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Okay, well, thank you so much for
joining us for our second workshop

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meeting of our 2027 budget series.
So, last meeting we were talking about

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our status of revenues in 2026 and our
early projections of revenues for 2027.

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Today, we're taking an early look at
what expenses could potentially look

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like in our general fund with our fiscal
year 27 expense workshop general fund

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preliminary assessment.
So, today we're going to start off with

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the current year fiscal year 26
projections for the general fund. So,

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that just means how on track we are this
year.

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So, for fiscal year 26,
we have an estimated year-end expense of

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25,803,370

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dollars.
And then, the original

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budget revenue level,
so that 25,800,000,

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that's what we're anticipating for
revenues. We only budgeted for

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24,125,000

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and
those, so we've got that

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expenses below budget at
167

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Oh, 1,677,481

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dollars. So, what this means is that for
fiscal year 26, we're actually in a very

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good financial position. We are going to
be able to cover our expenses quite

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easily
as things are projected right now. And

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that means that we're likely to have a
general fund surplus. As you may

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remember, we made a policy decision that
we have surplus exceeding 35% of fund

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balance is currently moved in portion to
the downtown revitalization fund at 80%

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and then the community park fund at 20%.
So, as you move into fiscal year 27,

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Some of the external context that we're
still dealing with, some external

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influences, you may realize remember
from previous meeting that the grocery

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tax went away this year in 2026, and
that's going to continue forward for us

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as we're going into 2027. That's an
estimated loss of about $438,000,

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and that's going to be ongoing. In
addition, one of our red light cameras

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is still down. And so, in total, those
are estimated to have an impact of 1.118

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million loss due to things that were
decided by the state of Illinois, and

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ultimately weren't within our control.
Now, we're looking at our expenses for

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2027. Now, these are very preliminary
expenses. So,

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at our last meeting, we talked about the
fact that in 2025, when we were

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preparing our budget for 2026, we also
tried to estimate out estimate out 2027

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and 2028 expenses.
Now, those are rough numbers. Now, that

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we're in 2026, we're taking another shot
at that and estimating 2027 based on

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very early department numbers.
So, with that, we just want to start off

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and kind of go over some of the
departments because in 2024, we actually

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had some changes.
So, we have the city council, city

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administrator's office, business and
community relations, which is a newer

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department created in October 2024,
community development, finance, police,

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and public works. And then, within those
departments, we have kind of sub focuses

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or divisions.

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So, for 2027, the departments put
forward their kind of base operation

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budget, and then we incorporated a
couple of the things that you may

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recognize from the big swings list last
meeting.

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And with that, we have kind of our
actual for 2025 was a little bit shy of

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25 million. 2026, we budgeted around 24
million. And then, 2026 is estimated to

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end a little over 23 million. That's due
to a combination of factors, including

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quite a few vacancies in staff as we had
retirements, and some position changes,

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as well as some projects where we're
going to have to defer those into 2027.

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So, as we're looking at our proposed for
2027, early estimates we're looking at

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just over 26 million. So, 26 million
87,546

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dollars.
So, as we move through this

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presentation,
we can take a little bit of a closer

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look at that. So, for 2027, we're
anticipating of that 26 million, about

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18 and a half million to be salaries and
wages, five and a half million

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contractual services, about 1.1 million
commodities, and then 924,000

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of capital outlay.
So, this proposed version of the budget

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is an 8.5% increase um 2,044,707

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dollars from the 2026 budget to 2027.
So, a little bit of context.

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Uh CPI was 3.4% over that time frame.
So, that means what we are talking about

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an 8.5% increase, 3.4%
was inflation during that time frame.

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So, the increase is accounting for some
of those inflationary costs, as well as

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some of the items that were in big
swings of new service requests, and

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responding to community needs.

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So,
current proposed fiscal year 27 budget,

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we're looking at just over that 26
million. So, 26 million 87,000. The

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projected revenues that we talked about
at our last workshop, 25 million 695,500

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dollars, which has us with a difference
of $392,046

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as our current in the red.
That might sound negative, but you may

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remember from last year that we were
over a million dollars in the red at

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this stage of the budget process. So,
coming in under $400,000 in the red is a

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pretty decent place for us to be, and
we're hopeful that by working with the

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council and continuing to work with the
departments that we can get to a

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balanced budget.
Now, some of the things for us to keep

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in mind is this isn't currently balanced
with revenue projections. There's no

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buffer for economic downturn or any
additional state interference.

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It's got some limited expansion of
services and new projects, but not the

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full amount that has been expressed an
interest in. And this wouldn't provide

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the opportunity to transfer money to the
downtown revitalization fund or the

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community park fund. It's also
under-funding our capital equipment

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replacement fund.
So,

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those are some of the things that we
keep in mind.

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So, some of the new service requests
that are funded as the budget currently

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stands
with that just under $400,000 being over

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would be $25,000 per year for a
part-time records clerk in the police

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department. Now, you may remember that
this is related to the significant

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increase that we've had in FOIA requests
and desire for transparency, and those

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requests are just really outpacing
current staff capacity.

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We also have an opportunity for
partnership in an intergovernmental

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agreement to have a shared social
worker, and that would be $30,000 a

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year, and that's currently included in
this budget.

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The next thing that we're looking at
is that we have

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$225,000
in Main Street development site surveys.

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So, this is trying to remove those
barriers to development and economic

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opportunity in our community by getting
developers the information that will

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help draw them in. So, that can include
environmental surveys as well as

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topograph.
The next item is one of our bigger hits

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on the budget in 2027, but this has a
lot of opportunity to it. So, $450,000

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is a conservative estimate for an ERP.
That ERP would provide us with expansion

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of services including utility billing
portal, asset management, it allows us

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to do permits and some licensing and
registrations online.

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It also would allow us to have more
transparency through our budget process,

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be able to pull more reports, and it
will be a more effective tool. Right

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now, the operations that we do have the
software, it doesn't talk. There's

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issues with getting updates. The system
is often down creating challenges. And

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that $450,000, that's a one-time
implementation year cost. That includes

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significant training, that includes data
conversion and setup.

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In the out years, you'd be looking at
something closer to around $150,000 a

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year. And that's the same price as the
software that we're replacing,

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but we actually get to provide better
services with the ERP.

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So, the next thing that we're looking at
museum fixtures. We've been going

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through the process of upgrading the
museum, encouraging the public to come

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out, increasing programming, and with
that process we want to have a little

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bit more furniture and fixtures in there
for display.

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We've heard a lot from the community
that arts and culture are really

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important. And so, some additional ways
we can do that is by funding some public

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art installations. So, we have $50,000
in there right now for that. And then

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the downtown revitalization commission
recommended that we find some ways to do

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more downtown business support. And so,
we have our preliminary $50,000 in here

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as a placeholder until we can determine
what that support could look like. Now,

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that's specific to the fact that in
2027,

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we're going to be doing some extensive
construction projects in the downtown

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and that may affect the businesses that
are there. And we want to help our

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businesses succeed, so we've got this
placeholder there so that we can look

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into what some of those options could
be.

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Next, some additional funded service
requests. We've got about 125,000

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between
body cameras and fleet cameras, and

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that'll be per year, but there's also
some grant opportunities to help offset

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that costs. And then our police
department will be going through an

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update along with several others in the
region for police records management

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system. That's about 60,000 a year.
Uh one of the additional recommendations

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from the downtown revitalization
commission was to look at something

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called form-based code, and that's a way
to update our code, particularly in the

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Main Street area, to make it very clear
what we're hoping to accomplish with

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developers, and to make those
expectations up front.

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And so by generating that, we're hoping
that we can make sure that whatever

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projects do end up getting developed
align with what the community is looking

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for, and represent West Chicago well.
We've got 10,500 fire safe cabinets to

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protect our records and transparency, uh
$150,000

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for a Washington site plan. While some
of those expenses are set to start this

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year in 2026, we anticipate that that
14-15 acre site off Washington,

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that's going to be an intensive project,
and there's going to be more designs and

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more planning that will occur into next
year, and we want to make sure we have

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the funds set aside for that.
Uh we've had some requests to look at

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opportunities to support business
incubation with smaller vendor stalls,

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so we have an initial placeholder of
$50,000 in that, where we might be able

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to find a location and set up a couple
stalls, and help smaller businesses

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succeed. And we have $10,000 in for some
podcast services as part of our

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continuing communication efforts.
Here are some of the unfunded requests

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that we originally received that, as the
budget currently stands, we haven't been

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able to account for. And that would be a
community policing officer at 165,000.

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Community development asked for some
part-time assistants at $25,000, and

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that's help with responsiveness and
customer service. Our business and

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community relations department was
seeking an assistant director.

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Administration was seeking someone to
assist with community engagement and

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additional administrative support at
95,000.

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Administrative support is also being
requested for business and community

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relations at 115,000.
And then there were a couple things that

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we were hoping to clean out this budget
cycle. So, there's a lot of very basic

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operational public works expenses that
had found their way into the CIP or the

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capital improvement program, and those
really do make more sense and finance

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best practices for those to be coming
out of the general fund. And those are

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about $150,000 a year. At this point, we
haven't had the funding within the

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general fund to make that switch, so
that's why it's reflected as an unfunded

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request. Uh
the historic depot, that's the structure

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that we're hoping to include as we
continue with the West Washington

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redesign area. And if we do
reuse that structure to something fun

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and interesting for the community, we're
going to need to do some design services

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for that.
And then next, we work our way towards

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the futsal project. As we're moving
ahead with discussions on that, there's

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also some things that we have to
consider from the structural success of

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that, such as accessibility. So, making
sure that there's ADA access with the

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sidewalk to get to that site, we wanted
to put about 125,000 placeholder in

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there for that. And then the next item
was the Washington market design that

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we'd be looking at construction costs in
2028-2029

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and the 2.8-2.9
million, but preliminary design in 2027

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of around $100,000.
But, that's currently not funded,

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although that project does have some
grant opportunities, so we want to keep

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that on the radar.

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Now, last meeting we talked about
revenue options. We can see that there's

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a lot of
interesting expenses and opportunities

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that the community could take part in.
And while we aren't in a terrible place

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with the budget, if we want to continue
funding these new items, we do need a

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little bit more revenue to get there.
So, some of the revenues that we have

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previously discussed include a home rule
sales tax increase would estimate to

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00:14:02,040 --> 00:14:09,160
bring in about 1.2 million. It increases
resources for community priorities.

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Uh the rate would put us higher than
some of our peers. It does include

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00:14:11,200 --> 00:14:17,400
luxury items,
clothes, and it would not apply to

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titled assets. For us to do that, we
would have to make a decision and have

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00:14:19,000 --> 00:14:27,440
it postmarked by October 1st for it to
start collecting in January to hit that

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$1.2 million number.

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The next item that we've talked about is
a grocery tax. We had one, it was taken

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away by the state of Illinois. We do
have the ability to re-implement that.

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That would get about $438,000.

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But, we would be adding it back after 1
year of the community not having that

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tax anymore.
That tax has been adopted by about 700

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communities. It does target necessities
like food. However, SNAP recipients are

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exempted. This has the same postmark
deadline.

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So, this table here, a little bit of
context.

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This shows kind of the current general
merchandise sales tax rates. So, West

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00:15:05,839 --> 00:15:14,400
Chicago is currently at 8.75%.
So, in that case, we're higher than

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00:15:12,480 --> 00:15:18,520
Naperville's baseline and Wheaton's
baseline,

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00:15:15,920 --> 00:15:24,160
but we're in alignment with the Batavia
DuPage portion, and Glendale Heights and

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00:15:21,839 --> 00:15:26,760
Downers
and then you'll see some of the others

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that are higher than where we currently
are. So, the Bartlett DUPAGE portion is

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00:15:29,000 --> 00:15:36,120
at 9%, Addison 9%, and then if we were
to look at, for example, Lombard's

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Yorktown business district, they're at
about 9.25%.

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00:15:38,240 --> 00:15:45,080
If which Chicago were to do that 0.25
home rule sales tax increase, that would

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put us at 9%. So, while we would be on
the higher end, we wouldn't be the

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highest example.
But, it would have an opportunity to

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generate about 1.2 million in revenue.
Some other considerations that we've

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discussed would be cannabis dispensary,
which early estimates, if one were to

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locate here, would be about $200,000 per
full year of operation.

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Look, a business locating here is not
guaranteed, and it would require policy

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changes to even allow us to go down that
route. There are public safety concerns,

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as well as market saturation, as there's
several located in nearby communities.

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And overall, that revenue source has
been decreasing statewide, but $200,000

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early estimate.
Amusement taxes, we could look at doing

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a streaming tax that would bring about
$50,000 in per year. Package liquor tax,

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this is something that we didn't talk
about at our last revenue workshop, but

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if we were to increase it by 1%, so from
the current 2% to a 3% package liquor

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tax, we get about 80,000, maybe 85,000
dollars a year estimated, and um that 3%

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would still be pretty well in line with
what a lot of other communities that are

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peers would do.
The additional option, if we were to go

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to highest level that we're able to find
in the rate range of 3.5% liquor tax,

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we're estimating at $245,000
in revenue for that.

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And then some of the other
considerations that we've talked about

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with infrastructure is that we do have
the challenge that we have a decent

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number of business operations that have
heavy trucks with large outdoor storage

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sites, and those can strain the local
road system and our infrastructure, and

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the property taxes for those sites might
not be matching that with the

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appropriate economic return.
So,

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we could look at creating an
infrastructure preservation tax, which

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would be an annual tax on outdoor
storage of commercial vehicles,

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equipment, and materials.
That's one option, and then another

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option that we could also look at would
be increasing the diesel motor fuel tax.

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Uh that would be estimated to generate
about $50,000 a year.

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So, at this point, this is just a very
early update in our process. We continue

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the transparency that we started last
year, where we highlight

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some of the expenses that we're looking
at, how is the budget coming along so

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far. We'll actually have another
workshop here in a couple weeks, where

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we'll bring back more solidified numbers
in the general fund after we have more

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time, more data that we can pull
together, and we get feedback from the

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community and elected officials.
So, at this point, I'm going to see if

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anybody in the room has any questions
related to the budget or any comments.

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Okay, I'm also going to check the online
chat and see if we have anything. I do

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see that there's one comment.
And that comment is just letting

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attendees know that we do have a
translation software available for this.

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So, I'm going to give a few more moments
in case anyone online wanted to share

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any comments before we wrap up.
And thank everyone for participating in

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this session. It's always great to get
the community engaged, and we're excited

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to have the opportunity to really show
you how we go through the

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decision-making process for the budget
and

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how all the pieces come together and
some of the challenges that we

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experience as we're trying to balance
revenues, expenditures, but also

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positive community services, and quality
of life.

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So, I do see

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someone that has done a wave.

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See who we have here.

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All right, I'm going to do a last shot
that if somebody wants to type a

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question into the chat, if not, we're
going to wrap up for the day and I

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appreciate everyone that is watching
this video either live or on YouTube

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afterwards.

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Okay, well, thank you so much and have a
great evening.