1
00:00:00,370 --> 00:00:16,550
All righty, good evening everyone. I'm calling the Monday January 22nd, 2024 Education Operations Committee meeting to order. I am seeking a motion to approve the minutes of December 18th, 2023.

2
00:00:31,780 --> 00:00:49,840
We went to agenda item number four, Dr. Fran Finkel, the Wisconsin Association of School Boards will share with the board a presentation on the draft timeline for the superintendent search as well as review the process that will be used with that.

3
00:00:50,220 --> 00:00:51,820
Thank you for being here Fran.

4
00:00:52,160 --> 00:00:57,800
Thank you for having me and thank you for having WASB be part of your search process.

5
00:00:57,800 --> 00:01:04,480
Just a little bit about me, I am former superintendent on Alaska for eight years.

6
00:01:05,220 --> 00:01:13,520
I was in Alaska for 27 years, middle school principal for nine curriculum instruction assessment for 10, and then superintendent for eight.

7
00:01:14,120 --> 00:01:22,140
Prior to that, I spent 16 years in Northwestern Minnesota, moved down here to get away from the cold in the ice.

8
00:01:22,140 --> 00:01:33,020
But that's my background and I've been with WA SB for five years and part of my job is helping school boards in their search process.

9
00:01:33,220 --> 00:01:35,720
So that's what I'm doing here tonight at your graces.

10
00:01:36,040 --> 00:01:48,620
So what we're going to do, there's not going to be a real presentation because I'm already here and you're actually in the first stage of planning and that is to plan your search.

11
00:01:48,620 --> 00:01:57,080
So I asked Tabitha to make sure that you had some documents in your enclosures.

12
00:01:57,840 --> 00:02:00,360
So we're going to try to tonight in the next hour.

13
00:02:02,360 --> 00:02:09,220
Work up a schedule of activities for the search process and also walk through the initial planning.

14
00:02:09,980 --> 00:02:15,580
And it's going to be interactive because you all are going to have to make some decisions.

15
00:02:15,580 --> 00:02:29,100
So if you would pull out the WASB Search Service Memorandum, and we're going to work from the top down there, unless anybody has any questions before we start.

16
00:02:31,220 --> 00:02:38,160
It just feels free to ask along the way folks. This is your plan.

17
00:02:39,640 --> 00:02:46,860
So the very first thing we do, or the very last thing we do, is we finalize the dates for the search service calendar.

18
00:02:47,500 --> 00:02:57,660
And if you take a look at the calendar, this is a draft calendar with some dates that I tried to tie in some Mondays, assuming that you have Monday board meetings.

19
00:02:58,520 --> 00:03:05,020
These dates are flexible to the extent that it works with your calendar and it works with my calendar.

20
00:03:05,020 --> 00:03:23,580
Otherwise, if you look to where we are tonight, the planning meeting on January 22nd, and if you look to when you would select your final candidate that you'd offer a contract to more towards the bottom of April 11th, 12th in that window.

21
00:03:23,580 --> 00:03:36,060
So, it's about a three month process, but it's a tried and proven, so we can talk more

22
00:03:36,060 --> 00:03:44,420
about this once we go through some of the information on the initial planning guide because

23
00:03:44,420 --> 00:03:49,320
we need to talk about exactly what you want to be part of this search.

24
00:03:50,080 --> 00:03:55,020
WASB search process is a stakeholder-driven process.

25
00:03:56,220 --> 00:04:01,860
So one of the things that we require if you're going to work with us is to have a community

26
00:04:01,860 --> 00:04:08,840
survey to get stakeholder information there, and then at least focus groups, at least

27
00:04:08,840 --> 00:04:15,000
one focus group, I think we built in five into your contracts or up to five.

28
00:04:15,000 --> 00:04:23,380
So there's going to be some opportunities for you to have smaller groups of people confirm what you hear in the survey.

29
00:04:24,120 --> 00:04:37,600
Okay, but the survey itself would go to everybody, the opportunity for that would go to everybody in the community, the invitation on your social media and press releases.

30
00:04:38,480 --> 00:04:44,680
And then it would be emailed to your staff and your parents' groups so that we're going

31
00:04:44,680 --> 00:04:49,080
to try to cover as many groups and as many people as possible.

32
00:04:50,500 --> 00:04:56,820
So the first thing is, if you have any questions on the community survey, we're going to invite

33
00:04:56,820 --> 00:04:57,280
people.

34
00:04:58,360 --> 00:05:08,500
You have a copy of the questions in a third document that you were given called Community Survey

35
00:05:08,500 --> 00:05:12,140
questions. You can see there's seven of them.

36
00:05:15,280 --> 00:05:16,980
We look for personal characteristics

37
00:05:16,980 --> 00:05:25,720
and then there's options for people to rank order those characteristics. We look

38
00:05:25,720 --> 00:05:32,860
for leadership styles and there's options there, skills, financial expertise,

39
00:05:33,120 --> 00:05:38,940
those kinds of things. And then professional expertise also in number four. Strength

40
00:05:38,940 --> 00:05:44,600
to the district because we want to look to see from your stakeholders what they see

41
00:05:44,600 --> 00:05:49,960
the strong parts of the Quasas School District, and then what are the challenges that are

42
00:05:49,960 --> 00:05:50,360
in place?

43
00:05:51,780 --> 00:05:55,660
Is that survey that's sent out through our list

44
00:05:58,060 --> 00:06:00,640
that we have for most of our stakeholders

45
00:06:00,640 --> 00:06:01,380
in the senate?

46
00:06:01,540 --> 00:06:03,860
That way, most of our surveys are as sent out in a different way.

47
00:06:05,080 --> 00:06:09,240
I'm not sure that we're not going to use your Qualtrics if that's what you're asking, but

48
00:06:09,240 --> 00:06:14,580
But we are going to ask you this email of the link to the survey, and then that link

49
00:06:14,580 --> 00:06:19,460
will be on your web page also and with your social media, so anybody in your community

50
00:06:19,460 --> 00:06:22,600
that wants to take it can go to that link and respond.

51
00:06:23,620 --> 00:06:33,190
Is there any sort of identifier that shows that the person taking this is actually a number

52
00:06:33,190 --> 00:06:38,290
of our community and a stakeholder that we want to hear from as opposed to what happened

53
00:06:38,290 --> 00:06:42,730
with mascots, which is anyone can click on the link and say whatever they want.

54
00:06:43,150 --> 00:06:48,730
There's no there's no identifier. But if you look to the last question and it says 11

55
00:06:48,730 --> 00:06:54,750
options, but that's not that's not like that anymore. We typically have three

56
00:06:54,750 --> 00:07:00,230
options of people identify themselves, community member, staff member or parent.

57
00:07:01,430 --> 00:07:06,510
And if you wanted us to break that community member down a little bit

58
00:07:06,510 --> 00:07:13,990
smaller we could, but those are typically the three that we have. So if they're

59
00:07:13,990 --> 00:07:18,990
going to go on and not tell the truth, you have any control over that, not

60
00:07:18,990 --> 00:07:21,010
really. We don't have any control over that.

61
00:07:23,680 --> 00:07:25,460
We've seen people stuff the

62
00:07:27,140 --> 00:07:32,020
superintendent survey box before, not that we know of.

63
00:07:36,020 --> 00:07:37,780
So it's fairly accurate.

64
00:07:38,440 --> 00:07:50,300
It's accurate and we get a good response rate I think statistically what's the response for it to be statistically significant is like 14 or 15 percent and we typically get better than that.

65
00:07:51,060 --> 00:07:51,060
So,

66
00:07:54,590 --> 00:07:55,270
yes sir.

67
00:07:58,280 --> 00:07:59,700
Other questions about the survey?

68
00:08:05,130 --> 00:08:05,930
Let's keep going now.

69
00:08:05,930 --> 00:08:06,790
We're

70
00:08:11,680 --> 00:08:14,700
going to try to get it, like I said, we're going to try to get it to as many people

71
00:08:14,700 --> 00:08:23,640
as we can so that the more responses you get the better information we're going to have

72
00:08:24,060 --> 00:08:28,880
to develop a profile of who your next superintendent candidate is.

73
00:08:29,320 --> 00:08:34,900
The reason we ask for the community for input, the parents, the staff for input and the reason

74
00:08:34,900 --> 00:08:37,880
and we have focus groups which kind of narrow down

75
00:08:37,880 --> 00:08:40,340
and confirm the responses in the survey

76
00:08:41,030 --> 00:08:43,760
is to build a profile for the application

77
00:08:44,570 --> 00:08:49,000
that we send out that we post when it goes live, okay?

78
00:08:49,640 --> 00:08:52,120
So at the end of the day, we're gonna have another meeting

79
00:08:52,770 --> 00:08:55,340
and we're gonna review the focus group results.

80
00:08:56,000 --> 00:08:58,000
We're gonna review the survey results.

81
00:08:59,770 --> 00:09:02,040
And then when I say focus group results,

82
00:09:02,040 --> 00:09:09,520
We're going to, if staff is a focus group that you want to have interviewed, then there

83
00:09:09,520 --> 00:09:15,280
will be staff results, there will be administrative results.

84
00:09:15,620 --> 00:09:18,660
So you'll see the different stakeholder groups and how they're responding.

85
00:09:19,280 --> 00:09:27,100
We're going to ask you all to also be interviewed on these and you can see the focus group questions

86
00:09:27,100 --> 00:09:34,520
questions in the other document that is in your packet, and it's basically the same questions

87
00:09:34,520 --> 00:09:41,660
that you see on the survey, okay, and that's purposeful, so you're getting the same information

88
00:09:41,660 --> 00:09:45,060
no matter what group you're looking to get it from.

89
00:09:46,600 --> 00:09:47,500
Questions about that.

90
00:09:47,740 --> 00:09:48,660
Frank, just one question.

91
00:09:48,780 --> 00:09:54,400
How much variance do you see between communities when you're hiring, or when you're all recruiting

92
00:09:54,400 --> 00:09:55,420
for a superintendent?

93
00:09:55,420 --> 00:09:59,040
And I'm just thinking in my day job,

94
00:09:59,140 --> 00:10:01,740
if we're out recruiting some executive leader,

95
00:10:02,040 --> 00:10:05,700
the profile is 80% the same.

96
00:10:06,500 --> 00:10:06,620
Right.

97
00:10:07,020 --> 00:10:07,820
Almost all the time.

98
00:10:08,060 --> 00:10:11,020
There's a few things that vary once in a while,

99
00:10:11,020 --> 00:10:12,720
but generally speaking, you're all kind of looking

100
00:10:12,720 --> 00:10:14,660
for the same person.

101
00:10:15,200 --> 00:10:19,340
We kid, you know, there's this ideal job description

102
00:10:19,340 --> 00:10:20,900
that you want to complete, right?

103
00:10:21,340 --> 00:10:24,220
But there's also things that are specific to your district

104
00:10:24,220 --> 00:10:26,300
that you want to include in your profile.

105
00:10:27,200 --> 00:10:30,320
I mean, especially when you get their results back,

106
00:10:30,480 --> 00:10:33,160
when you ask people, what do we need to do better

107
00:10:33,160 --> 00:10:35,400
or what are the challenges of the district?

108
00:10:36,320 --> 00:10:38,060
That's where you see the specifics.

109
00:10:38,820 --> 00:10:42,340
And it's really interesting for you to be able to see

110
00:10:42,340 --> 00:10:44,000
what people believe your strengths are.

111
00:10:44,120 --> 00:10:47,760
Maybe you survey your community every so many years

112
00:10:47,760 --> 00:10:49,960
and you have that information.

113
00:10:50,180 --> 00:10:52,880
But that's another indicator of what people see.

114
00:10:53,440 --> 00:10:57,760
It's good about your district and what's where the challenges that you need to still address.

115
00:10:59,020 --> 00:11:03,140
And what is the date that the posting you see would like officially go live in the plan?

116
00:11:04,440 --> 00:11:08,520
We're going to start advertising this tomorrow.

117
00:11:09,020 --> 00:11:09,240
Okay.

118
00:11:09,680 --> 00:11:16,020
But the actual application won't go live until another week or so, and you'll get after the focus.

119
00:11:16,020 --> 00:11:16,200
Okay.

120
00:11:16,440 --> 00:11:16,880
Groups are older.

121
00:11:17,220 --> 00:11:17,560
Thank you.

122
00:11:17,840 --> 00:11:18,080
You bet.

123
00:11:18,840 --> 00:11:19,700
Other questions?

124
00:11:22,030 --> 00:11:22,890
Good questions.

125
00:11:22,890 --> 00:11:31,710
So number two and number three, that's our way of getting stakeholders involved in creating the profile that we talked about.

126
00:11:31,930 --> 00:11:39,350
And also you use that feedback and we're talking about number four but we'll come back to three.

127
00:11:39,830 --> 00:11:43,070
You use that feedback to create application questions.

128
00:11:43,950 --> 00:11:51,090
When you, when you, what I'm going to ask you to do when we review the information from the focus groups and the survey,

129
00:11:51,090 --> 00:11:57,410
is I'm going to ask you as a board to look for themes. What do you see? What are they saying?

130
00:11:57,550 --> 00:12:03,410
What are the themes of what people want in the next superintendent? I mean you might see somebody,

131
00:12:03,670 --> 00:12:10,870
you might see a theme, we need somebody who can build culture or we need somebody who's very good

132
00:12:10,870 --> 00:12:16,990
fiscally. You'll see the themes that'll crop up but we're going to that'll be a task at a meeting

133
00:12:16,990 --> 00:12:21,810
where we're going to ask you all to see if you see the same things that we're pulling

134
00:12:21,810 --> 00:12:29,040
home. Okay. And so one of the decisions that you have to make is in number three, if you

135
00:12:29,040 --> 00:12:35,540
look at the focus group size, it's 18 to 15 and it takes about an hour to ask these questions.

136
00:12:35,980 --> 00:12:40,160
And the reason that the groups are the size that they are is so that everybody in the group

137
00:12:40,160 --> 00:12:45,640
will be able to give their input and still have time within that 60 minute frame.

138
00:12:45,640 --> 00:13:04,500
So, those are, there's random ways to determine who those people are, but the question is for you is, how many focus groups do you want me to conduct, including yours, and how many, you know, what groups are those?

139
00:13:04,500 --> 00:13:10,770
So it has a big question right now. How many focus groups do we want?

140
00:13:11,770 --> 00:13:17,370
Well, you know, maybe you start with who is it important to ask to

141
00:13:19,070 --> 00:13:22,570
solidify if you will the survey responses that you get?

142
00:13:25,540 --> 00:13:30,160
Well, I think before you have listed there, and then you said five.

143
00:13:30,340 --> 00:13:36,860
So I assume the fifth is probably a parent or community focus group of some sort.

144
00:13:36,860 --> 00:13:41,540
It could be a community group.

145
00:13:43,500 --> 00:13:50,780
If you have somebody that you have in mind, if you have, when you distribute the survey

146
00:13:50,780 --> 00:13:58,560
and get the responses back, you're pretty much hitting your community groups, right?

147
00:13:59,220 --> 00:14:05,540
But you could verify that if you had a way to choose who those people are, which is sometimes

148
00:14:05,540 --> 00:14:11,710
difficult in a larger district, but I would think we would want those four that are listed.

149
00:14:13,770 --> 00:14:19,970
And the other thing that we can do with professional staff is if you think there's a need

150
00:14:20,670 --> 00:14:25,910
we could have an elementary focus group and a middle high school focus group because you

151
00:14:25,910 --> 00:14:32,110
might get different responses that way. Bearing in mind that these people are probably going to all

152
00:14:32,110 --> 00:14:39,670
take your survey to it's just when you when you do this when you answer the survey you're

153
00:14:39,670 --> 00:14:48,010
answering there's not a lot of there isn't any input for short answers right but the

154
00:14:48,010 --> 00:14:55,850
short answers will come in the interview. So if you wanted a elementary and then a middle

155
00:14:55,850 --> 00:14:59,770
high school, that could be five groups that you'd take care of.

156
00:15:00,000 --> 00:15:20,480
There, with that work, for everybody. That's what we're discussing and deciding not correct. So is that an interest to have it broken down like that? Because there are definitely different needs at the elementary level from staff members than you are going to see at the middle of high school level.

157
00:15:22,790 --> 00:15:31,690
So that when, okay, so then once we get done with those focus groups, we will have that report built for you. And if you look in your calendar,

158
00:15:31,690 --> 00:15:55,190
We have a schedule here for the 15th or 19th of February, but I'd bring back a report to the board, and it would say question number one, here's how all these different groups responded, question number two, and so on, including in those in that synopsis would be your responses.

159
00:15:55,190 --> 00:16:00,750
So a board would be the fifth one that would be just like it's broken down in number three and

160
00:16:01,370 --> 00:16:05,370
We take all five of those groups and you get responses from each

161
00:16:06,550 --> 00:16:07,510
Okay, did

162
00:16:10,330 --> 00:16:16,730
you say we're gonna discuss the process for selecting the professional staff that'll be involved in the focus group?

163
00:16:17,950 --> 00:16:22,770
Or how yeah, what I thought was when you tell me if we need to do it differently

164
00:16:22,770 --> 00:16:26,730
But what I thought is I could work with Tabitha and we could look at a random

165
00:16:28,010 --> 00:16:41,830
We put what we do is we put a letter out and we invite people to be part of the focus group process and we tell them that if there's high interest and we'll do a random drawing of people's names and allow them to

166
00:16:41,830 --> 00:16:46,830
and we let them know when it's going to be so their time, you know, the time works for them and so on.

167
00:16:47,490 --> 00:16:49,810
And then that's how we get our 15, not two.

168
00:16:50,850 --> 00:16:54,930
It's not really one certain people, let's give it up.

169
00:16:54,950 --> 00:16:56,690
Well, that's exactly where I'm going with it.

170
00:16:56,770 --> 00:17:00,590
I know that there's been some disgruntled people in the past,

171
00:17:00,590 --> 00:17:04,990
and I understand there always will be, but there's been some thought

172
00:17:04,990 --> 00:17:08,770
whether it was with restructuring committees or what have you,

173
00:17:08,830 --> 00:17:10,650
that there was cherry picking of participants,

174
00:17:11,050 --> 00:17:13,890
and I want to make sure that we do, and if that's,

175
00:17:14,030 --> 00:17:16,490
if it ends up on the board shoulders, it ends up on the board shoulders,

176
00:17:16,490 --> 00:17:22,550
in terms of selecting who the professional staff may be, so I don't know what the rest

177
00:17:22,550 --> 00:17:28,230
of you think about that. I just, I don't want to get through this process and hear what

178
00:17:28,230 --> 00:17:32,850
we did on restructuring saying, I volunteered, I threw my name in 17 times and I heard nothing

179
00:17:32,850 --> 00:17:35,330
back. I want to make sure that we've got the right people in there.

180
00:17:35,570 --> 00:17:38,770
Yeah. It seems like what he just described, though, would avoid all of that, right? Because

181
00:17:38,770 --> 00:17:45,530
it's, we're looking for 15 people and if 14 volunteer, then it's 14, but if 50 volunteer,

182
00:17:45,530 --> 00:17:46,650
Here, it's just randomly taken.

183
00:17:47,430 --> 00:17:47,870
You're right.

184
00:17:48,510 --> 00:17:50,530
Karen, it'll go to everyone, your staff members.

185
00:17:51,210 --> 00:17:53,070
You can say we're going to have two focus groups.

186
00:17:53,470 --> 00:17:55,610
One's going to be elementary, one's going to be middle high.

187
00:17:56,230 --> 00:17:59,210
If you follow those categories and professional staff,

188
00:17:59,610 --> 00:18:02,130
if you want to have input, give us your name,

189
00:18:02,370 --> 00:18:04,010
and then when we see how many come in,

190
00:18:04,170 --> 00:18:06,890
we'll just go through and do it random.

191
00:18:07,070 --> 00:18:08,070
I mean, it's like, okay.

192
00:18:08,630 --> 00:18:10,850
And you know how that works, the random selection.

193
00:18:11,370 --> 00:18:13,370
Every, you look at how many you have,

194
00:18:13,370 --> 00:18:18,690
in every so many, that's the name you're going to take and you offer it to them. But you

195
00:18:18,690 --> 00:18:24,330
give them that information ahead of time so that they know, so that they know that it fits

196
00:18:24,330 --> 00:18:28,350
into their schedule right. We're going to do it at this day at this time and if you want

197
00:18:28,350 --> 00:18:34,550
to be part done. As long as the information has gotten out there early enough so that they

198
00:18:34,550 --> 00:18:38,110
can put their name in and then understand that it's going to be random and it's not going

199
00:18:38,110 --> 00:18:42,110
to be chosen based on who they are, where they're at, what school they're at, things of that

200
00:18:42,110 --> 00:18:49,750
fashion. Truly a random choice. The letter that we send out through the

201
00:18:49,750 --> 00:18:55,810
district will say just that. It's a random process of more than more than 15

202
00:18:55,810 --> 00:18:59,010
people are interested. That's how it'll be.

203
00:18:59,110 --> 00:19:00,130
Chapatita, you haven't?

204
00:19:00,130 --> 00:19:04,070
Yeah, I think it's important for that board and everybody to know that when we do a

205
00:19:04,070 --> 00:19:09,030
random process, there's a computer-generated process that you can go to call

206
00:19:09,030 --> 00:19:13,750
random number generator reuse that. So when they do their survey

207
00:19:13,750 --> 00:19:20,290
responses saying I'm interested it'll put them into like on Excel line 1 2 3 4 all

208
00:19:20,290 --> 00:19:26,270
the way down and we will just go in the random number generator and say give me 15

209
00:19:26,270 --> 00:19:31,310
numbers or whatever between this summer and that number and it'll get out here

210
00:19:31,310 --> 00:19:35,950
the 15 numbers and those are the lines that end up coming in and getting invited.

211
00:19:35,950 --> 00:19:38,210
So it isn't anything about.

212
00:19:38,430 --> 00:19:38,750
She will.

213
00:19:38,930 --> 00:19:39,730
They are.

214
00:19:39,890 --> 00:19:41,150
I'm aware of that program.

215
00:19:41,590 --> 00:19:41,890
Yeah.

216
00:19:42,070 --> 00:19:42,910
I'm aware of that program.

217
00:19:43,250 --> 00:19:43,330
Yeah.

218
00:19:43,510 --> 00:19:44,790
That's a very good program to use.

219
00:19:45,050 --> 00:19:45,210
Yeah.

220
00:19:46,130 --> 00:19:48,430
What we do is we count on your.

221
00:19:50,410 --> 00:19:53,150
Your people to help with that selection.

222
00:19:53,570 --> 00:19:54,950
Like I don't have a random.

223
00:19:56,190 --> 00:19:56,670
January.

224
00:19:56,870 --> 00:19:58,510
But we don't.

225
00:19:58,610 --> 00:19:58,790
All right.

226
00:19:59,090 --> 00:19:59,890
Jimmy, we can.

227
00:20:00,270 --> 00:20:01,510
Talk about that afterwards.

228
00:20:01,790 --> 00:20:01,910
Yeah.

229
00:20:02,350 --> 00:20:02,550
All right.

230
00:20:02,630 --> 00:20:02,870
Thanks.

231
00:20:03,150 --> 00:20:03,390
You bet.

232
00:20:04,870 --> 00:20:10,310
somebody asked earlier do you do this yourself? I think Jim you said you do you we have a staff of

233
00:20:10,310 --> 00:20:16,350
people in both Winnecone and Madison that help help me pull the strings and make sure that you're

234
00:20:16,350 --> 00:20:22,550
taking care of correctly just so. Well I asked that only because of the fact that

235
00:20:23,090 --> 00:20:30,010
taking how big the district is and how many people were trying to get involved. It's a big

236
00:20:30,010 --> 00:20:38,170
big task right it is a big task and it's probably it goes without saying but it's it's in my

237
00:20:38,170 --> 00:20:44,430
opinion it's the most important thing school boards do is hire their district administrator the most

238
00:20:44,430 --> 00:20:53,510
important okay so are we okay with what I have is elementary middle school professional staff a

239
00:20:53,510 --> 00:21:01,020
support staff focus group admin team and board correct five okay if you look down at stakeholder

240
00:21:01,020 --> 00:21:09,260
or feedback on number four, like I said, we create a profile, you get a report, we'll

241
00:21:09,260 --> 00:21:14,700
also use your job description, because what we're looking to do is create three or four

242
00:21:14,700 --> 00:21:20,660
application questions that are specific to your school district, and so we're looking

243
00:21:20,660 --> 00:21:25,940
for those themes so that we can get people to answer questions that revolve those themes.

244
00:21:26,700 --> 00:21:33,620
And one of the things we ask you to do is when you're considering questions is to take a look at your job description.

245
00:21:34,240 --> 00:21:41,880
Is it up to date? Is it something that you need to bring up to date? Is what your job descriptions say about your district administrator?

246
00:21:42,400 --> 00:21:50,540
Are those the things that are truly important to you? And if they are, should you be asking questions in the candidates about those areas? Right?

247
00:21:50,540 --> 00:21:55,830
Okay, so move on to five.

248
00:21:56,950 --> 00:22:06,410
The other thing we do during this process and I think Sally, our support person back in

249
00:22:06,410 --> 00:22:09,110
Madison has already been in contact with Cassie.

250
00:22:09,930 --> 00:22:16,710
We put together a district brochure and it's based on some of your demographics, it's based

251
00:22:16,710 --> 00:22:24,110
on the community and when that application finally gets posted on WSB website and all the

252
00:22:24,110 --> 00:22:29,550
other places we posted in there besides the application and the questions that you're

253
00:22:29,550 --> 00:22:35,850
going to generate based on those themes in your stakeholder input there will be a brochure

254
00:22:36,310 --> 00:22:38,370
that advertises your district.

255
00:22:39,030 --> 00:22:43,110
Now I know this has been a question from a lot of people probably on the board as well

256
00:22:43,110 --> 00:22:52,110
with community people. When you send information all that we have vacancy is that Midwest, national,

257
00:22:52,710 --> 00:22:55,250
statewide, it's a good question.

258
00:22:58,970 --> 00:23:04,910
There's, there's, it is statewide. We, we only place,

259
00:23:05,430 --> 00:23:13,470
WASB only places, superintendents in Wisconsin. That's why it's kind of a strong answer that

260
00:23:13,470 --> 00:23:20,290
you asked us to come in and help. We don't place people in Minnesota. We focus on our people here.

261
00:23:21,010 --> 00:23:26,510
So it goes out to eight different states as part of an organization that WASB belongs to.

262
00:23:26,770 --> 00:23:33,130
It's called the National Association of Search Services. And then there's another 16 different

263
00:23:33,130 --> 00:23:39,610
universities in Wisconsin, public, and private that it goes out to. It goes out. It's posted on our

264
00:23:39,610 --> 00:23:48,750
website, it's posted on the WASDA, WASDA, the Superintendents website, and it's on social

265
00:23:48,750 --> 00:23:57,090
media. So, our social media and that of the eConnection Weekly News letter that goes

266
00:23:57,090 --> 00:23:57,390
out.

267
00:23:57,930 --> 00:24:03,910
Yeah, this is new because we moved from the National Association of School Boards to the newer

268
00:24:04,970 --> 00:24:09,530
are we going to send out to those organizations as well?

269
00:24:12,540 --> 00:24:14,880
You know, I don't know the answer to that.

270
00:24:15,420 --> 00:24:19,120
I don't know who else is involved in that, but I can find that out.

271
00:24:19,480 --> 00:24:21,120
I can leave this with you.

272
00:24:21,380 --> 00:24:22,980
This is where they go now.

273
00:24:24,020 --> 00:24:29,780
And in your search proposal, if you want that to go further, out further,

274
00:24:30,120 --> 00:24:32,000
there's other places it can go.

275
00:24:32,000 --> 00:24:38,740
So you'll just have to let us know when it comes time to posting and you can take a look

276
00:24:38,740 --> 00:24:40,020
at that and review this.

277
00:24:40,260 --> 00:24:45,760
It's on page 13 of your proposal, let me read some of the places to you here.

278
00:24:53,330 --> 00:24:58,590
If you want this to go, this isn't part of your package, but American Association of School

279
00:24:58,590 --> 00:25:04,290
Administrators, A-A-S-A, or and that's awesome in Wisconsin.

280
00:25:04,290 --> 00:25:10,910
and Ed Weekly, if you wanted to go on Ed Weekly in that magazine, Association of Latino

281
00:25:10,910 --> 00:25:15,850
Administrator and Superintendents could go there, they could go to the National Alliance

282
00:25:15,850 --> 00:25:20,430
of Black School Educators, Career Center, those are other places that are over and above

283
00:25:20,430 --> 00:25:27,350
the search if you wanted to specifically focus on those people you could do that on those

284
00:25:27,350 --> 00:25:28,130
agencies.

285
00:25:29,370 --> 00:25:37,630
And like you said, WASDA does connect with the national and so they send things out, and that would be picked up nationally as well, I would imagine.

286
00:25:38,670 --> 00:25:46,170
Yeah, and you know, when you look at the, exactly, when you look at the National Association of Superintendent searches, this is where it goes.

287
00:25:46,410 --> 00:25:56,410
Alabama, Alaska, Arizona, Connecticut, Florida, Georgia, Idaho, Illinois, Indiana, Kansas, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota.

288
00:25:57,290 --> 00:26:15,550
I'm Mississippi, I'm just going on a list, Missouri, Montana, Nebraska, New Hampshire, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, South Dakota, South Carolina, Tennessee, Texas, Utah, Vermont, Virginia, West Virginia, NY, Wyoming.

289
00:26:15,550 --> 00:26:24,310
So the five states not mentioned, yeah, I'm pursuing this is because this has been something that's been asked of me

290
00:26:24,310 --> 00:26:31,830
to apply several community members that want to know is this just going to be statewide or is this going to be out there?

291
00:26:32,130 --> 00:26:39,590
No, I don't mean to be laborer. It's okay. It's okay. It's a good question. People want to know how far do we reach, right?

292
00:26:39,590 --> 00:26:41,070
Okay, and that's the answer.

293
00:26:42,650 --> 00:26:43,670
Okay, are you ready?

294
00:26:45,890 --> 00:26:49,350
What we do, like I said, are my number five now on page two.

295
00:26:49,790 --> 00:26:52,090
What we do is we post this early.

296
00:26:52,690 --> 00:26:53,570
We're posted tomorrow.

297
00:26:53,810 --> 00:26:56,530
We'll say there's a superintendent position open,

298
00:26:56,710 --> 00:26:59,030
who was on school district, and so on.

299
00:26:59,710 --> 00:27:03,590
And then once we're done with our focus group conversation,

300
00:27:03,970 --> 00:27:05,710
the themes, the questions are generated,

301
00:27:06,250 --> 00:27:08,170
then there's an online application.

302
00:27:08,810 --> 00:27:27,290
Okay, with the brochure, with the profile of the superintendent that you're looking for based on your stakeholder input and then the question that you generated through the process and that will be posted for about a month, a month.

303
00:27:27,290 --> 00:27:35,770
Okay, and if you look on your search service draft calendar, if all things go great,

304
00:27:35,930 --> 00:27:41,110
February 22nd is when we would post it in March 22nd is when they would close.

305
00:27:45,230 --> 00:27:54,270
Deanna, this way, we already have somewhere on the website ready to go.

306
00:27:54,410 --> 00:27:57,470
It's not live yet, but with all the information ready to go.

307
00:28:02,120 --> 00:28:03,600
The coordination of

308
00:28:03,600 --> 00:28:08,140
And this I think is very important that when it goes out, it goes out in all aspects.

309
00:28:08,820 --> 00:28:14,360
And by, I like what you're saying, Fran, talking about getting things together here.

310
00:28:14,640 --> 00:28:15,600
So that we're ready to go.

311
00:28:15,700 --> 00:28:21,260
I know that, and I was working on this before Christmas, getting that website ready to go.

312
00:28:21,940 --> 00:28:29,900
So what we do is we have a press release that goes out that announces the opening.

313
00:28:29,900 --> 00:28:36,340
and it also gets sent out to your parents and your staff so that they're kind of

314
00:28:36,340 --> 00:28:42,340
first-hand knowledge of what you're doing and it also announces the survey in

315
00:28:42,340 --> 00:28:46,960
that press release. So it goes on to all your media, let's people know ahead of

316
00:28:46,960 --> 00:28:53,200
time, surveys out there, staff and parents get it. So we'll have to coordinate

317
00:28:53,200 --> 00:28:58,920
that with what you do so that we're all on the same page and we have the link

318
00:28:58,920 --> 00:29:05,040
ready to share with the district when it's ready to go up on your website.

319
00:29:06,020 --> 00:29:07,120
Okay so

320
00:29:09,200 --> 00:29:15,620
the question number five and it is it's an online process the application is an online process.

321
00:29:17,800 --> 00:29:21,960
The question number five is how do you handle internal candidates?

322
00:29:23,100 --> 00:29:27,780
Because chances are the district or site you might have somebody from inside that might want the job.

323
00:29:27,780 --> 00:29:30,940
So, and that's the question to you all.

324
00:29:32,320 --> 00:29:36,840
You can treat internal candidates like you treat any other candidate.

325
00:29:37,060 --> 00:29:39,640
They go through the same application process.

326
00:29:39,680 --> 00:29:44,780
There's no priorities in terms of skipping through the first round of interviews and go

327
00:29:44,780 --> 00:29:50,900
right into the final or you could grant them a final interview or you could grant them an

328
00:29:50,900 --> 00:29:55,880
initial interview because they're district employee or for whatever reason you want to use.

329
00:29:57,320 --> 00:29:59,960
So those are questions that you have to answer.

330
00:30:07,860 --> 00:30:29,980
So, before we come up with that decision, one of the things that you was shared in that information session this past week was sort of some of the controversy that happens that way, and it might be good to just demonstrate one of the pros and cons of either ones going either direction with that, how that impacts then extra.

331
00:30:29,980 --> 00:30:31,740
internal candidate interest?

332
00:30:32,300 --> 00:30:32,800
Yes, good.

333
00:30:33,120 --> 00:30:34,340
Did you want to help with that?

334
00:30:34,340 --> 00:30:35,140
No, you could help out here.

335
00:30:36,580 --> 00:30:41,000
So where are the pros and cons of internal candidates

336
00:30:41,000 --> 00:30:43,860
being moved right into the final round?

337
00:30:44,980 --> 00:30:49,240
The pros are, if you have some type of a succession plan

338
00:30:49,240 --> 00:30:52,220
in place or you've been thinking about a successor

339
00:30:52,220 --> 00:30:57,040
when Dr. Hiltz retires, if you've been thinking about that

340
00:30:57,040 --> 00:31:02,540
and you've been grooming this person into that position and you like what's going on in the

341
00:31:02,540 --> 00:31:08,120
district and you think we don't want this to change at all then some districts just they don't

342
00:31:08,120 --> 00:31:13,940
even have a search they just grant the opening to somebody who's the next person that's ready right

343
00:31:13,940 --> 00:31:22,760
but but there's also that transparency issue or a good old boy appointment issue that comes with

344
00:31:22,760 --> 00:31:27,060
appointing somebody who's appointing somebody's foos from internal.

345
00:31:29,180 --> 00:31:32,240
How am I doing so far? Yeah and

346
00:31:33,020 --> 00:31:40,460
I will tell you that this is this is my story but when I had spent 19 years in

347
00:31:40,460 --> 00:31:46,160
Alaska and my superintendent asked the board if they would just move me into the

348
00:31:46,160 --> 00:31:50,220
position and the board said you know what were you like what's going on but we

349
00:31:50,220 --> 00:31:57,040
to be transparent so he can apply and if he gets it we hope he does but if he doesn't get it then

350
00:31:57,040 --> 00:32:03,580
somebody better is going to come in. So that's the other side of that. Not only the transparency

351
00:32:03,580 --> 00:32:10,240
but allowing yourself to choose the best person that's a match for your district. So there's good

352
00:32:10,240 --> 00:32:15,340
there's bad but it's your decision so that's kind of where we're at. Is that a decision that we need

353
00:32:15,340 --> 00:32:19,400
to make tonight or is that a decision that we can address once we see who the candidates are both

354
00:32:21,300 --> 00:32:24,080
You're not going to know who the candidates are in Toronto.

355
00:32:24,400 --> 00:32:27,500
Yeah, you can wait until that if you want, but you won't know until.

356
00:32:28,080 --> 00:32:34,400
If this thing closes on March 22nd, you will know at midnight on March 23rd,

357
00:32:36,200 --> 00:32:38,140
you'll be able to access the applications.

358
00:32:38,400 --> 00:32:43,120
You're all going to get a, you have your WASB log in and password.

359
00:32:43,120 --> 00:32:45,540
And if you don't, we'll help you redo that.

360
00:32:45,540 --> 00:32:52,560
But you'll be able to access all of those applications at your leisure once that application

361
00:32:52,560 --> 00:32:53,400
window closes.

362
00:32:54,220 --> 00:33:00,380
So I think one of the other things that you had mentioned, certainly the interest of transparency

363
00:33:00,380 --> 00:33:06,980
but also that when external candidates may be are made aware that there's an internal interest,

364
00:33:07,600 --> 00:33:10,100
they don't throw their hat in the ring.

365
00:33:10,100 --> 00:33:18,140
And we may have fewer applicants to choose from because, you know, the word gets out that

366
00:33:18,140 --> 00:33:25,080
there's internal candidates, which really limits potential candidate options.

367
00:33:25,540 --> 00:33:27,580
So, you know, I think that's another significant problem.

368
00:33:27,740 --> 00:33:29,040
Yes, absolutely.

369
00:33:31,420 --> 00:33:34,180
We do not tell people who applies.

370
00:33:34,180 --> 00:33:49,320
That's one of the reasons why, when you use a consultant, it's a good thing because that's all confidential, that's kept and that's one of the things we're going to talk about tonight when you see this material, it's all confidential and people count on that, right?

371
00:33:50,040 --> 00:33:55,720
You would not get good candidates to apply if they knew their name was going to be out there in the first round.

372
00:33:55,720 --> 00:34:11,120
You wouldn't. People just, you know, they want to dip their toe in the water, but if they know that their board's going to find out that they applied for a job in Warsaw, then their board might, well, you know, either sweeten the potter or hit the road, one or the other.

373
00:34:11,740 --> 00:34:17,980
So they, they're very cautious when they applied because they count on that confidential IPs.

374
00:34:17,980 --> 00:34:23,220
But Karen's right, it's people talk, applicants talk.

375
00:34:23,780 --> 00:34:25,300
We don't let that go.

376
00:34:25,620 --> 00:34:31,400
We ask you not to let that out once you know, but some people won't, if they think that

377
00:34:31,400 --> 00:34:36,900
there's a good internal panic that they might not be able to be better than they want to

378
00:34:36,900 --> 00:34:37,140
play.

379
00:34:39,530 --> 00:34:39,930
Good question.

380
00:34:42,410 --> 00:34:45,610
All right, so do you want to wait until later until you see the applicants?

381
00:34:45,850 --> 00:34:46,070
All right.

382
00:34:46,070 --> 00:34:51,750
Just the concern that I have is it all like the idea of just moving some way to the final

383
00:34:52,950 --> 00:34:55,630
What I also want to avoid though is I want to avoid

384
00:34:55,630 --> 00:35:00,330
Us not even finding out that somebody that we really highly think of

385
00:35:00,330 --> 00:35:05,890
Didn't make it to us because it got excluded like before we've found out that they applied you know

386
00:35:05,890 --> 00:35:06,670
It's that middle

387
00:35:07,470 --> 00:35:08,770
Round area that

388
00:35:09,490 --> 00:35:10,710
That I want to avoid

389
00:35:11,410 --> 00:35:15,690
Okay, just so you know and we're kind of jumping a little bit, but it's a good segue

390
00:35:16,590 --> 00:35:24,050
we do not screen your applicants. We will help you screen your applicants but

391
00:35:24,050 --> 00:35:27,990
we're not of the consulting firm that's going to say here's your best six,

392
00:35:28,290 --> 00:35:32,010
right? We're going to sit down with you and we're going to do pros and cons and you're

393
00:35:32,010 --> 00:35:37,490
going to be able to evaluate each one of those candidates based on a tool that we use

394
00:35:37,490 --> 00:35:42,470
so that you're comparing apples to apples on each candidate. And then you guys

395
00:35:42,470 --> 00:35:48,170
will be able to have your conversation. I'll be there and it's like who do we like? Who do we

396
00:35:48,170 --> 00:35:53,810
want to bring in as our top people? So what you're saying is we'll see all of any application

397
00:35:53,810 --> 00:36:01,970
accounts will. So also it would prevent if there's more than one internal candidate that finds out

398
00:36:02,550 --> 00:36:07,330
you know if it's all confidential then hopefully we'll get every internal candidate that's interested

399
00:36:07,330 --> 00:36:12,470
said, versus heard so and so is interested, so I'm not going to do that, you know, to

400
00:36:12,470 --> 00:36:18,210
avoid whatever. So it seems to me like a better route to go.

401
00:36:18,870 --> 00:36:19,550
Works for me.

402
00:36:21,720 --> 00:36:26,840
Okay with that. I'm seeing people nodding their heads. So what I'm hearing

403
00:36:26,840 --> 00:36:32,780
is that you're, or at least partially hearing that you don't want to move somebody right into

404
00:36:32,780 --> 00:36:38,000
the files. You want to put them in the mix with everybody else. Okay. Good. Some, the

405
00:36:38,000 --> 00:36:45,020
That's a good observation because some search firms say you hired us to give you the

406
00:36:45,020 --> 00:36:50,020
best candidates, you don't get to see them all, we'll choose your best ones, and that's

407
00:36:50,020 --> 00:36:50,760
not how we work.

408
00:36:51,260 --> 00:36:53,700
Because you know who's best for you, right?

409
00:36:54,060 --> 00:36:54,400
Thank you.

410
00:36:54,920 --> 00:36:55,380
You're welcome.

411
00:36:56,580 --> 00:37:02,340
Okay, so part of the information that we give you is in number six, you're going to get

412
00:37:02,340 --> 00:37:09,020
resource guide. And it's going to help develop first-round interview questions, second-round interview

413
00:37:09,020 --> 00:37:15,100
questions. It'll help you when you develop those. You'll talk about how to do reference checks.

414
00:37:15,760 --> 00:37:25,540
It'll also have your your athletic conference and your CSA and like school district size salary

415
00:37:25,540 --> 00:37:31,500
comparison. So you will get the salary benefit package. That'll be part of that resource guide.

416
00:37:33,000 --> 00:37:41,660
And that will come right before, a little bit before we sit down and have that first meeting to review applications.

417
00:37:42,660 --> 00:37:43,960
You'll have all of that.

418
00:37:50,330 --> 00:37:58,750
Candidate information, we talked a little bit about this in the Segway Electronic Application that you will get on the day after it closes.

419
00:37:58,750 --> 00:38:11,790
the importance of confidentiality, the scoring tool that will help things be the same or be a common way to evaluate each applicant applications

420
00:38:14,830 --> 00:38:15,570
to expect.

421
00:38:16,330 --> 00:38:31,170
One of the things that's new, more so in the last couple of years, is you have superintendent candidates that shop districts before they apply

422
00:38:31,170 --> 00:38:36,830
they check you out right they're doing as soon as as soon as you get the

423
00:38:36,830 --> 00:38:40,750
application list you're going to start moving who are these people right even

424
00:38:40,750 --> 00:38:43,910
though it's more than it'll be way more than what's in their application

425
00:38:43,910 --> 00:38:47,530
process but you want to know about them they're doing the same thing about you

426
00:38:47,530 --> 00:38:54,790
and it depends on it depends on what their history is this year more than ever

427
00:38:54,790 --> 00:39:05,130
since before COVID, our applications have been way up 10, 15, 20 for openings and not

428
00:39:05,130 --> 00:39:12,410
necessarily larger district openings. So, you know, there's no way to tell, there's

429
00:39:12,410 --> 00:39:17,810
no crystal ball in terms of how many you're going to get, but we're more and more as we move

430
00:39:17,810 --> 00:39:23,510
into this season of superintendent searches, we're more and more pleased with the number

431
00:39:23,510 --> 00:39:27,650
of applicants are not only the number but the quality.

432
00:39:28,750 --> 00:39:34,670
We've done a number of searches already that are almost in completion and the three that

433
00:39:34,670 --> 00:39:41,390
we talked about when we were in Milwaukee last week, over half of the applicants were

434
00:39:41,910 --> 00:39:49,790
certain people who were actually superintendents in a job looking for another challenge.

435
00:39:49,790 --> 00:39:57,550
So, sometimes you get people that aren't, they're qualifying, but they're certified, but they don't have any background.

436
00:39:58,090 --> 00:40:01,510
Sometimes you get people that are looking to go into a larger district.

437
00:40:02,250 --> 00:40:06,310
I mean, there's all kinds of reasons people would want to come here, the location.

438
00:40:06,550 --> 00:40:08,830
I mean, there's lots of reasons why people would want to come.

439
00:40:10,330 --> 00:40:16,430
reasons people don't want to come in a lot of times is, is there what's the

440
00:40:16,430 --> 00:40:20,430
quality of life where we're going? Is there housing that's going to be

441
00:40:20,430 --> 00:40:24,510
available? Childcare, all those things, is my spouse going to be able to find

442
00:40:24,510 --> 00:40:30,770
a job when we relocate? I mean, those types of things are what they ask, but you've

443
00:40:30,770 --> 00:40:32,190
got all those things here, right?

444
00:40:34,810 --> 00:40:40,070
Some districts do not. Okay, run seven, any

445
00:40:40,070 --> 00:40:41,330
When

446
00:40:43,920 --> 00:40:49,800
we start with the look back over at the calendar or the draft calendar, when we meet

447
00:40:49,800 --> 00:40:55,860
to review the focus group results and so on in February, we're going to ask you to start

448
00:40:55,860 --> 00:41:00,200
looking at developing a set of first round application questions.

449
00:41:01,740 --> 00:41:07,280
Every applicant that you interview will answer the same questions during the first round.

450
00:41:07,280 --> 00:41:16,340
It's typically 15 or so questions and you're going to you're scoring tool that you'll have during those interviews.

451
00:41:16,980 --> 00:41:21,000
We'll be so that you can compare again apples to apples.

452
00:41:21,460 --> 00:41:23,720
I will be part of that first round interviews.

453
00:41:24,600 --> 00:41:27,160
Typically people bring in six candidates.

454
00:41:27,980 --> 00:41:33,140
If you have six quality candidates and it's three interviews over two different nights back to back.

455
00:41:33,140 --> 00:41:45,260
We do all the scheduling, we'll do all the inviting, we'll talk to people who don't get chosen for the final interview, we'll make all the contact for you, so as part of the process.

456
00:41:48,490 --> 00:42:02,430
So typically, I guess I jumped down the nine, but you're going to finalize, I think with Tabitha's help too, you're going to finalize what those questions are.

457
00:42:02,430 --> 00:42:09,750
And in number eight, and how you do that is you go back to the profile, the job description,

458
00:42:09,890 --> 00:42:11,910
what you said was important and superintendent.

459
00:42:12,570 --> 00:42:14,730
And you look for questions that revolve around that.

460
00:42:15,210 --> 00:42:16,670
Maybe there's a finance question.

461
00:42:17,230 --> 00:42:19,490
Maybe there's an interpersonal relationship question.

462
00:42:20,130 --> 00:42:22,570
Maybe there's a curriculum type question.

463
00:42:22,710 --> 00:42:25,510
Whatever you say is important in your profile.

464
00:42:25,510 --> 00:42:27,570
That's what your questions would revolve around.

465
00:42:29,030 --> 00:42:29,290
Okay.

466
00:42:32,220 --> 00:42:34,360
So we have two evenings from the first round.

467
00:42:34,800 --> 00:42:36,040
I'll be there with you.

468
00:42:39,460 --> 00:42:41,320
There's typically 15 questions.

469
00:42:41,420 --> 00:42:46,640
I said that part of the process of the interview

470
00:42:46,640 --> 00:42:52,080
is the candidate has to make sure that they have time to answer all the questions.

471
00:42:53,000 --> 00:42:55,080
And we'll give them a copy of the questions in front of them.

472
00:42:55,200 --> 00:42:56,640
And we'll say, here they are.

473
00:42:57,020 --> 00:43:00,360
That's in case they don't hear or clearly or whatever.

474
00:43:00,360 --> 00:43:04,680
it's in front of them so they don't have to guess what you asked, right? And then see

475
00:43:04,680 --> 00:43:12,130
on them by their time as well as all of you have their answers. So we'll talk about the

476
00:43:12,130 --> 00:43:19,430
interview process or it says orientation. We'll talk about that before and typically the

477
00:43:19,430 --> 00:43:25,430
board president greets people and we take turns asking questions. But you will have all of

478
00:43:25,430 --> 00:43:30,490
that background material, the application, the resume, the letters of reference. You'll

479
00:43:30,490 --> 00:43:38,050
all of that in front of you that night. So if you ever want to delve into some of that material

480
00:43:38,050 --> 00:43:45,970
after you get done with your interviews, you'll be able to do that. So we'll have my contact

481
00:43:45,970 --> 00:43:52,070
during the search. I understand it's Tavatha, but then we'll read the people who have to identify

482
00:43:52,070 --> 00:43:58,650
a reader that writes the interviews. And then after the second interview, you'll choose your finalists.

483
00:43:59,190 --> 00:44:04,770
and you typically do it the same night, you sat through three, you're going to sit through three more,

484
00:44:05,590 --> 00:44:07,550
you'll figure out who you want to bring back.

485
00:44:08,330 --> 00:44:13,250
Okay? Typically it's three, we had a district last week that had four,

486
00:44:13,630 --> 00:44:17,470
we've had districts that just brought in two, it just depends on the pool and what you like.

487
00:44:18,130 --> 00:44:21,710
Okay? Questions? Got that.

488
00:44:23,850 --> 00:44:27,190
Once you choose your three finalists and we'll do a background check,

489
00:44:27,190 --> 00:44:34,670
WSP will do a background check and it will be a financial, criminal, and educational background check.

490
00:44:34,950 --> 00:44:40,110
So when Dr. Solne so it comes in and says that you got their degree as a certain place,

491
00:44:40,430 --> 00:44:46,890
we'll be able to verify that that's happened, that more than once it's happened that they don't.

492
00:44:47,410 --> 00:44:50,350
Are you happy with that? Have you experienced that?

493
00:44:51,850 --> 00:44:56,810
Yeah, me right, they say they have some degree and they don't and so we'll verify all of that.

494
00:44:57,190 --> 00:44:59,970
And then in between the first and second round of it.

495
00:45:02,920 --> 00:45:29,840
The school board members conduct reference checks. Now, you may want your HR department to help with that. But if you want to be involved in that, that's something you can decide after the first round of interviews. And we'll help you with the questions so that you're not asking things that you shouldn't be asking. If you want to do it yourself. And if you decide to do it yourself, as board members

496
00:45:30,460 --> 00:45:36,420
We'll make sure that one or two of you are assigned to each candidate, so there's no redundancy and

497
00:45:36,420 --> 00:45:41,460
You know Jim's calling somebody and Lance is calling the same person and Jennifer

498
00:45:41,460 --> 00:45:45,580
It means so there's no overlap. We'll make sure that there's a method to the madness

499
00:45:46,640 --> 00:45:53,760
One thing I do like what you just said was you'll create the questions for calling the reference people say that

500
00:45:54,460 --> 00:45:57,440
We don't step in a call pie or anything

501
00:45:58,460 --> 00:46:08,460
And part of your resource guide, and here's, this is what it looks like, part of your resource guide, one of the chapters is on making reference checks.

502
00:46:09,200 --> 00:46:16,560
And so it gives you a list of questions that have been generated for past searches, and you can decide which ones of those that you want to ask.

503
00:46:18,680 --> 00:46:21,440
Okay. Other questions about that?

504
00:46:24,220 --> 00:46:27,220
Okay, so we're on number 12. We're going to our second interview.

505
00:46:28,160 --> 00:46:35,120
We'll call the three finalists. We'll set up the interview nights. The interview times I should say.

506
00:46:36,320 --> 00:46:45,320
The format and we'll have a press release saying here's the three finalists that were identified by your president.

507
00:46:45,320 --> 00:46:54,320
In a press release as to being finalists and that they're going to have their final interview on whatever night it is that we decide in this calendar.

508
00:46:56,160 --> 00:47:09,120
So that your community members know who your finalists are and you will have to decide if that night you have your final interviews, the format that you want to use.

509
00:47:10,420 --> 00:47:16,740
Do you want to have a community forum where people could come in and listen to them, answer

510
00:47:17,380 --> 00:47:22,880
questions that were generated by staff, parents, community members?

511
00:47:23,300 --> 00:47:26,280
Do you want to have that or not?

512
00:47:26,960 --> 00:47:36,520
Do you want your administrative team to be part of the interview or a portion of your administrative team to be part of the interview or not?

513
00:47:36,520 --> 00:47:40,800
you want it just to be the board is typically in the first round it's just the

514
00:47:40,800 --> 00:47:47,700
board okay you guys all men and women get to choose who your finalists are and

515
00:47:47,700 --> 00:47:52,720
then you open it up and you say okay admin we'd like your input on these three

516
00:47:52,720 --> 00:47:57,980
okay community members we've got some questions we're gonna generate and the

517
00:47:57,980 --> 00:48:03,540
consultant or or Tabitha would be the one who would ask the questions and people

518
00:48:03,540 --> 00:48:11,340
would come to your auditorium and they'd listen to how people respond. And then we'd actually

519
00:48:11,340 --> 00:48:19,640
let them, if you wanted, you could let them rank how they answered each question. There's

520
00:48:19,640 --> 00:48:28,580
a way to set up a QR code, right? So five point rubric, they did really well, they didn't

521
00:48:28,580 --> 00:48:35,280
well at all. And then you'd have that generated by the time the interviews are over that night.

522
00:48:35,880 --> 00:48:41,900
Stepping back just a little bit, we choose the six candidates that we brought in for

523
00:48:41,900 --> 00:48:48,740
interviews. It is at that time we still want to be very confidential about who the six people are

524
00:48:48,740 --> 00:48:55,940
so that that doesn't go back to their own districts and things of that fashion. But once the three

525
00:48:55,940 --> 00:49:00,840
have been decided if that's what we choose to have three or two or whatever the case might be,

526
00:49:01,100 --> 00:49:06,160
now that can be announced through the media. That's why I said that's where the press release

527
00:49:06,160 --> 00:49:11,240
goes out in but not only announcing who your finalists are but inviting them to be part

528
00:49:11,240 --> 00:49:18,280
of a community forum if you want that to be part of your final reviews and it's we do that all in one

529
00:49:19,060 --> 00:49:25,520
and we do it in one fell swoop and we also will send it directly to your staff and your parents

530
00:49:25,520 --> 00:49:27,620
so that there you know upfront.

531
00:49:28,180 --> 00:49:31,820
I think it's I'm glad you mentioned three or two or four or whatever it is

532
00:49:31,820 --> 00:49:36,280
because when we get to that point it'll be very important that we not put anybody as a finalist

533
00:49:36,280 --> 00:49:42,720
that we don't think has a legitimate chance because they have the right to stay confidential then

534
00:49:42,720 --> 00:49:46,480
and there's no reason to put anybody through that if we're like no we know it's between these two

535
00:49:46,480 --> 00:49:53,280
we definitely don't want to have three just to have three and I would agree with that about 99 percent

536
00:49:53,280 --> 00:49:57,180
And there's always that one percent where you bring somebody and after the first interview

537
00:49:57,180 --> 00:50:00,120
and you go, I'm not sure about this one.

538
00:50:00,360 --> 00:50:04,100
And then they become a rock star in the second interview, right?

539
00:50:04,420 --> 00:50:05,260
And vice versa.

540
00:50:05,600 --> 00:50:08,260
Somebody you think is the best one on the group.

541
00:50:08,580 --> 00:50:11,940
And then they don't do very well in a second.

542
00:50:12,040 --> 00:50:12,920
So there's always that.

543
00:50:13,600 --> 00:50:15,400
But you're right, don't waste your time.

544
00:50:15,400 --> 00:50:16,340
Don't waste their time.

545
00:50:17,120 --> 00:50:18,300
And that kind of goes along with two.

546
00:50:18,300 --> 00:50:26,780
one of the red flags could be in the last phase that you were talking about when there's the

547
00:50:26,780 --> 00:50:32,300
final two or three bringing in staff and bringing in community and all that stuff. In theory,

548
00:50:32,400 --> 00:50:36,760
that's done already in those focus groups when we're getting their feedback on what it is

549
00:50:36,760 --> 00:50:43,880
that we're looking for. And I think that there can be a bit of a danger in terms of asking

550
00:50:43,880 --> 00:50:48,740
for feedback in that forum where people think it's going to be a consensus vote

551
00:50:48,740 --> 00:50:52,640
you know at that point in time and I've heard of incident you know people start

552
00:50:52,640 --> 00:50:56,940
talking well the majority of the crowd want to gym you know and then the board

553
00:50:57,580 --> 00:51:02,360
selects Judy or you know whatever it is so I just think that at some point we have

554
00:51:02,360 --> 00:51:06,280
to take the feedback that we have we have to use the interview process we're

555
00:51:06,280 --> 00:51:11,060
elected to represent everybody anyways and then it falls on our shoulders

556
00:51:11,060 --> 00:51:18,140
there's ultimately we would not set you up for failure by allowing the community people

557
00:51:18,140 --> 00:51:24,960
or the admin if you had an admin group to believe that they get a vote under stood.

558
00:51:26,000 --> 00:51:30,200
Or, you set them up for that either people will walk out thinking that they had a vote sure.

559
00:51:30,460 --> 00:51:34,280
Yeah, but and that's, I mean that could happen.

560
00:51:34,660 --> 00:51:39,580
We try that not to happen, we try not to have that happen because the response if you had

561
00:51:39,580 --> 00:51:45,300
an admin team that was part of that interview, that second round of interviews, you would

562
00:51:45,300 --> 00:51:50,240
ask them, what are the strengths of the candidate, and what are your concerns about the candidate?

563
00:51:50,660 --> 00:51:58,580
And that's all you'd want to know, and you typically, what happens is after the third interview

564
00:51:58,580 --> 00:52:04,880
is you bring your team, your admin team in, and you say to each person that was around

565
00:52:04,880 --> 00:52:09,000
on the table. Let's say, we'll count it at one. What do you think the strings were?

566
00:52:09,280 --> 00:52:14,600
And then go through to your team. And then what do you think the dumb side of that of

567
00:52:14,600 --> 00:52:20,340
that person was? And then you go to the next person. You thank them. They leave their cards

568
00:52:20,340 --> 00:52:26,640
that they can fill out to talk about, uh, strengths and concerns. They leave those with you and

569
00:52:26,640 --> 00:52:34,100
there. And you, we, we enforce the confidentiality piece because their part of the interview was

570
00:52:34,100 --> 00:52:40,280
closed session. Also, if you decide to have that, your interview is closed session, their

571
00:52:40,280 --> 00:52:46,120
interview is closed session, and then the form would be, of course, open. But so they've

572
00:52:46,120 --> 00:53:04,080
got a commitment to confidentiality and it seems to work out well when it doesn't work

573
00:53:04,080 --> 00:53:09,280
Well, we all talked on our way in, and here's the one, you know, and I've had that happen once,

574
00:53:09,840 --> 00:53:13,780
and the word president said, nope, that's not where we're going. You guys want to give us

575
00:53:13,780 --> 00:53:19,300
import or not, and they did, and they kind of backed off, but it's, and it's not a vote. I mean,

576
00:53:19,520 --> 00:53:27,680
only you can vote for a superintendent to be hired. So, yeah, I think it's a good point, and I,

577
00:53:27,860 --> 00:53:32,060
I think maybe the part that made you think of that, because it made me think of it as when you

578
00:53:32,060 --> 00:53:36,700
talked about, perhaps they filled out something where they kind of ranked the answers questions.

579
00:53:36,920 --> 00:53:42,200
That's the part that would worry me. Having the community hear the answers to the questions

580
00:53:42,200 --> 00:53:46,640
that makes sense and we're all of our meetings are filmed and live so that would certainly be easy.

581
00:53:46,860 --> 00:53:49,820
We could even advertise it that hey you might want to tune in tonight. You're going to see answers

582
00:53:49,820 --> 00:53:58,220
to questions. So when and it's up to you again this is your search, right? But if you bring in an

583
00:53:58,220 --> 00:54:05,680
admin representative group. They all ask, they ask the same questions of all three candidates

584
00:54:06,300 --> 00:54:12,380
and it's a representative group of this is then one of these people is going to be our next

585
00:54:12,940 --> 00:54:21,580
leader, right? So it's like a courtesy to those people too that you're going to trust them to give

586
00:54:21,580 --> 00:54:27,940
you feedback on who might be their next superintendent, their next leader. So it's up to you but

587
00:54:27,940 --> 00:54:33,620
That's what you don't have to decide that tonight, how you want to have that final, but we'll

588
00:54:33,620 --> 00:54:42,320
talk about it early into the process to see how much outside involvement you want and

589
00:54:42,320 --> 00:54:45,180
if you want any administrative involvement as well.

590
00:54:45,960 --> 00:54:46,040
Okay.

591
00:54:48,040 --> 00:54:48,740
Other questions?

592
00:54:48,740 --> 00:54:50,020
Any questions on this side?

593
00:54:56,590 --> 00:54:57,290
It is.

594
00:54:58,730 --> 00:55:05,150
It is, and I'll tell you why you're valuing their input, right?

595
00:55:05,730 --> 00:55:11,210
They've given you their input in a survey, so you were able to create your profile

596
00:55:11,210 --> 00:55:15,730
and your application question so on. But now they're going to get to see that person,

597
00:55:17,650 --> 00:55:20,550
you know, on the hot seat, if you will, right?

598
00:55:20,770 --> 00:55:24,570
And what we'll do, what we would do if you want to do this,

599
00:55:24,570 --> 00:55:32,090
as we would generate questions, ask parents, community members, staff members to give us questions

600
00:55:32,890 --> 00:55:38,790
that they would like to see asked. We'll dwindle them down some way, might be the president

601
00:55:38,790 --> 00:55:43,890
and myself, it might be Tabitha who's doing this, but we'll dwindle them down in some way so that it

602
00:55:43,890 --> 00:55:50,250
covers all the areas of say your job description or what you saw that they wanted in the profile.

603
00:55:50,850 --> 00:55:56,210
And then to give them an opportunity to listen to those questions being answered and then

604
00:55:56,210 --> 00:55:57,310
to give you some feedback.

605
00:55:58,010 --> 00:56:04,730
It's another way to get your stakeholders involved in what's a really important process.

606
00:56:07,350 --> 00:56:07,850
Okay,

607
00:56:15,330 --> 00:56:19,810
so once in the middle of what you have to decide, you don't have to do it tonight,

608
00:56:19,810 --> 00:56:25,150
but in the middle of number 12, you have to decide how you want to have your final interview.

609
00:56:25,150 --> 00:56:32,630
And if you are going to have an administrative group, the board group, and a community forum,

610
00:56:34,150 --> 00:56:38,110
and you brought in three people, you'd run a wrong rob and everybody would be there for

611
00:56:38,110 --> 00:56:41,490
the first interview and then they would just rotate groups.

612
00:56:42,290 --> 00:56:45,990
And then after that was over, you'd sit down with your admin team.

613
00:56:46,410 --> 00:56:47,950
Like I said, they'd give you feedback.

614
00:56:48,470 --> 00:56:49,770
You would thank them.

615
00:56:49,770 --> 00:56:58,890
and then you could do one of two ways when you deliberate on who you want to be

616
00:56:58,890 --> 00:57:06,870
your final person. You can do it the same night okay might be 10 o'clock, it might

617
00:57:06,870 --> 00:57:11,990
be later than that depending on when you start your interviews or you could

618
00:57:11,990 --> 00:57:18,330
come back the next night after you've sat on things for a while you had a chance

619
00:57:18,330 --> 00:57:25,970
to see what the community input was. We had a chance to digest some things. We built into this

620
00:57:25,970 --> 00:57:33,810
calendar two nights so that you would have your final interview one night and then you'd come back

621
00:57:33,810 --> 00:57:41,070
the next night and you'd do your selection. Which would, but you don't have to do that. It might be

622
00:57:41,070 --> 00:57:49,110
We put that in there, so when you advertise the closed session, night one, you'd advertise

623
00:57:49,110 --> 00:57:53,970
the closed session the second night in a row, and if you didn't need that second meeting

624
00:57:53,970 --> 00:58:00,670
because somebody just rose to the top and everybody felt the same way, then you made a decision

625
00:58:00,670 --> 00:58:05,530
after the final round of interviews, then you don't have to come back to the next night.

626
00:58:05,530 --> 00:58:10,230
but we'll build it in in case you want to come back and have time to see what

627
00:58:10,230 --> 00:58:17,690
people said in your form if you have your form. Okay? Trying to plan a plan ahead

628
00:58:17,690 --> 00:58:23,130
for what you haven't decided yet a little bit. And I'll let during this process

629
00:58:23,130 --> 00:58:28,690
when you start with when we have our first meeting to talk about applications and

630
00:58:28,690 --> 00:58:34,050
focus group results and so on back in February, you're starting to build the

631
00:58:34,050 --> 00:58:40,770
contract for your next superintendent. So that the night of the final decision, you're

632
00:58:40,770 --> 00:58:45,950
able to call that person and say we want to offer you the contract. You've already

633
00:58:45,950 --> 00:58:52,470
got it in essence. What you think is the right thing to offer them. And typically you send

634
00:58:52,470 --> 00:59:00,170
them email in the contract proposal the next day and then you've got a week or so to negotiate.

635
00:59:02,240 --> 00:59:11,140
Okay? You have HR to help with that. But like I said, when you get your resource guide

636
00:59:11,140 --> 00:59:16,560
from us, you'll have all salary comparisons and some night after a regular meeting, you

637
00:59:16,560 --> 00:59:21,060
go on the closed session, you can talk about what contracts don't look like for the next

638
00:59:21,060 --> 00:59:29,720
soup, right? Okay. And we follow up after you made your final decision, we follow up, we'll

639
00:59:29,720 --> 00:59:36,840
call the people who didn't get the job. We will let them know there will be a press release

640
00:59:37,320 --> 00:59:45,600
who you chose. It basically will say pending approval at the next board meeting. This

641
00:59:45,600 --> 00:59:48,300
is the person that you're going to recommend for hire.

642
00:59:50,500 --> 00:59:59,700
And then part of the contract with WASB is if you want me to come in with a new superintendent

643
00:59:59,700 --> 00:59:59,900
And

644
01:00:00,000 --> 01:00:19,160
Board and talk about transition from where you are now and what you expect in a new superintendent. I'd be willing to facilitate that as part of your contract, whether you use it or not. It's up to you. The other part of your contract is you get a three year superintendent evaluation tool.

645
01:00:21,700 --> 01:00:30,200
You get the tool to use for three years without cost. And it's a it's a consensus driven one evaluation.

646
01:00:31,080 --> 01:00:37,840
from the board creates one evaluation from all seven of you and it's based on

647
01:00:37,840 --> 01:00:43,720
continuous improvement of the superintendent and if the person's the first

648
01:00:43,720 --> 01:00:51,040
year superintendent in your district or if they're a veteran person it's based

649
01:00:51,040 --> 01:00:57,700
on the national school administrative standards as well as your job description

650
01:00:59,160 --> 01:01:03,560
so we can do more with that when it gets closer to that but I would do the

651
01:01:03,560 --> 01:01:09,080
training with you and there's and that's all part of your contract you don't

652
01:01:09,080 --> 01:01:13,820
pay more for that it's just like you do come with us this is what you get so

653
01:01:13,820 --> 01:01:19,920
it's part of the deal it's part of the deal but if you don't want it it's not

654
01:01:19,920 --> 01:01:25,620
subtracted from the deal I guess this is what I'm saying right so and there's

655
01:01:25,620 --> 01:01:31,800
But also the search guarantee, I don't know if you're familiar with that, but it is in your proposal.

656
01:01:32,580 --> 01:01:38,220
And what it says is if there wasn't a good match for a lot of different reasons within the first two years,

657
01:01:39,920 --> 01:01:45,480
not if somebody had to leave because of a family thing, but it explains it in your contract,

658
01:01:45,480 --> 01:01:53,300
that we will we will do another search just for cost and not we'll do that for

659
01:01:53,300 --> 01:02:00,940
so it'll question half as much or even less. So in other words, a warranty for

660
01:02:00,940 --> 01:02:07,460
our practical purposes? Yes, sir. Search guarantee is what it's called. Questions?

661
01:02:08,640 --> 01:02:12,780
I'm only missing here. Anything from Gordy? Do you have any questions?

662
01:02:15,020 --> 01:02:21,700
Karen, Pat, Lance, does it make sense? Yeah, good time estimate two.

663
01:02:22,740 --> 01:02:24,480
Is it an hour? Yeah.

664
01:02:24,720 --> 01:02:31,160
Oh, yes, that time estimate, yes. Can we talk about the timeline a little bit, because I know it is.

665
01:02:32,680 --> 01:02:38,000
I just wanted to bring it to our base attention that the review of applications to choose

666
01:02:38,000 --> 01:02:41,640
interview ease and questions is March 25th spring break.

667
01:02:42,300 --> 01:02:42,660
So just.

668
01:02:43,760 --> 01:02:44,280
Yes.

669
01:02:44,480 --> 01:02:50,720
So what am I going to do is make sure that they work for all of you to go to the same thing

670
01:02:50,720 --> 01:02:51,660
over on the same cafe.

671
01:02:52,100 --> 01:02:52,180
So.

672
01:02:52,860 --> 01:02:54,260
Thank you for bringing that up.

673
01:02:54,560 --> 01:02:54,880
Yes.

674
01:02:55,000 --> 01:02:56,400
I think many of us have.

675
01:02:56,400 --> 01:03:04,760
Right. So one of the questions I would ask about this timeline because I know the application typically is open for a month right is

676
01:03:05,800 --> 01:03:12,140
It's probably going to be difficult to move that February 22nd much earlier

677
01:03:12,880 --> 01:03:21,200
Because in order to build that application we have to have the focus groups completed right, but is there any way the deadline could be

678
01:03:21,920 --> 01:03:25,900
You know midweek and then we could do the review of the applications

679
01:03:26,400 --> 01:03:29,360
like Thursday of that week.

680
01:03:31,080 --> 01:03:33,020
Yeah, so what they are you proposing,

681
01:03:35,140 --> 01:03:37,640
right? So like more like the review of the

682
01:03:37,640 --> 01:03:39,700
application, March 21st,

683
01:03:42,860 --> 01:03:45,240
which wouldn't need to move the deadline then.

684
01:03:45,620 --> 01:03:54,040
Yeah, I can't do the 21st. I can't do the 21st. I can't do the 20th or the 21st.

685
01:03:55,700 --> 01:03:59,580
What is the 22nd look like for everybody? When is your spring break?

686
01:04:09,740 --> 01:04:10,380
We

687
01:04:16,710 --> 01:04:22,550
are meeting already on March 18th, we just bump it up a week because of spring break.

688
01:04:29,140 --> 01:04:34,280
If it closed, we could close it earlier.

689
01:04:34,280 --> 01:04:41,160
If you don't want to do a 15 to whatever that Friday is and then yeah, we could do that if you only want a three-week window

690
01:04:42,220 --> 01:04:43,660
You think three weeks is enough

691
01:04:44,500 --> 01:04:45,860
That's a better question for you

692
01:04:46,460 --> 01:04:48,080
Do you think three weeks is enough?

693
01:04:48,860 --> 01:04:53,860
You're gonna have two types of applicants. You're gonna have the person that's gonna get stuff in right away

694
01:04:54,460 --> 01:04:57,720
And then you're gonna get people that put things in the last two days

695
01:04:58,500 --> 01:05:00,280
because they make the last minute so

696
01:05:01,040 --> 01:05:09,280
And you know what? There's other districts that have already started this process, so really that deadline is not probably out of the ordinary to have it on the 18th.

697
01:05:10,280 --> 01:05:13,860
Yeah, we can, like I said, we can do whatever you want.

698
01:05:14,060 --> 01:05:24,660
Let me say that if we close it on us, anybody that's seriously interested in it, if three weeks isn't enough, then they probably need to go to a different district.

699
01:05:24,660 --> 01:05:32,850
We could close it on the 15th of March as I was just thinking yeah, okay

700
01:05:32,850 --> 01:05:33,710
And

701
01:05:36,690 --> 01:05:41,070
then we move the next meeting from March 25th to yep,

702
01:05:49,860 --> 01:05:51,220
we can do that March

703
01:05:54,140 --> 01:05:55,920
25th goes to March 18th

704
01:06:01,440 --> 01:06:03,500
Anything else to conflicts of

705
01:06:07,690 --> 01:06:08,090
the

706
01:06:09,130 --> 01:06:12,730
You're the first round interviews first and second work very way

707
01:06:13,730 --> 01:06:14,250
April

708
01:06:54,240 --> 01:06:56,940
Yeah, I can't do the third or the fourth.

709
01:07:03,660 --> 01:07:07,460
When does the new board get sworn in?

710
01:07:07,840 --> 01:07:08,060
The

711
01:07:10,870 --> 01:07:13,230
new board is sworn in on April 22nd.

712
01:07:13,230 --> 01:07:16,170
Well, they need to be sworn in before April 22nd.

713
01:07:16,290 --> 01:07:17,910
They take their seat on the 22nd.

714
01:07:27,140 --> 01:07:32,420
The most critical date is that you're all here for the final round of interviews.

715
01:07:33,540 --> 01:07:33,660
Right?

716
01:07:34,260 --> 01:07:47,860
If one of you misses the first round, one of the first round nights, it's hard for that person to say who they think the best three are because you missed half of them.

717
01:07:49,160 --> 01:07:58,040
But if the more critical is, you're still going to have read all of the applicants, you're still going to have an opinion on paper who these people are.

718
01:07:58,040 --> 01:08:04,740
The critical date is the 10th, 11th, or 12th, however, whatever

719
01:08:04,740 --> 01:08:06,060
updates you decide there.

720
01:08:19,850 --> 01:08:23,270
So wait for one and two, we leave there, and then what about the

721
01:08:23,270 --> 01:08:29,950
10th, 11th, or 11th, and 12th, or how do you want to work for the

722
01:08:29,950 --> 01:08:30,290
final?

723
01:08:36,260 --> 01:08:40,580
That's a Wednesday, Thursday, 10th, 11th, right?

724
01:08:40,580 --> 01:08:41,220
because

725
01:08:45,060 --> 01:08:47,440
at 12th is a Friday, you don't want to come back on Friday.

726
01:08:54,610 --> 01:09:01,230
So there will be homework for you not tonight, but there will be homework for you in that

727
01:09:02,010 --> 01:09:09,630
and I'll work with Tabitha to schedule these focus groups that week of the 29th

728
01:09:10,270 --> 01:09:17,650
through the February 8th of, I'm sorry, the 6th or 8th of February, but

729
01:09:17,650 --> 01:09:27,490
But the homework will be taking a look at the questions that are out there and trying to determine what those 15 first-round questions are going to look like.

730
01:09:28,050 --> 01:09:35,450
What can you all agree on? At the very least, what areas do you want them to be in?

731
01:09:36,030 --> 01:09:44,450
And we can give you some options as to what questions are out there for the areas that you want to ask the people about.

732
01:09:48,270 --> 01:09:56,720
okay pretty much right and so when we meet on 15th

733
01:09:56,720 --> 01:10:01,300
I did we decide if it's the 15th or the 19th of February for that first meeting

734
01:10:04,670 --> 01:10:09,810
15th is a Thursday 19th is a Monday what helps you better Monday's

735
01:10:09,810 --> 01:10:10,670
president's day.

736
01:10:15,450 --> 01:10:16,350
Nineteenth is better.

737
01:10:20,820 --> 01:10:21,540
How about the rest?

738
01:10:28,110 --> 01:10:34,610
It's when you look to see what people said in the focus group responses, the

739
01:10:34,610 --> 01:10:38,430
survey responses, and we're going to start talking about the application

740
01:10:38,430 --> 01:10:39,290
questions. Yeah.

741
01:10:47,990 --> 01:10:48,330
15.

742
01:10:51,800 --> 01:10:56,140
Right. So I'm here on the 19th, but not the 15th. So it doesn't

743
01:10:56,140 --> 01:11:00,460
matter whatever. So you're on the 19th, but not the 15th.

744
01:11:08,040 --> 01:11:09,420
And I should be fine as

745
01:11:09,420 --> 01:11:10,280
all better

746
01:11:12,910 --> 01:11:25,660
so Monday the 19th for you although it's the 19th right okay there's no

747
01:11:25,660 --> 01:11:29,940
school that day just so everybody knows as well February

748
01:11:34,200 --> 01:11:35,480
19th

749
01:11:38,300 --> 01:11:39,640
is that a regular board meeting you

750
01:11:39,640 --> 01:11:40,640
You can meet twice a month.

751
01:11:40,880 --> 01:11:43,480
And you two can't make it out of the 15th, right?

752
01:11:43,940 --> 01:11:44,960
But the 19th, what's

753
01:11:47,800 --> 01:11:48,840
the name of the 19th?

754
01:11:49,840 --> 01:11:53,080
Well, I was thinking, I've got one

755
01:11:53,080 --> 01:11:55,460
just made it down in Madison in the 19th,

756
01:11:55,520 --> 01:11:58,160
so I thought it could be both of the most missing.

757
01:12:00,040 --> 01:12:01,020
And I can't work, sir.

758
01:12:01,880 --> 01:12:02,680
I'm just going to do the thing.

759
01:12:04,100 --> 01:12:08,310
And I'm just going to miss two more.

760
01:12:10,860 --> 01:12:13,000
I mean, you've got seven of them.

761
01:12:16,220 --> 01:12:17,760
OK, so what a bond.

762
01:12:27,500 --> 01:12:36,160
No, I'm good. I'm good. February. What about the 14th? That's Valentine's Day. Do you want to spend your Valentine's Day? I mean?

763
01:12:36,860 --> 01:12:39,760
Nope. Okay. That'd be a no? Okay.

764
01:12:43,920 --> 01:12:45,600
So what's your pleasure?

765
01:12:58,850 --> 01:12:59,230
15?

766
01:13:03,090 --> 01:13:03,530
Okay.

767
01:13:27,650 --> 01:13:31,870
15th okay okay

768
01:13:36,320 --> 01:13:41,800
all the other dates work right we said okay so let's just go

769
01:13:41,800 --> 01:13:46,240
down that one more time we've got tonight is the 22nd the vacancy vote is

770
01:13:46,240 --> 01:13:49,700
posted in a couple days the press release also will coordinate those two

771
01:13:49,700 --> 01:13:59,100
things so that your web page announces it the same way that survey will go on the 29th.

772
01:13:59,120 --> 01:14:02,660
Focus groups that will be something that we take care of internally.

773
01:14:06,590 --> 01:14:11,210
Your focus group, the admin, the board focus group, you can do it one or two ways.

774
01:14:11,870 --> 01:14:19,010
You can sit down virtually with me and answer questions, these questions that you have individually

775
01:14:19,010 --> 01:14:29,430
or you can write out your answers and submit them to me and I'll just compile them and make them part of the report anyway.

776
01:14:30,290 --> 01:14:36,770
One way it causes you to have another meeting with me face to face or virtually.

777
01:14:37,510 --> 01:14:44,250
The other way is you get to take some time to think about each one and turn it in but you're not doing it collectively.

778
01:14:45,130 --> 01:14:47,530
So what would you like to do there?

779
01:14:47,530 --> 01:14:47,590
Yeah.

780
01:14:53,060 --> 01:14:55,300
For me personally, I'd rather have a discussion with you.

781
01:14:55,900 --> 01:14:56,140
Okay.

782
01:14:56,680 --> 01:14:57,380
Just me.

783
01:14:57,560 --> 01:14:59,720
I'm not going to object strongly if...

784
01:14:59,720 --> 01:14:59,960
If...

785
01:15:00,000 --> 01:15:06,700
I think you're written stuff, but I'd like to rather have the discussion. Group. Okay, so we're kind of scheduling that. All

786
01:15:08,910 --> 01:15:13,150
right, I think we're good. Questions that you have for me, anybody?

787
01:15:17,820 --> 01:15:35,140
I said to your president, so this is going to be fun. These not sure if it's fun, but it's certainly, I think it's going to be, I think it's going to be, I think you're going to enjoy it. If you've done it before, you know that it's somewhat stressful, but it's also. I might use some other senators.

788
01:15:35,140 --> 01:15:43,140
them some versus exciting and what exciting. Thank you for having me and you have my

789
01:15:43,140 --> 01:15:46,080
cart if you have any questions, if you want to email me anything.

790
01:15:46,580 --> 01:15:57,420
I would say if there are any questions for members for Pat, go ahead and Fran, go ahead

791
01:15:57,420 --> 01:16:04,180
in. I just didn't want to put you on the hot seat there, Pat. I'm looking at you and I

792
01:16:04,180 --> 01:16:08,120
see. So anyway, the bottom line is feel free to contact

793
01:16:08,120 --> 01:16:11,480
for it. If you have questions, that does not have to go

794
01:16:11,480 --> 01:16:15,260
through me or anything like that directly to you. That's why

795
01:16:15,260 --> 01:16:19,320
we brought you on board. And if I send out something, I will

796
01:16:19,320 --> 01:16:22,440
send it out to everybody so that you all. Good. So all

797
01:16:22,440 --> 01:16:26,160
every question will be answered for all of us. Right. Okay.

798
01:16:26,360 --> 01:16:28,020
Thanks. All right. Thank you.

799
01:16:32,020 --> 01:16:33,680
Moving on to agenda item

800
01:16:33,680 --> 01:16:40,740
Number five, annually a three-year capital improvement plan is submitted to the Board of Education for approval.

801
01:16:41,180 --> 01:16:47,300
Ryan Maskey, Director of Buildings and Grounds will review and audit projects recently completed as

802
01:16:47,300 --> 01:16:53,480
well as the effective alternate funding sources to provide contacts for the upcoming plans capital

803
01:16:53,480 --> 01:17:01,140
improvements. Projects planned for 2024-2025 are provided on the final page. Administration

804
01:17:01,140 --> 01:17:08,340
and recommends the committee of the whole approve the 24-25 capital projects and the corresponding budget.

805
01:17:09,000 --> 01:17:10,580
So with that, turn there over to you.

806
01:17:10,920 --> 01:17:11,800
Good evening, everybody.

807
01:17:13,720 --> 01:17:20,620
We're here tonight, obviously, to present the 24-25 capital budget.

808
01:17:21,020 --> 01:17:27,860
The information that Cassia is up and your packets have should be looked familiar

809
01:17:27,860 --> 01:17:34,120
clear than they did in the past and that's because we kept the same format as in the past.

810
01:17:35,080 --> 01:17:41,260
We bring the capital budget for your approval to in advance other budgets in the district

811
01:17:41,970 --> 01:17:48,800
due to the need to solicit bids prepare for projects and these projects are mostly done

812
01:17:48,800 --> 01:17:49,340
in the summer.

813
01:17:51,040 --> 01:17:57,660
So for those of you that haven't seen this layout from previous years, pages three and

814
01:17:57,660 --> 01:18:04,980
four contain information pertaining to the rational, the rationale for scheduling projects.

815
01:18:05,880 --> 01:18:16,880
If you look on page three, the capital budget has remained constant at the $1 million, $8,400

816
01:18:16,880 --> 01:18:25,220
dollars as it has in the past 10 years, despite increasing costs for labor and supplies.

817
01:18:26,120 --> 01:18:30,000
So if you go to, I guess you could go to page 5, please.

818
01:18:31,540 --> 01:18:37,100
So I'm not going to go through all of them, but starting on page 5 through page 28.

819
01:18:37,660 --> 01:18:45,560
This contains the historical information for each school, the more significant improvements

820
01:18:45,560 --> 01:18:50,340
completed over the years. I believe started in 1991.

821
01:18:53,120 --> 01:18:56,320
And then we move forward to page 29.

822
01:18:58,620 --> 01:19:08,280
29 is the three-year capital needs cover sheet. Comes from a larger workbook containing anticipated

823
01:19:08,280 --> 01:19:15,140
capital needs over the next 10 years. Most of the information is based on anticipated life of given

824
01:19:15,140 --> 01:19:18,640
and building components through the implementation

825
01:19:18,640 --> 01:19:22,100
of our preventive maintenance program

826
01:19:22,460 --> 01:19:24,380
and some other sources that we have.

827
01:19:25,380 --> 01:19:29,820
This is adjusted annually based on repairs,

828
01:19:30,160 --> 01:19:32,280
replacements, or premature failure.

829
01:19:33,140 --> 01:19:36,220
So if you look up on the top, the left column on the top,

830
01:19:36,840 --> 01:19:40,360
as you can see our anticipated need for 24, 25,

831
01:19:40,740 --> 01:19:44,000
is $3,413,000.

832
01:19:45,900 --> 01:19:57,280
As a small part of necessary reductions to get to that $1,8,400, we will accomplish some

833
01:19:57,280 --> 01:20:01,080
of that by using the Q1 funds from a previous referendum.

834
01:20:02,040 --> 01:20:09,800
The remaining deductions will result in projects being postponed until future years, increase

835
01:20:09,800 --> 01:20:12,540
budgets or potential referendum funding.

836
01:20:14,420 --> 01:20:19,940
projects will be focused on locations that represent the least likelihood to

837
01:20:19,940 --> 01:20:24,720
result in stranded investments. So in other words, we're taking a

838
01:20:24,720 --> 01:20:28,840
consideration where the district is looking to go and we want to make sure we

839
01:20:28,840 --> 01:20:35,320
spend our money properly. One other note I went to point out is the major

840
01:20:35,320 --> 01:20:41,460
increase in capital needs for anticipated capital need in the future. That's in

841
01:20:41,460 --> 01:20:52,020
year 2526 and 2627. These are noted as important reference since we're we're

842
01:20:52,020 --> 01:20:56,280
going to have an ongoing roof and HBAC replacement needs as we go forward in

843
01:20:56,280 --> 01:21:02,580
future. Remember this is a 10 year capital outlook so we have to start a

844
01:21:02,580 --> 01:21:06,200
county for those so I will continue to add those on as we move forward.

845
01:21:08,380 --> 01:21:09,400
And finally

846
01:21:10,260 --> 01:21:22,820
Historically we avoided naming specific projects for our capital plan basically to give us the flexibility to handle on for scene issues such as whether related damage or premature failures.

847
01:21:23,700 --> 01:21:29,600
So, if you have any questions, I would be happy to answer.

848
01:21:30,100 --> 01:21:33,380
If you stumped me, that's why Mr. Briguda sticks on my left.

849
01:21:34,660 --> 01:21:36,440
any questions from the board.

850
01:21:39,650 --> 01:21:48,930
If not, I'm seeking a motion to recommend to the Full Board of Education, the approval of the 2024-2025 Capital Projects and the corresponding budget.

851
01:21:50,010 --> 01:21:50,430
So moved.

852
01:21:50,750 --> 01:21:51,030
Say it.

853
01:21:52,570 --> 01:21:53,450
All in favor?

854
01:21:54,070 --> 01:21:54,230
Aye.

855
01:21:55,010 --> 01:21:55,370
Opposed?

856
01:21:56,050 --> 01:21:56,630
Motion carries.

857
01:21:57,150 --> 01:21:57,810
Thank you very much.

858
01:21:57,810 --> 01:22:14,890
And item number six, Assistant Superintendent Josh Gute is presenting a summary report representing all legal counsel expenses incurred during the second quarter of the 2023-2024 school year.

859
01:22:15,270 --> 01:22:21,230
The report is broken down by law firm and by the type of legal advice sought.

860
01:22:21,430 --> 01:22:24,170
This is a written report that requires no action.

861
01:22:24,170 --> 01:22:39,130
Thank you. I'd just like to note that the top box is the just this quarter. So second quarter of the school year and then the bottom box is the year to date total.

862
01:22:39,630 --> 01:22:47,470
You'll notice that the first quarter was significantly more than the second quarter. We had about $30,000 this quarter.

863
01:22:47,470 --> 01:22:53,810
I'd also like to note that the total budget for this is about $90,000, so we're halfway

864
01:22:53,810 --> 01:22:58,650
through the year and we're already at our budget for this allotment, so take that into

865
01:22:58,650 --> 01:23:00,110
account next year when we update the budget.

866
01:23:02,760 --> 01:23:03,880
Any questions on this?

867
01:23:05,820 --> 01:23:06,240
No questions?

868
01:23:07,400 --> 01:23:07,960
Okay.

869
01:23:08,280 --> 01:23:09,260
Thank you very much.

870
01:23:10,200 --> 01:23:11,860
agenda item number seven.

871
01:23:13,200 --> 01:23:18,440
Ms. White will present the post 2024-2025 district calendar.

872
01:23:18,440 --> 01:23:19,480
Good

873
01:23:24,220 --> 01:23:43,400
evening board members. So it is that time of the year when I bring next year's school calendar to you and before we really get into some of the changes that you'll see it's important to highlight and really celebrate that this calendar is really driven by feedback feedback from our staff and feedback from our family.

874
01:23:43,400 --> 01:23:47,460
So I would like to thank everybody who has reached out, whether it's over the phone,

875
01:23:47,540 --> 01:23:51,360
over email and surveys. We sincerely appreciate the feedback, and if

876
01:23:51,360 --> 01:23:55,500
someone's at home listening and thinking to themselves, I have a thought, I want them

877
01:23:55,500 --> 01:23:59,580
to feel like and know that they can reach out, and we will, seriously take their

878
01:23:59,580 --> 01:24:05,300
feedback into consideration. Also important to note, the calendar that we're presenting to you

879
01:24:05,300 --> 01:24:10,400
does meet DPI instructional minutes requirements, and that's something that's

880
01:24:10,400 --> 01:24:14,580
That's really important when we plan each calendar, knowing that we have a lot of staff

881
01:24:14,580 --> 01:24:16,220
who live in other school districts.

882
01:24:16,220 --> 01:24:20,460
We want to make sure that key dates spring break, winter break, those kinds of things

883
01:24:20,460 --> 01:24:20,980
align.

884
01:24:21,800 --> 01:24:27,160
And this calendar very, very much does that just to name a few, Meryl Mosey and DC Everest.

885
01:24:28,340 --> 01:24:31,340
So now the conversation is about what's new.

886
01:24:31,540 --> 01:24:37,180
While the calendar all and all is fairly similar to previous years, one thing to note is

887
01:24:37,180 --> 01:24:41,400
this current school year is the first year that we've done independent learning days and

888
01:24:41,400 --> 01:24:47,040
as a refresher. Those days are designed for our staff to participate in professional development

889
01:24:47,040 --> 01:24:52,600
and then our students participate in learning from home. Knowing this is something that we really

890
01:24:52,600 --> 01:24:57,460
hadn't done before, we wanted to get some feedback to see what is working. Do we like those days?

891
01:24:57,700 --> 01:25:03,560
Do we not? Where could we improve? And when we looked at the staff feedback, overwhelmingly they were

892
01:25:03,560 --> 01:25:08,360
really glad to have these added days for collaboration and professional development.

893
01:25:09,100 --> 01:25:12,000
And the one we looked at families, they were a little bit more split.

894
01:25:13,000 --> 01:25:17,460
Some of the biggest highlights in the feedback we heard was child care.

895
01:25:17,900 --> 01:25:21,840
Was an issue as is any day that there is not school in session.

896
01:25:22,700 --> 01:25:27,820
And then we heard have the independent learning days but maybe just make them professional

897
01:25:28,340 --> 01:25:33,000
development days don't have the learning at home component because it is one more thing for

898
01:25:33,000 --> 01:25:38,200
families to plan for. So this calendar takes the independent learning days and turns them into just

899
01:25:38,200 --> 01:25:43,860
professional learning or professional development days. Excuse me. In order to do that, though,

900
01:25:44,320 --> 01:25:49,640
and meet instructional minutes, we're okay at the elementary level, but at the secondary level,

901
01:25:49,820 --> 01:25:55,340
we would be short. So we looked at how do we make up for that time? We could add on to the end of

902
01:25:55,340 --> 01:25:59,940
the school year. Historically, when we think of the feedback we've gotten today, we've heard from

903
01:25:59,940 --> 01:26:05,840
families and staff that they that's not really the ideal would to go. So then we looked at adding

904
01:26:05,840 --> 01:26:11,000
minutes to the day and what would that look like. So before we had the conversation we really wanted

905
01:26:11,000 --> 01:26:16,060
to bring our busing company for student into that to understand busing routes and the timing.

906
01:26:16,680 --> 01:26:21,560
So in the feedback we received from them they said one thing that would be important to think about

907
01:26:21,560 --> 01:26:28,280
is that to add those four minutes to the morning only and by doing so it's the least impact on

908
01:26:28,280 --> 01:26:36,120
busing routes. Right now, our students who ride yellow buses do arrive to school in time so

909
01:26:36,120 --> 01:26:41,840
if the bell schedule started four minutes earlier at the secondary level, they would be okay

910
01:26:41,840 --> 01:26:46,300
barring any sort of issue that may arise in the morning, maybe slippery roads, things like that.

911
01:26:46,380 --> 01:26:52,000
But all in all, they get to school in plenty of time and would arrive and begin the school day

912
01:26:52,000 --> 01:26:53,960
four minutes earlier than this year.

913
01:26:54,940 --> 01:26:58,400
So then if we go to the next slide, here is what the-

914
01:26:58,400 --> 01:26:59,340
Question about the damage.

915
01:26:59,700 --> 01:26:59,880
Yes.

916
01:27:00,000 --> 01:27:03,200
Is home room minutes- do they count as instructional minutes?

917
01:27:03,600 --> 01:27:03,820
Yes.

918
01:27:04,020 --> 01:27:07,840
So it's when the morning bell rings and any kind of instruction begins.

919
01:27:08,400 --> 01:27:13,180
So at the secondary level on that incoming bell rings, that's when we begin counting instructional

920
01:27:13,180 --> 01:27:13,780
minutes.

921
01:27:14,240 --> 01:27:14,760
Okay.

922
01:27:15,320 --> 01:27:18,480
So shortening home room doesn't buy us four minutes because it's already in there.

923
01:27:18,860 --> 01:27:19,200
Correct.

924
01:27:21,310 --> 01:27:26,490
So here's what that calendar looks like just a couple of notes graduation dates are still

925
01:27:26,490 --> 01:27:27,390
being finalized.

926
01:27:27,470 --> 01:27:31,550
We hope to have those ready for you at the next regular board meeting in February.

927
01:27:32,230 --> 01:27:36,550
And then I just want to point out, and looking at the calendar, we found a little error and

928
01:27:36,550 --> 01:27:39,610
it's just in January 17th.

929
01:27:39,610 --> 01:27:45,830
You see a green box, that should be a yellow box, same with March 21st, so we'll get those

930
01:27:45,830 --> 01:27:48,970
changed right away and uploaded so they are correct.

931
01:27:48,970 --> 01:27:59,950
But if you highlights what this calendar, we start the school year after Labor Day, and then we end the first week in June that Thursday would be the last day of classes.

932
01:28:00,250 --> 01:28:02,350
And then Friday would be the last day for staff.

933
01:28:03,130 --> 01:28:11,190
We still continue to do the afternoon parent teacher conferences in October that is noted on October 23rd.

934
01:28:11,190 --> 01:28:15,550
So, those are some of the highlights and you can see the September 27th day.

935
01:28:16,050 --> 01:28:18,870
That is a traditional professional learning day.

936
01:28:19,250 --> 01:28:21,350
This year it would have been that independent learning day.

937
01:28:21,490 --> 01:28:25,870
So there are two days where it's just the professional learning, not learning from home

938
01:28:25,870 --> 01:28:26,550
students.

939
01:28:27,150 --> 01:28:30,910
And I think one thing that's going to be important to remember is graduation dates.

940
01:28:31,250 --> 01:28:35,830
I mean, this is the first year that we're doing two on one day depending on the feedback

941
01:28:35,830 --> 01:28:43,730
that we get from that is going to influence what we do next year. I've heard a lot on both sides

942
01:28:43,730 --> 01:28:48,510
of it. Okay. I'll be interested to see how it actually gets pulled off. Okay. Great thing to

943
01:28:48,510 --> 01:28:55,470
think about. Sure thing. I have a question on one of the days. There's a day off in April.

944
01:28:56,690 --> 01:29:01,770
I'm wondering what that's for and if it needs to be in April and wondering if it would,

945
01:29:01,770 --> 01:29:06,330
If not, would it be better served to be on that Friday before spring break?

946
01:29:06,970 --> 01:29:10,670
And I ask because we have so many traveling families including our staff.

947
01:29:12,030 --> 01:29:18,430
And I always suspect that we probably have a drop in attendance on Friday before spring break any rack

948
01:29:18,430 --> 01:29:22,890
So if we're gonna have a day off of school, it would seem to make sense to try to pick one that people already

949
01:29:22,890 --> 01:29:25,230
I don't want to say skipping, but missing

950
01:29:25,870 --> 01:29:35,730
And we had that exact conversation and when we took that into consideration we also looked at April 20th that would be that Monday after Easter.

951
01:29:37,170 --> 01:29:43,570
So we tried to put it up against where there was some kind of break thinking about where families might be traveling to use some of that.

952
01:29:44,010 --> 01:29:49,150
But if the board would prefer to go with the March date, we could go that route too.

953
01:29:49,150 --> 01:29:56,710
Well, I don't want to just step in and dictate what a committee or came up with.

954
01:29:57,730 --> 01:29:59,310
It's just I.

955
01:30:00,000 --> 01:30:12,680
I just know a lot of a lot of families, including staff, appreciate having time on Friday before spring break because they're traveling. Isn't that already? What am I? Isn't the 21st? It's not.

956
01:30:12,680 --> 01:30:20,160
April 18th is the Friday before Easter, which is a paid holiday for a number of our employees.

957
01:30:20,940 --> 01:30:27,040
So I just want to put on the radar that if that were shifted and it becomes a school day,

958
01:30:27,380 --> 01:30:34,040
we would need to do something with regard to the holidays that they're entitled to.

959
01:30:34,460 --> 01:30:36,260
I just want to make sure the board knows that.

960
01:30:36,260 --> 01:30:41,260
No, that's a good point and that's why I asked why it was that day because that maybe that answers it

961
01:30:42,260 --> 01:30:45,580
Maybe that's a good enough reason that it would be that day and not

962
01:30:46,160 --> 01:30:51,940
Not March 21st because March 21st that you asked if that's a day that's that's a half day for elementary

963
01:30:51,940 --> 01:30:55,000
But it's still a full day for secondary students and a full day for all staff

964
01:30:58,440 --> 01:31:00,240
Yeah, that's right before some great

965
01:31:01,940 --> 01:31:03,540
Which is the end of the quarter to

966
01:31:04,260 --> 01:31:08,200
So teachers are usually trying to get grades taken care of before they go off

967
01:31:08,200 --> 01:31:13,020
or spring break. Got a couple of questions. Having put schedules together for

968
01:31:13,020 --> 01:31:18,880
over 20-something years. I'm looking at this and I see that we have 11 professional

969
01:31:18,880 --> 01:31:25,360
development days and just questions. That's what you get a lot of when the calendar

970
01:31:25,360 --> 01:31:33,160
comes in play. I'm looking at only 173. We look at the secondary level. You look at

971
01:31:33,160 --> 01:31:35,620
But a little bit differently than you do at the elementary level.

972
01:31:35,780 --> 01:31:38,800
You can add minutes here and there at the elementary level.

973
01:31:39,300 --> 01:31:43,240
You miss a day at the high school and middle school situation.

974
01:31:43,640 --> 01:31:46,760
You're missing an instructional period for all practical purposes.

975
01:31:46,860 --> 01:31:49,580
You just can't add minutes on at that level.

976
01:31:49,760 --> 01:31:53,940
It's just a different way of dealing with it, but I know the DPI does that all the time.

977
01:31:54,480 --> 01:32:00,040
You always get a little bit of a complaint with them, but contact time.

978
01:32:00,040 --> 01:32:04,600
You've got your AP classes, you've got your IB classes, you've got all of that when

979
01:32:04,600 --> 01:32:08,600
you lose contact time, that's tough.

980
01:32:08,860 --> 01:32:13,440
That's tough on those classes, those high-end classes or any classes for that matter.

981
01:32:14,040 --> 01:32:16,860
So I'm just looking at 173 contact days.

982
01:32:16,960 --> 01:32:21,440
That's all we have at the middle and secondary level.

983
01:32:21,760 --> 01:32:22,160
Correct.

984
01:32:22,420 --> 01:32:26,140
And the DPI used to have a requirement of 175 days.

985
01:32:26,140 --> 01:32:29,780
they did away with that and they only consider the instructional minutes

986
01:32:29,780 --> 01:32:33,740
themselves. So to your point elementary has a set level and then our

987
01:32:33,740 --> 01:32:38,400
middle and high schools do too. So DPI says as long as we meet those minute

988
01:32:38,400 --> 01:32:44,040
requirements and by adding the four minutes we meet them but then we also exceed

989
01:32:44,040 --> 01:32:48,140
the minute thresholds and what you'll see in the next slide too is that this

990
01:32:48,140 --> 01:32:52,700
calendar has three traditional snow days built in as well.

991
01:32:54,240 --> 01:33:01,800
So the calculation what I did is I factored in those three days to make sure that we are

992
01:33:01,800 --> 01:33:06,340
still meeting those minutes and then some should we need all three snow days.

993
01:33:06,660 --> 01:33:13,000
And by the way, the history goes back where not only was it 175 days of contact time, but

994
01:33:13,000 --> 01:33:18,880
it was at one time 180 days of contact time, which I always fought for because of the fact

995
01:33:18,880 --> 01:33:23,860
of the high-end classes, now you're losing those contact days and that's very

996
01:33:23,860 --> 01:33:30,560
important. So I'll just statements that I'm giving you. But the next comment is

997
01:33:30,560 --> 01:33:34,400
looking at 11 professional days, is that pretty much what we've had in the past

998
01:33:34,400 --> 01:33:39,800
where we've had 11 professional development? We actually have more now. One thing

999
01:33:39,800 --> 01:33:43,820
that we have continuously heard from a majority of staff and something that

1000
01:33:43,820 --> 01:33:48,500
really spurred us to look into independent learning days was a need and a

1001
01:33:48,500 --> 01:33:53,840
request for more consistent and ongoing opportunities for collaboration amongst their

1002
01:33:53,840 --> 01:33:58,160
colleagues and professional development, so we really wanted to be cognizant of that

1003
01:33:58,160 --> 01:33:59,920
and try to fit in some more days.

1004
01:34:00,620 --> 01:34:06,760
So this school year, we have eight professional development days within the school year itself,

1005
01:34:07,080 --> 01:34:11,980
and then in this calendar there would be seven, and that is after the first day of school

1006
01:34:11,980 --> 01:34:15,200
and before the end of the school year, and now taking into account the four days in August.

1007
01:34:15,200 --> 01:34:15,400
Yes.

1008
01:34:16,080 --> 01:34:21,740
Well, another comment from the administrative point of view and also from the teacher point

1009
01:34:21,740 --> 01:34:22,000
of view.

1010
01:34:22,160 --> 01:34:29,200
I'm wondering about teachers have a lot to do at the very beginning and at the end and

1011
01:34:29,200 --> 01:34:30,600
throughout the year.

1012
01:34:31,640 --> 01:34:36,640
Questions always come up but is that in service, is that professional development day going

1013
01:34:36,640 --> 01:34:42,500
to be worth my time or is it just going to be me checking off a box that I may have

1014
01:34:42,500 --> 01:34:48,920
professional development. Are they getting that time that they need with their PLCs and others so

1015
01:34:48,920 --> 01:34:54,240
that they can make sure they get the work done that they need to get done and it's not a central

1016
01:34:54,240 --> 01:35:00,080
office directive and I don't mean to put pressure on the central office but I do know as a teacher

1017
01:35:00,080 --> 01:35:06,040
for so many years in the district I used to wonder why are we doing all this when I could get into my PLC's

1018
01:35:06,500 --> 01:35:12,340
or I can get in with my teammates. And I'm wondering if anyone in our education team has anything to

1019
01:35:12,340 --> 01:35:15,040
add to help answer? Some of that that I'm not.

1020
01:35:18,750 --> 01:35:24,790
There's a great question and yes, we're really trying to balance the time between professional

1021
01:35:24,790 --> 01:35:30,210
development and professional learning that goes along with some of our standards and curriculum

1022
01:35:30,210 --> 01:35:34,410
with balancing that time, especially this year. We have a lot of great feedback from those

1023
01:35:34,410 --> 01:35:39,290
in the kind of learning days with collaboration with peers around necessary elements with

1024
01:35:39,290 --> 01:35:45,410
PLCs and departments at all levels. So maintaining, you know, those days first

1025
01:35:45,410 --> 01:35:49,370
staff, I think, is something that they've definitely wanted and would like to

1026
01:35:49,370 --> 01:35:54,030
continue and balancing at time between training and collaboration time. It's

1027
01:35:54,030 --> 01:35:57,810
all professional learning, but both are equally important. So yes, I would

1028
01:35:57,810 --> 01:36:01,530
say. Right. Well, in understand I'm asking those questions because of the fact

1029
01:36:01,530 --> 01:36:06,850
that I'm also a person that, like I said, dealt with 180 and at one time 185

1030
01:36:06,850 --> 01:36:17,330
contact days and now we're seeing them come down in contact days and we added more professional development, just as long as we're making sure there's enough time for teachers to do what they need to do.

1031
01:36:17,850 --> 01:36:23,750
I think one thing that helps with those in service days before their school year starts is not having them run all the way up to that Friday.

1032
01:36:26,410 --> 01:36:34,950
When we made that change but that's been very well received to have Thursday and Friday or at least Friday off, which for many teachers isn't actually off.

1033
01:36:34,950 --> 01:36:39,750
They're in the school working, but at least they're, you know, they have that day to get in there and get ready

1034
01:36:41,190 --> 01:36:47,950
One question. I appreciate the three traditional snow days. I know we'll get really that will be well received

1035
01:36:47,950 --> 01:36:51,350
I've both staff and families I think um, but

1036
01:36:51,950 --> 01:36:58,770
That added four minutes. What does that look like? So there's four more minutes

1037
01:36:59,430 --> 01:37:01,290
Add it on to what?

1038
01:37:01,290 --> 01:37:11,170
So all around to period. So we move the bell schedule up those four minutes. So the end of the school day would still be the same.

1039
01:37:11,390 --> 01:37:16,850
And I don't know if our education department friends have anything to add for that about what that.

1040
01:37:17,510 --> 01:37:25,770
They're just in the building four minutes longer with the bell having wrong under instruction like instruction would begin at that time like it does now.

1041
01:37:26,290 --> 01:37:53,310
And we looked at do we add them to the end of the day and one thing for students that is that would kind of create a snowball effect in that so they would get to the secondary schools four minutes later that would push into the elementary bus route schedules and then if that runs behind than any evening activities that would require any kind of busing would be impacted as well so that's why they suggested the morning so four minutes earlier instruction would start.

1042
01:37:54,010 --> 01:38:01,770
So, can I ask, I mean, I know we're starting a little later and ending a little later and

1043
01:38:01,770 --> 01:38:07,330
my guess is, maybe this is wrong, to assume that that allows for a little bit more time

1044
01:38:07,330 --> 01:38:09,550
with all the construction that's happening.

1045
01:38:10,170 --> 01:38:10,750
Is that right?

1046
01:38:11,390 --> 01:38:12,210
And it's not.

1047
01:38:12,710 --> 01:38:19,330
So, is this a change that we're going to, this four minutes that's added is just because

1048
01:38:19,330 --> 01:38:22,150
of the other changes that we've made to the calendar,

1049
01:38:22,150 --> 01:38:24,050
which might continue halfway.

1050
01:38:24,050 --> 01:38:26,590
So the added professional development,

1051
01:38:26,590 --> 01:38:29,210
but the independent learning day is turning those just

1052
01:38:29,210 --> 01:38:31,150
into professional development days,

1053
01:38:31,150 --> 01:38:32,550
takes away some instruction.

1054
01:38:32,990 --> 01:38:34,410
So that's where we lose our minutes.

1055
01:38:34,710 --> 01:38:36,510
So, and staff have said we want to maintain

1056
01:38:36,510 --> 01:38:37,790
that professional development.

1057
01:38:37,890 --> 01:38:40,170
So that's where the requirement to add those four minutes

1058
01:38:40,170 --> 01:38:43,330
at the secondary level comes into play

1059
01:38:43,330 --> 01:38:44,950
because we need to meet that threshold.

1060
01:38:45,590 --> 01:38:46,850
You know, we have looked at starting,

1061
01:38:46,850 --> 01:38:54,970
Again, before Labor Day, however, DPI is really cutting back on the number of waivers that they grant now if they grant any at all.

1062
01:38:55,610 --> 01:38:56,870
So just be mindful of that.

1063
01:38:56,990 --> 01:38:59,990
We went ahead and started after Labor Day.

1064
01:39:00,770 --> 01:39:04,810
Everybody, when you have a chance and to our legislative liaison,

1065
01:39:06,330 --> 01:39:14,850
it sure would be nice if the state would allow some local control to decide for themselves when the best day is to start the school year.

1066
01:39:15,410 --> 01:39:19,130
as opposed to dictating to us the day that the school year has to start.

1067
01:39:20,070 --> 01:39:27,690
You don't even have to go to legislation and push for that because of the fact that it's been a fight in the state of Wisconsin for a long time,

1068
01:39:27,690 --> 01:39:39,290
especially up north because of tourism, and that I remember pushing the go way into August because of the fact that all the athletic programs start in the first week of August,

1069
01:39:39,290 --> 01:39:46,510
why not start school at that time and then be done in May with school and with

1070
01:39:46,510 --> 01:39:53,230
your AP and IB test being done they're done in the last couple of weeks of May

1071
01:39:53,230 --> 01:39:58,010
and those students are trying to find time to do something actually the

1072
01:39:58,010 --> 01:40:02,590
teachers are trying to find time but the tests are already taken so it would be

1073
01:40:02,590 --> 01:40:07,890
nice a lot of procule schools in the state of Wisconsin are doing that but we are

1074
01:40:07,890 --> 01:40:13,650
We're still hamstrung by the legislature to start on September 1st.

1075
01:40:13,770 --> 01:40:17,470
You're saying private schools that receive public funding.

1076
01:40:18,290 --> 01:40:20,970
I'm not going to go down that way, saying that's what I'm saying.

1077
01:40:21,250 --> 01:40:22,570
I'm just saying what they have.

1078
01:40:23,870 --> 01:40:30,330
So I just think I'm all for the professional development days and I know that's really

1079
01:40:30,330 --> 01:40:33,310
important for our staff and so I'm very supportive of that.

1080
01:40:33,310 --> 01:40:41,360
But I do, it does bother me a little bit to pretend that four minutes at the beginning

1081
01:40:41,360 --> 01:40:46,720
of the day is increased instructional time, if it's really not increased instructional

1082
01:40:46,720 --> 01:40:47,200
time.

1083
01:40:47,700 --> 01:40:50,860
I mean, I think we just need to be honest about what that really is.

1084
01:40:51,420 --> 01:40:56,320
And maybe that's the same thing of the independent learning days as well, which might have been

1085
01:40:56,320 --> 01:41:01,820
the feedback that you received anyway, was not really either considered instructional time

1086
01:41:01,820 --> 01:41:06,280
though it counted as instructional time, and now we've removed that because of the feedback

1087
01:41:06,280 --> 01:41:12,860
that was received from staff and families as well. But I just think that's worth noting.

1088
01:41:13,420 --> 01:41:17,600
Well, I agree. I don't think the four minutes makes a huge difference, but I think having the

1089
01:41:18,720 --> 01:41:23,800
independent days did either. And I think it took away from the professional learning, from the teachers

1090
01:41:23,800 --> 01:41:31,800
who then had to not only prepare for that, but then deal with the fact that it wasn't used,

1091
01:41:31,800 --> 01:41:39,980
All the catch up anyway, so I think it's just a question of whether or not you think that the professional learning days for the teachers is worth it, right, like that's

1092
01:41:41,560 --> 01:41:49,260
Those days do you want? Well, Mr. Sillers, I will turn to you as our representative to the legislature and also to maybe

1093
01:41:49,780 --> 01:41:53,660
Cease and nine so you can talk about this with DPI because DPI

1094
01:41:54,320 --> 01:42:00,240
Directs the number of minutes to have to be done and the legislature has control when we start and what we don't start

1095
01:42:00,240 --> 01:42:11,140
So good discussion because there are calendars not easy, and I'm going to tell you I appreciate that it's not easy and for all the others that have worked on it.

1096
01:42:11,720 --> 01:42:16,760
But we want to make sure we're using our time as wisely as possible again. So that's why we ask questions.

1097
01:42:17,380 --> 01:42:18,420
Anything else?

1098
01:42:21,270 --> 01:42:21,770
Anything else?

1099
01:42:21,890 --> 01:42:24,890
No, at this time unless anyone has any further questions.

1100
01:42:28,120 --> 01:42:30,440
I don't think so. I think we ask you enough questions.

1101
01:42:30,820 --> 01:42:32,780
That's okay. I don't mind.

1102
01:42:32,780 --> 01:42:37,340
I wish you were asking and begging for more questions we could ask those questions.

1103
01:42:37,720 --> 01:42:38,920
You have them sent away.

1104
01:42:43,060 --> 01:42:45,640
So I got to get back to where I'm at here.

1105
01:42:46,880 --> 01:42:47,440
Yeah.

1106
01:42:49,600 --> 01:42:57,480
I'm seeking a motion to recommend to the full board the approval of the 2025 district calendar as presented.

1107
01:42:59,400 --> 01:42:59,960
All

1108
01:43:02,200 --> 01:43:02,980
in favor?

1109
01:43:03,740 --> 01:43:04,000
Aye.

1110
01:43:04,620 --> 01:43:05,060
Opposed?

1111
01:43:05,760 --> 01:43:06,500
Motion carries.

1112
01:43:06,760 --> 01:43:07,560
Thank you very much.

1113
01:43:07,740 --> 01:43:08,480
Thank you so much.

1114
01:43:08,480 --> 01:43:12,210
Sorry to grill you like that.

1115
01:43:13,700 --> 01:43:20,830
All right, Josh will share many of the key variables contributing to the district's

1116
01:43:20,830 --> 01:43:26,270
multi-year financial projection model with the model representative baseline using current

1117
01:43:26,270 --> 01:43:30,010
information to which adjustments are subsequently made.

1118
01:43:30,290 --> 01:43:36,650
The projection model uses budget numbers from the 2023-2024 district budget with percentages

1119
01:43:36,650 --> 01:43:42,230
changes and or dollar amounts cast forward along with adjustments to create this baseline.

1120
01:43:42,770 --> 01:43:47,290
Once these assumptions are built into the projection model, it will be presented to the board

1121
01:43:47,290 --> 01:43:48,270
at a later date.

1122
01:43:48,670 --> 01:43:49,930
So the process continues.

1123
01:43:50,690 --> 01:43:50,810
Yeah.

1124
01:43:51,090 --> 01:43:51,790
Thank you, perfect.

1125
01:43:52,130 --> 01:43:53,830
So back to budget season.

1126
01:43:55,930 --> 01:43:59,430
So exactly like Tim said, some we do every year.

1127
01:43:59,710 --> 01:44:06,450
We use frontline, I think formally forecast five, to create a multi-year projection of

1128
01:44:06,450 --> 01:44:11,830
our budget both in terms of revenues and expenses and these are the assumptions that we will

1129
01:44:11,830 --> 01:44:13,490
feed into that model.

1130
01:44:13,910 --> 01:44:18,390
So if you have feedback on these assumptions please feel free to provide it and we'll

1131
01:44:18,390 --> 01:44:18,930
work from there.

1132
01:44:20,730 --> 01:44:25,950
Obviously our employees are a huge priority and we take them into account when making these

1133
01:44:25,950 --> 01:44:26,470
assumptions.

1134
01:44:27,790 --> 01:44:34,110
I'd also like to note that we know the revenue limit will increase by $325 per pupil

1135
01:44:34,110 --> 01:44:45,210
next year, and that is something like 2.67%. So anything you see over 2.67% is somewhere

1136
01:44:45,850 --> 01:44:49,490
where we are spending more than we will be receiving next year in terms of an increase.

1137
01:44:50,010 --> 01:44:56,650
So we'll have to spend less money in a different category. Any questions on that before I jump

1138
01:44:56,650 --> 01:44:56,850
in?

1139
01:44:56,850 --> 01:44:59,960
So looking for...

1140
01:45:02,820 --> 01:45:29,600
We assumed three percent across the board at this point for salary changes. This is just a starting point, just a baseline. It's important to note that CPI, I think this year it was finalized at 4.1 last year was somewhere around 8. So it came down significantly, but still pretty high.

1141
01:45:30,520 --> 01:45:49,940
And then in terms of retirements and turnover, we know at this point that I think we have 24 retirements, so there will be a trade-off there where a newer teacher costs you less than a more experienced teacher, but you do, of course, lose that experience with the teacher walking out the door, so it's important to note.

1142
01:45:49,940 --> 01:45:56,880
the moving down to benefits, those top line items, those are known and if that's a change

1143
01:45:56,880 --> 01:46:01,840
that's something we don't control. Then we move down to health insurance. In November

1144
01:46:01,840 --> 01:46:09,900
we had a plan change that went into effect in January but our claims to continue to trend

1145
01:46:09,900 --> 01:46:15,800
up. So we did put that 3% number in there at this point as a placeholder and then there's

1146
01:46:15,800 --> 01:46:21,960
additional line, just want to note that there could be additional plan changes or contribution

1147
01:46:21,960 --> 01:46:25,620
model changes, anything that, so I wanted to note that to you.

1148
01:46:29,320 --> 01:46:33,320
And then moving on to non-salary and benefit expenditure assumptions.

1149
01:46:34,140 --> 01:46:39,560
So in the general fund, all of those things, we are expected to make no change at this point

1150
01:46:39,560 --> 01:46:39,840
at least.

1151
01:46:40,000 --> 01:46:40,900
That's what we're projecting.

1152
01:46:41,540 --> 01:46:45,800
But as was noted in the capital budget presentation, things continue to cost more.

1153
01:46:45,800 --> 01:46:49,860
So we are asking people to tighten their belts a little bit on that.

1154
01:46:50,920 --> 01:46:56,840
And then moving down to utilities, we have 2% assumed for next year, 3% for the following

1155
01:46:56,840 --> 01:47:03,060
year, and then 4% in the subsequent years, that 2% number is based on where we are year-to-date

1156
01:47:03,060 --> 01:47:04,040
how we're doing.

1157
01:47:04,700 --> 01:47:06,540
So that's what we have there.

1158
01:47:07,840 --> 01:47:13,940
Then transportation, this current year, and then next year are the final years of our contract,

1159
01:47:13,940 --> 01:47:18,880
current contract with first student, so we will be bringing RFP forward this spring.

1160
01:47:19,400 --> 01:47:23,600
So we know that we're roughly around 2.5 percent for next year for an increase, but then

1161
01:47:23,600 --> 01:47:28,760
projected 5 percent going forward in subsequent years, and there's a chance it could be more

1162
01:47:28,760 --> 01:47:29,080
than that.

1163
01:47:29,540 --> 01:47:35,660
So, Josh, that was one of my questions, just, I mean, 5 percent is great, it looks nice as

1164
01:47:35,660 --> 01:47:41,880
a placeholder, but it's not realistic, based on everything that we've seen and heard,

1165
01:47:41,880 --> 01:47:48,640
I mean, just industry-wide, is there any advantage to keeping the five where it is?

1166
01:47:50,700 --> 01:47:54,600
You're probably correct in that we could see a larger increase.

1167
01:47:54,880 --> 01:47:57,960
I don't know that we will, but I don't know how the bids will come in,

1168
01:47:58,360 --> 01:48:00,540
but it's possible that we could see a larger increase.

1169
01:48:01,280 --> 01:48:03,760
And when we start looking at those subsequent years,

1170
01:48:04,080 --> 01:48:07,860
two, three, four, five years down the model in the next couple of meetings,

1171
01:48:08,480 --> 01:48:13,720
it may be important to increase that. So if that's something you'd like to do, I'm totally

1172
01:48:13,720 --> 01:48:22,720
on board with that. Now, when so are our current contract ends next year? So it goes through June

1173
01:48:22,720 --> 01:48:32,000
of 2025. Yes. Yeah. Exactly. So the first 3% there is really the only, or that I'm sorry, the 2.5%.

1174
01:48:32,000 --> 01:48:37,220
That's the only that's the only one that's the only known exactly. Those next four years are all

1175
01:48:37,900 --> 01:48:44,100
hypotheticals of a new contract, and that's good feedback to take into account with rising

1176
01:48:44,100 --> 01:48:45,140
transportation costs.

1177
01:48:45,580 --> 01:48:46,680
I mean, I hope you're right.

1178
01:48:47,080 --> 01:48:51,280
Well, I think it's good to be realistic, but you don't want to be aggressive with it

1179
01:48:51,280 --> 01:48:51,620
either.

1180
01:48:51,780 --> 01:48:52,700
We don't want to advertise.

1181
01:48:52,800 --> 01:48:57,580
Hey, by the way, we're already budgeted in for 10%, so when you meet your grid, yes.

1182
01:48:58,940 --> 01:49:05,340
And the RFP process will start soon, and we're hoping to have the next contract in place

1183
01:49:05,340 --> 01:49:06,760
by this summer? Am I correct?

1184
01:49:07,460 --> 01:49:11,840
Yeah, the last time we went through this we had someone approved, I think either in June or July,

1185
01:49:12,200 --> 01:49:15,820
so it'd be nice if we could follow that same timeline that would give them a year to work

1186
01:49:15,820 --> 01:49:20,020
behind the scenes, whoever it is, and then we'd know for budgeting purposes. So,

1187
01:49:22,040 --> 01:49:22,620
Josh,

1188
01:49:23,140 --> 01:49:31,400
we'll go back. The water and the sewer charges, is that basically an average for the district?

1189
01:49:31,400 --> 01:49:38,580
because obviously WASA has increased some of their rates and if you aren't aware of it,

1190
01:49:39,560 --> 01:49:47,720
the metro sewage that takes care of Wrathchiles and Remotent has also already increased the sewage

1191
01:49:47,720 --> 01:49:55,960
side and then in 25 Remotent will begin their water plant and then there will be a rate increase

1192
01:49:55,960 --> 01:49:57,560
for water because of that.

1193
01:49:58,800 --> 01:50:01,280
So just things for you, that's good to be aware.

1194
01:50:01,460 --> 01:50:01,800
Thank you.

1195
01:50:01,840 --> 01:50:02,580
Well, appreciate that.

1196
01:50:02,820 --> 01:50:03,180
That

1197
01:50:05,290 --> 01:50:06,430
into account moving forward.

1198
01:50:06,590 --> 01:50:08,990
Any other questions before I keep moving down the page?

1199
01:50:12,280 --> 01:50:16,740
In district insurance, those are, that's just about the average that we've experienced.

1200
01:50:17,020 --> 01:50:19,120
So that's what's factored in there at this time.

1201
01:50:20,300 --> 01:50:26,020
Fun 27, non-salary and benefit, we're not expecting to see any changes there.

1202
01:50:26,020 --> 01:50:33,760
Fund 50, the only change we're projecting that 2% increase you see is in non-capital objects or food

1203
01:50:33,760 --> 01:50:36,680
So that's about where we're trending for next year

1204
01:50:37,420 --> 01:50:41,660
And then nothing in fund 80 at this point any questions on those

1205
01:50:41,660 --> 01:50:47,360
We just have a couple manual adjustments. We have the open

1206
01:50:47,980 --> 01:50:50,540
Open to open enrollment tuition

1207
01:50:51,440 --> 01:50:53,320
net expense increase

1208
01:50:53,320 --> 01:51:00,440
What we're seeing is a leveling off of the gap between open and rolled in and open and rolled out.

1209
01:51:00,860 --> 01:51:03,880
So that $5,000 number you see reflected there.

1210
01:51:04,280 --> 01:51:07,360
That's a placeholder for that flattening of that gap.

1211
01:51:08,620 --> 01:51:14,060
And then we have the voucher program projecting a 10% increase year over year.

1212
01:51:15,200 --> 01:51:16,960
Any questions on those two?

1213
01:51:18,960 --> 01:51:20,820
Okay, revenue assumptions.

1214
01:51:21,640 --> 01:51:24,600
We have the $325 that we talked about.

1215
01:51:25,600 --> 01:51:30,740
One thing I did want to know for other revenue assumptions is the investment income

1216
01:51:30,740 --> 01:51:34,620
that is not referendum specific investments.

1217
01:51:34,620 --> 01:51:38,120
That's just our general money that is invested.

1218
01:51:39,240 --> 01:51:44,680
So we're having right now this year a good year, but it's a very small number.

1219
01:51:44,840 --> 01:51:48,140
So you'll see a 50% increase for next year.

1220
01:51:48,140 --> 01:51:53,340
and then we're going to start dialing that back because we're having a banner year this year

1221
01:51:53,340 --> 01:51:58,620
we'll probably end up something like two percent two hundred percent of budget but again it's a

1222
01:51:58,620 --> 01:52:05,960
very small number so that 50 percent increase is not a large dollar amount increase and then we have

1223
01:52:05,960 --> 01:52:11,920
the revenue limit exemptions so those are the energy efficiency things that we did a couple of

1224
01:52:11,920 --> 01:52:17,760
years ago and we were we did the projects now we have to pay them off so we love it for them and

1225
01:52:17,760 --> 01:52:21,920
that we pay them off, we only have a couple of years of that left and that will fall off the

1226
01:52:21,920 --> 01:52:28,240
levy. The other one I wanted to note is the SR funds that we are spending, this is the

1227
01:52:28,240 --> 01:52:34,520
last real year of SR funding we have through September of next year so there's a tiny little

1228
01:52:34,520 --> 01:52:41,360
window in there but you'll note that we have about $3.5 million of personnel cost in there.

1229
01:52:43,380 --> 01:52:50,560
So, those funds, if nothing's done with current staffing model, will have to move into the

1230
01:52:50,560 --> 01:52:51,120
general fund.

1231
01:52:52,360 --> 01:52:52,380
So.

1232
01:52:53,680 --> 01:52:59,380
And the SRM money goes away, and we have used all of our SRM money, obviously we have it

1233
01:52:59,380 --> 01:53:03,920
until September to finish that up, but we are using it productively.

1234
01:53:04,160 --> 01:53:05,720
We are using it productively, yep.

1235
01:53:06,260 --> 01:53:10,040
And we do have, and I've asked this before, but I just want to say it again, we do have

1236
01:53:10,040 --> 01:53:13,760
of the three and a half million identified of personnel expense.

1237
01:53:14,100 --> 01:53:19,180
So when that time comes, we know what was a net add prior to ESSER.

1238
01:53:19,760 --> 01:53:21,040
So we don't have to-

1239
01:53:21,040 --> 01:53:24,020
So I want to- yes, I want to answer your question best.

1240
01:53:24,240 --> 01:53:28,780
I can. We've identified the positions that were specifically added in response

1241
01:53:28,780 --> 01:53:34,360
to the pandemic with ESSER funding and what can be done with those positions.

1242
01:53:34,640 --> 01:53:39,780
And that is something I will bring before you in terms of the budget reconciliation plan.

1243
01:53:40,040 --> 01:53:50,190
Okay, and all those employees knew that they were hired under extra money as well, so they knew it would run out eventually.

1244
01:53:50,870 --> 01:53:57,650
I was not here. I don't want to speak to the language that was communicated to those employees. Probably a rhetorical question.

1245
01:53:58,330 --> 01:54:00,390
Okay, no answer for you.

1246
01:54:00,390 --> 01:54:06,870
So then we have the fund 80 levy that will stay the same and stay the same last couple years and the

1247
01:54:07,430 --> 01:54:11,690
special education aid reimbursement percentage will stay at that 33 percent.

1248
01:54:12,070 --> 01:54:12,290
Any

1249
01:54:14,460 --> 01:54:15,700
questions on this?

1250
01:54:20,450 --> 01:54:22,950
Okay. Thank you so much. Appreciate the information.

1251
01:54:23,810 --> 01:54:31,090
Gender item nine. The Montessori Charter School received school board approval to expand to the

1252
01:54:31,090 --> 01:54:38,690
grades 4K, 8th grade, there is a federal charter of school grants through a DPI that is available

1253
01:54:38,690 --> 01:54:44,790
to support Wisconsin Charter Schools expansion costs and we are seeking approval to buy for

1254
01:54:44,790 --> 01:54:50,390
this grant to help support the costs associated with the expansion such as training and professional

1255
01:54:50,390 --> 01:54:56,590
development curriculum and resources, equipment and expanded learning experiences, these opportunities

1256
01:54:56,590 --> 01:55:01,490
I just want to enhance the learning for all students and staff at the Montessori Charter School.

1257
01:55:01,730 --> 01:55:03,450
So I turn it over to you, ladies.

1258
01:55:06,600 --> 01:55:07,760
Here, go ahead.

1259
01:55:08,360 --> 01:55:08,900
Good evening.

1260
01:55:09,500 --> 01:55:10,180
Thank you.

1261
01:55:10,220 --> 01:55:15,000
We have an exciting opportunity for us at the Montessori Charter School and Head of School of Elizabeth Channel.

1262
01:55:15,320 --> 01:55:17,780
It's going to talk to you a little bit more about it.

1263
01:55:18,200 --> 01:55:19,240
That's what I appreciate.

1264
01:55:20,080 --> 01:55:20,560
Introduced.

1265
01:55:20,560 --> 01:55:31,380
Yes, so back in June of 2022, you all approved for our Montessori Charter School to move from a K6 school to a 4K through eighth grade school.

1266
01:55:32,160 --> 01:55:37,060
So for the fall 2022 school year, we added our first seventh grade class.

1267
01:55:38,120 --> 01:55:46,380
Followed 2023, we moved up to eighth grade and this fall we will be adding our 4K, so we will be officially 4K through eighth.

1268
01:55:46,640 --> 01:55:47,820
So that is really exciting.

1269
01:55:48,880 --> 01:55:54,020
We will have 18 open seats for 4K, and so we've talked through what that will look like.

1270
01:55:54,540 --> 01:56:02,980
But this specific grant for DPI, they offer it on a five-year plan, and so they typically

1271
01:56:02,980 --> 01:56:04,820
take a break in between the five-year cycles.

1272
01:56:05,180 --> 01:56:08,760
So it was five years before, they took a break last year, and now it is back.

1273
01:56:09,520 --> 01:56:14,660
I was very pleased to sit through a webinar with DPI where they explained expectations for

1274
01:56:14,660 --> 01:56:15,100
the grant.

1275
01:56:15,600 --> 01:56:20,160
They're looking for high-quality charter schools, so that is per DPI standards, so they're

1276
01:56:20,160 --> 01:56:24,740
looking for schools that are charter that have met or exceeds expectations in the time

1277
01:56:24,740 --> 01:56:25,900
that they have been in existence.

1278
01:56:26,780 --> 01:56:31,040
And then we are able to look for up to $500,000 for expansion.

1279
01:56:31,480 --> 01:56:35,280
So for those of you that have had the pleasure of walking through our school, you have seen

1280
01:56:35,280 --> 01:56:38,760
all of the materials that we have on the shelves, they are very expensive.

1281
01:56:39,400 --> 01:56:40,740
They're all made out of wood.

1282
01:56:41,680 --> 01:56:46,840
They're built to last for a while, but we have been in existence for eight.

1283
01:56:46,920 --> 01:56:50,560
And you're some of those things are breaking down and now we're expanding classrooms and all of that.

1284
01:56:50,960 --> 01:56:55,640
So I'm just looking for ways to bring in more money into our district to kind of fund that.

1285
01:56:56,020 --> 01:57:01,480
So we are looking at doing an expansion by size.

1286
01:57:02,700 --> 01:57:08,360
Per DPI, we currently are a K-8 school, we'll be a 4K-8 school next year, and so when

1287
01:57:08,360 --> 01:57:13,340
we're looking at the flow chart of opportunities, the expansion by size is what we're looking

1288
01:57:13,340 --> 01:57:13,540
at.

1289
01:57:13,680 --> 01:57:17,780
So we're looking at gaining 20 students each year, but it's 5-year grant.

1290
01:57:20,640 --> 01:57:29,860
DPI materials are due very soon, so there's an expensive list of appendices that we have

1291
01:57:29,860 --> 01:57:57,080
We have to fill out. We have six sections to fill out for the first half. And then if you're in expansion, there's another two sections, so I'll be working with Julie Shell on getting all of that done. And there's a lot where we have to show how we are an autonomous governance council and what they do and how they're involved and what the community needs and how we're a great addition to our districts. So that is what I'll be working on for the next five weeks.

1292
01:57:57,080 --> 01:57:57,200
Thanks.

1293
01:57:57,680 --> 01:57:58,660
You'll be busy.

1294
01:57:59,060 --> 01:57:59,240
Yeah.

1295
01:58:00,780 --> 01:58:01,980
Thank you.

1296
01:58:02,200 --> 01:58:06,160
So yes, we're recommending to the full board the approval of the monastery charter school

1297
01:58:06,160 --> 01:58:11,720
to apply for federal charter grant through Wisconsin DPI that would provide funding for

1298
01:58:11,720 --> 01:58:15,800
the previously approved school board expansion of grades 4k through 8th grade.

1299
01:58:16,280 --> 01:58:17,080
So you get a motion?

1300
01:58:17,680 --> 01:58:18,080
Some move.

1301
01:58:18,280 --> 01:58:18,540
Second.

1302
01:58:19,860 --> 01:58:20,540
Any questions?

1303
01:58:21,100 --> 01:58:23,380
I just had a confirming question.

1304
01:58:23,380 --> 01:58:29,800
So is this part of the Wisconsin Resource Center for Char schools, is this the same group?

1305
01:58:30,280 --> 01:58:37,540
No, so they are the ones who are providing information about it, but it's a federal grant that is coming through DPI.

1306
01:58:41,360 --> 01:58:41,380
Yes.

1307
01:58:44,980 --> 01:58:45,680
Any other questions?

1308
01:58:46,260 --> 01:58:47,180
Not all in favor?

1309
01:58:47,860 --> 01:58:48,040
Aye.

1310
01:58:48,860 --> 01:58:49,280
Opposed?

1311
01:58:49,920 --> 01:58:50,680
Motion carries.

1312
01:58:51,060 --> 01:58:51,700
Thank you very much.

1313
01:58:51,740 --> 01:58:52,520
Yes, thank you.

1314
01:58:52,520 --> 01:58:56,740
I'm seeking a motion to adjourn, my

1315
01:58:59,100 --> 01:59:03,030
favorite, opposed, motion carries.

1316
01:59:04,110 --> 01:59:05,310
Now we'll

1317
01:59:17,280 --> 01:59:25,680
start this here, calling to order a special meeting for January 22nd.

1318
01:59:26,040 --> 01:59:32,260
We're requesting a closed session, presumed to state statutes, or we'll convene into the closed

1319
01:59:32,260 --> 01:59:39,860
session under Wisconsin Statutes 1985-1F to discuss and consider investigation of an employee,

1320
01:59:40,280 --> 01:59:46,180
matter of which if discussed an open session would likely have substantial adverse effect upon

1321
01:59:46,180 --> 01:59:52,080
the reputation of the individuals involved and which involves the confidential student information

1322
01:59:52,080 --> 01:59:59,080
protected by a Wisconsin Statute of 118.125. I need...

1323
02:00:00,460 --> 02:00:20,840
I need, first of all, I'm seeking a motion here. I need a roll call. I'll make the motion. Second, and a roll call. Okay. Pat McKee, Cody, Nicolai, Jennifer Peoli, Cory Sillers, Lance Trawlop, Karen Vanneberg, Jim Boucher. Yes.