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All right. It's 4:30.

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Okay, we're going to have to quiet down
a little bit here.

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It's 4:30 for our discussion for the
round table discussion. It's not public

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comment. You're welcome on the public
comment after the Our meeting starts at

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uh 5:15. We'll have that opportunity for
you. This really is a great opportunity

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for all of us to get together and for
the city council to have uh concerns and

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talks uh freely. There will be no action
um done with this. I'm going to use my

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three three five to five minutes to turn
it over to our interim city

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administrator to just tell us how we got
here. And that's what uh for the city

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council. And then it'll just turn it
over to each city council person to uh

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talk however they want to whatever they
want to say.

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That was apparently my [clears throat]
cue. Uh good evening council and mayor.

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I'm Edgar Reynold, the interim city
administrator and chief of police for

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the Wenatchee Police Department.
Uh

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as a bit of background, in October 2025,
the city of Wenatchee staff began

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looking at the process for seasonal
banners in the downtown core.

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Uh public works had noted a lack of
formalized process for scheduling,

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approval, cost recovery, and even
storage of the banners when they were

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not in use.
The city had basically taken the

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responsibility for all of these elements
without any formal agreements.

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This raised questions about costs and
potential liability in the case of a

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mishap.
One of the major reasons for these

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questions when they came up in October
was a set of banners that were hung in

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2025 even though they did not properly
fit our installed brackets on light

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poles, and the bottoms of those banners
were secured with zip ties to kind of

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help them fit.
Um Wenatchee's banner process is not

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codified in ordinance and therefore we
just continued development of our

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updated process.
At different times we considered

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eliminating banners entirely, selecting
certain banners related to city

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interests, or continuing with the status
quo.

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None of these seemed like a best
possible solution for anyone.

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The advice provided by our legal counsel
was to allow everything or nothing.

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After further discussions between the
mayor, myself, the public works

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director, and the human resources
director, we came to the conclusion that

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ending the program suddenly, as in
having no banners in 2026,

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was not fair to organizations that had
already planned, perhaps even purchased,

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or had inquired about having banners
banners this year.

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So we took a phase out approach to the
program, potentially ending ending it

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after the 2027 season.
In the middle of this process, public

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works staff hung the American Red Cross
banners without being instructed to do

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so, just like they had done for prior
years in the month of March.

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This further illustrated the
disorganized state of affairs with this

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process and demonstrated that we had
been storing the banners.

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We rebuilt an existing application with
some new requirements, including payment

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of an increased application fee, a limit
of 50 banner locations, a fit check for

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the banners to physically fit our
hangers, and date ranges for application

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and approval, among others.
On March 23rd, 2026, the updated

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application was published on the City of
Wenatchee website, but not before

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notifying organizations who had
previously expressed interest in

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displaying banners in 2026,
including the Washington State Apple

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Blossom Festival, North Central
Washington Equity Alliance, Cascade

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Unitarian Church, the Fraternal Order of
Eagles,

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Community Foundation of North Central
Washington, and the Wenatchee Downtown

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Association reference to veterans
banners.

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These organizations were given advanced
notice of the updated application.

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On March 25th, 2026, the North Central
Washington Equity Alliance submitted an

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incomplete application in that the
intended art to be hung was not

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included.
They were notified the same day of the

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problem and failed to respond until
March 30th, 2026.

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In the meantime, another organization
submitted an application that was

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approved on March 26th, 2026.
That same organization returned the

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following day with new art that was also
approved on that date to replace the art

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from the day prior.
As more organizations sought to

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participate, competition for preferred
dates naturally increased, which led to

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ongoing disagreements as groups worked
to secure their desired time frames.

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Unfortunately, the heightened demand has
created tension within the community and

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it's become a divisive issue for some
community members.

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Our attempt to build a fair plan
designed to allow for any interested

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group to submit banners has reached a
sticking point.

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As we look at it today, our main
options, and they are only a list of

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options, they are not limited to this,
includes uh

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maintaining the current structured
application process and continuing to

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administer the program with this neutral
first come, first served basis,

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or we could develop a formal city code
to be explored and worked on this fall

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that clearly defines which banners may
be displayed potentially limiting

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displays to city sponsored programs,
policies, or causes.

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And that might formally identify which
events are city sponsored.

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Or discontinue the banner program
entirely, transition transitioning away

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from our temporary non-city banners,
and allowing the city to focus on

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potential permanent artistic
installations like we see on the north

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end in the Apple Capital Loop project.
Um

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as with anything, of course, there are a
myriad of options

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» [clears throat]
>> pending legal review,

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but this is really kind of where we got
to, and it kind of goes back to how we

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started this last fall.
Thank you.

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Okay, I used up my time.
Turn it over to the council.

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I can go first
if that's okay with the others. Yes.

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Yeah. Go for it.
So, uh it was my understanding that the

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city had other permit process that came
through the mayor's office um and

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through public works
for things like a parade, and that those

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application processes were codified. In
other words, the city council had

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approved those and
made available options for appeal if

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necessary, an appeal that
would only occur if

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an application had run into a delay or
some other inconsistency and the mayor's

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office was unable to approve it, a
person would have an appeal process.

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Uh or an organization for that matter
would have an appeal process. Uh

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similarly,
um

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in 2020,
the city decided to allow for purposes

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of COVID compliance, I believe, sidewalk
uses, and that's um policy R-13 that I

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have here from public works.
Again, it provided an opportunity for

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organizations or for businesses to apply
for and to be able to use

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city spaces for purposes of uh
accommodating customers, clients, and so

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forth during the COVID times.
Once again, that was codified in a city

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code and allowed for opportunity for the
mayor's office to approve and issue

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permits
or for public works to do so.

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It's not unusual for a city to have
permit processes that began with a city

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council approval of a city code
and therefore led to administrative

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options for permits to be issued,
fees to be collected,

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and of course schedules when it involves
city personnel to complete the

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installations.

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Simply stated, I hope to bring
a process through city code adoption

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going forward
that and including in that process the

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opportunity for the city to have an
appeals process that is also built into

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the city code and brings it into
consistency, I believe, with

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things like code 7.40, which deals with
the sidewalk use.

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Okay.
Okay, um

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well,
after hearing what Councilman

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Miller said, I tend to agree that
maybe council participation in

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codifying in the future
would be good. Um

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I'm just going to speak
personally as

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uh
community member, as a lifelong

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Wenatchee and
uh business owner,

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city council member, just a Wenatchee
person in general, I

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I personally feel like
I was not kept up-to-date. Even though

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maybe the resources were out there, I
it was not um

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easy for me to
keep up-to-date on on the ongoings of of

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this
banner um,

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issue. Um,
that being said,

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since I've been a council member,
I think the city has proclaimed twice

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that the month of June
in this town is known as would be known

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as Pride Month.
As well as, um,

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the state of Washington, RCW 43 114070,
also,

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um, declares June as
LGBTQ Awareness and Pride Month.

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So,
that being out there, it it seems

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doesn't seem a stretch for Wenatchee,
as in other

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other months, to kind of
just, um,

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not just, but to, uh, respect that.
Um,

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going forward, I I think I agree with
council

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member Miller, um,
and also,

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of the options that Chief mentioned,
I would

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I'd be willing to review
the applications, but also, um,

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hearing that potentially there could be
future permanent, uh,

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city signs,
um, it might

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it might be beneficial to
to maybe not do banners on this cycle,

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but that would be up to
other people's opinions and votes. Um,

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that's all I have.
That's the option that I would prefer

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that we discontinue the banners and go
with the permanent artwork.

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I will just say I believe Mayor Poirier
and city staff did an excellent job of

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developing a policy that is balanced and
respectful to all parties involved.

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Their approach reflected thoughtful
consideration of the community as a

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whole.
That being said, if there is a desire to

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formalize uh, uh through city code, then
let's move forward that and create a a

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clear code. However, I strongly believe
the code should specify that banners are

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for city-sponsored events, such as Apple
Blossom and Veterans Day.

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Okay.
>> [snorts]

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» You guys got me all nervous. There's a
lot of people here.

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I'm going [clears throat] to speak the
truth and only the truth about who I am

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and what what I really see in this.
Honestly, I have no

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How do I put this?
To me, everybody's welcome in our city.

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Everybody, regardless of who you are,
what you do, how you live.

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Everybody's welcome.

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The banners, please don't let the
banners, whatever banner it is up there,

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bother you, hurt you.
But you whatever situation, it's just a

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banner.
Let's move on with our lives.

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I have many co-workers who are in the
pride community.

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I've
talked to them

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and I got advice from them.
What they mentioned was

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it's not them
that they're worried about. It's the

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regular people that are just start
fighting for it, the pride people.

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And to them, they seem it's getting more
um

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dispassionate about it. They they said,
"Move on with your lives.

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It's not something going to
provide

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food over the table or something. It's
just a banner, you know, and I respect

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people. I have a gay brother. I have gay
nephews and nieces.

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I respect them. I'm not saying anything
bad about them. They're all welcome.

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Everybody's welcome.
This is a welcoming city.

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Just because we if we don't provide or
put in a a

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a pride banner doesn't mean that we
don't like you or dislike you, whatever.

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Everybody's welcome.
Um

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I I'm going to agree whatever
as our city staff will provide and see

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the concepts of
what's in the document to provide for

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any anybody out there, but I do concur
with council member

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Linda.

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The pride should only be only Excuse me,
the the banners should only be for our

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Apple Blossom and our and our veterans.

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I do get a lot of emails and phone calls
from you guys and I normally respond.

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Eventually, I haven't responded this
time because it it was going to be too

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much talking to a lot of people.
But I listen again.

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I respect everybody
and everybody's welcome.

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If you need to talk to me privately
afterwards, we can. We'll have a good

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discussion. Thank you.

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Well, it seems like

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four of you
want it to be in code, if I'm getting

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it. I'm just looking for direction. Four
It sounds like four of you are in code,

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two of you want the code to be specific
uh

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» [clears throat]
>> specific for the banners

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and then one wants to discontinue it. Do
I got that?

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00:15:27,840 --> 00:15:33,680
Right? Correct.
>> Okay. And we don't have council member

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Navarro Gomez here and council member
Hornby here. So, that's four. So,

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um
I would think it sounds like to me I

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have direction to look at code. Uh it
wouldn't come up until this season's

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over. So, the code we'd look at it in
the um

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after the November
and kind of go from there. As as the

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best that I'm thinking of and I'll let
you guys kind of if I'm missing Well, uh

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yeah. Let me just So, we're not taking
any action. You're just taking

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direction. I'm just
Yeah. But so, even so, you would it

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would come to us as a motion to
establish a code, huh? And that's where

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the action would be taken.
>> Yeah, we got to do, you know, legal

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research. We can't just say

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you know,
the process was

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00:16:21,201 --> 00:16:27,320
» [clears throat]
>> fair and legal.

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And then it we're in this position. But
I love this I love this. I'm so glad

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we're here because this should eliminate
calls

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and emails.
And then somebody contacting each

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individual city council person.
You know, I mean, that's that's not

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really the direction that makes sense. I
love this I love this meeting. This is a

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great way and that's what I'm seeing.
But then I'm going to I'll I'll I'll be

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00:16:48,960 --> 00:16:52,960
quiet and kind of turn it back over to
you guys and

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00:16:51,920 --> 00:16:58,800
let you continue.
>> just to be clear, so if it was to be

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uh come up in November, um would it
would the banners just pause until then?

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Or would be
We

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I think and maybe Danielle can help me
out here, but I believe there's a legal

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I
I'm sorry. Did I interrupt you? No.

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Okay. I'm looking at Danielle. So, right
now the uh banner program is run through

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the pre-approved policies and procedures
that are within our code. So, the public

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works director has the ability to put
that pause on there. And so, if

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um
the pause can stay in effect or it can

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be lifted while this process is going.
And then, what I anticipate happening is

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that uh I'll draft proposed code with
the direction that the mayor provides

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based upon the meeting and any other
prior conversations. And then, it will

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be presented to the city council for um
action, for approval or not approval.

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So, the
if I may sum summarize, the

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if a change of code comes through, uh it
would appear in front of us as a part of

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another public meeting in the future.
Even if it's an existing code that gets

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modified. And that is not an uncommon
process to have happen.

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If it's a brand new code, it would come
through

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as a city council approved
Brand new code and a modification of a

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code or repeal of a code, it's all the
same process. Okay. Ordinance, ordinance

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published, so forth and Correct. Okay.
Thank you.

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Uh
To bring it to a close for my my

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comments, there is a
There is a city sign code. It was last

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visited, I believe, in 2019.
And

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it provides a lot of information for
things Well, I'll just show you.

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Even though this is old, and it's
probably hard for everybody to see, it's

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just a sign from the 1950s. This Having
signs for business use around the city

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is nothing new.
But,

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as we know, uh the city has to have some
control over

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its own structures and its own uh
properties.

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Just like a person would want to have
control over what signs can go in front

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of their home and so forth.
So, if a larger comprehensive sign code

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change does come down, you'll all be
aware of it in advance.

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Thank you.

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Anybody else?
Hearing none,

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I guess we're good and
start our meeting at 5:15.

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Thank you guys.
>> Do we need a motion to adjourn the

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special?
Oh, there you go.

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I move that we adjourn adjourn the
special meeting. Second. Motion and

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second. All those in favor? Aye. All
those opposed? Motion carries.