40:49,760 really linking individuals, providing supports for them uh in the community 478 00:40:47,680 --> 00:40:55,839 and things they may need uh transitioning u to and from uh care and 479 00:40:52,880 --> 00:41:00,560 those sorts of things. Um and from the fiscal uh standpoint, 100% of these 480 00:40:58,960 --> 00:41:04,400 funds are also through the Maryland Department of Health down through the 481 00:41:02,400 --> 00:41:09,040 Behavioral Health Administration. Just a curious question on all these programs. 482 00:41:06,000 --> 00:41:12,640 How are the the people admitted to these programs? I mean, does 483 00:41:11,200 --> 00:41:16,880 the health department do that? Are they referred or I'm just curious about it. 484 00:41:15,359 --> 00:41:20,960 How do you find the people with the mental issues and the behavioral issues? 485 00:41:19,040 --> 00:41:25,839 » So, we do a lot of one community partnerships and two a lot of outreach. 486 00:41:23,680 --> 00:41:29,680 So, we'll do a lot of community events and I mean it depends on what type of 487 00:41:27,839 --> 00:41:34,160 pro like which program. So the lead program specifically is more through the 488 00:41:32,240 --> 00:41:38,720 police and that's more of our priority, but community partners can refer like 489 00:41:36,480 --> 00:41:43,440 high-risisk folks to us as well. And then for state care, they have to be 490 00:41:41,440 --> 00:41:48,480 either in um like an outpatient treatment or they're transitioning from 491 00:41:45,599 --> 00:41:52,000 inpatient to an outpatient program. So we have a lot of relationships. 492 00:41:49,760 --> 00:41:53,680 » So like Meredith could send somebody to you. 493 00:41:52,400 --> 00:41:58,480 » Yep. That's correct. >> Okay. 494 00:41:56,160 --> 00:42:00,240 » Motion to approve. Second. 495 00:41:58,960 --> 00:42:03,200 » We have a motion and a second for approval as submitted. All in favor by 496 00:42:02,480 --> 00:42:05,359 saying I. >> I. 497 00:42:03,680 --> 00:42:12,880 » Oppos. Same sign. >> 5. Thank you. 498 00:42:08,880 --> 00:42:18,240 » Next item under tab seven is uh Maryland Medical Assistant Assistance 499 00:42:15,359 --> 00:42:25,119 Non-emergency Transportation Contract. >> Okay. This is a request uh to approve a 500 00:42:22,079 --> 00:42:31,599 contract with AMVAN uh Incorporated, better known as AAA Transport, in the 501 00:42:28,160 --> 00:42:39,599 amount of $1.2 million uh for the contract year of uh July 1st of 26 502 00:42:35,440 --> 00:42:45,200 through June 30th of 27 uh with two um consecutive option years. Basically, 503 00:42:41,920 --> 00:42:51,040 this is for um individuals who are on medical assistance and it provides uh 504 00:42:47,680 --> 00:42:57,119 non-emergency medical transportation to um providers and to care that they may 505 00:42:53,839 --> 00:43:02,160 need. And 100% of these funds, these are actually federal funds that come down 506 00:42:58,640 --> 00:43:06,400 through the state and the state um has uh local health departments, mostly 507 00:43:03,920 --> 00:43:12,160 local health departments in Maryland, uh implement this program. So, there's no 508 00:43:09,040 --> 00:43:18,640 county money involved at all. Any idea how many um transports that 509 00:43:16,640 --> 00:43:27,920 » exactly? Hold on. All right. So, for 510 00:43:24,000 --> 00:43:33,760 fiscal year 26 and these are one way, so obviously just uh double that. Uh we've 511 00:43:30,640 --> 00:43:39,359 done 13,761 total transports. 512 00:43:35,760 --> 00:43:43,520 majority of those being um taxi related because there's also like ambulance uh 513 00:43:41,680 --> 00:43:47,440 transports and things of that nature but right pretty significant. 514 00:43:44,800 --> 00:43:52,560 » Yeah, that is. Thank you, >> Earl. Do you get reimbursed in any other 515 00:43:49,680 --> 00:43:55,839 fashion for those? Is there folks have to use their own dollars or insurance or 516 00:43:55,359 --> 00:44:01,200 whatever? >> It's No, it's just being qualified for a 517 00:43:58,800 --> 00:44:07,280 medical assistance program. It's uh federal money [clears throat] and uh 518 00:44:03,839 --> 00:44:11,520 it's you know basically granted to each state and then each state implements it 519 00:44:09,359 --> 00:44:15,880 in various and sorted ways but no there's no reimbursement for that. 520 00:44:16,480 --> 00:44:24,240 So the 13,600 river trips um would that all take place through then through AAA 521 00:44:22,560 --> 00:44:29,280 transport or >> AAA transport uh typically does 522 00:44:26,640 --> 00:44:36,960 ambulance and wheelchair services then if I'm correct in my memory um they have 523 00:44:32,960 --> 00:44:38,880 a sedan service that they sub out to. >> Okay. So it's all handled through them 524 00:44:38,480 --> 00:44:41,200 but >> it's all handled through them. 525 00:44:40,160 --> 00:44:44,880 » Gotcha. All right. Thank you. >> Yes. 526 00:44:42,079 --> 00:44:48,319 » I misunderstood you. Sorry. Okay, we have a motion to approve. 527 00:44:47,680 --> 00:44:51,280 » Second. >> We have a motion and a second for 528 00:44:49,599 --> 00:44:52,560 approval as submitted. All in favor by saying I. 529 00:44:52,000 --> 00:44:55,200 » I. >> Opposed? Same sign. Thank you. Thank you 530 00:44:54,800 --> 00:44:58,400 again. >> Thank you. We appreciate it. 531 00:44:56,640 --> 00:45:03,520 » We need a motion to go back in. I need a motion to go back into general session. 532 00:45:01,280 --> 00:45:05,520 » Motion to go back in general session. >> Second. 533 00:45:04,000 --> 00:45:14,079 » All in favor? I >> opposed. Same sign. Thank you. 534 00:45:08,880 --> 00:45:16,560 » With that, uh, we're under tab 18. Is that right? 535 00:45:15,200 --> 00:45:18,800 » Number eight. >> Eight. 536 00:45:17,200 --> 00:45:22,480 » Yeah, they missed a page. John, you have to go to your honor agenda. 537 00:45:21,680 --> 00:45:24,400 Where's >> Oh, yeah. There's a page missing in 538 00:45:24,160 --> 00:45:30,680 there. >> Yeah, I'm missing a page. 539 00:45:27,680 --> 00:45:30,680 » Okay. 540 00:45:30,880 --> 00:45:36,480 Thought something didn't look right. Okay. Tab number eight. I'm glad I 541 00:45:34,400 --> 00:45:39,760 called that out. Uh, Long Meadow Road and Paradise Church Road property 542 00:45:38,160 --> 00:45:43,079 acquisition. Morning, Todd. 543 00:45:43,520 --> 00:45:49,839 Good morning, commissioners. Do >> you need this bag? 544 00:45:48,079 --> 00:45:53,760 » Todd Moser, real property administrator, division of engineering. Move to approve 545 00:45:52,160 --> 00:45:58,240 the option agreement for partial property acquisition, including fee 546 00:45:55,520 --> 00:46:01,920 simple for 13505 Long Meadow Road in Hagerstown and 547 00:46:00,480 --> 00:46:05,680 approve an ordinance approving said purchase and to authorize the execution 548 00:46:03,520 --> 00:46:09,040 of necessary documentation to finalize the acquisition. 549 00:46:07,520 --> 00:46:12,319 One option agreement has been executed for the abovementioned property. The fee 550 00:46:10,640 --> 00:46:18,000 simple acquisition is shown in the table below. Again, the address is 13505 Long 551 00:46:15,359 --> 00:46:24,400 Meadow Road in Hagerstown. FE simple acquisition consisting of 827 square ft. 552 00:46:21,040 --> 00:46:27,520 An acquisition cost $3,810. This partial property acquisition is for 553 00:46:26,079 --> 00:46:31,440 a planned intersection improvement project. New traffic signal and lane 554 00:46:29,839 --> 00:46:35,280 configuration at the intersection of Long Meadow Road and Paradise Church 555 00:46:33,520 --> 00:46:38,880 Road is identified in the capital improvement plan. Are there any 556 00:46:37,200 --> 00:46:42,960 questions? >> Yeah, I have a couple. Is this fair 557 00:46:40,480 --> 00:46:46,000 market value? Have you had it appraised? >> It we have everything appraised. Yes, 558 00:46:44,800 --> 00:46:48,000 it's appraised. This is fair market value. 559 00:46:46,480 --> 00:46:49,839 » And has the property owner agreed to that? 560 00:46:48,960 --> 00:46:54,480 » Yes, they have. >> Okay, thanks. Then I make a motion to go 561 00:46:52,640 --> 00:46:57,680 ahead and approve the sale. >> Second. 562 00:46:56,000 --> 00:47:01,760 » Okay, we have a motion and second for approval as submitted. All in favor by 563 00:46:59,599 --> 00:47:08,319 saying I. I >> post same sign. 564 00:47:04,640 --> 00:47:14,400 Okay, very good. Thank you. Next item under tab nine is Apple Town Road 565 00:47:11,280 --> 00:47:17,119 property acquisition. Todd, again, Todd Moser, Property 566 00:47:15,680 --> 00:47:20,319 Administrator, Division of Engineering. Move to approve the option agreement for 567 00:47:18,560 --> 00:47:25,680 partial property acquisition, including fee simple and easements for 6137 Apple 568 00:47:23,760 --> 00:47:28,960 Road in Boonesboro and approve an ordinance approving said purchase and to 569 00:47:27,200 --> 00:47:33,440 authorize the execution of necessary documentation to finalize the 570 00:47:30,880 --> 00:47:36,319 acquisition. One option agreement has been executed for the above mentioned 571 00:47:34,880 --> 00:47:41,040 property. FE simple and easement acquisitions are shown in the table 572 00:47:37,839 --> 00:47:46,240 below and the address 6137 Appletown Road in Boonesboro. Fe simple 573 00:47:42,960 --> 00:47:52,960 acquisition consisting of 589 square ft. Easements 475 ft perpetual drainage and 574 00:47:49,760 --> 00:47:57,680 840 ft in temporary construction. Total acquisition cost is 1,100. 575 00:47:56,240 --> 00:48:02,240 This project is for a culvert replacement on Appletown Road. Any 576 00:48:01,280 --> 00:48:04,480 questions? >> Motion to approve. 577 00:48:04,000 --> 00:48:07,920 » Second. >> Okay, we have a motion, a second for 578 00:48:06,000 --> 00:48:10,000 approval as submitted. All in favor by saying I. 579 00:48:08,880 --> 00:48:12,880 » I. >> Same sign 50. Thank you. 580 00:48:12,240 --> 00:48:18,480 » Thank you. >> Next item under tab 10 is easement 581 00:48:15,839 --> 00:48:21,680 donation for Mount Etna waterline project. 582 00:48:19,920 --> 00:48:25,839 » Jason, interim director environmental management. Move to approve the donated 583 00:48:24,079 --> 00:48:28,960 easement abandonment of portion of existing easement and approve ordinance 584 00:48:27,520 --> 00:48:32,400 approving set acquisition and to authorize the execution of the necessary 585 00:48:30,960 --> 00:48:36,160 documentation to finalize the acquisition. 586 00:48:34,160 --> 00:48:39,760 The project involves replacing old water line that runs along Mount Antner Road 587 00:48:37,680 --> 00:48:44,800 and tying into the existing water line at the end of High Point Drive on the 588 00:48:41,359 --> 00:48:48,880 Highland View Academy property. Chesby Conference Association of 7th Day 589 00:48:46,640 --> 00:48:52,400 Advent Highland View Academy have agreed to wave their right to just compensation 590 00:48:50,559 --> 00:48:56,000 and donate waterline easements on their property. A portion of the existing 591 00:48:54,079 --> 00:49:00,240 waterline easement to the east will be abandoned and the new water line will 592 00:48:57,599 --> 00:49:04,960 run parallel with Mount Etna Road. The waterline easements are as follows. 593 00:49:02,079 --> 00:49:11,359 Property map 59 parcel 35 permanent waterline easement consisting of 17,880 594 00:49:08,160 --> 00:49:16,880 square feet. Property map 59, parcel 165, another permanent waterline 595 00:49:13,280 --> 00:49:23,920 easement consisting of 22,741 square feet. Are there any question? 596 00:49:20,800 --> 00:49:29,280 » Any I'm sorry. Any idea the age of the existing water line? 597 00:49:27,119 --> 00:49:34,160 » Uh, that's a good question, but it's been in the ground probably 50 years, 598 00:49:32,559 --> 00:49:37,359 more. I mean, it's it's one that's been around for a while. 599 00:49:34,800 --> 00:49:41,040 » I got you. Thanks. I guess of course Highland View Academy, 600 00:49:39,520 --> 00:49:45,440 they've agreed to this. >> Yes. 601 00:49:42,800 --> 00:49:48,559 » And did we make any promises uh for them to this? I guess just the fact that 602 00:49:46,880 --> 00:49:51,680 we're going to probably redo these water lines. 603 00:49:50,000 --> 00:49:57,119 » The these are water lines that they transferred to us. I I believe back in 604 00:49:54,240 --> 00:50:00,880 the 70s, I could be wrong about that. Um so it's a direct benefit to them. So 605 00:49:58,880 --> 00:50:04,079 that's why I approached them with a a donation in this case in waiver of uh 606 00:50:02,800 --> 00:50:08,559 just compensation. >> Right. I think the academy had the 607 00:50:06,400 --> 00:50:12,800 system originally and then we took it over 608 00:50:10,480 --> 00:50:18,240 probably in the late 70s or early 80s I would guess and so it became Washington 609 00:50:15,440 --> 00:50:21,599 County system. So we we basically taken over system now we're making 610 00:50:19,839 --> 00:50:23,760 improvements as as needed >> and of course they pay water and sewer 611 00:50:23,280 --> 00:50:26,960 fees. >> Yes they do. 612 00:50:24,480 --> 00:50:31,119 » Okay. Thank you. >> Okay. We have we have a motion and a 613 00:50:29,520 --> 00:50:35,040 second. >> Motion to approve. 614 00:50:32,480 --> 00:50:36,720 » And a second. Okay. All in favor by saying I 615 00:50:36,079 --> 00:50:39,760 » I >> oppos. Same sign. 5. Thank you, 616 00:50:39,200 --> 00:50:44,000 gentlemen. >> Thank you. 617 00:50:41,359 --> 00:50:50,240 » Next item under tab 11 is construction bid award shower road at Pini Avenue 618 00:50:47,599 --> 00:50:53,400 intersection improvements. Scott Hobbs. Good morning. 619 00:50:57,200 --> 00:51:03,200 » Good morning. Scott Hobbs, director of engineering. 620 00:51:00,000 --> 00:51:07,720 » I'm sorry to say, but this isn't right. Ma'am, 621 00:51:03,760 --> 00:51:07,720 » you hear that protest outside? 622 00:51:08,800 --> 00:51:15,119 » Ma'am, you're out of order. Please >> sit down or leave. 623 00:51:13,440 --> 00:51:19,040 » Ma'am, I'm going to ask you to sit down or please leave. 624 00:51:16,960 --> 00:51:26,920 » Ma'am, >> officer going to have to remove her. 625 00:51:23,920 --> 00:51:26,920 » Fair. 626 00:51:52,720 --> 00:51:57,520 Okay. Good morning, Scott. >> Good morning, Scott Hobbs, director of 627 00:51:55,680 --> 00:52:01,280 engineering. I'm here to recommend the board award the bid for the Sha Walter 628 00:51:59,359 --> 00:52:05,760 Road at Pini Avenue intersection improvements contract to the lowest 629 00:52:03,359 --> 00:52:11,160 responsive responsible bidder Roland and Company of Hagerstown, Maryland in the 630 00:52:07,680 --> 00:52:11,160 amount of $417,525.50. 631 00:52:12,079 --> 00:52:18,240 The county accepted bids on the project on May 6th. The project was advertised 632 00:52:16,400 --> 00:52:22,559 on the state of Maryland's e Maryland marketplace advantage website and on the 633 00:52:20,319 --> 00:52:26,160 county's online bidding website. Two bids were received as shown on the 634 00:52:24,000 --> 00:52:30,160 attached bid tabulation. The project involves work on Sha Walter 635 00:52:28,720 --> 00:52:35,280 Road and Pini Avenue, including construction of a concrete median and 636 00:52:32,079 --> 00:52:39,119 auxiliary lane, grading, asphalt paving, pavement markets, pavement markings, 637 00:52:37,440 --> 00:52:42,800 signage, and installation of traffic barrier. The project is a 100 638 00:52:41,119 --> 00:52:48,640 consecutive calendar day contract with an anticipated notice proceed in July 639 00:52:45,119 --> 00:52:52,400 and a completion date in October 2026. There will be road closure on Perini 640 00:52:50,400 --> 00:52:56,800 Avenue and lane closures on Shaalter Road associated with this work. Public 641 00:52:54,400 --> 00:53:01,119 notices will be made and road work signs posted prior to the start of work. The 642 00:52:59,520 --> 00:53:06,640 project will utilize available funds from the capital improvement plan and 643 00:53:03,040 --> 00:53:11,839 total expenses are estimated at $497,525 and50 including the proposed bid and 644 00:53:09,839 --> 00:53:18,480 $80,000 for other expenses such as inspection, testing, utilities and 645 00:53:13,520 --> 00:53:21,119 construction contingency. Any questions? >> What was that? You might have said it 646 00:53:20,079 --> 00:53:29,800 and I might have missed it. What's the engineers estimate on that? 425,000. 647 00:53:25,760 --> 00:53:29,800 So, it's in line with the bids. 648 00:53:30,800 --> 00:53:37,119 » Go ahead. Go ahead, Neil. >> I know we talked a little bit. How many 649 00:53:35,440 --> 00:53:41,200 crashes have been at that intersection that we're trying to solve? 650 00:53:39,280 --> 00:53:45,280 » There have been 10 incidents at the intersection in the last three years 651 00:53:42,960 --> 00:53:50,000 with six documented as more severe crashes and three personal injury 652 00:53:47,599 --> 00:53:52,559 crashes as part of that. And in addition, there have been a lot of near 653 00:53:51,280 --> 00:53:55,119 misses. >> Many near misses. 654 00:53:53,760 --> 00:53:56,240 » Okay. So, this is really a safety project. 655 00:53:55,760 --> 00:54:00,240 » Yes. >> And I guess when construction begins, 656 00:53:58,160 --> 00:54:04,000 would there be a four-way stop installed at Pini and Kraton? 657 00:54:02,000 --> 00:54:07,359 » Yes, that's what we're looking at. >> Okay. 658 00:54:04,559 --> 00:54:11,440 » Yes. >> I I think communication on this one's 659 00:54:09,359 --> 00:54:15,119 going to be extremely important, especially with the amount of traffic 660 00:54:12,960 --> 00:54:18,400 that goes in and out of the airport parking lot directly across the street. 661 00:54:17,920 --> 00:54:21,839 That >> Yes. the same intersection. We're the 662 00:54:20,000 --> 00:54:26,079 exit to the airport. So, there'll be constant communication with the public 663 00:54:23,520 --> 00:54:31,280 and with the contractor dealing with with our staff and the citizens. 664 00:54:27,760 --> 00:54:35,359 » A lot of people very unfamiliar with the area going into the airport to either 665 00:54:33,359 --> 00:54:40,960 pick up family or whatever coming in and out on Allegiance. So, this is a very 666 00:54:38,000 --> 00:54:44,559 troublesome spot. I know that for a fact. So [sighs and gasps] 667 00:54:42,960 --> 00:54:52,640 hopefully during the construction there's adequate signage and uh 668 00:54:49,920 --> 00:54:57,839 you know folks guiding and guarding the the tractor and trailers in and out of 669 00:54:54,480 --> 00:55:01,200 that very dangerous situation. So >> with that, 670 00:54:58,800 --> 00:55:05,839 » I just have a question. Then is mostly this night work or is it day work or 671 00:55:03,359 --> 00:55:10,480 » we have it set up as day work and then uh depending on how the um some of the 672 00:55:08,880 --> 00:55:13,440 traffic control works there may be night work at times but at this point in time 673 00:55:12,240 --> 00:55:16,079 most of it's day work. >> So it's going to affect the airport 674 00:55:15,119 --> 00:55:18,400 exit. >> Uh could you look at maybe doing more 675 00:55:17,760 --> 00:55:22,253 night work? >> Yeah. 676 00:55:19,280 --> 00:55:22,253 » Okay. [snorts] 677 00:55:22,720 --> 00:55:27,520 » Randy, did you I thought you had >> I'm good. 678 00:55:25,200 --> 00:55:29,839 » Okay. Motion for approval. >> Motion to approve. 679 00:55:29,359 --> 00:55:31,839 » I'll second. >> Second. 680 00:55:30,400 --> 00:55:35,040 » Okay, we have a motion and a second for approval. Uh, ready to vote. All in 681 00:55:33,760 --> 00:55:38,319 favor by saying I. >> I. 682 00:55:35,359 --> 00:55:41,680 » Oppos. Same sign. 5. Thank you. >> Thank you. 683 00:55:39,200 --> 00:55:45,760 » Next item under tab 12 is Apple Town Road. 684 00:55:44,000 --> 00:55:50,799 » Ma'am, ma'am, you're out of order. Ma'am 685 00:55:49,359 --> 00:55:54,559 show up. >> Ma'am, I'm going to ask you to I'm going 686 00:55:52,559 --> 00:55:58,200 to ask you to sit down >> and or re 687 00:55:59,440 --> 00:56:05,960 » please. >> Ma'am, deputy, please remove her. that 688 00:56:14,319 --> 00:56:17,319 box. 689 00:56:18,160 --> 00:56:21,160 God 690 00:56:41,839 --> 00:56:46,680 All right. One, two, three. 691 00:57:16,559 --> 00:57:22,559 Okay. Under tab 12, Apple Town Road pre-cast concrete box culvert. Scott, 692 00:57:21,599 --> 00:57:25,760 you're up again. >> Thank you. Scott Hobbs, director of 693 00:57:24,000 --> 00:57:29,760 engineering. I'm here to recommend the board award the bid for supplying a 694 00:57:27,680 --> 00:57:33,599 pre-cast concrete box culvert for the Appletown Road culvert replacement 695 00:57:31,599 --> 00:57:37,680 project to the lowest responsive responsible bidder Gillespie pre-cast of 696 00:57:36,000 --> 00:57:40,680 Chestertown, Maryland in the amount of 114,727.14. 697 00:57:41,920 --> 00:57:47,599 The county accepted bids for the pre-cast concrete box culvert on May 698 00:57:45,280 --> 00:57:50,960 29th. The bid was advertised on the state of Maryland's emer marketplace 699 00:57:49,200 --> 00:57:54,720 advantage website and on the county's online bidding website. Two bids were 700 00:57:53,119 --> 00:57:58,799 received as shown on the attached bid results. The pre-cast concrete box cover 701 00:57:57,119 --> 00:58:02,960 culvert would be scheduled for delivery this summer. Work is anticipated to be 702 00:58:00,640 --> 00:58:06,720 completed by the highway department within two months from delivery of the 703 00:58:04,559 --> 00:58:10,640 culvert. The highway department works on culvert repairs and replacements for 704 00:58:08,400 --> 00:58:14,240 various projects each year. And this is one of those projects. And Todd earlier 705 00:58:12,880 --> 00:58:18,839 presented some of the work with the property owners regarding this project. 706 00:58:18,960 --> 00:58:25,119 » Okay. Motion questions. >> I like the way you're constructing it. 707 00:58:24,079 --> 00:58:28,799 It's good. You get the whole thing built. Bring it in. Just stuck it in 708 00:58:26,960 --> 00:58:30,000 there. That's I think an economical way to do it. 709 00:58:29,200 --> 00:58:33,599 » Yes. >> So, I move to approve the project. 710 00:58:32,960 --> 00:58:37,119 » Second. >> Okay. We have a motion and second for 711 00:58:34,960 --> 00:58:40,559 approval as submitted. All in favor by saying I 712 00:58:38,559 --> 00:58:44,319 » opposed. Same sign. >> 5. Thank you. 713 00:58:41,599 --> 00:58:49,680 » Thank you so much. Next item under tab 13 is contract extension local 714 00:58:46,559 --> 00:58:54,920 cooperative 2023-01 number two heating oil supply and 715 00:58:51,920 --> 00:58:54,920 delivery. 716 00:58:58,559 --> 00:59:03,359 » Good morning. Aaron Bner, buyer in the office of procurement. 717 00:59:01,920 --> 00:59:06,319 » Andrew Ashelman, director of public works. 718 00:59:04,799 --> 00:59:11,520 » The first recommendation we have is contract extension local cooperative 719 00:59:08,960 --> 00:59:15,119 2023-01. Move to concur with the recommendation 720 00:59:13,440 --> 00:59:19,119 of the Washington County Public Schools to extend the contract for Washington 721 00:59:16,960 --> 00:59:24,240 County government's number two heating fuel oil to the responsive responsible 722 00:59:21,520 --> 00:59:31,200 low bidder AC&T company incorporated of Haggartown Maryland who submitted a bid 723 00:59:26,720 --> 00:59:35,440 factor of 2395 cents per gallon for tank wagon deliveries. Washington County 724 00:59:33,599 --> 00:59:39,359 government, the city of Haggertown, Haggertown Community College, the 725 00:59:37,440 --> 00:59:42,640 Washington County Free Library, the Washington County Health Department, and 726 00:59:41,280 --> 00:59:48,240 Washington County Public Schools cooperative cooperatively bid heating 727 00:59:45,599 --> 00:59:53,200 fuel requirements. On Wednesday, April 22nd, 2026, the Washington County Public 728 00:59:50,960 --> 00:59:58,079 Schools extended its contract for tank wagon loads and transport loads to the 729 00:59:55,839 --> 01:00:02,720 responsive responsible bidder AC&T Company Incorporated of Hagerstown, 730 01:00:00,319 --> 01:00:08,160 Maryland. The contract was originally awarded by Washington County Public 731 01:00:04,799 --> 01:00:12,400 Schools on August 16, 2022 through a competitively bid process and approved 732 01:00:10,400 --> 01:00:17,520 for use by the county by the board of county commissioners of Washington 733 01:00:13,760 --> 01:00:22,880 County on September 13, 2022. The extension period is effective August 734 01:00:19,760 --> 01:00:27,680 1st, 2026 and ending November 30th, 2026. This is an extension rather than a 735 01:00:26,079 --> 01:00:32,480 renewal due to the Washington County Office of Procurement taking the lead on 736 01:00:30,160 --> 01:00:37,200 combining both heating fuel and gasoline and diesel fuel deliveries into a single 737 01:00:34,640 --> 01:00:41,359 annual bid. These services are being combined to ensure a more efficient 738 01:00:39,119 --> 01:00:45,920 competitive bidding procedure. This competitive bid process will continue to 739 01:00:43,440 --> 01:00:50,400 be a cooperative contract for services for Washington County government, the 740 01:00:47,599 --> 01:00:54,799 city of Hagerstown, Hagerstown Community College, Washington County Free Library, 741 01:00:53,040 --> 01:00:59,200 the Washington County Health Department, and Washington County Public Schools 742 01:00:57,200 --> 01:01:03,359 with Washington County government assuming the primary leadership role. 743 01:01:01,599 --> 01:01:08,160 The goal is to maintain collaboration between all parties while optimizing 744 01:01:05,359 --> 01:01:12,480 procurement for these essential services and funds are budgeted as required by 745 01:01:10,559 --> 01:01:17,599 the individual using departments and agencies for this service. 746 01:01:15,839 --> 01:01:22,319 » Okay, any questions? >> Except one, how many bids did you 747 01:01:19,200 --> 01:01:29,440 receive for this one? Washington County Public Schools was the 748 01:01:24,640 --> 01:01:33,760 original um lead on the procurement and I don't know the answer to that 749 01:01:31,119 --> 01:01:37,040 question, but I can get it for you. >> That'd be good. And it's not just one, 750 01:01:36,079 --> 01:01:41,680 right? >> I wouldn't think there was just one. No, 751 01:01:39,440 --> 01:01:46,480 » I'd like to hold it until we know how many other bids there were. 752 01:01:44,240 --> 01:01:51,119 » This is strictly an extension. Correct. >> Correct. It it's essentially to align 753 01:01:48,640 --> 01:01:57,040 the bids up because we're taking the heating fuel bid which was previously 754 01:01:53,119 --> 01:02:00,640 one bid and diesel and gas is another. >> So between the county and the school 755 01:01:58,880 --> 01:02:05,280 board taking the lead, we want to do an extension so that we can align the end 756 01:02:03,200 --> 01:02:09,520 dates of those terms up and do one larger bulk bid. 757 01:02:07,040 --> 01:02:12,079 » So it's an extension to align those dates up. 758 01:02:10,319 --> 01:02:15,760 » So we've already had this contract. >> We've already done that and that was the 759 01:02:13,359 --> 01:02:19,599 date, you know, 2022 that was awarded. So, we're just extending that a little 760 01:02:17,440 --> 01:02:22,480 bit longer in the contract term to align those bids up. 761 01:02:20,960 --> 01:02:26,240 » That sounds good. Thank you. >> So, in November, we're there. 762 01:02:24,240 --> 01:02:29,280 » Correct. It'll be one larger bulk bid where we'll do them together. 763 01:02:27,520 --> 01:02:35,520 » Yeah. Our current gasoline and diesel fuel um competitive bid that we did last 764 01:02:32,079 --> 01:02:38,559 year is an annual bid and that one ends November 30th. So, we're just aligning 765 01:02:37,520 --> 01:02:40,880 them >> like 766 01:02:40,240 --> 01:02:44,160 Thank you. >> Okay. 767 01:02:42,319 --> 01:02:47,520 » I make motion to approve. >> Okay. Second. Okay. Okay, we have a 768 01:02:45,680 --> 01:02:52,240 motion and second. Ready to vote. All in favor by saying I 769 01:02:49,359 --> 01:02:58,799 » oppos. Same sign. 5. Thank you. Next item under contract. Yeah. Under tab 14 770 01:02:55,520 --> 01:03:02,559 is the contract renewal PUR1611 janitorial services for Washington 771 01:03:01,040 --> 01:03:05,359 County. >> Karen Bner, buyer in the office of 772 01:03:04,319 --> 01:03:08,240 procurement. >> Danny Hixon, deputy director, buildings 773 01:03:07,359 --> 01:03:13,119 facilities. >> The second recommendation we have is 774 01:03:09,920 --> 01:03:16,480 contract renewal PUR611. Move to renew the contract for 775 01:03:14,640 --> 01:03:21,280 janitorial services for Washington County office buildings under option 776 01:03:18,400 --> 01:03:27,440 number one with Jasso Maintenance LLC of Rockville, Maryland based on its letter 777 01:03:23,359 --> 01:03:31,760 dated April 27th, 2026 requesting a 5% increase for fiscal year 27. The last 778 01:03:30,160 --> 01:03:37,280 request for an increase was made in fiscal year 2025. 779 01:03:34,480 --> 01:03:41,520 On August 8th, 2023, the board originally awarded a contract for the 780 01:03:38,880 --> 01:03:48,480 subject services to Jaso Maintenance LLC in the total annual amount of $285,118 781 01:03:46,000 --> 01:03:53,920 for eight locations. The term of the contract is for a one-year period that 782 01:03:50,240 --> 01:03:58,160 commenced on August 8, 20th, 2023 with an option by the county to renew for up 783 01:03:56,079 --> 01:04:02,400 to four additional consecutive one-year periods. This is the third of four 784 01:04:00,640 --> 01:04:06,319 one-year optional renewals of the contract. The county reserves the right 785 01:04:04,559 --> 01:04:10,559 to accept or reject any request for renewal by the bidder and any increase 786 01:04:08,480 --> 01:04:14,799 in monthly costs for each specified building. Funds are budgeted for these 787 01:04:12,960 --> 01:04:21,160 services within each using department's FY27 operating budget account under 788 01:04:17,599 --> 01:04:21,160 maintenance services. 789 01:04:23,520 --> 01:04:29,280 » Okay, any questions? >> Yeah, I guess when was the last time we 790 01:04:26,960 --> 01:04:34,880 increased the amount? It was in fiscal year 25 and at that time it was a 7% 791 01:04:32,240 --> 01:04:39,280 increase that they requested. >> So we're going quite a bit above the 792 01:04:36,559 --> 01:04:44,000 rate of inflation, right? 7% last year and now it's 5%. 793 01:04:40,559 --> 01:04:46,480 » 7% was in 25. So that was two years ago. >> Oh, so this is two years. All right. Two 794 01:04:45,760 --> 01:04:51,200 years ago. Yeah, >> we're a little bit less than inflation 795 01:04:47,680 --> 01:04:54,640 for this time. All right. Thank you. >> A motion to approve. 796 01:04:54,079 --> 01:04:57,839 » Second. >> Okay. We have a motion and a second for 797 01:04:56,079 --> 01:04:58,960 approval as submitted. All in favor by saying I 798 01:04:58,640 --> 01:05:01,359 » I >> I 799 01:04:59,359 --> 01:05:06,799 » opposed. Same sign. >> 5. Thank you. 800 01:05:03,920 --> 01:05:13,039 » Next item under tab 15, soul source procurement compatibility purchase 1828, 801 01:05:10,880 --> 01:05:17,119 electronic door controls and intercom system upgrade at the Washington County 802 01:05:15,359 --> 01:05:20,000 Detention Center. >> Karen Begner, buyer in the office of 803 01:05:18,799 --> 01:05:23,920 procurement. >> Terry Hill, senior systems mechanic, 804 01:05:21,760 --> 01:05:28,319 Washington County Sheriff's Office. The third recommendation we have is a soul 805 01:05:25,680 --> 01:05:32,480 source procurement for compatibility PUR1828. 806 01:05:30,720 --> 01:05:36,880 Move to authorize a soul source procurement for the electronic door 807 01:05:34,400 --> 01:05:41,280 control and intercom system upgrade at the Washington County Detention Center 808 01:05:38,480 --> 01:05:46,640 in the amount of $255,000 from McGomery Technology Systems LLC of 809 01:05:44,160 --> 01:05:50,160 Greenville, Alabama. The Sheriff's Office wishes to apply sections 810 01:05:48,640 --> 01:05:54,799 1-106.2A1 to A1 and two of the code of local 811 01:05:53,359 --> 01:05:59,440 public laws of Washington County, Maryland to the procurement requested. 812 01:05:57,520 --> 01:06:04,079 These sections state that a sole source procurement is authorized and 813 01:06:01,440 --> 01:06:08,640 permissible when number one, only one source exists that meets the county's 814 01:06:06,319 --> 01:06:13,839 requirements and number two, the compatibility of equipment, accessories, 815 01:06:11,119 --> 01:06:18,240 or replacement parts is par is the paramount consideration. 816 01:06:16,240 --> 01:06:21,520 This request requires the approval of four of the five commissioners in order 817 01:06:20,240 --> 01:06:24,799 to proceed with a soul source procurement. 818 01:06:23,200 --> 01:06:28,799 This purchase is direct from the manufacturer of the current system in 819 01:06:26,720 --> 01:06:32,160 place at the detention center. The current system requires an upgrade and 820 01:06:30,480 --> 01:06:36,400 the integration and addition of the female housing unit to the existing 821 01:06:34,480 --> 01:06:40,079 system. The current system has components that are now obsolete 822 01:06:38,079 --> 01:06:43,920 requiring an upgrade. With the integration of the new equipment coming 823 01:06:41,839 --> 01:06:47,280 directly from the manufacturer of the existing equipment, there will be no 824 01:06:45,520 --> 01:06:51,839 downtime of this critical security system during the upgrade, nor will 825 01:06:49,440 --> 01:06:56,480 there be any training required. This manufacturer is the sole source of this 826 01:06:53,760 --> 01:07:00,559 program and technology. Funds are available in the department's CIP budget 827 01:06:59,039 --> 01:07:04,119 BL089 for this purchase. 828 01:07:04,480 --> 01:07:09,280 Okay, >> questions. If you were going to install 829 01:07:07,200 --> 01:07:11,839 a whole new door, like not go with the same company, about how much would that 830 01:07:10,960 --> 01:07:16,079 be? >> System had documented that. 831 01:07:13,680 --> 01:07:23,440 » We had we had quote we had bid this out several years ago. One one quote was 450 832 01:07:20,559 --> 01:07:26,720 couple thousand. Um the other one was 575. 833 01:07:25,280 --> 01:07:32,960 Memory serves me right. This has been seven years since we last bid this. Um 834 01:07:29,839 --> 01:07:38,640 MTI has been in our institution for nearly 30 years. Um, we did one upgrade 835 01:07:36,160 --> 01:07:42,480 of the peripherals. Now we're doing actually female housing is not 836 01:07:40,240 --> 01:07:46,720 integrated into our master control system, which is what we did seven years 837 01:07:44,240 --> 01:07:52,160 ago. We were not able to control our entire facility from central control 838 01:07:49,200 --> 01:07:57,280 initially. Um, and we we are able to do that now. Now we want to add um female 839 01:07:55,200 --> 01:08:01,599 housing so that we do have total control from one location if an event would 840 01:07:59,039 --> 01:08:06,960 happen that we would need to take full control of the entire facility from a 841 01:08:03,520 --> 01:08:11,280 centralized secure location. Number one um and number two the peripherals that 842 01:08:09,039 --> 01:08:15,839 we do have we're going to keep in place. Um we there's no need to change those at 843 01:08:13,359 --> 01:08:20,640 this point. We'll be adding one monitor in female housing, a second control 844 01:08:17,679 --> 01:08:26,239 center in SE central control itself, and then the core itself is just antiquated. 845 01:08:24,400 --> 01:08:30,960 So the core they'll be upgrading into the new dragonfly system, and um we'll 846 01:08:29,199 --> 01:08:35,199 just keep on moving forward. >> How many years do you think this would 847 01:08:32,239 --> 01:08:40,159 buy you using the same system? I wouldn't I mean I wouldn't personally 848 01:08:38,239 --> 01:08:45,440 wouldn't know the technology but I mean based on what we have now I mean our 849 01:08:42,159 --> 01:08:50,400 course over 30 years old so if that's an indicator of how successful this company 850 01:08:48,000 --> 01:08:54,400 has been with their product and with their support um they've given us 851 01:08:52,719 --> 01:09:01,120 excellent support over the years. We've had little to no downtime with really 852 01:08:57,600 --> 01:09:05,199 the entire system ever. So that's it's um it's been a good relationship and a 853 01:09:03,120 --> 01:09:10,080 good product. Very good. Thank you. 854 01:09:07,120 --> 01:09:12,640 » Okay, have a motion. >> Motion to approve. 855 01:09:11,920 --> 01:09:15,600 » Second. >> We have a motion and a second for 856 01:09:13,839 --> 01:09:18,000 approval as submitted. All in favor by saying I. 857 01:09:16,560 --> 01:09:23,520 » I. >> 5. Thank you. 858 01:09:20,319 --> 01:09:30,400 » Thank you, Secretary. Thank uh next item under tab 16 contract award PUR1 1815 859 01:09:27,839 --> 01:09:34,480 local care team coordinator >> Karen Bner buyer in the office of 860 01:09:32,080 --> 01:09:38,080 procurement. Richard Lesh, grant manager, office of grant management. 861 01:09:36,560 --> 01:09:42,719 » The last recommendation we have is contract award PUR1815. 862 01:09:40,960 --> 01:09:47,440 Move to award the contract for the local care team coordinator to the responsible 863 01:09:44,640 --> 01:09:51,199 proposer with the responsive proposal. The purpose of the service to be 864 01:09:49,040 --> 01:09:55,520 provided is to fulfill crime prevention, youth, and victim services. The award of 865 01:09:53,759 --> 01:09:59,679 funds for local care team coordinator shall commence upon receipt of a fully 866 01:09:57,440 --> 01:10:03,199 executed contract between the board of county commissioners of Washington 867 01:10:00,960 --> 01:10:08,560 County and the awarded vendor. The awarded contract shall expire on June 868 01:10:05,360 --> 01:10:12,480 30th, 2027 with an option to renew up to two consecutive one-year periods through 869 01:10:10,719 --> 01:10:17,280 2029. Notice of the request for proposal was 870 01:10:14,480 --> 01:10:21,840 advertised on UNA, the county's online bidding website, and on the state's e 871 01:10:19,679 --> 01:10:26,640 Maryland marketplace advantage website. 18 individuals, companies, or bidous 872 01:10:24,640 --> 01:10:31,040 downloaded the RFP document from the county's website. Proposals were 873 01:10:28,960 --> 01:10:35,280 received from two firms. The qualifications and experience submittals 874 01:10:33,040 --> 01:10:39,520 were evaluated and one was considered to be responsive. Therefore, the price 875 01:10:37,440 --> 01:10:43,760 proposal of that firm was then opened and evaluated. The committee deemed the 876 01:10:42,000 --> 01:10:48,400 other firm to be non-responsive due to the lack of experience with child 877 01:10:45,440 --> 01:10:52,480 placement systems and special education, which was a requirement in the request 878 01:10:50,239 --> 01:10:57,199 for proposal. Therefore, this firm's pricing proposal was not opened. Funding 879 01:10:55,520 --> 01:11:04,760 from the Maryland Governor's Office for Children in the amount of $58,789 880 01:11:01,440 --> 01:11:04,760 is available. 881 01:11:06,159 --> 01:11:12,080 » Okay, any questions? >> Motion to approve. 882 01:11:11,520 --> 01:11:16,400 » Second. >> Okay, we have a motion and second for 883 01:11:14,320 --> 01:11:22,800 approval as submitted. All in favor by saying I. 884 01:11:17,520 --> 01:11:30,960 » I post. Same sign. 5. Thank you. Next, next item under tab 17 is bid rejection 885 01:11:27,199 --> 01:11:37,360 purchase 1,800 hauling recycling of scrap tires from the 40 west landfill. 886 01:11:35,440 --> 01:11:41,520 » Morning, commissioners. Brandy Kentner, director, the office of procurement. 887 01:11:40,320 --> 01:11:44,800 » David Mason, interim director environmental management. 888 01:11:43,199 --> 01:11:48,960 » The first recommendation I have for you this morning actually does have a 889 01:11:46,320 --> 01:11:54,320 correction. This will be a bid rejection and contract award for PUR 1800. Move to 890 01:11:52,640 --> 01:11:58,880 take action in the best interest of the county and to request that the bid for 891 01:11:56,480 --> 01:12:03,360 the hauling of scrap tires from BO1 of Bethesda out of Gaithersburg, Maryland 892 01:12:01,040 --> 01:12:07,199 be rejected without prejudice due to the vendor not being able to honor the 893 01:12:04,880 --> 01:12:11,920 prices that they did submit. The second um part of this is we would 894 01:12:10,239 --> 01:12:16,159 like to move to award the bid to the next low bidder Panda Trucks out of 895 01:12:13,840 --> 01:12:19,159 Haggartown, Maryland for a total sum of $108,795 896 01:12:19,199 --> 01:12:26,400 for a one year tentatively beginning July 1st, 2026 with the option for the 897 01:12:24,320 --> 01:12:30,400 county to renew up to three consecutive one-year periods. The county does not 898 01:12:28,480 --> 01:12:34,800 guarantee a minimum or maximum number of calls nor quantity of materials under 899 01:12:32,239 --> 01:12:39,760 this contract. The project's scope is to remove uh for the removal and recycling 900 01:12:37,440 --> 01:12:44,320 of tires periodically as required and requested by Washington County's solid 901 01:12:42,159 --> 01:12:48,080 waste department. The bid was advertised on the state of Maryland's e-marland 902 01:12:46,000 --> 01:12:52,560 marketplace advantage website, the county's new online bidding website. 903 01:12:50,400 --> 01:12:56,880 Seven vendors did download the document and we did receive two bids. Funds are 904 01:12:55,199 --> 01:13:01,199 available in the department's operating budget. And just a little history, in 905 01:12:59,280 --> 01:13:07,320 2025, uh the total cost of that contract was 906 01:13:04,320 --> 01:13:07,320 $28,697.50. 907 01:13:07,600 --> 01:13:11,880 In 2024, it was $20,250.14. 908 01:13:12,239 --> 01:13:18,159 » This references a bib tabulation matrix as an attachment, but we don't have 909 01:13:16,320 --> 01:13:21,280 that. Do you have that so that I can >> I do I can send that to all of you? You 910 01:13:20,800 --> 01:13:23,280 want a copy? >> Yeah, let me make a copy for the 911 01:13:22,320 --> 01:13:27,719 commissioners. >> My apologies. I thought that was on 912 01:13:24,719 --> 01:13:27,719 there. 913 01:13:32,239 --> 01:13:37,360 Okay. So, we're waiting. Um, what was the original price for Bowanda Bethesda 914 01:13:36,320 --> 01:13:41,520 that they can't honor? >> It's on the bid tabulation. 915 01:13:38,480 --> 01:13:49,280 » It was uh for the small tires $195 a ton and for the large tires $260 a ton. 916 01:13:46,400 --> 01:13:54,480 » And what's the new one that we're trying to to accept today? 917 01:13:51,199 --> 01:13:58,480 » Uh, for small tires, $284.95 per ton. And for large tires, $395 918 01:13:57,760 --> 01:14:04,960 per ton. >> So, it's a lot more. Did the um bio one 919 01:14:01,840 --> 01:14:09,040 of Bethesda give new prices? Did they do a bid to to stay on or 920 01:14:07,360 --> 01:14:13,360 » they didn't quite understand what the contract was asking? So they the bid 921 01:14:11,760 --> 01:14:18,080 that they put in my understanding was for the hauling of tires. Then they 922 01:14:15,360 --> 01:14:22,880 wanted to charge us an additional amount for the recycling 923 01:14:19,360 --> 01:14:27,040 » where our contract specifically says all prices should include hauling and 924 01:14:24,800 --> 01:14:31,840 recycling of tires. So they just did not understand it. They could not honor 925 01:14:28,400 --> 01:14:33,840 their price. So they asked to withdraw their bid 926 01:14:32,400 --> 01:14:37,760 » and they don't get the opportunity to modify their bid once it's submitted. 927 01:14:36,080 --> 01:14:41,600 That's their final bid. they have an opportunity to ask all questions for a 928 01:14:39,760 --> 01:14:46,159 period of two weeks. So, we don't allow for modification, 929 01:14:43,920 --> 01:14:51,920 » right? So, we didn't go back out to rebid it once they fell through. We went 930 01:14:49,920 --> 01:14:55,360 with the existing bids that we had. >> Yeah. The other the next bid that came 931 01:14:53,360 --> 01:14:56,880 in was from Panda, which we're asking to accept. 932 01:14:56,400 --> 01:15:01,360 » Okay. >> And we checked with them. They are good 933 01:14:58,800 --> 01:15:06,800 with their pricing. They understand exactly what's what's expected through 934 01:15:03,520 --> 01:15:10,719 the bid. So, they are good. Panda's pretty much in line with the last two 935 01:15:08,239 --> 01:15:15,920 years. Like I said, their yearly quote was 27,198 936 01:15:13,040 --> 01:15:18,719 and last year was 28,000. So, it's pretty much in line. 937 01:15:17,679 --> 01:15:23,360 » Great. Thank you. >> And because it wasn't attached, I'd like 938 01:15:20,640 --> 01:15:29,040 to if I can read into the record for their for the viewers that are here. PR 939 01:15:26,159 --> 01:15:35,520 1800 hauling of scrap tires. Line number one description part one mixed auto and 940 01:15:31,600 --> 01:15:40,480 truck. uh less than 24in rims, removal, recycling, disposal. Uh tire estimates 941 01:15:38,560 --> 01:15:49,440 are based on scale records from July 2022 through June 2025. Quantity 65 942 01:15:44,159 --> 01:15:55,600 tons. Uh for Bowen Bethesda, the bid was a unit price of $195 943 01:15:52,239 --> 01:16:00,800 extended to 20 thou 12,675. For Panda Trucks LLC, that unit price 944 01:15:58,400 --> 01:16:06,880 was $284.75 extended to $18,50875. 945 01:16:04,159 --> 01:16:12,159 For line number two, which is part two, agricultural equipment greater than 24in 946 01:16:09,440 --> 01:16:16,880 rim removal recycling disposal of one tire, estimates are based on scale 947 01:16:14,560 --> 01:16:24,960 records from July 2022 through June 2025, 22 tons. For Bio1 of Bethesda, 948 01:16:22,000 --> 01:16:31,280 the unit price is $260 extended to $5,200 I'm sorry, $5,720. 949 01:16:28,800 --> 01:16:37,199 For Panda Trucks, the uh unit price is 395,000, 950 01:16:33,120 --> 01:16:41,280 I'm sorry, 395 extended to $8,690. Total bid price for Bowen of Bethesda is 951 01:16:39,520 --> 01:16:45,560 $18,395 and Panda Trucks is 27,19875. 952 01:16:46,159 --> 01:16:52,159 Yeah, it seems like to me for the sake of it's a one-year contract, it starts 953 01:16:50,480 --> 01:16:55,520 July 1st, right? >> And we have an option to renew the next 954 01:16:55,040 --> 01:16:58,960 year. >> Yes. 955 01:16:56,080 --> 01:17:02,159 » So that would if this contract if we wouldn't accept it, then you'd have 956 01:17:00,320 --> 01:17:05,520 nobody to do tires July 1st. >> Correct. 957 01:17:03,840 --> 01:17:10,480 » For that reason, I'll motion to approve for a year 958 01:17:08,320 --> 01:17:13,120 » for one year or for the term of the contract. It's one-year contract 959 01:17:12,560 --> 01:17:15,760 starting >> and we could renew it up to three 960 01:17:14,480 --> 01:17:20,239 consecutive one-year periods. >> So, the term of the contract, 961 01:17:17,679 --> 01:17:23,840 » can you renew it without coming back? >> We do renew without coming back unless 962 01:17:22,080 --> 01:17:26,840 they ask for a price increase. >> Okay. 963 01:17:27,120 --> 01:17:31,520 » However, if you'd like it to be rebid next year, it would be a one-year 964 01:17:30,553 --> 01:17:36,400 [clears throat] you would you would make a motion for a one-year contract. 965 01:17:34,640 --> 01:17:40,320 Now, we do take the chance if we go back and tell them it's a one-year contract, 966 01:17:37,840 --> 01:17:45,880 they could possibly not honor their prices and pull their their bid. 967 01:17:42,880 --> 01:17:45,880 » Okay. 968 01:17:45,920 --> 01:17:50,640 » We only accept tires from in county. Is that correct? 969 01:17:49,600 --> 01:17:54,800 » Correct. >> And we collect a fee for each one of 970 01:17:52,480 --> 01:17:57,679 those tires that we receive. >> Correct. 971 01:17:55,920 --> 01:18:00,320 » I would keep the motion as approved because we have to have something by 972 01:17:58,880 --> 01:18:03,520 July 1st or you're going to have tires everywhere. 973 01:18:01,440 --> 01:18:06,560 » Is that correct, Dave? Well, we could still collect them. We would just they'd 974 01:18:04,960 --> 01:18:10,320 just be piling up at the at the landfill. 975 01:18:07,920 --> 01:18:13,920 » A motion to approve as submitted as presented. 976 01:18:11,360 --> 01:18:18,400 » Second. Okay. We have a motion to second for as submitted. Do we want to do this 977 01:18:16,239 --> 01:18:19,360 in two parts? The rejection of the first. 978 01:18:18,800 --> 01:18:21,679 » Yes. >> Let's sign. 979 01:18:20,159 --> 01:18:23,600 » Yeah, it's a motion to reject the first contract. 980 01:18:22,159 --> 01:18:29,120 » Okay. Do we have a second on that? All in favor by saying I 981 01:18:25,520 --> 01:18:32,480 » I same sign. 5 for the rejection. Now we have a a motion and a second 982 01:18:31,679 --> 01:18:38,960 » discussion >> for for the the new contract [snorts] 983 01:18:36,080 --> 01:18:41,440 » and discuss. Did they have a a third? I mean I see these two. Was there a third 984 01:18:40,480 --> 01:18:43,600 bid? >> No, 985 01:18:41,760 --> 01:18:46,239 » these were the only two biders. >> Correct. 986 01:18:44,000 --> 01:18:49,120 » And who was the vendor last year? >> Emanuel Tire out of Baltimore. 987 01:18:48,080 --> 01:18:53,679 » And they didn't >> they did not bid this year. I don't know 988 01:18:50,719 --> 01:18:58,400 why. >> And you said last year was 28,000 total. 989 01:18:56,080 --> 01:19:02,560 So this is actually a little bit under. >> Yeah. And the the bid is an estimate. We 990 01:19:00,960 --> 01:19:05,280 just give them an estimate number of tires. 991 01:19:03,600 --> 01:19:08,960 » And this is self-supporting. The user fee would be passed on to whoever is 992 01:19:07,120 --> 01:19:12,560 bringing in the tires. >> Yeah. We have we have set fees for for 993 01:19:11,199 --> 01:19:16,010 bringing in, you know, what we charge the customers, 994 01:19:13,760 --> 01:19:18,400 » right? And that's not going to change. [snorts] 995 01:19:17,040 --> 01:19:23,840 » Good. Thanks. >> Okay. We're ready. Do we get a second? 996 01:19:21,199 --> 01:19:28,480 » We already have a second. Okay. Ready to vote? All in favor by saying I. I 997 01:19:26,239 --> 01:19:32,080 » post same sign 50. Thank you. >> Thank you. 998 01:19:29,120 --> 01:19:35,760 » Okay. >> To explain my vote, one thing I like is 999 01:19:34,320 --> 01:19:38,760 that Panda Trucks is located here in Edgartown. 1000 01:19:40,159 --> 01:19:48,480 » Next item under tab 18 bid award PUR809 security gates for Washington County 1001 01:19:46,800 --> 01:19:51,199 Parks Department. >> Randy Kentner, director office of 1002 01:19:50,320 --> 01:19:55,360 procurement. >> Danny Dixon, deputy director of voting 1003 01:19:52,960 --> 01:19:58,480 responsibility. Tim Alexander, assistant park supervisor. 1004 01:19:56,880 --> 01:20:03,040 » The next recommendation I have for you is the bid award PR1809. 1005 01:20:01,040 --> 01:20:07,920 Move to award the bid for the purchase and installation of security gates at 1006 01:20:05,600 --> 01:20:12,159 Regional Park, Marty Snook Park, and Penmar Park to the responsible 1007 01:20:09,920 --> 01:20:18,960 responsive bidder Long Fence Company out of Maryland for a total sum of $148,600. 1008 01:20:17,280 --> 01:20:23,679 The purchase and installation of the security gates at Regional Park, Marty 1009 01:20:20,960 --> 01:20:29,360 Snook Park, and Pinmar Park will improve security, control after hours access, 1010 01:20:26,239 --> 01:20:32,800 reduce unauthorized or illegal activity on county park grounds. Approval of this 1011 01:20:31,280 --> 01:20:37,600 award will enhance safety and operational control at the identified 1012 01:20:35,040 --> 01:20:41,280 park locations. The bid was advertised on the state of Maryland's e Maryland 1013 01:20:39,120 --> 01:20:46,000 marketplace advantage website and the county's online bidding website. 11 1014 01:20:43,760 --> 01:20:50,960 companies did download the document and we did receive three bids and that bid 1015 01:20:48,640 --> 01:20:58,520 tabulation is attached. Funding is available in the FY26 and 27 parks and 1016 01:20:54,159 --> 01:20:58,520 recck departmental budget. 1017 01:20:58,960 --> 01:21:04,000 » Any reason, not that I don't want to save a bunch of money, but any reason 1018 01:21:02,080 --> 01:21:07,719 that did there's such a discrepancy in those bids? You think 1019 01:21:08,560 --> 01:21:15,280 » it's under my opinion that it's proximity to the competition? Um the 1020 01:21:12,880 --> 01:21:20,800 other two companies uh that came in at higher bids are more towards the DC 1021 01:21:17,920 --> 01:21:24,440 metropolitan area and that's that'll drive cost down. 1022 01:21:26,719 --> 01:21:35,080 » Okay. Any other questions? We have a motion. 1023 01:21:31,440 --> 01:21:35,080 » Motion to approve. 1024 01:21:35,520 --> 01:21:42,080 » I said a question. Um >> we have a motion on the floor. 1025 01:21:39,120 --> 01:21:47,679 » We need a second for discussion. Second. >> Okay. Motion to second. Now, discussion. 1026 01:21:44,400 --> 01:21:50,560 » Great. Thank you. Um, will this save us money because we're not going to have 1027 01:21:49,120 --> 01:21:54,480 police that have to go to the parks to lock it every night or or park ranger? 1028 01:21:52,639 --> 01:21:59,120 Is that kind of the purpose? >> Um, I I think it not only will save us 1029 01:21:56,800 --> 01:22:04,400 money, but it'll also relieve the burden of our park staff and our county staff 1030 01:22:01,760 --> 01:22:08,000 of having to address potential issues after hours. 1031 01:22:06,239 --> 01:22:12,639 » Right. So, this kind of guarantees that it will be locked. 1032 01:22:09,360 --> 01:22:12,639 » Correct. Okay. 1033 01:22:12,800 --> 01:22:20,159 Okay, ready? Y ready? We have a motion and a second for approval as submitted. 1034 01:22:18,000 --> 01:22:24,000 All in favor by saying I. >> Oppos? Same sign. 50. Thank you. 1035 01:22:23,040 --> 01:22:31,040 » Thank you. >> Next item under tab 19 is soul source 1036 01:22:26,719 --> 01:22:34,040 procurement pur 1825 keystone CAD interface. 1037 01:22:38,159 --> 01:22:43,440 Randy Kentner, director in the office of procurement. 1038 01:22:41,679 --> 01:22:46,320 » Alani, director of emergency management communications. 1039 01:22:44,400 --> 01:22:50,560 » The next recommendation is a soul source procurement PR 1825. 1040 01:22:49,040 --> 01:22:55,199 Move to authorize a soul source procurement for CAD interface software 1041 01:22:52,719 --> 01:22:59,120 maintenance and annual licensing fees used by the division of emergency 1042 01:22:56,960 --> 01:23:04,560 management and communications in the amount of $143,588 1043 01:23:02,480 --> 01:23:09,600 from Keystone Public Safety out of Maples, New Jersey. The division of 1044 01:23:06,800 --> 01:23:13,520 emergency management and communications which is to apply sections 1 through 1045 01:23:11,600 --> 01:23:17,679 106.2A1 and two of the code of local public laws 1046 01:23:16,080 --> 01:23:21,600 of Washington County to this procurement. The section states that a 1047 01:23:19,600 --> 01:23:25,920 soul source became is authorized and permissible when only one source exists 1048 01:23:23,840 --> 01:23:30,480 that meets the county's requirements. This request does require four out of 1049 01:23:28,080 --> 01:23:35,199 five commissioners to proceed. The above approval is for software maintenance and 1050 01:23:32,880 --> 01:23:39,520 annual licensing fees for the following systems within the emergency management 1051 01:23:37,360 --> 01:23:45,440 and communications department. Computer aided dispatch licensing for the main 1052 01:23:42,480 --> 01:23:50,400 and backup 911 center which includes the keystone client and the web client. This 1053 01:23:47,840 --> 01:23:54,639 also consists of crywolf interface used for processing false alarm information 1054 01:23:52,400 --> 01:23:58,560 and for billing. All other interface components are provided by outside 1055 01:23:56,400 --> 01:24:03,520 softwares that communicates with the internal CAD system in order to complete 1056 01:24:00,880 --> 01:24:08,080 call processing, dispatching, logging, mapping, recording, reporting, and web 1057 01:24:06,080 --> 01:24:12,840 web access. Funds are available in the department's operating budget for this 1058 01:24:09,840 --> 01:24:12,840 purchase. 1059 01:24:15,440 --> 01:24:21,120 I guess is this probably what we've been using for the last several years 1060 01:24:18,800 --> 01:24:25,280 » for the last 20 plus years. >> Okay. And do other counties around us 1061 01:24:23,199 --> 01:24:29,760 use the same system? >> No, everybody has a different CAD. Some 1062 01:24:27,679 --> 01:24:32,800 people use Motorola, some people use Central Square. It's just what they 1063 01:24:31,920 --> 01:24:38,639 have. >> Have we looked at maybe other options to 1064 01:24:36,080 --> 01:24:43,120 see if because I see this is sole source um that might be less expensive. 1065 01:24:41,520 --> 01:24:46,480 » We'd have to replace the whole CAD system. 1066 01:24:44,480 --> 01:24:49,760 That's millions. That would be Yeah, that would be substantial. 1067 01:24:49,040 --> 01:24:52,000 » Thank you. >> Yeah. 1068 01:24:51,280 --> 01:24:54,320 Okay. >> Motion to approve. 1069 01:24:53,360 --> 01:24:57,199 » Yeah. >> Second. 1070 01:24:55,679 --> 01:25:00,639 » Okay. We have a motion and a second for approval as submitted. All in favor by 1071 01:24:59,520 --> 01:25:07,679 saying I >> I opposed. Same sign. 50. Thank you. 1072 01:25:05,280 --> 01:25:14,320 Next item under tab 20 is the soul source procurement pur 1827 fire hose 1073 01:25:12,000 --> 01:25:17,920 software agreement for division of emergency services. 1074 01:25:16,239 --> 01:25:21,760 » Randy Kentner, director in the office of procurement. 1075 01:25:18,960 --> 01:25:25,760 » Eric Jacobs emergency services. The next recommendation is a soul source 1076 01:25:23,280 --> 01:25:29,440 procurement PR1827 move to authorize a soul source 1077 01:25:27,280 --> 01:25:34,159 procurement of the maintenance software agreement for the division of emergency 1078 01:25:31,440 --> 01:25:39,560 services for CA AutoCAD software upgrades and updates in the amount of 1079 01:25:36,560 --> 01:25:39,560 $109,65126 1080 01:25:40,320 --> 01:25:47,840 from ESO Solutions Incorporated out of Dallas, Texas. This is a maintenance 1081 01:25:44,880 --> 01:25:53,840 agreement for the ESO software platform which is utilized by county fire and EMS 1082 01:25:50,719 --> 01:26:00,000 for fire incident reporting. DEES wishes to apply sections 1 through 106.2A1 1083 01:25:57,440 --> 01:26:03,600 and two of the code of local public laws of Washington County to this 1084 01:26:01,520 --> 01:26:07,440 procurement. This section states that a soul source procurement is authorized 1085 01:26:05,199 --> 01:26:10,960 and permissible when only one source exists that meets the county's 1086 01:26:08,719 --> 01:26:15,199 requirements and the compatibility of equipment, accessories, and replacement 1087 01:26:12,639 --> 01:26:18,960 parts is the paramount consideration. This does require four out of five 1088 01:26:16,719 --> 01:26:23,760 commissioners to proceed. This software is a necessary tool to ensure that 1089 01:26:21,199 --> 01:26:28,480 accurate and factual national fire incident reporting system compliant 1090 01:26:26,159 --> 01:26:33,040 documentation of fire rescue and EMS incidents can be completed. funds are 1091 01:26:31,199 --> 01:26:36,840 available in this department's operating budget for this purchase 1092 01:26:39,280 --> 01:26:46,480 » discussion. >> So this is an annual 1093 01:26:43,360 --> 01:26:52,800 and how long have we used so? >> So originally it was firehouse software 1094 01:26:48,639 --> 01:26:57,440 that transitioned to ESO and uh for the the length of um the association of 1095 01:26:55,920 --> 01:27:01,040 member companies using it it's been decades. 1096 01:26:58,880 --> 01:27:05,679 » Okay. Thanks. >> Okay. 1097 01:27:02,719 --> 01:27:08,880 Looking for a motion. [clears throat] >> Motion to approve. 1098 01:27:08,000 --> 01:27:13,360 » Second. >> Okay, we have a motion and second for 1099 01:27:10,480 --> 01:27:14,719 approval as submitted. All in favor by saying I. 1100 01:27:14,159 --> 01:27:21,040 » I. >> Oppos. Same sign. Thank you. 1101 01:27:18,480 --> 01:27:26,440 Next item under tab 21, Intergovernmental Cooperative Purchase 1102 01:27:23,440 --> 01:27:26,440 26-0229, 1103 01:27:26,639 --> 01:27:35,239 Maryland Emergency Service Transporter Supplemental Payment Program, known as 1104 01:27:32,239 --> 01:27:35,239 ESSP. 1105 01:27:35,280 --> 01:27:39,280 » Randy Kner, director of the Office of Procurement. 1106 01:27:38,000 --> 01:27:42,639 » Morning. David Hayes, director of emergency services. The next 1107 01:27:40,960 --> 01:27:46,679 recommendation is an intergovernmental cooperative purchase INTG-26-0229 1108 01:27:47,440 --> 01:27:53,920 move to authorize by resolution for the approval to contract services with 1109 01:27:51,760 --> 01:27:57,920 public consulting group LLC out of Boston, Massachusetts for consulting 1110 01:27:56,159 --> 01:28:02,639 services to implement the Maryland Emergency Service Transporter 1111 01:28:00,480 --> 01:28:07,360 Supplemental Payment Program known as ESP for the Department of Emergency 1112 01:28:05,440 --> 01:28:11,520 Services. This approval is also contingent upon the final approval of 1113 01:28:09,760 --> 01:28:14,960 the final agreement approved by the county attorney's office and signed by 1114 01:28:13,679 --> 01:28:21,120 the president of the board of county commissioners. The Maryland Emergency 1115 01:28:17,840 --> 01:28:25,120 Service Transporter Supplemental Payment Program offers an opportunity for 1116 01:28:23,199 --> 01:28:29,360 Washington County to receive an increase in reimbursement for the medical 1117 01:28:27,199 --> 01:28:33,440 transport of Medicaid patients. Washington County is now in a position 1118 01:28:30,960 --> 01:28:38,480 to enter into the program due to the increase of and ambulance services being 1119 01:28:36,480 --> 01:28:44,000 overseen by the Division of Emergency Services. For each successive cost 1120 01:28:41,360 --> 01:28:50,000 reporting cycle in consideration for the contracted services, Washington County 1121 01:28:46,159 --> 01:28:54,560 will pay PCG 9% of the net federal share portion of reimbursements received by 1122 01:28:52,159 --> 01:28:59,920 Washington County under this program. PCG would invoice annually based on the 1123 01:28:57,040 --> 01:29:04,400 amount collected only. The code of public local law of Washington County 1 1124 01:29:02,560 --> 01:29:07,199 through 106.3 provides that the board of county 1125 01:29:05,679 --> 01:29:11,040 commissioners may procure goods and services through a contract entered into 1126 01:29:09,360 --> 01:29:14,880 by another government entity as long as we abide by the same terms and 1127 01:29:12,880 --> 01:29:20,880 conditions of that contract and we are doing so with this request. There is no 1128 01:29:18,080 --> 01:29:24,800 budgetary um impact as this is a not to exceed pricing schedule based on the 1129 01:29:23,040 --> 01:29:29,080 amount Washington County is reimbured through the ESP program. 1130 01:29:31,600 --> 01:29:39,840 » What's the total revenue estimated to be generated from this contract? 1131 01:29:35,760 --> 01:29:44,080 » Could be up to 3.5 million. >> Dave, do you have any idea how what 1132 01:29:41,520 --> 01:29:50,639 percentage of EMS transports will result in recovery of funds? So, currently this 1133 01:29:47,360 --> 01:29:59,040 will only apply to Medicaid uh recipients of EMS care. Uh the state 1134 01:29:54,880 --> 01:30:03,520 provides $150 per 24-hour period for any one Medicaid patient regardless of the 1135 01:30:01,440 --> 01:30:08,239 number of transports. This actually brings that to if we transport somebody 1136 01:30:06,080 --> 01:30:13,360 three times, we would receive a reimbursement. But more importantly, 1137 01:30:10,239 --> 01:30:18,080 what it does, it encumbers or includes all of the expenses in developing what 1138 01:30:16,320 --> 01:30:24,080 that reimbursement total should look like. Then it's 50% of that. So, as an 1139 01:30:21,040 --> 01:30:30,400 example, uh, in the $3.5 million estimate, the cost for transports likely 1140 01:30:27,520 --> 01:30:35,920 would be around $1,500 per reimbursement. And when you use uh 1141 01:30:34,560 --> 01:30:39,679 community rescue service, which is the largest provider, 1142 01:30:37,520 --> 01:30:44,719 » uh and also the largest Medicaid transporter, they have about 5600 calls 1143 01:30:42,719 --> 01:30:48,239 that would come in for that. >> Okay. 1144 01:30:45,120 --> 01:30:50,639 » So, um I don't know if that gets where you're looking. 1145 01:30:48,960 --> 01:30:54,560 » I think it does because I'm if you're talking about those six medic units, 1146 01:30:52,320 --> 01:30:57,520 then they are running 22,000 calls a year. So, you're tell I think you just 1147 01:30:56,320 --> 01:31:02,320 told me 25%. >> Yeah. the requirements and and why we 1148 01:30:59,840 --> 01:31:07,840 are at the point now that we can and likely should enter this program is it 1149 01:31:04,960 --> 01:31:12,239 requires the uh jurisdiction which is the county to be the deliverable of the 1150 01:31:10,719 --> 01:31:18,000 service which mean we needed to own the people and be the biller of record which 1151 01:31:15,440 --> 01:31:23,440 we now are for at least five companies uh and as we continue to transition 1152 01:31:21,199 --> 01:31:27,920 that number will grow. The county is doing the billing so that enables us to 1153 01:31:25,520 --> 01:31:32,239 do that. Uh and then we own the MSTOP which is the EMS operational program. Uh 1154 01:31:30,880 --> 01:31:38,159 those are requirements that need to be into that. Uh the positive of this is we 1155 01:31:36,000 --> 01:31:42,320 have till July 1 to enroll. You only have one enrollment period per year. If 1156 01:31:40,639 --> 01:31:46,800 we enroll by July 1, which we're prepared to do if this is executed 1157 01:31:43,760 --> 01:31:50,880 today, um it's a look back for the previous 12 months. So all of our 1158 01:31:48,159 --> 01:31:56,719 expenses for the last 12 months that qualify can be included next June 30 for 1159 01:31:54,000 --> 01:32:01,040 payment. The importance of this contract is this group is anme in this program 1160 01:31:59,520 --> 01:32:04,960 and delivering and does multiple counties throughout Maryland. So they're 1161 01:32:02,880 --> 01:32:10,199 our quickest way in and will help us maximize potential uh revenue recovery 1162 01:32:10,239 --> 01:32:16,320 » if we start with this group like on these last couple contracts. Are we kind 1163 01:32:14,239 --> 01:32:19,120 of locked into them in the future or we could 1164 01:32:17,280 --> 01:32:23,760 » and are there other companies that do this as well? 1165 01:32:21,520 --> 01:32:29,760 I I I would imagine that there are we did a 101 uh with this particular 1166 01:32:26,320 --> 01:32:34,800 company and I think uh out of and I don't have that information with 1167 01:32:31,280 --> 01:32:39,760 me but out of 15 states or 15 counties in the state of Maryland they represent 1168 01:32:37,520 --> 01:32:43,920 them all with the exception of one and I think that one is doing it themselves. 1169 01:32:42,400 --> 01:32:48,239 We don't believe that we're positioned right now to do this program ourselves. 1170 01:32:46,000 --> 01:32:52,080 Our goal is to get this launched and then we can evaluate it much like we did 1171 01:32:50,000 --> 01:32:55,600 with EMS billing. We currently use a thirdparty service for that. At some 1172 01:32:53,840 --> 01:32:59,120 point there may be an interest and originally there was with a group of 1173 01:32:57,120 --> 01:33:03,280 commissioners to bring that in house but we launched with an outside agency that 1174 01:33:01,199 --> 01:33:06,320 was better toolled and prepared to get us moving in the program. 1175 01:33:05,040 --> 01:33:10,159 » Yeah. I mean it's interesting. It looks like you mentioned that like three and a 1176 01:33:08,239 --> 01:33:13,600 half million might come in and they're going to take 9%. So, we're going to pay 1177 01:33:11,920 --> 01:33:17,199 315,000 >> roughly 1178 01:33:14,320 --> 01:33:21,199 » roughly for the service. I mean, couldn't we do that in house for 1179 01:33:19,199 --> 01:33:24,480 less than 315,000? >> I don't think we're toolled right now 1180 01:33:22,719 --> 01:33:28,880 with the expertise to do that and maximize the revenue. Our recommendation 1181 01:33:26,719 --> 01:33:33,920 from county staff would be to move with a third party and then again in 12 24 36 1182 01:33:32,560 --> 01:33:37,760 months if the commissioner still thought that we could create a cost savings then 1183 01:33:36,480 --> 01:33:41,040 bring it back in house. At that point, the program will already be established. 1184 01:33:39,600 --> 01:33:44,880 We already be familiar with all the parameters, all the reimburseables, 1185 01:33:42,880 --> 01:33:50,159 everything that we could get our money for. We want to try to maximize it. 1186 01:33:47,520 --> 01:33:55,920 » Like at CRS, as an example, they get reimbured right now, right? 1187 01:33:51,760 --> 01:33:59,199 » They do. $150 per Medicaid transport >> and using this service, how much would 1188 01:33:57,600 --> 01:34:04,400 the reimbursement be? >> It it could be potentially at $1,500. 1189 01:34:01,679 --> 01:34:09,120 Um, now CRS wouldn't be reimbursed through this program because we don't 1190 01:34:07,440 --> 01:34:14,400 own the people. We don't pay the salaries. You have to be the person that 1191 01:34:11,280 --> 01:34:19,280 pays the expense that's included in this program. So CRS in and of itself, the 1192 01:34:17,360 --> 01:34:23,920 way it's currently structured with corporation employees would not be able 1193 01:34:22,080 --> 01:34:28,960 to be included in it. When I say up to $3.5 million, at some point that would 1194 01:34:26,800 --> 01:34:32,320 include CRS potentially transitioning employees to the county. So, how how 1195 01:34:30,880 --> 01:34:35,440 much is it now with the five companies that we do have? 1196 01:34:33,679 --> 01:34:37,920 » I don't know that I have that here. >> I think it's only between three and 1197 01:34:36,560 --> 01:34:40,080 $500,000 now. >> Yeah, I it's a pretty low number. I 1198 01:34:39,520 --> 01:34:45,040 don't think it's on >> It wouldn't be up to 3.5 million until 1199 01:34:42,320 --> 01:34:49,199 until it was a systemwide >> county service. It's it's it's three to 1200 01:34:47,120 --> 01:34:54,000 500,000 now. >> The spreadsheet doesn't have that, but 1201 01:34:51,360 --> 01:34:57,600 she's right. It is somewhere less than a million dollars. I think it's probably 1202 01:34:55,280 --> 01:35:01,760 less than 700,000, but it's revenue we don't have right 1203 01:34:59,280 --> 01:35:03,840 now. So the good news is we're capturing addition. 1204 01:35:02,159 --> 01:35:11,360 » So the initial cost for the first year would be somewhere between 1205 01:35:06,239 --> 01:35:15,520 30 and and $70,000 not not the $350,000. >> And this particular contract is is paid 1206 01:35:13,600 --> 01:35:19,520 for performance. So if we don't collect a dollar, we don't pay a dollar. 1207 01:35:17,520 --> 01:35:22,639 » And I guess this doesn't affect CRS then at all in the current state. They 1208 01:35:21,280 --> 01:35:28,800 they're still going to get their I guess you said about $150. 1209 01:35:25,840 --> 01:35:33,600 » Yeah. We would have about uh a little over a thousand Medicaid calls that 1210 01:35:30,800 --> 01:35:39,520 likely would qualify to some level with the companies that 1211 01:35:36,080 --> 01:35:45,040 are on board. >> And how long is this contract? 1212 01:35:43,280 --> 01:35:50,320 This is a cooperative contract and I believe we've agreed to a two-year 1213 01:35:46,960 --> 01:35:54,800 period um so that they could move us into the system into the program assist 1214 01:35:53,120 --> 01:35:58,639 us the first year and then the second year we should get in the swing of 1215 01:35:57,199 --> 01:36:03,679 things and that's why we said we would revisit at that time if possible bring 1216 01:36:00,800 --> 01:36:08,760 it in house but it's a cooperative and you don't have to stay within that 1217 01:36:05,760 --> 01:36:08,760 contract. 1218 01:36:09,440 --> 01:36:16,440 I hear you say July 1st is the deadline to get into this program. So that's 1219 01:36:13,120 --> 01:36:16,440 good. Yeah, 1220 01:36:16,880 --> 01:36:24,000 » this was bid by another company. >> It's a source wall contract. 1221 01:36:20,480 --> 01:36:27,920 » Correct. So it was bid out by another organization or another county 1222 01:36:25,520 --> 01:36:32,480 government or local organization government organization. So we're just 1223 01:36:29,760 --> 01:36:35,120 piggybacking on their contract. >> Which contract are we piggybacking on? A 1224 01:36:34,320 --> 01:36:36,880 different county or >> a different county or a different I'm 1225 01:36:36,480 --> 01:36:41,120 not sure. >> It's a cooperative group. It's source 1226 01:36:38,880 --> 01:36:49,920 well. We use source well for a number of contracts and they had a contract for 1227 01:36:43,360 --> 01:36:53,920 this and specifically awarded um PCG uh for exactly what we were looking for to 1228 01:36:51,840 --> 01:36:58,320 get us enrolled to get us started. They were the consultant that was awarded and 1229 01:36:55,679 --> 01:37:01,920 I believe there was so many agencies within Maryland that was already using 1230 01:37:00,000 --> 01:37:05,840 this. >> They're almost the exclusive provider of 1231 01:37:03,920 --> 01:37:09,199 these consulting service for this particular program in Maryland. But this 1232 01:37:07,840 --> 01:37:13,920 was competitively bid. We're just piggybacking on another contract, 1233 01:37:11,199 --> 01:37:18,000 » right? >> I imagine the rural counties are 1234 01:37:15,440 --> 01:37:22,960 probably not using it. Garrett Aleni, >> not currently, but I do know that uh 1235 01:37:20,639 --> 01:37:27,520 Morgan County, West Virginia is now exploring that. West Virginia as a state 1236 01:37:25,600 --> 01:37:31,679 is not a participant in this particular program yet, but they're working on 1237 01:37:28,960 --> 01:37:38,560 legislation to move forward. Program is only about three years old. 1238 01:37:34,239 --> 01:37:38,560 It's not a long-term program yet. 1239 01:37:39,280 --> 01:37:45,440 Thanks. >> Yeah, a motion to approve that. 1240 01:37:44,639 --> 01:37:48,719 » Second. >> We have a motion and a second for 1241 01:37:46,719 --> 01:37:50,880 approval that's submitted. All in favor by saying I. 1242 01:37:50,000 --> 01:37:55,760 » I. >> Oppos? Same sign. 1243 01:37:52,800 --> 01:38:02,800 » 5. Thank you. Next item under tab 22 is contract award 1244 01:38:00,400 --> 01:38:08,320 PUR1 1817 recordkeeping and actuarial consulting 1245 01:38:05,760 --> 01:38:13,600 services for the retirement plan length of service award program better known as 1246 01:38:10,800 --> 01:38:16,920 LOAP and other postemployment benefits under Gatsby-75. 1247 01:38:17,760 --> 01:38:22,840 » Randy Kentner, director of procurement. 1248 01:38:29,440 --> 01:38:36,960 The next recommendation is the contract award for PR 1817. Move to award the 1249 01:38:34,639 --> 01:38:41,840 contract for recordkeeping and actuarial consulting services for the retirement 1250 01:38:39,199 --> 01:38:46,639 plan lent the service award program and other postmployment benefits under 1251 01:38:44,080 --> 01:38:50,960 GSB-75 to the responsible responsive proposal 1252 01:38:49,199 --> 01:38:56,719 Bolton Partners Incorporated out of Baltimore, Maryland for its price 1253 01:38:53,040 --> 01:39:00,560 proposal dated April 27th, 2026 for an initial one-year term with the option 1254 01:38:58,560 --> 01:39:06,440 for the county to renew up to four additional one-year periods for a total 1255 01:39:02,960 --> 01:39:06,440 sum $332,600. 1256 01:39:06,639 --> 01:39:14,400 The services consist of annual actuarial evaluations for employees, retirement 1257 01:39:12,400 --> 01:39:19,199 plan, length of service awards program, and other post-employment benefits plan, 1258 01:39:17,119 --> 01:39:24,400 preparation of annual employee benefit statements, approximately 100 benefit 1259 01:39:21,600 --> 01:39:30,080 calculations annually, approximately 10 buyback calculations annually. uh 1260 01:39:27,600 --> 01:39:35,600 administration of pension portal for employees and preparation of GASB 1261 01:39:33,040 --> 01:39:39,840 disclosure reports. Notice of the request proposal was advertised on the 1262 01:39:37,760 --> 01:39:44,800 county's online bidding site as well as the email marketplace advantage uh 1263 01:39:42,159 --> 01:39:50,159 website. 18 companies downloaded the document. Three companies were present 1264 01:39:46,880 --> 01:39:55,760 at the pre-proposal. We did receive one proposal for these services. 1265 01:39:54,159 --> 01:40:02,320 And to answer your question, we got before you asked, we had only got four 1266 01:39:57,679 --> 01:40:06,480 the last time five years ago. Um, so we got one this year and it was our 1267 01:40:03,840 --> 01:40:11,280 incumbent. Um, the coordinating committee that reviewed the proposal was 1268 01:40:09,119 --> 01:40:15,520 uh comprised with the director of procurement, the director of human 1269 01:40:13,119 --> 01:40:20,000 resources, human resources, retirement coordinator, director of budget and 1270 01:40:17,119 --> 01:40:25,520 finance, and the county CFO. The fees for the services are paid from the 1271 01:40:21,679 --> 01:40:31,480 pension funds. um years 21 through 26 for five years, the amount of that 1272 01:40:27,840 --> 01:40:31,480 contract was $279,815. 1273 01:40:35,894 --> 01:40:40,239 [clears throat] >> So the last time we had this it was 1274 01:40:38,400 --> 01:40:45,040 270,000 >> $279,815. 1275 01:40:42,560 --> 01:40:49,704 That was 5 years ago >> and now it's 332. 1276 01:40:47,684 --> 01:40:49,704 [snorts] 1277 01:40:51,040 --> 01:40:58,360 Does anyone know um how many participants are in the LOAP program? 1278 01:40:58,639 --> 01:41:02,560 » Off the top of my head, I don't. >> Okay. I 1279 01:41:01,360 --> 01:41:05,040 » We can get that for you. I'll get that for you. 1280 01:41:02,800 --> 01:41:10,239 » I'm just curious. Okay. >> So, we're looking at uh $66,520 1281 01:41:08,400 --> 01:41:14,594 per year. >> Okay. 1282 01:41:12,574 --> 01:41:14,594 [sighs] 1283 01:41:15,199 --> 01:41:21,960 » Okay. Motion. 1284 01:41:18,960 --> 01:41:21,960 Anyone? 1285 01:41:24,960 --> 01:41:28,520 Motion to approve. 1286 01:41:30,000 --> 01:41:34,880 » Second. >> Okay. 1287 01:41:32,400 --> 01:41:35,520 Ready to vote. All in favor by saying I. >> I. 1288 01:41:35,199 --> 01:41:39,840 » I. >> Oppos. Same sign. 1289 01:41:37,760 --> 01:41:50,840 » 5. Thank you. >> Next item under tab 23 is contract award 1290 01:41:43,760 --> 01:41:50,840 PUR1 18/19 stop loss insurance coverage. 1291 01:41:51,440 --> 01:41:57,440 Randy, >> Becky Lewis, I'm benefits consultant for 1292 01:41:55,360 --> 01:42:02,560 Citiz. The next recommendation is contract award PR18/19. 1293 01:42:00,080 --> 01:42:07,440 Motion to award a contract for stop-loss insurance to the responsive responsible 1294 01:42:04,800 --> 01:42:11,679 proposal high mark of Pittsburgh, Pennsylvania, who submitted a total 1295 01:42:08,960 --> 01:42:14,679 annual premium for option one of 1,639,444 1296 01:42:15,520 --> 01:42:24,080 with a specific stop-loss of $175,000 per claimant. Stop-loss policies are 1297 01:42:22,239 --> 01:42:29,119 insuranceances that protects the plan from significant claim costs. associated 1298 01:42:26,639 --> 01:42:33,119 with individual members or for the entire group. Currently, the board of 1299 01:42:30,880 --> 01:42:36,880 county commissioners has a stop-loss policy with Highark that limits the 1300 01:42:34,880 --> 01:42:42,800 medical and prescription drug plan cost at a maximum of $175,000 1301 01:42:39,760 --> 01:42:48,000 per member per year. Direct notice of the request proposal was emailed to 13 1302 01:42:45,119 --> 01:42:53,280 potential providers. Propo proposals were received before the deadline of May 1303 01:42:49,920 --> 01:42:57,840 15, 2026 from three companies that are providers of stop-loss insurance. Funds 1304 01:42:55,679 --> 01:43:02,920 are available in the FY27 health insurance budget for these services. 1305 01:43:05,360 --> 01:43:12,080 » Ma'am, >> ma'am, you're out of order. This is 1306 01:43:10,320 --> 01:43:15,280 » I'm going to ask you to sit. Please sit down. 1307 01:43:13,440 --> 01:43:18,239 » Please sit. Ma'am, please sit down. You're out of order. 1308 01:43:20,159 --> 01:43:25,760 Okay, Brand Brandy, you have any any further comments? 1309 01:43:24,960 --> 01:43:28,760 » Okay, >> commissioners. 1310 01:43:29,360 --> 01:43:33,760 » So, you had three bids. This is the lowest bidder. 1311 01:43:33,360 --> 01:43:37,920 » Okay. >> And the the presentation with the 1312 01:43:36,480 --> 01:43:41,760 results are on there if you'd like to take a look at the proposals that we did 1313 01:43:40,719 --> 01:43:46,360 get. >> Out of curiosity, what is the order? 1314 01:43:48,719 --> 01:43:52,520 Okay, we [clears throat] have a motion. 1315 01:43:52,880 --> 01:43:56,880 » Second. >> No, we need a motion. 1316 01:43:55,840 --> 01:43:58,880 » Do we have a motion? >> I do. Motion to approve. I'm sorry. 1317 01:43:58,320 --> 01:44:02,480 Motion approve. >> Motion and a second. Okay. All in favor 1318 01:44:01,280 --> 01:44:06,880 by saying I. >> I. 1319 01:44:02,800 --> 01:44:12,000 » Opposed. Same sign. 50. >> Okay. Thank you. 1320 01:44:09,040 --> 01:44:17,360 Next item under tab 24 contract award PUR1822 1321 01:44:13,920 --> 01:44:21,080 Hagerstown Regional Airport rehabilitate runway 2-20. 1322 01:44:21,360 --> 01:44:25,600 » Randy Kentner, director in the office of procurement. 1323 01:44:24,159 --> 01:44:27,840 » Andrew Rashwin, director of public works. 1324 01:44:26,320 --> 01:44:32,639 » The next recommendation is contract award PR1822. 1325 01:44:30,560 --> 01:44:38,000 The recommended motions are motion one contingent upon successful FAA and MAA 1326 01:44:35,760 --> 01:44:42,239 grant application and awards. Move to award the contract for the 1327 01:44:39,280 --> 01:44:46,320 rehabilitation of runway 2-20 at the Hagerstown Regional Airport to the 1328 01:44:44,239 --> 01:44:52,280 Responsive Responsible Firm C. William Hetszer of Hagerstown, Maryland for a 1329 01:44:48,480 --> 01:44:52,280 total price of 2,220,450. 1330 01:44:52,719 --> 01:45:00,560 Motion number two, move to empower staff to sign and submit FAA and MAA grant 1331 01:44:58,159 --> 01:45:04,639 applications, issue purchase orders, execute task orders, and complete 1332 01:45:02,239 --> 01:45:10,639 related paperwork for this project based on the total cost uh being on the blow 1333 01:45:08,719 --> 01:45:15,119 amounts programmed and approved by the previous county budgets. Project scope 1334 01:45:13,360 --> 01:45:20,719 includes the reconstruction and rehabilitation of existing crosswind 1335 01:45:17,520 --> 01:45:26,560 runway 2-20, including runway milling and overlaying, replacement of airfield 1336 01:45:23,040 --> 01:45:31,840 lighting with LED new airfield signage, a constant current regulator, a 1337 01:45:29,360 --> 01:45:36,800 supplemental supplemental wind cone and replacement of lighting panel within the 1338 01:45:34,080 --> 01:45:40,560 existing air traffic control tower. Runway dimensions are expected to be 1339 01:45:38,800 --> 01:45:45,440 maintained. This project is time-sensitive as FAA and MAA grant 1340 01:45:43,199 --> 01:45:49,600 applications need to be submitted during the second week of June to meet the 1341 01:45:47,440 --> 01:45:53,360 deadlines. The invitation of bid was advertised on the county's website and 1342 01:45:52,000 --> 01:45:57,920 the state of Maryland's e-marland marketplace website. 12 companies 1343 01:45:55,520 --> 01:46:02,639 downloaded the document. Six firms were present at the pre-proposal and two 1344 01:46:00,320 --> 01:46:09,000 firms submitted a proposal. Funding is available in the capital improvement 1345 01:46:04,639 --> 01:46:09,000 plan RUN 021. 1346 01:46:12,320 --> 01:46:22,000 Mo motion to approve motion one accept the grant complete or submit the grant 1347 01:46:19,040 --> 01:46:23,760 application. Is that correct 1348 01:46:23,040 --> 01:46:26,800 » to award? >> Motion one's the contingent award. 1349 01:46:25,360 --> 01:46:29,920 Motion two is to submit the grant application. 1350 01:46:27,199 --> 01:46:33,040 » Okay. Motion one contingent award. Yeah. >> Second. Okay. We have a motion and a 1351 01:46:32,239 --> 01:46:34,960 second >> discussion. 1352 01:46:34,560 --> 01:46:41,280 » Okay. >> Thanks. Um, if we get the 1353 01:46:39,600 --> 01:46:46,159 what we're the grant application, if we get the grant, how what percentage of 1354 01:46:43,760 --> 01:46:50,560 the grant is going to cover the cost? >> 95% roughly. 1355 01:46:48,080 --> 01:46:54,080 » So, the county would pay the extra 5%. >> Correct. The airport would pay the 1356 01:46:52,080 --> 01:46:56,159 remaining 5% or so. >> It's paid for out of the enterprise 1357 01:46:55,360 --> 01:47:00,159 fund, >> right? So, I know that we had 1358 01:46:58,800 --> 01:47:03,119 electricity that went out this last week. Could that be included in 1359 01:47:01,920 --> 01:47:06,480 something like this to get battery backup? 1360 01:47:04,320 --> 01:47:11,040 » No. This project scope is already set, but that's another reason why we're 1361 01:47:08,400 --> 01:47:15,199 advocating for funding for the new air traffic control tower to address some of 1362 01:47:13,119 --> 01:47:18,239 those backup issues. >> Okay, so that's separate, but thank you. 1363 01:47:17,520 --> 01:47:21,360 So, it's >> there is a lighting component to this 1364 01:47:20,080 --> 01:47:25,040 project and that's one of the ad alternates. So, if you've been up in the 1365 01:47:23,199 --> 01:47:30,320 tower and you see those antiquated control systems, so there is a piece of 1366 01:47:27,600 --> 01:47:33,760 this project to be able to uh put a control panel in there to be able to 1367 01:47:31,840 --> 01:47:38,159 control the lighting. So that's what you're seeing in there is to be able to 1368 01:47:35,920 --> 01:47:42,159 control that from the tower, not mainly on the ground. 1369 01:47:39,920 --> 01:47:48,080 » Very good. >> Okay, we have a motion and a second on 1370 01:47:43,679 --> 01:47:53,040 the floor. Ready to vote? All in favor? >> Ma'am, you're out of order. This is 1371 01:47:50,639 --> 01:47:57,679 » I'm going to >> I'm going to ask you one more time to 1372 01:47:54,719 --> 01:48:02,320 leave or be quiet. >> What is the You need to leave, officer. 1373 01:48:00,960 --> 01:48:05,880 We're going I'm going to ask to have them removed. 1374 01:48:07,280 --> 01:48:10,520 » Oh, fair. 1375 01:48:24,800 --> 01:48:29,920 » So, I think you have a motion and a second on on one, 1376 01:48:27,760 --> 01:48:31,920 » right? So, we ready to vote? All in favor [snorts] by saying I 1377 01:48:31,600 --> 01:48:36,239 » I >> oppos same sign five 50. 1378 01:48:35,440 --> 01:48:41,280 » Next >> then I would motion to submit the 1379 01:48:37,920 --> 01:48:46,480 application to the FFA motion to second. >> We have a motion and a second to submit 1380 01:48:43,280 --> 01:48:48,719 the application for the grant award. All in favor by saying I 1381 01:48:48,320 --> 01:48:54,880 » I >> oppos. Same sign 50. Thank you. 1382 01:48:53,700 --> 01:49:01,360 » [clears throat] >> Uh, next item under tab 25 is contract 1383 01:48:58,239 --> 01:49:06,239 award PUR1823, aircraft rescue and firefighting uh, 1384 01:49:04,639 --> 01:49:09,760 building demolition at Hagerstown Regional Airport. 1385 01:49:07,920 --> 01:49:14,080 » The next recommendation is the contract award PR1823. 1386 01:49:12,000 --> 01:49:19,840 The recommended motions are motion one contingent upon successful FAA and MAA 1387 01:49:17,119 --> 01:49:24,000 grant application and awards. do move to award the contract for aircraft rescue 1388 01:49:21,840 --> 01:49:28,239 and firefighting building demolition at the Hagerstown Regional Airport to the 1389 01:49:26,159 --> 01:49:31,760 responsive responsible firm Blue Rock Remodeling out of Rockville, Maryland 1390 01:49:30,239 --> 01:49:35,440 with the lowest total bid amount of $92,000. 1391 01:49:33,440 --> 01:49:40,239 Motion number two, move to empower the staff to sign and submit FAA and MAA 1392 01:49:38,239 --> 01:49:44,000 grant applications, issue purchase orders, execute task orders, and 1393 01:49:42,320 --> 01:49:49,600 complete related paperwork for this project. um 1394 01:49:47,679 --> 01:49:54,639 for the total cost below the amount programmed and approved by in previous 1395 01:49:51,840 --> 01:49:59,199 county budgets. The project involves the demolition of the old abandoned airport 1396 01:49:57,199 --> 01:50:03,840 fire station to remove it from the airport's runway visibility zone and 1397 01:50:01,440 --> 01:50:08,159 runway object free area. This will enable the airport to meet FAA safety 1398 01:50:06,080 --> 01:50:12,960 standards and to improve line of sight between the primary and crosswind 1399 01:50:10,560 --> 01:50:17,360 runways. This is a rebid from previous bids that were rejected. Demolition 1400 01:50:15,520 --> 01:50:22,880 demolition services have now been separated out 1401 01:50:20,000 --> 01:50:27,920 from the airport fence realignment work. At um its May 7th, 2024 meeting, the 1402 01:50:26,320 --> 01:50:32,480 board of county commissioners previously voted to empower the airport director to 1403 01:50:29,840 --> 01:50:37,119 sign and submit FAA and MAA grant applications for the related um 1404 01:50:34,960 --> 01:50:40,840 paperwork for this project based upon total cost being 1405 01:50:42,159 --> 01:50:47,840 for for the amounts uh programmed and approved in a previous county budget. 1406 01:50:46,000 --> 01:50:52,159 The invitation to bid was advertised on the county's website and on the e- 1407 01:50:50,239 --> 01:50:56,239 Maryland marketplace advantage website. 21 companies downloaded the document and 1408 01:50:54,639 --> 01:51:00,719 eight firms were present at the pre-proposal. We did receive eight 1409 01:50:58,480 --> 01:51:07,000 proposals for this project. The project is identified in the county's capital 1410 01:51:02,560 --> 01:51:07,000 improvement plan under LTI068. 1411 01:51:08,800 --> 01:51:12,239 And I'm guessing this is 5% same thing as the last one. 1412 01:51:11,600 --> 01:51:15,239 » Correct. >> Thanks. 1413 01:51:15,440 --> 01:51:19,719 » Okay. Motion one. 1414 01:51:32,560 --> 01:51:39,520 We uh the there's not much difference in that number one and two bid. What was 1415 01:51:37,920 --> 01:51:43,119 it? Do you have an estimate of what you thought it would be? 1416 01:51:40,880 --> 01:51:49,360 » Yes, that's in there. Uh the engineers estimate I believe was just 6% or so 1417 01:51:46,080 --> 01:51:54,360 higher. Yes, 92,756 was the engineer's estimate for the 1418 01:51:51,360 --> 01:51:54,360 work. 1419 01:51:59,920 --> 01:52:08,719 Does the um removal of the building does that include any of the removal of the 1420 01:52:05,520 --> 01:52:11,760 apron with the building or the flooring of the building? Do you understand my 1421 01:52:09,920 --> 01:52:14,880 question? I'm just curious how much my understanding is that we're not 1422 01:52:13,199 --> 01:52:17,760 necessarily disturbing outside the footprint of the building. 1423 01:52:16,159 --> 01:52:19,119 » Okay. So, it's just the footprint of the building. 1424 01:52:18,000 --> 01:52:22,560 » Just the footprint of the building. >> Okay. And is it the floor of the 1425 01:52:20,560 --> 01:52:25,040 building also? Are you not sure? >> I'm not I could clarify. 1426 01:52:23,599 --> 01:52:28,080 » It's just torn. Okay. It's being demolished to the ground level. 1427 01:52:26,239 --> 01:52:32,239 » Visibility down to ground level and solid surfacing. Okay. Yes. 1428 01:52:29,679 --> 01:52:37,280 » Just curious. Thanks. >> As in all contracts, has the award 1429 01:52:34,320 --> 01:52:43,599 winner been vetted for? >> Correct. Um, we've talked with this 1430 01:52:40,480 --> 01:52:49,040 contractor. The consultant ADCI has has done more extensive um communication 1431 01:52:46,159 --> 01:52:53,360 with them and they're also on a upcoming prospective award as well. So, it is a 1432 01:52:50,880 --> 01:52:55,920 new contractor um to us in Washington County. 1433 01:52:53,760 --> 01:53:01,880 » References checked and things like that. They all were positive. 1434 01:52:58,880 --> 01:53:01,880 Yes. 1435 01:53:02,400 --> 01:53:08,480 » And we may see new vendors. We have our new online bidding site which opens it 1436 01:53:06,480 --> 01:53:13,199 up to a wide variety of vendors. So, we like to see that. That's competition. 1437 01:53:10,480 --> 01:53:16,360 So, you may see more new vendors in in the future. 1438 01:53:28,159 --> 01:53:36,480 What do you think the likelihood that we'll get the um the award is? 1439 01:53:33,119 --> 01:53:41,920 » This one I would say near 100%. Because the way these these projects work is we 1440 01:53:38,960 --> 01:53:47,119 have entitlement funds which are capital funds set aside by the FAA for the 1441 01:53:44,639 --> 01:53:52,400 airport meeting its um employment goal targets. So if we receive that uh this 1442 01:53:50,639 --> 01:53:57,599 program is scheduled to use entitlement funds the ones we just awarded uh runway 1443 01:53:55,679 --> 01:54:01,520 220 is competing for discretionary funds. So that's the one that's 1444 01:53:58,880 --> 01:54:05,840 competitive uh much more timesensitive both both are uh but essentially they go 1445 01:54:04,000 --> 01:54:10,400 through kind of as a pairing and they evaluate those and the funds first off 1446 01:54:07,760 --> 01:54:13,920 the board are your entitlement funds and then remaining funds can compete for 1447 01:54:12,159 --> 01:54:17,920 discretionary grants. >> Yeah. I guess it's entitlement because 1448 01:54:15,199 --> 01:54:23,040 this is a safety issue. Well, yes and no. They consider it um basically we 1449 01:54:20,239 --> 01:54:29,199 structure our capital improvement plan so that we can compete for as much 1450 01:54:25,520 --> 01:54:33,119 discretionary outside funds. And so uh projects that deal with runways, 1451 01:54:31,199 --> 01:54:37,920 taxiways, kind of working from inside the airport out compete better for 1452 01:54:35,280 --> 01:54:43,119 discretionary funds. things like this, which are still safety improvements, but 1453 01:54:40,639 --> 01:54:46,800 more peripheral, is where we have a better chance to just use our 1454 01:54:44,639 --> 01:54:51,679 entitlement funds to to get the project done. So, we try to structure things to 1455 01:54:48,400 --> 01:54:53,920 be most advantageous to bringing outside more outside grant funds into the 1456 01:54:53,280 --> 01:55:00,560 airport. >> Very good. Thanks. 1457 01:54:56,880 --> 01:55:04,560 And where is the um contractor located? >> Their address is believe 1458 01:55:03,199 --> 01:55:08,239 Rockville >> Rockville Rockville 1459 01:55:10,000 --> 01:55:20,679 Okay. Any other discussion, questions? Motion for 1460 01:55:17,040 --> 01:55:20,679 item number one. 1461 01:55:26,800 --> 01:55:34,920 I'll go ahead and make a motion. I mean, it is the cheapest one, although 1462 01:55:31,040 --> 01:55:34,920 it's not by a lot. 1463 01:55:35,119 --> 01:55:43,480 And to your point, it is helpful to have a lot of people competing on our work. 1464 01:55:45,040 --> 01:55:50,480 » Second. >> Okay. Have a motion and second for 1465 01:55:47,840 --> 01:55:52,000 motion number one. All in favor by saying I 1466 01:55:51,679 --> 01:55:58,719 » I >> opposed. Same sign. Now discussion and 1467 01:55:56,159 --> 01:56:01,040 motion for motion number two. >> I make a motion that we apply for the 1468 01:56:00,239 --> 01:56:04,960 grant. >> Second. 1469 01:56:01,599 --> 01:56:13,599 » Okay. All in favor by saying I. I >> oppos same sign 50 likewise. Thank you. 1470 01:56:09,920 --> 01:56:20,400 » Next item under tab 26 is contract award PUR1 1824 airport operations area uh 1471 01:56:17,920 --> 01:56:24,719 fence access gate and realignment at Hagerstown Regional Airport. 1472 01:56:22,880 --> 01:56:28,119 » The next recommendation is contract award PR1824. 1473 01:56:28,719 --> 01:56:35,679 The recommended motions are motion one contingent upon successful FAA and MAA 1474 01:56:33,360 --> 01:56:39,840 grant applications and award. Move to award the contract for the airport 1475 01:56:37,280 --> 01:56:44,000 operations area fence and access gate realignment at the Hagerstown Regional 1476 01:56:41,760 --> 01:56:47,760 Airport to the responsive responsible firm Blue Rock Remodeling out of 1477 01:56:45,599 --> 01:56:51,719 Rockville, Maryland with the lowest bid total sum of 2,218,625. 1478 01:56:53,119 --> 01:57:00,719 Motion number two is the empower the staff to sign, submit FAA and MAA grant 1479 01:56:58,400 --> 01:57:05,199 applications, issue purchase orders, execute task orders, and complete 1480 01:57:02,480 --> 01:57:10,800 related paperwork for this project based on the program and approved uh budgets 1481 01:57:08,320 --> 01:57:16,880 by the county. The project includes the removal and reinstallation of new AOA 1482 01:57:14,000 --> 01:57:21,679 airport operations area security fencing gates to meet runway visibility zone 1483 01:57:19,520 --> 01:57:26,800 requirements. A section of the existing parameter fence that runs along the east 1484 01:57:23,840 --> 01:57:30,960 side of the runway O2 is also currently located within the runway object free 1485 01:57:28,800 --> 01:57:35,920 area. This section of the fence will be removed and a new section and a new 1486 01:57:32,960 --> 01:57:41,040 fence shall be constructed outside the ROFA. The project has been broken out 1487 01:57:38,719 --> 01:57:46,880 from a larger project that was designed and bid in 2025. We had no successful 1488 01:57:43,920 --> 01:57:51,840 bids um for that project. Therefore, the project has broken up into separate more 1489 01:57:48,960 --> 01:57:57,040 discipline specific work elements to diversify um the potential bidder pool 1490 01:57:54,480 --> 01:58:03,920 and to obtain successful bids for this project. Both contract PR1 1823 and 1824 1491 01:58:01,520 --> 01:58:09,119 are anticipated to be included under the same FAA and MAA grants. The invitation 1492 01:58:07,040 --> 01:58:14,400 of bid was advertised on the county's online bidding website, the state's 1493 01:58:11,760 --> 01:58:19,040 email marketplace advantage website. 15 companies downloaded the document. Six 1494 01:58:16,800 --> 01:58:23,760 firms were present at the pre-proposal and we did did receive six proposals for 1495 01:58:21,520 --> 01:58:28,880 this project. This project is identified in the county's capital improvement plan 1496 01:58:26,320 --> 01:58:33,520 LBI68. >> I I have one question. I just noticed 1497 01:58:31,360 --> 01:58:38,159 that you say motion to empower staff. Do we normally do that? 1498 01:58:36,239 --> 01:58:43,760 » No, but I believe this was due to the supplies um and the application. I think 1499 01:58:41,760 --> 01:58:49,280 Neil normally signs the actual grant applications that that go in as an 1500 01:58:46,320 --> 01:58:52,719 authorized agent. So that that's what it's referring to. 1501 01:58:50,800 --> 01:58:59,080 » Well, aren't grants normally signed by the board president? 1502 01:58:55,760 --> 01:58:59,080 » Grant applications. 1503 01:59:01,119 --> 01:59:09,840 Neil has noted that in in his absence today, he'd give me this. In May of 1504 01:59:06,159 --> 01:59:16,400 2024, the board did vote to empower him to sign these applications um 1505 01:59:14,320 --> 01:59:19,760 » for these projects. It was one project at the time. It's two projects now. They 1506 01:59:18,080 --> 01:59:24,000 broke it apart. >> What that is referring to is this 1507 01:59:21,440 --> 01:59:29,119 project was previously advertised with the demolition of the ARF station as 1508 01:59:26,800 --> 01:59:34,480 one. We only received one bid and the board rejected it. So when you're 1509 01:59:31,920 --> 01:59:39,040 dealing with FAA projects, there's multiple kind of applications that need 1510 01:59:36,480 --> 01:59:44,159 to be made and submitted um and purchase orders. So I think it's a question of 1511 01:59:41,599 --> 01:59:51,199 what is he permitted to sign versus what does President Bar need to sign for um 1512 01:59:49,040 --> 01:59:57,880 essentially moving those documents through execution. 1513 01:59:54,320 --> 01:59:57,880 » It's just unusual. 1514 01:59:58,880 --> 02:00:04,639 I [clears throat] would say Commissioner Bar would have to review and sign with 1515 02:00:01,920 --> 02:00:09,199 the permission of the vote of the commissioner's approval. Um another 1516 02:00:07,679 --> 02:00:12,719 check and balance. Someone tell me different. 1517 02:00:10,080 --> 02:00:19,080 » So then the previous two items that also need amended 1518 02:00:14,880 --> 02:00:19,080 to remove empower staff. 1519 02:00:23,840 --> 02:00:30,560 » I know there is a deadline I believe for June 15th. So, provided you're available 1520 02:00:28,560 --> 02:00:33,520 to sign those documents, >> that won't be a problem. 1521 02:00:32,960 --> 02:00:36,800 » Okay, >> we need a motion to kind of back up and 1522 02:00:35,840 --> 02:00:39,840 cover that. >> Yes, we need to amend the previous two 1523 02:00:39,520 --> 02:00:43,679 items. >> I make a motion to pre uh to 1524 02:00:43,073 --> 02:00:47,840 [snorts] revisit the previous two motions with 1525 02:00:46,080 --> 02:00:52,560 the condition, the approval and signature of the commissioner and 1526 02:00:49,440 --> 02:00:54,320 commissioners and John Bar signature. >> That accurate? 1527 02:00:53,520 --> 02:00:58,560 » Yes. >> Second. Okay, we have a motion and a 1528 02:00:56,159 --> 02:01:01,199 second for that revision. All ready to vote. All in favor by saying I. 1529 02:01:00,800 --> 02:01:06,920 » I. >> Opposed? Same sign. 5. No. 1530 02:01:07,920 --> 02:01:15,360 » Now for this one, um the motion would be amended to just move to approve instead 1531 02:01:13,599 --> 02:01:18,360 of empower staff. It would just move to approve 1532 02:01:20,320 --> 02:01:28,320 the submission of the grant applications. And 1533 02:01:25,840 --> 02:01:32,480 » yeah, >> out of curiosity, how much was the 1534 02:01:30,400 --> 02:01:39,360 project that was rejected a couple years ago? Um, it was over three million. Oh, 1535 02:01:35,440 --> 02:01:43,840 so we got a better price. Yes. >> Sort of break this whole this is done in 1536 02:01:42,239 --> 02:01:49,199 I'm a little confused. I'm sorry. This is done in certain bidding sequences and 1537 02:01:46,480 --> 02:01:55,280 bidding awards. What's it >> do you have your what number one low 1538 02:01:52,239 --> 02:01:59,840 bidder was blue rock? Do do they >> how they align with it's in there 1539 02:01:57,199 --> 02:02:06,000 somewhere. The engineering estimates. >> Uh yes. So the engineering estimate for 1540 02:02:02,480 --> 02:02:11,880 this one I believe was was actually a little bit less uh one 1541 02:02:08,880 --> 02:02:11,880 » $1,937,480 1542 02:02:12,000 --> 02:02:20,639 was the engineers estimate on this one. So on this one at least with respect to 1543 02:02:16,880 --> 02:02:25,040 that the bids are a little bit higher than that estimate. So, what's of all 1544 02:02:23,360 --> 02:02:28,880 these bids tabulated, what's the difference between the first bidder and 1545 02:02:27,040 --> 02:02:31,280 say the second or third bidder, whoever, what's 1546 02:02:29,599 --> 02:02:35,639 » uh the spread on this one, the high bidder is 3,333,575 1547 02:02:35,840 --> 02:02:43,360 and I believe they were the vendor that submitted the bid that I just referenced 1548 02:02:40,000 --> 02:02:47,280 that was rejected previously. Um, >> makes sense. So yes, the bids were 1549 02:02:45,679 --> 02:02:50,960 separated this time around and ultimately ended up being a new vendor 1550 02:02:48,639 --> 02:02:56,320 bidding on it because we had kind of an issue of well is it a demolition project 1551 02:02:53,760 --> 02:03:01,360 or is it a fence project and so you had people um not necessarily expertise in 1552 02:02:59,280 --> 02:03:08,239 either one and not a GC that wanted to step in and do uh the project and manage 1553 02:03:03,920 --> 02:03:13,920 both. So, we did get um on both projects more bids received for both of them, 1554 02:03:11,599 --> 02:03:17,320 which is a good sign, but again, it is a a new vendor. 1555 02:03:18,719 --> 02:03:23,440 » In eight years, I haven't seen that vendor. That's why I'm questioning it. 1556 02:03:21,760 --> 02:03:27,760 » Well, they didn't exist eight years ago. >> They seem really, again, it's [snorts] 1557 02:03:26,480 --> 02:03:33,599 competition's good, and I agree with what Neil said. It's always good, but is 1558 02:03:30,159 --> 02:03:37,679 there a fear of there being too low? I will say this, I mean again the 1559 02:03:36,000 --> 02:03:44,080 engineers estimate is one thing. We request their uh subconsultants listing 1560 02:03:41,280 --> 02:03:47,840 and estimated pricing. So I mean they are using long fence for the fencing 1561 02:03:46,480 --> 02:03:52,560 work and I know they're a reputable company. So a lot of times you have a GC 1562 02:03:50,639 --> 02:03:59,040 on this project. A lot of the work that they are uh proposing to be done is by 1563 02:03:56,400 --> 02:04:05,040 subcontractors. We do have a minimum percent of work to be completed by the 1564 02:04:01,520 --> 02:04:08,480 prime and they've met that. Um, so again, they've listed their subs, 1565 02:04:06,560 --> 02:04:13,199 they've been checked out. So I know we just awarded an earlier project along 1566 02:04:10,400 --> 02:04:16,000 fencing for gates and things like that. >> So some of it's coming down to how 1567 02:04:14,719 --> 02:04:19,000 they're managing the subs and the overhead. 1568 02:04:22,719 --> 02:04:28,400 » Who who vetted all the company? I mean, who vets them? 1569 02:04:25,920 --> 02:04:32,400 » Does AC Rock, they take the lead. Do you want to 1570 02:04:30,560 --> 02:04:34,800 explain kind of our process on this one because we did a little bit more effort 1571 02:04:33,840 --> 02:04:40,800 than usual? >> So, for Blue Rock, because they were 1572 02:04:37,599 --> 02:04:45,599 new, um we did it was more or less a team effort. ADCI did call the vendor, 1573 02:04:42,960 --> 02:04:49,199 did speak with the vendor, got a list of um jobs that they had done. They had 1574 02:04:47,679 --> 02:04:53,679 some foreign embassy jobs over overseas. They 1575 02:04:52,080 --> 02:04:56,159 had a I don't have the paper in front of me that had 1576 02:04:54,320 --> 02:05:00,080 » Yeah, they did embassy work in in Washington DC. I would say they're they 1577 02:04:58,159 --> 02:05:03,760 they have done you know residential work. They do commercial their 1578 02:05:01,679 --> 02:05:07,440 commercial work was was more on the state department side doing embassy. So 1579 02:05:05,679 --> 02:05:11,679 they have experience doing security projects, fencing projects. Um and again 1580 02:05:10,159 --> 02:05:15,199 this project is more that than necessarily 1581 02:05:12,639 --> 02:05:20,719 » it's not really as much project and site >> airport operation. It is about just what 1582 02:05:17,679 --> 02:05:23,679 they could do on any commercial property they haven't really had airport 1583 02:05:21,840 --> 02:05:26,920 experience but in this case I'm not sure it matters 1584 02:05:27,199 --> 02:05:33,199 » do do we require a bond anything certain amount 1585 02:05:31,440 --> 02:05:35,440 » yes there's a bid bond and a payment and performance bond 1586 02:05:34,159 --> 02:05:38,239 » okay so they are >> and they are registered with state of 1587 02:05:36,880 --> 02:05:44,920 Maryland so we do check that too so they're in good standing uh and they 1588 02:05:40,480 --> 02:05:44,920 have been since 2022 too. 1589 02:05:45,760 --> 02:05:51,920 » I just want to clarify when Commissioner Commissioner Klein made his motion he 1590 02:05:50,320 --> 02:05:56,840 referenced previous items. He was referring to 24 and 25. 1591 02:05:57,360 --> 02:06:06,560 Is there um is there any plan now or in the future 1592 02:06:03,040 --> 02:06:10,159 uh to provide any form of parking for general aviation aircraft in the 1593 02:06:08,400 --> 02:06:16,800 vicinity of the [sighs and gasps] museum? 1594 02:06:13,760 --> 02:06:22,159 » I would say yes and no. So there's a part of that apron which was purchased 1595 02:06:19,520 --> 02:06:26,719 several years ago under an FAA grant to provide that visibility zone. Mhm. 1596 02:06:25,199 --> 02:06:32,000 » And then I know Neil's had some conversations and meetings with the 1597 02:06:28,400 --> 02:06:37,119 airport uh or the Heggertown Aviation Museum about kind of reconfiguring where 1598 02:06:34,719 --> 02:06:41,840 they can park aircraft because as you know there's the uh object free area, 1599 02:06:39,760 --> 02:06:46,560 but then there's also kind of that cone that steps back up um where you can put 1600 02:06:44,320 --> 02:06:50,560 things maybe lower level but not high tails and things of aircraft. So, I 1601 02:06:48,960 --> 02:06:54,960 think he's had those discussions and I know there was a meeting about it, 1602 02:06:52,560 --> 02:06:57,360 » but I don't have a parking layout for everything. They park aircraft there 1603 02:06:56,560 --> 02:07:00,960 now. >> Yeah. But it's just not it's not 1604 02:06:58,880 --> 02:07:06,000 something that if I were landing at that airport that I could say I'm headed to 1605 02:07:02,480 --> 02:07:09,199 the museum that I can easily tower could move me to that to park. Do you 1606 02:07:08,079 --> 02:07:14,320 understand my point? >> Correct. I mean the gate there will be a 1607 02:07:11,599 --> 02:07:18,000 functioning sliding gate 160 ft. So there will be access in and out but 1608 02:07:16,320 --> 02:07:20,320 technically that is off airport property. 1609 02:07:18,880 --> 02:07:25,840 » Okay. >> All right. Thank you. 1610 02:07:23,040 --> 02:07:29,159 » Okay. Looking for a motion for motion number one. 1611 02:07:34,880 --> 02:07:42,639 » Is it appropriate to ask another commissioner a question? 1612 02:07:39,440 --> 02:07:48,000 » Like Commissioner Wagner. Um the last one that we looked at 1613 02:07:45,440 --> 02:07:51,599 » was only $756 difference, >> right? That didn't that didn't bother me 1614 02:07:50,159 --> 02:07:54,480 at all, you know. That was good, you know. 1615 02:07:52,320 --> 02:07:59,679 » And then this one, of course, is 3 million. Well, 300,000, sorry, 1616 02:07:56,560 --> 02:08:02,800 difference. Would you feel better if we divided it between two different 1617 02:08:01,040 --> 02:08:06,800 contractors? You know, I'm not after that as much as 1618 02:08:04,480 --> 02:08:10,800 I am just making sure they were vetted properly because eight years I've never 1619 02:08:09,119 --> 02:08:15,480 seen the name and it didn't exist eight years ago. And I'm 1620 02:08:17,520 --> 02:08:25,760 I mean it wouldn't matter if you divide. They're still less expensive than 1621 02:08:22,800 --> 02:08:31,679 either way. I think the grand total is more than that figure you just mentioned 1622 02:08:27,679 --> 02:08:35,119 on everything. Isn't it a difference? Well, I mean, I they're two separate bid 1623 02:08:33,599 --> 02:08:36,560 awards right now, two separate estimates, 1624 02:08:36,000 --> 02:08:43,760 » right? >> Um even though the the capital funding 1625 02:08:40,719 --> 02:08:47,040 » is coming from the same Washington County CIP number, 1626 02:08:45,360 --> 02:08:49,920 » right? >> Because of how we had it set up 1627 02:08:48,400 --> 02:08:52,920 originally, but we're doing two two bids. 1628 02:08:54,159 --> 02:09:00,400 I mean, I'll say any any project that we do, there's always risk of unknowns, 1629 02:08:58,159 --> 02:09:03,920 whether it's a a known vendor or a new vendor. Um, so I can't sit here and 1630 02:09:02,320 --> 02:09:09,520 promise that everything's going to go, you know, perfect. We do what we can and 1631 02:09:06,239 --> 02:09:16,239 ultimately, you know, the procurement's uh assistance and and with the the team 1632 02:09:12,800 --> 02:09:22,079 is to try to define if or judge if they're uh responsive and responsible. 1633 02:09:19,679 --> 02:09:25,840 That's really where we're coming from. the next low we would have to determine 1634 02:09:24,079 --> 02:09:30,159 that the low didn't meet the requirements because we did advertise 1635 02:09:27,679 --> 02:09:34,960 with course low bid does drive it but they also have to meet the requirements 1636 02:09:31,440 --> 02:09:37,440 of the solicitation and we found nothing that said otherwise. 1637 02:09:35,920 --> 02:09:40,480 » Yeah and I mean saving money saving money I get it and that's what we're 1638 02:09:38,880 --> 02:09:45,360 here for to try to save as much as we can and I I I'm a little bit more 1639 02:09:43,040 --> 02:09:50,000 comfortable personally because ADCI vetted them. I mean they've been in the 1640 02:09:47,840 --> 02:09:56,320 business forever and they've they do they're big. They're huge. If 1641 02:09:53,199 --> 02:09:59,360 » so, that makes me more comfortable. So, >> we can't just not award someone because 1642 02:09:58,079 --> 02:10:03,440 they're new because we're going to always have new vendors. 1643 02:10:00,800 --> 02:10:08,079 » Yeah. I mean I I I get the hesitation but we can't just say we are too new to 1644 02:10:05,520 --> 02:10:12,560 take on our project like like you said ABCI did make their calls and they did 1645 02:10:10,239 --> 02:10:15,199 vet them as well as you know we went through what procurement does to vet 1646 02:10:14,320 --> 02:10:19,040 them >> and we have procedures in place if they 1647 02:10:17,199 --> 02:10:24,239 fail to perform any of the duties or responsibilities that are included in 1648 02:10:20,719 --> 02:10:27,360 the contract um we have um things in place to to address that. 1649 02:10:26,000 --> 02:10:31,679 » Correct. We don't like doing it, but that's to Commissioner Bar's question 1650 02:10:30,000 --> 02:10:34,880 before about the payment and performance bond. You don't like to go there, but 1651 02:10:33,599 --> 02:10:39,560 there's >> um measures that we take to protect 1652 02:10:36,560 --> 02:10:39,560 ourselves. 1653 02:10:40,400 --> 02:10:49,119 » Okay. Looking for a motion for the first 1654 02:10:45,679 --> 02:10:52,159 recommendation. Motion number one. >> Make a motion to approve motion one. 1655 02:10:51,760 --> 02:10:54,000 » Okay. >> Second. 1656 02:10:52,560 --> 02:10:56,480 » I have a motion and second. Ready to vote. All in favor by saying I. I 1657 02:10:56,159 --> 02:11:00,960 » I >> oppose same sign. And then motion number 1658 02:10:59,360 --> 02:11:06,800 two is to uh >> without empower staff, 1659 02:11:03,119 --> 02:11:11,199 » right? To submit FAA and MAA grant applications. 1660 02:11:08,800 --> 02:11:12,719 » Motion to approve that >> as amended. 1661 02:11:12,239 --> 02:11:13,599 » Correct. >> Okay. 1662 02:11:13,040 --> 02:11:16,960 » Thank you. >> Second. Ready to vote. All in favor by 1663 02:11:16,239 --> 02:11:20,719 saying I. >> I. I. 1664 02:11:17,679 --> 02:11:26,960 » Oppos. Same sign. 5. Thank you. Thank you. 1665 02:11:22,079 --> 02:11:33,040 Next item is under tab 27 and that is contract award PUR786 1666 02:11:30,719 --> 02:11:39,520 Washington County Office um building roof repair. The next recommendation is 1667 02:11:35,920 --> 02:11:43,280 contract award PR 1786. Move to award the contract for the Washington County 1668 02:11:41,199 --> 02:11:47,520 Office Building Roof Repair to the Responsive Responsible Firm Bonded 1669 02:11:45,280 --> 02:11:52,599 Applicators of Waysburg, Pennsylvania with the lowest total bid sum of 1670 02:11:49,599 --> 02:11:52,599 $292,845. 1671 02:11:53,040 --> 02:11:58,880 The work includes removal of the existing membrane roof system on the 1672 02:11:56,960 --> 02:12:02,639 county office building, removing and resetting rooftop equipment, 1673 02:12:01,040 --> 02:12:09,679 installation and insulation, crickets, slopes, 1674 02:12:05,360 --> 02:12:15,199 saddles, flashing roofing system, and parapet wall repairs. The building is 1675 02:12:12,320 --> 02:12:19,119 located at 3335 West Washington Street in Haggartown. The invitation of bid was 1676 02:12:17,679 --> 02:12:22,560 advertised on the county's online bidding site, the state of Maryland's e 1677 02:12:21,199 --> 02:12:27,280 Maryland marketplace [snorts] advantage website. 16 companies downloaded the 1678 02:12:25,040 --> 02:12:32,400 document. 15 companies were present at the pre pre- bid proposal and we did 1679 02:12:29,760 --> 02:12:38,880 receive 10 proposals for this project. Capital improvement uh plan budget DLB 1680 02:12:36,880 --> 02:12:41,880 100 has made funds available for this project. 1681 02:12:46,880 --> 02:12:53,440 discussion motion >> just my curious question engineers 1682 02:12:50,239 --> 02:12:57,840 estimate on that >> I would yes we did one I think it was 1683 02:12:56,320 --> 02:13:05,040 around 300,000 250 or 300,000 I budgeted for 1684 02:13:01,440 --> 02:13:08,719 this one in the facility roof uh repairs >> unit price is a little higher because 1685 02:13:06,800 --> 02:13:14,159 it's a little bit more than just a roof replacement there's insulation and other 1686 02:13:10,480 --> 02:13:14,159 work and there's a lot of equipment 1687 02:13:14,800 --> 02:13:20,320 Just another huge discrepancy that's all which is in our favor for the 1688 02:13:18,159 --> 02:13:24,400 » in this in this case. Bonnet Applicators has done a lot of work with the county 1689 02:13:22,480 --> 02:13:25,599 and they're also >> um 1690 02:13:24,719 --> 02:13:30,480 » Yeah, it's a well known >> familiar with the building. They've done 1691 02:13:27,520 --> 02:13:33,920 patch repairs on it already. So, I mean I think they know what they're getting. 1692 02:13:32,480 --> 02:13:37,199 » Well, I'm not questioning their ability. I was just thinking we keep seeing all 1693 02:13:36,159 --> 02:13:41,280 these big swings. >> You're say what's the reason? I think in 1694 02:13:39,119 --> 02:13:44,639 this case it's familiarity. Um, and they are a local contractor 1695 02:13:43,119 --> 02:13:47,280 » and I think they see the competition when they're on our site. They can see 1696 02:13:45,920 --> 02:13:49,760 who's bidding on that. >> So, there's a there's a number of 1697 02:13:48,639 --> 02:13:52,159 vendors on there. >> Okay. 1698 02:13:50,079 --> 02:13:58,599 » And we we had a lot of participation in the the um pre-bid meeting and the site 1699 02:13:55,599 --> 02:13:58,599 visit. 1700 02:13:58,639 --> 02:14:07,400 » Okay. Any other discussion? Looking for a motion. 1701 02:14:03,920 --> 02:14:07,400 » Motion to award. 1702 02:14:08,639 --> 02:14:14,000 » Second. >> Okay. Motion and second for award as 1703 02:14:11,840 --> 02:14:18,960 submitted. All in favor by saying I. >> I. 1704 02:14:14,480 --> 02:14:25,840 » Oppos? Same sign. 5. Next item under tab 28 is contract award PUR1 1787 Martin 1705 02:14:23,360 --> 02:14:29,599 Luther King Jr. uh community center renovation. 1706 02:14:27,440 --> 02:14:33,360 » My last recommendation contract award PUR 1787. 1707 02:14:31,760 --> 02:14:38,079 Move to award the contract for the Martin Luther King Jr. community center 1708 02:14:35,520 --> 02:14:43,119 renovation to the responsive responsible firm Tricson Construction of Baltimore, 1709 02:14:40,560 --> 02:14:47,079 Maryland with the lowest total bid sum amount of 2,799,775 1710 02:14:48,480 --> 02:14:56,159 for the base bid at alternates three allowance and unit prices and to approve 1711 02:14:53,920 --> 02:15:00,079 and execute the reference budget adjustment. So that'll require two 1712 02:14:57,760 --> 02:15:04,639 approvals, one for the award and one for the budget adjustment. The project 1713 02:15:02,159 --> 02:15:09,920 includes renovations to common use areas on three floors of the former school 1714 02:15:06,960 --> 02:15:14,400 building constructed in 1949. Washington County is the building owner and primary 1715 02:15:12,239 --> 02:15:19,280 building tenants include Head Start and Children in Ne. The project will uh 1716 02:15:17,520 --> 02:15:23,840 renovate portions of the building to upgrade building systems and accommodate 1717 02:15:21,199 --> 02:15:27,280 public facility use as a community gymnasium. 1718 02:15:25,440 --> 02:15:31,920 Building renovations include replacing the wood floor in the gymnasium, new 1719 02:15:29,840 --> 02:15:38,320 restroom facilities, installation of an elevator and machine room, HVAC systems, 1720 02:15:35,440 --> 02:15:42,560 sprinkler additions, fire alarm and door security systems, partial roof 1721 02:15:40,320 --> 02:15:47,599 replacement, windows, two entrance canopies and landscaping. The building 1722 02:15:44,800 --> 02:15:52,000 is located at 131 West North Street in Haggartown. The invitation of bid was 1723 02:15:50,159 --> 02:15:56,000 listed on the county's website along with the state of Maryland's e Maryland 1724 02:15:53,599 --> 02:16:00,960 marketplace advantage website. 60 companies downloaded the document. 18 1725 02:15:58,560 --> 02:16:05,840 curves were present at the pre-proposal and we did receive five proposals for 1726 02:16:03,679 --> 02:16:12,239 this. Funds are budgeted in various capital improvement plans for these 1727 02:16:08,159 --> 02:16:17,920 services and a $125,000 budget adjustment form uh from 1728 02:16:14,880 --> 02:16:22,159 facilities roof repairs. MLK Gymnasium is requested to cover the construction 1729 02:16:19,679 --> 02:16:26,939 and inspection cost associated with the roof replacement that will be completed 1730 02:16:24,320 --> 02:16:28,959 with the renovation project. >> [clears throat] 1731 02:16:34,479 --> 02:16:41,679 » Okay. >> Just had a question about the gymnasium. 1732 02:16:37,760 --> 02:16:48,800 How many people tend to use this? >> It varies depending on the event. Um the 1733 02:16:45,280 --> 02:16:52,800 the hope is and the plan as after uh the renovations, the Washington County 1734 02:16:51,280 --> 02:16:56,319 Recreation Department would be able to run more programming there. Right now, 1735 02:16:54,399 --> 02:17:02,160 one of the limiting factors is the lack of facilities, uh, restroom facilities, 1736 02:16:59,519 --> 02:17:07,920 things like that. So, it's used daily, um, by Head Start for their gymnasium 1737 02:17:05,200 --> 02:17:13,280 space. And back when Robert Wood Johnson was operating, uh, programming for the 1738 02:17:10,800 --> 02:17:18,160 community, they were using it as well, uh, at least, I think, two or three 1739 02:17:15,359 --> 02:17:23,359 times a week. So it get you it's used fairly uh regularly and we anticipate 1740 02:17:20,800 --> 02:17:29,200 the community use aspect would increase once we have this project complete. Um 1741 02:17:26,240 --> 02:17:34,000 that rental space will be more or less self-contained prior to that. It there 1742 02:17:32,080 --> 02:17:38,080 weren't measures in place to be able to ensure that people were staying in the 1743 02:17:36,000 --> 02:17:42,399 gymnasium and not through other parts of the building or having access to 1744 02:17:40,319 --> 02:17:46,240 facilities. And you think our parks and wreck will be a be sorry will be able to 1745 02:17:44,960 --> 02:17:50,000 use this facility as well? >> Correct. I think we'll be able to use it 1746 02:17:47,760 --> 02:17:56,000 and even discussions about some of the community reinvestment funds um having 1747 02:17:53,760 --> 02:18:00,319 that opportunity to support programming there. So I think we're really excited 1748 02:17:58,240 --> 02:18:04,399 about offering that service to the community. Um and so it'll be a nice 1749 02:18:02,639 --> 02:18:08,080 addition and we're trying to reuse the facilities that we already have rather 1750 02:18:06,000 --> 02:18:13,760 than going and building a new gym somewhere else. Um so I think in that 1751 02:18:10,559 --> 02:18:18,399 regard it's it's fairly uh you know costefficient to do to do that versus uh 1752 02:18:16,960 --> 02:18:23,040 new somewhere else. >> And the community reinvestment funds are 1753 02:18:20,479 --> 02:18:26,920 monies uh that we receive uh from cannabis sales tax. 1754 02:18:31,390 --> 02:18:33,410 [clears throat] 1755 02:18:37,200 --> 02:18:41,840 Motion to approve Second. 1756 02:18:40,160 --> 02:18:46,160 » Okay, we have a motion and second for approval. And before I call for a vote, 1757 02:18:43,760 --> 02:18:51,519 I want to go on the record as abstaining uh from voting on this 1758 02:18:49,040 --> 02:18:56,479 when I understand that my former company that I used to own six years ago may be 1759 02:18:54,080 --> 02:19:02,080 a part of this project as a subcontractor. And so therefore, I'm 1760 02:18:59,040 --> 02:19:05,599 going to set this one out. But we we do have a motion in a second. I'm going to 1761 02:19:03,519 --> 02:19:07,519 call for the vote. All in favor by saying I 1762 02:19:06,639 --> 02:19:13,200 » I >> 40. 41 extens abstension 1763 02:19:11,760 --> 02:19:18,080 » and for the approval of the budget adjustment. 1764 02:19:15,760 --> 02:19:20,880 » Motion to approve. >> Okay. We have a second for that. 1765 02:19:20,399 --> 02:19:26,160 » Second. >> Okay. Motion to second for budget 1766 02:19:23,040 --> 02:19:30,160 adjustment. All in favor by saying I. >> I. 1767 02:19:26,960 --> 02:19:33,616 » And I abstain. 40. >> Thank you. 1768 02:19:30,719 --> 02:19:35,635 » Thank you. >> [clears throat] 1769 02:19:36,240 --> 02:19:44,880 » Next item under tab 29 FY2027 program open spaces annual program. 1770 02:19:43,439 --> 02:19:48,080 Andrew Echelman. >> Thank you. Something a little bit more 1771 02:19:46,639 --> 02:19:53,359 exciting and light-hearted. Everyone looks forward to this uh each year. I 1772 02:19:50,800 --> 02:19:57,520 certainly do. Uh, it's to seek a recommended motion to approve the annual 1773 02:19:55,840 --> 02:20:02,240 FY27 program open space project list as was 1774 02:20:00,800 --> 02:20:07,840 presented and recommended to the Washington County Recreation and Parks 1775 02:20:03,840 --> 02:20:11,600 Advisory Board. Each year, per POS guidelines, the board of county 1776 02:20:09,200 --> 02:20:16,560 commissioners is required to adopt the annual POS program. The various 1777 02:20:14,399 --> 02:20:21,200 municipalities, board of education, Hickortown Community College, as well as 1778 02:20:18,319 --> 02:20:26,160 the county submit project requests for consideration and inclusion in the 1779 02:20:22,880 --> 02:20:31,040 program. Based upon anticipated available funds, we develop a program 1780 02:20:28,800 --> 02:20:36,160 that gives consideration to county parks and recreation priorities, community 1781 02:20:33,200 --> 02:20:41,520 benefit, and the priority rating of the project sponsor. Uh this year the parks 1782 02:20:38,560 --> 02:20:45,600 and recck advisory board um heard those presentations and voted at its May 7th 1783 02:20:44,080 --> 02:20:49,600 meeting to recommend the proposed schedule to the county commissioners for 1784 02:20:47,520 --> 02:20:52,880 adoption. After adoption by the county 1785 02:20:50,960 --> 02:20:57,920 commissioners, we finalize the program schedule, send it into the Department of 1786 02:20:55,359 --> 02:21:04,960 Natural Resources, and then once that's approved, uh project sponsors may start 1787 02:21:01,840 --> 02:21:09,439 uh and apply for funding after July 1st. This year, Washington County will 1788 02:21:06,319 --> 02:21:14,880 receive $1,77,378 in FY227 1789 02:21:11,280 --> 02:21:19,200 pro program open space funds. Since Washington County has met its local 1790 02:21:16,960 --> 02:21:23,520 acquisition goal, 100% of these funds and aortionment can 1791 02:21:21,680 --> 02:21:29,359 be used for either acquisition or development. 1792 02:21:25,920 --> 02:21:35,200 Parkland projects are available for 100% reimbursement while development projects 1793 02:21:32,319 --> 02:21:41,280 require a minimum 10% local match. This year all projects being considered and 1794 02:21:38,000 --> 02:21:47,920 recommended are development projects. Uh this is highly unusual but uh the 1795 02:21:44,560 --> 02:21:53,200 allocation was a little bit uh higher um almost twice as much as last year. we 1796 02:21:50,080 --> 02:22:02,319 had you seen a decline after seeing uh earlier record numbers for allocation in 1797 02:21:56,640 --> 02:22:08,160 FY 23 and 24. Um so all project sponsors requests were funded um including some 1798 02:22:06,319 --> 02:22:11,920 uh additional uh funds that were made available to 1799 02:22:10,240 --> 02:22:17,200 some of the project sponsors that I revisited um with their estimates 1800 02:22:15,040 --> 02:22:23,040 because they submit these back in December. And so whether it's asphalt or 1801 02:22:20,319 --> 02:22:27,439 diesel or those kind of things, um we made sure that the funding requests were 1802 02:22:24,800 --> 02:22:31,600 still met. And so the project list before you essentially everyone who 1803 02:22:29,359 --> 02:22:37,600 submitted an application um it's able to be fully funded this 1804 02:22:34,080 --> 02:22:42,560 year. Are there any questions? >> The work in Hancock, what does that 1805 02:22:40,160 --> 02:22:46,080 involve? So, um, if you've been up there, you've seen they installed the 1806 02:22:44,080 --> 02:22:51,120 splash pad, the parking lot, and all of the, uh, 1807 02:22:48,880 --> 02:22:54,160 driveway entrances for that area of the park kind of 1808 02:22:52,399 --> 02:22:58,560 » south of there and to the east of the library, okay, is what they want to redo 1809 02:22:56,319 --> 02:23:02,880 and surface and stripes so it's not so much of a hodge podge and broken 1810 02:23:00,800 --> 02:23:06,319 pavement and and so have a proper parking lot to serve. 1811 02:23:03,920 --> 02:23:09,280 » Okay. So, it's specifically for the splash pad. 1812 02:23:07,680 --> 02:23:13,200 » Yeah. Well, I mean, it can serve other amenities within the park, but primarily 1813 02:23:11,359 --> 02:23:18,840 what's driving it is the splash pad. >> Yeah, I saw that was gravel and so it's 1814 02:23:15,200 --> 02:23:18,840 warranted. Sure. 1815 02:23:23,920 --> 02:23:30,800 » And this is all state money, right? >> Correct. It's state money that is, 1816 02:23:28,800 --> 02:23:35,439 again, as a refresher, it's collected as a as a transfer tax on real estate 1817 02:23:33,680 --> 02:23:42,479 sales. So, a portion of that goes into a pot of money and then there uh the state 1818 02:23:39,040 --> 02:23:49,920 does have discretion over uh which funding programs within that um 1819 02:23:46,880 --> 02:23:53,200 receive a certain allocation. So, when Chris Bogs is in here for land 1820 02:23:51,439 --> 02:23:57,359 preservation, that's also something that gets funded under this. There's state 1821 02:23:54,800 --> 02:24:02,319 program open space. So, that's why you can look at a whole for what the funds 1822 02:24:00,160 --> 02:24:05,840 are within program open space at a state level. But then the administration kind 1823 02:24:04,240 --> 02:24:09,374 of has discretion over how much they allocate to each program is my 1824 02:24:07,680 --> 02:24:11,394 understanding. [snorts] 1825 02:24:11,520 --> 02:24:19,280 » Move to approve the POSOS project list. >> Second. Okay. We have a motion and 1826 02:24:16,479 --> 02:24:21,200 second for approval as submitted. All in favor by saying I 1827 02:24:20,720 --> 02:24:27,600 » I >> oppos. Same sign. 50. Thank you. 1828 02:24:24,399 --> 02:24:35,120 » Thank you. Next item under tab 30 is the 2026 2027 1829 02:24:30,560 --> 02:24:41,120 property and casualty insurance renewal. >> Ma'am, ma'am, you're out of order. 1830 02:24:39,040 --> 02:24:45,280 » Ma'am, you're being disruptive to this meeting. I'm going to ask you to sit 1831 02:24:43,200 --> 02:24:47,920 down or leave. >> Ma'am, 1832 02:24:46,640 --> 02:24:49,680 » officer, we're going to have to remove her. 1833 02:24:48,240 --> 02:24:54,560 » Need to ask her to leave. >> Ma'am, you have to leave. 1834 02:24:51,680 --> 02:24:57,120 » I will leave now. for supporting this. This is all 1835 02:24:55,760 --> 02:25:03,080 and you're silencing the people. The people want to speak. You're 1836 02:24:58,960 --> 02:25:03,080 the command. All fair 1837 02:25:20,399 --> 02:25:26,640 28 >> Tracy McCammon, risk management 1838 02:25:24,880 --> 02:25:30,479 coordinator. >> I'm Patrick Civas. Good morning, Chip 1839 02:25:28,640 --> 02:25:35,920 Rose, director of human resources. >> We're here to present the 2026 2027 1840 02:25:33,200 --> 02:25:39,680 property and casualty insurance renewal. The recommended motion is moved to renew 1841 02:25:37,760 --> 02:25:44,240 the property and liability policies with Travelers Insurance Company and the 1842 02:25:42,000 --> 02:25:47,760 drone and airport liability policies with AIG. 1843 02:25:46,240 --> 02:25:52,240 The renewal quotes from the insurance carrier carriers are reflected on the 1844 02:25:50,240 --> 02:25:57,359 attached premium comparison spreadsheet. The total renewal is a 5.8% 8% increase 1845 02:25:55,359 --> 02:26:02,160 in premium compared to last year's actuals that were paid. Overall, we had 1846 02:25:59,840 --> 02:26:06,160 a very favorable insurance renewal as reflected in the premium comparison. 1847 02:26:04,319 --> 02:26:10,560 Several premiums either decreased slightly or they remained unchanged. 1848 02:26:08,800 --> 02:26:14,720 There are two items that I would like to highlight from the comparison sheet. 1849 02:26:12,399 --> 02:26:21,280 First, we were able to get travelers to agree to increase our coverage limit for 1850 02:26:16,880 --> 02:26:26,319 our cyber to million and to decrease the deductible to $25,000. 1851 02:26:24,399 --> 02:26:31,359 Second, there is an increase to our autoline premiums both in the liability 1852 02:26:28,640 --> 02:26:35,280 and the physical damage. The increase is mainly due to our loss ratio and the 1853 02:26:33,600 --> 02:26:40,000 number of transit bus accidents that we've had over the past year. So, 1854 02:26:37,600 --> 02:26:45,920 unfortunately, Travelers has increased the deductible only to our transit bus 1855 02:26:42,800 --> 02:26:50,000 accidents for the upcoming policy term. So, effective uh July 1st, the 1856 02:26:48,399 --> 02:26:55,439 deductible will increase from the current $5,000 deductible to $10,000. 1857 02:26:53,760 --> 02:27:00,319 The HR department has been working with the transit department on a plan to help 1858 02:26:58,080 --> 02:27:05,600 uh mitigate some of these uh claims that we're having. And I can let Chip explain 1859 02:27:03,200 --> 02:27:08,399 that plan. briefly. Um, starting this month, HR and Transit has developed a 1860 02:27:07,120 --> 02:27:12,479 strategy to increase the volume of drivers we have uh on demand, improve 1861 02:27:11,040 --> 02:27:15,840 the structure of the job family so they know where they stand in their family, 1862 02:27:14,319 --> 02:27:19,520 develop new training for hands-on training specifically, um, and starting 1863 02:27:18,319 --> 02:27:23,760 with the new fiscal year, we're going to hire a new safety coordinator. We're we 1864 02:27:22,080 --> 02:27:27,120 have high hopes that the uh this will improve the confidence of our transit 1865 02:27:25,040 --> 02:27:30,520 drivers and will help lower the volume of future incidents. 1866 02:27:31,120 --> 02:27:38,880 So, as I said before, the um total increase in premium is 5.8%. However, we 1867 02:27:36,640 --> 02:27:42,880 are within the 10% um that was budgeted for the fiscal year. Concurrences is 1868 02:27:41,120 --> 02:27:46,960 Michelle Gordon, county administrator, and the alternative would be to go back 1869 02:27:44,880 --> 02:27:54,200 and try to complete a market bid, but that could create a lapse in coverage. 1870 02:27:50,960 --> 02:27:54,200 Any questions? 1871 02:27:57,520 --> 02:28:07,680 How long have we had this company? >> We've been with Traveler since 2000. 1872 02:28:03,280 --> 02:28:10,560 » And when have we put it out for bid? >> Um [sighs and gasps] trying to think the 1873 02:28:09,200 --> 02:28:14,800 last time you went out to bed. >> It was before my time handling the 1874 02:28:12,080 --> 02:28:19,439 account. We did uh the the property in Marine were with another outfit as of 1875 02:28:17,200 --> 02:28:23,200 two years ago and then we bid that out. travelers came in with very aggressive 1876 02:28:21,040 --> 02:28:28,319 option that we we did accept or county accepted that they're with now. So the 1877 02:28:25,280 --> 02:28:32,800 property in Marine those were those were shopped at the market. That's how they 1878 02:28:29,920 --> 02:28:37,280 ended ended up at Trappers. Um but we have not shopped that out and at least 1879 02:28:34,960 --> 02:28:42,720 since I've been handling the account it's not to say we could not. It's just 1880 02:28:39,120 --> 02:28:47,120 the the account isn't in the best shape to expect a better result right now due 1881 02:28:44,560 --> 02:28:52,720 to some loss history. So when when all the things that HR is doing safety 1882 02:28:49,280 --> 02:28:57,840 standpoint start to show in as a result of lower frequency of claims and lower 1883 02:28:54,720 --> 02:29:02,160 claims and the presentation would look better to potential suitors, then that's 1884 02:29:00,080 --> 02:29:06,080 the time we want to go out and do that. >> Yeah. So, I'm thinking about putting a 1885 02:29:04,160 --> 02:29:09,040 motion to accept this uh because it's one year, 1886 02:29:08,160 --> 02:29:11,840 right? >> Accept this for one year, but with the 1887 02:29:10,640 --> 02:29:18,399 stipulation that we're going to go out to bid next year to get other prices 1888 02:29:14,880 --> 02:29:22,319 that we can look at. You kind of want to Is that a motion? 1889 02:29:20,160 --> 02:29:27,840 » That's a motion. Yes. >> I want to do a second for discussion. Uh 1890 02:29:25,600 --> 02:29:32,640 it sounds like to me on travelers that What was their proposal on cyber that we 1891 02:29:30,720 --> 02:29:38,640 got them to 2 million? 1 million. >> So we originally had 1 million. Um we've 1892 02:29:35,920 --> 02:29:42,319 had that since our renewal in 2023 because of our cyber incident that we 1893 02:29:40,319 --> 02:29:46,960 had in November of 22, right? >> We originally had a $3 million policy. 1894 02:29:44,640 --> 02:29:52,240 Deductible was $25,000. >> Okay. And when we did the renewal in 23, 1895 02:29:49,840 --> 02:29:55,600 they reduced our uh coverage to 1 million, put some sublimit coverages on 1896 02:29:54,479 --> 02:29:59,760 some of the other things that was covered in the policy and increased our 1897 02:29:57,600 --> 02:30:03,680 deductible to 50,000. And ever since then, um I've been trying to get it back 1898 02:30:02,720 --> 02:30:08,560 up. >> So we did manage to get 2 million and 1899 02:30:05,920 --> 02:30:10,640 25,000 instead of 50,000 and >> correct 1900 02:30:09,200 --> 02:30:14,240 » or less than 2 million. >> Yes. And and to your your point on this 1901 02:30:12,640 --> 02:30:17,200 particular situation with the cyber, this wasn't just an ask like travelers, 1902 02:30:15,920 --> 02:30:21,680 will you do this for us kind of thing. Competition did did force their hand a 1903 02:30:19,280 --> 02:30:24,399 little bit on having adjusted terms for us both in pricing and getting 1904 02:30:23,280 --> 02:30:27,600 attention. >> Good. 1905 02:30:25,840 --> 02:30:31,280 » Yeah, I think it's fair to shop it in a year, but I'm fine. Yeah. 1906 02:30:29,760 --> 02:30:33,760 » Is that a second? >> Yeah. 1907 02:30:31,760 --> 02:30:38,080 » Okay. We have a motion and a second on the floor. Ready to vote? All in favor 1908 02:30:36,399 --> 02:30:42,479 by saying I >> oppos. Same sign. 5. Thank you. So that 1909 02:30:40,960 --> 02:30:45,439 motion approves as amended. >> Yes. 1910 02:30:44,399 --> 02:30:48,680 » Thank you. >> Thank you. 1911 02:30:49,040 --> 02:30:58,680 » Next item. Uh tab 31 agriculture. June is National Dairy Month. And do we 1912 02:31:00,160 --> 02:31:03,160 Kelsey? 1913 02:31:03,840 --> 02:31:12,840 » Michelle, >> you need to ice cream. 1914 02:31:09,840 --> 02:31:12,840 Okay. 1915 02:31:19,840 --> 02:31:23,680 » Good morning, commissioners. >> Good morning. 1916 02:31:21,840 --> 02:31:26,479 » Kelsey Kadel, agricultural business specialist for the Department of 1917 02:31:24,800 --> 02:31:30,000 Business and Economic Development. >> Good morning, commissioners. Danielle 1918 02:31:27,840 --> 02:31:34,000 Weaver, director of public relations and marketing. 1919 02:31:32,000 --> 02:31:37,680 Every June we celebrate National Dairy Month, a time to recognize the farmers 1920 02:31:35,840 --> 02:31:41,520 and dairy producers who help feed our communities every day. Dairy continues 1921 02:31:39,920 --> 02:31:45,280 to play an important role across Maryland, both economically and 1922 02:31:43,200 --> 02:31:50,640 culturally. The recent data from the Maryland Department of A shows that milk 1923 02:31:47,280 --> 02:31:54,160 sales in 2023 generated nearly $185 million statewide, reflecting the 1924 02:31:52,560 --> 02:31:58,319 strength and lasting importance of the industry. Washington County remains a 1925 02:31:56,560 --> 02:32:02,240 key part of that success. Being the leaders for the state with 92 dairy 1926 02:32:00,160 --> 02:32:06,720 farms throughout the county, local farm families work hard all year round to 1927 02:32:04,160 --> 02:32:10,880 provide local milk, cheese, ice cream, and other dairy products to be enjoyed 1928 02:32:08,319 --> 02:32:15,359 by families across the region. This year, National Dairy Month celebration 1929 02:32:13,600 --> 02:32:19,680 is especially meaningful as Washington County commemorates its 250th 1930 02:32:17,359 --> 02:32:23,120 anniversary. Agriculture has shaped the county since its earliest days, and 1931 02:32:21,200 --> 02:32:27,840 dairy farming has long been one of the defining traditions. The area's rich 1932 02:32:25,359 --> 02:32:31,760 limestone soil, water resources, and open pasture land has made an ideal 1933 02:32:29,600 --> 02:32:36,240 place for dairy farms to thrive, helping establish an industry that has supported 1934 02:32:33,600 --> 02:32:39,439 generations of local families. So, let us remember that National Dairy Month is 1935 02:32:38,000 --> 02:32:42,880 not only a time to celebrate the nutritious dairy products, but also a 1936 02:32:41,359 --> 02:32:46,560 chance to recognize the hardworking farmers who continue a tradition that 1937 02:32:44,720 --> 02:32:51,439 has been a part of Washington County for 250 years. Residents are encouraged to 1938 02:32:49,200 --> 02:32:56,240 support local dairy producers this month and every month. And of course, there's 1939 02:32:54,399 --> 02:33:00,800 no better way to celebrate than with a sweet scoop of local ice cream. 1940 02:32:59,280 --> 02:33:05,600 And I'm here today to officially announce the Washington County's 250th 1941 02:33:03,359 --> 02:33:10,080 anniversary ice cream trail, which officially launched on June 2nd and will 1942 02:33:08,640 --> 02:33:14,960 continue through the last day of summer, which is September 22nd. This year's 1943 02:33:12,800 --> 02:33:20,000 special theme trail features 16 participating stops across Washington 1944 02:33:17,200 --> 02:33:24,080 County, giving residents and visitors an opportunity to enjoy local ice cream 1945 02:33:21,920 --> 02:33:28,240 while exploring communities throughout the county. The ice cream trail 1946 02:33:26,319 --> 02:33:34,319 celebrates both our strong dairy heritage and our 250th anniversary, 1947 02:33:31,600 --> 02:33:38,479 highlighting the farms, cremaries, and businesses that help make Washington 1948 02:33:36,000 --> 02:33:43,359 County such a special place. The response has already been incredible 1949 02:33:40,640 --> 02:33:47,840 with one participate participant completing all 16 stops in less than a 1950 02:33:45,680 --> 02:33:52,479 week. Whether you visit one stop or all 16, 1951 02:33:50,640 --> 02:33:57,520 the ice cream trail is a fun way to support local businesses, celebrate our 1952 02:33:55,040 --> 02:34:02,399 agricultural roots, and take part in Washington County's 200 250th 1953 02:34:00,640 --> 02:34:06,720 anniversary festivities throughout the summer. Along the way, you can create 1954 02:34:05,040 --> 02:34:11,600 lasting memories with friends and family, meet fellow participants, and 1955 02:34:09,280 --> 02:34:17,479 maybe even make a new friend while enjoying some of the best ice cream 1956 02:34:13,200 --> 02:34:17,479 Washington County has to offer. 1957 02:34:17,520 --> 02:34:24,640 » And we do have uh one of those locations for you for when the meeting is over um 1958 02:34:22,479 --> 02:34:27,600 in the break room. Uh we have gotten ice cream from Misty Meadow Farm from Creary 1959 02:34:26,399 --> 02:34:33,359 for you today. >> And they were also our favorite ice 1960 02:34:30,000 --> 02:34:36,000 cream shop for last year's trail. Very good. Very good. Thank you. 1961 02:34:35,120 --> 02:34:39,800 » Thank you. >> Appreciate it. 1962 02:34:36,560 --> 02:34:39,800 » Thank you. 1963 02:34:41,359 --> 02:34:49,040 » Okay. Next item under tab 32 is the Washington County diversity and 1964 02:34:45,359 --> 02:34:53,120 inclusion uh committee appointments. Don >> Don Marcus, county clerk, commissioners. 1965 02:34:51,600 --> 02:34:57,680 On behalf of the Washington County Diversity and Inclusion Committee, I am 1966 02:34:55,600 --> 02:35:03,600 requesting a motion to appoint Thomas Waldron and Maya Shupe to serve a first 1967 02:35:00,800 --> 02:35:11,880 full three-year term from June 1st of 2026 through May 31st of 2029. This is 1968 02:35:08,160 --> 02:35:11,880 not a paid board. 1969 02:35:16,160 --> 02:35:19,040 » Motion. >> Motion to approve. 1970 02:35:18,319 --> 02:35:23,920 » Second. >> Okay. Motion and second for approval as 1971 02:35:21,280 --> 02:35:28,240 submitted. All in favor by saying I. >> I. 1972 02:35:24,319 --> 02:35:34,240 » Opposed. Same sign. 5. Thank you. Next item under tab 33, Washington County 1973 02:35:30,880 --> 02:35:39,040 Veterans Advisory Committee reappoint. >> Don Marcus, County Clerk. On behalf of 1974 02:35:36,880 --> 02:35:44,560 the Washington County Veterans Advisory Committee, I'm requesting a motion to 1975 02:35:41,600 --> 02:35:51,439 reappoint Aaron Palmer to serve a second three-year term from November 1st of 1976 02:35:47,040 --> 02:35:56,960 2025 through October 31st of 2028 as a veteran representative. This is not a 1977 02:35:53,840 --> 02:35:58,880 pay board. Motion to approve. >> Second. 1978 02:35:57,600 --> 02:36:02,399 » We have a motion and a second for approval as submitted. All in favor by 1979 02:36:01,280 --> 02:36:07,280 saying I. >> I oppose. Same sign. Thank you. 1980 02:36:07,918 --> 02:36:16,080 » [clears throat] >> Next item under tab 34 is the sheriff's 1981 02:36:11,760 --> 02:36:19,520 office first amendment toou between uh Washington County public schools 1982 02:36:17,760 --> 02:36:23,439 sheriff's office and board of county commissioners Zachary. 1983 02:36:21,520 --> 02:36:27,040 » Thank you President Bar Zachary Kefir County Attorney. I'm before you today 1984 02:36:25,359 --> 02:36:31,600 with the recommended motion to approve the first amendment to the school 1985 02:36:29,280 --> 02:36:35,840 resource officer between the board of education sheriff's office and board of 1986 02:36:34,000 --> 02:36:40,160 county commissioners. The school resource officer provides for 1987 02:36:38,399 --> 02:36:43,920 the assignment of full-time school resource officers to the board of 1988 02:36:42,160 --> 02:36:49,280 education for placement at the board of education central office Boonboro, Clear 1989 02:36:46,880 --> 02:36:55,359 Spring, Smithsburg, and Williamsport school complexes. The school resource 1990 02:36:51,840 --> 02:36:59,840 officer dated July 1, 2025 was executed by the parties and includes attachment 1991 02:36:57,200 --> 02:37:04,880 two establishing the yearly cost of each SRO's salary and benefits to be paid by 1992 02:37:02,160 --> 02:37:09,040 the board of education. Theou requires attachment two to be amended annually. 1993 02:37:07,280 --> 02:37:14,479 The purpose of this first amendment is to amend attachment two. 1994 02:37:12,240 --> 02:37:18,640 » Um, I don't have attachment two in my packet. Can I make a copy of that for 1995 02:37:16,720 --> 02:37:21,920 the commissioners? >> I'm sorry. I don't. It's not in my 1996 02:37:20,319 --> 02:37:25,319 packet either, but I can certainly get that to you. 1997 02:37:34,720 --> 02:37:40,040 Are you emailing that right now? I'll go print it for the commissioners. 1998 02:38:03,199 --> 02:38:05,219 » [snorts] 1999 02:38:23,439 --> 02:38:30,720 » My apologies, President Bar. Um I guess if once Commissioner Wagner and uh 2000 02:38:28,640 --> 02:38:35,120 Michelle come back if you want to move on and we can maybe 2001 02:38:33,439 --> 02:38:39,040 » Um yeah, >> I I I'm sorry it's not up in my emails. 2002 02:38:37,439 --> 02:38:43,520 » I was just looking at the next item here. I'm not sure I want to move into 2003 02:38:40,720 --> 02:38:47,359 that without full board and >> we we can wait. Yeah, county 2004 02:38:45,439 --> 02:38:50,920 administrator. We'll just hold tight here for a moment. 2005 02:39:23,040 --> 02:39:27,640 Yes, >> the other 75%. 2006 02:39:31,040 --> 02:39:38,479 It's just >> they they pay the full amount but um 2007 02:39:35,439 --> 02:39:42,680 each quarterly payments of 25% of the total cost but they pay the whole 2008 02:40:00,800 --> 02:40:03,800 Okay. 2009 02:40:12,479 --> 02:40:15,479 Sorry. 2010 02:41:26,160 --> 02:41:30,280 I'll be right back. Okay. 2011 02:41:55,120 --> 02:42:07,280 I just spotted something wrong in our next item. The next item on the agenda 2012 02:42:01,439 --> 02:42:13,840 increase,000 from 125 to 125 something in your next item. 2013 02:42:10,479 --> 02:42:17,760 We'll bring it up. Correction correction. 2014 02:42:14,800 --> 02:42:22,240 » Yeah. Just 2015 02:42:20,000 --> 02:42:25,960 looking ahead to the next item. Increasing $6,000. 2016 02:42:34,160 --> 02:42:45,640 Must be a typo of some sort. increased 86,000 from 125 2017 02:42:42,160 --> 02:42:45,640 to 1216,000. 2018 02:42:54,000 --> 02:43:07,080 Okay. Okay. Maybe it is okay. It's It's okay. It's okay. I put 255 to 35. 2019 02:43:03,520 --> 02:43:07,080 » Okay. Okay. 2020 02:43:09,760 --> 02:43:17,880 Thank you. Just >> Zach's printing it now. 2021 02:43:14,479 --> 02:43:17,880 » Okay. Well, 2022 02:43:19,840 --> 02:43:27,240 » should we wait for Zach? >> Yeah. I I think you guys need to take a 2023 02:43:24,080 --> 02:43:27,240 look at theou 2024 02:44:32,319 --> 02:44:35,479 Thank you. 2025 02:44:42,080 --> 02:44:50,840 that other item is correct. >> Okay. 2026 02:44:46,319 --> 02:44:50,840 » I was I wasn't looking at it right. 2027 02:44:55,680 --> 02:44:58,920 Thank you. 2028 02:45:20,560 --> 02:45:25,080 Okay, let's come back to 2029 02:45:25,200 --> 02:45:30,960 theou between Marson County Public Schools Sheriff's Office and the Board 2030 02:45:28,560 --> 02:45:37,960 of County Commissioners. So, I think everyone's been handed a 2031 02:45:34,560 --> 02:45:37,960 update here. 2032 02:45:38,560 --> 02:45:45,000 So for the audience and the viewers, the total fiscal year budget amount is 2033 02:45:42,000 --> 02:45:45,000 $95,634.56. 2034 02:45:51,040 --> 02:45:57,040 This amount um is paid for by the board of education and it comes out of the 2035 02:45:54,960 --> 02:46:02,240 funding that the county provides to the board of education uh as part of 2036 02:45:59,359 --> 02:46:05,760 maintenance of effort and I believe this contract has been in place for quite 2037 02:46:03,840 --> 02:46:09,240 some time. So it's included in maintenance of effort. 2038 02:46:12,720 --> 02:46:17,840 » Any discussion? Motion. 2039 02:46:15,920 --> 02:46:21,840 » I guess just a brief discussion. I really support this program that we have 2040 02:46:20,240 --> 02:46:26,960 officers in the schools. It helps protect the kids. Uh and they have good 2041 02:46:23,760 --> 02:46:30,960 relationships with the students as well, which provides a good positive example. 2042 02:46:29,359 --> 02:46:35,200 So I'm glad to be able to take part in this. that I go ahead and make a 2043 02:46:32,880 --> 02:46:37,359 recommendation that we move forward. Second. 2044 02:46:35,760 --> 02:46:40,560 » Okay. We have a motion and second for approval as submitted. All in favor by 2045 02:46:39,680 --> 02:46:44,000 saying I. >> I. 2046 02:46:41,279 --> 02:46:52,399 » Post. Same sign. 50. Thank you. 2047 02:46:46,640 --> 02:46:56,439 Um, next item under tab 35 is the FY27 general fund budget adjustment. 2048 02:47:06,720 --> 02:47:12,800 Morning, commissioners. Kelsey Mace, chief financial officer. 2049 02:47:11,040 --> 02:47:17,760 Staff is requesting an adjud an an adjustment to the board of education's 2050 02:47:14,720 --> 02:47:22,160 FY27 budget based on the final state aid calculations issued by the Maryland 2051 02:47:19,359 --> 02:47:27,439 State Department of Education. On May 19th, the MSDE released their final 2052 02:47:24,399 --> 02:47:31,279 state aid calculations for FY27, which included some revisions from their 2053 02:47:28,880 --> 02:47:34,960 preliminary calculations. Based on these revisions, the amount 2054 02:47:33,120 --> 02:47:42,080 budgeted for direct allocation to the board of education increased $86,580. 2055 02:47:40,160 --> 02:47:46,080 And I'm I'm double checking to see where my typos at if it's in this increase or 2056 02:47:44,000 --> 02:47:51,120 if it was in the budget that we started with, but the budget will be changing to 2057 02:47:48,880 --> 02:47:55,359 125 million, 311,760. 2058 02:47:53,600 --> 02:48:02,720 And the amount for the private prek will decrease 9,970 2059 02:47:57,520 --> 02:48:09,920 from $499,000 to9 920 to $489 950. So it either increased to 86580 or 2060 02:48:05,840 --> 02:48:17,359 56580 depending on where my um typo was. Um the net effect on this increase is 2061 02:48:15,520 --> 02:48:21,760 $76,610 which will be offset by decreasing the 2062 02:48:19,359 --> 02:48:25,520 amount budgeted for capital reserves. It is staff's request that this change be 2063 02:48:23,600 --> 02:48:29,760 made to the original adopted budget for FY27 since the fiscal year has not 2064 02:48:28,080 --> 02:48:34,640 started and budget documents have not yet been published. This will be budget 2065 02:48:32,560 --> 02:48:39,800 neutral and the general fund total for fiscal year 27 will remain at 2066 02:48:36,800 --> 02:48:39,800 355751,800. 2067 02:48:47,520 --> 02:48:53,040 Great. This is really just a tweak in what we've done and we it's mandated by 2068 02:48:51,120 --> 02:48:57,600 the state because we have to do >> it is I have received an estimated 2069 02:48:55,600 --> 02:49:00,880 revision based off of changes that they were doing with their state formulas and 2070 02:48:59,520 --> 02:49:05,840 that was included in the approved version. Um but when we did get that 2071 02:49:02,880 --> 02:49:10,240 final amount out it just did um vary a little bit from what we estimated. 2072 02:49:08,000 --> 02:49:13,200 » Very good. So this is based on formulas not enrollment. 2073 02:49:11,840 --> 02:49:18,960 » Correct. It was >> well enrollment is part of that formula. 2074 02:49:15,520 --> 02:49:22,560 » Okay. Thanks. It is um but their changes per their letter and I can share this 2075 02:49:20,399 --> 02:49:27,520 with all the commissioners um at the state level the overall 2076 02:49:25,359 --> 02:49:33,439 funding for state and local board certifications increased um split 2077 02:49:30,640 --> 02:49:37,920 between local and state for their career ladder. Um so this increased the funds 2078 02:49:36,399 --> 02:49:42,960 for the maintenance of certification for all el eligible teachers and not just 2079 02:49:40,960 --> 02:49:47,760 those that were reertified in December of 25. Um there was also changes to the 2080 02:49:46,240 --> 02:49:53,200 pre kindergarten where state and local pre pre kindergarten funding decreased 2081 02:49:50,399 --> 02:49:58,240 by 15.2 million in total and that was spread out 7.6 million over all the 2082 02:49:55,279 --> 02:50:02,399 local jurisdictions. Um and then there's also some enrollment changes that 2083 02:49:59,680 --> 02:50:07,359 impacted the education effort and local share calculations in addition to the 2084 02:50:04,640 --> 02:50:11,279 other bul um program calculations. I'll send this letter out to you to see what 2085 02:50:09,279 --> 02:50:15,680 all they changed at the state level that recalculated for everybody. 2086 02:50:13,200 --> 02:50:15,680 » Thank you. 2087 02:50:18,080 --> 02:50:23,920 Okay. Motion to approve. >> Second. 2088 02:50:22,399 --> 02:50:28,880 » Okay. We have a motion and second for approval as submitted. Uh all in favor 2089 02:50:27,040 --> 02:50:32,000 by saying I >> opposed. Same sign. 2090 02:50:30,880 --> 02:50:35,520 » Thank you. >> So I do have the correction. So the 2091 02:50:33,680 --> 02:50:43,040 starting budget for the direct allocation should be 12525. 2092 02:50:39,920 --> 02:50:46,840 So that increase is the 86,580 with a net of 76,000. 2093 02:50:52,479 --> 02:51:01,880 Okay. Next item under tab 36 is FY27 community organization updated funding 2094 02:50:58,880 --> 02:51:01,880 recommendation. 2095 02:51:03,120 --> 02:51:10,800 » Good morning everyone. How are you? >> Morning. dollar to be dispersed to 52 2096 02:51:08,160 --> 02:51:16,880 organizations and the approval of that amount was part of the FY27 budget 2097 02:51:13,760 --> 02:51:22,479 process. Prior to us distributing the funds, which would be after July 1st of 2098 02:51:19,600 --> 02:51:28,000 this year, one of the organizations had a strategic change in direction and 2099 02:51:24,960 --> 02:51:32,560 asked us to pull their request of $20,000. 2100 02:51:29,680 --> 02:51:37,359 I went back to the committee members uh each of which have been appointed by one 2101 02:51:34,720 --> 02:51:42,240 of the members of the board and asked them how they would best like to 2102 02:51:39,439 --> 02:51:47,600 reallocate the $20,000 and their recommendation was to fully 2103 02:51:44,960 --> 02:51:53,760 fund seven of the smaller organizations which I have listed on the chart there 2104 02:51:50,000 --> 02:51:58,960 and then the remaining $5,840 to hospice. It wouldn't change the 2105 02:51:56,160 --> 02:52:05,120 bottom line. the delta difference for each organization to fully fund the 2106 02:52:01,040 --> 02:52:10,640 seven and the hospice equals the $20,000 which was to go to the organization who 2107 02:52:08,160 --> 02:52:15,279 changed their mind. So really no change other than to let 2108 02:52:12,720 --> 02:52:18,800 the board know that when this list is published, it will look different than 2109 02:52:16,800 --> 02:52:23,600 the original published list that we presented, but the bottom line is 2110 02:52:21,760 --> 02:52:28,800 different and seven of our small organizations will be able to have the 2111 02:52:25,600 --> 02:52:31,840 request fully funded. >> Okay. 2112 02:52:29,359 --> 02:52:34,720 » I guess one question is where does this money come from? Is this from the 2113 02:52:33,120 --> 02:52:37,120 general fund for >> Yes. 2114 02:52:35,600 --> 02:52:43,439 » So we could just put it back into the general fund, couldn't we? 2115 02:52:40,960 --> 02:52:48,479 the $20,000 >> you could prior prior to this year that 2116 02:52:46,399 --> 02:52:55,040 was 1 million200,000 that the board allocated to community 2117 02:52:50,720 --> 02:53:01,120 organizations. We had over 3 million plus maybe even three,500,000 2118 02:52:58,640 --> 02:53:05,359 worth of asks. So, the board upped the amount to $1,300,000 2119 02:53:03,359 --> 02:53:10,720 this year so we could fund, you know, some additional organizations uh because 2120 02:53:08,479 --> 02:53:14,479 the asks are incredibly large for the amount of money that is available to be 2121 02:53:12,399 --> 02:53:18,680 funded. >> Okay. Thanks. 2122 02:53:15,359 --> 02:53:18,680 » You're welcome. 2123 02:53:20,399 --> 02:53:26,640 » Motion to approve. >> There's no motion. 2124 02:53:24,479 --> 02:53:29,920 » No motion requested for this. Thank you. >> Yeah. 2125 02:53:27,439 --> 02:53:33,840 » This is just information. Yeah, just want to make sure that what we publish 2126 02:53:31,359 --> 02:53:38,640 is exactly what we will be dispersing and they go disperse in four uh 2127 02:53:36,240 --> 02:53:40,479 quarterly to the organizations. >> Very good. 2128 02:53:39,600 --> 02:53:41,200 » Thank you very much. >> Thank you. 2129 02:53:40,800 --> 02:53:46,240 » Thank you. >> Okay, you guys have an awesome day. 2130 02:53:42,800 --> 02:53:54,760 » Thanks for the information. >> Next item under tab 37 is the uh ARC 2131 02:53:50,080 --> 02:53:54,760 grant for Fort Richie Sewer Project. 2132 02:54:02,240 --> 02:54:08,080 Good morning, commissioners. David Mason, interim director of environmental 2133 02:54:05,520 --> 02:54:12,240 management. Uh today, looking for a motion to apply for and accept the 2134 02:54:10,640 --> 02:54:16,720 awarded funding for the ARC grant application for recent recently 2135 02:54:14,479 --> 02:54:24,319 submitted to Tri County for the Fort Richie sewer infrastructure project. Uh 2136 02:54:20,560 --> 02:54:29,680 the county is applying for $44,910 in the grants which will be matched uh 2137 02:54:27,680 --> 02:54:35,439 by the county for a total project amount of $898 $820,000. 2138 02:54:32,640 --> 02:54:40,720 » So I just wanted to um amend the motion. I did speak with Elizabeth Stalman of 2139 02:54:37,760 --> 02:54:45,279 Tri County Council. uh she uh would like our a motion amended to state that we 2140 02:54:42,960 --> 02:54:50,880 are submitting the preliminary project description and if selected to apply for 2141 02:54:48,880 --> 02:54:55,920 the grant by the Tri County Council review board in July. Um the motion 2142 02:54:53,760 --> 02:55:01,040 would uh second motion would be if selected to apply and um we have 2143 02:54:59,120 --> 02:55:05,600 permission to uh apply and accept awarded funding from ARC. The county 2144 02:55:03,439 --> 02:55:09,319 match would come from the sewer fund uh not from general fund. 2145 02:55:10,479 --> 02:55:19,160 Okay. Motion. 2146 02:55:14,319 --> 02:55:19,160 » Motion. Okay. Have a second. 2147 02:55:19,439 --> 02:55:22,640 » Second >> discussion. 2148 02:55:22,240 --> 02:55:27,120 » Yes. >> Just to clarify this. We own this sewer 2149 02:55:25,040 --> 02:55:33,040 line. Correct. We as part of theou that was approved um 2150 02:55:30,000 --> 02:55:38,080 at the last meeting, it is required that the uh property owner transfer the 2151 02:55:35,359 --> 02:55:41,680 infrastructure and the easement to the county and that will be brought back 2152 02:55:39,600 --> 02:55:46,240 before the board on June the 30th. So before any contracts would be signed and 2153 02:55:44,479 --> 02:55:48,399 before the grant would be applied for, we will own the property as of June 2154 02:55:47,840 --> 02:55:52,319 30th. >> Perfect. Okay, 2155 02:55:50,720 --> 02:56:00,760 » we have a motion and a second. Ready to vote? All in favor by saying I. I same 2156 02:55:56,000 --> 02:56:00,760 sign 50. Thank you. 2157 02:56:03,359 --> 02:56:14,600 » Next item under tab 38 is the 2026 safer grant application request to apply 2158 02:56:11,279 --> 02:56:14,600 and accept. 2159 02:56:17,920 --> 02:56:20,920 Morning, 2160 02:56:24,160 --> 02:56:28,240 commissioners. David Hayes, director of emergency services. 2161 02:56:26,880 --> 02:56:31,520 » David Chisum, deputy director of emergency services. 2162 02:56:29,359 --> 02:56:35,439 » Uh, commissioners, we're here today. Uh, it's a little bit of a short notice, but 2163 02:56:33,520 --> 02:56:41,840 uh, we just received notification about 3 weeks ago that the uh, FY26 2164 02:56:39,520 --> 02:56:46,399 uh, FEMA safer grant opportunity had opened and it's only open until June 2165 02:56:43,840 --> 02:56:51,200 22nd. So, we're in a short window to actually uh seek your approval to apply 2166 02:56:49,120 --> 02:56:55,120 and then subsequently do so. So, we're looking today for a motion to authorize 2167 02:56:53,200 --> 02:57:00,479 the Division of Emergency Services to submit a FEMA grant uh safer application 2168 02:56:58,000 --> 02:57:05,680 to hire uh 24 firefighters and accept the grant funding if awarded. Over the 2169 02:57:03,439 --> 02:57:09,840 previous five years, the DEES has continued to place additional full-time 2170 02:57:07,439 --> 02:57:13,200 firefighters and multiple fire stations throughout Washington County. While the 2171 02:57:11,760 --> 02:57:17,040 addition of these firefighters has increased the number of trained and 2172 02:57:14,560 --> 02:57:20,720 certified firefighters on duty each day, there are still many instances where 2173 02:57:18,479 --> 02:57:25,359 apparatus and/or departments struggle to get adequate firefighters on apparatus 2174 02:57:22,479 --> 02:57:28,960 for call responses. By authorizing the division to hire 24 additional 2175 02:57:26,880 --> 02:57:32,720 firefighters, it will enable dees to continually 2176 02:57:30,640 --> 02:57:36,479 and strategically place firefighters and additional fire stations throughout the 2177 02:57:34,160 --> 02:57:42,560 county. the fiscal impact because this is a grad graduated grant. Uh it is 75% 2178 02:57:40,479 --> 02:57:46,800 federal money the first two years and then switches to 35% year three and then 2179 02:57:45,120 --> 02:57:52,000 year four is the county's obligation entirety. Uh FY27 2180 02:57:50,000 --> 02:57:57,600 uh if we funded for the full year would be 679,042 2181 02:57:54,640 --> 02:58:02,560 and 36 cents. Uh if we did not hire and we likely could not hire prior to 2182 02:57:59,279 --> 02:58:07,439 January 1 of 2027 uh that would only require 30 slightly 2183 02:58:04,800 --> 02:58:10,960 over 339,000 in the current fiscal budget that we operate and the 2184 02:58:09,439 --> 02:58:16,640 subsequent years would be an additional 679,000 2185 02:58:13,279 --> 02:58:22,399 and in FY29 it would be 1.7 almost 1.8 million and in FY30 and some point in 2186 02:58:19,439 --> 02:58:26,240 FY30 the full cost of 2.7 million will transfer to the county. We have 2187 02:58:24,399 --> 02:58:29,359 concurrences from obviously myself, Michelle Gordon the county 2188 02:58:27,279 --> 02:58:33,200 administrator, Kelsey Mesa the chief financial officer. There is funding 2189 02:58:30,800 --> 02:58:37,520 available in our budget that could cover those costs. And I do have uh the 2190 02:58:35,520 --> 02:58:41,600 volunteer coordinator, Oie Griffith, is here. And we met last week to brief the 2191 02:58:40,000 --> 02:58:48,560 association and their leadership. President Spreer is here as well. Uh we 2192 02:58:44,960 --> 02:58:53,520 still have six outstanding letters for requests of support for staffing. Two of 2193 02:58:50,880 --> 02:58:58,080 which will be answered through RC8. This would allow us to answer at least two 2194 02:58:55,920 --> 02:59:02,800 maybe three more of those letters uh with a successful award. 2195 02:58:59,920 --> 02:59:07,200 » What's the total request of uh request? How many firefighters are being 2196 02:59:04,319 --> 02:59:10,880 requested by stations right now? Total >> it it's it it somewhat depends 2197 02:59:09,200 --> 02:59:14,560 commissioner on how many we put in each of those stations. So, 2198 02:59:12,560 --> 02:59:16,479 » but what would be the request like if you added up everybody's request would 2199 02:59:16,080 --> 02:59:20,880 be >> normally it's three firefighters on duty 2200 02:59:18,880 --> 02:59:23,279 each day, which takes 12 to make that happen, 2201 02:59:21,359 --> 02:59:26,319 » right? So you couldn't fulfill what you're 2202 02:59:24,800 --> 02:59:30,560 being requested is what you're saying. >> No, this would not complete a full 2203 02:59:28,319 --> 02:59:34,720 request to get all of this. What we are benching this off of is response matrix. 2204 02:59:32,960 --> 02:59:37,600 So we're trying to make sure that where we see struggles to get adequate 2205 02:59:36,319 --> 02:59:41,279 staffing, these would be the stations that we would approach first and place 2206 02:59:39,760 --> 02:59:44,560 staffing there. Understanding we can't hire 50 or 100 firefighters at one time. 2207 02:59:43,920 --> 02:59:48,000 » Right. >> And I just want to point out that 2208 02:59:45,680 --> 02:59:51,279 approval of these 24 positions would be contingent upon approval of this grant. 2209 02:59:50,080 --> 02:59:54,560 meaning that if the grant is not approved, we we will not fill those 24 2210 02:59:53,840 --> 02:59:57,359 positions. >> And we applied last year, correct? 2211 02:59:56,560 --> 02:59:59,439 » We did. >> And we didn't get it. 2212 02:59:58,720 --> 03:00:03,439 » We did not. >> And this year, who who's writing the 2213 03:00:01,040 --> 03:00:05,680 grant? Do we have per you guys write it or do we 2214 03:00:04,000 --> 03:00:11,279 » write the grant? We use the narrative from our 2021 uh safe grant. We 2215 03:00:09,359 --> 03:00:16,080 certainly could actually a grant writer, but they're usually templated grants and 2216 03:00:15,040 --> 03:00:19,520 we're prepared to use. >> Is there a reason we weren't accepted 2217 03:00:17,760 --> 03:00:21,520 last year? They were not awarded in Maryland last year. 2218 03:00:20,399 --> 03:00:26,000 » None were awarded. >> Take that. Read what you want out of 2219 03:00:22,960 --> 03:00:31,279 that. But Montgomery and Frederick applied and that's highly unusual that 2220 03:00:29,279 --> 03:00:35,040 neither of those two would have gotten. Frederick's been successful at least 2221 03:00:32,720 --> 03:00:37,359 four times. I believe >> we were successful a few years ago as 2222 03:00:37,040 --> 03:00:42,680 well. >> Yeah, we we received 33 firefighters in 2223 03:00:39,680 --> 03:00:42,680 2021. 2224 03:00:42,720 --> 03:00:47,920 » We're confident our grant was the quality of the grant was good. No, I'm 2225 03:00:46,880 --> 03:00:52,319 not saying. I'm just curious. >> But it's a highly competitive grant, 2226 03:00:49,200 --> 03:00:56,640 too. So, there's only roughly $350 million available and they probably get 2227 03:00:54,560 --> 03:01:01,600 over a billion dollars worth of requests. So, it's just possible that we 2228 03:00:59,600 --> 03:01:06,000 didn't make >> So, this is a $2.7 million obligation 2229 03:01:03,920 --> 03:01:09,600 for the county. Uh, does that include retirement as well? It 2230 03:01:07,120 --> 03:01:14,880 » does. Yep. That's total cost. retirement, health insurance, uh social 2231 03:01:12,160 --> 03:01:19,520 security, uh taxes, all of those things are are in the formulation that you 2232 03:01:17,200 --> 03:01:22,319 would see behind this that drives the number. 2233 03:01:20,399 --> 03:01:26,319 » Very good. And if we got the grant, these would all become county employees. 2234 03:01:24,160 --> 03:01:29,040 They couldn't be employees of volunteer fire companies, 2235 03:01:27,120 --> 03:01:32,160 » correct? They would be county employees. >> Okay. 2236 03:01:30,560 --> 03:01:34,399 What's the uh length of our rookie school? 2237 03:01:33,760 --> 03:01:37,120 » How many weeks? >> 26 weeks now. 2238 03:01:35,200 --> 03:01:41,520 » 26 weeks. So realistically, we're only I mean, 2239 03:01:39,439 --> 03:01:45,279 we're if we run two a year, we're >> Yeah. We struggle to get two in a year. 2240 03:01:43,439 --> 03:01:46,479 The time we have to go through a hiring process. 2241 03:01:46,160 --> 03:01:51,520 » Yeah. >> And then actually implement the uh the 2242 03:01:48,319 --> 03:01:55,200 school likely not get two in a year. And this grant typically, and I can't tell 2243 03:01:53,359 --> 03:02:00,800 you when we may get notified, good or bad, we just uh last week received the 2244 03:01:58,160 --> 03:02:04,240 denial letter from last year's grant. We already knew we didn't get it, but the 2245 03:02:02,160 --> 03:02:08,880 official notification just came last year or last week. So this grant 2246 03:02:06,800 --> 03:02:14,080 historically has opened in January, February. It did not open until late 2247 03:02:10,960 --> 03:02:18,080 May. It historically awards somewhere in the August uh September, October. 2248 03:02:16,880 --> 03:02:21,760 Typically by the end of [clears throat] September, the awards are there. So I 2249 03:02:20,000 --> 03:02:25,600 can't really tell you when we find notification if we were successful. So 2250 03:02:24,319 --> 03:02:30,880 that's where I say I don't believe there's any realistic opportunity to 2251 03:02:27,840 --> 03:02:34,400 where we could be hired prior to July one or January 1. [clears throat] 2252 03:02:34,640 --> 03:02:41,040 And at that point, we'd be late fall next year getting them to fire stations. 2253 03:02:38,880 --> 03:02:44,520 So, this is well over a year process even if we got 2254 03:02:47,359 --> 03:02:53,760 » you know I see it as we've missed the grant at least twice, right? 2255 03:02:51,840 --> 03:02:58,319 » Yes. The very first one we wrote we did not get. The second one we wrote we did 2256 03:02:56,479 --> 03:03:01,439 get. The last one we did not get. So, this would be our fourth. 2257 03:02:59,120 --> 03:03:05,279 » And you know, I don't uh I I know what the situation is. been sitting here for 2258 03:03:03,279 --> 03:03:08,800 eight years. I would have to approve it because I'm 2259 03:03:06,960 --> 03:03:12,640 thinking if we even have a shot of getting it and we're probably not going 2260 03:03:10,080 --> 03:03:17,479 to get it again for a few years. That's just my logic. I could be wrong, but 2261 03:03:17,520 --> 03:03:23,359 » yeah. And our biggest ask here and why we we push to get here is if we believe 2262 03:03:22,240 --> 03:03:27,359 we're going to hire additional firefighters in the next one, two or 2263 03:03:25,520 --> 03:03:30,640 three years, we could potentially get them [clears throat] now execute federal 2264 03:03:28,720 --> 03:03:33,680 dollars that significantly offset those costs and potentially have those 2265 03:03:32,479 --> 03:03:35,840 firefighters here. That number of firefighters in 2266 03:03:34,479 --> 03:03:40,160 » That's what I was trying to say, but you said it better. 2267 03:03:38,319 --> 03:03:43,680 » Just kidding. >> So, I'd like to make a motion to 2268 03:03:42,560 --> 03:03:49,279 authorize. >> I'll second. Okay. Motion and second for 2269 03:03:46,800 --> 03:03:50,800 approval as submitted. All in favor by saying I 2270 03:03:50,240 --> 03:03:53,279 » I >> opposed. And I'd like to explain my 2271 03:03:52,800 --> 03:03:57,680 vote. >> Okay. 2272 03:03:53,920 --> 03:04:02,319 » Um I definitely support the fire fighters both paid and volunteer. Um but 2273 03:04:00,479 --> 03:04:09,200 I'm a little bit uncomfortable committing $2.7 million uh every single 2274 03:04:05,600 --> 03:04:12,080 year for 24 new firefighters. So I know at first it would be a grand would help 2275 03:04:10,800 --> 03:04:15,439 us out a little bit, but then we're stuck with this bill. And I'd like to 2276 03:04:13,840 --> 03:04:19,840 explore other options like perhaps having the volunteer fire companies hire 2277 03:04:17,359 --> 03:04:24,000 their own uh firefighters instead of always having the county come in and 2278 03:04:21,840 --> 03:04:29,600 hire them. So that's my vote. Why vote? No. Thank you. 2279 03:04:28,160 --> 03:04:34,720 » Okay. >> Okay. Thank you. 2280 03:04:31,840 --> 03:04:40,080 Okay. The last item on our open agenda is t under tab 39 2281 03:04:38,240 --> 03:04:45,359 and it's a statement regarding open meetings compliance board decision 2282 03:04:42,160 --> 03:04:50,479 issued June 2nd 2026 and >> county commissioners the people of 2283 03:04:47,359 --> 03:04:54,240 county statement very clear you are to listen 2284 03:04:51,120 --> 03:04:57,279 » you are out of order please sit down >> please stop 2285 03:04:55,200 --> 03:05:04,120 » reopen our meetings >> please leave you need to leave now 2286 03:05:00,880 --> 03:05:04,120 All fair. 2287 03:05:37,748 --> 03:05:39,768 » [clears throat] 2288 03:05:56,560 --> 03:06:03,840 » Okay, let me back up and we'll start over Under tab 39, statement regarding 2289 03:06:01,359 --> 03:06:08,960 open meetings compliance board decision issued June 2nd, 2026. And as president 2290 03:06:07,520 --> 03:06:13,520 of the board of county commissioners, I'll read the following 2291 03:06:11,279 --> 03:06:19,680 uh report in brief. Acknowledgement and announcement of open meetings compliance 2292 03:06:15,840 --> 03:06:24,720 board OMCB decision discussion. In accordance with section 3-211 2293 03:06:22,560 --> 03:06:31,359 of the general provisions article of the Maryland code, at the next open meeting 2294 03:06:26,960 --> 03:06:36,240 of the BOCC, after the OMCB has issued its opinion, a member of the public body 2295 03:06:33,840 --> 03:06:41,560 shall announce the the violation and verbally summarize the opin the opinion. 2296 03:06:42,640 --> 03:06:52,800 On June 2nd, 2026, the Open Meetings Compliance Board issued an advisory, and 2297 03:06:49,680 --> 03:06:56,960 I'll say that again, an advisory opinion in which the Compliance Board found that 2298 03:06:54,640 --> 03:07:03,920 the board of county commissioners did did not violate the Open Meetings Act in 2299 03:07:00,160 --> 03:07:09,040 meeting with federal officials, revising an agenda less than 24 hours before a 2300 03:07:06,800 --> 03:07:14,160 meeting, and removing individuals from several open sessions. The compliance 2301 03:07:11,520 --> 03:07:18,720 board determined the board violated the act by not preparing a written closing 2302 03:07:16,560 --> 03:07:24,319 statement before convening in an emergency close session or close session 2303 03:07:21,600 --> 03:07:29,040 summary. Finally, it was unable to determine whether the board violated the 2304 03:07:26,720 --> 03:07:33,160 act in voting to close the meeting for the emergency close session. 2305 03:07:34,240 --> 03:07:43,720 So with that, I'm going to ask for a motion to go into close session for the 2306 03:07:40,319 --> 03:07:43,720 reasons stated. 2307 03:07:44,640 --> 03:07:52,720 » Motion motion and second. All in favor by saying I. I. 2308 03:07:49,439 --> 03:07:57,479 » And with that, let's take a five let's take a 10-minute recess. Thank you all.