[0:00] Good evening. It is Tuesday, September
1st, 2026. It is 6:30. This is the
[0:06] regularly scheduled select board
meeting. Uh all of the select board
[0:10] members are present along with our town
manager unless we have a quorum. Going
[0:15] to call this meeting to order and
encourage anyone um to read the select
[0:21] board bylaws and if we have public
session, uh we'll go according to the
[0:25] rules that are in the bylaws. Um, and
anyone that's going to be recognized to
[0:30] speak will then get their get their turn
and we'll recap if we need to go through
[0:34] those rules. Uh, so the first thing we
need to do is the pledge of allegiance
[0:39] and the pledge the flag is at the back.
[0:45] » To the flag of the United States of
America to the republic for it stands
[0:50] one nation under God indivisible with
liberty and justice for all.
[1:02] Is there any additional business not
included on today's agenda that the
[1:05] board would like us to consider?
>> Says no. Steve says no.
[1:11] » No, but I did say no.
>> Talk I hear a little bit more about the
[1:14] feasibility state of the power grid
thing. So I back up
[1:18] uh Steve's suggestion that we put that
on the agenda in October. That was very
[1:22] interesting.
>> Okay. So not for today. Keep track of
[1:26] that please.
>> Not drop it.
[1:28] » All right. Uh any conflicts of interest
with today's agenda?
[1:33] » Not here.
>> So I am going to move the items on the
[1:38] agenda around a little bit and we are
going to take the executive session
[1:42] first. Uh so I move to enter into
executive session for personnel matters
[1:46] related to 1 MRSA section 4056A.
Second.
[1:53] » Any discussion?
Is it in favor?
[2:03] » Motion to exit executive session.
Second. Any discussion? Those in favor.
[2:14] » Action.
>> Shannon. Action.
[2:17] So, I will be assuming the role of town
clerk and tomorrow I'll start
[2:22] advertising for the town clerk position,
pending any comments or concerns from
[2:27] the select board. Do you have any
objections?
[2:31] » Well, ma'am, sounds good to me.
>> All right. And I will be appointing Lyn
[2:35] Trap, our tax collector and treasurer,
as my deputy clerk.
[2:39] » Thank you.
>> Take yourself out to another.
[2:45] All right, moving on. Next item on the
agenda is the meeting minutes um
[2:51] for August 18th. Uh these were all
distributed. They're also in your
[2:56] packet. Uh so can somebody move us to
approve the minutes for August 18th?
[3:04] » Move to approve the minutes. Second.
>> All right. Discussion. Any discussion on
[3:10] the minutes? favorite public comment
note ever.
[3:14] Bud Stevenson gave a brief update on the
current status of Angusagan Lake. As of
[3:19] today, the lake is blue.
[laughter]
[3:26] » Any issues, any concerns with the uh
with the minutes? I didn't see anything
[3:31] that was concerning to me, but yeah. And
anybody else had sharp eyes and spotted
[3:36] any typos or anything? All right.
Hearing no comments. Uh those in favor?
[3:44] 5 Z. Motion passes. Next on the agenda,
uh payroll number 10. So move payroll
[3:51] number 10, please.
>> Move to approve payroll number 10 in the
[3:55] amount of $12,51722.
[3:59] Second.
>> Discussion. Shannon. Anything unusual
[4:02] about payroll number 10?
>> Anything unusual about payroll number
[4:06] 10? Any discussion or questions?
Those in favor?
[4:13] Motion passes. Zero.
All right. Moving on to accounts payable
[4:18] number 11. Looking for a motion.
[4:24] » Move to approve accounts payable number
11. Any none of $6,1246.
[4:30] » Second.
>> Shannon, what can you tell us about
[4:33] accounts payable number 11? This was a
very small amounts payable. Um I think
[4:38] we knocked out most of our accounts for
the roommates for August and then we'll
[4:43] be moving into our September for the
next payroll.
[4:47] So very small.
[4:53] Uh any discussion?
[4:58] Those in favor?
Is there okay I just lost my place.
[5:07] Okay, we are on to accepting donations
for Lab Rec Center programs.
[5:13] Anybody like to move that?
Move to accept donations in the amount
[5:19] of $1,686.80
to supplement the existing appropriation
[5:24] for Lad Recreation Center Province.
>> Second.
[5:29] » Any discussion? Shannon, anything
unusual? This is primarily just a
[5:33] reimbursement for the state for their
child care um supplements.
[5:40] » Any discussion?
Those in favor?
[5:44] Motion cares. 5 Z.
Moving along to old business. Um
[5:53] so I think the protocol and the way we
need to do this is uh we
[6:00] make the motion that's suggested and
then we can have discussion.
[6:04] Um,
[6:09] so I can move that the board hold a
public hearing on September 15th, 2026
[6:14] at 6:30 p.m. at the Lad Recreation
Center, 23 Got Road on the merits of an
[6:21] ordinance amending the code of the town
of Wayne scheduled to be voted on by
[6:25] secret ballot on November 3rd, 2026. I
further move that the town clerk shall
[6:30] post notice of this public hearing
pursuant to the requirements in 30A MRS
[6:36] uh section 2528
subsection 5.
[6:44] » Second
[6:52] » discussion. Henry, you look like you've
got something.
[6:54] » No, I I like the motion. I I I don't
believe your notice form is correct, but
[7:01] that's a separate that's a separate
issue. I mean, the mo the the motion
[7:04] directing that notice be posted. That's
a good motion,
[7:09] » right?
>> I'm for it.
[7:10] » And this is the memo.
>> The memo that I left,
[7:14] » but the there
>> on my table,
[7:17] » but the it's when you get down to the
form that was in the packet,
[7:21] » uh it was either in the packet or
attached to the email, one one of the
[7:25] two. And it
>> Yeah. and and it's you know I'm
[7:28] suggesting it just needs some changes to
comport with the statute
[7:33] » and uh you caught something that needed
to be caught.
[7:38] » No, that's fine. Sorry.
>> To to to to make to make clear one of
[7:43] the one of the big deal, you know, well,
it's not that matter. It's just that the
[7:48] statute said you have to post a copy of
the warrant article. And so that was
[7:51] that was one point, right? The other
thing related to the return. What a
[7:56] return is is that's a certification by a
public official that an action has been
[8:01] taken. And that's what is evidenced when
somebody comes in and says, "Was this
[8:06] posted?" So, if we're certifying a
return saying that we posted something
[8:11] before we posted it, we're basically
creating a false record.
[8:15] » And uh what and it's weird to have the
the statute says the return is by the
[8:22] municipal officials, but we're not going
to post it. what MMA suggests and it's
[8:28] not in their in their papers but that
when I when you can see I sent them some
[8:32] questions and they answered they suggest
when we when we do the notice if you
[8:37] don't want something hanging on a board
with signature blanks that are unsigned
[8:41] put the return on a separate page and
and make first have a return from
[8:45] whoever post it the the clerk or whoever
and under that would be the return by
[8:50] the municipal officers and we can all
come in when it's handy and sign it
[8:52] after it's posted and That's it.
>> So, I think one of your suggestions was
[8:58] put put this on a separate page. Put the
return on a separate page.
[9:01] » The return
on the separate
[9:04] » Yeah. On a separate page. Yes, ma'am. Or
and you don't have to. It's just people
[9:09] might not like posting something on a
Bolton board that has these signature
[9:13] blanks that are not filled in. And so,
uh,
[9:19] » so Sharon, what
walk us through what are you, what are
[9:23] you going to do? You're going to
separate the public hearing from the
[9:26] return for the suggestion.
>> And then there was another suggestion
[9:29] Henry made. Um, my glasses,
>> the article.
[9:34] » Yeah. Language.
>> Yeah. And and I kind of wrote something
[9:36] that I would think might work. And uh
and then the other thing was on the
[9:41] return portion. If you look at the uh if
you look at the response of the MMA
[9:47] legal to the questions I asked them,
they suggested that maybe on the return
[9:51] you want to have two sections. One where
the municipal officer who posted does
[9:56] the return and then or the person who
posted does return and then we'll come
[9:59] in and sign after that.
>> Okay.
[10:03] what I had circled and I mentioned
before we started the meeting that I had
[10:07] circled something. I think it's one
sentence but somehow it got cut in half
[10:11] because your last above above this
paragraph down here you say attaching
[10:16] the warrant you wrote if a written
certification of the final approved
[10:19] ordinance language signed by a majority
of the select board has not delivered to
[10:24] the clerk and then there's a period a
new sentence starts
[10:28] » okay
>> that says then after that the next
[10:30] sentence says that needs to take place
before the clerk can attest to any
[10:33] copies of the ordinance so
>> yeah I I think I was quoting from the
[10:36] statute and the statute says list a
return will be done and delivered to the
[10:40] clerk and then I'm saying
>> you got to do that after you post it,
[10:43] » right? It it's just a sequencing thing
we're talking about here, right? Okay.
[10:47] » Yeah.
>> Okay.
[10:49] So, are we all clear in an agreement
that we can we can um vote on this
[10:56] motion? Shannon will
separate this out so that we're not
[11:03] putting the blank things out, right? um
and
[11:08] is going through the process of um
[11:15] » just wasn't the ordinance already here.
>> Didn't we actually vote on the
[11:18] » We've already made the motion. We have
um well last time we voted to approve
[11:24] doing this
[11:28] is the select board. Now we are I guess
we are now approving to post
[11:36] that the board is holding public.
>> Okay, we've already done this, right?
[11:39] » The the seems to be going in circles.
>> Okay, the paper here's what and Shannon,
[11:43] if if you're not with me or you think
I'm off on this, tell me, okay, please.
[11:49] The paper with no attestation with no
with no return gets posted. Okay. What
[11:55] the paper says is sort of what I've
suggested that there's that the actual
[12:03] warrant article is written there. It's a
copy of the warrant article.
[12:07] » And then under that there should be a
note that says attached to this notice
[12:11] is an attested copy of the ordinance
>> referenced ordinance
[12:15] » and and an attested copy of the
ordinance should be posted on the
[12:20] bulletin board and on the website with
this paper. Right. And then after that's
[12:25] done,
uh, the person who did that comes back
[12:30] to the clerk and signs a statement
saying, "I've done this." And that's the
[12:35] return. And that's the proof that it was
done. And under this particular thing,
[12:39] it says the municipal officers have to
return also. So, we should need to all
[12:42] just stop by the office sometime and and
sign our names also for the return.
[12:47] » So, what Hazel was asking though is when
you said, "Wait, didn't we already do
[12:51] this?" know what we did last time was we
approved the warrant the secret ballot
[12:55] referend referendum election on November
3rd with the following questions blah
[12:59] blah blah so we approved the warrant now
we're saying move that the board hold a
[13:03] public meeting and further move that the
town shall post notice of this so we
[13:07] didn't we didn't move all the
specifications then
[13:12] I think there was some rewriting that
had to be done
[13:14] » after the meeting that's why we couldn't
approve everything
[13:18] » so we have the process cla knows
process. We're all in agreement,
[13:22] » right?
>> Is there any other discussion?
[13:25] » Oh, yeah. Well, not for me any
can like
[13:29] » document this process so we remember it
for next.
[13:32] » Absolutely. Yeah. Haven't been going
through it. Save this memo.
[13:36] » Yes.
[13:40] » This this is
good. Yeah. All right. We ready to vote?
[13:45] Those in favor? motion is 5.
[13:59] So next
is a new business.
[14:05] Um
so Shannon put in our packet and we did
[14:10] a little some updating in the packet. We
put the um
[14:15] items that we've previously identified
as needing board action so that we can
[14:20] start serving these up when we have uh
select board meetings that don't have a
[14:26] lot of stuff on the agenda. We can start
moving some of these things through. So
[14:31] today we are actually taking a couple of
these items off here um that we're going
[14:36] to talk about next. And um the question
for the select board tonight is are
[14:43] there any of these that we would like to
prioritize
[14:48] um in terms of things that we think are
important to to bring
[14:52] to the board or um for action. Henry,
>> I don't have anything on prioritizing
[14:59] what's on here, but I sent a a email out
a few meetings ago asking, do we want to
[15:08] add
uh addressing the uh lad special fund?
[15:14] Y'all remember that? That's the money
that's in the bank under the trust
[15:16] account. The the reason I keep I asked
that is Terresa Kersner has sent me two
[15:21] or three emails asking me what the next
steps are. And to be to tell you the
[15:26] truth, I've just kind of ghosted her on
it. Uh and so uh you know, if if if
[15:33] that's something uh we think we should
deal with, then maybe we want to add it
[15:38] to the list and and and figure out what
needs to be done. And that is number
[15:43] one, getting the money out of the bank
to repay. I think we need to repay the
[15:49] town for the funds that were spent out
of the general fund without, you know,
[15:55] saying anything about it, without
approval.
[15:58] » Uh, and then we need to decide uh if we
want to have this program and if we do,
[16:04] how do we how do we do it?
[16:10] Well, if if you recall, we kind of
suspended it. We said until this gets
[16:14] straightened out, the program is dead.
and and uh we voted on that last last
[16:21] year and um
uh and like I said, Teresa has an
[16:26] interest in uh in knowing when are we
going to do the next steps.
[16:31] » So Shannon, is this something that the
treasurer has on the radar and would
[16:37] take first pass it? So, um, with the
special fund, I think what was left,
[16:43] what where we left off at was
determining through probate court. Um,
[16:48] and I I think there was some discussion
as far as reaching out, I don't know if
[16:52] we had any further discussion after
that. What what what has to happen is
[16:57] since this this um this money was put in
a trust fund, okay? Uh to to take it out
[17:07] of the trust fund, uh we have to go
through a process and and and the the
[17:12] first part is easy unless somebody says
no. Uh, I think we have to come up with
[17:17] a plan and an explanation. And since
it's under $50,000, we send something to
[17:22] the Secretary of State. I think it's the
Secretary of State. No, the attorney
[17:26] general's office. To the attorney
general. Uh, and they uh they can
[17:32] object. But if they don't say anything
within a certain time, then we just go
[17:35] do what we what we had said. Uh, if if
that gets nixed, then you may have to go
[17:41] to the probate court to get that money
out. I you know uh there's a there's a
[17:46] process to do that. I don't know what it
is. Uh we probably need to uh that's I
[17:53] would guess that's a Phil issue. Now if
uh if um
[18:00] Lynn wants to take a look at the process
and give it a try, that's I mean that's
[18:03] okay. But but we have this money and
we have $25,000
[18:11] approximately
uh for the last special fund. And then
[18:14] also we have two other trust funds that
we don't know what they are. The the
[18:18] Jorski fund and the Ruth Lee fund. Ruth
Lee has something to do with the school.
[18:23] I think Jorski has something to do with
the memorial park. I think
[18:27] » somebody clarified this for us. I
thought one of the lads came in at one
[18:30] point and and explained what everything
was. No, I don't believe that yet.
[18:34] » And Evie Black had done some research
down at the library and I think that's
[18:37] what they came in to have that
discussion about.
[18:40] » So, I can reach back out to them and
then we can kind of come up with a plan.
[18:43] If that's what you'd like to do, if the
select board would like us to do that,
[18:47] » it'd be nice just to
>> tie things off and not have it come up
[18:51] again somewhere up a little bit. Give us
new people some history here. Do
[18:55] » it. I don't have a clue what you guys
[19:01] please explain. Okay. Quickly
>> back uh I think it was maybe like 1984,
[19:07] something like that. I think it was
shortly after uh Helen's passing. Okay.
[19:12] » Yep.
>> The uh the a fund was set up, the lad
[19:17] special fund.
Uh and it was we can't find anywhere
[19:22] that it was accepted by the town. There
was no process set up for what it's
[19:27] supposed to use, but it was it was uh
managed sort of by I think two people.
[19:34] One is Ford's wife. I don't know her
name.
[19:36] » Susan.
>> Susan. And the other was by uh an an
[19:40] accounting guy who's dead.
>> Peter Burbank.
[19:42] » Peter Burbank. [laughter]
>> So Susan
[19:46] Hard's life in the dead account. uh they
they were they were administering this
[19:52] uh and at some point in the early 90s,
Mr. Burbank sent a letter that said,
[19:57] "Hey, we have to do something about
this." Uh and the town should designate
[20:02] what to do with it. Uh and it went to a
town meeting and nothing happened. As as
[20:07] a matter of interest, some of the
suggestions that he had were an ice
[20:10] skating rink, which I like. Another one
was a steel drum band for the elementary
[20:14] school,
>> but but we never did anything. Okay. So,
[20:20] at some point in time, $25,000 was put
into a trust account at a bank. Now, the
[20:27] trust, it was never there was never a
trust agreement. Okay?
[20:32] When this got put in a trust account
under the law, it said unless the trust
[20:36] agreement specifies otherwise, and there
is no agreement, all you can withdraw
[20:41] from the bank is the interest. You can't
withdraw the principal. Now, that being
[20:46] said, we went ahead and kept spending.
Okay. And so, we've spent all this over
[20:51] the years. We spent this $25,000 writing
checks,
[20:56] » but it's
>> No, no, the whole the whole amount.
[20:58] » The whole thing.
>> Yeah. We spent the whole thing writing
[21:00] checks, but it's been sitting there in
the bank. So that those checks were paid
[21:05] out of our general funds, out of our out
of our unrestricted reserves,
[21:10] » right? And now I think we need to
dissolve that, get that 25,000 and put
[21:18] it back in the town's bank account since
they have written since they have
[21:22] written these checks.
Uh and we also have a um uh we also have
[21:29] a trust account over there. So really
it's one trust account but it's for
[21:33] three different trusts. The lad special
trust, the Jorski trust and the Ruth Lad
[21:39] trust. And and we and we should or not
Ruth Lad a Ruth Lee is no. Yes.
[21:44] » Is that right? Okay. And
my suggestion is
[21:49] we should make an arrangements to kind
of figure out what those were intended
[21:54] to help and go to town meeting and ask
town meeting to approve a donation of
[21:58] those funds to to whatever those people
would be happy with.
[22:01] » So where does Teresa come into this?
>> Teresa is helping Gloria. Uh, Goria is
[22:09] has the principal interest because it's
a lad special fund and she has been
[22:14] contributing money every year like
$1,500, you know, a year.
[22:19] » Gloria has. story has and uh this year
uh or actually it was last year uh I I
[22:27] said no I I don't think we can take your
money because
[22:32] even over and above the 25
in the past they continued spending we
[22:37] were two grand in the whole over and
above the 25
[22:40] » and and and I was and my position was if
you give us this you're giving us this
[22:44] money to help people like general
assistance to help poor people but no
[22:49] we're going going to take it and we're
going to pay off this deficit. And so I
[22:52] don't want to I don't think the town
should take your money if we're not
[22:57] going to use it the way you think it's
going to be used.
[23:02] » That's the story as best as I can
remember it today.
[23:06] » A little clearer.
>> And and Teresa was helping um Gloria.
[23:13] Uh Gloria was confused as to why we
don't want to take her money anymore.
[23:19] » [laughter]
>> And uh and so she was just trying to get
[23:23] an understanding and Trace was helping
her.
[23:26] » Well, with Henry coming in, Shannon
coming in, did the intern help any of
[23:30] this? But I mean, there was a lot of
sleuth things saying, "Okay, what's
[23:33] going on with the records and the files
and we don't have we can't look back. We
[23:37] can't search to find answers to things."
So, a number of things like that came up
[23:43] where there accounts and
>> and you can't search. Why? Well, it's
[23:47] not digitized and they're in old
boulders that might have been in the old
[23:51] town office that never got moved. And so
there's been a lot of digging in boxes
[23:55] trying to come up with answers and
eventually
[23:57] » it's like, okay, these are the
unanswered questions that I don't think
[24:00] are ever going to be answered unless
somebody recalls and do we want to let
[24:05] this persist or do we want to try to do
something just to tie it off here?
[24:08] » Yeah. So for the purpose of this
conversation which was to look at the
[24:13] priority list, I think we need to add
the lad special fund and I'm hearing
[24:17] there is maybe not an urgency but it's
it does sound like it's it's a higher
[24:21] priority to try to get to resolution
because of the
[24:26] interest in it and and the lack of
direction. So this has nothing to do
[24:32] with the the
warrants we keep seeing with the
[24:38] » no no
>> payments to the lab.
[24:40] » No, that's for the lad programs. That's
a totally different thing. That's that
[24:43] that's the budget for to operate the lad
center programs that the youth programs
[24:48] they have here in the building. still
use the word program before and that
[24:52] that made me perk up. I go the programs
what programs were cancelled but it but
[24:56] it was just
>> because I conflated those two as well
[24:58] when I heard program before but then I
went no no
[25:01] » no no no the fund we we we said we're
got we're not doing we're not
[25:05] distributing any more monies we're not
doing anything on this lad fund until we
[25:11] get it settled because how really it
came to how it came to to notice was
[25:18] Stan Davis was going to go have a public
presentation about resources available
[25:25] to the needy that included come see the
town about getting money from the last
[25:29] special fund and and that that's what
brought the that's what brought the
[25:36] whole matter forward.
>> So there are people that need money that
[25:39] are not getting it because we're not
addressing this.
[25:42] » Well,
>> no.
[25:43] » The what we would want we
>> have a general assistance program. This
[25:48] is a this is a the lad special fund is a
separate supplemental
[25:54] assistance type fund which if if I would
suggest if that's something that we want
[26:01] to do that's something that the town
meeting should decide there should be an
[26:05] ordinance setting up this program and
rules on how it works and if the town
[26:10] wants to take up a a a supplemental
public assistance type program then
[26:18] That's a matter for the town to decide
on. I That would be my suggestion.
[26:23] » So, I think let's flag this one as high
and Shannon volunteered to go uh get
[26:29] more information from Teresa and Amy and
I think maybe talk with Lynn and between
[26:35] between you come up with a plan on what
we need to do and how to move this
[26:40] forward to satisfy
>> town clerk to the extent that you might
[26:43] need additional help.
>> Yeah. Yeah. ask your clerk to help you
[26:47] if you could.
>> Um, so other other things on this list,
[26:51] I think we've we've we've uh marked the
where is the purchasing policy? We that
[26:57] one's active. I think we can
legitimately call that one a high one.
[27:01] Um, the debit credit card policy was
teed up. Um,
[27:06] so technically we'll call that one a
high.
[27:09] » If you'd like to read page 159
>> along with Yeah. along with not
[27:16] necessarily going to take action on it
today based on page 159, but uh the MMA
[27:20] legal policy I think we can tick off and
the uh housing update I think we could
[27:25] takeick off.
>> Um I don't know if you have other things
[27:29] that you think are high. Personally, I
think the town communications policy is
[27:33] high. It's a new one that we put on the
list. uh we did have an incident in a
[27:39] potential incident where people are
representing the town without it going
[27:44] through the proper channel. So I think
we should have some kind of a
[27:48] communications policy that um that
speaks to who can represent the town
[27:55] because without in the absence of a
policy um that's a little hard to hold
[27:59] people accountable. So I would like to
flag that one as high. Uh any
[28:02] disagreement on that one?
Um Shannon and I added the LAD rec
[28:09] center usage policy and the personnel
policy. I think the LAD rec center usage
[28:14] policy was around
um
[28:20] since the town is now responsible for
the physical building but the rec center
[28:27] administers whatever paperwork and does
rentals
[28:32] » if damage occurs. if you know there's a
split responsibility here. So, it seems
[28:38] like we should have some kind of policy
that uh Shannon and the uh bad center
[28:44] director could probably take some action
on, but um can we flag that as a high
[28:51] because it it f it's another of these um
gray areas. We we came up with the
[28:58] ordinance. We've sorted out the
finances, but we've still got some gray
[29:02] uh on the on on the the usage. Just
seems neat to all the lad center things.
[29:11] We just bucket them all and say, "Let's
take care of the lad center things."
[29:14] » Yeah. We mark them all as high that
>> holes in the walls.
[29:19] » Yeah. That effect essentially just
bucket them and Okay. Lad centers are
[29:24] good. Um they're spread all over the
place.
[29:28] » Shannon, talk to me about the personnel
policy. Remind me what we were thinking
[29:32] and if we had a priority on that one.
>> Um when I spoke with our town attorney
[29:37] this past week, he had actually
recommended reviewing our town personnel
[29:41] policy. Uh there was one statement,
especially with grievances, that he
[29:47] recommended we remove the select board
um from that grievance procedure. Uh
[29:53] just makes things messy. Um, so in the
process of complaints at the office,
[29:58] they come to the town manager and then
if there's a grievance to the town
[30:01] manager, it goes straight to superior
court. So that was a recommendation uh
[30:06] from the town attorney. Um, and so just
he said that there's a couple things in
[30:12] there that we could take a look at.
[30:17] Would that for example have negated if
that had been enforced today would have
[30:21] negated an executive session to even
discuss it in this?
[30:25] » No, I don't think so. We can still uh
just go over some different things. I
[30:29] mean it's just obser observations as we
were going through the personnel policy
[30:33] and talking about next steps for
different things then just that and then
[30:38] um some other things to address as well
when we start looking at uh benefits and
[30:45] vacation and sick time and things like
that too what we offer and what we don't
[30:49] offer. Um we had main municipal employee
health trust today come up and say are
[30:53] you still offering this? Are you still
offering that? Well, let's take that off
[30:56] and just provide a memo saying you're
not providing that. Um, so I mean just
[31:01] to kind of review those things, they can
be added back in with a memo, but just
[31:05] to keep it updated. I think it was last
uh revised in 2010
[31:11] something like that. So just to look at
it again.
[31:18] » So do you think that should be a high?
>> I think that would be a good top of the
[31:22] list. Uh so we've flagged uh
three or four that are high.
[31:32] Are there others that anybody on the
select board would like to flag as high
[31:36] or put a medium or
dare we go low? Um any kind of
[31:42] sequencing that you want to see on here?
Henry, how do you feel about the farmers
[31:47] market ordinance?
Um, I think we could do we should do a
[31:54] farmers market ordinance like we did a
uh like we did the aging at home
[31:57] ordinance.
Uh,
[32:01] farmers market I don't think is
it it aging at home I thought was more
[32:06] important.
>> Uh, I'm I'm I don't get that psyched up
[32:10] about the farmers market. I don't think
it it's it's it's that big of a deal.
[32:13] But it wouldn't hurt to have a farmers
market ordinance. I wouldn't put it
[32:16] ahead of any of your uh
I I I I
[32:23] wouldn't knock out important items in
red for farmers market ordinance, but we
[32:27] could certainly do one. We could do one
this year. Uh maybe put a medium on it.
[32:33] » Yeah. [clears throat]
Um any of the others? I'm I'm looking.
[32:38] We've got the IT policy kind of buried
in with the remote and hybrid policy.
[32:42] Um, but I think you know there is
growing concern about it and the absence
[32:48] of an IT policy is a little risky.
Although Shannon you and some of the
[32:54] we're getting help from the state on
some IT stuff.
[32:57] » Yes. Uh UB Key I think is something that
they're starting to implement and they
[33:02] want to start doing training for cyber
security and so I've been participating
[33:06] in some of their online little webinars
and question sessions and I mean it's a
[33:10] slowgoing process. uh they're trying to
get UB keys sent out to all the
[33:14] municipalities that are participating.
So, we're expecting to receive that in
[33:17] and then we have to get our set up and
then we'll go through and administer
[33:21] training um mostly for understanding
fishing attempts and spam and things
[33:26] like that. Um, but in our IT policy that
is also in there are portions of the IT
[33:33] realm in our personnel policy that could
be looked at or incorporated and removed
[33:38] out of the personnel policy and put into
an IT policy. I think some of our
[33:43] policies and overlap and it's just a
matter of finding them in different
[33:48] documents and then putting them in
together in one thing. So can you split
[33:52] that line so that it's two lines so that
the remote and hybrid policy and the IT
[33:56] policy is separate please? Yeah.
>> Um and then
[34:00] do we want to flag the IT policy as high
but it's
[34:06] going to take a little longer to get
through?
[34:08] » I think so.
>> Anybody see it policy is
[34:14] less than half or want to put anything
else above it
[34:19] » other than my tree? No.
[34:26] [laughter]
[34:30] » Were you injecting humor into the
meeting?
[34:32] » Yes, ma'am. Am I allowed to?
>> You Yeah, you can inject humor into the
[34:36] meeting.
>> There's the one item that it says it was
[34:40] last updated in 1996 and there's an LD
that was associated with it. I'm
[34:45] assuming that's public law now.
>> Yes. Uh, so I just didn't know if there
[34:48] was like a time consideration for that
bullet if that would make it a higher
[34:52] priority.
>> Well, we have to we have to do what the
[34:55] law says anyway. I I you know,
we we can we should fix it up for sure.
[35:03] » Is that is that an or is that an
ordinance? It's an ordinance, isn't it?
[35:06] » Yeah.
>> Policy.
[35:08] » Yeah. Uh, first off, I don't know why we
need an ordinance and a policy, but but
[35:12] but yes, our ordinance doesn't comply
with the current statutory requirements,
[35:16] and we probably ought to fix it.
>> Yeah.
[35:23] » Because it basically meaningless to the
extent it it it conflicts with the
[35:27] statute. It doesn't mean any It doesn't
mean anything. Might as well make it
[35:30] right.
>> Okay.
[35:32] So, are we making that uh what are we
classifying that as high, medium, low?
[35:40] Because you're right, the law and the LD
drive what we do, but we we have a
[35:45] policy out of there out there that's
significantly out of date.
[35:50] » Make that one medium.
[35:56] » Um,
there's probably some lowhanging fruit
[36:00] in here, too. use of the town attorney
policy. Didn't we just put that into our
[36:05] bylaw or into a document last meeting?
>> Well, we had two of those. We have that
[36:09] and we have the one that was on the
agenda for today.
[36:12] » Yeah. So,
>> that is low hanging.
[36:14] » The MMA legal advice policy is on the
back of this page um for consideration
[36:19] for repeal. Um and that's because in
your bylaws you are already directed who
[36:27] had access to MMA, right? specifying the
chairs and different organizations or
[36:31] groups that can access that. So, just to
repeal that policy when we come to that,
[36:37] if you choose to do so, then I will um
take that down off of the website and
[36:41] make a note into our minutes include
that.
[36:44] » Can hear this page being printed.
>> Yeah.
[36:47] » Lowanging fruit. Uh Hazel is review and
repeal the speed limit ordinance. First
[36:52] off, that thing that's on our website
isn't an ordinance. Read it. It's a
[36:56] notice of a hearing.
And second, the town's got no authority
[37:01] to set speed limits anyway.
>> So, uh
[37:06] I don't believe we do. Uh and that and
that and that ordinance was one that was
[37:12] enacted by the select board. Not well,
maybe an ordinance was enacted by the
[37:18] select board.
Uh the thing the thing on our the thing
[37:22] on our website, like I said, is is not
an ordinance.
[37:28] » Um
>> so that one's easy.
[37:31] » So it's easy. It's a medium, but we
might or medium or low.
[37:34] » We can we can scratch it off the list.
>> Scratch scratch.
[37:37] » Oh, no. Well, I'm saying it's easy to
get it scratched off. Yes.
[37:41] » High priority and then we can cross it
off right away.
[37:44] » Yeah.
>> So good. or
[37:46] » sounds like the winter traffic on Wilson
Pond might be equally
[37:49] » easy
to dispose of.
[37:54] » That's not Wilson Pond Road.
>> Wilson Pond.
[37:58] » Yes, it's actually riding on the lake.
Yeah. No driving on the lake.
[38:01] » No driving on the lake.
>> Yeah.
[38:03] » Only Wilson Pond though.
>> Yeah. Great.
[38:05] » The other six we can don't have a
problem with it. And I think that's only
[38:09] at night, isn't it?
>> But I could be wrong.
[38:15] So, we put what are we putting on that
one? Does it go ahead of anything else
[38:18] or do we leave it in the hopper?
>> I'm agreeing that we should just clean
[38:22] up the easy ones.
>> Yeah. Okay.
[38:25] » Okay.
>> Make me feel better.
[38:27] » All right. Small list.
>> I like that. Clean up easy. Low hanging
[38:30] fruit for
>> the road change order so we don't allow
[38:34] people to live on lakes.
Didn't that come up uh last spring
[38:41] around the state? people were putting
houseboats on lakes
[38:46] » and uh so I remember I think it was in
one of these one of these one of these
[38:51] guides was saying towns are starting to
put this order together because people
[38:55] can't find places to live so they're
putting house boats or makeshift house
[38:58] boats
>> on lakes and the towns don't have
[39:01] anything to stop them from doing it
>> just an idea
[39:07] » but we don't own the lakes
>> I don't know how that works
[39:13] somehow
>> came up with the the whole mooring
[39:15] thing. Uh the things in black, this
group of four black things are assigned
[39:20] to other other folks. So I don't know
that we need to prioritize those because
[39:24] I think they're already
>> somebody else is looking at
[39:27] » and the group in the miscellaneous.
I'm not sure that we need to keep these
[39:33] um economic development committee and
affordable housing committee. Wouldn't
[39:36] that Steve go through our um
comprehensive plan stuff?
[39:43] » Yeah, first we're stepping in at least.
Yeah.
[39:45] » So, I think we could probably scratch
those from from our tracking because now
[39:49] we've got
>> just had u
[39:52] » I got two phone calls today about
parameulating [laughter]
[39:55] » and so
uh paramulating the boundaries. Um
[40:01] » it's Lloyd's baby, right?
There's like a forum event about it
[40:06] coming up.
>> There's Yeah, there's a Wayne presents
[40:08] on it coming up. Um, but in terms of it
being on a no
[40:14] » tracking, do we feel the um
it's it's romance. It's it's not policy.
[40:23] I don't I don't think that there's any
obligation we have anymore to be doing
[40:27] this. I don't know how important it is.
It's romantic. I mean that in a in a
[40:33] good way. I love Lloyd for wanting to do
this, but I I don't know that it matters
[40:37] at all. So,
>> no, I used I think it mattered back in
[40:42] 1800. I'm not sure it matters now.
>> No. And I I went I would love to have
[40:46] more time to do it. I went and it was
enjoyable. But
[40:51] » well, for having taken Lloyd out in the
boat to try to find the boundaries in
[40:55] the middle of Lake Amber and almost
ruining my boat.
[41:01] [laughter]
>> I have no no further interest. I told
[41:04] Lloyd, I'm not going out in that boat
again with you. He wanted, we talked
[41:07] about that last fall and he wanted to go
out like on opening weekend. And I said,
[41:12] Lloyd, I'm not going paramulating
through the woods unless we're wearing
[41:16] bright orange t-shirts and even then I'm
not going out in the woods with you.
[41:22] » Um,
so what action would you like us to take
[41:26] on that one? Are we scratching that from
our from our list of this was a running
[41:32] list of things that came up at select
board meetings over
[41:36] various terms and they've just been
hanging on as
[41:39] » no I think it's a good idea
>> come back to it's maybe a good idea but
[41:42] » do this on a regular basis
>> yeah calling things that make sense a
[41:46] year does allow us to focus on the
things that we prioritize so
[41:51] » we can always assign it to somebody and
say come give us a report how about we
[41:54] just leave it out there as low not kind
of miscellaneous, but just stick it
[41:58] there as a low priority and nice.
>> I am nice.
[42:04] They're great. Thank you, uh, Shannon. I
don't know. I kind of scratched I think
[42:10] I think we hit most of those. So, we can
probably update that list with the high,
[42:14] median, and the lows. Unless anybody
wants to take any further conversation
[42:18] in in that item, I think we can move on.
Okay. Next, uh there's a suggested
[42:25] motion. Um would somebody like to make
this motion? It's around a um low
[42:33] hanging fruit.
>> Move move to repeal the March 26, 1993
[42:38] policy on excess access to legal advice
from MMA. Second.
[42:43] » Okay. So discussion Shannon this is a
piece of housekeeping um on a
[42:53] um very old policy. Can you uh give us
some talking points please?
[42:58] » Yep. So this is just as you stated a
policy regarding um access to MMA. Uh as
[43:04] we stated previously you already
addressed this in your bylaws and signed
[43:08] off on that and so just guidance from
MMA to repeal it. They said be as
[43:13] specific as you could could. If you had
a date, uh a title, uh include that in
[43:17] your motion, which you just did. And
then, um I can then go ahead and include
[43:22] it in the minutes, and I will take it
down from the website.
[43:28] » Also, while you're in there,
>> we all the ordinances that are in the
[43:32] new code,
>> but are also still listed on the website
[43:36] as ordinances. Take all those out.
>> Take those out. Okay. Thank you.
[43:39] » You know, zoning, solar, all that stuff.
[43:46] Any other discussion on this one or
would we
[43:51] uh like to vote on this questions?
Discussion
[43:54] » low hanging
>> low hanging fruit. Those in favor
[43:59] » passes 5 zero. Thank you. Shannon, can
you uh do the business?
[44:04] Okay, let's talk about the town
purchasing policy. So to tee this one
[44:11] up, uh Shannon, thank you. You you sent
out uh the policy with some red lines.
[44:18] Henry, thank you. You put some um
editorial comments out there and you did
[44:25] some substantial work on the um
definitions and then you were looking
[44:31] for some input before taking this any
further. Um you inspired me, Henry, on
[44:37] Sunday morning. I there was some things
I think that are also missing from the
[44:41] the purchasing policy um that I would
like to see put in. But you inspired me
[44:46] and I was like, "Huh, I wonder if I put
this through C-Pilot and get a little
[44:50] bit of AI help on how to review and
refine and modify and co-pilot was super
[44:55] helpful. It went out and it compared to
other towns and and I kept, you know,
[45:00] responding to the prompts. So anyway, I
ended up with kind of a document that is
[45:05] also, you know, like vastly different
than this one. So I think the
[45:09] conversation we need to have today is to
come to agreement on how can we get this
[45:14] purchasing policy significantly updated
to be more relevant and um address the
[45:22] gaps and the confusions and in um
Henry's suggestion that got via email
[45:29] was to have a subcommittee. Um
if you could see how much red lining
[45:35] between all of us is on there. I think
that's pretty much a begin from scratch
[45:39] and I don't think it's a good use of
anyone's time to do that in a public
[45:44] meeting with all of us line by wood by
word
[45:48] » and and I don't see the need to be
um stuck
[45:56] with substantially following this
format. For example, you you said you
[46:01] went to AI, they had some other
suggestions. I mean there there's no
[46:05] reason there's no reason to there's no
reason to conform my rewrite to this to
[46:12] to this outline.
>> Yeah.
[46:14] » Uh especially if it's going to make it
harder.
[46:16] » It will.
>> Yeah.
[46:17] » Yeah. And I actually I actually got my
AI co-pilot version that I went through
[46:22] and tweaked it and made it, you know,
like took out some stuff that you have
[46:26] to do in human verification. And then I
did a word document compare and this
[46:31] entire document was red light.
>> No. Yeah. It's like it's almost a you
[46:35] know you you can pinpoint this section
and this section you can you can you can
[46:39] you can see the differences but I think
the bigger the bigger question is um who
[46:47] who feels um
who feels really intrigued by a
[46:52] purchasing policy and would like to be
on a subcommittee to go through this.
[46:57] Pick me. Pick me. Pick me. [laughter]
[47:01] Are there rules about how many people
need to be on sub meetings?
[47:04] » There has to be two or else we're going
to have to have a public meeting because
[47:08] if there's three of us, if there's three
of us, then it's a quorum. So,
[47:11] » right.
>> So, the other thing I would suggest on
[47:14] this um and I know Henry, you've had a
lot of your your eyes are very different
[47:20] from my eyes and so you see things that
I don't see. And I'm like, oh yeah,
[47:25] Henry's right. I get that. Um, but one
of the things in this policy is it's for
[47:30] all town departments except for the fire
department.
[47:33] » Yeah, I don't see why that is.
>> I don't know why that is. The fire
[47:36] department, the fire chief hasn't um
hasn't managed to surface like a
[47:40] document or any any anything that uh
governs fire department. So, one of the
[47:46] things I asked my AI friend was make it
apply to the fire department, too. But
[47:50] if we're going to do that, I think we
should get representation from at least
[47:54] in that section um to get the somebody
from the fire department on a hospital
[48:00] subcommittee.
Henry,
[48:03] » no, I I I'm happy to work on this. I've
I've done this for 50some years. uh
[48:12] you know 53 years ago I was a a young
lieutenant contracting officer in the
[48:18] Air Force and I've done public contracts
since then
[48:25] and there are some things that I think
uh are are different you know you know
[48:30] for example I put in a definition you
saw of standard uh of standard
[48:35] commercial items and and that's because
there's a whole category of stuff that
[48:39] competitive bidding really doesn't apply
to like the chairs we're talking about.
[48:43] You know, I've suggested we buy a
specific chair from Amazon. You don't
[48:49] need to go out and get competitive bids
when you're buying a standard commercial
[48:52] item that's sold in substantial
quantities to the public because the
[48:56] reasonleness of the price is set by the
market. Uh and so there's some things
[49:01] that need to be there's some things that
need to be changed. The bonding stuff is
[49:05] not correct. the the you know the the
numbers are wrong and
[49:09] » and there's some stuff that
>> there was a section that you suggested
[49:12] breaking out and my co-pilot friend
>> yes
[49:15] » broke it out.
>> Yeah. Yeah. So yeah um the other thing
[49:18] that's missing from here is we can
leverage state master agreements state
[49:22] of main master agreements from uh the
office of procurement services and and
[49:26] so you know I think that should be
referenced because
[49:28] » yes
>> yeah in lie of competitive bidding
[49:30] they've already done that we could just
be piggybacking on
[49:33] » yeah there should be a whole section
contract there would be a whole section
[49:36] on exceptions to comp you know
exceptions to comp exceptions to comp to
[49:40] competitive purchasing but
>> so
[49:42] » but yeah it um I'm happy to work on
that.
[49:47] » So, Gemini says, "Town purchasing
policies usually apply to municipal fire
[49:50] departments, but exceptions occur when
the fire department operates as an
[49:54] independent legal entity or handles
specific emergency exemptions
[49:59] and some of those e but it seems like
the emergency exemption would be in
[50:03] emergency situations. Um, not completely
excluding them from the purchasing
[50:08] policy.
>> I believe there's a whole bunch of weird
[50:10] stuff that applies to main volunteer
fire departments that I don't really
[50:14] know about. I've just have seen it in
passing and said, "Oh, I don't want to
[50:18] look at this." [laughter]
>> Which is why maybe that's why we we call
[50:24] somebody from the fire department.
>> And so speak that has something to do
[50:28] with the with the statement in here that
the fire department is excluded from the
[50:32] purchasing policy.
Oh,
[50:35] » so it it warrants research, but um my my
my co-pilot friend was not shocked and
[50:42] seemed to think that it was pretty
normal to have the fire department
[50:46] included, but to have a specific
subsection because of the uniqueness or
[50:51] the exceptions that that they they need.
10 years ago, we had we had issues
[50:59] around
the fire department and the bottles and
[51:03] the the events that they had which were
not run through the select board and uh
[51:10] created quite a
quite a an upsurge
[51:17] of emotion. I don't know where it came
from, but it was uh it was very
[51:21] difficult to deal with just a simple
matter saying, "Hey, just tell us how
[51:26] much money you brought in on the bottles
and where you want to spend it and
[51:30] things like that." So, I don't know. I
don't know why. I don't think we ever
[51:34] figured out what were the what the issue
was, but they backed us down. I remember
[51:37] that.
>> Oh,
[51:41] interesting. Well, we will probably be
picking your brains. there's some
[51:45] historical um historical stuff that that
we can pick. So, I think what um I'm not
[51:51] hearing any exception to a sub committee
taking this. Um Henry, I would love to
[51:59] share my co-pilot version and have you
start looking at that. Um, and I think
[52:06] because this is a big elephant to eat,
we might want to bring it back piece at
[52:13] a time like in one meeting maybe we want
to look at the definitions and and
[52:17] instead of trying to attack it. We'll
see how we how we do, but I think
[52:20] because it's going to be pretty
significant revisions. I think Henry and
[52:24] I and if we can get a rep from the fire
department um uh we can bring it back so
[52:30] you'll all be part of out it. But um it
is there's
[52:36] » there is currently a purchasing policy.
>> Yes.
[52:38] » So this will be a revised purchasing
>> policy. Yeah. Or it could just be it
[52:42] could just be a new policy that
>> supersedes that that replaces the old
[52:47] talking about red lines and I'm thinking
spark clean.
[52:50] » Well, this looks like somebody had a bad
somebody had a bad razor when they were
[52:54] shaving. If you look at this thing,
>> forget [laughter] about red lines.
[52:57] » Oh, you should see what happened. Yes.
this thing maybe to make sure that
[53:01] you're not missing a section that you
forget. But
[53:04] » yeah, thanks Henry for really uh really
inspire inspiring
[53:10] » on Sunday morning.
[53:15] » I think this is what my co-pilot friend
did.
[53:18] » Oh, okay. That's good. Thank you.
>> I'll send it to you electronically.
[53:21] » Okay, great. And you know that was just
like you can keep going on and you just
[53:25] you keep answering a prompt and it comes
up with something else. So this is kind
[53:29] of like you know it's a starting point
but um if uh everyone's in agreement on
[53:34] that I think that will be our process on
how we uh get through revisions to the
[53:39] uh purchasing policy. Well, good to me.
[53:46] » Okay, moving on. The weigh in debit and
credit card policy which is in the
[53:52] packet
and was submitted for review
[54:00] and
[54:05] just think about the best way to talk
through this one. Um,
[54:10] Shannon, perhaps you and Tia have the
process that you used or who was
[54:15] involved in this.
>> Yep. So, um, our town treasurer and I
[54:19] discussed the use of our credit cards.
We currently have credit cards. We don't
[54:24] currently have debit cards. I will be
looking at page 159
[54:28] » before I go any further on debit. Um,
but as far as credit cards, we currently
[54:32] use them for things like Pidium
Internet. We use it for
[54:39] office supplies like paper and things
that we need to get on a day-to-day
[54:43] basis for day-to-day operations. Um, but
when we looked at this, it looked like
[54:49] we hadn't really been following the
policy because there were certain forms
[54:54] and certain things and that needed to be
put into place before you got your
[54:58] credit card. And when um I showed up, it
was kind of like here, here, sign this,
[55:03] there's your credit card. So, that was
great. Uh, go ahead, make some
[55:06] purchases. Um, but I mean between Lynn,
Lynn really kind of dove into this and
[55:12] we can't really explain any of the color
changes between the fonts or anything.
[55:16] Uh, formatting was definitely a pain.
So, I think that this would probably
[55:20] also be better just starting over uh,
and recreating it. Uh, the whole first
[55:26] three paragraphs were additional. Um,
they were added in there even though
[55:30] they're re Okay, I took them out. they
were repeated, but we've been trying to
[55:35] kind of simplify it. Again, the uh
formatting is challenging. We added in
[55:39] some definitions. Um we updated some of
the uh process and what we really also
[55:48] wanted to identify are what are
acceptable purchases. Uh because certain
[55:54] things when you start looking at food,
is food necessary purchase for the town?
[55:59] Maybe. It just depends that maybe do
define for events for certain type types
[56:05] of um just events and things like that.
So um and then just other purchases. So
[56:12] trying to define that uh understanding
the approving authority because um we'd
[56:18] like it to go to the select board to
authorize the uh issuance of a credit
[56:24] card and then uh to review the overall
policy and understand what the limits
[56:29] are for each department head or town
manager and then um making sure that
[56:35] that is also aligned with our purchasing
policy too. So, kind of making sure that
[56:40] those things we found that they were a
little conflicting uh between the
[56:44] purchasing policy and then what you're
able to do on the credit card. So, we
[56:47] want to make sure that those if you have
an emergency purchase and you need to
[56:51] use a credit card um how you document
emergency purchases um and then how that
[56:57] is submitted and presented to the select
board for their review. Uh so, just I
[57:03] mean just some updates and things. Um,
we I think Lynn added in uh the uh
[57:10] approval limits and then a lost and
stolen card notification and transaction
[57:14] dispute form. Those were in there. I
don't think that we've had any disputes.
[57:19] Uh I think we've had one credit come
back. Uh so that was just an accounting
[57:25] in our accounts payables. And then um
yeah, I think the biggest thing would
[57:30] just be if there's an emergency purchase
and how you would document that in here
[57:34] and what the per uh process is in
accordance with the purchasing policy.
[57:39] » Question. Do you currently have a list
of who has a debit card and who has a
[57:44] credit card?
>> There's only three people. It's the
[57:46] Ladre Center director, the fire
department chief, and myself.
[57:49] » And are they debit cards or the credit
cards?
[57:51] » Credit cards.
>> Yeah. in in that page 154. It's just in
[57:55] in or what whatever whatever it was
>> MMA believes you you MMA believes debit
[58:02] cards are nos.
>> Uh now
[58:05] » from a practical [clears throat]
standpoint I don't see the difference
[58:07] but technically they say a debit card is
a withdrawal from your bank account and
[58:12] that can't be done that can only be done
by the treasurer on a warrant on an
[58:16] approved warrant. So just if if you if
you're interested in uh
[58:24] being copathetic with that opinion on
their part, just scratch out all the
[58:27] debits. We don't use them anyway.
>> Yeah.
[58:29] » So debit card was included already on
the policy. Yes,
[58:33] » Lynn and I have discussed the debit card
only in the sense of um we've had a
[58:38] couple of instances where we've been
trying to keep up with getting the
[58:42] online statements because for a period
of time online statement or statements
[58:47] were just coming in through the mail and
it was snail mail. And so the town
[58:50] office would get that statement and then
by the time it went through accounts
[58:54] payables and got approved it would then
get sent back and then they would
[58:58] disconnect your card because it was too
late. And so then when they shut off
[59:02] your card, then it shuts off your
internet. It shuts off uh your phones
[59:07] because that's where all of the
automatic payments are enrolled under.
[59:10] So that way you're getting that approval
every um payroll to or accounts payable.
[59:15] So it kind of turned into a pain. And
then on top of that, you would get um
[59:19] fees tacked on. And so at one point we
kind of had this nightmare of just
[59:25] trying to address the fees because then
we would stay on top because they in
[59:29] order to keep your card you would have
to send them another check. And so then
[59:33] by the time they got the next check they
would have already processed the first
[59:36] check but then they didn't take off the
fees. And so we've worked through a lot
[59:41] of that and we're trying to focus on our
process. Um but we've also talked about
[59:46] debit cards in that sense where it would
be a little bit nicer. um if there were
[59:51] some barriers put in place um just being
able to have those automatic
[59:56] transactions maybe for um Fidium or yeah
consolidated and things like that.
[1:00:04] » Well on the on your on your credit cards
you can get on the don't they have uh
[1:00:09] like uh login to their website to to
print your bills and you know look at it
[1:00:15] the same time every month. Is it just
one account that's has three cards on it
[1:00:18] or how does that work? And so I'm able
to log in and so now usually uh they
[1:00:23] will release it around the fifth or
sixth or seventh of the month. And so as
[1:00:27] long as we get in there and then we're
able to get it by that first warrant or
[1:00:32] ideally by the second warrant and then
get it out in the mail. Sometimes if it
[1:00:35] takes a week to get out in the mail
though, then that's where we have the
[1:00:38] issues. But we've been trying to make
sure remind ourselves to go back and
[1:00:43] check that
um invoice the bill every month. I have
[1:00:49] to make a note
which is fine but
[1:00:54] » just for your awareness.
>> So
[1:00:58] » it does clearly say
um that they are debit cards are
[1:01:03] unlikely to comply with statutory
dispersement approval requirements.
[1:01:07] » Right.
>> So is there a way for you to fix the
[1:01:11] operational process
using the credit card or using another
[1:01:16] way to
pay the credit card checks have to be
[1:01:20] mailed to the credit card companies
because the
[1:01:25] » not you know the credit card you you
talk about fidium and lights going out
[1:01:30] but
>> the credit card would be
[1:01:34] as soon as we approve it pay those bills
immediately
[1:01:38] » prove it on a warrant
can you pay it online
[1:01:43] » yeah you could have a you could have a
you could have a payable warrant that
[1:01:48] says so much to the credit card bill and
then the next day you can go online and
[1:01:53] take and just have it have let them hit
your bank account.
[1:01:56] » The treasurer I think can do that once
we've approved the warrant. It's a
[1:01:59] dispersement
>> an a withdrawal.
[1:02:01] » Yeah. It's the same thing as you do with
your payroll. You know, we don't write
[1:02:05] checks to the we don't write checks to
our many of our employees. Maybe some,
[1:02:08] but I don't know. I would assume most
people are are automatic. So,
[1:02:13] » we'll look into that then. That's that's
I think it could I think it could come
[1:02:16] on a once the warrant is signed.
>> You don't need to write and mail a
[1:02:21] check. I think you could go online and
have it taken out of your bank account
[1:02:24] or out of the town bank account.
>> Okay, we'll look into that. I know
[1:02:28] Lynn's been looking into our TRIO
software to see other options that um on
[1:02:34] doing that like she was able to identify
how we could put a credit back in
[1:02:38] through the accounts payables process.
And so I think we'll try to figure out
[1:02:42] the AC withdrawal process through the
accounts payables. It's a different I
[1:02:46] mean it's within TRIO but payroll is a
different setup than the accounts
[1:02:51] payables. And so going in is just trying
to figure that out a little bit. So
[1:02:56] we've had we're working on our
processes. So
[1:02:59] » and and what I said may not work with
TRIO. I don't know. But that's
[1:03:03] » uh
>> we'll look into it.
[1:03:04] » Yeah.
[1:03:07] » So what are we going to do with this? We
got to
[1:03:09] » we can one one point on this though and
you can talk to L about this
[1:03:14] most of the companies many of them will
allow you to choose what date of the
[1:03:18] month you're going to make your payments
theoretically we have I don't know how
[1:03:21] many accounts we might be using to pay
credit cards if you can get them all
[1:03:25] aligned where the payment is due on the
same date and you can make that fit the
[1:03:30] calendar just have it be it'll be the
same maybe the same payment every month
[1:03:35] rates go up I get it but whatever it's
going to be
[1:03:39] just have it so that it it can make that
transaction
[1:03:44] » the utilities fidium and whatever else
credit cards paying those so you're just
[1:03:49] worried about the float on the credit
card you know what I mean because like
[1:03:54] the accounts themselves should be
covered
[1:03:56] » and you're just paying that credit card
bill because it's just like us as
[1:03:59] individuals it's the same thing
>> it's a timing constraint
[1:04:03] » it's a timing constraint and we have the
delay
[1:04:06] and then
>> and then the check in the mail but be
[1:04:09] able to get that done if we
>> so I thinkable
[1:04:13] » I think the action is
well I I think we should look to remove
[1:04:18] the debit card from here so it's just a
credit card policy
[1:04:22] » and have Shannon and Lynn look into um
possibilities of a improving their
[1:04:32] timeline in a way that they can not get
in the card shut off
[1:04:38] Yeah, that shouldn't wouldn't have
>> I don't know that we can do this, but if
[1:04:43] you would just pay one month in advance,
you'd always be ahead of the game if
[1:04:47] there was a way to do that. I don't know
how accounting you're going to
[1:04:50] » You mean for the internet and stuff
>> for the credit card bill if
[1:04:53] » Well, you can't pay the credit card bill
in advance, but you can't Well, you you
[1:04:56] you can pay what's been charged.
>> No, I pay them in advance.
[1:05:01] » Okay, but
>> do a credit balance.
[1:05:03] » Yeah, you can do a credit balance, but
then what are we going to put on the
[1:05:06] warrant? what accounting uh right
>> classifications does it go to? I mean I
[1:05:10] I don't know that that would be See, we
pay the credit card.
[1:05:14] » We say one check to the credit card, but
on your warrant you have a whole bunch
[1:05:19] of different entries, don't we?
>> Yes, we do. So the we break it down for
[1:05:23] Ladrack Center, which I think is the
most uh
[1:05:27] » fluid because of the summer camps and
programs and all the different things
[1:05:31] that they're doing that usually shows up
on some of their credit card statements.
[1:05:35] Um, and then snacks and food for the
kids. And then for the fire department,
[1:05:40] it's usually like oil changes and things
that um the fire tech and safety and
[1:05:46] winds are up. And then through the
office, it's more so like, oh, well, we
[1:05:49] need two boxes of paper or we need
certain things, but I mean, we can plan
[1:05:56] for that a little bit more in advance.
Uh, it's more so just storage, I think,
[1:06:00] for one and then for two. Um I mean I
think we we pretty much try to buy in
[1:06:04] bulk when we can um for office supplies.
It's yeah more of the flexibility or
[1:06:10] excuse me the fluidity in uh Ladre
Center. Like I don't expect to see
[1:06:14] significant transactions from Ladre
Center moving into the school year now
[1:06:19] as we did over the summer.
>> Okay.
[1:06:26] All righty. Are we good on this one?
Shannon, you have a direction?
[1:06:31] » Yes, we'll go back and um incorporate in
some of the AC withdrawal.
[1:06:38] » All right, moving on to public comments.
Do we have any public comments? Do we
[1:06:45] have any public?
>> We have two people online. Uh not seeing
[1:06:48] any hands.
[1:06:52] » No public comments. Moving on to the
town manager report. So, uh, today and
[1:06:58] also on the other day, I've been driving
around a few times, uh, checking on the
[1:07:03] work of Pike Industries. They're out
there. Uh, they've been, they've already
[1:07:08] replaced the two culverts on Fairbanks
Road. And so, I appreciate the patience
[1:07:12] with uh, some of our residents as they
closed off the road last week. And then
[1:07:17] they also replaced two of the driveway
culverts. I went out and took some
[1:07:20] pictures of that. It looks fantastic.
Uh, they've been doing a wonderful job
[1:07:23] on that. And then also today they
completed Hard Scrabble Road. So there's
[1:07:27] two cross culverts that have been
completed on that as well. Uh now
[1:07:31] they're up on Greenrew Road doing ditch
work. Uh then they'll be going over to
[1:07:35] Old Win Road and then to Pond Road, then
Strickland Ferry, then Bessie, then Inis
[1:07:40] Road for ditching. Uh and that'll take
us until about um the end of September.
[1:07:46] At the same time, they'll start with the
reclaim um midepptember over on
[1:07:52] Fairbanks and they'll be reclaiming that
whole road and then going to hard
[1:07:55] scrabble as well. So, they'll be doing
that right in the middle of September.
[1:07:59] They'll have some overlap on their ditch
work and their um
[1:08:03] and their reclaim. Um this last week or
the week before I reached out to one of
[1:08:09] our local contractors and they went and
had some potholes filled on Berry Road,
[1:08:14] Kings Highway, Mount Pisco Road and
North Wayne Road. We had some calls
[1:08:18] about potholes there. So we had those
filled. Uh also recently um we had a
[1:08:23] sinkhole over at the corner uh of Walton
Road and Lovejoy Pond Road right at the
[1:08:30] intersection. And so just today that got
cut out and it was about two feet by two
[1:08:35] feet um big hole and uh we just had it
filled with gravel. Unfortunately, it
[1:08:42] might be something that we'll see in
here again. And so I've got to discuss
[1:08:46] that with the infrastructure committee
because it looks like there I couldn't
[1:08:50] find a culvert, but just to the right of
it, it looks like there used to be a
[1:08:54] metal culvert there that might have gone
all the way down to the stream. um
[1:09:00] parallel to Lovejoy Pond Road and where
the dam is right there, but I couldn't
[1:09:05] find the specific exit of that culvert.
And it I think it might have just
[1:09:11] failed. And so that dirt and how it
seeped into whatever that is, it might
[1:09:17] have plugged it up, but at the same
time, I feel like it may end up going
[1:09:20] back down into it. So, I'm going to see
um if there's anything else that we need
[1:09:24] to get done, especially before we go
into winter as far as drainage goes for
[1:09:28] right there. Um but that's something
I'll be talking with the infrastructure
[1:09:32] committee about at the end of the month
when they meet. You have a question,
[1:09:35] Henry?
>> Yeah. No.
[1:09:36] » Okay.
>> Do you have anything about when I went
[1:09:39] out with Mark Bwell, he was pointing out
where beaver dams were causing problems?
[1:09:43] Are you familiar? So, I'll go back to
him. So,
[1:09:46] » and a specific reason. for beaver dams.
I'm familiar where there was we did a
[1:09:50] beaver cleanout um last fall um or
spring, I'd say. Uh over on Old Win
[1:09:59] Road, um right before gingerbread
perennials, uh there's that pond right
[1:10:05] there. There tends to be a beaver that
builds up in that. Last year there was
[1:10:08] also a beaver buildup down at Tempe
Bridge,
[1:10:11] » Tempe Bridge. And then there's another
one over um on not Lord Road, but the
[1:10:16] other road that goes right next to it. I
think it's that Maxim Road.
[1:10:19] » Yep, Maxim.
>> Yep. So, right when you go down right
[1:10:22] there, there tends to be there's a whole
Beaver Dam building back there, but I
[1:10:25] haven't seen any significant buildup
around the culbert itself, but I've got
[1:10:30] to go back down and do an assessment of
that again. I'll check with Mark because
[1:10:34] there was an article in one of these
guys a month or two ago which was
[1:10:38] fascinating
>> how towns it it's expensive and you have
[1:10:43] to do this work every few years and
>> and it's destructive and defensive and
[1:10:48] there's a guy who started a company and
he's going he's been around the world
[1:10:51] but it's beaver deceivers
>> and what they
[1:10:56] » did they did they put in PVC pipes in
the in the ground
[1:10:59] » they they put in basically They block
off access. They divert the water flow.
[1:11:05] So the beaver makes a dam over here
instead of over here. But it said it
[1:11:10] typically
>> helps the environment because things
[1:11:13] build up. It doesn't block where you
need it to stay open. And the guy's
[1:11:17] going around the world making all this
money doing it. He said, "And it's a
[1:11:20] less expensive solution for towns in
Maine and around the world." I thought
[1:11:25] it was awesome.
>> It's so cool.
[1:11:29] Nice job.
that
[1:11:31] » beaver deceivers. So, but maybe I I'll
bring it. Is Mark most on top of this,
[1:11:36] do you think? Or maybe you're more
familiar because he was pointing them
[1:11:39] out to me and he's these damn beavers.
>> Yeah, they're all over the town of Wayne
[1:11:44] um tends to be a lot of marsh area
>> taking an awful lot of trees out of my
[1:11:47] yard. I can't understand them, but now I
like them more.
[1:11:50] » Yeah, I we I have a trapper um on my
phone, so if there's a significant issue
[1:11:56] um I'll call the trapper to have them
come out and remove. Unfortunately, when
[1:12:00] there's lodges nearby, it's hard to tell
if you've gotten the whole family of
[1:12:04] beavers or if you're just taking away
one and then the rest of them are going
[1:12:07] to come up and um continue on the the
dam. Um but then I'll usually call
[1:12:13] someone to come out and unplug
whatever's been built up.
[1:12:16] » Why bring it up? It's interesting, but
also from a cost perspective. If we're
[1:12:20] spending a lot of money every few years
on this stuff and there's potentially a
[1:12:24] solution that has a 105 year duration
and you pay this much money, it might be
[1:12:30] worth looking at and we could say we've
got these. I want to go look at these
[1:12:34] things. But it might be worthwhile.
Beaver deceivers. Hey, it's in here.
[1:12:38] It's being recommended to
[laughter]
[1:12:42] » so cool.
>> All right. Uh on the town manager side,
[1:12:46] um one of the other ordinances that we
had previously discussed was a road
[1:12:51] posting um a policy or ordinance, but uh
I actually reached out to Inland
[1:12:56] Fisheries and Wildlife. They came down
uh was it last week, I believe, to do
[1:13:01] some repair on the Andes Lake boat ramp.
And so when they came down, I asked them
[1:13:07] to remove and or move the signs that
were down there uh to align with the
[1:13:13] policy that you had in place. And so
they did do that because they currently
[1:13:18] showed no parking um on the
south side of 133 or I don't know I
[1:13:26] guess the west side of 133 the Androskan
lake side of 133 from one address to
[1:13:32] another address but it showed no parking
the whole way around and so it basically
[1:13:36] just opens it up according to the policy
that you had in place from I think three
[1:13:40] years ago. um just to make sure. He said
that they were just put there as part of
[1:13:44] their standard DOT practice. They always
put them up. And so he just said, "Okay,
[1:13:49] yep, we'll move them." So they moved
them. I went down and checked on that.
[1:13:53] Uh and I responded back to that resident
who had inquired about it. I also met
[1:13:58] with Ted Tucci regarding the dam
committee. And so um just to kind of get
[1:14:02] a little bit more guidance, I got a copy
of that memorandum of understanding. I
[1:14:06] believe I forwarded it to the select
board for your review. Um, and if he if
[1:14:12] he would like to proceed with getting
signatures on that, we can absolutely do
[1:14:16] that. He said for the most part it what
he's looking for is just some support
[1:14:20] when he goes to the DP and um the
Department of Agriculture, Conservation,
[1:14:26] and Forestry. They're also the ones um
and he gave me some great background and
[1:14:30] history of the dam and when it was built
and accepted in 1930 and what the
[1:14:35] purpose of it was and what the dam
committee really does. and they really
[1:14:38] only just meet once a year and usually
that once a year meeting is them going
[1:14:43] out and cleaning out trees and things
that have gathered down right in front
[1:14:47] of the dam. Um so in the future just or
when we do any kind of appointments and
[1:14:54] things on that as well it's just taking
into consideration
[1:14:57] um any kind of reporting and involvement
with that. the leads, the town of Leeds
[1:15:03] currently has a reserve account for that
dam and they manage that and in their
[1:15:08] policy I think anything over 2500 had to
go to the town of Leeds for approval. Um
[1:15:13] but most of it he says is underneath uh
that limit. So their purchases are
[1:15:19] usually um just to help with the
cleanup. And so I think a couple years
[1:15:24] ago looking at the annual report it had
about $25,000 in that account. He said
[1:15:29] that it's down to about $19,000 now. So,
more so just anformational meeting and
[1:15:34] just a follow up on his presentation on
the the damn committee appointment.
[1:15:40] » So, the reason we had that conversation
though was we need to put somebody on a
[1:15:45] committee without a charge and without
any
[1:15:50] documented
roles and responsibilities. So,
[1:15:54] » yeah. So, but I'm just looking to see if
we have other sort of external
[1:16:00] committers where people It doesn't even
say how often
[1:16:05] he's going to report back. In fact, it's
not even listed in a
[1:16:10] » no committ
[1:16:14] um
[1:16:19] actually. And this is a much shorter
list than the list we see when we do all
[1:16:23] the appointments. Well, we think this
should committee keep an eye on that.
[1:16:29] Damn. Does it roll up there?
[1:16:38] We could uh we could pose that question
to the infrastructure committee. I'm
[1:16:42] just, you know, I don't think it's bad
to have a simple charge that says
[1:16:49] this is what you're responsible for
doing, especially in the absence of a
[1:16:53] policy that says who can um communicate
on behalf of the towel.
[1:17:00] Um so I don't I don't particularly want
to just let that one drop without even
[1:17:06] though they only meet once a year. Mhm.
>> Well, um, but Shannon, maybe you and I
[1:17:10] can, since I'm seem to be the one that
has the has the anxiety about this one,
[1:17:15] maybe you and I can uh
>> bounce some ideas on a simple
[1:17:21] » Well, this dam is in is in leads, right?
>> Correct.
[1:17:24] » Yeah.
>> Okay. And under the thing that and I I
[1:17:28] confess I didn't read the what uh Ted
sent out uh under the under the document
[1:17:38] that he asked us to sign or or to think
about signing that we that the town
[1:17:41] hadn't signed. Does that share
responsibility for the maintenance of
[1:17:45] the dam among the different towns?
>> There isn't any specific designation as
[1:17:50] far as costs go. Um what he had
identified in the memorandum of
[1:17:54] understanding is that cost would be
solicited from other organizations. Uh
[1:17:59] it didn't specify anything from town
appropriations.
[1:18:02] » Um but only Yeah, it didn't it didn't
specify.
[1:18:07] » Okay. Does because it's not it's not in
the town. We don't have any budget items
[1:18:14] appropriate any funds for it. So I don't
really know what
[1:18:18] » Yes, it is.
I don't know what uh
[1:18:23] what what our what our business would be
on it.
[1:18:26] » It's really in here.
>> It is in here, but we do have a
[1:18:29] representative on that listed on the
Dead River Dam maintenance committee and
[1:18:34] also on the ALIC committee,
>> but typically they're supposed to also
[1:18:40] report um and provide a segment of the
um annual report. For the last two
[1:18:45] reports, I don't have one from them. So,
I said I'd be requesting one for
[1:18:49] upcoming reports to make sure that you
have an overview of all the finances and
[1:18:53] everything as well and any initiatives
that they've taken on cleanup um or any
[1:18:58] proposals for upcoming projects and
things.
[1:19:01] » Did they mention what time of year they
meet?
[1:19:04] » If you can sync it up with when you're
trying to get all your information
[1:19:06] together for the annual report or a
month prior to that, that might be
[1:19:09] helpful.
>> All right, sounds good. I'll double
[1:19:13] check with him on that. I think it's
usually in the spring.
[1:19:19] Um, okay. Anything else on that? I'll
talk with you, Hazel, more about it.
[1:19:23] » Uh, for the comprehensive uh plan, the
CMP feasibility study, uh, I talked with
[1:19:29] one of the comprehensive plan committee
members that had drafted that just to
[1:19:32] ensure that it hadn't it was drafted in
the form of an email to CMP uh
[1:19:38] requesting a feasibility study. So, I
just confirmed that that was not
[1:19:41] actually sent to CMP, but more so just
presented as a consideration and
[1:19:46] something that the comprehensive plan
has found. Uh, I would like to discuss
[1:19:51] that with the comprehensive plan
committee um prior to the next meeting
[1:19:55] as far as um if that's something that
they feel that they should do. I think
[1:20:00] that that might be more appropriate in
their strategies as an identif uh as
[1:20:05] identifying a vulnerability in the town
if that's something that they feel is a
[1:20:09] vulnerability and it aligns with the
other uh categories that they've
[1:20:14] discussed in the comprehensive plan such
as um do they want to keep it more
[1:20:18] rural? Do they want to develop certain
kinds of aspects of that? I think that
[1:20:24] that might be more of a discussion with
the comprehensive plan before you take
[1:20:27] any action on that. Um, I'll still look
at putting that on the October agenda
[1:20:33] and then maybe we can get some more
direction from the comprehensive plan
[1:20:36] committee if that's something they
choose as a whole to move forward with.
[1:20:41] Um,
so with the referendum coming up, um,
[1:20:47] also the gubernatorial election in
November, we'll start seeing a lot more
[1:20:51] election signs. Uh our code enforcement
officer has also been going around and
[1:20:56] looking at business signs um because
right now uh we currently have a
[1:21:01] permitting process for business signs
through our land use ordinance which I
[1:21:05] don't think has really been followed
previously. So she's been going around
[1:21:08] and identifying a lot of those more
local business ones. But also with that
[1:21:13] and the election signs uh there's
certain rules and requirements uh that
[1:21:17] need to be adhered to for those. Uh so
just I'll be putting out some kind of
[1:21:22] verbiage regarding um some of the state
statutes pertaining to categorical signs
[1:21:27] and political activities to make sure
that they also align with the timelines
[1:21:32] for elections coming up and placement as
well. Um and then how to uh reach out to
[1:21:39] those individuals if they need to be
moved or um addressed. Uh other than
[1:21:45] that I don't have anything else.
[1:21:53] All righty. Thank you. Board member
reports.
[1:21:58] Think I started with you last time.
Don't think I have anything. Okay, I'll
[1:22:01] start with you.
Um
[1:22:08] Henry,
>> no. Nothing.
[1:22:10] » Steve, for me,
>> nothing. I don't think I have anything.
[1:22:15] All righty. Uh so with that um that
takes us to adjournment. Um somebody
[1:22:22] like to make a motion to adjourn.
>> Move we
[1:22:29] second.
>> Is there in favor?
[1:22:33] » Thank you everybody. very well. Uh, no,
Sweden.